Surprise public meetings in 2021

Regular City Council Meeting

The City Council will review several final plats for residential and commercial developments. The body is also considering an intergovernmental agreement for emergency assistance funding and a lease for a future state readiness center.

• Intergovernmental Agreement with City of El Mirage for $685,000 in mortgage, rental, and utility assistance
• Lease agreement with Arizona Army National Guard for a future Surprise Readiness Center
• Proposed annexation of approximately 93.97 acres south of Pinnacle Peak Road and east of 163rd Avenue
• Final Plat approvals for Sunnyside Townhomes, Grand Avenue Shops, Toll at Prasada Unit N, and Skyway Commons Building D
• Quit Claim Deed from Courtland Homes for rights-of-way along 183rd Avenue and Pinnacle Peak Road

The Surprise City Council approved the consent agenda, which included final plats for several developments, quit claim deeds, an intergovernmental agreement with El Mirage for $685,000 in ARPA funds, and a lease for a future Army National Guard readiness center. They also approved a resolution directing the recordation of a blank petition for annexing approximately 93.97 acres of county land south of Pinnacle Peak Road and east of 163rd Avenue. All votes were 6-0 with Mayor Hall excused.

• Approved consent agenda including final plats for Sunnyside Townhomes, Grand Avenue Shops, Toll at Prasada Unit N Phase I Amended, and Skyway Commons Building D (6-0)
• Approved quit claim deeds for rights-of-way along 183rd Avenue and Pinnacle Peak Road, and for releasing deed restrictions near Bell Road and Litchfield Road (6-0)
• Approved IGA with City of El Mirage for $685,000 in ARPA funds for mortgage, rental, and utility assistance (6-0)
• Approved lease agreement with Arizona Army National Guard for future Surprise Readiness Center (6-0)
• Approved Resolution 2021-185 directing recordation of blank petition for annexation of 93.97 acres south of Pinnacle Peak Road and east of 163rd Avenue (6-0)

General

The Subcommittee on Community Outreach, Partnerships & Grants will review FY22 outreach awards and discuss future funding for community and neighborhood grant programs. The body will also consider the FY23 application timeline for the Surprise Community Outreach Program.

• Update on Surprise Community Outreach awards for FY22
• Funding consideration for Surprise Community Outreach Grant Program
• Funding consideration for Neighborhood Grant Program
• Timeline and application for FY23 Surprise Community Outreach Program (SCOP) grants
• October 4, 2021 meeting minutes

The Subcommittee on Community Outreach, Partnerships & Grants approved a $100,000 increase to the Surprise Community Outreach Grant program for FY23, bringing total funding to $200,000. They also approved the FY23 grant application with recommended changes, including adding ARPA funding questions and a no-appeal clause. The October 4 meeting minutes were approved. No other substantive decisions were made.

• Approved $100K increase for Surprise Community Outreach Grant program, total $200K (2-0)
• Approved FY23 SCOP application with criteria changes (3-0)
• Approved October 4, 2021 meeting minutes (2-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission is meeting to review personnel records and retirement status for police officers. The body will consider medical examinations for system acceptance and disability applications.

• Acceptance of Police Officer Kyle P. Peterson into the PSPRS system
• Review of temporary disability application for Police Officer Jonathan W. Huston
• Acknowledgement of end of DROP period for Police Officer Michel J. Forbrook
• Acknowledgement of end of DROP period for Police Sergeant Greg L. Welch

The Surprise Public Safety Retirement Commission - Police approved the temporary disability application for Police Officer Jonathan W. Huston after an executive session, and directed the board secretary to submit retirement paperwork. The board also approved Police Officer Kyle P. Peterson's entry into the PSPRS system without a pre-existing condition, and acknowledged the end of DROP periods for two officers. All votes were unanimous.

• Approved November 10, 2021 regular meeting minutes (unanimous)
• Approved November 10, 2021 executive session minutes (unanimous)
• Approved Police Officer Kyle P. Peterson into PSPRS without pre-existing condition (unanimous)
• Approved temporary disability for Police Officer Jonathan W. Huston (unanimous)
• Acknowledged end of DROP period for Police Officer Michel J. Forbrook (unanimous)
• Acknowledged end of DROP period for Police Sergeant Greg L. Welch (unanimous)

General

The Joint Public Safety Retirement Commissions for Fire and Police will discuss legal counsel fees and statutory changes effective in 2022. The board will also consider performance evaluations for the Boards' Legal Counsel and Secretary.

• Review of FY 22 legal counsel fees
• Discussion of PSPRS statutory changes for 2022 compliance
• Approval of September 9, 2020 meeting minutes
• Possible executive session for performance evaluations of Legal Counsel and the Boards' Secretary

The City of Surprise Public Safety Retirement System (PSPRS) Joint Fire & Police Board met and approved the September 9, 2020 meeting minutes. The board discussed upcoming statutory changes and the need to adopt new model procedures in January 2022, but took no action on them. An item to enter executive session for performance evaluations of the Board Secretary and Attorney was discussed but no action was taken, with members expressing no dissatisfaction. The meeting adjourned at 9:10 a.m.

• Approved September 9, 2020 Joint Fire & Police Board meeting minutes (unanimous)
• Discussed PSPRS statutory changes effective 2022; no action taken, adoption deferred to January
• No action on entering executive session for performance evaluations of Board Secretary and Attorney
• Adjourned at 9:10 a.m. (unanimous)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will meet to discuss retirement and disability matters. The body will consider a subcommittee report regarding the reexamination of disability recipients for the Surprise Fire Department.

• Approval of October 13, 2021 meeting minutes
• Possible action on subcommittee report regarding reexamination of disability recipients for Surprise Fire Department pursuant to A.R.S. § 38-844(E)

The Public Safety Personnel Retirement System Commission – Fire for Surprise, AZ, met and approved the October 13, 2021 meeting minutes. The board also received a subcommittee report on the reexamination of disability recipients, which concluded no action was needed. No other substantive decisions were made.

• Approved October 13, 2021 meeting minutes (unanimous)
• Took no action on disability recipient reexamination per subcommittee report

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review previous meeting minutes. The body will also receive presentations and hold discussions regarding the Division of Developmental Disabilities programs and the 2021 Care & Share Expo.

• Approval of November 3, 2021 meeting minutes
• Presentation and discussion on Division of Developmental Disabilities programs
• Presentation and discussion on the 2021 Care & Share Expo

The commission approved the November 3, 2021 meeting minutes with a correction to the commissioner roster. Members heard presentations on Division of Developmental Disabilities programs and the 2021 Care & Share Expo, reaching consensus to align the expo with G.A.I.N. Night and move future dates to spring. No other substantive decisions were made.

• Approved November 3, 2021 meeting minutes with roster correction
• Consensus to join Care & Share Expo with annual G.A.I.N. Night event
• Consensus to move future Care & Share Expo dates to spring

Regular City Council Meeting

The City Council will consider several budget amendments, including a large allocation of federal pandemic recovery funds. The meeting also includes public hearings on land use changes and the establishment of multiple street lighting improvement districts.

• Allocation of $15,545,984 from the American Rescue Plan Act of 2021
• Rezone of 27.41 acres at Happy Valley Road and 158th Avenue from Rural Residential to Residential High Density
• Establishment of Su-Sunnysidehms20 Lighting Improvement District
• Amendment to General Plan 2035 land use map for 190.54 acres south of Pinnacle Peak Road
• Budget amendment of $54,500 for AZ Department of Homeland Security grant support

The Surprise City Council approved a consent agenda and several major items, including a $15.5 million American Rescue Plan Act budget amendment, a rezoning of 27.41 acres to high-density residential, and a General Plan amendment for 190.54 acres. All votes were 7-0 except the General Plan amendment, which passed 6-1. The council also approved multiple preliminary and final plats for new developments.

• Approved $15,545,984 ARPA budget allocation (7-0)
• Approved rezoning 27.41 acres at Happy Valley Rd & 158th Ave to R-3 (7-0)
• Approved General Plan 2035 land use change for 190.54 acres (6-1, Judd no)
• Approved Bendalin Farms PAD amendment adding C-2/C-3 uses (7-0)
• Approved SRP Bartlett Dam feasibility cost-share agreement (7-0)
• Approved preliminary plats for Toll at Prasada Unit K, Enclave I & II, Paloma Creek Phase 5, Heritage Asante Parcel 9, Ellen Ranch (all 7-0)
• Approved appointments of Barbara Minick and Brent Bailey to boards (7-0)
• Approved consent agenda excluding items 17 and 18 (7-0)

Arts and Cultural Advisory Commission

The Commission will review the Arts & Culture Grant program and discuss potential art expansions. Members will consider actions regarding the Poetry Slam and the City Hall Art Gallery.

• Update on the Arts & Culture Grant program
• Potential expansion of the Aquatic Center mural
• Enhancements to the Poetry Slam
• City Hall Art Gallery updates
• Charter School gallery reception

The commission approved the November 1, 2021 meeting minutes with two amendments (removing a sentence from item #6 and correcting a sentence in Commissioner deJong's report). All other agenda items were discussions only; no action was taken on the Aquatic Center Mural expansion, Poetry Slam backdrop, City Hall Art Gallery future, or Charter School Gallery reception prizes.

• Approved the November 1, 2021 meeting minutes as amended (6 yes, 1 absent).
• Discussed Arts & Culture Grant updates; no formal action taken.
• Discussed potential Aquatic Center Mural expansion; no action taken.
• Discussed Poetry Slam backdrop enhancements; no action taken.
• Discussed City Hall Art Gallery options after Fall 2022; no action taken.
• Discussed Charter School Gallery reception prizes; no action taken.

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will review a use permit for Dunkin' Donuts and Federico’s Drive-Through in District 5. The commission is also scheduled to consider a site plan for Sunnyside Townhomes in District 4.

• Use-Only CUP for Dunkin' Donuts & Federico’s Drive-Through (Case FS21-546)
• Site Plan for Sunnyside Townhomes (Case FS20-757)
• Approval of November 18, 2021, meeting minutes

The Planning and Zoning Commission unanimously approved a Use-Only Conditional Use Permit for Dunkin' Donuts and Federico's drive-through businesses (Case FS21-546) and a site plan for Sunnyside Townhomes (Case FS20-757), both with stipulations. The commission also approved the November 18, 2021 meeting minutes. No other substantive decisions were made.

• Approved November 18, 2021 meeting minutes (7-0)
• Approved Use-Only CUP for Dunkin' Donuts & Federico's Drive-Through (7-0)
• Approved Site Plan for Sunnyside Townhomes (7-0)

Health Benefits Trust Fund Board

The Board will discuss financial reports regarding the CBIZ Consulting FY2022 1st Quarter and the City's unaudited healthcare and workers' compensation self-insurance funds. Members will also consider the board's annual calendar for 2022.

• Approval of March 3, 2021 and August 25, 2021 meeting minutes
• CBIZ Consulting FY2022 1st Quarter Report
• Unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds Financial Report (FY2021 4th Quarter and FY2022 1st Quarter)
• Health Benefit Trust Fund Board Annual Calendar for 2022

The board approved the minutes from the March 3 and August 25, 2021 meetings, and approved the recommended 2022 annual meeting calendar. Presentations were given on the CBIZ quarterly report, including COVID-19 statistics and pharmacy costs, and on the unaudited financial reports for the self-insurance funds. No other formal actions were taken.

• Approved the minutes of the March 3, 2021 and August 25, 2021 board meetings.
• Approved the Health Benefits Trust Fund Board Annual Calendar for 2022.

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a Major Amendment to the General Plan 2035 Land Use Map. The body will also consider the approval of minutes from the November 4, 2021 meeting.

• Public hearing for Case FS21-257: change 190.54 acres from Commerce and Office Character Area to Neighborhood Character Area (north of Grand Avenue and east of 163rd Avenue)
• Approval of November 4, 2021 meeting minutes

The Planning and Zoning Commission voted 7-0 to recommend approval of a Major Amendment to the General Plan 2035 Land Use Map, changing approximately 190.54 acres from Commerce and Office to Neighborhood Character Area, located north of Grand Avenue and east of 163rd Avenue. The commission also approved the November 4, 2021 meeting minutes as presented. No other substantive items were discussed, and the meeting adjourned at 6:11 p.m.

• Approved the November 4, 2021 Planning and Zoning Commission minutes (7-0).
• Recommended approval of the Major Amendment to the General Plan 2035 Land Use Map for approximately 190.54 acres from Commerce and Office to Neighborhood Character Area (7-0).

Regular City Council Work Session

The City Council will hold a work session to discuss a proposed Zoning Text Amendment to the Surprise Land Development Ordinances. The presentation aims to improve clarity and remove conflicts within the ordinances.

• Zoning Text Amendment (case FS21-413) to improve ordinance clarity
• Discussion of Ordinance #2021-17

The Surprise City Council held a work session on November 16, 2021, and discussed a proposed zoning text amendment (ZTA) to improve clarity and remove conflicts in the Land Development Ordinances. No formal action was taken on the item; it was presented for discussion only. The meeting adjourned after the discussion.

• Discussed Zoning Text Amendment FS21-413 (Ordinance #2021-17) - no action taken
• Adjourned meeting at 5:21 PM (6-0, Remley excused)

Regular City Council Meeting

The Surprise City Council will consider several land use and budget items. This includes a public hearing regarding recreational marijuana regulations and an ordinance to prohibit feeding wild animals on city property. The council will also review various development plats and budget amendments for local projects.

• Public hearing regarding recreational marijuana zoning amendments
• Ordinance prohibiting feeding wild or feral animals on city property
• $100,000 budget amendment for Cactus Road and Cotton Lane intersection improvements
• $300,000 budget amendment for the Rib Fest Throwdown BBQ event
• Approval of several final plats for North Copper Canyon parcels

The council approved a zoning text amendment (Ordinance 2021-24) to allow recreational marijuana facilities, with a restriction against stand-alone facilities. It also approved a $300,000 budget amendment for a BBQ event, amended the public art program definition, and passed an ordinance prohibiting feeding wild animals on city property. All votes were 6-0 with one excused.

• Approved recreational marijuana zoning text amendment (Ordinance 2021-24) (6-0)
• Approved $300,000 budget for Rib Fest Throwdown BBQ event (Resolution 2021-176) (6-0)
• Approved ordinance prohibiting feeding wild/feral animals on city property (Ordinance 2021-23) (6-0)
• Approved public art program definition amendment (Ordinance 2021-05) (6-0)
• Approved consent agenda including 16 items (6-0)
• Approved Preliminary Plat for Toll at Prasada Unit I Phase 3 (6-0)
• Approved Tierra Rico Development Agreement with Mattamy Arizona (Resolution 2021-162) (6-0)

City Audit Committee

The City Audit Committee will consider changes to the FY2021-2022 Annual Audit Plan and review the status of quarterly audit recommendations. The committee will also receive a presentation on the Annual Internal Audit Activity Report for FY2020-2021.

• Approval of August 16, 2021 meeting minutes
• Changes to the FY2021-2022 Annual Audit Plan
• Quarterly Audit Recommendations Status report
• Annual Internal Audit Activity Report for FY2020-2021

The Surprise Audit Committee approved changes to the FY2021-2022 Annual Audit Plan, with the internal auditor recommending a virtual audit to save money and reduce COVID risk. The committee also approved the August 16, 2021 meeting minutes and the Quarterly Audit Recommendations Status report, all by 4-0 votes. No public comment was received, and the meeting was adjourned at 4:09 p.m.

• Approved August 16, 2021 Audit Committee meeting minutes (4-0)
• Approved changes to FY2021-2022 Annual Audit Plan (4-0)
• Approved Quarterly Audit Recommendations Status report (4-0)
• Adjourned meeting (4-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement Commission – Police will meet to review personnel retirement matters. The body will consider a DROP enrollment and a temporary disability application.

• Review of FY 22 legal counsel fees
• Possible action on the enrollment of Police Officer Christopher E. Tovar into the Deferred Retirement Option Plan (DROP)
• Possible action to enter Executive Session to review medical records for Police Officer Jonathan W. Huston's temporary disability retirement application

The Surprise Public Safety Retirement Commission — Police approved the enrollment of Police Officer Christopher E. Tovar into the Deferred Retirement Option Plan (DROP) effective 10/31/2021, with a 60-month participation period. The board also approved entering executive session to review medical records for Officer Jonathan W. Huston's temporary disability application, and subsequently approved ordering an Independent Medical Exam. Both the October 13, 2021 regular and executive session meeting minutes were approved. The meeting adjourned at 10:14 a.m.

• Approved October 13, 2021 regular meeting minutes
• Approved October 13, 2021 executive session meeting minutes
• Approved Police Officer Christopher E. Tovar's DROP enrollment effective 10/31/2021
• Approved entering executive session to review medical records for Officer Jonathan W. Huston
• Approved ordering an Independent Medical Exam for Officer Jonathan W. Huston
• Approved adjournment at 10:14 a.m.

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview applicants to fill vacancies on three different city boards. The committee will also consider approving the meeting minutes from August 26, 2021.

• Interviews for Board of Trustees vacancy (term expires 06/30/2024)
• Interviews for JSAC vacancy (term expires 06/30/2025)
• Interviews for Parks & Recreation vacancy (term expires 06/30/2023)
• Approval of August 26, 2021 meeting minutes

The Surprise Board and Commission Nomination Committee met and approved the minutes from its December 8, 2020 meeting. The committee conducted interviews and recommended Barbara Minick for the Board of Trustees vacancy (term expiring 06/30/2024) and Brent Bailey for the Parks & Recreation vacancy (term expiring 06/30/2023). These recommendations will go to the City Council for consideration on December 7, 2021.

• Approved minutes from December 8, 2020 meeting
• Recommended Barbara Minick for Board of Trustees vacancy (term exp. 06/30/2024)
• Recommended Brent Bailey for Parks & Recreation vacancy (term exp. 06/30/2023)

Planning and Zoning Commission

The Planning and Zoning Commission will review several land use requests, including a rezoning of 27.41 acres and a general plan amendment for 190.54 acres. The body will also consider a zoning text amendment for self-storage facilities and multiple preliminary plats and site plans.

• Rezoning of 27.41 acres from Rural Residential to Residential High Density south of Happy Valley Road and east of 158th Avenue
• General Plan Amendment to change 190.54 acres from Commerce and Office to Neighborhood Character Area north of Grand Avenue and east of 163rd Avenue
• Zoning Text Amendment to Section 106-10.40 regarding self-storage facilities
• Major Amendment to the Surprise Pointe Bendalin Farms PAD for Level Crossing Phase 2
• Preliminary Plats for Enclave I & II, Paloma Creek Phase 5 & Enclave III, and Ellen Ranch

The Planning and Zoning Commission recommended approval of the Level Crossing Phase 2 PAD amendment (7-0) and approved its site plan (7-0). It also recommended approval of a zoning text amendment for self-storage facilities (6-1), a rezoning of 27.41 acres to R-3 (7-0), and several preliminary plats. A General Plan amendment for 190.54 acres was presented but no action was taken.

• Recommended approval of Level Crossing Phase 2 PAD amendment (7-0)
• Approved Level Crossing Phase 2 site plan (7-0)
• Recommended approval of self-storage zoning text amendment with two-acre max and 50-ft adjacency definition (6-1)
• Recommended approval of rezoning 27.41 acres from RR to R-3 (7-0)
• Recommended approval of Preliminary Plat Unit K – Phase 3 – Toll at Prasada (7-0)
• Recommended approval of Preliminary Plat for Enclave I & II (7-0)
• Recommended approval of Preliminary Plat for Paloma Creek Phase 5 & Enclave III (7-0)
• Approved BTR Paradisi site plan (7-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review previous meeting minutes. The session includes presentations and discussions regarding the MIKID program and the 2021 Care & Share Expo.

• Approval of October 13, 2021 meeting minutes
• Presentation on the MIKID program by Statewide Clinical Director Suma Hodge
• Discussion regarding the 2021 Care & Share Expo

The commission voted 8-0 to approve the October 13, 2021 meeting minutes. Members also received presentations on the MIKID program and the Care & Share Expo, with a suggestion to move the expo to spring. No other formal decisions were made.

• Approved October 13, 2021 meeting minutes (8-0, 3 absent)

Regular City Council Meeting

The City Council will consider several final and preliminary plats for residential and commercial developments. The body is also reviewing budget amendments for workers' compensation and DUI enforcement, as well as neighborhood grant awards.

• Budget amendment of $375,000 from General Fund to Workers' Compensation Fund
• Budget amendment of $25,000 for DUI enforcement grant funding
• Approval of Final Plat for 'Village at Prasada' (85.908 acres)
• Approval of Final Plat for 'Zanjero Trails Commercial' (5.08 acres)
• Class 'A' Bingo License for Heritage Asante Community Association

The Surprise City Council approved the consent agenda, which included several final plats, budget amendments, and easement acceptances. They also approved the Neighborhood Grant Program Awards for FY22 and three preliminary/condominium plats for the Toll at Prasada development. All votes were unanimous (7-0).

• Approved consent agenda (7-0)
• Approved FY2022 budget amendment moving $375,000 to Workers' Compensation Fund (Resolution #2021-167)
• Approved final plats for Zanjero Trails Commercial, Desert Oasis Tracts A & R, Asante Unit 2.1 and 2.13, Village at Prasada
• Approved FY2022 Neighborhood Grant Program Awards (7-0)
• Approved preliminary plat Unit M – Phase 3 – Toll at Prasada (7-0)
• Approved preliminary plat Unit J – Phase 3 – Toll at Prasada (7-0)
• Approved condominium plat Toll at Prasada, Unit Q – Phase 1 (7-0)

Regular City Council Work Session

The City Council will receive an update on the Maricopa Association of Governments Regional Homelessness Strategies. Members will also discuss a proposed amendment to City Code Chapter 10 regarding the feeding of wild animals on city property.

• Update on Maricopa Association of Governments Regional Homelessness Strategies
• Discussion on amending City Code Chapter 10 to prohibit feeding wild animals on city property

The Surprise City Council held a work session with no formal votes. They received a presentation on Maricopa Association of Governments' regional homelessness strategies and discussed a proposed city code amendment to prohibit feeding wild animals on city property. No action was taken on either item.

• No action taken on homelessness strategies update
• No action taken on wild animal feeding code amendment

Arts and Cultural Advisory Commission

The Commission will discuss and take action on the recommended budget for Fiscal Year 2023. Other agenda items include discussions on arts ordinances and public art installations.

• Discussion and action on the Fiscal Year 2023 recommended budget
• Discussion on the 1.3% for the Arts Ordinance
• Discussion and action on Mobile Museum interactive activities for the Surprise Party
• Update and discussion on art placement at the Surprise Stadium
• Discussion and action on a reception for the Charter School art exhibition in City Hall

The Arts and Cultural Advisory Commission approved a $50,700 recommended budget for fiscal year 2023, with amended line items. They also approved the October 4 meeting minutes and a reception for a Charter School art exhibition at a cost not to exceed $200. No action was taken on the Surprise Party interactive activities, and the Surprise Stadium art item was discussed but not tabled.

• Approved FY2023 budget of $50,700 with amended line items (7-0)
• Approved October 4, 2021 meeting minutes (7-0)
• Approved reception for Charter School art exhibition, cost not to exceed $200 (7-0)

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will review Capital Improvement Projects related to the 2015 Master Plan. The body will also consider approving nominees for the 2022 Surprise Recreation Campus Hall of Fame.

• Presentation on Capital Improvement Projects regarding the 2015 Master Plan
• Approval of nominees for the 2022 Surprise Recreation Campus Hall of Fame
• Approval of August 23, 2021 meeting minutes

The Parks and Recreation Advisory Commission voted to induct Charlie Woodland into the Surprise Recreation Campus Hall of Fame and tabled a discussion on inducting Joe Kennedy until October 2022. The commission also discussed the Countryside Park project, noting the construction estimate nearly doubled the budgeted $5.2 million, and heard about department reorganization and a proposed ordinance to ban feeding wild animals in public parks.

• Inducted Charlie Woodland into Surprise Recreation Campus Hall of Fame (6-0)
• Tabled Joe Kennedy Hall of Fame nomination to October 2022 (6-0)
• Approved minutes from August 23, 2021 (noted error in packet; deferred to next meeting)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a conditional use permit for a self-storage facility and approve site plans for two developments. The body will also discuss property within the Surprise Center Development Company PAD.

• Conditional Use Permit and Site Plan for Surprise Self-Storage (Case FS20-811)
• Preliminary Plat for Toll at Prasada Unit I - Phase 3 (Case FS21-252)
• Site Plan for Alta Surprise (Case FS21-362)
• Discussion regarding property within the Surprise Center Development Company (SCDC) PAD

The Planning and Zoning Commission approved a conditional use permit with site plan for Surprise Self-Storage (case FS20-811), recommended approval of the Preliminary Plat for Toll at Prasada Phase 3 (case FS21-252), and approved the site plan for Alta Surprise (case FS21-362), all with 6-0 votes. The commission also held a discussion-only item on the Surprise Center Development Company PAD, with no action taken. The meeting minutes from October 7, 2021, were approved.

• Approved October 7, 2021 meeting minutes (6-0)
• Approved Conditional Use Permit with Site Plan for Surprise Self-Storage, case FS20-811, with stipulations a-e (6-0)
• Recommended approval of Preliminary Plat Unit 1 - Phase 3 - Toll at Prasada, case FS21-252, with stipulations a-c (6-0)
• Approved Site Plan for Alta Surprise, case FS21-362, with stipulations a-g (6-0)

Regular City Council Meeting

The City Council will review several final plats and rezone requests, primarily in District 1. The body is also deciding on budget amendments for traffic, police, and fire grants, as well as a text amendment regarding billboard signs.

• Proposed text amendment to Land Development Ordinance regarding Billboard Signs (Ordinance #2021-15)
• Rezone of 14.47 acres south of Happy Valley Road and east of 147th Avenue to Residential High Density (RH-15)
• Budget amendment of $203,300 within the Traffic Election 2017 Fund
• Acceptance of eight GOHS grants and budget move of $207,200 for impaired driving enforcement and equipment
• Sublease with A New Leaf, Inc. for a Housing Support Center at 12779 and 12785 West Grand Ave

The Surprise City Council approved a text amendment to the Land Development Ordinance allowing billboard signs, with a maximum of three billboards, after a public hearing with significant opposition from residents. The council also approved multiple rezones, plats, budget amendments, and other routine items on the consent and regular agendas.

• Approved billboard ordinance with 3-billboard maximum (5-1, Remley no, Hastings excused)
• Approved consent agenda including multiple final plats, budget amendments, and agreements (6-0, Hastings excused)
• Approved Minor General Plan Amendment for 107 acres near McMicken Way and 147th Ave (6-0, Hastings excused)
• Approved rezone of 14.47 acres to Residential High Density (RH-15) with PUD Overlay (6-0, Hastings excused)
• Approved rezone of 19.89 acres to Residential Medium Density (RM-6) with PUD Overlay (6-0, Hastings excused)
• Approved annexation of 19.896 acres for Windstone Ranch North (6-0, Hastings excused)
• Approved rezone of 19.896 acres to Residential Low Density (R-1) for Windstone Ranch North (6-0, Hastings excused)
• Approved commissioning artist Brad Oldham for downtown art (6-0, Hastings excused)

Regular City Council Work Session

The City Council will hold a work session to discuss a citywide update from the Sports and Tourism Department. The meeting also includes standard reports and a potential executive session.

• Presentation and discussion regarding a Sports and Tourism Department update

The Surprise City Council held a work session on October 19, 2021, where the Sports and Tourism Director presented a departmental update. No formal decisions were made; the session was informational only, with council members asking questions about room revenue, Rib Fest Throwdown, and Spring Training capacity. The meeting adjourned at 5:23 PM.

• Received Sports and Tourism departmental update (no action)
• Adjourned work session at 5:23 PM (6-0, Hastings excused)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission for Police will review personnel changes and retirement applications. The body will also examine legal counsel fees for FY 22.

• Review of FY 22 legal counsel fees
• Acceptance of recruits Hunter E. Reade, Trent M. Campbell, and Juan A. Chavez into the PSPRS system
• Normal retirement application for Police Officer David P. Daniels effective 11/1/2021
• Disability status reevaluation for former Police Officer Michael J. Kennedy
• Accidental disability retirement application for Police Officer Jonathan W. Huston

The Surprise Public Safety Retirement Commission approved three new police officer recruits into PSPRS, approved Officer David P. Daniels' normal retirement effective 11/1/2021, and took no action on former Officer Michael J. Kennedy's disability reevaluation after discussion. The board tabled Officer Jonathan W. Huston's accidental disability retirement application to consider a temporary benefit option.

• Approved September 8, 2021 regular meeting minutes (unanimous)
• Approved September 8, 2021 executive session minutes (unanimous)
• Approved Hunter E. Reade into PSPRS with pre-existing conditions (unanimous)
• Approved Trent M. Campbell into PSPRS with pre-existing conditions (unanimous)
• Approved Juan A. Chavez into PSPRS without pre-existing conditions (unanimous)
• Approved normal retirement for Officer David P. Daniels effective 11/1/2021 (unanimous)
• No action on Michael J. Kennedy's disability reevaluation after executive session
• Tabled Jonathan W. Huston's accidental disability retirement application (unanimous)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will meet to review legal counsel fees and approve meeting minutes. The body will also consider the acceptance of two new firefighter recruits into the PSPRS system.

• Review of FY 22 legal counsel fees
• Approval of September 8, 2021 meeting minutes
• Review of medical examinations and possible acceptance of recruits Tatum R. Kramer and Zachary S. Pettitt into the PSPRS system

The Surprise Public Safety Retirement Commission – Fire Board approved the September 8, 2021 meeting minutes and accepted two new firefighter recruits, Tatum R. Kramer and Zachary S. Pettitt, into the PSPRS system without pre-existing conditions. Both motions were approved unanimously. No other substantive decisions were made.

• Approved September 8, 2021 meeting minutes (unanimous)
• Approved Tatum R. Kramer into PSPRS without pre-existing conditions (unanimous)
• Approved Zachary S. Pettitt into PSPRS without pre-existing conditions (unanimous)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review meeting minutes from September 8, 2021. The commission is scheduled to discuss Northwest Valley Connect services and the 2021 Care & Share Expo. Members will also discuss participation in upcoming fall events, such as the Veterans Day Parade.

• Approval of September 8, 2021 meeting minutes
• Presentation on services offered by Northwest Valley Connect
• Discussion regarding the 2021 Care & Share Expo
• Discussion on participation in the Veterans Day Parade

The commission approved a budget not to exceed $5,000 for the 2021 Care & Share Expo, with 7 yes votes and 4 members absent. It also approved the September 8, 2021 meeting minutes with 6 yes votes and 1 abstention. Presentations were given on Northwest Valley Connect services and fall event participation, including the Veterans Day Parade.

• Approved the September 8, 2021 meeting minutes (6 yes, 1 abstain, 4 absent).
• Approved the 2021 Care & Share Expo budget not to exceed $5,000 (7 yes, 4 absent).
• Discussed participation in fall events, including the Veterans Day Parade; staff will follow up with sign-up details.

Planning and Zoning Commission

The Planning and Zoning Commission will consider several land development requests. The body is deciding on preliminary plats for Toll at Prasada and site plans for Villas at Vesta Views and The Wall Company.

• Preliminary Plat Unit M – Phase 3 – Toll at Prasada (Case FS21-341)
• Preliminary Plat Unit J – Phase 3 – Toll at Prasada (Case FS21-331)
• Site Plan for Villas at Vesta Views (Case FS21-104)
• Site Plan for The Wall Company 12,900 square foot industrial building at N 132nd Avenue and W Rioglass Solar Road (Case FS21-155)

The Planning and Zoning Commission approved the consent agenda items (minutes from September 2 and 16, 2021) and recommended approval of two preliminary plats for Toll at Prasada (Units M and J, Phase 3), subject to stipulations. It also approved site plans for Villas at Vesta Views and The Wall Company, each subject to stipulations. No public hearings were held, and no other substantive decisions were made.

• Approved September 2, 2021 minutes (4-0, with 3 abstentions)
• Approved September 16, 2021 minutes (6-0, with 1 abstention)
• Recommended approval of Preliminary Plat Unit M – Phase 3 – Toll at Prasada (7-0)
• Recommended approval of Preliminary Plat Unit J – Phase 3 – Toll at Prasada (7-0)
• Approved Site Plan for Villas at Vesta Views (7-0)
• Approved Site Plan for The Wall Company (7-0)

Regular City Council Meeting

The Surprise City Council will review land use changes including the annexation and rezoning of Windstone Ranch North. The agenda also includes several budget amendments for public safety, parks, and community grants. Additionally, the council will consider an employment agreement for a new City Manager.

• Annexation and rezoning of approximately 19.896 acres for Windstone Ranch North
• $975,000 budget amendment for Public Safety Evidence & Readiness Center and Police Training Facility
• Comprehensive Sign Program approval for The Marketplace at Asante
• Establishment of street light improvement districts for Mesquite Mountain Ranch and Tierra Rico
• Budget amendments for Parks and Recreation staffing and community grants

The Surprise City Council approved an employment agreement appointing Bob Wingenroth as City Manager, effective upon vacancy, with a unanimous 7-0 vote. The council also continued the annexation and rezoning of Windstone Ranch North to the October 19, 2021 meeting, and approved several consent agenda items including a comprehensive sign program for The Marketplace at Asante. The meeting included a public hearing on the sign program and a presentation on the FY2021 financial status report, which required no action.

• Approved employment agreement with Bob Wingenroth as City Manager (7-0)
• Continued annexation of Windstone Ranch North to Oct 19, 2021 (7-0)
• Continued rezoning of Windstone Ranch North to Oct 19, 2021 (7-0)
• Approved Comprehensive Sign Program for The Marketplace at Asante (7-0)
• Approved consent agenda excluding item #1 (7-0)
• Approved minutes of Sept 21, 2021 (6-0, 1 abstention)
• Approved FY2022 budget amendment for Public Safety Evidence & Readiness Center ($975,000) (7-0)
• Approved FY2022 budget amendments for Parks and Recreation and grants (7-0)

General

The Subcommittee on Community Outreach, Partnerships & Grants will review a citywide presentation regarding the FY22 Neighborhood Grant Program. The agenda includes action pertaining to funding recommendations for program applications.

• Funding recommendations for FY22 Neighborhood Grant Program applications

The Subcommittee on Community Outreach, Partnerships & Grants approved two Neighborhood Grant applications. Kingswood Parke received $6,000 for a swing addition, and Homestead at Marley Park received $4,000 for Movies in the Park events, subject to three conditions addressing HOA control and equipment use. Both motions passed unanimously 3-0.

• Approved $6,000 to Kingswood Parke for swing addition (3-0)
• Approved $4,000 to Homestead at Marley Park for Movies in the Park, subject to conditions (3-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss several citywide projects and events. Agenda items include festival sponsorship, fire station landscaping, and park bench maintenance. The commission will also review the City Hall art display case relocation.

• Sponsorship of the 2021 SciTech Festival
• Landscaping at Fire Station 308
• Relocation and enhancement of the City Hall art display case
• Maintenance of Dreamcatcher Park benches
• AZ Humanities Speaker Series schedule

The Arts and Cultural Advisory Commission approved four agenda items: the September 13 meeting minutes, a $1,000 Gold Level sponsorship of the 2021 SciTech Festival, the landscaping plan at Fire Station 308, and the relocation/enhancement of the art display case in City Hall at a cost not to exceed $6,000. All motions passed 6-0 with one absent member. The commission also discussed maintenance of Dreamcatcher Park benches, the AZ Humanities Speaker Series schedule, a Poetry Slam banner, and participation in the Surprise Party, but took no formal action on these items.

• Approved September 13, 2021 meeting minutes (6-0)
• Approved $1,000 Gold Level sponsorship of 2021 SciTech Festival (6-0)
• Approved landscaping plan at Fire Station 308 (6-0)
• Approved relocation and enhancement of art display case in City Hall, cost not to exceed $6,000 (6-0)

Regular City Council Work Session

The City Council will hold a work session to present and discuss a proposed text amendment to the Surprise Land Development Ordinance. The discussion focuses on Chapter 109 regarding billboard signs.

• Proposed Text Amendment to Chapter 109 of the Surprise Land Development Ordinance regarding Billboard Signs (Case FS21-147)

The Surprise City Council held a work session on a proposed text amendment to Chapter 109 of the Land Development Ordinance regarding billboard signs. City staff and the applicant presented the proposal, and several residents spoke in opposition. Council members discussed concerns, but no vote or formal action was taken on the amendment. The meeting adjourned after an executive session.

• Took no action on proposed text amendment to Chapter 109 regarding billboard signs (Case FS21-147)
• Heard presentations from City Planner Robert Kuhfuss and applicant representative Bill Ally
• Heard public comments from four residents opposing the billboard sign amendment
• Adjourned the work session at 5:21 PM with six yes votes and two excused (Duffy and Winters)

Regular City Council Meeting

The City Council will discuss several land plat approvals, budget amendments, and a text amendment regarding temporary signs. The body is also scheduled to meet in executive session to consider final candidates for City Manager.

• Rezone of ~187 acres south of Dynamite Boulevard and east of 163rd Avenue to Residential Low Density with a PUD Overlay
• Budget amendment of $106,000 for the purchase of two street sweepers
• Budget amendment of $38,800 for DEA Task Force overtime reimbursement
• Budget amendment of $137,800 for the Arizona Office of Tourism Fund
• Proposed text amendment to Chapter 109 of the Land Development Ordinance regarding Class II Temporary Signs

The Surprise City Council approved a rezone of approximately 187 acres south of Dynamite Boulevard and east of 163rd Avenue from Rural Residential and Planned Area Development to Residential Low Density with a Planned Unit Development Overlay (Ordinance 2021-19). The council also approved a text amendment to the Land Development Ordinance regarding Class II Temporary Signs (Ordinance 2021-16) and a consent agenda containing 21 items, including plats, easements, budget amendments, and resolutions. All votes were unanimous among present members, with Vice Mayor Duffy excused and Council Member Winters excused for some items.

• Approved rezone of 187 acres to RL-5 PUD (Ordinance 2021-19) (6-0, Duffy excused)
• Approved text amendment for Class II Temporary Signs (Ordinance 2021-16) (5-0, Duffy and Winters excused)
• Approved consent agenda with 21 items (6-0, Duffy excused)
• Approved FY2022 budget amendment for $106,000 for two street sweepers (Resolution 2021-136)
• Approved FY2022 budget amendment of $137,800 for Arizona Office of Tourism Fund (Resolution 2021-144)
• Approved designation of Sports and Tourism Department as Destination Marketing Organization (Resolution 2021-143)
• Approved final plats for CCV North Surprise, Toll at Prasada Cottages, Rancho Trugold, Tierra Rico Parcels A and B
• Approved budget amendment policies and procedures (Resolution 2021-98) (6-0, Duffy excused)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a citywide amendment to land development ordinances to improve clarity. The body will also review several zone changes and a general plan amendment in District 1.

• Zoning Text Amendment to Surprise Land Development Ordinances (Case FS21-413)
• General Plan Amendment for 107 acres north of McMicken Way and east of 147th Avenue (Case FS21-154)
• Zone Change of 14.47 acres from Rural Residential to Residential High Density south of Happy Valley Road and east of 147th Avenue (Case FS21-154)
• Zone Change of 19.89 acres from Residential Ranch to Residential Medium Density at San Ysidro Road and 158th Avenue (Case FS21-036)
• Site Plan Amendment for Granite Falls Restaurant at Clearview Blvd and Sunrise Blvd (Case FS21-305)

The Planning and Zoning Commission recommended approval of a zoning text amendment to improve clarity and remove conflicts, excluding section 106-10.40. It also recommended approval of a minor general plan amendment for 107 acres, a zone change for 14.47 acres to high-density residential, a zone change for 19.89 acres to medium-density residential, and a preliminary plat for Bonita Ranch. The commission approved a site plan amendment for Granite Falls Restaurant. The consent agenda item to approve the September 2 minutes failed due to abstentions and was continued.

• Recommended approval of ZTA FS21-413, excluding section 106-10.40 (6-0)
• Recommended approval of Minor General Plan Amendment for 107 acres to Neighborhood Character Area (6-0)
• Recommended approval of Zone Change for 14.47 acres to RH-15 with PUD Overlay (6-0)
• Recommended approval of Zone Change for 19.89 acres to RM-6 with PUD Overlay (6-0)
• Approved Site Plan Amendment for Granite Falls Restaurant (6-0)
• Recommended approval of Preliminary Plat for Bonita Ranch (6-0)
• Continued approval of September 2 minutes after motion failed due to abstentions (6-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss several public art projects and events. The body is considering actions on a bond-funded roadway art project in downtown Surprise and maintenance for the Top Knot sculpture.

• Bond-funded roadway art project in downtown Surprise
• Remedial maintenance for the Top Knot sculpture
• AZ Humanities Speaker Series schedule and funding for FY2022
• Landscaping for artwork at Fire Station 308
• Commissioning of a docent for public art tours

The Arts and Cultural Advisory Commission recommended the bond-funded roadway art project in downtown Surprise, selecting the piece 'Bloom Where You're Planted' by a panel. They also approved the AZ Humanities Speaker Series at a cost not to exceed $500 and approved the August 2, 2021 meeting minutes. Other items were discussed, including Fire Station 308 landscaping, Top Knot sculpture maintenance, and a docent pilot tour for 2022.

• Approved the August 2, 2021 meeting minutes (7 yes votes)
• Recommended the bond-funded roadway art project in downtown Surprise (7 yes votes)
• Approved the AZ Humanities Speaker Series at a cost not to exceed $500 (7 yes votes)
• Discussed landscaping for Fire Station 308 artwork; staff to bring proposals to a future agenda
• Discussed remedial maintenance for the Top Knot sculpture; suggested adding to maintenance plan
• Discussed Mobile Museum special events display; no final decisions made
• Decided not to host a booth at the 2021 Fiesta Grande event; will share materials with HSCV department
• Discussed commissioning a docent for public art tours; staff to plan a pilot tour in 2022

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will review the enrollment of two employees into the Deferred Retirement Option Plan (DROP). The body will also review legal counsel fees for FY 22.

• Review of FY 22 legal counsel fees
• Possible action on DROP enrollment for Fire Captain Richard J. Brown
• Possible action on DROP enrollment for Fire Engineer Damon L. Daricek
• Approval of August 11, 2021 meeting minutes

The Public Safety Retirement Commission — Fire Board approved the August 11, 2021 meeting minutes. It also approved the enrollment of Fire Captain Richard J Brown and Fire Engineer Damon L. Daricek into the Deferred Retirement Option Plan (DROP), both effective 9/19/2021. All motions passed unanimously with no opposition.

• Approved the August 11, 2021 board meeting minutes.
• Approved DROP enrollment for Fire Captain Richard J Brown effective 9/19/2021.
• Approved DROP enrollment for Fire Engineer Damon L. Daricek effective 9/19/2021.

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission is meeting to review personnel changes and legal fees. The body will consider the enrollment of a new recruit and a sergeant's entry into a deferred retirement plan.

• Review of FY 22 legal counsel fees
• Acceptance of Police Officer Recruit Devin McKendrick into the PSPRS system
• Enrollment of Police Sergeant Kevin J. Cyrnek into the Deferred Retirement Option Plan (DROP)
• Review of accidental disability retirement application for Police Officer Jonathan W. Huston

The Surprise Public Safety Retirement Commission (Police) approved the minutes from the August 11, 2021 meeting, accepted a new police recruit into the retirement system, and enrolled a sergeant in the Deferred Retirement Option Plan. The board also denied an application for accidental disability retirement for Police Officer Jonathan W. Huston after an executive session, determining the circumstances did not meet the requirements.

• Approved August 11, 2021 meeting minutes (unanimous)
• Approved Devin McKendrick as new Police Officer (Recruit) into PSPRS with pre-existing conditions (unanimous)
• Approved Sergeant Kevin J. Cyrnek enrollment in DROP effective 10/29/2021 (unanimous)
• Denied accidental disability retirement application for Officer Jonathan W. Huston (unanimous)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will vote on the ratification of its Vice-Chair election and meeting minutes. The body will also receive presentations on the RideChoice program, the VetLink Foundation, and the FY2020 CAPER report.

• Ratification of August 11, 2021 election of Julie Kent-Partridge as Vice-Chair
• Approval of August 11, 2021 meeting minutes
• Presentation on VetLink Foundation programs
• Discussion of the Consolidated Annual Performance Evaluation Report (CAPER) FY2020
• Presentation on the Public Works Department RideChoice program

The Veterans, Disability, and Human Services Commission met on September 8, 2021, and heard a current events report from Vice-Chair Julie Kent-Partridge. No formal votes or substantive decisions were taken during the meeting; the agenda was limited to call to order, pledge, roll call, and the events report.

• No formal motions or votes were recorded during the meeting

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss several citywide updates. The meeting focuses on informational reports rather than legislative votes.

• Annual update on WESTMARC
• Update on Surprise Small Business and Entrepreneurship Education
• 2020-2021 Surprise Community Outreach Program awards and outcomes
• Discussion of a second Shared Active Transportation Vehicle (SATV) Pilot Program

The Surprise City Council held a work session with presentations and discussion only; no formal votes were taken on any agenda item. Items covered included an annual WESTMARC update, a small business and entrepreneurship education update, the 2020-2021 Community Outreach Program awards and outcomes, and a second Shared Active Transportation Vehicle (SATV) pilot program. Council members asked questions and offered comments, but no decisions were made.

• No action taken on WESTMARC annual update (presentation only).
• No action taken on small business and entrepreneurship education update (presentation only).
• No action taken on Community Outreach Program awards and outcomes (presentation only).
• No action taken on second Shared Active Transportation Vehicle (SATV) pilot program (presentation and discussion only).
• Council adjourned at 5:26 PM with six yes votes, one excused (Winters).

Regular City Council Meeting

The City Council will hold a public hearing regarding the proposed annexation of Windstone Ranch North. The body is also considering several final plats, public utility improvements, and a budget amendment for a mural project.

• Proposed annexation of Windstone Ranch North
• Agreement with Greater Phoenix Economic Council for $69,286
• Budget amendment of $15,000 for the Surprise Aquatic Center Mural Expansion Project
• Grant of $1,522.00 from the Office of the Attorney General Victims' Rights Program
• Establishment of a lighting improvement district at N. 147th Avenue and Happy Valley Road

The Surprise City Council approved appointments to the Audit Committee and Planning & Zoning Commission, and passed the entire consent agenda including multiple development plats and resolutions. It also approved a $69,286 agreement with the Greater Phoenix Economic Council and the preliminary plat for Toll at Prasada Unit H. Two items were presented with no action taken: the Windstone Ranch North annexation and a Drought Preparedness Plan update.

• Approved Alan Meyer and Brenda Kiner to the City Audit Committee and Jared Holland to the Planning & Zoning Commission
• Approved the consent agenda, including minutes, utility improvements, plats, and resolutions
• Approved a $69,286 annual agreement with the Greater Phoenix Economic Council
• Approved the preliminary plat for Toll at Prasada Unit H (Case FS21-080)
• Took no action on the Windstone Ranch North annexation (Case FS21-209)
• Took no action on the Drought Preparedness Plan update

Planning and Zoning Commission

The Planning and Zoning Commission is meeting to consider several site plans and a sign program. The body will decide on recommendations for a commercial sign program and review site plans for office, warehouse, and apartment projects.

• Comprehensive Sign Program for The Marketplace at Asante (163rd Avenue and Pat Tillman Boulevard)
• Site Plan for office and warehouse facility at Skyway Business Park II (south of Cactus Road and west of Dysart Road)
• Site Plan for Springs at Surprise Apartments (between Bell Road, Young Street, Bullard Avenue, and Stadium Way)
• Site Plan for U-Haul Moving and Storage of Surprise

The Planning and Zoning Commission approved a comprehensive sign program for The Marketplace at Asante, a site plan for Skyway Commons Phase II Building D, a site plan for Springs at Surprise Apartments, and a site plan for U-Haul Moving and Storage of Surprise. All motions passed with 4 votes in favor. The commission also approved the August 19, 2021 minutes.

• Approved Comprehensive Sign Program for The Marketplace at Asante (4-0)
• Approved Site Plan for Skyway Commons Phase II Building D (4-0)
• Approved Site Plan for Springs at Surprise Apartments (4-0)
• Approved Site Plan for U-Haul Moving and Storage of Surprise (4-0)
• Approved August 19, 2021 minutes (4-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will review meeting minutes from May 25, 2021. The committee also plans to interview candidates for vacancies on the City Audit Committee, Loss Trust Fund Board, and Planning & Zoning Commission.

• Approval of May 25, 2021, meeting minutes
• Interviews for City Audit Committee vacancy
• Interviews for Loss Trust Fund Board vacancy
• Interviews for Planning & Zoning Commission vacancy

The Surprise Board and Commission Nomination Committee approved the minutes from May 25, 2021, and recommended three applicants to fill vacancies on the Audit Committee and Planning & Zoning Commission. The recommendations will be forwarded to the City Council for consideration on September 7, 2021. No applications were received for the Loss Trust Fund Board vacancy.

• Approved May 25, 2021 meeting minutes (motion by Cline, second by Remley)
• Recommended Alan Meyer for City Audit Committee, term to June 30, 2022
• Recommended Brenda Kiner for City Audit Committee, term to June 30, 2022
• Recommended Jared Holland for Planning & Zoning Commission, term to June 30, 2024
• Noted no applications received for Loss Trust Fund Board vacancy

Health Benefits Trust Fund Board

The Board will consider electing a Chairperson and Vice-Chairperson. Members will also discuss financial reports regarding the City's self-insurance funds and a report from CBIZ Consulting.

• Election of a Chairperson and Vice-Chairperson for the Board
• CBIZ Consulting FY2021 4th Quarter Report
• Unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds FY2021 3rd Quarter Financial Report
• Approval of March 3, 2021 meeting minutes

The Health Benefits Trust Fund Board elected Renee Pastor as Chairperson and William Coniam as Vice Chairperson, both by motion. The board did not approve the March 3, 2021 meeting minutes due to a lack of board members present from that meeting, and will revisit them at the next meeting. The board also received presentations on the CBIZ FY2021 4th quarter report and the city's unaudited FY2021 3rd quarter financial report, with no action taken.

• Elected Renee Pastor as Chairperson (motion passed)
• Elected William Coniam as Vice Chairperson (motion passed)
• Tabled approval of March 3, 2021 meeting minutes (no action)

Parks and Recreation Commission

The Commission will receive updates on construction management awards for Surprise Community Park and Countryside Park. Members will also discuss the 2015 Parks and Recreation Master Plan and dog park conditions.

• Update on design and Construction Management at Risk award for Surprise Community Park
• Update on proposed design and Construction Management at Risk award for Countryside Park
• Discussion on the 2015 Parks and Recreation Master Plan
• Update on dog park conditions
• Introduction of new Parks & Recreation Director, Holly Osborn

The Parks and Recreation Advisory Commission approved the June 28, 2021 meeting minutes unanimously (6-0). The commission received updates on Dick McComb Park crime statistics, new Parks & Recreation Director Holly Osborn, and design plans for Surprise Community Park and Countryside Park. No formal action was taken on the updates, which were informational only.

• Approved June 28, 2021 meeting minutes (6-0)
• Heard update on Dick McComb Park crime statistics from police
• Introduced new Parks & Recreation Director Holly Osborn
• Received update on Surprise Community Park improvements with Hunter Construction
• Received update on Countryside Park design with Willmeng Construction
• Discussed dog park conditions and maintenance issues
• Discussed revisiting the 2015 Parks and Recreation Master Plan
• Discussed options to honor former Commissioner Charlie Woodland

Planning and Zoning Commission

The Planning and Zoning Commission will review several land use requests, including a large rezoning project and a Major PAD amendment. The body will also decide on conditional use permits and site plans for commercial and religious facilities.

• Rezoning of approximately 187 acres south of Dynamite Boulevard and east of 163rd Avenue (Case FS20-225)
• Major PAD Amendment for Truman Ranch/The Promenade/Waddell Crossing (Case FS20-829)
• Conditional Use Permit for AAA Auto repair facility east of Dysart Road and Bell Road (Case FS21-064)
• Site Plat for Christ’s Church of the Valley at 163rd Avenue and Pinnacle Peak Road (Case FS20-557)
• Site Plan for a 65-foot T-Mobile Wireless monobroadleaf in the Surprise Retail Pavilion (Case FS21-340)

The Planning and Zoning Commission deadlocked on a rezoning request for 187 acres near Dynamite Boulevard and 163rd Avenue, failing to recommend approval due to a tied vote. The commission approved a conditional use permit for an auto repair facility, a site plat for Christ's Church of the Valley, a T-Mobile wireless site plan, and a U-Haul site plan amendment. It also continued a major PAD amendment for Truman Ranch to a future date.

• Rezoning of 187 acres from RR/PAD to RL-5 PUD failed on tied vote (3-3)
• Approved CUP for AAA Auto Building & Site Improvements (6-0)
• Approved site plat for Christ's Church of the Valley (5-1)
• Approved T-Mobile wireless site plan (6-0)
• Approved U-Haul site plan amendment (6-0)
• Continued Truman Ranch PAD amendment to future date (6-0)
• Approved August 5, 2021 minutes (6-0)

Regular City Council Work Session

The City Council will hold a work session to review proposed changes to the Land Development Ordinances. Discussions include potential amendments regarding recreational marijuana and Class II temporary signs, as well as an update on the Fighter Country Partnership.

• Proposed text amendment regarding recreational marijuana (Case FS20-619)
• Proposed text amendment regarding Class II temporary signs (Case FS21-372)
• Update on the Fighter Country Partnership

The Surprise City Council held a work session on August 17, 2021, with presentations and discussions on two proposed text amendments to the Land Development Ordinances: one on recreational marijuana (Case FS20-619) and one on Class II temporary signs (Case FS21-372). No formal decisions or votes were taken on either item; the session was informational only. The council also received an update on the Fighter Country Partnership. The meeting adjourned with a unanimous vote.

• No action taken on recreational marijuana text amendment (Case FS20-619)
• No action taken on Class II temporary signs text amendment (Case FS21-372)
• Adjourned meeting at 4:50 PM (7-0)

Regular City Council Meeting

The Surprise City Council will consider several zoning changes and budget amendments. This includes a public hearing on residential density at Enclave Point and a lease for a housing support center. The council will also administer the oath of office to Police Chief Benny Pina.

• Rezoning of Enclave Point parcels near Happy Valley Road and 163rd Avenue
• Lease agreement with Mustard Seed Ministry for $152,500 to support a Housing Support Center
• Text amendment regarding billboard signs in the Land Development Ordinance
• Budget amendment of $100,000 for temporary emergency shelter services
• Oath of office for Police Chief Benny Pina

The Surprise City Council approved a rezoning for the Enclave Point property at Happy Valley Road and 163rd Avenue, changing parcels to allow higher-density residential development (Ordinance 2021-14) with a 5-1-1 vote. The council also approved a major amendment to the Sierra Verde Planned Area Development to increase outdoor RV storage to 24% (Ordinance 2021-12) with a 4-3 vote. A billboard sign text amendment was continued to the October 15, 2021 meeting, and the Asante Turnover Agreement was continued indefinitely.

• Approved Enclave Point rezoning to RH-15 PUD and RM-9 PUD (5-1-1)
• Approved Sierra Verde PAD amendment increasing RV storage to 24% (4-3)
• Continued billboard sign text amendment to Oct 15, 2021 (7-0)
• Continued Asante Turnover Agreement indefinitely (7-0)
• Approved lease with Mustard Seed Ministry for Housing Support Center (7-0)
• Approved sublease with Gideon Missionary Baptist Church (7-0)
• Approved consent agenda excluding items 4, 17, 21 (7-0)
• Approved Final Plat for Surprise Self Storage re-plat (5-2)

City Audit Committee

The City Audit Committee will discuss several citywide audits, including pharmaceutical safeguards and I-9 compliance. The committee is also scheduled to consider the FY2021-2022 Annual Audit Plan.

• Fire-Medical Pharmaceutical Safeguards and Contracts Audit discussion
• City-Wide Exit Process Audit discussion
• Form I-9 and E-Verify Compliance Audit discussion
• FY2019-2020 and FY2020-2021 Summary of Audit Recommendations review
• FY2021-2022 Annual Audit Plan consideration

The Surprise Audit Committee approved the March 31, 2021 meeting minutes, the City-Wide Exit Process Audit, the Form I-9 and E-Verify Compliance Audit, the Fire-Medical Pharmaceutical Safeguards and Contracts Audit, the FY2019-2020 and FY2020-2021 Summary and Audit Recommendations, and the FY2021-2022 Annual Audit Plan. All motions carried 3-0. Discussion on the Fire-Medical audit was postponed until Fire Chief Abbott joined, and the committee noted that the E-Verify random procurement review was not being performed.

• Approved March 31, 2021 meeting minutes (3-0)
• Approved City-Wide Exit Process Audit (3-0)
• Approved Form I-9 and E-Verify Compliance Audit (3-0)
• Approved Fire-Medical Pharmaceutical Safeguards and Contracts Audit (3-0)
• Approved FY2019-2020 and FY2020-2021 Summary and Audit Recommendations (3-0)
• Approved FY2021-2022 Annual Audit Plan (3-0)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission for Fire will meet to review legal counsel fees and approve previous meeting minutes. The body will also consider the acceptance of one new firefighter into the PSPRS system.

• Review of FY 22 legal counsel fees
• Approval of July 14, 2021 meeting minutes
• Review of medical examination and possible acceptance of Firefighter Tyler J. Griffith into the PSPRS system

The Public Safety Retirement Commission – Fire Board approved the July 14, 2021 meeting minutes and accepted Tyler J. Griffith as a new Firefighter (Recruit) into the PSPRS system with pre-existing conditions. No other substantive decisions were made; the meeting adjourned at 9:33 a.m.

• Approved July 14, 2021 meeting minutes (unanimous)
• Approved Tyler J. Griffith as new Firefighter (Recruit) into PSPRS with pre-existing conditions (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission – Police will meet to review personnel changes and legal fees. The body is considering the acceptance of a new recruit and the retirement of a police officer.

• Review of FY 22 legal counsel fees
• Acceptance of Police Officer Recruit Dylan R. Touvell into the PSPRS system
• Application for normal retirement for Police Officer Juan Diaz effective 08/05/2021
• Acknowledgement of the end of the DROP period for Police Lieutenant John P. Bacon

The Surprise Public Safety Retirement Commission - Police approved all four agenda items: the July 14, 2021 meeting minutes, the acceptance of one new police recruit (Dylan R. Touvell) into the PSPRS system with pre-existing conditions, the normal retirement application for Police Officer Juan Diaz effective 08/05/2021, and the acknowledgement of the end of the DROP period for Police Lieutenant John P. Bacon who separated on 08/05/2021. All motions passed unanimously with no opposition.

• Approved July 14, 2021 meeting minutes (unanimous)
• Approved acceptance of Dylan R. Touvell as new Police Officer (Recruit) into PSPRS with pre-existing conditions (unanimous)
• Approved normal retirement application for Police Officer Juan Diaz effective 08/05/2021 (unanimous)
• Approved acknowledgement of end of DROP period for Police Lieutenant John P. Bacon, separated 08/05/2021 (unanimous)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will elect its Chair and Vice Chair. The body will also discuss the establishment of a West Valley Housing Support Center and review two programs: Work For Warriors Arizona and Servants of Surprise (SOS).

• Election of Commission Chair
• Election of Commission Vice Chair
• Discussion and action on establishing a West Valley Housing Support Center
• Presentation on Work For Warriors Arizona
• Presentation on the Servants of Surprise (SOS) program

The Veterans, Disability and Human Services Commission approved the establishment of a Housing Support Center, elected Karissa Perry as Chair and Julie Kent-Partridge as Vice Chair, and approved the June 9, 2021 meeting minutes. The commission also heard presentations on Work For Warriors Arizona and the Servants of Surprise program. All votes were 10-0 with one excused absence.

• Approved establishment of a Housing Support Center (10-0, 1 absent)
• Elected Karissa Perry as Commission Chair (10-0, 1 absent)
• Elected Julie Kent-Partridge as Commission Vice Chair (5 votes vs 3 for Daigle, 2 for Rodriguez)
• Approved June 9, 2021 meeting minutes (10-0, 1 absent)

Planning and Zoning Commission

The Planning and Zoning Commission will decide on conditional use permits for a veterinary clinic and a self-storage expansion. The body will also consider a text amendment for temporary signs and a preliminary plat for Toll at Prasada.

• Conditional Use Permit for a veterinary clinic at 13839 W. Bell Road, Suite 109
• Conditional Use Permit for Sierra Verde Self-Storage expansion north of Waddell Road and east of 140th Drive
• Proposed Text Amendment to Chapter 109 of the Land Development Ordinance regarding Class II Temporary Signs
• Preliminary Plat for Unit H – Phase 3 – Toll at Prasada
• Discussion on procedural elements within the Surprise Center Development Company (SCDC) PAD at Bell and Litchfield Road

The Planning and Zoning Commission approved a conditional use permit for a new veterinary clinic at 13839 W. Bell Road, Suite 109, and approved a conditional use permit for the expansion of the Sierra Verde Self-Storage Facility with a site plan. The Commission also recommended approval of a text amendment to Chapter 109 regarding Class II Temporary Signs, and recommended approval of a preliminary plat for Toll at Prasada. All votes were unanimous except for the storage expansion, which passed 5-1.

• Approved Conditional Use Permit for Companion Pet Partners veterinary clinic at 13839 W. Bell Road, Suite 109 (6-0)
• Approved Conditional Use Permit for Sierra Verde Self-Storage expansion and site plan (5-1, Chapman opposed)
• Recommended approval of text amendment to Chapter 109 on Class II Temporary Signs (6-0)
• Recommended approval of Preliminary Plat Unit H – Phase 3 – Toll at Prasada (6-0)
• Approved July 15, 2021 minutes and executive session minutes (6-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss several public art installations and acquisitions. The body is also tasked with selecting its Chair and Vice-Chair and reviewing the FY22 calendar of events.

• Proposed Aquatic Center mural expansion by artist BacPac
• Recommended Gallery 37 proposals
• Acquisition of “The Five C’s of Arizona” by Joe Tyler for the permanent art collection
• Landscape for the art project site at Fire Station 308
• FY22 calendar of events and ticket costs for the Lunchtime Theater event

The Arts and Cultural Advisory Commission approved several art projects, including a mural expansion at the Aquatic Center, Gallery 37 proposals, and the acquisition of 'The Five C's of Arizona' for the permanent collection. It also selected new officers and continued discussion on landscaping for the Fire Station 308 art site.

• Approved June 7, 2021 meeting minutes (7-0)
• Selected Deborah Welch as Chair (7 votes)
• Selected Rhiannon Miett as Vice-Chair (7 votes)
• Approved Aquatic Center mural expansion not to exceed $12,000 (7-0)
• Approved Gallery 37 proposals (7-0)
• Approved acquisition of 'The Five C's of Arizona' not to exceed $7,000 (7-0)
• Continued item on Fire Station 308 landscape (7-0)
• Approved FY22 calendar of events (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will review several text amendments to city ordinances and land use requests. The body is deciding on permits for specific residential and commercial expansions and recommending actions on rezoning and preliminary plats.

• Zoning Text Amendment for dual licensees to sell recreational marijuana in medical facilities
• Rezoning of 19.896 acres from Rural Residential to Residential Low Density north of Happy Valley Road
• Conditional Use Permit for Sierra Verde Self-Storage Facility expansion north of Waddell Road
• Conditional Use Permit for a detached garage at Parkview Place and 144th Avenue
• Preliminary plats for Windstone Ranch and Toll at Prasada Unit G - Phase 3

The Planning and Zoning Commission recommended approval of a zoning text amendment to allow dual licensees to sell recreational marijuana within medical marijuana facilities, with amendments including drive-thru allowance, hours from 8 am to 9 pm, and separation requirements for residential uses in PADs. The commission also recommended approval of a rezoning of 19.896 acres from Rural Residential to Residential Low Density, subject to stipulations. A text amendment on Class II Temporary Signs was recommended for approval with an amendment allowing one sign at 45 feet. The commission approved a conditional use permit for a detached garage in Stonebrook Phase 2, and continued a conditional use permit for the Sierra Verde Self-Storage expansion to the August 5 meeting.

• Recommended approval of the recreational marijuana text amendment (Case FS20-619) with amendments, 7-0.
• Approved a conditional use permit for a new detached garage in Stonebrook Phase 2 (Case FS21-118), 7-0.
• Recommended approval of the rezoning of 19.896 acres from RR to R-1 (Case FS21-208), 6-0.
• Continued the conditional use permit for Sierra Verde Self-Storage expansion (Case FS20-702) to August 5, 2021, 6-0.
• Recommended approval of the Class II Temporary Signs text amendment (Case FS21-372) with an amendment allowing one sign at 45 feet, 6-1.
• Recommended approval of the preliminary plat for Windstone Ranch (Case FS20-596), 6-0.
• Recommended approval of the preliminary plat for Toll at Prasada Unit G Phase 3 (Case FS21-061), 6-0.
• Re-elected Dennis Bash as Chair and Kevin Sartor as Vice Chair, both 7-0.

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission - Fire will meet to review meeting minutes and consider the acceptance of two new recruits into the PSPRS system.

• Review and possible acceptance of firefighter recruits Chad J. Borgstedt and Robert N. Guice into the PSPRS system
• Approval of June 9, 2021, Board Meeting Minutes
• Approval of June 9, 2021, Executive Session Meeting Minutes

The Public Safety Retirement Commission – Fire Board approved the June 9, 2021 meeting minutes and executive session minutes. The board also approved accepting two new Firefighter Recruits, Chad Borgstedt and Robert N. Guice, into the PSPRS system with pre-existing conditions, as recommended by staff. No other business was discussed.

• Approved June 9, 2021 executive session meeting minutes
• Approved June 9, 2021 regular meeting minutes
• Approved Chad Borgstedt into PSPRS with pre-existing conditions
• Approved Robert N. Guice into PSPRS with pre-existing conditions
• Adjourned meeting at 9:36 a.m.

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission is meeting to review meeting minutes and consider the acceptance of one new police recruit into the PSPRS system.

• Review and approval of June 9, 2021 meeting minutes
• Review and approval of June 9, 2021 executive session meeting minutes
• Review of medical examination and possible acceptance of Police Officer Recruit Rasa J. Hamel into the PSPRS system

The Public Safety Retirement Commission-Police approved the minutes from its July 14 executive session and June 9 regular meeting. It also approved the acceptance of Police Officer Recruit Rasa J. Hamel into the PSPRS system with pre-existing conditions, effective May 17, 2021. The meeting was brief, with no public comments or executive session.

• Approved the July 14, 2021 executive session meeting minutes.
• Approved the June 9, 2021 regular meeting minutes.
• Approved Rasa J. Hamel as a new Police Officer Recruit into PSPRS with pre-existing conditions.

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to review the 2015 Master Plan and receive an update on dog parks. The body will also consider approving minutes from the April 26, 2021 meeting.

• Discussion of the 2015 Parks and Recreation Master Plan
• Update on Dog Parks
• Approval of April 26, 2021 meeting minutes

The Parks and Recreation Advisory Commission approved the minutes from the April 26, 2021 meeting with a 5-0 vote. The commission discussed updates on dog park maintenance, including plans for curbing options and equipment purchases, and began a discussion on the 2015 Parks and Recreation Master Plan. No other formal decisions were made.

• Approved minutes from April 26, 2021 (5-0)
• Discussed dog park updates, including curbing options and equipment purchases
• Discussed 2015 Parks and Recreation Master Plan and coordination with 2035 General Plan

Planning and Zoning Commission

The Planning and Zoning Commission will consider several conditional use permits and zoning amendments. This includes requests for a new drive-thru facility, a private Christian school, and residential density changes for Enclave Point.

• Conditional Use Permit for a drive-thru facility south of Greenway Road and west of Cotton Lane (FS20-210)
• Conditional Use Permit for a private Christian school south of Bell Road and east of West Point Parkway (FS20-288)
• Major Zoning Amendment for Sierra Verde PAD north of Waddell Road and east of 140th Drive (FS21-177)
• Three zoning changes for Enclave Point to adjust residential density and development standards (FS21-026)

The Planning and Zoning Commission approved a conditional use permit for a KFC drive-thru, a conditional use permit for a private Christian school, and recommended approval of the Sierra Verde PAD amendment and the Enclave Point rezone. All votes were 6-0 except the Sierra Verde amendment, which passed 4-2. The commission also approved the June 3, 2021 minutes.

• Approved the June 3, 2021 Planning and Zoning Commission minutes (6-0).
• Approved a Conditional Use Permit for a KFC drive-thru south of Greenway Road and west of Cotton Lane, subject to stipulations a-e (6-0).
• Approved a Conditional Use Permit for a private Christian school south of Bell Road and east of West Point Parkway, subject to stipulations a-b (6-0).
• Recommended approval of the Sierra Verde Planned Area Development Amendment to RZ03-188, subject to stipulations a-b (4-2).
• Recommended approval of the Enclave Point rezone (three zoning changes), subject to stipulations a-e (6-0).

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Subcommittee on Community Outreach, Partnerships, and Grants will consider the timeline and application for the Neighborhood Grant Program. Members will also discuss scoring for Surprise Community Outreach Program (SCOP) grant applicants and receive a funding update for FY21.

• Approval of Neighborhood Grant Program timeline
• Approval of Neighborhood Grant Program application
• Scoring for Surprise Community Outreach Program (SCOP) grant applicants
• Update on Surprise Community Outreach Program (SCOP) grant funding for FY21
• Approval of May 13, 2021 meeting minutes

Regular City Council Work Session

The City Council will hold a work session to review several citywide updates. Discussions include a proposed property maintenance ordinance and the status of current capital improvement projects.

• Proposed City of Surprise Property Maintenance Ordinance (PMO)
• Update on Fighter Country Partnership
• Status of current CIP projects

The City Council held a work session on June 15, 2021, with no formal votes taken. Staff presented a proposed Property Maintenance Ordinance, and residents raised concerns about rural lifestyle impacts; the mayor asked for more research before a future vote. Staff also updated the Council on Capital Improvement Projects, noting a park land acquisition delay and a traffic light construction start.

• Withdrawn: Fighter Country Partnership update was pulled by staff.
• No action: Property Maintenance Ordinance presentation only; further research requested before August discussion.
• No action: CIP and Bond Projects status update; no decisions made.
• Adjourned: Work session ended at 5:26 PM with a unanimous 7-0 vote.

CFD Commission Meeting

The Marley Park CFD Board is meeting to review previous meeting minutes and consider a resolution to set a property tax rate for the district.

• Resolution # MPCFD 2021-04: Fixing, levying, and assessing an Ad Valorem property tax at a rate of 3.4771 per $100.00 of assessed value
• Approval of June 1, 2021 meeting minutes

The Marley Park Community Facilities District Board approved a resolution fixing, levying, and assessing an ad valorem property tax at a rate of 3.4771 per $100 of assessed value. The board also approved the consent agenda, which included the minutes from the June 1, 2021 meeting. Both actions passed unanimously with seven yes votes.

• Approved consent agenda including June 1, 2021 meeting minutes (7-0)
• Approved Resolution MPCFD 2021-04 setting property tax rate at 3.4771 per $100 assessed value (7-0)

Regular City Council Meeting

The City Council will consider setting primary and secondary property tax rates for Fiscal Year 2022. The meeting includes several budget amendments, the annexation and rezoning of property at Enclave IV at Paloma Creek, and various street maintenance approvals.

• Levying FY 2022 primary property taxes at $0.7591 and secondary taxes at $0.3880 per $100 of assessed valuation
• Annexation and rezoning of 9.96 acres for Enclave IV at Paloma Creek to Residential Medium Density (RM-9 PUD)
• Budget amendment moving $479,000 from Water Utility Capital Fund to Stormwater Capital Fund for Cactus Road and Cotton Lane improvements
• Budget amendment moving $605,800 within the Grants Fund for Community Action Program services
• Approval of a Series 12 (Restaurant) license for The Toast at 17058 W. Bell Road #104

The Surprise City Council approved the annexation of the 9.96-acre Enclave IV at Paloma Creek property (Ordinance 2021-09) and its rezone to Residential Medium Density with a Planned Unit Development Overlay (Ordinance 2021-11), despite public opposition. The council also approved a property tax levy for FY2022 at $0.7591 per $100 assessed valuation for primary and $0.3880 for secondary taxes. A turnover agreement with LCD Asante LLC was tabled indefinitely.

• Approved appointments to the Veterans, Disability and Human Services Commission: Nickolas Kupper (term to 2025), Phillip Lair (2024), Lisa Everett (2023).
• Reappointed board/commission members for four-year terms to 2025, including Renee Pastor, Ed Hanzel, Bill Pupo, Mark Brown, Ron Jensen, and Harrylouis Rodriguez.
• Approved consent agenda items 3-5 and 7-20, including a restaurant license for The Toast, transit IGA amendment, and multiple street/utility acceptances.
• Tabled indefinitely the Turnover Agreement with LCD Asante LLC (Resolution 2021-91).
• Approved annexation of Enclave IV at Paloma Creek (Ordinance 2021-09) and rezone to RM-9 PUD (Ordinance 2021-11), with density limited to 3.21 units per acre.
• Approved recordation of a blank petition for Windstone Ranch North annexation (Resolution 2021-83).
• Approved FY2022 property tax levy rates: $0.7591 primary and $0.3880 secondary per $100 assessed valuation (Resolution 2021-94).
• Reappointed Louis Frank Dominguez as Presiding Judge and Catherine Ann Gaudreau as Associate Judge of the Surprise Municipal Court.

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will meet to discuss administrative updates and personnel matters. The body will consider legal counsel fees for FY 2020-2021 and the membership status of one firefighter.

• Review and possible discussion of FY 2020-2021 legal counsel fees
• Possible action on the acceptance of a revised Public Comment Form
• Discussion and possible action regarding Firefighter Alberto Ramirez’ pre-membership physical and PSPRS acceptance
• Update on Phoenix Fire Department Health Center process for distributing new hire physical exam results
• Approval of May 12, 2021 meeting minutes

The Surprise Public Safety Retirement Commission – Fire Board approved the revised Public Comment Form and entered executive session to discuss Firefighter Alberto Ramirez's pre-membership physical and PSPRS acceptance. No other substantive decisions were made; most items were informational only.

• Approved May 12, 2021 meeting minutes (unanimous)
• Approved revised Public Comment Form (unanimous)
• Entered executive session to discuss Firefighter Ramirez's PSPRS acceptance (unanimous)
• Adjourned at 9:47 a.m. (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission is meeting to manage police retirement system administration. The body will consider the acceptance of new recruits and the reevaluation of disability benefits for two individuals.

• Acceptance of recruits Alexander V. Bryant and Michael A. Prado into the PSPRS system
• Reevaluation of disability benefits for Gary W. Hicks
• Reevaluation of disability benefits for Michael J. Kennedy
• Review of FY 2020-2021 legal counsel fees
• Possible action on a revised Public Comment Form

The Surprise Public Safety Retirement Commission-Police approved the May 12, 2021 meeting minutes and accepted two new police officer recruits into the PSPRS system without pre-existing conditions. The board also approved a revised public comment form, took no action on a disability benefits reevaluation for Gary W Hicks, and approved sending Michael J. Kennedy for an independent medical examination (IME) to assess recovery.

• Approved May 12, 2021 executive session minutes (unanimous)
• Approved May 12, 2021 regular meeting minutes (unanimous)
• Approved Alexander V. Bryant into PSPRS without pre-existing conditions (unanimous)
• Approved Michael A. Prado into PSPRS without pre-existing conditions (unanimous)
• Approved revised Public Comment form, effective immediately (unanimous)
• Took no action on disability benefits reevaluation for Gary W Hicks (2-1, with recusal)
• Approved sending Michael J. Kennedy for IME to determine recovery (unanimous)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review the 2021 Care & Share Expo and discuss creating a recognition program. The body will also act on the May 12, 2021 meeting minutes and the Fiscal Year 2022 meeting calendar.

• Approval of May 12, 2021 meeting minutes
• Update on the 2021 Care & Share Expo
• Discussion on establishing a VDHS Commission sponsored recognition program
• Approval of the Fiscal Year 2022 meeting calendar

The Veterans, Disability and Human Services Commission approved the May 12, 2021 meeting minutes and the Fiscal Year 2022 meeting calendar, with a proposed amendment to move the November meeting to November 3. The commission also discussed the 2021 Care & Share Expo and a potential recognition program for those joining military service, forming a work group to develop criteria.

• Approved May 12, 2021 meeting minutes (7-0, 2 absent, 2 vacancies)
• Approved FY2022 meeting calendar with November meeting rescheduled to Nov 3 (7-0, 2 absent, 2 vacancies)
• Formed work group to develop recognition program for military enlistees

Boards and Commissions Nominations Committee

The scheduled meeting for the Boards and Commissions Nominations Committee on June 8, 2021, was canceled at 3:55 PM. No committee business was conducted.

Arts and Cultural Advisory Commission

The commission will discuss the maintenance of the “Top Knot” sculpture and the siting of public art at Surprise Stadium. Members will also review the Arts & Culture Grant Program and the 1.3% for the Arts Ordinance.

• Discussion on maintenance of the “Top Knot” sculpture
• Discussion on the 1.3% for the Arts Ordinance
• Review of the Arts & Culture Grant Program process
• Siting of public art within Surprise Stadium
• Approval of the Fiscal Year 2022 meeting calendar

The Arts and Cultural Advisory Commission approved the May 3, 2021 meeting minutes unanimously. They discussed maintenance options for the 'Top Knot' sculpture, including gravel, planters, and skate stops, but took no formal action. Staff will follow up with Public Works on a gravel option and bring it back to a future meeting.

• Approved May 3, 2021 meeting minutes (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a conditional use permit for a coffee shop and two site plans for new developments. The body will also act on the approval of the May 20, 2021 meeting minutes.

• Conditional Use Permit for a CBD Coffee facility at Sierra Montana Crossings (FS20-730)
• Site Plan for Bungalows at Bell and Sarival (Case FS20-776)
• Site Plan for an office and warehouse facility at Skyway Business Park II (FS20-439)

The Planning and Zoning Commission approved a Conditional Use Permit for a CBD Coffee facility on Lot 3 of Sierra Montana Crossings (south of Greenway Road, west of Cotton Lane) with stipulations 'a' and 'b'. It also approved the site plan for Bungalows at Bell and Sarival (south of Bell Road between Sarival Avenue and Sunrise Boulevard) with stipulations 'a' through 'e', and the site plan for an office/warehouse facility on Lot 62 of Skyway Business Park II (south of Cactus Road, west of Dysart Road) with stipulations 'a' through 'e'. All votes were unanimous (7-0), except the consent agenda minutes approval which passed 6-0 with Chair Bash abstaining.

• Approved Conditional Use Permit for CBD Coffee on Lot 3 of Sierra Montana Crossings (7-0)
• Approved Site Plan for Bungalows at Bell and Sarival (7-0)
• Approved Site Plan for Skyway Commons Phase II Building B (7-0)
• Approved May 20, 2021 meeting minutes (6-0, Chair abstained)

Regular City Council Work Session

The meeting includes a presentation by the Maricopa Association of Governments (MAG) regarding their work on regional homeless evaluation and implementation strategies. No public hearings or consent agenda items are scheduled for this session.

• Presentation by the Maricopa Association of Governments on regional homeless evaluation and implementation strategies

The Surprise City Council work session on June 1, 2021, featured a presentation by the Maricopa Association of Governments (MAG) on regional homeless evaluation and implementation strategies, followed by a homelessness update from staff. No formal decisions or votes were taken during the session; the only action was adjournment.

• Adjourned the work session (6-0, Hall excused)

CFD Commission Meeting

The Marley Park Community Facilities District Board will consider a secondary property tax levy rate of $3.4771 per $100 of assessed valuation. The board will also consider the adoption of the Fiscal Year 2022 final expenditure limitation budget of $6,908,900.

• Proposed secondary property tax levy rate of $3.4771 per $100 of assessed valuation
• Adoption of the Fiscal Year 2022 final expenditure limitation budget of $6,908,900
• Approval of May 4, 2021, meeting minutes

The Marley Park Community Facilities District Board approved a resolution to levy secondary property taxes at a rate of $3.4771 per $100 of assessed valuation, effective June 15, 2021. The board also approved the consent agenda, which included the minutes from the May 4, 2021 meeting. All votes were unanimous with six yes votes and one excused absence.

• Approved Resolution MPCFD #2021-02 to levy secondary property taxes at $3.4771 per $100 assessed valuation (6-0, Hall excused)
• Approved consent agenda including May 4, 2021 meeting minutes (6-0, Hall excused)

Special City Council Meeting

The Surprise City Council will consider actions regarding primary and secondary property tax levies. The agenda also includes consideration of Street Light Improvement District tax levies and the adoption of the final budget for Fiscal Year 2022.

• Primary property tax levy of $0.7591 per $100 of assessed valuation
• Secondary property tax levy of $0.3880 per $100 of assessed valuation
• Street Light Improvement District (SLID) property tax levies up to $1.20 per $100
• Adoption of the City of Surprise final budget for Fiscal Year 2022

The Surprise City Council unanimously approved three resolutions: setting primary and secondary property tax rates, adopting the Street Light Improvement District (SLID) tax levy, and adopting the final FY2022 budget. All votes were 7-0. The property tax adoption is scheduled for June 15, 2021.

• Approved Resolution 2021-86 setting primary property tax at $0.7591 per $100 assessed valuation and secondary at $0.3880 (7-0)
• Approved Resolution 2021-85 adopting SLID property tax levy up to $1.20 per $100 assessed valuation (7-0)
• Approved Resolution 2021-87 adopting the final FY2022 budget (7-0)

Regular City Council Meeting

The City Council will review several land development plats and a budget amendment. This includes moving funds from contingency to the Ground Ambulance Service and Wildland funds. Staff will also provide an update on water utility changes in District 1.

• Budget amendment moving $615,000 to Ground Ambulance Service Fund and $225,000 to Wildland Fund
• Final Plat approval for North Copper Canyon Village – Parcel 1.2 (6.45 acres)
• Conditional approval of 'Bungalows at Bell & Sarival' (29.8 acres)
• Approval of Map of Dedication for Fulton Homes Escalante Infrastructure Phase 2
• Final Plat approvals for Sycamore Farms Parcels I and H

The Surprise City Council approved the consent agenda, excluding items 5, 7, and 10, which were then considered individually and all approved unanimously (7-0). These included the Bungalows at Bell & Sarival final plat, the Surprise Spectrum re-plat, and a budget amendment moving $840,000 from contingency to ambulance and wildland funds. The council also approved several other plats and a map of dedication as part of the consent agenda.

• Approved consent agenda excluding items 5, 7, 10 (7-0)
• Approved Bungalows at Bell & Sarival final plat, Resolution 2021-81 (7-0)
• Approved Surprise Spectrum re-plat, Case FS20-712 (7-0)
• Approved budget amendment moving $615,000 to Ground Ambulance Service Fund and $225,000 to Wildland Fund, Resolution 2021-82 (7-0)
• Approved Replat of North Copper Canyon Village Parcel 1.2 (consent)
• Approved Fulton Homes Escalante Infrastructure Phase 2 map of dedication (consent)
• Approved Sycamore Farms Parcel I final plat, Resolution 2021-80 (consent)
• Approved Sycamore Farms Parcel H final plat, Resolution 2021-74 (consent)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview candidates for three vacancies on the Veterans, Disability and Human Services Commission. The committee will also discuss recommendations for board and commission members seeking four-year reappointments.

• Interviews for three Veterans, Disability and Human Services Commission positions
• Recommendations for board/commission members seeking four-year reappointments
• Approval of February 25, 2021 meeting minutes

The Nominations Committee approved the February 25, 2021 minutes and recommended three applicants for vacancies on the Veterans, Disability and Human Services Commission, with terms ending June 30, 2023, 2024, and 2025. The committee also recommended reappointing six current members to four-year terms on various boards and commissions. All recommendations will go to the City Council for consideration on June 15, 2021.

• Approved February 25, 2021 meeting minutes (motion by Cline, second by Remley)
• Recommended Lisa Everett for Veterans, Disability and Human Services Commission term to June 30, 2023
• Recommended Phillip Lair for Veterans, Disability and Human Services Commission term to June 30, 2024
• Recommended Nickolas Kupper for Veterans, Disability and Human Services Commission term to June 30, 2025
• Recommended reappointment of Renee Pastor (Board of Trustees) for 4-year term
• Recommended reappointment of Ed Hanzel (Judicial Selection Advisory Commission) for 4-year term
• Recommended reappointment of Bill Pupo, Mark Brown, Ron Jensen (Parks & Recreation) for 4-year terms
• Recommended reappointment of Harrylouis Rodriguez (Veterans) for 4-year term

Planning and Zoning Commission

The Planning and Zoning Commission will consider conditional use permits for two commercial projects. The body will also review a preliminary plat for a residential or commercial development.

• Conditional Use Permit for '3 Minute Express Car Wash' west of Waddell Road and Litchfield Road
• Conditional Use Permit for a vehicle fueling station and drive-through at Fry’s Asante Retail Center
• Preliminary Plat for Desert Oasis at 176th Avenue and Straight Arrow Lane

The Planning and Zoning Commission approved a Conditional Use Permit for a vehicle fueling station and drive-through facility at Fry's Asante Retail Center, with 5 votes in favor and one against. They also recommended approval of the Desert Oasis preliminary plat and continued a car wash application to July 15, 2021. The meeting included public comments on traffic concerns and support for the fuel station.

• Approved CUP for vehicle fueling station and drive-through at Fry's Asante Retail Center (5-1)
• Recommended approval of Desert Oasis preliminary plat (6-0)
• Continued 3 Minute Express Car Wash CUP to July 15, 2021 (6-0)
• Approved May 6, 2021 minutes (6-0)
• Approved May 6, 2021 executive session minutes (5-0, 1 abstention)

Regular City Council Meeting

The City Council will hold public hearings regarding the annexation and rezoning of property at Paloma Creek. The agenda also includes approvals for off-track wagering, street improvements, and a budget amendment for the Waddell Road project.

• Annexation and rezoning of Enclave II and III at Paloma Creek
• Off-track wagering approvals for Runner's Sports Bar and Brookside II
• $22,600 budget amendment for the Waddell Road capital improvement project
• Preliminary plat approvals for Asante, Hometown Surprise, and North Copper Canyon
• Intergovernmental Agreement with Arizona for GPS emergency vehicle preemption

The Surprise City Council approved the annexation of Enclave III at Paloma Creek and two rezones for Enclave II and III, allowing residential development with density limits. All votes were unanimous (7-0). The council also approved multiple consent agenda items, including off-track wagering permits, final plats, and street improvement acceptances.

• Approved annexation of 5.38-acre Enclave III at Paloma Creek (Ordinance 2021-08) (7-0)
• Approved rezone of 4.98 acres for Enclave II at Paloma Creek to RM-9 PUD, density limited to 4.01 units/acre (Ordinance 2021-04) (7-0)
• Approved rezone of 5.38 acres for Enclave III at Paloma Creek to RM-9 PUD, density limited to 3.90 units/acre (Ordinance 2021-07) (7-0)
• Approved Final Plat for Sahuaro Place, subdividing 1.05 acres into four parcels (7-0)
• Approved Final Plat for Litchfield Self Storage, subdividing 24.757 acres into two parcels (7-0)
• Approved off-track wagering permits for Runner's Sports Bar and Brookside II (7-0)
• Approved FY2021 budget amendment moving $22,600 to Waddell Road CIP (Resolution 2021-66) (7-0)
• Approved IGA with State of Arizona for GPS-based emergency vehicle preemption (Resolution 2021-60) (7-0)

General

The Council Subcommittee on Community Outreach, Partnership and Grants will hear presentations from grant program applicants. The body will discuss and consider recommendations for FY22 program funding to be sent to the Surprise City Council.

• Presentations from Surprise Community Outreach Grant program applicants
• Recommendation for FY22 Surprise Community Outreach Grant program funding
• Approval of January 28, 2021 meeting minutes

The Subcommittee on Community Outreach, Partnerships & Grants approved $100,000 in funding recommendations for 22 nonprofit organizations, with individual awards ranging from $2,000 to $10,000. The motion passed 3-0. The subcommittee also approved the January 28, 2021 meeting minutes.

• Approved $100,000 in total community grant funding across 22 organizations (3-0)
• Approved $10,000 each for Employed and Overjoyed Foundation and Valley View Community Food Assistance
• Approved $6,000 for A New Leaf (requested $10,000)
• Approved $5,000 each for Benevilla, Hart Pantry, Meals of Joy, Radiant Church, Seeds of Hope, Sounds of Autism, Special Olympic Arizona, St. Vincent de Paul, Surprise Young Life, Vetlink Foundation-Stand Down, and WHAM
• Approved $4,000 each for Dysart Education Foundation and Transformation Treehouse
• Approved $3,500 for Stepping up for Seniors
• Approved $3,000 each for Fresh Start Women's Foundation and Youngtown Community Fund
• Approved $2,000 each for Vetlink Foundation-Coffee for Vets and Women4Women Tempe

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission for Police will meet to review membership and disability benefit applications. The body will also discuss legal counsel fees for FY 2020-2021.

• Review of FY 2020-2021 legal counsel fees
• Acceptance of Police Officer Recruit Trevor M. Marty into the PSPRS system
• Membership date change for Police Officer Edyta Tabor-Dakowicz
• Disability benefit reevaluation for Gary W. Hicks
• Disability benefit reevaluation for Michael J. Kennedy

The Surprise Public Safety Personnel Retirement System Police Board approved a new police recruit's enrollment, corrected an officer's membership date, and approved an accidental disability application for Officer Edyta Tabor-Dakowicz. Two disability reevaluation cases were tabled pending further information. The board also approved prior meeting minutes and discussed legal counsel fees.

• Approved April 21, 2021 executive session minutes (unanimous)
• Approved April 21, 2021 regular meeting minutes (unanimous)
• Approved enrollment of Police Officer Recruit Trevor M. Marty into PSPRS without pre-existing conditions (unanimous)
• Approved change of Officer Edyta Tabor-Dakowicz's PSPRS membership date to 03/10/2008 (unanimous)
• Tabled disability reevaluation for Gary W. Hicks; board to provide records and allow 14 days for response
• Tabled disability reevaluation for Michael J. Kennedy; board to obtain updated medical records within 14 days
• Approved accidental disability application for Officer Edyta Tabor-Dakowicz (4-1, Murton opposed)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement Commission – Fire will meet to review administrative records and legal costs. The body will also discuss the management of member Pre-Membership Physicals according to board bylaws.

• Approval of April 21, 2021 meeting minutes
• Review of FY 2020-2021 legal counsel fees
• Discussion of member Pre-Membership Physicals per bylaws section D. 3. & D. 4.

The board approved the April 21, 2021 meeting minutes and tabled a discussion on managing pre-membership physicals, citing a need for further review. Legal counsel fees were reviewed as information only, with the board noting they are under budget. No other substantive decisions were made.

• Approved April 21, 2021 meeting minutes (unanimous)
• Tabled discussion on pre-membership physical management per bylaws D.3 & D.4

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review presentations on early intervention programs and the expansion of a military success center. The body will also discuss the 2021 Care & Share Expo and a potential new recognition program.

• Presentation on Child & Family Resources Parents as Teachers Early Intervention programs
• Presentation on expanding the West Valley Military & Veteran Success Center to Surprise
• Discussion and possible action on the 2021 Care & Share Expo
• Discussion on establishing a VDHS Commission sponsored recognition program
• Approval of April 14, 2021 meeting minutes

The Veterans, Disability and Human Services Commission approved the budget for the 2021 Care & Share Expo, with discussion about holding it during the Veterans Day Celebration. The commission also approved the April 14, 2021 meeting minutes and heard presentations on early intervention programs and a veterans success center expansion. No public comment or public hearings were held.

• Approved April 14, 2021 meeting minutes (6 yes, 3 absent, 2 vacancies)
• Approved 2021 Care & Share Expo budget (6 yes, 3 absent, 2 vacancies)

Planning and Zoning Commission

The Planning and Zoning Commission will consider several conditional use permits and site plans. The meeting includes public hearings for three new commercial facilities and reviews of three additional site plans.

• Conditional Use Permit for a car wash south of Greenway Road and west of Cotton Lane
• Conditional Use Permit for Litchfield Self Storage at Sweetwater Avenue and Litchfield Road
• Conditional Use Permit for Wanderland RV Storage north of Bell Road and east of Dysart Road
• Site Plan for an office and warehouse facility at Skyway Business Park II
• Site Plan for Zanjero Trails Commercial at Perryville Road and Peoria Avenue

The Planning and Zoning Commission denied a Conditional Use Permit for a car wash due to noise concerns, approved two storage facility CUPs, and approved three site plans for commercial and industrial projects. All decisions were made with majority votes, with one commissioner recusing from a storage vote and one voting against a commercial site plan.

• Denied Conditional Use Permit for Quick Quack Car Wash at Sierra Montana (7-0)
• Approved Conditional Use Permit for Litchfield Self Storage with stipulations A-F (6-0, Krous recused)
• Approved Conditional Use Permit for Wanderland RV Storage with stipulations A-E (7-0)
• Approved Site Plan for Skyway Commons Phase II Building C with stipulations A-E (7-0)
• Approved Site Plan for Zanjero Trails Commercial with stipulations a-d (6-1, Sartor opposed)
• Approved Site Plan for Rio Glass & 132nd Avenue with stipulations A-E (7-0)
• Approved April 15, 2021 Planning and Zoning Commission Minutes (7-0)
• Approved April 15, 2021 Executive Session Minutes (6-0, Krous abstained)

Regular City Council Meeting

The council will review several budget amendments, including a $2,049,300 transfer for development reimbursements and $760,000 for solid waste trucks. A public hearing is also scheduled regarding a rezoning request near Waddell Road.

• Rezoning 1.01 acres north of Waddell Road and west of Reems Road
• Budget amendment transferring $2,049,300 for development reimbursements
• Budget amendment transferring $760,000 for solid waste collection trucks
• Adoption of the tentative FY2022 expenditure limitation budget
• Approval of final plats for Sycamore Farms parcels

The City Council approved the consent agenda with two items pulled for discussion, including new development services payment processing fees (Resolution 2021-49) and a final plat for Rancho Mercado Parcel A2. They also approved a rezoning for a 1.01-acre property near Waddell and Reems Roads, and adopted the tentative expenditure limitation budget for FY2022, setting a public hearing for June 1, 2021. All votes were 7-0 except the fee resolution, which passed 6-1.

• Approved consent agenda excluding items 4 and 12 (7-0)
• Approved development services payment processing fees, Resolution 2021-49 (6-1)
• Approved rezoning to CC-PUD at Waddell and Reems, Ordinance 2021-06 (7-0)
• Adopted tentative FY2022 expenditure limitation budget, Resolution 2021-58 (7-0)
• Approved final plat for Rancho Mercado Parcel A2 (7-0)
• Approved multiple final plats for Sycamore Farms parcels A, B, E, F (7-0)
• Approved final plat for Homestead at Marley Park Phase 4 & 5 Parcel 2 (7-0)
• Approved final plat for Waddell Square Replat Lots 1B and 1D (7-0)

Regular City Council Work Session

The City Council will hold a work session to discuss initiatives related to the White Tanks Conservancy. The body will also review annual updates to the city's financial policies.

• Presentation and discussion on White Tanks Conservancy initiatives
• Presentation and discussion on annual updates to City financial policies

The Surprise City Council approved the FY2022 tentative expenditure limitation budget, setting a public hearing for June 1, 2021, and adopted a 20-item consent agenda including budget amendments, final plats, and fee changes. The council also approved a rezoning for a 1.01-acre property near Waddell and Reems roads. The work session included presentations on White Tanks Conservancy and financial policies, with no action taken.

• Approved FY2022 tentative budget, Resolution 2021-58 (7-0)
• Approved consent agenda excluding items 4 and 12 (7-0)
• Approved new development services payment processing fees, Resolution 2021-49 (6-1, Hastings no)
• Approved rezoning at Waddell and Reems from CC to CC-PUD, Ordinance 2021-06 (7-0)
• Approved FY2021 budget amendments for GO Bond fees ($175,500) and development reimbursements ($2,049,300)
• Approved final plats for Sycamore Farms, Homestead at Marley Park, Waddell Square, Rancho Mercado, and Toll at Prasada
• Approved easements to Southwest Gas and for sewer/water lines near 159th Ave and Happy Valley Rd
• Approved Marley Park CFD FY2022 tentative budget, Resolution MPCFD#2021-01 (7-0)

CFD Commission Meeting

The Marley Park Community Facilities District Board is meeting to discuss the FY2022 budget. The board will consider adopting a tentative expenditure limitation budget and scheduling a public hearing for June 1, 2021.

• Adoption of tentative expenditure limitation budget for FY2022 (Resolution MPCFD#2021-01)
• Approval of June 16, 2020 meeting minutes

The Marley Park Community Facilities District Board approved the consent agenda, including the June 16, 2020 minutes, with six yes votes and one abstention. The board also approved Resolution MPCFD#2021-01, adopting the tentative expenditure limitation budget for FY2022, directing publication, and setting a public hearing for June 1, 2021, at 5:30 PM. The meeting adjourned at 5:53 PM.

• Approved consent agenda including June 16, 2020 minutes (6-0-1, Cline abstained)
• Approved Resolution MPCFD#2021-01 adopting tentative FY2022 budget and setting June 1, 2021 public hearing (7-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will consider the final art design for new Public Safety Facilities. The commission will also review funding recommendations for Arts & Culture Grant applicants.

• Final design approval for art at the new Public Safety Facilities
• Funding recommendations for Arts & Culture Grant applicants
• Approval of April 5, 2021 meeting minutes

The Arts and Cultural Advisory Commission approved the final art design for the new Public Safety Facility and recommended grant funding for three arts organizations. The commission recommended $7,000 to Heartsy Adaptive, $2,000 to WHAM, and $1,000 to West Valley Chorale. A motion to recommend $3,000 to WHAM failed. The recommendations will be presented to City Council on June 15, 2021.

• Approved final art design for new Public Safety Facility (7-0)
• Recommended $7,000 grant to Heartsy Adaptive (5-2)
• Recommended $2,000 grant to WHAM (5-1, 1 abstention)
• Recommended $1,000 grant to West Valley Chorale (6-1)
• Motion to recommend $3,000 grant to WHAM failed (2-4, 1 abstention)
• Approved April 5, 2021 meeting minutes (6-0, 1 abstention)

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to discuss fee schedule changes and a proposed donation and memorial program. The body will also consider increasing the frequency of its regular meetings.

• Approval of changes to the Parks and Recreation Fee Schedule
• Introduction to proposed Parks Donation / Memorial Program
• Action to change meeting schedule from quarterly to more frequent
• Oath of Office for Patricia Blaisdell

The Parks and Recreation Advisory Commission approved changes to the Parks and Recreation Fee Schedule, which groups similar programs and adds fee ranges for flexibility. The commission also voted to change its meeting schedule from quarterly to bi-monthly for the remainder of the year. No other substantive decisions were made; the meeting included updates on projects and a discussion about a potential memorial program.

• Approved changes to Parks and Recreation Fee Schedule (6-0)
• Approved minutes from February 23, 2021 (6-0)
• Approved bi-monthly meeting schedule for remainder of 2021 (6-0)

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will consider recommending the reappointment of two judges to the City Council. The body will also review its own procedural rules.

• Recommendation for reappointment of Presiding Judge Louis Frank Dominguez
• Recommendation for reappointment of Associate Judge Catherine Ann Gaudreau
• Review of Judicial Selection Advisory Commission Procedural Rules
• Approval of January 14, 2021 meeting minutes

The Judicial Selection Advisory Commission voted unanimously to recommend that the Surprise City Council reappoint Presiding Judge Louis Frank Dominguez and Associate Judge Catherine Anne Gaudreau. The commission also approved the January 14, 2021 meeting minutes and reviewed its procedural rules with no amendments requested. No public comments were made during the call to the public.

• Approved January 14, 2021 meeting minutes (7-0)
• Recommended reappointment of Presiding Judge Louis Frank Dominguez (7-0)
• Recommended reappointment of Associate Judge Catherine Anne Gaudreau (7-0)
• Reviewed JSAC Procedural Rules; no amendments requested

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will review February meeting minutes and discuss FY 2020-2021 legal counsel fees. The agenda also includes a legislative update and the potential acceptance of a new firefighter.

• Approval of February 10, 2021 meeting minutes
• Discussion of FY 2020-2021 legal counsel fees
• Review of Board Attorney’s legislative update summary
• Possible action to accept firefighter Alberto Ramirez into the PSPRS system

The Surprise Public Safety Retirement Commission – Fire Board approved the enrollment of new Firefighter Alberto Ramirez into the PSPRS system, with pre-existing conditions noted. The board also approved the February 10, 2021 meeting minutes. Other agenda items were informational only, including legal counsel fees and a legislative update.

• Approved February 10, 2021 meeting minutes (unanimous)
• Approved PSPRS enrollment for Firefighter Alberto Ramirez with pre-existing conditions (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission will review meeting minutes and legal counsel fees. The commission also plans to consider changes to disability benefit bylaws and a recommendation regarding the reexamination of disability recipients.

• Review of FY 2020-2021 legal counsel fees
• Proposed change to bylaws for mental examinations in disability applications
• Vote on reexamining disability recipients for the Surprise Police Department
• Retirement application for Police Officer Michael D. Leszcynski
• Enrollment of Police Officer Mike P. Baldwin into the DROP plan

The Surprise Public Safety Retirement Commission-Police approved several routine retirement actions, including the normal retirement of Police Officer Michael D. Leszynski, the end of DROP for Commander James A. Rodriguez, and the DROP enrollment of Officer Mike P. Baldwin. The board also approved a bylaw change regarding mental examinations in disability applications and tabled a decision on disability recipient reexaminations. All votes were unanimous.

• Approved March 10, 2021 executive session minutes (unanimous)
• Approved March 10, 2021 regular meeting minutes (unanimous)
• Approved normal retirement for Police Officer Michael D. Leszynski (unanimous)
• Approved end of DROP period for Police Commander James A. Rodriguez (unanimous)
• Approved DROP enrollment for Police Officer Mike P. Baldwin effective 04/30/2021 (unanimous)
• Approved bylaw change to Section F, Disability Benefit Application, subsection 4 (unanimous)
• Tabled decision on disability recipient reexaminations per A.R.S. § 38-844(E)

Regular City Council Meeting

The City Council will hold a public hearing regarding the preliminary plat for "Fulton Homes at Prasada." The agenda also includes presentations on the proposed annexation of Enclave III and IV at Paloma Creek. Additionally, the council will consider budget amendments for sewer projects and economic development.

• Public hearing for "Fulton Homes at Prasada" preliminary plat (approx. 110.96 acres)
• Proposed annexation of Enclave III and IV at Paloma Creek
• $275,000 budget amendment for the SPA 2 Influent Pipeline project
• $60,000 budget amendment for reimbursement to National Indoor RV Centers
• $150,000 budget amendment for a digital marketing pilot program and feasibility studies

The Surprise City Council approved the preliminary plat for Fulton Homes at Prasada, a 110.96-acre development at Waddell and Reems Roads, with a 7-0 vote. The consent agenda was also approved, including several final plats, a budget amendment for sewer pipeline work, and a street lighting improvement district. Two annexation proposals for Enclave III and IV at Paloma Creek were presented and discussed but no action was taken. A budget amendment for $60,000 to reimburse National Indoor RV Centers for job creation was approved.

• Approved preliminary plat for Fulton Homes at Prasada (7-0)
• Approved consent agenda including final plats and budget amendments (7-0)
• Approved $275,000 budget amendment for SPA 2 Influent Pipeline project (Resolution 2021-50)
• Approved street lighting improvement district SU-Comrceprkwest196 (Resolution 2021-48)
• Approved $60,000 budget amendment for National Indoor RV Centers job creation reimbursement (Resolution 2021-53)
• Approved $150,000 budget amendment for digital marketing pilot and feasibility studies (Resolution 2021-52)
• Discussed annexation of Enclave III at Paloma Creek, no action taken
• Discussed annexation of Enclave IV at Paloma Creek, no action taken

Regular City Council Work Session

The City Council will receive a presentation and update regarding Luke Air Force Base. The council will also discuss the city's partnership with the Central Arizona Project (CAP) and drought preparedness plans.

• Presentation and update on Luke Air Force Base
• Discussion on Central Arizona Project (CAP) partnership and drought preparedness plans

The Surprise City Council held a work session with presentations from Luke Air Force Base and the Central Arizona Project (CAP) on drought preparedness. No formal decisions or votes were made on these items; the only action was adjourning the meeting.

• Adjourned the work session at 5:17 PM (7-0)

Special City Council Meeting

The Surprise City Council will hold a special meeting focused on a budget retreat. The session includes a citywide presentation and discussion regarding the FY2022 Budget.

• Citywide presentation and discussion pertaining to the FY2022 Budget

The Surprise City Council held a special meeting on April 16, 2021, as a budget retreat to review the FY2022 Recommended Budget. The meeting was informational only, with no formal votes or decisions made. Council members asked questions about various departments, including public safety, parks, and community development, but no action was taken on the budget.

• No formal decisions made; meeting was a budget retreat with presentation and discussion only
• Adjourned the special meeting at 2:04 p.m. (7-0)

General

The Planning and Zoning Commission will consider three rezoning requests for the Enclave II, III, and IV projects at Paloma Creek. The body will also review preliminary plats for Asante, North Copper Canyon, and Hometown Surprise at Austin Ranch II.

• Rezone 4.98 acres for Enclave II at Paloma Creek (Case FS20-718)
• Rezone 5.38 acres for Enclave III at Paloma Creek (Case FS20-731)
• Rezone 9.56 acres for Enclave IV at Paloma Creek (Case FS20-738)
• Preliminary Plat for Asante Unit 2.1 & 2.13 (Case FS20-504)
• Preliminary Plat for Hometown Surprise at Austin Ranch II, Parcel E (Case FS20-488)

The Planning and Zoning Commission recommended approval of rezones for Enclave II and III at Paloma Creek, and preliminary plats for Asante Unit 2.1 & 2.13, North Copper Canyon Parcels 2-4, and Hometown Surprise at Austin Ranch II. It recommended denial of the Enclave IV rezone, citing that it does not fit the character of the area. Commissioner Krous recused himself from all items except the Hometown Surprise plat.

• Approved April 1, 2021 minutes (6-0, Sartor abstained)
• Recommended approval of Enclave II at Paloma Creek rezone (6-0)
• Recommended approval of Enclave III at Paloma Creek rezone (6-0)
• Recommended denial of Enclave IV at Paloma Creek rezone (5-1)
• Recommended approval of Asante Unit 2.1 & 2.13 preliminary plat (6-0)
• Recommended approval of North Copper Canyon Parcels 2, 3, 4 preliminary plat (6-0)
• Recommended approval of Hometown Surprise at Austin Ranch II Parcel E preliminary plat (7-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will hold a public hearing regarding the Program Year 2021 Community Development Block Grant Annual Action Plan. The body will also discuss job readiness and homeless outreach efforts.

• Public hearing on the Program Year 2021 Community Development Block Grant Annual Action Plan
• Presentation on the NorthStar Certification program by Goodwill of Central and Northern Arizona
• Presentation on Surprise Police Department homeless community outreach efforts
• Discussion on the federal Workforce Innovation and Opportunity Act (WIOA) training program
• Oath of Office for commissioners Gwen Mendez and John Billcheck

The Surprise Veterans, Disability and Human Services Commission approved the Program Year 2021 Community Development Block Grant Annual Action Plan and the March 10, 2021 meeting minutes, both with 9 yes votes and 2 absent. The commission also heard presentations on the NorthStar Certification program, homeless outreach by police, and discussed workforce development training. No other substantive decisions were made.

• Approved Program Year 2021 Community Development Block Grant Annual Action Plan (9-0, 2 absent)
• Approved March 10, 2021 meeting minutes (9-0, 2 absent)

Regular City Council Work Session

The City Council will hold a work session to review presentations and discuss two citywide topics. The meeting includes a potential executive session for personnel or exempt records.

• Presentation and discussion on the feasibility of future city parks
• Presentation and discussion regarding A-Frame signs

The Surprise City Council held a work session with presentations on the feasibility of future city parks and on A-Frame signs. No formal votes or decisions were made on either topic; both items were for discussion only. Council members expressed support for expanding park and sports facilities and for allowing A-Frame signs to help small businesses, but no action was taken.

• No action taken on future city parks presentation; discussion only.
• No action taken on A-Frame signs presentation; discussion only.
• Adjourned the work session at 5:36 PM with a unanimous 7-0 vote.

Regular City Council Meeting

The City Council is considering a special election for November 2, 2021, regarding a franchise grant to EPCOR Water Arizona Inc. The body will also review several land plats, budget amendments, and intergovernmental agreements.

• Special franchise election for EPCOR Water Arizona Inc. on November 2, 2021
• Budget amendment of $200,000 for contract building inspector services
• Liquor license request for Chipotle Mexican Grill at 16810 W. Waddell Road
• Master Plat for Sycamore Farms (Paradisi) at Cactus Road and Cotton Lane
• Intergovernmental agreement for a West Valley Mobile Field Force of specialized officers

The Surprise City Council approved a resolution declaring the continuation of EPCOR Water Arizona Inc.'s franchise beneficial and calling a special election on Nov. 2, 2021, for voters to decide on granting the franchise. The vote was 6-1, with Mayor Hall dissenting. The council also approved the consent agenda, including a $200,000 budget amendment for building inspector services and a final plat for North Copper Canyon Parcel 3.3.

• Approved Resolution 2021-23 to call a special franchise election for EPCOR Water Arizona Inc. on Nov. 2, 2021 (6-1, Hall no).
• Approved consent agenda items 2-4, 6-15, including minutes, liquor license for Chipotle, Sycamore Farms master plat, budget amendments, lighting districts, and intergovernmental agreements.
• Approved Final Plat for North Copper Canyon Parcel 3.3 (Case FS20-674) after water issues were addressed.
• Approved deaccession of the 'Give Your Community a Hand' mural due to deterioration.
• Approved Resolution 2021-42 for an IGA with MCDOT for roadway maintenance.
• Approved Resolution 2021-18 to create a West Valley Mobile Field Force for specialized officers.
• Approved Resolution 2021-35 to establish a lighting improvement district for Cotton and Cactus.
• Approved Resolution 2021-39 to enlarge the Tiera Verde East lighting district.

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss the procurement of services to expand a mural at the Aquatic Center. The body will also review the FY21 budget and the potential placement of public art at the Asante Library, Surprise Stadium, and a new 8-acre park.

• Procurement of services by artist BacPac to expand the Aquatic Center mural
• Discussion on siting public art at the Asante Library (piece by Joe Tyler)
• Discussion on siting public art at the City's new 8-acre park
• Discussion on siting public art at Surprise Stadium
• Update on the FY21 budget

The Arts and Cultural Advisory Commission voted to table the procurement of services by artist BacPac to expand the mural at the Aquatic Center. The commission also approved the March 1, 2021 meeting minutes with amendments. Other items were discussed but no further decisions were made.

• Approved March 1, 2021 meeting minutes with amendments (6-0, 1 absent)
• Tabled services by artist BacPac to expand Aquatic Center mural (6-0, 1 absent)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to review a Major Site Plan Amendment for the expansion of St. Clare of Assisi Catholic Parish. The body will also consider the approval of minutes from the March 18, 2021 meeting.

• Major Site Plan Amendment for St. Clare of Assisi Catholic Parish Expansion (Case FS20-630)
• Approval of March 18, 2021 Planning and Zoning Commission Minutes

The Planning and Zoning Commission approved a Major Site Plan Amendment for the St. Clare of Assisi Catholic Parish Expansion (Case FS20-630), subject to stipulations a through e. The commission also approved the March 18, 2021 meeting minutes. No other substantive decisions were made.

• Approved Major Site Plan Amendment for St. Clare of Assisi Catholic Parish Expansion, subject to stipulations a-e (6-0)
• Approved March 18, 2021 Planning and Zoning Commission minutes (5-0, Chapman abstained)

City Audit Committee

The City Audit Committee will meet to review financial reporting and administrative records. The body will consider the minutes from a previous meeting and discuss the 2020 annual audit.

• Approval of November 19, 2020 meeting minutes
• Presentation and discussion of the fiscal year 2020 annual audit
• Presentation and discussion of the Comprehensive Annual Financial Report

The Audit Committee approved the November 11, 2020 meeting minutes by a 5-0 vote. The committee also received a presentation from HeinfeldMeech on the fiscal year 2020 annual audit and Comprehensive Annual Financial Report, followed by discussion on the city's bond rating, Finance Department vacancies, and questioned costs. No other substantive decisions were made.

• Approved the November 11, 2020 Audit Committee meeting minutes (motion carried 5-0).
• Heard a presentation on the FY2020 annual audit and Comprehensive Annual Financial Report.
• Discussed the city's bond rating and factors affecting it.
• Discussed vacant positions in the Finance Department.
• Confirmed there were no questioned costs for District 1.

Planning and Zoning Commission

The Planning and Zoning Commission will decide on a rezoning request for a residential project and a preliminary plat for a housing development. The body will also review minutes from the February 4, 2021 meeting.

• Rezoning of 4.98 acres from Residential Ranch to Residential Medium Density with a Planned Unit Development Overlay for Enclave II at Paloma Creek (Case FS20-718)
• Preliminary plat for Fulton Homes at Prasada (Case FS20-363)
• Approval of February 4, 2021 meeting minutes

The Planning and Zoning Commission voted to continue indefinitely the rezoning request for Enclave II at Paloma Creek (Case FS20-718) to allow the applicant time to provide proper notice. The commission also recommended approval of the preliminary plat for Fulton Homes at Prasada (Case FS20-363) subject to stipulations in the staff report. The minutes from February 4, 2021, were approved. No other substantive decisions were made.

• Approved the February 4, 2021 Planning and Zoning Commission minutes as presented (6-0).
• Continued indefinitely the rezoning of 4.98 acres for Enclave II at Paloma Creek (Case FS20-718) to allow for proper notice (5-0).
• Recommended approval of the preliminary plat for Fulton Homes at Prasada (Case FS20-363) subject to stipulations a-c (4-0).

Regular City Council Work Session

The City Council will hold a work session to present and discuss a proposed Arts & Culture Grant program. The meeting includes standard reports and a potential executive session for personnel or exempt records.

• Presentation and discussion of the proposed Arts & Culture Grant program

The Surprise City Council held a work session on March 16, 2021, to discuss the proposed Arts & Culture Grant program. No formal action was taken; the session was informational only. Council members asked clarifying questions about budget details, funding criteria, and how certain events or groups would qualify. The meeting adjourned after the discussion.

• Discussed proposed Arts & Culture Grant program (no action)
• Adjourned work session (7-0)

Regular City Council Meeting

The City Council will vote on several board and commission appointments and a variety of land use items. The meeting includes decisions on liquor licenses, plat approvals, and the acceptance of state lottery funds.

• Acceptance of $347,127 from the Arizona Lottery Fund for FY2021
• Liquor license request for Over Easy at 14345 W. Bell Road, #102
• Approval of Final Plat for Toll at Prasada, Phase 1 Golf Re-plat (68.28 acres)
• Reallocation of $27,000 within the Municipal Arts Fund for Gallery 37
• Intergovernmental Agreement for a Critical Incident Investigative Response Team

The Surprise City Council approved four board/commission appointments, the consent agenda, and several resolutions including a liquor license, a final plat, a utility easement, an intergovernmental agreement, street acceptances, a lottery fund allotment, a budget amendment, a public art project, and two annexation resolutions. One item, the Toll at Prasada – Peoria Avenue Phase 3 map of dedication, was continued indefinitely. All votes were unanimous with seven yes votes.

• Approved appointments to the City Audit Committee, Parks and Recreation Commission, and Veterans, Disability and Human Services Commission.
• Approved the consent agenda including minutes, a restaurant liquor license, a final plat, a utility easement, an IGA, street acceptances, a lottery fund allotment, and a budget amendment.
• Approved the 1.3% for the Arts funded project for Fire Station 308.
• Continued indefinitely the Map of Dedication for Toll at Prasada – Peoria Avenue Phase 3.
• Approved Resolution 2021-34 for the annexation of Enclave IV at Paloma Creek.
• Approved Resolution 2021-33 for the annexation of Enclave III at Paloma Creek.

Public Safety Personnel Retirement System Commission – Police

The Commission will discuss legal counsel fees for fiscal year 2020-2021 and potential changes to disability benefit bylaws. The meeting also includes the acceptance of four new police officer recruits into the retirement system. Additionally, the commission will acknowledge the end of a retirement period for one officer.

• Review of FY 2020-2021 legal counsel fees
• Acceptance of four new police officer recruits into the PSPRS system
• Potential changes to bylaws regarding disability benefit applications
• End of DROP period for Officer Guadalupe J. Garcia

The Public Safety Retirement Commission-Police approved the enrollment of four new police officer recruits into the PSPRS system, and acknowledged the end of a DROP period for an officer separating from employment. The board also approved the prior meeting minutes and tabled a discussion on bylaw changes regarding disability applications.

• Approved the February 10, 2021 executive session meeting minutes.
• Approved the February 10, 2021 regular meeting minutes.
• Approved the acknowledgement of the end of the DROP period for Police Officer Guadalupe J. Garcia, effective March 21, 2021.
• Approved the acceptance of four new Police Officer recruits (Anthony G. Anderson, Anton E. Merchant, Michael F. Perozzi, Randall T. Timas) into the PSPRS system.
• Tabled the discussion on potential changes to the Police Board's bylaws regarding disability applications and mental examinations.

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will discuss several initiatives related to its Strategic Plan. The meeting includes presentations on community support programs and city resource accessibility.

• Approval of February 10, 2021 meeting minutes
• Presentation on the Fresh Start Women’s Foundation
• Discussion on MSW/LCSW internship and resource ambassador programs
• Discussion on job readiness and Workforce Development training programs
• Presentation on a Veterans landing page for the City of Surprise website

The commission approved the February 10, 2021 meeting minutes with 8 yes votes. A workforce development training program discussion was tabled due to Vice-Chair Witzel's absence, with 8 yes votes. No other formal decisions were made; remaining items were presentations and discussions.

• Approved February 10, 2021 meeting minutes (8-0, 1 absent, 2 vacancies)
• Tabled workforce development training program discussion (8-0, 1 absent, 2 vacancies)

Health Benefits Trust Fund Board

The board approved the FY2022 Health Benefit Trust Fund Budget and the FY2022 Workers' Compensation Plan Budget, both by motion. It also approved the minutes from the December 2, 2020 and January 14, 2021 meetings. Presentations were given on the CBIZ consulting report and the unaudited self-insurance funds financial report for FY2021 Q2. The board discussed electronic attendance for future meetings, with the chair planning to request a policy change from City Council.

• Approved the December 2, 2020 and January 14, 2021 board meeting minutes.
• Approved the FY2022 Health Benefit Trust Fund Budget.
• Approved the FY2022 Workers' Compensation Plan Budget.

Regular City Council Work Session

The City Council will hold a work session featuring two citywide presentations. These include a discussion on the proposed Property Maintenance Ordinance and an overview of citywide budgetary expenses.

• Proposed Property Maintenance Ordinance
• Citywide budgetary expenses presentation

The Surprise City Council held a work session on March 2, 2021, with no formal votes or decisions. Staff presented on a proposed Property Maintenance Ordinance, and council members discussed enforcement, HOA coordination, and property rights. The Finance Director also presented on citywide budgetary expenses, including employee costs and the budget calendar. The meeting adjourned at 5:21 PM.

• No action taken on the proposed Property Maintenance Ordinance; discussion only.
• No action taken on citywide budgetary expenses; presentation and discussion only.
• Adjourned the work session at 5:21 PM with a unanimous vote.

Regular City Council Meeting

The City Council will review a budget amendment to move $184,900 to the Neighborhood Revitalization Fund. The body is also deciding on several final plats and the acceptance of public utility improvements in multiple districts.

• Reallocation of $184,900 from General Contingency to the Neighborhood Revitalization Fund
• Incentive program application from Valk Properties Two LLC for $143,295.57 for Platinum Storage
• Approval of the 383-acre Toll at Prasada, Phase 2 Master Plat on Peoria Avenue
• Approval of final plats for Stonefield (18.56 acres) and Hayden Farms (12.41 acres)
• Vacation of a portion of Deer Valley Road west of Grand Avenue

The Surprise City Council approved a $143,295.57 reimbursement to Valk Properties LLC for building permit, plan review, and impact fees for Platinum Storage under the Original Town Site Incentive Program, with a 6-1 vote (Hastings dissenting). The council also approved the Master Final Plat for Toll at Prasada Phase 2, a 383-acre development, and a consent agenda including budget amendments, utility acceptances, and final plats. No other substantive decisions were made beyond these approvals.

• Approved $143,295.57 incentive reimbursement to Valk Properties LLC for Platinum Storage (6-1)
• Approved Master Final Plat for Toll at Prasada Phase 2, 383 acres (7-0)
• Approved consent agenda including budget amendment and IGA with Maricopa County (7-0)
• Approved conditional acceptance of utility improvements at Toll at Prasada Phase II Units P and E (consent)
• Approved conditional acceptance of utility improvements at Fulton Homes Escalante Parcels 1, 3, and 4 (consent)
• Approved Final Plat for Stonefield A Replat, 18.56 acres (consent)
• Approved Final Plat for Hayden Farms, 12.41 acres (consent)
• Approved vacation of portion of Deer Valley Road (consent)

Arts and Cultural Advisory Commission

The commission will discuss implementing the Surprise Arts & Culture Grant program and review Arizona conflict of interest laws. The agenda also includes the deaccession of one mural and the restoration of a mural at Bicentennial Park.

• Implementation of the Surprise Arts & Culture Grant program
• Deaccession of the “Give Your Community a Hand” mural
• Restoration of the “We are the Past, Present, and Future of Surprise” mural at Bicentennial Park
• Update on the Municipal Arts Fund
• Procurement of an art piece for the city’s permanent collection

The Commission approved the deaccession of the 'Give Your Community a Hand' mural, the restoration of the 'We Are the Past, Present, and Future of Surprise' mural at Bicentennial Park at a cost not to exceed $6,000, and the implementation of the Surprise Arts & Culture Grant Program with recommended changes. All motions passed with majority votes, with Chair Lieu abstaining on the mural items and one member absent.

• Approved the February 1, 2021 meeting minutes (6 yes, 1 absent).
• Approved deaccession of the 'Give Your Community a Hand' mural (5 yes, 1 abstain, 1 absent).
• Approved restoration of the 'We Are the Past, Present, and Future of Surprise' mural at Bicentennial Park at a cost not to exceed $6,000 (5 yes, 1 abstain, 1 absent).
• Approved the Surprise Arts & Culture Grant Program application with recommended changes (6 yes, 1 absent).

Special City Council Meeting

The City Council is holding a special meeting to consider entering an executive session. The purpose of the session is to receive legal advice and determine the city's position regarding Circle City Water litigation.

• Executive session regarding Circle City Water litigation

The Surprise City Council held a special meeting on February 26, 2021, and voted unanimously (6-0, with one member absent) to recess into executive session to consult with the City Attorney about the Circle City Water litigation. The council took no other substantive action and adjourned at 4:48 PM.

• Approved motion to recess into executive session for legal advice on Circle City Water litigation (6 yes, 1 absent).
• Approved motion to adjourn the special meeting at 4:48 PM (6 yes, 1 absent).

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews to fill vacancies on three city bodies. The committee will also consider approving meeting minutes from December 8, 2020.

• Interviews for City Audit Committee vacancy
• Interviews for Parks and Recreation Commission vacancy
• Interviews for two Veterans, Disabilities and Human Services Commission vacancies
• Approval of December 8, 2020 meeting minutes

The Surprise Board and Commission Nomination Committee approved the December 8, 2020 meeting minutes and recommended four applicants to fill vacancies on the City Audit Committee, Parks and Recreation Commission, and Veterans, Disability and Human Services Commission. The recommendations will be forwarded to the City Council for consideration on March 16, 2021.

• Approved December 8, 2020 meeting minutes
• Recommended Emmanuel Ogutu for City Audit Committee (term to 06/30/2022)
• Recommended Paticia Blaisdell for Parks and Recreation Commission (term to 06/30/2023)
• Recommended Gwen Mendez for Veterans, Disability and Human Services Commission (term to 06/30/2022)
• Recommended John Billcheck for Veterans, Disability and Human Services Commission (term to 06/30/2024)

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to take action on Hall of Fame nominees. The meeting also includes a presentation on Open Meeting Laws by the City Attorney.

• Approval of nominees for the 2020 Surprise Recreation Campus Hall of Fame
• Presentation and discussion of Open Meeting Laws with City Attorney

The commission approved adding Buck O'Neil to the 2020 Surprise Recreation Campus Hall of Fame, with a 5-0 vote. Members noted his contributions to the community and the naming of Buck O'Neil Way. The meeting also included a presentation on Open Meeting Laws and motions to discuss future funding strategies and consider meeting monthly.

• Approved Buck O'Neil for the 2020 Surprise Recreation Campus Hall of Fame (5-0)
• Moved to add future agenda item on Parks & Recreation Master Plan funding strategies
• Moved to add future agenda item to consider meeting monthly instead of quarterly

Regular City Council Work Session

The City Council will hold a work session to review several citywide presentations. Discussions include an update on the Water Resource Master Plan and the status of the solid waste drop-off recycling program. The council will also discuss city revenue sources and credit card payment processing fees.

• Update on the City’s Water Resource Master Plan
• Status of the Solid Waste Drop off recycling program
• Discussion regarding City revenue sources
• Discussion regarding credit card payment processing fees

The Surprise City Council held a work session with four presentations but took no formal action. Staff updated the council on the Water Resource Master Plan, the Solid Waste Drop-off recycling program (which spent over $20,000 in 7 months with only $300 collected), city revenue sources, and credit card payment processing fees. Council members asked questions and discussed options, but no decisions were made.

• No action taken on Water Resource Master Plan update
• No action taken on Solid Waste Drop-off recycling program status
• No action taken on city revenue sources presentation
• No action taken on credit card payment processing fees

Regular City Council Meeting

The Surprise City Council will review several development and utility items during this meeting. This includes considering an incentive application for Platinum Storage and a $500,000 budget amendment for credit card processing fees.

• $143,295.57 incentive for Platinum Storage construction
• $500,000 budget amendment for credit card processing fees
• Final Plat approval for Rancho Mercado Parcel A3
• Utility easement to APS for Fire Station 308
• Map of Dedication for Desert Oasis Phases 2 & 3

The Surprise City Council approved all consent agenda items 2-9, including a final plat for Rancho Mercado Parcel A3, a map of dedication for Desert Oasis Phases 2 & 3, a utility easement for Fire Station 308, a letter of support for a Foreign Trade Zone designation, conditional acceptance of improvements at Omni Self Storage and Rancho Mercado Parcel A17, and a $500,000 budget amendment for credit card processing fees. The council also voted to continue the Original Town Site Incentive Program application for CDS Professional Building, LLC to the March 2, 2021 meeting. No public comments were made.

• Approved consent agenda items 2-9 (7-0)
• Approved final plat for Rancho Mercado Parcel A3 (consent)
• Approved map of dedication for Desert Oasis Phases 2 & 3 (consent)
• Approved utility easement to APS for Fire Station 308 (consent)
• Approved letter of support for Foreign Trade Zone designation (consent)
• Approved conditional acceptance of improvements at Omni Self Storage (consent)
• Approved conditional acceptance of improvements at Rancho Mercado Parcel A17 (consent)
• Approved $500,000 budget amendment for credit card fees (consent)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission for Fire will meet to discuss administrative and personnel matters. The body will consider the acceptance of three new firefighter recruits into the retirement system.

• Acceptance of firefighter recruits Michael J. Aguirre, Christopher N. Golden, and Kristopher K. Hall into the PSPRS system
• Review and discussion of FY 2020-2021 legal counsel fees
• Approval of December 9, 2020 meeting minutes

The Surprise Public Safety Retirement Commission – Fire Board approved the acceptance of three new firefighter recruits into the PSPRS system, with two having preexisting conditions. The board also approved the December 9, 2020 meeting minutes. Legal counsel fees were discussed as information only, with no action taken.

• Approved December 9, 2020 meeting minutes (unanimous)
• Approved acceptance of firefighter recruit Michael J. Aguirre into PSPRS without preexisting conditions (unanimous)
• Approved acceptance of firefighter recruit Christopher N. Golden into PSPRS with preexisting conditions (unanimous)
• Approved acceptance of firefighter recruit Kristopher K. Hall into PSPRS with preexisting conditions (unanimous)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement Commission – Police will meet to approve previous meeting minutes and discuss FY 2020-2021 legal counsel fees. The body will also consider personnel matters regarding return to work eligibility and disability applications.

• Review and discussion of FY 2020-2021 legal counsel fees
• Determination on return to work eligibility for former Police Officer Anna Anderson
• Review of disability application for Police Officer Edyta Tabor-Dakowicz
• Approval of January 20, 2021 meeting and executive session minutes

The Surprise Public Safety Retirement Commission – Police approved former officer Anna Anderson's return to work, finding sufficient medical evidence of eligibility. The board also voted 3-2 to order an independent medical examination (IME) for officer Edyta Tabor-Dakowicz's disability application. Both prior meeting minutes were approved unanimously.

• Approved January 20, 2021 executive session minutes (unanimous)
• Approved January 20, 2021 regular meeting minutes (unanimous)
• Approved Anna Anderson's return to work eligibility (unanimous)
• Ordered IME for Edyta Tabor-Dakowicz's disability application (3-2)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will hold a public hearing regarding the Program Year 2021 Annual Action Plan for CDBG and HOME. The body will also discuss the Arizona@Work program and the approved Strategic Plan.

• Public hearing for CDBG and HOME Needs for the Program Year 2021 Annual Action Plan
• Discussion of the Surprise Resource Center handouts
• Presentation and discussion of the Arizona@Work program
• Presentation and discussion of the approved Strategic Plan
• Approval of January 13, 2021 meeting minutes

The commission heard a public hearing on CDBG and HOME funding needs for the 2021 Annual Action Plan, with presentations from local housing and service providers. It also approved the January 13, 2021 meeting minutes (6 yes, 3 absent, 2 vacancies). No other formal decisions were made; other items were discussions only.

• Approved January 13, 2021 meeting minutes (6 yes, 3 absent, 2 vacancies)
• Heard CDBG/HOME needs hearing for 2021 Annual Action Plan (no action taken)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to review a site plan for a business and approve previous meeting minutes. The meeting is closed to the public with access provided via live stream.

• Site Plan for Kiff Enterprises - JBugs at the southwest corner of Dysart Road and Sweetwater Avenue (Case FS20-567)
• Approval of January 7, 2021 Planning and Zoning Commission Minutes

The Planning and Zoning Commission approved a site plan for Kiff Enterprises - JBugs, located on the southwest corner of Dysart Road and Sweetwater Avenue, subject to conditions 'a' through 'd'. The motion passed unanimously with 7 votes in favor. The commission also approved the January 7, 2021 meeting minutes as presented. No other substantive decisions were made.

• Approved site plan for Kiff Enterprises - JBugs at Dysart Road and Sweetwater Avenue, subject to conditions a-d (7-0)
• Approved January 7, 2021 Planning and Zoning Commission minutes (7-0)

Regular City Council Meeting

The Surprise City Council will review various consent agenda items including budget transfers and property developments. The meeting also includes discussions regarding club sports field usage and the 2022 fiscal year budget kickoff.

• Approval of 'Northeast Quadrant of Surprise Center' final plat (approx. 159.40 acres)
• Budget amendment transferring $842,300 to Human Services and Community Vitality
• Reallocation of $242,300 from the Grants Fund to the Neighborhood Revitalization Fund
• Approval of 'Parkview Townhomes' final plat
• Discussion on club sports and third-party field usage

The Surprise City Council approved the consent agenda unanimously, including final plats for North Copper Canyon Parcel 3.2, Parkview Townhomes, and the Northeast Quadrant of Surprise Center, as well as budget amendments and a quit claim deed. Presentations on club sports field usage and the FY 2022 budget kickoff were given with no action taken. The meeting adjourned at 7:15 PM.

• Approved consent agenda (7-0)
• Approved final plat North Copper Canyon Parcel 3.2 (consent)
• Approved final plat Parkview Townhomes (consent)
• Approved final plat Northeast Quadrant of Surprise Center (consent)
• Approved Resolution #2021-19 for street improvements at Bell Pointe II South (consent)
• Approved quit claim deed to FDG Acquisition, LLC (consent)
• Approved lease agreement with Anita Wattier and Walter Kadle (consent)
• Approved Resolution #2021-08 budget amendment (consent)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss the implementation of a city grant program and the procurement of art for the city's permanent collection. The body will also consider actions regarding murals and funding for projects at specific city sites.

• Implementation of a Surprise Arts & Culture Grant program
• Additional mural at the Surprise Aquatic Center
• Update and stipend for the Gallery 37 program
• Recommended 1.3% for an arts-funded project at Fire Station 308
• Procurement of an art piece for the city's permanent collection

The Commission approved three items: the January 11 meeting minutes, a design fee not to exceed $300 for an Aquatic Center mural, and a $25,000 project fee for the Gallery 37 art installation. They also approved the recommended 1.3% for the Arts-funded project for Fire Station 308. Discussions were held on a new Arts & Culture Grant Program and a commission retreat, but no formal action was taken on those items.

• Approved January 11, 2021 meeting minutes (7-0)
• Approved Aquatic Center mural design fee not to exceed $300 (7-0)
• Approved Gallery 37 project fee not to exceed $25,000 (7-0)
• Approved 1.3% for the Arts-funded project for Fire Station 308 (7-0)

General

The Subcommittee on Community Outreach, Partnerships and Grants is meeting to discuss various city grant initiatives. The body will consider recommendations for the Neighborhood Grant Program and the Surprise Community Outreach Program (SCOP).

• Discussion and update on the FY21 Surprise Community Outreach Program (SCOP) grant program
• Discussion regarding a proposed Arts & Cultural Grant Program
• Recommendation to City Council on whether to proceed with or suspend the FY21 Neighborhood Grant Program
• Consideration of the timeline, application, and rubric for the FY22 SCOP grant program
• Approval of September 10, 2020 meeting minutes

The Subcommittee on Community Outreach, Partnerships & Grants voted 3-0 to suspend the Neighborhood Grant Program for FY21 due to the COVID pandemic. It also approved the FY22 Surprise Community Outreach Program (SCOP) updated timeline, rubric, and application, with a request for in-person presentations in May and a backup video conferencing plan. The subcommittee reviewed an update on FY21 SCOP awards and discussed a possible Arts and Cultural Advisory Commission grant program, with further details to be discussed on February 1.

• Approved September 10, 2020 meeting minutes (3-0)
• Suspended Neighborhood Grant Program for FY21 (3-0)
• Approved FY22 SCOP updated timeline, rubric, and application (3-0)
• Adjourned meeting (3-0)

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to discuss the preliminary FY2022 department budget process. The body will also consider nominees for the 2020 Surprise Recreation Campus Hall of Fame.

• Approval of nominees for the 2020 Surprise Recreation Campus Hall of Fame
• Discussion of the preliminary FY2022 Parks and Recreation Department budget process
• Update on Parks and Recreation Projects
• Approval of October 26, 2020 meeting minutes

The Parks and Recreation Advisory Commission approved the October 26, 2020 meeting minutes and officially nominated Charley Pride for the 2020 Surprise Recreation Campus Hall of Fame. The commission also received updates on various park projects and the FY2022 budget process, but took no other formal actions.

• Approved minutes from October 26, 2020 (5-0)
• Nominated Charley Pride for 2020 Hall of Fame (5-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Retirement Commission – Police will meet to approve previous meeting minutes and discuss FY 2020-2021 legal counsel fees. The body will also consider retirement benefits and return-to-work eligibility for specific officers.

• Review and discussion of FY 2020-2021 legal counsel fees
• Acknowledgement of the end of the DROP period for Police Officer Jason M. Kulfan
• Determination on return to work eligibility for former Police Officer Anna Anderson
• Review of disability application medical records for Police Officer Edyta Tabor-Dakowicz
• Approval of December 9, 2020 meeting and executive session minutes

The Surprise Public Safety Retirement Commission — Police approved the end of Officer Jason M. Kulfan's DROP period and his retirement pension start. The board tabled decisions on return-to-work eligibility for former Officer Anna Anderson and on the disability application for Officer Edyta Tabor-Dakowicz, requesting additional medical evidence for both. The board also approved the December 9, 2020 meeting minutes and received an information-only report on legal fees.

• Approved December 9, 2020 executive session minutes (unanimous)
• Approved December 9, 2020 regular meeting minutes (unanimous)
• Approved end of DROP period for Officer Jason M. Kulfan, effective Jan 3, 2021 (unanimous)
• Tabled return-to-work eligibility for former Officer Anna Anderson pending additional medical evidence (unanimous)
• Tabled disability application for Officer Edyta Tabor-Dakowicz pending additional medical evidence (unanimous)

Special City Council Meeting

The City Council will hold a special meeting featuring a presentation on the Council-Manager form of government. The session will also cover conflicts of interest and Arizona's Open Meeting laws.

• Presentation on Council-Manager form of government, conflicts of interest, and Arizona's Open Meeting laws

The Surprise City Council held a special meeting for a presentation by City Attorney Robert Wingo on the Council-Manager form of government, conflicts of interest, and Arizona's Open Meeting laws. No formal action was taken on the presentation. The meeting adjourned at 3:59 PM after a motion by Council Member Cline, seconded by Council Member Duffy, with seven yes votes.

• Adjourned special meeting at 3:59 PM (7-0)

Regular City Council Meeting

The City Council will discuss a residential rezone and preliminary plat for the Rancho Vista project. The body is also considering several budget amendments, grant acceptances, and the selection of a Vice Mayor.

• Rezone of 99.68 acres northwest of Beardsley Road and 227th Avenue to Low Density Residential with PUD Overlay
• Budget amendment of $587,400 for HUD COVID-19 response funding
• Acceptance of STOP Violence Against Women Grant for $129,297
• Series 6 (Bar) liquor license for Sterling Grove Country Club at 17193 W. Montpelier Street
• Ordinance #2021-02 to amend Municipal Code regarding special events, parades, and assemblies

The Surprise City Council approved a rezone of 99.68 acres at Beardsley Road and 227th Avenue to Low Density Residential with PUD Overlay (Ordinance 2021-03) and the associated Rancho Vista preliminary plat. The consent agenda, including multiple budget amendments, liquor license, and final plats, was approved unanimously. The council also approved the Veterans, Disability and Human Services Strategic Plan, the 2021 Legislative Agenda (with a failed amendment), and an amended special events ordinance. No action was taken on the Solid Waste Recycling program, which was presented for discussion only.

• Approved rezone of 99.68 acres to RL-5-PUD (Ordinance 2021-03) (7-0)
• Approved Rancho Vista preliminary plat (7-0)
• Approved consent agenda including liquor license, budget amendments, and final plats (7-0)
• Approved Veterans, Disability and Human Services Strategic Plan (7-0)
• Approved 2021 Legislative Agenda (6-1, Hastings no)
• Approved Ordinance 2021-02 as amended (parade permit threshold changed from 25 to 50) (7-0)
• Approved City Council Policies and Procedures Manual amendments (7-0)
• Selected Patrick Duffy as Vice Mayor (unanimous)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will consider a waiver of liens totaling $37,708.26. This action is intended to facilitate a workers' compensation settlement with Rachael Tidd.

• Approval of a $37,708.26 lien waiver for a workers' compensation settlement with Rachael Tidd

The Health Benefits Trust Fund Board unanimously approved a waiver of liens in the amount of $37,708.26 to facilitate a legal Workers' Compensation settlement with Rachael Tidd. No other substantive business was conducted; the meeting was procedural and adjourned shortly after.

• Approved waiver of liens for $37,708.26 to facilitate Workers' Compensation settlement with Rachael Tidd (unanimous)

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will discuss the reappointment timelines for the Presiding Judge and Associate Judge. The body may also schedule public input meetings and direct staff to conduct judicial performance surveys.

• Review of reappointment process for Presiding Judge Louis Frank Dominguez
• Review of reappointment process for Associate Judge Catherine Ann Gaudreau
• Possible action to conduct a judicial performance survey of the Presiding Judge
• Possible action to conduct a judicial performance survey of the Associate Judge
• Approval of September 2, 2020 meeting minutes

The Judicial Selection Advisory Commission approved the reappointment process and timeline for Presiding Judge Louis Frank Dominguez and Associate Judge Catherine Ann Gaudreau, and directed staff to conduct judicial performance surveys for both. The commission also scheduled a public input meeting for April 22, 2021, to discuss survey results and make a recommendation to Council. All votes were unanimous (7-0).

• Approved September 2, 2020 meeting minutes (7-0)
• Approved reappointment process and timeline for Presiding Judge Louis Frank Dominguez (7-0)
• Approved reappointment process and timeline for Associate Judge Catherine Ann Gaudreau (7-0)
• Approved scheduling public input meeting and directing judicial performance survey for Presiding Judge (7-0)
• Approved scheduling public input meeting and directing judicial performance survey for Associate Judge (7-0)

Veterans, Disability and Human Services Commission

The Commission will hold a public hearing regarding an amendment to the 2019 Annual Action Plan. The meeting also includes discussions on library services for veterans and the establishment of Resource Satellite Hubs. Additionally, members will review December 2020 meeting minutes and receive an update on a volunteer coordinator working group.

• Public hearing for Program Year 2019 Annual Action Plan Amendment
• Approval of December 9, 2020 meeting minutes
• Northwest Regional Library presentation regarding services for veterans
• Discussion on the establishment of Resource Satellite Hubs
• Update on the MSW/LCSW Volunteer Coordinator working group

The Veterans, Disability and Human Services Commission approved the Program Year 2019 Annual Action Plan Amendment with 9 yes votes. They also approved the December 9, 2020 meeting minutes. The meeting included reports on upcoming events, a library presentation, and discussions on resource hubs and a social worker position.

• Approved Program Year 2019 Annual Action Plan Amendment (9-0)
• Approved December 9, 2020 meeting minutes (9-0)
• Adjourned meeting at 7:03 p.m. (9-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will review several art-related proposals and projects. Discussions include funding for a poetry slam, mural maintenance, and participation in Black History Month programming. The commission will also consider an arts-funded project for the new Fire Station 308 facility.

• Funding proposal for “Poetry Slam at WHAM”
• Repair and installation of the “Give Your Community a Hand” mural
• 1.3% arts-funded project for Fire Station 308 facility
• Procurement of an art piece for the city’s permanent collection
• Participation in Vision & Sound - Black History Month project

The commission approved a funding proposal for the Poetry Slam at WHAM and appointed a working group to inspect tiles for a mural restoration. Requests for Black History Month sponsorship and a new art installation at Fire Station 308 were not approved as presented.

• Approved 'Poetry Slam at WHAM' funding not to exceed $1,200 (6-0, 1 abstain)
• Approved December 7, 2020 meeting minutes (4-0, 3 abstain)
• Denied sponsorship request for Vision & Sound-Black History Month project (no consensus)
• Formed working group to inspect 'Give Your Community a Hand' mural tiles
• Tabled procurement of Joe Tyler's '5 C's' art piece
• Deferred recommendation for Fire Station 308 art project for artist modifications

Planning and Zoning Commission

The Planning and Zoning Commission will review a site plan for Ancona at Surprise Pointe 33 near Dysart Road and Sweetwater Avenue. The meeting also includes a public hearing for an animal hospital permit near Bell Road and Litchfield Road.

• Site Plan for Ancona at Surprise Pointe 33 (Case FS20-159)
• Conditional Use Permit for a new Animal Hospital (Case FS20-020)
• Approval of December 17, 2020, meeting minutes

The Surprise Planning and Zoning Commission approved a Conditional Use Permit for a new Animal Hospital north of Bell Road and east of Litchfield Road, subject to stipulations "A" through "E", on a 7-0 vote. The Commission also approved a Site Plan for Ancona at Surprise Pointe 33 at the northwest corner of Dysart Road and Sweetwater Avenue, subject to Conditions "a" through "d", on a 7-0 vote. The December 17, 2020 minutes were approved 7-0. Staff announced the January 21, 2021 meeting is canceled because no items are on the agenda.

• Approved Conditional Use Permit for new Animal Hospital north of Bell Road and east of Litchfield Road, subject to stipulations "A" through "E" (7-0)
• Approved Site Plan for Ancona at Surprise Pointe 33, northwest corner of Dysart Road and Sweetwater Avenue, subject to Conditions "a" through "d" (7-0)
• Approved December 17, 2020 Planning and Zoning Commission Minutes as presented (7-0)
• Announced January 21, 2021 Planning and Zoning Commission meeting canceled (no agenda items)

Regular City Council Meeting

The Surprise City Council will conduct an official oath of office for Mayor Hall and several councilmembers. The agenda also includes a $400,000 budget reallocation to the Risk Management Fund. Additionally, the Council will consider updates to the local fire code.

• Oath of office for Mayor Hall and Councilmembers Patrick Duffy, Ken Remley, and Alyson Cline
• Reallocation of $400,000 from general contingency to the Risk Management Fund
• Final plat approval for North Copper Canyon Parcel 3.1 at 183rd Avenue and Country Club Terrace
• Amendment to Municipal Code regarding fire service and life safety features
• Acceptance of a $15,000 DOJ grant for police overtime expenses

The Surprise City Council approved the consent agenda, which included several plats, easements, budget amendments, and resolutions. The council also approved Ordinance 2021-01, adopting local amendments to the 2018 International Fire Code. Mayor Hall and Councilmembers Duffy, Remley, and Cline were sworn into office.

• Approved consent agenda (7-0)
• Approved minutes of Dec 15, 2020 meetings
• Approved final plat for North Copper Canyon Parcel 3.1
• Approved Resolution #2021-03 (LIS software license amendment)
• Approved Resolution #2021-05 (FY21 budget reallocation of $400,000)
• Approved Resolution #2021-04 (lighting improvement district intent)
• Approved Resolution #2021-06 (Reems Road and Channel Agreement amendment)
• Approved Resolution #2021-09 (DOJ grant acceptance for JLEO Task Force)

General

The City Council will hold a work session to discuss a proposed ordinance regarding parade and assembly permits. The body will also consider amendments to the City Council Policies and Procedures Manual.

• Proposed Ordinance # 2021-02 establishing a Parade and Assembly Permit process
• Proposed amendments to the City Council Policies and Procedures Manual

The Surprise City Council held a work session on January 5, 2021, discussing two items but taking no formal action. The first was a proposed ordinance (2021-02) to establish a parade and assembly permit process, with detailed discussion on definitions, enforcement, and penalties. The second was proposed amendments to the City Council Policies and Procedures Manual, covering social media, discretionary funds, and media interactions. The meeting adjourned at 5:44 PM.

• Discussed proposed Ordinance 2021-02 on parade and assembly permits; no action taken
• Discussed amendments to City Council Policies and Procedures Manual; no action taken
• Adjourned meeting at 5:44 PM (7-0 vote)