Sunnyvale public meetings in 2024

Housing and Human Services Commission

The regular meeting of the Housing and Human Services Commission scheduled for December 25, 2024, has been canceled. No business was conducted. The next regular meeting is scheduled for January 22, 2025.

• Meeting canceled; no agenda items considered

Zoning Administrator Hearing

This Zoning Administrator hearing scheduled for December 25, 2024, has been canceled. The next meeting is tentatively set for January 15, 2025.

Planning Commission

The Special Meeting and Regular Meeting of the Planning Commission scheduled for December 23, 2024, have been canceled. The next meeting is tentatively scheduled for January 13, 2025.

Bicycle and Pedestrian Advisory Commission

The regular December 19, 2024 meeting of the Bicycle and Pedestrian Advisory Commission has been canceled. The next regular meeting is scheduled for January 16, 2025.

Arts Commission

The regular Arts Commission meeting scheduled for December 18, 2024 has been cancelled. The next meeting will be held on January 15, 2025.

Housing and Human Services Commission

The special meeting of the Housing and Human Services Commission scheduled for December 17, 2024, has been canceled. The next regular meeting is scheduled for January 22, 2025.

Sustainability Commission

The Sustainability Commission will hear a presentation on transportation decarbonization policy best practices. The meeting also includes an annual review of the Code of Ethics for elected and appointed officials.

• Presentation: Transportation Decarbonization Policy Best Practices
• Annual Review of Code of Ethics for Elected and Appointed Officials
• Approval of November 18, 2024, meeting minutes
• Updated Annual Work Plan December 2024 report

The Sustainability Commission approved the consent calendar, including the November 18, 2024 meeting minutes, and unanimously adopted a motion declaring commissioners have read and will abide by the 2024 Code of Ethics, which includes updates on remote public comment and public disruptions. No public comments were made during the hearing. The meeting also included a presentation on transportation decarbonization policy best practices and updates on the annual work plan.

• Approved November 18, 2024 meeting minutes (5-0, 1 abstention)
• Adopted motion to abide by 2024 Code of Ethics (6-0)

Human Relations Commission

The Human Relations Commission will consider naming ideas for the new city park at the Corn Palace Park Development. It will also approve the minutes from the November 14, 2024 meeting. Presentations on Sunnyvale’s unhoused services and a review of the City Code of Ethics for elected and appointed officials will be heard. The agenda includes adoption of the annual work plan for December 2024.

• Discussion of naming ideas for the new city park at the Corn Palace Park Development (24-0613A)
• Approve Human Relations Commission meeting minutes of November 14, 2024 (24-11471.A)
• Sunnyvale’s Unhoused Services presentation (24-12102)
• Annual Review of City Code of Ethics and Conduct for elected and appointed officials (24-11463)
• Adopt Annual Work Plan for December 2024 (24-0911)

The Human Relations Commission approved a motion to modify the City Code of Ethics, changing language from discretionary to mandatory for sanctions against councilmembers who intentionally and repeatedly violate conduct rules. The commission also discussed naming ideas for a new park at Corn Palace Park, reviewed the unhoused services presentation, and approved the November 14 meeting minutes with an amendment.

• Approved motion to modify Code of Ethics to make sanctions mandatory (4-0)
• Approved November 14, 2024 meeting minutes with amendment (3-0, 1 abstention)
• Discussed naming ideas for new park at Corn Palace Park (no decision)
• Heard presentation on unhoused services (no action)

Parks and Recreation Commission

The Commission will receive a presentation on an Outdoor Sports Assessment Study. The body is also scheduled to approve its 2025 Work Plan and conduct an annual review of the Code of Ethics and Conduct for Elected and Appointed Officials.

• Presentation on Outdoor Sports Assessment Study (24-1205A)
• Approval of 2025 Work Plan (24-12072)
• Annual Review of Code of Ethics and Conduct for Elected and Appointed Officials (24-12083)
• Review of proposed study issues for calendar year 2026 (24-11625)
• Removal of LRS 25-02 regarding local food truck businesses on underutilized city land from the study issue list

The Parks and Recreation Commission received a presentation on the Outdoor Sports Assessment Study and heard public comments. Commissioners agreed to support recommendations to include cricket fields and pickleball courts in the re-envisioning of Las Palmas Park, but did not support overlaying any courts on existing basketball or tennis courts. The commission also approved the November 13, 2024 meeting minutes, the 2025 Master Work Plan, and the Code of Ethics, all by 5-0 votes.

• Approved November 13, 2024 meeting minutes (5-0)
• Approved 2025 Master Work Plan (5-0)
• Accepted Code of Ethics and Conduct (5-0)
• Supported cricket fields and pickleball courts at Las Palmas Park (discussion, no formal vote)
• Opposed overlays on existing basketball or tennis courts (discussion)

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing on a tentative map to subdivide a 1.1-acre site into five condominium lots and one common lot, along with a use permit for office condominiums at 516 West Remington Drive. Staff recommends approval, citing no impact on density or circulation and benefits of individual ownership.

• Tentative map to subdivide one lot into five condominium lots and one common lot at 516 West Remington Drive (APN 202-04-004)
• Use permit to allow office condominiums on the same site
• Staff recommendation: Approve based on findings and conditions of approval (Attachment 4)

The Zoning Administrator approved a tentative map to subdivide a 1.1-acre site into five condominium lots and one common lot, plus a use permit for office condominiums at 516 West Remington Drive. Approval included added conditions for CC&Rs, property owner's association creation and transfer, and a modification requiring solid metal trash enclosure gates. No public comments were made.

• Approved tentative map and use permit for office condominiums at 516 W Remington Dr
• Added conditions TM-10 (CC&Rs), TM-11 (POA creation), TM-12 (POA transfer)
• Modified BP-6 to require solid metal trash enclosure gates

City Council

The City Council will meet in closed session to discuss anticipated litigation regarding a proposed project at 1250 Oakmead Parkway and labor negotiations with the Public Safety Officers Association. A study session will cover Customer Relationship Management system requirements. The regular meeting includes consent items and public hearings on a homeless inclement weather hotel pilot program and a conceptual design for new Fire Station 2.

• Closed session conference with legal counsel re significant exposure to litigation at 1250 Oakmead Parkway
• Closed session labor negotiations with Public Safety Officers Association (PSOA)
• Public hearing: $73,185 inclement weather hotel pilot program amendment to WeHOPE contract
• Public hearing: approve conceptual design for new Fire Station 2 construction
• Consent item: $542,747 five-year purchase agreement with Axon for upgraded license plate recognition system

The City Council approved an Inclement Weather Hotel Pilot Program, amending the WeHOPE contract and approving Budget Modification No. 11 for $73,185. The council also approved a conceptual design for the new Fire Station 2, certified the November 5, 2024 election results for Measures E and F, and adopted a resolution supporting universal child care. All votes were unanimous (7-0).

• Approved Inclement Weather Hotel Pilot Program and $73,185 budget (7-0)
• Approved Fire Station 2 conceptual design (7-0)
• Certified November 5, 2024 election results for Measures E and F (7-0)
• Adopted resolution supporting universal child care (7-0)
• Approved $440,000 vehicle accessory purchase agreement with Stommel, Inc. (7-0)
• Approved $385,000 sidewalk grinding purchase order with Precision Concrete Cutting (7-0)
• Approved $875,000 fuel purchase agreement with Valley Oil Company (7-0)
• Approved $542,747.49 five-year Axon license plate reader upgrade (7-0)

Planning Commission

The Planning Commission will consider a request to continue the hearing to January 13, 2025 so it can adopt a resolution and ordinance changing land‑use designations and rezoning multiple parcels across Sunnyvale. Routine consent‑calendar items, including approval of the November 25, 2024 meeting minutes and the annual review of the Code of Ethics, will be approved by a single motion. An information‑only report on proposed 2025 study issues will also be presented.

• Approve Planning Commission meeting minutes of November 25, 2024 (Item 1.A).
• Annual review of the Code of Ethics and Conduct for elected and appointed officials (Item 1.B).
• Request for a continuance to January 13, 2025 to adopt rezoning resolutions and ordinance affecting 591 South Murphy Avenue, parcels on North Pastoria Avenue, and other citywide sites (Item 1.C).
• Information‑only report on 2025 Proposed Study Issues (Item 24‑1214).
• Other consent‑calendar items will be acted upon by a single motion without separate discussion.

The Planning Commission approved the consent calendar, including the November 25 meeting minutes and the annual Code of Ethics review. A request to continue a citywide housing element and zoning item to January 13, 2025 was granted. No other substantive decisions were made.

• Approved consent calendar including Nov 25 minutes and Code of Ethics review (6-0)
• Continued housing element and zoning item to January 13, 2025

Community Event and Neighborhood Grant Distribution Subcommittee

The Community Event and Neighborhood Grant Distribution Subcommittee will review 2024 grants and consider 2025 grant applications. The subcommittee may recommend funding levels for City Council approval. Consent calendar includes approving minutes from July 8, 2024.

• Review of Calendar Year 2024 Grants and Consideration of 2025 Community Events and Neighborhood Grant Program Applications — recommendation to submit funding summary tables to Council
• Approve meeting minutes of July 8, 2024

The subcommittee approved the 2025 Recommended Funding Summary tables to be submitted to Council for final approval. They also approved the July 8, 2024 meeting minutes with an amendment. Staff will update the application to include a block party category and allow smaller groups within neighborhood associations to apply, with $5,000 reserved for block parties.

• Approved 2025 Recommended Funding Summary tables for Council approval (2-0)
• Approved July 8, 2024 meeting minutes with amendment (2-0)
• Recommended $5,000 total for block parties, $500 per party

Heritage Preservation Commission

The Heritage Preservation Commission will consider naming ideas for the new city park currently known as Corn Palace Park. The body will also review its 2025 Master Work Plan and conduct an annual ethics review.

• Discussion of naming ideas for Corn Palace Park
• Approval of the Draft Heritage Preservation Commission 2025 Master Work Plan
• Annual Review of Code of Ethics and Conduct for Elected and Appointed Officials
• Approval of October 2, 2024 meeting minutes

The Commission approved its 2025 Master Work Plan and completed the annual review of the Code of Ethics and Conduct for officials. Members also held a study session to discuss potential naming ideas for a new city park currently referred to as Corn Palace Park.

• Approved October 2, 2024 meeting minutes (3-0-2)
• Approved 2025 Heritage Preservation Commission Master Work Plan (5-0)
• Accepted annual review of Code of Ethics and Conduct (5-0)

City Council

The City Council will hold a closed session to discuss negotiations for real property at 374 Charles Street and labor negotiations with the Public Safety Officers Association. During the regular meeting, the council will consider consent items including the purchase of 295 Commercial Street for $4.5 million and the approval of a $302,548 asphalt paver and $402,998 for six electric service trucks. A continued public hearing will address amendments to Traffic Calming Policy 1.2.4 and appointment of applicants to the Charter Review Committee.

• Closed session negotiation for 374 Charles Street property
• Purchase of 295 Commercial Street for $4,500,000 with $4,650,000 budget modification
• Agreement for $302,548 Leeboy Asphalt Paver from Nixon-Egli Equipment
• Purchase of six F150 Lightning Pro service trucks for $402,998 from Downtown Ford
• Amendments to Traffic Calming Policy 1.2.4 (continued from Nov. 19)

The City Council approved amendments to the Traffic Calming policy, including lowering the speed threshold to +5 mph and reducing the Tier 2 petition threshold to 50%, and directed staff to fund the changes in the FY2025/26 budget. The Council also appointed six members to the Charter Review Committee after multiple ballots. All consent calendar items were approved unanimously, including the purchase of 295 Commercial Street for $4.5 million.

• Approved Traffic Calming policy amendments with +5 mph threshold and 50% Tier 2 threshold (6-0)
• Appointed 6 members to Charter Review Committee (various votes)
• Approved $4.65M budget modification for 295 Commercial Street purchase (consent)
• Approved $302,548.74 purchase order for Leeboy Asphalt Paver (consent)
• Approved $402,998.90 purchase order for six Ford F150 Lightning trucks (consent)
• Approved $15,000 consultant amendment for Single-Family Design Techniques update (consent)
• Adopted resolution to apply for Housing Incentive Pool funds (consent)
• Approved Council Policy 7.2.20 on reasonable accommodation (consent)

Board of Library Trustees

The Board of Library Trustees will meet to receive a presentation on annual library statistics and trends. The body will also consider the approval of meeting minutes from October 7, 2024.

• Presentation on Annual Library Statistics and Trends (24-1101)
• Approval of October 7, 2024 meeting minutes (24-1102)

The Board of Library Trustees approved the consent calendar, including the October 7, 2024 meeting minutes, with a unanimous 5-0 vote. The board also received a presentation on annual library statistics and trends, and heard public comment about a green roof for a future library. No other substantive decisions were made.

• Approved consent calendar including October 7, 2024 meeting minutes (5-0)

Zoning Administrator Hearing

The Sunnyvale Zoning Administrator will hold a public hearing to consider a tentative map and use permit for a 1.1-acre project at 516 Remington Dr. The project proposes subdividing the lot into five condominium lots and one common lot for office condominiums.

• Public hearing for 516 Remington Dr office condominium project
• Tentative map to subdivide 1.1-acre lot into five condos
• Use permit for office condominiums
• Applicant: John Ha / Owner: Remington Realty LLC
• Zoning: R-2 (Low Medium Density Residential)

The Zoning Administrator continued the hearing regarding a proposed subdivision and use permit for office condominiums at 516 Remington Dr. The delay was requested by staff to allow more time to draft conditions of approval.

• Continued hearing for PLNG-2023-0419 to December 11, 2024

Planning Commission

The Planning Commission will consider approving the design review for a 604-square-foot covered rear patio and 111-square-foot storage shed at 937 Marion Way. They will also approve the November 11, 2024 meeting minutes and discuss proposed study issues for calendar year 2025.

• Approve minutes of November 11, 2024
• Design review for 937 Marion Way: 604 sq ft covered patio and 111 sq ft shed, resulting in 40.8% FAR
• Discussion of proposed study issues for 2025

The Planning Commission approved a design review for a residential project at 937 Marion Way. The project includes a covered rear patio and a storage shed. The commission also approved the minutes from the November 11, 2024 meeting.

• Approved design review for 604 sq ft patio and 111 sq ft shed at 937 Marion Way (7-0)
• Approved Planning Commission Meeting Minutes of November 11, 2024 (7-0)

Bicycle and Pedestrian Advisory Commission

The Sunnyvale Bicycle and Pedestrian Advisory Commission will discuss and possibly approve its 2025 Master Work Plan. They will also review the Complete Streets Checklist for a Housing Incentive Pool Grant during a study session. Other items include a report on the recent VTA BPAC meeting and a review of the City Code of Ethics for appointed officials.

• Study session: Review Complete Streets Checklist for Housing Incentive Pool Grant
• Approve Draft BPAC 2025 Master Work Plan
• Annual Review of City Code of Ethics and Conduct for Elected and Appointed Officials
• Report and discussion of recent VTA Bicycle and Pedestrian Advisory Committee (BPAC) meeting

The Bicycle and Pedestrian Advisory Commission approved its 2025 Master Work Plan with amendments prioritizing a Class IIIB bike lane presentation and adding a second Safe Routes to School report. The commission also approved the October 2024 meeting minutes with a wording amendment. No other substantive decisions were made; the meeting included a study session on a Complete Streets checklist for Housing Incentive Pool funding and a report on a VTA BPAC meeting.

• Approved 2025 Master Work Plan with amendments (7-0)
• Approved October 17, 2024 meeting minutes with amendment (5-0-2)

Arts Commission

The Sunnyvale Arts Commission will vote to approve the 2025 Master Work Plan and to conduct the annual review of the Code of Ethics and Conduct for elected and appointed officials. The commission will also approve the minutes from the October 16, 2024 meeting. A standing item will consider potential study issues, and a report on proposed study issues for calendar year 2026 will be presented.

• Approve the Arts Commission Meeting Minutes of October 16, 2024 (Agenda item 24-11231)
• Approve the 2025 Master Work Plan (Agenda item 24-11242)
• Annual Review of the Code of Ethics and Conduct for Elected and Appointed Officials (Agenda item 24-11253)
• Standing item: Consideration of potential study issues
• Information report: Arts Commission Proposed Study Issues, Calendar Year 2026 (Agenda item 24-11264)

The Sunnyvale Arts Commission approved its 2025 Master Work Plan and the annual Code of Ethics for elected and appointed officials. Both motions passed with a 4-0 vote, with one commissioner absent. The commission also approved previous meeting minutes and discussed potential revisions to application questions for new commissioners.

• Approved 2025 Master Work Plan (4-0)
• Approved Annual Review of Code of Ethics (4-0)
• Approved October 16, 2024 meeting minutes (4-0)
• Discussed revising application question to 'What role do you think public art plays in a community?'

City Council

The Sunnyvale City Council will consider approving a $3.5 million contingency for a water pollution control project and amending zoning to allow safe parking. The meeting also includes a study session on commission effectiveness and a public hearing on a Lakewood Park renovation.

• Approve $3.5M contingency for Water Pollution Control Plant Site Preparation Project
• Amend zoning to allow safe parking as a primary or ancillary use
• Approve purchase of 1171 Sonora Court for $12.5M for affordable housing
• Public hearing on Lakewood Park renovation project
• Approval of Murphy Avenue Pedestrian Mall concept

The City Council approved a $12.5 million purchase and development agreement with MidPen Housing for 1171 Sonora Court to build affordable housing, and approved a revised concept for the Lakewood Park renovation with natural turf. The council also approved the Murphy Avenue Pedestrian Mall concept and a $3.5 million contingency increase for a water plant project. The Charter Review Committee appointments were continued to December 3.

• Approved $12.5M purchase and development agreement for 1171 Sonora Court affordable housing (7-0)
• Approved Lakewood Park renovation concept with natural turf (7-0)
• Approved Murphy Avenue Pedestrian Mall concept (6-0, 1 absent)
• Approved $3.5M construction contingency increase for Water Pollution Control Plant project (7-0)
• Adopted Ordinance No. 3233-24 allowing safe parking at specified sites (7-0)
• Continued Charter Review Committee appointments to December 3 (4-3)

Housing and Human Services Commission

The Housing and Human Services Commission will review two draft Requests for Proposals for Community Development Block Grant (CDBG) and General Fund human services funding for FY 2025/26 and FY 2026/27, as well as a CDBG capital projects RFP for FY 2025/26. The commission may also discuss and recommend changes to the City Code of Ethics. Consent items include approval of October 23, 2024 meeting minutes and the 2025 Master Work Plan.

• Review two draft RFPs for FY 2025/26-2026/27 CDBG and General Fund human services funding and FY 2025/26 CDBG capital projects
• Annual review of City Code of Ethics and Conduct for elected and appointed officials, with opportunity to recommend changes to City Council
• Approve 2025 Master Work Plan (consent calendar)
• Approve October 23, 2024 meeting minutes (consent calendar)

The Housing and Human Services Commission approved the consent calendar, which included the October 23, 2024 meeting minutes (with a correction to line four on page six) and the 2025 Master Work Plan. The commission also received the Code of Ethics and Conduct for Elected and Appointed Officials as presented, with no changes recommended. No other substantive decisions were made; the meeting included a review of draft RFPs for CDBG and General Fund human services and capital projects, but no action was taken on that item.

• Approved Oct. 23, 2024 meeting minutes with correction to line four on page six (4-0-1)
• Approved 2025 Master Work Plan (4-0-1)
• Received Code of Ethics and Conduct as presented (5-0)

Sustainability Commission

The Sustainability Commission will vote on the 2025 Draft Annual Work Plan, which sets priorities for the coming year, and consider a recommendation to the Council Subcommittee on Board and Commission Effectiveness. The meeting also includes approval of previous meeting minutes and discussion of potential study issues.

• Approve 2025 Draft Annual Work Plan
• Recommendation to the Council Subcommittee on Board and Commission Effectiveness
• Approve minutes of October 28, 2024 meeting
• Consideration of potential study issues

The Sunnyvale Sustainability Commission approved its 2025 Draft Annual Work Plan, which was prepared by staff in consultation with the Chair and Vice Chair. The Commission also drafted recommendations for the Council Subcommittee on Board and Commission Effectiveness, including ideas for better public communication and more joint study sessions. The meeting minutes from October 28, 2024, were approved as part of the consent calendar.

• Approved 2025 Draft Annual Work Plan (6-0)
• Approved consent calendar including October 28, 2024 meeting minutes (6-0)
• Drafted recommendations for Council Subcommittee on Board and Commission Effectiveness

Human Relations Commission

The Human Relations Commission will hear presentations on Sunnyvale's unhoused services and on Asian Americans for Community Involvement (AACI). The Commission will also consider approving its 2025 Annual Work Plan, a proposal to commemorate Native American/Indigenous Peoples Day, and a Difficult Conversations/Civility Roundtable. The consent calendar includes approval of the October 10, 2024 meeting minutes.

• Presentation on Sunnyvale’s Unhoused Services by Homeless Services Manager Amanda Sztoltz
• Presentation on Asian Americans for Community Involvement (AACI) by Associate Director Tung Tran
• Consider approval of 2025 Annual Work Plan
• Consider commemorating Native American/Indigenous Peoples Day
• Consider a Difficult Conversations/Civility Roundtable

The Human Relations Commission approved the 2025 Annual Work Plan, which includes a new item addressing impending mass deportation and support for Rapid Response Network training. The commission also approved the consent calendar, including the October 10, 2024 meeting minutes. A presentation on unhoused services was continued to a later date.

• Approved 2025 Annual Work Plan (3-0)
• Approved consent calendar including October 10, 2024 minutes (3-0)
• Continued unhoused services presentation to a later date (3-0)

Parks and Recreation Commission

The Parks and Recreation Commission will hold a study session on a Sports & Aquatics Report (24-1118A) and vote on its 2025 Work Plan (24-11192). Other business includes approving the October 9, 2024 meeting minutes, an annual review of the Code of Ethics for appointed officials, and discussion of proposed study issues for 2026. An information-only report notes that a study issue on promoting food truck businesses on underutilized city land (LRS 25-02) has been dropped.

• Study session on Sports & Aquatics Report (24-1118A)
• Approve 2025 Work Plan (24-11192)
• Annual Review of Code of Ethics and Conduct for Elected and Appointed Officials (24-11203)
• LRS 25-02 dropped from study issue list — promoting local food truck businesses with use of underutilized city land
• Parks and Recreation Commission Proposed Study Issues for Calendar Year 2026 (24-11225)

The Parks and Recreation Commission approved its October 9, 2024 meeting minutes as part of the consent calendar on a 4-0 vote. A study session on sports and aquatics was presented, and commissioners began discussing the 2025 Work Plan. At 8:06 p.m. a fire alarm at the Civic Center prompted evacuation, and the meeting was adjourned; the 2025 Work Plan, the annual Code of Ethics review, and several study issue items were left to be discussed at the December meeting.

• Approved consent calendar as submitted (4-0, Vice Chair Mason absent)
• Approved Parks and Recreation Commission minutes of October 9, 2024 as submitted
• 2025 Parks and Recreation Work Plan: discussion began, no approval recorded before adjournment
• Annual review of Code of Ethics and Conduct: not discussed, moved to December meeting
• Study issue items (LRS 25-02 food trucks, 2026 proposed study issues): not discussed, moved to December meeting
• Meeting adjourned at 8:06 p.m. due to fire alarm evacuation

Zoning Administrator Hearing

The November 13, 2024 Zoning Administrator hearing has been canceled. The next meeting is tentatively scheduled for November 27, 2024 at 3:00 PM.

City Council

The Sunnyvale City Council will hold a special meeting to interview candidates for the Charter Review Committee. The meeting will be conducted in person at City Hall and via teleconference from Tampa, Florida.

• Interviews for Charter Review Committee candidates
• Special meeting held at City Hall, 456 W. Olive Ave.
• Teleconference participation from Tampa, FL

The City Council held a special study session to interview 16 applicants for the Charter Review Committee. No decisions were made; the interviews were conducted for consideration of appointments at a future meeting.

• Interviewed 16 applicants for Charter Review Committee (no vote taken)

City Council

The Sunnyvale City Council will hold a special meeting to interview candidates for the Charter Review Committee and a regular meeting to consider a proposed ordinance allowing safe parking as a zoning use and approve the Murphy Avenue Pedestrian Mall concept.

• Interviews for Charter Review Committee members
• Public hearing on ordinance to allow safe parking as a zoning use
• Approval of Murphy Avenue Pedestrian Mall concept
• Adoption of resolution for CalRecycle grant applications
• Approval of City Council meeting minutes from October 29, 2024

The Sunnyvale City Council approved zoning code amendments to allow safe parking as a primary or ancillary use at specified sites and directed staff to pursue a safe parking pilot program on public land. The Council also approved human services priority needs and funding recommendations for future fiscal years, while continuing an item regarding the Murphy Avenue Pedestrian Mall concept to November 19, 2024. Additionally, the Council approved consent items including minutes, claims and bills, and CalRecycle grant applications.

• Approved October 29, 2024 City Council meeting minutes, claims and bills, and CalRecycle grant application resolution (5-0)
• Approved human services priority needs and directed staff to adjust General Fund appropriations for grants (5-0)
• Introduced ordinance to amend zoning code and Peery Park Specific Plan to allow safe parking, and directed staff to pursue a pilot program on public land and prepare a budget issue for a nonprofit grant on private land (5-0)
• Continued the Murphy Avenue Pedestrian Mall concept item to the November 19, 2024 City Council meeting (5-0)

Planning Commission

The Sunnyvale Planning Commission will meet to approve meeting minutes and the 2025 work plan. The main item is a public hearing to consider a Special Development Permit and Tentative Map for a 46-unit townhouse project at 1040-1060 East El Camino Real.

• Approve minutes from October 28, 2024
• Approve 2025 Planning Commission Annual Work Plan
• Public hearing for 46-unit townhouse project at 1040-1060 East El Camino Real
• Consider potential study issues for 2025
• Review redevelopment of shopping center into condominiums

The Planning Commission approved a special development permit and tentative map for a 46-unit, three-story townhouse development at 1040-1060 East El Camino Real, with a 4-2 vote. The project includes a density bonus concession for zero commercial space and eight waivers, and conditions requiring all-electric units and EV-ready garages. The decision is final unless appealed to the City Council by November 26, 2024.

• Approved Special Development Permit and Tentative Map for 46-unit townhouse development at 1040-1060 E El Camino Real (4-2)
• Approved CEQA determination that project is consistent with ECRSP EIR, no additional review required
• Modified Condition BP-10 to require all-electric units and EV-charging accessible garages
• Approved 2025 Planning Commission Annual Work Plan, recommending rescheduling Sept 22, 2025 meeting due to Rosh Hashanah (6-0)
• Approved minutes of October 28, 2024 meeting (6-0)

Heritage Preservation Commission

The regular meeting of the Heritage Preservation Commission scheduled for November 6, 2024, has been canceled. No business will be conducted. The next meeting is scheduled for December 4, 2024.

Board of Library Trustees

The regular meeting of the Board of Library Trustees scheduled for November 4, 2024, has been canceled. The next meeting is scheduled for December 2, 2024.

Zoning Administrator Hearing

The Zoning Administrator will consider a variance request for a residential property at 448 Vine Avenue. The proposal involves a front addition and roof changes that would encroach into the required front yard setback.

• Variance request for 448 Vine Avenue to allow a 74-square foot front addition to encroach five feet into the 20-foot front yard setback
• Proposed new gable roof encroaching 2.5 feet into the front yard setback
• Proposed increase of existing front façade wall height encroaching five feet into the front yard setback

The Zoning Administrator approved a variance allowing a 74-square-foot front addition at 448 Vine Avenue to encroach into the required 20-foot front yard setback, along with a new gable roof and increased front façade wall height. The decision was based on recommended findings and conditions in the staff report. No public comments were received.

• Approved variance for front addition encroaching 5 feet into front yard setback (PLNG-2023-0842)
• Approved new gable roof encroaching 2.5 feet into front yard setback
• Approved increased front façade wall height for gable roof
• Applied Class 1 Categorical Exemption under CEQA

City Council

The Sunnyvale City Council will consider several contract awards, including a $1,862,983 contract to Bellecci & Associates for citywide waterline replacement design, bidding, and construction support. It will also vote on budget modifications for the Lakewood Safe Route to School project and a $1,778,642 slurry seal contract. Additional items include updates to the Conflict of Interest Code, expansion of the Human Relations Commission, and a study on a Universal Basic Income pilot program.

• Award contract to Bellecci & Associates, Inc. for waterline replacement design (up to $1,862,983) and approve $881,695 budget modification
• Approve $1,778,642 contract to Graham Contractors, Inc. for slurry seal work with 10% contingency
• Approve $1,750,000 Caltrans funding for Lakewood Safe Route to School project
• Adopt resolution amending the Local Conflict of Interest Code
• Adopt ordinance creating commercial allowances for affordable housing in El Camino Specific Plan

The City Council approved several consent calendar items, including a $1,862,983 contract to Bellecci & Associates for citywide waterline replacement design and construction support, and a $1,750,000 budget modification for the Lakewood Safe Route to School Project. They also adopted a resolution expanding the Human Relations Commission from five to seven members and an ordinance creating commercial allowances for affordable housing developments in the El Camino Specific Plan District. In general business, the council accepted the final Universal Basic Income (UBI) pilot program report and directed staff to seek non-City funding, reporting back in one year.

• Approved $1,862,983 contract to Bellecci & Associates for waterline replacement (6-0)
• Approved $1,750,000 Caltrans funding for Lakewood Safe Route to School (6-0)
• Approved $1,778,642 slurry seal contract to Graham Contractors (6-0)
• Adopted resolution amending Conflict of Interest Code (6-0)
• Expanded Human Relations Commission from 5 to 7 members (6-0)
• Adopted Ordinance 3232-24 for commercial allowances in affordable housing (6-0)
• Accepted final UBI report and directed staff to seek non-City funding (6-0)

Planning Commission

The Planning Commission will hold a study session for a proposal to build six two-story single-family residences on a 1.0-acre site. The body will also vote on whether to sponsor study issues regarding street parking fees, commercial uses in residential zones, and commercial marijuana activities.

• Special Development Permit and Tentative Parcel Map for six homes at 640 Lakehaven Drive
• Vote to sponsor study on fees for private vehicles parking on city streets
• Vote to sponsor study on neighborhood-serving commercial uses in residential zoning
• Vote to sponsor study on allowing commercial marijuana activities in certain zoning districts

The Sunnyvale Planning Commission voted to drop a study on charging for private vehicles parking on city streets, and to sponsor studies on neighborhood-serving commercial uses in residential zones and allowing commercial marijuana activities in certain zones. The commission also approved the consent calendar, including the October 14 meeting minutes. No public hearings were held.

• Dropped study issue on fee for private vehicles parking on city streets (6-0)
• Sponsored study issue on neighborhood-serving commercial uses in residential zoning districts (6-0)
• Sponsored study issue on commercial marijuana activities, excluding outdoor cultivation reversal (5-1)
• Approved consent calendar including October 14, 2024 meeting minutes (6-0)

Sustainability Commission

The Sustainability Commission will hold a study session on the preferred concept for Fire Station 2 new construction. It will review the 2025 Draft Annual Work Plan in a public hearing. Commissioners will consider two potential study issues: community art for sustainability and hydrogen fueling for medium‑ and heavy‑duty trucks. The agenda also includes approval of the September 16, 2024 meeting minutes.

• Study Session – Fire Station 2 New Construction Preferred Concept (24-1094)
• Public Hearing – Review 2025 Draft Annual Work Plan (24-1096)
• Potential Study Issue – Harnessing Community Art for Sustainability Goals (24-1097)
• Potential Study Issue – Medium‑ and Heavy‑Duty Truck Hydrogen Fueling Partnership (24-1098)
• Consent Calendar – Approve Sustainability Commission Minutes of September 16, 2024 (24-1095)

The Sustainability Commission voted unanimously to propose and sponsor a study issue on harnessing community art to further sustainability goals. The commission also discussed the 2025 Draft Annual Work Plan, adding items for further review in November, and declined to sponsor a study issue on hydrogen fueling for medium- and heavy-duty trucks. The meeting included a study session on Fire Station 2 new construction and approval of the September 16, 2024 minutes.

• Approved September 16, 2024 meeting minutes (7-0)
• Proposed Study Issue 24-1097 on community art and sustainability (7-0)
• Sponsored Study Issue 24-1097 on community art and sustainability (7-0)
• Did not sponsor Study Issue 24-1098 on hydrogen fueling for trucks

Housing and Human Services Commission

The Housing and Human Services Commission is reviewing proposals to allow safe parking as a zoning use and implement a pilot program on public land. The body is also discussing priority needs for human services and potential study issues for 2025.

• Proposed ordinance to amend Title 19 (Zoning) to allow safe parking as a primary or ancillary use
• Proposal to adjust General Fund appropriation for human services grants to $150,000 for FY 2025/26 and FY 2026/27
• Proposed Safe Parking Pilot Program on public land
• Proposed 2025 study issue: Affordable Educator Housing
• Proposed 2025 study issue: Homeless Encampment Service for hygiene and safety

The Housing and Human Services Commission approved human services funding recommendations, including adjusting General Fund grants to $150,000 for FY 2025/26 and FY 2026/27 with a Consumer Price Index adjustment starting in FY 2027/28. The commission also recommended that the City Council introduce an ordinance allowing safe parking as a primary or ancillary use and pursue a safe parking pilot program on public land. Additionally, the commission voted to sponsor a 2025 study issue on affordable housing for Sunnyvale educators and declined to sponsor a separate homeless encampment hygiene study issue because its scope is covered under existing Study Issue 24-03.

• Approved September 17, 2024 meeting minutes (4-0-1)
• Approved human services funding recommendations with $150,000 General Fund appropriation for FY 2025/26 and FY 2026/27 and CPI adjustments starting in FY 2027/28 (5-0)
• Recommended safe parking zoning amendments, pilot program on public land, and nonprofit/faith-based grant option for private land (5-0)
• Sponsored 2025 study issue for Affordable Housing for Sunnyvale Educators (5-0)
• Declined to sponsor 2025 study issue for homeless encampment hygiene services as scope is covered under existing Study Issue 24-03 (4-1)

Sustainability Commission

The regular meeting of the Sustainability Commission scheduled for October 21, 2024, has been canceled. A special meeting is scheduled for October 28, 2024.

Personnel Board

The Personnel Board will meet to review the Annual Code of Ethics and Conduct for Elected and Appointed Officials. The board will also select a Chair and Vice Chair.

• Review of Annual Code of Ethics and Conduct for Elected and Appointed Officials
• Selection of Chair and Vice Chair
• Approval of September 18, 2023 meeting minutes
• Approval of September 20, 2023 meeting minutes

The Sunnyvale Personnel Board approved the consent calendar, including minutes from two prior meetings, and elected Carmel Johnson as Chair and Richard Lesher as Vice Chair, both by unanimous 5-0 votes. The board also acknowledged reviewing the Code of Ethics and Conduct for Elected and Appointed Officials. No other substantive decisions were made.

• Approved consent calendar including minutes of Sept 18 and Sept 20, 2023 (5-0)
• Elected Carmel Johnson as Chair (5-0)
• Elected Richard Lesher as Vice Chair (5-0)
• Acknowledged review of Code of Ethics and Conduct

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will approve the September 19, 2024 meeting minutes. It will receive a report on the recent Santa Clara Valley Transportation Authority Bicycle and Pedestrian Advisory Committee meeting. The commission will discuss a potential study on expanding the downtown Sunnyvale pedestrian-only zone and review BPAC 2025 study issue sponsorship (Scenario 2) and other sponsored study issues.

• Approve Bicycle and Pedestrian Advisory Commission meeting minutes of September 19, 2024 (24-10721.A)
• Report and discussion of recent VTA Bicycle and Pedestrian Advisory Committee meeting (24-10752)
• Consider potential study issue for expansion of Downtown Sunnyvale pedestrian-only zone (24-10763)
• Review BPAC 2025 Study Issue Sponsorship (Scenario 2) (24-10774)
• Review BPAC 2025 Sponsored Study Issues (24-10785)

The Bicycle and Pedestrian Advisory Commission voted 5-0 to sponsor a proposed study issue on expanding the downtown Sunnyvale pedestrian-only zone, with modified phases and delivery access included. It also voted 5-0 to add the potential study issue to its sponsored list. The commission approved amended minutes of its September 19, 2024 meeting, 5-0. The rest of the meeting was presentations, discussion, and information items with no other substantive decisions.

• Approved amended minutes of the September 19, 2024 meeting (5-0)
• Sponsored proposed study issue to expand downtown Sunnyvale pedestrian-only zone, with phased limits and delivery access study (5-0)
• Added the potential study issue to the BPAC 2025 sponsored study issues list (5-0)

Arts Commission

The Arts Commission will review and approve conceptual designs from 26 artists for The Suns of Sunnyvale Program. The body will also consider proposed study issues for the 2025 calendar year.

• Review and approval of conceptual designs from 26 artists for The Suns of Sunnyvale Program
• Review of proposed study issues for calendar year 2025

The Arts Commission approved the consent calendar, including the September 18, 2024 meeting minutes. They also approved 26 artists and their conceptual designs for the Suns of Sunnyvale Program. Staff reported that Council approved funding for phase 2 of Plaza Del Sol renovations and that Art in the Park canvases were installed at Washington Park.

• Approved consent calendar including September 18, 2024 minutes (4-0)
• Approved 26 artists and conceptual designs for Suns of Sunnyvale Program (4-0)

Zoning Administrator Hearing

The Sunnyvale Zoning Administrator Hearing on October 16, 2024 will consider two public hearing items. The first is a use permit and variance to legalize an existing front‑yard fence and a detached arbor at 1137 South Bernardo Avenue (R‑1 zoning). The second is a use permit and tentative parcel map to convert an existing building into multiple ownership units at 363 and 365 East Iowa Avenue (R‑2 zoning). Both projects have CEQA categorical exemptions and are recommended for approval with conditions.

• Use Permit and Variance for fence and arbor at 1137 South Bernardo Avenue (APN 202-39-037)
• Use Permit and Tentative Parcel Map for conversion of building at 363 and 365 East Iowa Avenue (APN 209-24-070)

The Zoning Administrator approved a use permit and variance to legalize an existing fence and arbor at 1137 South Bernardo Avenue, with a modification requiring a building permit within 60 days. The Administrator also approved a use permit and tentative parcel map to convert a duplex at 363-365 East Iowa Avenue into two condominium units, adding several conditions including tenant protections and utility requirements.

• Approved use permit and variance for fence and arbor at 1137 South Bernardo Ave, with building permit required within 60 days
• Approved use permit and tentative parcel map for duplex conversion at 363-365 East Iowa Ave into two condos
• Added tenant protection conditions (GC-10) for Iowa Ave conversion, including preemptive purchase rights and rent limits
• Added energy, property condition, pest control, and building history report requirements (BP-8, BP-10, BP-11, BP-12)
• Added utility metering, undergrounding, and appliance standards (BP-13, BP-14)
• Added buyer protection and tenant relocation plan requirements (AT-5, PM-10, PM-11)
• Modified PM-1 to require city approval for future site plan changes and include CC&R provisions

City Council

The City Council will discuss amending the El Camino Specific Plan to modify commercial requirements for affordable housing developments. The body will also vote on several city contracts and budget modifications.

• Proposed ordinance to amend Municipal Code Chapter 19.36 regarding affordable housing in the El Camino Real Specific Plan
• Contract award of $1,190,000 to West Coast Arborists, Inc. for street tree maintenance
• Purchase agreement of $416,907.94 to Zetron, Inc. for a Fire Station Touch Control System
• Consultant agreement not-to-exceed $388,240 with Kitchell CEM, Inc. for Senior Center Building Rehabilitation
• Budget modification of $79,000 for public art at Plaza del Sol Phase 2

Sunnyvale's City Council approved a change to the El Camino Real Specific Plan that modifies minimum commercial development requirements for affordable housing projects in mixed-use zones. The council also approved a consent calendar covering minutes, bills, the city investment policy, a $79,000 public art budget addition, a new public safety dispatcher job classification, and several contracts. All votes were 5-0, with Vice Mayor Srinivasan and Councilmember Cisneros absent. A closed session on litigation, real property negotiations, and labor talks produced nothing to report.

• Approved ordinance and resolution easing commercial requirements for affordable housing in El Camino Real Specific Plan mixed-use zones (5-0)
• Approved consent calendar items 1.A through 1.J (5-0)
• Approved $79,000 budget modification for public art at Plaza del Sol Phase 2
• Adopted FY 2024/25 Investment Policy and received FY 2023/24 Annual Performance Report
• Added Public Safety Dispatcher-Lateral classification and updated pay schedule effective October 27, 2024
• Authorized $416,907.94 purchase agreement with Zetron, Inc. for Fire Station Touch Control System, plus 10% contingency
• Awarded $1,190,000 not-to-exceed contract to West Coast Arborists, Inc. for street tree maintenance
• Awarded $388,240 not-to-exceed consultant agreement to Kitchell CEM, Inc. for Senior Center Building Rehabilitation Project, plus 10% contingency

Planning Commission

The Planning Commission will discuss a proposal to allow safe parking as a primary or ancillary use citywide and implement a pilot program on public land. The body will also hold a study session for a 46-unit townhouse project on East El Camino Real.

• Proposed 46-unit, three-story townhouse development at 1040-1060 East El Camino Real
• Ordinance to allow safe parking as a primary or ancillary use at specified sites citywide
• Proposal to implement a Safe Parking Pilot Program on public land
• Proposed General Fund grant for nonprofit or faith-based organizations to provide safe parking on private land
• Amendments to the Peery Park Specific Plan Land Use Table

The Sunnyvale Planning Commission voted 7-0 to recommend that the City Council amend the zoning code to allow Safe Parking as a primary or ancillary use at specified sites, and to direct staff to pursue a Safe Parking Pilot Program on public land. The recommendation also asks staff to prepare a budget issue for a General Fund grant to a nonprofit or faith-based organization to run a Safe Parking Program on private land. The item now goes to the Housing and Human Services Commission on October 23, 2024, and then to the City Council on November 12, 2024. Earlier in the evening, the Commission held a study session on a proposed 46-unit townhouse development at 1040-1060 East El Camino Real, but no decision was recorded on that item.

• Recommended (7-0) zoning amendments to allow Safe Parking as a primary or ancillary use at specified sites
• Recommended (7-0) directing staff to pursue a Safe Parking Pilot Program on public land
• Recommended (7-0) directing staff to prepare a FY 2025-2026 budget issue for a General Fund grant to a nonprofit or faith-based organization for a private-land Safe Parking Program
• Approved (7-0) the Planning Commission meeting minutes of September 23, 2024
• Held a study session on a proposed 46-unit townhouse development at 1040-1060 East El Camino Real; no decision recorded

Human Relations Commission

The Sunnyvale Human Relations Commission will hold its regular meeting to discuss the draft 2025 work plan and debrief on recent allyship training and storytelling circles. The body will also consider potential study issues for the upcoming year.

• Approve September 12, 2024 meeting minutes
• Debrief on Allyship Training Webinar by Service Never Sleeps
• Debrief on The Immigrant Experience: Storytelling Circles
• Discussion of the Draft Work Plan 2025
• Final month to propose study issues (due December)

The Human Relations Commission approved the September 12, 2024 meeting minutes (4-0, with one absence). The commission received debriefs on the Allyship Training Webinar and The Immigrant Experience: Storytelling Circles, and discussed the Draft Work Plan 2025 without additional comments or recommendations. No study issues were proposed, and no other substantive decisions were made.

• Approved September 12, 2024 meeting minutes (4-0)
• No comments or recommendations on Draft Work Plan 2025
• No study issues proposed (final month for proposals)

Parks and Recreation Commission

The Parks and Recreation Commission will consider potential study issues regarding the use of underused city-owned real estate and the promotion of local food trucks on city land. The body will also receive presentations on senior and art programs.

• Discussion on promoting local food truck business with unused city land
• Assessment of underused city-owned real estate parcels for optimal use
• Presentations on Active Aging Month (Senior Programs) and Arts & Humanities Month (Art Programs)
• Review of proposed study issues for calendar year 2025

The Parks and Recreation Commission approved the consent calendar, including the September 11, 2024 minutes, and sponsored two study issues for 2025: promoting local food truck businesses on unused city land and assessing underutilized city-owned real estate parcels. Both study issues were sponsored by a 4-0 vote with one absence. No public hearings or general business items were conducted.

• Approved consent calendar including September 11, 2024 minutes (4-0)
• Sponsored study issue on promoting local food truck businesses with unused city land (4-0)
• Sponsored study issue on assessment of underutilized city-owned real estate parcels (4-0)

Board of Library Trustees

The Board of Library Trustees will review two presentations: one on the Adult Literacy Program (item 24-0907) and another on Use of Data/Privacy (item 24-1003). They will also approve the September 9, 2024 meeting minutes and consider potential study issues. Public comment is limited to items on the agenda.

• Presentation – Adult Literacy Program (24-0907)
• Presentation – Use of Data/Privacy (24-1003)
• Approve Board of Library Trustees meeting minutes of September 9, 2024
• Consideration of potential study issues

The Board of Library Trustees approved the September 9, 2024 meeting minutes as part of the consent calendar. The board also received presentations on the adult literacy program and data privacy practices. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved consent calendar including September 9, 2024 meeting minutes (4-0, 1 absent)

Heritage Preservation Commission

The Heritage Preservation Commission will hold its regular meeting to approve past meeting minutes and select a new chair and vice chair. No substantive decisions or discussions on preservation matters are listed on the agenda.

• Approve draft meeting minutes from June 5, 2024 (24-1029)
• Selection of Commission Chair (24-1037)
• Selection of Commission Vice Chair (24-1039)

The Heritage Preservation Commission approved the June 5, 2024 meeting minutes and re-elected Sue-Ellen Johnson as Chair and Aaron Sofaer as Vice Chair, each by a 4-0 vote with three members absent. A proposed study issue on Sunnyvale's historical impacts was discussed but no vote was taken.

• Approved June 5, 2024 meeting minutes (4-0)
• Re-elected Sue-Ellen Johnson as Chair (4-0)
• Re-elected Aaron Sofaer as Vice Chair (4-0)

City Council

The regular City Council meeting scheduled for October 1, 2024, at 456 W. Olive Ave. was canceled. A special State of the City meeting was held on September 21, 2024, and the next regular meeting is scheduled for September 24, 2024.

City Council: Community Meeting Notice

The City Council and Human Relations Commission will hold a special community meeting. The session is focused on the "Immigrant Experience Through Storytelling Circles."

• Special Meeting: Immigrant Experience Through Storytelling Circles

Housing and Human Services Commission

The regular Housing and Human Services Commission meeting scheduled for September 25, 2024, was canceled. No items were decided or discussed.

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing on a proposal to split a 0.75-acre site at 922 Weddell Court into two condominium units for a fraternal organization. The project includes a use permit for multiple ownership in an industrial zone and a tentative parcel map, with no change of use or site alterations. Staff recommends approval with conditions.

• Use Permit and Tentative Parcel Map for 922 Weddell Court (APN: 110-13-066)
• Project splits Moose Lodge into two condominium units in M-S/POA zoning
• Class 1 CEQA exemption applies; no environmental review required
• Staff recommendation: Approve with Conditions of Approval (Attachment 3)
• Public comment accepted online, by phone, or in writing until 4 hours before hearing

The Zoning Administrator approved a use permit and tentative parcel map to subdivide the Moose Lodge site at 922 Weddell Court into two condominium units, with modifications to conditions GC-3, GC-6, GC-11, and TM-1. The project does not change the use, site layout, or building size. No public comments were received.

• Approved use permit for multiple ownership in industrial zoning (922 Weddell Court)
• Approved tentative parcel map to subdivide Moose Lodge into two condominium units
• Modified conditions GC-3, GC-6, GC-11, and TM-1 as part of approval

City Council

The City Council will consider staff recommendations to support several state and local ballot measures. The meeting also includes a study session on recycled water expansion and various contract awards. Council will discuss updates to the Boards and Commissions policy.

• Support for Proposition 2, 4, 5, 36, Measure E, Measure F, Measure Y, and Measure Z
• Two-year purchase agreement with e-Builder, Inc. for $420,000
• Three-year contract with Able Construction Group, Inc. for $600,000 for sewer line maintenance
• $500,000 for Sunnyvale Community Services to operate the Tenant Based Rental Assistance Program
• Study session report on the 2013 Feasibility Study for Recycled Water Expansion

The City Council adopted official positions on several state and local ballot measures for the November 5, 2024 election, including support for Propositions 2, 4, 5, 32, 36, and Measures E, Y, Z, and F, and opposition to Proposition 33. The council also approved consent calendar items, including a $420,000 software agreement and a $600,000 sewer maintenance contract, and directed staff on boards and commissions policy updates.

• Adopted support positions on Propositions 2, 4, 5, 32, 36 and Measures E, Y, Z, F (6-0 or as noted)
• Adopted opposition to Proposition 33 (6-0)
• Adopted support for Proposition 3 (6-0)
• Failed to adopt support for Proposition 34 (3-3)
• Approved consent calendar including $420,000 e-Builder software agreement (6-0)
• Approved $600,000 sewer maintenance contract with Able Construction (6-0)
• Approved $500,000 for Tenant Based Rental Assistance Program (6-0)
• Directed Arts Commission to identify work plan items for dynamic, interactive, literary art forms (6-0)

Planning Commission

The Planning Commission will discuss amending the Sunnyvale Municipal Code to implement Housing Element Program H17. This proposal modifies commercial requirements for mixed-use affordable housing developments within the El Camino Real Specific Plan area.

• Proposed ordinance to amend Sunnyvale Municipal Code Chapter 19.36 regarding minimum commercial development for affordable housing in El Camino Real Specific Plan districts
• Proposed resolution to establish Program H-17 for modified commercial requirements in mixed-use development
• Review of proposed Planning Commission study issues for calendar year 2025
• Approval of September 9, 2024 meeting minutes

The Planning Commission voted 6-0 to recommend Alternative 2 to the City Council, which modifies the proposed ordinance and resolution to remove commercial/retail requirements for affordable housing developments in the El Camino Real Specific Plan area. The modification requires staff to return to the City Council after two projects with 98% or more affordable units have been approved to assess whether amendments are needed. The recommendation will be considered by the City Council on October 15, 2024.

• Approved consent calendar including minutes of September 9, 2024 (6-0)
• Recommended Alternative 2 to City Council: remove retail requirements for affordable housing in ECRSP with staff review after two 98%+ affordable projects approved (6-0)

City Council

The City Council is convening a special meeting dedicated to the State of the City. The agenda consists of procedural items and an opportunity for public comment regarding the State of the City.

• Public comment regarding the State of the City

The City Council convened a special meeting for the State of the City address. No substantive decisions were made; the meeting consisted of roll call, public comment with no speakers, and adjournment.

• No substantive decisions made; meeting was procedural only

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will consider routine consent items approving July and August meeting minutes. Commissioners will hear a presentation on the Hollenbeck Bike Lane Study and a report on the recent Santa Clara Valley Transportation Authority BPAC meeting. The body will also discuss potential study issues for the 2025 BPAC study sponsorship and review the 2024 proposed budget proposals.

• Presentation: Hollenbeck Bike Lane Study (24-0975A)
• Consent calendar: approve July 18, 2024 minutes (24-09761.A)
• Consent calendar: approve August 15, 2024 minutes (24-09771.B)
• Report: recent VTA BPAC meeting (24-09782)
• Consideration of BPAC 2025 Study Issue Sponsorship (Scenario 1) (24-09793)

The commission approved a 2025 study issue regarding sweeping protected bike lanes. The board also approved the meeting minutes from July 18 and August 15, 2024. Staff presented the Hollenbeck Bike Lane Study, which included public comments on lane width and safety.

• Approved 2025 Study Issue Sponsorship for Sweeping Protected Bike Lanes (7-0)
• Approved July 18, 2024 meeting minutes (6-0-1)
• Approved August 15, 2024 meeting minutes (6-0-1)

City Council: Community Meeting Notice

The City Council is holding a special community meeting for a Council Candidate Orientation. No other legislative actions or decisions are listed on the agenda.

• Council Candidate Orientation

City Council: Community Meeting Notice

The City Council and Human Relations Commission are holding a special community meeting. The session is a workshop for residents to craft and practice sharing immigrant stories.

• Storytelling Circle Workshop for the 'Immigrant Experience Through Storytelling Circles'

Arts Commission

The Arts Commission will discuss final projects and plans for National Arts and Humanities Month. The body will also receive updates on the Civic Center Amphitheatre and public art.

• Final project and plans for National Arts and Humanities Month
• Civic Center Amphitheatre update
• Public Art annual update
• Selection of Chair and Vice Chair
• Proposed study issues for calendar year 2025

The Arts Commission approved the consent calendar, including the June 19, 2024 meeting minutes, and selected Agnes Veith as Chair and Katheryn Filley as Vice Chair for the upcoming term. The commission also received updates on the Civic Center Amphitheater and the Public Art Annual Update, and discussed plans for National Arts and Humanities Month (Art in the Park). No public hearings or study issues were considered.

• Approved consent calendar including June 19, 2024 minutes (3-0)
• Selected Agnes Veith as Chair and Katheryn Filley as Vice Chair (3-0)

Housing and Human Services Commission

The Housing and Human Services Commission is meeting to consider recommendations for a Universal Basic Income pilot program and review a performance evaluation report. The body will also discuss potential study issues for the 2025 calendar year.

• Evaluation and consideration of a Universal Basic Income (UBI) Pilot Program
• Review of the 2023/24 Consolidated Annual Performance Evaluation Report (CAPER)
• Proposed study issues for calendar year 2025
• Approval of July 24, 2024 meeting minutes

The Housing and Human Services Commission voted 2-2 to recommend a Universal Basic Income (UBI) pilot program to the City Council, but the motion failed due to a tie. The commission then approved the 2023/24 Consolidated Annual Performance Evaluation Report (CAPER) unanimously (4-0). No other substantive decisions were made.

• Approved minutes of July 24, 2024 (4-0)
• Motion to recommend UBI pilot alternatives 1 and 4 failed (2-2)
• Approved 2023/24 CAPER as presented (4-0)

Sustainability Commission

The Sustainability Commission will receive updates on the city's Zero Waste Program and Recycled Water Master Plan. The body will also consider a potential study issue regarding hydrogen fueling stations for medium- and heavy-duty trucks in partnership with other Santa Clara County cities.

• Presentation on Zero Waste Program Update
• Presentation on Recycled Water Master Plan Update
• Consideration of potential study issue: Medium-duty and Heavy-duty truck Hydrogen Fueling Station
• Review of Updated Annual Work Plan September 2024

The Sustainability Commission approved the minutes from their August 19, 2024, meeting. The commission also received presentations regarding the city's Zero Waste Program and the Recycled Water Master Plan. A discussion regarding a potential study issue for hydrogen fueling stations was postponed until the October 28 meeting.

• Approved August 19, 2024 meeting minutes (7-0)
• Postponed hydrogen fueling station study issue discussion to October 28

Human Relations Commission

The Human Relations Commission approved the consent calendar, including minutes from July 11 and August 8, 2024, with a 3-0 vote. The commission heard staff reports on the Immigrant Experience storytelling event, a Universal Basic Income pilot study, and United Against Hate Week activities, but took no formal action on these items.

• Approved consent calendar including July 11 and August 8, 2024 minutes (3-0)

Parks and Recreation Commission

The Commission will review reports on youth, teens, golf, and tennis. Members will consider potential study issues regarding cultural green space and review proposed study issues for 2025.

• Presentation on Youth and Teens Overview
• Golf and Tennis Reports
• Consideration of Cultural Green Space study issues
• Review of Proposed Study Issues for Calendar Year 2025

The Parks and Recreation Commission approved the consent calendar, including the July 10, 2024 meeting minutes, by a 5-0 vote. Commissioners sponsored a study issue for a cultural green space for special events by a 3-2 voice vote. No other substantive decisions were made; the meeting included presentations on youth and teen services and golf/tennis reports.

• Approved consent calendar including July 10, 2024 minutes (5-0)
• Sponsored cultural green space study issue (3-2)

Zoning Administrator Hearing

The Sunnyvale Zoning Administrator will hold a teleconference hearing on September 11, 2024 to consider a Special Development Permit for a site at 1689 South Wolfe Road. The applicant seeks to demolish an existing one‑story commercial building and construct a new 999‑sq‑ft one‑story office and a 4,967‑sq‑ft two‑story office with podium parking. A deviation is requested to allow a 20‑foot front‑yard setback, which is less than the required 70 feet. The recommendation on the agenda is to approve the permit with specified findings and conditions.

• Demolition of existing one‑story commercial building at 1689 South Wolfe Road
• Construction of a new 999‑sq‑ft one‑story office and a 4,967‑sq‑ft two‑story office with podium parking
• Request for a 20‑foot front‑yard setback deviation (minimum required 70 feet)
• Project classified under C‑1/PD zoning (Neighborhood Business with Planned Development)
• Environmental review granted a Class 3 Categorical Exemption from CEQA

The Zoning Administrator continued the special development permit application for 1689 South Wolfe Road to a date uncertain because the applicant verbally indicated intent to withdraw but did not formally withdraw. No public comments were made, and no decision was made on the project.

• Continued special development permit application for 1689 South Wolfe Road to a date uncertain

City Council

The City Council will consider several contract awards, including park improvements and IT upgrades. The body is also discussing a phase 2 study on single-use plastics and a development agreement amendment for properties on Kifer Road.

• Award of $3,114,784.38 contract to Guerra Construction Group for Corn Palace Park
• Contract amendment with Western Digital for semiconductor training not to exceed $350,100
• Three-year agreement of $500,000 with Central Marin Sanitation Agency for organic waste disposal
• Network firewall and storage system upgrades with Trace3 totaling $990,112.32
• Amendment to development agreement with Intuitive Surgical, Inc. for 932, 945, 950, and 955 Kifer Road

The City Council approved the consent calendar, including a $3,114,784.38 contract to Guerra Construction Group for Corn Palace Park, a $500,000 organic waste disposal agreement with Central Marin Sanitation Agency, and a $350,100 contract amendment with Western Digital for semiconductor training. The council also approved a $50,000 budget modification to expand a study on artificial turf versus living groundcovers. All votes were 6-0 with Councilmember Cisneros absent.

• Approved $3,114,784.38 contract to Guerra Construction Group for Corn Palace Park (6-0)
• Approved $500,000 three-year agreement with Central Marin Sanitation Agency for organic waste disposal (6-0)
• Approved $350,100 contract amendment with Western Digital for semiconductor training (6-0)
• Approved $553,221.43 network firewall and $436,890.89 storage system contracts with Trace3 (6-0)
• Approved $50,000 budget modification to expand artificial turf study scope (6-0)
• Adopted Ordinance No. 3231-24 amending development agreement with Intuitive Surgical (6-0)
• Rejected all bids for downtown janitorial services (6-0)
• Approved salary increases for two Water Pollution Control Plant manager classifications (6-0)

Planning Commission

The commission will vote to approve the minutes from the August 12 meeting. It will then discuss a Special Development Permit to demolish two auto‑sales buildings at 1027‑1035 West El Camino Real and build a six‑story senior housing tower with 113 units and a three‑story 72,000‑sq‑ft convalescent hospital. An information‑only item will present proposed study issues for calendar year 2025.

• Approve Planning Commission minutes from August 12, 2024 (Item 24‑0908).
• Special Development Permit for mixed‑use senior housing and hospital at 1027‑1035 West El Camino Real (Item 24‑0922).
• Information‑only report on proposed study issues for 2025 (Item 24‑0909).

The Sunnyvale Planning Commission unanimously approved a Special Development Permit for a mixed-use project at 1027-1035 West El Camino Real, which includes a six-story senior housing building with 113 independent living units and 36 assisted living accommodations, plus a three-story convalescent hospital with 52 beds. The decision is final unless appealed to the City Council by September 24, 2024. The Commission also approved the August 12, 2024 meeting minutes with a minor correction.

• Approved Special Development Permit for mixed-use senior housing and convalescent hospital at 1027-1035 W El Camino Real (7-0)
• Approved CEQA determination that project is consistent with ECRSP EIR, no additional review required (7-0)
• Approved Planning Commission minutes of August 12, 2024, with correction (6-0, 1 abstention)

Board of Library Trustees

The Sunnyvale Board of Library Trustees will hold a special meeting to approve previous meeting minutes, review the library's marketing and collections, and discuss the 2025 Master Work Plan.

• Approve August 5, 2024 meeting minutes
• Review marketing and outreach presentation
• Review library collections overview
• Annual review of Code of Ethics and Conduct
• Preliminary discussion of 2025 Master Work Plan

The Board of Library Trustees unanimously approved the 2025 Master Work Plan and declared adherence to the Code of Ethics. The consent calendar, including the August 5, 2024 meeting minutes, was also approved. Presentations on marketing/outreach and library collections were given, with no public comments.

• Approved 2025 Master Work Plan (5-0)
• Declared board members will abide by Code of Ethics (5-0)
• Approved consent calendar including August 5, 2024 minutes (5-0)

Heritage Preservation Commission

The regular meeting scheduled for September 4, 2024, in the Bay Conference Room at City Hall has been canceled. The next meeting is set for October 2, 2024.

• Meeting canceled for September 4, 2024
• Next meeting scheduled for October 2, 2024
• Location: Bay Conference Room, City Hall, 456 West Olive Avenue

City Council: Community Meeting Notice

The Sunnyvale City Council will hold a special community meeting called the LGBTQ+ Listening Forum at the Sunnyvale Library. The meeting is open to the public and may include a quorum of the City Council and Human Relations Commission.

Board of Library Trustees

The regular Board of Library Trustees meeting scheduled for September 2, 2024 at the Bay Conference Room, 456 W. Olive Ave., Sunnyvale, was cancelled. No agenda items were considered. The next meeting is set for September 9, 2024 at the same location.

Housing and Human Services Commission

The regular Housing and Human Services Commission meeting scheduled for Wednesday, August 28, 2024 at 7 p.m. was canceled. No agenda items were considered at this meeting. The next special meeting is set for Tuesday, September 17, 2024 at 7 p.m., to be held online and in the Bay Conference Room (Room 145) at City Hall. For questions, contact the City of Sunnyvale Community Development Department, Housing Division at 408‑730‑7250.

Zoning Administrator Hearing

The City of Sunnyvale Zoning Administrator hearing scheduled for August 28, 2024, was canceled. The next meeting is tentatively scheduled for September 11, 2024, at 3:00 PM via teleconference.

City Council

The Sunnyvale City Council appointed Tim Kirby as City Manager and approved his employment agreement, with Mayor authorized to execute it. The council also approved several contracts, including a $12.17M Community Center Grounds Renovation and a $1.11M Las Palmas Park design contract, and introduced an ordinance for the Intuitive Surgical development agreement. A proposed ban on artificial turf at city facilities was not approved; instead, the council deferred the decision pending a study.

• Appointed Tim Kirby as City Manager and approved employment agreement (6-0)
• Awarded $12,169,123 contract to Suarez & Munoz Construction for Community Center Grounds Renovation (6-0)
• Awarded $1,108,318 contract to RRM Design Group for Las Palmas Park Renovation, with dog park naming preference for K-9 Officer Jax (6-0)
• Approved first amendment to Development Agreement with Intuitive Surgical and modified Special Development Permit (6-0)
• Adopted Ordinance No. 3230-24 adopting 2022 California building codes with local amendments (6-0)
• Approved classification plan and salary resolution changes (6-0)
• Deferred decision on artificial turf ban pending Study Issue ESD 24-01 (4-2)
• Appointed Parthiv Rawal to Heritage Preservation Commission (5-0-1) and Jeff Kucer to Personnel Board (6-0)

Planning Commission

The Special Meeting at 6:00 PM and the Regular Meeting at 7:00 PM scheduled for August 26, 2024 were canceled. The next Planning Commission meeting is tentatively set for September 9, 2024 at 6:00 PM. For questions, contact the City of Sunnyvale Community Development Department Planning Division at 408‑730‑7440.

Arts Commission

The scheduled August 21, 2024 meeting of the Sunnyvale Arts Commission was canceled. No decisions or discussions took place. The next meeting is set for September 18, 2024 at 7 p.m. in the Bay Conference Room.

Sustainability Commission

The Sustainability Commission will meet to approve past meeting minutes and receive updates on the city’s Clean Water Program. No formal decisions are scheduled; the body will discuss potential future studies on medium/heavy-duty hydrogen fueling stations and bi-directional EV interfaces to meet 2026 goals.

• Approve July 15, 2024 meeting minutes
• Review Clean Water Program Updates (24-0895)
• Consider potential study on medium/heavy-duty hydrogen fueling stations (24-0897)
• Consider potential study on bi-directional EV interfaces for homes/buildings (24-0898)
• Review updated Annual Work Plan for August 2024 (24-0899)

The Commission approved a proposal to study the addition of medium-duty and heavy-duty truck hydrogen fueling stations in partnership with other Santa Clara County cities. A separate proposal to update building codes for bi-directional EV interfaces failed due to a lack of a second. The July 15, 2024, meeting minutes were approved.

• Approved July 15, 2024 meeting minutes (6-0-1)
• Proposed study on medium-duty and heavy-duty truck hydrogen fueling stations (7-0)
• Proposal to update codes for bi-directional EV interfaces failed (no second)

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will hear updates on several active projects, including bicycle and pedestrian access improvements at the Sunnyvale Caltrain Station, the Active Transportation Plan, and potential VTA Measure B projects. It will also discuss the 2024 Annual Work Plan and deferred study issues.

• Bicycle and Pedestrian Access Improvements at Sunnyvale Caltrain Station Project
• Active Transportation Plan Progress Update
• VTA Measure B Education and Encouragement Potential Projects
• BPAC 2024 Annual Work Plan
• 2024 Deferred Study Issues

The Bicycle and Pedestrian Advisory Commission (BPAC) received presentations and discussed three items: the Sunnyvale Caltrain Station access improvement study, the Active Transportation Plan progress update, and VTA Measure B education and encouragement projects. No formal votes or decisions were taken; the meeting was informational, with commissioners asking questions and providing comments. Public comment was opened and closed with no speakers on each item.

• No formal decisions or votes were taken during the meeting
• Received presentation on Bicycle and Pedestrian Access Improvements at Sunnyvale Caltrain Station (Item 24-0883)
• Received presentation on Active Transportation Plan Progress Update (Item 24-0884)
• Received presentation on VTA Measure B Education and Encouragement Potential Projects (Item 24-0885)
• Received report on recent VTA BPAC meeting (Item 24-0886)
• No study issues were considered (Standing Item)
• Information-only reports received: BPAC 2024 Annual Work Plan, Active Items List, Deferred Study Issues, Proposed Study Issues, Proposed Budget Proposals

Parks and Recreation Commission

The regular meeting of the Sunnyvale Parks and Recreation Commission scheduled for August 14, 2024, has been canceled. The next meeting is scheduled for September 11, 2024, at 7 p.m. in the Bay Conference Room.

Zoning Administrator Hearing

The Zoning Administrator will hold a public hearing to decide whether to approve a variance for Tesla, Inc. to install four-way pad-mounted switchgear equipment at 1250 Elko Drive, within a required front setback. The project is classified as a Class 1 Categorical Exemption under CEQA, exempting it from further environmental review. Public comments can be submitted online, by phone, or in writing.

• Variance request for 4-way pad-mounted switchgear at 1250 Elko Drive (APN: 104-30-007)
• Project applicant: Tesla, Inc.
• Recommendation: Approve variance subject to conditions in Attachment 3
• Public comment deadline: 4 hours before hearing start
• Environmental review: Class 1 Categorical Exemption (CEQA) applies

The Zoning Administrator approved a variance permit allowing Tesla, Inc. to install a four-way pad-mounted switchgear within the required 20-foot front setback at 1250 Elko Drive. The approval includes modifications requiring the equipment and screening to be relocated further west, outside the public right-of-way and future sidewalk path, with screening shrubs at least five feet tall at planting and maintained at that height.

• Approved variance permit for four-way switchgear at 1250 Elko Drive with modifications
• Required relocation of switchgear and screening further west, outside public right-of-way and future sidewalk path
• Required screening shrubs to be at least five feet tall when planted and maintained at that height

City Council

The Sunnyvale City Council will meet to decide on multiple contracts and funding agreements, including $29.5 million in affordable housing funds, a $909,780 homeless services contract, and vehicle purchases totaling over $1 million. The meeting also includes closed-session discussions on labor negotiations and a city manager appointment.

• Amend BSI America contract for safety services, increasing not-to-exceed amount by $140,000 to $385,000
• Purchase one Ford Transit van for $401,980.70 and fourteen Hyundai IONIQ electric vehicles for $635,105.73
• Award $29,533,000 in housing mitigation funds for three affordable housing developments
• Approve $909,780 contract for street outreach and homeless services with WeHOPE
• Introduce ordinance adopting 2022 California green building standards with local amendments

The City Council approved conditional funding for three affordable housing projects and awarded a contract for homeless street outreach services. The Council also introduced an ordinance to adopt 2022 California building standards and approved several vehicle purchases.

• Awarded $29,533,000 in conditional funding for three affordable housing developments (7-0)
• Awarded $909,780 contract to WeHOPE for street outreach and mobile hygiene services (7-0)
• Introduced ordinance to adopt 2022 California Residential, Energy, and Green Building Standards (7-0)
• Approved $3,000,000 VTA funding agreement for Bernardo Avenue Undercrossing final design
• Authorized $635,105.73 purchase of 14 Hyundai IONIQ electric service vehicles
• Authorized $401,980.70 purchase of one Ford Transit CCTV service vehicle
• Approved $140,000 contract increase for BSI America Professional Services, Inc.
• Approved July 23 and July 30, 2024 meeting minutes

Planning Commission

The Sunnyvale Planning Commission will consider a Special Development Permit and Vesting Tentative Map for a 3.56‑acre site at 1104 and 1124 West El Camino Real, proposing a seven‑story mixed‑use building with 111 rental units and five single‑family homes. The commission will also receive public comments on the Notice of Preparation for the Draft Environmental Impact Report of the Central Arques Specific Plan. Routine items include approval of July 22, 2024 meeting minutes and an information‑only report on 2025 study issues.

• Special Development Permit and Vesting Tentative Map for 1104‑1124 West El Camino Real (mixed‑use building, 111 units, five homes)
• Public comments on Notice of Preparation for Draft EIR of Central Arques Specific Plan (24‑0859)
• Approve Planning Commission meeting minutes of July 22, 2024 (24‑0861)
• Information‑only report on 2025 planning study issues (24‑0862)
• Consent calendar items considered routine and acted upon by one motion

The Sunnyvale Planning Commission unanimously approved a special development permit and vesting tentative map for a 3.56-acre site at 1104 and 1124 West El Camino Real. The project includes a seven-story mixed-use building with 111 multifamily rental units and ground-floor retail, plus five two-story single-family homes. The commission also approved the consent calendar, including the July 22, 2024 meeting minutes. The decision is final unless appealed to the City Council by August 27, 2024.

• Approved Special Development Permit and Vesting Tentative Map for 1104/1124 W. El Camino Real (6-0)
• Approved CEQA determination that no additional environmental review is required (6-0)
• Approved Planning Commission meeting minutes of July 22, 2024 (6-0)

Human Relations Commission

The Sunnyvale Human Relations Commission will review several study session reports, including a report to City Council about the HRC and Wordly Pilot, a continuation of the "Immigrant Experience through Storytelling Circles" event, and upcoming community events. The commission will also vote to select its Chair and Vice Chair. No other actions are scheduled.

• Overview of the Report to City Council about the HRC and Wordly Pilot (24-08761)
• Continuation of Event: The Immigrant Experience through Storytelling Circles (24-08772)
• Upcoming Events (24-08783)
• Selection of Chair and Vice Chair (24-08804)
• Study Session items for public comment

The Human Relations Commission elected Commissioner Syquia as Chair and Chair Ramisetty as Vice Chair, both by unanimous 5-0 votes. The commission also reviewed the Wordly pilot program and discussed upcoming events, including a storytelling circles event and a listening forum.

• Elected Commissioner Syquia as Chair (5-0)
• Elected Chair Ramisetty as Vice Chair (5-0)

Heritage Preservation Commission

The regular meeting of the Heritage Preservation Commission scheduled for August 7, 2024, has been canceled. The next meeting is scheduled for September 4, 2024, at 7 PM in the Bay Conference Room, City Hall, 456 West Olive Avenue, Sunnyvale, CA.

City Council

The special meeting of the City Council scheduled for Monday, July 6, 2024, has been canceled. The next regular meeting is scheduled for Tuesday, Aug. 13, 2024.

Board of Library Trustees

The Board of Library Trustees will receive a presentation on Equity, Access, and Inclusion Initiatives. The board is also scheduled to select a Chair and Vice Chair and conduct an annual review of the Code of Ethics and Conduct.

• Presentation on Equity, Access, and Inclusion Initiatives
• Selection of Chair and Vice Chair
• Annual Review of Code of Ethics and Conduct for Elected and Appointed Officials
• Approval of June 3, 2024 meeting minutes

The Board of Library Trustees unanimously re-elected Sharlene Wang as Chair and Meena Juttukonda as Vice Chair. The board also approved the June 3, 2024 meeting minutes. The annual review of the Code of Ethics was deferred to the next meeting.

• Re-elected Sharlene Wang as Chair (5-0)
• Re-elected Meena Juttukonda as Vice Chair (5-0)
• Approved June 3, 2024 meeting minutes (5-0)
• Deferred annual Code of Ethics review to next meeting

City Council

The City Council will discuss a general obligation bond measure for a new main library to be placed on the November 5, 2024 ballot. The meeting includes a study session on special events permitting and several contract awards.

• Proposed general obligation bond measure for a new main library for the November 5, 2024 election
• Contract award of $1,190,000 to Utility Tree Service, LLC for street tree maintenance
• Consultant services agreement not to exceed $700,000 with Chandler Asset Management Inc. for investment management
• Contract amendment not to exceed $150,000 with Biocom California Institute for life science workforce services
• Resolution to place delinquent utility charges on the Fiscal Year 2024/25 County of Santa Clara property tax roll

The Sunnyvale City Council approved a consent calendar including a $1.19 million street tree maintenance contract with Utility Tree Service, LLC, and adopted a revised resolution to place a new Main Library general obligation bond measure on the November 5, 2024 ballot. The council also approved the ballot argument with specific revisions and designated five signers. No substantive decisions were made on the special events permitting process, which was only discussed in a study session.

• Approved $1,190,000 street tree maintenance contract with Utility Tree Service, LLC (5-0)
• Adopted revised resolution placing New Main Library bond measure on November 5, 2024 ballot (5-0)
• Approved ballot argument for Main Library bond with revisions on open space, seismic standards, and innovation (5-0)
• Approved $700,000 investment management services agreement with Chandler Asset Management Inc. (5-0)
• Approved $150,000 contract amendment with Biocom California Institute for workforce services (5-0)
• Authorized City Attorney to opt into Kroger opioid settlement as non-litigating entity (5-0)
• Approved resolution to place delinquent utility charges on FY 2024/25 property tax roll (5-0)
• Received update on Human Relations Commission and Wordly software (5-0)

Housing and Human Services Commission

The Housing and Human Services Commission will meet to discuss and potentially recommend conditional funding of $29,533,000 for three affordable housing developments. The meeting includes procedural items like approving past minutes and electing a chair and vice chair for FY 2024/25.

• Recommendation to award $29,533,000 in Housing Mitigation Funds and Below Market Rate In-Lieu Funds for three affordable housing projects
• Election of Chair and Vice Chair for FY 2024/25
• Approval of June 26, 2024 meeting minutes
• Consideration of potential study issues for 2025
• Public hearings for general business items

The Housing and Human Services Commission voted 6-0 to recommend City Council award $29,533,000 in conditional Housing Mitigation and Below Market Rate In-Lieu funds for acquisition, pre-development, and/or development of three affordable housing projects (1171 Sonora Court, 295 S. Mathilda, and 352 E Java Drive). The commission also approved the June 26, 2024 meeting minutes and elected Scott Duncan as Chair and Carol Weiss as Vice Chair for FY 2024/25 by acclamation. No public comments were made on any item.

• Approved June 26, 2024 meeting minutes (6-0)
• Recommended $29,533,000 conditional housing funding for three affordable projects (6-0)
• Elected Scott Duncan as Chair for FY 2024/25 by acclamation
• Elected Carol Weiss as Vice Chair for FY 2024/25 by acclamation

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for July 24, 2024, has been canceled. The next meeting is tentatively scheduled for August 14, 2024.

City Council

The Sunnyvale City Council will hold a special study session and regular meeting to decide on multiple contracts and resolutions. Key decisions include awarding a $5.49M ten-year contract for a new Computer Aided Dispatch (CAD) system for public safety, approving a $489K design contract for fire-station generator upgrades, and considering a $450K purchase for sodium hypochlorite. The Council will also discuss participation in the state’s Prohousing Designation Program and a sustainability speaker series.

• Award $5,494,766 ten-year CAD system contract to Hexagon Safety
• Approve $489,474 design contract for emergency generator upgrades at four fire stations
• Purchase $450,000 sodium hypochlorite for water treatment
• Consider $964,750 HOME loan extension for Carroll Inn housing project
• Discuss applying to California’s Prohousing Designation Program

The City Council approved a series of consent calendar items, including a $5.5M contract for a new public safety computer-aided dispatch system, and made decisions on public art, housing loans, and other contracts. The council also approved public art proposals for the Lakewood Branch Library and extended a HOME loan for Carroll Inn, while denying a CDBG loan forgiveness request.

• Approved $5,494,766 contract to Hexagon for CAD system upgrade (6-0)
• Approved $681,876 contract to AgreeYa for CAD project management (6-0)
• Approved $291,657.50 purchase order to ESRI for GIS upgrade (6-0)
• Approved $489,474 contract to YEI Engineers for fire station generator design (6-0)
• Approved $691,920 contract to Royal Electric for SMaRT Station electrical upgrade (6-0)
• Approved $450,000 purchase agreement to Univar for sodium hypochlorite (6-0)
• Approved Proposal 3 (Rough Edge Collective) for Lakewood Library interior art (6-0)
• Approved Proposal 7 (Ride Art Studio) for Lakewood Library exterior art (6-0)

Planning Commission

The Sunnyvale Planning Commission will convene to approve prior meeting minutes, conduct leadership elections for Chair, Vice Chair, and Seats, and review proposed 2025 study issues. No substantive land-use decisions are scheduled for this meeting.

• Approve Planning Commission Meeting Minutes of July 8, 2024
• Selection of Chair, Vice Chair, and Seats
• Consideration of Planning Commission Proposed Study Issues for 2025 (information only)

The Planning Commission approved the consent calendar, including the July 8, 2024 minutes, and selected new leadership for the coming year. Commissioner Iglesias was elected Chair and Commissioner Davis was elected Vice Chair, both by unanimous votes. The commission also approved a new seating arrangement. No substantive land-use decisions were made; the meeting was largely procedural and organizational.

• Approved consent calendar including July 8, 2024 minutes (6-0, 1 abstention)
• Elected Commissioner Iglesias as Chair (7-0)
• Elected Commissioner Davis as Vice Chair (7-0)
• Approved seat assignments for the coming year (7-0)

City Council

The Sunnyvale City Council will convene a special closed-session meeting to discuss the appointment of a City Manager. No public decisions or discussions will occur during this session, which is closed to the public.

The City Council met in a special closed session to discuss the appointment of a City Manager. No substantive decisions were made in open session; the only action was approving Councilmember Cisneros's remote participation. The meeting adjourned without public report on the closed session outcome.

• Approved remote participation for Councilmember Cisneros under emergency circumstances (general consent)
• Convened closed session for public employee appointment: City Manager

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will hear an annual update on collisions involving pedestrians and cyclists and a progress report on the Vision Zero Plan. Members will also discuss potential studies for sweeping protected bike lanes and full-time bike lanes on Homestead Road, and select a new chair and vice chair.

• Annual Reporting on Collisions Involving Pedestrians and Cyclists
• Vision Zero Plan Progress Update
• Sweeping Protected Bike Lanes (potential study)
• Homestead Road Full-time Bike Lanes: Design and Construction (potential budget proposal)
• Selection of Chair and Vice Chair

The Bicycle and Pedestrian Advisory Commission approved a budget proposal for the Homestead Road full-time bike lanes, allocating $577,000 for design and construction. The commission also accepted a study issue on sweeping protected bike lanes and selected new leadership. All votes were unanimous (6-0) with one commissioner absent.

• Approved Homestead Road Full-time Bike Lanes budget proposal ($577,000) (6-0)
• Accepted Sweeping Protected Bike Lanes study issue (6-0)
• Approved June 20, 2024 meeting minutes (6-0)
• Selected Beagle as Chair (6-0)
• Selected Davé as Vice Chair (6-0)

City Council

The Sunnyvale City Council will hold a special closed-session meeting to consider a request for remote participation by Councilmember Alysa Cisneros and to discuss a public employee appointment for City Manager. No public action or decisions are scheduled for the open session.

The City Council met in a special closed session to discuss the appointment of a City Manager. No public decisions were made, and the meeting was procedural in nature.

• Approved remote participation for Councilmember Cisneros (general consent)
• Convened to closed session for City Manager appointment discussion

Arts Commission

The Arts Commission meeting scheduled for July 17, 2024, was canceled. No decisions or discussions took place. The next meeting is set for August 21, 2024, at 7 p.m. in the Bay Conference Room.

City Council: Community Meeting Notice

The Sunnyvale City Council and several commissions will hold a community meeting on July 16, 2024 at 6 p.m. to provide information about Safe RV Parking programs and to answer public questions about possible program requirements. The meeting will be held in the Bay Conference Room at City Hall, 456 W. Olive Ave., and streamed online. No decisions or votes are scheduled for this session.

• Safe RV Parking Community Outreach Meeting – information session on program and possible requirements

Sustainability Commission

The Sustainability Commission will receive a presentation on water conservation. The body will also select a Chair and Vice Chair and review an updated annual work plan.

• Water Conservation Update presentation
• Selection of Chair and Vice Chair
• Updated Annual Work Plan July 2024

The Sustainability Commission elected Tonya Veitch as Chair and Jeffery Nabhan as Vice Chair. The commission also approved the meeting minutes from June 17, 2024, and received a staff update on water conservation programs.

• Approved June 17, 2024 meeting minutes (5-0-1)
• Elected Tonya Veitch as Chair (6-0)
• Elected Jeffery Nabhan as Vice Chair (6-0)

Human Relations Commission

The Human Relations Commission will review several presentations regarding community engagement and upcoming events. The body is also scheduled to select a Chair and Vice Chair.

• Presentation: Iberoamerican Festival
• Presentation: Community Engagement Strategies
• Presentation: The Immigrant Experience Through Storytelling Circles
• Presentation: United Against Hate Week: Sunnyvale Allyship Training
• Selection of Chair and Vice Chair

The Commission selected September 29 for the 'Immigrant Experience Through Storytelling Circles' event. The body also postponed the selection of its Chair and Vice Chair to the August 8 meeting.

• Selected September 29, 2-4 p.m. for the Immigrant Experience Through Storytelling Circles event
• Approved June 13, 2024 meeting minutes (3-0)
• Postponed Selection of Chair and Vice Chair to August 8 meeting (3-0)

Parks and Recreation Commission

The Commission will receive presentations regarding Parks and Recreation Month, capital improvements, and recognition of service. The agenda also includes the selection of a Chair and Vice Chair, and a report on proposed study issues for 2025.

• Capital Improvements Project Update
• Selection of Chair and Vice Chair
• Parks and Recreation Commission Proposed Study Issues, Calendar Year: 2025

The Sunnyvale Parks and Recreation Commission elected David Kesting as Chair and Dona Mason as Vice Chair for the coming term. The Commission also approved its consent calendar, including minutes from its April 10 meeting and a May 15 joint meeting with the Arts Commission and Board of Library Trustees. The meeting included presentations on Parks and Recreation Month and a capital improvements update, but no new study issues were proposed or approved.

• Approved consent calendar as submitted (4-0, Commissioner Giri absent)
• Approved April 10, 2024 meeting minutes (via consent calendar, 4-0)
• Approved May 15, 2024 joint meeting minutes with Arts Commission and Board of Library Trustees (via consent calendar, 4-0)
• Selected David Kesting as Chair (4-0, Commissioner Giri absent)
• Selected Dona Mason as Vice Chair (4-0, Commissioner Giri absent)
• No study issues proposed or approved for Calendar Year 2025

Zoning Administrator Hearing

The Zoning Administrator will consider a Special Development Permit for a new commercial project. The proposal involves demolishing an existing one-story building to construct two new office buildings with podium parking.

• Special Development Permit for 1689 South Wolfe Road
• Demolition of existing one-story commercial building
• Construction of a 999 square feet one-story office building
• Construction of a 4,967 square feet two-story office building
• Request for a 20-foot front yard setback deviation

The Zoning Administrator continued the hearing regarding a special development permit for office buildings at 1689 South Wolfe Road. The item is rescheduled for September 11, 2024.

• Continued special development permit for 1689 South Wolfe Road to September 11, 2024

City Council

The City Council will hold a special closed session meeting. The council is considering a public employee appointment for the City Manager position and a request for emergency circumstances remote participation by Councilmember Alysa Cisneros.

• Public employee appointment: City Manager
• Request for emergency circumstances remote participation by Councilmember Alysa Cisneros

The City Council convened a special meeting that primarily consisted of a closed session. The session was held to discuss a public employee appointment for the position of City Manager.

• Approved request for Councilmember Cisneros to participate remotely

Planning Commission

The Planning Commission will consider a modification to the Intuitive Surgical corporate campus at Kifer Road. The commission will also review a proposal to redevelop a commercial property on East Fremont Avenue into a fueling canopy, convenience store, and restaurant.

• Modification of Special Development Permit for Intuitive Surgical at 945 - 955 Kifer Road
• First Amendment to the Development Agreement between City of Sunnyvale and Intuitive Surgical Inc.
• Special Development Permit for a new fueling canopy and commercial building at 898 East Fremont Avenue
• Approval of June 24, 2024, Planning Commission meeting minutes

The Sunnyvale Planning Commission voted 6-0 to recommend that the City Council approve a First Amendment to the Development Agreement with Intuitive Surgical Inc. and modify a Special Development Permit for the company's campus at 945-955 Kifer Road, including a smaller building, a new above-ground parking structure in Santa Clara, and a redesigned pedestrian bridge. The Commission also approved 5-0 a Special Development Permit to redevelop a gas station and auto service site at 898 East Fremont Avenue into a new fueling canopy, convenience store, and takeout restaurant. Both items were public hearings; the Intuitive recommendation goes to the City Council on August 27, 2024, and the Fremont Avenue decision is final unless appealed by 5:00 PM on July 23, 2024.

• Recommended 6-0 (Sigura absent) that City Council approve First Amendment to Development Agreement and Special Development Permit modifications for Intuitive Surgical campus at 945-955 Kifer Road
• Recommended 6-0 that City Council accept the CEQA Environmental Checklist/Addendum for the Intuitive North Site Modification Project
• Approved 5-0 (Figone recused, Sigura absent) Special Development Permit for a new 4,400 sq ft fueling canopy and 3,614 sq ft commercial building at 898 East Fremont Avenue
• Approved 6-0 the Consent Calendar, including minutes of the June 24, 2024 meeting
• Noted the Intuitive recommendation will be forwarded to City Council for consideration on August 27, 2024
• Noted the 898 East Fremont Avenue decision is final unless appealed or called up by the City Council by 5:00 PM on Tuesday, July 23, 2024

Community Event and Neighborhood Grant Distribution Subcommittee

The subcommittee will meet to select a Chair and review the Community Events and Neighborhood Grant Program materials for calendar year 2025. The body will also consider authorizing staff to begin the application process.

• Selection of Chair (24-0804)
• Review and approval of 2025 Community Events and Neighborhood Grant Program materials (24-0805)
• Approval of December 8, 2023 meeting minutes

The subcommittee approved the 2025 grant program materials and authorized staff to start the application process. A total of $48,000 will be split evenly between Neighborhood Grants and Community Events.

• Approved December 8, 2023 meeting minutes (2-0)
• Elected Councilmember Srinivasan as Chair (2-0)
• Approved 2025 grant materials and authorized application process (2-0)

Heritage Preservation Commission

The agenda contains only a notice of cancellation and procedural details. No items were discussed or decided. The next meeting is scheduled for August 7, 2024 at 7 PM at City Hall, 456 West Olive Avenue.

• Meeting canceled with no agenda items

Board of Library Trustees

The regular meeting scheduled for Monday, July 1, 2024, has been canceled. The next regular meeting is scheduled for August 5, 2024.

Housing and Human Services Commission

The Commission will consider a request to extend a $964,750 HOME loan for Carroll Inn. It will also review a request from Charities Housing regarding a $100,000 CDBG loan for HomeSafe Santa Clara.

• Extension of the $964,750 HOME Loan for Carroll Inn for 55 years
• Request from Charities Housing for forgiveness or extension of $100,000 CDBG Loan for HomeSafe Santa Clara
• Approval of the May 22, 2024, meeting minutes
• Review of proposed study issues for calendar year 2025

The Housing and Human Services Commission voted 5-1 to not grant MidPen Housing's request for a 55-year extension of a $964,750 HOME loan for Carroll Inn. The commission also voted 6-0 to deny Charities Housing's request for forgiveness or extension of a $100,000 CDBG loan for HomeSafe Santa Clara, requiring the loan to be due upon demolition. Both actions were recommendations to the City Council, which will make the final decision. The meeting also included recognition of outgoing commissioners and updates on a November 2024 library bond and a new council liaison.

• Denied 55-year extension of $964,750 HOME loan for Carroll Inn (5-1, Weiss opposed)
• Denied forgiveness or extension of $100,000 CDBG loan for HomeSafe Santa Clara (6-0)
• Approved May 22, 2024 meeting minutes (6-0)

Zoning Administrator Hearing

The City of Sunnyvale Zoning Administrator meeting scheduled for June 26, 2024, has been canceled. No zoning decisions, public hearings, or agenda items will be decided or discussed at this session. The next meeting is tentatively scheduled for July 10, 2024, at 3:00 PM via the City Web Stream.

• Meeting canceled for June 26, 2024
• Next meeting tentatively scheduled for July 10, 2024 at 3:00 PM
• Contact: City of Sunnyvale Community Development Department Planning Division

Council Subcommittee on Boards and Commissions

The Council Subcommittee on Boards and Commissions holds a special meeting to continue reviewing policy suggestions for Council Policy 7.2.19. Staff will present updates following the February 14 meeting and facilitate discussion on potential recommendations to the City Council. The subcommittee will also approve the minutes from its February 14 session. Changes to this policy affect how city advisory boards operate and advise the City Council on local community matters.

• Continued discussion of policy suggestions for Council Policy 7.2.19
• Review of updates following the February 14 subcommittee meeting
• Approval of February 14, 2024 meeting minutes
• Public comment procedures and online meeting access details

City Council

The City Council will discuss several items including proposed water, wastewater, and solid waste rate increases for fiscal year 2024/25. The agenda also includes a second reading of an ordinance to place a municipal improvement bond measure on the November 5, 2024, ballot.

• Proposed utility rate increases: 4% for water, 9% for wastewater, and 4% for solid waste
• Library General Obligation Bond measure for the New Main Library to be placed on the November 5, 2024 ballot
• $1,956,985.75 contract award to O’Grady Paving, Inc. for pavement rehabilitation
• $750,000 on-call engine maintenance and repair contract with Peterson Power Systems, Inc.
• Memorandum of Agreement for a community-scale reusable foodware system funded by a $48,346,219 EPA grant

The City Council approved a general obligation bond measure for a new Main Library to be placed on the November 5, 2024 ballot. The Council also approved utility rate increases for the 2024/25 fiscal year and updated the city's climate action plan.

• Approved Library General Obligation Bond measure for Nov 5, 2024 ballot (7-0)
• Increased FY 2024/25 water rates by 4%, wastewater by 9%, and solid waste by 4% (7-0)
• Adopted Climate Action Playbook amendment and Game Plan 2028 (7-0)
• Approved $1,956,985.75 pavement rehabilitation contract to O’Grady Paving, Inc. (7-0)
• Awarded $750,000 engine maintenance contract to Peterson Power Systems, Inc. (7-0)
• Approved $350,000 temporary personnel agreement with West Valley Staffing Group (7-0)
• Increased salary ranges for Unclassified Department Directors effective July 7, 2024 (7-0)
• Appointed Leia Mehlman to VTA Bicycle and Pedestrian Advisory Committee (7-0)

Planning Commission

The Sunnyvale Planning Commission will approve the minutes from its June 10 meeting and discuss two proposed study topics for 2025. The commission will consider whether to study opportunities for neighborhood-serving commercial uses in residential zones and whether to allow commercial marijuana activities in certain zoning districts. These study issues will guide future zoning decisions for the city. The agenda contains no rezonings, contracts, or fee changes.

• Approve Planning Commission meeting minutes from June 10, 2024
• Consider proposed 2025 study issue on neighborhood-serving commercial uses in residential zoning districts
• Consider proposed 2025 study issue on commercial marijuana activities in certain zoning districts
• Review information-only report on 2025 proposed study issues and calendar

The Sunnyvale Planning Commission approved the June 10, 2024 meeting minutes and recognized the service of departing Commissioners Howe and Howard. The Commission also voted to sponsor two proposed study issues for 2025 regarding neighborhood-serving commercial uses in residential districts and commercial marijuana activities in certain districts.

• Approved June 10, 2024 Planning Commission meeting minutes (5-0-2)
• Sponsored 2025 study issue on neighborhood-serving commercial uses in residential zoning districts (7-0)
• Sponsored 2025 study issue on allowing commercial marijuana activities in certain zoning districts (7-0)

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will review the Mathilda Avenue bike lane study and discuss Assembly Bill 413. The body will approve routine meeting minutes and receive informational updates on the 2024 work plan, deferred studies, and the annual slurry seal list. The agenda contains no binding votes on zoning, contracts, or fees.

• Mathilda Avenue bike lane study presentation
• Review of Assembly Bill 413
• Approval of May 16, 2024 meeting minutes
• Informational updates on deferred study issues and slurry seal list
• BPAC 2024 annual work plan and active items list

The Bicycle and Pedestrian Advisory Commission received presentations on the Mathilda Avenue Bike Lane Study and Assembly Bill 413, which restricts parking near crosswalks. The commission approved the May 16, 2024 meeting minutes (5-1-1) and discussed upcoming community outreach for the curb painting program. No other substantive decisions were made; the meeting was primarily informational and discussion-based.

• Approved the Bicycle and Pedestrian Commission Meeting Minutes of May 16, 2024 as submitted (5 yes, 1 no, 1 abstain)

Arts Commission

The Arts Commission will meet to review and provide a recommendation regarding public art for the Lakewood Library and Learning Center. The agenda also includes recognition of service for National Art and Humanities Month and a report on proposed study issues for 2025.

• Review and Recommendation of Public Art for Lakewood Library and Learning Center
• Recognition of Service: National Art and Humanities Month
• Information Only Report: Arts Commission Proposed Study Issues, Calendar Year 2025
• Approval of April 17, 2024, meeting minutes
• Approval of May 15, 2024, Special Joint meeting minutes

The Commission selected and recommended specific artists for public art installations at the Lakewood Library and Learning Center. The body also approved previous meeting minutes from April and May.

• Recommended Yanoe x Zoueh for the interior location artist (4-0)
• Recommended Ride Art Studio for the exterior location artist (4-0)
• Approved April 17, 2024 meeting minutes (4-0)
• Approved May 15, 2024 Special Joint meeting minutes (4-0)

City Council

The City Council will meet for a study session regarding traffic calming policy before a regular meeting. The primary focus of the evening is the adoption of the Fiscal Year 2024/25 Budget, Fee Schedule, and Appropriations Limit.

• Re-evaluate Traffic Calming Program and Policy Update
• Salary increases for Public Safety Officers Association (Category C) and Public Safety Managers Association (Category M)
• Budget Modification No. 25 to appropriate $412,829 in SB 1383 grant funds
• Consultant services agreement of $2,422,269 for the East Channel Trail Study
• Wastewater Discharge Permit application for $470,000

The Sunnyvale City Council adopted the Fiscal Year 2024/25 budget, fee schedule, and appropriations limit, adding a golf infrastructure fee. It also adopted a resolution of necessity and introduced an ordinance to place a general obligation bond for a new main library on the November 5, 2024 ballot. Both actions passed 7-0. A study session on traffic calming and a joint meeting with the Sunnyvale Financing Authority were also held.

• Approved consent calendar items 1.A–1.O, including salary increases for public safety officers and managers effective July 7, 2024 (7-0)
• Awarded $2,422,269 contract to Alta Planning + Design for East Channel Trail Study, with 10% contingency (consent, 7-0)
• Appropriated $412,829 in SB 1383 grant funds (consent, 7-0)
• Authorized City Manager to apply for $470,000 wastewater discharge permit from EBMUD (consent, 7-0)
• Adopted FY 2024/25 budget, fee schedule, and appropriations limit, including golf infrastructure fee (7-0)
• Adopted resolution of necessity and introduced ordinance for new main library bond on November 5, 2024 ballot (7-0)
• Agendized a study session on regional partnerships to combat retail and vehicle theft (7-0)
• Approved Sunnyvale Financing Authority meeting minutes of June 4, 2024 (7-0)

Sustainability Commission

The Sustainability Commission will review building and transportation decarbonization policies. The meeting also includes a recognition of service and a review of the study issue process.

• Presentation: Recognition of Service
• Presentation: Review Study Issue Process and Timelines
• Presentation: Building and Transportation Decarbonization Policy Best Practices
• Approval of May 20, 2024, meeting minutes
• Updated Annual Work Plan June 2024 report

The Sustainability Commission held a meeting on June 17, 2024, to review presentations on city study issue processes and decarbonization policies. The Commission approved the minutes from their previous meeting held on May 20, 2024. No other substantive actions or votes were taken during the session.

• Approved May 20, 2024 meeting minutes (5-0-2)

Human Relations Commission

The commission will review several presentations including the AAPI Multicultural Festival and an immigrant storytelling event. Members will also discuss a draft scope of work for a Community Needs Assessment.

• Presentation on ADA Coordinator Responsibilities
• Asian American Pacific Islander (AAPI) Multicultural Festival presentation
• The Immigrant Experience Through Storytelling Circles signature event
• Discussion of draft scope of work for Community Needs Assessment
• Selection of Chair and Vice Chair

The Human Relations Commission held a meeting on June 13, 2024, where they approved the minutes from their previous meeting on April 11, 2024. The commission also received presentations and discussed ADA coordinator responsibilities, a potential AAPI Multicultural Festival, an upcoming signature event on the immigrant experience, and the draft scope of work for a Community Needs Assessment.

• Approved Human Relations Commission Meeting Minutes of April 11, 2024 (4-0)

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for June 12, 2024, has been canceled. The next meeting is scheduled for July 10, 2024.

Zoning Administrator Hearing

The Zoning Administrator is considering a request to postpone the public hearing regarding a proposed office project until July 10, 2024. The project involves demolishing an existing one-story commercial building to construct new office buildings at 1689 South Wolfe Road.

• Request for continuance of project 24-0739 to July 10, 2024
• Proposed demolition and construction of a 999 square foot one-story office building and a 4,967 square feet two-story office building at 1689 South Wolfe Road
• Proposed deviation for a 20-foot front yard setback where 70 feet is required

The Zoning Administrator continued the hearing for a special development permit at 1689 South Wolfe Road. The project involves demolishing a commercial building to construct two new office buildings with podium parking.

• Continued special development permit for 1689 South Wolfe Road to July 10, 2024

Planning Commission

The Planning Commission will hold a study session and public hearing regarding a redevelopment project. The proposal includes constructing a convalescent hospital and senior housing with ground floor commercial space on a 2.42-acre property.

• Special Development Permit for mixed-use development at 1027-1035 West El Camino Real
• Proposed 72,000 square foot convalescent hospital with 52-bed capacity
• Proposed senior housing featuring 113 independent living units and 36 assisted living accommodations
• Proposed 12,232 square feet of ground floor commercial area
• Discussion of potential 2025 study issues regarding Accessory Dwelling Unit ownership and street parking fees

The Planning Commission voted 5-0 to sponsor a 2025 study issue on implementing fees for private vehicles parked on city streets. The Commission declined to sponsor a separate study on Accessory Dwelling Unit (ADU) ownership opportunities, noting that staff plans to amend the ADU ordinance later in 2024. A Special Development Permit for a senior housing and hospital project at 1027-1035 West El Camino Real was reviewed in a study session but not voted on.

• Approved May 28, 2024 meeting minutes (5-0)
• Sponsored study issue on private vehicle parking fees (5-0)
• Rejected sponsorship of ADU ownership study issue (motion failed for lack of second)
• Reviewed Special Development Permit for senior housing/hospital project (study session only)

Council Subcommittee on Boards and Commissions

The subcommittee will discuss updates and policy suggestions related to Council Policy 7.2.19 concerning Boards and Commissions. The meeting also includes a consent calendar item to approve the minutes from the February 14, 2024, meeting.

• Discussion of policy suggestions regarding Council Policy 7.2.19 (Boards and Commissions)
• Approval of the February 14, 2024, Subcommittee Meeting Minutes

Council Subcommittee on Boards and Commissions

The City of Sunnyvale Council Subcommittee on Boards and Commissions meeting scheduled for June 6, 2024, has been canceled.

Heritage Preservation Commission

The Sunnyvale Heritage Preservation Commission will review the planning program budget and fees for fiscal year 2024/25. Members will also discuss initial directions to update the city’s heritage resource inventory to include sites associated with technological innovation. A presentation on a proposed historical plaque for Redwood Grove and approval of draft meeting minutes are scheduled.

• Review Planning Program Budget and Fees for FY 2024/25
• Initial direction on updating the Heritage Resource Inventory to include technological innovation sites (File PLNG-2024-0298)
• Presentation by Cityline on a proposed historical plaque for Redwood Grove
• Approval of draft meeting minutes from March 6, 2024

The Heritage Preservation Commission voted unanimously to provide comments or a formal recommendation to the City Council regarding the FY 2024/25 Planning Program Budget. The Commission also gave initial direction to refine a study updating the Heritage Resource Inventory to include resources associated with technological innovation. A presentation on a proposed historical plaque for Redwood Grove confirmed that three redwoods would be saved and the plaque is scheduled for installation by early fall.

• Approved draft minutes from March 6, 2024 (5-0-1 abstain)
• Voted to provide comments or formal recommendation on FY 2024/25 Budget (6-0)
• Provided initial direction to refine focus of Heritage Resource Inventory study
• Confirmed three redwoods saved and plaque installation by early fall (presentation)

City Council

The City Council will conduct public hearings regarding the Fiscal Year 2024/25 Budget and Resource Allocation Plan. Additionally, the council will review proposed fees and charges for the upcoming fiscal year and discuss the potential creation of a Charter Review Committee.

• Award of five on-call surveying support contracts at $300,000 each
• Purchase of two Vac-Con service trucks for $1,149,999.14
• Contract award of $1,197,648.59 to Doolittle Construction, LLC for annual slurry seal
• Public hearing on FY 2024/25 Budget and Resource Allocation Plan
• Allocation of $411,038 in Transportation Development Act Article 3 funding

The Sunnyvale City Council approved a resolution establishing an 11-member Charter Review Committee to review the city charter and propose amendments for the November 2026 election. The council also approved consent items including five on-call surveying contracts, two vacuum truck purchase orders, a slurry seal contract, and 15 weeks of parental leave for Councilmember Cisneros. The annual budget public hearing was held with no action taken, and the council directed staff to return with golf infrastructure fees.

• Approved resolution creating 11-member Charter Review Committee (7-0)
• Approved five on-call surveying contracts at $300,000 each (7-0)
• Approved $1,149,999.14 for two vacuum trucks (7-0)
• Approved $1,197,648.59 slurry seal contract to Doolittle Construction (7-0)
• Approved 15 weeks parental leave for Councilmember Cisneros (6-0, Cisneros recused)
• Directed staff to return with golf infrastructure fees of $1.00-2.00 per round (7-0)
• Approved banking $411,038 TDA Article 3 funds (7-0)
• Approved consent items 1.A, 1.B, 1.D-1.H (7-0)

Board of Library Trustees

The Board of Library Trustees will meet to conduct routine business including the approval of previous meeting minutes. The agenda also includes presentations regarding a recognition of service and the Library of Things.

• Presentation: Recognition of Service (24-0673)
• Presentation: Library of Things (24-0674)
• Approval of April 1, 2024 meeting minutes
• Approval of May 15, 2024 meeting minutes

The Board of Library Trustees approved the minutes from its April 1 and May 15, 2024 meetings. The board also received presentations recognizing board member service and detailing the Library of Things program. Board members discussed an upcoming library bond measure and encouraged community support, but no votes were taken on new policies or budgets.

• Approved April 1, 2024 meeting minutes (4-0)
• Approved May 15, 2024 meeting minutes (4-0)
• Heard presentation on Library of Things program
• Heard presentation recognizing board member service

Zoning Administrator Hearing

The Zoning Administrator will review two public hearing items regarding perimeter fencing. The first involves a new steel picket fence and parking gate at 904 Weddell Court, while the second concerns taller chain-link and barbed wire fencing at 1111 Lockheed Martin Way and 1235 N. Mathilda Avenue.

• Use Permit and Variance for a new 8-foot tall steel picket fence and rolling parking gate at 904 Weddell Court
• Special Development Permit for 13-foot tall chain-link and barbed wire fencing at 1111 Lockheed Martin Way and 1235 N. Mathilda Avenue

The Zoning Administrator approved a use permit and variance for a new fence and parking gate at 904 Weddell Court. A special development permit was also approved for security fencing upgrades at 1111 Lockheed Martin Way and 1235 N. Mathilda Avenue.

• Approved Use Permit and Variance for 8-foot steel picket fence and rolling parking lot gate at 904 Weddell Court
• Approved Special Development Permit for 13-foot chain-link fence with barbed wire at 1111 Lockheed Martin Way and 1235 N. Mathilda Avenue

Planning Commission

The Planning Commission will hold a study session regarding site modifications for an Applied Materials R&D building. The full meeting includes a recommendation for the Climate Action Playbook update and an appeal regarding a residential accessory structure.

• Applied Materials R&D building modifications at 974 East Arques Avenue
• Recommendation to amend the Climate Action Playbook and adopt Game Plan 2028
• Appeal of a Zoning Administrator decision regarding an accessory structure at 160 South Pastoria Avenue
• Review of the Planning Program Budget and Fees for FY 2024-2025

The Planning Commission voted 5-0 to recommend that the City Council amend the Climate Action Playbook, adopt Game Plan 2028, and adopt a Negative Declaration for the update and CEQA greenhouse gas emissions thresholds. The recommendation will be forwarded to the City Council for consideration at its June 25, 2024 meeting. In a separate public hearing, the Commission voted 4-0 (one abstention) to deny an appeal and uphold the Zoning Administrator's denial of a variance for an existing 112-square-foot detached accessory structure at 160 South Pastoria Avenue. The Commission also approved the April 22, 2024 meeting minutes on consent and reviewed the Planning Program budget and fees for FY 2024-2025 without a formal vote.

• Recommended City Council amend Climate Action Playbook, adopt Game Plan 2028, and adopt Negative Declaration (5-0)
• Denied appeal and upheld Zoning Administrator's denial of variance for accessory structure at 160 South Pastoria Avenue (4-0, 1 abstention)
• Approved Planning Commission meeting minutes of April 22, 2024 (5-0)
• Reviewed Planning Program budget and fees for FY 2024-2025; no formal vote recorded

City Council

The City Council will hold a special meeting to appoint applicants to several city boards and commissions. This includes the Arts Commission, Planning Commission, and Sustainability Commission, among others.

• Appointments to the Arts Commission, Bicycle and Pedestrian Advisory Commission, Board of Library Trustees, Heritage Preservation Commission, Housing and Human Services Commission, Human Relations Commission, Parks and Recreation Commission, Personnel Board, Planning Commission, and Sustainability Commission

The Sunnyvale City Council held a special meeting to appoint applicants to various city boards and commissions, including the Arts, Planning, and Sustainability Commissions. The Council also voted to schedule a study session on city support for organizing community events. Additionally, Councilmembers proposed new study issues regarding Fair Oaks traffic and cell phone coverage mapping.

• Appointed Kathryn Filley to Arts Commission (7-0)
• Appointed Scott Duncan and Morgan Friedlander to Housing and Human Services Commission (7-0)
• Appointed Venkata Ramisetty and Esther Rosenfeld to Human Relations Commission
• Appointed Carmel Johnson to Personnel Board (7-0)
• Appointed Charles McMannis to Heritage Preservation Commission (7-0)
• Appointed Daniel Bremond to Parks and Recreation Commission (7-0)
• Appointed Chris Figone and Ilan Sigura to Planning Commission
• Appointed Geeta Gollakota and Jonathan Wilson to Bicycle and Pedestrian Advisory Commission

Planning Commission

The Special Meeting study session and the Regular Meeting public hearing scheduled for May 27, 2024, have been canceled. The next meeting is tentatively scheduled for May 28, 2024, at 6:00 PM.

City Council

The City Council is conducting a special meeting for a budget workshop. This session focuses on the Recommended Fiscal Year 2024/25 Budget and Resource Allocation Plan.

• Budget Workshop regarding the Recommended Fiscal Year 2024/25 Budget

The Sunnyvale City Council held a budget workshop and approved seven budget supplements for the FY 2024/25 recommended budget. Key approvals included funding for study issues, additional library and community development services, legislative advocacy, automatic license plate reader devices, an active transportation planner, a curb painting program, and increased public safety staffing. The Council also directed staff to prepare future agenda items regarding the Heritage Museum and the Pet Parade.

• Approved Budget Supplement 1 with amendment to study pedestrian scramble at Homestead Rd/Kennewick Dr (7-0)
• Approved Budget Supplement 2 for librarian, recreation subsidies, and organizational development (7-0)
• Approved Budget Supplement 3 for legislative and funding advocacy (7-0)
• Approved Budget Supplement 4 for fixed Automatic License Plate Reader (ALPR) devices (7-0)
• Approved Budget Supplement 5 to hire Active Transportation Planner (7-0)
• Approved Budget Supplement 6 for Curb Painting Program (7-0)
• Approved Budget Supplement 7 to increase Public Safety sworn staffing levels (7-0)
• Directed staff to agendize items for Heritage Museum funding and City takeover of Pet Parade (7-0)

Housing and Human Services Commission

The Housing and Human Services Commission will meet to review the recommended budget for Fiscal Year 2024/25. The agenda also includes a review of proposed study issues for the 2025 calendar year.

• Review of Fiscal Year 2024/25 Recommended Budget
• Housing and Human Services Commission Proposed Study Issues, Calendar Year: 2025
• Approval of April 16, 2024 meeting minutes

The Commission reviewed the recommended budget for Fiscal Year 2024/25 and determined there were no additional comments or recommendations for the City Council. The meeting also included the approval of previous meeting minutes.

• Approved April 16, 2024 meeting minutes (4-0-1)
• Reviewed FY 2024/25 Recommended Budget; no additional recommendations made

City Council

The City Council will discuss placing a $290 million library bond measure on the November 2024 ballot. The Council will also consider a $23,178,824.25 contract for the Lakewood Branch Library and Learning Center Project. Additionally, they may vote to suspend all-electric requirements for new buildings.

• $23,178,824.25 contract for Lakewood Branch Library and Learning Center Project
• Proposed $290 million library bond measure for November 2024 ballot
• Rezoning of 1313 South Wolfe Road and 898 East Fremont Avenue
• Suspension of all-electric requirements for new buildings
• Five on-call service agreements for wastewater treatment chemicals up to $500,000 each

The Sunnyvale City Council voted 7-0 to direct staff to place a $290 million general obligation bond measure for a new Main Library on the November 2024 ballot. The Council also approved a $23.2 million contract with Bobo Construction, Inc. for the Lakewood Branch Library and Learning Center project. Additionally, the Council suspended enforcement of all-electric building requirements and approved rezoning for two properties to allow mixed-use residential development.

• Approved $23,178,824.25 contract with Bobo Construction, Inc. for Lakewood Branch Library (7-0)
• Directed staff to place $290 million library bond measure on November 2024 ballot (7-0)
• Suspended enforcement of all-electric building requirements; staff to investigate alternatives (7-0)
• Adopted Ordinance 3228-24 rezoning 1313 S. Wolfe Rd. and 898 E. Fremont Ave. to Medium Density Residential (7-0)
• Approved five on-call agreements for wastewater chemicals, each not-to-exceed $500,000 (7-0)
• Approved Wi-Fi installation at Lakewood Park and Plaza del Sol; denied at Corn Palace Park (7-0)
• Renewed Military Equipment Use Policy pursuant to AB 481 (7-0)
• Continued appointment of commission members to May 28, 2024 (7-0)

Sustainability Commission

The Sustainability Commission will consider recommending amendments to the Climate Action Playbook and the adoption of Game Plan 2028 to the City Council. The meeting also includes an annual review of the City Manager’s recommended budget.

• Recommendation for Climate Action Playbook amendments and Game Plan 2028
• Annual review of City Manager's recommended budget
• Approval of April 15, 2024 meeting minutes
• Updated May 2024 Annual Work Plan

The Sustainability Commission voted to recommend that City Council amend the Climate Action Playbook and adopt Game Plan 2028. The commission also provided specific funding recommendations for the FY 2024/25 Recommended Budget to City Council.

• Approved April 15, 2024 meeting minutes (4-0-1)
• Recommended Alternative 1 to City Council to amend Climate Action Playbook and adopt Game Plan 2028 (5-0)
• Recommended support for $1.7M in one-time costs and four positions for Climate Action Plan and Game Plan 2028 (5-0)
• Recommended support for Budget Supplement 1, specifically Study Issue ESD 24-01 (5-0)
• Recommended support for Budget Supplement 2 items for Game Plan 2028, prioritizing CDD, ATP planner, ESD, and LRS positions (5-0)

Bicycle and Pedestrian Advisory Commission

The Sunnyvale Bicycle and Pedestrian Advisory Commission will review the FY 2024/25 recommended budget and discuss a sidewalk construction project on Poplar Avenue that would improve local pedestrian access. Members will also consider forwarding recommendations to the City Council regarding Climate Action Playbook amendments and Game Plan 2028. The meeting covers routine approvals, staff reports, and discussion of potential study issues.

• Approve April 18, 2024 meeting minutes via consent calendar
• Recommend City Council adoption of Climate Action Playbook amendments and Game Plan 2028
• Propose banking FY 2024/25 TDA Article 3 grant funds for sidewalk construction on Poplar Avenue (Project No. 1)
• Review the city’s FY 2024/25 recommended budget
• Report on recent Santa Clara Valley Transportation Authority BPAC meeting

The commission recommended that City Council allocate $110,000 for the design phase of the Homestead Road Full-time Bike Lanes project and bank the remaining TDA Article 3 funds. The body also recommended that City Council adopt the Climate Action Playbook amendments and Game Plan 2028.

• Recommended City Council adopt Climate Action Playbook amendments and Game Plan 2028 (6-0)
• Recommended allocating $110,000 for Homestead Road Full-time Bike Lanes design and banking remaining TDA funds (6-0)
• Approved amended April 18, 2024 meeting minutes (5-1)

Arts Commission

The Arts Commission will hold a special joint meeting with the Parks and Recreation Commission and Board of Library Trustees. The agenda includes a presentation on the future of the Sunnyvale Main Library and a review of a recommended budget.

• Presentation: Future of Sunnyvale Main Library
• Review and recommend City Council approval of a recommended budget

The Arts Commission met in a special joint session to review the city's recommended budget and receive an update on the Main Library Project. The commission voted unanimously to recommend that the City Council approve the budget.

• Recommended Council approve the Recommended Budget (13-0)

Parks and Recreation Commission

This special joint meeting includes the Arts Commission and Board of Library Trustees. The commission will review a recommended budget for City Council approval and view a presentation regarding the future of the Sunnyvale Main Library.

• Review and recommendation of a proposed budget (Item 24-0619)
• Presentation on the Future of Sunnyvale Main Library (Item 24-0622)

The Parks and Recreation Commission held a special joint meeting with the Arts Commission and Board of Library Trustees. The commission reviewed a presentation on the Main Library project and then voted unanimously to recommend that the City Council approve the recommended budget. No other substantive decisions were made during the meeting.

• Recommended Council approve the Recommended Budget (13-0 vote)

Zoning Administrator Hearing

The Zoning Administrator will conduct public hearings regarding two proposed projects. One involves a new office development on South Wolfe Road, and the other concerns alcohol sales at the VOCO hotel.

• Special Development Permit for new office buildings at 1689 South Wolfe Road
• Use Permit for general alcohol sales at the VOCO hotel lounge and bar at 1101 Elko Drive

The Zoning Administrator approved a Use Permit for general alcohol sales at the VOCO hotel lounge and bar. A Special Development Permit for a new office building at 1689 South Wolfe Road was continued to June 12, 2024, to allow further research on easement issues with an adjacent gas station.

• Approved Use Permit for alcohol sales at VOCO hotel (Alternative 1)
• Continued Special Development Permit for 1689 South Wolfe Road to June 12, 2024

Board of Library Trustees

This special joint meeting with the Arts Commission and Parks and Recreation Commission includes a presentation on the future of the Sunnyvale Main Library. The Board will also review and recommend a budget for City Council approval.

• Presentation on the Future of Sunnyvale Main Library
• Review and recommendation of a budget for Council approval

The Board of Library Trustees, in a joint meeting with the Arts and Parks and Recreation Commissions, voted to recommend that the City Council approve the recommended budget. The board also received a project update on the future of the Sunnyvale Main Library.

• Recommended Council approve the recommended budget (13-0)

City Council

The City Council will hold a special study session starting at 5:00 PM. The primary purpose of this meeting is to conduct interviews for various boards and commissions.

• Board and Commission Interviews (24-0021A)

The City Council held a special study session to interview 21 applicants for various board and commission vacancies. No formal votes or appointments were recorded during this session.

Planning Commission

The Special Meeting study session and the Regular Meeting public hearing scheduled for May 13, 2024, have been canceled. The next meeting is tentatively scheduled for May 28, 2024, at 6:00 PM.

City Council

The City Council will hold a special closed session to discuss a public employee appointment for the City Manager position. Following this, a study session will be held for Board and Commission interviews.

• Public employee appointment: City Manager
• Board and Commission interviews

The City Council held a closed session regarding a City Manager appointment and a study session to interview applicants for various city boards and commissions. No formal votes or appointments were recorded in the minutes.

• Convened closed session for City Manager public employee appointment
• Interviewed 15 applicants for various boards and commissions

Human Relations Commission

The Human Relations Commission will review the draft scope of work for a Community Needs Assessment. The commission is also scheduled to discuss an event plan for Immigrant Storytelling Circles.

• Draft scope of work for Community Needs Assessment (24-0628A)
• Immigrant Storytelling Circles event plan discussion (24-06302)
• Approval of April 11, 2024, meeting minutes
• Presentation on ADA Coordinator responsibilities

Human Relations Commission

The regular meeting of the Human Relations Commission scheduled for Thursday, May 9, 2024, has been canceled. The next regular meeting is scheduled for June 13, 2024.

Parks and Recreation Commission

The Parks and Recreation Commission scheduled a meeting for May 8, 2024, but the agenda lists it as canceled. The document contains only procedural boilerplate regarding public participation instructions and online viewing details.

• No substantive agenda items are listed; the meeting was canceled.

City Council

The City Council will review several large construction and service contracts, including water line replacements and road rehabilitation. The meeting also includes a discussion on a general municipal election and a proposed residential rezoning project at South Wolfe Road.

• $2,562,341 contract for Wolfe Road Pavement Rehabilitation
• $3,782,663 contract for Peery Park Area Transportation Improvements
• $5,249,820 contract for Citywide Water Line Replacement
• $420,000 purchase agreement for fire protective clothing and equipment
• General Municipal Election for Council Districts 2, 4, 6 and Mayor

The City Council appointed Rebecca Moon as City Attorney and Tim Kirby as Interim City Manager. The Council also approved several infrastructure contracts, a residential rezoning project, and called for a general municipal election on November 5, 2024.

• Appointed Rebecca Moon as City Attorney (7-0)
• Appointed Tim Kirby as Interim City Manager (7-0)
• Called General Municipal Election for Nov 5, 2024 (7-0)
• Approved $5.2M water line replacement contract to DPI, Inc. (7-0)
• Approved $3.8M Peery Park transportation contract to Joseph J Albanese, Inc. (7-0)
• Approved $2.6M Wolfe Road pavement contract to Interstate Grading & Paving, Inc. (7-0)
• Approved rezoning of 1313 South Wolfe Road to Medium Density Residential (7-0)
• Approved 2024 HUD Action Plan (7-0)

Board of Library Trustees

The regular meeting of the Board of Library Trustees scheduled for Monday, May 6, 2024, has been canceled. The next special meeting is scheduled for Wednesday, May 15, 2024.

Heritage Preservation Commission

The regular meeting scheduled for May 1, 2024, has been canceled. The next meeting is scheduled for June 5, 2024, at City Hall.

City Council

The Sunnyvale City Council is holding a special closed session meeting. The council will discuss a public employee appointment for the position of Interim City Manager.

• Appointment of Interim City Manager

The City Council convened a special meeting and entered closed session to discuss a public employee appointment for an Interim City Manager. No public decisions or vote outcomes were recorded in the minutes.

Housing and Human Services Commission

The regular meeting scheduled for Wednesday, April 24, 2024, has been canceled. The next meeting is scheduled for May 22, 2024, at 7 p.m.

Zoning Administrator Hearing

The City of Sunnyvale has canceled the Zoning Administrator hearing scheduled for April 24, 2024. The next meeting is tentatively scheduled for May 15, 2024.

City Council

The City Council will discuss a proposed $1.5 million contribution to expand the Sunnyvale Heritage Museum. The meeting also includes a study session on establishing a formal Smart Cities Initiative and a review of property transfer tax polling results.

• $1.5 million contribution for Sunnyvale Heritage Museum expansion
• $360,000 budget modification for residential and mixed-use project consulting services
• Appointment of an Interim City Manager
• Establishment of a formal Smart Cities Initiative
• Review of real property transfer tax polling results

The Sunnyvale City Council approved a $1.5 million contribution from the Park Dedication Fund toward expanding the Sunnyvale Heritage Museum and authorized a 2024 Fourth of July drone show using council set-aside funds. The council also took no action on a potential real property transfer tax ballot measure pending library poll results, and approved various routine consent items.

• Approved consent calendar items 1.A through 1.J (7-0)
• Approved $1.5 Million contribution from the Park Dedication Fund for Sunnyvale Heritage Museum expansion (7-0)
• Took no action on real property transfer tax ballot measure pending library poll results, Alternative 5 (6-1)
• Approved hosting a 2024 Fourth of July Drone Show with Budget Modification No. 20 (7-0)
• Agendized an item to consider adopting a Council policy supporting modernization of the Levine Act (7-0)

Planning Commission

The Planning Commission will review several land-use items, including a large research and development project by Applied Materials. Other items include a single-family home subdivision, an accessory structure appeal, and a general plan amendment for residential density.

• Subdivision and construction of two new single-family homes at 258 West California Avenue
• Appeal regarding a denied variance for a detached accessory structure at 160 South Pastoria Avenue
• Proposed 592,567 square-foot R&D building and parking structure at 974 East Arques Avenue
• General Plan amendment and rezoning for residential density at 1313 South Wolfe Road and 898 East Fremont Avenue

The Commission approved a use permit and variance for a new research and development building by Applied Materials. It also recommended that the City Council rezone parcels at 1313 South Wolfe Road for medium-density residential use. An appeal regarding an unpermitted accessory structure was continued for further research.

• Approved subdivision and construction of two new homes at 258 West California Avenue (7-0)
• Continued appeal for variance of accessory structure at 160 South Pastoria Avenue to May 28, 2024 (6-1)
• Approved Use Permit and Variance for Applied Materials R&D building at 974 East Arques Avenue (7-0)
• Recommended City Council approve General Plan Amendment and rezoning for residential use at 1313 South Wolfe Road (7-0)
• Approved Planning Commission meeting minutes from April 8, 2024 (7-0)

City Council

The City Council will hold a special closed session meeting. The council is scheduled to discuss a public employee appointment for the position of City Attorney.

• Public employee appointment: City Attorney

City Council

The special closed session meeting of the Sunnyvale City Council scheduled for Friday, April 19, 2024, has been canceled.

Bicycle and Pedestrian Advisory Commission

The commission will discuss design concepts for the 2024 utility bill insert and review reports from a recent VTA meeting. Members will also consider recommending an individual to represent Sunnyvale on the VTA Bicycle and Pedestrian Advisory Committee. A presentation regarding Homestead Road improvements is scheduled.

• Presentation on VTA SRTS Homestead Road Improvements
• Discussion of 2024 utility bill insert design concepts
• Recommendation of a Sunnyvale representative to the VTA BPAC
• Approval of March 21, 2024 meeting minutes

The Sunnyvale Bicycle and Pedestrian Advisory Commission heard a VTA presentation on the Homestead Road Safe Routes to School project, estimated at $16,800,000, and commissioners raised numerous design and safety questions; no vote was taken on the project. The commission approved amended minutes of its March 21, 2024 meeting (5-1, Commissioner Liu dissenting, Chair Oey absent) and approved a motion on the 2024 utility bill insert design (6-0). It also voted 6-0 to recommend that City Council appoint Commissioner Mehlman as Sunnyvale's representative to the VTA BPAC, after current representative Commissioner Bonne said he did not wish to continue.

• Approved amended March 21, 2024 meeting minutes (5-1, Liu dissenting; Oey absent)
• Approved utility bill insert design motion: overtaking violations and dashed green bike lanes on front, mid-block crossing on back, with graphic changes including 'yield to cyclist' arrow text (6-0)
• Recommended to City Council that Commissioner Mehlman be appointed Sunnyvale representative to the VTA BPAC (6-0)
• No vote taken on the VTA Homestead Road Improvements project; presentation and commissioner questions only

City Council

The City Council will hold a special closed session meeting. The primary item for discussion is a public employee appointment for the position of City Attorney.

• Public employee appointment: City Attorney

The Sunnyvale City Council convened for a special closed session on April 18, 2024. The meeting was held pursuant to California Government Code Section 54957 to discuss the appointment of the City Attorney. No public comment was received, and the specific outcome of the appointment discussion is not recorded in these minutes.

• Closed session convened for City Attorney appointment discussion
• Meeting adjourned at 1:39 p.m.

Arts Commission

The Sunnyvale Arts Commission will review two design proposals for the Utility Box Art Project-Phase 3, titled "The Great Box Cover-up!". The commission will also discuss potential study issues regarding celebrating the city's diverse community and review proposed study issues for the 2025 calendar year.

• Approval of two design proposals for "The Great Box Cover-up!" (Utility Box Art Project-Phase 3)
• Consideration of potential study issues for "Celebrate Sunnyvale's Diverse Community"
• Review of proposed Arts Commission study issues for the 2025 calendar year
• Approval of the March 20, 2024, meeting minutes

The Sunnyvale Arts Commission approved two design proposals for the Phase 3 utility box art project, selecting renderings created by high school students. The commission also unanimously approved the minutes from their previous meeting in March. A proposed study issue for 2025 regarding community celebrations was tabled for further refinement with staff.

• Approved two design proposals for Utility Box Art Project Phase 3 (4-0)
• Approved Arts Commission meeting minutes from March 20, 2024 (4-0)
• Tabled proposed 2025 study issue on community celebrations

Housing and Human Services Commission

The Housing and Human Services Commission will meet to discuss the draft 2024 Housing and Urban Development (HUD) Action Plan. The commission is tasked with considering a recommendation for the City Council to approve the plan.

• Consideration of Draft 2024 HUD Action Plan
• Presentation on Affordable Housing and Public Investment (24-0549)
• Review of proposed study issues for calendar year 2025 (24-0551)
• Approval of March 27, 2024, meeting minutes

The Housing and Human Services Commission voted to recommend that the City Council approve the 2024 Housing and Urban Development (HUD) Action Plan. The commission also approved the meeting minutes from March 27, 2024.

• Recommended City Council approve the 2024 HUD Action Plan (6-0)
• Approved March 27, 2024 meeting minutes (6-0)

Sustainability Commission

The commission will consider a draft proposal for the FY 2024/25 Sustainability Speaker Series. Members may also discuss adding a new member to the Sustainability Speaker Series Subcommittee.

• Draft Proposal for FY 2024/25 Sustainability Speaker Series
• Addition of a member to the Sustainability Speaker Series Subcommittee
• Approval of March 18, 2024, meeting minutes
• Updated Annual Work Plan April 2024 report

The Commission approved a prioritized list of seven topics for the FY 2024/25 Sustainability Speaker Series themed “Beyond the Shoreline.” The body also updated the membership of the Speaker Series Subcommittee.

• Approved March 18, 2024 meeting minutes (6-0)
• Approved FY 2024/25 Sustainability Speaker Series topics as prioritized (6-0)
• Approved appointment of Commissioner Makwana to the Sustainability Speaker Series Subcommittee (6-0)

Human Relations Commission

The commission will hear a presentation regarding the immigrant experience in Sunnyvale. The meeting also includes the approval of minutes from the March 14, 2024, meeting.

• Presentation: The Immigrant Experience in Sunnyvale
• Approval of March 14, 2024 meeting minutes

The Human Relations Commission approved its March 14, 2024 meeting minutes on a 3-0 vote (Commissioner Camacho absent). The commission also held a presentation and discussion on the immigrant experience in Sunnyvale, outlining plans for a future event and assigning commissioners to lead outreach. No other substantive decisions were made; the meeting adjourned at 8:13 p.m.

• Approved Human Relations Commission Meeting Minutes of March 14, 2024 (3-0, Commissioner Camacho absent)

Parks and Recreation Commission

The Parks and Recreation Commission will review a needs assessment for the Las Palmas Tennis Center. The meeting also includes a discussion on using park benches to increase senior citizen mobility. Additionally, the commission will approve several sets of previous meeting minutes.

• Las Palmas Tennis Center Needs Assessment presentation
• Consideration of park benches for increased senior citizen mobility
• Operational overview of Parks, Golf and Tree Division
• Approval of January 10, February 14, and March 4 meeting minutes

The Commission approved the consent calendar, including minutes from three previous meetings. Members also voted to sponsor a potential study regarding park benches to increase mobility for senior citizens.

• Approved January 10, 2024 meeting minutes (4-0)
• Approved February 14, 2024 meeting minutes (3-0, 1 abstention)
• Approved March 4, 2024 Special Joint meeting minutes (4-0)
• Sponsored study issue on Park Benches for Increased Senior Citizen Mobility

Zoning Administrator Hearing

The Zoning Administrator is considering a request to expand the use of a restaurant to include a new bar and outdoor dining patio. The applicant has requested to continue this item to a future date uncertain.

• Use Permit expansion for restaurant, new bar, and outdoor dining patio at 1235 Oakmead Parkway
• Request for continuance to a date uncertain (File #: 2022-7677)

The Zoning Administrator continued the hearing for a proposed restaurant expansion and new bar at 1235 Oakmead Parkway to a date uncertain. No other business was conducted.

• Continued use permit request for 1235 Oakmead Parkway to a date uncertain

City Council

The Sunnyvale City Council will hold a special closed session meeting on April 10, 2024. The council will discuss public employee appointments for the positions of City Attorney and City Manager.

• Appointment of City Attorney (24-0148A)
• Appointment of City Manager (24-0570B)

The City Council convened a special meeting and entered a closed session to discuss public employee appointments. The minutes do not record any final decisions or votes resulting from these discussions.

City Council

The City Council will review an update on the Civic Center Main Library project and consider purchasing 922 E. California Avenue. The agenda includes several budget modifications for housing, police equipment, and infrastructure. The council will also discuss updates to design standards for multi-family developments.

• Authorize $4,356,800 purchase of property at 922 E. California Avenue
• Award $2,095,507.09 contract for Department of Public Safety emergency generator replacement
• Approve $2,273,226 budget modification for the Permanent Local Housing Allocation Grant Program
• Authorize two $600,000 purchase agreements for police uniforms and equipment
• Award $388,944.89 contract to study bicycle and pedestrian access at Caltrain Station

The City Council authorized the purchase of 922 E. California Avenue for $4,356,800 and approved several public safety contracts. The council also extended an urgency ordinance regarding by-right approval for subdivisions and approved funding for housing and transit studies.

• Approved purchase of 922 E. California Avenue for $4,356,800 (6-0)
• Awarded $2,095,507.09 contract to PC, Inc. for emergency generator replacement (6-0)
• Approved $2,273,226 budget modification for Permanent Local Housing Allocation Grant Program (6-0)
• Authorized two $600,000 purchase agreements for police uniforms and equipment (6-0)
• Awarded $388,944.89 contract to Kimley-Horn and Associates for Caltrain station access study (6-0)
• Extended Urgency Ordinance No. 3225-24 regarding by-right approval to May 9, 2024 (6-0)
• Approved 'Redwood Blue' art project for Hunter Properties/Cityline (5-1)
• Approved $36,955 to study multi-family and mixed-use design standards (6-0)

Planning Commission

The Planning Commission will consider an appeal regarding a single-family home addition at 1585 Mallard Way. The agenda also includes requests to continue hearings for residential projects on West California Avenue and South Wolfe Road.

• Appeal of design review for a first-story and second-story addition at 1585 Mallard Way
• Request to continue hearing for two new single-family homes at 258 West California Avenue
• Request to continue hearing for a General Plan Amendment and rezoning at 1313 South Wolfe Road and 898 East Fremont Avenue

The Planning Commission denied appeals against a design review permit for a first- and second-story home addition. The commission found the project complied with all zoning standards and design guidelines. Two other project hearings were continued to April 22, 2024.

• Denied appeals and upheld approval for home addition at 1585 Mallard Way (7-0)
• Approved March 25, 2024 meeting minutes (6-0)
• Continued hearing for 258 West California Avenue project to April 22, 2024 (6-0)
• Continued hearing for 1313 South Wolfe Road and 898 East Fremont Avenue project to April 22, 2024 (6-0)

Heritage Preservation Commission

The regular meeting scheduled for April 3, 2024, has been canceled. The next meeting is scheduled for May 1, 2024, at City Hall.

Board of Library Trustees

The Board will hear five presentations covering senior services, library friends, National Library Week, early learning, and digital literacy. The Board is also scheduled to approve the meeting minutes from January 22 and March 4, 2024.

• Presentation: Senior Services
• Presentation: Friends of the Sunnyvale Public Library Update
• Presentation: National Library Week
• Presentation: Early Learning Initiatives
• Presentation: Digital Information Literacy

The Board approved the meeting minutes from January 22, 2024, and March 4, 2024. The remainder of the meeting consisted of staff presentations on library services and initiatives.

• Approved January 22, 2024 meeting minutes (4-0)
• Approved March 4, 2024 meeting minutes (4-0)

Housing and Human Services Commission

The Commission will review funding proposals for the Community Development Block Grant and HOME Investment Partnership Program. They will also consider a request from MidPen Housing to extend a $964,750 HOME loan for Carroll Inn.

• Funding proposals for CDBG and HOME Investment Partnership Program
• MidPen Housing request for $964,750 HOME loan extension for Carroll Inn
• Approval of January 24, 2024, meeting minutes

The Commission approved funding for CDBG capital projects and the Tenant Based Rental Assistance program. It denied a 55-year HOME loan extension for MidPen Housing's Carroll Inn but directed staff to develop a modified loan proposal.

• Approved CDBG capital project and TBRA proposals (5-0)
• Denied 55-year HOME loan extension for MidPen Housing's Carroll Inn (5-0)
• Directed staff to bring back a loan modification proposal for Carroll Inn with a 20-25 year term and potential interest/payment reductions (5-0)
• Approved January 24, 2024 meeting minutes as amended (5-0)

Zoning Administrator Hearing

The City of Sunnyvale has canceled the Zoning Administrator hearing scheduled for March 27, 2024. The next meeting is tentatively scheduled for April 10, 2024.

City Council

The City Council will hold a study session on ambulance services and review potential shuttle options via micro transit grants. The council is also scheduled to approve the 2023 Draft Housing Element Annual Progress Report.

• $781,840.41 contract award to Graham Contractors, Inc. for Slurry Seal project
• $300,000 purchase order for public safety vehicle equipment
• Zoning ordinance amendment for by-right approval
• Authorization to apply for micro transit grants for shuttle options
• Approval of 2023 Draft Housing Element Annual Progress Report

The City Council approved applying for micro transit grants with a maximum 50% local match and paused a separate shuttle service study. Other actions included awarding a road seal contract and adopting new long-term advocacy positions.

• Authorized City Manager to apply for micro transit grants with 50% max local match (7-0)
• Awarded $781,840.41 slurry seal contract to Graham Contractors, Inc. (7-0)
• Approved $300,000 blanket purchase order to Priority 1 Public Safety Equipment, Inc. (7-0)
• Adopted advocacy positions for law enforcement technology, postal service, and FUHSD districting (7-0)
• Adopted Ordinance No. 3226-24 amending zoning code for by-right approval (7-0)
• Approved 2023 Draft Housing Element Annual Progress Report (7-0)
• Paused Study Issue DPW 23-06 regarding shuttle options for high school students (7-0)
• Approved list of claims and bills for payment (7-0)

Planning Commission

The Planning Commission is reviewing requests to continue two items to the April 22, 2024 meeting. One item involves a large-scale R&D project by Applied Materials on a 45.6-acre site, and the other is an appeal regarding a residential accessory structure setback.

• Applied Materials R&D project: request to continue hearing for a 592,567 square-foot building and parking structure near Central Expressway
• Residential appeal at 160 South Pastoria Avenue: request to continue hearing regarding an accessory structure setback variance

The Planning Commission approved the minutes from the March 11, 2024 meeting. The commission also granted requests to continue hearings for a large research and development campus project and a residential variance appeal.

• Approved Planning Commission Meeting Minutes of March 11, 2024 (6-0)
• Approved continuance to April 22, 2024 for Applied Materials R&D project (6-0)
• Approved continuance to April 8, 2024 for variance appeal at 160 South Pastoria Avenue (6-0)

Bicycle and Pedestrian Advisory Commission

The commission will discuss projects for the Transportation Development Act Article 3 application. The agenda includes updates on the Safe Routes to School program and the Climate Action Playbook. Members will also review a report from the Santa Clara Valley Transportation Authority meeting.

• Discussion of Transportation Development Act (TDA) Article 3 application projects
• Sunnyvale Safe Routes to School Coordinator updates
• Climate Action Playbook update
• Report on recent VTA BPAC meeting
• Approval of February 15, 2024, meeting minutes

The commission approved amended minutes from February 15 and November 30 meetings. Staff presented Transportation Development Act (TDA) funding options for fiscal year 2024/25, listing projects like Homestead Road bike lanes and Poplar Avenue sidewalks, but no final project selection was made. Commissioners discussed climate action updates and recent VTA transportation projects.

• Approved amended Feb 15, 2024 meeting minutes (4-1-1)
• Approved amended Nov 30, 2023 Joint Study Session minutes (4-0-2)
• Rescheduled Safe Routes to School update item 24-0503
• No TDA project selected; recommendation deferred to May meeting

Arts Commission

The Sunnyvale Arts Commission will approve February meeting minutes and review two public art installations for private developments. Commissioners will also finalize plans for the Hands on the Arts Festival and discuss potential 2025 study topics, including a requirement for recycled materials in future public art projects. These items affect local cultural programming and how commissioned artwork is integrated into new commercial buildings.

• Approve Arts Commission minutes from February 21, 2024
• Public hearing on Redwood Blue (Phase 2) art project for Hunter Properties/Cityline
• Review of Murmurs from Infinity art installation at Google/599 W. Java Dr.
• Finalize plans and project details for the Hands on the Arts Festival
• Discuss potential 2025 study issues, including recycled materials in public art

The Commission approved a public art project for Google and recommended City Council approval for a Hunter Properties project. The body also selected a group mural for the Hands on the Arts Festival and added a recycled materials study issue to its 2025 list.

• Approved 'Murmurs from Infinity' art project at Google/555 W. Java Dr. (4-0)
• Recommended Council approve 'Redwood Blue' art project at Hunter Properties/Cityline (3-1)
• Selected mixed media group mural for Hands on the Arts Festival (4-0)
• Approved February 21, 2024 meeting minutes (4-0)
• Added recycled materials requirement for private development art to 2025 study issues list

City Council

The Council will consider amending residential off-street parking requirements and updating the FY 2023/24 fee schedule. The meeting also includes a closed session regarding real property negotiations for 922 E California Avenue.

• Real property negotiation for 922 E California Avenue
• Climate Action Game Plan 2028 study session
• Budget modification to appropriate $460,000 for traffic signal improvements
• Purchase agreements totaling $800,000 for piping supplies
• Contract award of $300,827.26 to St. Francis Electric, LLC for traffic signal modules

The Sunnyvale City Council approved a motion to study changes to residential parking rules, including eliminating minimum parking requirements for new multi-family housing and setting a flat two-space minimum for single-family homes and duplexes. The council also approved the consent calendar 7-0, including a $460,000 grant for traffic signal improvements and a $300,827.26 contract for LED traffic signal modules. A motion to remove the study of eliminating parking minimums failed 2-5. The council introduced an ordinance to amend the by-right approval process and adopted a resolution amending the FY 2023/24 fee schedule, both 7-0.

• Approved consent calendar items 1.A–1.J (7-0)
• Approved $460,000 budget modification for traffic signal improvements from VTA (consent)
• Awarded $300,827.26 contract to St. Francis Electric for LED traffic signal modules (consent)
• Awarded $284,527 contract to Guerra Construction Group for Serra Park preschool play area (consent)
• Rejected all proposals for Smart Station waste processing system (consent)
• Approved studying elimination of parking minimums with TPDM option for multi-family housing (7-0)
• Failed motion to remove study of eliminating parking minimums with TPDM (2-5)
• Introduced ordinance amending by-right approval process (7-0)

Sustainability Commission

The Sustainability Commission will hold a study session regarding the Climate Action Playbook update and the 2022 greenhouse gas inventory. The meeting also includes presentations from youth groups and a review of the updated annual work plan.

• Climate Action Playbook Update: 2022 GHG Inventory and Progress Update
• Presentation: Updates from Youth Groups
• Approval of February 20, 2024 meeting minutes
• Updated Annual Work Plan March 2024

The commission approved the meeting minutes from February 20, 2024. The meeting included presentations on the County’s Youth Climate Initiative Program and the 2022 Greenhouse Gas Inventory results.

• Approved February 20, 2024 meeting minutes (4-0-1)

Human Relations Commission

The commission will hear a presentation from the Bay Area Jewish Coalition and recognize Women's History Month. The agenda also includes a discussion regarding a civility roundtable and approval of February 13, 2024, special meeting minutes.

• Bay Area Jewish Coalition Presentation
• Women's History Month Recognition
• Civility Roundtable Discussion
• Approval of February 13, 2024, special meeting minutes

The Sunnyvale Human Relations Commission approved the minutes from its February 13 special meeting with a 3-0 vote. The commission tabled plans for a Women's History Month recognition award because the city council already presents a similar award. Commissioners also discussed shifting focus toward a future event on bullying and harassment, with logistics to be planned later.

• Approved Feb 13 special meeting minutes (3-0)
• Tabled Women's History Month recognition award planning
• Discussed shifting Civility Roundtable focus to bullying/harassment event
• Deferred logistics for bullying/harassment event to later meeting

Parks and Recreation Commission

The regular meeting of the Sunnyvale Parks and Recreation Commission scheduled for March 13, 2024, has been canceled. A special joint meeting with the Board of Library Trustees was scheduled for March 4, 2024.

• No items scheduled due to cancellation

Zoning Administrator Hearing

The Zoning Administrator is reviewing a request to postpone a hearing regarding 1235 Oakmead Parkway. The project proposes expanding a restaurant's use to include a new bar and outdoor dining patio. A recommendation has been made to continue the matter to April 10, 2024.

• Request for continuance of Use Permit 24-0480 at 1235 Oakmead Parkway
• Proposed expansion of restaurant use to include a new bar and outdoor dining patio

The Zoning Administrator held a hearing on a use permit request to expand a restaurant and modify an existing permit for a new bar and outdoor dining patio at 1235 Oakmead Parkway. The project planner requested a continuance, the applicant was not present, and no members of the public spoke. The item was continued to a date certain of April 10, 2024, and the hearing adjourned at 3:03 p.m.

• Continued use permit for restaurant expansion and new bar/outdoor dining patio at 1235 Oakmead Parkway to April 10, 2024

Planning Commission

The Planning Commission will consider a use permit to modify a wireless telecommunications tower at 1070 Stewart Drive. Additionally, the commission is reviewing a request to continue a hearing regarding a large-scale research and development project by Applied Materials.

• Use Permit: Modify existing wireless monopole at 1070 Stewart Drive to increase height from 59 to 71 feet
• Continuance Request: Postpone hearing for the Applied Materials R&D project on a 45.6-acre site until March 25, 2024
• Proposed Project: Demolition of several buildings and construction of a 592,567 square-foot R&D building near Central Expressway

The Planning Commission approved a use permit to modify a wireless telecommunications facility and granted a continuance for a large-scale R&D project. The commission also approved the minutes from the February 26, 2024 meeting.

• Approved use permit to increase tower height from 59 to 71 feet and install equipment at 1070 Stewart Drive (6-0)
• Approved request to continue hearing for Applied Materials R&D project to March 25, 2024 (6-0)
• Approved February 26, 2024 meeting minutes (6-0)

Heritage Preservation Commission

The Heritage Preservation Commission will hold a meeting including a presentation on California Environmental Quality Act (CEQA) training. The commission will also consider approving the draft meeting minutes from January 9, 2023.

• Presentation: 24-0386 California Environmental Quality Act (CEQA) Training
• Consent Calendar: Approval of Draft Heritage Preservation Commission Meeting Minutes of January 9, 2023

The Heritage Preservation Commission approved the draft minutes of its January 9, 2024 meeting on a 6-0 vote, with Commissioner Sharma absent. The Commission received CEQA training from outside counsel Joan Borger. Chair Johnson discussed the February 15, 2024 City Council Study Issues/Budget Proposals Workshop, and Senior Planner Momoko Ishijima reported that CDD 19-06: Programs to Encourage Visitation to Heritage and Landmark Resources was dropped. No public hearings or general business items were held.

• Approved draft January 9, 2024 meeting minutes (6-0, Commissioner Sharma absent)
• Received CEQA training presentation from outside counsel Joan Borger
• Noted CDD 19-06: Programs to Encourage Visitation to Heritage and Landmark Resources was dropped

Board of Library Trustees

The Board of Library Trustees and Parks and Recreation Commission are holding a special joint meeting. The agenda includes presentations regarding the Main Library Project, branch library updates, and study issues.

• Main Library Project Update: Phase 2 (24-00281)
• Branch Library Update (24-03922)
• Study Issues Update (24-03903)

The Board held a special joint meeting with the Parks and Recreation Commission to receive project updates. No substantive decisions were made during the meeting.

Parks and Recreation Commission

The Commission will receive updates regarding several library-related projects. Presentations include progress reports on the Main Library, branch libraries, and study issues.

• Main Library Project Update (24-00281)
• Branch Library Update (24-03922)
• Study Issues Update (24-03903)

The commission received presentations on the Main Library Project Phase 2 and the Lakewood Branch Library & Learning Center. No substantive decisions were made during the meeting.

Housing and Human Services Commission

The regular Housing and Human Services Commission meeting scheduled for Wednesday, February 28, 2024, has been canceled. The next meeting is scheduled for March 27, 2024.

Zoning Administrator Hearing

The City of Sunnyvale’s Zoning Administrator scheduled a teleconference for February 28, 2024, but the session was canceled. No agenda items or public hearings were held. The next meeting is tentatively scheduled for March 13, 2024.

• Meeting canceled; no agenda items or public hearings were scheduled.

City Council

The Council will discuss a hate crime update and consider adopting an Economic Development Strategic Plan. Additionally, the body will review funding for HomeFirst outreach services and shelter beds for the unhoused population.

• Award of $1,798,947.40 contract to Gruendl Inc. for traffic signal hardware and wiring
• Budget modification of $105,540 for Sunnyvale Public Library internet speed upgrades
• Purchase order of $967,187.62 to General Datatech L.P. for Cisco computer equipment
• Blanket purchase order of $1,260,000 to Folsom Lake Ford for Ford Interceptor SUVs
• Amendment of $206,710 to HomeFirst Services for case management and shelter beds

The City Council approved several infrastructure contracts, updated the Economic Development Strategic Plan, and amended the Land Use and Transportation Element. The Council also extended a contract for unhoused case management and shelter services while directing staff to seek new proposals.

• Adopted the Economic Development Strategic Plan (7-0)
• Approved $206,710 contract amendment for HomeFirst unhoused services and directed staff to initiate an RFP (7-0)
• Awarded $1,798,947.40 traffic signal contract to Gruendl Inc. (7-0)
• Authorized $1,260,000 for Ford Interceptor SUVs from Folsom Lake Ford (7-0)
• Authorized $804,491.37 for a sewer and storm drain cleaning truck from Vac-con, Inc. (7-0)
• Approved $967,187.62 for Cisco computer equipment and support from General Datatech L.P. (7-0)
• Adopted Urgency Ordinance to amend By-Right Approvals regarding subdivisions (7-0)
• Approved $105,540 for Sunnyvale Public Library internet speed upgrades (7-0)

Planning Commission

The Sunnyvale Planning Commission will review a design proposal for a new single-family home at 541 South Bayview Avenue. Commissioners will also consider amendments to city approval processes to implement the 2023-2031 Housing Element. Staff further recommends evaluating minimum off-street parking requirements for residential properties, which could alter space allocations per unit. These discussions may shape future housing construction and neighborhood parking availability in Sunnyvale.

• Design review for a new two-story single-family home at 541 South Bayview Avenue (4,838 square feet total)
• Ordinance to amend Chapter 19.73 of the Sunnyvale Municipal Code clarifying ministerial review for proposed subdivisions
• Recommendation to evaluate minimum off-street parking standards for single/two-family and multi-family residential uses
• Consent calendar approval of Planning Commission meeting minutes from November 30, 2023, and February 12, 2024

The Commission recommended an ordinance to clarify by-right approval processes for subdivisions. It also recommended that the City Council evaluate residential off-street parking requirements and study unbundling parking costs from rent. A design review for a new home at 541 South Bayview Avenue was approved.

• Approved design review for new two-story home at 541 South Bayview Avenue (5-0)
• Recommended ordinance to amend By-Right Approvals for subdivisions to City Council (7-0)
• Recommended Alternative 2 for residential off-street parking requirements to City Council (6-1)
• Recommended studying unbundling parking costs from rental costs for existing tenants (6-1)
• Recommended studying Transportation Demand Management plans for new projects (6-1)
• Approved Planning Commission meeting minutes from Nov 30, 2023 and Feb 12, 2024 (5-0)

Arts Commission

The Arts Commission will meet to consider an art proposal for a private development at 950 Kifer Road. The commission will also review the proposed study issues calendar for 2025.

• Art in Private Development Project - Intuitive Surgical/950 Kifer Road
• Arts Commission Proposed Study Issues, Calendar Year: 2025
• Approval of January 17, 2024, meeting minutes

The Arts Commission recommended approval of the proposed artwork for the Intuitive Surgical private development project. The commission also approved the minutes from the January 17, 2024 meeting.

• Approved Art in Private Development Project at 950 Kifer Road (4-0)
• Approved January 17, 2024 meeting minutes (4-0)

Sustainability Commission

The Sustainability Commission will hold a study session regarding updates to single-use plastics policies and programs. The meeting also includes a presentation on SVCE programs and a review of the updated annual work plan.

• Single Use Plastics Policy/Programs Update
• SVCE Programs Update
• Approval of November 30, 2023, Joint Study Session Minutes
• Approval of January 16, 2024, meeting minutes
• Updated Annual Work Plan February 2024

The Commission approved the minutes from the January 16, 2024 meeting and the November 30, 2023 joint study session. The meeting included presentations on decarbonization programs and a reusable foodware pilot project.

• Approved Joint Study Session Minutes of November 30, 2023 (6-0)
• Approved Sustainability Commission Meeting Minutes of January 16, 2024 (5-0, 1 abstain)

City Council

The City Council will hold a special workshop to review the city's fiscal outlook. The session includes discussions regarding priority setting for study issues and budget proposals.

• Fiscal outlook presentation
• Review and discussion of study issues/budget proposals
• Overview of the study issues/budget proposals process

The City Council reviewed and ranked various departmental study issues, dropping several and deferring others. The Council referred five specific budget proposals, including hiring an Active Transportation Planner and adding two Public Safety Officer positions, to the Recommended Budget.

• Referred five budget proposals to Recommended Budget, including ALPR devices and two Public Safety Officer positions (7-0)
• Dropped Budget Proposals 2024-03 and 2024-04 (6-1)
• Down-scoped DPW 24-09 to investigate a scramble intersection at Fremont Ave/Sunnyvale Ave and no right turn on red at Homestead Rd/Kennewick Dr (7-0)
• Dropped study issues OCM 21-04, CDD 19-06, CDD 23-04, DPW 23-05, DPW 23-08, DPW 24-05, and DPW 24-06 (7-0)
• Deferred study issues OCM 24-01, CDD 24-05, CDD 24-06, CDD 18-02, DPW 23-07, DPW 24-01, DPW 22-08, and DPS 24-03 (various votes)
• Ranked DPW 24-08 (PG&E Lots Linear Park) above DPW 24-02 (Fair Oaks Ave Redesign) to break a tie (7-0)
• Ranked DPS 24-02 (Parking Requirements) above DPS 24-04 (Disability Awareness Program) to break a tie (6-1)
• Changed 'Special Needs' to 'Disability' in study issue DPS 24-04 (7-0)

Bicycle and Pedestrian Advisory Commission

The commission will review a study regarding Tasman pedestrian and bicycle improvements. The meeting also includes discussions on design concepts for a 2024 utility bill insert and projects for the Transportation Development Act application.

• Tasman Pedestrian-Bicycle Improvements Study presentation
• Discussion of design concepts for the 2024 Utility Bill Insert
• Discussion of projects for the Transportation Development Act (TDA) Article 3 Application
• Approval of January 18, 2024 and January 29, 2024 meeting minutes

The commission decided not to bank Transportation Development Act (TDA) Article 3 funding, favoring immediate implementation of projects like the Homestead Road bike lanes. The board also approved minutes from two January meetings. Members discussed design alternatives for the Tasman Drive Pedestrian-Bicycle Improvements Study and concepts for a 2024 utility bill insert.

• Voted to not bank TDA funding for future use (7-0)
• Approved January 18, 2024 meeting minutes (5-1-1)
• Approved January 29, 2024 special meeting minutes (5-0-2)

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for February 14, 2024, was canceled. This notice consists only of a cancellation announcement and a tentative date for the next meeting on February 28, 2024.

Parks and Recreation Commission

The Commission will review the Special Events Report and consider park benches for increased senior citizen mobility. The agenda also includes a report on proposed study issues for the 2025 calendar year.

• Special Events Report
• Park Benches for Increased Senior Citizen Mobility
• Parks and Recreation Commission Proposed Study Issues, Calendar Year: 2025

The Parks and Recreation Commission approved its January 10, 2024 minutes with three specified revisions and voted to ask the City Clerk whether the minutes can strike contract-related language about Lifetime Activities pickleball access. The Commission also directed staff to agendize park benches for senior mobility for April and was told the regular March 13 meeting is canceled, with a joint meeting with the Board of Library Trustees set for March 4 on the Branch and Main Library. No public hearings or general business items were decided.

• Approved January 10, 2024 minutes with three revisions (4-0, Commissioner Bremond absent)
• Directed staff to ask City Clerk about striking contract language on Lifetime Activities pickleball access (4-0, Bremond absent)
• Agendized park benches for senior citizen mobility for April meeting
• Announced March 13 regular meeting canceled; joint meeting with Library Trustees March 4

Council Subcommittee on Boards and Commissions

The Council Subcommittee on Boards and Commissions will discuss policy suggestions related to Council Policy 7.2.19. The agenda includes an update on operational changes following a joint meeting with City Council Chairs and Vice Chairs. The subcommittee will also consider approving minutes from the January 23, 2023, meeting.

• Selection of Chair (24-0041A)
• Update on operational changes following a joint meeting (24-0106B)
• Approval of January 23, 2023, meeting minutes (24-01081.A)
• Policy suggestions regarding Council Policy 7.2.19 (24-03022)

The Council Subcommittee on Boards and Commissions selected Member Richard Mehlinger as Chair (3-0) and approved its January 23, 2023 meeting minutes (3-0). It recommended several changes to Council, including adding a review of board/commission application questions to annual work plans, adding dynamic, interactive and literary art forms to this year's Arts Commission work plan, and clarifying rules for member-led presentations. Other items were referred back to the subcommittee for further discussion, including increasing the size of the Board of Library Trustees and Human Relations Commission from five to seven members and allowing board and commission members to communicate with the public by email.

• Selected Richard Mehlinger as Subcommittee Chair (3-0)
• Approved January 23, 2023 meeting minutes (3-0)
• Recommended adding review of board/commission application questions to annual work plans (3-0)
• Recommended adding dynamic, interactive and literary art forms to this year's Arts Commission work plan (3-0)
• Referred back to subcommittee a proposal to clarify member-led presentations and Chair written communication to Council (3-0)
• Referred back to subcommittee a proposal to increase Board of Library Trustees and Human Relations Commission from five to seven members (3-0)
• Agendized a future item on allowing board and commission members to communicate with the public via email (3-0)

City Council

The special meeting of the Sunnyvale City Council scheduled for February 13, 2024, has been canceled. The meeting was originally set to take place in the Cottonwood Conference Room.

Human Relations Commission

The Human Relations Commission will discuss planning for a Halaqa-Seder collaboration between Jewish and Muslim community members. The agenda also includes discussions regarding Black History Month and Lunar New Year celebrations.

• Planning for Halaqa-Seder with Jewish and Muslim community members
• First of four Difficult Conversations/Civility Roundtables
• Black History Month commemoration
• Lunar New Year celebration
• Approval of January 11, 2024, meeting minutes

The Human Relations Commission decided to postpone planning for a Halaqa-Seder event with Jewish and Muslim community members due to timing concerns. They approved the January 11, 2024 meeting minutes and requested staff investigate a community poll for future event topics. Commissioner León announced his resignation from the commission.

• Postponed planning for Halaqa-Seder event
• Requested staff investigate community poll for event topics
• Approved January 11, 2024 meeting minutes (3-0-2)
• Commissioner León announced resignation

Planning Commission

The Planning Commission will hold a study session regarding a proposed redevelopment of a 0.62-acre commercial property. The project includes demolishing an existing gas station canopy and auto service building to construct a new 4,400 square foot canopy, a convenience store, and a takeout restaurant. Additionally, the commission will consider a design review for a first-story addition to a duplex at 560-562 Crawford Drive.

• Special Development Permit: Redevelop 898 East Fremont Avenue with a new gas station canopy and commercial building
• Design Review: Construct a 222 square foot first-story addition to an existing duplex at 560-562 Crawford Drive
• Approval of Planning Commission Meeting Minutes from January 22, 2024

The Sunnyvale Planning Commission approved its consent calendar, which included the January 22, 2024 meeting minutes and a design review for a 222-square-foot addition to an existing duplex at 560-562 Crawford Drive. The consent calendar passed 5-0, with two commissioners absent. The decision on the duplex is final unless appealed or called up for review by the City Council by 5:00 PM on Tuesday, February 27, 2024. A study session was held on a proposed gas station redevelopment at 898 East Fremont Avenue, but no decision was made on that item.

• Approved consent calendar including January 22, 2024 minutes and duplex addition (5-0, 2 absent)
• Approved Design Review for 222 sq ft addition at 560-562 Crawford Drive (5-0, 2 absent)
• Study session held on gas station redevelopment at 898 East Fremont Avenue; no action taken

Human Relations Commission

The regular meeting of the Sunnyvale Human Relations Commission scheduled for February 8, 2024, was canceled. The next regular meeting is scheduled for March 14, 2024.

• Notice of meeting cancellation

Heritage Preservation Commission

The regular meeting scheduled for February 7, 2024, has been canceled. The next meeting is scheduled for March 6, 2024, at City Hall.

City Council: Community Meeting Notice

The City Council and Sustainability Commission will hold a special community meeting titled 'Sustainability Speaker Series: Microplastics? Macro Problems.' The event is scheduled as an online webinar.

• Sustainability Speaker Series: Microplastics? Macro Problems webinar

City Council

The City Council will meet for closed, study, and regular sessions. Key actions include discussing by-right approval ordinances, approving staffing service agreements, and reviewing positions on upcoming ballot measures.

• Adopt Ordinance No. 3223-24 regarding By-Right Approvals and zoning amendments
• Award six temporary personnel service agreements totaling $2,200,000
• Accept $160,000 in funding for a new sidewalk project on Poplar Avenue
• Amend contract with Solitude Lake Management LLC to $839,832 for pond maintenance
• Adopt positions on Measure C (School District Bonds) and Proposition 1

The Sunnyvale City Council adopted Ordinance No. 3223-24 adding by-right approvals to the municipal code and designating parcels subject to them. It voted 6-0 to support Measure C, the Sunnyvale School District school bonds, and 6-0 to take no position on Proposition 1. The council also approved a $2.2 million package of six temporary staffing agreements, amended a pond vegetation maintenance contract to a not-to-exceed $839,832, and extended the city manager's home loan repayment term. Councilmember Omar Din was absent for all votes.

• Adopted Ordinance No. 3223-24 adding by-right approvals and designating parcels (6-0)
• Supported Measure C, Sunnyvale School District school bonds (6-0)
• Took no position on Proposition 1 mental health and housing bonds (6-0)
• Awarded six temporary personnel service agreements totaling $2,200,000 (6-0)
• Amended Solitude Lake Management contract to a not-to-exceed $839,832 (6-0)
• Accepted $160,000 Transportation Development Act Article 3 funding for Poplar Avenue sidewalk (6-0)
• Extended City Manager Kent Steffens' home loan repayment term from six months to months equal to full years of service (6-0)
• Agendized adding a statement to the Council Policy Manual that no new artificial turf fields be installed on City property (6-0)

Board of Library Trustees

The regular meeting of the Board of Library Trustees scheduled for Monday, February 5, 2024, has been canceled. The next regular meeting is scheduled for March 4, 2024.

City Council

The City Council will discuss potential amendments to the City Charter and a proposal to implement a 'by-right' approval process for certain parcels. The council will also consider salary increases for specific classifications and various advocacy issues.

• Discussion regarding process, scope, and timeline for potential City Charter amendments
• Proposed urgency ordinance and ordinance to establish By-Right Approvals for housing implementation citywide
• Resolution to increase salaries for Housing Officer and Public Safety Records Manager classifications
• Ratification of Vice Mayor Murali Srinivasan's appointment to the 2024 Information Technology and Communications Committee
• Approval of 2024 Priority Advocacy Issues and review of Long-term Legislative Advocacy Positions

The City Council approved an urgency ordinance to create a by-right approval process for specific parcels to implement the 2023-2031 Housing Element. Council also directed staff to pursue several City Charter amendments for 2024 and approved the 2024 priority advocacy issues.

• Adopted Urgency Ordinance to add By-Right Approvals to Municipal Code (7-0)
• Approved Charter Amendment proposals for gender-neutral language, 24 annual meetings, and removing voter requirements for most boards (7-0)
• Directed staff to return in Q4 2024 with options for a thorough charter review process (7-0)
• Approved 2024 Priority Advocacy Issues with amendments regarding broadband spectrum and public safety technologies (7-0)
• Approved salary increases for Housing Officer and Public Safety Records Manager (7-0)
• Ratified appointment of Vice Mayor Srinivasan to the National League of Cities IT and Communications Committee (7-0)

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will consider rescinding the January 18, 2024, ranking of 2024 study issues. The commission will also discuss re-ranking these study issues. A standing item is included to consider potential new study issues.

• Rescinding and re-ranking Jan. 18, 2024 ranking of 2024 Study Issues (Item 24-02731)
• Consideration of potential study issues

The Bicycle and Pedestrian Advisory Commission rescinded a previous ranking to re-evaluate 2024 study issues. The commission approved a new priority list, dropping several projects and deferring one transit policy study.

• Ranked Complete Streets Redesign of Fair Oaks Avenue as #1 study issue (7-0)
• Ranked Peery Park Specific Plan Amendment as #2 study issue (7-0)
• Dropped Develop Bicycle Wayfinding Signage Plan (6-1)
• Dropped Define Metrics for Bicycle and Pedestrian Infrastructure (4-3)
• Dropped Vision Zero Redesign of Borregas Avenue (7-0)
• Deferred Evaluate Adopting Transit-Supportive Policies for Sunnyvale (5-1-1)

City Council

The City Council is holding a special meeting for a strategic workshop. The agenda includes an update on council priorities and discussions regarding strategic topics.

• Council priorities update
• Strategic topics discussion

The City Council held a strategic workshop to review focus areas and staffing. Council approved six primary policy priorities for 2024 and sponsored two new study issues.

• Approved 2024 Council Policy Priorities including Civic Center Modernization and Climate Action (7-0)
• Sponsored study issue to examine improving innovation and agility in the study issue process
• Sponsored study issue to evaluate a program for resident requests to paint curbs red

Zoning Administrator Hearing

The City of Sunnyvale Zoning Administrator hearing scheduled for January 24, 2024, is canceled. The next meeting is tentatively scheduled for February 14, 2024.

• No items listed due to cancellation

Housing and Human Services Commission

The Housing and Human Services Commission will meet to review and rank potential study issues for 2024. The agenda also includes approving meeting minutes from November 29, 2023, and reviewing proposed study issues for the 2025 calendar year.

• Review and ranking of 2024 study issues
• Approval of November 29, 2023 meeting minutes
• Report on proposed 2025 study issues

The Commission reviewed and ranked 2024 study issues, prioritizing the establishment of a sanctioned encampment. One other proposed study issue regarding the Peery Park Specific Plan Amendment was dropped.

• Approved November 29, 2023 meeting minutes (5-0-1)
• Dropped study issue CDD 24-04: Peery Park Specific Plan Amendment (6-0)
• Ranked study issue CDD 24-03: Establishment of a Sanctioned Encampment for Unhoused Individuals in Sunnyvale as number 1 (6-0)

City Council: Community Meeting Notice

The City Council and Sustainability Commission will participate in a community meeting titled 'Drought, Atmospheric Rivers and Floods, Oh My!'. This event is part of the Sustainability Speaker Series.

• Sustainability Speaker Series: Drought, Atmospheric Rivers and Floods, Oh My!

City Council

The City Council will discuss a potential real property transfer tax measure and possible updates to the City Charter. The agenda also includes reviewing contracts for traffic signal communications and legal services. A joint closed session with Mountain View regarding litigation is also scheduled.

• $702,859 contract award to W Bradley LLC for traffic signal fiber optic communications
• $40,000 budget modification for real property transfer tax polling costs
• Contract amendment with Keenan & Associates increasing total amount to $2,701,606.52
• $300,000 outside counsel agreement with Sloan Sakai Yeung & Wong LLP
• Discussion on the timeline and scope for potential City Charter amendments

The Sunnyvale City Council approved a $40,000 budget modification to fund a public poll regarding a potential Real Property Transfer Tax measure. The Council also awarded a $702,859 contract for traffic signal fiber optic communications and extended a workers' compensation services contract. Several new study issues and budget proposals were sponsored by councilmembers for future evaluation.

• Approved $40,000 budget modification for Real Property Transfer Tax polling (6-1)
• Awarded $702,859 contract to W Bradley LLC for traffic signal fiber optics (7-0)
• Extended Keenan & Associates workers' comp contract to $2,701,606.52 (7-0)
• Approved $300,000 outside counsel agreement for Laurent v. City of Sunnyvale (7-0)
• Approved list of claims and bills for payment (7-0)
• Voted 7-0 to file amicus brief in SF v. EPA case
• Adjourned meeting before hearing Charter Amendment discussion (7-0)

Planning Commission

The proposed by-right approval process would streamline permitting for certain parcels citywide under the 2023-2031 Housing Element, affecting how new residential projects are reviewed. The General Plan amendments would clarify commercial floor area calculations in Village Centers, establishing baseline standards for future development. Commissioners will also rank potential study issues for 2024. All items are proposals being discussed at this meeting before being forwarded to the City Council.

• Public hearing on a proposed urgency ordinance and new ordinance to establish by-right approvals for citywide parcels under the 2023-2031 Housing Element (File #: PLNG-2023-0881)
• Recommendation to amend Chapter 3 of the General Plan’s Land Use and Transportation Element to update Figure 3-2 and clarify commercial floor area calculations in Village Centers (File #: PLNG-2023-0840)
• Review and approval of Planning Commission meeting minutes from January 8, 2024
• Selection and ranking of potential study issues for the 2024 calendar year

The Planning Commission recommended an urgency ordinance to create a streamlined by-right approval process for specific housing parcels. It also recommended amendments to the Land Use and Transportation Element and ranked eight potential 2024 study issues.

• Recommended by-right housing approval ordinance to City Council (7-0)
• Recommended amendments to Land Use and Transportation Element (LUTE) to City Council (7-0)
• Approved ranking of eight 2024 study issues, led by land use amendments for non-conforming dwellings (7-0)
• Approved Planning Commission meeting minutes from January 8, 2024 (7-0)

Board of Library Trustees

The Board will review potential study issues for the year 2024. The meeting also includes presentations regarding Silicon Valley Reads and sustainability initiatives.

• Presentation: Silicon Valley Reads (24-0237)
• Presentation: Sustainability Initiatives (24-0238)
• Rank 2024 Study Issues (24-0252)
• Approval of December 4, 2023 meeting minutes

The Board approved the meeting minutes from December 4, 2023, and voted to rank the 2024 study issues. Staff provided presentations on Silicon Valley Reads and sustainability initiatives.

• Approved December 4, 2023 meeting minutes (4-0)
• Approved ranking of 2024 study issues (4-0)

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will review 2024 study issues and a potential expansion of the downtown pedestrian-only zone. The meeting also includes a report on a recent VTA advisory committee meeting and a review of the 2024 draft annual work plan.

• Ranking of 2024 Study Issues
• Report on recent VTA Bicycle and Pedestrian Advisory Committee meeting
• Expansion of Downtown Sunnyvale pedestrian-only zone
• Review of BPAC 2024 Draft Annual Work Plan
• Approval of November 16, 2023, meeting minutes

The commission established its 2024 study issue rankings, prioritizing the Fair Oaks Avenue redesign. It also voted to defer transit-supportive policy evaluations and drop the bicycle wayfinding signage plan. A proposed study to expand downtown pedestrian-only zones was withdrawn for revision.

• Ranked DPW 24-02: Complete Streets Redesign of Fair Oaks Avenue as #1 study issue (7-0)
• Ranked CDD 24-04: Peery Park Specific Plan Amendment as #2 study issue (7-0)
• Approved dropping DPW 23-03: Develop Bicycle Wayfinding Signage (6-1)
• Approved deferring ESD 24-02: Evaluate Adopting Transit-Supportive Policies (5-2)
• Approved November 16, 2023 meeting minutes with one typo correction (5-1)
• Withdrew proposed study on Downtown Sunnyvale Pedestrian-only Zone expansion for revision

Arts Commission

The Sunnyvale Arts Commission will discuss cultural art partnerships and planned artwork projects for 2024. Members will rank potential study issues for the current year and review proposed topics for 2025 to guide future arts programming decisions. A routine request to approve meeting minutes from November 15, 2023, is on the consent calendar. The agenda contains no major contracts or policy votes.

• Discuss cultural art partnerships (Item 24-0135A)
• Review commission artwork projects for 2024 (Item 24-0175B)
• Rank potential study issues for 2024 (Item 24-01342)
• Approve Arts Commission meeting minutes from November 15, 2023 (Consent Calendar)
• Review proposed study issues for calendar year 2025 (Information Only)

The Arts Commission approved its 2024 study issue rankings, placing expansion of the Art in Private Development public art requirement for high-density residential developments first and an art crosswalk program feasibility study second. It also approved the minutes of its November 15, 2023 meeting. The rest of the meeting was presentations and discussion, including cultural arts partnerships and 2024 commission artwork projects, with no other substantive decisions.

• Approved 2024 study issue rankings (5-0): 1) CDD 23-04 explore expanding Sunnyvale Municipal Code Chapter 19.52 (Art in Private Development) to include a public art requirement for high-density residential developments including affordable housing; 2) DPW 24-01 evaluate feasibility of an art crosswalk program or policy
• Approved Arts Commission minutes of November 15, 2023 as submitted (5-0)

Sustainability Commission

The Sustainability Commission is meeting to rank potential study issues for 2024. The agenda also includes a presentation on artificial turf and an update to the annual work plan.

• Presentation regarding artificial turf
• Ranking of 2024 study issues
• Approval of November 20, 2023 meeting minutes
• Updated January 2024 Annual Work Plan

The Commission established a priority ranking for three 2024 Study Issues, placing artificial turf evaluation as the top priority. Two other study issues were deferred to future rankings. The Commission also approved the November 20, 2023, meeting minutes.

• Approved November 20, 2023 meeting minutes (3-0)
• Deferred Study Issue DPW 23-07 (6-0)
• Deferred Study Issue ESD 24-02 (6-0)
• Ranked ESD 24-01 (Artificial Turf vs Living Groundcover) as Rank 1 (6-0)
• Ranked ESD 22-02 (Sustainable Landscaping Strategies) as Rank 2 (6-0)
• Ranked CDD 24-04 (Peery Park Specific Plan Amendment) as Rank 3 (6-0)

Human Relations Commission

The Human Relations Commission will review the 2024 Master Work Plan and discuss changing its meeting date. The commission will also conduct an annual review of its Code of Conduct and review Identity Recognition and Awareness Days and Heritage Months.

• Review and approve 2024 Master Work Plan
• Discuss option to change the Human Relations Commission meeting date
• Annual review and acceptance of Code of Conduct
• Review Identity Recognition and Awareness Days
• Review Heritage Months

The Human Relations Commission approved its revised 2024 Master Work Plan and agreed to move its regular meetings to the second Thursday of every month. It also accepted the annual Code of Conduct review and approved lists of Identity Recognition and Awareness Days and Heritage Months. All votes were unanimous among commissioners present; Chair Ramisetty left before the later votes and was recorded absent.

• Approved October 12, 2023 meeting minutes (5-0)
• Approved November 2, 2023 meeting minutes (5-0)
• Approved revised 2024 Master Work Plan (5-0)
• Approved moving commission meetings to the second Thursday of every month (4-0, Chair absent)
• Accepted annual Code of Conduct review (5-0)
• Approved list of Identity Recognition and Awareness Days (4-0, Chair absent)
• Approved list of Heritage Months (4-0, Chair absent)

Zoning Administrator Hearing

The City of Sunnyvale has canceled the Zoning Administrator hearing scheduled for January 10, 2024. The next meeting is tentatively scheduled for January 24, 2024.

Parks and Recreation Commission

The commission will rank potential study issues for 2024 and discuss park benches intended to increase senior citizen mobility. The agenda also includes a golf and tennis report and the approval of December 2023 meeting minutes.

• Ranking of 2024 study issues (24-01632)
• Discussion on park benches for increased senior citizen mobility (24-01723)
• Golf and tennis report (24-0137A)
• Approval of December 13, 2023 meeting minutes (24-00881)
• Proposed study issues for 2025 (24-01644)

The Commission adopted a ranked list of eight study issues for 2024, placing the feasibility of dog off-leash hours as the top priority. The body also approved the minutes from the December 13, 2023 meeting.

• Approved December 13, 2023 meeting minutes (3-0)
• Adopted 2024 study issue rankings, prioritizing dog off-leash hours (3-0)

City Council

The City Council will meet for a closed session regarding a public employee appointment for the City Attorney position. The regular meeting includes selecting a Vice Mayor for a one-year term and reviewing several service agreements and project funding resolutions.

• Public employee appointment for City Attorney
• Resolution to amend a financing agreement for $322,060,000 in Clean Water State Revolving Funds
• Consultant service agreement with V & A Consulting Engineers, Inc. not-to-exceed $1,200,000
• Consultant services agreement with BKF Engineers not-to-exceed $831,398
• Contract with Balch Petroleum Contractors and Builders, Inc. for $997,850

The City Council selected Councilmember Murali Srinivasan as Vice Mayor for a one-year term and appointed Rebecca Moon as Interim City Attorney. The Council also approved several infrastructure contracts and amended policies regarding remote public comment and agenda item proposals.

• Selected Councilmember Murali Srinivasan as Vice Mayor (7-0)
• Appointed Rebecca Moon as Interim City Attorney (7-0)
• Approved $322,060,000 financing amendment for Secondary Treatment and Dewatering Facilities Project (7-0)
• Awarded $1.2M contract to V & A Consulting Engineers, Inc. for WPCP Yard Piping Condition Assessment (7-0)
• Awarded $831,398 contract to BKF Engineers for Evelyn Avenue Multi-Use Trail Project (7-0)
• Awarded $997,850 contract to Balch Petroleum Contractors and Builders, Inc. for fuel tank upgrades (7-0)
• Amended Code of Ethics to allow limiting remote public comment if impracticable for timeliness or order (7-0)
• Made the process for City Council Colleague Memorandums to propose new agenda items permanent (7-0)

Heritage Preservation Commission

The Heritage Preservation Commission will review meeting minutes from September 6, 2023, and December 6, 2023. The commission will also consider the selection and ranking of potential study issues.

• Approval of September 6, 2023, meeting minutes (24-0161)
• Approval of December 6, 2023, meeting minutes (24-0162)
• Selection and ranking of potential study issues (24-0160)

The Heritage Preservation Commission ranked study issues for City Council consideration. The commission decided to prioritize the review of the Heritage Resource Inventory over programs to encourage visitation.

• Ranked CDD 18 02 (Update and Review of the Heritage Resource Inventory) as first priority over CDD 19 06 (Programs to Encourage Visitation to Heritage and Landmark Resources) (7-0)
• Approved September 6, 2023 meeting minutes (6-0, 1 abstain)
• Approved December 6, 2023 meeting minutes (7-0)

Planning Commission

The Planning Commission will consider a request to continue a hearing regarding a residential project. The proposed work involves subdividing a lot and constructing two new two-story single-family homes.

• Request for continuance of a tentative parcel map and design review at 258 W. California Ave.
• Proposed subdivision of a 9,397-square foot lot into two lots: Lot 1 (5,128 square feet) and Lot 2 (4,269 square feet)
• Proposed construction of two new single-family homes at 258 W. California Ave.
• Review of the 2024 Planning Commission Proposed Study Issues

The Planning Commission approved the December 11, 2023 meeting minutes. The commission also granted a request to continue the hearing for a proposed residential subdivision and design review project to a date uncertain.

• Approved December 11, 2023 meeting minutes (4-0-3)
• Continued hearing to a date uncertain for 258 W. California Ave subdivision and design review (4-0-3)

Board of Library Trustees

The regular meeting of the Sunnyvale Board of Library Trustees scheduled for Monday, Jan. 8, 2024, was canceled. The next regular meeting is scheduled for Monday, Feb. 5, 2024.

Board of Library Trustees

The regular meeting scheduled for Monday, Jan. 1, 2024, has been canceled. The next regular meeting is scheduled for Feb. 5, 2024.