Sunnyvale public meetings in 2021

Sustainability Commission

The regular meeting of the Sustainability Commission scheduled for Monday, December 20, 2021, has been canceled. The next regular meeting is scheduled for Tuesday, January 18, 2022.

Bicycle and Pedestrian Advisory Commission

The regular meeting of the Sunnyvale Bicycle and Pedestrian Advisory Commission scheduled for December 16, 2021, has been canceled. The next regular meeting is scheduled for January 20, 2022.

Arts Commission

The regular meeting of the Arts Commission scheduled for December 15, 2021, was cancelled. The next meeting is scheduled for January 19, 2022.

Zoning Administrator Hearing

The Zoning Administrator is reviewing a use permit for a project at 1199 Pimento Avenue. The proposal includes an 8-foot high front yard and reducible front yard fence. Staff recommends approval with specific conditions.

• Use Permit for an 8-foot high front yard and reducible front yard fence at 1199 Pimento Avenue

The Zoning Administrator approved a Use Permit allowing an 8-foot-high front yard fence at 1199 Pimento Avenue, with conditions including preserving the vision triangle on the Ticonderoga side. The decision followed public comments from neighbors concerned about height and appearance, but the applicant preferred the proposed design. The permit was approved with conditions as recommended in Attachment 4.

• Approved Use Permit for 8-foot front yard fence at 1199 Pimento Avenue (with conditions)

City Council

The City Council will discuss potential revisions to the short-term rental ordinance and address a vacancy in At-Large Seat No. 3. The agenda also includes approving several infrastructure contracts and accepting a street improvement donation from Google Inc.

• $2,949,399.30 contract for Water Pollution Control Plant Oxidation Pond Levee Maintenance
• $583,720 contract for pedestrian improvements at various locations
• Acceptance of Google Inc.’s $731,000 donation for Moffett Park street improvements
• Ordinance regarding exhibitions of speed and contests
• Declaration of vacancy for City Council At-Large Seat No. 3

The City Council declared At-Large City Council Seat No. 3 vacant and established a process and schedule for making an appointment, adding a question about equity, allyship, and diversity to the application. The council also approved a consent calendar including contracts, grants, and ordinances, and approved several other items such as a budget modification, acceptance of Google's donation for street improvements, final park design at One Redwood Place, and a memorandum of understanding with the Communication Officers Association. All votes were unanimous (6-0).

• Declared At-Large City Council Seat No. 3 vacant and set appointment process (6-0)
• Approved consent calendar items 1.B-1.I (6-0)
• Approved list of claims and bills (6-0)
• Awarded $2,949,399.30 contract to Pacific States Environmental Contractors for levee maintenance (6-0)
• Awarded $583,720 contract to W. Bradley Electric for pedestrian improvements (6-0)
• Approved Budget Modification No. 11 for $609,298.93 (6-0)
• Accepted Google's $731,000 donation for Moffett Park complete streets improvements (6-0)
• Approved final park design at One Redwood Place and authorized agreement amendment (6-0)

Planning Commission

The Planning Commission will hold a study session regarding the 2023-2031 Housing Element Update. The meeting also includes an appeal for a residential project on Shirley Avenue and recommendations for new ordinances related to Senate Bill 9.

• Recommendation for urgency interim ordinance and code amendments related to Senate Bill 9
• Appeal of a design review denial for a residence at 872 Shirley Avenue
• Design review for a patio cover at 1479 Barton Drive
• Study session on the 2023-2031 Housing Element Update

The Sunnyvale Planning Commission denied an appeal of a design review denial for a new two-story home at 872 Shirley Avenue, upholding the Director's decision. The commission also forwarded a recommendation to the City Council to adopt an urgency interim ordinance and introduce an ordinance related to Senate Bill 9, allowing housing development in single-family zoning districts. The consent calendar was approved, including a design review for a patio cover at 1479 Barton Drive.

• Denied appeal and upheld denial of design review for 872 Shirley Avenue (5-0)
• Approved consent calendar including design review for patio cover at 1479 Barton Drive (5-0)
• Forwarded recommendation to City Council to adopt SB 9 urgency interim ordinance and introduce ordinance (5-0)
• Motion to approve SB 9 ordinance with parking waiver failed (3-2)

Housing and Human Services Commission

The Housing and Human Services Commission and the Planning Commission will hold a joint study session. The meeting focuses on the 2023-2031 Housing Element Update.

• 2023-2031 Housing Element Update study session

The Housing and Human Services Commission and Planning Commission held a joint study session to discuss the 2023-2031 Housing Element update. No formal decisions were made; the session was informational, featuring a staff presentation and public comments. The meeting adjourned without any votes or actions.

• No formal decisions made; study session only

Parks and Recreation Commission

The regular meeting of the Sunnyvale Parks and Recreation Commission scheduled for December 8, 2021, has been cancelled. The next meeting is scheduled for January 12, 2022.

Community Event and Neighborhood Grant Distribution Subcommittee

The subcommittee will review 2021 calendar year grants and consider applications for the 2022 Community Events and Neighborhood Grant Program. Staff recommends approving funding levels totaling $34,000.

• Review of Calendar Year 2021 Grants
• Consideration of 2022 Community Events and Neighborhood Grant Program applications
• Proposed grant distribution amount of $34,000
• Approval of August 24, 2021 meeting minutes

The subcommittee approved the consent calendar, including minutes from August 24, 2021. They reviewed the 2021 grant program and approved $34,000 in funding for 2022, with a modification increasing Diwali to $3,500 and decreasing Mid-Autumn Festival to $1,000. The motion passed 2-0.

• Approved consent calendar including August 24, 2021 minutes (2-0)
• Approved 2022 grant funding of $34,000 with Diwali increased to $3,500 and Mid-Autumn Festival decreased to $1,000 (2-0)

City Council

The City Council will discuss selecting a new Vice Mayor and upcoming intergovernmental assignments. The agenda includes updating the city's minimum wage to $17.10 per hour and accepting a $1,180,000 donation for Maude Avenue improvements. The council will also consider contracts for crossing guard services and new traffic ordinances.

• Update pay rates to reflect the $17.10 per hour minimum wage
• Accept LinkedIn's $1,180,000 donation for Maude Avenue improvements
• Authorize a Dell Marketing L.P. contract up to $800,000
• Award a crossing guard services contract not to exceed $846,372
• Introduce an ordinance regarding vehicle exhibitions and speed contests

The City Council voted 6-0 to amend Resolution No. 1075-21, temporarily allowing outdoor dining on private parking lots and closing the 100 block of South Murphy Avenue until September 30, 2022. The Council also approved a crossing guard services contract, accepted LinkedIn's donation for bike/pedestrian improvements, and introduced an ordinance targeting street racing and speed contests. All votes were unanimous.

• Amended Resolution No. 1075-21 to extend outdoor dining and close 100 block of S. Murphy Ave until Sept 30, 2022 (6-0)
• Awarded $846,372 contract to All City Management Services Inc. for crossing guard services (6-0)
• Approved Budget Modification No. 10 of $92,375 for crossing guard services (6-0)
• Accepted LinkedIn's donation of bike/pedestrian improvements on Maude Ave, est. $1,180,000 (6-0)
• Introduced ordinance on exhibitions and speed contests with $900 spectator and $950 promoter penalties (6-0)
• Approved consent calendar items 1.A-1.J including Dell computer equipment purchase up to $800,000 (6-0)
• Adopted salary resolution updating minimum wage to $17.10/hr and increasing council stipends (6-0)
• Appointed Julie Lind and Michelle Nemits to NOVA Workforce Board (6-0)

Board of Library Trustees

The Board of Library Trustees will meet via teleconference to review library operations. Presentations include lessons learned from the pandemic's impact on the library and a discussion on data privacy. The board will also consider approving meeting minutes from November 8, 2021.

• Presentation: Pandemic Impact on the Library - Lessons Learned
• Presentation: Data Privacy
• Approval of November 8, 2021 meeting minutes

The Board of Library Trustees unanimously approved the minutes from its November 8, 2021 meeting. The board also received two presentations: one on the library's pandemic response and lessons learned, and another on data privacy. No other substantive decisions were made.

• Approved November 8, 2021 meeting minutes (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission will consider approving the 2022 Master Work Plan. The meeting also includes an annual review of the Code of Ethics and Conduct for elected and appointed officials.

• Approval of the 2022 Master Work Plan
• Annual Review of Code of Ethics and Conduct for officials
• Approval of October 6, 2021 meeting minutes

City Council

The Council will consider a plan to remove one lane in each direction on Java Drive between Mathilda and Crossman Avenues. The agenda also includes a study session regarding traffic signal control on El Camino Real and an amendment to a fuel purchase agreement with Valley Oil. Additionally, the council will review new ordinances for solid waste handling and zoning requirements.

• Java Drive road diet removing one lane in each direction between Mathilda and Crossman Avenues
• Amending Valley Oil agreement to increase not-to-exceed amount by $260,000 to a total of $765,000
• Adopting Ordinance No. 3183-21 regarding construction and demolition diversion
• Feasibility study for acquiring control of Caltrans traffic signals on El Camino Real
• Introduction of ordinance for attorney's fees in public nuisance abatement

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for November 24, 2021, is canceled. The next meeting is tentatively scheduled for December 15, 2021.

Planning Commission

The Planning Commission is holding a study session to discuss two major development projects. One proposal seeks to increase residential and commercial density on South Mathilda Avenue. Another project proposes constructing 19 rental units at 444 Old San Francisco Road.

• General Plan Amendment for 510-528 and 562-564 S. Mathilda Ave to increase residential units to 103
• Increase of commercial square footage to 36,500 square feet on S. Mathilda Avenue
• Special Development Permit for 19 rental units at 444 Old San Francisco Road
• Approval of the 2022 Planning Commission Annual Work Plan

The Planning Commission held a study session and public hearing but took no substantive action on the two proposed projects (General Plan Amendment for 510-528 S. Mathilda Ave. and Special Development Permit for 444 Old San Francisco Road). The only decisions were approving the November 8, 2021 meeting minutes and the 2022 Planning Commission Annual Work Plan, both by a 6-0 vote. The meeting also included commissioner comments honoring Assistant Director Andrew Miner on his retirement.

• Approved the November 8, 2021 Planning Commission meeting minutes as submitted (6-0).
• Approved the 2022 Planning Commission Annual Work Plan as submitted (6-0).

City Council

The City Council will discuss the resignation of Councilmember Mason Fong. The meeting focuses on determining when to declare Seat No. 3 vacant and providing direction on how to fill the vacancy.

• Discussion regarding next steps for Councilmember Mason Fong’s resignation and declaring a vacancy in Seat No. 3

The City Council voted unanimously to direct staff to return on December 14 to declare the At-Large Seat 3 vacant, following Councilmember Mason Fong's resignation. It also voted unanimously to establish an appointment timeline leading to an appointment on February 3 or later. A motion to amend the municipal code regarding candidate cutoffs failed, with only Councilmember Melton voting yes.

• Approved: Direct staff to return on December 14 to declare At-Large Seat 3 vacant (6-0).
• Approved: Direct staff to establish an appointment timeline leading to an appointment on February 3 or later (6-0).
• Denied: Motion to direct staff to return with amendments to Municipal Code 2.30.030 regarding candidate cutoff (failed 1-5).

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will review and approve the draft 2022 Master Work Plan and the October 21, 2021, meeting minutes. The agenda also includes a progress update on the Climate Action Playbook and a report on a recent VTA advisory committee meeting.

• Review and approval of Draft BPAC 2022 Master Work Plan
• Climate Action Playbook progress update
• Annual review of Code of Ethics and Conduct for officials
• Report on recent Santa Clara Valley Transportation Authority (VTA) meeting
• Approval of October 21, 2021, meeting minutes

The Commission unanimously approved the BPAC 2022 Master Work Plan, which includes items staff will work on next year and unfinished 2021 items. It also approved the October 21, 2021 meeting minutes as submitted. The Commission voted to read the Code of Ethics by the next meeting and pledge to abide by it. No items were denied or tabled.

• Approved the October 21, 2021 meeting minutes as submitted (7-0).
• Adopted the Draft BPAC 2022 Master Work Plan (7-0).
• Voted to have the BPAC read the Code of Ethics by the next meeting and pledge to abide by it (7-0).

Housing and Human Services Commission

The Commission will review draft requests for proposals regarding CDBG capital projects and HOME tenant-based rental assistance funding. The agenda also includes approval of the 2022 Draft Master Work Plan and an annual review of the City Code of Ethics and Conduct.

• Review of draft RFPs for FY 2022/23 CDBG Capital Projects and 2022-2024 HOME Tenant Based Rental Assistance Funding
• Approval of the 2022 Draft Master Work Plan
• Annual review of the City Code of Ethics and Conduct
• Presentation on fire prevention overview

The Housing and Human Services Commission approved its September 22, 2021 meeting minutes and the 2022 Draft Master Work Plan as submitted. The commission reviewed a draft RFP for CDBG capital projects and HOME rental assistance funding but took no formal action, instead providing input on evaluation criteria. No other substantive decisions were made.

• Approved September 22, 2021 meeting minutes (6-0)
• Approved 2022 Draft Master Work Plan (6-0)

Arts Commission

The Sunnyvale Arts Commission will meet to review and approve the 2022 Master Work Plan and conduct an annual review of the Code of Ethics. The commission will also consider potential study issues for the 2022 calendar year.

• Review and approval of the 2022 Master Work Plan (21-1064)
• Annual review and acceptance of the Code of Ethics (21-1059)
• Consideration of potential study issues for 2022 (21-1062)
• Approval of meeting minutes from September 16, 2020 (21-1060)

The Sunnyvale Arts Commission approved the 2022 Master Work Plan and the annual review of the Code of Ethics, both by unanimous 4-0 votes. The commission also approved the September 16, 2021 meeting minutes. No study issues were proposed for 2022, and no public testimony was given.

• Approved September 16, 2021 meeting minutes (4-0)
• Approved Annual Review and Acceptance of Code of Ethics (4-0)
• Approved 2022 Master Work Plan (4-0)

City Council

The City Council will meet via teleconference to discuss several items. This includes a review of new state housing laws and the continuation of virtual public meetings during the COVID-19 emergency. The council also plans to conduct board and commission interviews.

• Continuation of virtual public meetings due to COVID-19 emergency
• Review of new state housing laws
• Board and commission interviews
• Joint meeting to review effectiveness of commission meetings

The City Council unanimously approved a resolution to continue holding virtual public meetings for the council, boards, and commissions during the COVID-19 state of emergency. The rest of the meeting was a study session with no formal decisions, covering new state housing laws, board and commission interviews, and a joint review of commission effectiveness.

• Approved Resolution No. 1089-21 to continue virtual public meetings (6-0)

Sustainability Commission

The Sunnyvale Sustainability Commission will meet to consider the 2022 Master Work Plan and a subcommittee handoff for the Sustainability Speaker Series. The agenda also includes a presentation on Superfund sites in Sunnyvale and an annual review of the Code of Ethics and Conduct.

• Approval of 2022 Master Work Plan
• Presentation on Superfund Sites in Sunnyvale
• Annual Review of Code of Ethics and Conduct for Elected and Appointed Officials
• Sustainability Speaker Series Subcommittee Handoff

The Commission approved the 2022 Master Annual Work Plan as amended, with a unanimous 7-0 vote. They also approved the consent calendar (including October 18 minutes) 6-0 with one abstention, and unanimously adopted a motion to abide by the Code of Ethics. No other substantive decisions were made; the meeting included informational presentations and subcommittee handoffs.

• Approved 2022 Master Annual Work Plan as amended (7-0)
• Approved consent calendar including October 18, 2021 minutes (6-0, 1 abstention)
• Adopted motion to read and abide by Code of Ethics (7-0)

Redistricting Commission

The commission will discuss the implications of 2020 Census data for Sunnyvale's redistricting process. The agenda also includes a demonstration of Dave’s Redistricting App and an outreach report.

• Review of 2020 Census data and implications for redistricting
• Demonstration of Dave’s Redistricting App mapping tool
• Outreach report

The Commission reviewed 2020 Census data showing uneven district populations, requiring redrawn lines. They adopted the new Dave's Redistricting App and accepted mapping tool adjustments, including a friendly amendment for webpage directions, in a 7-0 vote. No other formal decisions were made.

• Adopted mapping tool adjustments and results (7-0)
• Accepted friendly amendment to include directions on webpage for new mapping tool

Parks and Recreation Commission

The commission will review the 2022 Master Work Plan and conduct an annual review of the Code of Ethics. The meeting also includes consideration of potential study issues for the 2022 calendar year.

• Review and approval of 2022 Master Work Plan
• Annual review and acceptance of Code of Ethics
• Consideration of potential study issues for 2022
• Approval of October 13, 2021 meeting minutes

The Parks and Recreation Commission approved the 2022 Master Work Plan, which includes an annual field/facility usage report and monthly updates on park maintenance. The commission also approved the October 13, 2021 meeting minutes and the annual Code of Ethics review. No public testimony was given, and one commissioner was absent.

• Approved October 13, 2021 meeting minutes (4-0)
• Approved 2022 Master Work Plan (4-0)
• Approved Annual Review and Acceptance of Code of Ethics (4-0)

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for November 10, 2021, was canceled. The next meeting is tentatively scheduled for November 24, 2021.

City Council

The City Council will review ordinances regarding solid waste management and recycling. The agenda also includes an agreement for the SMaRT Station operation and a $100,000 allocation for public art sculptures. A study session on golf subsidies is also scheduled.

• $1,300,000 contract for asphaltic materials and pavement reinforcement fabric
• Agreement for the operation of the Sunnyvale SMaRT Station
• $100,000 allocation from the Public Art Acquisition Fund
• Ordinance updates to solid waste management and recycling codes
• Golf Subsidy Study session

The City Council unanimously approved a 7.5-year agreement with Bay Counties Waste Services, Inc. to operate the Sunnyvale SMaRT Station. The council also approved a $100,000 allocation for prefabricated sculptures, introduced ordinances to update solid waste and recycling regulations, and approved the consent calendar. Councilmember Mason Fong announced his resignation from the council.

• Awarded 7.5-year SMaRT Station operation agreement to Bay Counties Waste Services (7-0)
• Approved $100,000 allocation from Public Art Acquisition Fund for prefabricated sculptures (7-0)
• Introduced ordinances to repeal/re-adopt Chapter 8.16 and add Chapter 16.74 on solid waste and construction/demolition diversion (7-0)
• Adopted resolution amending Master Fee Schedule to add fines for solid waste violations (7-0)
• Approved consent calendar including $1.3M asphaltic materials contract with Reed & Graham (7-0)
• Approved 2022-2023 council meeting calendar (7-0)
• Proclaimed November 14-20, 2021 as United Against Hate Week (7-0)

Planning Commission

The Planning Commission will hold a study session regarding a proposed 127,000 square foot office building on South Mathilda Avenue. The commission will also conduct public hearings for two residential projects: a 176-unit development at Sonora Court and an affordable housing redevelopment on West Weddell Avenue.

• Proposed 4-story office building at 480/490 S. Mathilda Avenue & 216 W. Olive Avenue
• 176-unit multi-family housing development at 1178 Sonora Court
• Affordable housing redevelopment to 123 units at 245 W Weddell Avenue
• Approval of October 25, 2021, Planning Commission meeting minutes

The Planning Commission approved a Special Development Permit for a 176-unit affordable housing development at 1178 Sonora Court, with 174 affordable units and two managers' units in a seven-story building. The commission also approved a Special Development Permit for the redevelopment of the existing affordable housing at 245 W Weddell Avenue, creating 123 affordable units. Both approvals were unanimous (4-0) and are subject to appeal or City Council review by November 23, 2021.

• Approved Special Development Permit for 176-unit affordable housing at 1178 Sonora Court (4-0)
• Approved Special Development Permit for 123-unit affordable housing redevelopment at 245 W Weddell Avenue (4-0)
• Approved consent calendar including October 25, 2021 minutes with revision (4-0)

Board of Library Trustees

The Board of Library Trustees will review annual library statistics and trends during this special meeting. The agenda also includes the approval of the 2022 Master Work Plan and minutes from the September 13, 2021, meeting.

• Approval of 2022 Master Work Plan
• Presentation on Annual Library Statistics and Trends
• Approval of September 13, 2021, meeting minutes

The Board of Library Trustees approved the 2022 Master Work Plan as presented, with a 4-0 vote (one member absent). The board also approved the consent calendar, which included the minutes from the September 13, 2021 meeting. No other substantive decisions were made; the meeting included a presentation on library statistics and trends.

• Approved 2022 Master Work Plan (4-0)
• Approved consent calendar including September 13, 2021 minutes (4-0)

Heritage Preservation Commission

The regular meeting of the Sunnyvale Heritage Preservation Commission scheduled for November 3, 2021, has been canceled. A special meeting is scheduled for December 1, 2021.

Board of Library Trustees

The regular meeting of the Sunnyvale Board of Library Trustees scheduled for November 1, 2021, has been canceled. The next meeting is scheduled for November 8, 2021.

Zoning Administrator Hearing

The Zoning Administrator is reviewing a request for a variance at 550 Carroll Street. The proposal seeks to allow an open fence with post spacing that deviates from the required eight-foot minimum. Staff recommends approving the permit with specific conditions.

• Variance for a 4’-6” tall open fence at 550 Carroll Street
• Request to allow post spacing between 2’-10” and 7'-11” instead of the required 8 feet

The Zoning Administrator approved a variance allowing a 4'-6" tall open fence within corner and driveway vision triangles at 550 Carroll Street, with posts spaced between 2'-10" and 7'-11", where a minimum spacing of 8 feet is required. The decision was made after no public comments or additions to the staff report. The project was exempt from CEQA under a Class 3 Categorical Exemption.

• Approved variance for fence at 550 Carroll St (File #2021-7510)

City Council

The City Council will vote on several service agreements for network infrastructure and grounds renovations. The meeting also includes a discussion regarding funding levels for a student career pipeline program. Additionally, the council will address updates to city policies and emergency declarations.

• Contract award to GDT for $1,297,211.90 for Civic Center network infrastructure
• Contract award to Verde Design Inc. for $1,270,719.00 for Community Center grounds renovations
• Purchase of two maintenance mowers from Turf Star Western for $281,371.20
• $184,876 in funding for pedestrian and bicycle safety improvements at Fremont Avenue
• Discussion on options for a student career pipeline program

The City Council approved a $1.27 million contract with Verde Design Inc. for design services for the Community Center Grounds Renovations and Enhancement Project, along with a 10% contingency. The council also approved several other consent items, including a $1.3 million network infrastructure contract for the new Civic Center, a $281,371 purchase of two park maintenance mowers, and an extension of the COVID-19 local emergency declaration. A study session on creating a formal process for council colleague memorandums was held, but no decision was made. The council also approved amendments to several council policies and directed staff to include options for building a student pipeline for public service careers in the FY 2022/23 budget.

• Approved $1,270,719 design contract to Verde Design Inc. for Community Center Grounds Renovations (7-0)
• Approved $1,297,211.90 network infrastructure contract to GDT for new Civic Center (7-0)
• Authorized $281,371.20 purchase of two Toro mowers from Turf Star Western (7-0)
• Extended COVID-19 local emergency declaration (7-0)
• Approved amendment to parking license with TP SPE LLC for 84 stalls at Sunnyvale Golf Course (7-0)
• Approved amendments to Council Policies 7.1.7, 7.2.19, and Code of Ethics (7-0)
• Directed staff to include student pipeline options in FY 2022/23 budget, including up to 10 part-time internships (7-0)
• Approved consent calendar items including minutes, claims, and Transportation Development Act funding (7-0)

Planning Commission

The Planning Commission will consider a design review for a residential addition at 736 Silver Pine Court. The commission will also discuss recommendations to amend the municipal code regarding planting, soil management, and waste facilities. A special study session was canceled for this meeting.

• Design review for a first and second-floor addition at 736 Silver Pine Court
• Recommendation to amend municipal code sections on planting, soil, and waste facilities
• Approval of October 11, 2021, meeting minutes
• Review of proposed study issues for the 2022 calendar year

The Planning Commission approved a design review for a 363 sq ft first-floor and 490 sq ft second-floor addition with a new porch at 736 Silver Pine Court, voting 6-0. The commission also recommended that the City Council introduce an ordinance amending municipal code sections on planting, soil management, water features, and recycling/solid waste facilities, also voting 6-0. The study session was canceled, and no other substantive decisions were made.

• Approved design review for 736 Silver Pine Court addition (6-0)
• Recommended City Council introduce ordinance amending SMC 19.37.060 and 19.38.030 (6-0)

Bicycle and Pedestrian Advisory Commission

The commission will consider a recommendation to City Council for a road diet on Java Drive between Mathilda and Crossman avenues. This proposal includes removing one mixed flow lane in each direction and installing buffered bike lanes. The meeting also features updates on the Safe Routes to School program.

• Java Drive road diet and Class II-B buffered bike lanes recommendation
• Sunnyvale Safe Routes to School Coordinator updates
• Report on recent Santa Clara Valley Transportation Authority (VTA) meeting
• Consideration of 2022 sponsored study issues
• Approval of September 16, 2021, meeting minutes

The Bicycle and Pedestrian Advisory Commission voted unanimously to recommend that the City Council approve the Java Drive Road Diet, which would remove one mixed-flow lane in each direction between Mathilda and Crossman avenues and select Class II-B buffered bike lanes for final design and construction. The commission also approved the September 16, 2021 meeting minutes as submitted. Other items were informational, including updates on Safe Routes to School and a VTA BPAC report.

• Approved September 16, 2021 meeting minutes (7-0)
• Recommended Java Drive Road Diet and Class II-B buffered bike lanes to City Council (7-0)

Arts Commission

The regular meeting of the Arts Commission scheduled for October 20, 2021, was canceled. The next meeting is scheduled for November 17, 2021.

Sustainability Commission

The commission will discuss the draft 2022 Master Work Plan and receive updates on the Zero Waste Program and Climate Action Playbook. Members will also consider adding a member to the Sustainability Speaker Series Subcommittee.

• Draft 2022 Master Work Plan review
• Zero Waste Program update
• Climate Action Playbook annual update
• Adding a member to the Sustainability Speaker Series Subcommittee
• Approval of September 20, 2021 meeting minutes

The Sustainability Commission appointed Commissioners Pistone, Wang, and Veitch to the Sustainability Speaker Series Subcommittee, with Chair Wickham and Vice Chair Kunz stepping down. The Commission also proposed a study issue on street tree repopulation with an equity lens and discussed the draft 2022 Work Plan, which will be finalized in November. No other substantive decisions were made.

• Appointed Pistone, Wang, and Veitch to Speaker Series Subcommittee (6-0-1)
• Proposed and sponsored Street Tree Repopulation with Equity Lens study issue (6-0-1)
• Approved consent calendar including September 20, 2021 minutes (6-0-1)

Parks and Recreation Commission

The Commission will review a recommendation for the final park design at the One Redwood Place site, specifically regarding dog park surfacing. The agenda also includes discussions on potential study issues such as hitting cages and field permitting transparency. Additionally, the body will consider a fee waiver report and approve previous meeting minutes.

• Final park design recommendation for One Redwood Place
• Fee Waiver Report (21-0953A)
• Study of Hitting Cages in Sunnyvale (21-09513)
• Field Permitting Transparency study (21-09504)
• Approval of September 8, 2021 meeting minutes

The Parks and Recreation Commission approved the final design for the park at One Redwood Place (AMD site), including decomposed granite surfacing for the dog park, with a 4-0 vote. The commission also added two potential study issues to its running list: hitting cages at parks with clay infields and field permitting transparency. No public testimony was given during oral communications, and the consent calendar, including the September 8, 2021 minutes, was approved.

• Approved final design of AMD Park with decomposed granite dog park surfacing (4-0)
• Approved consent calendar including September 8, 2021 meeting minutes (4-0)
• Added study issue on hitting cages at parks with clay infields to running list
• Added study issue on field permitting transparency to running list

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for October 13, 2021, has been canceled. The next meeting is tentatively scheduled for October 27, 2021.

Board of Building Code Appeals

The special meeting of the Sunnyvale Board of Building Code Appeals scheduled for October 13, 2021, has been canceled. The next regular meeting is scheduled for July 20, 2022.

City Council

The City Council will review a proposal to transfer $11,245,263 from the Housing Mitigation Fund to the General Fund for downtown development. The agenda also includes a contract for school safety improvements and a museum addition project. Additionally, the council will hold a closed session regarding labor negotiations.

• $11,245,263 transfer from Housing Mitigation Fund to General Fund for Downtown Block 15 Development
• Contract award to Kimley Horn & Associates, Inc. for $357,885.39 for Safe Routes to School improvements
• Proposed addition to the Sunnyvale Heritage Park Museum
• Closed session for labor negotiations with COA and PSMA
• Amendments to CalPERS medical insurance contributions

The City Council approved a $11,245,263 transfer from the Housing Mitigation Fund to the General Fund for five parcels in the Downtown Specific Plan Area Block 15 development, along with Budget Modification No. 9. They also approved a contract for Safe Routes to School improvements, adopted resolutions on CalPERS medical contributions, and approved a museum expansion project. All votes were unanimous except for the museum expansion, which passed 6-1.

• Approved $11,245,263 transfer from Housing Mitigation Fund to General Fund for Block 15 parcels (7-0)
• Approved Budget Modification No. 9 for $11,245,263 (7-0)
• Awarded $357,885.39 contract to Kimley Horn for Safe Routes to School improvements (7-0)
• Approved 10% contingency of $35,789 for the contract (7-0)
• Adopted resolutions amending CalPERS medical insurance contributions for employees and retirees (7-0)
• Approved Heritage Museum Expansion Project and CEQA exemption (6-1)
• Approved list of claims and bills (7-0)

Planning Commission

The Planning Commission will consider design reviews for two residential projects. These include a first-floor addition on Cranberry Avenue and an accessory dwelling unit with a setback variance on Palamos Avenue.

• Design review for a 796 square foot addition at 1258 Cranberry Avenue
• Design review and variance for an ADU project at 1279 Palamos Ave
• Review of proposed 2022 Planning Commission study issues

The Planning Commission approved a design review and variance for a 471 sq ft first-floor addition and a new 845 sq ft accessory dwelling unit at 1279 Palamos Ave., with modified conditions including a 4:12 roof pitch, 8-foot-6-inch second-floor wall plate, and specific porch/balcony design. The vote was 5-0, with one commissioner absent. The decision is final unless appealed to the City Council by October 26, 2021.

• Approved consent calendar including minutes of September 27, 2021 (5-0)
• Approved design review for 1258 Cranberry Avenue addition (consent calendar, 5-0)
• Approved design review and variance for 1279 Palamos Ave. with modified conditions (5-0)
• Modified condition PS-2.b: front porch columns painted to match siding
• Modified condition PS-2.c: 4:12 roof pitch on new and existing roof
• Added condition PS-2.d: second-floor wall plate limited to 8 feet 6 inches
• Added condition PS-2.e: wrapped porch and balcony with open iron railings per Alternative Concept 1

Council Subcommittee on Boards and Commissions

The Council Subcommittee on Boards and Commissions will discuss proposed updates to council policies regarding the budget process and boards and commissions. The subcommittee will also discuss amendments to the Code of Ethics and Conduct for elected and appointed officials. The meeting includes a vote to approve minutes from August 16, 2021.

• Updates to Council Policy 7.1.7 (Budget Issue Process) and Council Policy 7.2.19 (Boards and Commissions)
• Amendments to the Code of Ethics and Conduct for Elected and Appointed Officials
• Approval of August 16, 2021 meeting minutes

The Council Subcommittee on Boards and Commissions approved minutes from August 16, 2021, and directed staff to update Council Policies 7.1.7 and 7.2.19, recommending them to the City Council. They also directed staff to update the Code of Ethics and Conduct for Elected and Appointed Officials and recommend it to the City Council. All votes were unanimous (3-0).

• Approved minutes of August 16, 2021 (3-0)
• Directed staff to update Council Policy 7.1.7 and 7.2.19 and recommend to City Council (3-0)
• Directed staff to update Code of Ethics and Conduct and recommend to City Council (3-0)

Heritage Preservation Commission

The Heritage Preservation Commission will review meeting minutes from September 1, 2021. The agenda also includes a session regarding California Environmental Quality Act (CEQA) and Historical Resources training.

• Approval of September 1, 2021, meeting minutes (Item 21-0942)
• CEQA and Historical Resources training (Item 21-0941)

The Heritage Preservation Commission approved the draft minutes from its September 1, 2021 special meeting, with modifications recommended by Commissioner Wu. The meeting also included a training on CEQA and historical resources, and discussion of potential study issues, including whether parrots could be designated as a heritage resource (staff said no). No other substantive decisions were made.

• Approved September 1, 2021 meeting minutes as modified (6-0)
• Received CEQA and Historical Resources training (no vote)
• Discussed potential study issues, including parrots as heritage resource (no action)

City Council

The City Council and Santa Clara Valley Water District Board of Directors will hold a joint meeting to receive several program updates. Discussions include the water shortage emergency condition, purified water programs, and flood protection projects.

• Water Shortage Emergency Condition and Call for Conservation update
• Valley Water Purified Water Program update
• Sunnyvale Clean Water Program update
• Sunnyvale East/West Channels Flood Protection Project update
• Moffett Park Specific Plan update

The Sunnyvale City Council and Santa Clara Valley Water District Board held a special joint meeting to receive updates on water shortage conditions, the Purified Water Program, the Sunnyvale Clean Water Program, the East/West Channels Flood Protection Project, the Moffett Park Specific Plan, and the South San Francisco Bay Shoreline Study. All items were informational only, with no formal decisions or votes. Public comment included a request for incentives for individual water meters in multi-family developments.

• Received update on Water Shortage Emergency Condition and Call for Conservation (no action)
• Received update on Valley Water Purified Water Program (no action)
• Received update on Sunnyvale Clean Water Program (no action)
• Received update on East/West Channels Flood Protection Project (no action)
• Received update on Moffett Park Specific Plan (no action)
• Received update on South San Francisco Bay Shoreline Study (no action)

Board of Library Trustees

The regular meeting of the Board of Library Trustees scheduled for Monday, October 4, 2021, has been canceled. The next regular meeting is scheduled for November 8, 2021.

City Council: Community Meeting Notice

The City Council and Redistricting Commission will hold a special workshop meeting. This session focuses on map training and map making.

• Workshop - Map Training and Map Making

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for September 29, 2021, was canceled. The next meeting is tentatively scheduled for October 13, 2021.

City Council

The City Council will discuss the Lawrence Station Area Plan and a development agreement with Intuitive Surgical, Inc. The agenda also includes proposals for new bicycle lanes on Sunnyvale Avenue and industrial intensification studies. Additionally, the Council may vote to extend the suspension of late fees for water, sewer, and garbage services.

• Ordinance 3181-21: Lawrence Station Area Plan zoning and fee changes
• Ordinance 3182-21: Development Agreement with Intuitive Surgical, Inc.
• $498,370.35 contract for De Anza Park Pathway Renovation
• $819,440.00 contract for SNAIL Neighborhood connectivity improvements
• Removal of on-street parking on Sunnyvale Avenue for bicycle lanes

The City Council approved removing on-street parking on parts of Sunnyvale Avenue to install buffered bicycle lanes, with a 6-1 vote. It also initiated General Plan amendments for two industrial/commercial sites, including a larger study area for Applied Materials and a residential mixed-use proposal at 1313 S. Wolfe Road. The council extended the suspension of late charges and water service interruptions through December 31, 2021, and approved several contracts and ordinances on the consent calendar.

• Approved buffered bike lanes on Sunnyvale Avenue, removing parking on east side between Maude and Arques and both sides between Arques and Hendy (6-1)
• Initiated General Plan amendment study for a larger industrial intensification area allowing 100% FAR (7-0)
• Initiated General Plan amendment for 1313 S. Wolfe Road to medium-to-high density residential with mixed-use, including gas station property (5-2)
• Adopted resolution suspending late charges and water service interruptions until Dec 31, 2021 (7-0)
• Approved consent calendar including contracts for Plaza Del Sol design ($373,070), De Anza Park pathway ($498,370), and SNAIL connectivity design ($819,440)
• Adopted Ordinance 3181-21 amending zoning for Lawrence Station Area Plan and adding transportation impact fee
• Adopted Ordinance 3182-21 approving development agreement with Intuitive Surgical, Inc.
• Ratified Mayor Klein's appointment to Santa Clara County Emergency Operational Area Council

Planning Commission

The Planning Commission will consider a permit for a six-story office and retail building at 300 South Mathilda Avenue. The commission will also review a proposal for two six-story hotels totaling 274 rooms at 247 and 295 Commercial Street. Additionally, draft papers for 2022 study issues including 'Missing Middle' and 'Safe Parking' are up for review.

• Special Development Permit for a 153,000 sq ft office building at 300 South Mathilda Avenue
• Use Permit and Tentative Map for two six-story hotels (274 rooms) at 247 and 295 Commercial St
• Review of 2022 study issues: Missing Middle, Safe Parking, and Aging in Place

The Sunnyvale Planning Commission approved a Special Development Permit for a six-story office building at 300 South Mathilda Avenue, and a Use Permit and Tentative Map for two six-story hotels at 247 and 295 Commercial Street. Both decisions are final unless appealed or called up for review by the City Council by October 12, 2021. The commission also discussed but deferred action on proposed study issues for 2022.

• Approved Special Development Permit for 153,000 sq ft office building at 300 S Mathilda Ave (6-0)
• Approved Use Permit and Tentative Map for two 274-room hotels at 247 & 295 Commercial St (5-1)
• Deferred removal of 'Missing Middle' study issue until January
• Approved minutes of September 13, 2021 with revision (6-0)

Housing and Human Services Commission

The Housing and Human Services Commission will review the 2020/21 Consolidated Annual Performance Evaluation Report (CAPER). The agenda also includes approving July 28, 2021, meeting minutes and discussing housing element updates.

• Review of 2020/21 Consolidated Annual Performance Evaluation Report (CAPER)
• Approval of July 28, 2021, meeting minutes
• Housing Element Update discussion
• Consideration of potential study issues

The Housing and Human Services Commission approved the minutes from July 28, 2021, and recommended approval of the 2020/21 Consolidated Annual Performance Evaluation Report (CAPER) as presented. No public comments were made. The commission also received updates on the Housing Element Update timeline and other standing items.

• Approved minutes of July 28, 2021 (6-0)
• Recommended approval of 2020/21 CAPER (6-0)

Sustainability Commission

The Sustainability Commission will review a presentation regarding carbon sequestration and achieving 100% carbon reductions. The commission will also consider potential study issues involving electric vehicle fleet planning and water neutrality for new development. Additionally, the commission will approve meeting minutes from August 16, 2021.

• Presentation on Carbon Sequestration and Getting to 100% Carbon Reductions
• Potential study issue: Fleet Planning for the Electric Vehicle Transition
• Potential study issue: Water Neutrality for New Development
• Approval of August 16, 2021 meeting minutes
• Updated Annual Work Plan September 2021 report

The Sustainability Commission voted 6-0 to sponsor two proposed Study Issues: (1) Assessment and Promotion of Sustainable Landscaping Strategies and (2) Fleet Planning for the Electric Vehicle (EV) Transition. The EV Transition study issue was amended to include development of a fleet electrification plan and a specific cost comparison of fueling station upgrades versus alternatives. The commission also approved the August 16, 2021 meeting minutes (5-0-1) and discussed but took no action on a water neutrality study issue.

• Approved consent calendar including August 16, 2021 minutes (5-0, Wang abstained)
• Proposed Study Issue on Fleet Planning for EV Transition with amendments (6-0)
• Sponsored Study Issues on Sustainable Landscaping and EV Transition (6-0)
• Discussed Water Neutrality Study Issue; no decision made

Bicycle and Pedestrian Advisory Commission

The commission will consider a recommendation to remove on-street parking on parts of Sunnyvale Avenue to install buffered bicycle lanes. The meeting also includes discussions regarding VTA Measure B potential projects and 2022 study issue sponsorship.

• Removal of on-street parking on the east side of Sunnyvale Avenue between Maude Avenue and Arques Avenue, and both sides between Arques Avenue and Hendy Avenue
• Discussion on VTA Measure B Education and Encouragement Program FY21-22 potential projects
• Consideration of BPAC 2022 Study Issue Sponsorship
• Approval of the August 19, 2021, meeting minutes

The Bicycle and Pedestrian Advisory Commission voted 7-0 to recommend City Council remove on-street parking on the east side of Sunnyvale Avenue between Maude and Arques Avenues and both sides between Arques and Hendy Avenues to install buffered bicycle lanes. The motion also directs staff to incorporate pedestrian safety improvements at California Avenue, the bridge over Central Expressway, and Hazelton Avenue, and to examine adding parking space markings on Sunnyvale Avenue and nearby side streets. The commission also voted to sponsor three study issues: a bicycle and pedestrian infrastructure bond measure, a simplified sidewalk riding ordinance, and parking standards for personal electric vehicles.

• Approved August 19, 2021 meeting minutes (6-0, 1 abstention)
• Recommended removal of on-street parking and installation of buffered bike lanes on Sunnyvale Avenue (7-0)
• Directed staff to add pedestrian safety improvements at California Ave, bridge over Central Expressway, and Hazelton Ave
• Directed staff to examine adding parking space markings on Sunnyvale Ave and nearby side streets
• Sponsored Bicycle and Infrastructure Bond Measure as a study issue (7-0)
• Sponsored Simplify Sidewalk Riding Ordinance as a study issue (7-0)
• Sponsored Parking Standards for Personal Electric Vehicles as a study issue (6-0, 1 abstention)

Arts Commission

The Arts Commission will receive an annual update on public art. The commission will also consider potential study issues for the 2022 calendar year. Additionally, a report regarding the relocation of the Toyota sculpture is scheduled.

• Public Art Annual Update presentation
• Approval of July 21, 2021 meeting minutes
• Consideration of potential study issues for 2022
• Relocation of Toyota Sculpture memo

The Sunnyvale Arts Commission met via teleconference and approved the consent calendar, which included the minutes from the July 21, 2021 meeting. The commission received a presentation on the Public Art Annual Update, covering Art in Private Development, Art in Public Places, and Master Plan projects. No public hearings or study issues were proposed. The meeting was adjourned at 8:34 p.m.

• Approved consent calendar including July 21, 2021 meeting minutes (4-0)
• Heard Public Art Annual Update presentation
• No study issues proposed for 2022
• Noted upcoming Mosaic Festival and Candy Cane event

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for September 15, 2021, has been canceled. The next meeting is tentatively scheduled for September 29, 2021.

City Council

The City Council approved the Lawrence Station Area Plan (LSAP) update, including rezoning and fee changes, and approved a special development permit and development agreement for Intuitive Surgical's new campus. Both items passed 6-0 with Mayor Klein absent. The council also approved a consent calendar with contracts for sewer maintenance, traffic signal improvements, and other routine items.

• Approved LSAP update with SEIR certification, General Plan amendment, and fee schedule changes (6-0)
• Approved Intuitive Surgical special development permit, vesting tentative parcel map, and development agreement (6-0)
• Approved $400,000 contract to Able Construction Group for on-call sewer maintenance (consent)
• Approved $537,648 contract to Ray's Electric for Mary Avenue at Evelyn Avenue Caltrain crossing improvements (consent)
• Approved $4,330,091 amendment to Psomas contract for Cleanwater Program construction management (consent)
• Approved pension trust agreement amendment with PFM Asset Management and assignment to U.S. Bancorp (consent)
• Approved support for League of California Cities Resolution No. 1 and no position on Resolution No. 2 (consent)
• Designated Mayor Klein as voting delegate for League of California Cities conference (consent)

Planning Commission

The Planning Commission is considering a proposal to initiate a General Plan Amendment for 63 acres across 10 parcels in the M-S zoning district. The commission will also review a design for a new two-story single-family residence at 575 Crawford Drive. Additionally, staff will present proposed study issues for the 2022 calendar year.

• General Plan Amendment initiation for 63 acres in M-S zoning district
• Design review for a new two-story single-family residence at 575 Crawford Drive
• Approval of August 23, 2021, Planning Commission meeting minutes
• Presentation of proposed 2022 study issues

The Planning Commission voted 6-0 to recommend that City Council initiate a General Plan Amendment study for a larger industrial intensification area, allowing a 100% Floor Area Ratio (FAR) on 10 parcels totaling 63 acres, with the preparation of a Specific, Area, or Precise Plan. The recommendation includes modifications to the staff report to exclude two parcels on East California Avenue and include two parcels on Commercial Street in the expanded study area. The recommendation will be forwarded to the City Council for consideration at its September 28, 2021 meeting.

• Approved minutes of August 23, 2021 with revisions (5-0-1)
• Recommended initiating General Plan Amendment study for 100% FAR on 10 parcels (6-0)
• Approved design review for new home at 575 Crawford Drive with modified conditions (6-0)
• Removed condition requiring lower garage height
• Removed condition requiring extended porch canopy

Board of Library Trustees

The Board of Library Trustees will hold a preliminary discussion regarding the 2022 Master Work Plan. The meeting also includes a presentation on the library materials budget and approval of minutes from the August 2, 2021, meeting.

• Presentation on Library Materials Budget (21-0879)
• Preliminary discussion of 2022 Master Work Plan (21-0880)
• Approval of August 2, 2021, meeting minutes (21-0878)

The Board of Library Trustees approved the minutes from its August 2, 2021 meeting as submitted. The board also held a preliminary discussion on the 2022 Master Work Plan, with members suggesting topics such as branch library, strategic plan, diversity/equity/inclusion, and patron engagement. No public testimony was given during the hearing. The meeting was conducted via teleconference due to executive orders.

• Approved the Board of Library Trustees meeting minutes of August 2, 2021 as submitted.
• Held preliminary discussion on the 2022 Master Work Plan; no formal action taken.
• Opened and closed the public hearing with no public testimony.

Redistricting Commission

The Redistricting Commission will discuss Communities of Interest in Sunnyvale to determine district representation. The meeting also includes an outreach report and an update on Census data release. Additionally, the commission will consider approving meeting minutes from July 8 and July 22, 2021.

• Discussion of Communities of Interest (21-08912)
• Outreach Report (21-08923)
• Update on Census Data Release (21-08934)
• Approval of July 8, 2021 meeting minutes (21-08891.A)
• Approval of July 22, 2021 meeting minutes (21-08901.B)

The Redistricting Commission approved motions directing mapmakers to keep contiguous mobile home parks together as a bulk community of interest and to keep existing or registered neighborhood associations whole within council districts. It also approved a motion to respect existing district lines to minimize shifting disenfranchised residents to a different election cycle, and a separate motion to preserve existing boundaries. The commission approved the July 8 and July 22 meeting minutes and discussed communities of interest, outreach efforts, and census data availability.

• Approved July 8, 2021 meeting minutes as submitted
• Approved July 22, 2021 meeting minutes as submitted
• Approved motion to keep contiguous mobile home parks together as a bulk community of interest (7-0)
• Approved motion to keep existing or registered neighborhood associations whole within council districts (7-0)
• Approved motion to respect existing district lines to minimize shifting disenfranchised residents to a different election cycle (3-1-3)
• Approved motion to preserve existing boundaries (7-0)

Parks and Recreation Commission

The commission will review reports regarding parks, open space, golf, tennis, and aquatics. Members will also consider potential study issues for the upcoming 2022 calendar year and approve meeting minutes from July 14, 2021.

• Consideration of potential study issues for 2022
• Sunnyvale Parks and Open Space Presentation
• Golf and Tennis Report
• Aquatics Report
• Approval of July 14, 2021 meeting minutes

The Parks and Recreation Commission met via teleconference and approved the July 14, 2021 meeting minutes as part of the consent calendar (4-0). The meeting consisted primarily of informational presentations and staff reports on parks and open spaces, golf and tennis operations, aquatics, and study issues. No substantive policy decisions were made; the only action was the minutes approval.

• Approved Parks and Recreation Commission meeting minutes of July 14, 2021 (4-0)

City Council

The City Council will review a Planning Commission decision for the redevelopment of 166 E. Fremont Ave. The proposal includes 50 4-story townhome-style condominiums and 8,094 square feet of commercial space. A closed session is also scheduled to discuss existing litigation.

• Redevelopment of 166 E. Fremont Ave.
• Proposed 50 4-story townhome-style condominiums and 8,094 square feet of commercial space
• Closed session regarding San Francisco Baykeeper v. City of Sunnyvale litigation

The City Council approved a Special Development Permit and Tentative Map for a mixed-use development at 166 E. Fremont Ave., adding 50 townhome-style condominiums and 8,094 sq ft of commercial space. The vote was 5-1, with Vice Mayor Hendricks dissenting. The project was found categorically exempt from CEQA review. Conditions of approval were modified regarding tree species, parking space planting wells, and a term change from 'Development Agreement' to 'Developer Agreement'.

• Approved Special Development Permit and Tentative Map for 50 condos and 8,094 sq ft commercial at 166 E. Fremont Ave. (5-1)
• Approved CEQA categorical exemption (Class 32) for the project
• Removed condition requiring native tree species and heritage trees
• Revised parking condition to allow planting wells in triangular corners of parking spaces
• Changed 'Development Agreement' to 'Developer Agreement' in Condition BP-11

Board of Library Trustees

The regular meeting of the Board of Library Trustees scheduled for September 6, 2021, has been canceled. The next regular meeting is scheduled for Monday, September 13, 2021.

Heritage Preservation Commission

The Heritage Preservation Commission is reviewing a resource alteration permit for 1029 Ranere Ct. to allow a covered patio, exterior deck, and window replacements. The commission will also consider approving minutes from the July 7, 2021 meeting and conduct historical resources training.

• Resource alteration permit for 1029 Ranere Ct. to add a 250 square foot covered patio and deck
• Approval of July 7, 2021 meeting minutes
• CEQA and Historical Resources training

The Heritage Preservation Commission approved a Resource Alteration Permit for a 250 sq ft covered patio and related exterior changes at 1029 Ranere Ct. (6-0). The commission also approved the July 7, 2021 meeting minutes (5-0) and continued CEQA/historical resources training to a date uncertain. No public comments were made during the hearing.

• Approved Resource Alteration Permit for 250 sq ft patio at 1029 Ranere Ct. (6-0)
• Approved draft minutes of July 7, 2021 (5-0)
• Continued CEQA and Historical Resources Training to a date uncertain (6-0)

City Council

The City Council will hold a study session regarding recreation pricing and revenue strategies. During the regular meeting, members will consider property acquisitions, contract amendments, and street improvements. The agenda also includes several budget modifications and personnel classification updates.

• Purchase of 970 W. Evelyn Avenue for $8,500,000
• Contract award to Spencon Construction, Inc. for $655,993
• Amendment to Carollo Engineers, Inc. contract increasing total to $8,399,192
• Removal of on-street parking on Willow Avenue to install bicycle lanes
• $500,000 budget modification for housing and planning services

The City Council voted 6-1 to extend the temporary eastbound lane closure on Tasman Drive between Fair Oaks Avenue and Vienna Drive for 12 months, with a traffic trigger of 720 vehicles per hour for restoration, and approved Budget Modification No. 4 to fund maintenance at $3,227 per month. The Council also approved a resolution in support of people in Afghanistan, with amendments declaring Afghan refugees are welcome. Additionally, the Council approved the purchase of 970 W. Evelyn Avenue for $8.5 million, removed on-street parking on Willow Avenue to install buffered bike lanes, and made several appointments.

• Approved extending the temporary eastbound lane closure on Tasman Drive for 12 months, with a traffic trigger of 720 vehicles per hour, and funded maintenance at $3,227 per month (6-1).
• Adopted a resolution in support of people in Afghanistan, with amendments declaring Afghan refugees are welcome (7-0).
• Approved the purchase of 970 W. Evelyn Avenue for $8,500,000 and Budget Modification No. 6 for $8,580,000 (7-0).
• Removed on-street parking for the northbound direction on Willow Avenue between Reed Avenue and Aster Avenue and installed Class IIB buffered bicycle lanes (7-0).
• Appointed Ulrich (Alex) Bonne to the Bicycle and Pedestrian Advisory Commission and Sarosh Patel to the Heritage Preservation Commission.
• Approved the consent calendar, including minutes, claims, budget modifications, contract awards, and appointments (7-0).
• Approved a long-term advocacy position urging the County to draw supervisorial districts so San Jose is represented by no more than three supervisors (6-0, Fong recused).
• Adopted Ordinance No. 3180-21 reducing the number of signatures required for district Council candidates submitting in-lieu petitions for City-paid publication costs.

City Council: Community Meeting Notice

The City Council and Parks and Recreation Commission will hold a public outreach meeting regarding cricket. The discussion aims to identify suitable locations for youth cricket batting cages and explore potential funding sources.

• Discussion on suitable locations for the installation of youth cricket batting cages
• Identification of potential funding sources for cricket facilities

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for August 25, 2021, was canceled. The next meeting is tentatively scheduled for September 15, 2021.

• Meeting cancellation

Community Event and Neighborhood Grant Distribution Subcommittee

The subcommittee will review and approve program materials for the 2022 Community Events and Neighborhood Grant Program. The meeting also includes a request to authorize staff to begin the application process and approval of December 9, 2020, meeting minutes.

• Review and approval of 2022 Community Events and Neighborhood Grant Program materials
• Authorization for staff to initiate the grant application process
• Approval of meeting minutes from December 9, 2020

The subcommittee unanimously approved the Community Events and Neighborhood Grant Program materials for calendar year 2022 and authorized staff to initiate the application process. Staff will revise the application to clarify eligibility guidelines, soften the minimum crowd criteria of 500, and add a note that priority may be given to events serving the greater community. The subcommittee also approved the minutes from the December 9, 2020 meeting.

• Approved December 9, 2020 meeting minutes (3-0)
• Approved 2022 grant program materials and authorized staff to initiate application process (3-0)

Planning Commission

The commission will consider forwarding recommendations for the Lawrence Station Area Plan to the City Council, including new development fees and General Plan amendments. They will also review a proposal by Intuitive Surgical, Inc. to build 1,211,000 square feet of office and R&D space on 32.4 acres.

• Amendments to the Lawrence Station Area Plan and General Plan Map
• New LSAP Plan, Sense of Place, and Transportation Impact Fees
• Proposed 1,211,000 sq. ft. office/R&D development by Intuitive Surgical, Inc.
• Design review for a residential addition at 693 W. Remington Drive

The Planning Commission voted 5-0 to recommend City Council approval of the Lawrence Station Area Plan (LSAP) update, including rezoning and development incentives, with modifications to extend incentives to the Lawrence/Willow/Reed subarea and to explore a Kifer Road diet with Santa Clara. The Commission also voted 5-0 to recommend approval of Intuitive Surgical's 1.2 million sq. ft. campus project, including a special development permit, parcel map, and development agreement. Both items will be forwarded to the City Council for consideration on September 14, 2021.

• Approved LSAP update recommendation with modifications (5-0)
• Approved Intuitive Surgical campus project recommendation (5-0)
• Approved consent calendar including design review for 693 W. Remington Drive (4-0, 1 abstention)
• Forwarded both recommendations to City Council for September 14, 2021 meeting

Bicycle and Pedestrian Advisory Commission

The commission will receive a progress update on the Active Transportation Plan. Members will also discuss a recent meeting of the Santa Clara Valley Transportation Authority (VTA) Bicycle and Pedestrian Advisory Committee. The agenda includes reports on the 2021 Annual Work Plan and upcoming study issues.

• Active Transportation Plan progress update
• Report on recent VTA Bicycle and Pedestrian Advisory Committee meeting
• Approval of July 15, 2021, meeting minutes
• Review of the BPAC 2021 Annual Work Plan

The Bicycle and Pedestrian Advisory Commission approved the minutes from its July 15, 2021 meeting. The commission received a presentation on the Active Transportation Plan progress update and discussed various bicycle and pedestrian projects, including Safe Routes to School and future bikeways. No other formal decisions were made; the rest of the meeting consisted of reports and comments.

• Approved July 15, 2021 meeting minutes (6-0)

Arts Commission

The regular meeting of the Sunnyvale Arts Commission scheduled for August 18, 2021, has been canceled. The next meeting is scheduled for September 15, 2021.

City Council

This special study session meeting is for the City Council to conduct interviews for various boards and commissions. The agenda contains no other specific items.

• Board and Commission Interviews

The City Council held a special study session to interview Sarosh Patel for a vacancy on the Heritage Preservation Commission. No public comment was received, and no formal decisions were made. The meeting was adjourned after the interview.

• Interviewed Sarosh Patel for Heritage Preservation Commission vacancy

City Council: Community Meeting Notice

The City Council and Parks and Recreation Commission will hold a public outreach meeting to identify suitable locations for youth cricket batting cages. The meeting will also discuss potential funding sources for these facilities. A second outreach meeting is scheduled for August 26.

• Public outreach to identify locations for youth cricket batting cages
• Discussion of potential funding sources for cricket facilities

Sustainability Commission

The commission is scheduled to receive an update on the Clean Water Program and discuss potential study issues regarding sustainable landscaping strategies. The meeting also includes the approval of minutes from the July 19, 2021, meeting.

• Clean Water Program Update
• Approval of July 19, 2021, meeting minutes
• Discussion of sustainable landscaping strategies
• August 2021 Annual Work Plan update

The Sustainability Commission voted unanimously to propose a study on sustainable landscaping strategies, with amendments to include regional collaboration, an incentive program, and an educational program, while removing the focus on electric leaf blower technology. A motion to sponsor the study was withdrawn to allow consideration of other study ideas at the next meeting. The commission also approved the July 19, 2021 meeting minutes and received updates on the Clean Water Program and other city items.

• Approved July 19, 2021 meeting minutes (6-0)
• Proposed sustainable landscaping study with amendments (6-0)
• Withdrew motion to sponsor the study (no vote)

Council Subcommittee on Boards and Commissions

The subcommittee will discuss potential amendments to the Code of Ethics and Conduct and Council Policy 7.2.19. The agenda also includes discussions regarding budget issue sponsorship and an annual satisfaction survey. Additionally, the committee will consider approving the May 5, 2021 meeting minutes.

• Approval of May 5, 2021 meeting minutes
• Amendments to the Code of Ethics and Conduct for Elected and Appointed Officials
• Amendments to Council Policy 7.2.19 (Boards and Commissions)
• Board and Commission sponsorship of budget issues
• Board and Commission Annual Satisfaction Survey

The Sunnyvale Council Subcommittee on Boards and Commissions voted unanimously to direct staff to revise Council Policy 7.1.7, renaming it 'Budget Request Process' with guidelines and timelines for submissions. They also approved amendments to the Code of Ethics and Conduct, removing restrictions on individual opinions and voting withdrawal, and accepted changes to Council Policy 7.2.19 regarding meeting locations. No action was taken on the annual satisfaction survey discussion.

• Approved minutes of May 5, 2021 (3-0)
• Directed staff to revise Council Policy 7.1.7 to 'Budget Request Process' (3-0)
• Approved Code of Ethics amendments with modifications (3-0)
• Approved Council Policy 7.2.19 amendments with Option 1 and modifications (3-0)

Parks and Recreation Commission

The regular meeting of the Sunnyvale Parks and Recreation Commission scheduled for August 11, 2021, has been cancelled. The next regular meeting is scheduled for September 8, 2021.

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for August 11, 2021, was canceled. The next meeting is tentatively scheduled for August 25, 2021.

City Council

The City Council will consider several large infrastructure contracts, including a $27 million project for the Water Pollution Control Plant. The meeting also includes discussions on returning to in-person public meetings and potential redistricting advocacy.

• $27,475,000 contract for Water Pollution Control Plant site preparation
• $1,216,926.72 contract for Slurry Seal work
• $2,060,615 contract for Landscape Median Irrigation Project
• Contracts for scanning services and electronic records management
• Discussion on returning to in-person or hybrid public meetings

The City Council voted unanimously to direct staff to implement a hybrid meeting model allowing remote participation for the public, staff, and Council/board/commission members, starting with City Council meetings. The Council also approved several contracts, including a $27.475M water pollution control plant site preparation contract, and introduced an ordinance to reduce signature requirements for district council candidates' in-lieu petitions. A motion to advocate for Sunnyvale to be in one county supervisorial district failed, and the Council instead adopted a modified advocacy position exempting the county Board of Supervisors from the one-representative goal.

• Approved hybrid meeting model for public and staff (7-0)
• Awarded $27,475,000 contract to Ranger Pipelines for Water Pollution Control Plant site prep (7-0)
• Awarded $2,060,615 contract to Bortolussi & Watkin for landscape median irrigation (7-0)
• Awarded $1,216,926.72 contract to Graham Contractors for slurry seal (7-0)
• Awarded two contracts to ECS Imaging for scanning and records management (7-0)
• Introduced ordinance reducing signatures for district council candidate in-lieu petitions (7-0)
• Adopted modified redistricting advocacy position exempting county Board of Supervisors (5-2)
• Scheduled September 14 study session on short-term rental ordinance (7-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a proposal for two new six-story hotel buildings totaling 274 rooms. The project includes an underground garage with mechanized parking and a lot merger at 247 and 295 Commercial St. The commission will also review fire prevention information and proposed study issues for 2022.

• Proposed hotel project at 247 and 295 Commercial St featuring 274 rooms
• Approval of July 26, 2021, Planning Commission meeting minutes
• Presentation on fire prevention overview
• Review of proposed study issues for the 2022 calendar year

The Sunnyvale Planning Commission held a public hearing for a proposed two six-story hotel buildings with 274 rooms at 247 and 295 Commercial St. The commission voted 5-0 to continue the hearing to a date uncertain, allowing the applicant more time to respond to environmental analysis comments. The commission also approved the July 26, 2021 meeting minutes and received a presentation from the Fire Marshal.

• Continued public hearing for hotel project at 247 and 295 Commercial St to date uncertain (5-0)
• Approved Planning Commission meeting minutes of July 26, 2021 (5-0)

City Council: Community Meeting Notice

This is a notice for a special community meeting regarding 'Communities of Interest.' The City Council and Redistricting Commission will hold the session via webinar and in person at Columbia Middle School.

• Special meeting regarding Communities of Interest

Heritage Preservation Commission

The Heritage Preservation Commission meeting scheduled for August 4, 2021, has been canceled. The next regular meeting is tentatively scheduled for September 1, 2021.

• No items were scheduled due to the meeting cancellation

Board of Library Trustees

The Board of Library Trustees will review a presentation regarding library services and the digital divide. The meeting also includes the selection of a new Chair and Vice Chair. Additionally, the board will conduct an annual review of the Code of Ethics and Conduct.

• Presentation on Library Services and the Digital Divide
• Selection of Chair and Vice Chair
• Annual Review of Code of Ethics and Conduct for Elected and Appointed Officials
• Approval of June 7, 2021, meeting minutes

The Board of Library Trustees elected Sharlene Wang as Chair and Mark Isaak as Vice Chair, both by 4-0 votes with one absence. The board also approved the June 7, 2021 meeting minutes as part of the consent calendar. No public testimony was given on the ethics code review or the chair/vice chair election.

• Elected Sharlene Wang as Chair (4-0)
• Elected Mark Isaak as Vice Chair (4-0)
• Approved June 7, 2021 meeting minutes (4-0)

Housing and Human Services Commission

The commission will consider recommending that the City Council endorse the 2020-2025 Santa Clara County Community Plan to End Homelessness. The meeting also includes the election of a Chair and Vice Chair for fiscal year 2021/22.

• Recommendation to endorse Santa Clara County’s 2020-2025 Community Plan to End Homelessness
• Election of Chair and Vice Chair for FY 2021/22
• Proposed 2022 study issue: Housing Affordability Speakers Series
• Approval of June 23, 2021, meeting minutes

The Housing and Human Services Commission voted 6-0 to recommend that the City Council adopt a resolution endorsing Santa Clara County's 2020-2025 Community Plan to End Homelessness. The commission also elected Elinor Stetson as Chair and Linda Sell as Vice Chair for FY 2021/22, both unanimously. A proposed study issue for a Housing Affordability Speakers Series was moved to support, but no final action was recorded.

• Recommended City Council adopt resolution endorsing County's 2020-2025 Community Plan to End Homelessness (6-0)
• Elected Elinor Stetson as Chair for FY 2021/22 (unanimous)
• Elected Linda Sell as Vice Chair for FY 2021/22 (unanimous)
• Approved minutes of June 23, 2021 (5-0, 1 abstention)

Zoning Administrator Hearing

The Zoning Administrator will consider a special development permit and variance for 1133 and 1137 Innovation Way. The proposal includes installing two bays of Bloom Energy cabinets in the parking lot and placing mechanical equipment between the building face and the street.

• Special Development Permit for Bloom Energy cabinets at 1133 and 1137 Innovation Way
• Variance request for mechanical equipment placement

The Zoning Administrator held a public hearing for a special development permit and variance sought by Bloom Energy for equipment at 1133 and 1137 Innovation Way. The applicant withdrew the application before any decision was made, so no approval or denial was issued. The hearing was opened for comment, but no one spoke, and the meeting adjourned shortly after.

• Application for special development permit and variance withdrawn by applicant (no vote)
• Public hearing opened and closed with no comments
• No approval or denial issued due to withdrawal

City Council

The City Council will consider a resolution declaring a Stage 2 water supply shortage with a 15 percent reduction target. The agenda also includes proposals for outdoor dining on private parking lots and the issuance of bonds for affordable housing.

• $1,500,000 forgivable loan for Sunnyvale Community Services headquarters at 1160 Kern Avenue
• $421,278 contract award for Fair Oaks Avenue Bikeway - Phase 2 Project
• $1,175,939.46 purchase of a heavy-duty rescue vehicle for the Department of Public Safety
• Stage 2 water supply shortage resolution and 15 percent reduction target
• Tax-exempt bonds for 90-unit affordable rental housing at 365 S. Mathilda Avenue

The City Council declared a Stage 2 water supply shortage, setting a 15% water reduction target and implementing water use prohibitions, including a maximum three-day-per-week irrigation schedule, effective August 1, 2021 through June 30, 2022. The council also approved a $1.5 million forgivable loan to Sunnyvale Community Services for tenant improvements, awarded a $421,278 contract for the Fair Oaks Avenue Bikeway Phase 2, and authorized the purchase of a heavy-duty rescue vehicle for $1,175,939.46. Additionally, the council approved a resolution to temporarily allow outdoor dining on private parking lots and close the 100 block of South Murphy Avenue until December 31, 2021, and authorized the mayor to sign a joint letter with Mountain View and Palo Alto to the VTA regarding Caltrain grade separation funding.

• Declared Stage 2 water shortage with 15% reduction target and 3-day/week irrigation limit (7-0)
• Approved $1.5M forgivable loan to Sunnyvale Community Services for tenant improvements (7-0)
• Awarded $421,278 contract to FBD Vanguard Construction for Fair Oaks Bikeway Phase 2 (7-0)
• Authorized $1,175,939.46 purchase of heavy-duty rescue vehicle (7-0)
• Approved temporary outdoor dining on private parking lots and closure of 100 block of S. Murphy Ave. until Dec. 31, 2021 (7-0)
• Authorized mayor to sign joint letter with Mountain View and Palo Alto to VTA on Caltrain grade separation funding (7-0)
• Approved TEFRA hearing and resolution for tax-exempt bonds for 90-unit affordable housing at 365 S. Mathilda Ave. (7-0)
• Adopted legislative advocacy position to modernize Brown Act for teleconferencing (7-0)

Planning Commission

The Planning Commission will hold a public hearing on an appeal for a project at 687 Borregas Ave involving the demolition of an existing home and construction of a new two-story residence. The commission will also review meeting minutes from July 12, 2021, and consider proposed study issues for the 2022 calendar year.

• Public hearing on appeal for residential construction at 687 Borregas Ave
• Approval of July 12, 2021, Planning Commission meeting minutes
• Review of proposed study issues for the 2022 calendar year

The Planning Commission denied an appeal of a Design Review approval for a new two-story single-family home at 687 Borregas Ave, approving the project with modified conditions. The modifications require flat concrete roof tiles and compliance with the City's Reach Codes (all-electric appliances). The vote was 5-1, with Commissioner Weiss dissenting.

• Denied appeal and approved Design Review for 687 Borregas Ave (5-1)
• Added condition PS-4: flat concrete roof tiles required
• Added condition PS-5: compliance with Reach Codes required
• Approved consent calendar including July 12, 2021 minutes (6-0)

Redistricting Commission

The commission will consider a proposal to change its meeting start time from 7:00 p.m. to 6:00 p.m. The agenda also includes an introductory presentation on redistricting.

• Proposal to change the Redistricting Commission meeting start time to 6:00 p.m. (Item 21-07791)
• Introduction to Redistricting presentation (Item 21-07802)

The Sunnyvale Redistricting Commission voted unanimously to change its meeting start time from 7 p.m. to 6 p.m. The commission also received an introduction to redistricting from Deputy City Manager Jaqui Guzmán and consultant Shalice Tilton of the National Demographic Corporation, including data on existing districts and upcoming community workshops.

• Approved changing meeting start time to 6 p.m. (7-0)
• Received presentation on redistricting process and tools
• Scheduled community workshop for August 5

Arts Commission

The Arts Commission will consider artwork for a private development project at 242 Humboldt Court. The commission will also select a new Chair and Vice Chair and discuss potential study issues for 2022.

• Artwork approval for Google Humboldt Campus at 242 Humboldt Court
• Selection of Commission Chair and Vice Chair
• Consideration of potential 2022 study issues
• Approval of June 21, 2021 meeting minutes

The Arts Commission approved the Art in Private Development Project for the Google Humboldt Campus at 242 Humboldt Court, with Commissioner Lam abstaining due to a potential conflict of interest. The commission also approved the consent calendar, including the June 21, 2021 meeting minutes, and selected Dawna Eskridge as Chair and Agnes Veith as Vice Chair. No study issues were proposed for 2022.

• Approved Art in Private Development Project - Google Humboldt Campus/242 Humboldt Court (4-0, 1 abstention)
• Approved consent calendar including June 21, 2021 meeting minutes (5-0)
• Selected Dawna Eskridge as Chair and Agnes Veith as Vice Chair (5-0)

Board of Building Code Appeals

The Board of Building Code Appeals will meet to select a new Chair and Vice Chair. The agenda also includes the introduction of Civilian Fire Marshall Vincent Anderson.

• Selection of Chair and Vice Chair (21-07431)
• Introduction of Civilian Fire Marshall Vincent Anderson (21-0742)

Sustainability Commission

The commission will hold presentations regarding the Urban Water Management Plan update and circular economy purchasing. Members will also select a new Chair and Vice Chair. Additionally, the body will review study issue processes and timelines.

• Urban Water Management Plan Update presentation
• Circular Economy and Sustainable Purchasing presentation
• Selection of Chair and Vice Chair
• Review of Study Issue Process and Timelines
• Approval of June 21, 2021 meeting minutes

The Sustainability Commission re-elected Kristel Wickham as Chair and Douglas Kunz as Vice Chair, both by unanimous 7-0 votes. The commission also approved the June 21, 2021 meeting minutes with 4 yes votes and 3 abstentions. Presentations were given on the Urban Water Management Plan update and circular economy, and staff discussed the study issue process.

• Re-elected Kristel Wickham as Chair (7-0)
• Re-elected Douglas Kunz as Vice Chair (7-0)
• Approved June 21, 2021 meeting minutes (4-0, 3 abstentions)

Bicycle and Pedestrian Advisory Commission

The commission will discuss a recommendation to City Council regarding the removal of northbound on-street parking on Willow Avenue between Reed Avenue and Aster Avenue. The meeting also includes the selection of the Chair and Vice Chair for the 2021/22 fiscal year. Additionally, staff will provide an update on the Vision Zero Plan progress.

• Recommendation to remove northbound on-street parking on Willow Avenue between Reed Avenue and Aster Avenue to install bicycle lanes
• Selection of Chair and Vice Chair for FY21/22
• Vision Zero Plan progress update
• Report on recent Santa Clara Valley Transportation Authority (VTA) meeting

The Bicycle and Pedestrian Advisory Commission voted 6-0 to recommend that the City Council remove on-street parking on the northbound side of Willow Avenue between Reed and Aster Avenues and install bicycle lanes on both sides, per the Active Transportation Plan. The motion also added a study to reduce the turning radius at the Reed Avenue/Willow Avenue crosswalk. The commission also approved the June 17, 2021 meeting minutes and re-elected Richard Mehlinger as Chair and Leia Mehlman as Vice Chair for FY 2021/22.

• Approved the June 17, 2021 meeting minutes as submitted (4-0-2 abstentions).
• Re-elected Richard Mehlinger as Chair for FY 2021/22 (6-0).
• Re-elected Leia Mehlman as Vice Chair for FY 2021/22 (6-0).
• Recommended to City Council to remove on-street parking for the northbound direction on Willow Avenue between Reed Avenue and Aster Avenue and install bicycle lanes on both sides, with a study of the Reed/Willow crosswalk turning radius (6-0).

Parks and Recreation Commission

The Commission will select its new Chair and Vice Chair during this meeting. The agenda also includes a report on Parks and Recreation Month and a discussion regarding potential study issues for 2022.

• Selection of Chair and Vice Chair
• Parks and Recreation Month Report
• Proposed 2022 study issues
• Approval of June 9, 2021 meeting minutes

The Commission unanimously approved the consent calendar, which included the June 9, 2021 meeting minutes. It then unanimously selected Prakash Giri as Chair and Gregory Dibb as Vice Chair for the upcoming term. No study issues were proposed for 2022, and staff provided updates on leaf blowers and pickleball courts in response to public comments.

• Approved the consent calendar, including the June 9, 2021 meeting minutes, by a 5-0 vote.
• Selected Prakash Giri as Chair and Gregory Dibb as Vice Chair by a 5-0 vote.
• No study issues were proposed for calendar year 2022.

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for July 14, 2021, was canceled. The next meeting is tentatively scheduled for July 28, 2021.

• Cancellation of the July 14, 2021, meeting

City Council

The City Council will review a draft Memorandum of Understanding for mobile home parks, which may include a Rent Stabilization Ordinance for certain owners. The meeting also includes discussions on utility undergrounding at 365 S. Mathilda Avenue and salary increases for various city employee categories.

• Draft Mobile Home Park Memorandum of Understanding and potential rent stabilization ordinance
• Budget modification of $399,880 for undergrounding overhead services at 365 S. Mathilda Avenue
• One-year extension of the SEIU memorandum of understanding and salary increases for Pay Plan Category L
• Salary range increases for Unclassified Department Directors (Pay Plan Category F)
• Ordinance to modify the Inclusionary Below Market Rate Ownership Housing Program

The City Council approved Alternative 3, authorizing the City Manager to execute the Sunnyvale Mobile Home Park Memorandum of Understanding (MOU) with staff's compromise terms, including a 20-year expiration and language allowing future modifications. The Council also directed staff to prepare a Rent Stabilization Ordinance for park owners who do not sign the MOU. The vote was unanimous (7-0).

• Approved the consent calendar, including minutes, claims, COVID-19 emergency extension, and ordinances on abandoned vehicles, below-market-rate housing, and wastewater limits (7-0).
• Approved the mobile home park MOU with a 20-year term and a provision for future modifications, and directed staff to draft a Rent Stabilization Ordinance for non-signing owners (7-0).
• Adopted a resolution confirming unpaid administrative citations for placement on the FY 2021/22 property tax roll (7-0).
• Denied undergrounding of an overhead service line at 365 S. Mathilda Avenue and rejected the $399,880 budget modification, but authorized a $101,500 match for extending undergrounding down Charles Street (6-1).
• Approved a one-year extension of the SEIU MOU and increased salaries for Pay Plan Category L (7-0).
• Approved a resolution increasing salary ranges for unclassified Department Directors (Pay Plan Category F) (7-0).
• Directed staff to agendize a discussion on redistricting advocacy for all elected seats within Sunnyvale (7-0).

Planning Commission

The commission will hold a study session regarding residential projects at 664 West McKinley Avenue and 1178 Sonora Court. A public hearing is scheduled to consider redeveloping part of the Fremont Corners shopping center into townhomes and commercial space. The meeting also includes the selection of the Commission Chair, Vice Chair, and specific seats.

• Construction of 177 apartment units at 1178 Sonora Court
• Two new single-family residences at 664 West McKinley Avenue
• Mixed-use redevelopment of Fremont Corners at 166 E. Fremont Ave
• Selection of Planning Commission Chair, Vice Chair, and seats

The Planning Commission approved a Special Development Permit and Tentative Map for a mixed-use project at 166 E. Fremont Ave., including 8,094 sq ft of commercial space and 50 four-story townhome-style condominiums, subject to modified conditions. The project is exempt from CEQA under a Class 32 Categorical Exemption. The commission also approved the June 28, 2021 meeting minutes, and selected Daniel Howard as Chair and Martin Pyne as Vice Chair.

• Approved the Consent Calendar, including the June 28, 2021 meeting minutes (6-0-1).
• Approved the Special Development Permit and Tentative Map for the Fremont Corners project (6-0-1, with Commissioner Howe recused).
• Approved modified conditions of approval, including adding 220V garage pre-wiring, cool roof SRI 20+, native tree palette, and removing PS-3.
• Approved Daniel Howard to continue as Chair (7-0).
• Approved Martin Pyne as Vice Chair (7-0).
• Approved new seating arrangement for the dais (7-0).

Board of Library Trustees

The regular meeting of the Sunnyvale Board of Library Trustees scheduled for July 12, 2021, has been canceled. The next regular meeting is scheduled for August 2, 2021.

Redistricting Commission

The Sunnyvale Redistricting Commission is holding an onboarding meeting. The commission will select a Chair and Vice Chair and review the Redistricting Ordinance and its role. Presentations are also scheduled regarding the Redistricting Outreach Plan and parliamentary procedures.

• Selection of a Chair and Vice Chair
• Presentation on Redistricting Outreach Plan
• Review of Redistricting Ordinance and Commission role
• Presentation on Brown Act, Parliamentary Procedures, and Public Records Act

The Redistricting Commission held its onboarding meeting, during which it elected Galen Kim Davis as Chair and Pauline Brown as Vice Chair, both by unanimous votes (7-0, with one absence). The commission also received presentations on the Brown Act, the redistricting outreach plan, and the redistricting ordinance, and discussed outreach strategies and commissioner responsibilities.

• Elected Galen Kim Davis as Chair (7-0, 1 absent)
• Elected Pauline Brown as Vice Chair (7-0, 1 absent)

Heritage Preservation Commission

The commission will meet via teleconference to select its new Chair and Vice Chair. The agenda also includes the approval of minutes from a special meeting held on June 10, 2021.

• Selection of Chair and Vice Chair (Item 21-0695)
• Approval of June 10, 2021, special meeting minutes (Item 21-0694)

The commission approved the June 10, 2021 special meeting minutes as submitted. It then elected Vice Chair Hopkins as Chair and Commissioner Gaudenti as Vice Chair, both by unanimous votes. No study issues or other business items were considered.

• Approved the draft special meeting minutes of June 10, 2021, as submitted.
• Elected Vice Chair Hopkins to serve as Chair.
• Elected Commissioner Gaudenti to serve as Vice Chair.

Board of Library Trustees

The regular meeting of the Sunnyvale Board of Library Trustees scheduled for July 5, 2021, has been canceled. The next regular meeting is scheduled for August 2, 2021.

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for June 30, 2021, has been canceled. The next meeting is tentatively scheduled for July 14, 2021.

City Council

The City Council will consider proposed rate increases for water, wastewater, and solid waste services. The agenda also includes an emergency ordinance to temporarily suspend residential evictions through September 30, 2021. Additionally, the Council will review several contracts and budget modifications.

• Proposed increases of 1.5% for water and 4% for wastewater and solid waste rates
• A $1,730,115 contract with Axon Enterprise, Inc. for body-worn cameras and Tasers
• An emergency ordinance to temporarily suspend residential evictions through September 30, 2021
• A $1,868,408 budget modification for emergency pipeline repair work
• A $476,625.27 contract for Integrated Library System software maintenance

The City Council approved a 1.5% water, 4% wastewater, and 4% solid waste rate increase for FY 2021/22, and introduced an ordinance to modify the Below Market Rate Ownership Housing program. It also approved a new SMaRT Station MOU with Mountain View, the 2020 Urban Water Management Plan, and the Downtown Parking Maintenance District assessment. The council rejected a proposed emergency ordinance to suspend evictions for nonpayment of rent, and appointed members to the Redistricting Commission.

• Approved utility rate increases: water 1.5%, wastewater 4%, solid waste 4% for FY 2021/22.
• Introduced ordinance to amend Chapter 19.67 (Below Market Rate Ownership Housing).
• Authorized City Manager to execute new SMaRT Station MOU with Mountain View and amendment to 1992 MOU.
• Adopted resolutions approving 2020 Urban Water Management Plan and Water Shortage Contingency Plan.
• Approved annual assessment for Downtown Parking Maintenance District FY 2021/22.
• Rejected emergency ordinance to suspend evictions for nonpayment of rent (July 1–Sept 30, 2021).
• Introduced ordinance to amend Sewer Use Regulations (local limits for wastewater).
• Appointed primary and alternate commissioners to the Redistricting Commission.

Planning Commission

The Planning Commission will hold a study session regarding the redevelopment of an existing site into 123 affordable housing units. The commission will also receive public comments on the Draft Subsequent Environmental Impact Report for the Lawrence Station Area Plan Update.

• Redevelopment of 245 W. Weddell Drive to include 123 affordable units
• Public comments on the Draft SEIR for the Lawrence Station Area Plan (LSAP) Update
• Approval of June 14, 2021, Planning Commission meeting minutes

The Planning Commission held a study session and public hearing, but the only formal action was approving the consent calendar, which included the June 14, 2021 meeting minutes with a correction to state 900 units instead of 900 BMR units for the Irvine Company Project. The commission also received public comments on the Draft Subsequent Environmental Impact Report for the Lawrence Station Area Plan Update and Intuitive Development Project, with no speakers. A recognition of service was given to Commissioner Ken Olevson for his eight years on the commission.

• Approved the consent calendar, including the June 14, 2021 minutes, with a revision to read 900 units instead of 900 BMR units for the Irvine Company Project.
• Received public comments on the Draft Subsequent Environmental Impact Report for the Lawrence Station Area Plan Update and Intuitive Development Project; no public speakers were present.
• Recognized Commissioner Ken Olevson for his service of two terms (eight years) on the Planning Commission.

Housing and Human Services Commission

The Commission will review the Lawrence Station Area Plan update and a draft environmental report. Members will also discuss progress regarding the Mobile Home Park Memorandum of Understanding. This feedback will be shared with the City Council on July 13.

• Presentation on Lawrence Station Area Plan (LSAP) Update and Draft SEIR
• Update on Mobile Home Park Memorandum of Understanding
• Approval of May 26, 2021 meeting minutes
• Proposed 2022 study issue: Housing Affordability Speakers Series

The Housing and Human Services Commission took no formal action on the Mobile Home Park Memorandum of Understanding but provided feedback to staff, encouraging owners and residents to finalize the MOU for Council consideration on July 13. Commissioners supported the residents' proposal of 3% or 75% of CPI for annual rent increases, a 24-month cap on rent increases for new buyers, and reconsidering the Plaza del Rey rent cap. They also approved the May 26, 2021 meeting minutes and discussed the Lawrence Station Area Plan update without a formal recommendation.

• Approved May 26, 2021 meeting minutes as submitted (motion carried)
• Discussed Lawrence Station Area Plan update; no formal recommendation, but commissioners encouraged density bonus incentives
• Provided feedback on Mobile Home Park MOU: urged 3% or 75% CPI rent increase cap
• Recommended limiting rent increases for new mobile home owners to once in 24 months
• Suggested reconsidering Plaza del Rey rent cap of $2,250, possibly with a cumulative cap
• Agreed to revisit proposed 2022 Study Issue on Housing Affordability Speakers Series at next meeting

Sustainability Commission

The commission will hold a study session regarding the Lawrence Station Area Plan update and its Draft Subsequent Environmental Impact Report. Members will also receive a quarterly update on the Climate Action Playbook. The agenda includes approval of May 17, 2021, meeting minutes.

• Lawrence Station Area Plan (LSAP) Update and Draft SEIR
• Climate Action Playbook Quarterly Update
• Approval of May 17, 2021, meeting minutes
• Updated June 2021 Annual Work Plan
• Recognition of Service presentation

The Sustainability Commission held a study session on the Lawrence Station Area Plan (LSAP) update and its Draft Subsequent Environmental Impact Report, recommending methods to reduce greenhouse gas emissions, such as carbon offsets or low-carbon concrete. They also received a quarterly update on the Climate Action Playbook, including budget and implementation timelines. The commission approved the May 17, 2021 meeting minutes, with one abstention. No public comments were made during the meeting.

• Approved the May 17, 2021 meeting minutes (5 yes, 0 no, 1 abstain, 1 absent).
• Recommended investigating methods to reduce greenhouse gas emissions from the LSAP project, such as carbon offsets or low-carbon concrete.
• Received the Climate Action Playbook quarterly update, including budget and implementation plans.
• No new Study Issues were submitted; reminded commissioners to submit by July 5, 2021.

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will review updates on the Java Drive Road Diet and Bicycle Lanes Project. The commission will also receive a presentation regarding the Lawrence Station Area Plan update. Members will also consider potential study issues, including sidewalk riding ordinances.

• Java Drive Road Diet and Bicycle Lanes Project presentation
• Lawrence Station Area Plan Update and Draft SEIR presentation
• Approval of May 20, 2021 meeting minutes
• Consideration of Simplify Sidewalk Riding Ordinance study issue

The Bicycle and Pedestrian Advisory Commission voted 5-0 to add a study issue on simplifying the sidewalk riding ordinance (SMC 10.56.140) to its 2022 proposed study issues list. The commission also approved the May 20, 2021 meeting minutes with an amendment. Presentations were given on the Java Drive Road Diet and Bicycle Lanes Project and the Lawrence Station Area Plan Update, but no formal action was taken on those items.

• Approved May 20, 2021 meeting minutes with amendment (5-0)
• Added Simplify Sidewalk Riding Ordinance to 2022 Proposed Study Issues (5-0)

City Council

The Sunnyvale City Council is holding a special study session meeting. The purpose of this meeting is to conduct interviews for the Redistricting Commission.

• Redistricting Commission interviews

The Sunnyvale City Council held a special study session to interview 20 applicants for the Redistricting Commission. No decisions were made; the interviews were part of the selection process.

• Interviewed 20 applicants for the Redistricting Commission (no vote taken)

Arts Commission

The commission will review potential study issues for the 2022 calendar year. The meeting also includes presentations on "Winter in the Park" and a recognition of service. Additionally, the commission will approve minutes from May 19, 2021.

• Presentation: Winter in the Park
• Presentation: Recognition of Service
• Approval of May 19, 2021 meeting minutes
• Consideration of potential study issues for 2022

The Arts Commission received a presentation on the proposed Winter in the Park event and provided feedback, but took no formal action on it. The commission unanimously approved the consent calendar, which included minutes from the May 19, 2021 special meetings. No study issues were proposed for 2022.

• Approved consent calendar including May 19, 2021 special meeting minutes (5-0)
• No study issues proposed for 2022 (standing item)

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for June 16, 2021, was cancelled. The next meeting is tentatively scheduled for June 30, 2021.

City Council

The City Council will meet to adopt the Fiscal Year 2021/22 budget, fee schedule, and appropriations limit. The agenda also includes approving workforce development contracts and a road maintenance projects list. Additionally, the council will consider a development agreement with Sunnyvale Partners Ltd.

• Adoption of FY 2021/22 Budget, Fee Schedule, and Appropriations Limit
• Workforce development contract with Central Labor Council Partnership (up to $750,000)
• Workforce development contract with JobTrain (up to $378,000)
• Adoption of Ordinance No. 3177-21 for a development agreement with Sunnyvale Partners Ltd.
• Resolution for SB1 road maintenance and rehabilitation projects list

The City Council adopted the FY 2021/22 budget, fee schedule, and appropriations limit, with amendments to defer the Corn Palace Park Development project to FY 2022/23, shift the Park Buildings Rehabilitation and Downtown Wayfinding projects by two years, and combine Emergency Generator Installation funding into FY 2024/25. The council also approved hiring a term-limited Manager of Equity, Access and Inclusion. The Sunnyvale Financing Authority separately adopted its FY 2021/22 budget. The consent calendar included approval of claims, a road projects list, workforce development contracts, NOVA Workforce Board appointments, and a development agreement with Sunnyvale Partners Ltd.

• Approved the FY 2021/22 budget with amendments (4-3 vote).
• Deferred Corn Palace Park Development project to FY 2022/23.
• Shifted Park Buildings Rehabilitation and Downtown Wayfinding projects by two years.
• Combined Emergency Generator Installation funding into FY 2024/25.
• Approved hiring a term-limited Manager of Equity, Access and Inclusion.
• Adopted the Sunnyvale Financing Authority FY 2021/22 budget (7-0).
• Approved consent calendar items including claims, road projects, workforce contracts, and NOVA board appointments.
• Adopted Ordinance No. 3177-21 for a development agreement with Sunnyvale Partners Ltd.

Planning Commission

The Planning Commission will consider a use permit and tentative map for two new hotel buildings on Commercial Street. The commission will also review a recommendation to amend the city's below market rate housing program. Additionally, members will discuss the planning program budget and fees for the 2021/22 fiscal year.

• Proposed construction of two six-story hotels with 274 rooms at 247 and 295 Commercial St
• Recommendation to amend the Below Market Rate Ownership Housing program
• Review of Planning Program Budget and Fees for FY 2021/22
• Proposed 2022 study issue regarding safe parking or camper parking

The Planning Commission voted 7-0 to recommend that the City Council introduce an ordinance amending Chapter 19.67 of the Sunnyvale Municipal Code to modify the Below Market Rate Ownership Housing program. The Commission also approved the Planning Program Budget for FY 2021/22 and added two study issues to the 2022 list: Safe Parking and Village Centers for Aging in Place. A public hearing on a proposed hotel project was continued to August 9, 2021.

• Approved the Consent Calendar, including the minutes of May 24, 2021, with a 4-0 vote (3 abstentions).
• Continued the public hearing for the hotel project at 247 and 295 Commercial St to August 9, 2021, by a 7-0 vote.
• Recommended to City Council the introduction of an ordinance amending Chapter 19.67 (Below Market Rate Ownership Housing) by a 7-0 vote.
• Approved the staff recommendation on the Planning Program Budget for FY 2021/22 by a 7-0 vote.
• Added the Safe Parking or Limited Stay Camper Parking study issue to the 2022 proposed study issues list by a 7-0 vote.
• Added the Village Centers Re: Aging in Place study issue to the 2022 proposed study issues list by a 7-0 vote.

Heritage Preservation Commission

The Heritage Preservation Commission will review the Planning Program Budget and Fees for fiscal year 2021/22. The commission is also scheduled to approve meeting minutes from January 6, 2021.

• Review of FY 2021/22 Planning Program Budget and Fees (21-0629)
• Approval of January 6, 2021, meeting minutes (21-0621)
• Presentation for recognition of service (21-0607)

The Heritage Preservation Commission recommended the FY 2021/22 budget as submitted, with all seven members voting in favor. The commission also approved the draft minutes from January 6, 2021, with six votes in favor and one abstention. No other substantive decisions were made; the meeting included a presentation recognizing Chair Larsen's service and a discussion about funding a study on historical contributions by Asian Americans and other minorities.

• Recommended FY 2021/22 budget as submitted (7-0)
• Approved draft minutes of January 6, 2021 (6-0-1)

Parks and Recreation Commission

The Parks and Recreation Commission will consider potential study issues for the 2022 calendar year. The agenda also includes a recognition of service and approval of previous meeting minutes.

• Consideration of 2022 potential study issues (21-06382)
• Approval of April 14, 2021 meeting minutes (21-06361A)
• Approval of May 19, 2021 joint meeting minutes (21-06371B)
• Recognition of Service presentation (21-0639A)

The Parks and Recreation Commission approved the minutes from its April 14 and May 19 meetings as part of the consent calendar. No study issues were proposed for 2022, and the chair announced he would submit one for the July meeting. The meeting also included recognition of outgoing Chair Kenton and Commissioner Michitaka for their service.

• Approved April 14, 2021 meeting minutes (5-0)
• Approved May 19, 2021 special joint meeting minutes (5-0)

City Council

The City Council will hold a public hearing to gather input on the proposed FY 2021/22 budget and resource allocation plan. The agenda also includes reviews of city fees, bike lane configurations, and funding for the Unhoused Program.

• Public hearing on the FY 2021/22 City Budget
• $433,699.56 contract for Greenbelt Pathway rehabilitation
• $302,621.79 purchase order for a Biogas Dehydration System
• $1,044,500 budget modification for the Unhoused Program
• Lakeside Specific Plan amendment regarding hotel development timing

The City Council approved a $1,044,500 budget modification for the Unhoused Program and additional All-Inclusive Playground Grant funding, increased the construction contingency for Fair Oaks Park by $500,000, and authorized amendments to the Travel Inn and HomeFirst agreements. The council also approved a substantial amendment to the 2020 HUD Action Plan, retained and enhanced Maude Avenue bike lanes, and approved the Lakeside Specific Plan amendment and development agreement. Several commission appointments were made.

• Approved $1,044,500 budget modification for Unhoused Program and playground grant (6-1)
• Increased Fair Oaks Park construction contingency by $500,000 to $2,130,000 (6-1)
• Authorized second amendments to Travel Inn and HomeFirst agreements (6-1)
• Approved Maude Avenue Class IIB buffered bike lanes (7-0)
• Approved substantial amendment to 2020 HUD Action Plan (7-0)
• Approved Lakeside Specific Plan amendment and development agreement (6-1)
• Appointed commissioners to multiple boards and commissions (7-0)
• Approved $433,699.56 contract to Radius Earthworks for Greenbelt Pathway (7-0)

Board of Library Trustees

The Board of Library Trustees will hold a teleconference meeting on June 7, 2021. The agenda includes a presentation for recognition of service and the approval of minutes from the May 17, 2021 meeting.

• Recognition of Service presentation
• Approval of May 17, 2021 meeting minutes

The Board of Library Trustees approved the minutes from its May 17, 2021 meeting as part of the consent calendar. The board also heard a presentation recognizing outgoing Board Member Lai and reappointed Board Member Wang for their service. No other substantive decisions were made.

• Approved May 17, 2021 meeting minutes (4-0)

Housing and Human Services Commission

The commission will consider a recommendation to amend the Below Market Rate Ownership Housing ordinance. The meeting also includes a review of a draft amendment to the 2020 HUD Action Plan and the Fiscal Year 2021/22 recommended budget.

• Ordinance amendment for Inclusionary Housing Program requirements
• Draft Substantial Amendment to the 2020 HUD Action Plan
• Review of Fiscal Year 2021/22 Recommended Budget
• Approval of April 14, 2021 meeting minutes

The Housing and Human Services Commission voted unanimously to recommend that the City Council introduce an ordinance amending Chapter 19.67 to modify the Below Market Rate Ownership Housing requirements. They also recommended approval of a substantial amendment to the 2020 HUD Action Plan. No action was taken on the FY 2021/22 budget, but the commission agreed to submit a letter supporting additional general funds for Human Services.

• Approved recommendation to amend inclusionary housing ordinance (6-0)
• Approved recommendation for 2020 HUD Action Plan amendment (6-0)
• Agreed to submit letter supporting $65,000 in general funds for Human Services

Zoning Administrator Hearing

The Sunnyvale Zoning Administrator is considering two public hearing applications. These include a use permit for a tutoring center and a special development permit for alcohol sales at the Hilton Homewood Suite Hotel.

• Use permit for a tutoring center at 415 N Mary Ave., Suite 106
• Special development permit for alcohol sales at 830 E. El Camino Real

The Zoning Administrator approved two use permits. The first allows a tutoring center at 415 N Mary Ave., Suite 106, and the second allows on-site alcohol sales at the Hilton Homewood Suite Hotel at 830 E. El Camino Real. Both approvals were made with recommended conditions, and no public comments were received.

• Approved use permit for tutoring center at 415 N Mary Ave., Suite 106 (File #2021-7237)
• Approved special development permit for alcohol sales at 830 E. El Camino Real (File #2021-7209)

City Council

The City Council will consider land use options for the Moffett Park Specific Plan, which includes potential office and residential expansions. The agenda also features a closed session for a City Manager performance evaluation.

• Land use option for Moffett Park Specific Plan amendments
• $156,554 funding application for Pedestrian/Bicycle Pathway improvements
• Organic material processing contracts with Zanker Road Resource Management and Sustainable Organic Solutions
• Zoning ordinance amendments regarding appeal procedures
• Maude Avenue Class II bike lane configuration

The City Council approved a land use option for the Moffett Park Specific Plan, including studying up to 20,000 housing units and potential residential use of the Jay Paul and Lockheed 2 sites. The council also awarded contracts for processing organic materials from the SMaRT Station and made appointments to various commissions.

• Approved Moffett Park land use option to study up to 20,000 homes (6-1)
• Awarded 15-year contract to Zanker Road Resource Management for organic materials processing (7-0)
• Awarded 7-year contract to Sustainable Organic Solutions for food scraps processing (7-0)
• Approved $156,554 Transportation Development Act funding application for pedestrian/bicycle improvements (6-1)
• Appointed Dawna Eskridge and Winnie Lam to Arts Commission (7-0)
• Appointed Arwen Davé and Mihir Paradkar to Bicycle and Pedestrian Advisory Commission (7-0)
• Appointed Martin Pyne to Planning Commission (5-0-2)
• Appointed Kristina Pistone and Justin Wang to Sustainability Commission (7-0)

Planning Commission

The Planning Commission will consider several development applications, including a 135-unit condominium project and a mixed-use redevelopment at Fremont Corners. The meeting also includes an overview of the Draft 2020 Urban Water Master Plan. Additionally, commissioners will discuss amendments to the Lakeside Specific Plan.

• Construction of 135 condominiums at 1139 Karlstad
• Redevelopment of Fremont Corners into a mixed-use Village Center with 50 townhomes
• Amendment to the Lakeside Specific Plan regarding hotel construction timing
• Design review for a 1,288-square foot addition at 1684 Nightingale Ave
• Overview of the Draft 2020 Urban Water Master Plan

The Planning Commission approved a Special Development Permit and Tentative Map for a 135-unit condominium project at 1139 Karlstad, with a 4-0 vote. The commission also approved a design review for a home addition at 1684 Nightingale Ave. with modified conditions, and recommended City Council approval of a Lakeside Specific Plan amendment and development agreement for the hotel at 1250 Lakeside.

• Approved Special Development Permit and Tentative Map for 135 condominiums at 1139 Karlstad (4-0)
• Approved Design Review for 1,288 sq ft addition at 1684 Nightingale Ave. with modified conditions (4-0)
• Recommended City Council approval of Lakeside Specific Plan amendment and Post Entitlement Development Agreement (4-0)
• Approved Consent Calendar including minutes of May 10, 2021 (4-0)

City Council

The Sunnyvale City Council is holding a special meeting for a budget workshop. This session focuses on the Fiscal Year 2021/22 Recommended Budget and Resource Allocation Plan.

• Budget Workshop (Item 21-0116)

The City Council held a budget workshop and approved several study issue fundings for FY 2021/22, including $60,000 for CDD 21-02, $200,000 for DPW 21-03, and $50,000 for FIN 21-01. They also approved $75,000 for DPW 21-04 and $125,000 for ITD 20-01. Motions to fund a cultural inclusion pilot and hire an Inclusion Manager failed. The council also approved extending the full reduction for city-wide tree trimming by one year.

• Approved $75,000 for Study Issue DPW 21-04 (4-3)
• Approved $125,000 for Study Issue ITD 20-01 (5-2)
• Approved $60,000 for CDD 21-02, $200,000 for DPW 21-03, $50,000 for FIN 21-01 (6-1)
• Rejected motion to exclude DPW 21-03 funding (failed, no second)
• Rejected motion to include $100,000 for ESD 17-01 (withdrawn)
• Rejected cultural inclusion pilot Option B (3-4)
• Rejected $235,000 for Inclusion Manager (3-4)
• Approved Option A for tree trimming, extending full reduction by one year (5-2)

Bicycle and Pedestrian Advisory Commission

The commission will review the recommended budget for Fiscal Year 21/22. The meeting also includes discussions on recent VTA committee updates and potential study issues, such as a bike parking ordinance.

• Review of Fiscal Year 21/22 Recommended Budget
• Report on recent Santa Clara Valley Transportation Authority (VTA) meeting
• Consideration of Roll In or Fully Enclosed Bike Parking Ordinance study issue
• Discussion of BPAC 2022 proposed study issues

The Bicycle and Pedestrian Advisory Commission voted unanimously to recommend that City Council allocate at least $5 million per year for the next 10 years to implement improvements identified in the Active Transportation Plan and Vision Zero Plan. The commission also approved a motion to request a breakdown of transportation funding by category (pedestrian, bicycle, motor vehicle) for future budgets. Additionally, the commission approved a proposed study issue on roll-in or fully enclosed bike parking ordinances.

• Recommended $5M/year for 10 years for ATP and Vision Zero improvements (7-0)
• Approved motion for funding breakdown by pedestrian, bicycle, motor vehicle categories (7-0)
• Approved Roll In or Fully Enclosed Bike Parking Ordinance as Proposed Study Issue (6-0, 1 abstention)
• Approved minutes of April 15, 2021 (7-0)

Arts Commission

The Arts Commission will consider artwork for a private development at 100 Altair Way. In a joint meeting with the Parks and Recreation Commission, members will also review the recommended FY 2021/22 budget.

• Art in Private Development Project - Minkoff Group/100 Altair Way
• Public Art Project Ranking Results presentation
• Review and approval of FY 2021/22 Recommended Budget
• Approval of April 21, 2021 meeting minutes

The Arts Commission approved the Art in Private Development Project for the Minkoff Group at 100 Altair Way, which includes a hydroponic art piece with aromatic plants and benches. The commission also approved the consent calendar, including the April 21, 2021 meeting minutes. No study issues were proposed. The joint meeting with the Parks and Recreation Commission included a presentation on the FY 2021/22 Recommended Budget, but no formal action was taken on it.

• Approved Art in Private Development Project - Minkoff Group/100 Altair Way (8-0)
• Approved consent calendar including April 21, 2021 meeting minutes (3-0)

Parks and Recreation Commission

This special joint meeting with the Arts Commission includes a briefing regarding the May 5, 2021, subcommittee meeting. The commission will also review and consider approving the recommended budget for fiscal year 2021/22.

• Review and approval of FY 2021/22 Recommended Budget (21-0551)
• Boards and Commission Subcommittee Meeting Briefing for May 5, 2021 (21-0590)

The Parks and Recreation Commission, in a special joint meeting with the Arts Commission, reviewed the FY 2021/22 Recommended Budget and approved it unanimously (8-0). The budget presentation covered key areas including the budget approval process, economic context, American Rescue Act funding, public safety investments, and park projects. No other substantive decisions were made; the meeting also included a briefing on the Boards and Commission Subcommittee and public comments.

• Approved FY 2021/22 Recommended Budget (8-0)

City Council: Community Meeting Notice

The City Council and Sustainability Commission will host a special community meeting as part of the Sustainability Speaker Series. The session, titled "Talkin' Trash," focuses on the myths and realities of recycling and materials management.

• Sustainability Speaker Series webinar: Talkin' Trash: Myths and Realities of Recycling and Materials Management

Board of Library Trustees

The Board of Library Trustees will review the recommended fiscal year 2021/22 budget. The board will also consider approving the meeting minutes from April 5, 2021.

• Review of Recommended FY 2021/22 Budget (21-05202)
• Approval of April 5, 2021 meeting minutes

The Board of Library Trustees approved the minutes from its April 5, 2021 meeting as part of the consent calendar. The board also reviewed the City's recommended FY 2021/22 budget but took no action on it. No other substantive decisions were made.

• Approved April 5, 2021 meeting minutes (3-0, 1 abstention, 1 absent)

Sustainability Commission

The Sustainability Commission will conduct an annual review of the City Manager’s recommended budget. The meeting also includes the approval of April 19, 2021, meeting minutes and a report on the updated May 2021 Annual Work Plan.

• Annual Review of City Manager’s Recommended Budget
• Approval of April 19, 2021, meeting minutes
• Updated May 2021 Annual Work Plan

The Sustainability Commission reviewed the City Manager's FY 2021/22 Recommended Budget and voted unanimously to forward 12 recommendations to City Council, including funding pesticide elimination, unfreezing positions, and updating the Climate Action Plan. The recommendations will be conveyed by Chair Wickham at the May 20 Budget Workshop. The commission also approved the April 19 meeting minutes.

• Approved 12 budget recommendations to City Council (6-0)
• Approved April 19, 2021 meeting minutes (6-0)
• Nominated Chair Wickham to convey recommendations to City Council
• Accepted friendly amendment to convey recommendations verbally and in writing

Zoning Administrator Hearing

The Zoning Administrator is reviewing a use permit application for 1158 Pome Av. The proposal includes an approximately 7-foot 10-inch tall fence in the front yard of a single-family home. Staff recommends approval of the permit with recommended conditions.

• Use permit for a 7-foot 10-inch tall front yard fence at 1158 Pome Av.

The Zoning Administrator approved a use permit for an approximately 7-foot 10-inch tall fence in the front yard of a single-family home at 1158 Pome Ave. The approval includes the recommended conditions in Attachment 3. No public comments were received, and the applicant had no additional comments.

• Approved use permit for 7-ft 10-in front-yard fence at 1158 Pome Ave. (File #2021-7093)

Parks and Recreation Commission

The regular meeting of the Sunnyvale Parks and Recreation Commission scheduled for May 12, 2021, has been cancelled. The next meeting is a special joint session with the Arts Commission on May 19, 2021.

City Council

This special meeting is a study session focused on board and commission interviews. The council will conduct these interviews via teleconference.

• Board and Commission Interviews (21-0114)

The City Council held a study session to interview applicants for vacancies on various boards and commissions, including the Arts Commission, Housing and Human Services Commission, Sustainability Commission, and others. No formal decisions were made during this session; it was solely for the purpose of conducting interviews.

• Interviewed applicants for Arts Commission vacancies
• Interviewed applicants for Housing and Human Services Commission vacancies
• Interviewed applicants for Sustainability Commission vacancies
• Interviewed applicants for Bicycle and Pedestrian Advisory Commission vacancies
• Interviewed applicants for Planning Commission vacancies
• Interviewed applicants for Board of Building Code Appeals vacancies
• Interviewed applicants for Parks and Recreation Commission vacancies
• Interviewed applicants for Board of Library Trustees vacancies

Planning Commission

The Planning Commission will hold a study session regarding housing law training. The commission will also consider proposed study issues for the 2022 calendar year. Additionally, members are scheduled to approve meeting minutes from April 26, 2021.

• Housing Law Training (Item 21-0562)
• Proposed Planning Commission Study Issues for 2022 (Item 21-0561)
• Approval of April 26, 2021 meeting minutes (Item 21-0552)

The Sunnyvale Planning Commission approved the consent calendar, which included the minutes from the April 26, 2021 meeting, with a 4-0 vote (Commissioner Weiss abstained). No other substantive decisions were made; the meeting included a study session on housing law training and a discussion of potential study issues for 2022, but no action was taken on those items.

• Approved the consent calendar, including the April 26, 2021 meeting minutes (4-0, with one abstention)

City Council

The Sunnyvale City Council is holding a special meeting to conduct interviews for boards and commissions. This session is scheduled as a study session.

• Board and Commission Interviews (21-0115)

The City Council held a special teleconference meeting to interview applicants for vacancies on various boards and commissions. No appointments were made during the meeting; it was solely for interviews. The meeting was procedural, with no substantive decisions taken.

• Interviewed 18 applicants for board and commission vacancies (no vote taken)

Heritage Preservation Commission

The agenda consists of a notice of cancellation for the May 5, 2021, regular meeting. A special meeting is tentatively scheduled for June 10, 2021.

• Notice of meeting cancellation

Council Subcommittee on Boards and Commissions

The subcommittee will discuss the code of ethics and conduct for elected and appointed officials. They will also review survey results regarding board and commission members under 18 years old. Additionally, staff will provide an update on operational changes from a February 2021 meeting.

• Discussion on Code of Ethics and Conduct for Elected and Appointed Officials (21-05493)
• Review of survey results for Board and Commission members under 18 years old (21-05482)
• Update on operational changes from the February 11, 2021 meeting (21-0363A)
• Approval of February 11, 2021 meeting minutes (21-05471.A)

The subcommittee unanimously approved directing staff to revise Council Policy 7.2.19 to allow individuals under 18 to serve on boards and commissions, and to return with recommendations. It also approved the February 11, 2021 meeting minutes. Discussions covered operational changes (hyperlinks, training) and the Code of Ethics, but no other formal decisions were made.

• Approved February 11, 2021 meeting minutes (3-0)
• Directed staff to revise Council Policy 7.2.19 to allow under-18 members (3-0)

City Council

The City Council will hold a study session regarding cultural inclusion and economic development strategies. During the regular meeting, the Council will consider several infrastructure contracts and budget modifications. The agenda also includes reviewing zoning ordinance amendments and the 2021 HUD Action Plan.

• $1,091,866 contract for Homestead Road pedestrian and bicycle improvements
• $559,766 contract for citywide water line replacement
• $417,863.92 purchase order for golf equipment and service vehicles
• $310,000 budget modification for citywide design guidelines
• Ordinance amendments to residential, commercial, and office zoning districts

The City Council approved a $1,091,866 contract with Redgwick Construction Co. for pedestrian and bicycle improvements on Homestead Road at Homestead High School, including a CEQA categorical exemption and a $128,353 budget modification. The council also approved the Downtown Sunnyvale Business Improvement District assessment for FY 2021/22, the 2021 HUD Action Plan, and initiated a study to amend the Lakeside Specific Plan regarding hotel timing. All votes were unanimous (7-0).

• Approved $1,091,866 contract to Redgwick Construction for Homestead Road improvements (7-0)
• Approved $559,766 contract to Basset Engineering for water line replacement (7-0)
• Approved Downtown Sunnyvale BID assessment for FY 2021/22 (7-0)
• Approved Redistricting Outreach Plan and $67,410 PlaceWorks amendment (7-0)
• Directed staff to draft policy on teleconference meetings under Brown Act (7-0)
• Approved 2021 HUD Action Plan (7-0)
• Introduced ordinance amending zoning and ADU procedures (7-0)
• Initiated Lakeside Specific Plan amendment study (7-0)

Board of Library Trustees

The regular meeting of the Sunnyvale Board of Library Trustees scheduled for May 3, 2021, was canceled. The next meeting is scheduled for Monday, May 17, 2021.

Zoning Administrator Hearing

The Zoning Administrator will consider two public hearing items regarding land use. These include a use permit for a tutoring center at 1260 Persian Drive and a subdivision project at 1260 N Mathilda Ave. Staff recommends approval of both projects with specific conditions.

• Use permit for a tutoring center at 1260 Persian Drive
• Subdivision of an industrial parcel into two parcels at 1260 N Mathilda Ave
• Minor Moffett Park Special Development Permit for 1260 N Mathilda Ave

The Zoning Administrator approved a use permit for a Kumon tutoring center at 1260 Persian Drive and approved a tentative parcel map and special development permit for a 13.4-acre industrial lot at 1260 N Mathilda Ave. Both approvals were granted with conditions as recommended in the staff reports. No public comments were received for either item.

• Approved use permit for tutoring center at 1260 Persian Drive (File #2021-7036)
• Approved tentative parcel map to subdivide 13.4-acre lot at 1260 N Mathilda Ave (File #2019-7829)
• Approved minor Moffett Park special development permit allowing 12.6% landscaped area on Parcel 2 (File #2019-7829)

City Council

The Sunnyvale City Council will hold a special closed session meeting on April 27, 2021. The council will meet with legal counsel regarding one potential case involving a threat of litigation.

• Closed session regarding threat of litigation (Case 21-0053)

The Sunnyvale City Council met in a special closed session to discuss a potential litigation threat under California Government Code Section 54956.9. No public comment was received, and no action was taken. The meeting was adjourned with nothing to report.

• Held closed session on litigation threat (no action)
• Adjourned special meeting at 7:08 p.m.

Planning Commission

The Planning Commission will consider land use options for the Moffett Park Specific Plan and a residential addition at 878 W. McKinley Ave. The scheduled study session for this meeting was canceled. The commission will also review proposed study issues for 2022.

• Land use option for Moffett Park including up to 18,500 housing units and 10 million sq ft of office/R+D/industrial space
• Special Development Permit for a 524-square foot addition at 878 W. McKinley Ave
• Approval of April 12, 2021, Planning Commission meeting minutes
• Review of proposed study issues for the 2022 calendar year

The Planning Commission recommended a land use option for the Moffett Park Specific Plan, including office/R&D/industrial uses and mixed-use residential east of Mathilda Avenue with up to 18,500 housing units. The Commission also voted to include the Jay Paul-owned property and Lockheed Martin Site #2 in the study, but rejected including the Navy site. Separately, the Commission approved a Special Development Permit for a home addition at 878 W. McKinley Ave with conditions reducing lot coverage to 40% and FAR to 60%.

• Approved Special Development Permit for 878 W. McKinley Ave with 40% lot coverage and 60% FAR (4-2)
• Recommended Moffett Park land use option: Office/R+D/Industrial with Mixed-Use Residential east of Mathilda (up to 18,500 housing units) (5-0)
• Recommended including Jay Paul-owned property in Moffett Park study (3-2)
• Recommended including Lockheed Martin Site #2 as housing site in study (3-2)
• Rejected including Navy site in Moffett Park study (2-3)
• Approved April 12, 2021 meeting minutes (5-0, 1 abstention)

Arts Commission

The Arts Commission will review final project plans for the Hands on the Arts Festival. The meeting also includes a discussion regarding a public art project and potential study issues for 2022. Additionally, the commission will consider approving the minutes from the March 17, 2021 meeting.

• Finalizing plans for the Hands on the Arts Festival (21-0457A)
• Public Art Project Discussion (21-04582)
• Consideration of potential study issues for 2022 (21-04603)
• Approval of March 17, 2001 meeting minutes (21-04591)

The Arts Commission approved the March 17, 2021 meeting minutes as submitted. They also discussed the Hands on the Arts Festival and public art project options, but no final decisions were made on those items. The meeting was procedural with no substantive policy decisions.

• Approved Arts Commission minutes of March 17, 2021 (4-0)

City Council

The City Council will review updates on the Tasman Drive Complete Street Corridor and the Mary Avenue Overcrossing project configuration. The agenda includes contract awards for ADA curb retrofits and road slurry seals. Additionally, the council will consider budget modifications for trail development and legal services.

• $3.5 million budget modification for Stevens Creek Trail environmental and design costs
• $580,328 contract award to JJR Construction Inc. for ADA curb retrofit
• $647,627 contract award to Intermountain Slurry Seal, Inc. for slurry seal
• $500,000 budget modification for legal services regarding San Francisco Baykeeper litigation
• Selection of configuration for the Mary Avenue Overcrossing project

Sustainability Commission

The Sustainability Commission will hold a teleconference meeting to discuss city approaches to resilience. The commission will also review the updated April 2021 Annual Work Plan and approve minutes from the March 15, 2021, meeting.

• Presentation: City Approaches to Resilience
• Approval of March 15, 2021, meeting minutes
• Updated April 2021 Annual Work Plan

The commission approved the March 15, 2021 meeting minutes unanimously (7-0). Commissioner Paton presented on climate resilience frameworks from other cities, and no new study issues were submitted. The meeting included updates on Earth Week events and other informational items.

• Approved March 15, 2021 meeting minutes (7-0)

Bicycle and Pedestrian Advisory Commission

The commission will review recommendations for Maude Avenue bike lanes and a funding project for improvements on Helena Drive and Kennewick Drive. The meeting also includes an annual report on pedestrian and cyclist collisions. Additionally, the commission will discuss potential study issues regarding parking standards for personal electric vehicles.

• Recommendation to retain existing configuration of Maude Avenue Class II bike lanes
• Proposed $156,554 TDA Article 3 funding for Helena Drive and Kennewick Drive improvements
• Annual report on collisions involving pedestrians and cyclists
• Discussion of parking standards for personal electric vehicles as a potential study issue

The Commission voted 7-0 to recommend City Council accept the post-construction report and retain the existing Class II bike lanes on Maude Avenue between Borregas and Fair Oaks, with a recommendation to implement buffered bike lanes at the next slurry seal opportunity. They also voted 7-0 to recommend using TDA Article 3 funds for pedestrian/bicycle pathway spot improvements, with modifications including a stop warrant study and arborist evaluation. Additionally, they approved the March 18, 2021 minutes and added a study issue on parking standards for personal electric vehicles.

• Approved minutes of March 18, 2021 (7-0)
• Recommended retaining Maude Ave Class II bike lanes and adding buffered lanes at next slurry seal (7-0)
• Recommended TDA Article 3 funds for pathway spot improvements with modifications (7-0)
• Approved Parking Standards for Personal Electric Vehicles as a potential study issue (7-0)

Parks and Recreation Commission

The commission will consider potential study issues for the 2022 calendar year. The agenda also includes an aquatics report and a capital improvement projects update. Additionally, members will review the minutes from the March 10, 2021 meeting.

• Consideration of potential study issues for 2022 (21-04562)
• Capital Improvement Projects Update (21-0453B)
• Aquatics Report (21-0454A)
• Las Palmas Park Empty Pond Space report (21-05043)
• Approval of March 10, 2021 meeting minutes (21-04551)

The Parks and Recreation Commission unanimously approved the minutes from its March 10, 2021 meeting. The meeting also included informational presentations on aquatics programs and capital improvement projects, with no formal decisions made on those topics. Public comments were heard regarding pool pricing and dog off-leash policies.

• Approved March 10, 2021 meeting minutes (5-0)

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for April 14, 2021, was cancelled. The next meeting is tentatively scheduled for April 28, 2021.

Housing and Human Services Commission

The Housing and Human Services Commission will review the draft 2021 Housing and Urban Development (HUD) Action Plan for recommendation to City Council. The meeting also includes a discussion on potential study issues for the 2022 calendar year. Additionally, the commission will consider approving minutes from the March 24, 2021 meeting.

• Approval of draft 2021 HUD Action Plan
• Consideration of potential study issues for 2022
• Approval of March 24, 2021 meeting minutes

The Housing and Human Services Commission voted unanimously to recommend that the City Council approve the 2021 HUD Action Plan as presented. The commission also approved the minutes from the March 24, 2021 meeting. No public comments were made during the hearing.

• Approved minutes of March 24, 2021 (6-0)
• Recommended City Council approve 2021 HUD Action Plan (6-0)

Planning Commission

The commission will review a design review for a new single-family home and ADU at 1371 Navarro Dr. They will also consider recommendations to amend several residential and commercial zoning chapters and the citywide fee schedule. Additionally, the commission will address a petition from Google LLC regarding an easement release.

• Design review for a new two-story single-family home and ADU at 1371 Navarro Dr.
• Recommendation to amend residential, commercial, and ADU zoning chapters in the Municipal Code.
• Resolution to amend the 2020/21 Citywide Fee Schedule related to Planning Commission appeals.
• Petition by Google LLC to release a Covenant of Easement at 1383 Borregas Ave. and 140-146 Caribbean Dr.

The Planning Commission approved a request by Google LLC to release a covenant of easement affecting properties at 1383 Borregas Avenue and 140-146 Caribbean Drive, and approved a design review for a new two-story home with an ADU at 1371 Navarro Drive. The commission also recommended that the City Council introduce an ordinance amending zoning and ADU regulations, and discussed potential study issues for 2022. All decisions were approved unanimously or with recusals, and no items were denied or tabled.

• Approved release of covenant for Google LLC at 1383 Borregas Ave and 140-146 Caribbean Dr (5-0, Rheaume recused)
• Approved design review for new two-story home and ADU at 1371 Navarro Dr (6-0)
• Recommended City Council introduce ordinance amending zoning and ADU regulations (5-0, Rheaume recused)
• Approved minutes of March 22, 2021 with revision to Oral Communications (6-0)
• Approved minutes of March 29, 2021 (6-0)

Heritage Preservation Commission

The regular meeting of the Heritage Preservation Commission scheduled for April 7, 2021, has been canceled. The next regular meeting is scheduled for May 5, 2021.

• No items were scheduled due to the cancellation

City Council: Community Meeting Notice

This agenda serves as a notice for a special community meeting titled "Sunnyvale Unity Gathering." The document contains only meeting logistics and does not list specific discussion items or business.

City Council

The City Council will discuss a phased plan to reduce the use of single-use plastic foodware and condiment containers. The meeting also includes a study session on the impact of COVID-19 on the unhoused population. Additionally, the council will consider land acquisition negotiations and various municipal code amendments.

• Phased plan to reduce single-use plastic foodware and condiment containers
• Negotiations for potential land acquisition on the 1100 block of Manzano Way
• Ordinance establishing a public process for redistricting
• Designation of certain streets near the Caltrain Station as preferential parking zones
• Reauthorization of the Downtown Sunnyvale Business Improvement District

The City Council directed staff to develop an ordinance to reduce single-use plastic foodware and condiment containers, to be phased in over three years, with a target adoption date of September 2021. The council also approved consent calendar items, received the FY 2020/21 Third Quarter Budget Update, and directed staff to reduce in-lieu petition signature requirements for council candidates. A zoning ordinance amendment was continued to the May 4, 2021 meeting.

• Directed staff to draft ordinance reducing single-use plastics, phased over 3 years (7-0)
• Approved consent calendar items 1.A-1.F, including minutes, claims, BID reauthorization, and parking zone ordinance (7-0)
• Received and filed FY 2020/21 Third Quarter Budget Update (7-0)
• Directed staff to return with ordinance reducing in-lieu signatures for council candidates to 100 (7-0)
• Continued zoning ordinance amendments to May 4, 2021 meeting (7-0)
• Agendized discussion on AB 703 for April 20, 2021 meeting (7-0)

Board of Library Trustees

The Board of Library Trustees will review presentations regarding library e-resources and National Library Week. The board is also scheduled to approve the meeting minutes from February 1, 2021.

• Presentation: Library e-Resources (21-0430)
• Presentation: National Library Week (21-0431)
• Approval of February 1, 2021, meeting minutes

The Board of Library Trustees approved the minutes from its February 1, 2021 meeting as part of the consent calendar. The board also received presentations on library e-resources and National Library Week activities, and heard staff updates on virtual card access, a branch library, and reopening plans. No other substantive decisions were made.

• Approved the Board of Library Trustees Meeting Minutes of February 1, 2021 as submitted.

City Council

The City Council will discuss land use concepts for the Moffett Park Specific Plan and consider an ordinance for the redistricting process. The meeting also includes items regarding parking zones near the Caltrain station and budget modifications for transportation funds.

• $791,950 budget modification for traffic signal retiming
• Ordinance establishing a public process for redistricting
• Designation of preferential parking zones near the Caltrain station
• Resolution denouncing anti-Asian hate
• Amendment to the 2019 HUD Annual Action Plan

The City Council introduced an ordinance establishing a public process for redistricting, with clarifications on voting procedures. It also adopted a resolution denouncing anti-Asian hate, incorporating the term 'Asian American Pacific Islander (AAPI)' throughout. The council approved a third substantial amendment to the 2019 HUD Annual Action Plan to award CDBG-CV funding, and introduced an ordinance designating certain streets near the Caltrain station as preferential parking zones. Appointments were made to the Board of Library Trustees and the Heritage Preservation Commission.

• Introduced an ordinance establishing a public process for redistricting, with clarifications on voting procedures (7-0).
• Adopted a resolution denouncing anti-Asian hate, modified to incorporate the term 'Asian American Pacific Islander (AAPI)' (7-0).
• Approved the third substantial amendment to the 2019 HUD Annual Action Plan to award CDBG-CV funding (7-0).
• Introduced an ordinance repealing Ordinance No. 2898-09 and designating certain streets near the Caltrain Station as preferential parking zones (6-1).
• Appointed Andrew Ma to the Board of Library Trustees for a term expiring 6/30/2024.
• Appointed Jenny Bratton to the Heritage Preservation Commission for a term expiring 6/30/2023.
• Approved the consent calendar, including minutes, claims, investment report, budget modification, conflict of interest code, and COVID-19 emergency extension (7-0).
• Read proclamations for Fair Housing Month, Library Week, and Poetry Month.

Planning Commission

The Planning Commission will hold a study session regarding land use concepts for the Moffett Park Specific Plan. The commission will also consider a development permit for two seven-story office buildings and ground floor retail at 200 W. Washington Avenue. Additionally, proposed study issues for the 2022 calendar year will be discussed.

• Special Development Permit and Vesting Tentative Map for 200 W. Washington Avenue
• Moffett Park Specific Plan Land Use Concepts study session
• Proposed Planning Commission study issues for 2022

The Planning Commission approved a Special Development Permit and Vesting Tentative Map for two seven-story office buildings with ground-floor retail at 200 W. Washington Avenue. The approval includes modified conditions, such as correcting the number of tenant parking spaces to 434 and requiring terrace trees to be 48-inch box trees with specific height and width. The decision is final unless appealed to the City Council by April 13, 2021.

• Approved the Special Development Permit and Vesting Tentative Map for 200 W. Washington Avenue (two 7-story office buildings, ~499,800 sq ft office, ~50,900 sq ft retail, 22,105 sq ft flex, 37,415 sq ft shared services, 2 levels below-grade parking).
• Approved CEQA determination that the project is consistent with the Downtown Specific Plan Program EIR, no additional review required.
• Modified Condition BP-24 to correct tenant parking spaces in adjacent garages from 222 to 434.
• Modified Condition BP-17 to require terrace trees be 48-inch box trees, 16-18 ft tall, 12-15 ft wide.
• Modified Condition PS-2 to require tenant design guidelines with varied storefront materials (e.g., brick, ceramic, high gloss painted surfaces) and canopies/recessed entries.
• Held a study session on Moffett Park Specific Plan Land Use Concepts (no decision).
• Scheduled discussion of the revised Village Centers Re: Aging in Place study issue for April 2021.

Housing and Human Services Commission

The Commission will review funding recommendations for human services grants and CDBG/HOME capital project loans for fiscal years 2021/22 and 2022/23. The agenda also includes consideration of potential study issues for the 2022 calendar year.

• Funding recommendations for FY 2021/22 and FY 2022/23 human services grants
• Funding recommendations for FY 2021/22 CDBG/HOME capital project loans
• Consideration of potential study issues for the 2022 calendar year
• Approval of the February 24, 2021, meeting minutes

The Housing and Human Services Commission approved a motion recommending that City Council fund CDBG capital projects and human services proposals as detailed in the report, with modifications. The modifications include allocating additional CDBG program income to public services applicants based on funding gaps and increasing the General Fund supplement for human services from $135,000 to $200,000. The motion passed unanimously (6-0).

• Approved minutes of February 24, 2021 (5-0, White absent)
• Approved Alternative 1 for FY 2021/22 and FY 2022/23 Human Services Grants and CDBG/HOME Capital Project Loans (6-0)
• Recommended increasing General Fund supplement for human services from $135,000 to $200,000

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for March 24, 2021, was cancelled. The next meeting is tentatively scheduled for April 14, 2021.

Planning Commission

The Planning Commission will consider an appeal regarding a second-story and garage addition at 970 Astoria Drive. The commission also addressed requests to postpone hearings for office buildings on West Washington Avenue and zoning ordinance amendments. The scheduled study session for this meeting was canceled.

• Appeal of design review for residential addition at 970 Astoria Drive
• Change of hearing date for office buildings at 200 W. Washington Avenue
• Request to continue zoning and fee schedule ordinance amendments
• Approval of March 8, 2021 meeting minutes

The Sunnyvale Planning Commission voted 7-0 to deny an appeal of a design review approval for a second-story and garage addition at 970 Astoria Drive, allowing the project to proceed with conditions. The commission also approved the consent calendar, which included minutes from the prior meeting, and continued two items: a special development permit for the CityLine project at 200 W. Washington Avenue to March 29, and an ordinance amendment on zoning and ADUs to April 12.

• Denied appeal and approved design review for 970 Astoria Drive addition (7-0)
• Approved consent calendar including March 8, 2021 minutes (7-0)
• Continued CityLine project at 200 W. Washington Avenue to March 29, 2021
• Continued ordinance amendment on zoning and ADUs to April 12, 2021

Bicycle and Pedestrian Advisory Commission

The Sunnyvale Bicycle and Pedestrian Advisory Commission will discuss design concepts for the 2021 utility bill insert. The commission will also review safety checklists for the Saratoga Road bicycle lanes project and the Sunnyvale Bicycle, Pedestrian and SRTS Safety Improvements Project.

• Review of Complete Streets Checklist for Saratoga Road Class II Buffered Bicycle Lanes Project
• Review of Complete Streets Checklist for Sunnyvale Bicycle, Pedestrian and SRTS Safety Improvements Project
• Discussion on 2021 utility bill insert design concepts
• Report on recent VTA BPAC meeting
• Consideration of potential study issues for 2022

The Bicycle and Pedestrian Advisory Commission approved the design concepts for the 2021 utility bill insert, with a front side focused on positive cycling benefits and a back side featuring a 'Speeding Kills' message with speed graphs. The commission also approved the February 18, 2021 meeting minutes as amended. No other formal decisions were made; other items were discussions or reports.

• Approved amended February 18, 2021 meeting minutes (7-0)
• Approved design concepts for 2021 utility bill insert (7-0)

Arts Commission

The Arts Commission will consider a proposal for artwork in the Sunrise Assisted Living project located at 581-583 Fremont Avenue. The meeting also includes presentations on the Hands on the Arts Festival and citywide study issue updates. Additionally, the commission will review potential study issues for the 2022 calendar year.

• Artwork approval for Sunrise Assisted Living at 581-583 Fremont Avenue
• Hands on the Arts Festival project scope presentation
• Citywide study issue update
• Consideration of potential study issues for 2022

The Arts Commission approved the Art in Private Development Project for Sunrise Assisted Living at 581-583 Fremont Avenue, which includes a sculpture with benches and potential solar panels. The commission also approved the consent calendar, including the January 20, 2021 meeting minutes. No study issues were proposed for 2022.

• Approved Art in Private Development Project - Sunrise Assisted Living/581-583 Fremont Avenue (3-0)
• Approved Arts Commission Meeting Minutes of January 20, 2021 (3-0)

City Council: Community Meeting Notice

This special meeting features a sustainability speaker series titled "Decarbonizing Transportation: From Policy to Progress." The session will be held via web stream and may include members of the City Council, Bicycle and Pedestrian Advisory Commission, and Sustainability Commission.

• Sustainability Speaker Series webinar

City Council

The City Council will discuss a draft ordinance to establish a public process for redistricting. The council also plans to authorize agreements for four electric vehicle fast-charging stations at the Community Center and downtown parking lots. Additionally, the meeting includes approval of the 2020 Housing Element Annual Progress Report.

• EV charging station agreements with EVgo Services LLC
• Draft ordinance for a redistricting public process
• 2020 Housing Element Annual Progress Report approval
• Waste collection services franchise adoption
• Property acquisition negotiation at 970 W Evelyn Ave

The City Council approved three site agreements with EVgo Services LLC to install four electric vehicle fast-charging stations at the Community Center and two downtown parking lots, finding the project exempt from CEQA. The council also approved the 2020 Housing Element Annual Progress Report, adopted an ordinance for a public redistricting process, and approved the 2021 Code of Ethics and Conduct. Several motions failed, including one to reinstate a prohibition on former councilmembers serving on the Redistricting Commission and one to schedule a study session on public safety morale.

• Approved EVgo site agreements for 4 fast-charging stations at 3 locations (6-0, Fong recused)
• Approved 2020 Housing Element Annual Progress Report (7-0)
• Adopted ordinance establishing public redistricting process with amendments (7-0)
• Approved 2021 Code of Ethics and Conduct, referred Planning Commission request to subcommittee (6-1)
• Approved consent calendar including waste franchise ordinance and NOVA workforce designation (7-0)
• Motion to reinstate 8-year ban on former councilmembers on Redistricting Commission failed (1-6)
• Motion to schedule PSOA morale study session failed (1-6)

Sustainability Commission

The Commission will review a quarterly update to the Climate Action Playbook. It will also consider recommending that City Council direct staff to develop two ordinances to reduce single-use plastic foodware and condiment containers. An updated Annual Work Plan will be presented.

• Recommendation for ordinances to reduce single-use plastic foodware and condiment containers
• Climate Action Playbook quarterly update
• Approval of February 16, 2021 meeting minutes
• Updated Annual Work Plan March 2021

The Sustainability Commission voted 7-0 to recommend that the City Council adopt Alternative 1 of the Single Use Plastics Strategy, with a modification that staff return in late 2022 with a Phase 3 proposal for additional recommendations. The recommendation will go to Council on April 20, 2021. The commission also approved the February 16, 2021 meeting minutes and received updates on the Climate Action Playbook.

• Approved February 16, 2021 meeting minutes (7-0)
• Recommended Alternative 1 for single-use plastics ordinance to City Council, with Phase 3 proposal in late 2022 (7-0)

Parks and Recreation Commission

The commission will receive updates regarding the Murphy Park Playground and Washington Community Swim Center. The meeting also includes consideration of potential study issues for the 2022 calendar year.

• Murphy Park Playground and Washington Community Swim Center update
• Recreation update
• Citywide study issues update
• Consideration of potential 2022 study issues
• Approval of February 10, 2021 meeting minutes

The Parks and Recreation Commission received informational presentations on the Murphy Park Playground and Washington Community Swim Center construction, recreation services updates, and study issues. No formal decisions were made on these items. The commission approved the consent calendar, which included the minutes from the February 10, 2021 meeting. No study issues were proposed for 2022.

• Approved the Parks and Recreation Commission meeting minutes of February 10, 2021 as submitted.
• Heard a presentation on Murphy Park Playground and Washington Community Swim Center construction progress, with no action taken.
• Heard a recreation services update covering programs and field reservations, with no action taken.
• Heard a study issues update, with no action taken.
• No study issues were proposed for calendar year 2022.

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for March 10, 2021, was cancelled. The next meeting is tentatively scheduled for March 24, 2021.

Planning Commission

The Planning Commission will discuss proposed study issues for the year 2022. These topics include Village Centers, Missing Middle housing, and camper parking. The scheduled special meeting study session was canceled.

• Approval of February 8, 2021, meeting minutes
• Proposed 2022 study issue: Village Centers Re: Aging in Place
• Proposed 2022 study issue: Missing Middle
• Proposed 2022 study issue: Safe Parking or Limited Stay Camper Parking

The Commission voted 6-0 to table a decision on a proposed 2022 study issue on aging in place, with plans to resubmit an expanded version covering senior housing citywide. It voted 4-1 (with one abstention) to add a separate study issue on 'missing middle' housing to the 2022 list. A third proposed study issue on safe parking was continued to the June 14, 2021 meeting. The Commission also approved the February 8, 2021 meeting minutes.

• Approved the February 8, 2021 Planning Commission meeting minutes (6-0).
• Tabled a decision on the proposed 2022 study issue 'Village Centers Re: Aging in Place' to allow for a revised, expanded version covering senior housing citywide (6-0).
• Added the proposed 2022 study issue 'Missing Middle' to the running list of study issues (4-1, with one abstention).
• Continued discussion on the proposed 2022 study issue 'Safe Parking or Limited Stay Camper Parking' to the June 14, 2021 meeting (5-0, with one abstention).

Heritage Preservation Commission

The regular meeting of the Heritage Preservation Commission scheduled for March 3, 2021, has been canceled. The next regular meeting is scheduled for April 7, 2021.

City Council

The Sunnyvale City Council is holding a special study session workshop. The meeting focuses on the Moffett Park Specific Plan, specifically regarding market conditions, land use, housing, and open space.

• Moffett Park Specific Plan: Market Condition, Land Use, Housing and Open Space Workshop

The City Council held a special study session to discuss the Moffett Park Specific Plan, covering market conditions, land use, housing, and open space. No formal decisions were made; the session was for discussion and public input. Public comment was heard from numerous individuals and groups on topics like affordable housing, eco-innovation districts, and environmental concerns.

• No formal decisions were made during this study session.
• The Council heard a staff presentation on the Moffett Park Specific Plan.
• The Council received public comment on the plan, including support for affordable housing and environmental protections.

Board of Library Trustees

The regular meeting of the Sunnyvale Board of Library Trustees scheduled for Monday, March 1, 2021, has been canceled. No agenda items were listed in the notice.

City Council

The City Council is conducting a special workshop to review the fiscal outlook and discuss priority setting for study and budget issues. A public hearing regarding these proposed issues was previously held on January 12, 2021.

• Fiscal outlook presentation
• Review and priority setting for study/budget issues
• Overview of the study/budget issues process

The City Council held a special workshop to review and prioritize study and budget issues. They voted to drop several study issues, defer others, and ranked the remaining ones using a voice ranking process. The meeting was procedural, with no final budget decisions made.

• Dropped Study Issue OCM 21-01 (6-1)
• Deferred Study Issue OCM 21-04 (7-0)
• Deferred Study Issue OCM 21-02 failed (3-4)
• Dropped Study Issue CDD 20-02 (7-0)
• Deferred Study Issue CDD 18-02 (7-0)
• Deferred Study Issue CDD 19-06 (7-0)
• Deferred Study Issue CDD 19-07 (7-0)
• Dropped Study Issue DPW 20-12 (7-0)

Zoning Administrator Hearing

The Zoning Administrator will consider three public hearing items regarding development permits. These include a new vehicle reconditioning center on El Camino Real and changes to alcohol service at two existing businesses.

• Proposed demolition of an auto repair building and construction of a 10,998 square foot facility at 928 West El Camino Real
• Request for general alcohol service at Garcia’s Taqueria at 738 S. Fair Oaks Avenue
• Request for beer and wine sales at a gas station and car wash at 1097 E. Duane Avenue

The Zoning Administrator approved three special development permits: a new Toyota Pre-owned Vehicle Reconditioning Center at 928 West El Camino Real, general alcohol service at Garcia's Taqueria, and beer and wine sales at a gas station and car wash. All approvals included conditions, with modifications for the gas station to limit delivery hours and alcohol display area.

• Approved Special Development Permit for auto repair shop at 928 W El Camino Real with conditions
• Approved Special Development Permit for general alcohol service at Garcia's Taqueria (738 S Fair Oaks Ave)
• Approved Special Development Permit for beer and wine sales at 1097 E Duane Ave with modifications (delivery hours 7am-7pm, alcohol display max 20% of floor area)

Housing and Human Services Commission

The commission will review funding proposals for CDBG and General Fund Human Services for fiscal years 2021/22 and 2022/23. The body will also consider a draft amendment to the 2019 HUD Action Plan. Additionally, proposed study issues for calendar year 2022 will be discussed.

• Draft Third Substantial Amendment to the 2019 HUD Action Plan
• CDBG and General Fund Human Services funding proposals for FY 2021/22 and FY 2022/23
• CDBG/HOME Capital Project Loans for FY 2021/22
• Proposed study issues for calendar year 2022

The Housing and Human Services Commission voted 6-0 to recommend that the City Council approve the Third Substantial Amendment to the 2019 HUD Action Plan. The commission also approved the minutes from its January 27, 2021 meeting. No other substantive decisions were made; the meeting included presentations from agencies seeking funding and a discussion of the funding process timeline.

• Approved the Housing and Human Services Commission meeting minutes of January 27, 2021 (6-0).
• Recommended that the City Council approve the Third Substantial Amendment to the 2019 HUD Action Plan (6-0).

City Council

The City Council will discuss a draft ordinance for the redistricting process and an exclusive waste collection franchise. The meeting also includes a study session on the Cleanwater Program and approval of various administrative items.

• Ordinance for waste, recycling, and organic materials franchise to Bay Counties Waste Services, Inc.
• Discussion and direction on a draft ordinance establishing a public process for redistricting
• $15,000 budget modification for tree planting on private property via Our City Forest
• Salary increase for Communication Officers Association (Pay Plan Category A)
• Approval of NOVA as the Adult and Dislocated Worker Career Services Provider

The City Council introduced an ordinance granting Bay Counties Waste Services an exclusive 15-year franchise for solid waste, recyclables, and organic materials collection, with a performance review in Year 6. The council also directed staff to draft language for a redistricting commission, including removing the voter eligibility requirement and adding alternate members. A motion to hear the code of ethics item was not heard, and the item was continued to a future meeting.

• Introduced ordinance awarding exclusive franchise to Bay Counties Waste Services for 15 years (7-0)
• Removed voter eligibility requirement for redistricting commission applicants (4-3)
• Directed staff to draft language for redistricting commission alternates (7-0)
• Approved $15,000 agreement with Our City Forest for tree planting (6-1)
• Agendized study session on homelessness and COVID-19 impact (5-2)
• Approved consent calendar including salary increase for Communication Officers Association (7-0)

Planning Commission

The Planning Commission will hold a study session regarding a project modification at 1100 N. Mathilda Avenue. The proposal seeks to reduce the number of rooms from 358 to 254 and change the site layout and architecture. The scheduled public hearing for this meeting was canceled.

• Reduction of room count from 358 to 254 at 1100 N. Mathilda Avenue
• Proposed changes to project site layout and architecture
• Cancellation of the scheduled public hearing

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will discuss design concepts for the 2021 utility bill insert and projects for a Transportation Development Act application. The commission will also review a report from a recent Santa Clara Valley Transportation Authority meeting.

• Design concepts for 2021 utility bill insert
• Projects for Transportation Development Act (TDA) Article 3 Application
• Report on recent Santa Clara Valley Transportation Authority (VTA) meeting
• Potential study of Bicycle and Pedestrian Infrastructure Bond Measure
• Approval of January 21, 2021, meeting minutes

The Bicycle and Pedestrian Advisory Commission voted to adopt a Bicycle and Pedestrian Infrastructure Bond Measure as a proposed study issue for the 2021 cycle, targeting the 2024 election instead of 2022. The commission also directed staff on content for the 2021 utility bill insert and recommended projects for the TDA Article 3 grant application. The meeting was held via teleconference due to the COVID-19 executive order.

• Adopted Bicycle and Pedestrian Infrastructure Bond Measure as proposed study issue for 2021 cycle, targeted for 2024 election (6-0)
• Approved minutes of January 21, 2021 meeting (6-0)
• Directed staff on utility bill insert content including e-bike advantages, speed safety, HAWK beacon, new bike lanes, and QR code
• Recommended TDA grant projects: El Camino Real improvements, low-stress bike routes, ADA barrier removal, Las Palmas Park gate widening, Bay Trail grate removal
• Rejected HAWK beacon at Carson and Mary due to cost exceeding grant funding
• Discussed VTA BPAC report including e-bike pilot program and bus changes

Arts Commission

The regular meeting of the Sunnyvale Arts Commission scheduled for February 17, 2021, was canceled. The next regular meeting is scheduled for March 17, 2021.

• Cancellation of the February 17, 2021, Arts Commission meeting

Sustainability Commission

The Sustainability Commission will review updates regarding the Urban Forest Management Plan and equitable COVID-19 recovery. The agenda also includes approval of January 19, 2021 meeting minutes and a report on the February 2021 Annual Work Plan.

• Urban Forest Management Plan Update
• Equitable and Sustainable COVID-19 Recovery presentation
• Approval of January 19, 2021 meeting minutes
• Updated February 2021 Annual Work Plan

The Sustainability Commission approved the January 19, 2021 meeting minutes unanimously. They received presentations on the Urban Forest Management Plan update and equitable COVID-19 recovery strategies, with discussion but no formal action. No new study issues were submitted, and the meeting was otherwise procedural.

• Approved January 19, 2021 meeting minutes (7-0)

Council Subcommittee on Boards and Commissions

The subcommittee will review policy issues identified during a November 2020 joint meeting. The agenda also includes an update on operational changes and an overview of the study issue sponsorship process. Members will also consider approving minutes from April 26, 2019.

• Selection of Subcommittee Chair
• Update on operational changes following the November 17, 2020 joint meeting
• Overview of the Board and Commission Study Issue Sponsorship Process
• Approval of April 26, 2019, meeting minutes
• Discussion of policy issues for subcommittee consideration

The Council Subcommittee on Boards and Commissions elected Larry Klein as Chair and approved the April 26, 2019 meeting minutes. The subcommittee discussed operational changes and policy issues, including recommendations on the study issue process, remote participation, and work plan updates, but took no formal action on these items.

• Elected Larry Klein as Chair (3-0)
• Approved April 26, 2019 meeting minutes (3-0)

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for February 10, 2021, was cancelled. The next meeting is tentatively scheduled for February 24, 2021.

Parks and Recreation Commission

The Commission will rank the 2021 study issues and consider a potential study issue regarding Parkscore implementation for residents. The meeting also includes presentations on park facilities, usage, and proposed study issues for 2022.

• Ranking of 2021 Study Issues
• Discussion of Parkscore Implementation for Residents
• Presentation on Park Facilities and Park Usage
• Review of potential 2022 study issues
• Approval of January 13, 2021 meeting minutes

The Parks and Recreation Commission approved a ranking of four proposed 2021 study issues, with outdoor sports programs and facilities ranked first, followed by dog off-leash hours, waste reduction, and eliminating chemical pesticides. The commission also discussed a potential study issue on ParkScore implementation but did not approve it, with Commissioner Michitaka agreeing to revise it for a future meeting. The consent calendar, including the January 13, 2021 minutes, was approved unanimously.

• Approved ranking of 2021 study issues (5-0): 1. Outdoor sports programs/facilities, 2. Dog off-leash hours, 3. Waste reduction, 4. Eliminate chemical pesticides
• Approved consent calendar including January 13, 2021 meeting minutes (5-0)
• Discussed ParkScore study issue; no action taken, revised proposal to come later

Planning Commission

The Planning Commission will hold a study session to discuss a proposal for two new six-story hotel buildings totaling 274 rooms. The project includes an underground parking garage and requests a variance regarding parking lot shading. The commission will also consider approving the meeting minutes from January 25, 2021.

• Proposed two six-story hotel buildings totaling 274 rooms at 247 and 295 Commercial Street
• Request for a parking lot shading variance at the Commercial Street site
• Approval of January 25, 2021, Planning Commission meeting minutes

The Planning Commission held a study session for a proposed hotel development at 247 and 295 Commercial Street, which includes two six-story buildings with 274 rooms, a parking reduction request, and a variance for parking lot shading. No formal decisions were made on the project; the only action taken was approving the consent calendar, which included the minutes from the January 25, 2021 meeting.

• Approved consent calendar including minutes of January 25, 2021 (6-0-1)

Heritage Preservation Commission

The regular meeting of the Heritage Preservation Commission scheduled for February 3, 2021, has been canceled. The next regular meeting is scheduled for March 3, 2021.

City Council

The City Council will hold a study session regarding the Mary Avenue Overcrossing. The council will also discuss an ordinance to establish a public process for redistricting. Additionally, members will consider extending the local COVID-19 emergency declaration.

• Discussion on establishing a public process for redistricting (21-00172)
• Study session regarding Mary Avenue Overcrossing (21-0020A)
• Adoption of Ordinance No. 3172-21 to update the Fire Code (21-0290)
• Resolution extending the City’s declaration of local emergency for COVID-19 (21-0131)
• Midpeninsula Regional Open Space District update (21-0094)

City Council

The Sunnyvale City Council will hold a special workshop and study session regarding the Moffett Park Specific Plan. The session focuses on transportation and infrastructure.

• Moffett Park Specific Plan: Transportation and Infrastructure Workshop and Study Session (21-0121)

Board of Library Trustees

The Board of Library Trustees is scheduled to review presentations regarding a library mobile app overview and library trends and data visualization. The board will also consider approving the meeting minutes from January 4, 2021.

• Presentation: Library Mobile App Overview (21-0220)
• Presentation: Library Trends and Data Visualization (21-0221)
• Approval of the Board of Library Trustees Meeting Minutes of January 4, 2021 (21-0219)

The Board of Library Trustees approved the consent calendar, including the January 4, 2021 meeting minutes, with a unanimous 4-0 vote. The board also received presentations on the new library mobile app and on library trends and data visualization, expressing a preference for quarterly data with graphics. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved consent calendar including January 4, 2021 meeting minutes (4-0)

City Council: Community Meeting Notice

This special meeting is part of a Sustainability Speaker Series focusing on carbon neutrality strategy. The session is titled 'Carbon Neutral Portfolio: From Vision to Strategy.'

• Sustainability Speaker Series: Carbon Neutral Portfolio

City Council

The City Council is holding a special meeting for a strategic planning workshop. The agenda includes an update on council priorities and discussions regarding strategic topics. No specific ordinances, contracts, or rezonings are listed for this session.

• Council Priorities Update
• Strategic Topics Discussion

The City Council held a strategic planning workshop and made three priority-setting decisions. It added 'Implementation of the Active Transportation Plan' to an existing priority (6-1), added a new priority titled 'Equity, Access and Inclusion' (7-0), and removed the priority 'Open Space Acquisition Planning: Future of Golf Courses' (4-3). No other substantive decisions were made.

• Added 'Implementation of the Active Transportation Plan' to Council Priority 'Ability of Infrastructure to Support Development & Traffic' (6-1)
• Added new Council Priority 'Equity, Access and Inclusion' (7-0)
• Removed Council Priority 'Open Space Acquisition Planning: Future of Golf Courses' (4-3)

Housing and Human Services Commission

The commission will review CDBG-CV evaluations and funding recommendations for City Council consideration. The meeting also includes a discussion on potential study issues for the 2022 calendar year. Additionally, the commission will consider approving minutes from the November 11, 2020, meeting.

• CDBG-CV evaluations and funding recommendations
• Consideration of 2022 study issues
• Approval of November 11, 2020, meeting minutes

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for January 27, 2021, was cancelled. The next meeting is tentatively scheduled for February 10, 2021.

City Council

The City Council will consider several contract awards for pavement rehabilitation, park restroom upgrades, and permitting system management. The agenda also includes a budget modification for COVID-19 support and the introduction of an ordinance regarding the California Fire Code.

• $2,719,415 contract for Pavement Rehabilitation 2020 with DeSilva Gates Construction LP
• $1,671,000 contract for Park Buildings - Rehabilitation at Serra and Washington Parks
• $433,500 contract to Park Consulting Group for EnerGov Permitting System implementation
• $134,435 budget modification for COVID-19 isolation and quarantine support
• Introduction of an ordinance to adopt the 2019 California Fire Code

Planning Commission

The January 25, 2021, meeting includes a public hearing to select and rank potential study issues for the year. The scheduled special meeting study session has been canceled. The commission will also consider approving the minutes from the January 11, 2021, meeting.

• Selection and ranking of potential 2021 study issues (21-0193)
• Approval of January 11, 2021, meeting minutes (21-0218)

The Sunnyvale Planning Commission selected and ranked potential 2021 study issues, prioritizing CDD 21-01, which would explore allowing single-family homeowners in non-residential zoning districts to expand and modify their homes. The commission also amended CDD 20-02 to include carbon sequestration calculations, then deferred it, and deferred CDD 19-07. All votes were unanimous (6-0), with Commissioner Olevson absent. The recommendations will be forwarded to the City Council for consideration at the February 25, 2021 workshop.

• Ranked CDD 21-01 as first priority study issue (6-0)
• Amended CDD 20-02 to include carbon sequestration calculations (6-0)
• Deferred amended CDD 20-02 (6-0)
• Deferred CDD 19-07 (6-0)
• Approved consent calendar including January 11, 2021 minutes (6-0)

Bicycle and Pedestrian Advisory Commission

The commission will discuss the ranking of study issues for 2021 and review progress on the Climate Action Playbook. Members will also receive a report regarding a recent Santa Clara Valley Transportation Authority meeting. The draft 2021 Annual Work Plan will be presented as an information item.

• Ranking of 2021 Study Issues
• Climate Action Playbook Progress Update
• Report on Santa Clara Valley Transportation Authority (VTA) meeting
• Approval of December 17, 2020, meeting minutes
• Review of draft 2021 Annual Work Plan

The Bicycle and Pedestrian Advisory Commission ranked 2021 study issues, placing the Tasman Drive pedestrian and bicycle facility installation first and the Evelyn Avenue multi-use trail study second. The commission deferred several other proposed studies, including reduced parking guidelines and a Hollenbeck Avenue bike lane study. The minutes also include a presentation on the Climate Action Playbook and approval of prior meeting minutes.

• Ranked DPW 21-03 (Tasman Drive bike/pedestrian facility) as top 2021 study issue (7-0)
• Ranked DPW 20-05 (Evelyn Avenue multi-use trail) as second study issue (7-0)
• Deferred CDD 19-07 (reduced parking guidelines) (7-0)
• Deferred DPW 21-01 (Hollenbeck Avenue bike lanes) (7-0)
• Deferred DPW 21-02 (ATP amendment process) (7-0)
• Approved December 17, 2020 meeting minutes as amended (7-0)

Arts Commission

The Arts Commission will hold a study session regarding the Master Plan for Public Art process. The regular meeting includes reviewing artwork for a project at 684-870 W. Maude Ave. and ranking 2021 study issues.

• Master Plan for Public Art: Project Identification and Process
• Art in Private Development Project (684-870 W. Maude Ave.)
• Ranking of 2021 Study Issues
• Approval of October 21, 2020, and December 16, 2020 meeting minutes

Sustainability Commission

The commission will receive an update on the Silicon Valley Clean Energy decarbonization plan. Members will also rank potential study issues for 2021 and review the updated annual work plan.

• Silicon Valley Clean Energy Decarbonization Joint Action Plan update
• Ranking of 2021 study issues
• Approval of December 21, 2020 meeting minutes
• Updated January 2021 Annual Work Plan

The Sustainability Commission voted to defer Study Issue CDD 20-04 (Reach Codes Phase 3) to 2022 and ranked two other study issues for City Council consideration. They also approved the December 21, 2020 meeting minutes and nominated Chair Wickham to speak at the Council workshop.

• Approved December 21, 2020 meeting minutes (5-0, 2 abstentions)
• Recommended deferring Study Issue CDD 20-04 to 2022 (7-0)
• Ranked ESD 17-01 (pesticides) as #1 and DPW 20-01 (fossil fuel infrastructure) as #2 (7-0)
• Nominated Chair Wickham to speak at City Council Study Issues workshop (7-0)

Parks and Recreation Commission

The commission will review the Park Dedication Fund and rank study issues for 2021. Members will also consider potential study issues for the 2022 calendar year. The agenda includes approval of previous meeting minutes.

• Park Dedication Fund Review (21-0089A)
• Ranking 2021 Study Issues (21-00542)
• Consideration of potential study issues for 2022 (21-00563)
• Approval of October 14, 2020 meeting minutes (21-00551A)
• Approval of November 18, 2020 joint meeting minutes (21-00881B)

Zoning Administrator Hearing

The Zoning Administrator hearing scheduled for January 13, 2021, was cancelled. The next meeting is tentatively scheduled for January 27, 2021.

City Council

The City Council will discuss the Sunnyvale redistricting process and potential budget issues for 2021. The agenda includes consideration of amendments to the Block 15 development agreement involving Google and housing mitigation funds. The meeting also covers updates to city contracting ordinances and golf cart lease agreements.

• Amendment to Block 15 development agreement regarding shared access with Google and $1 million in housing mitigation funds
• Increase of $13,408.42 for electric golf cart leases at Sunnyvale and Sunken Gardens Golf Courses
• Negotiations for a forgivable loan of up to $1.5 million with Sunnyvale Community Services
• Adoption of Ordinance No. 3171-21 regarding goods and services purchases
• Amendment to the Classification Plan to add a Housing Specialist position

The City Council approved amendments to the Block 15 Disposition and Development Agreement, allowing shared access to work product with Google and permitting the Department of Developmental Services to record a Deed of Trust and Regulatory Agreements to secure a $1 million loan for the affordable housing development. The council also approved the 2021 Priority Advocacy Issues with modifications, including a new public safety position on gun violence restraining orders and language on local control and housing. Additionally, the council authorized negotiations for a forgivable loan of up to $1.5 million with Sunnyvale Community Services and received the FY 2019/20 financial reports.

• Approved Block 15 DDA amendment allowing Google shared access and DDS deed of trust (7-0)
• Approved 2021 Priority Advocacy Issues with amendments (7-0)
• Authorized negotiations for $1.5M forgivable loan to Sunnyvale Community Services (7-0)
• Received FY 2019/20 financial reports and approved Budget Modification No. 12 (7-0)
• Approved FY 2020/21 Second Quarter Budget Update (7-0)
• Directed amendments to Council Policy 7.4.2 for equipment reimbursement (7-0)
• Approved consent calendar items 1.A-1.J (7-0, with abstentions on 1.A-1.C)
• Approved joint meeting minutes of October 13, 2020 (5-0, 2 abstentions)

Heritage Preservation Commission

The Heritage Preservation Commission will meet to select and rank potential study issues. The agenda also includes approving the November 4, 2020 meeting minutes and reviewing the Code of Ethics and Conduct.

• Approval of November 4, 2020, meeting minutes
• Selection and ranking of potential study issues
• Annual review of the Code of Ethics and Conduct for Elected and Appointed Officials

City Council

The Council will certify the November 3, 2020, election results for the Mayor and Districts 2, 4, and 6. The meeting includes a ceremonial oath of office for newly elected members. Additionally, the Council will select a Vice Mayor for a one-year term.

• Certification of November 3, 2020 election results for Mayor and Districts 2, 4, and 6
• Ceremonial oath of office for Council-elect and Mayor-elect
• Selection of Vice Mayor for a one-year term effective January 5, 2021
• Appointment of councilmembers to intergovernmental assignments and subcommittees
• Adoption of the City Council regular meeting calendar for 2021 through February 2022

Board of Library Trustees

The Board will receive a presentation regarding the Library Reorganization Plan. The meeting also includes the approval of meeting minutes from December 7, 2020.

• Library Reorganization Plan presentation (21-0146)
• Approval of December 7, 2020, meeting minutes (21-01451)

The Board of Library Trustees met via teleconference and heard a presentation on the library's reorganization plan from Superintendent Steve Sloan. The board unanimously approved the consent calendar, which included the minutes from the December 7, 2020 meeting. No other substantive decisions were made.

• Approved consent calendar including December 7, 2020 meeting minutes (4-0)