Suffolk public meetings in 2025

City Council Meeting Agendas

The City Council postponed two rezoning ordinances, moving the Sweetwood Drive and N. Main Street proposals to future meetings in 2026. It also approved an amendment to Section 31‑419 of the Unified Development Ordinance. Motions were adopted to schedule a work session and a public hearing on precinct boundary changes for January 7, 2026.

• Public hearing: rezoning off Sweetwood Drive from RL to RLM, continued to Jan 21 2026
• Public hearing: rezoning 1700 & 1802 N. Main Street from B‑2 to RU‑18, continued to Feb 18 2026
• Public hearing: amendment of Section 31‑419 of the Unified Development Ordinance (OTA2025‑008)
• Motion: schedule City Council work session for Wed, Jan 7 2026 at 4:00 p.m.
• Motion: schedule public hearing Jan 7 2026 to amend Chapter 26‑2(c) precinct boundaries

The council certified the closed meeting and approved the September 3, 2025 minutes, both unanimously. It adopted the agenda and the consent agenda, also unanimously. The council approved OTA2025-008, amending Section 31-419 of the Unified Development Ordinance, with an 8‑0 vote. It also voted to continue consideration of rezoning items RZN2024-003 to Jan 21 2026 and RZN2025-004 to Feb 18 2026, each passing 8‑0 and 7‑0 respectively.

• Certified closed meeting (8-0)
• Approved Sep 3, 2025 minutes (8-0)
• Adopted agenda as presented (8-0)
• Adopted consent agenda (8-0)
• Approved OTA2025-008 ordinance amending development code (8-0)
• Continued RZN2024-003 rezoning to Jan 21, 2026 (8-0)
• Extended public hearing for RZN2025-004 (7-0, Mayor recused)
• Continued RZN2025-004 rezoning to Feb 18, 2026 (7-0, Mayor recused)

Children's Services Act Meeting Agendas

The Suffolk Community Policy and Management Team will conduct its regular business, including a financial report and approval of the November 19, 2025 minutes. Members will review the FY 2025 CQI report and discuss formatted policy and procedures. An update from the State Executive Council and a closed session on pending cases are also on the agenda.

• Approval of minutes from the November 19, 2025 meeting
• Presentation of the financial report
• Closed session to consider pending cases
• Review of the CQI FY 2025 Report
• Update from the State Executive Council meeting

City Council Work Sessions

The Suffolk City Council will present the Fiscal Year 2025 Annual Comprehensive Financial Report. Council members will discuss the disposition and acquisition of city property. The session will also include appointments to various positions.

• Presentation of the FY 2025 Annual Comprehensive Financial Report
• Disposition and acquisition of city property
• Appointments to council‑related positions

The Suffolk City Council held a work session on Dec. 17, 2025 and presented the FY 2025 Comprehensive Financial Report. No votes were taken on the report. Council members voted 8‑0 to hold a closed meeting to discuss appointments to several commissions and the acquisition of listed real‑property parcels. The closed meeting was convened at 4:26 p.m. and adjourned at 5:41 p.m.

• Closed meeting motion on appointments and property acquisitions approved (8-0)
• Closed meeting convened at 4:26 p.m., concluded at 5:41 p.m.

City Council Meeting Packets

The Suffolk City Council will present the FY 2025 Annual Comprehensive Financial Report and consider a resolution requesting the Virginia Department of Transportation to modify the Urban Highway System. Three public hearings will be held to consider rezoning actions: changing a parcel off Sweetwood Drive to Residential Low‑Medium Density, amending the Unified Development Ordinance, and rezoning two parcels on N. Main Street to Residential Urban‑18. The council will also adopt the consent agenda and schedule future work sessions.

• Presentation of the FY 2025 Annual Comprehensive Financial Report
• Resolution requesting VDOT changes to the Urban Highway System
• Public hearing to rezone property off Sweetwood Drive to RLM (Residential Low‑Medium Density) – RZN2024-003
• Public hearing to amend Section 31‑419 of the Unified Development Ordinance – OTA2025-008
• Public hearing to rezone 1700 and 1802 N. Main Street parcels to RU‑18 (Residential Urban‑18) – RZN2025-004

Children's Services Act Meeting Agendas

The Isle of Wight Community Policy and Management Team will approve the November 25, 2025 meeting minutes and set dates for FY 2026 meetings. The group will also receive a finance report and discuss unfinished and new business.

• Approval of November 25, 2025 meeting minutes
• FY 2026 November and December meeting dates
• Finance Report
• Closed Session for Case Presentations
• Upcoming Virtual CSA Academy trainings

The Isle of Wight County Community Policy and Management Team (CPMT) met on October 28, 2025, and approved the minutes from the September 23 meeting and the FY 2026 finance report as of October 28. The team also convened in closed session to discuss cases and approved FAPT funding for a case reviewed in that session. No other substantive decisions were made; the meeting included informational updates and discussion of potential future actions.

• Approved minutes of September 23, 2025 meeting (all in favor)
• Approved FY 2026 finance report as of October 28, 2025 (all in favor)
• Approved FAPT funding for case reviewed in closed session (all in favor)

Planning Commission Meeting Packets

The Suffolk Planning Commission will meet to consider a conditional use permit for live entertainment at 209 N Saratoga Street and a solar facility on Whaleyville Blvd. The body will also review the proposed Capital Improvements Plan for FY 2027-2036.

• Conditional Use Permit for live entertainment at 209 N Saratoga Street
• Conditional Use Permit for solar facility on Whaleyville Blvd
• Presentation on Proposed Capital Improvements Plan FY 2027-2036
• Status report on City Council meeting from November 19, 2025
• Approval of minutes from the November 18, 2025 meeting

Downtown Advisory Committee

The committee will discuss updates to the Central Business District Use Table and the Downtown Master Plan. Members will also receive an update on the WATCH Arts and Cultural District and establish the 2026 meeting calendar.

• Update to CBD Use Table and Downtown Master Plan
• Update on WATCH Arts and Cultural District
• Establishment of 2026 meeting dates

Historic Landmarks Commission Packets

The Historic Landmarks Commission is meeting to discuss three requests for Certificates of Appropriateness for property modifications in the Suffolk Voting Borough. The body will also receive property maintenance and zoning updates.

• Request to replace a metal roof with 30-year architectural shingles at 208 Clay Street
• Request to install LED neon signs on front façade windows and door at 165 N. Main Street
• Request to install white vinyl siding at 222 Bank Street

Historic Landmarks Commission Agendas

The Historic Landmarks Commission will consider three applications for Certificates of Appropriateness. The requests involve replacing a metal roof with architectural shingles at 208 Clay Street, installing LED neon signs at 165 N. Main Street, and adding white vinyl siding at 222 Bank Street. The agenda also includes staff updates on property maintenance and zoning.

• Certificate of Appropriateness HLC2025-00018: replace metal roof with 30‑year architectural shingles at 208 Clay Street (CBD, Historic Conservation Overlay District).
• Certificate of Appropriateness HLC2025-00019: install LED neon signs on façade windows and door at 165 N. Main Street (CBD, Historic Conservation Overlay District).
• Certificate of Appropriateness HLC2025-00020: install white vinyl siding at 222 Bank Street (Residential Medium Density, Historic Conservation Overlay District).
• Staff Report – Property Maintenance Update.
• Staff Report – Zoning Update.

Economic Development Authority Board Meeting Agendas

The Suffolk Economic Development Authority Board will review financial reports, audit results, and capital improvement plans. The meeting includes updates on various business grants and marketing activities.

• Financial reports for periods ending September 30, 2025, and October 31, 2025
• Review of EDA Financial Audit for June 30, 2025
• Small Business Improvement Grant Completion – The Yoga Room (1238 Holland Road)
• Small Business Improvement Grant Completion – White’s Multi-Purpose Center (6142 Whaleyville Blvd.)
• Façade Grant Completion – White’s Multi-Purpose Center (6142 Whaleyville Blvd.)

The board approved the minutes of the December 10 meeting. It authorized the transfer of a Best Management Practice parcel to the Northgate Commerce Park Business Association. The board also voted to hold a closed session on real‑property acquisition and approved a resolution certifying that closed meeting.

• Approved meeting minutes (4 ayes, 0 nays, 1 abstention)
• Approved conveyance of BMP parcel to Northgate Commerce Park Business Association (6-0)
• Approved closed meeting on real‑property acquisition (5-0)
• Approved resolution certifying closed meeting (5-0)

Board of Zoning Appeals Meeting Agendas

The Board of Zoning Appeals will consider several Tier 1 construction applications, including 156 Tynes St (Irving Henderson), 113 N 10rH St, 111 S Capital St, and a map‑based request (Map No: 35F*LE*31). A public hearing will be held for a Tier 1 construction request at 400 Bullock St. The meeting also includes routine approval of minutes from the November 18, 2025 meeting.

• BZAIT-2025 – 156 Tynes St – Irving Henderson (Tier 1 construction)
• BZA26-2025 – 113 N 10rH St – Tier 1 construction
• BZA27-2025 – 111 S Capital St – Tier 1 construction
• BZA30-2025 – Map No: 35F*LE*31 – Tier 1 construction
• BZA28-2025 – 400 Bullock St – Tier 1 construction (public hearing)

Parks & Recreation Advisory Commission

The Parks & Recreation Advisory Commission will approve the meeting agenda, the June minutes, and the September minutes. It will hear a Department Master Plan update from Berry Dunn and discuss items such as playground replacements, recreation programs, special events, and the capital improvement program. The commission will also review the strategic plan and take public comments.

• Approval of the agenda
• Approval of June minutes
• Approval of September minutes
• Department Master Plan update presentation
• Discussion of playground replacements and capital improvement program

The commission approved the meeting agenda and the June and September minutes. A motion to table the draft strategic plan until the March meeting was made and approved. No other formal actions were taken.

• Approved agenda (motion by Benegar, second by West)
• Approved June and September minutes (motion by Benegar, second by West)
• Tabled draft strategic plan to March meeting (motion by Carmean, second by West, approved)

Board of Zoning Appeals Meeting Packets

The Board of Zoning Appeals will hold a public hearing and vote on a variance request (BZA17-2025) for 156 Tynes St, seeking reduced front and side yard setbacks, a narrower dwelling width, and no required parking for a new single‑family home. The meeting also includes the approval of several Tier 1 construction applications that were previously recommended by staff. No old business is on the agenda.

• BZA17-2025: variance request for 156 Tynes St to reduce setbacks, dwelling width, and parking requirements
• BZA22-2025: staff recommendation approved by a 3‑0 recorded vote
• BZA23-2025: approval and uphold notice of violation passed by a 4‑0 recorded vote
• BZA2+2025: approval passed by a 1‑0 recorded vote
• BZA25-2025: approval passed by a 4‑0 recorded vote

City Council Meeting Agendas

The Suffolk City Council approved a series of ordinances to accept and appropriate funds from various state and private foundations for public services. The body also approved a work session for December 17 and confirmed appointments to the Downtown Advisory Committee and Fine Arts Commission.

• Accepts funds for Suffolk Public Library Early Childhood Development Program
• Accepts funds for Lake Meade Park
• Accepts funds for Animal Shelter Services
• Accepts funds for Homeless Shelter Project
• Accepts funds for Suffolk Police Department and Suffolk Animal Shelter

City Council Meeting Agendas

The Suffolk City Council and Suffolk School Board are holding a joint meeting. The body will discuss the approved Suffolk Schools Capital Improvement Plan and the draft Capital Improvement Plan for the City of Suffolk.

• Suffolk Schools Approved Capital Improvement Plan
• Draft City of Suffolk Capital Improvement Plan

City Council Meeting Packets

The City Council and School Board will meet to discuss the Capital Improvement Plan. The City Council will also consider several ordinances to accept and appropriate various state and federal grants.

• Joint session with Suffolk School Board regarding the Capital Improvement Plan
• Ordinance to appropriate funds from the Commonwealth of Virginia Technology Trust Fund
• Ordinance to appropriate funds from the USDA for the Summer Food Services Program
• Ordinance to appropriate funds from the Virginia Department of Housing and Community Development for the Homeless Shelter Project
• Staff reports on voter precinct review and compensation and step plan review

Electoral Board Meeting Agenda

The board approved the November canvass meeting minutes. They reviewed a categorized incident report from the November 2025 General Election. The board decided to inform the City Manager about potential precinct changes at 102-Driver, 105-Harbourview, and 504-Lake Cohoon before the next Presidential Election. They also authorized Risk Management to address a damaged smartboard at the Harbourview Precinct.

• Approval of November canvass meeting minutes
• Review of incident report from November 2025 General Election
• Decision to inform City Manager about precinct changes for 102-Driver, 105-Harbourview, and 504-Lake Cohoon
• Authorization for Risk Management to handle damaged smartboard at Harbourview Precinct

The board unanimously approved the November canvass meeting minutes. It decided to inform the City Manager about potential changes to precincts 102‑Driver, 105‑Harbourview, and 504‑Lake Cohoon. The board also authorized Risk Management to address a damaged smartboard at the Harbourview Precinct.

• Approved November canvass meeting minutes (unanimous)
• Decided to inform City Manager about precinct 102‑Driver, 105‑Harbourview, 504‑Lake Cohoon
• Authorized Risk Management to handle damaged smartboard at Harbourview Precinct

City Council Meeting Agendas

The City Council decided on several zoning changes and a boundary agreement with the City of Chesapeake. The body also approved revenue bonds for a multifamily housing facility in Sussex County and set a deadline for City Manager applications.

• Approved Boundary Line Agreement with the City of Chesapeake for the Pughsville area
• Approved rezoning of 1975 Bridge Road from Rural Residential to Office-Institutional (Conditional)
• Approved revenue bonds for the 50-unit Sussex Trace Apartments in Sussex County
• Set January 1, 2026, as the closing date for City Manager applications
• Continued rezoning of 494 Manning Road to January 21, 2026

City Council Work Sessions

The City Council will hold a work session to receive a briefing on the Downtown Suffolk Revitalization (W.A.T.C.H.) project. Members will also discuss a public engagement initiative for the Parks and Recreation Master Plan and review appointments.

• Downtown Suffolk Revitalization: Welcoming Arts, Talent, Culture and History (W.A.T.C.H.) briefing
• Parks and Recreation Master Plan public engagement initiative
• Review of appointments

The Suffolk City Council voted unanimously (8-0) to convene a closed meeting to discuss appointments to several commissions and boards, including the Downtown Advisory Committee and the Planning Council. The closed meeting was held from 4:26 p.m. to 4:44 p.m. No other decisions were made during the work session.

• Approved closed meeting to discuss appointments to multiple commissions (8-0)

City Council Meeting Packets

The City Council will hold a work session on downtown revitalization and parks planning, followed by a regular session. The body will consider several rezoning requests, a commercial dog kennel permit, and a boundary agreement with the City of Chesapeake.

• Boundary Line Agreement between the City of Chesapeake and the City of Suffolk in the Pughsville area
• Rezoning of 494 Manning Road from Agricultural to Residential Low-Medium Density (Conditional)
• Rezoning of 1975 Bridge Road from Rural Residential to Office-Institutional (Conditional)
• Conditional Use Permit for a Commercial Dog Kennel at 6128 Old Myrtle Road
• Revenue Bonds for the 50-unit Sussex Trace Apartments Multifamily Housing Facility

Planning Commission Meeting Packets

The Planning Commission will hold public hearings on three rezoning requests and one conditional use permit amendment. The body will also consider an ordinance text amendment to the Mixed Use Development Overlay District.

• Rezoning request RZN2024-00003 for Preserve Pointe off Sweetwood Drive from RL to RLM
• Rezoning request RZN2025-00005 for 400 Jonathan’s Way from RR to RC
• Conditional Use Permit request CUP2025-00012 to expand warehouse and freight storage at 6701 College Drive
• Ordinance Text Amendment OTA2025-008 regarding the Mixed Use Development Overlay District
• Rezoning request RZN2024-017 for Pruden Lake Prince (applicant requested deferral to February 17, 2026)

Board of Zoning Appeals Meeting Agendas

The Suffolk Board of Zoning Appeals will conduct public hearings on six pending appeals listed on the agenda. The meeting will also include approval of the October 14, 2025 minutes and routine items such as call to order, roll call, old business, new business, and adjournment.

• BZA 02-2025 – 6708 Burbage Landing Cir – Dalla Dai
• BZA 22-2025 – 903 Bank St – BC Branch Enterprises, Inc
• BZA 23-2025 – 1755 Box Elder Rd – Ronald L & Briant L Capps
• BZA 24-2025 – 2300 Enterprise Dr – David France, PE
• BZA 25-2025 – 9369 Rivershore Dr – Tidewater Probuild, Inc

Board of Zoning Appeals Meeting Packets

The Suffolk Board of Zoning Appeals will hold its regular meeting on November 18, 2025. The agenda includes a public hearing on application BZA02-2025, a variance request to increase the side‑yard fence height from 2.5 ft to 4 ft at 6708 Burbage Landing Circle, located in the Planned Development Overlay District. The Board will vote to approve or deny the variance after the hearing.

• Variance request BZA02-2025 to raise fence height to 4 ft at 6708 Burbage Landing Circle
• Application filed with a $551 filing fee
• Public notice posted and advertised in the Suffolk News‑Herald

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee will review several ongoing items and consider a new Downtown Parking Plan. Items under old business include a review of the Use Table for the Central Business District, updates on the WATCH program, the Refuse Ordinance amendment, and Main Street America. New business focuses on discussing the Downtown Parking Plan. The meeting also includes a Downtown Manager’s report on upcoming events.

• Review of Use Table for Central Business District (Homework)
• Update on WATCH
• Update on Refuse Ordinance amendment
• Update on Main Street America
• Downtown Parking Plan

The committee approved the October 20 meeting minutes without objection. Chair McCormally reported that City Council approved amendments to the Refuse Ordinance by an 8–0 vote. Members discussed updates on WATCH, downtown parking signage, upcoming holiday events, and ideas for green trash cans and planters. No further motions were decided at this meeting.

• Approved October 20 meeting minutes (passed without objection)

Historic Landmarks Commission Packets

The Historic Landmarks Commission will meet to consider a request to replace a cornice on the north façade of the Phoenix Bank of Nansemond at 341 E. Washington Street. The applicant proposes to install a pressed metal cornice based on a 1988 photograph.

• Request for Certificate of Appropriateness HLC2025-00017 at 341 E. Washington Street
• Review of cornice replacement on the north façade of the Phoenix Bank of Nansemond
• Discussion of painting the cornice in color PPG1002-7 – Phantom Mist

Historic Landmarks Commission Agendas

The Historic Landmarks Commission will meet on November 13, 2025. The agenda includes routine items such as call to order, roll call, and approval of minutes. The commission will review a request for a Certificate of Appropriateness (HLC2025-00017) submitted by Gregory L. Rutledge on behalf of the City of Suffolk to replace a cornice on the north façade of 341 E Washington Street, located in the Fairgrounds Revitalization and Redevelopment District and Historic Conservation Overlay District. Staff reports will cover administrative COA approvals, property maintenance, and zoning updates.

• Certificate of Appropriateness request (HLC2025-00017) to replace cornice at 341 E Washington Street
• Administrative COA approvals (staff report)
• Property maintenance update (staff report)
• Zoning update (staff report)

Suffolk Early Childhood Development Commission Meetings

The Suffolk Early Childhood Development Commission will review updates on childcare numbers, budget and program activities. Members will vote on a public notice for 2026, a grant from the Obici Foundation for Ready, Set, Grow bags, and teacher‑training topics from Child Care Aware of VA. Additional items include selecting a marketing firm for DPIL Early Intervention and choosing a venue for the Early Educator Appreciation Dinner.

• Vote on ECDC Public Notice 2026
• Vote on Teacher Training Topics from Child Care Aware of VA (S. Howell)
• Grant awarded for Ready, Set, Grow bags through Obici Foundation
• Selection of marketing firm for DPIL, Early Intervention
• Venue selection for Early Educator Appreciation Dinner on March 27, 2025 – North Suffolk

The commission approved the September 2025 meeting minutes. It then approved the ECDC Public Notice for 2026 after a motion by Gin and a second by Elle. The commission awarded a $2,500 grant from the Obici Healthcare Foundation to fund Ready, Set, Grow Bags for newborns. A new downtown library is planned to open in spring 2026.

• Approved September 2025 minutes (motion by Tamie, second by Carol Wilson)
• Approved ECDC Public Notice 2026 (motion by Gin, second by Elle)
• Awarded $2,500 Obici Healthcare Foundation grant to ECDC for Ready, Set, Grow Bags

City Council Meeting Agendas

The City Council approved several ordinances to appropriate funds for transportation and airport projects. The body also modified the city's solid waste code and scheduled a public hearing regarding a boundary line agreement with the City of Chesapeake.

• Appropriation of funds for Pitchkettle Road Realignment and Holland Road repaving and improvements
• Appropriation of funds for the Suffolk Executive Airport Master Plan Update
• Amendment of Chapter 70 "Solid Waste" of the Code of the City of Suffolk
• Scheduling of a November 19 public hearing for a Boundary Line Agreement with the City of Chesapeake
• Appointment of Carly Bosco to the Economic Development Authority and Michael Davis to the Suffolk Clean Community Commission

The council certified the November 5 closed meeting, approved the June and July work‑session minutes, and adopted the agenda as presented. It adopted Consent Agenda Items #7‑13, accepting and appropriating state, federal and program income funds for road and school projects. The council approved an ordinance amending Chapter 70 (Solid Waste) of the city code. It also scheduled several public hearings and work sessions and appointed two individuals to city boards.

• Certified the closed meeting of Nov 5, 2025 – vote 8‑0
• Approved minutes from June 18 and July 2, 2025 work sessions – vote 8‑0
• Adopted agenda as presented – vote 8‑0
• Adopted Consent Agenda Items #7‑13, accepting and appropriating VDOT, FAA and other funds – vote 8‑0
• Approved ordinance amending Chapter 70 (Solid Waste) – vote 8‑0
• Scheduled public hearing Nov 19, 2025 for Boundary Line Agreement – vote 8‑0
• Scheduled joint City Council‑School Board work session Dec 3, 2025 – vote 8‑0
• Nominated and appointed Carly Bosco (Economic Development Authority) and Michael Davis (Clean Community Commission) – vote 8‑0

Electoral Board Meeting Agenda

The Suffolk Electoral Board will meet at 9:00 a.m. on November 5, 2025. The meeting will open with a call to order and then canvass the results of the November 4, 2025 General Election. No additional agenda items are listed.

• Canvass of the November 4, 2025 General Election results

The Electoral Board voted unanimously to hold a closed session to discuss qualifications of voters with provisional ballots. The Board then reconvened in open session to certify that discussion was limited to provisional ballots. Several motions to recess the canvass were adopted, allowing the Board to continue the vote count over several days. The canvass was completed on November 12.

• Closed session to discuss provisional ballot qualifications approved (unanimous)
• Recess until 11:00 a.m. on Nov 6 approved
• Recess until Nov 7 approved
• Recess until 9:00 a.m. on Nov 12 approved
• Statement of Results entries confirmed in open session

City Council Meeting Packets

The City Council will consider several ordinances to appropriate funds for road and airport projects. The body will also hold a public hearing regarding modifications to the city's solid waste code.

• Appropriation of VDOT funds for Pitchkettle Road Realignment and Holland Road repaving/improvements
• Appropriation of FAA and Virginia Department of Aviation funds for Suffolk Executive Airport Master Plan Update
• Reappropriation of FY 2024-2025 funds to the FY 2025-2026 School Operating Fund
• Public hearing on amending Chapter 70 'Solid Waste' of the City Code
• Proposed Boundary Line Agreement between the City of Chesapeake and the City of Suffolk

Planning Commission Meeting Packets

The Planning Commission will hold public hearings on three rezoning requests: Lake Pointe (494 Manning Rd), Bennett’s Creek Health & Rehab Center (1931 & 1975 Bridge Road), and Riverbend (1700 & 1802 N. Main St.). An exception request for a septic drain‑field expansion at 1621 Holly Point Lane was approved by an 8‑0 vote. Staff will also present new rezoning proposals for Pruden Lake Prince and Lakeside Reserve.

• Exception request CEX2025-000010 approved for septic drain‑field expansion at 1621 Holly Point Lane (Chuckatuck Voting Borough)
• Rezoning RZN2025-00004 Riverbend: change 1700 & 1802 N. Main St. from B‑2 to RU‑18, allowing 497 residential units and a 1.3‑acre public park
• Rezoning RZN2024-00013 Lake Pointe: change 494 Manning Rd from Agricultural (A) to Residential Low‑Medium Density (RLM)
• Rezoning RZN2025-00007 Bennett’s Creek Health & Rehab Center: change 1931 Bridge Road from Rural Residential (RR) to Office‑Institutional (O‑I) and 1975 Bridge Road from RR to O‑I
• Staff‑reported rezoning RZN2024-017 Pruden Lake Prince: change 3840 Pruden Blvd & Lake Prince Dr from Rural Estate (RE) to Residential Medium Density (RM) and General Commercial (B‑2)

Downtown Advisory Committee

The committee will review the Downtown Master Plan and its alignment with the Unified Development Ordinance for City Council. It will also provide updates on the Arts and Cultural District Ordinance, the WATCH organizational structure, and the Refuse Ordinance amendment. New business includes an exploration of the Main Street America program.

• Review of Downtown Master Plan and UDO Alignment Presentation to City Council
• Update on Arts and Cultural District Ordinance
• Update on Organizational structure for WATCH
• Update on Refuse Ordinance amendment
• Exploration of Main Street America

The committee approved the meeting minutes as written. Members voted to appoint Lisa Burrell as Vice Chair, with no objections. The meeting was then adjourned.

• Approved meeting minutes (no objections)
• Appointed Lisa Burrell as Vice Chair (no objections)
• Adjourned meeting (no objections)

Wetlands Board Agendas

The Suffolk Wetlands Board will hold its annual election of officers and approve the minutes from its December 19, 2024 meeting. Board members will consider a permit extension (VMRC24-1833) to replace a 350‑foot portion of a timber bulkhead at 1500 Steeple Dr in the Light Industrial zone. Updates will be provided on two ongoing projects: the Living Shoreline (VMRC23-0690) and the Nansemond Shoals reserve at Cedar Point (VMRC23-2872). No public or restoration hearings are scheduled.

• Annual election of officers
• Approval of minutes from December 19, 2024 meeting
• Permit extension VMRC24-1833 to replace 350‑ft timber bulkhead at 1500 Steeple Dr
• Project update VMRC23-0690 – Living Shoreline (NATRX Exoforms)
• Project update VMRC23-2872 – Nansemond Shoals (Reserve at Cedar Point)

Wetlands Board Packets

The Suffolk Wetlands Board will review a request to extend the permit for VMRC24-1833, which authorizes replacement of a 350‑foot portion of a timber bulkhead at 1500 Steeple Dr along Chuckatuck Creek. The meeting also includes the annual election of officers, approval of minutes from the December 19, 2024 meeting, and updates on two previously approved projects (Living Shoreline and Nansemond Shoals). No public hearings or new business items are scheduled.

• Permit extension request VMRC24-1833 to replace 350‑ft of timber bulkhead at 1500 Steeple Dr
• Annual election of Wetlands Board officers
• Approval of minutes from the December 19, 2024 meeting
• Project update for VMRC23-0690 – Living Shoreline (NATRX Exoforms)
• Project update for VMRC23-2872 – Nansemond Shoals (Reserve at Cedar Point)

City Council Meeting Agendas

The Suffolk City Council unanimously approved several ordinances and resolutions, including amendments to the Unified Development Ordinance and the creation of an Arts and Cultural District. A resolution was adopted to enable the Virginia Housing Development Authority to finance Peanut Crossing – Phase II. The council also scheduled a work session for November 5, 2025. All items received an 8-0 vote.

• Ordinance amending Section 31-717(c)(7) of the Unified Development Ordinance (OTA2025-007) – approved 8-0
• Ordinance amending Sections 31-606(a)(6) and 31-606(a)(9) of the Unified Development Ordinance (OTA2025-006) – approved 8-0
• Ordinance establishing an Arts and Cultural District in Suffolk – approved 8-0
• Resolution allowing Virginia Housing Development Authority financing for Peanut Crossing – Phase II – approved 8-0
• Motion to schedule a City Council Work Session on Nov 5, 2025 at 4:00 p.m. – approved 8-0

The Suffolk City Council approved four ordinances, including two amendments to the Unified Development Ordinance and an ordinance creating an Arts and Cultural District, all by an 8‑0 vote. It also adopted a resolution to finance Peanut Crossing Phase II, a resolution adopting the 2026 Legislative Agenda, appointed Clarke Cooper to the Paul D. Camp Community College Board, and scheduled a work session for November 5, 2025. All actions were approved unanimously.

• Approved OTA2025-007 ordinance amending Unified Development Ordinance (8-0)
• Approved OTA2025-006 ordinance amending Unified Development Ordinance (8-0)
• Approved ordinance establishing Arts and Cultural District (8-0)
• Approved resolution adopting 2026 Legislative Agenda (8-0)
• Approved resolution for Virginia Housing Development Authority financing Peanut Crossing Phase II (8-0)
• Approved appointment of Clarke Cooper to Paul D. Camp Community College Board (8-0)
• Scheduled City Council Work Session for Nov 5 2025 at 4:00 p.m. (8-0)
• Adopted agenda and certified closed meeting (8-0)

Children's Services Act Meeting Agendas

The Community Policy and Management Team will approve the September 17 minutes, hear a financial report, and discuss Executive Order 43, which proposes a social‑media and youth‑mental‑health e‑learning program. The meeting also includes a closed‑session to consider pending cases, unfinished business on continuous quality improvement and the business continuity plan, and new business on FAPT private‑provider identification and the CSA annual risk‑assessment survey.

• Approval of the minutes from the September 17, 2025 meeting
• Executive Order 43 – Social Media and Youth Mental Health e‑learning
• Financial Report
• Closed Session to Consider Pending Cases
• FAPT Private Provider Identification and Confirmation

City Council Work Sessions

The City Council will hold a work session to review concepts for mixed-use development, plan development, and text amendments. The meeting also includes recognition for the Real Estate Assessor’s Office and a review of appointments.

• Mixed-use development and plan development concepts
• Text amendment concepts
• Appointments
• Real Estate Assessor’s Office recognition

The council voted 8‑0 to convene a closed meeting under Virginia Code §§2.2‑3711(A)(1) and (A)(3). The meeting was to consider appointments to multiple commissions and the acquisition of Tax Map Parcel 25*45A. The closed session ran from 4:40 p.m. to 5:52 p.m. on October 15, 2025.

• Approved closed meeting to discuss appointments and property acquisition (8-0)

City Council Meeting Packets

The City Council will hold a work session on mixed-use development concepts and a regular session to vote on several ordinances. Key items include the establishment of an Arts and Cultural District and a resolution for the 2026 Legislative Agenda.

• Ordinance to establish an Arts and Cultural District in the City of Suffolk
• Public hearing for Unified Development Ordinance amendments OTA2025-007 and OTA2025-006
• Resolution to adopt the 2026 Legislative Agenda
• Resolution to allow Virginia Housing Development Authority to finance Peanut Crossing – Phase II
• Work session overview of Mix-Use Development and Plan Development concepts

Library Advisory Board Meetings

The Suffolk Library Advisory Board will conduct routine business such as roll call, disposition of the July 8, 2025 minutes, and various reports. Unfinished business includes discussion of the New Downtown Library. New and miscellaneous business will cover the 2026 meeting schedule, a policy review and approval of the Collection Strategy, and a Community Engagement Presentation.

• Discussion of New Downtown Library (unfinished business)
• Disposition of July 8, 2025 minutes
• Approval of 2026 meeting schedule
• Policy review and approval of Collection Strategy
• Community Engagement Presentation

The Suffolk Library Advisory Board approved the July 8, 2025 meeting minutes, the 2026 meeting schedule, and the revised Collection Strategy Policy, each by an 8‑0 vote. The board also approved the adjournment plan by unanimous vote. No other substantive actions were taken.

• Approved July 8, 2025 minutes (8-0)
• Approved 2026 meeting schedule (8-0)
• Approved revised Collection Strategy Policy (8-0)
• Approved adjournment plan (8-0)

Board of Zoning Appeals Meeting Agendas

The Board of Zoning Appeals will meet to review five specific zoning cases. The meeting includes public hearings for properties on Tynes St, Dogwood Ln, and N 5th St.

• BZA1.4-2025: Map No: 35E(E)W191 - Tier 1 Construction
• BZA17-2025: 156 Tynes St - Irving Henderson
• BZA19-2025: 628 Dogwood Ln - Michael Oden
• BZA20-2025: 213 N 5th St - Tier 1 Construction
• BZA-21.-2025: 215 N 5th St - Tier 1 Construction

Board of Zoning Appeals Meeting Packets

The Board of Zoning Appeals will meet to consider five public hearings regarding zoning variances. One detailed request involves reducing side yard setbacks to allow for a new single-family home on a non-conforming lot.

• BZA14-2025: Request to reduce side yard setbacks from 10 feet to 5 feet at 0 Goodman St (Map No: 35E(E)W191)
• BZA17-2025: Public hearing for 156 Tynes St (Irving Henderson)
• BZA19-2025: Public hearing for 628 Dogwood Ln (Michael Oden)
• BZA20-2025: Public hearing for 213 N 5th St (Tier 1 Construction)
• BZA21-2025: Public hearing for 215 N 5th St (Tier 1 Construction)

City Council Meeting Agendas

The Suffolk City Council will convene a two‑day retreat on October 9‑10, 2025 at the Suffolk Center for Cultural Arts. Sessions will cover the council’s values, mission and vision, a legal review of rules of procedure and the code of ethics, and a review of the Capital Improvement Plan. On the second day, the council will hear updates on the Parks and Recreation Master Plan, the Comprehensive Plan and Village Plans, and the Downtown Master Plan.

• Review of City Council values, mission and vision (facilitated by Quette Brown‑Fletcher)
• Legal review of rules of procedure and code of ethics (William Hutchings Jr, City Attorney)
• Capital Improvement Plan preparation and review (Gerry Jones, Interim Deputy City Manager)
• Presentation of Parks and Recreation Master Plan (Mark Furlo, Director of Parks and Recreation)
• Updates on Comprehensive Plan, Village Plans, and Downtown Master Plan (Kevin Wyne and Telesa “Lisa” Bleakley)

The Suffolk City Council met on October 9‑10, 2025 at the Suffolk Center for Cultural Arts. Council members and staff presented information on potential values, mission and vision statements, rules of procedure, the 2026‑2027 Capital Improvement Plan, and various master plans for parks, the comprehensive plan, and downtown development. After the presentations and discussion, the council adjourned by consensus with no recorded votes or formal actions taken.

• Meeting adjourned by consensus (no vote recorded)

Historic Landmarks Commission Agendas

The Historic Landmarks Commission will consider two requests for Certificates of Appropriateness. The body is reviewing proposed exterior modifications to residential properties within the Historic Conservation Overlay district.

• Exterior painting request at 111 Brewer Avenue (HLC2025-00013)
• Installation of new railings and balusters at 108 S. Broad Street (HLC2025-00015)

Historic Landmarks Commission Packets

The Historic Landmarks Commission will review two Certificate of Appropriateness requests: one for exterior repainting at 111 Brewer Avenue and another for new railings and balusters at 108 S. Broad Street. Staff recommends denying the repainting request because painting unpainted masonry violates the Historic Conservation Overlay guidelines. The commission will vote on each application after the public notice and hearing portion of the agenda.

• Certificate of Appropriateness HLC2025-00013 – exterior painting at 111 Brewer Avenue (staff recommends denial)
• Certificate of Appropriateness HLC2025-00015 – new railings and balusters at 108 S. Broad Street
• Staff Report: Administrative COA approvals
• Staff Report: Property Maintenance Update
• Staff Report: Zoning Update

Economic Development Authority Board Meeting Agendas

The Suffolk Economic Development Authority will review grant requests for two local businesses and a resolution for the Suffolk Family Day Home Grant. The board will also receive reports on marketing activities and parks and recreation.

• Small Business Improvement Grant Request for D-Bat Suffolk (116 Business Place)
• Small Business Improvement Grant Request for Sugar Mama’s Bakeshoppe (908 N. Main Street)
• Suffolk Family Day Home Grant Resolution
• Financial reports for periods ending July 31, 2025, and August 30, 2025
• Suffolk Parks & Recreation Overview

The Economic Development Authority Board approved the Suffolk Family Day Home Grant program and two Small Business Improvement Grants—one to D‑BAT Suffolk for a fence around batting cages and one to Sugar Mama’s Bakeshoppe, LLC for $10,000. Each motion was moved, seconded, and carried unanimously with seven ayes and no nays or abstentions. The Board also noted the November meeting was cancelled and set the next meeting for December 10, 2025.

• Approved Suffolk Family Day Home Grant program (7‑0)
• Authorized Small Business Improvement Grant to D‑BAT Suffolk (7‑0)
• Authorized $10,000 Small Business Improvement Grant to Sugar Mama’s Bakeshoppe, LLC (7‑0)

City Council Meeting Agendas

The Suffolk City Council approved the meeting minutes and adopted the agenda. It approved an ordinance to accept and appropriate funds from the Obici Healthcare Foundation for the Suffolk Public Library. The council scheduled a public hearing on the Draft 2026 Legislative Agenda and a work session for October 15, 2025. A motion was also approved directing the City Manager to review the city’s step plan and compare it to other Hampton Roads cities.

• Ordinance to accept and appropriate funds from the Obici Healthcare Foundation for the Suffolk Public Library (approved 7‑0)
• Motion to schedule a public hearing on the Draft 2026 Legislative Agenda for October 15, 2025 (approved 7‑0)
• Motion to schedule a City Council work session on October 15, 2025 at 4:00 p.m. (approved 7‑0)
• Motion directing the City Manager to review the city’s step plan and compare it to other Hampton Roads cities (approved 5‑2)
• Approval of the meeting minutes (approved 7‑0)

The council approved a resolution certifying the October 1 closed meeting and adopted the meeting agenda. It adopted a consent agenda ordinance to accept funds from the Obici Healthcare Foundation for the public library. The council scheduled a public hearing on the 2026 Legislative Agenda and a work session for October 15. It also ordered the interim city manager to review the city's step plan and report back on November 5.

• Approved resolution certifying closed meeting (7-0)
• Approved June 4 minutes (7-0)
• Adopted agenda as presented (7-0)
• Adopted Consent Agenda Item #7 – accept library funds (7-0)
• Scheduled public hearing on Draft 2026 Legislative Agenda for Oct 15 (7-0)
• Scheduled City Council work session for Oct 15 at 4 p.m. (7-0)
• Directed interim city manager to review step plan, report by Nov 5 (5-2)
• Adjourned meeting (7-0)

City Council Work Sessions

The Suffolk City Council will receive updates on public safety for fiscal year 2024‑2025. It will consider the disposition and acquisition of multiple property tax map parcels identified by numbers. The council will also address appointments. A closed‑session item is listed but not detailed.

• Fiscal Year 2024‑2025 public safety updates
• Disposition and acquisition of Property Tax Map parcels 24*43, 24*34A, 33*46, 33*44, 24*14, 24*18, 24*16, and 24*17
• Council appointments
• Proposed items for closed session (unspecified)

The Suffolk City Council held a work session on Oct. 1, 2025, reviewing public safety updates from the police and fire chiefs. No votes were taken on those items. The Council then approved a motion to convene a closed meeting to discuss appointments to various commissions and the acquisition of specific tax map parcels, passing unanimously (7-0).

• Approved closed meeting to discuss appointments and real property (7-0)

City Council Meeting Packets

The City Council will hold a work session to receive statistical updates from the Police and Fire and Rescue chiefs for Fiscal Year 2024-2025. The body will also discuss the acquisition and disposition of several tax map properties and consider an ordinance to appropriate funds from the Obici Healthcare Foundation for the Suffolk Public Library.

• Appropriation of funds from Obici Healthcare Foundation for the Suffolk Public Library
• Disposition and acquisition of property Tax Map 24*43, 24*34A, 33*46, 33*44, 24*14, 24*18, 24*16, and 24*17
• Fiscal Year 2024-2025 Public Safety updates from Police and Fire and Rescue chiefs
• Staff report on the Workforce Development Center
• Proposed public hearing for the Draft 2026 Legislative Agenda on October 15, 2025

City Council Meeting Agendas

The City Council voted on funding for the Suffolk Executive Airport and stormwater capital projects. The body also decided on a conditional use permit for a detached dwelling unit and a resolution regarding the Peanut Crossing- Phase II Project.

• Appropriation of funds from the Virginia Department of Aviation and FAA for Suffolk Executive Airport
• Appropriation of funds from the Stormwater Unrestricted Fund Balance for FY 2025-2026 projects
• Conditional Use Permit for a detached Accessory Dwelling Unit at 4236 Rivercliff Crescent
• Resolution supporting income set-asides for the Peanut Crossing- Phase II Project
• Amendment to the Agreement for Use and Support of a Solid Waste Disposal System

The Suffolk City Council approved a conditional use permit for an accessory dwelling unit at 4236 Rivercliff Crescent. The council also adopted three consent agenda items providing airport and storm‑water funding, and passed two resolutions supporting the Peanut Crossing‑Phase II project and a solid‑waste agreement amendment. Additionally, the council certified the closed meeting, approved prior minutes, adopted the agenda, and appointed Shelly Stewart to the Human Services Advisory Board.

• Certified the closed meeting of Sept 17, 2025 (8‑0)
• Approved minutes from the May 21, 2025 work session (8‑0)
• Adopted the meeting agenda (8‑0)
• Adopted Consent Agenda Items #7‑9 for airport and storm‑water funding (8‑0)
• Approved conditional use permit for accessory dwelling unit at 4236 Rivercliff Crescent (8‑0)
• Approved resolution supporting income set‑asides for Peanut Crossing‑Phase II (8‑0)
• Approved resolution authorizing city manager to amend solid‑waste disposal agreement (8‑0)
• Appointed Shelly Stewart to the Human Services Advisory Board (8‑0)

Children's Services Act Meeting Agendas

The Community Policy and Management Team will approve minutes from the August 20, 2025 meeting, receive updates from SEC, and hear a financial report. A closed session will consider pending cases. New business includes a CSA addition to an existing release, a review of the UR timeline, and a review of OCS guidance on IEP UR, followed by items from members.

• CSA Addition to Existing Release
• UR Timeline review
• Review OCS guidance on IEP UR
• Closed Session to Consider Pending Cases
• Financial Report

City Council Work Sessions

The City Council will hold a work session to receive an update on the Rural Broadband Initiative and discuss the draft 2026 Legislative Agenda. The body will also review property acquisitions and dispositions and consider appointments.

• Rural Broadband Initiative update
• Draft 2026 Legislative Agenda
• Disposition and acquisition of properties 34G23(a)121, 34G23(3)1-20, 34G23(4)1, 34G23(A)115A, and 34G23(A)115B
• Appointments

The Suffolk City Council held a work session on September 17, 2025, reviewing updates on the Rural Broadband Initiative and the draft 2025 Legislative Agenda. No formal actions were taken on those items. The council voted to convene a closed meeting to consider appointments to several commissions and the acquisition or disposition of specific parcels of land. The motion passed unanimously, 8‑0.

• Closed meeting convened to discuss appointments and property parcels (8-0)

City Council Meeting Packets

The City Council will hold a work session to receive updates on rural broadband installation and review the draft 2026 legislative agenda. The regular session includes decisions on airport funding, stormwater projects, and a conditional use permit for a detached dwelling.

• Public hearing for a Conditional Use Permit for a detached accessory dwelling unit at 4236 Rivercliff Crescent
• Ordinance to appropriate funds from the Stormwater Unrestricted Fund Balance for FY 2025-2026 projects
• Ordinances to accept and appropriate funds from the FAA and Virginia Department of Aviation for Suffolk Executive Airport
• Resolution regarding income set-asides for the Peanut Crossing- Phase II Project
• Resolution authorizing the City Manager to amend the Agreement for Use and Support of a Solid Waste Disposal System

Planning Commission Meeting Packets

The Suffolk Planning Commission will hold public hearings on a conditional rezoning request to change two parcels on N. Main Street from B-2 General Commercial to RU-18 Residential Urban. The meeting also includes an exception request for a septic drain field expansion at 1621 Holly Point Lane and two text amendment proposals to the Unified Development Ordinance’s parking/loading and temporary‑use sections. Additional staff reports will discuss a separate rezoning request for Lake Pointe and capital‑improvement planning.

• Rezonng Request RZN2025-00004: change 1700 & 1802 N. Main St. from B-2 to RU-18
• Exception Request CEX2025-000010: expand septic drain field at 1621 Holly Point Lane
• Ordinance Text Amendment OTA2025-006: update parking and loading standards (Section 31-606)
• Ordinance Text Amendment OTA2025-007: update temporary uses (Section 31-717)
• Staff Report Rezoning Request RZN2024-00013: rezone 494 Manning Rd. from Agricultural to Residential Low‑Medium Density

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee will review and approve minutes from prior meetings. It will discuss three old‑business items: a draft Arts and Cultural District ordinance, the organizational structure for WATCH, and an amendment to the Refuse Ordinance. New business includes a project proposal from Tom Powell of the Addison Group and the election of officers. The meeting will also feature a Downtown Manager’s report and announcements.

• Review and possible approval of the Arts and Cultural District draft ordinance
• Discussion of the organizational structure for WATCH
• Consideration of a Refuse Ordinance amendment
• Project proposal presentation by Tom Powell of the Addison Group
• Election of committee officers

The Downtown Suffolk Advisory Committee unanimously approved the minutes from the July 28, August 11, and August 18 meetings. A motion to keep the current DAC officers in place was approved without opposition. The committee discussed a proposed arts and cultural district incentive and a VRLI Leadership Program website project, but no formal actions were taken on those items.

• Approved July 28, Aug 11, and Aug 18 meeting minutes (unanimous)
• Approved retention of current DAC officers (no opposition)

Economic Development Authority Board Meeting Agendas

The Suffolk Economic Development Authority Board will meet to approve minutes, review financial reports, and consider an ordinance regarding downtown arts and culture. The agenda includes updates on the Peanut Crossing Phase II project and a review of the 1700 N. Main Street property.

• Approval of ACL contract
• Downtown Arts & Cultural Ordinance Overview
• Peanut Crossing Phase II Update
• 1700 N. Main Street review
• Financial Reports for July 31, 2025

The Economic Development Authority Board approved a $4,175 Small Business Improvement Grant for The Yoga Room and accepted incentive funds for ESKA USA BV. It also authorized Commonwealth Opportunity Fund agreements for Freezpak and Massimo Zanetti Beverage, and awarded an EDIP grant to Massimo Zanetti. The board relinquished responsibility for Northgate Commerce Park, approved a request to the City Council to amend Suffolk Industrial Park covenants, and authorized a closed meeting to discuss property acquisition and prospective business matters.

• Approved $4,175 Small Business Improvement Grant to The Yoga Room (7-0)
• Approved acceptance and appropriation of incentive funds for ESKA USA BV (7-0)
• Approved execution of Commonwealth Opportunity Fund agreement for Freezpak (7-0)
• Approved execution of Commonwealth Opportunity Fund agreement for Massimo Zanetti Beverage USA, Inc. (7-0)
• Approved award of Economic Development Investment Program grant to Massimo Zanetti Beverage USA, Inc. (7-0)
• Approved relinquishing responsibility for management of Northgate Commerce Park (7-0)
• Approved request to City Council to amend Suffolk Industrial Park covenants and assign responsibility to EDA (7-0)
• Approved closed meeting to discuss property acquisition and prospective business matters (7-0)

Board of Zoning Appeals Meeting Agendas

The Suffolk Board of Zoning Appeals will convene on September 9, 2025, to conduct public hearings on two pending appeals: one for 5665 Shoulders Hiil Rd involving Enterprise Leasing Co. of Norfolk/Richmond LLC, and another for 411 Duke St involving Larry D. Powell. The meeting will also include a call to order, roll call, approval of minutes, old business, new business, and adjournment.

• Public hearing on appeal 8ZA1,6-2025 for 5665 Shoulders Hiil Rd – Enterprise Leasing Co. of Norfolk/Richmond LLC
• Public hearing on appeal BZA18-2025 for 411 Duke St – Larry D. Powell

Parks & Recreation Advisory Commission

The Suffolk Parks & Recreation Advisory Commission will approve its agenda and the June 2025 meeting minutes. It will hear the Director's report covering replacement playgrounds, recreation programs, special events, the capital improvement program, the master plan, and the strategic plan. The commission will also address any old business, hear commissioner reports or concerns, and set the date for the next meeting.

• Approval of the agenda
• Approval of June 2025 minutes
• Director's report on replacement playgrounds
• Director's report on recreation programs
• Scheduling next meeting for December 9, 2025

The Parks & Recreation Advisory Commission approved the agenda for the upcoming December session. It also approved the March 2025 meeting minutes. The board scheduled its next meeting for December 9 at 5:30 p.m. and adjourned at 5:42 p.m.

• Approved agenda for December meeting
• Approved March 2025 meeting minutes
• Scheduled next meeting for December 9, 5:30 p.m.
• Adjourned meeting at 5:42 p.m.

Board of Zoning Appeals Meeting Packets

The Suffolk Board of Zoning Appeals held a public hearing on variance application BZA16-2025 for 5665 Shoulders Hill Road. Staff recommended approval of a reduction of the Special Corridor Overlay District rear yard setback from 30 feet to 20 feet for a passenger vehicle rental facility. The board voted 4‑0 to grant the variance after no opposition was presented.

• Variance request BZA16-2025 to reduce SCOD rear yard setback from 30 ft to 20 ft at 5665 Shoulders Hill Rd
• Staff report recommends approval of the variance
• Public hearing held; applicant appeared in favor, no opposition recorded
• Board approved the variance by a recorded vote of 4‑0
• Project is part of conditional use permit CUP2025-00013

City Council Meeting Agendas

The City Council approved several resolutions regarding federal aviation grants and participation in opioid-related legal settlements. The body also accepted funds for park benches and appointed members to the Agricultural Advisory Committee and other boards.

• FAA grant application for Airport Master Plan Project 3-51-0050-035-2025
• FAA grant application for Airport Infrastructure Project 3-21-0050-034-2025
• Settlements of opioid-related claims against the Sackler Family and several other companies
• Appropriation of funds from Suffolk Parks and Trails Alliance for three park benches
• Public hearing for the Seaboard West segment of the Suffolk Seaboard Coastline Trail

The Suffolk City Council voted 8‑0 to approve a resolution authorizing the filing of a Federal Aviation Administration grant application and to let the City Manager execute the grant agreement for the Airport Master Plan Project. The council also adopted consent‑agenda items covering the same FAA grant, park‑bench funding, and participation in opioid‑related settlement claims, all by unanimous vote. A work session for September 17 was scheduled and four individuals were appointed to various advisory committees.

• Approved FAA grant application resolution for Airport Master Plan (8-0)
• Adopted Consent Agenda Item #7 – FAA grant for Airport Infrastructure Project (8-0)
• Adopted Consent Agenda Item #8 – Purchase of three park benches (8-0)
• Adopted Consent Agenda Item #9 – Participation in opioid settlements against multiple manufacturers (8-0)
• Adopted Consent Agenda Item #10 – Participation in opioid settlements against the Sackler Family (8-0)
• Scheduled City Council Work Session for September 17, 2025 (8-0)
• Nominated and appointed members to Agricultural Advisory Committee and other bodies (8-0)
• Adjourned meeting (8-0)

Suffolk Early Childhood Development Commission Meetings

The Suffolk Early Childhood Development Commission will review childcare numbers, budget updates for fiscal years 2025 and 2026, and manager reports at its September 3, 2025 meeting. Members will vote on scholarships for the Raising the Bar Regional Early Childhood Conference and the Regional Provider Training Series hosted by Children’s Harbor, as well as next steps for the "From Crisis to Action" initiative.

• Vote on scholarship for Raising the Bar Regional Early Childhood Conference
• Vote on Regional Provider Training Series by Children’s Harbor
• Vote on "From Crisis to Action" Next Steps
• Review FY25 and FY26 budget updates
• Review childcare numbers and ECDC updates

The Suffolk Early Childhood Development Commission approved the July 2025 minutes and received reports on childcare numbers, program participation, and budget status. Several motions were made to allocate funds for conferences and training, but the minutes do not record any vote outcomes. The commission then adjourned the meeting.

• Adjourned meeting (motion passed)

Suffolk Early Childhood Development Commission Meetings

The commission will review childcare numbers and budget updates for FY25 and FY26. Members are scheduled to vote on scholarships and training initiatives. The body will also consider a marketing firm proposal and strategic priorities for FY26.

• Vote on scholarship for Raising the Bar Regional Early Childhood Conference
• Vote on Regional Provider Training Series- Children’s Harbor
• Vote on “From Crisis to Action” next steps
• Review of FY25 and FY26 budget
• Consideration of a marketing firm proposal

City Council Work Sessions

The City Council will hold a work session to receive an update on the Route 58/SPSA Flyover. The body will also discuss agreements with the Southeastern Public Service Authority and the acquisition of specific tax map parcels.

• Route 58/SPSA Flyover update
• Agreements between the City and the Southeastern Public Service Authority
• Acquisition of Property Tax Map Parcel 33*14C and 33*14
• Appointments

The Suffolk City Council voted to convene a closed meeting to discuss several pending items, including appointments to various boards, legal counsel matters, a public contract award, and the acquisition of specific parcels of land. The motion passed unanimously with eight votes in favor and none against. No other substantive actions were taken during the open work session.

• Approved closed meeting to discuss appointments, legal counsel, contract award, and property acquisition (8-0)

City Council Meeting Packets

The City Council will conduct a work session and regular meeting to discuss infrastructure updates and legal settlements. Key actions include a public hearing on the Seaboard West segment of the Suffolk Seaboard Coastline Trail and votes on opioid-related claim settlements.

• Public hearing for the Seaboard West segment of the Suffolk Seaboard Coastline Trail
• Proposed settlements of opioid-related claims against the Sackler Family and multiple pharmaceutical companies
• FAA grant application for Airport Infrastructure Project 3-21-0050-034-2025
• Appropriation of funds from Suffolk Parks & Trails Alliance for three park benches
• Route 58/SPSA Flyover project update from VDOT

Electoral Board Meeting Agenda

The Electoral Board will meet to approve previous meeting minutes and review reports. The agenda consists of procedural items and general board discussions.

The Electoral Board unanimously approved the minutes from the August meeting. The board also unanimously approved a motion to close the voter registration office on Veteran’s Day. The meeting included two public comment periods and was adjourned at 9:45 a.m.

• Approved August meeting minutes (unanimous)
• Approved motion to close office on Veteran’s Day holiday (unanimous)

City Council Meeting Agendas

The City Council approved several ordinances to appropriate state and federal funds for infrastructure and public safety. The body also voted on a personal property tax reduction for eligible residents and a conditional use permit for a telecommunications tower.

• Ordinance to provide reduced personal property taxation for eligible elderly and disabled residents
• Conditional Use Permit for a Telecommunication Tower at 3927 Bridge Road
• Appropriation of Railroad Crossing Elimination Grant funds for the Downtown Grade Crossing Study
• Appropriation of funds for the Suffolk Victim/Witness Assistance Program and Fifth Judicial District Community Corrections Program
• Appropriation of funds for the Suffolk Executive Airport and the Suffolk Police Department

The Suffolk City Council adopted all consent‑agenda items appropriating state and federal grant funds, approved an ordinance to lower personal‑property taxes for qualifying elderly and disabled owners, and approved a conditional use permit for a new telecommunication tower. The council also scheduled a September work session, recognized Albert S. Moor II, and appointed four new members to city advisory commissions. All votes were 7‑0 in favor.

• Adopted Consent Agenda items #7‑#13 appropriating various grant and program funds (7‑0)
• Approved ordinance adding Section 82‑204 for reduced personal‑property tax for eligible elderly and disabled residents (7‑0)
• Approved conditional use permit for a telecommunication tower at 3927 Bridge Road (7‑0)
• Approved resolution recognizing Albert S. Moor II for his years of service (7‑0)
• Approved resolution certifying the closed meeting of August 20, 2025 (7‑0)
• Approved minutes from the April 16, 2025 work session and regular meeting (7‑0)
• Approved nomination and appointment of four individuals to city advisory commissions (7‑0)
• Scheduled a City Council Work Session for September 3, 2025 at 4:00 p.m. (7‑0)

Children's Services Act Meeting Agendas

The Community Policy and Management Team is meeting to discuss financial reports and fund allocations for fiscal year 2026. The body will also review attendance guidelines and updates regarding parental co-pays.

• FY 2026 Protected Funds Allocation totaling $408,586.00
• FY 2026 SPEDwrap total of $105,565
• FY 2026 Administrative Plan Allocation totaling $22,097
• Update on recalculated parental co-pays
• Review of CHINS sample policy and forms

City Council Work Sessions

The Suffolk City Council will hold a work session to receive updates on the Shentel Glo Fiber project and review the Downtown Master Plan. No formal decisions are scheduled; the meeting is informational.

• Shentel Glo Fiber project update
• Downtown Master Plan overview and update

The council voted 7-0 to convene a closed meeting under Virginia Code Section 2.2-3711 for legal counsel consultation and to consider appointments to multiple city boards and commissions. Council Member Bennett was excused from the vote. No other actions were decided during the work session.

• Closed meeting convened for legal counsel consultation and appointments (7-0)

City Council Meeting Packets

The Suffolk City Council will discuss Shentel Glo Fiber broadband progress, receive a Downtown Master Plan update, and vote on multiple funding ordinances including grants for road maintenance, victim services, and airport repairs.

• Shentel Glo Fiber broadband construction update by Shentel VP Chris Kyle
• Downtown Master Plan overview by Downtown Development Manager Telesa Bleakley
• Ordinance to accept $1.2M Railroad Crossing Elimination Grant for Downtown Grade Crossing Study
• Public hearing on reduced personal property tax rate for elderly/disabled residents
• Conditional Use Permit hearing for telecom tower at 3927 Bridge Road

Planning Commission Meeting Packets

The Suffolk Planning Commission will meet to decide on three family transfer subdivision plats and two public hearings for conditional use permits and exceptions. The meeting will also include special presentations honoring former commissioners and a rezoning request for properties on N. Main St.

• Family Transfer Subdivision Plat FTR2025-001 at 5800 Indian Trail
• Family Transfer Subdivision Plat FTR2025-002 at 4310 Vicksburg Road
• Family Transfer Subdivision Plat FTR2025-003 at 6828 Quaker Drive
• Conditional Use Permit CUP2025-00006 for accessory dwelling unit at 4236 Rivercliff Crescent E
• Exception Request CEX2025-00006 for pool encroachment at 1120 Lake Meade Drive

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee will meet to approve past meeting minutes and discuss draft ordinances for an arts and cultural district. Members will also review a community impact proposal supporting WATCH and plan officer elections for September.

• Approval of July 28 and August 11 meeting minutes
• Review of Arts and Cultural District DRAFT Ordinance
• Discussion of organizational structure for Downtown Management Entity
• Presentation of Community Impact Proposal in Support of WATCH

The committee voted to delete the language that barred hair and nail salons from incentives in the Arts and Cultural District draft ordinance. Members also agreed to keep the franchise income requirement that 50% of revenue come from creative activities. The group approved creating a 501(c)(3) subcommittee to evaluate downtown management structures and added Oct. 20 and Nov. 17, 2025 as meeting dates. A motion to adjourn the meeting was also approved.

• Removed business restriction language (hair and nail salons) from Arts & Cultural District draft ordinance (unanimous)
• Retained franchise income requirement (50% creative) in draft ordinance (unanimous)
• Approved creation of a 501(c)(3) subcommittee to study downtown management entity structures
• Approved adding Oct. 20 and Nov. 17, 2025 as meeting dates (no opposition)
• Motion to adjourn passed (seconded and approved)

Economic Development Authority Board Meeting Agendas

The Suffolk Economic Development Authority will review and approve minutes from the June 11 meeting, financial reports, and grant completions for two local businesses. New business includes requests for a small business improvement grant and approval of two Certificates of Funding (COF) agreements with companies operating in Suffolk.

• Façade Grant Completion – 101 Bosley Avenue (Turntine Insurance Agency)
• Small Business Improvement Grant Completion – 100 N. Commerce St (Holland’s Produce)
• Small Business Improvement Grant Request – 1238 Holland Road (The Yoga Room, LLC)
• Accept and Appropriate – ESKA
• COF Agreement - Freezpak

The board approved several grant and funding agreements, including a $4,175 Small Business Improvement Grant to The Yoga Room and incentive funds for ESKA USA BV. It also adopted Commonwealth Opportunity Fund agreements for Freezpak and Massimo Zanetti Beverage USA, Inc., and authorized an Economic Development Investment Program grant to the latter. Additionally, the board amended the agenda, approved prior meeting minutes, and voted to transfer responsibility for Suffolk Industrial Park covenants to the authority.

• Approved agenda amendment (6-0)
• Approved minutes of June 11, 2025 meeting (6-0)
• Approved $4,175 Small Business Improvement Grant to The Yoga Room (7-0)
• Approved acceptance and appropriation of incentive funds to ESKA USA BV (7-0)
• Approved Commonwealth Opportunity Fund Agreement for Freezpak (7-0)
• Approved Commonwealth Opportunity Fund Agreement for Massimo Zanetti Beverage USA, Inc. (7-0)
• Approved EDIP grant to Massimo Zanetti Beverage USA, Inc. (7-0)
• Approved amendment of Suffolk Industrial Park covenants to assign responsibility to the Economic Development Authority (7-0)

Finance Committee

The Finance Committee will receive updates on tax collections, property assessments, and the city’s budget status. No decisions are scheduled; the meeting is informational.

Board of Zoning Appeals Meeting Agendas

The Suffolk Board of Zoning Appeals will meet to conduct a public hearing on an appeal regarding a property at 627 Spruce St. The meeting includes procedural items such as roll call and approval of previous minutes.

• Public hearing on appeal BZA24-2025 for 627 Spruce St (Brennan Branch)

Electoral Board Meeting Agenda

The Suffolk Electoral Board will meet to discuss administrative changes for candidate petitions and November General Election preparations. The board will also review ADA Compliance Certification and approve previous meeting minutes.

• Changes in process for accepting candidate petitions
• November General Election preparations
• ADA Compliance Certification review

The Electoral Board unanimously approved the July 15 and July 18‑23 canvass meeting minutes and corrected a name error in the July 11 minutes. The board also certified Suffolk city's voting precinct ADA compliance. No other substantive actions were taken.

• Approved July 15 canvass meeting minutes (unanimous)
• Approved July 18‑23 canvass meeting minutes (unanimous)
• Approved name correction to July 11 minutes (unanimous)
• Certified voting precinct ADA compliance (no vote recorded)

Board of Zoning Appeals Meeting Packets

The Board of Zoning Appeals will hold a public hearing to discuss a variance request for a property at 627 Spruce St. The board will also approve minutes from the July 8, 2025, meeting.

• BZA 24-2025: Request to reduce side yard adjacent to street setback from 25 feet to 10 feet at 627 Spruce St for a new single-family dwelling

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee is meeting to review a presentation for the Downtown Master Plan. The committee will also discuss a draft ordinance regarding an Arts and Cultural District.

• Downtown Master Plan Presentation for August 20 Work Session
• Arts and Cultural District DRAFT Ordinance

The Downtown Suffolk Advisory Committee voted unanimously to recommend that City Council adopt the Arts and Cultural District ordinance. The recommendation followed a presentation of the draft ordinance and discussion of tax‑and‑fee reimbursement concerns. No other substantive actions were taken, and the meeting was then adjourned.

• Recommended adoption of Arts and Cultural District ordinance to City Council (unanimous)
• Adjourned meeting (unanimous)

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee will review the Downtown Master Plan to support a City Council request for an August 20 presentation. The body will also discuss the impact of the concert series on downtown businesses and the Arts & Cultural District draft ordinance.

• Arts & Cultural District Draft Ordinance review
• Downtown Master Plan review for August 20 City Council presentation
• Concert Series impact on downtown businesses
• National Night Out August 5

The Downtown Suffolk Advisory Committee approved the June 16, 2025 minutes and, after discussion of various projects, voted to hold a special meeting on Monday, August 11, 2025. The meeting was then adjourned.

• Approved June 16, 2025 minutes (no objections)
• Scheduled special meeting for Monday, August 11, 2025 (no objections)
• Adjourned the meeting (no objections)

City Council Meeting Packets

The City Council will hold a regular session to vote on several grant appropriations and bond issuances. Public hearings are scheduled for a personal property tax reduction for eligible residents and a conditional use permit for a recreation center.

• Proposed reduced personal property tax rate for eligible elderly and disabled residents
• Conditional Use Permit for an Amusement/Entertainment/Recreation Center at 813 W Constance Road
• Ordinance authorizing the issuance and sale of city bonds
• Appropriation of HUD Community Development Block Grant and Home Investment Partnership Program funding
• Transfer of funds from the Ambulance Purchase project to the Aerial Ladder Truck project

City Council Meeting Agendas

The City Council decided on several funding appropriations and land-use permits. The body approved the issuance and sale of city bonds and granted a conditional use permit for an entertainment center. A public hearing regarding personal property tax rates for elderly and disabled residents was postponed.

• Approved issuance and sale of bonds by the City of Suffolk
• Approved Conditional Use Permit for an Amusement/Entertainment/Recreation Center at 813 West Constance Road
• Approved appropriation of HUD Community Development Block Grant and Home Investment Partnership Program funding
• Approved appropriation of Byrne/Justice Assistance Grant funds for the Suffolk Police Department
• Approved fund transfer from the Ambulance Purchase project to the Aerial Ladder Truck project

The council certified the July 16 closed meeting and approved the April 9 work‑session minutes, both unanimously. It adopted seven consent‑agenda items to accept federal and state grant funds, approved a bond‑issuance ordinance, and granted a conditional‑use permit for an amusement center at 813 West Constance Road, each by an 8‑0 vote. The council also approved a development‑code amendment, scheduled an August 20 work session, and appointed members to several commissions with a 7‑0 vote.

• Approved resolution certifying closed meeting (8-0)
• Approved minutes from April 9, 2025 joint work session (8-0)
• Adopted Consent Agenda Items #7‑13 to accept grant funding (8-0)
• Approved ordinance authorizing issuance and sale of bonds (8-0)
• Approved conditional use permit for entertainment center at 813 West Constance Road (8-0)
• Approved amendment to Unified Development Ordinance Section 31‑707(c) (8-0)
• Scheduled City Council Work Session for August 20, 2025 at 4:00 p.m. (8-0)
• Appointed individuals to Fine Arts, Sister Cities, and other commissions (7-0)

City Council Work Sessions

The City Council will hold a work session to receive updates from the Southside Network Authority and the Virginia Cooperative Extension. The body will also discuss the acquisition of three specific tax map parcels and potential appointments.

• Acquisition of Property Tax Map Parcel 33*14C, 33*14, and 34G17(A)*39
• Southside Network Authority update
• Virginia Cooperative Extension overview
• Discussion of appointments

The City Council approved a motion to convene a closed meeting to discuss appointments to various commissions and the acquisition of specific parcels of real property. The motion passed unanimously, 8-0. The closed meeting was held later that afternoon from 4:38 p.m. to 5:09 p.m.

• Closed meeting convened to discuss appointments and property (8-0)

Planning Commission Meeting Packets

The Planning Commission will hold public hearings to consider a conditional use permit for a cell tower and two exceptions regarding Chesapeake Bay Preservation Area buffer requirements. The body will also elect officers and review a status report from the June 18 City Council meeting.

• CUP2025-00009: Conditional Use Permit for a Verizon Wireless cell tower at 3927 Bridge Road
• CEX2025-00008: Exception request for a pool, spa, and gazebo at 5601 River Bluff Drive
• CEX2025-00009: Exception request for a shed addition at 4236 Rivercliff Crescent
• Election of officers

Electoral Board Meeting Agenda

The Electoral Board will meet to discuss new business regarding petitions for the offices of Commissioner of Revenue and Commonwealth’s Attorney.

• Petitions for the office of Commissioner of Revenue
• Petitions for the office of Commonwealth’s Attorney

The Suffolk Electoral Board waived the reading of the July minutes until the August 12 meeting. It also waived the second public comment period. The Board directed the General Registrar’s office to create a new procedure for accepting candidate petitions, to be reviewed at the August 12 meeting.

• Waived reading of July minutes (to be addressed Aug 12)
• Waived second public comment period
• Directed General Registrar to devise new candidate petition acceptance procedure (review Aug 12)

Historic Landmarks Commission Agendas

The Historic Landmarks Commission will meet to elect officers and review two requests for Certificates of Appropriateness. The body will consider a new construction project and exterior alterations to existing properties.

• Certificate of Appropriateness HLC2025-00011 for new construction at 312 Bank Street
• Certificate of Appropriateness HLC2025-00012 for exterior alterations at 419 N. Main Street
• Election of officers

Historic Landmarks Commission Packets

The Historic Landmarks Commission will consider two requests for Certificates of Appropriateness for properties in the Historic Conservation Overlay district. The body will also hold an election of officers.

• New construction of a two-story single-family home at 312 Bank Street (HLC2025-00011)
• Exterior alterations to the property at 419 N. Main Street (HLC2025-00012)
• Election of officers

Library Advisory Board Meetings

The Library Advisory Board will meet to review and approve the strategic plan and several library policies. The board will also discuss the new downtown library and the Chuckatuck Library Open+ program.

• Strategic Plan review and approval
• Policy review and approval for Code of Conduct, Circulation, Meeting Space, and Technology Use
• Discussion of New Downtown Library
• Chuckatuck Library Open+ information and tour

The Library Advisory Board accepted the April 8, 2025 meeting minutes and approved the 2025‑2030 Strategic Plan. It also approved revised Technology Use, Code of Conduct, Circulation, and Meeting Space policies, and voted to continue the cover letter for the Annual Impact Report. All actions passed by a 6‑0 vote.

• Accepted April 8, 2025 meeting minutes (6-0)
• Approved 2025‑2030 Strategic Plan (6-0)
• Approved revised Technology Use Policy (6-0)
• Approved revised Code of Conduct (6-0)
• Approved revised Circulation Policy (6-0)
• Approved revised Meeting Space Policy (6-0)
• Approved continuation of cover letter for Annual Impact Report (6-0)
• Adjourned meeting (6-0)

Board of Zoning Appeals Meeting Agendas

The Board of Zoning Appeals will meet to review five specific zoning appeals. The body will also approve minutes from the May 13, 2025, regular meeting.

• BZA06-2025: 4236 Rivercliff Cres E. (Gerald Mason)
• BZA 09-2025: 112 S 10th St (BC Branch Enterprises, Inc on behalf of Paul Peterson)
• BZA 10-2025: 3737 Nansemond Pkwy (Jesse J. Johnson Jr. on behalf of Nansemond Properties, LLC)
• BZA 7L-2025: 110 Warren St (Jameson & Tracey Williams)
• BZA 1.2-2025: 316 Goodman St (Tier 1 Construction)

Board of Zoning Appeals Meeting Packets

The Board of Zoning Appeals will conduct public hearings for five different property requests. One detailed request involves converting a shed into an accessory dwelling unit at 4236 Rivercliff Crescent E, which staff recommends denying.

• BZA 06-2025: Variance request for 4236 Rivercliff Cres E to reduce side yard setback from 15 feet to 2.9 feet for an accessory dwelling unit
• BZA 09-2025: Public hearing for 112 S 10th St (BC Branch Enterprises, Inc on behalf of Paul Peterson)
• BZA 10-2025: Public hearing for 3737 Nansemond Pkwy (Jesse J. Johnson, Jr. on behalf of Nansemond Properties, LLC)
• BZA 11-2025: Public hearing for 110 Warren St (Jameson & Tracey Williams)
• BZA 12-2025: Public hearing for 316 Goodman St (Tier 1 Construction)

City Council Meeting Packets

The City Council will discuss roadway construction and board appointments during a work session. The regular session includes public hearings on water authority fee changes and real property acquisitions for the Suffolk Seaboard Coastline Trail.

• Public hearing to amend FY 2025-2026 Fee Schedule for Western Tidewater Water Authority wholesale water rate and fixed capacity charge
• Public hearings for real property acquisition for Suffolk Seaboard Coastline Trail Segments 1, 3A, and 3B
• Ordinance to accept funds from Suffolk Parks and Trails Alliance for Festival of Lights
• Ordinances to accept grants for Suffolk Sheriff’s Department and Suffolk Police Department
• Ordinances to update City Code regarding Erosion, Sedimentation, and Stormwater Management

City Council Meeting Agendas

The City Council appointed an Interim City Manager and approved several ordinances regarding grant funding and stormwater management. The body also authorized property acquisitions for the Suffolk Seaboard Coastline Trail and amended water authority fees.

• Appointment of Interim City Manager Kevin M. Hughes
• Property acquisition for Suffolk Seaboard Coastline Trail Segments 1, 3A, and 3B
• Amendment to FY 2025-2026 Fee Schedule for Western Tidewater Water Authority wholesale water rate and fixed capacity charge
• Grant funding for Suffolk Police Department, Suffolk Sheriff's Department, and Department of Parks and Recreation
• Direction to Planning Commission to recommend Unified Development Ordinance standards for data centers

The Suffolk City Council certified the July 2 closed meeting and approved the April 2 minutes. It adopted two consent‑agenda items, approved a water‑fee schedule amendment, and passed three ordinances to acquire land for the Seaboard Coastline Trail. The council also appointed Kevin M. Hughes as interim city manager and set his salary, all by a 7‑0 vote.

• Certified closed meeting of July 2, 2025 (7‑0)
• Approved April 2, 2025 meeting minutes (7‑0)
• Adopted Consent Agenda Items #7 and #12 (7‑0)
• Approved FY 2025‑2026 water fee schedule amendment (7‑0)
• Approved acquisition ordinance for Seaboard Coastline Trail Segment 1 (7‑0)
• Approved acquisition ordinance for Seaboard Coastline Trail Segment 3A (7‑0)
• Approved acquisition ordinance for Seaboard Coastline Trail Segment 3B (7‑0)
• Appointed Interim City Manager Kevin M. Hughes and set salary (7‑0)

Suffolk Early Childhood Development Commission Meetings

The commission will review the ECDC Manager's report, including childcare numbers and the FY 2025 budget. Members will discuss a tentative calendar and sign up for various event committees. The meeting includes a review of the May 2025 minutes.

• Review of FY 2025 Budget
• ECDC Manager's report on childcare numbers
• Committee sign-ups for events including the Children's Festival and Early Educator Appreciation Dinner
• Establishment of a Mini Grants voting team
• Planning for future Roundtables

The commission accepted the corrected May 2025 minutes. It approved a motion to remove the one‑year coursework requirement and employer reference for the Early Childhood Development scholarship, increase the award to $1,000, and require only one reference letter. It also approved a $2,000 allocation for director‑forum online classes. The meeting was then adjourned.

• Accepted May 2025 minutes with corrected spelling (motion passed)
• Approved scholarship amendment: removed coursework requirement, reduced reference letters, increased award to $1,000 (motion passed)
• Approved $2,000 funding for director‑forum online classes (motion passed)
• Approved motion to adjourn the meeting (motion passed)

City Council Work Sessions

The City Council is holding a work session to receive updates on capital projects and roadway construction. The body will also discuss appointments to various boards and commissions.

• Roadway Construction and Capital Projects Update
• Appointments to Boards and Commissions

The Suffolk City Council voted 7-0 to hold a closed meeting to discuss appointments to numerous boards, commissions, and the interim city manager. Mayor Duman, Vice Mayor Ward, and Council Members Bennett, Butler Barlow, Rector, Williams, and Wright voted in favor; no members voted against. The motion was seconded by Council Member Butler Barlow. No other substantive decisions were made during the work session.

• Closed meeting convened to consider board appointments and interim city manager (7-0 vote, motion seconded by Butler Barlow)

Electoral Board Meeting Agenda

The Electoral Board will meet to approve previous meeting minutes and review the report from the June 17, 2025 Primary Election. The agenda also includes a closed meeting pursuant to §24.2-109.1.

• June 17, 2025 Primary Election Report
• Approval of June meeting minutes
• Closed Meeting pursuant to §24.2-109.1

The Electoral Board unanimously approved the minutes from the June 3 meeting. They also unanimously approved moving final public comments before a closed session. The Board then entered a closed session to finalize the Voting Security Plan letter, as authorized by the Code of Virginia.

• Approved June 3 meeting minutes (unanimous Yes)
• Approved moving final public comments before closed session (unanimous Yes)
• Entered closed session to finalize Voting Security Plan letter (motion approved)

City Council Meeting Packets

The City Council will hold a work session on bond issuances and the Chesapeake boundary, followed by a regular session. The body is deciding on several land-use permits and rezoning requests, including residential and commercial developments.

• Rezoning of 2201 Holland Road from Agricultural to Residential Compact (Conditional)
• Conditional Use Permit for an Adult Day-Care Center at 108 N. Main Street
• Conditional Use Permit for a Place Of Worship at 230 Meadow View Boulevard
• Conditional Use Permit for a sewage treatment plant at 6909 Armstead Road
• Proposed public hearings for real property acquisition for the Suffolk Seaboard Coastline Trail (Segments 1, 3A, and 3B)

Children's Services Act Meeting Agendas

The Community Policy and Management Team is meeting to discuss funding requests for pending cases and review contract statuses for several service providers. The body will also review draft policies regarding parental copays, appeals, and liability.

• Contract status updates for First Home Care/Health Connect, Fostering Acadia, Children’s Home Society of VA, and Handy Solutions
• Review of Parental Copay Policy Draft
• Review of Appeal Process and Liability & Conflict of Interest Issues
• Discussion of Pool History Comparison Report
• Closed session to consider funding requests for pending cases

City Council Work Sessions

The City Council will hold a work session to discuss the financing plan for 2025 bond issuances. The body will also review a boundary update between Suffolk and Chesapeake and consider appointments.

• Plan of Finance for the 2025 Bond Issuances
• Suffolk/Chesapeake Boundary Update
• Appointments

The council voted unanimously to hold a closed meeting for discussing appointments to a list of city commissions and boards. No other actions were taken; the finance plan and boundary update were only presented and discussed.

• Approved closed meeting to consider appointments to various commissions (8‑0)

Electoral Board Meeting Agenda

The Electoral Board met across three dates to canvass the June Dual Primary Election. The board verified Statement of Results entries and processed provisional ballots.

• Closed session to determine qualification of voters who submitted provisional ballots
• Confirmation of Statement of Results entries from each precinct
• Entry of post-ballot Statement of Results from the C. A. P. precinct into VERIS
• Verification of seal numbers and counting of Provisional Ballots

The Electoral Board voted unanimously to hold a closed session to consider the qualification of voters with provisional ballots. In that session the Board discussed only provisional ballots as required by Virginia Code 52.2‑3711. Afterward the Board certified the discussion, entered precinct results into VERIS, verified seals, counted provisional ballots, and adjourned the meeting.

• Closed session convened to discuss provisional ballots – motion approved unanimously
• Board certified that only provisional ballots were discussed in closed session – certified
• Post‑ballot results from C.A.P. precinct entered into VERIS – entered
• Seal numbers verified and provisional ballot counting started – started
• Provisional ballot counting concluded – concluded
• Canvass concluded and meeting adjourned – adjourned

City Council Meeting Agendas

The City Council decided on several land-use permits and zoning amendments. The body also scheduled future public hearings for bond issuances, fee schedule changes, and property acquisitions for the Suffolk Seaboard Coastline Trail.

• Approved conditional use permits for an adult day-care center at 108 N. Main Street, a place of worship at 230 Meadow View Boulevard, and a family day home at 522 Kilby Avenue
• Approved a conditional use permit for a sewage treatment plant at 6909 Armstead Road
• Approved rezoning for Hillpoint Farms Planned Development on Brassy Street and Waggle Drive
• Approved an ordinance to accept funds from the Tidewater Emergency Medical Services Council, Inc. for Fire and Rescue
• Scheduled public hearings for July 16, 2025, regarding General Obligation Public Improvement Bonds and Stormwater Revenue Bonds

The Suffolk City Council certified the June 18 closed meeting, approved prior meeting minutes, and moved several items from the consent agenda. It continued a public hearing item to the August 20 meeting and approved an easement ordinance, a Hillpoint Farms rezoning, an adult day‑care conditional use permit, and a sewage‑treatment plant permit.

• Certified closed meeting of June 18, 2025 (8-0)
• Approved March 19, 2025 meeting minutes (8-0)
• Continued Public Hearing Item #11 to August 20, 2025 (8-0)
• Adopted Consent Agenda Items #7‑9 (8-0)
• Approved ingress/egress easement ordinance for Tax Map Parcel 31*2B (8-0)
• Approved Hillpoint Farms Phase 3 rezoning ordinance (8-0)
• Approved adult day‑care center conditional use permit (5-2, 1 abstain)
• Approved sewage‑treatment plant conditional use permit (8-0)

Planning Commission Meeting Packets

The Planning Commission will hold public hearings on a conditional use permit for an indoor amusement center and an exception for a deck expansion. The body will also discuss two city-initiated amendments to the Unified Development Ordinance regarding home occupations and application procedures.

• Conditional Use Permit for an indoor amusement/entertainment/recreation center at 813 W. Constance Road, Suite B
• Exception request to replace and expand a deck within the Resource Protection Area buffer at 1878 North Cherry Grove Road
• Ordinance Text Amendment OTA2025-004 regarding Home Occupations (Section 31-707)
• Ordinance Text Amendment OTA2025-005 regarding Classification of Applications and General Procedural Requirements (Section 31-506)
• Withdrawn rezoning request for Hillpoint Townes at 1000 and 1010 Film Way

Downtown Advisory Committee

The committee will meet to review updates on a Main Street adult day care center application and the Arts & Cultural District Working Group. Members will also discuss SB 1476 regarding the sale of certain vacant, blighted, or derelict properties.

• SB 1476: Sale of certain vacant and blighted or derelict property
• CUP Application for an Adult Day Care Center on Main Street
• Arts & Cultural District Working Group update
• Refuse Request update

The committee voted unanimously to forward a recommendation to City Council to deny the conditional use permit for an adult day‑care center on Main Street, citing traffic and safety concerns. It also approved a motion to keep the refuse‑receptacle ordinance issue on the agenda until a draft ordinance is prepared. The committee adopted the meeting minutes, set future meeting dates (July 28, August 18, September 15) and adjourned.

• Approved meeting minutes (unanimous)
• Approved motion to keep refuse‑receptacle issue on agenda (unanimous)
• Recommended denial of adult day‑care CUP on Main St (unanimous)
• Approved July 28, August 18, September 15 meeting dates (unanimous)
• Adjourned meeting (unanimous)

Economic Development Authority Board Meeting Agendas

The Suffolk Economic Development Authority is meeting to consider several business agreements and grant requests. The board will review EDIP agreements and sales agreement amendments for specific developments. The meeting also includes reviews of facade and small business improvement grants.

• EDIP Agreement and Resolution for Golden Dreams LLC (Peanut Crossing Phase IT)
• Sales Agreement amendment and Access Agreement for The Point at Harbour View
• EDIP Amendment and Resolution for Automatic Coating Limited
• Facade Grant Request for 101 Bosley Avenue (Turntine Insurance Agency)
• Grant completions for 3881 Bridge Road (Redwood Smoke Shack)

The board approved the minutes from the May 14, 2025 meeting. It authorized an Economic Development Investment Program grant to Golden Dreams, LLC and another grant to Automatic Coating Limited. The board also approved the assignment of interests, an access agreement, and an amended land sale contract with Gee’s Group Partners C4. Additionally, a facade grant of $4,479 was approved for Turntine Insurance at 101 Bosley Avenue.

• Approved May 14, 2025 meeting minutes (6-0)
• Approved EDIP grant to Golden Dreams, LLC (6-0)
• Approved assignment of interests from Gee’s Group Partners, LLC to Gee’s Group Partners C4 (7-0)
• Approved access agreement with Gee’s Group Partners C4 (7-0)
• Approved amended and restated land sale contract with Gee’s Group Partners, LLC (7-0)
• Approved EDIP grant to Automatic Coating Limited (7-0)
• Approved facade grant of $4,479 to Turntine Insurance (101 Bosley Ave) (7-0)

Parks & Recreation Advisory Commission

The commission will meet to elect officers and introduce new staff. The Director will provide reports on playgrounds, recreation programs, special events, and the Capital Improvement Program (CIP).

• Election of Officers
• Director's report on replacement playgrounds
• Director's report on CIP

The commission elected Danell Davis as chair and Ellen Benegar as vice chair, with all members in favor. The meeting agenda was approved after a motion by Commissioner Carmean and a second by Commissioner White. The March meeting minutes were approved after a motion by Commissioner Benegar and seconds by Commissioners White and West.

• Danell Davis elected Chair (unanimous)
• Ellen Benegar elected Vice Chair (unanimous)
• Agenda approved (motion Carmean, second White, vote approved)
• March minutes approved (motion Benegar, seconds White & West, vote carried)

City Council Meeting Packets

The City Council will hold a work session to discuss a feasibility study for a passenger train station in Downtown Suffolk and receive a legislative update. The regular session includes decisions on grants for the Sheriff's Department and equipment donations for Fire & Rescue.

• Feasibility study for a passenger train station in Downtown Suffolk
• Ordinance to accept and appropriate a grant from the National Rifle Association Foundation for the Suffolk Sheriff’s Department
• Resolution to accept a donation of personal property for the Suffolk Department of Fire & Rescue
• Ordinance to amend the job description for the Director of Public Works
• Staff reports regarding solar and truck stops

City Council Work Sessions

The City Council will hold a work session to discuss the 2025 legislative update and the status of the downtown train station. The session also includes a review of appointments and proposed items for closed session.

• 2025 Legislative Update
• Downtown Train Station Update
• Appointments

The Suffolk City Council voted 8‑0 to convene a closed meeting for discussion, consideration, and appointment of members to numerous city boards and commissions. The motion was moved by Council Member Williams and seconded by Council Member Johnson. No other substantive actions or votes were recorded during the work session.

• Closed meeting convened to discuss appointments to multiple commissions (8-0)

City Council Meeting Agendas

The City Council appointed new members to various advisory boards and commissions, including the Planning Commission and Library Advisory Board. The council also approved a grant for the Sheriff's Department and a property donation for Fire & Rescue.

• Ordinance to accept and appropriate a grant from the National Rifle Association Foundation for the Suffolk Sheriff’s Department
• Resolution to accept a donation of personal property for the Suffolk Department of Fire & Rescue
• Appointments to the Planning Commission, Library Advisory Board, and Historic Landmarks Commission
• Appointment of Julpenia Hill to the Suffolk Redevelopment and Housing Authority Board of Commissioners
• Scheduled City Council Work Session for June 18, 2025

The council certified the June 4 closed meeting and approved the March 5 minutes, each by an 8‑0 vote. It removed a consent agenda item about the Public Works director job description and adopted the remaining agenda. The council adopted a grant from the National Rifle Association Foundation for the sheriff’s department and accepted a donation of personal property for the fire‑rescue department, both 8‑0. Additional actions included scheduling a work session for June 18, appointing members to several boards and commissions, and setting a July 2 discussion on board‑selection processes.

• Certified June 4 closed meeting (8-0)
• Approved March 5 meeting minutes (8-0)
• Removed Consent Agenda #9 and adopted remainder of agenda (8-0)
• Adopted NRA Foundation grant for Sheriff’s Department (8-0)
• Adopted donation of personal property for Fire & Rescue (8-0)
• Scheduled City Council Work Session for June 18, 2025 (8-0)
• Nominated and appointed individuals to various boards and commissions (8-0)
• Scheduled discussion of board selection process for July 2 work session (8-0)

Electoral Board Meeting Agenda

The Electoral Board will meet to approve previous meeting minutes and receive reports. The meeting includes a closed session to review the performance of the General Registrar.

• Approval of April meeting minutes
• General Registrar performance review (closed meeting)

The board unanimously approved the minutes from the April meeting. A motion was passed to enter closed session at 9:20 a.m. to evaluate the General Registrar's performance, and the board returned to open session at 10:15 a.m. The next meeting was scheduled for June 18, 2025.

• Approved April meeting minutes (unanimous yes)
• Moved to closed session to evaluate General Registrar performance (motion passed)
• Returned to open session at 10:15 a.m. (motion passed)
• Scheduled next meeting for June 18, 2025 at 9:00 a.m.

City Council Meeting Packets

The City Council will discuss the 2025 General Assembly session and youth summer programs during a work session. The regular session includes public hearings for property rezoning and a conditional use permit, as well as an ordinance to appropriate state funds for Suffolk Public Schools.

• Rezoning of 2201 Holland Road from Agricultural to Residential Compact (Conditional)
• Rezoning of Lynn Drive from Office Institutional to General Commercial (Conditional)
• Conditional Use Permit for an Adult Day-Care Center at 108 N. Main Street
• Ordinance to accept and appropriate additional State funds for Suffolk Public Schools
• Ordinance adding Article V 'Refuse Fund' to Chapter 70 of the City Code

City Council Meeting Agendas

The City Council decided on several zoning and administrative ordinances, including a rezoning for property on Lynn Drive. Two public hearing items regarding Holland Road and North Main Street were continued to June 18, 2025.

• Approved rezoning of Lynn Drive from Office Institutional to General Commercial (Conditional)
• Approved ordinance to accept and appropriate additional State funds for Suffolk Public Schools
• Approved addition of Article V 'Refuse Fund' to Chapter 70 of the City Code
• Approved amendments to the Unified Development Ordinance (OTA2024-007)
• Continued rezoning of 2201 Holland Road and a Conditional Use Permit for 108 North Main Street to June 18, 2025

The council adopted the consent agenda items for state school funds and a Refuse Fund amendment (8‑0). It approved a rezoning ordinance changing several Lynn Drive parcels from Office‑Institutional to B‑2 General Commercial (8‑0) and also approved an amendment to the Unified Development Ordinance (8‑0). A motion to schedule a work session for June 4, 2025 passed (7‑0, 1 abstention). Public hearing items #9 and #11 were continued to the June 18, 2025 meeting.

• Adopted consent agenda items #7 and #8 (8-0)
• Approved rezoning of Lynn Drive parcels to B-2 commercial (8-0)
• Approved amendment to Unified Development Ordinance (8-0)
• Scheduled work session for June 4, 2025 (7-0, 1 abstain)
• Continued public hearing items #9 and #11 to June 18, 2025 (8-0)
• Approved minutes from Feb 5, 2025 work session (8-0)
• Adopted agenda after continuances (8-0)

City Council Work Sessions

The Suffolk City Council holds a work session to discuss the 2025 General Assembly Session Overview and plans for 2025 Summer Events. No formal decisions are listed; this is an informational meeting.

Council Member Johnson moved, and Council Member Wright seconded, a motion to place the 2025 Summer Events topic under the Special Presentations portion of the Regular Agenda. The motion passed unanimously with eight votes in favor and none against. No other decisions were recorded.

• Moved 2025 Summer Events to Special Presentations (8-0)

Planning Commission Meeting Packets

The Planning Commission will hold public hearings on several conditional use permits and two ordinance text amendments. The body will also discuss a rezoning request for the Hillpoint Townes project.

• OTA2025-002: Amendments to Solar Energy Facilities code
• OTA2025-003: New code section for Truck Stops and Travel Plazas
• CUP2025-00001: Nansemond SWIFT Facility and Recharge Wells at 6909 Armstead Road
• CUP2025-00002: Riverbend Church size and location shift at 230 Meadow View Boulevard
• RZN2024-00016: Rezoning 1000 and 1010 Film Way from Light Industrial to Residential Urban

Downtown Advisory Committee

The committee will meet to discuss vehicle speeding and receive updates on the Art District Working Group and a refuse request. The meeting also includes a review of the April 28, 2025, minutes.

• Discussion on vehicle speeding
• Update on Art District Working Group
• Update on refuse request

The Downtown Suffolk Advisory Committee approved the May 19, 2025 meeting minutes without objection. No other motions were adopted. Updates on the refuse ordinance, art district, vehicle speeding concerns, and downtown planning were discussed, but no actions were decided.

• Approved meeting minutes (no objections)

Economic Development Authority Board Meeting Agendas

The Economic Development Authority will discuss the proposed budget for fiscal year 2025-2026. The board will also review grant requests for local businesses and a building overview for the Virginian-Pilot.

• Proposed FY 25-26 EDA Budget
• Façade Grant Request for 1742 Coffee Co. (155 E. Washington St.)
• Small Business Improvement Grant Request for 1742 Coffee Co. (155 E. Washington St.)
• Small Business Improvement Grant Completion for Baron’s Pub (185 N Main St)
• Virginian-Pilot Building Overview

The Suffolk Economic Development Authority Board approved its FY 25‑26 operating budget and appropriated funds for the upcoming fiscal year. It also approved several grant awards totaling $29,497 and authorized a closed meeting to discuss real‑property acquisitions. The board voted to certify the closed meeting and approved a rezoning application for 1802 N. Main Street. All votes were recorded as shown in the minutes.

• Approved FY25‑26 EDA operating budget (6‑0)
• Approved $10,000 Facade Grant for 1742 Coffee Co. (6‑0)
• Approved $10,000 Small Business Improvement Grant for Addison Group (6‑0)
• Approved $9,497 Facade Grant for White Multi‑Purpose Center (6‑0)
• Approved reconvening a closed meeting to discuss property acquisition (6‑0)
• Approved certification of the closed meeting (6‑0)
• Approved rezoning application for 1802 N. Main Street (5‑1)
• Amended agenda to include Peanut Crossing Phase II—EDIP Agreement (6‑0)

Finance Committee

This is a routine meeting where the Finance Committee will receive status reports from the Treasurer, Assessor, Commissioner of the Revenue, Interim Finance Director, and Interim Budget Director. No votes or public hearings are scheduled.

• Status of tax collections and investments (Ron Williams, Treasurer)
• Status of tax assessments and trends (Holt Butt, Assessor)
• Commissioner of the Revenue update (Susan Draper)
• Finance update (Wendy Warfel, Interim Finance Director)
• Budget update (Tracey Dickens, Interim Budget Director)

The Suffolk Finance Committee met on May 14, 2025 at 2:00 p.m. and received reports on the city’s cash flow and investment position, the assessor’s appeal season and market values, business license processing and personal‑property trends, and the third‑quarter FY 24 budget projection. No motions were adopted, denied, or tabled. The next meeting is scheduled for August 13, 2025 at 2:00 p.m.

Board of Zoning Appeals Meeting Agendas

The Board of Zoning Appeals will meet on May 13, 2025, to conduct public hearings for two zoning appeal items (BZA07-2025 and BZA08-2025) submitted by A to Z Solutions, LLC. The remainder of the agenda consists of procedural items: call to order, approval of April 8, 2025 minutes, old business, new business, and adjournment.

• Public hearing on BZA07-2025 – Map 35F*LN*25 (A to Z Solutions, LLC)
• Public hearing on BZA08-2025 – Map 35F*LN*26 (A to Z Solutions, LLC)

Board of Zoning Appeals Meeting Packets

The Suffolk Board of Zoning Appeals will hold public hearings on two variance applications by A to Z Solutions, LLC. One request seeks to reduce side yard setbacks from 10 to 5 feet for a new single-family dwelling on a non-conforming lot at 0 North 4th Street. The second application (BZA08-2025) is listed but no details are provided in the agenda. The Board will also approve minutes from the April 8 meeting.

• BZA07-2025: Variance to reduce side yard setbacks from 10' to 5' for new home at 0 N 4th St (Lot 25 Block N)
• BZA08-2025: Second variance application by A to Z Solutions, LLC (no details in agenda)
• Staff recommends approval for BZA07-2025 due to hardship of lot being legally non-conforming at 3,300 sq ft
• Approval of April 8, 2025 regular meeting minutes
• No old business or other public hearings listed

City Council Meeting Packets

City Council will hold a work session on fire prevention code updates, public works projects, and property acquisition, followed by a regular session featuring a public hearing on a proposed 4.71% effective real estate tax increase due to reassessment and adoption of the FY2025-2026 operating and capital budget. Several consent agenda items include an ordinance to update the fire prevention code, endorsement of revenue sharing and transportation alternative funding projects, and change orders for Dominion Energy Virginia for two intersection projects.

• Public hearing on proposed FY2025-2026 citywide effective real estate tax increase of 4.71% due to reassessment
• Adoption of the FY2025-2026 Operating and Capital Budget and related ordinances
• Ordinance to amend Chapter 38 Fire Prevention and Protection Code to align with state code
• Change orders for Dominion Energy Virginia for Nansemond Parkway/Bennetts Pasture Road and Shoulders Hill Road/Route 17 intersection projects
• Acquisition and disposition of property (tax map parcels 34G23(4)*1, 34G23(A)*115A, etc.)

City Council Meeting Agendas

The City Council adopted the FY2025-2026 Operating and Capital Budget by a 7-1 vote, with Council Member Johnson opposing. A public hearing was held on a proposed 4.71% effective real estate tax increase due to reassessment. The Council also approved an amendment to the Fire Prevention Code to align with state code, and endorsed project applications for Revenue Sharing and Transportation Alternative funding programs. Additionally, the Council requested the Planning Commission to review amendments to the Unified Development Ordinance regarding home food production and mixed-use development zoning.

• Adoption of FY2025-2026 Operating and Capital Budget (7-1)
• Public hearing on proposed 4.71% effective real estate tax increase due to reassessment
• Ordinance amending Fire Prevention Code to coincide with Virginia Statewide Fire Prevention Code Act (7-1)
• Approval of change orders with Dominion Energy for Nansemond Parkway/Bennetts Pasture and Shoulders Hill Road/Route 17 intersection projects
• Motion to request Planning Commission review UDO amendments for home food production as a home occupation and mixed-use development zoning

The council certified the May 7 closed meeting and approved the prior meeting minutes unanimously. It removed Consent Agenda #7 for separate consideration and adopted Consent Agenda items #8‑12 without opposition. The operating and capital budget for FY 2025‑2026 was approved by a 7‑1 vote, and a fire‑prevention ordinance amendment passed 7‑1. Additional actions included adopting a CDBG/HOME grant resolution and a personal‑property tax relief program, both unanimously.

• Certified May 7 closed meeting (8-0)
• Approved minutes from Jan. 2 and Jan. 15 meetings (8-0)
• Removed Consent Agenda #7 for separate vote (8-0)
• Adopted Consent Agenda items #8‑12 (8-0)
• Approved FY 2025‑2026 operating and capital budget (7-1)
• Approved fire‑prevention ordinance amendment (7-1)
• Adopted CDBG/HOME grant program resolution (8-0)
• Adopted personal‑property tax relief program for elderly/disabled (8-0)

Suffolk Early Childhood Development Commission Meetings

The commission will review meeting minutes and hear the manager's report covering childcare numbers, budget, VAAEYC scholarships, and festival budgets. Other business includes partner updates, a Family Day Home Pilot Program, and a draft letter to City Council about a conditional license fee. New business items involve grants for 'Ready, Set, Grow' bags, an early intervention media campaign, and a roundtable on childcare solutions.

• Letter to City Council about Conditional License Fee
• Suffolk Family Day Home Pilot Program with Ready Regions Southeastern
• CEG grant for Ready, Set, Grow bags
• Grant Proposals for Early Intervention Media Campaign
• Roundtable to Childcare Solutions

The Suffolk Early Childhood Development Commission unanimously approved the minutes from the March 5, 2025 meeting. A motion to adjourn the May 7, 2025 meeting was also unanimously approved. No other formal actions or votes were recorded.

• Approved March 5, 2025 minutes (unanimous)
• Approved adjournment of the May 7, 2025 meeting (unanimous)

City Council Work Sessions

The City Council will hold a work session to discuss an update to Chapter 38 of the Fire Prevention and Protection Code, receive an update on Public Works projects and funding, consider acquisition and disposition of several tax map parcels (34G23(4)*1, 34G23(A)*115A, 34G23(A)*115B, 34*50, and 34G17(A)*39), and make appointments. The agenda also includes proposed items for a closed session.

• City of Suffolk Chapter 38 Fire Prevention and Protection Code update
• Public Works projects and funding update
• Acquisition and disposition of property: Tax Map parcels 34G23(4)*1, 34G23(A)*115A, 34G23(A)*115B, 34*50, and 34G17(A)*39
• Appointments to boards or commissions
• Proposed items for closed session

The council voted to hold a closed meeting to consider appointments to several advisory boards and commissions, the appointment of an interim city manager, and the acquisition of specific public‑property parcels. The motion passed unanimously with an 8‑0 vote. No other actions were decided during the work session.

• Approved closed meeting to discuss appointments and property acquisitions (8-0)

Downtown Advisory Committee

The Downtown Advisory Committee will approve minutes from March 17 and receive updates on the Downtown Development Manager position, a refuse request, and the Art District Working Group. New business includes a report on downtown building and properties. No votes on ordinances or contracts are scheduled.

• Downtown Development Manager position update
• Refuse request update
• Art District Working Group update
• Downtown Building and Properties Updates

The Downtown Suffolk Advisory Committee approved the meeting minutes without objection. The committee then adjourned the meeting after a motion and second, also without objection. No other substantive actions or votes were recorded.

• Approved meeting minutes (unanimous)
• Adjourned meeting (unanimous)

City Council Meeting Packets

The Suffolk City Council will hold a work session to discuss city facilities and properties, the Suffolk-Chesapeake boundary, and appointments. During the regular session, council will hold public hearings on the proposed FY2025-2026 operating and capital budget, a rezoning at 7250 Harbour Towne Parkway, a street vacation on Mulberry Street, and amendments to the Unified Development Ordinance. Consent items include stipends for parent representatives and additional state funds for the airport and schools.

• Public hearing on the proposed Operating and Capital Budget for Fiscal Year 2025-2026
• Public hearing to rezone 7250 Harbour Towne Parkway from MUD to RU-24 (Conditional)
• Public hearing to vacate and abandon two portions of Mulberry Street
• Public hearing to amend Unified Development Ordinance sections 31-411(c) and (e)(10)
• Consent agenda: ordinance to accept additional state funds for Suffolk Public Schools

City Council Meeting Agendas

The City Council approved most items unanimously, including consent agenda ordinances for stipends, airport funding, and school funds, and public hearings for property disposition, street vacation, and a UDO amendment. A rezoning at 7250 Harbour Towne Parkway passed 5-2 with opposition from Vice Mayor Ward and Council Member Wright. The council also directed the city manager to report on a tangible personal tax relief program for elderly and disabled residents at the May 7 work session.

• Rezoning of 7250 Harbour Towne Parkway from MUD to RU-24 (Conditional) approved 5-2
• Ordinance to accept additional state funds for Suffolk Public Schools
• Public hearing on FY2025-2026 operating and capital budget (no action taken)
• Motion to direct city manager to report on tax relief for elderly and disabled individuals
• Ordinance authorizing disposition of real property at Tax Map 64A*T104

The Suffolk City Council adopted several ordinances, including the rezoning of 7250 Harbour Towne Parkway (5-2 vote). It also approved the disposition of real property (Tax Map 64A*T104), vacated portions of Mulberry Street, authorized a quitclaim deed, and amended the Unified Development Ordinance, each with a 7-0 vote. The consent agenda items #7‑10 were adopted unanimously, and a work session was scheduled for May 7, 2025.

• Adopted Consent Agenda items #7‑10 (7‑0)
• Approved disposition of real property Tax Map 64A*T104 (7‑0)
• Approved rezoning of 7250 Harbour Towne Parkway to RU‑24 (5‑2)
• Approved vacating and abandoning two portions of Mulberry Street (7‑0)
• Approved quitclaim deed for Mulberry Street parcels (7‑0)
• Approved amendment to Unified Development Ordinance OTA2025‑001 (7‑0)
• Scheduled City Council Work Session for May 7, 2025 (7‑0)

Children's Services Act Meeting Agendas

The Suffolk Community Policy and Management Team will meet in closed session to consider pending cases involving funding requests. The agenda also includes adoption of revised CPMT by-laws, a financial report, and updates on contracts and stipend procedures for parent representatives.

• Closed session to consider pending cases with funding requests
• Adoption of revised CPMT by-laws
• Contract status update and change of fiscal agent
• CQI observations and annual service gap survey
• Policy & procedure review for Suffolk FAPT

City Council Work Sessions

The Suffolk City Council will hold a work session to receive updates on city facilities and properties, and on the Suffolk-Chesapeake boundary. They will also consider appointments, which are proposed for discussion in closed session.

• City Facilities and Properties Update (discussion only, no details provided)
• Suffolk and Chesapeake Boundary Update (discussion only, no details provided)
• Appointments (proposed for closed session)

At the April 16, 2025 work session, Council members voted to convene a closed meeting to discuss prospective appointments and legal matters related to the Suffolk‑Chesapeake boundary. The motion, moved by Council Member Butler Barlow and seconded by Council Member Rector, passed unanimously with seven ayes and zero nays. No other actions, approvals, or denials were recorded during the session.

• Closed meeting convened to discuss appointments and legal matters – approved (7-0)

Planning Commission Meeting Packets

The Planning Commission will consider several rezoning requests, a conditional use permit for a day care center, and an exception for a swimming pool. The body will also discuss an ordinance text amendment to align the Unified Development Ordinance with the Suffolk 2045 Comprehensive Plan.

• Rezoning of 2201 Holland Rd from Agricultural to Residential Compact (RZN2024-00010)
• Rezoning for a car dealership from Office-Institutional to General Commercial (RZN2024-012)
• Conditional Use Permit for an adult day care center at 108 N Main Street (CUP2024-00023)
• Exception request for an in-ground pool at 100 Lakeview Court Landing (CEX2024-00003)
• Ordinance Text Amendment OTA2024-00007 to update code references to the Suffolk 2045 Comprehensive Plan

Historic Landmarks Commission Agendas

The Historic Landmarks Commission will meet to decide on two requests for Certificates of Appropriateness for exterior alterations at 335 East Washington Street and 520 West Washington Street. Staff will also provide routine updates on administrative approvals, property maintenance, and zoning.

• Certificate of Appropriateness HLC2024-00023 for 335 East Washington Street (FRRD zoning, HC overlay)
• Certificate of Appropriateness HLC2025-00003 for 520 West Washington Street (CBD/RM zoning, HC overlay)

City Council Meeting Agendas

The Suffolk City Council and School Board are meeting jointly to discuss the proposed FY 2025-2026 operating and capital budgets from both the school board and city manager, the relocation of Elephant Fork Elementary School, joint use of recreational facilities, and new residential development. No votes or decisions are scheduled; this is a discussion session.

• Proposed SPS School Board FY 2025-2026 Operating & Capital Budget
• Proposed Suffolk City Manager FY 2025-2026 Operating & Capital Budget
• Elephant Fork Elementary School Relocation
• Joint Use of Public School’s Recreational Facilities
• New Residential Development

Council members and school board officials met to review the Suffolk Public Schools FY 2025‑2026 budget, the City FY 2025‑2026 budget, and projects such as school relocations, joint use of facilities, and new residential development. The discussion covered staffing, funding gaps, and facility use, but no motions were adopted or votes recorded. The session was adjourned by unanimous consent.

• Adjourned work session by unanimous consent of City Council and School Board

Economic Development Authority Board Meeting Agendas

The Economic Development Authority will consider funding for Blue Point Investment Group, LLC and several grant applications. The board will also review EDA properties and a covenant amendment for Point at Harbour View.

• Appropriation of funds for Blue Point Investment Group, LLC
• Façade Grant completion for Connor’s Deli & Catering (1330 Holland Road)
• Façade and Small Business Improvement Grant applications for White Multi-Purpose Center (6142 Whaleyville Blvd)
• Small Business Improvement Grant application for Holland’s Produce (100 N Commerce St)
• 4th Amendment Declaration of Covenants and Restrictions for Point at Harbour View

The board approved several grant applications, including incentive funds for Blue Point Investment Group and multiple small‑business improvement grants. It also voted to sponsor a $25 million federal grant request from Norfolk and Portsmouth Belt Line Railroad to rehabilitate a movable lift bridge. The board authorized a closed meeting to discuss a real‑property acquisition at Obici Place and certified that meeting.

• Approved acceptance and appropriation of incentive funds for Blue Point Investment Group, LLC (6‑0)
• Approved $9,497.50 facade grant for White Multi‑Purpose Center at 6142 Whaleyville Blvd. (5‑0)
• Approved $9,040.10 small business improvement grant for White Multi‑Purpose Center (5‑0)
• Approved $10,000 small business improvement grant for Holland's Produce at 100 N Commerce St. (5‑0)
• Approved sponsorship of $25 million federal grant for Norfolk and Portsmouth Belt Line Railroad bridge rehab (6‑0)
• Approved motion to hold a closed meeting on the Obici Place property acquisition (6‑0)
• Approved resolution certifying the closed meeting of April 9, 2025 (6‑0)

Library Advisory Board Meetings

The Suffolk Library Advisory Board will discuss the new downtown library project (unfinished business) and hear a presentation on federal funding impacts. They will also introduce a new assistant director and receive reports from the director and the Friends of the Library.

• New Downtown Library – discussion under unfinished business
• Federal Funding Impacts – presentation under new business
• Introduction of Minerva Hernandez Garcia as new Assistant Director of Libraries
• Library Administrative Services Presentation by Jeremy Hanes
• Roll call, minutes approval, and standing committee reports

The Library Advisory Board approved the minutes of the April 8, 2025 meeting by a unanimous 6‑0 vote. The board introduced the new Assistant Director of Libraries and received updates on awards, literacy council activities, new construction, and federal funding. No other actions were taken.

• Approved April 8 meeting minutes (6-0)

Board of Zoning Appeals Meeting Agendas

The Board of Zoning Appeals will meet to review four specific zoning cases. The session includes public hearings for requests involving RST Group LLC, Steve Daniels, Desha Leary, and Rodgers & Company.

• Public hearing BZA18-2024: Tax Map No: 35A*47 (RST Group LLC)
• Public hearing BZA01-2025: 110 N St H St (Steve Daniels)
• Public hearing BZA03-2025: Tax Map No: 35F*LO*9 (Desha Leary)
• Public hearing BZA05-2025: Tax Map No: 35,4*46 (Rodgers & Company)

Board of Zoning Appeals Meeting Packets

The Board of Zoning Appeals will meet to consider four public hearings regarding zoning variances. One request involves reducing setbacks for a new home on E. Washington St.

• BZA18-2024: Request by RST Group LLC to reduce east side yard setback (15 to 5 ft), west side yard (15 to 14.71 ft), and front yard (30 to 25 ft) for a new single-family home on E. Washington St.
• BZA01-2025: Public hearing for 110 N 5th St (Steve Daniets)
• BZA03-2025: Public hearing for Tax Map No: 35F*LO*9 (Desha'ni Leary)
• BZA05-2025: Public hearing for Tax Map No: 35,4'*46 (Rodgers & Company)

City Council Meeting Packets

The City Council will hold a work session to review the proposed FY2025-2026 operating and capital budget and the annual action plan for federal housing grants. During the regular session, council will vote on consent items including fund acceptance for airport improvements and a splash pad, hold public hearings on street naming and transit compliance, and consider scheduling public hearings on the budget and a proposed real property tax increase due to reassessment. Staff reports cover solid waste ordinance updates and a significant land use application.

• Proposed FY2025-2026 Operating and Capital Budget (public hearing scheduled for April 16)
• Proposed real property tax increase exceeding 1% due to reassessment (public hearing May 7)
• Acceptance of funds from Suffolk Parks and Trails Alliance for splash pad at Lake Meade Park Kid Zone Playground
• Solid Waste Ordinance and Recycling Program Updates
• Significant Land Use Application (no further details provided)

City Council Meeting Agendas

The City Council approved several ordinances to accept funds for the airport, a cemetery monument, and a park splash pad. The body also scheduled upcoming public hearings for the FY 2025-2026 budget and a citywide real estate tax increase. Additionally, the Council directed the City Manager to explore a "No Burn" ban in urban and suburban areas.

• Ordinance to accept funds from VA Department of Aviation for Suffolk Executive Airport
• Ordinance to accept funds from Suffolk Parks and Trails Alliance for Lake Meade Park splash pad
• Ordinance to amend the Streets Identification System for various city locations
• Public hearing scheduled for May 7, 2025, regarding FY 2025-2026 real estate tax increase
• Public hearing scheduled for April 16, 2025, regarding FY 2025-2026 Operating and Capital Budget

The council adopted the agenda and approved three consent‑agenda ordinances to accept state, private, and park‑funded money for the airport, a cemetery monument, and a splash pad. It also approved an ordinance amending the city’s Streets Identification System. Additionally, the council scheduled several public hearings for April 16 and May 7, appointed Dallas Ellis, Jr. to the Wetlands Board, and directed staff to study a citywide “No Burn” ban.

• Adopted agenda (7-0)
• Adopted Consent Agenda Items #7‑9 to accept funds for airport, cemetery monument, and splash pad (7-0)
• Approved ordinance amending Streets Identification System (7-0)
• Scheduled public hearing on April 16 for Community Development Block Grant Program (7-0)
• Scheduled public hearing on April 16 for FY 2025‑2026 Operating and Capital Budget (7-0)
• Scheduled public hearing on May 7 for FY 2025‑2026 citywide real estate tax increase (7-0)
• Appointed Dallas Ellis, Jr. (alternate) to the Wetlands Board (7-0)
• Directed City Manager to explore a citywide “No Burn” ban (7-0)

City Council Work Sessions

The City Council will hold a work session to discuss the proposed FY 2025-2026 operating and capital budget. Also on the agenda is the proposed annual action plan for the Community Development Block Grant and HOME Investment Partnership programs. The council will consider appointments in closed session.

• Discussion of FY 2025-2026 operating and capital budget
• Proposed FY 2025-2026 Annual Action Plan for CDBG and HOME programs
• Appointments (proposed closed session)

The Suffolk City Council voted 8‑0 to convene a closed meeting for discussion, consideration, and appointment of members to several city commissions and boards. The motion was moved by Council Member Rector and seconded by Council Member Butler Barlow. No other substantive actions were taken during the work session.

• Approved closed meeting to consider appointments to multiple commissions and boards (8-0)

Electoral Board Meeting Agenda

The Suffolk Electoral Board will discuss streaming meetings, review a registrant count report, and consider new precincts. A closed session is scheduled to discuss officer listings and a local voting machine security remediation plan. Public comment periods are included for agenda items and general business.

• Discussion on streaming meetings
• Registrant count report
• June officer training slide review
• Discussion on new precincts
• Closed meeting for officer listing and voting machine security remediation plan

The Suffolk Electoral Board approved several motions, all with unanimous support. They moved the Officer of Election listing discussion to the open session, created a Same Day Registration/Provisional ballot officer with separate training, and closed June 19 for the Juneteenth holiday with canvassing to resume June 20. The board also entered a closed session to discuss the Local Election Security Standard (LESS) and directed department heads to sign the 2026 Business Impact Assessment mission and goals for inclusion in the minutes.

• Moved Officer of Election listing discussion to open session (unanimous yes)
• Approved March 4 meeting minutes (unanimous yes)
• Created Same Day Registration/Provisional ballot officer with separate training (unanimous yes)
• Closed June 19 for Juneteenth Holiday; canvass to resume June 20 (unanimous yes)
• Entered closed session to discuss Local Election Security Standard (LESS) (motion approved)
• Directed department heads to sign 2026 Business Impact Assessment mission and goals for inclusion in minutes (unanimous yes)

City Council Meeting Packets

The City Council will discuss the 2025 State of Agriculture update and proposed street name modifications. The body is deciding on several conditional use permits for businesses and an ordinance to amend polling places for four precincts.

• Public hearing to amend polling places for White Marsh, Southside, Airport, and Lakeside precincts
• Conditional Use Permit for live entertainment, flea markets, and farmers markets at 3800 and 3832 Bridge Road
• Conditional Use Permit for an indoor amusement/entertainment/recreation center on Shoulders Hill Road
• Conditional Use Permit for an adult day-care center at 140 W. Washington Street
• Ordinance to transfer funds from the Joint Access Road project to the Burn Building project

City Council Meeting Agendas

The Suffolk City Council will hold public hearings on conditional use permits for live entertainment and flea markets at 3800 and 3832 Bridge Road, an indoor amusement center on Shoulders Hill Road, and an adult day-care center at 140 W. Washington Street. The council will also consider consent agenda items including fund appropriations from the DMV pet license plate program for animal shelter services, transfer of traffic camera enforcement funds to community safety projects, and an ordinance exempting certain food service activities. Additionally, the council will vote on changing polling places for four precincts and schedule future public hearings on transit facility Title VI analysis and street identification system changes.

• Public hearing on conditional use permit for live entertainment after 10 p.m. and flea markets at 3800 and 3832 Bridge Road
• Public hearing on conditional use permit for indoor amusement/recreation center on Shoulders Hill Road
• Public hearing on conditional use permit for adult day-care center at 140 W. Washington Street
• Public hearing on ordinance changing polling places for White Marsh, Southside, Airport, and Lakeside precincts
• Consent agenda: accept DMV pet license plate funds for animal shelter; transfer traffic camera enforcement funds to community safety projects

The council certified the closed meeting and approved the November 20, 2024 minutes. It adopted the consent agenda items and approved ordinances to change polling places and to grant conditional use permits for several properties. All actions were approved by an 8‑0 vote.

• Approved resolution certifying the closed meeting (8-0)
• Approved minutes from the November 20, 2024 meeting (8-0)
• Adopted Consent Agenda Items #7‑13 (8-0)
• Approved ordinance amending polling places for White Marsh, Southside, Airport, and Lakeside precincts (8-0)
• Approved conditional use permit for 3800 and 3832 Bridge Road (CUP2024‑024) with conditions (8-0)
• Approved conditional use permit for an amusement/entertainment/recreation center on Shoulders Hill Road (CUP2024‑030) with conditions (8-0)
• Approved conditional use permit for an adult day‑care center at 140 West Washington Street (CUP2024‑028) with added condition (8-0)
• Approved nominations to the Wetlands Board, Hampton Roads Planning District Commission, and Southside Network Authority (8-0)

Children's Services Act Meeting Agendas

The Suffolk Community Policy and Management Team will meet to approve minutes, review finances, and enter closed session to consider pending funding requests. Unfinished business includes discussion of sponsored residential placement tiers and a change of fiscal agent. New business involves appointing a private provider representative for FAPT and reviewing policies and CQI reports.

• Closed session to consider pending funding requests for children's services
• Discussion of sponsored residential placement tiers and CSA funding for non-waiver youth
• Proposed change of fiscal agent (Wendy Warfel)
• Appointment of Ronnie Gehring (Stepstone Youth) as private provider representative for FAPT
• Review of CSA Outcome Indicators Report and Annual Service Gap Survey for FY 2024

City Council Work Sessions

The Suffolk City Council will hold a work session to receive a 2025 update on the state of agriculture, consider street name modifications, and discuss the disposition of property at Tax Map 25*45A. The council also plans to enter closed session to discuss the property disposition and appointments.

• City of Suffolk’s State of Agriculture, 2025 Update
• Street Name Modifications
• Disposition of Property – Tax Map 25*45A (proposed closed session item)
• Appointments (proposed closed session item)

The Suffolk City Council met for a work session and received updates on agriculture and proposed street name changes. The council then voted unanimously to enter a closed meeting to discuss appointments to various boards and the acquisition or disposition of a specific property. No substantive decisions were made in open session.

• Received agricultural advisory update (no action)
• Heard street name modification update (no action)
• Approved closed meeting motion for appointments and property discussion (8-0)

Planning Commission Meeting Packets

The Suffolk Planning Commission will hold public hearings on a rezoning request for 7250 Harbour Town Parkway from Mixed Use to Residential Urban 24, two exception requests to allow encroachments in Chesapeake Bay Preservation Area buffers, and an ordinance text amendment to update the Unified Development Ordinance. The commission will also consider family subdivision plats and receive staff reports on other land use items.

• Rezoning RZN2024-014: 7250 Harbour Town Parkway from MUD to RU-24
• Exception CEX2025-00001: retaining wall encroachment in Chesapeake Bay buffer at 100 Moonlight Point
• Exception CEX2025-00002: deck encroachment in Chesapeake Bay buffer at 2725 Nansemond Crescent
• Ordinance text amendment OTA2025-001 to amend lot patterns and design standards
• Family subdivision plats at 150 Horseback Lane and 657 Lummis Road

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee will discuss old and new business, including a report from the Art District Working Group and the 2025 calendar of downtown events. The meeting also includes approval of minutes from February 24, 2025, and announcements. No votes or binding decisions are on the agenda.

• Art District Working Group report out
• 2025 Calendar of Downtown Events

The Downtown Suffolk Advisory Committee approved a motion to continue subcommittee work on the WATCH Downtown-Cultural Arts District concept, with a target of presenting a proposed ordinance at the June City Council meeting. The committee also received a presentation on the 2025 Downtown Suffolk event schedule and approved adding two meeting dates to the 2025 schedule. No other substantive decisions were made.

• Approved motion to authorize subcommittees to continue work on WATCH Downtown-Cultural Arts District concept
• Approved adding April 28 and May 19 to 2025 meeting schedule

Economic Development Authority Board Meeting Agendas

The Economic Development Authority will review and likely vote on a Small Business Improvement Grant request from Barons Pub at 185 N. Main St. The board will also elect officers, approve February meeting minutes and January financial reports, and receive the 2024 Year in Review and marketing activity report.

• Small Business Improvement Grant request – Barons Pub (185 N. Main St)
• Façade Grant Completion – 1222 Carolina Road
• Election of Officers
• Financial Reports for period ending January 31, 2025
• EDA Annual Meeting, 2024 Year in Review

The Suffolk Economic Development Authority approved a $9,755 Small Business Improvement Grant for Baron's Pub at 185 N. Main St. The board also authorized the conveyance of property in Northgate Commerce Park to Hampton Roads Moving & Storage. Officers for 2025 were elected, and the board entered a closed meeting to discuss the property disposition. All votes were unanimous.

• Approved $9,755 Small Business Improvement Grant for Baron's Pub (6-0)
• Authorized conveyance of Northgate Commerce Park property to Hampton Roads Moving & Storage (6-0)
• Elected Wesley King as Chair, William Webb as Vice-Chair, BJ Willie as Secretary-Treasurer, Janet Days as Deputy Secretary-Treasurer (7-0)
• Approved minutes of February 12, 2025 meeting (6-0)
• Approved resolution certifying closed meeting on real property acquisition (6-0)
• Approved closed meeting to discuss Project Storage at Northgate Commerce Park (6-0)

Parks & Recreation Advisory Commission

The commission will meet to review a Director's report and approve previous meeting minutes. The session includes updates on recreation programs and capital improvement projects.

• Director's report on replacement playgrounds
• Review of recreation programs and special events
• Capital Improvement Program (CIP) update
• Year end review

The Suffolk Parks and Recreation Advisory Commission met on March 11, 2025, and approved the agenda and the December minutes. The director's report covered upcoming projects, including the closure of the Lake Meade Park playground for demolition, summer camp registration, and the Eggstravaganza event. Commissioners discussed potential equestrian trail use, a possible equestrian center, and budget items for the Holy Neck Borough, but no formal votes were taken on these topics.

• Approved the meeting agenda as presented.
• Approved the December minutes as presented.
• Heard that the Lake Meade Park playground will close for demolition and construction.
• Noted that summer camp registration opened March 3 for multiple programs.
• Noted that Eggstravaganza is scheduled for April 5 at Bennett's Creek Park.
• Heard that a groundbreaking for the Constance North Project is set for March 27.
• Discussed but did not vote on equestrian trail use and a potential equestrian center.
• Discussed but did not vote on Holy Neck Borough recreation budget items.

Board of Zoning Appeals Meeting Agendas

The Board of Zoning Appeals will hold public hearings on two appeals: a property at 268 Holladay St (Kenneth C. Alexander) and one at 401 Market St (Big Guy's Mini Mart LLC). The board will also consider approval of minutes from the February 17 regular meeting and any old or new business.

• Public hearing on FZA31.2024 for 268 Holladay St (Kenneth C. Alexander)
• Public hearing on BZA33-204 for 401 Market St (Big Guy's Mini Mart LLC)
• Approval of minutes from February 17, 2025 regular meeting

Board of Zoning Appeals Meeting Packets

The Suffolk Board of Zoning Appeals will hold public hearings on two variance requests: one to allow a funeral home addition at 268 Holladay Street by reducing setbacks and increasing impervious surface, and another at 401 Market Street. Staff recommends approval for the Holladay Street variance. The board will also approve minutes from the February 11 meeting.

• BZA31-2024: Variance to reduce side yard setback from 25 ft to 12.7 ft at 268 Holladay St for a funeral home addition
• BZA31-2024: Variance to increase impervious surface ratio from 40% to 66.68% on the same property
• BZA33-204: Public hearing for a variance at 401 Market St (no details provided in agenda)
• Approval of minutes from the February 11, 2025 regular meeting

City Council Work Sessions

Suffolk City Council will discuss the FY2025-2026 real estate reassessment report and consider a support agreement with the Southeastern Public Service Authority (SPSA) along with an update on its activities. The council will also consider appointments, possibly in closed session.

• FY2025-2026 real estate reassessment report presented for discussion
• SPSA support agreement and update on regional waste management activities
• Appointments to boards or commissions (proposed for closed session)

The Suffolk City Council held a work session on March 5, 2025, receiving reports on the FY2025-2026 real estate assessment and the SPSA support agreement and landfill activities. No formal decisions were made during the work session. The Council voted unanimously to convene a closed meeting to discuss appointments to various boards and commissions.

• Approved motion to convene a closed meeting to discuss appointments for multiple boards and commissions, including the Economic Development Authority and Wetlands Board.
• Received a report from City Assessor Holt Butt on the FY2025-2026 real estate assessment.
• Received a presentation from SPSA Executive Director Dennis Bagley on the support agreement and landfill activities, including the March 2nd fire.

City Council Meeting Agendas

The City Council met to approve a long-term capital improvements plan for fiscal years 2025-2035. The body also decided on a solar energy facility extension and various administrative appointments.

• Adoption of the Capital Improvements Program and Plan for Fiscal Years 2025-2026 through 2034-2035
• Two-year extension of a Conditional Use Permit for a Solar Energy Facility on Wilroy Road
• Approval of Revenue Bonds for Bon Secours Mercy Health, Incorporated and Harbour View Health Center
• Appropriation of funds from the Virginia Department of Emergency Management for the Department of Fire and Rescue
• Appointments to the Community Criminal Justice Board, Economic Development Authority, and Paul D. Camp Community College Board

The Suffolk City Council adopted the Capital Improvements Program and Plan for fiscal years 2025-2026 through 2034-2035, with amendments to include the Driver Elementary School Project in FY 2026 using $620,000 from the Construction Reserve, add language about the Bernhowe Manor turn lane to the Route 17 Widening project, and update the 5-year subtotal to $534,479,230. The council also approved a two-year extension of a conditional use permit for a solar energy facility on Wilroy Road, with a 5-2 vote. Additionally, the council approved consent agenda items, including a resolution declaring and rescinding a local emergency, and appointed several individuals to boards.

• Adopted the Capital Improvements Program and Plan for FY 2025-2026 through 2034-2035, as amended, with a 7-0 vote.
• Approved a two-year extension of a conditional use permit for a solar energy facility on Wilroy Road (CUP2024-029), 5-2.
• Approved consent agenda items #7-#10, including a resolution declaring and rescinding a local emergency, a donation to the library, and acceptance of state funds for Fire and Rescue.
• Approved the minutes from the October 16, 2024, Work Session and Regular Meeting, with one abstention.
• Scheduled a City Council Work Session for March 19, 2025, at 4:00 p.m.
• Appointed Shannah Silver, Karima Lockwood, B.J. Willie, and Jennifer Bivins to various boards.
• Certified the closed meeting of March 5, 2025, as required by state law.

City Council Meeting Packets

The City Council will hold a work session to review the FY2025-2026 real estate reassessment report and an update on the SPSA support agreement. The regular session includes a public hearing on the Capital Improvements Program & Plan for FY2025-2026 through 2034-2035, and an ordinance extending a conditional use permit for a solar energy facility on Wilroy Road. Consent agenda items include resolutions on a local emergency, library donation, grant funds for fire and rescue, and bond concurrence for Bon Secours Mercy Health.

• FY2025-2026 Real Estate Re-assessment Report briefing during work session
• Public hearing on Capital Improvements Program & Plan for FY2025-26 through 2034-35
• Ordinance granting two-year extension of Conditional Use Permit for solar facility on Wilroy Road (CUP2024-029)
• Consent agenda: Resolution expressing concurrence with Henrico County inducement resolution for Revenue Bonds for Bon Secours Mercy Health, Inc. and Harbour View Health Center
• Consent agenda: Ordinance to accept and appropriate funds from Virginia Department of Emergency Management for Suffolk Fire and Rescue

Suffolk Early Childhood Development Commission Meetings

The Suffolk Early Childhood Development Commission will meet to hear the ECDC Manager's Report on childcare numbers and budget, and discuss updates from partners. New business includes a proposed Family Day Home Pilot Program with Ready Regions Southeastern and a think tank on addressing the childcare crisis. The commission will also consider dates for the FY2026 Children's Festival and overviews of the Early Educator Appreciation Dinner and Mini Grant program.

• New Suffolk Family Day Home Pilot Program with Ready Regions Southeastern
• Think Tank – 'Barrier Busters: Finding Innovative Ways to Address the Childcare Crisis'
• ECDC Manager's Report covering childcare numbers, budget, and updates
• Date selection for the Children's Festival FY 2026
• Overview of Early Educator Appreciation Dinner and Mini Grant program

The Suffolk Early Childhood Development Commission approved writing a letter to City Council about the need for quality Family Day Homes in Suffolk. They also decided to use VAAEYC scholarship funds for other training throughout the year. The meeting included updates on childcare numbers, budget, and upcoming events.

• Approved motion to write letter to City Council on Family Day Homes (unanimous)
• Approved using VAAEYC scholarship funds for other training (motion by Catherine Pichon, second by Elle)
• Approved minutes from 1/8/25 (unanimous)
• Adjourned meeting (unanimous)

Electoral Board Meeting Agenda

The Suffolk Electoral Board will discuss a public request to change the meeting time and review the current voter registrant count. The board will also approve February meeting minutes and draft the April agenda. Additionally, the board plans to conduct ADA compliance inspections at four precincts: White Marsh, Airport, Southside, and Lakeside.

• Public request to move Electoral Board meeting time
• Review of locality voter registrant count
• Approval of February meeting minutes
• Draft agenda for April meeting
• ADA compliance inspections at White Marsh, Airport, Southside, Lakeside precincts

The Suffolk Electoral Board approved the minutes from its February 4 and February 25 meetings unanimously. A proposal to change the regular meeting time to 5:00 p.m. was discussed, with objections raised about staff burden and conflicts; a motion to hold the April 1 meeting at 5:00 p.m. as a trial was not seconded, so meetings remain during regular office hours. The board also discussed new precinct selection and ADA inspections before adjourning.

• Approved minutes from Feb 4 and Feb 25 meetings (unanimous)
• Motion to hold April 1 meeting at 5:00 p.m. as trial failed (no second)
• Meeting time remains at regular office hours

Electoral Board Meeting Agenda

The Suffolk Electoral Board will hold a special meeting to review and vote on changes to the Local Election System Security Plan. The board will first meet in closed session to review the changes, then reconvene in open session to vote. February meeting minutes will be approved at the regular March meeting.

• Closed meeting to review changes to the Local Election System Security Plan
• Open meeting to vote on the Security Plan after closed session
• Public comment periods before and after the closed/open sessions
• February meeting minutes deferred to the regular March meeting

The Suffolk Electoral Board met and voted unanimously to enter closed session to finalize revisions to the Local Election System Security Plan (LESS). After returning to open session, the board certified that only the LESS report was discussed. No other substantive decisions were made; the meeting adjourned at 10:28 a.m.

• Approved motion to enter closed session to finish LESS revisions (unanimous)
• Certified closed session discussion limited to LESS report

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee will meet to discuss new and old business. The primary agenda item is a presentation regarding an Art District Proposal.

• Presentation of Art District Proposal

The Downtown Suffolk Advisory Committee approved a motion to form a working group to advance a proposal recommending City Council designate the downtown influence area as a Cultural Arts District. The group will explore potential incentives like BPOL rebates, sales tax benefits, and fee exemptions. The committee also approved the meeting minutes and discussed a real estate survey of vacant properties.

• Approved meeting minutes as written (unanimous)
• Approved creation of a DAC Working Group for the Arts District proposal (unanimous)

City Council Work Sessions

The City Council will hold a work session to discuss the FY 2025-2026 Real Estate Re-assessment Report and the 2025 State of Agriculture update. The session also includes a review of appointments and proposed items for a closed session.

• FY 2025-2026 Real Estate Re-assessment Report
• City of Suffolk’s State of Agriculture, 2025 Update
• Review of appointments
• Proposed items for closed session

City Council Meeting Packets

The council will first hold a work session to hear the FY2025-26 real estate reassessment report and an update on the state of agriculture. At the regular session, they will hold public hearings on adopting the 10-year Capital Improvements Program for FY2025-26 through FY2034-35, changing polling places for four precincts, and granting conditional use permits for a mixed-use entertainment/flea/farmers market property on Bridge Road and an indoor amusement center on Shoulders Hill Road. They will also vote on an ordinance extending a conditional use permit for a solar energy facility on Wilroy Road. The agenda includes routine consent items and approval of previous meeting minutes.

• Public hearing on adopting the 10-year Capital Improvements Program (FY2025-26 through FY2034-35)
• Public hearing to amend polling places for White Marsh, Southside, Airport, and Lakeside precincts
• Conditional use permit for live entertainment, flea markets (indoor/outdoor), and farmers market at 3800 & 3832 Bridge Road
• Conditional use permit for indoor amusement/entertainment/recreation center on Shoulders Hill Road
• Ordinance to extend conditional use permit for solar energy facility on Wilroy Road

City Council Meeting Agendas

The City Council will hold public hearings on adopting the Capital Improvements Program for FY2026-2035, amending polling places for four precincts, and granting conditional use permits for entertainment/flea market uses at 3800-3832 Bridge Road and an indoor recreation center on Shoulders Hill Road. The council will also consider a resolution to accept a donation from the American Heart Association for the library and an ordinance to accept emergency management funds. Additionally, a two-year extension of a solar energy facility conditional use permit on Wilroy Road is on the agenda.

• Adoption of Capital Improvements Program (FY2026-2035)
• Amendment of polling places for White Marsh, Southside, Airport, and Lakeside precincts
• Conditional Use Permit for entertainment and flea markets at 3800 & 3832 Bridge Road (CUP2024-024)
• Conditional Use Permit for indoor recreation center on Shoulders Hill Road (CUP2024-030)
• Two-year extension of solar energy facility Conditional Use Permit on Wilroy Road (CUP2024-029)

Children's Services Act Meeting Agendas

The Suffolk Community Policy and Management Team will meet on February 19, 2025 to approve minutes from January, review a financial report, and enter closed session to consider pending case funding requests. Old business includes an update on stipend procedures for parent representatives and a draft revised fiscal policy. New business involves a change of fiscal agent, a contract update, and a request for a new provider: Children’s Home Society for an evidence-based family check-up program. The team will also review its bylaws and policies.

• Closed session to consider funding requests for pending cases (list attached)
• Internal procedure for stipend payment to parent representatives (submitted to legal)
• Draft of Revised Policy VIII (Fiscal Policy) for review
• Change of Fiscal Agent (Wendy Warfel)
• Request for new provider: Children’s Home Society – Family Check up (Evidence Based)

Planning Commission Meeting Packets

The Planning Commission will review a request for a conditional use permit to establish an adult day-care center. The body will also discuss a rezoning request for a property on Harbour Towne Pkwy and a family subdivision plat.

• Conditional Use Permit CUP2024-00028 for an adult day-care center at 140 W Washington Street
• Rezoning request RZN2024-00014 to change 7250 Harbour Towne Pkwy from MUD to RU-24
• Family Subdivision Plat FTR2024-004 to create one new parcel at 200 N. Cherry Grove Road

Economic Development Authority Board Meeting Agendas

The Suffolk Economic Development Authority will conduct a public hearing regarding tax-exempt bond financing for Bon Secours Harbour View. The board will also review financial reports for the period ending December 31, 2024, and various marketing reports.

• Public hearing on tax-exempt bond financing at Bon Secours Harbour View
• Review of financial reports for periods ending December 31, 2024
• Review of January 2025 Suffolk Marketing Activity Report
• Review of January 2025 Hampton Roads Alliance Monthly Newsletter

The Suffolk Economic Development Authority approved a resolution authorizing tax-exempt revenue bond financing for Bon Secours Mercy Health's Harbour View facility, and approved a revocable license and right of entry agreement with Columbia Gas Transmission for Wilroy Industrial Park. Both motions passed unanimously (6-0). The board also approved minutes, entered a closed meeting for real property discussions, and certified that closed meeting.

• Approved resolution for Bon Secours revenue bond issuance (6-0)
• Approved Columbia Gas revocable license and right of entry agreement for Wilroy Industrial Park (6-0)
• Approved minutes of the regular meeting (6-0)
• Approved agenda amendment to add Wilroy Industrial Park item (6-0)
• Approved motion to enter closed meeting for real property acquisition/disposition (6-0)
• Approved resolution certifying the closed meeting (6-0)

Board of Zoning Appeals Meeting Agendas

The Board of Zoning Appeals will meet to approve previous minutes and conduct a public hearing. The primary item for consideration is a zoning appeal for BC Branch Enterprises Inc.

• Public hearing for BZA 32-2024 regarding Tax Map No: 35F*LO*8 (BC Branch Enterprises Inc)

Board of Zoning Appeals Meeting Packets

The Board of Zoning Appeals will hold a public hearing to determine if a variance should be granted for a property on N. 4th St. The applicant seeks to reduce side yard setbacks to allow for the construction of a new single-family home.

• BZA 32-2024: Request by BC Branch Enterprises Inc to reduce side yard setbacks from 10 feet to 5 feet at Tax Map No: 35F.LO.8 (N. 4th St)

City Council Work Sessions

This work session will focus on the proposed Fiscal Year 2026-2035 Capital Improvements Program & Plan, a long-range plan for capital projects. Council will also consider appointments to various boards and commissions. A closed session is proposed to discuss confidential matters.

• Review of the Fiscal Year 2026-2035 Capital Improvements Program & Plan
• Consideration of appointments to boards or commissions
• Proposed closed session (item marked with asterisk)

The City Council held a work session to review the proposed Fiscal Year 2026-2035 Capital Improvement Program and Plan, discussing various projects including the Downtown Parking Garage, Route 17 widening, and demolition of unsafe structures at the former Driver Elementary School. No formal decisions were made during the work session. The Council unanimously voted to convene a closed meeting to discuss appointments and the City Manager's performance.

• Convened closed meeting to discuss appointments and City Manager performance (7-0)

City Council Meeting Agendas

The council approved several consent agenda items, including ordinances to add the City-Nation Committee to the city code and to name the Downtown Suffolk Library. They accepted grants from the Virginia Department of Criminal Justice Services for the Commonwealth's Attorney's Office and from the Virginia Office of Emergency Medical Services for the Fire and Rescue Department. The council also scheduled a public hearing on the Capital Improvements Program and a work session, and appointed members to boards and commissions.

• Ordinance to add City-Nation Committee to Code of Suffolk (approved 7-0)
• Ordinance to name the Downtown Suffolk Library (approved 7-0)
• Accept funds from Operation Ceasefire Grant for Suffolk Commonwealth's Attorney (approved 7-0)
• Accept funds from Rescue Squad Assistance Fund for Suffolk Fire and Rescue (approved 7-0)
• Schedule public hearing on Proposed FY2026-2035 Capital Improvements Program (approved 7-0)

The Suffolk City Council held a regular meeting on February 5, 2025, and approved all consent agenda items, including ordinances to add a City-Nation Committee, name the Downtown Suffolk Library, and accept state grants. The council also scheduled a public hearing for February 19, 2025, on the proposed FY 2026-2035 Capital Improvements Program and Plan, and made several appointments to city boards. No substantive ordinances or resolutions were debated separately, and the meeting was largely procedural.

• Approved resolution certifying closed meeting (7-0)
• Approved minutes from Oct 2, 2024 work session and regular meeting (6-0, 1 abstention)
• Approved resolution recognizing Roger W. Fawcett for service (7-0)
• Adopted agenda as presented (7-0)
• Adopted consent agenda items #7-#10 (7-0)
• Scheduled public hearing for Feb 19, 2025 on FY 2026-2035 CIP (7-0)
• Scheduled work session for Feb 19, 2025 at 4:00 p.m. (7-0)
• Appointed Leslie Martin, Julpenia Hill, and Keith Johnson to boards (7-0)

City Council Meeting Packets

The City Council will hold a work session to discuss the proposed Fiscal Year 2026-2035 Capital Improvements Program as recommended by the Planning Commission. During the regular session, they will vote on several consent agenda items, including ordinances to add the City-Nation Committee, name the Downtown Suffolk Library, and accept state grants. A motion to schedule a public hearing on the CIP for February 19 is also on the agenda.

• Presentation of the proposed FY 2026-2035 Capital Improvements Program (CIP)
• Ordinance to add the City-Nation Committee to the city code
• Ordinance to name the Downtown Suffolk Library
• Ordinance to accept funds from the Virginia Department of Criminal Justice Services Operation Ceasefire Grant Program
• Ordinance to accept funds from the Virginia Office of Emergency Medical Services Rescue Squad Assistance Fund

Electoral Board Meeting Agenda

The Electoral Board will hold a closed meeting to discuss the LESS Plan, after a FOIA memo and other routine business. The agenda also includes approval of previous minutes and public comment periods.

• FOIA memo under new business
• Closed meeting for LESS Plan discussion

The Suffolk Electoral Board unanimously approved corrected minutes from its January 14, 2025 meeting. A motion to tour the electronic poll book room to review suggested changes failed, as did a related motion to draft a letter to the City Manager about those changes. The board unanimously agreed to add onboarding questions from Vice-Chairman Wahlstrom to the agenda and addressed them, then entered closed session to review the Local Election Security Plan (LESS).

• Approved corrected Jan. 14, 2025 minutes (unanimous)
• Denied motion to tour electronic poll book room (1-2)
• Denied motion to draft letter to City Manager on poll book room changes (1-2)
• Added and addressed onboarding questions from Vice-Chairman Wahlstrom (unanimous)
• Entered closed session to review LESS plan (unanimous)

Downtown Advisory Committee

The Downtown Suffolk Advisory Committee will meet on January 27, 2025 at 12:00pm at the former SunTrust building at 123 N. Main Street. Agenda items include approval of December 16, 2024 minutes, an update on refuse policy for the Historic District, discussion of a passenger rail stop, and a tour and discussion of the former SunTrust building. The committee also notes an upcoming community meeting on East Washington Street and the Capital Improvement Plan schedule.

• Approve minutes of December 16, 2024
• Update on Refuse Policy for Historic District
• Discussion on Passenger Rail Stop
• Tour and discussion of former SunTrust Building at 123 N. Main Street

The Downtown Suffolk Advisory Committee approved the December 16, 2024 meeting minutes. They discussed a proposed refuse ordinance for the historic district, a potential passenger rail stop, and a future arts district, with plans for a presentation in February. No formal votes were taken on these items.

• Approved December 16, 2024 meeting minutes (unanimous)

Planning Commission Meeting Packets

The Suffolk Planning Commission will hold public hearings on two conditional use permit requests: one for live entertainment, flea markets, and farmers market at 3800 and 3832 Bridge Road; the other for an indoor amusement/entertainment/recreation center on Shoulders Hill Road. The commission will also consider a family transfer subdivision plat at 1072 Cypress Chapel Road and receive a staff report on the proposed Capital Improvements Plan FY 2026-2035. The meeting includes approval of previous minutes and status reports.

• Family Transfer Subdivision Plat (FTR2023-009) to create two parcels at 1072 Cypress Chapel Road
• Public hearing for Conditional Use Permit (CUP2024-024) for live entertainment (outdoor/indoor after 10pm), flea markets, and farmers market at 3800 and 3832 Bridge Road
• Public hearing for Conditional Use Permit (CUP2024-00030) for indoor amusement/entertainment/recreation center on Shoulders Hill Road
• Staff report on the proposed Capital Improvements Plan FY 2026-2035
• Approval of minutes from December 17, 2024 meeting (including approvals for SYAA soccer facility and other permits)

City Council Work Sessions

The Suffolk City Council will hold a work session to receive an update on The Point at Harbour View development, review voter precinct boundaries, and discuss appointments, including a proposed closed session. No votes are expected during the work session.

• The Point at Harbour View development update
• Voter precinct review
• Appointments and proposed closed session items

The City Council received informational updates on The Point at Harbour View development and a proposed relocation of the Lakeside Precinct to Morgan Memorial Library for the 2025 elections. No formal decisions were made during the work session. The council unanimously voted to convene a closed meeting to discuss legal matters and appointments.

• Convened closed meeting to discuss legal matters and appointments (8-0)

City Council Meeting Agendas

The Suffolk City Council approved a rezoning of property at 432 Kings Fork Road from Rural Residential to General Commercial (conditional), along with several conditional use permits including for an amusement center at the same address, a family day care at 127 Berkshire Boulevard, commercial parking on East Washington Street, a public assembly use at 506 East Washington Street, and a solar energy facility at 6100 Crittenden Road. The council also accepted a Justice Assistance Grant for the Police Department, appropriated funds for the Ironside Drive Extension project, accepted Obici Healthcare Foundation funds for the library, and scheduled a February 19 public hearing on polling place changes for four precincts. All items were approved 8-0 except the solar facility permit (7-1) and the minutes (7-0-1).

• Rezoning of 432 Kings Fork Road from RR to B-2 (Conditional) – approved 8-0
• Conditional use permit for solar energy facilities at 6100 Crittenden Road – approved 7-1
• Justice Assistance Grant for Suffolk Police Department – accepted 8-0
• Funds from Route 17 Special Taxing District for Ironside Drive Extension project – appropriated 8-0
• Public hearing scheduled for Feb 19, 2025 to amend polling places for White Marsh, Southside, Airport, and Lakeside precincts – approved 8-0

The Suffolk City Council approved a rezoning at 432 Kings Fork Road from RR to B-2 (Conditional) and granted conditional use permits for an indoor amusement/recreation center, a family day home, commercial parking, public assembly, and a solar energy facility at 6100 Crittenden Road. The solar permit passed 7-1 with Council Member Johnson dissenting. The council also adopted the consent agenda, approved minutes, and scheduled a public hearing for February 19, 2025, on polling place changes.

• Approved rezoning at 432 Kings Fork Road from RR to B-2 (Conditional) (8-0)
• Approved conditional use permit for indoor amusement/recreation center at 432 Kings Fork Road (8-0)
• Approved conditional use permit for family day home at 127 Berkshire Boulevard (8-0)
• Approved conditional use permit for commercial parking on East Washington Street (8-0)
• Approved conditional use permit for public assembly at 506 East Washington Street (8-0)
• Approved conditional use permit for solar energy facilities at 6100 Crittenden Road (7-1)
• Adopted consent agenda items #7-#10 (8-0)
• Scheduled public hearing for Feb 19, 2025 on polling place changes (8-0)