Scappoose public meetings in 2025

Planning Commission

The Planning Commission will hold a quasi-judicial hearing regarding a consolidated application for two parcels on SE Elm Street. The body will consider recommendations for annexation into city limits, a zone change, and a minor partition.

• Annexation (ANX 1-25) of 34094 and 34102 SE Elm Street into City limits
• Zone Change (ZC 2-25) from Single-Family Residential (R-10) County zoning to Low Density Residential (R-1) City zoning
• Minor Partition (MiP 1-25) to divide Tax Lot 3000 into two lots

The commission received a consolidated application to annex two parcels at 34094 and 34102 SE Elm Street, change the zoning from Single‑Family Residential (R‑10) to Low Density Residential (R‑1), and partition Tax Lot 3000 into two lots. Staff presented the request and noted that the City Council will consider the commission’s recommendation at its public meeting on January 5, 2026, with a final decision expected on January 20, 2026. No vote or formal decision was taken by the Planning Commission at this meeting.

Economic Development Committee

The Economic Development Committee will hear a presentation from A+W Enterprises LLC on an Urban Renewal Grant application. The meeting will also include a service recognition for EDC member Paul Fidrych. No other decisions are listed on the agenda.

• Presentation of A+W Enterprises LLC Urban Renewal Grant application
• Service recognition for EDC member Paul Fidrych

The committee unanimously approved the November 20, 2025 agenda. It also unanimously approved the October 30, 2025 meeting minutes. A presentation on an A+W Enterprises LLC urban renewal grant was heard, but no recommendation or decision was made. The meeting adjourned at 12:41 pm.

• Approved November 20, 2025 agenda (unanimous)
• Approved October 30, 2025 minutes (unanimous)

City Council

The agenda provided only references supporting documents and minutes, with no specific items detailed for discussion or decision.

Economic Development Committee

The Scappoose Economic Development Committee will meet to discuss a proposed change of use permit and receive updates from community partners. The meeting will be held at City Hall and online via Microsoft Teams.

• Discussion of Change of Use Permit
• Updates from Columbia Economic Team
• Updates from Scappoose City Council
• Updates from Columbia County
• Updates from OMIC R&D and PCC OMIC

The committee unanimously approved the October 30, 2025 agenda. It also unanimously approved the September 18, 2025 meeting minutes. No other formal actions or votes were recorded.

• Approved October 30, 2025 agenda (unanimous)
• Approved September 18, 2025 minutes (unanimous)

City Council

The council will approve a consent agenda that includes September 30 and October 6 work‑session minutes and the appointments of Harry Bludsworth and Peter Williamson to the Planning Commission. It will adopt a proclamation designating October as Domestic Violence Awareness Month. Council members will review the City Manager Performance Assessment Tool and hold an executive session to discuss employee evaluations.

• Approve consent agenda (Sept 30 & Oct 6 work‑session minutes; Planning Commission appointments)
• Proclamation recognizing October as Domestic Violence Awareness Month
• Review City Manager Performance Assessment Tool (functional areas and assessment)
• Executive session (ORS 192.660(2)(i)) to discuss employee evaluations

The council approved an agenda amendment to discuss cancelling the November 3 meeting and to add a Veterans Day proclamation (5-0). A consent agenda covering work‑session minutes and two planning‑commission appointments was also approved (5-0). The mayor read proclamations recognizing Domestic Violence Awareness Month and Veterans Day. Finally, the motion to cancel the November 3, 2025 council meeting passed unanimously (5-0).

• Agenda amendment approved to discuss November 3 meeting cancellation (5-0)
• Consent agenda approved for work‑session minutes and planning‑commission appointments (5-0)
• Cancellation of the November 3, 2025 City Council meeting approved (5-0)

City Council

The Scappoose City Council will provide direction to staff on which parcels to rezone as part of the 50‑Year Plan, including the 51‑acre former gravel pit site south of Charles T Parker Way. The council will also consider subareas for urban growth boundary (UGB) expansion to meet identified housing needs. Staff will address remaining questions before finalizing the plan for adoption.

• Rezoning of the 51‑acre former gravel pit parcels (south of Charles T Parker Way, west of West Lane Road, east of Hwy 30)
• Identification of subareas for UGB expansion to satisfy housing land needs
• Review of Light Industrial zoning uses and conditional uses per Development Code Chapter 17.70
• Discussion of Downtown Overlay zones on SE 1st and SE 2nd Streets for possible commercial conversion
• Public outreach summary with over 400 respondents informing the 50‑Year Plan vision

The September 30, 2025 Scappoose City Council work session consisted of public comments on safety, policing, and zoning issues, as well as presentations about a 51‑acre property slated for an innovation district. No motions were adopted, denied, or tabled, and no vote tallies were recorded.

Economic Development Committee

The Economic Development Committee will convene to approve the September 18, 2025 agenda and minutes from the June 26, 2025 meeting. The body will also hear updates from community partners and a presentation on the state of business in Columbia County.

• Approval of agenda and minutes for September 18, 2025 meeting
• Updates from Columbia Economic Team, Scappoose City Council, and Columbia County
• Presentation on the state of business in Columbia County
• Announcements for upcoming meetings in October, November, and December 2025

The committee voted to approve the September 18 agenda and the June 26 meeting minutes, each passing unanimously. No other actions, approvals, or denials were recorded during the meeting.

• Approved September 18 agenda (unanimous)
• Approved June 26 minutes (unanimous)

City Council

The City Council will consider a zoning map amendment and development permits for Ofstad Self-Storage. The body will also review a water user application and a street renaming proposal.

• Ordinance 921: Comprehensive Plan and Zoning Map amendments for Ofstad Self-Storage
• Ordinance 922: Renaming a portion of SW Volendam Street to SW Rokin Way
• Outside Water User application for 30754 Dutch Canyon Road
• Oath of Office for Patrol Officer Shane Davis
• Work session to discuss functional areas for assessments

The City Council voted 5‑0 to approve an outside‑city‑limits water service request for 30754 Dutch Canyon Road, including associated fees. The council also approved the July 21 consent agenda (5‑0) and reaffirmed Patrol Officer Shane Davis’s oath of office. No other formal actions were taken.

• Approved Consent Agenda (July 21 work session & meeting minutes) (5-0)
• Reaffirmed Oath of Office for Patrol Officer Shane Davis (no vote recorded)
• Approved water connection request for 30754 Dutch Canyon Road (5-0)

Urban Renewal Agency

The Urban Renewal Agency will meet to elect its Chair and Vice Chair. The body will also review a grant application for building improvements at Columbia Feed & Supply.

• Review of grant application for Columbia Feed & Supply located at 33559 NE Prairie St
• Election of Agency Chair and Vice Chair

The August 4, 2025 meeting approved the agenda and consent minutes, noted public comment procedures, and scheduled elections for chair and vice chair and a grant review. No substantive approvals, denials, or vote tallies were recorded.

Planning Commission

The provided record contains no agenda items. The meeting documentation consists of a packet and supporting documents, but no specific actions or discussion topics are listed.

Urban Renewal Agency

The agency approved the consent agenda that included the March 17, 2025 meeting minutes. It also adopted Resolution URA 2-25 to hold a public hearing on the proposed Fiscal Year 2025‑2026 budget, including appropriations, tax imposition, and tax categorization. No other actions were recorded.

• Approved consent agenda containing March 17, 2025 minutes
• Approved Resolution URA 2-25 to hold public hearing on FY 2025‑26 budget

City Council

The Scappoose City Council will review the draft 2025-2026 city budget and a public notice for new and increased fees. These documents are provided for discussion but no formal decisions are listed on this agenda.

City Council

The City Council will decide on the 2025 Community Enhancement Program allocations and a donation agreement for Meissner Park. The body will also discuss the City Manager review process and the potential cancellation of the July 7 meeting.

• Approval of 2025 Community Enhancement Program Allocations
• Approval of Meissner Park Donation Agreement
• Discussion on measuring city success for City Manager reviews
• Discussion on cancelling the July 7, 2025 Council meeting

The council unanimously approved the meeting agenda and the consent agenda. It then approved the Meissner property donation agreement and authorized the city manager to sign the transfer documents, also unanimously (7‑0). No other actions were taken.

• Approved meeting agenda (7-0)
• Approved consent agenda (7-0)
• Approved Meissner property donation agreement and authorized city manager to sign (7-0)

50-Year Plan Stakeholder Advisory Committee

The 50-Year Plan Stakeholder Advisory Committee will discuss progress on Urban Growth Boundary (UGB) and Urban Reserves analysis. The committee will review the draft 50-Year Plan and receive updates on development code changes.

• Review of draft 50-Year Plan
• Discussion of UGB and Urban Reserves analysis and City Council direction on expansion areas
• Update on development code updates

The 50‑Year Plan Stakeholder Advisory Committee approved the meeting agenda and the April 09, 2024 minutes, each by unanimous vote. No other substantive actions or approvals were recorded.

• Approved agenda (unanimous)
• Approved April 09, 2024 minutes (unanimous)

Budget Committee

The Budget Committee will receive the budget message, hold a public hearing on state revenue sharing with a motion to accept, and deliberate all city funds for the upcoming fiscal year. They will also nominate a committee chair and approve minutes from the previous meeting.

• Public hearing on state revenue sharing
• Deliberations on General Fund (pages 44-50)
• Police Department budget (pages 54-56)
• Street Fund budget (pages 79-82)
• Utility Water Fund budget (pages 99-103)

The committee appointed Joseph A. Backus as its chair and approved the May 13, 2024 meeting minutes, both unanimously. It then voted to accept state revenue sharing, also unanimously. No other substantive budget actions were decided at this meeting.

• Appointed Joseph A. Backus as Budget Committee Chair (11-0)
• Approved May 13, 2024 Budget Committee minutes (11-0)
• Accepted State Revenue Sharing (11-0)

Urban Renewal Agency

The Urban Renewal Agency Budget Committee will meet to receive the budget message, deliberate on the proposed 2025/2026 Urban Renewal Agency budget (General Fund, pages 13-28), and vote on its approval. The meeting also includes approval of prior minutes and scheduling of future meetings if needed.

• Receive Budget Message
• Deliberation and approval of the 2025/2026 Urban Renewal Agency General Fund budget (Tab #38, pages 13-28)
• Approval of minutes from May 13, 2024

The committee approved the May 13, 2024 meeting minutes with a 9‑0 vote. It then approved the 2025/2026 Urban Renewal Agency budget as presented, also by a 9‑0 vote. The budget projects $632,000 in revenue and $2,473,754 in expenditures, including $2.079 million for capital infrastructure projects.

• Approved May 13, 2024 meeting minutes (9-0)
• Approved 2025/2026 Urban Renewal Agency budget as presented (9-0)

City Council

The City Council will meet to decide on a contract for on-call well services and an amendment for the Miller Road Basalt Well project. The body will also consider a resolution to apply for the Local Government Grant Program.

• Contract for On-Call Well Services
• Carpenter Contract Amendment for Miller Road Basalt Well project phase 2 drilling
• Resolution 25-05: Application for Local Government Grant Program
• Oath of Office for Sergeant Jacob Anderson

The council approved the meeting agenda as amended (6-0). It authorized City Manager Burgener to enter an on‑call well services contract with Crow Water (6-0). It approved a contract amendment for the Miller Road Basalt Well project, allowing up to $1.5 M with a not‑to‑exceed amount of $893,486 (5-0, one present). The council also approved Resolution 25‑05 to apply for a $100,000 state grant for Veterans Park improvements (6-0).

• Approved agenda amendment (6-0)
• Authorized on‑call well services contract with Crow Water (6-0)
• Authorized Miller Road Basalt Well contract amendment up to $1.5 M, not‑to‑exceed $893,486 (5-0, one present)
• Approved Resolution 25‑05 to apply for $100,000 grant for Veterans Park (6-0)

Planning Commission

The Planning Commission will hold a quasi-judicial hearing on a consolidated application for the Addison Apartments. The proposal includes a 36-unit multifamily building, a Sensitive Lands-Flooding Development Permit for parking and stormwater facilities in the 100-year floodplain, and a Minor Variance for building height. Written comments are due by April 16, 2025.

• Docket SDR 2-25, SLDP 4-25, MiV 1-25 Addison Apartments
• 36-unit multifamily building at 33402 NW Laurel Street and 52677 NW 1st Street
• Sensitive Lands-Flooding Development Permit for parking lot, basketball court, and stormwater rain gardens in the 100-year floodplain
• Minor Variance for adjustment to maximum building height
• Quasi-judicial hearing; written comments due by April 16, 2025

Economic Development Committee

The Economic Development Committee will hear a presentation on the Downtown Overlay code, receive updates from community partners including the Port of Columbia County, and discuss a work plan for achieving its 2025 goals. The meeting includes approval of previous minutes and public comment.

• Presentation on the Downtown Overlay by Community Development Director Laurie Joseph
• Discussion and approval of 2025 EDC work plan and goals
• Updates from Columbia Economic Team, Scappoose City Council, Columbia County, OMIC R&D, PCC OMIC, Columbia River PUD, Scappoose Public Library, and City of Scappoose
• Update from Port of Columbia County Executive Director Sean Clark

The committee unanimously approved the April 17 agenda and the February 20, 2025 meeting minutes. It also adopted four Economic Development Committee goals for 2025: actively support hotel development, review the downtown overlay, reach out to local businesses, and complete the strategic plan. No other formal actions were recorded.

• Approved agenda (unanimous)
• Approved February 20, 2025 minutes (unanimous)
• Adopted four 2025 EDC goals (hotel support, downtown overlay review, business outreach, strategic plan)

City Council

The Scappoose City Council will hold a discussion on the Columbia County Jail Levy with Sheriff Pixley, followed by a vote on Resolution 25-03 supporting Measure 5-304, a ballot measure to renew the 4-year jail operating tax levy at its current rate. The council will also consider consent agenda items including March 17 meeting minutes and council liaison appointments, issue a proclamation for Save Soil Day, and receive an Earth Day update.

• Discussion with Sheriff Pixley on Columbia County Jail Levy
• Resolution 25-03: Support for Measure 5-304 to renew jail operating tax levy at current rate
• Proclamation: Save Soil Day
• Earth Day Update from JJ Duehren
• Consent agenda: March 17, 2025 meeting minutes and Council Liaison Appointments

The council unanimously approved the meeting agenda (5-0). It then adopted Resolution 25-03 supporting Measure 5-304 to renew the 4‑year jail operating tax levy at its current rate, also by a 5-0 vote. No other substantive actions were taken during the meeting.

• Approved agenda (5-0)
• Adopted Resolution 25-03 supporting Measure 5-304 (5-0)

Annual Town Meeting

The Scappoose Annual Town Meeting features a State of the City Address by Mayor Joe Backus and a community visioning survey. No formal decisions or public hearings are scheduled; the event is primarily for information and resident input.

• State of the City Address by Mayor Joe Backus
• Visioning survey for community input
• Booths and social time for residents

Urban Renewal Agency

The Urban Renewal Agency will review and vote on a grant award request for property improvements at 33455 NW Prairie Street. The request seeks to cover additional costs for a driveway that benefits both the business and the city's public alleyway.

• Vote on additional grant award for Paul Siracusa (Filoli Investment, LLC) ranging from $10,147 to $15,053
• Review of Shadley Shack grant applications for improvements at 33455 NW Prairie Street
• Approval of November 18, 2024 meeting minutes

The Urban Renewal Agency approved an additional grant of $15,053 to Filoli Investment, LLC for improvements at 33455 NW Prairie Street, including a wider driveway benefiting the city's alleyway. The motion passed 5-0 with one abstention. The agency also approved the agenda and prior meeting minutes unanimously.

• Approved agenda (6-0)
• Approved November 18, 2024 meeting minutes (6-0)
• Approved $15,053 additional grant to Filoli Investment, LLC for Shadley's Express Lane Espresso improvements (5-0, 1 abstention)

City Council

The Scappoose City Council will hold a regular meeting covering items including a resolution to apply for a local government grant, an update from Columbia County Emergency Management, and presentations for the "If I Were Mayor" contest. The most consequential action is a discussion and possible approval of the city manager's performance review and salary adjustment following an executive session on employee evaluations. The council will also approve prior meeting minutes and discuss council liaison assignments.

• Resolution No. 25-02 authorizing an application for Local Government Grant Program approval
• Update from Columbia County Department of Emergency Management
• "If I Were Mayor" contest presentations (one essay, one video)
• Executive session under ORS 192.660(2)(i) for employee evaluations
• City manager review and salary adjustment approval

The Scappoose City Council approved Resolution 25-02 to apply for a $1,000,000 Oregon State Parks grant for developing the Grabhorn Property into a park, and approved a market rate adjustment to the City Manager's salary ($173,600 effective March 2025, plus 3% COLA on July 1, 2025). The council also accepted the City Manager's 6-month evaluation and approved the consent agenda and meeting extension. No other substantive decisions were made.

• Approved Resolution 25-02 authorizing grant application for Grabhorn Property park development (6-0)
• Approved City Manager salary adjustment to $173,600 and 3% COLA effective July 1, 2025 (6-0)
• Accepted City Manager's 6-month evaluation review (6-0)
• Approved consent agenda for March 3, 2025 minutes (6-0)
• Approved meeting extension past 9:00 pm (6-0)

Planning Commission

The Planning Commission will discuss recent legislative changes to limited land use decisions and consider a consolidated application from Wauna Credit Union for a Site Development Review and a 2-lot Minor Partition. The project involves constructing a credit union building on an unaddressed property off SE 2nd Street, east of Havlik Drive. Written public comments will be accepted until March 12, 2025.

• Discussion of recent legislative changes to limited land use decisions
• Docket # SDR 2-24, MiP 3-24: Wauna Credit Union – site development review for new building
• 2-lot Minor Partition (MiP 3-24) on property at Columbia County Assessor Map #3213-DB-00201
• Site located off SE 2nd Street, east of Havlik Drive and SE 2nd Street intersection
• No verbal testimony allowed; written comments due by March 12, 2025

The Scappoose Planning Commission approved a consolidated application (SDR 2-24, MiP 3-24) from Wauna Credit Union for a new credit union branch and a 2-lot minor partition. The approval is subject to 37 conditions, including landscaping, utility, and fire safety requirements. The commission also discussed recent legislative changes affecting Limited Land Use decisions.

• Approved Wauna Credit Union site development review and 2-lot minor partition (SDR 2-24, MiP 3-24)
• Approved July 11, 2024 meeting minutes (4-0)
• Approved Commissioner Vernwald as Vice Chair (4-0)
• Approved Habitat for Humanity preliminary subdivision plat (SB 1-24) (4-0)

City Council

The Scappoose City Council held a work session to discuss the city manager review process, focusing on moving away from traditional annual performance reviews toward a simpler, more forward-looking approach. No formal decisions were made; the council discussed options like quarterly check-ins and goal-focused evaluations, and agreed to continue the discussion. The next review is set for one year from the meeting date.

• No formal decisions made; discussion only on city manager review process
• Council agreed to consider quarterly check-ins and goal-focused evaluations
• Councilor Santiago proposed adding Strategic Planning as competency #8
• Council President Miller to send draft review concept to council for feedback

City Council

The City Council will hold a work session at 6pm to discuss the city manager review process, including potential changes to performance evaluations. At the regular 7pm meeting, the council will consider Resolution 25-01 endorsing the acquisition of property for a Community Development Center Office. An update on the limited land use decision process will also be presented, and an executive session is scheduled for employee evaluations.

• Work session on city manager review process, including discussion of alternatives to traditional performance reviews
• Resolution 25-01 endorsing property acquisition for the Community Development Center Office
• Limited Land Use Decision Process update from Community Development Director
• Executive session under ORS 192.660(2)(i) for employee evaluations
• Consent agenda: approval of February 18 meeting minutes

Council Retreat

The City Council is meeting for a retreat to discuss and refine strategic goals based on the 2024 retreat outcomes, review supporting documents and updates, and discuss council governance and auxiliary matters. The meeting includes a tour of the wastewater plant. The agenda is a workshop format with no specific votes or financial decisions listed.

• Review of updates since the 2024 Council Retreat
• Goal discussion and refinement with actionable objectives
• Council governance and auxiliaries discussion
• Tour of wastewater plant at 34485 East Columbia Avenue

Council Retreat

The Scappoose City Council held a retreat to discuss and refine city goals for the next two years. Four goal categories were identified: Communication & Collaboration, Sustainable Finances, Health & Safety, and Thriving Economy. Specific objectives were proposed under each category, such as increasing funding for public safety and developing a downtown strategic plan. The meeting was a workshop, not a decision-making session, and no formal votes were taken.

• Create and publicize an emergency preparedness plan
• Develop a downtown strategic plan
• Research methods to increase funding for public safety and infrastructure
• Foster relationships with county, state, and federal lawmakers
• Catalyze economic growth with urban renewal