Saratoga public meetings in 2025

Youth Commission

The Saratoga Youth Commission's regular meeting scheduled for December 23, 2025 was cancelled. The notice of cancellation was posted on December 2, 2025 at City Hall, 13777 Fruitvale Avenue, and on the city's website. The next regular meeting is set for January 27, 2026, and a special meeting is scheduled for January 13, 2026.

City Council

The Saratoga City Council will hold a public hearing to introduce an ordinance amending speed regulations near schools. The body will also approve council assignments for 2026 and receive financial reports.

• Public hearing on speed zones at Saratoga schools
• Adoption of 2026 City Council assignments
• Approval of 2026 meeting schedule
• Acceptance of 2024-25 Annual Comprehensive Financial Report
• Appointments to Heritage Preservation and Traffic Safety Commissions

Library & Public Art Commission

The Library and Public Arts Commission will review and approve the minutes from the October 6, 2025 special meeting. It will receive reports from the Saratoga Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, and Friends of the Saratoga Libraries. The commission will discuss next steps for its FY25‑26 work plan and consider items for future meetings.

• Approve minutes from the October 6, 2025 Special Meeting
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Discuss FY25‑26 Library & Public Art work plan
• Consider future agenda items

The Library & Public Art Commission approved the minutes from the October 6, 2025 special meeting by unanimous vote. The commission received reports from the Saratoga Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, and the City of Saratoga. Subcommittee updates on the Gateway sculpture, mural projects, banner project, and Saratoga Rocks were discussed, and the FY25‑26 work plan was reviewed with subcommittees asked to prepare proposals for the next meeting.

• Approved October 6, 2025 Library & Public Art Commission minutes (unanimous)
• Received Saratoga Teen Advisory Board report
• Received Santa Clara County Library District report
• Received Saratoga Community Library report
• Received Friends of the Saratoga Libraries report
• Received updates from temporary subcommittees (gateway sculpture, murals, banner, Saratoga Rocks)
• Discussed FY25‑26 work plan; subcommittees to prepare proposals
• Considered future agenda items; next meeting to approve new work plan

Planning Commission

The Planning Commission will hold public hearings on proposed amendments to the municipal code regarding short-term rental licensing and city-wide tree regulations for fire protection. The body will also review several residential design and variance applications.

• Proposed ordinance to regulate the allowance, licensing, and taxation of short-term rentals
• Proposed amendment to Section 15-50 Tree Regulations to strengthen fire protection
• Design review for a 5,181 sq ft home and 1,129 sq ft ADU at 14700 Farwell Avenue
• Variance request for overhead electrical service lines at 18645 Paseo Lado
• Design review and variances for a three-story two-unit multi-family building at 14575 Oak Street

The commission approved the minutes from the October 8, 2025 meeting. It adopted a resolution amending the city’s tree regulation to strengthen fire protection. It approved a short‑term rental ordinance establishing licensing, fines, enforcement, and quarterly state‑reporting requirements. It also approved design‑review projects and variances for properties at 14700 Farwell Ave, 18645 Paseo Lado, and 14575 Oak St.

• Approved minutes of Oct 8, 2025 (7‑0)
• Adopted Resolution 25‑021 amending Tree Regulation (7‑0)
• Adopted Resolution 25‑022 establishing short‑term rental ordinance (6‑1)
• Adopted Resolution 25‑019 approving 14700 Farwell Ave project (6‑0)
• Adopted Resolution 25‑018 approving variance for 18645 Paseo Lado (7‑0)
• Adopted Resolution 25‑020 approving 14575 Oak St multi‑family project (7‑0)

City Council

The Saratoga City Council will hold Commission Interviews for Heritage Preservation and Traffic Safety vacancies, a Joint Session with the Saratoga Ministerial Association, and a Regular Session to appoint new Mayor and Vice Mayor. The Council will also approve meeting minutes, accept financial reports, and approve final map approvals for two residential developments.

• Commission Interviews for Heritage Preservation and Traffic Safety
• Joint Session with Saratoga Ministerial Association
• Appointment of Mayor and Vice Mayor
• Final Map Approval for 14470 Sobey Road
• Final Map Approval for 13540 Saraview Drive

The City Council appointed Council Member Chuck Page as Mayor and Council Member Tina Walia as Vice Mayor, with oaths of office administered by the Sheriff. The Council also reappointed Bill Cooper to the Heritage Preservation Commission and appointed Jason Mount and George Mednick to the Traffic Safety Commission. Additionally, the Council approved several resolutions, map approvals, and routine reports such as the November meeting minutes and the Treasurer’s Report.

• Appointed Chuck Page as Mayor (motion passed 5-0)
• Appointed Tina Walia as Vice Mayor (motion passed 4-0-1 abstention)
• Reappointed Bill Cooper to the Heritage Preservation Commission (unanimous)
• Reappointed Jason Mount and appointed George Mednick to the Traffic Safety Commission (unanimous)
• Adopted Resolutions 25-066 and 25-067 for the Landscaping & Lighting Assessment District (unanimous)
• Adopted Resolution 25-068 granting final map approval for 14470 Sobey Road (unanimous)
• Adopted Resolution 25-069 granting final map approval for 13540 Saraview Drive (unanimous)
• Approved November 5, 17, and 19, 2025 meeting minutes, 11/13/2025 accounts payable check registers, and the Treasurer’s Report (unanimous)

Youth Commission

The Saratoga Youth Commission will review and approve the minutes from its October 28, 2025 meeting. Commissioners will debrief the staff liaison on that meeting and discuss feedback from recent youth events. The body will plan participation in the Saratoga Tree Lighting and Candy Cane Village events on November 28 and receive reports from subcommittees, marketing, the treasurer, and city staff.

• Approve minutes from the October 28, 2025 Youth Commission meeting
• Debrief staff liaison on the October 28 meeting
• Discuss Youth Commission participation in the Saratoga Tree Lighting and Candy Cane Village on November 28
• Review subcommittee activities: Farmers’ Market, Bingo Night, SED Talks, Parks and Recreation Hike
• Treasurer report on tracking Youth Commission expenditures

The Youth Commission unanimously approved the minutes from the October 28, 2025 meeting. Commissioners set youth shift times for the Candy Cane Village event at 2:30‑4:30 PM and 4:00‑6:00 PM. They agreed on ball‑park budgets of $150 for larger events and $50 for smaller events. Several commissioners confirmed they will attend the Saratoga Tree Lighting and Candy Cane Village activities.

• Approved October 28, 2025 meeting minutes (unanimous)
• Set youth shift times for Candy Cane Village: 2:30‑4:30 PM and 4:00‑6:00 PM
• Agreed on budget estimates: $150 for larger events, $50 for smaller events
• Confirmed commissioner attendance for Saratoga Tree Lighting and Candy Cane Village

City Council

The Saratoga City Council will review recent check registers and adopt several contracts, including a three‑year financial software agreement with CentralSquare Technologies for up to $77,036 in the first year. The council will also award a $59,424 construction contract to Sanchez Electric for a KSAR booth addition and designate a giant sequoia at 13282 Pierce Road as a Heritage Tree. Additional actions include signing a memorandum for the Chester/Allendale Builder’s Remedy Project and approving a Mills Act agreement for 19490 Glen Una Drive. A joint session will receive updates from Valley Water and San Jose Water.

• Approve CentralSquare PLUS financial software agreement, up to $77,036 first year
• Award $59,424 construction contract (plus 10% contingency) to Sanchez Electric for KSAR booth addition
• Designate giant sequoia at 13282 Pierce Road as a Heritage Tree
• Authorize MOU for conditional tolling and withdrawal of Chester/Allendale Builder’s Remedy Project at 14001 Chester Avenue
• Adopt resolution for Mills Act agreement for property at 19490 Glen Una Drive

The council accepted the 10/30/2025 and 11/05/2025 accounts‑payable check registers, approved a three‑year financial‑software agreement with CentralSquare for up to $77,036 in the first year, and awarded a $59,424 contract to Sanchez Electric for the KSAR booth addition. It also approved a weed‑abatement agreement with Santa Clara County, adopted a heritage‑tree designation for a giant sequoia at 13282 Pierce Road, and denied a Mills Act agreement for 19490 Glen Una Drive.

• Accepted 10/30/2025 and 11/05/2025 accounts payable check registers (5-0)
• Approved CentralSquare financial‑software agreement, up to $77,036 first year (5-0)
• Awarded $59,424 construction contract to Sanchez Electric for KSAR booth addition (5-0)
• Approved weed and brush abatement agreement with Santa Clara County (5-0)
• Received PERB fact‑finding report (4-0, Page recused)
• Adopted MOU with Saratoga Employee Association (4-0, Page recused)
• Designated giant sequoia at 13282 Pierce Road as a Heritage Tree (5-0)
• Denied Mills Act agreement for 19490 Glen Una Drive (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission will review preliminary design concepts for the Bellgrove Park playground replacement. The body will also vote on the 2026 Commission Chair and Vice-Chair and receive updates on park grants and volunteer programs.

• Review of preliminary design concepts A-I for Bellgrove Park Playground Replacement
• Nomination and vote for 2026 Commission Chair and Vice-Chair
• Update on Wildwood Park Grant
• Review of Let’s Work volunteer events and future projects
• Review of scheduled Let’s Hike events

The commission unanimously approved the draft minutes from the June 17 special meeting. They elected Priya Shastri as the new Vice Chair. No other actions were taken; the remaining agenda items were informational updates.

• Approved draft minutes (4‑0 vote)
• Elected Priya Shastri as Vice Chair

Finance Advisory Committee

The Finance Advisory Committee will approve the minutes from its September 8, 2025 meeting. It will receive the City’s draft 2024‑25 Annual Comprehensive Financial Report and an update from the auditor, and recommend that the City Council file the report at its December 17 meeting. The Committee will also receive a presentation on the City’s pension from the actuary Foster and Foster.

• Approve Finance Advisory Committee minutes for September 8, 2025.
• Receive draft 2024‑25 ACFR and auditor update; recommend City Council file ACFR at Dec 17 meeting.
• Receive presentation on the City’s pension from actuary Foster and Foster.

The Finance Advisory Committee voted to approve the minutes from the September 8, 2025 meeting. The motion was moved by Page and Aftab and passed with all votes in favor. No other items received a vote; the remaining agenda items were presented for discussion only.

• Approved September 8, 2025 Finance Advisory Committee minutes (unanimous)

City Council

The City Council, Planning Commission, and Heritage Preservation Commission will hold a joint session to examine the preliminary draft of the Village Design Standards and related zoning ordinance amendments. Staff will present draft text and feedback from an ad hoc committee and public correspondence. Council members will provide comments that may be incorporated into a draft ordinance for the Planning Commission's later review.

• Review preliminary draft text of Village Design Standards (Attachment A)
• Review draft zoning ordinance amendments for consistency with new Article (Attachment B)
• Consider feedback from Ad Hoc Committee and public correspondence (Attachments C & D)

The City Council met with the Planning and Heritage Preservation Commissions to review the preliminary draft of the Village Design Standards and related zoning ordinance amendments. Staff presented the draft and the council invited public comment from several residents. No formal action, approval, denial, or vote was recorded.

Traffic Safety Commission

The Traffic Safety Commission will review and make recommendations on several specific street safety items and a speed survey. The body will also receive a Sheriff's report on citations and collisions from August and September 2025.

• TSC Matrix 623 – Glen Brae Dr
• TSC Matrix 624 – Braemar Dr
• TSC Matrix 626 – Herriman Ave at Saratoga Ave
• TSC Matrix 627 – (North) Brookglen Dr
• Review of Speed Survey

The Traffic Safety Commission approved the minutes from the August 28 meeting and accepted the sheriff’s citation and collision report. It adopted a series of actions for seven road locations, including new striping, signage upgrades, and a request for a decoy operation. The commission also approved a speed survey with engineer‑recommended limits, noting one abstention. Finally, Stephen Li was elected Chair and Jason Mount Vice Chair.

• Approved August 28, 2025 minutes (5-0-0-0)
• Accepted sheriff’s August‑September citation and collision report (5-0-0-0)
• Approved Glen Brae Dr safety actions: radar feedback, shoulder/centerline striping, speed measurement (5-0-0-0)
• Approved Braemar Dr safety actions: edge/center striping, chatter bars, stop sign, bulb‑out stripes (5-0-0-0)
• Requested sheriff decoy/sting operation at Herriman Ave & Saratoga Ave crosswalks (5-0-0-0)
• Approved Brookglen Dr updates: new speed warning signs, reflectors, 15 mph sign replacement (5-0-0-0)
• Approved speed survey with engineer‑recommended limits (4-0-1-0, abstain: Li)
• Elected Stephen Li Chair (5-0-0-0) and Jason Mount Vice Chair (5-0-0-0)

Planning Commission

The Saratoga Planning Commission meeting scheduled for November 12, 2025, has been canceled. The notice of cancellation was posted on October 27, 2025.

• Notice of cancellation for the November 12, 2025 meeting
• Certificate of posting for the cancellation notice

City Council

The City Council will discuss updating the 2025 annual city code and adopting the 2025 California Building Standards Code. The body will also hold public hearings on amending the city fee schedule and removing two properties from the heritage resource inventory.

• Proposed fee schedule amendments effective January 5, 2026
• Contract with Urban37, Inc. for Public Works staffing not to exceed $50,000
• Agreement with Flock Systems for license plate readers not to exceed $187,000 annually
• Budget amendment adding $20,000 to Greenbriar LLA Zone 3
• Termination of heritage resource designations for 14650 6th St and 19050 Camino Barco

The council waived reading and adopted Ordinance 414, adopting the 2025 California Building Standards Code with local amendments. It also approved a $20,000 budget amendment for Greenbriar LLA Zone 3, a staffing contract for Public Works up to $50,000, and a $187,000 amendment to the ALPRS agreement. Additional actions included adopting the 2026 fee schedule and terminating two heritage resource designations.

• Adopt Ordinance 414 (2025 building standards) (5-0)
• Adopt Resolution 25-059 (findings of fact on building standards) (5-0)
• Add $20,000 to Greenbriar LLA Zone 3 budget (5-0)
• Approve Urban37 staffing contract up to $50,000 (5-0)
• Approve Amendment No. 2 to Flock Systems ALPRS up to $187,000 (5-0)
• Adopt Resolution 25-060 fee schedule effective Jan 5 2026 (5-0)
• Adopt Resolution 25-061 terminating heritage designation of 14650 6th St (5-0)
• Adopt Resolution 25-062 terminating heritage designation of 19050 Camino Barco (5-0)

Parks and Recreation Commission

The Saratoga Parks & Recreation Commission's regular meeting scheduled for November 4, 2025 has been cancelled. A special meeting will be held on November 19, 2025. The cancellation notice was posted on November 3, 2025 at City Hall and on the city website.

• Regular meeting cancelled for November 4, 2025
• Special meeting scheduled for November 19, 2025

Youth Commission

The Youth Commission will debrief on a joint session with the City Council and past community events. Members will plan for upcoming activities and discuss the implementation of the commission's work plan.

• Participation in MSET Pumpkin Smash (Nov 1) and Tree Lighting and Candy Cane Village (Nov 28)
• Debrief of Scarecrow Contest and Witchy Walk-A-Bout
• Discussion on Youth Commission apparel options
• Review of expenditure tracking practices with the newly-elected Treasurer
• Brainstorming for Movie Night selection

The Youth Commission unanimously approved the September 23, 2025 meeting minutes. Commissioner Agrawal was appointed to lead all three Farmer’s Market events, with primary dates set for Dec 6, March 7, and May 16 (and alternatives Dec 13, Feb 28). Commissioners Miin and Chiu were tasked with designing and distributing T‑shirt apparel, and the commission decided to continue using T‑shirts for apparel.

• Approved September 23, 2025 minutes (unanimous)
• Appointed Commissioner Agrawal as head of all three Farmer’s Market events
• Set primary date Dec 6 for first Farmer’s Market (alternative Dec 13)
• Set primary date March 7 for second Farmer’s Market (alternative Feb 28)
• Set primary date May 16 for third Farmer’s Market
• Assigned Commissioner Miin and Commissioner Chiu to design and distribute Youth Commission T‑shirts
• Decided to continue T‑shirts as the apparel option

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee meeting scheduled for October 21, 2025, has been cancelled. The cancellation was posted on October 16, 2025.

• Meeting cancelled
• Posted on October 16, 2025

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee will consider a request to approve a new alignment for the South Villa Oaks Trail segment. It will also review and approve the July 15, 2025 meeting minutes and receive staff updates on several trail projects and traffic safety, which require no action.

• South Villa Oaks Trail Segment – Realignment Request (approval recommended)
• Review and approval of July 15, 2025 PEBTAC meeting minutes
• Staff Report: Pending Trails Update (no action required)
• Staff Report: Traffic Safety Update (no action required)
• Staff Report: Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad Update (no action required)

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian, & Bicycle Trails Advisory Committee (PEBTAC) will hold a special meeting consisting of a site visit at 21720 Villa Oaks Lane. The committee will walk a proposed alignment to gather information regarding a realignment request. No formal votes or motions will be taken during this visit.

• Site visit for South Villa Oaks Trail Segment realignment request at 21720 Villa Oaks Lane

City Council

The council will approve the selection of Gateway Structure artists in a joint session with the Library & Public Art Commission, and receive updates from the Santa Clara Valley Transportation Authority. A consent calendar will address routine items including minutes, check registers, and final map approval for two lots at 13305 Pierce Road. Public hearings will consider the 2025 Annual Code Update and adoption of the 2025 California Building Standards Code with local modifications. The council will also discuss priorities for the Santa Clara County Sheriff contract and traffic safety reports.

• Approve Gateway Structure artists and locations (Joint Session with Library & Public Art Commission)
• Receive updates from Santa Clara Valley Transportation Authority (Joint Session)
• Adopt final map approval for parcel map application No. ULS23-0012 at 13305 Pierce Road (APN 503-16-055)
• Public hearing on the 2025 Annual Code Update covering multiple City Code amendments
• Public hearing on Ordinance adopting the 2025 California Building Standards Code with local modifications

The City Council adopted the final map approval for two parcels at 13305 Pierce Road. It also introduced and waived the first reading of the 2025 Annual Code Update and the 2025 Building Standards Code ordinance, directing staff to place them on the consent calendar. The council directed staff to prepare an ordinance for school speed zones and proclaimed October 2025 as National Domestic Violence Awareness Month.

• Approved final map for two lots at 13305 Pierce Road (5-0)
• Adopted first reading of the 2025 Annual Code Update (5-0)
• Adopted first reading of the 2025 Building Standards Code ordinance (5-0)
• Included REACH codes in the building ordinance (3-2)
• Directed staff to prepare ordinance for school speed zones (5-0)
• Proclaimed October 2025 as National Domestic Violence Awareness Month (5-0)
• Recognized students awarded Silicon Valley Clean Energy scholarships (5-0)
• Approved October 1, 2025 City Council meeting minutes (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission will review and approve the minutes from its September 16, 2025 special meeting. It will consider a recommendation to have the City Council designate the giant sequoia at 13282 Pierce Road as a Heritage Tree. The commission will also discuss an upcoming October 20 tour, funding and grant matters, and receive a liaison report that includes a City Council update and the commission's application term ending December 2025.

• Approve minutes from the September 16, 2025 Heritage Preservation Commission special meeting
• Recommend City Council designate the giant sequoia at 13282 Pierce Road as a Heritage Tree
• Discuss the October 20 tour
• Discuss funding and grants
• HPC liaison report: City Council update and application term ending December 2025

The Heritage Preservation Commission approved the September 16, 2025 meeting minutes. A motion to approve both the giant sequoia and a redwood as heritage trees failed because it lacked a second. The commission then voted to reject the redwood as a heritage tree and to approve the giant sequoia as a heritage tree.

• Approved September 16, 2025 Heritage Preservation minutes (5-0)
• Motion to approve both trees as heritage trees failed (no second)
• Rejected the redwood as a heritage tree (4-1)
• Approved the giant sequoia as a heritage tree (5-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a request for a fence exception at 19518 Glen Una Dr. The body will also review and approve minutes from two September 2025 meetings.

• Public hearing for Application FER25-0005: Fence Exception for 4’-2” open metal fence with 4’-4” columns at 19518 Glen Una Dr
• Approval of September 10, 2025 meeting minutes
• Approval of September 24, 2025 special meeting minutes

The Planning Commission approved the minutes from the September 10 and September 24, 2025 meetings. It also approved Resolution No. 25-017 granting a fence exception for 19518 Glen Una Dr, subject to conditions. Both motions passed unanimously among those present.

• Approved September 10 and September 24, 2025 minutes (5-0)
• Approved fence exception for 19518 Glen Una Dr (Resolution 25-017) (6-0)

Library & Public Art Commission

The Library and Public Art Commission will present final sculpture selections and locations for the Gateway Sculpture Project. The body will also select its 2025-2026 Chair and Vice Chair and discuss the FY25-26 work plan.

• Presentation of final selected sculptures and locations for the Gateway Sculpture Project
• Selection of Chair and Vice Chair for 2025-2026
• Discussion on creating a subcommittee for the Paint the City utility box painting program
• Discussion of the FY25-26 work plan
• Updates on mural projects, banner project, and Saratoga Rocks

The commission unanimously approved the minutes from the August 11, 2025 meeting. Eric Lewis was unanimously elected Chair and Jeri Bromley unanimously elected Vice Chair for 2025‑2026. The commission decided to postpone forming a subcommittee for the Paint the City utility‑box painting project until next year. The next special meeting was scheduled for December 15, 2025.

• Approved August 11, 2025 minutes (unanimous)
• Eric Lewis elected Chair (unanimous)
• Jeri Bromley elected Vice Chair (unanimous)
• Postponed creation of Paint the City subcommittee until next year
• Set December 15, 2025 as date for next special meeting

City Council

The Saratoga City Council will hold a joint session with youth and recreation commissions before a regular session. The Council will discuss a proposed Short-Term Rentals ordinance, a Wildland Urban Interface boundary amendment, and Climate Resilience Districts.

• Receive 2025-2026 work plan from Saratoga Youth Commission
• Receive updates from Los Gatos-Saratoga Recreation
• Proclaim October 2025 as OCD Awareness Month
• Discuss draft Short-Term Rentals (STR) Ordinance
• Direct staff on Wildland Urban Interface (WUI) boundary adjustments

The City Council proclaimed October 2025 as OCD Awareness Month and reappointed commissioners to the Parks & Recreation and Library & Public Art commissions. It approved the September 17 meeting minutes, the September accounts payable registers, and the Treasurer's August report. The council also directed staff to refer the short‑term rentals ordinance to the Planning Commission and to include Option 1 boundary adjustments in the Wildland Urban Interface map.

• Proclaimed October 2025 as Obsessive‑Compulsive Disorder Awareness Month
• Reappointed Isabelle Gecils, Cristina Meiser and appointed Shalu Pandey to commissions (5-0)
• Approved September 17, 2025 City Council meeting minutes (5-0)
• Accepted September 10 and 17, 2025 accounts payable check registers (5-0)
• Accepted Treasurer's Report for August 31, 2025 (5-0)
• Directed staff to refer short‑term rentals ordinance to Planning Commission (5-0)
• Directed staff to include Option 1 WUI boundary adjustments in annual building code update (5-0)

Planning Commission

The Saratoga Planning Commission will consider a staff‑recommended resolution to amend Chapter 15 of the City’s Zoning Regulations. The resolution, numbered 25‑016, asks the City Council to adopt the proposed ordinance. This item is presented as a public hearing and is the only agenda item requiring a decision.

• Adopt Resolution No. 25-016 recommending City Council amend Chapter 15 (Zoning Regulations) of the Saratoga City Code

The Saratoga Planning Commission voted to adopt Resolution 25-016, which recommends that the City Council adopt an ordinance amending Chapter 15 (Zoning) of the City Code. The motion passed unanimously with seven ayes and no noes. No other substantive actions were taken at the meeting.

• Approved Resolution 25-016 recommending City Council adopt zoning amendment (7-0)

Youth Commission

The Saratoga Youth Commission will introduce its members, approve the May 22, 2025 minutes, and receive a staff briefing on the Commissioner Handbook and Brown Act. Commissioners will discuss the 2025‑2026 schedule, create a work plan and slideshow for a joint session with the City Council on October 1, 2025, and elect a Treasurer, Secretary, and Marketing Chair. The meeting also includes a city staff report and a review of attendance expectations and upcoming agenda items.

• Introduce new Youth Commissioners and brief Summer 2025 activities
• Review and approve minutes from the May 22, 2025 regular meeting
• Receive staff presentation on the Commissioner Handbook and Brown Act
• Create a work plan and slideshow for the Youth Commission presentation to the City Council on Oct 1, 2025
• Select Treasurer, Secretary, and Marketing Chair positions

The commission unanimously approved the May 22, 2025 meeting minutes. It approved the creation of temporary committees for six planned events, excluding the Farmer’s Market. Commissioners Jain, Anand, Chen, and Chiu were appointed as Treasurer, Secretary, and Co‑Marketing Chairs, respectively. Commissioners Chen, Chiu, Xia, and Suh were selected to plan and build the commission’s scarecrow for the Build‑A‑Scarecrow Contest.

• Approved May 22, 2025 meeting minutes (unanimously)
• Approved creation of temporary committees for six events, except Farmer’s Market (unanimously)
• Appointed Commissioner Jain as Treasurer (unanimously)
• Appointed Commissioner Anand as Secretary (unanimously)
• Appointed Commissioners Chen and Chiu as Co‑Marketing Chairs (unanimously)
• Selected Commissioners Chen, Chiu, Xia, and Suh to plan and build scarecrows for contest (unanimously)

City Council

The council will hold a special meeting at 6:00 p.m. on September 18, 2025 at the Joan Pisani Community Center, Multi‑Purpose Room, 19655 Allendale Avenue. The agenda contains a single item: a discussion of the Saratoga WUI map. No other actions, contracts, or ordinances are listed.

• Saratoga WUI map discussion

City Council

The Saratoga City Council will vote on a $4,259,237 contract for the 2025 Pavement Management Program and authorize change orders up to $426,000. The council will also adopt a budget amendment moving Safe Routes funds, designate 19490 Glen Una Drive as a historic landmark, and approve the final map for 18501 Vessing Road. Additional items include reestablishing the bench dedication program, reviewing AI use guidelines, and amending the city code compliance policy.

• Award $4,259,237 contract to Teichert Construction for Pavement Management Program (allow up to $426,000 change orders)
• Budget amendment to transfer Safe Routes to School Assessment funds to Safe Routes to School Implementation CIP project for FY25‑26
• Ordinance designating 19490 Glen Una Drive (APN 510‑06‑003) as a historic landmark
• Resolution granting final map approval for 18501 Vessing Road
• Review of guidelines for use of artificial intelligence in city operations

The council unanimously approved a $4,259,237 contract with Teichert Construction for the 2025 Pavement Management Program and authorized up to $426,000 in change orders. It also reappointed members to two commissions, adopted a historic‑landmark ordinance, transferred Safe Routes to School funds in the FY25‑26 budget, approved a final map for 18501 Vessing Road, reestablished the bench dedication program, and amended the city code‑compliance policy.

• Reappointed Isabelle Gecils to Parks & Recreation Commission – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Reappointed Cristina Meiser and appointed Shalu Pandey to Library & Public Art Commission – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted ordinance designating 19490 Glen Una Drive as a Historic Landmark – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted resolution transferring Safe Routes to School needs funds to implementation funds in FY25‑26 CIP budget – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted resolution granting final map approval for 18501 Vessing Road – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Awarded $4,259,237 contract to Teichert Construction for Pavement Management Program and authorized change orders up to $426,000 – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Reestablished the Bench Dedication Program – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted resolution amending the City Code Compliance policy to add proactive enforcement – unanimous (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)

Heritage Preservation Commission

The Heritage Preservation Commission will consider and vote to approve the minutes from its April 8, June 5 and July 8, 2025 meetings. It will also adopt a recommendation for the City Council on the draft Mills Act Policy. The agenda includes a liaison report covering a Village Design Standards update, a 6th Street HRI appeal update, and upcoming council meetings.

• Approve minutes from the April 8, 2025 Heritage Preservation Commission meeting
• Approve minutes from the June 5, 2025 Heritage Preservation Commission special meeting
• Approve minutes from the July 8, 2025 Heritage Preservation Commission meeting
• Provide a recommendation to the City Council on the draft Mills Act Policy
• Receive liaison report updates on Village Design Standards, 6th Street HRI appeal, and upcoming council meetings

The commission approved the minutes from its April 8, June 5, and July 8 meetings. It then adopted a recommendation for the City Council to include specific restoration‑plan items, tour provisions, tax‑saving thresholds, and renewal conditions in the draft Mills Act Policy. The motion passed with all members voting aye.

• Approved April 8, 2025 Heritage Preservation minutes (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Approved June 5, 2025 Heritage Preservation minutes (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Approved July 8, 2025 Heritage Preservation minutes, amended to reflect Awbrey’s no vote on item 3 (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Recommended City Council add period‑appropriate interior improvements, double‑pane windows, wildland‑urban interface upgrades, evaluation costs, and tour provisions to the draft Mills Act Policy (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)
• Recommended City Council adopt a 6.25% tax‑savings reinvestment threshold and renewal conditions in the Mills Act Policy (ayes: Awbrey, Boyce‑Bender, Cooper, Minar, Xie)

Planning Commission

The commission will consider two public hearing items. Item 2.1 is the application PDR23-0014 for a 6,512‑sq‑ft two‑story residence with a 783‑sq‑ft ADU at 13947 Albar Court, including a grading exception for 4,258 cubic yards and removal of five protected coast live oak trees. Staff recommends adopting Resolution No. 25‑014 to approve the project and the grading exception. Item 2.2 is an appeal (APPC25‑0001) for 14650 6th Street to remove its historic designation so a third‑story addition can be built; staff recommends the commission find the property does not meet the criteria and return the case to the Heritage Preservation Commission.

• Public hearing: Application PDR23-0014, 13947 Albar Court – design review approval, 6,512 sq ft residence with 783 sq ft ADU, grading exception for 4,258 cubic yards, removal of five coast live oak trees (Resolution 25‑014)
• Public hearing: Application APPC25-0001, 14650 6th Street – appeal to remove historic designation for third‑story addition; staff recommends finding it does not meet criteria and returning to Heritage Preservation Commission (Resolution 25‑015)
• Approval of minutes from the August 13 2025 Planning Commission meeting
• Oral communications on non‑agenda items (public may address up to three minutes)
• Notice of appeal rights: appeals to City Clerk within fifteen days of the decision

The Planning Commission unanimously approved the August 13, 2025 meeting minutes. It also approved the design‑review application for 13947 Albar Court (PDR23‑0014) and the development application for 14650 6th Street (APPC25‑0001). A motion to send the 6th Street appeal back to the Heritage Preservation Commission failed.

• Approved minutes of Aug 13, 2025 (ayes: Brownley, Germeraad, Kausar, Hassan, Sridharan, Zheng)
• Approved application PDR23‑0014 (Resolution 25‑014) (ayes: Brownley, Germeraad, Kausar, Hassan, Sridharan, Zheng)
• Motion to refer application APPC25‑0001 back to Heritage Preservation Commission failed (ayes: Germeraad, Hassan; noes: Brownley, Kausar, Sridharan, Zheng)
• Approved application APPC25‑0001 (Resolution 25‑012) (ayes: Brownley, Germeraad, Kausar, Hassan, Li, Sridharan, Zheng)

Parks and Recreation Commission

The Parks and Recreation Commission will review preliminary design concepts for the Bellgrove Park playground replacement and discuss volunteer events. The meeting is held in person at 13777 Fruitvale Avenue.

• Review preliminary design concepts for Bellgrove Park playground replacement
• Review current volunteer events and discuss future projects
• Review currently scheduled Let's Hike events
• Receive update on Wildwood Park grant
• Approve minutes from June 17, 2025, special meeting

Finance Advisory Committee

The Finance Advisory Committee is reviewing preliminary year-end results for 2024-25 and indicators for the 2025-26 budget. The body is also discussing long-term strategies to address a structural deficit where future expenditures are forecast to outpace revenues.

• 2024-25 preliminary results showing revenues of $34.7 million and expenditures of $32.0 million
• Projected 6.54% increase in 2025-26 property tax revenue, estimated at $250,000 in additional revenue
• Discussion of potential cost savings in protective services, parks and landscaping, insurance, and support programs
• Review of CalPERS preliminary 11.6% investment return for the fiscal year ending June 30, 2025
• Planning of pension topics for the November Finance Committee meeting

The committee approved the minutes from the May 12, 2025 Finance Advisory Committee meeting. It accepted Attachment A containing the 2024‑25 preliminary year‑end results and 2025‑26 budget indicators. The committee also agreed to provide key pension topics for the November Finance Committee meeting.

• Approved May 12, 2025 Finance Advisory Committee minutes (unanimous)
• Received Attachment A – 2024‑25 Preliminary Results & Future Financial Strategies
• Accepted presentation of 2025‑26 budget indicators
• Agreed to provide key pension topics for November Finance Committee meeting

City Council

The Saratoga City Council will meet to decide on a historic landmark designation for 19490 Glen Una Drive and consent to include the city in a new Santa Cruz Mountains Wine Improvement District. The meeting also includes a joint session with county public safety agencies and routine approvals of contracts and reports.

• Approve $75,000 planning services contract with Metropolitan Planning Group
• Authorize $500,000 in two-year building inspection contracts with 4Leaf Inc., CSG Consultants, and Urban37 Inc.
• Approve $37,000 GIS consultant contract with Lynx Technologies, Inc.
• Designate 19490 Glen Una Drive as a historic landmark after public hearing
• Consent to Santa Cruz Mountains Wine Improvement District inclusion

The council approved several service contracts totaling $737,000, adopted a resolution granting consent for the Santa Cruz Mountains Wine Improvement District, and moved historic‑landmark and delegate designations forward. A motion to reconsider council decisions failed, and the council voted not to proceed with a fire‑hazard mapping contract.

• Approved $75,000 Planning Services staff augmentation contract with Metropolitan Planning Group (5-0)
• Authorized two‑year building inspection contracts: 4Leaf Inc. $200,000, CSG Consultants $200,000, Urban37 $100,000 (5-0)
• Authorized $37,000 GIS consultant contract with Lynx Technologies, Inc. (5-0)
• Approved janitorial services contract with YN Maintenance LLC (5-0)
• Adopted resolution granting consent to Santa Cruz County to establish the Santa Cruz Mountains Wine Improvement District and include Saratoga (5-0)
• Waived first reading of historic‑landmark ordinance for 19490 Glen Una Drive and directed staff to place it on the consent calendar (5-0)
• Designated Mayor Aftab as voting delegate and Vice Mayor Page as alternate for the 2025 League of California Cities conference (5-0)
• Motion to direct staff to bring back an ordinance for reconsideration of council decisions failed (2-3)

Traffic Safety Commission

The Saratoga Traffic Safety Commission will meet to review and approve past meeting minutes, receive a sheriff’s report on citations and collisions, and discuss updates from the Safe Routes to School working group. The commission will also review and make recommendations on five specific intersections and approve drafts for a September safe driving campaign.

• Review and approve July 10, 2025 meeting minutes
• June and July 2025 sheriff’s citation and collision report (no action required)
• Review and recommend actions for intersections: Padero Ave & Pierce Rd, Scotland Dr & Cumberland Dr, Quito Rd at Ravenwood Dr, Quito Rd between Pollard Rd and Old Adobe Rd, Saratoga Ave at Fruitvale Ave, Fruitvale Ave at Valle Vista Dr
• Approve September Safe Driving Campaign draft postcards

The commission approved the July 10, 2025 Traffic Safety Commission minutes. It passed motions to add new signage, markings, enforcement measures and other safety upgrades at several intersections, and directed staff to investigate a crosswalk at Fruitvale Ave and Valle Vista Dr. The draft September Safe Driving Campaign postcards were also approved.

• Approved July 10, 2025 commission minutes (4-0-0-1)
• Approved stop‑ahead signage, centerline striping, targeted enforcement and vegetation trimming at Scotland Dr & Cumberland Dr (4-0-0-1)
• Approved yield markings, striped median, asphalt berm, directed enforcement, crossing flags and double‑threat investigation on Quito Rd at Ravenwood Dr (4-0-0-1)
• Approved radar feedback signs and replacement of undersized speed‑limit sign on Quito Rd between Pollard Rd and Old Adobe Rd (4-0-0-1)
• Approved advanced notice signage on Saratoga Ave at Fruitvale Ave (4-0-0-1)
• Directed staff to investigate installing a crosswalk at Fruitvale Ave & Valle Vista Dr, with further review if not feasible (4-0-0-1)
• Approved draft September Safe Driving Campaign postcards

City Council

The City Council is holding a special meeting to conduct a discussion regarding the Saratoga WUI Map. No other substantive items are listed on the agenda.

• Saratoga WUI Map Discussion

City Council

The Saratoga City Council will vote on routine approvals, including a contract extension for residential tree planting with Our City Forest, a sidewalk rehabilitation project award, and legal services agreements. The meeting also includes discussions on a water supply ordinance and updates to the Mills Act program for historic property preservation.

• Amend contract with Our City Forest for tree planting, not-to-exceed $72,075
• Award $295,487 sidewalk rehabilitation contract to Villalobos & Associates, Inc. for Oak Street project
• Approve $50,625 emergency management planning contract with Pacific Preparedness
• Extend 2-hour parking zone on Oak Street between State Route 9 and 3rd Street by 475 feet
• Authorize $153,800 contract with Fehr and Peers for wildfire CEQA analysis

The Saratoga City Council unanimously approved a series of contracts and budget adjustments, including a tree‑planting amendment, library lease, farmers market license, emergency‑management services, and a major crosswalk and sidewalk construction contract. The council also extended a 2‑hour parking zone on Oak Street and amended the City Manager’s employment agreement. All motions passed with five affirmative votes and no opposition.

• Approved amendment to extend Our City Forest tree‑planting contract, up to $72,075 (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Approved budget amendment to appropriate tree‑fine receipts to the Citywide Tree Replanting CIP (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Authorized execution of amended lease with Santa Clara County Library Joint Powers Authority (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Authorized license agreement for All Bay Farmers Market at City Hall parking lot (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Authorized second amended contract with Pacific Preparedness, not to exceed $50,625 (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Declared Villalobos & Associates lowest bidder and awarded $295,487 construction contract for Village Crosswalk & Sidewalk project, with change‑order authority up to $59,853 and budget match funds (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Adopted 475‑foot extension of 2‑hour parking zone on Oak Street between State Route 9 and 3rd Street (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)
• Approved resolution amending the City Manager’s employment agreement (ayes: Fitzsimmons, Walia, Zhao, Page, Aftab)

City Council

The City Council will meet for two closed sessions. The body will discuss labor negotiations and a performance evaluation for the City Attorney.

• Conference with labor negotiators from the Saratoga Employee Association (SEA)
• Performance evaluation of the City Attorney

The council approved the July 2, 2025 meeting minutes, several financial reports, and multiple contracts and budget adjustments, including a $72,075 amendment for residential tree planting and a $295,487 award for the Village Crosswalk & Sidewalk project. It also adopted a 475‑foot extension of a 2‑hour parking zone on Oak Street and authorized service agreements for the library lease, farmers market, emergency management, labor law services, and a CEQA analysis contract.

• Approved July 2, 2025 City Council meeting minutes (unanimous vote)
• Approved accounts payable vendor payment check registers for July 2025 (unanimous vote)
• Approved amendment to extend tree‑planting contract with Our City Forest to $72,075 (unanimous vote)
• Approved budget amendment to appropriate tree‑fine receipts to the Citywide Tree Replanting CIP (unanimous vote)
• Authorized City Manager to execute amended lease with Santa Clara County Library Joint Powers Authority (unanimous vote)
• Authorized City Manager to execute license agreement for All Bay Farmers Market at City Hall parking lot (unanimous vote)
• Awarded Villalobos & Associates, Inc. a $295,487 construction contract for Village Crosswalk & Sidewalk project and authorized change orders up to $59,853 (unanimous vote)
• Adopted motor‑vehicle resolution extending the 2‑hour parking zone on Oak Street by 475 feet (unanimous vote)

Planning Commission

The Saratoga Planning Commission will consider two public hearings. One involves an appeal to remove a historic designation for a property at 14650 6th Street to allow for a third-story addition. The other is a request to approve a development project and tentative map at 13845 Saratoga Road to subdivide a 1.6-acre parcel into five lots with two accessory dwelling units.

• Public hearing on appeal to remove historic designation at 14650 6th Street
• Public hearing to approve development project and tentative map at 13845 Saratoga Road
• Item 2.1 continued to September 10, 2025
• Project includes removal of 31 protected trees
• Project includes two accessory dwelling units for low-income households

The Planning Commission approved the minutes from the June 11, 2025 meeting. It voted to continue the historic‑preservation appeal for 14650 6th Street (Application APPC25‑0001) to September 10, 2025. It also approved Resolution No. 25‑012, conditionally approving the subdivision and development project at 13845 Saratoga Road (Application CPX24‑0001).

• Approved June 11, 2025 meeting minutes (ayes: all present, noes: none)
• Continued Application APPC25-0001 to September 10, 2025 (ayes: all present, noes: none)
• Approved Resolution No. 25-012 for Development Project CPX24-0001 (ayes: Germeraad, Kausar, Hassan, Li, Sridharan; noes: Zheng)

Library & Public Art Commission

The Saratoga Library and Public Arts Commission will meet on August 11, 2025, to receive reports from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, and Friends of the Saratoga Libraries. The commission will also discuss next steps for public art projects including Gateway Structures, murals, a banner project, and Saratoga Rocks, as well as review and discuss the FY2025-26 work plan.

• Review and approve minutes from June 9, 2025 meeting
• Discuss next steps for Gateway Structures and Public Art Loan Agreement modifications
• Discuss next steps for mural, banner, and Saratoga Rocks projects
• Discuss FY2025-26 Library & Public Art Commission Work Plan

The Library & Public Art Commission unanimously approved the minutes from the June 9, 2025 meeting. It confirmed a special meeting for October 6 and cancelled the scheduled meeting for October 14. No other formal actions or votes were recorded.

• Approved June 9, 2025 minutes (unanimous)
• Confirmed October 6 special meeting; cancelled October 14 meeting

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee will review a property owner's request to realign a segment of the South Villa Oaks Trail. The committee will also receive staff updates on several trail and traffic safety projects.

• Proposed realignment of the South Villa Oaks Trail segment
• Update on Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad
• Update on Saratoga Village to Hakone Gardens Trail
• Update on Hakone Gardens to Quarry Park Trail Gap Closure – Phase I
• Update on Pierce Road Trail

PEBTAC (Trails Advisory Committee)

The special meeting and site visit scheduled for July 15, 2025, has been cancelled. No other business was listed on the agenda.

Traffic Safety Commission

The Traffic Safety Commission will review and make recommendations for several specific street locations and a revision to the speed hump process. The body will also review a draft for a September safe driving campaign and receive a Sheriff's report on citations and collisions.

• TSC Matrix 612: Padero Ave and Pierce Rd
• TSC Matrix 613: Herriman Ave at Lannoy Ct
• TSC Matrix 614: Big Basin Way
• TSC Matrix 616: Glasgow Dr and Beaumont Ave
• TSC Matrix 618: Saratoga-Sunnyvale Rd and Brandywine Dr

The commission approved the minutes from the May 8, 2025 meeting. It directed staff to clear foliage at Padero Ave and Pierce Rd, added chevrons and changed the advisory speed to 14 mph at Herriman Ave and Lannoy Ct, and approved a speed hump process revision. Additional actions included installing stop signs, double‑yellow striping, and other signage at several locations, all passing with a 3‑0‑0‑2 vote.

• Approved May 8, 2025 Traffic Safety Commission minutes (3-0-0-2)
• Directed staff to clear foliage at Padero Ave and Pierce Rd (3-0-0-2)
• Added chevrons, set advisory speed to 14 mph, and increased reflectors at Herriman Ave & Lannoy Ct (3-0-0-2)
• Requested weekend directed enforcement and moved forward with RRFB at 6th Street; added 25 mph signs and legends (3-0-0-2)
• Asked resident to trim walkway bush, install stop sign on Beaumont Ave, and add double‑yellow striping on Glasgow Dr (3-0-0-2)
• Trimmed bushes and added green skip striping at Saratoga‑Sunnyvale Rd and Brandywine Dr (3-0-0-2)
• Approved the speed hump process revision (3-0-0-2)

Planning Commission

The Saratoga Planning Commission regular meeting scheduled for Wednesday, July 9, 2025, has been canceled.

Parks and Recreation Commission

The regular meeting scheduled for July 8, 2025, has been cancelled. The Commission will instead hold a Special Meeting on June 17, 2025.

Heritage Preservation Commission

The Heritage Preservation Commission will review project requests and the status of several properties on the City's Heritage Resource Inventory. The body will also discuss historical markers and design standards for the Village.

• Proposed project approval for 15400 Montalvo Road (Villa Montalvo)
• Proposed removal of 14650 Sixth St (Nardie House) from the Heritage Resource Inventory
• Review of whether 19050 Camino Barco (Colonel Barco House) should be removed from the Inventory
• Discussion of markers for Pacific Congress Springs and Paul Masson Champagne Cellars
• Development of objective language for Village Design Standards

The commission approved the proposed project at 15400 Montalvo Road (Villa Montalvo) with a unanimous 5‑yes vote. It voted to keep 14650 Sixth Street on the Heritage Resource Inventory, rejecting its removal (4‑yes, 1‑no). It recommended removal of 19050 Camino Barco from the inventory (4‑yes, 1‑no). The commission also recommended city council approve point‑of‑interest markers for Pacific Congress Springs and Paul Masson Champagne Cellars, and appointed two members to an ad‑hoc subcommittee on Village Design Standards (both unanimous 5‑yes votes).

• Approved Villa Montalvo project at 15400 Montalvo Road (5‑yes)
• Rejected removal of 14650 Sixth Street from Heritage Resource Inventory (4‑yes, 1‑no)
• Recommended removal of 19050 Camino Barco from Heritage Resource Inventory (4‑yes, 1‑no)
• Recommended city council approve Pacific Congress Springs and Paul Masson Champagne Cellars markers (5‑yes)
• Appointed Commissioners Cooper and Craig to ad‑hoc subcommittee on Village Design Standards (5‑yes)

City Council

The City Council will hold five public hearings regarding the annexation of new zones and assessments for the Landscaping & Lighting Assessment District LLA-1. The body will also consider several service contracts and discuss evacuation route capacity.

• Public hearings for LLA-1 annexations at McCoy Berwick, Carnelian Glen, Mt. Eden Estates, Thelma West, and Foothill Elementary
• Two-year janitorial contract with North Bay Building Maintenance not to exceed $126,096
• Tree services contracts with West Coast Arborist (up to $300,000), Oscars Tree Service (up to $100,000), and Mario Topete Tree Care (up to $50,000)
• Contract amendment with Dinsmore Landscape Company for $535,880.92
• Three-year traffic engineering contract with Fehr and Peers not to exceed $360,000

The council approved several annexations for new assessment districts, rejected one, and adopted a policy to rotate the mayor and vice mayor each term. It also approved major contracts for janitorial, landscape, and traffic‑engineering services. All actions were taken with unanimous or recorded votes as noted in the minutes.

• Adopted Resolution 25-038 approving annexation of Zone 49 (all 5 council members voted yes)
• Adopted Resolution 25-039 approving annexation of Zone 33A (all 5 council members voted yes)
• Rejected annexation of Zone 50 (4 yes, 12 no votes)
• Adopted Resolution 25-040 approving annexation of Zone 51 (all 5 council members voted yes)
• Adopted Resolution 25-041 approving annexation of Zone 52 (all 5 council members voted yes)
• Approved a two‑year public restrooms janitorial contract with North Bay Building Maintenance up to $126,096 (all 5 council members voted yes)
• Approved amendment to Dinsmore Landscape Company contract for $535,880.92 (all 5 council members voted yes)
• Adopted Mayor Rotation Policy (Resolution 25-043) with vote 4‑1

City Council

The City Council is holding a special meeting consisting of a closed session. The body will meet with labor negotiators regarding the Saratoga Employee Association.

• Closed session conference with Saratoga Employee Association (SEA) affiliated with AFSCME

City Council

The City Council and Planning Commission are holding a joint session to review preliminary findings for the Village Design Standards project. The body will provide feedback to be included in a Final Analysis and Recommendations Memo.

• Village Objective Design Standards Study Session

The Saratoga City Council held a closed session and then a joint session with the Planning Commission. During the joint session, staff presented preliminary findings for the Village Design Standards project. The Council accepted the findings and provided feedback for inclusion in a final analysis memo. No vote tally was recorded for this action.

• Received preliminary Village Design Standards findings and provided feedback (no vote recorded)

City Council

The City Council is meeting in a special closed session. The body will conduct a conference with labor negotiators regarding the Saratoga Employee Association.

• Conference with labor negotiators for the Saratoga Employee Association (SEA)

The council held a joint session with the Planning Commission and received the preliminary findings of the Village Design Standards study. Council members and planning staff discussed the findings and offered feedback for the final analysis. No formal actions, approvals, or votes were recorded.

City Council

The City Council is holding a special meeting consisting of a closed session. The sole agenda item is a public employee performance evaluation for the City Manager.

• Performance evaluation of the City Manager

City Council

The City Council will vote on the 2025-26 city budget and establish appropriations limits and tax levy rates. The meeting includes a public hearing on landscaping and lighting assessments and a safety update from the Sheriff's Office.

• Adoption of the City Budget for the fiscal year beginning July 1, 2025
• Property tax levy of $6,000 per parcel for 18 owners in the Arrowhead Community Facility District
• Tax levy rate of $0.0036 per $100 of Secured Assessed Value for Library Series 2011 Bonds
• Final map approval for two lots at 20199 Guava Court
• Grant application for the Saratoga Avenue Walkway Project

The council approved the City’s FY 2025‑26 budget, set the appropriations limit, and adopted tax‑levy resolutions for the Arrowhead Community Facility District and the Library Series 2011 bonds. It also adopted an ordinance designating fire‑hazard severity zones, approved final map approval for two lots at 20199 Guava Court, and supported a grant application for the Saratoga Avenue Walkway Project. A public‑hearing resolution for the Landscaping & Lighting Assessment District was adopted and the mayor‑rotation policy was amended.

• Adopted FY 2025‑26 City budget (vote 5‑0)
• Adopted resolution establishing FY 2025‑26 appropriations limit (vote 5‑0)
• Adopted FY 2025‑26 property tax levy $6,000 per parcel for Arrowhead CFD (vote 5‑0)
• Adopted FY 2025‑26 tax levy rate $0.0036 per $100 SA for Library Series 2011 bonds (vote 5‑0)
• Adopted Ordinance 411 designating Fire Hazard Severity Zones (vote 5‑0)
• Adopted final map approval for two lots at 20199 Guava Court (APN 386‑54‑037, 386‑54‑017) (vote 5‑0)
• Adopted resolution supporting MTC TDA Article 3 grant for Saratoga Avenue Walkway Project (vote 5‑0)
• Adopted resolution ordering improvements and confirming assessments for LLA‑1 district FY 25‑26 (vote 5‑0)

Parks and Recreation Commission

The Parks and Recreation Commission will discuss the replacement process for the Bellgrove Park playground and receive an update on the El Quito Park community garden renovation. The body will also review plans for summer movie nights and the 2025 Let’s Hike schedule.

• Bellgrove Park Playground Replacement process and requirements
• El Quito Park Community Garden Renovation update
• July and August Movie Night plans
• 2025 Let’s Hike schedule and event collaborations

The commission voted to approve the draft minutes from the May 13, 2025 meeting, with all four members voting aye. The commission then voted to adjourn the June 17 meeting, also unanimously. No other formal actions were taken during the session.

• Approved May 13, 2025 Parks & Rec draft minutes (4-0)
• Adjourned meeting (4-0)

Planning Commission

The Planning Commission will hold public hearings regarding three residential property applications. These include requests for retaining wall variances, landscape plan modifications, and a fence exception.

• VAR25-0001: Variance for retaining walls up to 30 feet cumulative height at Mt Eden Rd
• MOD25-0002: Landscape plan modification for a residence at 19931 Bella Vista Avenue
• FER24-0002: Fence exception for a 6-foot redwood fence at 14208 Short Hill Court

The Commission approved the minutes from the May 14, 2025 Planning Commission meeting. It adopted resolutions approving a variance for a new home on Mt Eden Road, a fence exception on Short Hill Court, and a design‑review modification for a residence on Bella Vista Avenue. All motions passed with ayes from Brownley, Germeraad, Kausar, Hassan, Li, Sridharan and Zheng; no noes were recorded.

• Approved May 14, 2025 meeting minutes (unanimous)
• Approved variance V AR25-0001 for Mt Eden Rd (Resolution 25-009) (unanimous)
• Approved fence exception FER24-0002 for 14208 Short Hill Court (Resolution 25-011) (unanimous)
• Approved design‑review modification MOD25-0002 for 19931 Bella Vista Ave (Resolution 25-010) (unanimous)

Library & Public Art Commission

The Library and Public Art Commission will receive reports from library partners and the Teen Advisory Board. Members will discuss next steps for several public art initiatives and the commission's upcoming work plan.

• Discussion of next steps for Gateway Structures public call
• Discussion of next steps for mural projects
• Discussion of next steps for the banner project
• Planning for Saratoga Rocks participation at Movie Nights, Senior Centers, and other events
• Discussion of the FY25-26 work plan

The Library and Public Art Commission voted to approve the minutes from the April 14, 2025 meeting. The commission received reports from the Saratoga Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, and Friends of the Saratoga Libraries. Members discussed next steps for the banner project, gateway structures, mural locations, and upcoming community events. No other formal approvals, denials, or tablings were recorded.

• Approved April 14, 2025 minutes (unanimous)

Heritage Preservation Commission

The Heritage Preservation Commission will review materials regarding a Points of Interest Marker and plaque for the Saratoga Jail. The body will make a recommendation to the City Council based on this review.

• Review of plaque text and research for the Saratoga Jail Points of Interest Marker

The Heritage Preservation Commission voted to recommend that the City Council approve the purchase and installation of a point‑of‑interest marker/plaque for the historic Saratoga Jail. The motion was moved by Awbrey and Cooper and passed with three votes in favor and one against. Commissioner Minar voted no; Boyce‑Bender was absent.

• Recommend city council approve purchase and installation of Saratoga Jail plaque (3-1)

City Council

The City Council will hold a public hearing to designate Fire Hazard Severity Zones. The body is also considering lease amendments for community services and the non-renewal of two Mills Act agreements.

• Public hearing for an ordinance updating State Fire Hazard Severity Zone Designations
• Non-renewal of Mills Act Agreements for 11995 Walbrook Drive and 14065 Saratoga Avenue
• Ordinance amending Saratoga Municipal Code Article 7-45 regarding vacant storefronts
• Second amended lease and park reservation agreement with Los Gatos-Saratoga Community Education and Recreation
• Third amended lease agreement with Successful Aging Solutions & Community Consulting

The Saratoga City Council adopted Ordinance 410, amending Article 7‑45 of the Municipal Code to address vacant storefronts. It also appointed five new Youth Commissioners and approved several consent‑calendar items, including the May 21 meeting minutes, recent accounts‑payable check registers, and the April 30 Treasurer’s Report. The council authorized the City Manager to execute two amended lease agreements and granted a 90‑day extension for two Mills Act agreements.

• Adopted Ordinance 410 amending Article 7‑45 (vacant storefronts) (4‑0)
• Approved Resolution 25‑029 appointing five Youth Commissioners (4‑0)
• Approved minutes of the May 21, 2025 City Council meeting (4‑0)
• Accepted May 15 and May 21, 2025 accounts‑payable check registers (4‑0)
• Accepted Treasurer’s Report for the month ended April 30, 2025 (4‑0)
• Authorized City Manager to execute second amended lease with Los Gatos‑Saratoga Community Education and Recreation (4‑0)
• Authorized City Manager to execute third amended lease with Saratoga Area Senior Coordinating Council (4‑0)
• Approved 90‑day extension for Mills Act agreements at 11995 Walbrook Drive and 14065 Saratoga Avenue (4‑0)

Youth Commission

The Youth Commission will review minutes from prior meetings, discuss feedback from recent Teen Coffeehouse and Blossom Festival events, and elect a new Chair and Vice Chair for 2025–2026. They will also receive reports from the Marketing Team, Treasurer, and City staff.

• Review and approve minutes from March 25 and April 22, 2025 meetings
• Elect 2025–2026 Chair and Vice Chair
• Debrief Teen Coffeehouse event (5/16/25) and Blossom Festival event (5/17/25)
• Receive Treasurer Report from Gonzalez
• Receive City Report from staff

The commission unanimously approved the minutes from the March 25 and April 22 meetings. In a blind vote, Commissioner Xia was elected Chair of the 2025‑2026 Youth Commission and Commissioner Fugman was elected Vice Chair. The year‑end presentation slideshow was finalized and will be sent to Assistant City Manager Leslie Arroyo by May 29. The commission decided not to provide a lava‑lamp craft at the upcoming movie night event due to lack of time and resources.

• Approved March 25 and April 22 meeting minutes (unanimous)
• Elected Commissioner Xia as Chair (blind vote)
• Elected Commissioner Fugman as Vice Chair (blind vote)
• Finalized year‑end presentation slideshow; to be sent to Assistant City Manager Arroyo by May 29
• Decided not to provide lava‑lamp craft at movie night event (lack of time/resources)

City Council

The City Council will conduct a public hearing on the proposed Fiscal Year 2025-26 budget and receive updates from PG&E and Silicon Valley Clean Energy. The body will also consider amendments to commercial property maintenance codes and a sidewalk expansion pilot program.

• Public hearing on the proposed Fiscal Year 2025-26 budget
• Contract amendment not to exceed $200,000 for Urban37, Inc. building staff augmentation
• Proposed ordinance amending Municipal Code Article 7-45 regarding Commercial Property Maintenance
• Village Sidewalk Expansion Pilot Program at Hero Ranch Kitchen and Flowers Restaurants
• Household Hazardous Waste Agreement amendment with Santa Clara County for $109,546

The council approved a contract amendment of up to $200,000 with Urban37, Inc. for consulting and staff augmentation. It also adopted a no‑parking zone on McCoy Avenue, a list of Road Repair Act projects, and a hazardous‑waste agreement amendment of $109,546. Additional actions included a capital‑improvement budget transfer, a sidewalk pilot program, and the introduction of a commercial‑property maintenance ordinance.

• Approved contract amendment up to $200,000 with Urban37, Inc. (4‑0)
• Adopted No Parking Anytime zone on south side of McCoy Ave at Quito Rd (4‑0)
• Adopted resolution establishing list of Road Repair and Accountability Act projects for FY 2025‑26 (4‑0)
• Authorized first amendment to Santa Clara County hazardous waste agreement with $109,546 augmentation (4‑0)
• Adopted budget amendment transferring park‑in‑lieu funds to Heritage Orchard Pathway Replacement (4‑0)
• Approved Village Sidewalk Expansion Pilot Program at Hero Ranch Kitchen and Flowers Restaurants (4‑0)
• Introduced and waived first reading of ordinance amending Article 7‑45 (Commercial Property Maintenance) (4‑0)
• Moved FY 2025‑26 budget to a future council meeting for final consideration (4‑0)

Planning Commission

The Planning Commission will hold public hearings on four residential development proposals, including a fence exception and design reviews for new homes and accessory dwelling units. They will also consider adopting a general plan conformity finding for the FY 2025-26 Capital Improvement Program and select at least three preapproved ADU designs from a state database to reduce costs and expedite reviews.

• Fence exception for 6-foot solid fence at 20361 Kilbride Dr where 3 feet is allowed
• Modification of approved design review for a 4,563 sq ft home and ADU at 14771 Montalvo Rd
• Design review for new 2,880 sq ft home at 14340 Elva Ave
• Design review for new 4,279 sq ft home with ADU and removal of two protected trees at 20758 Seaton Ave
• Selection of at least three preapproved ADU designs from Community Planning Collaborative database

The commission adopted a resolution confirming that the FY 2025‑26 Capital Improvement Program projects conform to the Saratoga General Plan. It also approved a fence exception at 20361 Kilbride Dr and approved four design‑review applications for new single‑family homes and accessory dwelling units. All motions passed with recorded vote tallies.

• Adopted Resolution No. 25-008 finding FY 2025‑26 CIP projects conform to General Plan (6-0)
• Approved Fence Exception Application FER25-0007 (6-0)
• Approved Modification Application MOD25-0001 (5-1)
• Approved Design Review Application PDR24-0006 (6-0)
• Approved Design Review Application PDR24-0017 (6-0)

Parks and Recreation Commission

The Parks and Recreation Commission will discuss several park projects and programs, including Bellgrove Park playground replacement, Movie Nights planning, and updates on Let's Work, Let's Hike, Wildwood Park grant, and El Quito Park community garden renovation. All items are for discussion and feedback; no votes are scheduled.

• Review and approve March 11, 2025 meeting minutes
• Discuss 2025 Movie Nights and commissioner engagement
• Review Bellgrove Park playground replacement requirements
• Receive update on Wildwood Park grant
• Receive update on El Quito Park community garden renovation

The Parks and Recreation Commission approved the draft minutes for the March 11, 2025 meeting with a unanimous 4‑0 vote. The commission also voted to adjourn the May 13, 2025 meeting at 7:49 p.m. No other actions or approvals were taken during the meeting.

• Approved March 11, 2025 meeting minutes (4-0)
• Adjourned meeting (4-0)

City Council

The City Council is holding a special meeting to interview 31 applicants for five vacancies on the Youth Commission. Interviews are scheduled in 5-minute slots from 5:35 PM to 8:25 PM, followed by a discussion period. No other business is on the agenda.

• 31 candidates interviewed for 5 Youth Commission vacancies
• Interviews include students from Saratoga High School, Lynbrook High School, The Harker School, and others
• Grades represented range from 7 to 11
• Meeting is special session only for Commission interviews
• Public comment allowed on the interview process

The council interviewed applicants for the Youth Commission. A motion was made to appoint Sonia Agarwal, Aarav Anand, Kevin Chen, Alexis Chiu, and Alyssa Lee to full two‑year terms. The motion passed with all five council members voting aye and no noes. No other actions were taken.

• Approved appointment of Sonia Agarwal, Aarav Anand, Kevin Chen, Alexis Chiu, Alyssa Lee to full 2-year Youth Commission terms (5-0)

Finance Advisory Committee

The Finance Advisory Committee will review the preliminary 2025-26 general fund budget, which projects $32.6M in revenue and $32.5M in expenditures. They will also receive enabling resolutions for the appropriations limit (GANN), Arrowhead Community Facility District tax levy, and general obligation bond tax levy. The committee is not taking action on the budget or resolutions; instead, they will provide clarification requests.

• 2025-26 preliminary general fund budget: $32.6M revenue, $32.5M expenditures, with property taxes projected at $20.6M (5.5% increase)
• Capital Improvement Program presentation (Attachment B)
• Enabling resolution for 2025-26 GANN appropriations limit
• Enabling resolution for Arrowhead Community Facility District property tax levy
• Enabling resolution for General Obligation Bond tax levy with debt service schedule

The committee approved the minutes from the April 7, 2025 Finance Advisory Committee meeting. Mayor Aftab moved to approve, and the motion passed with Ayes from Page/Aftab and no Noes or abstentions. A budget overview for FY 2025‑26 was presented, and staff were asked to prepare a detailed analysis of the unfunded pension liability for a future meeting. No other actions were taken.

• Approved April 7, 2025 Finance Advisory Committee minutes (unanimous)

City Council

The City Council will consider a Conditional Use Permit and Design Review for winery facilities on Old Oak Way. The body is also reviewing funding allocations for the FY 2025/26 Community Event Grant Program and several landscaping district annexations.

• Public hearing for House Family Vineyards winery facilities and open space easement exchange on Old Oak Way
• Authorization to write off bad debt totaling $3,197.00
• Proposed wage reopener agreement (2025-2027) for the Northern California Carpenters Regional Council
• Annexation of five new zones (Carnelian Glen, Foothill Elementary, McCoy Berwick, Mt Eden Estates, and Thelma West) to Landscaping and Lighting Assessment District LLA-1
• Grant of electric line easement to PG&E in Parking District #1, east of 4th Street

The council approved the annexation of five new zones (33A, 52, 49, 50, 51) into the Landscaping and Lighting Assessment District (LLA‑1) and adopted the corresponding resolutions of intention. All motions passed unanimously with four affirmative votes and no opposition. The meeting also approved several routine items, including the city’s financial policies, a wage agreement with the carpenters union, and community event grant funding.

• Approved annexation of Zone 33A (Carnelian Glen) into LLA‑1 (4‑0)
• Approved annexation of Zone 52 (Foothill Elementary) into LLA‑1 (4‑0)
• Approved annexation of Zone 49 (McCoy Berwick) into LLA‑1 (4‑0)
• Approved annexation of Zone 50 (Mt Eden Estates) into LLA‑1 (4‑0)
• Approved annexation of Zone 51 (Thelma West) into LLA‑1 (4‑0)
• Approved tentative wage reopener agreement for carpenters (3‑0, Page recused)
• Approved community event grant funding for four organizations (4‑0)
• Approved updates to city financial policies (4‑0)

City Council

The City Council will hold an informational site visit at 13336 Old Oak Way. The body will review a proposed wine tasting area, wine cave, open space easement, and emergency access roads. No formal votes or motions will be taken during this meeting.

• Site visit for Application PCUP18-003/ARB19-0019/GEO19-0023/ENV20-001 at 13336 Old Oak Way (House Family Vineyards)

Traffic Safety Commission

The Traffic Safety Commission will discuss and make recommendations on a speed hump process revision, four traffic-matrix requests, and a draft September safe driving campaign. The agenda was amended to remove the Safe Routes to School (SRTS) Committee Discussion item, but it still appears on the agenda. The commission will also hear a sheriff's report on citations and collisions, and receive an update from the Safe Routes to School Working Group.

• Speed hump process revision: review and make recommendation
• TSC Matrix 608 – Stoneridge Dr
• TSC Matrix 609 – Canyon View Dr and 4th St
• TSC Matrix 610 – Scully Ave at Viewridge Dr
• TSC Matrix 611 – Allendale Ave at Harleigh Dr (west)

The Traffic Safety Commission approved the March 13, 2025 meeting minutes and adopted several traffic‑engineer recommendations, including shrub removal, a new speed limit sign, and a conditional stop‑sign removal. It added new approval steps to the speed‑hump process and installed a rapid‑flashing beacon at Allendale Ave. The commission also approved a two‑part September Safe Driving Campaign titled “Bike Better Saratoga” and “Walk Wise Saratoga.”

• Approved March 13, 2025 Traffic Safety Commission minutes (3-0-0-2)
• Did nothing on Stoneridge Dr hardened centerline and yield sign (motion withdrawn, then do nothing passed 4-0-0-1)
• Approved shrub removal and hardened centerline at Canyon View Dr & 4th St (4-0-0-1)
• Approved installation of downhill traffic speed limit sign (4-0-0-1)
• Approved conditional stop‑sign removal at Scully Ave & Viewridge Dr, pending community feedback (4-0-0-1)
• Approved rectangular rapid flashing beacon at Allendale Ave & Harleigh Dr (4-0-0-1)
• Added fire‑department and city‑council approval step to speed‑hump process (4-0-0-1)
• Approved September Safe Driving Campaign with two parts titled “Bike Better Saratoga” and “Walk Wise Saratoga” (4-0-0-1)

Youth Commission

The Youth Commission will debrief the April 5 Community Hike event, sharing feedback on successes and improvements. They will also receive updates from temporary committees on a Teen Coffeehouse and Movie Night, plus reports from the Marketing Chair and Treasurer. No votes or ordinances are expected.

• Debrief of April 5 Community Hike event
• Update from Teen Coffeehouse temporary committee
• Update from Movie Night temporary committee
• Marketing Chair report
• Treasurer report from Treasurer Gonzalez

Commissioners approved a $200 increase to the Movie Night budget, passing unanimously. They adopted three activity stations—scavenger hunt, stress balls, and friendship‑bracelet making—for the June movie night. The commission also assigned duties for the end‑of‑year slideshow. No other motions were voted on.

• Approved $200 budget increase for Movie Night (8‑0 vote)
• Adopted three stations for June movie night: scavenger hunt, stress balls, friendship‑bracelet making (unanimous agreement)
• Assigned commissioners to duties for the end‑of‑year slideshow (decision)

City Council

The Saratoga City Council will hold a public hearing to adopt a resolution amending the city's fee schedule, effective July 1, 2025. Other business includes receiving a report on disaster preparedness next steps, authorizing contracts for document scanning ($40,000) and planning staff augmentation ($200,000), and presenting commendations to outgoing planning commissioners. The meeting begins with a closed session on labor negotiations.

• Commendations for outgoing Planning Commissioners Razi Mohiuddin and Jonathan 'Jojo' Choi
• Authorize $40,000 contract with SyTech Solutions for citywide document scanning services
• Approve up to $200,000 in planning services staff augmentation contracts with M-Group, Urban Planning Partners, CSG Consultants, Urban37, and 4Leaf
• Receive report on disaster preparedness next steps including N5 sensor quote and proposed sensor locations
• Adopt resolution amending city fee schedule effective July 1, 2025

The council unanimously approved the April 2 meeting minutes and two vendor payment registers. It authorized a $40,000 document‑scanning contract with SyTech Solutions and a $200,000 planning‑services staff‑augmentation contract. Finally, it adopted Resolution 25‑011 to amend the city’s fee schedule starting July 1, 2025.

• Approved April 2, 2025 City Council minutes (5‑0)
• Accepted 03/26/2025 and 04/02/2025 accounts‑payable check registers (5‑0)
• Authorized city manager to execute two‑year document‑scanning agreement with SyTech Solutions, not to exceed $40,000 (5‑0)
• Approved planning services staff‑augmentation contracts, not to exceed $200,000, and authorized city manager to execute (5‑0)
• Adopted Resolution 25‑011 amending the city’s fee schedule effective July 1, 2025 (5‑0)

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee will discuss whether to vacate or take over maintenance of a pathway at 20695 Rice Ct. The committee will also review resident concerns regarding the South Villa Oaks trail segment and receive staff updates on several trail projects.

• Determination on pedestrian easement at 20695 Rice Ct
• Review of resident concerns for South Villa Oaks trail segment
• Staff updates on Hakone Gardens to Quarry Park Trail Gap Closure – Phase I
• Staff updates on Saratoga Village to Hakone Gardens Trail
• Staff updates on Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad

The advisory committee approved the minutes from the January 21, 2025 meeting with a 4‑0‑0‑2 vote. It also voted to keep the Rice Court pedestrian trail, again with a 4‑0‑0‑2 vote. No action was taken on the South Villa Oaks trail segment, and the item was moved to old business for possible future discussion. All other agenda items required no action.

• Approved Jan 21, 2025 PEBTAC minutes (vote 4-0-0-2)
• Kept Rice Court pedestrian trail (vote 4-0-0-2)
• No action taken on South Villa Oaks Trail Segment; moved to old business
• Staff report items required no action

Library & Public Art Commission

The Library & Public Art Commission will review reports from library partners and the Teen Advisory Board. The body will discuss and potentially approve content for Gateway Structures and determine next steps for mural, banner, and Saratoga Rocks projects.

• Approval of content for Public call for Gateway Structures
• Discussion of next steps for Mural projects
• Discussion of next steps for Banner project
• Discussion of next steps for Saratoga Rocks
• Discussion of the FY25-26 work plan

The commission approved the newly established subcommittees for Gateway Sculptures, Downtown Mural, Downtown Banners, and Saratoga Rocks. Motions to table the Gateway Structures, mural, and banner projects and refer them back to the committee were each unanimously approved. No other motions were made.

• Table Gateway Structures project and refer back to committee (unanimously approved)
• Table mural projects and refer back to committee (unanimously approved)
• Table banner project and refer back to committee (unanimously approved)
• Approve subcommittee assignments for Gateway Sculptures, Downtown Mural, Downtown Banners, and Saratoga Rocks (unanimously approved)

Planning Commission

The Planning Commission will hold a public hearing on House Family Vineyards' request for a conditional use permit, design review, and environmental impact report certification for a winery with tasting areas, parking, and tree removal on Old Oak Way. The Commission will make a recommendation to the City Council on the project. The meeting also includes election of chair and vice-chair, approval of prior minutes, and routine director and commission items.

• Public hearing on Conditional Use Permit PCUP18-003 for a winery with tasting deck, patio, restroom/office building, and subterranean wine cave on Hillside Residential-zoned land
• Certification of Final Environmental Impact Report (FEIR) published March 20, 2025, for the House Family Vineyards project
• Proposal to exchange 6,050 sq ft of open space easement for a larger 15,129 sq ft easement and remove 11,244 sq ft of vineyard for native vegetation
• Removal of 11 protected trees and creation of 55 parking spaces with new fire access roads on Old Oak Way
• Election of chair and vice-chair for the Planning Commission

The commission elected Anjali Kausar as chair and Ping Li as vice‑chair, with all seven members voting in favor. They approved the March 12, 2025 meeting minutes unanimously. They adopted Resolution No. 25‑003, recommending the City Council approve the House Family Vineyard conditional‑use permit, design‑review items, and an open‑space easement exchange, with a 7‑0 vote.

• Elected Anjali Kausar as Planning Commission Chair (7-0)
• Elected Ping Li as Vice‑Chair (7-0)
• Approved March 12, 2025 meeting minutes (7-0)
• Adopted Resolution 25‑003 recommending City Council approve House Family Vineyard project (7-0)
• Adjourned meeting at 9:55 p.m. (7-0)

Heritage Preservation Commission

The Heritage Preservation Commission will consider a request to designate 19490 Glen Una Drive as a landmark property and enter into a Mills Act Contract, providing a recommendation to the City Council. The commission will also approve minutes from the March 13 meeting, receive the Certified Local Government annual report, and discuss outreach plans for the Blossom Festival and Historic Preservation Month.

• 19490 Glen Una Drive – landmark designation and Mills Act Contract review
• Approval of March 13, 2025 meeting minutes
• Certified Local Government annual update report
• Blossom Festival (May 17, 2025) outreach planning
• Historic Preservation Month (May) outreach planning

The Heritage Preservation Commission approved the minutes from the March 13, 2025 meeting. It recommended that the City Council designate 19490 Glen Una Drive as a landmark property and enter a Mills Act contract with the owner. The commission also accepted the Certified Local Government annual report.

• Approved minutes for the March 13, 2025 meeting (4-0)
• Recommended City Council designate 19490 Glen Una Drive as a landmark and enter a Mills Act contract (4-0)
• Received the Certified Local Government annual report (4-0)

Planning Commission

The Planning Commission will conduct a site visit for a proposed winery at House Family Vineyards on Old Oak Way. This is a fact-finding meeting; no formal votes or motions will be taken. The project includes a Conditional Use Permit, design review for unpermitted structures, parking changes, tree removal, and an open space easement exchange. The Commission will later make a recommendation to the City Council, which will hold the public hearing.

• Conditional Use Permit to operate a winery with public/private tastings and events
• Design review for a 1,307 sq ft tasting deck, 1,800 sq ft patio, 300 sq ft restroom/office, and 2,604 sq ft wine cave
• Modification of Old Oak Way for 55 parking spaces and new fire/emergency access roads
• Exchange of a 6,050 sq ft open space easement for a larger 15,129 sq ft easement and removal of 11,244 sq ft of vineyard
• Removal of 11 protected trees; Final Environmental Impact Report published March 20, 2025

Finance Advisory Committee

The City Council Finance Advisory Committee will discuss potential solutions to the city's structural deficit and review proposed fee schedule updates ahead of a public hearing. The committee will also consider approving minutes from March 10, 2025, and review annual financial policies. No final decisions are expected, but staff may be directed to provide additional economic outlook information at a future meeting.

• Review and approve minutes from March 10, 2025
• Receive report on potential solutions to structural deficit
• Review proposed fee schedule changes ahead of April 16 City Council public hearing
• Review edits and additions to 2024-25 adopted financial policies

The committee approved the March 10, 2025 Finance Advisory Committee minutes with a unanimous vote. Mayor Aftab directed staff to prepare a detailed budget analysis of parks, landscaping, protective services, insurance, and support programs and to include it with the city’s economic outlook at the September Finance Advisory Committee meeting. No other actions were taken.

• Approved March 10 Finance Advisory Committee minutes (2-0)
• Directed staff to provide detailed budget analysis and report by September meeting

City Council

The Saratoga City Council will hold a joint session with the Chamber of Commerce and business owners, then consider a consent calendar including a new inclusionary housing ordinance, updated massage establishment rules, a bridge repair contract amendment, and final map approval for a subdivision. A general business item seeks approval of a $155,480/year maintenance contract for the Heritage Orchard. The meeting also includes a presentation from West Valley Community Services.

• Ordinance adding inclusionary housing requirements (Article 15-82) to implement 2023-2031 Housing Element
• Ordinance repealing and replacing Article 4-55 on massage establishments and practitioners
• Contract amendment with Environmental Science Associates for bridge repair permitting and CEQA support, not-to-exceed $91,500
• Final map approval for two lots at 18470 Sobey Road (APN 397-05-011)
• Maintenance service contract with Orchard Keepers for Heritage Orchard at $155,480 per year

The Saratoga City Council approved the March 18 and 19 meeting minutes, accepted recent accounts‑payable registers, and accepted the February 28 Treasurer’s Report. It approved a $91,500 contract amendment with Environmental Science Associates for bridge CEQA support, adopted a final map for two lots at 18470 Sobey Road, and adopted ordinances adding an inclusionary‑housing article to the zoning code and revising massage‑establishment regulations. The council also approved a $155,480‑per‑year maintenance contract for the Heritage Orchard, with a 3‑2 vote.

• Approved March 18 & 19 meeting minutes (5-0)
• Accepted 03/12/2025 and 03/19/2025 accounts payable registers (5-0)
• Accepted Treasurer’s Report for February 28, 2025 (5-0)
• Approved ESA contract amendment up to $91,500 for bridge CEQA support (5-0)
• Adopted final map approval for parcels at 18470 Sobey Road (5-0)
• Adopted inclusionary housing ordinance amending Chapter 15 (5-0)
• Adopted ordinance repealing and replacing Article 4‑55 on massage establishments (5-0)
• Approved $155,480‑per‑year Heritage Orchard maintenance contract (3-2)

Youth Commission

The Saratoga Youth Commission will hold a regular meeting to approve minutes from the March 25 meeting, debrief the St. Paddy's Day and SED Talks events, and receive reports from temporary committees, the treasurer, and city staff. No major decisions or financial actions are on the agenda.

• Approve March 25, 2025 meeting minutes
• Debrief St. Paddy's Day (3/15/25) and SED Talks (3/22/25) events
• Receive updates on June Movie Night and Teen Coffeehouse from temporary committees
• Receive information about the upcoming Saratoga Commission Recognition Dinner
• Receive Treasurer report from Gonzalez

The commission voted to approve the minutes from the February 25, 2025 meeting. All seven commissioners present voted in favor and no oppositions were recorded. The remainder of the agenda consisted of event recaps, committee updates, and reports, with no additional decisions made.

• Approved February 25, 2025 minutes (7-0)

City Council

The City Council will hold public hearings on ordinances regarding massage establishments and the adoption of an Inclusionary Housing Ordinance. The body is also deciding on a sidewalk expansion pilot project and several budget amendments for city projects.

• Proposed Inclusionary Housing Ordinance to implement 2023-2031 Housing Element Policy 5.1-1
• Budget amendment of $175,000 for El Quito Park Community Garden CIP Project
• Budget amendment of $25,000 for City Vehicle and Equipment Repair and Maintenance
• Agreement with BMI Imaging Systems, Inc. for document scanning services not-to-exceed $40,000
• Village Sidewalk Expansion Pilot Project for the street fronting 14503 Big Basin Way

The council approved a suite of actions, including appointing two members to the Planning Commission, authorizing a memorandum of understanding for a West Valley shelter feasibility study, and adopting a stormwater pollution control ordinance. It also approved budget amendments of $175,000 for the El Quito Park Community Garden and $25,000 for city vehicle and equipment repairs, granted final map approval for two lots at 14771 Montalvo Road, and authorized a sidewalk expansion pilot project on Big Basin Way. Additionally, the council introduced first‑reading waivers for ordinances on massage establishments and an inclusionary housing ordinance.

• Appointed Zaheer Hassan and Badrinath Sridharan to the Planning Commission (unanimous)
• Authorized City Manager to execute MOU for West Valley shelter feasibility study (unanimous)
• Adopted final map approval for two lots at 14771 Montalvo Road, APN 517-19-040 (unanimous)
• Approved $175,000 budget amendment for El Quito Park Community Garden CIP (unanimous)
• Approved $25,000 budget amendment for City Vehicle and Equipment Repair and Maintenance (unanimous)
• Adopted Stormwater Pollution Control ordinance (Ordinance 407) (unanimous)
• Approved Village Sidewalk Expansion Pilot Project for 14503 Big Basin Way, authorizing licensing agreements (unanimous)
• Introduced and waived first reading of Inclusionary Housing ordinance (Article 15-82) (unanimous)

City Council

The Saratoga City Council will hold a special meeting to discuss and approve the 2025/2026 work plans for five commissions: Heritage Preservation, Library and Public Art, Parks & Recreation, Traffic Safety, and Planning. Each commission will present its proposed work plan, and the Council will provide input before voting to approve.

• Heritage Preservation Commission Work Plan approval
• Library and Public Art Commission Work Plan approval
• Parks & Recreation Commission Work Plan approval
• Traffic Safety Commission Work Plan approval
• Planning Commission Work Plan approval

The Saratoga City Council met in a special session and approved the FY 25/26 work plans for the Heritage Preservation, Library and Public Art, Parks & Recreation, Traffic Safety, and Planning Commissions. All votes were unanimous (5-0). The Heritage Preservation Commission's work plan was approved with the budget allocation removed, while the other four plans were approved as submitted. A motion to consider merging the Heritage Preservation and Planning Commissions was withdrawn because it was not on the agenda.

• Approved Heritage Preservation Commission FY 25/26 work plan with budget allocation removed (5-0)
• Approved Library and Public Art Commission FY 25/26 work plan as submitted (5-0)
• Approved Parks & Recreation Commission FY 25/26 work plan as submitted (5-0)
• Approved Traffic Safety Commission FY 25/26 work plan as submitted (5-0)
• Approved Planning Commission FY 25/26 work plan as submitted (5-0)
• Withdrew motion to consider merging Heritage Preservation and Planning Commissions (not on agenda)

Heritage Preservation Commission

The Commission will hold a special meeting to elect a chair and vice chair for 2025. Members will also review and comment on the proposed work plan for the 2025/26 fiscal year.

• Election of 2025 chair and vice chair
• Review of proposed 2025/26 Fiscal Year work plan
• Approval of October 8, 2024 meeting minutes

The Heritage Preservation Commission held a special meeting and unanimously approved the October 8, 2024 minutes. They elected Sharon Boyce-Bender as Chair and Margarete Minar as Vice Chair, both by unanimous vote. The Commission also approved the draft 2025/26 fiscal year work plan with an added sentence about educating the public on points of interest, including sites with markers and plaques.

• Approved October 8, 2024 meeting minutes (5-0)
• Elected Sharon Boyce-Bender as Chair (5-0)
• Elected Margarete Minar as Vice Chair (5-0)
• Approved draft 2025/26 work plan with added public outreach sentence (5-0)

Traffic Safety Commission

The Traffic Safety Commission will review and make recommendations on several traffic safety concerns at specific locations (Dagmar Dr, Reid Ln, Baylor Ave/Quito Rd, Oak St), consider revisions to the speed hump process, and discuss upcoming traffic safety campaign topics including a June campaign draft. They will also approve minutes from previous meetings and receive a sheriff's report with citation and collision statistics.

• Approve minutes from Jan 9 and Feb 27, 2025 meetings
• Sheriff's report: citation summary and collision statistics (Dec 2024, Jan 2025)
• Review traffic concerns at Dagmar Dr (Matrix 602)
• Review traffic concerns at Reid Ln (Matrix 605)
• Review speed hump process revision and June campaign draft

The Saratoga Traffic Safety Commission approved traffic engineer recommendations for three locations: installing reflectors, tightening a striped curve, and adding signage on Dagmar Dr; adding Reid Ln to the radar feedback trailer schedule; and implementing a curb bulb-out, crosswalk realignment, and median island replacement on Baylor Ave at Quito Rd. The commission also approved the June traffic safety campaign design with minor text and image changes, and approved minutes from the January 9 and February 27, 2025 meetings. No action was taken on the Oak St item (determined to be a Safe Routes to School project) or the speed hump process revision (further research required).

• Approved January 9, 2025 minutes (5-0)
• Approved February 27, 2025 minutes (5-0)
• Approved Dagmar Dr safety improvements: reflectors, tightened curve striping, signage (5-0)
• Added Reid Ln to radar feedback trailer schedule (5-0)
• Approved Baylor Ave at Quito Rd improvements: curb bulb-out, crosswalk realignment, median island replacement (5-0)
• Approved June traffic safety campaign design with text/image changes (5-0)
• No action on Oak St item — determined to be Safe Routes to School project
• No action on speed hump process revision — further research required

Planning Commission

The Saratoga Planning Commission Regular Meeting scheduled for Wednesday, March 12, 2025 has been canceled. No business was conducted or discussed.

Parks and Recreation Commission

The Parks and Recreation Commission will discuss the replacement process and requirements for the Bellgrove Park playground. Members will also select movies for June, July, and August 2025 Movie Nights and receive updates on park grants and programs.

• Bellgrove Park playground replacement process and requirements
• Selection of June, July, and August 2025 Movie Night films
• Wildwood Park grant application update
• 2025 Let’s Hike schedule and collaborations
• Yoga in the Park sessions at Wildwood Park

The Parks and Recreation Commission approved the January minutes and selected 'Inside Out 2', 'Barbie', and 'Finding Dory' for the June, July, and August Movie Nights. They also discussed the Bellgrove Playground replacement, gathering feedback on design features, and received updates on volunteer programs and park conditions. No other formal decisions were made.

• Approved January 14, 2025 minutes (4-0, Shastri absent)
• Selected 'Inside Out 2' for June Movie Night (5-0)
• Selected 'Barbie' for July Movie Night (5-0)
• Selected 'Finding Dory' for August Movie Night (5-0)

Finance Advisory Committee

The Finance Advisory Committee will consider approving February meeting minutes, review proposed updates to annual financial policies (including increasing JPA investment pool limit to 30%), and provide feedback on proposed fee schedule changes ahead of the April 16 City Council public hearing.

• Review and provide feedback on proposed fee schedule changes before the April 16, 2025 City Council public hearing
• Review updates to annual financial policies, including increasing JPA investment pool limit from 20% to 30% of total portfolio
• Approve minutes from the February 11, 2025 meeting

The Saratoga City Council Finance Advisory Committee approved the minutes from February 11, 2025, and accepted edits and additions to the City Council's adopted financial policies. The committee also accepted feedback on proposed fee schedule changes, which will be considered at a public hearing on April 16, 2025. No substantive decisions were made beyond these approvals.

• Approved minutes for February 11, 2025 meeting (2-0)
• Accepted edits and additions to adopted financial policies (2-0)
• Accepted feedback on proposed fee schedule changes (2-0)

City Council

The City Council will interview four candidates for two Planning Commission vacancies, then hold a study session on design options for the Village Sidewalk Expansion Pilot Program. During the regular session, the Council is scheduled to adopt an ordinance amending multiple zoning articles to implement the 2023-2031 Housing Element, hold a public hearing on a new stormwater pollution control ordinance, award community event and street closure grants, and discuss Housing Element progress.

• Adopt ordinance amending Zoning Regulations Articles 15-06, 15-12, 15-21, and others, and adding Article 15-59 to implement 2023-2031 Housing Element policies
• Public hearing on ordinance adding Article 7-12 (Stormwater Pollution Control) and deleting sections to meet NPDES requirements
• Study Session on design concept options for Village Sidewalk Expansion Pilot Program
• Approve Fiscal Year 2025/26 Community Event and Street Closure Grant Program funding
• Appointment of Dory Albert to Traffic Safety Commission; proclamation for March 2025 Youth Arts Month

The Saratoga City Council appointed Zaheer Hassan and Badrinath Sridharan to the Planning Commission and Dory Albert to the Traffic Safety Commission. It adopted Ordinance 406 amending zoning regulations to implement the 2023-2031 Housing Element, with Council Member Zhao voting no. The council also introduced a stormwater pollution control ordinance and approved the FY 2025/26 Community Event and Street Closure Grant Program funding.

• Appointed Zaheer Hassan and Badrinath Sridharan to Planning Commission (5-0)
• Adopted Resolution 25-004 appointing Dory Albert to Traffic Safety Commission (5-0)
• Declared March 2025 as Youth Arts Month
• Approved minutes of Feb 19, 2025 meeting (5-0)
• Accepted accounts payable check registers for 02/12/2025 and 02/19/2025 (5-0)
• Accepted Treasurer's Report for January 31, 2025 (5-0)
• Adopted Ordinance 406 amending zoning for Housing Element (4-1, Zhao no)
• Introduced and waived first reading of stormwater pollution control ordinance (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission will consider a request to designate 19490 Glen Una Drive as a landmark property and enter into a Mills Act Contract. The body will also elect its 2025 leadership and review the 2025/26 fiscal year work plan.

• Landmark designation and Mills Act Contract request for 19490 Glen Una Drive
• Election of 2025 Chair and Vice Chair
• Review of the proposed 2025/26 Fiscal Year work plan
• Receipt of the Certified Local Government (CLG) annual report

Traffic Safety Commission

The Traffic Safety Commission will meet to review a staff-provided work plan for the 2025-26 fiscal year. The body will discuss the draft report and provide additional goals for the plan.

• Discussion of FY25-26 Work Plan

The Saratoga Traffic Safety Commission unanimously approved adding three work items to its FY25-26 work plan: focusing Safe Routes to School efforts on relieving congestion on Saratoga Avenue during school drop-off/pick-up times, conducting public outreach for the upcoming Saratoga/Herriman signal construction, and supporting the Mayor/Council in requesting traffic congestion mitigation from developers (e.g., Costco, El Paseo, Builders Remedy projects). The motion passed 4-0. No other substantive decisions were made.

• Added Safe Routes to School congestion relief on Saratoga Avenue to work plan (4-0)
• Added public outreach for Saratoga/Herriman signal construction to work plan (4-0)
• Added support for Mayor/Council in requesting developer traffic mitigation to work plan (4-0)

Planning Commission

The Saratoga Planning Commission will hold a public hearing on a proposed Inclusionary Housing Ordinance (ZOA25-0002) that would require new housing developments of five or more units to dedicate 15% of units as affordable. The commission will vote on a resolution recommending City Council adoption. The agenda also includes approval of January 22, 2025 minutes and discussion of the 2024/25 Work Plan.

• Public hearing on Inclusionary Housing Ordinance requiring 15% affordable units in projects with 5+ units
• Resolution No. 25-002 recommending City Council adopt the ordinance
• Approval of minutes from January 22, 2025 Planning Commission meeting
• Discussion of 2024/25 Planning Commission Work Plan

The Saratoga Planning Commission voted 3-3 to recommend the City Council adopt an inclusionary housing ordinance requiring new developments of five or more units to dedicate 15% of units as affordable housing. The motion passed with a tie-breaking vote by Chair Choi, and included a friendly amendment to review the BMR Guidelines before issuance. A separate motion to add financial penalties for BMR violations failed for lack of a second. The commission also discussed work plans, Builder's Remedy updates, and upcoming projects.

• Approved minutes of January 22, 2025 meeting (6-0)
• Adopted Resolution No. 25-002 recommending inclusionary housing ordinance (3-3, Chair Choi casting deciding vote)
• Added friendly amendment to review BMR Guidelines before issuance (accepted)
• Motion to add financial penalties for BMR violations failed (no second)

Youth Commission

The Saratoga Youth Commission is meeting to approve minutes from January 28, 2025, receive updates from temporary committees, and hear reports from the Marketing Team, Treasurer, and City staff. No major decisions, rezonings, or contracts are on the agenda.

• Approve minutes from the January 28, 2025 Regular Meeting
• Receive updates from temporary committees, including a coffeehouse memo
• Receive report from the Marketing Team
• Receive Treasurer report from Gonzalez
• Receive City updates from staff

The Saratoga Youth Commission unanimously approved the minutes from the January 13, 2025 special meeting. The commission received updates on the May Coffeehouse event, marketing efforts, and the treasurer's report, noting $838.18 spent of a $2,950 budget. No substantive policy decisions were made; the meeting focused on event planning and administrative updates.

• Approved January 13, 2025 special meeting minutes (unanimous)
• Set 'May Flowers' as May Coffeehouse event theme
• Decided against splitting commissioners into shifts for St. Paddy's Day event
• Commissioner Jain to bring event supplies to St. Paddy's Day event

City Council

The City Council will hold a study session on the 2025-26 Capital Improvement Program budget and a regular session to discuss disaster preparedness and zoning updates. The body will also consider fee changes for park development and community garden plots.

• Proposed ordinance amending Chapter 15 Zoning Regulations to implement 2023-2031 Housing Element policies
• Proposed amendments to Park Development Fee and Community Garden Plot Rental Fee effective April 1, 2025
• Final map approval for two lots at 19498 Burgundy Way
• Direction for staff to structure an assessment district for Fire Hazard Zones
• Commission interview for Dory Albert for the Traffic Safety commission

The Saratoga City Council introduced and waived the first reading of an ordinance amending zoning regulations to implement the 2023-2031 Housing Element, with a motion to include additional noticing provisions failing. The council also directed staff to increase community preparedness for fire hazards, including fuel removal and technology investment, and to return with a detailed funding chart. An assessment district for fire hazard zones was deferred to a future meeting. The council approved the fee schedule amendment for park development and community garden plot rentals, effective April 1, 2025.

• Introduced and waived first reading of housing element zoning ordinance (5-0)
• Failed to include 500-foot noticing provisions in housing ordinance (2-3)
• Directed staff to increase fire preparedness, fuel removal, and technology investment (5-0)
• Deferred assessment district discussion to future meeting (5-0)
• Approved fee schedule amendment for park and garden fees, effective April 1, 2025 (5-0)
• Approved final map for two lots at 19498 Burgundy Way (5-0)
• Appointed Dory Albert to Traffic Safety Commission (5-0)
• Approved minutes and accounts payable registers (5-0)

Planning Commission

This regular meeting of the Saratoga Planning Commission has been canceled. No items will be discussed or decided at this meeting.

Finance Advisory Committee

The Saratoga Finance Advisory Committee will adopt its regular meeting schedule for 2025-26, receive the draft budget calendar, and begin a review of the city's financial policies, including reserve funds. No funding decisions or new expenditures are on the agenda.

• Review and approve November 12, 2024 meeting minutes
• Adopt 2025-26 regular meeting schedule (proposed second Monday of month at 4 pm)
• Receive draft 2025-26 budget calendar (Attachment A)
• Review current 2024-25 adopted financial policies (General, Fund Balance Reserves, Capital Improvement, Investment, Debt Management)
• Receive Major Reserves Overview (including Hillside Stability Reserve, estimated balance $1,604,873 as of 7/1/24)

The Finance Advisory Committee approved its minutes from November 12, 2024, and adopted its regular monthly meeting schedule and tentative agenda topics for 2025-26, along with receiving the draft budget calendar. The committee also reviewed financial policies and reserve overviews, with no action taken, and discussed future agenda items on municipal structural deficit and economic outlook.

• Approved minutes of November 12, 2024 meeting (2-0)
• Adopted regular monthly meeting schedule and tentative agenda topics for 2025-26 (2-0)
• Received draft 2025-26 Budget Calendar (no action)
• Reviewed financial policies and reserve overviews (no action)

Library & Public Art Commission

The Library & Public Art Commission will receive reports from the Teen Advisory Board, the Santa Clara County Library District, and the Saratoga Community Library. The body will discuss a work plan for a March 18 City Council meeting and a proposal to form a temporary mural painting committee.

• Discussion of commission work plan for March 18, 2025 City Council meeting
• Proposal to begin a new mural painting temporary committee
• Confirmation of December 9, 2024 meeting summary

City Council

The City Council will consider awarding a $173,000 contract to Fehr and Peers for design of traffic safety improvements under the Safe Routes to School Master Plan. The council will also discuss the content of a Request for Proposals for the Heritage Orchard maintenance contract and receive a report on pedestrian and bicycle safety efforts. Additionally, a code compliance policy regarding protection of complainant identity will be discussed, and three commissioners will be appointed to the Library & Public Art Commission.

• Award contract to Fehr and Peers for Safe Routes to School design, total not to exceed $173,000, plus up to $17,300 in change orders
• Discussion on content of Request for Proposals for Heritage Orchard maintenance contract
• Report on pedestrian and bicycle safety improvements in Saratoga
• Discussion on City Code Compliance policy protecting identity of complainants
• Appointment of Jeri Bromley, Lakshmi Sharma, and Anshul Agarwal to the Library & Public Art Commission

The City Council directed staff to move forward with Option Three for the Heritage Orchard Maintenance Contract, which includes a portion of the fruit harvest for commercial purposes and a portion for public/volunteers with some fruit distributed to food banks. The RFP will include five categories: approach to orchard management, experience in commercial orchard management, Saratoga heritage and local presence, outreach and engagement, and cost impact to the city. The motion passed 3-2, with Council Members Walia and Zhao voting no. The council also approved a $173,000 contract with Fehr and Peers for Safe Routes to School traffic safety improvements.

• Adopted Resolution 25-001 appointing Jeri Bromley, Lakshmi Sharma, and Anshul Agarwal to the Library & Public Art Commission (5-0)
• Approved minutes for January 15 and January 24, 2025 meetings (5-0)
• Accepted accounts payable check registers for 01/08, 01/15, and 01/22/2025 (5-0)
• Accepted Treasurer's Report for December 31, 2024 (5-0)
• Directed staff to include five categories in Heritage Orchard RFP with Option Three (commercial/public harvest) (3-2)
• Awarded $173,000 contract to Fehr and Peers for Safe Routes to School design, with 10% change order authority (5-0)
• Received and filed pedestrian and bicycle safety report
• Received and filed code compliance policy report on complainant identity protection

Youth Commission

The Saratoga Youth Commission will review and approve the minutes from the January 13 special meeting, then discuss details for three upcoming community events: the St. Paddy's Day event on March 15, the 2025 Blossom Festival on May 17, and the CAYC Inaugural Conference on April 19 in Burlingame. They will also receive reports from the Marketing Team and Treasurer Gonzalez, and review future agenda items.

• Review and approve minutes from the January 13, 2025 special meeting
• Discuss details for St. Paddy's Day event on Saturday, March 15, 2025
• Receive information about CAYC Inaugural Conference on Saturday, April 19, 2025 in Burlingame, CA
• Discuss details for 2025 Blossom Festival on Saturday, May 17, 2025
• Receive report from Treasurer Gonzalez

The Saratoga Youth Commission held a regular meeting on January 28, 2025, and approved the minutes from the January 13 special meeting. The commission also discussed upcoming events including the St. Paddy's Day event, CAYC conference, and Blossom Festival, and received reports from the marketing team and treasurer. No other formal decisions were made.

• Approved minutes from January 13, 2025 special meeting (unanimous)
• Discussed St. Paddy's Day event details, including supply transport and table provision
• Discussed CAYC Inaugural Conference, attendance not mandatory
• Discussed Blossom Festival scheduling conflict, split commissioner assignments
• Received marketing team report on flyers and social media updates
• Received treasurer report: balance $3,013.15, spent $986.85

City Council

The City Council will hold its annual retreat to receive a mid-year update on revenues and a five-year forecast. They will also preview the Capital Improvement Program for 2025-26 and review strategic goals and priorities. A legislative update from 2024 will be presented for discussion. No votes or formal decisions are scheduled.

• Mid-year financial update and five-year revenue forecast
• Preview of fiscal year 2025-26 Capital Improvement Program (CIP)
• Review and discussion of Council strategic goals and priorities
• 2024 legislative update report
• Potential discussion on business renewal/beautification, marketing, community events, vacant commercial space registry, security cameras, and KSAR funding

The Saratoga City Council held a special meeting on January 24, 2025, receiving reports on the mid-year budget update, five-year forecast, and scenario analysis; a preview of the fiscal year 2025-26 Capital Improvement Program; a review of the Council Strategic Goals and Priorities; and a legislative update. No formal votes were taken; all items were informational or discussion-only.

• Received mid-year update, five-year forecast, and scenario analysis (no vote)
• Received preview of FY 2025-26 Capital Improvement Program (no vote)
• Reviewed Council Strategic Goals and Priorities (no vote)
• Accepted staff report on 2024 legislative update (no vote)

Disaster Council

The Disaster Council will discuss the Saratoga Emergency Operations Center structure and the role of elected officials during emergencies. The body is asked to approve upcoming 2025 Community Emergency Response Team (CERT) trainings and review emergency planning updates.

• Approval of 2025 CERT trainings, including four Santa Clara County Fire Department CERT Academy classes
• Proposed PG&E Electrical and Natural Gas utilities training for late January or February 2025
• Proposed San Jose Water Company utilities training for late February or early-to-mid March 2025
• Stop the Bleed training scheduled for April 3, 2025
• Countywide CERT Field Exercise scheduled for May 3, 2025, in San Martin, CA

The Saratoga Disaster Council approved the 2025 CERT training schedule, as presented by Assistant City Manager Leslie Arroyo and CERT Director Chuck Radar. The motion was made by Swanson and Arroyo and approved unanimously. No other substantive decisions were made; the meeting also included introductions, a discussion of the EOC structure, and updates on emergency planning.

• Approved 2025 CERT trainings (unanimous)

Planning Commission

The Planning Commission will hold a public hearing on ZOA24-0003, a city-wide zoning amendment to implement programs from the adopted 2023-2031 Housing Element. The recommended action is to adopt a resolution asking the City Council to adopt an ordinance that includes incentives for small lot consolidation and new objective design standards for single-family dwellings, two-unit residential developments, and three-unit residential conversions. The meeting also includes approval of the December 11, 2024 minutes and other routine items.

• Public hearing on ZOA24-0003: city-wide zoning amendments to implement 2023-2031 Housing Element
• Proposed resolution recommending City Council adopt ordinance amending multiple zoning articles (15-06, 15-12, 15-21, 15-29, 15-45, 15-46, 15-57, 15-65, 15-80) and adding Article 15-59
• Incentives to encourage small lot consolidation
• New objective design standards for single-family dwellings, two-unit residential developments, and three-unit residential conversions
• Approval of draft minutes from the December 11, 2024 Planning Commission meeting

The Saratoga Planning Commission voted 4-3 to recommend the City Council adopt an ordinance amending zoning standards to implement the 2023-2031 Housing Element, including incentives for small lot consolidation and new objective design standards for single-family dwellings and related projects. The motion included specific changes to setback and landscaping language, and a new notice requirement for applications. The recommendation will go to the City Council for final decision.

• Approved Resolution No. 25-001 recommending zoning amendments for Housing Element implementation (4-3)
• Amended Section 15-59.030(d)(3) to change 'property line' to 'second story setback line'
• Amended Sections 15-59.040(d)(4) and (d)(5) to specify landscaping height growth within two years of certificate of occupancy
• Added Section 15-45.066(b) requiring mailed notice to property owners within 500 feet within 15 days of application submittal
• Denied motion to add signage requirement (no second, motion failed)
• Approved minutes of December 11, 2024 meeting (unanimous)

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee will review a request to either vacate or take over maintenance of a pathway at 20695 Rice Ct. The committee will also receive staff updates on several trail projects and traffic safety.

• Review of request to vacate or maintain pedestrian easement at 20695 Rice Ct
• Update on Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad
• Update on Saratoga Village to Hakone Gardens Trail
• Update on Hakone Gardens to Quarry Park Trail Gap Closure – Phase I
• Update on Pierce Road Trail

The committee voted to postpone action on a request to vacate or take over maintenance of a pedestrian easement at 20695 Rice Ct, directing staff to work with the resident on driveway designs while the city retains the easement. The item will return at the next meeting. Other updates were informational only, including trail maintenance, speed tables on Farwell Avenue, and progress on several trail projects.

• Approved October 2024 PEBTAC minutes (3-0-0-3)
• Tabled Rice Court pedestrian easement request to next meeting (4-0-0-2)

City Council

The Saratoga City Council will hold commission interviews, a joint session with Supervisor Abe-Koga, and a regular session. Key decisions include approving a pilot project for widened sidewalks along Bella Saratoga with city-funded design and authorizing a $153,854 contract with Lisa Wise Consulting to update the Village Design Guidelines for SB 35 compliance. The consent calendar includes routine items such as meeting minutes, check registers, and a website services contract amendment.

• Pilot project for widened sidewalks along Bella Saratoga, including city-funded design (Item 2.1)
• Agreement with Lisa Wise Consulting for $153,854 to update Village Design Guidelines for SB 35 compliance (Item 1.4)
• Contract amendment with CivicPlus for $40,392 for additional website services (Item 1.5)
• Commendation for Zhen Li and proclamation of Human Trafficking Prevention Month
• Out-of-state travel approval for Mayor Aftab to attend US Conference of Mayors (Item 1.6)

The City Council approved a pilot project for widened sidewalks along the frontage of Bella Saratoga, including city-funded design with $7,000 from the City Council Contingency Fund. The motion included a friendly amendment for public outreach, posting a conceptual design, and staff analysis of business Possessory Interest Tax. The Council also appointed three members to the Library & Public Art Commission and approved several consent calendar items, including a $153,854 agreement with Lisa Wise Consulting and a $40,392 CivicPlus contract amendment.

• Approved Bella Saratoga sidewalk pilot project with $7,000 funding (5-0)
• Appointed Jeri Bromley to Library & Public Art Commission (5-0)
• Appointed Lakshmi Sharma to Library & Public Art Commission (5-0)
• Appointed Anshul Agarwal to Library & Public Art Commission (5-0)
• Approved $153,854 agreement with Lisa Wise Consulting for Village Design Guidelines update (5-0)
• Approved $40,392 CivicPlus contract amendment for website services (5-0)
• Approved out-of-state travel for Mayor Aftab to US Conference of Mayors (5-0)
• Approved minutes, check registers, and Treasurer's report (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission will discuss the proposed 2025-2026 Work Plan and receive updates on a Youth Commission partnership hike planning, a Yoga in the Park pilot program, a Wildwood Park Grant Application, and a review of park projects funding. Commissioners will also approve draft minutes from the previous meeting. Actions on the work plan are to update it, while other items may lead to action if necessary.

• Discuss proposed 2025-2026 Work Plan
• Receive update on Youth Commission partnership hike planning
• Receive update on Yoga in the Park pilot program
• Receive update on Wildwood Park Grant Application
• Review proposed park projects and funding

The Parks and Recreation Commission discussed the draft 2025-2026 work plan and suggested updating the Let's Work Volunteer Program to include trails beyond Quarry Park. Staff accepted the feedback. The commission also received updates on a youth commission hike partnership, yoga in the park, a grant application, and parks projects funding, but took no formal action on these items.

• Approved November 12, 2024 meeting minutes (5-0)
• Discussed draft 2025-2026 work plan; staff accepted feedback to broaden Let's Work program beyond Quarry Park
• Reviewed Youth Commission partnership for April 5 hike and movie night suggestions
• Heard update on Yoga in the Park initiative; no action taken
• Heard update on Wildwood Park grant application; staff assistance requested
• Heard update on parks projects funding; commissioners volunteered for Fix-It signs project
• Adjourned meeting at 7:38 PM (5-0)

Finance Advisory Committee

The regular meeting of the Saratoga Finance Advisory Committee scheduled for January 14, 2025, has been cancelled. The next meeting is scheduled for February 11, 2025. This is a procedural notice with no agenda items for discussion or decision.

• Meeting cancelled; next meeting February 11, 2025

Youth Commission

The Youth Commission will review and approve minutes from November 2024, recap the Candy Cane Village event, and receive updates from temporary committees. They will also discuss staffing for the Lunar New Year at Hakone Gardens and St. Patrick's Day events, along with apparel selection, marketing and treasurer reports, and future agenda planning.

• Recap of Nov 29, 2024 Candy Cane Village event with feedback on improvements
• Discussion of Youth Commission shifts for Feb 23, 2025 Lunar New Year at Hakone Gardens
• Discussion of duties for Mar 15, 2025 St. Patrick's Day event
• Update from Commissioners on Youth Commission apparel selection
• Reports from Marketing Chair, Treasurer, and City staff

The Saratoga Youth Commission approved the November 26, 2024 meeting minutes and voted to create a marketing team with eight members. They also discussed upcoming events, including the Candy Cane Village recap, Lunar New Year, St. Patrick's Day, and committee reports. No major policy decisions were made; actions were mostly administrative and event planning.

• Approved November 26, 2024 meeting minutes (unanimous)
• Approved creation of Youth Commission marketing team (motion by Chen, seconded by Aribi)
• Approved Commissioners Fugman, Aribi, Mukund, Sutioso, Chowdhri, Gonzalez, Chen, and Jain as marketing team members
• Decided only Commissioners Chen and Aribi will manage social media account
• Took 5K Run event off Youth Commission roster due to scheduling conflicts
• Agreed to provide snacks and yoga/stretching at Community Hike
• Selected 'Inside Out 2' as preferred movie for June Movie Night (final decision by Parks & Recreation Commission)

Traffic Safety Commission

The Saratoga Traffic Safety Commission will consider a draft conceptual plan for traffic improvements on Glen Brae Drive between Congress Springs Park and Cox Avenue (TSC Matrix 595). The agenda also includes review of six new traffic safety concern items (Matrices 599-604) and a draft distracted driving flyer. The commission will receive the sheriff's report on October and November 2024 citations and collisions, and an update from the Safe Routes to School working group. The meeting includes approval of prior minutes and staff/commission updates.

• Draft conceptual plan for TSC Matrix 595 – Glen Brae Dr between Congress Springs Park and Cox Ave
• New business items: TSC Matrix 599 (Glen Brae Dr), 600 (Woodbank Way and Rancho Las Cimas Way), 601 (Gypsy Hill Rd), 603 (Kane Dr at Veronica Dr), 604 (Cox Ave at Woodmont Dr and Regan Ln)
• Draft distracted driving flyer for review and recommendation
• Sheriff's report: citation summary and collision statistics for October & November 2024
• Safe Routes to School Working Group update

The Traffic Safety Commission unanimously approved all agenda items, including a two-stage safety improvement plan for Glen Brae Dr, combining a related concern for joint review, and implementing traffic engineer recommendations for yield signs, striping, speed limit signs, and a crosswalk. They also approved a distracted driving flyer. All votes were 4-0.

• Approved 2-stage plan for Glen Brae Dr (TM 595): striping/curb extensions first, speed tables if needed (4-0)
• Combined Glen Brae Dr concern (TM 599) with TM 595 for joint review (4-0)
• Approved yield sign and centerline striping at Woodbank Way/Rancho Las Cimas Way (4-0)
• Approved speed limit sign and foliage trimming plan on Gypsy Hill Rd (4-0)
• Approved centerline striping around corner at Kane Dr/Veronica Dr (4-0)
• Approved RRFB crosswalk and flags at one of two locations on Cox Ave (4-0)
• Approved distracted driving flyer with link to county effort (4-0)

Planning Commission

The regular meeting of the Saratoga Planning Commission scheduled for January 8, 2025, has been canceled.

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission regular meeting scheduled for January 7, 2025, has been cancelled. The next regular meeting is set for April 8, 2025. This agenda is only a cancellation notice with no substantive business.

• Meeting cancelled; no agenda items or decisions