Saratoga public meetings in 2024
105 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
City Council
The Saratoga City Council will hold its year-end reorganization, including administering oaths to newly elected members Kookie Fitzsimmons and Tina Walia, recognizing outgoing Mayor Yan Zhao, and appointing a new mayor and vice mayor. The council will also act on a consent calendar covering routine approvals such as meeting minutes, accounts payable, a local appointments list, council assignments, and the 2025 meeting schedule.
- Oath of office for new council members Kookie Fitzsimmons and Tina Walia
- Appointment of mayor and vice mayor
- Recognition of outgoing Mayor Yan Zhao
- Adoption of 2025 city council meeting schedule
- Approval of accounts payable check registers for 11/27/2024 and 12/05/2024
The Saratoga City Council held its annual reorganization, electing Belal Aftab as Mayor and Chuck Page as Vice Mayor, with oaths administered by Congressman-elect Sam Liccardo. The council also approved the consent calendar, including the 2025 meeting schedule and council assignments, and set agenda items for the annual retreat.
- Elected Belal Aftab as Mayor (5-0)
- Elected Chuck Page as Vice Mayor (5-0)
- Approved December 4, 2024 meeting minutes (5-0)
- Accepted accounts payable check registers for 11/27/2024 and 12/05/2024 (5-0)
- Adopted Local Appointments List for 2025 (5-0)
- Adopted Resolution 24-066 for 2025 council assignments (5-0)
- Approved 2025 meeting schedule with reinstatement authority (5-0)
🗳️ How they voted (6 roll-call votes)
Planning Commission
The Planning Commission will hold a study session on residential objective design standards. The regular session includes public hearings for two residential design reviews and a proposed zoning amendment to encourage small lot consolidation for housing development.
- Proposed amendment to Saratoga Municipal Code section 15-18.0150 regarding lot consolidation incentives
- Design Review for a 5,429 sq ft residence at 19106 Panorama Drive, including a height exception to 29' - 4.0"
- Design Review for a 5,514 sq ft residence and 920 sq ft ADU at 14833 Andrew Ct
- Study session on Residential Objective Design Standards covering various articles of the city code
The Saratoga Planning Commission unanimously approved a new 5,429 sq ft home with a height exception at 19106 Panorama Drive, a home addition with an ADU at 14833 Andrew Ct, and recommended the City Council adopt a zoning amendment to encourage lot consolidation for housing. All votes were 7-0.
- Approved design review for 19106 Panorama Drive new home with height exception (7-0)
- Approved design review for 14833 Andrew Ct home addition with ADU (7-0)
- Adopted Resolution 24-033 recommending City Council adopt lot consolidation zoning amendment (7-0)
- Approved minutes of November 13, 2024 meeting (7-0)
🗳️ How they voted (4 roll-call votes)
Finance Advisory Committee
The regular meeting of the Saratoga Finance Advisory Committee scheduled for December 10, 2024, has been cancelled. The next meeting is scheduled for January 14, 2025.
Planning Commission
The Planning Commission is conducting a fact-finding site visit for a proposed residential project. No formal votes or motions will be taken during this meeting.
- Application PDR24-0008/ARB24-0091: Design Review for a 5,514 square foot two-story residence and 920 square foot attached ADU at 14833 Andrew Ct
Library & Public Art Commission
The Library and Public Art Commission will select its 2024-2025 Chair and Vice Chair. The body will also discuss procedures and support for the Saratoga Loves Poetry program and receive reports from library partners and art subcommittees.
- Selection of Chair and Vice Chair for 2024-2025
- Discussion of sponsorship and procedures for Saratoga Loves Poetry
- Reports from Community Art Engagement, Public Art Installation, and Youth subcommittees
- Reports from Santa Clara County Library District and Friends of the Saratoga Libraries
City Council
The City Council will consider several consent calendar items, including the adoption of a wildfire protection plan and final map approvals for two properties. The body will also review financial reports and discuss City Council assignment descriptions.
- Contract award to West Coast Arborist, Inc. (up to $75,500) and PS Consulting (up to $33,670) for citywide tree inventory and maintenance
- Adoption of the 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan
- Final map approval for two lots at 14411 Quito Road and two lots at 14904 Sobey Road
- New 'No Parking Anytime' zones on Big Basin Way and De Havilland Drive, and a 'No U-Turn' restriction on Saratoga Avenue
- Appointment of J. Craig Awbrey and Chen Xie to the Heritage Preservation Commission
The Saratoga City Council approved the 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan, awarded contracts for a citywide tree inventory and maintenance plan, and adopted several traffic resolutions including new no-parking zones and a no U-turn restriction. All votes were unanimous (5-0).
- Adopted 2024 Saratoga Annex to Santa Clara County CWPP (5-0)
- Awarded $75,500 contract to West Coast Arborist for tree inventory (5-0)
- Awarded $33,670 contract to PS Consulting for tree plan support (5-0)
- Approved final map for two lots at 14411 Quito Road (5-0)
- Approved final map for two lots at 14904 Sobey Road (5-0)
- Renamed West Valley Clean Water Program Authority to West Valley Stormwater Authority (5-0)
- Adopted no-parking zones on Big Basin Way and De Havilland Drive (5-0)
- Adopted no U-turn restriction on Saratoga Avenue at library (5-0)
🗳️ How they voted (12 roll-call votes)
Youth Commission
The Saratoga Youth Commission will review and approve minutes from October 22, debrief recent events including Witchy Walk-A-Bout, Pizza & Politics, and Coffeehouse, and discuss commissioner participation. They will receive temporary committee reports and plan duties for the Chamber of Commerce's Candy Cane Village on November 29, 2024, and the Lunar New Year event at Hakone Gardens on February 23, 2025. Updates on Youth Commission apparel and reports from marketing, treasurer, and city staff are also on the agenda.
- Recap of Witchy Walk-A-Bout (10/26), Pizza & Politics (10/30), and Coffeehouse (11/15) events
- Discussion of duties for Saratoga Chamber of Commerce's Candy Cane Village on November 29
- Planning for Lunar New Year event at Hakone Gardens on February 23, 2025
- Update on Youth Commission apparel selection by Commissioners Miin and Chowdhri
- Temporary committee reports on Community Hike and SED Talks
City Council
The City Council will review a construction contract for parking district improvements and an agreement for license plate reader cameras. The session includes interviews for commission vacancies and a study session on state housing laws.
- Construction contract for Village Parking Districts Improvements to GradeTech Inc for $3,806,018.63
- Modified agreement with Flock Safety for license plate reader cameras for $163,000 annually
- Amended emergency management contract with the City of Cupertino not to exceed $35,629.12
- Final map approval for two lots at 14451 Fruitvale Avenue
- Resolution to disband the Economic Vitality Ad Hoc Committee
🗳️ How they voted (7 roll-call votes)
Traffic Safety Commission
The Traffic Safety Commission will review several traffic safety concerns (TSC Matrix items) including Allendale Ave bike lane plans, a distracted driving flyer, and elect a new chair and vice-chair. Old business items include Portos Dr & Ronnie Way and Saratoga Ave at Saratoga Glen Pl.
- Review draft bike lane plans for Allendale Ave (TSC Matrix 598)
- Election of new Chair and Vice-Chair
- Distracted driving flyer review
- TSC Matrix 593 – Saratoga Ave at Herriman Ave
- TSC Matrix 594 – Cox Ave at Miller, Glen Brae, and Cumberland
🗳️ How they voted (6 roll-call votes)
Planning Commission
The Planning Commission will hold public hearings on three residential development applications. Staff recommends denial for a 5,429 sq ft home at 19106 Panorama Drive due to inability to make findings for design review and a height exception, and recommends approval for a project at 14768 Vickery Ave (single-family with ADU and fence exception) and a project at 14771 Montalvo Rd (single-family with ADU and variance for lot split and setbacks). The commission will also approve minutes from September 11, 2024.
- 19106 Panorama Drive: Proposed 5,429 sq ft two-story home with basement, height exception to 29'4", removal of one protected California Pepper tree; staff recommends denial.
- 14768 Vickery Ave: Proposed 4,593 sq ft one-story home with 652 sq ft ADU and fence exception; removal of five protected trees; staff recommends approval.
- 14771 Montalvo Rd: Proposed 4,563 sq ft two-story home with 790 sq ft detached ADU and variance for SB 9 lot split, front setback, and floor area; removal of 11 protected trees; staff recommends approval.
- Approval of action minutes from the September 11, 2024 regular meeting.
- Public oral communications on non-agendized items.
Finance Advisory Committee
The Finance Advisory Committee will review the 2023-24 Annual Comprehensive Financial Report and receive an update from auditor Moss, Levy & Hartzheim. The committee may recommend that the City Council file the report and prepare the state-required Annual Financial Transactions Report.
- Review of 2023-24 Annual Comprehensive Financial Report (ACFR)
- Auditor update from Moss, Levy & Hartzheim for fiscal year ended June 30, 2024
- Approval of September 10, 2024 meeting minutes
- Presentation on follow-up items from the September meeting
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Planning Commission is holding a special meeting for fact-finding site visits. No formal votes or motions will be taken during these visits; actions on the projects will occur at later public hearings.
- 19106 Panorama Drive: Proposed 5,429 sq ft home with a height exception and removal of one protected California Pepper tree
- 14768 Vickery Ave: Proposed 4,593 sq ft home, 652 sq ft ADU, fence exception, and removal of 5 protected trees
- 14771 Montalvo Rd: Proposed 4,563 sq ft home, 790 sq ft ADU, SB 9 lot split variance, and removal of 11 protected trees
Parks and Recreation Commission
The Commission will discuss a proposal from the Youth Commission to partner on two events in 2025 and review progress on the El Quito Park Community Garden Redesign Project. Members will also vote for the 2025 Commission Chair and Vice-Chair and discuss parking needs at Quarry Park.
- Youth Commission proposal for two partnership events in 2025
- El Quito Park Community Garden Redesign Project progress review
- Election of 2025 Commission Chair and Vice-Chair
- Discussion of parking needs at Quarry Park
- Update of commissioner park assignments
🗳️ How they voted (3 roll-call votes)
City Council
The City Council will meet to discuss zoning amendments to implement housing programs and review a report from the Economic Vitality Ad Hoc Committee. The meeting includes a joint session to receive updates from Saratoga Schools.
- Ordinance amending Chapter 15 (Zoning Regulations) to implement 2023-2031 Housing Element programs
- Resolutions to renew Landscaping & Lighting Assessment District LLA-1 for FY 25-26
- Review of recommendations from the Economic Vitality Ad Hoc Committee
- Joint session updates from Saratoga Schools
- Review of accounts payable check registers from October 10, 17, and 24, 2024
🗳️ How they voted — 1 divided vote
Youth Commission
The Youth Commission will discuss its responsibilities for the Witchy Walk-A-Bout, Pizza & Politics 2024, and the Saratoga Tree Lighting and Candy Cane Village. The body will also receive reports from temporary committees and commission officers.
- Witchy Walk-A-Bout event (October 26th)
- Pizza & Politics 2024 event (October 30th)
- Saratoga Tree Lighting and Candy Cane Village event (November 29th)
- Temporary committee updates on Coffeehouse, Community Hike, and 5K Run memos
- Update on Youth Commission apparel selection
Library & Public Art Commission
The Saratoga Library & Public Art Commission will hold a special meeting to approve minutes from August, select a chair and vice chair for 2024-2025, and receive reports from the Teen Advisory Board, Santa Clara County Library District, community library, Friends group, and temporary subcommittees. The commission will also discuss sponsorship and procedures for the Saratoga Loves Poetry program and review a draft Library Events and Programs Policy from the county library district.
- Approve minutes of the special meeting on August 20, 2024
- Select Chair and Vice Chair for 2024-2025
- Discuss sponsorship and procedures for Saratoga Loves Poetry program
- Receive draft SCCLD Library Events and Programs Policy
- Receive updates from Community Art Engagement, Public Art Installation, and Youth subcommittees
PEBTAC (Trails Advisory Committee)
The Pedestrian, Equestrian & Bicycle Trails Advisory Committee will review and make recommendations on draft layouts for Trails Master Plan Segments 35 and 38-40. The committee will also receive staff updates on several pending trail and pedestrian crossing projects.
- Review of Trails Master Plan Segment 35 draft layouts
- Review of Trails Master Plan Segments 38-40 draft layouts
- Update on Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad
- Update on Saratoga Village to Hakone Gardens Trail
- Update on Hakone Gardens to Quarry Park Trail Gap Closure – Phase I
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will consider an ordinance to amend zoning regulations to implement the 2023-2031 Housing Element. The meeting also includes a joint session with Assemblymember Berman and routine administrative approvals.
- Public hearing to amend Chapter 15 (Zoning Regulations) of the Saratoga City Code for the 2023-2031 Housing Element
- Contract amendment with CivicPlus for website services not to exceed $105,967 through October 18, 2028
- Joint session to receive updates from Assemblymember Berman
- Commendation for Congresswoman Anna G. Eshoo
- Certificate of Recognition for Canine Companions and National Service Dog Month
🗳️ How they voted (5 roll-call votes)
Planning Commission
The Saratoga Planning Commission regular meeting scheduled for October 9, 2024, has been canceled.
Heritage Preservation Commission
The Heritage Preservation Commission will meet to approve minutes from March 26 and July 9, 2024, nominate a vice chair, and discuss a historic resource evaluation for the property at 14669 Big Basin Way. Commissioners will also review a project status worksheet and hear oral communications from the public.
- Approval of March 26 and July 9, 2024 draft minutes
- Nomination of Vice Chair
- Discussion of 14669 Big Basin Way with attached resolution, DPR, historic resource evaluation, and owner memo
- Review of project status worksheet
City Council
The City Council will hold a public hearing regarding an appeal for a 781 square foot second story accessory dwelling unit. The body will also consider several consent calendar items including park repairs and parking restrictions.
- Public hearing on appeal APCC24-0003 for a 781 square foot addition at 13760 Manteca Way
- Contract amendment with Selway Construction for Wildwood Park Restroom fire damage repairs for $138,876
- Proposed No Parking Anytime zone for approximately 156 feet in front of 14005 Quito Road
- Final map approval for two lots at 14528 Chester Avenue
- Joint session to receive updates from Hakone
🗳️ How they voted (5 roll-call votes)
City Council
The City Council will conduct a site visit for an appeal of a Design Review application for a 781-square-foot second-story addition to an existing residence at 13760 Manteca Way. No formal votes or decisions will be made during the site visit; it is an informational meeting preceding a public hearing.
- Appeal of Design Review for a 781 sq ft second-story addition at 13760 Manteca Way
Youth Commission
The Saratoga Youth Commission will elect a Treasurer, Secretary, and Marketing Chair, and discuss creating new roles. They will also review and approve the 2024-2025 work plan and annual budget, as well as debrief a joint session with the City Council. Other items include updates on the Teen Advisory Board partnership, a scarecrow contest, and upcoming events like Pizza & Politics. The meeting is largely organizational with no major decisions requiring public input.
- Discuss ongoing partnership with Saratoga Library Teen Advisory Board
- Review and approve minutes from August 27 special meeting
- Debrief September 18 joint session with City Council
- Elect Treasurer, Secretary, and Marketing Chair; consider new roles
- Develop 2024-2025 Youth Commission work plan and budget
City Council
The City Council will discuss updates to building electrification requirements and a compliance plan extension for House Family Vineyards. The body is also reviewing several service contracts and commission appointments.
- Ordinance to remove requirements that residential and commercial construction be mostly electric
- Public hearing on Temporary Compliance Plan extension for House Family Vineyards at 13340 Old Oak Way
- Tree maintenance contracts: Oscars Tree Service (up to $100,000), Mario Topete Tree Care ($50,000), and West Coast Arborist ($50,000)
- Final map approval for two lots at 12182 Parker Ranch Road
- Contracts for engineering and building services with CSG Consultants Inc.
The Saratoga City Council approved a temporary compliance plan extension for House Family Vineyards at 13340 Old Oak Way, with a 3-2 vote. The council also adopted several consent calendar items, including a building code amendment removing electric-only construction requirements, and approved multiple contracts and appointments.
- Approved Temporary Compliance Plan extension for House Family Vineyards (3-2)
- Adopted Ordinance 404 removing electric-only construction requirements
- Approved tree maintenance contracts up to $200,000 total
- Appointed Mike Eads as Hearing Officer
- Approved contracts with CSG Consultants for engineering and building services
- Re-appointed Eric Lewis to Library & Public Art Commission and appointed Priya Shastri to Parks & Recreation Commission
- Approved final map for two lots at 12182 Parker Ranch Road
- Proclaimed September as Suicide Awareness Month
🗳️ How they voted — 1 divided vote
Traffic Safety Commission
The Saratoga Traffic Safety Commission will vote on approving construction plans for Farwell Ave (TSC Matrix 565) and review recommendations for six other traffic safety matrix items, including locations on Prospect Rd, Big Basin Way, Portos Dr, Ronnie Way, Chester Ave, and Saratoga Ave. The commission will also review a draft Safe Driving Flyer and receive a sheriff's report with citation and collision statistics for July and August 2024. Public comment is permitted on all items.
- Approve plans for construction of traffic safety improvements on Farwell Ave (TSC Matrix 565)
- Review and make recommendation for Prospect Rd at Covina Ct (TSC Matrix 588)
- Review and make recommendation for Big Basin Way (TSC Matrix 589)
- Review and make recommendation for Portos Dr & Ronnie Way (TSC Matrix 590)
- Review draft Safe Driving Flyer
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Planning Commission will hold public hearings regarding a new residential project and proposed changes to city-wide zoning standards. The proposed zoning amendments aim to implement programs from the 2023-2031 Housing Element.
- Proposed zoning amendments for urban lot splits, mixed-use, and multi-family development (Application ZOA24-0003)
- Design Review for a 3,710 square foot home and 800 square foot ADU at 13325 Saratoga Sunnyvale Rd
- Proposed changes to parking requirements for ADUs, retail, and medical offices
- Proposed removal of provisions against ADUs and junior ADUs on lots from urban lot splits
The Saratoga Planning Commission approved a design review for a new 3,710 sq ft single-family residence with an 800 sq ft ADU at 13325 Saratoga Sunnyvale Rd, and recommended the City Council adopt zoning amendments to implement the 2023-2031 Housing Element. Both motions passed unanimously (6-0). No other substantive decisions were made.
- Approved Resolution No. 24-029 for new home and ADU at 13325 Saratoga Sunnyvale Rd (6-0)
- Adopted Resolution No. 24-028 recommending City Council adopt zoning amendments for urban lot splits and mixed-use/multi-family districts (6-0)
🗳️ How they voted (3 roll-call votes)
Parks and Recreation Commission
The commission will review progress on the El Quito Park Community Garden Redesign Project and take action if needed. They will also discuss the events calendar, recent community events, and future planning. The meeting includes approval of July 2024 minutes and commissioner park reports.
- El Quito Park Community Garden Redesign Project – progress review and possible action
- Community outreach and events calendar update
- Let’s Work, Let’s Hike, and Summer Movie Nights event discussions
- Commissioner reports on assigned parks (e.g., Beauchamps, Quarry, Brookglen, Azule, Friendship)
The Parks and Recreation Commission discussed the El Quito Park Community Garden Redesign Project, reviewing goals, timeline, and preliminary drawings, and heard public comment from four gardeners. No formal action was taken on the redesign. The commission also reviewed upcoming community events and received park reports, including updates on new water fountains and pickleball court improvements.
- Approved minutes of July 9, 2024 meeting (4-0-1, Gecils abstaining)
- Discussed El Quito Park Community Garden Redesign Project; no action taken
- Heard public comment from four gardeners on garden redesign concerns
- Reviewed community outreach events and schedules
- Received park reports on conditions and improvements
- Adjourned meeting at 7:22 PM (5-0)
🗳️ How they voted (2 roll-call votes)
Finance Advisory Committee
The Saratoga City Council Finance Advisory Committee will review and approve the minutes from its May 7, 2024 meeting, then receive a preliminary yearend close report for FY 2023-24 and a budget indicators report for FY 2024-25. No action is required on the financial reports; the committee is receiving information only.
- Approve minutes from May 7, 2024 Finance Committee meeting
- Receive preliminary yearend close report for FY 2023-24 (no action)
- Receive FY 2024-25 Budget Indicators Report (no action)
🗳️ How they voted (1 roll-call vote)
Planning Commission
This is a special meeting for a site visit only. The Planning Commission will inspect the property at 13325 Saratoga Sunnyvale Rd for a proposed new single-family residence and detached ADU. No formal votes or actions will be taken; the public hearing will occur later.
- Design review for a new 3,710 sq ft one-story single-family residence and 800 sq ft detached ADU at 13325 Saratoga Sunnyvale Rd
- No protected trees are proposed for removal
- Site is zoned R-1-12,500 with General Plan designation of Medium Density Residential
- Site visit is fact-finding only; no binding decisions will be made
City Council
The Saratoga City Council will hold public hearings on two key items: an appeal of a Planning Commission decision regarding unauthorized removal of four coast live oak trees at 20388 Zorka Avenue, and a proposed ordinance to remove requirements that new residential and commercial construction be mostly electric. The consent calendar includes a $102,000 contract with 4Leaf, Inc. for building inspection and code compliance services, and adoption of a revised Conflict of Interest Code. The meeting also includes commission interviews, a joint session with Supervisor Joe Simitian, and ceremonial proclamations.
- Appeal of Planning Commission denial of tree permit for removal of four coast live oak trees at 20388 Zorka Avenue
- Building code cleanup ordinance to remove electrification requirements for residential and commercial construction
- Contract with 4Leaf, Inc. for $102,000 for building inspection and code compliance services
- Designation of voting delegate for League of California Cities Annual Conference
- Adoption of resolution amending City of Saratoga Conflict of Interest Code
🗳️ How they voted (7 roll-call votes)
Youth Commission
The Saratoga Youth Commission is holding a special meeting to organize for the 2024-2025 term. Items include receiving training on the Commissioner Handbook and the Brown Act, creating a work plan and slideshow for a September 18 joint presentation to the City Council, and discussing duties for upcoming events like the Mayor's State of the City Address and Pizza & Politics. The meeting also includes commissioner introductions, a city hall tour, and selection of commission apparel.
- Receive presentation on Commissioner Handbook and Brown Act compliance
- Create work plan and slideshow for joint session with City Council on September 18, 2024
- Discuss duties for October 5 Mayor's State of the City Address event
- Discuss duties for October 30 Pizza & Politics event (partnership with Campbell and Cupertino)
- Select apparel for the 2024-2025 commission year
City Council
The Saratoga City Council will consider a resolution to cancel the November 5, 2024 General Municipal Election and appoint Kookie Fitzsimmons and Tina Walia to fill two council seats, or take no action and proceed with the election. The council will also receive updates from the Santa Clara County Sheriff's Office and Fire Department during a joint session, and act on consent items including contracts, a budget increase, and a resolution supporting universal childcare.
- Resolution to cancel November 5, 2024 election and appoint Kookie Fitzsimmons and Tina Walia to City Council
- Budget increase of $102,300 from unallocated Park Development Fund for El Quito Park Pickleball Courts security and sound mitigation
- Contract with Lynx Technologies, Inc. for GIS consultant services in the amount of $37,500 for FY 2024-25
- Resolution supporting universal childcare for all children in California
- Two-year contract agreement with Our City Forest for residential tree planting
🗳️ How they voted (8 roll-call votes)
Library & Public Art Commission
The Library and Public Art Commission will meet to approve minutes from June, receive reports from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Libraries, and updates on a Montalvo Arts Center exhibition and a NASA roleplaying event. They will also discuss temporary committee assignments, attendance at upcoming events, and future agenda items. No major decisions or financial actions are on the agenda.
- Approve June 10, 2024, regular meeting minutes
- Receive reports from Teen Advisory Board, Library District, Community Library, and Friends
- Update on Montalvo Arts Center Exhibition from Commissioner Smith
- Update on NASA – The Lost Universe Roleplaying Adventure Event from Vice Chair Nygaard
- Discuss and confirm temporary committee assignments
Planning Commission
The Saratoga Planning Commission will hold public hearings on three residential design review applications: new homes at 20296 Seagull Way and 12820 Paseo Presada, each with an accessory dwelling unit, and a second-story addition at 13760 Manteca Way. Staff recommends approval for all three. The commission will also vote on minutes from its June 26 meeting. No other significant items are on the agenda.
- Design review for new 3,367 sq ft home with 802 sq ft ADU at 20296 Seagull Way (PDR22-0020)
- Design review for new 3,527 sq ft home with 796 sq ft ADU at 12820 Paseo Presada (PDR24-0005/ARB24-0031)
- Design review for 781 sq ft second-story addition to existing home at 13760 Manteca Way (PDR24-0002)
- Approval of minutes from June 26, 2024 Planning Commission meeting
🗳️ How they voted — 2 divided votes
Planning Commission
The Saratoga Planning Commission will conduct a site visit on August 13, 2024, to review three design review applications for new single-family residences with attached ADUs or an addition. No formal votes or decisions will be made at this fact-finding meeting. The properties are at 20296 Seagull Way, 12820 Paseo Presada, and 13760 Manteca Way.
- Application PDR22-0020: 3,367 sq ft two-story home with 802 sq ft ADU at 20296 Seagull Way; no tree removal.
- Application PDR24-0005/ARB24-0031: 3,527 sq ft two-story home with 796 sq ft ADU at 12820 Paseo Presada; no tree removal.
- Application PDR24-0002: 781 sq ft second-story addition to existing 3,503 sq ft home at 13760 Manteca Way; no tree removal.
PEBTAC (Trails Advisory Committee)
The regular meeting of the Pedestrian, Equestrian & Bicycle Trails Advisory Committee scheduled for July 16, 2024, was cancelled due to lack of quorum.
Traffic Safety Commission
The Traffic Safety Commission will review several traffic safety items, including projects at Pierce Road, Quito Road, and Farwell Avenue. The meeting also includes a report from the Sheriff regarding May and June 2024 citation and collision statistics.
- Approval of second round of surveys for Farwell Ave (TSC Matrix 565)
- Review of traffic safety at Pierce Rd at Bella Vina (TSC Matrix 503)
- Review of traffic safety at Quito Rd at Avon Ln (TSC Matrix 587)
- Sheriff’s report on May and June 2024 citation summary and collision statistics
Planning Commission
The Saratoga Planning Commission regular meeting scheduled for Wednesday, July 10, 2024, has been canceled. The notice was posted by Administrative Analyst Frances Reed on July 8, 2024.
Parks and Recreation Commission
The Commission will review goals and preliminary drawings for the El Quito Park Community Garden Redesign Project to provide feedback on garden plans. The meeting also includes a discussion regarding the timeline for replacing the Bellgrove Park playground. Additionally, the Commission will update its events calendar for upcoming community programs.
- Review of El Quito Park Community Garden Redesign Project goals and drawings
- Discussion of the timeline for Bellgrove Park playground replacement
- Update to the Commission events calendar including Summer Movie Nights
- Approval of May 14, 2024, draft minutes
🗳️ How they voted (2 roll-call votes)
Heritage Preservation Commission
The meeting agenda includes a discussion regarding the Saratoga Foothill Club Tour at 20399 Park Place. No other specific items are listed for decision or discussion on this agenda.
- Saratoga Foothill Club Tour at 20399 Park Place
City Council
The City Council will consider ordinances to update zoning regulations and various city codes. The agenda also includes contract approvals for park restroom renovations, IT services, and evacuation route assessments.
- Ordinance amending zoning regulations for 2023-2031 Housing Element implementation
- $294,999 contract award to Selway Construction for Parks Restrooms Renovations Project
- $111,820 five-year lease agreement with Toshiba Business Solutions for copiers
- $54,000 agreement with Fehr and Peers for an Evacuation Route Capacity Analysis
- $67,060 contract with Urban Planning Partners for Housing Element implementation
🗳️ How they voted (14 roll-call votes)
Planning Commission
The Planning Commission will consider a design review for a new two-story residence and accessory dwelling unit at 0 Elva Avenue. The commission will also hear appeals regarding tree removal permits on Titus Avenue and Zorka Avenue.
- Design review for a 4,690 square foot single-family home and 325 square foot ADU at 0 Elva Avenue
- Appeal of permit denial for removing one Canary Island pine tree at 12257 Titus Ave
- Appeal regarding Tree Fund payment for removal of four coast live oak trees at 20388 Zorka Ave
🗳️ How they voted — 1 divided vote
Planning Commission
The Planning Commission will conduct fact-finding site visits for two property applications. The commission will view a proposed single-family home at 0 Elva Avenue and an appeal regarding a tree removal at 12257 Titus Ave. No formal votes or motions will occur during these visits.
- Proposed 4,690 square foot residence and 325 square foot ADU at 0 Elva Avenue
- Request for removal of one protected tree at 0 Elva Avenue
- Appeal regarding the denial of a permit to remove one Canary Island pine tree at 12257 Titus Ave
City Council
The council will meet to adopt the 2024-25 fiscal year budget and establish appropriations limits. Agenda items include a $3,124,646 construction contract for pavement management and several public hearings regarding landscaping assessments and zoning updates.
- $3,124,646 construction contract for the Pavement Management Program
- Zoning reclassification for 14500 Fruitvale Avenue
- Adoption of the 2024-25 City Budget
- New 'No Parking Anytime' zone on Three Oaks Way
- Public hearings for Landscaping & Lighting Assessment District LLA-1
🗳️ How they voted — 1 divided vote
Disaster Council
The Saratoga Disaster Council will meet to discuss the structure of the Emergency Operations Center and emergency planning updates. The council is also asked to approve the 2024/2025 Community Emergency Response Team (CERT) training schedule. Additionally, members will review changes to the Disaster Council Ordinance.
- Review of Disaster Council Ordinance changes
- Approval of 2024/2025 CERT trainings
- Discussion on Saratoga EOC structure
- Emergency planning updates
Planning Commission
The Planning Commission will hold a public hearing regarding proposed amendments to Chapter 15 of the Saratoga Municipal Code. These changes are intended to implement programs from the 2023-2031 Housing Element. The commission is asked to adopt Resolution No. 24-021, which recommends that the City Council adopt the ordinance.
- Public hearing for Application ZOA24-0002 regarding city-wide zoning amendments
- Recommendation of Resolution No. 24-021 to implement the 2023-2031 Housing Element
🗳️ How they voted (1 roll-call vote)
Parks and Recreation Commission
The Parks and Recreation Commission will conduct a site visit at the Saratoga Community Garden. This meeting is a fact-finding session to prepare for Capital Improvement Project planning and design. No formal votes or motions will be taken during this meeting.
- Tour of Saratoga Community Garden (12855 Paseo Presada)
- Fact-finding for Capital Improvement Project planning and design
Library & Public Art Commission
The Commission will review reports from the Teen Advisory Board, Santa Clara County Library District, and Friends of the Saratoga Libraries. The meeting also includes discussions regarding participation in summer movie nights and the confirmation of temporary subcommittee assignments.
- Discussion of June 14 movie night and potential participation in July 12 and August 9 dates
- Update on May 4, 2024 "The Lost Universe" event
- Confirmation of temporary subcommittee assignments
- Report on Montalvo Arts Center Exhibition
City Council
The City Council will consider a master plan update and rezoning for the Saratoga Retirement Community at 14500 Fruitvale Avenue. The agenda also includes reviewing solar energy grant funding and various city contracts. Additionally, the council will appoint new members to the Youth Commission.
- Rezoning of 37.17 acres for Saratoga Retirement Community
- $40,000 grant for residential solar energy permitting software
- $42,980 in contracts for Housing Element work
- Road closure on Big Basin Way/State Route 9 for car show
- $30,290 contract amendment for sidewalk gap closure
🗳️ How they voted — 2 divided votes
City Council
The City Council will conduct a site visit at 14500 Fruitvale Avenue regarding the Saratoga Retirement Community Master Plan Update. This special meeting is informational and does not allow for formal votes or motions. The Council may ask questions or hear statements from the public during the visit.
- Site visit for Saratoga Retirement Community Master Plan Update at 14500 Fruitvale Avenue
Youth Commission
The Youth Commission will discuss a year-end presentation for the City Council and details for a June 14 movie night featuring "Wonka". The body will also meet new commissioners and discuss the election of a Chair and Vice Chair.
- Discussion of June 5 presentation to City Council
- Planning for June 14 movie night ("Wonka") with Parks & Recreation Commission
- Discussion of Great America field trip
- Election of Commission Chair and Vice Chair
- Approval of April 23, 2024 meeting minutes
City Council
The Saratoga City Council will receive a presentation on the 2024-25 General Fund budget and provide feedback. The meeting also includes a joint session with neighborhood associations, a special presentation from West Valley Community Services, and a consent calendar with routine items including approving minutes, accepting check registers, and authorizing a bad debt write-off.
- Receive 2024-25 General Fund budget overview
- Joint session with Saratoga neighborhood associations
- Authorize write off bad debt totaling $8,563.92
- Reject all bids for FY23/24 Pavement Management Program Project and re-bid with reduced scope
- Authorize signing AB 939 and Household Hazardous Waste agreements with Santa Clara County, including $76,767 augmentation for FY 2024/25
🗳️ How they voted (6 roll-call votes)
Parks and Recreation Commission
The Saratoga Parks and Recreation Commission will hear a grant proposal presentation for a native habitat project at Wildwood Park and may take action. They will also review the 2024-2025 work plan, discuss community outreach events, and confirm activities for Summer Movie Nights. The meeting includes public comment and approval of draft minutes.
- Wildwood Park native habitat grant proposal presentation by Dave Johnston, PhD
- 2024-2025 Work Plan update from City Council
- Blossom Festival rescheduled to June 8th
- Summer Movie Nights activity proposals review
- Community outreach events: Let's Work, Let's Hike
🗳️ How they voted (2 roll-call votes)
Traffic Safety Commission
The Saratoga Traffic Safety Commission is meeting to review two traffic safety items: TSC Matrix 503 at Pierce Rd at Bella Vina and TSC Matrix 586 at Quito Rd at Cox Ave, and will make recommendations on each. The commission will also hear a Sheriff's report on March and April 2024 citations and collision statistics, approve draft minutes from March 14, 2024, and receive staff and commission updates.
- Review of TSC Matrix 503 – Pierce Rd at Bella Vina
- Review of TSC Matrix 586 – Quito Rd at Cox Ave
- Sheriff's report: March & April 2024 citation summary and collision statistics
- Approval of March 14, 2024 draft minutes
- Staff and commission updates including TSC project updates and handbook
🗳️ How they voted (5 roll-call votes)
Planning Commission
The Saratoga Planning Commission will hold public hearings on several items, including a major master plan update for the Saratoga Retirement Community at 14500 Fruitvale Avenue, which proposes adding 52 independent living units and reducing skilled nursing beds. The commission will also consider citywide zoning code amendments, design reviews for two residential projects, and a finding that the FY 2024-25 Capital Improvement Program conforms to the General Plan. The meeting includes approval of prior minutes and public comment periods.
- Saratoga Retirement Community Master Plan Update: 52 new independent living units, 94 to 52 skilled nursing beds, 64 protected trees removed, 10 low-income assisted living units, rezoning to R-1-40/P-C
- Citywide zoning code updates: hotel definition, fence heights, tree security deposits, arborist inspections, affordable housing replacement, creek protection setbacks
- 19301 Harleigh Drive: new 4,696 sq ft single-story home with 2,340 sq ft basement and 909 sq ft ADU, removal of 3 protected trees
- 20271 Calle Montalvo: 222 sq ft first-story and 1,050 sq ft second-story addition to single-family residence
- Resolution No. 24-017: Finding FY 2024-25 Capital Improvement Program conforms to General Plan
🗳️ How they voted (6 roll-call votes)
Finance Advisory Committee
The Saratoga City Council Finance Committee will review the 2024-25 budget overview and provide input for the May 15 City Council presentation. They will also receive draft staff reports on enabling budget resolutions, including the Gann appropriations limit, general obligation bond tax levy, and Arrowhead Community Facility District tax levy, with no action required on these items. The committee will also approve minutes from the April 9, 2024 meeting.
- 2024-25 budget overview and presentation slides
- Appropriations Limit (GANN) resolution
- General Obligation Bond Tax Levy resolution
- Arrowhead Community Facility District Tax Levy resolution
- Approval of April 9, 2024 Finance Committee minutes
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Saratoga Planning Commission is holding a special meeting with a site visit to three properties. They will fact-find on two residential design review applications and discuss a major master plan update for the Saratoga Retirement Community, on which they will make a recommendation to the City Council. No formal votes are taken during the site visit.
- 19301 Harleigh Drive: new 4,696 sq ft single-story home with 2,340 sq ft basement, 909 sq ft ADU, removal of 3 protected trees
- 20271 Calle Montalvo: 222 sq ft first-story and 1,050 sq ft second-story addition, no tree removals
- 14500 Fruitvale Avenue: Saratoga Retirement Community master plan to add 52 units (total 298), reduce skilled nursing beds from 94 to 52, add 109 parking spaces, remove 64 protected trees
- Retirement community project includes rezoning to R-1-40/P-C and an Affordable Housing Agreement for 10 low-income assisted living units
- Final Environmental Impact Report (FEIR) is being completed for the retirement community project
City Council
This special meeting is dedicated solely to interviewing 32 students from grades 8-11 for six vacancies on the Youth Commission. The council will hear from each candidate in five-minute slots, with breaks scheduled, and will likely select appointees afterward. No other business is on the agenda.
- 32 youth applicants interviewed for 6 Youth Commission vacancies
- Applicants from Miller, Redwood, Saratoga, Lynbrook, Harker, and other schools
- Interviews run from 6:00 PM to 8:50 PM with breaks
- Meeting held at City Hall, Linda Callon Conference Room, 13777 Fruitvale Avenue
🗳️ How they voted (1 roll-call vote)
City Council
The Saratoga City Council will hold a joint session with the Planning Commission to discuss the FY 2024/25 work plan, then a regular meeting covering consent items, proclamations, and several general business items. Key decisions include authorizing a $255,555 contract for final design of the Blue Hills Pedestrian Railroad Crossing Project, approving a new roofing material for the library, and discussing economic development and commission recruitment.
- Contract with BKF Engineers for $255,555 for final design of Blue Hills Pedestrian Railroad Crossing Project at Fredericksburg Drive
- Ordinance amending waste disposal and organic waste reduction articles, adopting construction and demolition debris diversion
- Animal control service agreement with City of San Jose
- Annexation of three new zones (Gardiner Park, Padero, Glen Una) to Landscaping and Lighting Assessment District LLA-1
- Community Event Grant Program policy update and funding allocations for FY 2024/25
🗳️ How they voted — 1 divided vote
City Council
This is a special meeting consisting entirely of a closed session. The council will discuss public employment of the City Manager and confer with labor negotiators regarding the unrepresented City Manager employee. No public action or discussion items are on the agenda.
- Closed session on public employment of City Manager (Gov. Code 54957)
- Closed session conference with labor negotiators for unrepresented City Manager employee
- Agency representatives: Richard Taylor, Valerie Phillips
City Council
The Saratoga City Council is holding a special meeting that consists entirely of a closed session to discuss public employment of the City Manager. No other business items are on the agenda. Public comment is allowed only on the closed session item, though the discussion itself is not open to the public.
- Closed session on public employment of the City Manager (Gov. Code Section 54957)
Youth Commission
The Youth Commission is meeting to organize its final presentation to the City Council scheduled for June 5, 2024. The body will also discuss leadership elections and plan an end-of-year activity.
- Planning of year-end presentation to City Council (due May 14, 2024)
- Election of Commission Chair and Vice Chair
- Discussion of end-of-year activity date and details
- Updates on SED Talks and St. Paddy’s Day events
- Reports from Movie Night and Sustainability temporary committees
City Council
The Saratoga City Council is meeting in a special closed session to discuss the employment of the City Manager, as permitted by state law. No other business is on the agenda, and the meeting is primarily procedural.
- Closed session on public employment – City Manager (Government Code Section 54957)
Library & Public Art Commission
The Library & Public Art Commission will decide on a mural design for a bridge over Saratoga Creek. The body will also discuss its work plan to form temporary committees and review available funding.
- Selection of mural design for bridge on Saratoga-Sunnyvale Road over Saratoga Creek
- Formation of temporary committees based on the March 18th Work Plan Study Session
- Review of available funding for the LPA Commission
- Introduction of Joan Pliego as new Public Information Officer and staff liaison
City Council
The Saratoga City Council will consider adopting a resolution approving criteria for Mills Act agreements, a property tax abatement program for historic properties. The council will also hold a public hearing on an ordinance amending waste disposal rules and adopting new construction and demolition debris diversion requirements. Consent items include approving meeting minutes, accepting accounts payable check registers, and authorizing a GIS data use agreement with Santa Clara County.
- Resolution approving criteria for Mills Act agreements for historic properties
- Public hearing on ordinance amending Articles 7-05 and 17-10 and adopting Article 17-15 on waste disposal and debris diversion
- Authorize City Manager to execute GIS Data Use Agreement-MOU with County of Santa Clara
- Approve minutes for April 3, 2024 City Council meeting
- Accept accounts payable check registers for 03/28/2024 and 04/04/2024
🗳️ How they voted (5 roll-call votes)
PEBTAC (Trails Advisory Committee)
The Pedestrian, Equestrian and Bicycle Trails Advisory Committee will meet to approve January minutes, discuss trail signage, and receive staff updates on pending trails, traffic safety, and several specific trail projects including the Blue Hills Elementary pedestrian crossing and the Hakone Gardens to Quarry Park trail gap closure. Public comment is allowed on items not on the agenda.
- Approve January 16, 2024 minutes
- Discuss trail signage
- Update on Blue Hills Elementary pedestrian crossing at Union Pacific Railroad
- Update on Saratoga Village to Hakone Gardens Trail
- Update on Hakone Gardens to Quarry Park Trail Gap Closure – Phase I
🗳️ How they voted (1 roll-call vote)
City Council
The Saratoga City Council is holding a special meeting with a single closed-session item: public employment of the city manager, under Government Code Section 54957. No public decisions or discussions are on the open agenda; the meeting is otherwise procedural, covering public participation rules and adjournment.
- Closed session on city manager employment (Gov. Code 54957)
- Meeting at City Hall Linda Callon Conference Room, 13777 Fruitvale Ave
- Public comment allowed up to 3 minutes per item
- Remote participation via Zoom available
Planning Commission
The Saratoga Planning Commission will hold public hearings on two development applications: a new two-story home with an accessory dwelling unit at 18394 Montpere Way, and a conditional use permit for an after-school tutoring center at 12200 Saratoga Sunnyvale Road. The commission will also elect a chair and vice-chair, approve prior meeting minutes, and discuss its annual work plan.
- Public hearing on Design Review for a 3,782 sq ft two-story home with 743 sq ft ADU at 18394 Montpere Way (Resolution No. 24-009)
- Public hearing on Conditional Use Permit for AoPS Academy tutoring use in 4,711 sq ft of existing classrooms at 12200 Saratoga Sunnyvale Road (Resolution No. 24-013)
- Election of Chair and Vice-Chair
- Approval of minutes from March 13, 2024 meeting
- Discussion of Planning Commission Annual Work Plan
🗳️ How they voted — 1 divided vote
Finance Advisory Committee
The City Council Finance Committee is meeting to review the preliminary budget for Fiscal Year 2025 and update adopted financial policies. The committee will also receive reports on the monthly Treasurer's report and transfers to the CalTRUST investment pool.
- Review and update of City Council adopted financial policies
- Fiscal Year 2025 Preliminary Budget Report
- Report on transfer to CalTRUST Joint Powers Authority (JPA) Investment Pool
- February 2024 Treasurer's Report overview
🗳️ How they voted (3 roll-call votes)
Heritage Preservation Commission
The Saratoga Heritage Preservation Commission's regular meeting scheduled for April 9, 2024, has been cancelled. The notice was posted on March 21, 2024, at City Hall and on the city website. No items were discussed or decided.
- Regular meeting cancelled
City Council
This is a special meeting consisting solely of a closed session to discuss public employment of the city manager, with no public action items. The agenda is procedural and contains no decisions or discussions open to the public.
- Closed session on public employment – city manager (Gov. Code 54957)
City Council
The Saratoga City Council will consider approving the 2024-25 Capital Improvement Program projects and funding, and renewing the contract with the Saratoga Chamber of Commerce for tourism services, including a requested one-time 15% increase. The consent calendar includes routine items such as meeting minutes, check registers, a zoning code amendment, and a housing element progress report.
- Approve 2024-25 Capital Improvement Program projects and funding
- Renew Chamber of Commerce contract for 5 years with one-time 15% increase
- Adopt zoning code amendments to Chapters 14 and 15
- Accept 2023 Housing Element Annual Progress Report
- Approve $2,802.52 budget amendment for Allendale Landscape District LLA Zone 36
🗳️ How they voted (8 roll-call votes)
Youth Commission
The Youth Commission is meeting to discuss a partnership with Parks & Recreation for a movie night featuring "Wonka" on June 14, 2024. The body will also review the Color Dash 5K Fun Run and receive updates on the SED Talks event.
- Partnership discussion for June 14, 2024 Movie Night ("Wonka")
- Review of Color Dash 5K Fun Run
- Update on SED Talks event scheduled for March 30, 2024
- Year-End Presentation to City Council due May 14, 2024
- Youth Commission applications open until April 26, 2024
Heritage Preservation Commission
The Saratoga Heritage Preservation Commission is holding a special meeting to discuss two main items: the Certified Local Government (CLG) annual report and a policy update to the Mills Act program, which provides property tax incentives for historic preservation. The commission will also consider approving the January 9, 2024 meeting minutes and review a project status worksheet. Public comments are invited in person or via Zoom.
- Review of Certified Local Government (CLG) Annual Report for period 10/01/2022-09/30/2023
- Mills Act Policy Update, including City Council Resolution 03-016 and related staff reports
- Approval of January 9, 2024 draft meeting minutes
- Project Status Worksheet review
- Staff comments on National Preservation Month (May), Blossom Festival (April 13), and 2024-25 workplan
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will hold a public hearing on a major project that combines the 2023-2031 Housing Element update, updates to several General Plan elements, zoning code amendments, and certification of the Final Environmental Impact Report. The council is also set to approve routine items on the consent calendar, including meeting minutes, accounts payable check registers, a scenic easement encroachment for an ADU, and adoption of the Local Hazard Mitigation Plan.
- Certify Final EIR and adopt CEQA findings for the General Plan and Housing Element Update project
- Adopt 2023-2031 Housing Element and updated Safety, Land Use, Circulation, Open Space, and Noise Elements
- Introduce ordinance amending zoning and subdivision codes, including Zoning Map changes for housing sites
- Approve re-appointment of Herman Zheng to the Planning Commission
- Adopt resolution approving encroachment into scenic easement at 21083 Comer Drive for a new ADU
🗳️ How they voted (8 roll-call votes)
City Council
The Saratoga City Council is holding a special study session to meet with four commissions—Heritage Preservation, Library and Public Art, Parks & Recreation, and Traffic Safety—to discuss priorities and approve their proposed FY 2024/25 work plans. The council will provide input on each plan. This is a procedural meeting focused on work plan approvals.
- Heritage Preservation Commission FY 2024/25 work plan review and approval
- Library and Public Art Commission FY 2024/25 work plan review and approval
- Parks & Recreation Commission FY 2024-2025 work plan review and approval
- Traffic Safety Commission FY 2024/25 work plan review and approval
🗳️ How they voted (4 roll-call votes)
Traffic Safety Commission
The Saratoga Traffic Safety Commission will review and vote on several traffic-calming requests, including denying speed humps on Ravenwood Dr, approving a speed table plan on Farwell Ave, and approving installation on Cox Ave at Sea Gull Way. They will also review other locations and hear a Sheriff's report on citations and collisions.
- Deny speed hump request on Ravenwood Dr (Matrix 502)
- Approve draft speed table plan on Farwell Ave (Matrix 565)
- Approve installation at Cox Ave at Sea Gull Way (Matrix 580)
- Review Pierce Rd at Houston Ct, McCoy Ave, and Saratoga-Sunnyvale Rd at Kirkmont Dr
- Sheriff's report: Jan & Feb 2024 citation and collision statistics
🗳️ How they voted (8 roll-call votes)
Planning Commission
The Saratoga Planning Commission will hold public hearings on five applications: a conditional use permit for a private preschool at Prince of Peace Lutheran Church, and design review for four new single-family residences, some with accessory dwelling units and tree removals. The commission will also consider approving the minutes from the February 14, 2024 meeting.
- Conditional Use Permit for new private preschool at 12770 Saratoga Ave (2,465 sq ft)
- New 2,719 sq ft home with 612 sq ft ADU at 14486 Oak Place; two protected trees removed
- New 6,754 sq ft home with basement and 787 sq ft ADU at 19208 Montpere Way; four protected trees removed
- New 3,773 sq ft two-story home with attached 734 sq ft ADU at 18394 Montpere Way
- New 5,963 sq ft one-story home at 18511 Vessing Road; eleven protected trees removed
🗳️ How they voted — 1 divided vote
Parks and Recreation Commission
The Parks and Recreation Commission will discuss and potentially approve its 2024-2025 Work Plan for presentation to the City Council, review the Blue Hills Pedestrian Railroad Crossing project, and select movies for Summer Movie Nights in June, July, and August. The agenda also includes updates on capital improvement projects, park improvement plans, and community outreach events.
- Approve 2024-2025 Work Plan to present to City Council March 18, 2024
- Update on Blue Hills Pedestrian Railroad Crossing Project at Union Pacific Railroad
- Select movies for Summer Movie Nights (June, July, August 2024)
- Discuss playground structures status in Park Improvement Plan
- Update on Capital Improvement Projects funding process
🗳️ How they voted (4 roll-call votes)
Finance Advisory Committee
The regular meeting of the Saratoga Finance Committee scheduled for March 12, 2024, has been cancelled. The next meeting is scheduled for April 9, 2024.
Planning Commission
The Saratoga Planning Commission is holding a special meeting site visit to four properties with pending design review applications for new single-family residences, some with accessory dwelling units and protected tree removals. This is a fact-finding site visit only; no formal votes or motions will be taken, and public testimony is reserved for the later public hearing.
- 14486 Oak Place: new 2,719 sq ft two-story home with 612 sq ft ADU, 2 protected trees removed
- 19208 Panorama Drive: new 6,754 sq ft two-story home with basement and 787 sq ft ADU, 4 protected trees removed
- 18511 Vessing Road: new 5,963 sq ft one-story home, 11 protected trees removed
- 18394 Montpere Way: new 3,773 sq ft two-story home with attached 734 sq ft ADU, no tree removals
City Council
The Saratoga City Council is holding a regular meeting with commission interviews, a closed session on potential litigation, and several consent calendar items including approving meeting minutes, payment registers, a records retention schedule, a final map for a two-lot subdivision on Mt. Eden Road, and an updated bail schedule for park rule violations. The council will also discuss changes to the Public Art Policy and consider adopting a Sister City and Friendship City Guidelines policy.
- Interviews for Planning Commission vacancy: Herman Zheng and incumbent candidate
- Closed session on threat of litigation (Government Code Section 54956.9(d)(2))
- Final map approval for two lots at 22461 Mt. Eden Road
- Update to bail schedule for park rule violations
- Adoption of Sister City and Friendship City Guidelines Policy 003
🗳️ How they voted — 1 divided vote
Youth Commission
The Youth Commission will receive updates on the City Hall Sustainability Landscape Project and the Sustainability Master Plan. Members will also discuss logistics, staffing, and supplies for the Color Dash 5K Fun Run.
- City Hall Sustainability Landscape Project and Sustainability Master Plan update
- Color Dash 5K Fun Run timing, supplies, and staffing discussion
- Updates on temporary committees regarding Basketball Tournament and SED Talks
- Review and approval of January 23, 2024 meeting minutes
- Youth Commission recruitment applications open through April 26, 2024
Library & Public Art Commission
The Library & Public Art Commission will meet to discuss its work plan for 2023-2024. This discussion precedes an annual study session with the City Council scheduled for March 18, 2024.
- Discussion of the 2023-2024 Library & Public Art Commission Work Plan
City Council
The Saratoga City Council will hold a study session to review and prioritize projects and funding for the 2024-25 Capital Improvement Program budget. During the regular session, they will consider consent items, a public hearing on an ADU encroachment into a scenic easement, and general business items including community event grants and a donation for sidewalk improvements.
- 2024-25 Capital Improvement Program project prioritization study session
- Public hearing on ADU encroachment into scenic easement at 21083 Comer Drive
- One-year contract extension with Orchard Keepers for Heritage Orchard, not to exceed $135,200
- Donation of $100,000 from El Paseo Property Owner, LLC for Quito Road sidewalk improvements
- Approval of Friendship City MOU with Xi'an, China
🗳️ How they voted — 1 divided vote
City Council
The City Council is holding a special meeting for a site visit at 21083 Comer Drive to discuss a request for approval of encroachment into an existing scenic easement. No formal votes or motions will be taken during this informational visit; action will occur at a later public hearing.
- Site visit for encroachment into scenic easement at 21083 Comer Drive
Planning Commission
The Saratoga Planning Commission will hold public hearings on two new single-family homes with accessory dwelling units on La Paloma Avenue, and will review the city's 2023-2031 Housing Element update, related General Plan amendments, zoning code changes, and the Final Environmental Impact Report. The commission will vote on resolutions recommending City Council approval of these items.
- Design review for new 3,037 sq ft home with 686 sq ft ADU at 20294 La Paloma Ave, including removal of one protected tree
- Design review for new 2,756 sq ft home with 800 sq ft ADU at 20301 La Paloma Ave, including removal of one protected tree
- Resolution recommending certification of Final Environmental Impact Report for Housing Element and General Plan updates
- Resolution recommending adoption of 2023-2031 Housing Element and updated Safety, Land Use, Circulation, Open Space and Conservation, and Noise Elements
- Resolution recommending zoning and subdivision code amendments to implement the Housing Element, including zoning map changes
🗳️ How they voted (4 roll-call votes)
Finance Advisory Committee
The Finance Committee is meeting to review and provide updates to adopted financial policies. The session also includes the approval of minutes from the January 23, 2024 special meeting.
- Review and update of City Council adopted financial policies
- Review of Major Reserves Overview
- Review of Investment Policy regarding authorized and suitable investments
- Approval of January 23, 2024 Finance Committee Special Meeting minutes
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Planning Commission is conducting fact-finding site visits for two new residential applications. These visits are for information gathering only and do not allow for formal votes or motions.
- Design Review for a new 3,037 sq ft residence and 686 sq ft ADU at 20294 La Paloma Ave
- Proposed removal of one protected tree at 20294 La Paloma Ave
- Design Review for a new 2,756 sq ft residence and 800 sq ft ADU at 20301 La Paloma Ave
- Proposed removal of one protected tree at 20301 La Paloma Ave
Library & Public Art Commission
The Commission will discuss its newly-combined structure and the 2023-2024 work plan. The body will also receive reports from the Teen Advisory Board, the Santa Clara County Library District, and the Saratoga Community Library.
- Discussion of the 2023-2024 Commission work plan
- Discussion of the newly-combined commission and member introductions
- Review and approval of December 11, 2023 meeting minutes
- Reports from Santa Clara County Library District and Saratoga Community Library
City Council
The Saratoga City Council will hold a joint session with SASCC and Montalvo Arts Center, then a regular session covering consent items and general business. Key actions include approving a City Manager recruitment brochure, authorizing a comment letter on the Westgate West Costco DEIR, and amending a traffic safety consultant contract. The agenda also includes routine approvals of minutes, check registers, treasurer's report, and final maps.
- Approve City Manager recruitment brochure
- Authorize comment letter on Westgate West Costco DEIR at 5287 Prospect Road
- Amend Fehr and Peers contract for Traffic Safety CIP, not to exceed $170,000
- Final map approval for two lots at 13370 Pierce Road
- Appoint Mitra Pedersen to Parks and Recreation Commission
🗳️ How they voted (9 roll-call votes)
City Council
The Saratoga City Council is holding a special meeting to provide strategic direction to Bob Murray & Associates on the approach to City Manager recruitment, including schedule and desired candidate profile. The agenda contains one substantive item; the rest is procedural boilerplate.
- City Manager recruitment strategy discussion with Bob Murray & Associates
City Council
The Saratoga City Council is holding its annual retreat to receive staff reports and provide direction on four items: a mid-year update on the three-year financial forecast, a service level exercise, a 2023 legislative update, and a preview of the fiscal year 2024-25 Capital Improvement Program (CIP). No formal votes are scheduled; the meeting is for discussion and direction.
- Mid-Year Update and Three-Year Forecast
- Service Level Exercise with contract/professional services and authorized personnel data
- 2023 Legislative Update
- Capital Improvement Program (CIP) preview for FY 2024-25
- Draft Budget Calendar
Finance Advisory Committee
The Finance Committee is meeting to adopt its 2024 regular meeting schedule and tentative agenda topics. The body will also receive a draft of the 2024-25 budget calendar and a preview of topics for the January 30, 2024 Council Retreat.
- Adoption of 2024 regular meeting schedule and tentative agenda topics
- Review of Draft 2024-25 Budget Calendar
- Preview of January 30, 2024 Council Retreat topics
- Approval of October 10, 2023 meeting minutes
🗳️ How they voted (2 roll-call votes)
Youth Commission
The Youth Commission will discuss planning and staff assignments for the Color Dash 5K Fun Run. The body will also receive updates from temporary committees and financial and marketing reports.
- Planning and staff assignments for the Color Dash 5K Fun Run
- Updates from temporary committees regarding Basketball, Movie Night, and SED Talks
- Report from Treasurer Zhao
- Report from Marketing Chair Chen
City Council
The Saratoga City Council will hold a public hearing on an appeal of a design review for a new two-story residence with an ADU at 19348 Athos Place, and will discuss responses to state comments on the draft Housing Element. The council will also consider routine items like approving minutes, accepting financial reports, and authorizing a $29,200 executive search contract.
- Appeal APCC23-0002 for new two-story residence with ADU at 19348 Athos Place
- Public hearing on Proposition 218 protest election for annexing Zone 40 (Quito Oaks) to Landscaping & Lighting Assessment District LLA-1
- Review of responses to HCD comments on third Draft Housing Element
- Agreement with Bob Murray & Associates for $29,200 for City Manager executive search
- Appointments of Ramya Vasu and Siana Smith to Library and Public Art Commission
🗳️ How they voted — 1 divided vote
City Council
The Saratoga City Council is holding a special meeting that begins with a site visit to 19348 Athos Place, followed by a public hearing on an appeal of a Design Review application for a new two-story residence at that address. The site visit is informational only, with no formal votes or motions; the public hearing will be where action is taken.
- Appeal of Design Review for new two-story residence at 19348 Athos Place
- Site visit at 19348 Athos Place, Saratoga, CA 95070
- Public hearing to follow the site visit
PEBTAC (Trails Advisory Committee)
The Saratoga Pedestrian, Equestrian & Bicycle Trails Advisory Committee (PEBTAC) is meeting to discuss trail updates, approve minutes, and take action on a trail naming process and a letter of support for a weed abatement grant application. The agenda includes several staff reports on trail projects and upcoming capital improvement projects.
- Approve October 2023 meeting minutes
- Trail naming process discussion and recommended action
- Approve draft letter of support for Mechanical and Non-Pesticide Weed Abatement Grant (DPR Alliance 2024 Grant Program)
- Updates on Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad, Saratoga Village to Hakone Gardens Trail, Hakone Gardens to Quarry Park Trail Gap Closure Phase I, and Pierce Road Trail
- Public comment allowed on items not on the agenda
🗳️ How they voted (2 roll-call votes)
Traffic Safety Commission
The Saratoga Traffic Safety Commission will consider approving draft speed hump plans for Ravenwood Dr and review several traffic-related items, including new requests for Bucknall Rd, Saratoga-Sunnyvale Rd, and Bainter Ave. The commission will also receive a sheriff's report on citations and collisions, and discuss school circulation. Public comments are limited to three minutes per item.
- Approve draft speed hump plans for Ravenwood Dr (TSC Matrix 502)
- Review traffic concerns on Beaumont Ave, Star Ridge Ct, McCoy Ave, Lomita Ave and Vickery Ave
- New item: Bucknall Rd between Paseo Olivos and Quito Rd (TSC Matrix 575)
- New item: Saratoga-Sunnyvale Rd at Kirkmont Dr (TSC Matrix 576)
- New item: Bainter Ave at Ravine Rd (TSC Matrix 578)
🗳️ How they voted (5 roll-call votes)
Planning Commission
The Saratoga Planning Commission will hold a public hearing on two items: a design review for a new two-story home with an attached ADU on Springer Avenue, and an appeal of a tree removal permit for a coast redwood on Ravenwood Drive. The commission will also consider approving the November 8, 2023 meeting minutes.
- Design review for 2,880 sq ft two-story home with 800 sq ft ADU at 14251 Springer Ave, including removal of one protected tree
- Appeal of administrative approval to remove one coast redwood at 18639 Ravenwood Drive (TRP23-0465)
- Recommended resolution 24-0001 to approve the Springer Ave project
- Recommended resolution 24-002 to deny the Ravenwood Drive appeal
🗳️ How they voted — 3 divided votes
Parks and Recreation Commission
The Saratoga Parks and Recreation Commission will hear a presentation on a proposed Story Walk project and park location, receive an update on the Heritage Orchard sign project, and discuss a weed abatement grant application. The commission will also consider approving the 2023-2024 workplan, including a proposal to change Summer Movie Nights to the 2nd or 4th Friday of June, July, and August, and discuss community outreach and commissioner roles.
- Story Walk Park Proposal presentation by Librarian Saralyn Otter and Community Engagement Commissioner Lewis
- Update on Heritage Orchard sign project
- Grant application update for weed abatement
- Proposal to change Summer Movie Nights to 2nd or 4th Friday of June, July, August
- Discussion of PRC Chair rotation and park assignments
🗳️ How they voted (5 roll-call votes)
City Council
The Saratoga City Council is holding a special meeting to interview and select a professional executive search firm to assist in recruiting and screening candidates for the City Manager position. This is the only substantive item on the agenda; the rest is procedural.
- Interview and select executive search firm for City Manager recruitment
- Request for Proposal attached to staff report
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Saratoga Planning Commission is holding a special meeting that consists of a site visit to two properties. The first is a design review request for a new two-story home with an attached ADU at 14251 Springer Avenue, and the second is an appeal of a permit approval for removal of a coast redwood at 18639 Ravenwood Drive. No formal votes or decisions will be made during this site visit; it is a fact-finding session ahead of the formal public hearing.
- Design review for new 2,880 sq ft two-story home with 800 sq ft ADU at 14251 Springer Avenue
- One protected tree proposed for removal at 14251 Springer Avenue
- Appeal of permit TRP23-0465 for removal of 46-inch coast redwood at 18639 Ravenwood Drive
- Site is zoned R-1-10,000 with Medium Density Residential designation
Youth Commission
The Youth Commission will meet to evaluate the remaining school year schedule and review committee reports. The body will also receive updates on commission apparel and city reports.
- Review and approval of November 28, 2023 meeting minutes
- Updates on temporary committees regarding basketball, CD registration and volunteers, SED Talks, and CD food and donations
- Update on Youth Commission apparel
- Treasurer and Marketing Chair reports
Heritage Preservation Commission
The Saratoga Heritage Preservation Commission is holding a regular meeting with mostly routine business. Members will elect a chair and vice chair, hear an update on the Heritage Orchard, and review a project status worksheet. The agenda contains no public hearings, rezonings, or contract awards.
- Election of Chair and Vice Chair
- Heritage Orchard update
- Project status worksheet review
- Approval of October 8 and October 24, 2023 meeting minutes