Saratoga public meetings in 2023

City Council

The City Council will hold a study session to preview 2024 topics and a regular session to address various administrative updates. Key decisions include commission appointments, budget adjustments for ARPA projects, and the procurement of recruitment services for a new City Manager.

• Authorization to distribute RFPs to executive recruitment firms for City Manager recruitment
• Budget adjustments for ARPA projects with a total allocation of $7,213,239
• Final map approval for two lots at 15015 Vickery Avenue
• Contract extension with Environmental Science Associates for bridge maintenance repairs through June 30, 2025
• Appointment of Sharon Boyce-Bender to the Heritage Preservation Commission

Planning Commission

The Saratoga Planning Commission regular meeting scheduled for December 13, 2023, has been canceled.

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission's regular meeting scheduled for December 12, 2023, has been cancelled. The notice was posted on November 29, 2023, by Senior Planner Nicole Johnson. No items were discussed or decided.

• Regular meeting cancelled for December 12, 2023
• Notice posted November 29, 2023, at City Hall and website

Finance Advisory Committee

The regular meeting of the Saratoga Finance Committee scheduled for December 12, 2023, has been cancelled.

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission is holding its regular December meeting. The main actions are approving October minutes, selecting a Chair and Vice Chair for 2023-2024, and discussing the commission's work plan for the year. The rest of the agenda consists of receiving reports from the Teen Advisory Board, library district, community library, Friends group, committees, and city staff.

• Approve minutes from October 10, 2023 regular meeting
• Select Chair and Vice Chair for 2023-2024
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Discuss 2023-2024 Commission work plan

City Council

The City Council will conduct a reorganization to appoint a Mayor and Vice Mayor. The body will also hold a public hearing on subdivision code updates and discuss designating Xi’An, China as a Friendship City.

• Public hearing to amend City Code Chapter 14 – Subdivisions
• Five-year agreement with Flock Safety for Automated License Plate Reader Camera System
• Affordable Housing Regulatory Agreement for nine units at The Elms Residential Project
• Designation of Xi’An, China as a Friendship City
• Adoption of a revised Citywide Records Retention Schedule

Youth Commission

The Saratoga Youth Commission will debrief on recent holiday events and discuss member responsibilities for the 2023-2024 term. The body will also receive updates on various subcommittees and the reorganization of the Color Dash 5K Run.

• Debrief of Candy Cane Village and City of Saratoga Tree Lighting Ceremony
• Reorganization of the Color Dash 5K Run Subcommittee
• Review of 2023-2024 Youth Commissioner commitments and responsibilities
• Subcommittee reports on SED Talks, Sustainability, Basketball Tournament, and Movie Night
• Update on Youth Commission apparel

Finance Advisory Committee

The Special Meeting of the Saratoga Finance Committee scheduled for November 28, 2023, has been cancelled. The next Regular Meeting is scheduled for December 12, 2023.

Finance Advisory Committee

The Saratoga City Council Finance Committee will review the Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2023, and recommend City Council actions. They will also receive an actuarial valuation report for FY 2024-25 and a sales tax collections report, both requiring no action. The committee will approve minutes from the October 10, 2023 meeting.

• Review and approve minutes from October 10, 2023 Finance Committee meeting
• Receive ACFR from auditor Moss, Levy & Hartzheim for FY ended June 30, 2023
• Recommend City Council receive and file ACFR and direct staff to prepare Annual Financial Transactions Report
• Receive actuarial valuation report for FY 2024-25 (no action required)
• Receive sales tax collections by geographic area report (no action required)

Public Art Commission

The regular meeting of the Saratoga Public Art Commission scheduled for November 20, 2023, has been cancelled.

City Council

The City Council will discuss renewing the Santa Clara County law enforcement services contract through 2029. The body is also reviewing housing element budget adjustments and the city's Climate Action Plan. A joint session with West Valley College leadership is scheduled prior to the regular meeting.

• Renewal of Santa Clara County Law Enforcement Services contract from July 1, 2024, through July 1, 2029
• Budget adjustment of $218,794 and contract amendments for Housing Element work with Urban Planning Partners ($113,000) and Lisa Wise Consulting, Inc. ($29,876)
• Final map approval for two lots at 14564 Chester Ave
• Renewal of Landscaping & Lighting Assessment District LLA-1 and annexation of Quito Oaks - Zone 40
• Approval of the 2023/24 Youth Commission Fundraising Plan

Parks and Recreation Commission

The Saratoga Parks and Recreation Commission will hold a regular meeting to discuss and potentially act on several items, including updates on the Heritage Orchard sign project, pickleball research, a weed abatement grant application, QR code signs for parks, and a workplan brainstorming session. The meeting also includes approval of draft minutes and informational reports from commissioners and staff.

• Update on Heritage Orchard sign project
• Discussion of pickleball research
• Grant application update for weed abatement
• QR code sign project for parks
• Workplan and community engagement brainstorming

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission's regular meeting scheduled for November 14, 2023, has been cancelled. The notice was posted on November 3, 2023, by Senior Planner Nicole Johnson. No items were discussed or decided.

• Regular meeting cancelled

Traffic Safety Commission

The Saratoga Traffic Safety Commission regular meeting scheduled for November 9, 2023, has been canceled. The agenda contains no items for discussion or decision.

• Meeting canceled for November 9, 2023

Planning Commission

The Planning Commission will hold public hearings on three residential design and subdivision requests. The body will also consider an exception to story pole requirements for the Saratoga Retirement Community Master Plan Update.

• Design Review for a 4,750 sq ft home and 736 sq ft ADU at 19348 Athos Place
• Design Review for a 6,008 sq ft home at 14510 Quito Grove Court involving removal of four protected trees
• Tentative map approval for a two-lot subdivision at 20470 Montalvo Height Drive
• Story pole requirement exception request for the Saratoga Retirement Community at 14500 Fruitvale Avenue

Planning Commission

The Planning Commission is holding a special meeting for fact-finding site visits. No formal votes or motions will be taken during these visits. The commission will review three specific property applications prior to formal public hearings.

• Two-lot subdivision request at 20470 Montalvo Height Dr
• Design Review for a 6,008 sq ft residence and removal of four protected trees at 14510 Quito Grove Court
• Design Review for a 4,750 sq ft residence and 736 sq ft detached ADU at 19348 Athos Place

Traffic Safety Commission

The Saratoga Traffic Safety Commission will hold a special meeting to review and make recommendations on eight traffic safety concern locations (TSC Matrix items), hear a Sheriff's report on citations and collisions, and elect a new Chair and Vice-Chair. The meeting is open to the public in person or via Zoom.

• Review TSC Matrix 557 – Quito Rd between Allendale Ave and Westmont Ave
• Review TSC Matrix 565 – Farwell Ave
• Review TSC Matrix 568 – Parker Ranch Rd
• Review TSC Matrix 569 – Star Ridge Ct
• Election of new Chair and Vice-Chair

City Council

The City Council will discuss policy options and staff direction for the third Draft Housing Element following comments from the California Department of Housing and Community Development. The body will also hold a public hearing regarding an appeal to install two speed tables on Mendelsohn Lane.

• Public hearing on appeal to install two speed tables on Mendelsohn Lane
• Discussion of Housing Element Update and policy options
• Presentation on a potential Friendship City partnership with Xi’an, China
• Joint session updates from Saratoga Schools (LGSUHSD and FUHSD)
• Review of accounts payable check registers from 10/11/2023 and 10/19/2023

City Council

The City Council will conduct a site visit on Mendelsohn Lane between Bonnie Brae Way and Three Oaks Way. This visit is an informational meeting regarding an appeal of TSC approval for speed tables and precedes a formal public hearing.

• Site visit: Mendelsohn Lane between Bonnie Brae Way and Three Oaks Way
• Appeal regarding TSC Approval of Mendelsohn Lane Speed Tables

Youth Commission

The Saratoga Youth Commission will discuss and potentially approve its 2023-2024 work plan and annual budget for community events, including the Candy Cane Village, Lunar New Year, and Blossom Festival. They will also create subcommittees for various projects and receive updates from existing subcommittees and officers.

• Presentation on Candy Cane Village and Tree Lighting event (Nov 24, 2023)
• Develop annual budget for community events (2023-24 Work Plan)
• Approve subcommittees for Sustainability, Movie event, Color Dash, SED Talks, Basketball Tournament
• Recap joint session with City Council on proposed work plan
• Approve minutes from September 26, 2023 meeting

Heritage Preservation Commission

The Heritage Preservation Commission is holding a special meeting to discuss the Saratoga Retirement Community (SRC). The discussion includes reviewing mitigation measures, project plans, and the applicant's alternative.

• Saratoga Retirement Community (SRC) project review

City Council

The Saratoga City Council will hold a public hearing on amending the city's fee schedule effective January 3 and July 1, 2024, and will discuss several general business items including the formation of a joint powers agency, a review of automated license plate reader pilot cameras, a resolution supporting a constitutional amendment on local land use control, a letter regarding fire hazard zones in housing allocation, and maintenance of residential front yard landscaping. The meeting also includes joint sessions with the Youth Commission and state legislators, and several commendations.

• Public hearing: Resolution amending City Fee Schedule effective Jan 3, 2024 and July 1, 2024
• Authorize City Manager to execute agreement creating Cities Association of Santa Clara County Joint Powers Agency
• Provide direction on Automated License Plate Reader pilot cameras
• Resolution supporting initiative constitutional amendment to protect local land use control
• Authorize Mayor to sign letter requesting legislation to account for Very High Fire Hazard Severity Zones in RHNA process

PEBTAC (Trails Advisory Committee)

The Saratoga Pedestrian, Equestrian and Bicycle Trails Advisory Committee will meet to approve July minutes, hear staff updates on pending trails, traffic safety, and specific projects, and discuss old and new business including a trail naming process and the Pierce Road trail. No final decisions are expected on most items.

• Approve July 18, 2023 meeting minutes
• Staff updates: Blue Hills Elementary pedestrian crossing at Union Pacific Railroad, Saratoga Village to Hakone Gardens Trail, upcoming CIP projects
• Old business: Hakone Gardens to Quarry Park Trail Gap Closure – Phase I (no action)
• New business: Trail naming process (recommended action: come up with a process)
• New business: Pierce Road Trail (no action)

Planning Commission

The Saratoga Planning Commission will hold a public hearing on a design review and variance application for a new two-story home at 15269 Bohlman Road, including a request to exceed the five-foot retaining wall height limit and removal of one protected tree. The commission will also discuss policy options for the Housing Element update, including responses to state comments and potential impacts of the Builder's Remedy. The agenda includes routine items like approving the September 13, 2023 minutes and public comments.

• Public hearing on Application PDR21-0019/VAR23-0002/ARB21-0086 for a 5,749 sq ft two-story home at 15269 Bohlman Road, with variance for retaining walls and removal of one protected tree
• Discussion of Housing Element Update and policy options, including HCD comment letter and maps of RLD/RVLD properties, fire zones, and religious institutions
• Approval of minutes from September 13, 2023 Planning Commission meeting
• Appeal rights: decisions may be appealed to City Council within 15 calendar days

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to 15269 Bohlman Road. The visit is fact-finding only; no formal votes or motions will be taken. The item concerns a proposed new 5,749-square-foot two-story home, a variance for retaining walls over five feet, and removal of one protected tree.

• Application PDR21-0019/VAR23-0002/ARB21-0086 for 15269 Bohlman Road
• New 5,749 sq ft two-story single-family residence, max height 25'-11.5"
• Variance request for retaining walls exceeding five-foot height limit
• One protected tree proposed for removal
• Site zoned Hillside Residential (HR), General Plan: Residential Hillside Conservation (RHC)

Parks and Recreation Commission

The Saratoga Parks and Recreation Commission is holding a special meeting to discuss and potentially vote on several park-related items, including setting hours for pickleball play, partnering on a historical sign for the Heritage Orchard, and reviewing the August Movie Night. The commission will also discuss weed abatement alternatives, QR code signs for parks, brainstorm new projects, and elect a new vice-chair. Public comment is allowed on each agenda item.

• Vote on suggested hours for pickleball play
• Partner with Heritage Preservation Commission on a historical sign for Heritage Orchard
• Review August Movie Night recap
• Discuss weed abatement alternatives
• Elect new Vice-Chair

Heritage Preservation Commission

The Heritage Preservation Commission will consider a historic evaluation and development plans for 14754 Pierce Road, potentially affecting its preservation status. The meeting also includes routine items: approving July minutes, public comments, staff updates on recruitment, and a project status worksheet.

• 14754 Pierce Road historic evaluation and development plans
• Approval of July 11, 2023 meeting minutes
• Heritage Preservation Commission recruitment update
• Project status worksheet review

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission is holding a regular meeting with mostly routine items: approving August minutes, hearing a handbook presentation from the City Clerk, and selecting a chair and vice chair for 2023-2024. The commission will also receive reports from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, and various committees.

• Selection of Chair and Vice Chair for 2023-2024
• Commission Handbook review presented by City Clerk Britt Avrit
• Approval of August 14, 2023 meeting minutes
• Reports from Santa Clara County Library District and Saratoga Community Library
• Friends of the Saratoga Libraries report including Story Walk presentation

Finance Advisory Committee

The Saratoga City Council Finance Committee will review and approve the September 12, 2023 meeting minutes, receive a presentation from Foster and Foster on pension expenses and actuarial valuation as of June 30, 2023, and discuss the draft Budget in Brief postcard. Public comment is allowed on all items.

• Approve minutes from September 12, 2023 Finance Committee meeting
• Receive pension expense and GASBS 68 disclosure report from Foster and Foster
• Discuss draft Budget in Brief postcard

Public Art Commission

The Artwork Exhibit Opportunities Subcommittee will review minutes from its July 18, 2023 meeting and discuss options for implementing the Artwork Exhibit Opportunities work plan item. The subcommittee will begin developing a recommendation for the Public Art Commission to consider at its January 15, 2024 meeting. The agenda includes standard public comment and participation procedures.

• Review and approve minutes from July 18, 2023 meeting
• Consider options for implementing Artwork Exhibit Opportunities work plan item
• Develop recommendation for Public Art Commission by January 15, 2024 meeting

City Council

The Saratoga City Council will hold a joint session with Hakone to receive updates, followed by a regular session with a consent calendar of routine items and one general business item. The consent calendar includes approving meeting minutes, accepting accounts payable check registers, and the Treasurer's Report. The general business item authorizes the City Manager to amend an agreement with the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee to allow teleconferencing attendance.

• Joint session with Hakone for updates
• Approve minutes for September 20, 2023 regular meeting
• Accept accounts payable check registers for 09/14/2023 and 09/21/2023
• Accept Treasurer's Report for month ended July 31, 2023
• Authorize City Manager to execute First Amendment to MOA with Santa Clara County Recycling and Waste Reduction Technical Advisory Committee

Planning Commission

The Saratoga Planning Commission is holding a site visit and study session for a proposal by the Odd Fellows of California to build three new buildings with 52 independent living units, a meeting room, and a workout room at 14500 Fruitvale Avenue. The project also includes removing 65 protected trees, relocating outdoor recreation facilities, and adding a fire department emergency access from Chester Drive. No votes or formal actions will be taken at this meeting; it is for discussion only.

• Master plan for three new buildings with 52 independent living units
• Removal of 65 protected trees
• New Fire Department Emergency Access from Chester Drive
• Story pole exception request
• Draft Environmental Impact Report attached

Planning Commission

The Saratoga Planning Commission is holding a site visit and study session, not a decision meeting, on a proposal by Odd Fellows of California for a Master Plan at 14500 Fruitvale Avenue. The plan includes three new buildings with 52 independent living units, a meeting room, workout room, landscaping with removal of 65 protected trees, relocation of outdoor recreation facilities, and a new Fire Department Emergency Access from Chester Drive. No votes or binding actions will be taken; formal action will occur at a later public hearing.

• Master Plan for three new buildings with 52 independent living units at 14500 Fruitvale Avenue
• Removal of 65 protected trees as part of landscaping plan
• New Fire Department Emergency Access from Chester Drive
• Story pole exception request for the proposed buildings
• Draft Environmental Impact Report (ENV19-0005) included for discussion

Youth Commission

The Saratoga Youth Commission is meeting to discuss and decide on several items, including a presentation from the Public Works Department on a sustainability project, approving minutes, debriefing the State of the City event, and creating a slideshow for a joint session with the City Council. They will also finalize the commission apparel, review the 2023-2024 meeting schedule, and finalize the annual work plan and budget, including selecting five events for the year. Additionally, they will create subcommittees for each event, select officers (Treasurer, Secretary, Marketing Chair), and receive a city report.

• Presentation from Public Works on sustainability project and Youth Commission involvement
• Create slideshow for joint session with City Council on October 18, 2023
• Finalize 2023-2024 work plan and budget, including events like Witchy Walk-A-Bout and Saratoga Fun Run
• Select Treasurer, Secretary, and Marketing Chair
• Review and approve minutes from September 19, 2023 special meeting

City Council

The Saratoga City Council will vote on three tree maintenance service contracts totaling up to $350,000, and will also approve meeting minutes and accounts payable check registers. The agenda is otherwise routine, with no public hearings or major policy items.

• Authorize tree maintenance contracts: Oscar's Tree Service up to $150,000, Mario Topete Tree Care up to $100,000, West Coast Arborist up to $100,000
• Approve minutes from September 6, 2023 City Council meeting
• Review and accept accounts payable check registers for 08/30/2023 and 09/07/2023

Youth Commission

The Saratoga Youth Commission is holding a special meeting for orientation and planning. Members will tour City Hall, receive presentations on the commissioner handbook, the Brown Act, and subcommittees, and review the previous year's work plan. They will also select apparel for the 2023-2024 year and discuss agenda items for the coming term.

• Tour of Saratoga City Hall campus and facility spaces
• Presentation on Commissioner Handbook, roles, and expectations
• Presentation on Brown Act and communications
• Review of 2022-2023 Youth Commission Work Plan
• Select apparel for 2023-2024 year

Public Art Commission

The Saratoga Public Art Commission will hold its regular meeting to select a Chair and Vice Chair for 2023-2024, with some members ineligible for reappointment. The commission will also discuss the status of the Paint the City program, opportunities for #SaratogaROCKS activities, and the Saratoga Loves Poetry program. The meeting includes public comment opportunities and approval of prior meeting minutes.

• Selection of Chair and Vice Chair for 2023-2024; Ramya Vasu and Siana Smith ineligible for Chair, Gloria Wu ineligible for Vice Chair
• Discussion of Paint the City utility box painting program status
• Discussion of #SaratogaROCKS activities at upcoming community events and delivering rock painting kits
• Discussion of Saratoga Loves Poetry program and submissions
• Review and approval of July 17, 2023 meeting minutes

Traffic Safety Commission

The Saratoga Traffic Safety Commission will review and make recommendations on six traffic-related items, including resident feedback on Mendelsohn Ln and new items on Braemar Dr, Farwell Ave, and Vickery Ave. The commission will also hear a Sheriff's report on citations and collisions, approve prior meeting minutes, and decide whether to reschedule the November meeting to November 2nd or 16th.

• TSC Matrix 392 – Mendelsohn Ln: hear resident feedback and approve plan for construction
• TSC Matrix 502 – Ravenwood Dr: review and make recommendation
• TSC Matrix 564 – Braemar Dr: review and make recommendation
• TSC Matrix 565 – Farwell Ave: review and make recommendation
• TSC Matrix 566 – Vickery Ave: review and make recommendation

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission's regular meeting scheduled for September 12, 2023, has been cancelled. The notice was posted on September 6, 2023, by Senior Planner Nicole Johnson. No items were discussed or decided at this meeting.

• Regular meeting cancelled
• Notice posted September 6, 2023
• Posted at City of Saratoga, 13777 Fruitvale Avenue

Planning Commission

The Saratoga Planning Commission is holding a special meeting that begins with a site visit to 14256 Saratoga Ave to review a proposal for a new two-story single-family residence with an attached ADU. The commission will not take formal action during the site visit; public testimony and decisions will occur at a later public hearing.

• Design Review for new 2,865 sq ft two-story home with attached ADU at 14256 Saratoga Ave
• Proposed removal of one protected tree
• Site zoned R-1-10,000 with General Plan designation Medium Density Residential (M-10)

Finance Advisory Committee

The Saratoga City Council Finance Committee will meet to review and approve minutes, receive a presentation on CalTRUST as an alternative investment option, and recommend fee increases effective January 1 and June 30, 2024, to cover salary and benefit cost increases. They will also receive presentations on city services delivery, community engagement with city finances, and an update on 2023 storm emergency reimbursement claims.

• Review and approve June 13, 2023 Finance Committee minutes
• Receive CalTRUST JPA presentation on alternative investment option
• Recommend City Council approval of fee increases effective Jan 1 and June 30, 2024
• Receive presentation on city services delivery for October discussions
• Receive update on 2023 storm emergency reimbursement claims

The committee approved the minutes from the June 13, 2023 Finance Committee meeting. It also approved a single public hearing notice to consider two fee increases effective January 1 2024 and June 30 2024. No actions were taken on the CalTRUST investment recommendation, city services review, community‑engagement plan, or storm reimbursement update.

• Approved June 13, 2023 Finance Committee minutes (ayes: Page/Fitzsimmons; no noes; no abstains)
• Approved single public hearing notice for two fee increases (ayes: Page/Fitzsimmons; no noes; no abstains)
• No action on CalTRUST Joint Powers Authority investment recommendation
• No action on city services review presentation
• No action on community engagement with city finances presentation
• No action on 2023 storm emergency reimbursement claims update

City Council

The Saratoga City Council will hold a public hearing on extending the Temporary Compliance Plan for winery operations at House Family Vineyards, and will consider a budget amendment for the 2023-24 fiscal year. The consent calendar includes routine approvals such as contracts for janitorial and building inspection services, final map approvals for subdivisions, and a friendship city MOU with New Taipei City. The meeting also includes a joint session with KSAR and a presentation from Silicon Valley Clean Energy.

• Public hearing on Temporary Compliance Plan extension for House Family Vineyards at 13340 Old Oak Way
• Budget amendment resolution for 2023-24 adopted budget, including solid waste increase
• Two-year janitorial services contract with North Bay Building Maintenance (NBBM)
• Contract with 4Leaf, Inc. for building inspection services, $65,000
• Final map approvals for two-lot subdivisions at 20034 Herriman Avenue, 14695 Horseshoe Drive, and 20170 Bonnie Brae Way

The City Council approved an extension for the Temporary Compliance Plan for House Family Vineyards with specific catering and EIR deadline conditions. The Council also adopted an amendment to the 2023-24 budget and approved several service contracts. Additionally, the city established a Friendship City relationship with New Taipei City in Taiwan.

• Approved Temporary Compliance Plan extension for House Family Vineyards at 13340 Old Oak Way (3-2)
• Adopted Resolution 23-078 amending the 2023-24 City Council budget (5-0)
• Approved Friendship City MOU with New Taipei City, Taiwan (5-0)
• Approved two-year janitorial services contract with North Bay Building Maintenance (5-0)
• Authorized $65,000 contract with 4Leaf, Inc. for building inspection services (5-0)
• Authorized $35,400 contract with Lynx Technologies, Inc. for GIS consultant services (5-0)
• Approved final map for two lots at 20034 Herriman Avenue, 14695 Horseshoe Drive, and 20170 Bonnie Brae Way (5-0)
• Authorized amended CDBG and HOME Program agreement with County of Santa Clara (5-0)

Traffic Safety Commission

The Saratoga Traffic Safety Commission will hold a special meeting to discuss options for reducing its workload and shortening meetings, and to review its processes and procedures. The commission will advise city staff on which types of traffic safety requests should be brought to the commission. No action is recommended for the process review item.

• Discuss options to reduce Traffic Safety Commission workload and shorten meetings
• Review of Traffic Safety Commission processes and procedures

The Commission decided which traffic safety requests staff can handle without commission review. They also established a tentative annual special meeting in February and set a goal to end meetings by 10 PM.

• Approved staff to address sight distance, traffic violation concerns, and Safe Routes to School Master Plan requests without Commission review (4-0-0-1)
• Approved planning for one tentative annual special meeting in February, to be assessed in January (4-0-0-1)
• Approved limiting agenda items to keep meetings from continuing past 10 PM (4-0-0-1)

City Council

The Saratoga City Council's regular meeting scheduled for August 16, 2023, has been cancelled. The next regular meeting is scheduled for September 6, 2023. This agenda contains only a notice of cancellation and certificate of posting, with no items for discussion or decision.

• Regular meeting of August 16, 2023 cancelled
• Next regular meeting scheduled for September 6, 2023
• Notice posted July 31, 2023 at City Hall, 13777 Fruitvale Avenue, Saratoga, CA

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will hold a regular meeting to approve minutes from June 26, 2023, and receive updates from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, commission committees, the chair, and city staff. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Approve minutes from June 26, 2023 regular meeting
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Receive Saratoga Community Library report
• Receive Friends of the Saratoga Libraries report

The Commission approved the minutes from the June 26, 2023, regular meeting. The remainder of the meeting consisted of reports from library partners, sub-committees, and city staff.

• Approved minutes from June 26, 2023, Regular Meeting (5-0)

Planning Commission

The Saratoga Planning Commission will hold two public hearings: one to decide whether to uphold a neighbor's appeal of a permit to remove three Canary Island Pine trees at 18693 Devon Ave, and another to decide on a design review application for a new 4,750 sq ft home with an accessory dwelling unit at 19348 Athos Place. Staff recommends denying the appeal and denying the project because it cannot make required findings.

• Appeal of tree removal permit for three Canary Island Pine trees (21, 23, 28 inch trunks) at 18693 Devon Ave
• Design review for new 4,750 sq ft two-story home at 19348 Athos Place
• Request for height exception to 27'-7.5" (26' allowed plus 1'-7.5")
• 736 sq ft detached accessory dwelling unit (max height 15'-5")
• Staff recommends denial of both items

The Planning Commission postponed a decision on a neighbor's appeal regarding the removal of three Canary Island Pine trees at 18693 Devon Ave. Additionally, the Commission continued a design review application for a new residence and accessory dwelling unit at 19348 Athos Place to a date uncertain.

• Approved minutes from July 12, 2023 meeting as amended
• Continued decision on tree removal appeal at 18693 Devon Ave to September 12, 2023 (4-3)
• Denied motion to adopt resolution denying the appeal for 18693 Devon Ave (3-4)
• Continued design review application PDR22-0016 for 19348 Athos Place to a date uncertain (7-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission's regular meeting scheduled for August 8, 2023, has been cancelled. The notice was posted on August 1, 2023, by Senior Planner Nicole Johnson. No items were discussed or decided.

• Regular meeting cancelled

Planning Commission

This is a special site-visit meeting, not a formal hearing. The commission will visit two properties: one where a neighbor appeals the approval to remove three Canary Island Pine trees, and another where the applicant seeks design review for a new two-story home with an accessory dwelling unit. No votes or motions will be taken at this meeting.

• Appeal of tree removal permit TRP23-0356 for three Canary Island Pine trees at 18693 Devon Ave
• Design review PDR22-0016/ARB22-0080 for a 4,750 sq ft two-story home at 19348 Athos Place
• Height exception request from 26 ft to 27 ft 7.5 in for the new home
• 736 sq ft detached accessory dwelling unit with 15 ft 5 in max height

Planning Commission

The Saratoga Planning Commission is holding a special meeting with a study session on the California Environmental Quality Act (CEQA) process. The agenda includes only this single item, which appears to be an educational or procedural discussion rather than a decision on a specific project. Public comments are allowed on non-agendized items.

• Study session on the CEQA process
• Public oral communications on non-agendized items (up to 3 minutes per speaker)

City Council

The Saratoga City Council regular meeting scheduled for August 2, 2023, has been cancelled. The next regular meeting is scheduled for September 6, 2023. This notice is procedural only, with no agenda items for discussion or decision.

• Meeting cancelled for August 2, 2023
• Next regular meeting scheduled for September 6, 2023

City Council

The Saratoga City Council will hold a joint session with the Santa Clara County Sheriff's Office and Fire Department, then a regular session covering consent items and general business. Key decisions include whether to start discussions for a Friendship City agreement with New Taipei City, a website design preview, a preliminary fiscal year 2022-23 year-end report, and amendments to the remote public participation policy and city manager's employment agreement.

• New Taipei Friendship City discussion
• Website design preview
• Preliminary FY 2022-23 year-end report
• Amendment to Remote Public Participation Policy
• City Manager's Employment Agreement and salary schedule amendments

The City Council adopted resolutions to secure funding for a Citywide Bikeways and Sidewalk Master Plan and directed staff to pursue a Friendship City agreement with New Taipei City. The council also approved several maintenance contracts and updated the City Manager's employment agreement.

• Adopted Resolution of Local Support and budget for Citywide Bikeways and Sidewalk Master Plan (5-0)
• Directed staff to initiate discussions with New Taipei City for a Friendship City MOU (5-0)
• Approved $104,299.80 two-year park restroom maintenance contract with North Bay Building Maintenance (5-0)
• Approved landscape maintenance agreement with Pulte Home Company, LLC for The Elms development (5-0)
• Granted final map approval for 11 lots at 14521 Quito Road (5-0)
• Authorized Mayor to sign City Manager's amended employment agreement and updated salary schedule (5-0)
• Amended Remote Public Participation Policy to allow in-person meetings if technology fails (5-0)
• Accepted 2022 Pavement Management Program contract as complete (5-0)

Public Art Commission

The Artwork Exhibit Opportunities Subcommittee will review and approve its January 23, 2023 minutes, then consider options for implementing the Artwork Exhibit Opportunities work plan and begin developing a recommendation for the Public Art Commission's January 15, 2024 meeting. The meeting is open for public comment in person or via Zoom.

• Review and approve minutes from January 23, 2023 meeting
• Consider options for Artwork Exhibit Opportunities work plan implementation
• Develop recommendation for Public Art Commission by January 15, 2024

PEBTAC (Trails Advisory Committee)

The Saratoga Pedestrian, Equestrian & Bicycle Trails Advisory Committee (PEBTAC) is meeting to receive staff reports on pending trails, traffic safety, the Blue Hills Elementary pedestrian crossing at Union Pacific Railroad, the Saratoga Village to Hakone Gardens trail, and upcoming CIP projects. The committee will also discuss the Hakone Gardens to Quarry Park Trail Gap Closure – Phase I, with no recommended action. The agenda includes approval of draft minutes from July 2022 and April 2023.

• Blue Hills Elementary pedestrian crossing at Union Pacific Railroad update
• Saratoga Village to Hakone Gardens Trail update
• Hakone Gardens to Quarry Park Trail Gap Closure – Phase I discussion
• Upcoming CIP projects report
• Approval of July 2022 and April 2023 draft minutes

The committee approved the minutes from July 19, 2022, and April 18, 2023. Staff provided updates on trail construction, road paving, and grant funding for pedestrian and bicycle projects. No new business was introduced.

• Approved July 19, 2022 and April 18, 2023 minutes (4-0-0-1)

Public Art Commission

The Saratoga Public Art Commission is holding a regular meeting to approve minutes, receive notes from a canceled March meeting, accept a recommendation on the 2023 Saratoga Loves Poetry Program, and discuss participation in #SaratogaROCKS activities at upcoming community events. The agenda also includes planning future agenda items. Most items are routine approvals or discussions, with no major policy or budget decisions.

• Approve minutes from May 22, 2023 meeting
• Receive notes from canceled March 20, 2023 meeting
• Accept recommendation on 2023 Saratoga Loves Poetry Program
• Discuss #SaratogaROCKS at Summer Movie Nights (July 21, August 18) and State of the City (September 9)
• Consider future agenda items

Traffic Safety Commission

The Saratoga Traffic Safety Commission is meeting to review and make recommendations on five traffic safety items from its matrix, including locations on Ravenwood Dr, De Havilland Dr, Marilyn Ln, Dorchester Rd, and Saratoga Ave. The agenda also includes a sheriff's report on citations and collisions, approval of prior minutes, and staff updates. No new business is listed.

• TSC Matrix 502 – Ravenwood Dr
• TSC Matrix 537 – De Havilland Dr at Shubert Dr
• TSC Matrix 553 – Marilyn Ln
• TSC Matrix 560 – Dorchester Rd at Plymouth Dr
• TSC Matrix 562 – Saratoga Ave between Cox Ave and Lawrence Expy

The Traffic Safety Commission approved several road improvements, including striping and a conceptual redesign for Saratoga Ave. The commission also decided to take no action on requests for Ravenwood Dr and Marilyn Ln.

• Approved May 11, 2023 Minutes (4-0-0-1)
• Decided to do nothing regarding Ravenwood Dr bulb-out (4-0-0-1)
• Approved adding striping and red curb at De Havilland Dr and Shubert Dr (4-0-0-1)
• Decided to do nothing regarding Marilyn Ln (4-0-0-1)
• Approved shoulder and centerline striping at Dorchester Rd and Plymouth Dr (4-0-0-1)
• Approved conceptual plan for intersection redesign on Saratoga Ave between Cox Ave and Lawrence Expy (4-0-0-1)

Planning Commission

The Saratoga Planning Commission will hold public hearings on four items: an extension of a vesting tentative map at 18500 Marshall Lane, and design review approvals for new or expanded single-family homes at 12261 Country Squire Lane, 19900 Douglas Lane, and 20756 Kreisler Court. The commission will vote on resolutions for each item. The agenda also includes approval of the May 10, 2023 meeting minutes and public comment periods.

• Extension of vesting tentative map (SUB19-0002) at 18500 Marshall Lane
• New 3,538 sq ft single-story home at 12261 Country Squire Lane, with one protected tree removal
• Two-story addition (182 sq ft first floor, 401 sq ft second floor) at 19900 Douglas Lane, height increase from 21 to 26 feet
• New 3,709 sq ft two-story home at 20756 Kreisler Court, max height 24'8.5"
• Approval of minutes from May 10, 2023 meeting

The Planning Commission approved design reviews for two new single-family homes and one home addition. The commission also approved a vesting tentative map extension for a property on Marshall Lane.

• Approved May 10, 2023 meeting minutes (6-0)
• Approved Resolution No. 23-009 for vesting tentative map extension at 18500 Marshall Lane (5-1)
• Approved Resolution No. 23-008 for a new 3,538 sq ft home at 12261 Country Squire Lane (6-0)
• Approved Resolution No. 23-007 for a 583 sq ft addition at 19900 Douglas Lane (6-0)
• Approved Resolution No. 23-010 for a new 3,709 sq ft home at 20756 Kreisler Court (6-0)

Parks and Recreation Commission

The Saratoga Parks & Recreation Commission regular meeting scheduled for July 11, 2023, has been cancelled. The next regular meeting is scheduled for September 12, 2023. The agenda contains only this cancellation notice and no items for discussion or decision.

• Regular meeting of July 11, 2023 cancelled
• Next regular meeting scheduled for September 12, 2023
• Notice posted July 10, 2023 at City of Saratoga, 13777 Fruitvale Avenue and on city website

The regular meeting scheduled for July 11, 2023, was cancelled. No substantive decisions were made.

Heritage Preservation Commission

The Heritage Preservation Commission will hold a regular meeting to review development plans for the property at 14445 Donna Lane, including the main residence and guest house, and to consider a Department of Parks and Recreation Primary Record (DPR) form. The agenda also includes approval of the June 13, 2023 minutes, a project status worksheet, and public comment opportunities.

• Review of development plans for 14445 Donna Lane (main residence and guest house)
• Discussion of Department of Parks and Recreation Primary Record (DPR) information
• Approval of June 13, 2023 meeting minutes
• Project status worksheet update

The Heritage Preservation Commission recommended approval for proposed exterior changes at 14445 Donna Lane. The commission also approved the minutes from the June 13, 2023 meeting.

• Approved June 13, 2023 minutes (3-0)
• Recommended approval of proposed exterior changes at 14445 Donna Lane (3-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to three properties with pending design review applications. No formal votes or decisions will be made; the visit is for fact-finding only. The projects include two new single-family residences and one home addition.

• 12261 Country Squire Lane: new 3,538 sq ft single-story home, one protected tree removal
• 20756 Kreisler Court: new 3,709 sq ft two-story home, no tree removal
• 19900 Douglas Lane: 182 sq ft first-story and 401 sq ft second-story addition, height increase to 26 ft

City Council

The Saratoga City Council will consider routine consent items and a two-year landscape maintenance contract. The most consequential item is a resolution to accept $1.2 million in state funding for the Blue Hills Elementary pedestrian crossing at the Union Pacific Railroad, along with a budget adjustment.

• Street sweeping contract extension with SCA of CA, LLC for $200,000
• Purchase of irrigation controllers for $84,032.11 for Beauchamps LLA Zone-16
• Two-year landscape maintenance contract with Dinsmore Landscape Company for $841,594.38
• Resolution authorizing City Manager to execute state/federal-aid agreements for Blue Hills project
• Closed session on City Manager performance evaluation and labor negotiations

The City Council approved several infrastructure and maintenance contracts, including a pedestrian crossing project and landscape services. They also extended a street sweeping contract and authorized the purchase of irrigation controllers.

• Approved $1.2M in funding for Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad Project (5-0)
• Approved two-year landscape maintenance contract with Dinsmore Landscape Company for $841,594.38 (5-0)
• Extended street sweeping contract with SCA of CA, LLC for nine months, not to exceed $200,000 (5-0)
• Approved purchase of irrigation controllers for $84,032.11 and $1,000 budget increase for Beauchamps LLA Zone 16 (5-0)
• Approved June 21, 2023 meeting minutes (5-0)
• Accepted accounts payable check registers for 06/15/2023 and 06/22/2023 (5-0)
• Accepted Treasurer’s Report for month ended May 31, 2023 (5-0)
• Approved Designation of Applicant’s Agents Resolution for FEMA (5-0)

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will hold a regular meeting to review and approve minutes from its April 17, 2023 meeting and receive reports from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, commission committees, the chair, and the City of Saratoga. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Approve minutes from April 17, 2023 regular meeting
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Receive Saratoga Community Library report
• Receive Friends of the Saratoga Libraries report

The Commission approved the minutes from the April 17, 2023, meeting. Other agenda items consisted of reports from the library district, the community library, and the Friends of the Saratoga Libraries.

• Approved minutes from April 17, 2023, Regular Meeting (5-0)

City Council

The Saratoga City Council will hold a regular meeting with a closed session on labor negotiations and a performance evaluation for the City Attorney. During the regular session, the council will consider adopting the FY 2023-24 budget, setting property tax levies for bond debt service, and approving several routine items including a landmark designation and a final map. A special presentation from the Midpeninsula Regional Open Space District is also scheduled.

• Adopt FY 2023-24 budget (Item 1.13)
• Set FY 2023-24 tax levy for Library 2011 GO bonds at $0.0042 per $100 assessed value (Item 1.10)
• Set FY 2023-24 property tax levy for Arrowhead CFD 2018 bond at $6,000 per parcel (Item 1.11)
• Landmark designation for 14275 Saratoga Avenue (Item 1.5)
• Authorize $126,000 services agreement for City Manager's Department program support (Item 2.2)

The City Council approved the budget and investment policy for the 2023-24 fiscal year. The council also designated a historic landmark and approved several tax levy rates and land map applications.

• Adopted City Budget for fiscal year beginning July 1, 2023 (5-0)
• Designated 14275 Saratoga Avenue as a historic landmark (5-0)
• Approved $126,000 agreement with Crystal Bothelio for City Manager's Department program support (5-0)
• Adopted FY 2023-24 Investment Policy (5-0)
• Approved $6,000 per parcel tax levy for Arrowhead Community Facility District 2018 Bond (5-0)
• Approved $0.0042 per $100 secured assessed value tax levy for Library Series 2011 Bonds (5-0)
• Terminated natural gas agreement with ABAG POWER and approved $2,691.57 refund (5-0)
• Approved final map for two lots at 20625 Brookwood Lane (5-0)

Planning Commission

The Saratoga Planning Commission regular meeting scheduled for Wednesday, June 14, 2023, has been canceled. The agenda contains only the cancellation notice and posting certificate, with no items for discussion or decision.

• Regular meeting of June 14, 2023 canceled

Planning Commission

This is a special meeting consisting of a study session where the Planning Commission will review its handbook and supporting documentation, including guides to the Ralph M. Brown Act, local planning, and parliamentary procedure. No decisions or public hearings are scheduled; the agenda is limited to this procedural review item.

• Review of Planning Commission Handbook
• Guide to Ralph M. Brown Act
• Guide to Local Planning
• Planning Commission Tip Sheets
• Parliamentary Procedure Quick Reference Guide

Heritage Preservation Commission

The Heritage Preservation Commission will hold a regular meeting with no site visits. New business includes an update on Saratoga Jail research, a discussion of Summer Movie Nights, and signage and tour plans for the Heritage Orchard. The agenda is otherwise routine, with public comments, approval of prior minutes, and staff/commission items.

• Saratoga Jail research update
• Summer Movie Nights discussion
• Heritage Orchard signage
• Heritage Orchard Tour

The commission approved the minutes from the May 9, 2023 meeting. Members discussed research regarding the Saratoga Jail and decided against hosting a table at summer movie nights, requesting a QR code for the heritage orchard instead.

• Approved May 9, 2023 minutes (3-0)
• Decided not to host a table at summer movie nights
• Requested QR code be created for heritage orchard history

Finance Advisory Committee

The Saratoga City Council Finance Committee will review and discuss the 2023-24 enabling budget resolutions, including the appropriations limit, GO Bond tax levy, and Arrowhead property tax levy. They will also consider an amended investment policy and receive a presentation on an alternative investment option from California CLASS. The committee will approve minutes from the May 9 meeting and reconfirm its meeting schedule.

• Approve minutes from May 9, 2023 Finance Committee meeting
• Receive draft 2023-24 enabling budget resolutions: Appropriations Limit, GO Bond, Arrowhead
• Approve amended 2023-24 Investment Policy and recommend City Council approval
• Receive presentation from California CLASS on alternative investment option
• Reconfirm meeting schedule and tentative agenda topics

The committee approved an amended investment policy and recommended it for City Council approval. The committee also approved the May 9, 2023 meeting minutes and cancelled the July and August meetings.

• Approved May 9, 2023 Finance Committee minutes (2-0)
• Approved amended 2023-24 Investment Policy and recommended City Council approval (2-0)
• Cancelled July and August meetings (2-0)

City Council

The Saratoga City Council will hold public hearings on six proposed new zones (41-46) for the Landscaping & Lighting Assessment District LLA-1, which would add assessments for properties in areas like Saratoga Woods and Gardiner Park. The council will also conduct a public hearing on the proposed Fiscal Year 2023-24 budget and consider a landmark designation and Mills Act agreement for 14275 Saratoga Avenue. Other business includes approving a new union contract, a road closure for the annual car show, and a no-U-turn restriction on Saratoga Avenue.

• Public hearings for LLA-1 annexation of Zones 41-46 (Saratoga Woods, Gardiner Park, Lower Pierce, Golden Triangle, Burgundy, Austin Bainter)
• FY 2023-24 budget public hearing
• Landmark designation and Mills Act agreement for 14275 Saratoga Avenue
• MOU with Carpenters Union (July 1, 2023 - June 30, 2027)
• Road closure for annual Saratoga Car Show on Big Basin Way/State Route 9

The City Council accepted balloting results and adopted resolutions to establish six new zones for the Landscaping & Lighting Assessment District LLA-1 for FY 23-24. The council also appointed five new members to the Youth Commission and approved a list of road repair projects.

• Approved New Zone 41 (Saratoga Woods) assessments (5-0)
• Approved New Zone 42 (Gardiner Park) assessments (5-0)
• Approved New Zone 43 (Lower Pierce) assessments (5-0)
• Approved New Zone 44 (Golden Triangle) assessments (5-0)
• Approved New Zone 45 (Burgundy) assessments (5-0)
• Approved New Zone 46 (Austin Bainter) assessments (5-0)
• Appointed Julie Chen, Sia Chowdhri, Hillary Gonzalez, Sriya Mukund and Bianca Sutioso to Youth Commission (5-0)
• Adopted FY 2023-24 project list for Road Repair and Accountability Act of 2017 funding (5-0)

Youth Commission

The Saratoga Youth Commission is holding a regular meeting to review and approve minutes, debrief the Blossom Festival, receive updates from the basketball tournament subcommittee, and hear the treasurer's budget report. They will also create and rehearse an end-of-year presentation for the City Council, schedule an end-of-year celebration, and discuss restructuring the officer election system. The meeting includes public comment opportunities.

• Approve minutes from April 25, 2023 meeting
• Debrief Blossom Festival event
• Receive basketball tournament subcommittee update
• Create and rehearse 2022-2023 work plan presentation for City Council on June 7, 2023
• Discuss restructuring Youth Commission officer election system

Public Art Commission

The Saratoga Public Art Commission will review and approve its January 23, 2023 meeting minutes, and recommend to the City Council the artwork that received the most votes during community voting on Paint the City conceptual artwork. The Commission will also receive an update on the Fiscal Year 2023/24 Work Plan and consider changes to subcommittee assignments and implementation timelines. Additionally, members will discuss opportunities to host chalk art or #SaratogaROCKS activities at upcoming community events, including Saratoga Summer Movie Nights on June 16, July 21, and August 18, and consider future agenda items for the July 17, 2023 meeting.

• Recommend City Council approval of the top-voted Paint the City artwork
• Review and approve minutes from January 23, 2023 meeting
• Update on Fiscal Year 2023/24 Work Plan and possible subcommittee changes
• Discuss chalk art and #SaratogaROCKS activities at summer movie nights
• Consider future agenda items for July 17, 2023 meeting

The Public Art Commission recommended that City Council approve the artwork that received the most community votes for the Paint the City project. The Commission also revised the implementation timeline for Artwork Exhibit Opportunities and approved previous meeting minutes.

• Approved January 23, 2023 meeting minutes (3-0)
• Recommended City Council approval of the most-voted Paint the City conceptual artwork and flexible panel placement (4-0)
• Revised the Artwork Exhibit Opportunities implementation timeline (4-0)

City Council

The Saratoga City Council will hold a regular meeting with a closed session on labor negotiations, a joint session with Neighborhood Watch groups, and a regular session. Key items include reviewing draft responses to HCD comments on the Housing Element, amending financial policies and receiving the 2023-24 budget overview, and adopting a new MOU with the Saratoga Employee Association. The council will also consider several consent calendar items, including contracts and proclamations.

• Contract renewal with CentralSquare for TRAKiT software, $28,683.57
• Amendment to Urban Planning Partners agreement for Housing Element EIR, increase to $679,981
• Agreement with Disability Access Consultants for ADA self-evaluation, $33,500
• Review draft responses to HCD's second comment letter on Housing Element
• Adopt MOU with Saratoga Employee Association for July 1, 2023 to June 30, 2025

The City Council adopted a Memorandum of Understanding for the Saratoga Employee Association effective July 1, 2023, to June 30, 2025. Other actions included approving financial policy updates, the 2023-24 General Fund Budget overview, and several service contracts. The Council also moved forward with responses to the state regarding the City's Housing Element.

• Adopted MOU for Saratoga Employee Association July 1, 2023 to June 30, 2025 (4-0, 1 recused)
• Approved updates to City financial policies and 2023-24 General Fund Budget overview (5-0)
• Approved $133,000 contract increase for Urban Planning Partners, Inc. for Housing Element Update and EIR (5-0)
• Approved $28,683.57 renewal for CentralSquare TRAKiT software maintenance and licensing (5-0)
• Approved agreement with Disability Access Consultants for ADA transition plan not to exceed $33,500 (5-0)
• Approved staff's proposed responses to HCD regarding the Saratoga Housing Element (5-0)
• Proclaimed May 2023 as Asian/Pacific American Heritage Month
• Proclaimed May 2023 as National Tennis Month

Traffic Safety Commission

The Saratoga Traffic Safety Commission is meeting to review and make recommendations on 11 traffic safety items, including approving plans for Mendelsohn Ln and reviewing requests for other locations. The agenda includes a sheriff's report on citations and collisions, and public comments are invited.

• Approve plans for TSC Matrix 392 – Mendelsohn Ln
• Review TSC Matrix 542 – Saratoga Ave and Ranfre Ln
• Review TSC Matrix 557 – Quito Rd between Allendale Ave and Westmont Ave
• Review TSC Matrix 561 – Pierce Rd, South of Sarahills Dr
• Review TSC Matrix 562 – Saratoga Ave btwn Cox Ave and Lawrence Expy

The Commission approved several traffic calming initiatives, including striping plans, radar feedback signs, and a lighted crosswalk proposal. It also directed staff to coordinate with local schools to reduce congestion on Saratoga Avenue.

• Approved March 9, 2023 Minutes (4-0-0-1)
• Approved sending support/concern letters for Mendelsohn Ln speed hump plan (4-0-0-1)
• Approved considering chokers and radar signs as alternatives for Mendelsohn Ln (4-0-0-1)
• Approved outreach to schools and PTAs to reduce congestion on Saratoga Avenue (4-0-0-1)
• Approved continued directed enforcement at impacted areas of Saratoga Ave and Ranfre Ln (3-0-1-1)
• Approved striping plan to calm traffic on Carrick St (4-0-0-1)
• Approved temporary radar feedback trailers for Beaumont Ave and Quito Rd (4-0-0-1)
• Approved lighted crosswalk plan for Aloha Ave at Highway 9 and interim mirror installation (4-0-0-1)

Planning Commission

The Saratoga Planning Commission will hold public hearings on a fence exception request at 12655 Saratoga Avenue (recommended denial), a new two-story home with an accessory dwelling unit at 19175 Monte Vista Drive (recommended approval), and will consider a resolution finding the FY 2023-2024 Capital Improvement Program conforms to the General Plan. The meeting also includes approval of the April 12, 2023 minutes and public comment periods.

• Fence exception at 12655 Saratoga Avenue for a 6-foot fence where 3 feet is allowed (Resolution No. 23-005, recommended denial)
• New 6,001 sq ft two-story home with 4,996 sq ft basement and 818 sq ft ADU at 19175 Monte Vista Drive, including removal of 12 protected trees (Resolution No. 23-004, recommended approval)
• Resolution No. 23-006 finding FY 2023-2024 Capital Improvement Program projects conform to the Saratoga General Plan

The Commission adopted Resolution No. 23-006 to find the FY 2023-2024 Capital Improvement Program conforms to the General Plan. Additionally, the Commission approved a new residence and ADU at 19175 Monte Vista Drive and denied a fence exception at 12655 Saratoga Avenue.

• Approved minutes from April 12, 2023 meeting (7-0)
• Adopted Resolution No. 23-006 finding FY 2023-2024 Capital Improvement Program conforms to General Plan (7-0)
• Adopted Resolution No. 23-005 denying fence exception application FER23-0001 at 12655 Saratoga Avenue (7-0)
• Adopted Resolution No. 23-004 approving application PDR22-0022 for a new residence and ADU at 19175 Monte Vista Drive (7-0)

Parks and Recreation Commission

The Saratoga Parks and Recreation Commission will discuss and take action on several items, including choosing activities and food trucks for the 2023 Movie Night, approving new projects from a workplan brainstorming session, and reassigning park oversight among commissioners. They will also receive informational updates on the El Quito Pickleball Court project and the Historical Plaque Program. The meeting includes approval of the January 10, 2023 draft minutes and public comment opportunities.

• Movie Night Discussion: choose activities and food trucks for 2023
• El Quito Pickleball Court Project update (information only)
• Historical Plaque Program update (information only)
• Workplan & Community Engagement Brainstorming: approve new project
• Park Reassignment: approve new park assignments for commissioners

The Commission approved a project to create an educational document on identifying and removing invasive species. Members also selected food trucks for the June Movie Night and reassigned park oversight duties among commissioners.

• Approved selection of two food trucks for June Movie Night (4-0)
• Approved project to create invasive species identification handout (4-0)
• Approved investigation into reducing pesticide use on City trails (4-0)
• Approved new Commissioner Park Assignments (4-0)
• Placed Historical Plaque Program on hold
• Approved January 10, 2023 meeting minutes (4-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission is holding a regular meeting with a light agenda. They will discuss a recap of the Blossom Festival, potential Historic Resource Inventory (HRI) properties, and Mills Act agreements, along with a project status worksheet. No site visits are scheduled, and the meeting includes public comment and approval of prior minutes.

• Discussion of potential HRI properties
• Blossom Festival recap
• Mills Act Agreements staff comments
• Project Status Worksheet review
• Approval of March 14, 2023 minutes

The Commission approved the minutes from the March 14, 2023 meeting. Members discussed the Blossom Festival, potential Heritage Resource Inventory (HRI) properties, and assigned properties on the project status worksheet.

• Approved March 14, 2023 meeting minutes (4-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting as a site visit to review two applications: a proposed new two-story home with a basement and accessory dwelling unit at 19175 Monte Vista Drive, and a fence exception request at 12655 Saratoga Avenue. No formal votes or decisions will be made during this fact-finding visit; public testimony is reserved for the later hearing.

• Design Review for 6,001 sq ft two-story home with 4,996 sq ft basement and 818 sq ft ADU at 19175 Monte Vista Drive
• Removal of 12 protected trees at 19175 Monte Vista Drive
• Fence exception for 6-foot-tall fence and gate at 12655 Saratoga Avenue where 3 feet is allowed

Finance Advisory Committee

The Saratoga City Council Finance Committee will review and recommend action on the 2023-24 Financial Policies, and receive a budget overview to provide input for the City Council's May 17 presentation. The committee will also approve minutes from the April 11 meeting. Public comment is allowed on all items.

• Review and approve April 11, 2023 Finance Committee minutes
• Review and recommend City Council action on 2023-24 Financial Policies
• Receive 2023-24 budget overview and provide input for May 17 City Council presentation
• Public comment limited to 3 minutes per item

The Finance Committee approved changes to the 2023-24 Financial Policies for presentation to the City Council. The committee also reviewed the 2023-24 budget overview and requested specific line items for state-mandated expenses.

• Approved April 11, 2023 Finance Committee minutes (2-0)
• Approved proposed changes to 2023-24 Financial Policies for Council presentation (2-0)

City Council

This special meeting is dedicated solely to interviewing 41 youth applicants for five vacancies on the Youth Commission. The council will hear from each candidate in a series of timed interviews and may take a dinner break and two short breaks during the process. No other business is scheduled.

• Interviews for 5 Youth Commission vacancies
• 41 applicants from schools including Redwood Middle, Saratoga High, and The Harker School
• Meeting held at City Hall, 13777 Fruitvale Avenue, Saratoga

The Saratoga City Council held a special meeting to interview and appoint Youth Commission applicants. The council unanimously approved the appointment of Julie Chen, Sia Chowdhri, Hillary Gonzalez, Sriya Mukund, and Bianca Sutioso to full two-year terms on the Youth Commission.

• Appointed Julie Chen, Sia Chowdhri, Hillary Gonzalez, Sriya Mukund, and Bianca Sutioso to full 2-year terms on the Youth Commission (5-0)

City Council

The Saratoga City Council is holding a study session on the Single Family Design Review Process in light of the Housing Accountability Act, followed by a joint session with the Planning Commission to approve the FY 2023/24 work plan. At the regular meeting, the council will consider renaming Friendship Hall, allocating community event grants, amending a lease with Los Gatos-Saratoga Community Education and Recreation, and deciding on owner-occupancy requirements for Mills Act agreements. Several items are routine, including minutes, check registers, and a treasurer's report.

• Resolution to rename Friendship Hall at Saratoga Prospect Center to Jack Mallory Friendship Hall, with $2,500 for signage or $3,350 for signage and plaque
• Community Event Grant allocations: Blossom Festival Table $500, Mural Mural on the Wall $1,700, Dragon Boat Festival $2,000, 'Saratoga, My Home' Public Art Contest $1,200
• Amended lease and new park reservation management service agreement with Los Gatos-Saratoga Community Education and Recreation
• Direction on whether Mills Act agreement residential buildings must be owner-occupied
• Authorization to write off bad debt totaling $1,449

The City Council approved $5,400 in competitive community event grants for four local events, rejecting a motion to remove funding for the Blossom Festival Table. The council also authorized an amended lease and park reservation management agreement with Los Gatos-Saratoga Community Education and Recreation, and directed staff to bring forward a Mills Act policy discussion. All other consent calendar items and resolutions were approved unanimously.

• Approved $5,400 in community event grants: Blossom Festival Table $500, Mural Mural on the Wall $1,700, Dragon Boat Festival $2,000, Saratoga My Home Public Art Contest $1,200 (4-1)
• Authorized City Manager to execute amended lease and park reservation management agreement with Los Gatos-Saratoga Community Education and Recreation (5-0)
• Adopted resolution amending Group Use Implementation Policy for park permits (5-0)
• Directed staff to bring landmark designation and Mills Act agreement for 14275 Saratoga to council under current policy (5-0)
• Directed staff to bring forward Mills Act policy discussion on future agreements (5-0)
• Directed staff to maximize Saratoga Source distribution, revisit crisis communications plan, and send emergency card to all homes (5-0)
• Approved minutes for April 19, 2023 regular meeting (5-0)
• Accepted accounts payable check registers and Treasurer's Report for March 2023 (5-0)

Youth Commission

The Saratoga Youth Commission is holding its regular meeting on April 25, 2023, at City Hall. The agenda includes only procedural items such as meeting participation details, with no specific decisions or discussions listed. Public participation is allowed in person or via Zoom.

• Meeting at 7:00 p.m. in Linda Callon Conference Room, 13777 Fruitvale Avenue
• Remote participation via Zoom webinar ID 859 7358 2912
• Call-in numbers: 1.408.638.0968 or 1.669.900.6833

Youth Commission

The Saratoga Youth Commission is holding a regular meeting to review and approve minutes, discuss an updated agenda process, debrief the SED Talks event, receive updates on the basketball tournament and Blossom Festival, review the commission budget, and hear a city report. The meeting is open for public comment in person or via Zoom.

• Review and approve minutes from March 28, 2023 meeting
• Debrief SED Talks event and share feedback
• Receive updates from basketball tournament subcommittee
• Receive updates on Blossom Festival from Saratoga Historical Foundation
• Youth Commission budget review from treasurer

City Council

The Saratoga City Council will hold public hearings on designating 14275 Saratoga Avenue as a historic landmark with a Mills Act Agreement, and on an appeal of a design review for a new two-story residence with an ADU at 18549 Devon Avenue. The council will also consider a resolution amending the city fee schedule effective July 1, 2023, and a budget amendment to increase storm emergency funds from $450,000 to $1,550,000. Consent items include contract renewals, check registers, and several landscaping assessment district annexations.

• Public hearing: Landmark designation and Mills Act Agreement for 14275 Saratoga Avenue
• Public hearing: Appeal of design review for new two-story residence with ADU at 18549 Devon Avenue
• Resolution amending city fee schedule effective July 1, 2023
• Budget amendment increasing 2023 Storm Fund from $450,000 to $1,550,000
• Contract renewal with Camino Technologies for online permit platform (one-year)

The City Council approved the renewal of the LLA-1 Landscaping and Lighting Assessment District and the annexation of six new zones. Other actions included terminating a local emergency proclamation and approving a hazardous waste agreement augmentation. A landmark designation for 14275 Saratoga Avenue was continued for further discussion.

• Approved renewal of Landscaping and Lighting Assessment District LLA-1 (5-0)
• Approved annexation of 6 new zones (Saratoga Woods, Gardiner, Lower Pierce, Golden Triangle, Burgundy, Austin Bainter) to LLA-1 (5-0)
• Adopted Resolution 23-019 terminating the local emergency due to March 2023 severe storms (5-0)
• Authorized $55,251 augmentation for the Santa Clara County Household Hazardous Waste Collection Program Agreement (5-0)
• Approved one-year contract with Camino Technologies, Inc. for Online Permit Guide Platform (5-0)
• Continued landmark designation and Mills Act Agreement for 14275 Saratoga Avenue to next meeting (5-0)
• Approved March 15 and April 5, 2023 meeting minutes (5-0)
• Accepted accounts payable check registers for 03/29/2023 and 04/06/2023 (5-0)

PEBTAC (Trails Advisory Committee)

The Saratoga Pedestrian, Equestrian & Bicycle Trails Advisory Committee is meeting to receive a presentation from Santa Clara County Parks on the Countywide Trails Master Plan Map Update, and to hear staff reports on several trail projects, including the Blue Hills Elementary pedestrian crossing and the Saratoga Village to Hakone Gardens trail. The committee will also discuss the Hakone Gardens to Quarry Park Trail Gap Closure Phase I, but no action is recommended on that item. The agenda includes routine items like approving minutes and public comment.

• Countywide Trails Master Plan Map Update presentation from SCC Parks
• Blue Hills Elementary pedestrian crossing at Union Pacific Railroad update
• Saratoga Village to Hakone Gardens Trail update
• Hakone Gardens to Quarry Park Trail Gap Closure – Phase I (discussion, no action)
• Approval of January 2023 draft minutes

The committee approved the minutes from the January 19, 2023 meeting. Staff provided updates on trail projects, including the Blue Hills Elementary pedestrian crossing and the Saratoga Village to Hakone Gardens trail.

• Approved January 19, 2023 minutes (4-0)

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will review competitive Community Event Grant Program applications for Fiscal Year 2023/24 and provide a funding recommendation for City Council consideration. The agenda also includes receiving reports from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, and city staff, plus approving prior meeting minutes.

• Community Event Grant Program FY 2023/24 funding recommendation
• Saratoga Teen Advisory Board report
• Approval of February 13, 2023 meeting minutes
• Santa Clara County Library District report
• Saratoga Community Library report

The Commission recommended specific funding allocations for the FY 2023/24 Community Event Grant Program for City Council consideration. The body also approved the minutes from the February 13, 2023 meeting and rescheduled the June 12 meeting to June 26.

• Recommended $500 for Blossom Festival Table (5-0)
• Recommended $1,700 for Mural, Mural, on the Wall (5-0)
• Recommended $2,000 for Dragon Boat Festival (5-0)
• Recommended $1,200 for 'Saratoga, My Home' Public Art Contest (5-0)
• Approved February 13, 2023 meeting minutes (5-0)
• Rescheduled June 12 meeting to June 26

Planning Commission

The Saratoga Planning Commission will hold a study session on draft mixed-use district regulations and objective design standards, including multi-family parking requirements. The commission will also review its annual work plan for FY2022-23 and consider approving the March 8, 2023 meeting minutes.

• Study session on draft mixed-use district regulations and multi-family parking requirements
• Review of draft mixed-use and multi-family objective design standards
• Planning Commission annual work plan for FY2022-23
• Approval of March 8, 2023 meeting minutes
• Election of chair and vice-chair

The Commission elected Clinton Brownley as Chair and Jojo Choi as Vice-Chair. Members approved the March 8, 2023 meeting minutes and reviewed a report on Mixed Use District Regulations and Objective Design Standards. The Commission also discussed a proposed Work Plan to be forwarded to the City Council.

• Elected Clinton Brownley as Commission Chair (7-0)
• Elected Jojo Choi as Commission Vice-Chair (7-0)
• Approved March 8, 2023 meeting minutes (7-0)
• Accepted report on Mixed Use District Regulations and Objective Design Standards
• Directed staff to request budget for Planning Commission training

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission's regular meeting scheduled for April 11, 2023, has been cancelled. The notice was posted on April 6, 2023, by Senior Planner Nicole Johnson. No items were discussed or decided because the meeting did not take place.

• Regular meeting cancelled
• Notice posted April 6, 2023
• Posted at 13777 Fruitvale Avenue and city website

Finance Advisory Committee

The Saratoga City Council Finance Committee will review and approve meeting minutes, receive a staff recommendation on selecting a professional auditor for City Council approval, and review the draft 2023-24 Financial Policies. The committee will also consider scheduling a special meeting for a 2023-24 budget overview.

• Approve minutes from March 7 and March 29, 2023 meetings
• Select professional auditor; MLH proposal attached
• Review 2023-24 Financial Policies
• Schedule special meeting for 2023-24 budget overview

The Finance Committee approved the selection of a recommended professional auditor for City Council approval. The committee also approved previous meeting minutes and scheduled a budget overview for May. A review of 2023-24 Financial Policies was continued to May 9.

• Approved minutes for March 7 and March 29, 2023 meetings (2-0)
• Approved recommendation of Moss, Levy, Hartzheim, LLP as independent auditor for City Council approval (2-0)
• Continued 2023-24 Financial Policies review to May 9
• Scheduled 2023-24 budget overview for May 9, 2023 regular meeting (2-0)

City Council

The Saratoga City Council will hold a joint session with the Chamber of Commerce and Historical Foundation, then a regular session. Key business includes an urgency ordinance to temporarily suspend certain eucalyptus tree removal requirements through June 30, 2023, due to storm risks, and approval of the 2023-24 Capital Improvement Program projects and funding. The council will also review the user fee worksheet for the July 1, 2023 Master Fee Schedule and accept routine reports and commendations.

• Urgency ordinance suspending permit fee and replacement tree requirements for eucalyptus trees until June 30, 2023
• Approve 2023-24 Capital Improvement Program projects and funding for annual budget
• Review user fees worksheet for July 1, 2023 Master Fee Schedule
• Adopt resolution accepting 2022 General Plan Housing Element Annual Progress Report
• Commendations for Sunil Ahuja, South Bay Musical Theatre 60th anniversary, and science fair winners

The City Council adopted an urgency ordinance to temporarily suspend specific removal requirements for Blue Gum Eucalyptus trees through June 30, 2023. The council also approved the 2023-24 Capital Improvement Program and updated the user fee worksheet.

• Adopted urgency ordinance suspending certain Blue Gum Eucalyptus tree removal requirements through June 30, 2023 (5-0)
• Approved 2023-24 Capital Improvement Program projects and funding (5-0)
• Decided to keep Village Outdoor Dining Improvements project in the unfunded CIP list (3-0)
• Approved staff recommended user fees worksheet for July 1, 2023 Master Fee Schedule (5-0)
• Increased Planning Commission appeal fee to $500 and City Council appeal fee to $700 (5-0)
• Adopted Resolution 23-017 accepting the 2022 General Plan Housing Element Annual Progress Report (5-0)
• Adopted Resolution 23-018 authorizing participation in the Age Friendly Communities Global Network (5-0)
• Approved March 27, 2023 Special Meeting minutes (5-0)

Finance Advisory Committee

The Finance Committee received requests for proposals for 2023 Professional Auditing Services. Staff were directed to return with a recommended vendor at the April 11 meeting.

• Received Professional Auditing Services requests for proposals and directed staff to return with a recommended vendor on April 11 (2-0)

Youth Commission

The Saratoga Youth Commission is holding a regular meeting to review and approve minutes, approve an updated agenda process, and receive reports from various committees including SED Talks, Sports Competition, Fitness Challenge, and Basketball Tournament. They will also discuss the Blossom Festival and a new subcommittee workflow process. The meeting is largely procedural with updates and direction-setting for upcoming events.

• Approve updated agenda process for subcommittee memos
• Debrief St. Paddy's Day event
• Receive SED Talks committee report on reimagined April 22 event
• Receive Sports Competition committee status update
• Receive Fitness Challenge committee report for remainder of 2022/23 school year

City Council

The Saratoga City Council is holding a special meeting to approve FY 2023/24 work plans for five commissions (Heritage Preservation, Library & Community Engagement, Parks & Recreation, Public Art, and Traffic Safety) during a study session. The Council will also vote on a resolution confirming and ratifying a local emergency proclamation issued March 23, 2023, due to severe storms.

• Resolution confirming local emergency proclamation from March 23, 2023, due to severe storms
• Heritage Preservation Commission FY 23/24 work plan approval
• Library & Community Engagement Commission FY 2023/24 work plan approval
• Parks & Recreation Commission FY 2023-2024 work plan approval
• Public Art Commission FY 23/24 work plan approval (added 03/23/2023)

The City Council ratified a local emergency proclamation issued on March 23, 2023, following severe storms. The Council also approved FY 2023-2024 work plans for five city commissions. Staff was directed to bring an Urgency Ordinance regarding eucalyptus tree removal requirements to the April 5, 2023 meeting.

• Adopted Resolution 23-016 ratifying local emergency proclamation from March 23, 2023 (5-0)
• Approved Heritage Preservation Commission FY 23/24 work plan and $11,000 budget allocation (5-0)
• Approved Library & Community Engagement Commission FY 23/24 work plan (5-0)
• Approved Parks & Recreation Commission FY 23/24 work plan (5-0)
• Approved Public Art Commission FY 23/24 work plan with specific project amendments (5-0)
• Approved Traffic Safety Commission FY 23/24 work plan and study session (5-0)

Public Art Commission

The Saratoga Public Art Commission will review and approve minutes, select top 3 designs for utility box art at three locations, refine the 2023/24 work plan for City Council approval, and discuss chalk art and rock painting activities at upcoming community events. The meeting is a regular session with public comment allowed.

• Approve minutes from January 23, 2023 meeting
• Select top 3 Paint the City designs for utility boxes at Saratoga Avenue at State Route 85 North, State Route 85 South, and Dagmar Drive
• Refine and recommend 2023/24 Work Plan for City Council approval at March 27 study session
• Discuss chalk art and #SaratogaROCKS activities at Arbor Day (April 26) and Blossom Festival (April 29)

The meeting was canceled because a quorum was not present. No actions were taken on any agenda items, including the Paint the City design selections and the 2023/24 Work Plan.

City Council

The Saratoga City Council will hold a study session to review and prioritize projects and funding for the 2023-24 Capital Improvement Program (CIP) budget. During the regular session, the council will receive the 2022 Comprehensive Cost of Services (User Fee) Study and provide direction for a new fee schedule, and will also make commission appointments and handle routine consent items.

• 2023-24 Capital Improvement Program project prioritization study session
• 2022 Comprehensive Cost of Services (User Fee) Study for policy direction
• Final map approval for two lots at 19315 San Marcos Road
• Appointments to Parks & Recreation and Planning Commissions
• Proclamation recognizing March 2023 as American Red Cross Month

The City Council approved funding for 2023-24 Capital Improvement Program projects and allocated $1,337,000 to the Pavement Management Program. The Council decided not to fund the Village Outdoor Dining Improvements project at this time. Several commission appointments and a parcel map for San Marcos Road were also approved.

• Approved 2023-24 CIP projects and allocated $1,337,000 to Pavement Management Program (5-0)
• Denied funding for Village Outdoor Dining Improvements project (3-0, 2 recused)
• Approved keeping unallocated funds in CIP reserves (5-0)
• Appointed Isabelle Gecils to Parks & Recreation Commission and Anjali Kausar and Paul Germeraad to Planning Commission (5-0)
• Approved final map for two lots at 19315 San Marcos Road (5-0)
• Approved Designation of Applicant’s Agents Resolution for FEMA (5-0)
• Approved recommended fee changes from the 2022 Comprehensive Cost of Services Study (5-0)
• Approved March 1, 2023 meeting minutes (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission will review a request for a Designation of Property (DPR) at 14275 Saratoga Avenue. The meeting also includes updates on the Blossom Festival and research progress regarding the Saratoga Jail. No site visits are scheduled for this session.

• Review of Designation of Property (DPR) request for 14275 Saratoga Avenue
• Discussion of Blossom Festival invitation
• Update on Saratoga Jail research progress
• Approval of February 14, 2023 meeting minutes

The Heritage Preservation Commission recommended that the City Council consider a Landmark and Mills Act contract request for 14275 Saratoga Ave. The commission also approved the minutes from the February 14, 2023 meeting.

• Recommended City Council consider Landmark and Mills Act contract request for 14275 Saratoga Ave (4-0)
• Approved February 14, 2023 meeting minutes (4-0)

Parks and Recreation Commission

The Saratoga Parks & Recreation Commission's regular meeting scheduled for March 14, 2023, has been cancelled. The next regular meeting is scheduled for May 9, 2023. This agenda contains only the cancellation notice and posting certificate, with no items for discussion or decision.

• Meeting cancelled
• Next meeting scheduled for May 9, 2023

The regular meeting scheduled for March 14, 2023, was cancelled. No decisions were made. The next meeting is scheduled for May 9, 2023.

Parks and Recreation Commission

The Saratoga Parks and Recreation Commission will discuss and choose movies and activities for a Movie Night, receive an update on the El Quito Pickleball Court project, and hear about the Historical Plaque Program. They will also make a recommendation on the workplan for a joint meeting with the City Council. The meeting includes public comment and approval of prior minutes.

• Movie Night: choose movies and activities, discuss food truck options
• El Quito Pickleball Court project update (information only)
• Historical Plaque Program update (information only)
• Joint meeting with City Council on March 16, 2023 to discuss workplan
• Approval of 01-10-2023 draft minutes

Traffic Safety Commission

The Saratoga Traffic Safety Commission is meeting to review and make recommendations on 11 traffic safety items, including a proposed speed hump plan for Mendelsohn Ln and various traffic concerns on local streets. The commission will also hear a Sheriff's report on citations and collisions, approve prior minutes, and receive staff updates.

• Approve draft speed hump plan for Mendelsohn Ln
• Review traffic concerns on Ravenwood Dr, Reid Ln, Saratoga Ave/Ranfre Ln, Fruitvale Ave, Saratoga-Sunnyvale Rd, Marilyn Ln, Carrick St, Beaumont Ave, Quito Rd, and Shadow Oaks Way
• Sheriff's report on January-February citation and collision statistics
• Approve January 12, 2023 minutes

The Commission approved several traffic calming measures, including speed hump plans and the installation of flashing beacons. It also requested directed law enforcement at multiple locations and deferred several items due to missing speed data.

• Approved speed hump plan and Area of Influence for Mendelsohn Ln (4-0-0-1)
• Approved current speed hump layout and construction for Reid Ln (4-0-0-1)
• Approved installation of rectangular rapid flashing beacons at Fruitvale Ave at Farwell and Three Oaks Way (4-0-0-1)
• Approved double yellow centerline and bike/pedestrian signage for Shadow Oaks Way (4-0-0-1)
• Approved directed enforcement at Ronnie Way/Portos Drive and Myren Drive/Portos Drive stop signs (4-0-0-1)
• Approved request for directed enforcement on Saratoga-Sunnyvale Rd between Herriman Ave and Saratoga Ave (4-0-0-1)
• Tabled Ravenwood Dr item for additional ideas and resident feedback (4-0-0-1)
• Denied motion to create CIP project for sidewalk on south side of Ravenwood Drive (no second)

Planning Commission

The Saratoga Planning Commission will hold a public hearing on a design review application for a new two-story single-family residence at 20381 Zorka Avenue. The commission will also discuss whether to review past approvals of two-story homes. The agenda includes routine items such as approving the February 8, 2023 minutes and oral communications.

• Public hearing for Application PDR22-0017/ARB22-0085: new 3,369 sq ft two-story home at 20381 Zorka Avenue, max height 25'6", no protected trees removed
• Recommended action: Adopt Resolution No. 23-003 approving the sign program with conditions
• Commission discussion on reviewing previous approvals of two-story homes
• Approval of minutes from February 8, 2023 meeting

The Planning Commission approved a design review for a new two-story single-family home. The Commission also agreed to add a discussion on two-story home privacy standards and guidelines to its annual work plan.

• Approved minutes from February 8, 2023 meeting (6-0)
• Adopted Resolution No. 23-003 approving a 3,369 square foot residence at 20381 Zorka Avenue subject to modified conditions (6-0)
• Added two-story home privacy standards and guidelines to the annual work plan for May City Council discussion

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to review a design proposal for a new two-story single-family residence at 20381 Zorka Avenue. No formal votes or decisions will be made; this is a fact-finding visit ahead of a future public hearing.

• Application PDR22-0017/ARB22-0085 for a 3,369 sq ft two-story home
• Maximum height 25'6"
• No protected trees proposed for removal
• Site zoned R-1-10,000 with General Plan designation Medium Density Residential (M-10)

Finance Advisory Committee

The Saratoga City Council Finance Committee is meeting to review and approve the February 7, 2023 minutes, receive the GASBS 75 disclosure report for the retiree healthcare plan, and receive a draft report on the Cost of Services (User Fee) Study. These are informational items with no final decisions expected.

• Approve February 7, 2023 Finance Committee minutes
• Receive GASBS 75 disclosure report for retiree healthcare plan (June 30, 2022 valuation)
• Receive draft Cost of Services (User Fee) Study report

The Finance Committee recommended that the City Council approve cost recovery targets of 90% for Building and 75% for Planning based on a User Fee Study. The committee also approved the minutes from the February 7, 2023, meeting.

• Approved February 7, 2023, Finance Committee minutes
• Recommended City Council approve 90% cost recovery in Building and 75% in Planning

City Council

The Saratoga City Council will hold a regular meeting on March 1, 2023, starting with commission interviews and a vacancy reconsideration, followed by a regular session. Key actions include adopting a resolution to establish a review process for development in Very High Fire Hazard Severity Zones, and amending the 2022-23 budget. The council will also consider consent items such as final map approval for a two-lot subdivision and an agreement amendment for stormwater pollution prevention.

• Resolution establishing review process for development in Very High Fire Hazard Severity Zones (Public Resources Code 4290)
• Mid-year budget amendment for 2022-23
• Final map approval for two lots at 20615 Leonard Road (APN 503 19 073)
• Fourth Amendment to Santa Clara Valley Urban Runoff Pollution Prevention Program Agreement
• Proclamation declaring March 2023 as Youth Art Month

The City Council adopted a resolution to amend the 2022-23 budget and established a review process for development in Very High Fire Hazard Severity Zones. The council also filled vacancies on the Planning and Parks and Recreation Commissions and approved a parcel map for 20615 Leonard Road.

• Appointed Isabelle Gecils to Parks and Recreation Commission (5-0)
• Re-appointed Anjali Kausar to Planning Commission (5-0)
• Appointed Paul Germeraad to Planning Commission (5-0)
• Approved final map for two lots at 20615 Leonard Road (5-0)
• Authorized 4th Amendment to Santa Clara Valley Urban Runoff Pollution Prevention Program Agreement (5-0)
• Adopted resolution for development review in Very High Fire Hazard Severity Zones (Resolution 23-011)
• Adopted resolution amending the 2022-23 City Council budget (5-0)
• Approved meeting minutes from February 10 and February 15, 2023 (5-0)

City Council

The Saratoga City Council will discuss and provide direction on the Community Event and Street Closure Grant Program for Fiscal Year 2023/24, including funding allocations and application timelines. They will also receive a report on teleconferenced public meetings under Assembly Bill 2449 and consider returning to pre-pandemic Brown Act teleconferencing rules starting March 1, 2023. The agenda also includes routine consent items (approving minutes and check registers) and council assignments.

• Community Event and Street Closure Grant Program funding direction for FY 2023/24
• Discussion on teleconferenced public meetings under AB 2449, with possible return to normal rules March 1, 2023
• Approve minutes from February 1, 2023 City Council meeting
• Review accounts payable check registers for periods ending 1/26/23 and 1/30/23

The City Council approved funding for the Fiscal Year 2023/24 Community Event and Street Closure Grant Program. The council also directed a return to pre-pandemic teleconferencing rules for public meetings starting March 1, 2023.

• Approved FY 2023/24 Community Event Grant secured funding recipients to remain same as FY 2022-23 (5-0)
• Added funding for the Martin Luther King event to the secured funding recipient grant program (5-0)
• Reduced funding for the Competitive Event Grant Program to $8,000 (5-0)
• Directed staff to revise Community Event Grant Program policy to require more data from recipients (5-0)
• Directed staff to return to pre-pandemic Brown Act teleconferencing rules beginning March 1, 2023 (5-0)
• Approved February 1, 2023 City Council Regular Meeting minutes (5-0)
• Accepted accounts payable check registers for 1/26/23 and 1/30/23 (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission is holding its regular meeting to approve minutes, welcome two new commissioners, elect a chair and vice chair, and receive an update on the Heritage Orchard from the City Orchardist. The commission will also discuss its meeting time, review the annual CLG report, and consider a proposed 2023/2024 workplan. No site visits or public hearings are scheduled.

• Election of Chair and Vice Chair
• Heritage Orchard update from City Orchardist
• CLG Annual Report for 10-1-21 to 9-30-22
• Proposed 2023/2024 workplan discussion
• Approval of December 13, 2022 meeting minutes

The Commission elected Sharon Boyce-Bender as Chair and Margarete Minar as Vice Chair. Members approved the December 13, 2022 minutes, the CLG annual report, and the 2023/2024 workplan. The Commission decided to maintain the meeting start time at 8:30 AM.

• Approved December 13, 2022 minutes (4-0)
• Elected Sharon Boyce-Bender as Chair (4-0)
• Elected Margarete Minar as Vice Chair (4-0)
• Decided to keep meeting time at 8:30 AM
• Accepted CLG annual report as presented
• Accepted 2023/2024 workplan as presented

Library & Public Art Commission

The Commission approved the 2023/24 Work Plan with specific edits to grant descriptions and the addition of participation metrics. The body also approved the December 2022 meeting minutes and rescheduled the April meeting.

• Recommended 2023/24 Work Plan for City Council approval with edits to name spelling, grant descriptions, and participation metrics (5-0)
• Approved minutes from December 5, 2022 Regular Meeting (5-0)
• Rescheduled April 10 meeting to April 17 (5-0)

City Council

The Saratoga City Council is holding its annual retreat to receive mid-year updates on the 3-year forecast, discuss budget balancing measures for the 2023-24 proposed budget, review 2022 legislation, get updates on ARPA-funded projects, and review the Capital Improvement Program package. The council will provide direction to staff on these items.

• Mid-year update on 3-Year Forecast with attachments on promotions, reclassifications, and contract/consulting services
• Discussion of budget balancing measures and service levels for 2023-24 proposed budget
• 2022 legislative update on new legislation of interest to Saratoga
• Update on American Rescue Plan Act (ARPA) funded projects
• Review of Capital Improvement Program (CIP) Review Package for prioritization study session

The City Council approved several financial measures to prepare a balanced 2023-24 proposed budget. Council also directed staff to provide detailed spending lists and explore adding a public restroom in the Village.

• Approved $525,000 in revenue and expenditure forecast updates, use of up to $1M working capital reserve, and up to $186,000 reduction in unfunded pension liability payment (5-0)
• Directed staff to provide a line-by-line listing of the use of discretionary and non-discretionary funds, including contractors (5-0)
• Directed staff to explore adding a public restroom in the Village (5-0)
• Directed staff to provide information on outdoor dining samples from other cities and FY 2023-24 pavement management program spending for the March 15 session (4-0)

Planning Commission

The Saratoga Planning Commission will hold a public hearing to consider Design Review approval for a new two-story single-family home and a detached accessory dwelling unit at 18549 Devon Avenue. The meeting also includes approval of the January 11, 2023 minutes and public comment on non-agenda items.

• Public hearing for 3,089 sq ft two-story home with 626 sq ft ADU at 18549 Devon Avenue
• No protected trees proposed for removal
• Site zoned R-1-10,000 with Medium Density Residential designation
• Approval of minutes from January 11, 2023 meeting

The Planning Commission approved a design review for a new two-story single-family home and detached accessory dwelling unit. The commission also approved the minutes from the January 11, 2023 meeting.

• Approved Resolution No. 23-002 for a 3,089 sq ft home and 626 sq ft ADU at 18549 Devon Avenue subject to modified conditions (6-1)
• Approved minutes of the January 11, 2023 meeting (7-0)

Finance Advisory Committee

The Saratoga City Council Finance Committee will review the 2022-23 Comprehensive Fee Study results and provide input on staff's cost recovery recommendations. The committee will also consider approving an RFP for independent auditing services, discuss cancelling the November 2023 meeting, and review annual financial policies.

• Review 2022-23 Comprehensive Fee Study results and cost recovery recommendations
• Approve RFP for independent auditing services for fiscal year ending June 30, 2023
• Cancel November 28, 2023 regular meeting and schedule special meeting that week
• Review City Council Financial Policies and General Financial Operating Policies for FY 2023-24

The committee approved the request for proposal for independent auditing services for the fiscal year ending June 30, 2023. Members also directed staff to provide further analysis on the cumulative impact of fee increases and to draft a new Community Grant Reserve Policy.

• Approved minutes for January 10, 2023 meeting
• Approved RFP for independent auditing services (Page/Fitzsimmons)
• Designated Council Member Page and Mayor Fitzsimmons to the auditor screening committee
• Directed staff to provide additional fee analysis on cumulative impacts of increased fees
• Consensus to cancel Nov 28, 2023 meeting and schedule special meeting for Nov 27, 2023
• Consensus to draft a new General Fund reserve policy for community grants

Planning Commission

The agenda for the Saratoga Planning Commission meeting on 2023-02-07 is not accessible; the linked PDF file was not found on the city website. The page shows only a site visit agenda reference, with no substantive items listed.

• Agenda PDF file missing (02072023 Site Visit Agenda.pdf)

City Council

The Saratoga City Council will hold a joint session with Los Gatos-Saratoga Recreation and Montalvo Arts Center, then a regular meeting covering consent items and general business. Key actions include approving a $450,000 emergency appropriation for winter storm damage, appointing commissioners, and authorizing teleconferenced meetings under AB 361.

• Approve $450,000 emergency appropriation for winter storm damage
• Appoint Alec Gulesserian and Xintian (Stephen) Li to Traffic Safety Commission, Jim Cargill to Parks & Recreation Commission
• Approve 2023 Paint the City program locations: Saratoga Avenue at SR 85 North, SR 85 South, and Dagmar
• Terminate local emergency proclamation for severe winter storms
• Adopt resolution authorizing teleconferenced public meetings under AB 361

Public Art Commission

The Online Art Challenge Subcommittee of the Saratoga Public Art Commission will meet to approve draft minutes from October 18, 2022, and to review the Online Art Challenge, including input from volunteer judges, and finalize plans for an online exhibit event. The meeting is open to the public in person and via Zoom.

• Approve draft minutes from October 18, 2022 subcommittee meeting
• Review Online Art Challenge and volunteer judge input
• Finalize plans for Online Art Challenge online exhibit event

Youth Commission

The Saratoga Youth Commission is meeting to review minutes, plan community events, and receive committee reports on the upcoming SED Talks event, a sports competition, and a possible fitness challenge for the 2022/23 school year. The commission will also hear from its Treasurer and Marketing Chair and assign roles for upcoming activities.

• Review and approve minutes from December 6, 2022 meeting
• Schedule shifts for upcoming community events
• Assign roles for March 4, 2023 SED Talks event
• Discuss feasibility of a fitness challenge for 2022/23 school year
• Receive fundraising plan 2022-2023

Public Art Commission

The Artwork Exhibit Opportunities Subcommittee reviewed potential city facilities for art exhibitions and brainstormed event themes. No formal recommendations were made; the group will meet again on February 28, 2023, to further develop a plan for the Public Art Commission.

• Scheduled follow-up meeting for February 28, 2023

City Council

The Saratoga City Council will hold a public hearing to decide an appeal of a design review for a new two-story residence with an accessory dwelling unit and removal of three protected trees at 20538 Lynde Court. The council will also conduct interviews for commission vacancies, appoint commissioners, and consider routine consent items including parking restrictions and financial reports.

• Public hearing on appeal APCC22-0004 for 20538 Lynde Court (two-story residence, ADU, tree removal)
• Interviews for Heritage Preservation, Parks and Recreation, and Traffic Safety commissions
• Resolution to appoint Margarete Minar and Zhen Li to Heritage Preservation Commission
• No Parking zone on 6th Street at 14630 Big Basin Way
• Approve Youth Commission Fundraising Plan 2022/23

The City Council approved a modified design for a two-story residence at 20538 Lynde Court, requiring balconies to be decorative and nonfunctional. The council also appointed several members to city commissions and approved a youth fundraising plan.

• Modified design for 20538 Lynde Court to limit balcony depth to two feet or less (5-0)
• Appointed Margarete Minar and Zhen Li to Heritage Preservation Commission (5-0)
• Appointed Jim Cargill to Parks and Recreation Commission (5-0)
• Appointed Xintian (Stephen) Li and Alec Gulesserian to Traffic Safety Commission (5-0)
• Authorized No Parking zone on east side of 6th Street at 14630 Big Basin Way (5-0)
• Approved Youth Commission Fundraising Plan 2022/23 (5-0)
• Cancelled City Council meetings in August 2023 (5-0)
• Approved draft response to 2022 Civil Grand Jury of Santa Clara County report (5-0)

City Council

The City Council is holding a special meeting for a site visit at 20538 Lynde Court, preceding a public hearing on an appeal of a design review application for a new two-story residence. No formal votes or motions will occur during the site visit; it is informational only.

• Site visit for APCC22-0004, appeal of design review for new two-story residence at 20538 Lynde Court

PEBTAC (Trails Advisory Committee)

The Saratoga Pedestrian, Equestrian & Bicycle Trails Advisory Committee is meeting to receive staff reports on pending trails, traffic safety, and specific trail projects, and to discuss the Hakone Gardens to Quarry Park Trail Gap Closure Phase I. The agenda is largely informational, with no recommended actions on the main discussion items. Public comment is allowed on any item.

• Staff report on Blue Hills Elementary pedestrian crossing at Union Pacific Railroad
• Staff report on Saratoga Village to Hakone Gardens Trail update
• Old Business: Hakone Gardens to Quarry Park Trail Gap Closure – Phase I (no action)
• Approval of July 19, 2022 meeting minutes
• Upcoming CIP projects update

The committee took no formal action on agenda items due to a lack of quorum. Staff provided updates on trail maintenance, funding for the Saratoga Village to Hakone Gardens Trail, and ongoing coordination with Union Pacific Railroad.

• Approval of July 2022 Minutes: No action taken due to lack of quorum

Traffic Safety Commission

The Saratoga Traffic Safety Commission will meet to review and make recommendations on 10 traffic safety items (TSC Matrix items), including four deferred from the previous meeting due to weather preventing speed data collection. The agenda also includes a sheriff's report on citations and collisions, approval of minutes, and staff updates. Several items were removed from the agenda and deferred to the next meeting.

• Review TSC Matrix 542 – Saratoga Ave and Ranfre Ln
• Review TSC Matrix 547 – Fruitvale Ave at Saratoga Ave
• Review TSC Matrix 552 – Pollard Rd at Quito Rd
• Review TSC Matrix 557 – Quito Rd between Allendale Ave and Westmont Ave
• Sheriff's report: November-December citation summary and collision statistics

The Commission approved several traffic safety measures, including new signage and bike lane striping. They also requested directed law enforcement at multiple locations to address cut-through traffic and speed concerns.

• Approved adding a No U-Turn sign at Saratoga Ave and Ranfre Ln (3-0)
• Requested Sheriff's Department directed enforcement at Saratoga Ave and Ranfre Ln (3-0)
• Approved interim bike lane striping and 'pork chop island' shaving at Fruitvale Ave and Saratoga Ave, pending SRTS plan status (3-0)
• Approved moving a sign at Aspesi Dr and Metler Ct per traffic engineer recommendation (3-0)
• Requested Sheriff's Department directed enforcement at Aspesi Dr and Metler Ct (3-0)
• Requested Sheriff's Department directed enforcement at Pollard Rd and Quito Rd (3-0)
• Approved placing Bott's dots on the Herriman Avenue bike lane line at the straightaway (3-0)
• Approved December 1, 2022 meeting minutes (3-0)

Planning Commission

The Saratoga Planning Commission is holding a public hearing to consider approving a master sign program for a new commercial building at 18800 Cox Avenue, proposed by Sand Hill Properties Quito Village LLC. The commission will also vote on approving the minutes from the December 14, 2022 meeting. The agenda includes no other substantive items.

• Public hearing on master sign program for 18800 Cox Avenue (Application PSP22-0001)
• Recommended action: Adopt Resolution No. 23-001 approving the sign program
• Approval of minutes from December 14, 2022 Planning Commission meeting

The Planning Commission approved a design review and tentative subdivision map for three detached two-story townhomes. The project includes the removal of three protected trees on a 15,746 square foot parcel.

• Approved minutes from December 14, 2022 meeting (7-0)
• Adopted Resolution No. 22-027 to approve three townhomes at 12650 Saratoga Avenue subject to modified conditions (7-0)

City Council

The Saratoga City Council is holding a special teleconference meeting with a single action item: approving a resolution to confirm and ratify the local emergency proclamation issued by the Director of Emergency Services on January 5, 2023, due to severe winter storms. This is the only substantive item on the agenda.

• Resolution confirming local emergency proclamation from January 5, 2023
• Emergency declared due to severe winter storms
• Special meeting held via teleconference (Zoom)
• Public comment limited to 3 minutes per item

The City Council ratified a proclamation of a local emergency originally issued by the Director of Emergency Services on January 5, 2023. This action was taken in response to severe winter storms.

• Approved resolution ratifying local emergency proclamation (5-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission's regular meeting scheduled for January 10, 2023, has been cancelled due to lack of quorum. No items were discussed or decided at this meeting.

• Meeting cancelled due to lack of quorum

Planning Commission

The Saratoga Planning Commission is holding a special meeting as a site visit to review a master sign program for a new commercial building at 18800 Cox Avenue. No formal votes or motions will be taken; this is a fact-finding session ahead of a future public hearing.

• Application PSP22-0001: master sign program for new commercial building at 18800 Cox Avenue
• Applicant: Sand Hill Properties Quito Village LLC
• Site zoned Neighborhood Commercial (CN) with General Plan designation Commercial Retail

Parks and Recreation Commission

The Parks and Recreation Commission will hold a regular meeting to elect a new chair and vice chair, receive updates on the El Quito Pickleball Court project and the Historical Plaque Program, discuss a movie night food truck event, and brainstorm on the workplan. Public comment is invited.

• Election of new chair and vice chair
• El Quito Pickleball Court project update (information only)
• Movie Night food truck discussion (information only)
• Historical Plaque Program update (no action)
• Workplan and community engagement brainstorming (recommendation)

The Commission elected Commissioner Sridharan as Chair and Commissioner Paquier as Vice Chair. Members reviewed updates on the El Quito Pickleball Court project and discussed food truck options for Movie Night. The Commission decided not to add new items to its current workplan for the year.

• Elected Commissioner Sridharan as Chair (4-0)
• Elected Commissioner Paquier as Vice Chair (4-0)
• Approved November 8, 2022 meeting minutes (4-0)
• Decided not to add new items to the current workplan

Finance Advisory Committee

The Saratoga City Council Finance Committee is meeting to approve minutes from its November 29, 2022 special meeting and to adopt its 2023 regular meeting schedule, tentative agenda topics, and a draft 2023-24 budget calendar. The meeting is largely procedural, with no financial decisions or dollar amounts on the agenda.

• Approval of November 29, 2022 Finance Committee minutes
• Adoption of 2023 regular meeting schedule and tentative agenda topics
• Receipt of draft 2023-24 budget calendar

The Finance Committee approved the minutes from the November 29, 2022, special meeting. The committee also adopted the 2023 regular meeting schedule and tentative agenda topics. Members received the draft 2023-24 budget calendar.

• Approved November 29, 2022, Finance Committee Special Meeting minutes (2-0)
• Adopted 2023 regular meeting schedule and tentative agenda topics (2-0)

City Council

The Saratoga City Council is holding a special meeting with a closed session for litigation and labor negotiations, followed by a public session. The council will receive updates on the city's pavement management program, existing labor agreements, and a presentation on 2023-24 budget considerations and a 3-year forecast. No final decisions are scheduled; the items are for discussion and direction.

• Pavement Management Program update with 2021 Bay Area pavement conditions
• Report on existing labor agreements and framework for negotiations
• 2023-24 budget considerations and preliminary 3-year forecast
• Closed session on litigation cases: Shevertalova v. Monte Sereno, Lu v. Saratoga, Hurley v. Saratoga
• Closed session on labor negotiations with Saratoga Employee Association and Carpenters union

The City Council confirmed the continued use of teleconferencing for meetings under Assembly Bill 361. The Council also received reports on roadway conditions and budget forecasts. In closed session, the Council appointed the City Manager to lead the labor negotiations team.

• Confirmed continued teleconference option for Brown Act bodies (5-0)
• Received report on Roadway Conditions & Pavement Management Program (5-0)
• Received presentation on 2023-24 budget considerations and 3-year forecast (5-0)
• Designated City Manager as lead for labor negotiations team (4-0, 1 recused)