Saratoga public meetings in 2022

Finance Advisory Committee

The Saratoga Finance Committee's regular meeting scheduled for December 22, 2022, has been cancelled. The next meeting is scheduled for January 9, 2023. This notice is procedural only and contains no agenda items for discussion or decision.

• Meeting cancelled for December 22, 2022
• Next meeting scheduled for January 9, 2023
• Notice posted December 20, 2022, at City of Saratoga, 13777 Fruitvale Avenue

City Council

The Saratoga City Council will hold commission interviews, a study session on 2023 norms, and a regular meeting. Key decisions include amending the Urban Planning Partners contract by $65,000 for the 2023-2031 Housing Element EIR, amending the Flock Group agreement, and approving a $135,000 services agreement for City Manager's Department program support. The council will also adopt 2023 council assignments and the local appointments list.

• Amend Urban Planning Partners contract by $65,000 (to $546,981) for 2023-2031 Housing Element EIR
• Amend agreement with Flock Group Inc. and authorize supplemental orders
• Approve $135,000 services agreement with Crystal Bothelio for City Manager's Department support
• Adopt 2023 City Council assignments and local appointments list
• Commend Belal Aftab and Rina Shah for commission service

The City Council authorized a $65,000 increase for a housing element update and approved an amended agreement for ALPR cameras. The council also appointed two members to the Heritage Preservation Commission and approved a $135,000 program support agreement.

• Appointed Margarete Minar to Heritage Preservation Commission for full-term ending Dec 31, 2026 (5-0)
• Appointed Zhen Li to Heritage Preservation Commission for partial-term ending Dec 31, 2024 (5-0)
• Authorized $65,000 increase for Urban Planning Partners, Inc. for 2023-2031 Housing Element Update (5-0)
• Approved amended agreement with Flock Group Inc. for ALPR cameras (5-0)
• Authorized $135,000 agreement with Crystal Bothelio for City Manager’s Department program support (5-0)
• Adopted 2023 City Council assignments (5-0)
• Accepted AB1600 Development Impact Fee reports for FY ended June 30, 2021 and 2022 (5-0)
• Adopted Local Appointments List for terms expiring in 2023 (5-0)

Public Art Commission

The Public Art Commission's State Route 85 & Union Pacific Overpass Artwork Subcommittee will review minutes from its December 8 meeting and discuss placement of art on the Saratoga Avenue Union Pacific Overpass. They will consider implementation options, including a possible live sculpture, and prepare a recommendation for the full Commission at its January 23, 2023 meeting. The meeting is open to the public in person and via Zoom.

• Review and approve minutes from December 8, 2022 meeting
• Discuss placement of art on Saratoga Avenue Union Pacific Overpass
• Consider options for FY 2023/24 work plan, including a live sculpture
• Prepare recommendation for Public Art Commission January 23, 2023 meeting

The subcommittee agreed to propose consolidating and revising the State Route 85 and sculpture work plan items into a living sculpture project. Members discussed potential locations, including the Saratoga Avenue median, and the use of recycled materials. Staff was asked to contact local artist Rick Waltonsmith.

• Approved minutes from December 8, 2022 meeting (2-0)
• Agreed to propose consolidating State Route 85 and sculpture work plan items into a living sculpture project
• Requested staff reach out to artist Rick Waltonsmith

Planning Commission

The Saratoga Planning Commission will hold a public hearing to consider approving a design review and tentative subdivision map for three detached two-story townhomes at 12650 Saratoga Avenue. The project would remove three protected trees. The commission will also approve the November 9, 2022 meeting minutes.

• Public hearing for Application PDR21-0001/SUB15-0003/ARB21-0013 at 12650 Saratoga Avenue
• Proposed construction of three two-story townhomes totaling 7,399 sq. ft. on a 15,746 sq. ft. parcel
• Removal of three protected trees: Italian Stone Pine, Coast Redwood, and Monterey Pine
• Recommended action: Adopt Resolution No. 22-027 approving the project with conditions
• Approval of minutes from November 9, 2022 Planning Commission meeting

The Planning Commission approved a project to build three detached two-story townhomes at 12650 Saratoga Avenue. The approval includes the removal of three protected trees. The commission also approved the minutes from the November 9, 2022, meeting.

• Approved Resolution No. 22-027 for three townhomes at 12650 Saratoga Avenue (7-0)
• Approved minutes of the November 9, 2022 meeting (7-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission will hold a regular meeting on December 13, 2022, with no new business items. The agenda includes approval of minutes from three prior meetings and a review of a project status worksheet. No public hearings or action items are listed.

• Approval of minutes from September 13, October 11, and November 8, 2022 meetings
• Review of project status worksheet (no details provided)
• Recognition of Commissioner Shah
• No site visits or new business scheduled

The commission approved the minutes from the September 13, October 11, and November 8, 2022 meetings. Commissioners discussed the project status worksheet and potential HRI properties. No other substantive decisions were made.

• Approved minutes for September 13, October 11, and November 8, 2022 (3-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting that consists solely of a site visit to review a proposal for three detached two-story townhomes at 12650 Saratoga Avenue. The applicant seeks Design Review and Tentative Subdivision Map approval. No formal votes or decisions will be made during this fact-finding visit; action will occur at a later public hearing.

• Application PDR21-0001/SUB15-0003/ARB21-0013 for 12650 Saratoga Avenue
• Proposal: three detached two-story townhomes, total 7,399 sq ft
• Three protected trees proposed for removal: Italian Stone Pine, Coast Redwood, Monterey Pine
• Site zoned R-M-5,000, General Plan designation Residential Multi-family

City Council

The Saratoga City Council is holding a special meeting to certify the November 8, 2022 election results, recognize outgoing council members and the outgoing mayor, administer oaths to newly elected members, and appoint a new mayor and vice mayor. The agenda is largely procedural, focused on the transition of council leadership.

• Resolution declaring results of the November 8, 2022 General Municipal Election
• Recognition of outgoing Council Members Kumar and Bernald
• Oath of office for newly elected City Council members
• Recognition of outgoing Mayor Tina Walia
• Appointment of Mayor and Vice Mayor per Resolution 10-002 Mayoral Rotation Policy

The City Council adopted Resolution 22-046 to declare the results of the November 8, 2022 General Municipal Election. The council administered oaths of office to newly elected members and appointed a new Mayor and Vice Mayor.

• Adopted Resolution 22-046 declaring November 8, 2022 election results (5-0)
• Administered Oath of Office to Council Member Elect Yan Zhao
• Administered Oath of Office to Council Member Elect Belal Aftab
• Administered Oath of Office to Council Member Elect Chuck Page
• Nominated Council Member Fitzsimmons for Mayor (5-0)
• Nominated Council Member Zhao for Vice Mayor (5-0)

Public Art Commission

The Saratoga Public Art Commission's State Route 85 & Union Pacific Overpass Artwork Subcommittee will receive information on restrictions for placing art on underpass pillars, concrete elements, and structural components. They will consider implementation options for the artwork work plan and prepare a recommendation for the full Public Art Commission at its January 16, 2023 meeting.

• Discussion of restrictions on art placement on underpass pillars, concrete elements, and structural components
• Consideration of implementation options for the State Route 85 & Union Pacific Overpass Artwork work plan
• Preparation of a recommendation for the Public Art Commission's January 16, 2023 meeting

The subcommittee received information that the State prohibits artwork on structural elements of overpasses. Members discussed alternative projects for the Fiscal Year 2023/24 work plan and requested more information on other potential art locations. No final recommendations were made.

• Requested staff report graffiti on State Route 85 overpass to the State for cleanup
• Requested information on artwork options for the Union Pacific overpass
• Requested information on artwork options for Saratoga Avenue retaining walls near State Route 85
• Inquired about providing input on artwork for the walkway to Hakone project
• Considered a live sculpture in a City median involving a structure and plants
• Requested a meeting before January to discuss work plan changes or alternatives
• Requested Public Works Director attend the next meeting to discuss live sculpture options
• Proposed a review of subcommittee assignments at the January Commission meeting

City Council

The Saratoga City Council will review draft responses to California HCD comments on the 2023-2031 Housing Element, receive public input, and direct staff on revisions for resubmittal. The consent calendar includes routine items like minutes, check registers, and adoption of several ordinances, including updates to heritage preservation and parking restrictions.

• Review of draft responses to HCD comments on the 2023-2031 Housing Element
• Adoption of ordinance updating Heritage Preservation (Chapter 13)
• Adoption of ordinance restricting commercial and recreational vehicle parking
• Adoption of 2022 California Building Standards Code with local modifications
• Budget amendment appropriating $4,500 for Allendale Landscape District LLA Zone 36

The City Council adopted the 2022 California Building Standards Code with local modifications and approved responses to HCD comments on the Draft Housing Element. The council also passed ordinances regarding heritage preservation and vehicle parking restrictions.

• Adopted 2022 California Building Standards Code with local modifications (5-0)
• Approved responses to HCD comments on the Draft Housing Element (4-1)
• Adopted ordinance amending Heritage Preservation City Code Chapter 13 (4-0)
• Adopted Commercial and Recreational Vehicle Parking Restriction Ordinance (5-0)
• Directed staff to explore options for permanent outdoor seating at Saratoga Village Parklets (5-0)
• Confirmed findings to continue teleconference options for Brown Act bodies (5-0)
• Accepted 2021-22 Annual Comprehensive Financial Report and supplemental reports (5-0)
• Took no action on budget amendment for Allendale Landscape District LLA Zone 36 (5-0)

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will hold a regular meeting to receive reports from the Teen Advisory Board, library district, community library, Friends group, committees, and city staff. The main action items are reviewing the 2022/23 work plan and brainstorming revisions for the 2023/24 work plan, and reviewing the 2023 meeting schedule. The agenda is largely procedural, with no major policy decisions or public hearings.

• Review and approve minutes from October 18, 2022 Special Meeting
• Receive reports from Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, and Commission committees
• Review 2022/23 Work Plan and brainstorm revisions for 2023/24 Work Plan
• Review and adjust 2023 meeting schedule

The Commission approved the minutes from the October 18, 2022 special meeting. Members discussed refining the 2023/24 Work Plan to include resource needs and engagement metrics. The October 2023 meeting was rescheduled to October 10, 2023.

• Approved minutes from October 18, 2022 Special Meeting (5-0)
• Rescheduled October 2023 meeting to October 10, 2023
• Agreed to refine 2023/24 Work Plan items and resource needs before February meeting

Traffic Safety Commission

The Saratoga Traffic Safety Commission will hold a special meeting to review and make recommendations on 15 traffic safety items, including a request for four speed humps on Reid Ln. The commission will also elect a new Chair and Vice-Chair. The meeting is open to the public in person and via Zoom.

• Review request to propose four speed humps on Reid Ln (TSC Matrix 534)
• Review traffic safety items at multiple locations including Montalvo Rd, Old Oak Way, Sarahills Dr, Beaumont Ave at Saratoga Vista Ct, Fruitvale Ave at Montauk Dr, Quito Rd at Maude Ave, Oak St and Komina Ave, Saratoga Ave at Sun Valley Ct, Fruitvale Ave at Saratoga Ave, Aspesi Dr at Metler Ct, St Charles St, Fruitvale Ave at Farwell Ave and Three Oaks Way, Saratoga-Sunnyvale Rd between Oak St and Herriman Ave
• Election of new Chair and Vice-Chair
• Sheriff's report on August-October citation summary and collision statistics
• Approve September 8, 2022 minutes

The Commission approved several traffic calming measures, including speed humps on Mendelsohn Ln and Reid Ln and striping on Montalvo Rd. Members also voted on signage, reflectors, and curb changes at various intersections. The Commission elected Jason Mount as Chair and Robert Eng as Vice Chair.

• Approved city-led speed hump process for Mendelsohn Ln (4-0)
• Approved striping plans for Montalvo Rd (4-0)
• Approved increasing center-median reflectors on Old Oak Way (4-0)
• Denied crosswalk at Fruitvale Ave and Montauk Dr (4-0)
• Approved four-speed-hump plan for Reid Ln (4-0)
• Approved foliage trimming and traffic mirror installation at Quito Rd and Maude Ave (4-0)
• Approved red curb installation on Saratoga Ave at Sun Valley Ct (4-0)
• Elected Jason Mount as Chair and Robert Eng as Vice Chair (4-0)

Finance Advisory Committee

The Saratoga City Council Finance Committee will meet to review and approve minutes from October 27, 2022, receive the 2021-22 Annual Comprehensive Financial Report (ACFR) from the audit firm Chavan and Associates, LLC, and discuss the 2023-24 Capital Improvement Program (CIP) development. The committee will recommend that the City Council receive and file the ACFR and direct staff to prepare the 2022-23 Cities Financial Transactions Report. The CIP item is for information only, with no action required.

• Review and approve October 27, 2022 Finance Committee minutes
• Receive 2021-22 ACFR from Chavan and Associates, LLC; recommend Council receive and file
• Direct staff to prepare and post 2022-23 Cities Financial Transactions Report using audited financials
• Discuss 2023-24 Capital Improvement Program (CIP) development (no action required)

The Finance Committee approved the minutes from the October 27, 2022, regular meeting. The committee received reports on the Annual Comprehensive Financial Report for the fiscal year ended June 30, 2022, and the 2023-24 Capital Improvement Program development.

• Approved October 27, 2022 Finance Committee minutes (2-0)

Youth Commission

The Saratoga Youth Commission is holding a regular meeting to review and approve prior meeting minutes, receive a report on the upcoming Tree Lighting and Candy Cane Village event, hear committee updates, and discuss the 2022/23 work plan. They will also review the 2023 meeting schedule and consider options for a spring fitness challenge. The meeting is largely procedural and planning-focused, with no major policy decisions or public hearings.

• Review and approve minutes from October 25, 2022 meeting
• Receive overview of Tree Lighting & Candy Cane Village event logistics and confirm attending commissioners
• Review 2022/23 Work Plan and progress, discuss priorities and schedule
• Review 2023 meeting schedule and make adjustments
• Discuss options for spring 2023 fitness challenge

Public Art Commission

The Saratoga Public Art Commission is holding a regular meeting to review and approve minutes from September 19, 2022, receive updates from subcommittees, and discuss the Fiscal Year 2023/24 Work Plan. The commission will also review the 2023 meeting schedule and consider future agenda items. No major decisions or public hearings are scheduled.

• Review and approve minutes from September 19, 2022 meeting
• Subcommittee updates on work plan implementation (informational)
• Brainstorm revisions for 2023/24 Work Plan, finalize at January 16, 2023 meeting
• Review 2023 meeting schedule
• Consider future agenda items

The Commission approved the minutes from the September 19, 2022 meeting and confirmed the 2023 meeting schedule. Members discussed revisions for the Fiscal Year 2023/24 Work Plan, including poetry contests and the #SaratogaROCKS program.

• Approved September 19, 2022 meeting minutes (5-0)
• Confirmed 2023 meeting schedule

City Council

The City Council introduced and waived the first reading for ordinances regarding commercial vehicle parking restrictions, heritage preservation, and the 2022 California Building Standards Code. The council also extended a CEQA support services contract and approved a response to a Santa Clara County Civil Grand Jury report.

• Approved one-year contract extension for Environmental Science Associates through 12/31/2023 (4-0)
• Introduced and waived first reading of Commercial and Recreational Vehicle Parking Restriction Ordinance (4-0)
• Introduced and waived first reading of Heritage Preservation Ordinance update (3-0, 1 recused)
• Accepted report on Annual Review of Climate Action Plan 2030 (4-0)
• Approved draft response to 2022 Civil Grand Jury of Santa Clara County Report (4-0)
• Introduced and waived first reading of 2022 California Building Standards Code with local modifications (4-0)
• Confirmed continued use of teleconferencing for Brown Act bodies per AB 361 (4-0)
• Commended Captain Rich Urena for service as West Valley Patrol Division Commander

Traffic Safety Commission

The Saratoga Traffic Safety Commission regular meeting scheduled for November 10, 2022, was canceled. The agenda contains only the cancellation notice and certificate of posting, with no items for discussion or decision.

• Meeting canceled

Planning Commission

The Saratoga Planning Commission will hold public hearings on four development applications, including a proposed 10-lot subdivision at 14521 Quito Road, a new home with an ADU at 20538 Lynde Court, a variance for outdoor structures at 20711 Leonard Road, and a fence exception at 14920 Sobey Road. The commission will also consider approving the October 12, 2022 meeting minutes. All items are up for decision, with recommended resolutions for approval.

• Ten-lot subdivision at 14521 Quito Road with removal of 56 protected trees and dedication of 0.34-acre for open space
• New 3,369 sq ft two-story home with 752 sq ft ADU at 20538 Lynde Court, removing three protected trees
• Variance for outdoor kitchen, firepit, and shed in front setback at 20711 Leonard Road
• Fence exception for 6-foot fence in front setback at 14920 Sobey Road
• Approval of October 12, 2022 meeting minutes

The Planning Commission approved a 10-lot subdivision at 14521 Quito Road and several residential design and variance requests. The commission also approved a new home and ADU at 20538 Lynde Court despite a failed motion to deny the application.

• Approved minutes from October 12, 2022 meeting (6-0-1)
• Approved Resolution No. 22-020 for new home and ADU at 20538 Lynde Court (4-3)
• Denied motion to deny application PDR21-0032/ARB21-0120 at 20538 Lynde Court (3-4)
• Approved Resolution No. 22-025 for outdoor kitchen, firepit, and shed variance at 20711 Leonard Road (7-0)
• Approved Resolution No. 22-023 (Mitigated Negative Declaration) and Resolution No. 22-024 (10-lot subdivision and removal of 56 protected trees) at 14521 Quito Road (7-0)
• Approved Resolution No. 22-026 for 6-foot fence exception at 14920 Sobey Road (6-1)

Parks and Recreation Commission

The Parks and Recreation Commission will receive an update on the El Quito Pickleball Court Project, continue discussing food truck options for Movie Night, and hear a progress report on the Historical Plaque Program. The Commission will also brainstorm ideas for the 2022-2023 workplan and community engagement. No final votes or decisions are scheduled on these items.

• El Quito Pickleball Court Project update
• Movie Night food truck discussion
• Historical Plaque Program progress report
• Workplan and community engagement brainstorming

The Commission approved the "Timeline/Approach for Events" document and the minutes from the September 13, 2022 meeting. Members discussed the El Quito Pickleball Court project and the potential use of food trucks for a trial Movie Night event.

• Approved September 13, 2022 meeting minutes (3-0)
• Approved 'Timeline/Approach for Events' document (3-0)

Heritage Preservation Commission

The Heritage Preservation Commission will hold a regular meeting to review previous minutes and project status worksheets. No specific new business or commission items are listed on the current agenda.

• Approval of September 13, 2022 and October 11, 2022 meeting minutes
• Review of Project Status Worksheet

The commission held a brief meeting with no new business or votes. Approval of previous meeting minutes was continued to the December meeting.

• Approval of September 13 and October 11, 2022 minutes continued to December meeting

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to three properties with pending applications. No formal votes or decisions will be made; the visit is for fact-finding only. The items include a variance request, a subdivision proposal, and a fence exception request.

• Variance (VAR22-0003) at 20711 Leonard Road for outdoor kitchen, firepit, and shed in front setback
• Subdivision (SUB20-0003) of 11.43 acres at 14521 Quito Road into ten lots, with new cul-de-sac and 56 protected trees removed
• Fence exception (FER22-0002) at 14920 Sobey Road for 6-foot fence where 3 feet is allowed

City Council

The Saratoga City Council will hold a public hearing on adopting the 2022 California Building Standards Code with local modifications, and will consider approving a cost share agreement with Cupertino for Prospect Road improvements. The agenda also includes routine consent items such as meeting minutes, check registers, and a treasurer's report, plus a final map approval for a 90-unit condominium project.

• Public hearing on 2022 California Building Standards Code adoption with local modifications
• Prospect Road Cost Share Agreement with City of Cupertino for $164,833.91
• Final map approval for 90 condominiums at 18764 Cox Avenue
• Commendation for Cynthia Chang for community service
• Reconsider AB 361 findings to continue teleconferenced meetings

The City Council approved a cost share agreement with the City of Cupertino for Prospect Road and granted final map approval for a 90-condominium project on Cox Avenue. The Council also introduced an ordinance to adopt the 2022 California Building Standards Code with local modifications.

• Approved $164,833.91 Prospect Road Cost Share Agreement with City of Cupertino (5-0)
• Approved final map for 90 condominiums at 18764 Cox Avenue (5-0)
• Introduced and waived first reading of 2022 California Building Standards Code ordinance (5-0)
• Confirmed continued use of teleconferencing for Brown Act meetings per AB 361 (5-0)
• Approved October 19, 2022 meeting minutes (5-0)
• Accepted accounts payable check registers for 10/13/22 and 10/19/22 (5-0)
• Accepted Treasurer’s Report for month ended September 30, 2022 (5-0)
• Commended Cynthia Chang for community service

Finance Advisory Committee

The Saratoga City Council Finance Committee will meet via teleconference to review and approve the September 22, 2022 meeting minutes, receive a presentation from actuarial firm Foster & Foster on the Other Post-Employment Benefits (OPEBs) actuarial valuation project, and receive an update on the single audit for the fiscal year ended June 30, 2022. No action is required on the OPEB presentation or the single audit update.

• Review and approve minutes from September 22, 2022 meeting
• Receive OPEBs actuarial valuation project overview from Foster & Foster
• Receive preliminary single audit report for fiscal year ended June 30, 2022
• Public comment allowed on non-agendized items (up to 3 minutes)

The committee approved the minutes from the September 22, 2022, meeting. Members received reports on the Other Post-Employment Benefits Actuarial Valuation Project and the fiscal year 2022 single audit update.

• Approved September 22, 2022, meeting minutes (2-0)

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review minutes, debrief recent events, and plan upcoming activities including the Tree Lighting on November 25, a Spring 2023 Fitness Challenge, and a possible joint meeting with Campbell and Cupertino teens. They will also discuss hybrid meeting structure starting in November and receive committee and city reports.

• Review and approve minutes from September 21 and September 27 meetings
• Debrief State of the City and Pizza & Politics events
• Discuss joint meeting with Campbell and Cupertino teens, possibly with a teen social
• Plan Tree Lighting event on November 25, including supply needs and shifts
• Discuss options for Spring 2023 Fitness Challenge

City Council

The Saratoga City Council will hold a joint session with Hakone and SASCC, then a regular session to consider several items. Key actions include approving the Saratoga Local Roadway Safety Plan, reviewing options for commercial and recreational vehicle parking restrictions, and receiving a report on Mills Act agreements. The agenda also includes routine consent items such as meeting minutes, check registers, and a subdivision improvement agreement with Pulte Home Company.

• Approve Saratoga Local Roadway Safety Plan (July 2022) and implement safety improvements
• Review commercial and recreational vehicle parking restriction options
• Approve Subdivision Improvement Agreement with Pulte Home Company, LLC for Quito Village (APN 389-12-020)
• Temporary no parking restriction at Big Basin Way Turnaround
• Proclaim October 2022 as Domestic Violence Awareness Month

The Saratoga City Council approved the Saratoga Local Roadway Safety Plan (July 2022) and directed staff to implement its safety improvements. They also voted to change ordinance language for commercial and recreational vehicle parking restrictions as recommended by staff. Consent calendar items included approving meeting minutes, check registers, a meeting recording policy correction, a temporary no-parking restriction at Big Basin Way Turnaround, and a subdivision improvement agreement with Pulte Home Company for Quito Village. The council also received updates on website redesign and Mills Act agreements without voting.

• Approved Saratoga Local Roadway Safety Plan (July 2022) and directed staff to implement safety improvements (5-0)
• Changed ordinance language for commercial and recreational vehicle parking restrictions as recommended by staff (5-0)
• Approved amended minutes for October 5, 2022 City Council Regular Meeting (5-0)
• Reviewed and accepted check registers for accounts payable payment cycles (5-0)
• Adopted Resolution 22-043 correcting the Meeting Recording Policy (5-0)
• Approved Resolution MV-330 temporarily restricting parking at Big Basin Way Turnaround (4-0, Fitzsimmons recused)
• Approved Subdivision Improvement Agreement with Pulte Home Company, LLC for Quito Village (5-0)
• Proclaimed October 2022 as Domestic Violence Awareness Month in Saratoga

PEBTAC (Trails Advisory Committee)

The regular October 18, 2022 meeting of the Pedestrian, Equestrian and Bicycle Trails Advisory Committee has been canceled. No items were discussed or decided.

• Meeting canceled

Public Art Commission

The Online Art Challenge Subcommittee of the Saratoga Public Art Commission will meet by teleconference to approve minutes and make decisions on the Online Art Challenge, including selecting judges, setting meeting dates, confirming winner announcements, choosing prizes, and discussing exhibition options. The meeting is held remotely due to COVID-19, with public comment allowed by Zoom or phone.

• Approve draft minutes from August 15, 2022 subcommittee meeting
• Select contest judges and set dates for judges' meetings
• Confirm details for monthly and grand prize winner announcements
• Select prizes for winners
• Discuss options for exhibiting submissions

The Online Art Challenge Subcommittee approved minutes from August 15, 2022. They selected five judges for the contest: Shaan Aslam, Hannah Chang, Heather Durham, Michele Hsieh, and Sheetal Seth. Prizes were set as a certificate for all winners and honorable mentions, plus $25 gift cards to Michael's for monthly winners and $50 gift cards for grand prize winners. The subcommittee also requested that winning artwork be shared on the city website and social media, and proposed a one-hour online exhibit in February.

• Approved minutes from August 15, 2022 subcommittee meeting (2-0)
• Selected judges Shaan Aslam, Hannah Chang, Heather Durham, Michele Hsieh, and Sheetal Seth
• Agreed on certificate for all winners and honorable mentions
• Agreed on $25 Michael's gift certificate for monthly winners
• Agreed on $50 Michael's gift certificate for grand prize winners
• Requested winning artwork shared on City website and social media
• Proposed online exhibit of artwork in February as a one-hour event

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will hold a special teleconference meeting to select a new Chair and Vice Chair, approve minutes, and receive reports from various library and community groups. The Commission will also consider launching an oral history project to celebrate Saratoga's diversity and receive updates on other work plan items.

• Selection of Chair and Vice Chair for October 2022–September 2023
• Consideration of oral history project to celebrate Saratoga's diversity
• Update on Good Neighbor Day work plan
• Update on Parent/Student Collaboration work plan
• Consideration of subcommittee assignments for new Commissioner Valerie Nygaard

The commission voted unanimously to launch a beta test of an oral history project that invites people who live or work in Saratoga to record short videos about what brought them to the city. The project will be run in partnership with the Saratoga Library, with a small group of participants first, and progress will be reported at a future meeting. The commission also elected Victoria Zhang as Chair and Cristina Meiser as Vice Chair for the coming year, and approved minutes from the August 8 regular meeting.

• Elected Victoria Zhang as Chair for October 2022–September 2023 (5-0)
• Elected Cristina Meiser as Vice Chair for October 2022–September 2023 (5-0)
• Approved minutes from August 8, 2022 regular meeting (5-0)
• Approved beta test of oral history project celebrating Saratoga diversity (5-0)
• Added Commissioner Valerie Nygaard to Parent/Student Collaboration subcommittee (5-0)
• Rescheduled December regular meeting to December 5 at 7:00 p.m. (5-0)

Public Art Commission

The Saratoga Loves Poetry Subcommittee will meet by teleconference to approve minutes from August 8, 2022, and to make decisions on the poetry contest: selecting judges, setting a judging date, confirming announcement and display plans, and choosing prizes. Public comment is allowed via Zoom or written submission.

• Approve draft minutes from August 8, 2022 meeting
• Select contest judges and set tentative judging date
• Confirm details for announcement and display of winning poems
• Select prizes for winners

The subcommittee approved minutes from the August 8 meeting and selected contest judges, set prizes (20-ounce insulated water bottles with logo), and discussed displaying winning poems as yard signs at the Book-Go-Round with solar lighting. Commissioner Vasu also proposed recognizing judges and winners at the Tree Lighting event and exploring a spring poetry contest with the Library.

• Approved minutes from August 8, 2022 meeting (1-0)
• Selected 3 judging applicants to determine 1st, 2nd, and 3rd prize winners in all age categories
• Approved 20-ounce insulated water bottle with name, prize, age category, and Saratoga Loves Poetry logo as prize for all winners
• Discussed displaying poems, author biography, and description as yard signs at Book-Go-Round with solar lighting
• Proposed recognizing judges and winners at Tree Lighting event with a gift from the City

Planning Commission

The Saratoga Planning Commission will hold public hearings on three residential applications: a new home with an ADU at 20538 Lynde Court (continued from September), an appeal of a tree removal denial at 20196 Franklin Ave, and a home addition with pool cabana at 19518 Glen Una Drive. The meeting is entirely by teleconference due to the state of emergency.

• Design Review for 3,369 sq ft home with 752 sq ft ADU at 20538 Lynde Court, removing 3 protected trees
• Appeal of denial for removal of 48-inch redwood tree at 20196 Franklin Ave
• Design Review for 6,870 sq ft home addition and 430 sq ft pool cabana at 19518 Glen Una Drive, removing 4 protected trees
• Approval of minutes from September 14, 2022 meeting

The commission approved a resolution for a 2,629 sq ft addition and pool cabana at 19518 Glen Una Drive (6-0). It continued a tree removal appeal at 20196 Franklin Ave to an uncertain date for further investigation. A new home project at Lynde Court was continued to November 9, 2022 at the applicant's request.

• Approved Resolution 22-019 for a 2,629 sq ft addition and pool cabana at 19518 Glen Una Drive (6-0)
• Continued tree removal appeal at 20196 Franklin Ave to an uncertain date for foundation and arborist review (6-0)
• Continued new home project at Lynde Court to November 9, 2022 at applicant's request
• Approved minutes of September 14, 2022 meeting (5-0, 1 abstention)

Planning Commission

The Saratoga Planning Commission will hold a special teleconference meeting to discuss a proposal by Pinn Brothers Development to subdivide an 11.43-acre parcel at 14521 Quito Road into ten lots. The project includes a new private cul-de-sac, removal of 56 protected trees, and dedication of a .34-acre portion for open space. The meeting is a study session, so no final decision is expected.

• Subdivision of 11.43 acres into 10 lots (0.92 to 1.2 acres each) at 14521 Quito Road
• New private cul-de-sac connecting to Quito Road; access for 3 lots via Vessing Road
• Dedication of .34-acre portion across Quito Road to City for open space
• Removal of 56 protected trees proposed
• Site zoned R-1-40,000, General Plan: Residential Very Low Density

Heritage Preservation Commission

The Commission will meet via teleconference to approve previous meeting minutes and review project statuses. The agenda includes an informational update regarding the Heritage Orchard.

• Approval of September 13, 2022 minutes
• Informational update on Heritage Orchard
• Review of Project Status Worksheet 10112022

The Heritage Preservation Commission held a regular meeting on October 11, 2022, but took no substantive actions. The meeting included a call to order, roll call, and staff comments on returning to in-person meetings. Approval of the previous meeting's minutes was continued to the November meeting, and no new business or commission items were discussed.

• Approval of September 13, 2022 minutes continued to November meeting

Planning Commission

The Saratoga Planning Commission is holding a special meeting that consists solely of a site visit to three properties. No formal votes or decisions will be made; the visit is for fact-finding and discussion only. The items are an appeal of a denied tree removal permit, a design review for a home addition, and a proposed subdivision.

• Appeal of denied permit to remove one 48-inch redwood at 20196 Franklin Ave
• Design review for 2,629 sq ft addition and 430 sq ft pool cabana at 19518 Glen Una Drive
• Removal of four protected trees at 19518 Glen Una Drive
• Subdivision of 11.43-acre parcel at 14521 Quito Road into 10 lots
• Removal of 56 protected trees for Quito Road subdivision

City Council

The Saratoga City Council will hold a public hearing on an appeal of a temporary compliance plan for winery operations at House Family Vineyards, with a recommendation to deny the appeal and approve the plan. The council will also reconsider AB 361 findings to continue virtual meetings and provide direction on the matter. Other items include appointments, proclamations, and routine consent calendar approvals.

• Public hearing on appeal APCC22-0002 for winery operations at 13340 Old Oak Way
• Reconsider and confirm AB 361 findings to continue teleconferenced meetings
• Resolution accepting right of way easement from Cupertino Union School District along Goleta Avenue
• Re-appoint Cristina Meiser to Library & Community Engagement Commission
• Proclaim October 5, 2022 Clean Air Day

The City Council denied an appeal of a Temporary Compliance Plan for House Family Vineyards and approved the plan with amended hours of operation (Thursday–Sunday, noon–5 p.m., by appointment only, max 49 people), subject to the applicant's agreement within one week. The council also voted to move to a hybrid meeting format (in-person plus teleconference) starting November 2, 2022, and re-appointed Cristina Meiser to the Library & Community Engagement Commission.

• Denied appeal APCC22-0002 and approved amended Temporary Compliance Plan for House Family Vineyards (3-2)
• Approved hybrid meeting format beginning November 2, 2022 (5-0)
• Re-appointed Cristina Meiser to Library & Community Engagement Commission (5-0)
• Approved minutes of September 21, 2022 meeting (5-0)
• Accepted accounts payable check registers for 9/15/22 and 9/22/22 (5-0)
• Accepted Treasurer's Report for August 31, 2022 (5-0)
• Accepted right-of-way easement from Cupertino Union School District along Goleta Avenue (5-0)
• Proclaimed October 5, 2022 Clean Air Day in Saratoga

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will hold a teleconference meeting to select a Chair and Vice Chair for the coming year, approve prior minutes, and receive reports from library and community groups. The Commission will also consider launching an oral history project celebrating Saratoga's diversity, receive updates on work plan items, and decide whether to reschedule the December meeting.

• Selection of Chair and Vice Chair for October 2022–September 2023
• Consideration of oral history project to celebrate Saratoga's diversity
• Update on Good Neighbor Day work plan
• Update on Parent/Student Collaboration work plan
• Consideration of subcommittee assignments for new Commissioner Valerie Nygaard

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review and approve minutes, receive a presentation from Santa Clara County Public Health on the Children's Outdoor Bill of Rights, and discuss scheduling for the 2022-2023 work plan. They will also receive reports on upcoming events like State of the City and Pizza & Politics, and consider rescheduling the December meeting.

• Presentation from Santa Clara County Public Health on Children's Outdoor Bill of Rights
• Discuss 2022-2023 work plan approved by City Council on September 21, 2022
• Receive verbal report on Youth Commission roles for State of the City event
• Select Commissioners for roles at Pizza & Politics event
• Consider re-scheduling December 2022 Youth Commission meeting

Finance Advisory Committee

The Saratoga City Council Finance Committee will meet by teleconference to review and approve the May 26, 2022 meeting minutes, receive an overview of the 2022 Comprehensive Fee Study, review the 2022 meeting schedule and topics, and receive a report on 2023-24 budget indicators. No action is required on the fee study or budget indicators; the only action item is approving the minutes.

• Review and approve May 26, 2022 Finance Committee minutes
• Receive 2022 Comprehensive Fee Study project overview (no action)
• Review 2022 Finance Committee meeting schedule and topics
• Receive 2023-24 Budget Indicators report (no action)

The Saratoga City Council Finance Committee approved the minutes from its May 26, 2022 regular meeting. The committee also confirmed agenda topics for October and November, cancelled the November 24 meeting due to Thanksgiving, and scheduled a special meeting on November 29 to receive the independent auditor's report. No action was taken on the comprehensive fee study project overview or the 2023-24 budget indicators report.

• Approved the minutes for the May 26, 2022 Finance Committee Regular Meeting (motion by Fitzsimmons/Walia, passed 2-0).
• Cancelled the November 24, 2022 meeting due to the Thanksgiving holiday.
• Scheduled a special meeting on Tuesday, November 29, 2022 at 3:30 p.m. to receive the independent auditor's report on the fiscal year ended June 30, 2022.
• Concurred with agenda topics for the October 27 and November 29 meetings.

Youth Commission

The Saratoga Youth Commission is holding a special teleconference meeting with a single agenda item: reviewing the proposed work plan presentation slides. The meeting is procedural and focused on this review, with no other substantive decisions or discussions listed.

• Review of Youth Commission proposed work plan presentation slides

City Council

The Saratoga City Council will hold a regular meeting with a joint session with the Youth Commission to discuss its work plan. The main business includes authorizing a $120,000 contract with BKF Engineers for design of railroad mitigation improvements, initiating renewal of the Landscaping & Lighting Assessment District LLA-1, and discussing reach codes for Silicon Valley Clean Energy and Valley Water. The meeting also includes appointments, proclamations, and routine consent items.

• Contract with BKF Engineers for $120,000 for Blue Hills Pedestrian Railroad Crossing Project design
• Resolution to initiate renewal of Landscaping & Lighting Assessment District LLA-1 for FY 23-24
• Discussion of Silicon Valley Clean Energy and Valley Water Reach Codes
• Re-appoint Gloria Wu to Public Art Commission and appoint Valerie Nygaard to Library & Community Engagement Commission
• Proclaim September 2022 as Suicide Prevention Awareness Month and September 28, 2022 as Good Neighbor Day

The City Council authorized a $120,000 contract with BKF Engineers for design of four mitigation sites as part of the Blue Hills Pedestrian Railroad Crossing Project. The council also appointed Cristina Meiser to the Library & Community Engagement Commission, re-appointed Gloria Wu to the Public Art Commission, and appointed Valerie Nygaard to the Library & Community Engagement Commission. Additionally, the council approved the FY 2022/23 Youth Commission work plan and allowed automated license plate readers as an allowable improvement for the Landscaping & Lighting Assessment District LLA-1.

• Approved $120,000 contract with BKF Engineers for design of four mitigation sites for the Blue Hills Pedestrian Railroad Crossing Project
• Appointed Cristina Meiser to the Library & Community Engagement Commission for a partial term ending September 30, 2025
• Re-appointed Gloria Wu to the Public Art Commission and appointed Valerie Nygaard to the Library & Community Engagement Commission
• Approved the FY 2022/23 Youth Commission work plan
• Allowed automated license plate readers as an allowable improvement for Landscaping & Lighting Assessment District LLA-1
• Adopted resolutions describing improvements and appointing attorneys for LLA-1 for FY 23-24
• Approved minutes for the September 7, 2022 regular meeting
• Accepted check registers for accounts payable payment cycles and the Treasurer's Report for July 2022

Public Art Commission

The Saratoga Public Art Commission will review and approve minutes, receive a report on the Paint the City program and consider recommending three mural locations to the City Council, elect a Chair and Vice Chair, and discuss community events like chalk art and #SaratogaROCKS. The meeting is held by teleconference due to COVID-19.

• Recommend City Council approve Paint the City locations: Saratoga Avenue at State Route 85 North (two spots) and Saratoga Avenue at Dagmar; backup at Saratoga Avenue at Vineyard
• Approve minutes from July 18, 2022 meeting
• Select Chair and Vice Chair for the Commission
• Discuss chalk art and #SaratogaROCKS at upcoming events (Witchy Walk-a Bout Oct 29, Tree Lighting Nov 25)

The Public Art Commission voted unanimously to recommend that the City Council approve three locations for the next Paint the City cycle: Saratoga Avenue at State Route 85 North, Saratoga Avenue at State Route 85 South, and Saratoga Avenue at Dagmar, with Saratoga Avenue at Vineyard as a backup. The Commission also approved the July 18, 2022 meeting minutes and elected Ramya Vasu as Chair and Gloria Wu as Vice Chair. No public comments were received.

• Approved July 18, 2022 meeting minutes (5-0)
• Recommended City Council approve three Paint the City locations: Saratoga Ave at SR 85 North, Saratoga Ave at SR 85 South, Saratoga Ave at Dagmar, with Saratoga Ave at Vineyard as backup (5-0)
• Elected Ramya Vasu as Chair (5-0)
• Elected Gloria Wu as Vice Chair (5-0)

Planning Commission

The Saratoga Planning Commission will hold public hearings on two design review applications for new single-family homes, each with an accessory dwelling unit. The commission will vote on resolutions to approve or deny the projects, which include removal of protected trees. The meeting is conducted by teleconference due to the COVID-19 state of emergency.

• 20538 Lynde Court: new 3,369 sq ft two-story home with 752 sq ft ADU, removal of 3 protected trees (Resolution 22-020)
• 14680 Sobey Road: new 6,366 sq ft single-story home with 800 sq ft detached ADU, removal of 8 protected trees (Resolution 22-021)
• Approval of August 10, 2022 meeting minutes
• Public comment via Zoom or phone; written comments accepted online

The commission approved Resolution No. 22-021 for a project at 14680 Sobey Road (PDR21-0028/ARB20-0068) and continued the Lynde Court application (PDR21-0032/ARB21-012020538) to October 12, 2022. Both motions passed unanimously with all present members voting aye.

• Approved Resolution No. 22-021 for 14680 Sobey Road project (6-0)
• Continued Lynde Court application to October 12, 2022 (6-0)
• Approved minutes of August 10, 2022 meeting (5-0, 1 abstention)

Parks and Recreation Commission

The Parks and Recreation Commission approved the minutes from its March 8, 2022 meeting. Commissioners discussed the success of the August 19 Movie Night event and considered adding food trucks to future events. An update was provided on the Beauchamps Park Playground Replacement Project, which began construction on August 25, 2022, and is expected to be completed in five weeks. No formal votes were taken on these discussion items.

• Approved Parks and Recreation Commission minutes for March 8, 2022 (3-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to two properties with pending design review applications. No formal votes will be taken; the visit is fact-finding only. The projects involve new single-family homes with accessory dwelling units and removal of protected trees.

• 20538 Lynde Court: new 3,369 sq ft two-story home with 752 sq ft ADU, removal of 3 protected trees
• 14680 Sobey Road: new 6,366 sq ft single-story home with 800 sq ft detached ADU, removal of 8 protected trees
• Both sites are zoned R-1 with medium or very low density designations

Public Art Commission

The Paint the City Subcommittee will consider prospective utility box locations for the Paint the City program and finalize an implementation recommendation to be presented to the Public Art Commission at its September 19, 2022 meeting. The meeting is held by teleconference due to COVID-19, with public comment allowed for up to three minutes per item.

• Consider Paint the City utility box locations and finalize implementation recommendation for Public Art Commission September 19, 2022 meeting
• Public comment limited to 3 minutes per item
• Meeting held entirely by teleconference via Zoom

The Paint the City Subcommittee met and considered utility box locations for the Paint the City program. They recommended that the Public Art Commission propose four specific locations to the City Council, including three primary sites and one backup. The recommendation will be considered by the full Commission at its September 19, 2022 meeting.

• Recommended Saratoga Avenue at State Route 85 North (Caltrans) as a Paint the City location
• Recommended Saratoga Avenue at State Route 85 South (Caltrans) as a Paint the City location
• Recommended Saratoga Avenue at Dagmar (City) as a Paint the City location
• Recommended Saratoga Avenue at Vineyard as a backup location

Heritage Preservation Commission

The Heritage Preservation Commission is meeting to discuss new business regarding a property at 14495 Big Basin Way. The body will also review commission recruitment and a project status worksheet.

• Review of 14495 Big Basin Way, including plans and window specifications
• HPC recruitment
• Project status worksheet

The Heritage Preservation Commission approved exterior changes for a property at 14495 Big Basin Way. The commission also approved the minutes from the August 9, 2022 meeting. No other substantive decisions were made.

• Approved exterior changes at 14495 Big Basin Way (3-0)
• Approved August 9, 2022 meeting minutes (3-0)

Traffic Safety Commission

The Saratoga Traffic Safety Commission will meet via teleconference to review and make recommendations on 14 traffic safety matrix items, including specific locations such as Prospect Rd at Via Roncole and McCoy Ave. The agenda also includes a presentation on the Local Roadway Safety Plan (LRSP) and a Sheriff's report on citations and collisions. Public comments can be submitted online or via Zoom.

• Local Roadway Safety Plan (LRSP) presentation
• Sheriff's report on June-July citations and collisions
• TSC Matrix 512: Prospect Rd at Via Roncole - review draft plans
• TSC Matrix 527: McCoy Ave between Paseo Presada and Quito Rd
• TSC Matrix 534: Reid Ln - review and approve draft plans

The Saratoga Traffic Safety Commission approved the Local Roadway Safety Plan (LRSP) and took action on multiple traffic safety items, including speed humps, crosswalks, and bike lane enhancements. All votes were unanimous (4-0). Several items were deferred to future meetings.

• Approved August 9, 2022 minutes (4-0)
• Approved Local Roadway Safety Plan (LRSP) (4-0)
• Approved speed hump plans for Reid Ln with pavement markings replacing signs (4-0)
• Approved flexible posts, green bike lane enhancements, and rapid flashing beacons at Cox Ave and De Havilland Dr (4-0)
• Approved speed limit signs and speed trailer rotation for Cox Ave (4-0)
• Approved center and shoulder striping with Botts Dots at Miljevich Dr and Glasgow Dr (4-0)
• Deferred items at Quito Rd/Maude Ave, Saratoga Ave/Ranfre Ln, Oak St/Komina Ave, and Saratoga Ave/Sun Valley Ct to future meetings
• Approved staff and commission updates

City Council

The Saratoga City Council will hold a regular meeting on September 7, 2022, entirely by teleconference due to COVID-19. The main business includes deciding on a historic landmark designation and Mills Act agreement for 14666 Oak Street, approving a Safe Routes to School Master Plan, and authorizing a contract for mixed-use design standards. The consent calendar covers routine items like minutes, check registers, and easements.

• Landmark designation and Mills Act Agreement for 14666 Oak Street (MIL22-0001 & LNDMRK22-0001)
• Contract with Lisa Wise Consulting for Mixed-Use/Multi-Family Objective Design Standards, not to exceed $159,511
• Approve Safe Routes to School Master Plan dated July 14, 2022
• Contract with Matrix Consulting Group for 2022 Comprehensive Fee Study, not to exceed $40,020
• Grant of landscape easements at 12792 and 12799 Miller Avenue (APNs 386-47-036 and 386-47-031)

The City Council approved the Safe Routes to School Master Plan and directed staff to implement improvement projects. It also designated 14666 Oak Street as a historic landmark and authorized a Mills Act Agreement. A contract with Lisa Wise Consulting for mixed-use design standards was approved for $159,511. The council directed staff to draft an ordinance addressing commercial vehicles on public streets.

• Approved Safe Routes to School Master Plan (4-0)
• Designated 14666 Oak Street as historic landmark, authorized Mills Act Agreement (4-0)
• Authorized $159,511 contract with Lisa Wise Consulting for mixed-use design standards (4-0)
• Directed staff to draft ordinance on commercial vehicle parking (3-1)
• Reappointed Gloria Wu to Public Art Commission (3-0)
• Appointed Valerie Nygaard to Library & Community Engagement Commission (3-0)
• Authorized $40,020 contract with Matrix Consulting Group for fee study (4-0)
• Accepted landscape easements at 12792 and 12799 Miller Avenue (4-0)

Youth Commission

The Saratoga Youth Commission is holding a special teleconference meeting to approve minutes, select a treasurer and marketing chair for 2022-2023, choose apparel, and discuss ideas for the 2022-2023 work plan to propose to the City Council. The meeting is entirely virtual due to COVID-19, with public comment via Zoom or phone.

• Approve draft minutes from June 5 and August 23, 2022
• Select 2022-2023 Treasurer and Marketing Chair
• Select 2022-2023 Youth Commission apparel and share design/color input
• Discuss 2022-2023 work plan ideas for joint City Council meeting in September 2022
• Review agenda planner for future items; next regular meeting Sept 27, 2022

Youth Commission

The Saratoga Youth Commission is holding a special meeting to review minutes, tour City Hall, and receive training on the Brown Act and communications. Members will discuss the 2022-2023 work plan, select apparel, and elect officers (chair, vice chair, secretary, treasurer, marketing chair). They will also prepare for a joint presentation to the City Council on September 21, 2022.

• Review and approve minutes from June 5, 2022 meeting
• Tour of Saratoga City Hall campus and facility spaces
• Review Commissioner Handbook and roles/expectations
• Discuss 2022-2023 work plan ideas
• Select chair, vice chair, secretary, treasurer, and marketing chair

City Council

The Saratoga City Council will vote on routine consent items, including tree maintenance contracts, a cost-share agreement with San Jose, and a labor law services agreement. They will also consider a rebuttal argument for a term limit ballot measure and confirm teleconference meeting findings under AB 361.

• Tree maintenance contracts: Oscar's Tree Service up to $200,000; Ian Geddes Tree Care, Trees 360 Degrees, Mario Topete Tree Care each up to $100,000
• Prospect Road cost share agreement with City of San Jose for $45,694.04
• Agreement for employment and labor law services with Mouser Law Firm
• Deed restriction for Beauchamps Park related to California Per Capita Grant
• Rebuttal argument for term limit ballot measure for November 8, 2022 election

The Saratoga City Council unanimously approved the consent calendar, including tree maintenance contracts with Oscars Tree Service (up to $200,000) and three other firms (each up to $100,000), a $45,694 cost-share agreement with San Jose for Prospect Road, an employment law services agreement with Mouser Law Firm, a deed restriction for Beauchamps Park, and confirmation of teleconference meetings under AB 361. No action was needed on a rebuttal argument for a term-limit ballot measure because no opposing argument was submitted. The meeting adjourned at 7:31 p.m.

• Approved minutes of July 20 and August 3, 2022 meetings (5-0)
• Approved tree maintenance contracts: Oscars Tree Service up to $200,000; Ian Geddes Tree Care, Trees 360 Degrees, Mario Topete Tree Care each up to $100,000 (5-0)
• Approved $45,694 cost-share agreement with San Jose for Prospect Road (5-0)
• Authorized agreement with Mouser Law Firm for employment and labor law services (5-0)
• Approved deed restriction for Beauchamps Park (5-0)
• Confirmed continued teleconference meetings under AB 361 (5-0)
• No action needed on term-limit ballot measure rebuttal; no opposing argument submitted

Public Art Commission

The Saratoga Public Art Commission's Online Art Challenge Subcommittee is meeting by teleconference to review and approve draft minutes from June 27, 2022, and to finalize monthly themes for the Online Art Challenge, discuss concerns about progress photo submissions, and develop a plan to recruit an outside panel of judges. The meeting is open to public comment via Zoom or written submissions.

• Approve draft minutes from June 27, 2022 subcommittee meeting
• Finalize monthly themes for the Online Art Challenge
• Discuss concerns about submittal of progress photos
• Develop plan for recruitment of outside panel of judges

The subcommittee approved minutes from June 27, 2022, and finalized plans for the Online Art Challenge. They agreed to accept only final artwork submissions (not progress photos) and to recruit judges for three categories: photography, fine arts, and video. Judges will serve from November through January, selecting monthly and grand prize winners, and will receive a certificate from the Mayor. An online gallery and a February Zoom event were discussed but not finalized.

• Approved June 27, 2022 subcommittee minutes (2-0)
• Agreed to limit submissions to final pieces only, no progress photos
• Agreed to recruit judges for photography, fine arts, and video categories
• Agreed judges will serve November through January, selecting monthly and grand prize winners
• Agreed judges will receive a certificate from the Mayor
• Discussed but tabled details on online gallery and February Zoom event

Planning Commission

The Saratoga Planning Commission will hold public hearings on three residential applications: a subdivision at 15015 Vickery Avenue, and new single-family homes with accessory dwelling units at 13480 Ward Way and 13221 Paseo Presada. The commission will also consider approving the minutes from the June 22, 2022 meeting. The meeting is conducted by teleconference due to the state of emergency.

• Subdivision of 2.85-acre parcel at 15015 Vickery Avenue into two lots (1.84 and 1.009 acres) with one new home and ADU; MND adoption (Resolution 22-017) and subdivision approval (Resolution 22-018)
• Design Review for new 3,036 sq ft two-story home with 800 sq ft ADU at 13480 Ward Way; one protected tree removal; Resolution 22-015
• Design Review for new 3,365 sq ft two-story home with 790 sq ft ADU at 13221 Paseo Presada; one protected tree removal; Resolution 22-016
• Approval of minutes from June 22, 2022 Planning Commission meeting

The Saratoga Planning Commission approved a two-lot subdivision at 15015 Vickery Avenue, a new home with ADU at 13480 Ward Way, and a new home with ADU at 13221 Paseo Presada. All three projects were approved with conditions, with one commissioner voting against the Ward Way project. The meeting was held virtually under the Brown Act due to the state of emergency.

• Approved two-lot subdivision at 15015 Vickery Avenue (6-0)
• Approved new home with ADU at 13480 Ward Way (5-1, Li opposed)
• Approved new home with ADU at 13221 Paseo Presada (6-0)
• Approved minutes of June 22, 2022 meeting (6-0)

Traffic Safety Commission

The Saratoga Traffic Safety Commission will hold a special teleconference meeting to review and make recommendations on seven traffic safety items from the TSC Matrix, covering locations such as Prospect Rd at Maria Ln, Pierce Rd at Houston Ct, Reid Ln, Scully Ave, Sobey Road, Prospect Rd and Parker Ranch Rd, and Scully Ave at Viewridge Dr. The commission will also approve minutes from July 14, 2022, and receive staff and commission updates, including a commemoration for Ray Cosyn and a preview of Allendale Ave Bike Lane Plans Phase 2.

• Review TSC Matrix 520 – Prospect Rd at Maria Ln
• Review TSC Matrix 531 – Pierce Rd at Houston Ct
• Review TSC Matrix 534 – Reid Ln
• Review TSC Matrix 535 – Scully Ave
• Review TSC Matrix 540 – Sobey Road

The Saratoga Traffic Safety Commission approved all seven agenda items, directing staff on traffic safety measures including trail extensions, speed studies, parking restrictions, and safety communications. All motions passed unanimously (4-0).

• Approved staff to work with Trails Committee and Cupertino on trail extension at Prospect Rd/Maria Ln (4-0)
• Approved speed study at Pierce Rd/Houston Ct during school and winery events (4-0)
• Approved city-led speed hump process at Reid Ln (4-0)
• Approved parking restriction on one side of Scully Ave near Northampton Dr (4-0)
• Approved implementing Sobey Road Phase 2 and follow-up speed data review (4-0)
• Approved developing pedestrian safety awareness communication at Prospect Rd/Parker Ranch Rd (4-0)
• Approved directed enforcement and striping at Scully Ave/Viewridge Dr (4-0)

Heritage Preservation Commission

The Heritage Preservation Commission will conduct a regular meeting via teleconference. The agenda includes an update regarding the Heritage Orchard and a review of the project status worksheet.

• Heritage Orchard Update from Orchard Keepers
• Project status worksheet review

The Heritage Preservation Commission approved the minutes from its March 8, 2022 meeting. The commission received an update on the Heritage Orchard, including a harvest of over 1,200 lbs of plums donated to a community center, and discussed future planting and soil testing. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved March 8, 2022 meeting minutes (3-0)
• Heard Heritage Orchard update from Orchard Keepers
• Discussed planting new trees in January 2023
• Noted plans for soil test in fall and winter cover crop planting

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to three properties with pending applications. The visit is fact-finding only; no formal votes or decisions will be made. The projects include a proposed subdivision at 15015 Vickery Avenue and two new single-family homes with accessory dwelling units at 13480 Ward Way and 13221 Paseo Presada.

• Subdivision of 2.850-acre parcel at 15015 Vickery Avenue into two lots (1.84 and 1.009 acres) for one new home with ADU
• Design Review for new 3,036 sq ft two-story home with 800 sq ft ADU at 13480 Ward Way; one protected tree removal
• Design Review for new 3,365 sq ft two-story home with 790 sq ft ADU at 13221 Paseo Presada; one protected tree removal
• Initial Study/Mitigated Negative Declaration prepared for the Vickery Avenue subdivision; no significant impacts found with mitigation

Public Art Commission

The Saratoga Loves Poetry Subcommittee of the Public Art Commission is meeting by teleconference. The committee will vote on approving the July 11, 2022 meeting minutes and discuss next steps for implementing the Saratoga Loves Poetry program. Public comment is available via Zoom or by written submission.

• Approve draft minutes from July 11, 2022 meeting
• Discuss and determine next steps for Saratoga Loves Poetry implementation

The subcommittee approved the July 11, 2022 minutes and discussed next steps for the Saratoga Loves Poetry program. Commissioner Vasu proposed outreach to schools starting the week of August 8, a call for judges, and displaying poems outside the Book-Go-Round. No formal decisions were made on these proposals; the only action was approving the minutes.

• Approved minutes from July 11, 2022 meeting (1-0)
• Discussed outreach plan for Saratoga Loves Poetry
• Proposed call for judges and outreach to West Valley College
• Proposed displaying poems outside Book-Go-Round

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission is meeting by teleconference to receive routine reports from the teen advisory board, library district, community library, Friends group, chair, and city staff. The commission will also consider subcommittee recommendations on implementing Good Neighbor Day and a Parent/Student Collaboration, and may vote to proceed with those approaches. The agenda is largely procedural, with the two work plan items being the only substantive decisions.

• Review and approve April 11, 2022 meeting minutes
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Consider Good Neighbor Day implementation recommendation
• Consider Parent/Student Collaboration implementation recommendation

The Saratoga Library & Community Engagement Commission approved two work plan items: implementation of Good Neighbor Day with a communications plan and webpage, and a Parent/Student Collaboration plan to support Project Cornerstone with monthly reading materials. Both motions passed unanimously. The commission also received reports from the Teen Advisory Board, library district, and city staff.

• Approved July 11, 2022 meeting minutes (4-0)
• Approved Good Neighbor Day implementation as recommended by subcommittee (4-0)
• Approved Parent/Student Collaboration implementation as recommended by subcommittee (4-0)

City Council

The Saratoga City Council held a special teleconference meeting to address one item of general business. The council considered approving an argument in favor of a term limit ballot measure scheduled for the November 8, 2022 election. Staff provided draft arguments from Mayor Walia and Council Member Bernald for review. The meeting was conducted entirely via Zoom due to pandemic-related teleconference rules.

• Approval of argument in favor for the Term Limit Ballot Measure for the November 8, 2022 General Municipal Election
• Review of draft arguments authored by Mayor Walia and Council Member Bernald
• Potential amendment to Resolution 22-018 regarding ballot argument authorizations

The Saratoga City Council approved Attachment A as the argument in favor of the term limit ballot measure for the November 8, 2022 election. They also directed the mayor and vice mayor to draft a rebuttal argument if an argument against is timely submitted, to be provided as a supplement to the August 17 agenda. The meeting was procedural and brief, with no other substantive decisions.

• Approved Attachment A as the argument in favor of the term limit ballot measure (5-0)
• Directed mayor and vice mayor to draft a rebuttal argument if an argument against is timely submitted (4-0, Kumar absent)

City Council

The Saratoga City Council will hold a joint session with the Chamber of Commerce and Historical Foundation, then a regular meeting. Key actions include awarding a $3.29 million pavement management contract, adopting an ordinance to implement state housing law SB 9, and approving several smaller contracts. The council will also discuss returning to in-person meetings and approve a term-limit ballot argument.

• Award $3,293,224.70 construction contract to O'Grady Paving Inc. for the FY22/23 Pavement Management Program, with up to $330,000 in change orders
• Adopt ordinance implementing SB 9 for two-unit residential developments and urban lot splits in single-family zones
• Adopt ordinance designating 14666 Oak Street as a historic landmark
• Approve $240,000 plan review contract and $60,000 building inspection contract with 4Leaf, Inc.
• Approve $32,500 GIS consultant contract with Lynx Technologies, Inc.

The City Council adopted an ordinance implementing Senate Bill 9, setting objective standards for two-unit residential developments and urban lot splits in single-family zones (4-1, Kumar dissenting). The council also approved a $3.29 million pavement management contract with O'Grady Paving Inc., a $240,000 plan review contract with 4Leaf, Inc., and a $60,000 building inspection contract. The landmark designation for 14666 Oak Street was postponed to September 7, 2022, and the council directed the mayor to draft the term limit ballot argument by August 3, 2022.

• Adopted SB 9 ordinance for two-unit developments and urban lot splits (4-1)
• Awarded $3,293,224.70 pavement contract to O'Grady Paving Inc. (5-0)
• Approved $240,000 plan review contract with 4Leaf, Inc. (5-0)
• Approved $60,000 building inspection contract with 4Leaf, Inc. (5-0)
• Postponed landmark designation for 14666 Oak Street to Sept. 7, 2022 (5-0)
• Approved Structure Hardening Incentive Program (5-0)
• Directed mayor to draft term limit ballot argument with one council member by Aug. 3 (5-0)
• Approved City Manager's employment agreement and salary schedule amendments (4-1)

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian and Bicycle Trails Advisory Committee will meet virtually to discuss pending trail projects, traffic safety, and the Blue Hills Elementary pedestrian crossing. They will also receive an update on the Hakone Gardens to Quarry Park Trail Gap Closure Phase I, though no action is recommended. The meeting includes approval of April 2022 minutes and public comment opportunities.

• Blue Hills Elementary pedestrian crossing at Union Pacific Railroad update
• Saratoga Village to Hakone Gardens Trail update
• Hakone Gardens to Quarry Park Trail Gap Closure – Phase I (old business, no action)
• Upcoming CIP projects
• Approve April 2022 minutes

The committee approved the April 19, 2022 minutes (3-0-0-2). Staff reported on trail and traffic safety updates, including curb ramp additions, Quito Road resurfacing, and ongoing negotiations with UPRR. No substantive decisions were made beyond the minutes approval.

• Approved April 2022 minutes (3-0-0-2)

Public Art Commission

The Saratoga Public Art Commission is meeting by teleconference to review and approve minutes from May 16, 2022, and to consider subcommittee assignments. The Commission will receive recommendations on implementing the Saratoga Loves Poetry program and an Online Art Challenge, and discuss hosting chalk art or #SaratogaROCKS activities at upcoming community events. The meeting is held entirely via Zoom due to COVID-19, with public comment limited to three minutes per item.

• Review and approve minutes from May 16, 2022 meeting
• Review subcommittee assignments; no more than 2 Commissioners per subcommittee
• Receive recommendation on Saratoga Loves Poetry implementation
• Receive recommendation on Online Art Challenge implementation
• Discuss chalk art or #SaratogaROCKS at Saratoga Car Show (July 24), Summer Movie Night (August 19), Saratoga Music Fest (August 27, September 17)

The commission approved the minutes from May 16, 2022, and adopted amended subcommittee assignments. It also approved the implementation approaches for the Saratoga Loves Poetry and Online Art Challenge programs, with specific adjustments for the art challenge. No commitments were made for chalk art or rock painting at upcoming events.

• Approved May 16, 2022 minutes (4-0)
• Approved amended subcommittee assignments (4-0)
• Approved Saratoga Loves Poetry implementation as recommended (4-0)
• Approved Online Art Challenge with adjustments: 2D only, outside judges, social media sharing, unlimited submissions (4-0)

Traffic Safety Commission

The Saratoga Traffic Safety Commission will meet via Zoom to review and make recommendations on numerous traffic safety items, including several intersection and roadway improvements. The agenda includes a sheriff's report on citations and collisions, presentations on Safe Routes to School and the Local Roadway Safety Plan, and approval of the commission's prioritization process. The meeting is open to public comment via Zoom or written submissions.

• Review and approve revised plans for Pierce Road at Bella Vina (Matrix 503)
• Review 19 traffic safety items (Matrices 514-540) including intersections on Prospect Rd, Highway 9, and others
• Approve the TSC Prioritization Process
• Sheriff's report on March-May citation summary and collision statistics, including directed enforcement on Highway 9 at Congress Springs Lane
• Presentations on Safe Routes to School (SRTS) and Local Roadway Safety Plan (LRSP)

The Saratoga Traffic Safety Commission approved the Safe Routes to School (SRTS) report for final City Council approval and deferred the Local Roadway Safety Plan (LRSP) to the next meeting. Several traffic safety items were approved, including speed hump placement, striping, and radar feedback trailers, while many others were deferred.

• Approved SRTS report to send to City Council (4-0)
• Deferred LRSP approval to next meeting (4-0)
• Approved speed hump location at Pierce Rd & Bella Vina (3-0)
• Approved staff to discuss striping/stop signs at Aloha & Lomita (4-0)
• Approved Caltrans permit for radar feedback trailers on Hwy 9 (4-0)
• Approved directed enforcement on main arteries (4-0)
• Approved centerline/shoulder striping on McCoy Ave (3-0)
• Approved enhanced warning signs and speed limit signs on Hwy 9 (3-0)

Planning Commission

The Saratoga Planning Commission regular meeting scheduled for Wednesday, July 13, 2022, has been canceled. No items were discussed or decided. The agenda is a notice of cancellation only.

• Meeting canceled
• Posted June 23, 2022 at City Hall and website

Parks and Recreation Commission

The Commission will discuss follow-up from July 4th events and select a park for an upcoming drone video project. Members will also receive updates on the Beauchamps Park playground replacement and the Historical Plaque Program.

• Selection of a park for the next Drone Video Project
• Beauchamps Park Playground Replacement Project update
• Update on the Historical Plaque Program
• Discussion of the 2022-2023 PRC Work Plan and community engagement

The Parks and Recreation Commission approved minutes from March 8, 2022, and recommended Friendship Park and Congress Springs Park as the next drone video projects. They also moved forward with a workplan item to create movies for seniors in the Civic Theater, coordinating with SASCC. The Beauchamps Park playground replacement project was reported as awarded to SPEC Play, with construction expected to begin in September.

• Approved minutes from March 8, 2022 (3-0)
• Recommended Friendship Park and Congress Springs Park for drone videos (3-0)
• Moved forward with senior movie project in Civic Theater with SASCC (3-0)

Heritage Preservation Commission

The regular meeting of the Saratoga Heritage Preservation Commission scheduled for July 12, 2022, has been cancelled.

Public Art Commission

The Saratoga Public Art Commission's Saratoga Loves Poetry Subcommittee will meet by teleconference to consider options for the Saratoga Loves Poetry program and finalize an implementation recommendation for the full Public Art Commission at its July 18, 2022 meeting. The agenda includes only this one substantive item, along with routine procedural matters.

• Consider options for Saratoga Loves Poetry and finalize implementation recommendation
• Recommendation to be presented to Public Art Commission on July 18, 2022
• Meeting held via Zoom teleconference due to COVID-19
• Public comment limited to 3 minutes per item

The subcommittee finalized a detailed implementation plan for the Saratoga Loves Poetry contest, to be considered by the Public Art Commission on July 18, 2022. The plan includes eligibility, outreach, submission rules, judging, and showcase details. No final decisions were made; the recommendation will be presented to the full commission.

• Finalized poetry contest implementation plan for commission review
• Set eligibility: grades K-12, Saratoga residents or students
• Set submission window: August to September 30, one poem per student
• Set judging timeline: subcommittee recommends winners in October, commission finalizes in November
• Proposed prize budget: up to $50 per category, $200 total

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will hold a regular teleconference meeting. The main action item is considering a proposal for implementing the 2022/2023 work plan and moving to adopt it. The rest of the agenda consists of receiving reports from various groups and approving prior meeting minutes.

• Consider proposal for 2022/2023 work plan implementation and adopt implementation plan
• Review and approve minutes from April 11, 2022 Regular Meeting
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Receive Friends of the Saratoga Libraries report

The Saratoga Library & Community Engagement Commission approved the minutes from the April 11, 2022 meeting and adopted the implementation plan for the 2022/23 work plan, creating subcommittees for Good Neighbor Day, Parent/Student Collaboration, and Celebrating Diversity. Reports were received from library and city staff, but no other substantive decisions were made.

• Approved minutes from April 11, 2022 regular meeting (4-0)
• Adopted 2022/23 work plan implementation plan (4-0)
• Created subcommittee for Good Neighbor Day: Bob Gulino, Eric Lewis
• Created subcommittee for Parent/Student Collaboration: Cristina Meiser
• Created subcommittee for Celebrating Diversity: Cristina Meiser, Victoria Zhang

City Council

The Saratoga City Council will hold public hearings on designating 14666 Oak Street as a historic landmark with a Mills Act agreement, and on a citywide zoning amendment to implement Senate Bill 9, which allows two-unit developments and lot splits in single-family zones. The council will also review and provide input on the initial draft 2023-2031 Housing Element and authorize its submission to the state. Consent items include approving minutes, check registers, a treasurer's report, and a utility easement vacation at 18890 Afton Ave.

• Public hearing on landmark designation and Mills Act agreement for 14666 Oak Street
• Public hearing on zoning amendment (ZOA22-0001) to implement Senate Bill 9 citywide
• Review of initial draft 2023-2031 Housing Element for submission to HCD
• Resolution to vacate a 10-foot public utility easement at 18890 Afton Ave
• Agreement with Town of Los Gatos for Cal OES passthrough grant subaward

The City Council introduced and waived the first reading of an ordinance amending the zoning code to implement Senate Bill 9, setting objective standards for urban lot splits and two-unit developments in single-family districts. The council also authorized staff to submit the initial draft of the 2023-2031 Housing Element to the state for review. Both actions passed with Council Member Kumar dissenting.

• Introduced SB 9 zoning ordinance for lot splits and two-unit developments (4-1, Kumar no)
• Authorized submission of initial 2023-2031 Housing Element draft to HCD (4-1, Kumar no)
• Approved minutes for June 15, 2022 meeting (5-0)
• Accepted accounts payable check registers for three periods (5-0)
• Accepted Treasurer's Report for May 31, 2022 (5-0)
• Confirmed AB 361 teleconference findings; directed staff to propose in-person meeting plan (5-0)
• Authorized Cal OES passthrough grant agreement with Town of Los Gatos (5-0)
• Adopted Resolution 22-028 vacating 10-foot utility easement at 18890 Afton Ave (5-0)

City Council

The City Council is holding a special meeting by teleconference for a site visit to 14666 Oak Street, related to a landmark designation and Mills Act agreement application (MIL22-0001 & LNDMRK22-0001). No formal votes or motions will be taken during this informational site visit; action will occur at a later public hearing.

• Site visit for Landmark Designation & Mills Act Agreement at 14666 Oak Street (Application No. MIL22-0001 & LNDMRK22-0001)

Public Art Commission

The Saratoga Public Art Commission's Online Art Challenge Subcommittee will meet by teleconference to consider options for an online art challenge and finalize an implementation recommendation for the full Commission's July 18, 2022 meeting. The agenda includes only this one substantive item, along with standard procedural items.

• Consider options for an online art challenge and finalize recommendation for July 18, 2022 Public Art Commission meeting
• Meeting held via Zoom teleconference due to COVID-19 state of emergency
• Public comment limited to 3 minutes per item
• Written comments due 8 calendar days before meeting for agenda packet

The Online Art Challenge Subcommittee met and finalized a recommendation for a fall 2022 online art challenge to be considered by the Public Art Commission on July 18, 2022. The proposal includes a three-month challenge (October–December) with monthly themes, open to Saratoga residents of any age, with a $250 total budget. No final decisions were made; the recommendation will be presented to the full Commission.

• Recommended fall 2022 online art challenge to Commission (unanimous)
• Proposed challenge timeframe: October–December with monthly themes
• Proposed eligibility: Saratoga residents of any age
• Proposed mediums: painting, drawing, photography, mixed media, video
• Proposed monthly and grand prizes, with $250 total budget
• Proposed February exhibit of all submissions

Planning Commission

The Saratoga Planning Commission is holding a special teleconference meeting to consider a citywide zoning code amendment (ZOA22-0001) implementing Senate Bill 9, which sets objective standards for ministerial review of lot splits and two-unit developments in single-family zoning districts. The commission will vote on a resolution recommending the City Council adopt the ordinance. The agenda also includes approval of the June 8, 2022 meeting minutes and public comment periods.

• Public hearing on ZOA22-0001, a citywide zoning code amendment to implement Senate Bill 9
• Recommended action: Adopt Resolution No. 22-014 recommending City Council adopt the ordinance
• Ordinance amends Chapter 15 - Zoning Regulations of the Saratoga City Code
• Approval of action minutes from June 8, 2022 Planning Commission meeting
• Meeting held entirely by teleconference per Brown Act emergency provisions

The Saratoga Planning Commission approved Resolution No. 22-014, recommending the City Council adopt a zoning code amendment to implement Senate Bill 9, which sets objective standards for ministerial review of lot splits and two-unit developments in single-family zones. The motion passed with modifications to maximum floor area and residency requirements. The commission also approved the minutes from the June 8, 2022 meeting.

• Approved Resolution No. 22-014 recommending SB 9 zoning code amendment with modifications to maximum floor area and residency requirements (5-0)
• Approved minutes of the June 8, 2022 regular meeting (5-0)

City Council

The Saratoga City Council will hold a regular meeting with a closed session for the City Attorney's performance evaluation. The main business includes adopting the FY 2022-23 budget, approving design contracts for the Saratoga Village Parking Districts Improvement Project ($568,736) and a Storm Drain Master Plan ($401,575), and holding a public hearing on the Landscaping & Lighting Assessment District. The council will also consider several resolutions, including the Gann appropriations limit and property tax levies for bond debt service.

• Adopt FY 2022-23 budget
• Approve $568,736 design contract for Saratoga Village Parking Districts Improvement Project with Sandis
• Approve $401,575 Storm Drain Master Plan contract with Sandis
• Public hearing on Landscaping & Lighting Assessment District LLA-1 assessments for FY 22-23
• Set FY23 property tax levy for Arrowhead CFD 2018 Bond at $6,000 per parcel

The Saratoga City Council unanimously adopted the FY 2022-23 budget and approved several contracts, including design services for the Saratoga Village Parking Districts Improvement Project ($568,736) and the Storm Drain Master Plan ($401,575). The council also approved the Beauchamps Park Playground Replacement Project design and confirmed the Landscaping & Lighting Assessment District LLA-1 assessments. A motion to direct staff on a universal design communications program failed for lack of a second.

• Adopted FY 2022-23 budget (Resolution 22-025) (5-0)
• Approved $568,736 design contract with Sandis for Saratoga Village Parking Districts Improvement Project (5-0)
• Approved $401,575 Storm Drain Master Plan contract with Sandis (5-0)
• Approved Beauchamps Park Playground Replacement Project design (5-0)
• Confirmed LLA-1 assessments for FY 22-23 (Resolution 22-026) (5-0)
• Adopted resolution supporting TDA Article 3 grant application for Saratoga Avenue Walkway Project (5-0)
• Adopted FY 2023 Appropriations Limit (Gann) (Resolution 22-022) (5-0)
• Motion to direct staff on universal design communications program failed for lack of a second

Heritage Preservation Commission

The regular meeting of the Saratoga Heritage Preservation Commission scheduled for June 14, 2022, has been cancelled.

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will meet by teleconference to review routine reports from the Teen Advisory Board, library district, community library, Friends group, and city staff. The main action item is considering and adopting an implementation plan for the 2022/2023 work plan. The meeting is held remotely due to COVID-19, with public comment by Zoom or phone.

• Consider proposal and adopt 2022/2023 work plan implementation plan
• Review and approve April 11, 2022 meeting minutes
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Receive Friends of the Saratoga Libraries report

The Saratoga Library & Community Engagement Commission held a regular meeting on June 14, 2021, and approved the minutes from the April 12, 2021 meeting. The commission received reports from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, the Chair, and the City, and discussed potential participation in Community Harvest and Saratoga Movie Nights, but took no formal action on those items.

• Approved minutes from April 12, 2021 regular meeting (5-0)
• Received Teen Advisory Board report
• Received Santa Clara County Library District report
• Received Saratoga Community Library report
• Received Friends of the Saratoga Libraries report
• Received Chair report
• Received City of Saratoga report
• Discussed participation in Community Harvest and Saratoga Movie Nights (no action)

Planning Commission

The Saratoga Planning Commission will hold a public hearing to consider design review approval for a new two-story home with an accessory dwelling unit at 20436 Sea Gull Way. The commission will also discuss the draft 2023-2031 Housing Element and approve minutes from the May 11 meeting. The meeting is conducted by teleconference due to the state of emergency.

• Design review for 2,880 sq ft two-story home with 435 sq ft basement and 796 sq ft ADU at 20436 Sea Gull Way
• Draft 2023-2031 Housing Element discussion
• Approval of May 11, 2022 meeting minutes

The Saratoga Planning Commission approved a design review for a new two-story home with an accessory dwelling unit at 20436 Sea Gull Way, with Vice Chair Brownley recused. The commission also recommended that the City Council accept the draft 2023-2031 Housing Element with additional information on fire hazards. Minutes from the May 11, 2022 meeting were approved unanimously.

• Approved Resolution No. 22-013 for new home and ADU at 20436 Sea Gull Way (6-0, Brownley recused)
• Recommended City Council accept draft 2023-2031 Housing Element with fire hazard info (7-0)
• Approved minutes of May 11, 2022 meeting (7-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to review a proposal for a new two-story single-family home with an accessory dwelling unit at 20436 Sea Gull Way. The site visit is a fact-finding session; no formal votes or decisions will be made. The formal public hearing will occur later.

• Application PDR21-0027/ARB21-0098 for 20436 Sea Gull Way
• New 2,880 sq ft two-story home, max height 26 ft
• 435 sq ft basement and attached 796 sq ft accessory dwelling unit
• No protected trees proposed for removal
• Site zoned R-1-10,000, General Plan Medium Density Residential (M-10)

Youth Commission

The Youth Commission is meeting to review the previous year's performance and discuss topic ideas for the 2022-2023 work plan. Members will also consider potential dates for the Pizza & Politics 2022 event.

• Review and approval of May 24, 2022, meeting minutes
• Discussion of 2021-2022 Work Plan successes and improvements
• Proposal of topic areas for the 2022-2023 Youth Commission work plan
• Review of possible dates for the Pizza & Politics 2022 event
• Notice of Youth Commission Training scheduled for August 23, 2022

City Council

The Saratoga City Council will hold a public hearing on the proposed Fiscal Year 2022-23 budget and provide direction for final consideration at the June 15 meeting. The agenda also includes a joint session with the Sheriff's Office and Fire Department, a proclamation for Tourette Syndrome Awareness Day, and appointments to the Youth Commission. Several routine consent items are scheduled, including approval of minutes, check registers, and the Treasurer's report.

• Public hearing on FY 2022-23 budget
• Joint session with Santa Clara County Sheriff's Office and Fire Department
• Proclamation declaring June 4, 2022 as Tourette Syndrome Awareness Day
• Appointment of six new Youth Commissioners
• Resolution to establish list of projects funded by Road Repair and Accountability Act of 2017 for FY 2022-23

The Saratoga City Council held a joint session with the Sheriff's Office and Fire Department, then approved consent items including minutes, check registers, the Treasurer's Report, and a resolution establishing a list of road projects funded by the Road Repair and Accountability Act for FY 2022-23. The Council also appointed six new Youth Commissioners and proclaimed June 4, 2022 as Tourette Syndrome Awareness Day. A public hearing on the FY 2022-23 budget was conducted with direction provided to staff for final consideration at the June 15 meeting.

• Adopted Resolution 22-020 establishing FY 2022-23 road projects funded by the Road Repair and Accountability Act (5-0)
• Appointed Justin Chao, Ovee Dharwadkar, Lisa Jing, Arjun Krishna, Maggie McCormick, and Bryan Zhao to the Youth Commission (5-0)
• Approved minutes for May 17 and May 18, 2022 meetings (5-0)
• Accepted accounts payable check registers for 5/12/22 and 5/19/22 cycles (5-0)
• Accepted Treasurer's Report for April 30, 2022 (5-0)
• Confirmed AB 361 findings to continue teleconference meetings (5-0)
• Proclaimed June 4, 2022 as Tourette Syndrome Awareness Day
• Conducted FY 2022-23 budget public hearing; no vote, direction provided to staff

Finance Advisory Committee

The Finance Committee will review several enabling resolutions for Fiscal Year 2023, including the appropriations limit and investment policy. The committee will also consider approving the meeting schedule for the summer months.

• Review and approval of April 28, 2022, meeting minutes
• Report on Fiscal Year 2023 Appropriations Limit
• Report on Arrowhead Community Facility District Tax Levy
• Report on General Obligation Bond Tax Levy
• Report on Investment Policy

The Saratoga City Council Finance Committee approved minutes from the April 28, 2022 meeting and voted to cancel its meetings for June, July, and August 2022. The committee also received a report on four enabling resolutions for Fiscal Year 2023, which are expected to go to the City Council on June 15, 2022.

• Approved minutes of April 28, 2022 meeting (2-0)
• Approved canceling Finance Committee meetings for June, July, and August 2022 (2-0)

Youth Commission

The Saratoga Youth Commission will review subcommittee reports, discuss end-of-year celebrations, and prepare for a presentation to the City Council. The meeting also includes updates on community programs like South Bay Fun Fest and the Stormwater Pollution Prevention Project.

• Review of April 10, 2022 Special Meeting minutes
• Approval of recommendation for an emergency preparedness kit
• Review of new project direction for stormwater pollution prevention artwork
• Preparation for City Council presentation on June 1, 2022
• Discussion of end-of-year special meeting and celebration options

Heritage Preservation Commission

The Heritage Preservation Commission is holding a special teleconference meeting to continue discussion of 13514 Hammons Avenue, a historic resource evaluation item carried over from the April 12 meeting. The commission will also approve minutes from two prior meetings and take public comments. No new business or site visits are scheduled.

• Continued review of 13514 Hammons Avenue with updated Historic Resource Evaluation dated April 18, 2022
• Letter from former HPC members dated April 25, 2022 included in agenda packet
• Approval of April 12 and April 26, 2022 meeting minutes
• Public oral communications limited to 3 minutes per speaker

Traffic Safety Commission

The Saratoga Traffic Safety Commission will hold a special teleconference meeting to review and make recommendations on 16 traffic safety items (TSC Matrix 449-527), including specific locations like Pierce Road, Shadow Oaks Way, and Highway 9 at Congress Springs Lane. They will also review and approve the prioritization process for these items. The meeting includes a Safe Routes to School presentation and a sheriff's report on citations and collisions.

• Review and approve plans for TSC Matrix 503 – Pierce Road at Bella Vina
• Review TSC Matrix 526 – Highway 9 at Congress Springs Ln (follow-up on directed enforcement)
• Review TSC Matrix 520 and 521 – Prospect Rd at Maria Ln and Prospect Center
• Review TSC Prioritization Process and approve it
• Safe Routes to School presentation at 7:00 PM

The Saratoga Traffic Safety Commission approved several traffic safety measures, including curb painting, signage, and enforcement actions at various locations. All motions passed unanimously (5-0-0-1) with one member absent. Several items were deferred to future meetings due to lack of information or data.

• Approved January 13, 2022 minutes (5-0-0-1)
• Accepted PG&E Pole memo for Pierce Road (5-0-0-1)
• Approved plans for Pierce Road at Bella Vina (5-0-0-1)
• Approved beautification of bulb-outs on Shadow Oaks Way (5-0-0-1)
• Approved painting curb red and adding signage at Bellgrove Cir (5-0-0-1)
• Approved directed enforcement and temporary berm on Williams Ave (5-0-0-1)
• Approved parking restriction on Fruitvale Ave near Douglass Ln (5-0-0-1)
• Approved community outreach to Prospect Center about turn restrictions (5-0-0-1)

City Council

The City Council will review proposed budget schedules and personnel changes for Fiscal Year 2022-23. The Council also plans to adopt a resolution calling for the November 8, 2022, General Municipal Election.

• Resolution calling for the November 8, 2022, General Municipal Election
• Review of Fiscal Year 2022-23 proposed budget schedules
• Three-year contract with Fehr and Peers Transportation Consultants up to $360,000
• One-year extension for street sweeping services up to $247,374 plus $7,500 for unscheduled sweeping
• Contract with BMI Imaging Systems for document imaging services up to $80,000

The Saratoga City Council adopted a resolution calling for a general municipal election on November 8, 2022, to elect three council members and submit a proposed measure to voters. The council also approved several consent calendar items, including contracts for document imaging, street sweeping, and traffic engineering services, and adopted an ordinance amending appeals for development in Very High Fire Hazard Zones. The council reviewed the FY 2022-23 budget schedules and approved recommended personnel changes.

• Adopted Resolution 2022-018 calling for Nov. 8, 2022 election (5-0)
• Approved $80,000 contract with BMI Imaging Systems for document imaging (5-0)
• Approved $247,374 street sweeping contract extension with SCA of CA, LLC (5-0)
• Adopted Resolution 2022-017 reducing Traffic Safety Commission from 7 to 5 members (5-0)
• Adopted Ordinance 390 amending appeals for Very High Fire Hazard Zones (5-0)
• Approved $360,000 contract with Fehr and Peers for traffic engineering services (5-0)
• Approved FY 2022-23 personnel changes (5-0)
• Proclaimed May 2022 as Asian Pacific American Heritage Month

City Council

This is a special teleconference-only meeting of the Saratoga City Council to conduct interviews for the Youth Commission. The council will hear from 31 student applicants in 5-minute slots, with six vacancies to fill. No other business or decisions are on the agenda.

• 31 Youth Commission applicants interviewed for 6 vacancies
• Applicants from Redwood Middle School, Saratoga High School, The Harker School, Lynbrook High School, and others
• Meeting held entirely by teleconference due to COVID-19 state of emergency

The Saratoga City Council held a special meeting to interview Youth Commission applicants and appointed six new members to full two-year terms. All appointments were approved unanimously by the four council members present, with Council Member Rishi Kumar absent.

• Appointed Justin Chao, Ovee Dharwadkar, and Maggie McCormick to full 2-year terms on the Youth Commission (4-0)
• Appointed Lisa Jing, Bryan Zhao, and Arjun Krishna to full 2-year terms on the Youth Commission (4-0)

Public Art Commission

The Saratoga Public Art Commission is meeting by teleconference to review and approve minutes from March 21, 2022, and to receive a presentation on a proposed work plan implementation. The Commission may approve the plan, appoint 1-2 commissioners to subcommittees, and direct them to coordinate with staff. They will also discuss hosting chalk art or #SaratogaROCKS activities at upcoming community events and consider future agenda items.

• Approve minutes from March 21, 2022 meeting
• Receive presentation and potentially approve work plan implementation plan
• Appoint 1-2 commissioners to subcommittees for work plan coordination
• Discuss chalk art and #SaratogaROCKS activities at community events
• Consider agenda items for July 18, 2022 meeting

The Saratoga Public Art Commission approved the proposed work plan implementation plan and assigned commissioners to subcommittees for various art projects. The commission also approved the minutes from the March 21, 2022 meeting and tentatively planned art activities for upcoming community events. No substantive decisions were made regarding the community events, as those were only discussed.

• Approved minutes from March 21, 2022 meeting (4-0)
• Approved work plan implementation plan and subcommittee assignments (4-0)
• Tentatively planned art activities for June Movie Night, Community Harvest, July 4 event, and Car Show

Traffic Safety Commission

The regular meeting of the Saratoga Traffic Safety Commission scheduled for May 12, 2022, was canceled.

Planning Commission

The Saratoga Planning Commission is holding a public hearing to decide on a design review application for a 5,921-square-foot two-story residence with an 800-square-foot accessory dwelling unit at 14835 Farwell Avenue. The project also proposes removal of thirteen protected trees. The commission will consider adopting Resolution No. 22-012 to approve the project subject to conditions. The meeting also includes approval of prior meeting minutes and public comment periods.

• Design review for 5,921 sq ft two-story residence with 800 sq ft ADU at 14835 Farwell Avenue
• Proposed removal of thirteen protected trees
• Resolution No. 22-012 for project approval
• Approval of April 13, 2022 meeting minutes
• Public hearing with 10-minute opening statements for applicants

The Saratoga Planning Commission approved Resolution No. 22-012, granting design review approval for a 5,921 sq ft two-story residence with an 800 sq ft accessory dwelling unit and removal of 13 protected trees at 14835 Farwell Avenue. The motion passed unanimously (7-0). The commission also approved the minutes from the April 13, 2022 meeting.

• Approved Resolution No. 22-012 for design review at 14835 Farwell Avenue (7-0)
• Approved minutes of April 13, 2022 meeting (7-0)

Parks and Recreation Commission

The Commission will review a new draft plan for the Beauchamps Park playground replacement project. Other discussion items include drone video for El Quito Park, equity in parks, and a resource table.

• Beauchamps Park Playground Replacement Project draft plan review
• El Quito Park drone video project review
• Historical Plaque Program update
• Resource Table options discussion
• Equity in Parks discussion

The Parks and Recreation Commission approved the redesigned plan for the Beauchamps Park Playground Replacement Project, which includes lower equipment height and muted colors to address neighbor concerns. The Commission also approved the second draft of a drone video for El Quito Park with an added list of amenities, recommended coloring books for the PRC resource table, and tabled the Equity in Parks item pending City Council direction. No public comments were received.

• Approved redesigned Beauchamps Park playground plan (4-0)
• Approved El Quito Park drone video with amenities list (4-0)
• Recommended coloring books for PRC resource table (4-0)
• Approved March 8, 2022 minutes (3-0)
• Tabled Equity in Parks item until City Council direction

Youth Commission

The Saratoga Youth Commission is holding a special teleconference meeting to review minutes, receive updates on the 'Make it to Muko!' event, determine shifts and roles for the South Bay Fun Fest on May 15, 2022, and prepare an end-of-year presentation for the City Council on June 1, 2022. They will also discuss scheduling an end-of-year celebration and consider future agenda items.

• Approve minutes from April 26, 2022 meeting
• Update on 'Make it to Muko!' event progress
• Assign Youth Commission shifts and roles for South Bay Fun Fest on May 15, 2022
• Create and rehearse end-of-year presentation for City Council on June 1, 2022
• Discuss options for end-of-year celebration location and food

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission's regular meeting scheduled for May 10, 2022, has been cancelled. The notice was posted on May 6, 2022, by Senior Planner Nicole Johnson. No items were discussed or decided.

• Regular meeting of May 10, 2022 cancelled

Planning Commission

This is a special meeting consisting only of a site visit for a design review application. The commission will visit the property at 14835 Farwell Avenue to fact-find about a proposed two-story residence with an accessory dwelling unit and removal of 13 protected trees. No formal votes or motions will occur; action will be taken at a later public hearing.

• Design review for 5,921 sq ft two-story residence (max height 26') at 14835 Farwell Avenue
• 800 sq ft accessory dwelling unit (max height 11')
• 13 protected trees proposed for removal
• Site zoned R-1-40,000 with General Plan designation Residential Very Low Density

City Council

The Saratoga City Council will hold a joint session with the Planning Commission to discuss priorities and approve the FY 2022/23 work plan. In the regular session, the council will receive a budget preview and review proposed Road and Facility Replacement Reserve Policy updates, along with several routine consent items and a public hearing on fire hazard zone appeal procedures.

• Joint session with Planning Commission to approve FY 2022/23 work plan
• Public hearing on ordinance amending appeals for development in Very High Fire Hazard Zones
• Two-year maintenance contract for Heritage Orchard not-to-exceed $270,400
• Budget preview and proposed Road and Facility Replacement Reserve Policy
• Appointment of Robert Eng and Jason Mount to Traffic Safety Commission

The City Council approved a two-year maintenance service contract with Orchard Keepers for the Heritage Orchard at a cost not to exceed $270,400, despite a failed alternative motion for Novakovich Orchards. The Council also approved the Planning Commission's FY 22/23 work plan with item five as a placeholder, adopted resolutions appointing new Traffic Safety Commissioners and a hearing officer, introduced an ordinance on fire hazard appeals, and approved a budget policy allowing up to $200,000 from internal service funds to balance the FY 2022/23 budget. The Traffic Safety Commission membership was reduced from seven to five members.

• Approved $270,400 two-year Heritage Orchard maintenance contract with Orchard Keepers (3-1-1)
• Approved Planning Commission FY 22/23 work plan with item five as placeholder (4-0)
• Appointed Robert Eng and Jason Mount to Traffic Safety Commission (5-0)
• Approved resolution appointing new hearing officer and amended code enforcement rules (5-0)
• Introduced ordinance allowing Fire Protection Engineers/Specialists to hear appeals in Very High Fire Hazard Zones (5-0)
• Approved Road and Facility Replacement Reserve Policy and use of up to $200,000 from internal service funds (5-0)
• Reduced Traffic Safety Commission from seven to five members (3-2)
• Approved April 20, 2022 meeting minutes and check registers (5-0)

Finance Advisory Committee

The Finance Committee will receive a presentation regarding the FY23 Budget Preview. The committee will also review a proposed policy update for the Road and Facility Replacement Reserve.

• Review and approval of March 24, 2022, meeting minutes
• FY23 Budget Preview presentation
• Proposed update to the Road and Facility Replacement Reserve Policy

The Saratoga City Council Finance Committee approved the March 24, 2022 meeting minutes, received a preview of the FY23 budget, and directed staff to bring the updated Road and Facility Replacement Reserve policy to the full City Council for review. No other substantive decisions were made.

• Approved March 24, 2022 meeting minutes (2-0)
• Received FY23 budget preview information
• Directed staff to bring updated Road and Facility Replacement Reserve policy to Council (2-0)

Youth Commission

The Youth Commission will review subcommittee reports, discuss the Blossom Festival recap, and plan for the end of the school year. The meeting includes updates on the South Bay Fun Fest, the 'Make it to Muko!' program, and a stormwater pollution prevention project.

• Review recommendation for an emergency preparedness kit
• Schedule shifts and assign marketing for South Bay Fun Fest on May 15th
• Discuss community step count tracking and prizes for 'Make it to Muko!'
• Prepare end-of-year presentation for the June 1, 2022, City Council meeting
• Review stormwater pollution prevention research and next steps

The Saratoga Youth Commission approved the April 5, 2022 meeting minutes (8-0) and designated prizes and snacks for the South Bay Fun Fest on May 15, 2022 (8-0). The commission also discussed the Blossom Festival recap, treasurer's report, subcommittee updates, and upcoming events.

• Approved April 5, 2022 meeting minutes (8-0)
• Designated prizes and snacks for South Bay Fun Fest (8-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission is holding a special teleconference meeting to review two property matters. They will consider a development at 18485 Montpere Way with an evaluation prepared by Urban Programmers, and continue discussion of 14666 Oak Street, including paint and roof samples, from the April 12 meeting. No site visits are scheduled.

• 18485 Montpere Way: development plans and evaluation by Urban Programmers dated April 8, 2022
• 14666 Oak Street: continued from April 12, 2022 meeting; paint and roof samples to be reviewed
• Meeting held entirely by teleconference due to COVID-19; no in-person participation

City Council

The Saratoga City Council will hold a teleconference meeting to approve the FY 2022-23 fee schedule effective July 1, 2022. The body will also approve competitive allocations for the Community Event Grant Program and provide direction on funding for a proposed City Safety Fair. Routine consent items include approving minutes, accepting check registers, and reviewing the Treasurer’s Report.

• Adoption of the FY 2022-23 City of Saratoga Fee Schedule effective July 1, 2022
• Approval of $9,500 in Community Event Grant allocations for six local events
• Preliminary approval of the Engineer's Report for Landscaping and Lighting Assessment District LLA-1
• Direction to staff on hosting and funding the City Safety Fair
• Commission interviews for four Traffic Safety Commission vacancies

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee is meeting virtually to discuss pending trail projects, traffic safety, and the Blue Hills Elementary pedestrian crossing at the Union Pacific Railroad. They will also review the Hakone Gardens to Quarry Park Trail Gap Closure – Phase I, with no recommended action. The agenda includes routine items like approving January minutes and public comments.

• Blue Hills Elementary pedestrian crossing at Union Pacific Railroad update
• Saratoga Village to Hakone Gardens Trail update
• Hakone Gardens to Quarry Park Trail Gap Closure – Phase I (no action)
• Upcoming CIP projects
• Traffic safety update

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee approved the January 18, 2022 minutes (4-0-0-1) and received staff reports on trail maintenance, a pedestrian crossing project, and a funding application. No new business or substantive decisions were made; the meeting was largely informational.

• Approved January 18, 2022 minutes (4-0-0-1)

Planning Commission

The Planning Commission will consider whether proposed Fiscal Year 22/23 Capital Improvement Program projects conform to the Saratoga General Plan. The Commission will also discuss priority work plan items for the upcoming year to forward to the City Council.

• Adoption of Resolution No. 22-011 regarding General Plan conformity for FY 22/23 CIP projects
• Discussion of the Planning Commission Work Plan for FY 22/23
• Approval of March 9, 2022, meeting minutes

The Saratoga Planning Commission unanimously adopted Resolution No. 22-011, finding that the proposed Capital Improvement Program (CIP) projects for Fiscal Year 22/23 conform to the Saratoga General Plan. The commission also added a review of the tree regulations ordinance to its FY 22/23 work plan, focusing on problematic tree species and expanding beyond the Wildland-Urban Interface (WUI). Additionally, the commission elected Herman Zheng as Chair and Clinton Brownley as Vice Chair, and approved the March 9, 2022 meeting minutes.

• Adopted Resolution 22-011 finding FY 22/23 CIP projects conform to General Plan (7-0)
• Added tree regulations ordinance review to FY 22/23 work plan (7-0)
• Elected Herman Zheng as Planning Commission Chair (7-0)
• Elected Clinton Brownley as Vice Chair (7-0)
• Approved minutes of March 9, 2022 meeting (5-0, 2 abstentions)

Heritage Preservation Commission

The Commission will discuss new business regarding properties on Fruitvale Avenue, Oak Street, and Hammons Avenue. The meeting also includes a discussion on the Heritage Preservation Ordinance and a project status worksheet.

• Review of 13777 Fruitvale Ave (Warner Hutton House) development plans
• Review of 14666 Oak Street
• Review of 13514 Hammons Ave and Historic Resource Evaluation
• Discussion regarding Heritage Preservation Ordinance
• Approval of March 8, 2022 meeting minutes

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will review competitive applications for the Community Event Grant Program for Fiscal Year 2022/23 and provide a funding recommendation to the City Council. The meeting also includes receiving reports from the Teen Advisory Board, library district, community library, Friends of the Saratoga Libraries, and city staff, plus approving prior meeting minutes.

• Allocation of Community Event Grant Program FY 2022/23 funds with recommendation to City Council
• Saratoga Teen Advisory Board report
• Approval of February 7, 2022 and March 15, 2022 meeting minutes
• Santa Clara County Library District report
• Saratoga Community Library report

The Saratoga Library & Community Engagement Commission recommended City Council approval of $10,000 in Community Event Grant Program allocations for FY 2022/23, covering six events. The motion passed unanimously. The commission also approved minutes from prior meetings and received reports from the Teen Advisory Board, library district, and city staff.

• Recommended $1,500 for Annual Easter Egg Hunt (unanimous)
• Recommended $2,000 for Community Art Exhibition 'Peace Love Unity' (unanimous)
• Recommended $2,000 for Community Mitzvah Day (unanimous)
• Recommended $2,000 for Dragon Boat Festival (unanimous)
• Recommended $2,000 for MLK Jr. Day Celebration (unanimous)
• Recommended $500 for Saratoga Blossom Festival 2023 (Girl Scouts #618 Craft) (unanimous)
• Approved minutes from Feb 7 and Mar 15, 2022 meetings (unanimous)

City Council

The Saratoga City Council will hold a regular meeting by teleconference, with several ceremonial items and a consent calendar. The main business items are providing direction on the draft Fiscal Year 2023 Capital Improvement Program and the FY 2023 fee schedule update. Other actions include terminating a weed abatement agreement with the county and approving a preliminary engineering contract with Union Pacific Railroad.

• Terminate weed abatement agreement with Santa Clara County effective Sept 1, 2022
• Approve $110,000 contract with Union Pacific Railroad for Blue Hills Elementary pedestrian crossing preliminary engineering
• Provide direction on FY 2023 Capital Improvement Program
• Preview FY 2023 fee schedule update
• Approve $45,244 augmentation for household hazardous waste agreement with county

Youth Commission

The Saratoga Youth Commission is holding a special teleconference meeting to review minutes, discuss remaining work plan items, receive updates on the stormwater pollution prevention project, and approve plans for the 'Make it to Muko!' event. The commission will also consider future agenda items and prepare for its year-end presentation to the City Council.

• Review and approve minutes from March 22, 2022 meeting
• Discuss work plan items and year-end presentation to City Council due before May 15, 2022
• Review subcommittee recommendation for emergency preparedness activity and tattoo station at Blossom Festival
• Receive status update on stormwater pollution prevention research
• Review and approve design, materials, and timeline for 'Make it to Muko!' event

City Council

The Saratoga City Council is holding a special teleconference study session to meet with five commissions and discuss their proposed FY 22/23 work plans. The council will provide input and may approve each plan. The meeting is procedural, focused on work plan approvals rather than new policy decisions.

• Heritage Preservation Commission FY 22/23 work plan review and approval
• Library & Community Engagement Commission FY 22/23 work plan review and approval
• Parks & Recreation Commission FY 22/23 work plan review and approval
• Public Art Commission FY 22/23 work plan review and approval
• Traffic Safety Commission FY 22/23 work plan review and approval

Finance Advisory Committee

The Saratoga City Council Finance Committee is meeting by teleconference to review and provide direction on financial policies, including facility reserve and fiscal management policies, a format update to the monthly Treasurer's Report, and options for Master Fee Schedule updates. The committee will also approve minutes from the February 17, 2022 meeting. Public comments can be submitted online or via Zoom.

• Review and approve February 17, 2022 Finance Committee minutes
• Review Facility Reserve Policy and Fiscal Management Policy Statements
• Review new Treasurer's Report and CIP Activity Report formats
• Discuss options for Master Fee Schedule updates

Youth Commission

The Saratoga Youth Commission is holding a regular teleconference meeting to review and approve minutes, recap recent events, and plan upcoming activities including the YAC Attack Teen Conference, South Bay Fun Fest, and Make it to Muko! They will also receive subcommittee updates and discuss end-of-school-year items.

• Approve minutes from March 6, 2022 meeting
• Recap St. Paddy's Day and SED Talks events
• Select presenter for YAC Attack Teen Conference 2022 workshop
• Update on South Bay Fun Fest new date May 15th and performer ideas
• Discuss pin designs and checkpoints for Make it to Muko!

The Saratoga Youth Commission approved the March 6, 2022 minutes (9-0) and made several procedural decisions, including designating two members to work on Make it to Muko pins (10-0), directing the Interactive Activities Subcommittee to meet offline to plan events (9-0), and scheduling a special meeting for April 3 or 5 (9-0). No substantive policy decisions were made; most items were updates or discussions.

• Approved March 6, 2022 minutes (9-0)
• Designated Timothy Leung and Nicole Hao to work on Make it to Muko pins (10-0)
• Directed Interactive Activities Subcommittee to meet offline to discuss potential events (9-0)
• Scheduled special meeting for April 3 or 5 with agenda items including Make it to Muko, stormwater update, and YAC Attack recap (9-0)

Public Art Commission

The Saratoga Public Art Commission is holding a regular teleconference meeting to review and approve the minutes from January 18, 2022, and to review the recommended work plan ahead of a study session on March 28. The commission will also discuss internal roles and responsibilities, and consider future agenda items. The meeting is conducted via Zoom due to COVID-19 precautions.

• Review and approve minutes from January 18, 2022 meeting
• Review recommended Public Art Commission Work Plan for March 28 study session
• Discuss commission roles, responsibilities, and rules
• Consider agenda items for May 16, 2022 regular meeting

The Saratoga Public Art Commission approved the minutes from its January 18, 2022 meeting. The Commission reviewed its proposed work plan and scheduled discussion on implementation and subcommittee formation for the May 2022 meeting. No other substantive decisions were made; the meeting was largely procedural.

• Approved January 18, 2022 meeting minutes (4-0, Kar absent)
• Scheduled work plan implementation and subcommittee discussion for May 2022 meeting

City Council

The Saratoga City Council will hold a teleconference meeting with a closed session to evaluate the City Manager, followed by commission interviews and a regular session. Key business includes receiving the FY 2022 mid-year General Fund budget status report and adopting a budget amendment, as well as reviewing the draft FY 2023 Capital Improvement Program budget. The council will also consider several consent items, including an ordinance on appeals for development in Very High Fire Hazard Zones and a resolution to record Finance Committee meetings.

• FY 2022 mid-year General Fund budget status report and budget amendment
• Draft FY 2023 Capital Improvement Program budget review
• Ordinance amending Section 16-05.020 on appeals of State determinations in Very High Fire Hazard Zones
• Resolution amending meeting recording policy to include Finance Committee meetings
• 2021 Housing Element Annual Progress Report acceptance

Library & Public Art Commission

The Library & Community Engagement Commission is meeting to finalize a proposed Work Plan for City Council consideration. The Commission will also receive an overview of the Community Event Grant Program.

• Finalizing the Library & Community Engagement Commission Work Plan
• Overview of the Community Event Grant Program

The Saratoga Library & Community Engagement Commission finalized and recommended its proposed Work Plan for City Council consideration at the March 28, 2022 study session. The commission also received an overview of the Community Event Grant Program and discussed how to evaluate applications at its April 11 meeting, where it will develop funding recommendations for the Council.

• Recommended Work Plan for City Council consideration (4-0)
• Received Community Event Grant Program overview
• Agreed to discuss grant applications by identifying consensus-supported events
• Asked staff to prepare a spreadsheet for grant evaluation

Traffic Safety Commission

The Traffic Safety Commission will review several roadway safety items and a proposal to decrease the total number of members from seven to five. The meeting also includes presentations on Safe Routes to School and discussions regarding speed cameras.

• Resolution to decrease TSC membership from seven to five
• Review of resident survey for Pierce Road at Bella Vina (Matrix 503)
• Review of safety items for Shadow Oaks Way (Matrix 515) and Beauchamps Lane (Matrix 516)
• Review of safety items for Bellgrove Cir (Matrix 517) and Williams Ave (Matrix 518)
• Discussion regarding speed cameras

Planning Commission

The Saratoga Planning Commission will hold public hearings regarding several residential design reviews and a fence exception. The items include a new two-story home on Paseo Cerro and structural additions on Ravenwood Drive.

• Design Review for a new 3,195 square foot two-story residence and detached cabana at 12445 Paseo Cerro
• Fence exception request for wrought iron fencing and gates at 15450 Pepper Lane
• Design Review for a first floor addition of 31 square feet and a second story addition of 909 square feet at 18471 Ravenwood Drive
• Approval of February 9, 2022, meeting minutes

The Saratoga Planning Commission approved three residential projects: a new two-story home at 12445 Paseo Cerro, a fence exception at 15450 Pepper Lane, and a second-story addition at 18471 Ravenwood Drive. All motions passed unanimously, with one commissioner recusing from the Ravenwood vote. The meeting was held virtually under the Brown Act due to the state of emergency.

• Approved Resolution 22-010 for new 3,195 sq ft home at 12445 Paseo Cerro (5-0)
• Approved Resolution 22-008 for fence exception at 15450 Pepper Lane (5-0)
• Approved Resolution 22-009 for second-story addition at 18471 Ravenwood Drive (4-0, Brownley recused)
• Approved minutes of February 9, 2022 meeting (5-0)

Parks and Recreation Commission

The Parks and Recreation Commission will discuss summer movie night events and equity in parks. The body will review resident comments to recommend changes and approve the final design for Beauchamps Park. Other items include a workplan review and an update on the Historical Plaque Program.

• Approval of final design for Beauchamps Park based on resident comments
• Recommendations for summer Movie Night events
• Review of 2021 Workplan and community engagement brainstorming
• Discussion and recommendation regarding equity in parks
• Information update on the Historical Plaque Program

The Parks and Recreation Commission recommended three movies for Summer Movie Night, approved changes to Beauchamps Park design based on resident input, and recommended two new projects for the 2022-23 workplan. All votes were unanimous among present commissioners.

• Recommended movies Encanto, Luca, and Sing for Summer Movie Night (unanimous)
• Recommended approval of Beauchamps Park Design Plan 1B changes (4-0)
• Recommended new workplan projects: Hikes for Wellness and Park Photo Contest (4-0)
• Approved minutes from January 11, 2022 meeting (3-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission will meet by teleconference to discuss and possibly act on several items, including the annual Certified Local Government report, a draft 2022-2023 workplan, and plans for the Blossom Festival and National Preservation Month. The commission will also receive updates on the Heritage Orchard and a project status worksheet. No site visits are scheduled. The public can participate via Zoom or phone.

• Annual Certified Local Government (CLG) report for 10-1-20 to 9-30-21
• Draft 2022-2023 HPC Workplan
• Blossom Festival planning memo
• National Preservation Month 2022 flyer
• Heritage Orchard update with documents from City Orchardist

The Heritage Preservation Commission reviewed and recommended sending the annual Certified Local Government (CLG) report with minor modifications. They also reviewed the draft workplan and provided direction to staff, discussed Blossom Festival shifts and National Preservation Month ideas, and received an update on the Heritage Orchard from Orchard Keepers. No formal votes were taken on these items.

• Recommended CLG report be sent with minor modifications
• Provided direction to staff to update the HPC workplan
• Discussed Blossom Festival shifts
• Discussed ideas for National Preservation Month
• Received Heritage Orchard update from Orchard Keepers
• Discussed reaching out to property owners for HRI approval

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to three properties with pending applications. The commission will only discuss the projects and cannot make formal decisions; public testimony is reserved for the formal hearing.

• Fence exception at 15450 Pepper Lane for 5' fence where 3' allowed
• New 3,195 sq ft home at 12445 Paseo Cerro with 3 protected trees removed
• Second story addition at 18471 Ravenwood Drive (909 sq ft)
• No formal votes or motions will be taken during site visit

Youth Commission

The Saratoga Youth Commission is holding a special meeting to review and approve minutes, receive an update on the YAC Attack Teen Conference, and approve the program outline for the Fitness Challenge: Toga Trails with a Twist. The commission will also approve a children's activity for the Blossom Festival, review logistics for St. Paddy's Day craft kits, and receive a City of Saratoga report.

• Approve minutes from February 22, 2022 meeting
• Receive verbal update on YAC Attack Teen Conference 2022
• Review and approve Fitness Challenge: Toga Trails with a Twist program outline
• Approve children's activity for Blossom Festival and schedule shifts
• Assemble St. Paddy's Day paper hat craft kits

The Saratoga Youth Commission approved the February 22, 2022 meeting minutes (8-0) and made several decisions for upcoming events. They voted to ask Anouk Yeh to help with the YAC Attack planning team (9-0), designated 'Make It to Muko' as the fitness challenge event name (9-0), and approved DIY temporary tattoos as the Blossom Festival activity with morning and afternoon shifts (9-0). The meeting also included procedural moves and reports.

• Approved February 22, 2022 meeting minutes (8-0)
• Approved asking Anouk Yeh to help with YAC Attack planning team (9-0)
• Moved agenda items 3 and 5 to end of meeting (9-0)
• Designated 'Make It to Muko' as fitness challenge event name (9-0)
• Approved DIY temporary tattoos as Blossom Festival activity with morning/afternoon shifts (9-0)

City Council

The City Council will consider a budget amendment to create a new SLFRF Fund for stormwater projects. The meeting also includes a public hearing on development appeals in Very High Fire Hazard Zones and interviews for Planning Commission vacancies.

• Public hearing on ordinance amending code regarding development appeals in Very High Fire Hazard Zones
• Budget adjustment to create 'SLFRF Fund' and appropriate five Capital Improvement Plan Stormwater Management Project budgets
• Interviews for five Planning Commission vacancies
• Notice of Completion for the 2021 Civic Theater Lighting and Controls Upgrade Project
• Proclamation declaring March 2022 as Youth Art Month

The Saratoga City Council unanimously adopted a budget resolution creating a new SLFRF Fund and appropriating five stormwater management project budgets. It also introduced an ordinance on appeals of state determinations for development in Very High Fire Hazard Zones, confirmed AB 361 findings to continue virtual meetings through March 31, 2022, and directed staff to add Finance Committee meetings to the recording policy. All votes were unanimous (5-0).

• Adopted Resolution 2022-004 creating SLFRF Fund and appropriating five stormwater project budgets (5-0)
• Introduced and waived first reading of ordinance amending Section 16-05.020 on appeals in Very High Fire Hazard Zones (5-0)
• Confirmed AB 361 findings to continue virtual meetings through March 31, 2022 (5-0)
• Directed staff to place resolution amending Meeting Recording Policy to include Finance Committee meetings on next agenda (5-0)
• Reappointed Clinton Brownley to Planning Commission for term ending March 31, 2026 (5-0)
• Appointed Ping Li to Planning Commission for term ending March 31, 2026 (5-0)
• Approved February 16, 2022 meeting minutes as amended (5-0)
• Accepted check registers for periods 8 (2/10/22 and 2/17/22) (5-0)

Youth Commission

The Youth Commission will review various subcommittee reports and upcoming community events. Discussions include planning for the YAC Attack Teen Conference, reviewing stormwater pollution research, and deciding on a community fitness challenge.

• Wildfire Awareness Initiative presentation regarding youth engagement opportunities
• Planning for the YAC Attack Teen Conference 2022 topic and prize basket
• Saratoga Speaks update featuring the Saratoga Mayor
• Review of stormwater pollution prevention ordinance research
• Decision on hosting a fitness challenge such as Toga Trails or Color Dash

The Saratoga Youth Commission approved the January 25, 2022 minutes with an amendment excusing two commissioners' absences (8-0). They also approved a motion to submit a workshop proposal for the YAC Attack Teen Conference focused on community engagement through art (9-0), and scheduled a special meeting on March 6, 2022 to discuss hosting Toga Trails with a twist (10-0). Other agenda items were informational or received updates without formal votes.

• Approved January 25, 2022 minutes with amendment excusing Henry and Lu's absence (8-0)
• Approved motion to submit YAC Attack 2022 workshop proposal on community engagement through art (9-0)
• Scheduled special meeting on March 6, 2022 at 2:00 PM to discuss Toga Trails with a twist (10-0)

Finance Advisory Committee

The Finance Committee will review the FY 2022-23 operating and capital improvement program budget process. The committee will also receive reports regarding ARPA funds and various city financial policies.

• Review of US Department of Treasury ARPA Funds Final Rule
• Review of FY 2022-23 Operating and Capital Improvement Program Budget Process
• Review of Fiscal Management, Investment, and Debt Management Policies
• Review of Community Funded Infrastructure Projects

The Saratoga City Council Finance Committee approved the minutes from its January 14, 2022 meeting. The committee received reports on ARPA funds, the FY 2022-23 budget process, and financial policies, but took no action on these items. Members reached a consensus to move future Finance Committee meetings from the third Thursday to the fourth Thursday of each month.

• Approved the minutes of the January 14, 2022 Finance Committee meeting.
• Consensus to move Finance Committee meetings from the third Thursday to the fourth Thursday of the month.

City Council

The City Council will hold a study session to provide direction on the Environmental Impact Report for the General Plan and Housing Element Update. This includes discussing housing opportunity sites, unit distribution, and related policies.

• Direction on Housing Element EIR project description and site selection
• Appointment of a Parks & Recreation Commissioner
• Ordinance for electronic and paperless filing of FPPC campaign disclosure statements
• Review of January 28, 2022, accounts payable check registers
• Approval of December 31, 2021, Treasurer’s Report

Planning Commission

The Saratoga Planning Commission approved all five design review applications on the agenda, including additions, new homes, and ADUs, with some conditions. All motions passed, with one commissioner voting no on two items and one recusal. No items were denied or tabled.

• Approved Resolution 22-007 for 1,436 sq ft addition at 12470 Paseo Cerro (6-0)
• Approved Resolution 22-001 for new 4,206 sq ft home at 13514 Hammons Ave (5-1, Choi no)
• Approved Resolution 22-004 for addition and ADU at 14780 Montalvo Rd (6-0)
• Approved Resolution 22-006 for new home with ADU at 13251 Quito Rd (6-0)
• Approved Resolution 22-005 for new home with ADU at 19701 Via Grande (4-1, Zheng no; Brownley recused)

Heritage Preservation Commission

The Heritage Preservation Commission will discuss new business regarding the property at 20601 Brookwood Lane. The meeting includes a staff update on the Heritage Orchard and a review of the project status worksheet.

• New business review for 20601 Brookwood Lane including site development plans
• Heritage Orchard update from staff
• Review of project status worksheet

The Heritage Preservation Commission recommended approval for an exterior modification at 20601 Brookwood Lane, with conditions that materials not be reused be recycled, replacement windows be wood, and siding/materials match existing. The motion passed unanimously. The commission also agreed to send a letter to the City Council expressing concerns about the Heritage Orchard and potential housing development.

• Recommended approval for exterior modification at 20601 Brookwood Lane with conditions (4-0)
• Approved minutes of January 11, 2022 meeting (4-0)
• Agreed to send letter to City Council regarding Heritage Orchard concerns

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will meet by teleconference to review routine reports from the Teen Advisory Board, county library district, community library, Friends group, and city staff. The main action item is finalizing the proposed 2022 Work Plan for City Council consideration, with a possible special meeting if more time is needed. The meeting is held remotely due to COVID-19, with public comment limited to three minutes per person.

• Finalize 2022 Work Plan for City Council consideration
• Approve minutes from December 16, 2021 regular meeting
• Receive Saratoga Teen Advisory Board report
• Receive Santa Clara County Library District report
• Receive Friends of the Saratoga Libraries report

The Saratoga Library & Community Engagement Commission approved the December 16, 2021 minutes with a correction and discussed the proposed 2022 Work Plan, agreeing to several changes. They scheduled a special meeting on March 15 at 3:00 p.m. to finalize the work plan and receive an overview of the Community Event Grant Program requirements. No other substantive decisions were made; the remaining agenda items were informational reports.

• Approved December 16, 2021 minutes with correction (3-0)
• Agreed to changes to 2022 Work Plan, including removing uncertain language and updating program descriptions
• Scheduled special meeting on March 15 at 3:00 p.m. to finalize work plan

City Council

The Saratoga City Council will vote on a $20,000 allocation for a 7-camera automated license plate reader (ALPR) pilot program and approve the associated policy resolution. The meeting includes a public hearing on an ordinance allowing electronic filing of campaign disclosure statements. Routine consent items include approving minutes and a construction support contract for the Mt. Eden Road project.

• Allocate $20,000 from the City Council discretionary fund for a 7-camera Automated License Plate Reader pilot
• Approve construction support contract with H.T. Harvey & Associates for Mt. Eden Road Shoulder Stabilization Project ($83,445 base, up to $91,790 total)
• Public hearing on ordinance adding Article 2-55 to Municipal Code for electronic filing of Fair Political Practices Commission disclosures
• Review draft Request for Proposals for the Heritage Orchard Maintenance Contract
• Provide direction on funding for Fiscal Year 2022/23 Community Event and Street Closure Grant Program

The City Council approved a $20,000 pilot program for a 7-camera Automated License Plate Reader (ALPR) system, adopting a policy with an amended data-sharing provision. They also moved forward with the draft Heritage Orchard Maintenance RFP, set FY 2022/23 community event and street closure grant funding, and introduced an ordinance for electronic campaign disclosure filing.

• Approved $20,000 ALPR pilot program with 7-camera system (5-0)
• Approved ALPR policy with amended third-party data sharing (5-0)
• Moved forward with Heritage Orchard Maintenance RFP as drafted (3-2)
• Set street closure grant funding at $0, community event grants at $10,000 (5-0)
• Allocated $31,500 in secured community event grants (5-0)
• Introduced ordinance for electronic campaign disclosure filing (5-0)
• Approved $83,445 contract for Mt. Eden Road Shoulder Stabilization (5-0)
• Appointed Nimisha Mahuvakar to Parks and Recreation Commission (5-0)

City Council

The City Council held an annual retreat to provide direction on the Environmental Impact Report project description. The discussion focused on Housing Opportunity Sites, unit distribution, and policies for the Housing Element and General Plan Update.

• Direction on Housing Opportunity Sites selection
• Review of policies and programs for the Housing Element and General Plan Update
• Review of Fire Hazard Zones Map

The City Council held a special meeting to discuss the Housing Element and General Plan Update, focusing on selecting Housing Opportunity Sites and policies for the Environmental Impact Report. They identified and refined a tentative list of sites for further assessment, but no formal decisions were made. The meeting was procedural, with public comment and staff presentations, and ended without a vote on the sites.

• Reduced public speaking time to one minute per person (4-1)
• Identified tentative Housing Opportunity Sites for further discussion
• Refined list of Housing Opportunity Sites to be further assessed

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review minutes, recap the SED Talks: Mend Your Mind event, and receive updates from subcommittees on Saratoga Speaks, interactive activities, and the West Valley Teen Collaboration. They will also discuss a stormwater pollution prevention project and decide whether to host Toga Trails again. The meeting is largely procedural and planning-focused, with no major decisions or public hearings.

• Approve minutes from January 11, 2022 Special Meeting
• Recap of SED Talks: Mend Your Mind event held January 22
• Status update on Saratoga Speaks January episode and planning for February-May episodes
• Proposed spring 2022 interactive activity and Lunar New Year Celebration shifts at Hakone Gardens on February 27
• Discussion on hosting Toga Trails as alternative to Color Dash

The Saratoga Youth Commission approved the January 11, 2022 meeting minutes and made several decisions about upcoming events. They voted to have staff explore paper craft or scavenger hunt activities for St. Patrick's Day, and to bring back Toga Trails with a twist this spring. The commission also discussed recaps and updates on various subcommittees and projects.

• Approved January 11, 2022 meeting minutes (8-0)
• Directed staff to explore paper craft or scavenger hunt activity for St. Patrick's Day (8-0)
• Directed staff to bring back Toga Trails with a twist this spring (8-0)

City Council

The Saratoga City Council is holding a special teleconference meeting to provide direction on the Housing Opportunity Sites, unit distribution, and policies for the Environmental Impact Report (EIR) for the General Plan and Housing Element Update. This is a discussion and direction item, not a final decision. The meeting is conducted remotely due to COVID-19.

• Direction on Housing Opportunity Sites selection for EIR
• Distribution of housing units across sites
• Policies and programs for the Housing Element and General Plan update

The City Council voted to continue the Housing Element and General Plan Update item to a special meeting on January 28, 2022, replacing the scheduled retreat. Staff was directed to include information on the Prospect Center, the Country Club, Montalvo, and the Quito/Pollard property, and council members were asked to submit additional sites for consideration by 8:00 a.m. on January 24. The motion passed 4-1, with Council Member Kumar dissenting. The council also approved reducing public comment speaking time to one minute per person for this meeting.

• Continued Housing Element item to Jan. 28, 2022 (4-1)
• Directed staff to include Prospect Center, Country Club, Montalvo, Quito/Pollard property in EIR project description
• Requested council members submit additional sites by Jan. 24, 8:00 a.m.
• Reduced public comment speaking time to one minute per person (5-0)

City Council

The Saratoga City Council will hold joint sessions with Los Gatos Saratoga Recreation and West Valley-Mission Community College District, then a regular session. The main business item is providing direction on the Housing Opportunity Sites, unit distribution, and policies for the Environmental Impact Report (EIR) for the General Plan and Housing Element Update. The consent calendar includes routine approvals, a landmark designation, a menthol tobacco ban, and budget adjustments.

• Direction on Housing Opportunity Sites and EIR project description for General Plan/Housing Element Update
• Ordinance to ban sale of menthol tobacco products (City Code Section 4-90.020)
• Landmark designation for 19174 DeHavilland Drive
• Budget adjustment for ARPA/SLFRF allocation of $7,213,239
• Agreement with Shawn Spano, PhD for mission statement update (up to $7,260)

The Saratoga City Council approved several consent calendar items, including a ban on menthol tobacco products, a historic landmark designation for 19174 DeHavilland Drive, and a budget adjustment for ARPA funds. The council also continued the Housing Element and General Plan update discussion to a special meeting on January 20, 2022.

• Adopted Ordinance 387 banning sale of menthol tobacco products (5-0)
• Adopted Ordinance 386 designating 19174 DeHavilland Drive as historic landmark (5-0)
• Adopted Resolution 22-001 amending FY 2020/21 and FY 2021/22 budgets for ARPA allocation of $7,213,239 (5-0)
• Approved minutes for Dec 14 and Dec 15, 2021 meetings (5-0)
• Accepted accounts payable check registers for periods 6 and 7 (5-0)
• Accepted Treasurer's Report for November 30, 2021 (5-0)
• Cancelled Aug 3 and Aug 17, 2022 meetings for summer recess (5-0)
• Continued item 2.1 (Housing Element/General Plan EIR) to Jan 20, 2022 special meeting (5-0)

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian and Bicycle Trails Advisory Committee will meet virtually to approve October 2021 minutes, hear staff updates on pending trails, traffic safety, and specific trail projects, and give final comments on the Trails and Walkways Master Plan. The agenda includes no action items for new business, which covers the Hakone Gardens to Quarry Park Trail Gap Closure Phase I.

• Final comments on Trails and Walkways Master Plan
• Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad update
• Saratoga Village to Hakone Gardens Trail update
• Hakone Gardens to Quarry Park Trail Gap Closure – Phase I (no action)
• Approve October 2021 minutes

The PEBTAC committee approved the October 19, 2021 minutes (4-0-0-1). They discussed updates on trail maintenance, a traffic safety project with Cupertino, and a revised alignment for proposed trail segments 63 and 64 in the Trails & Walkways Master Plan. No new substantive decisions were made beyond the minutes approval.

• Approved October 19, 2021 minutes (4-0-0-1)

Public Art Commission

The Saratoga Public Art Commission will meet by teleconference to review and approve its November 15, 2021 minutes, develop a proposed 2022 work plan for City Council consideration, and consider future agenda items. The meeting is held remotely due to COVID-19; public participation is via Zoom or written comments.

• Approve minutes from November 15, 2021 meeting
• Develop proposed 2022 Work Plan for City Council consideration
• Consider agenda items for upcoming meetings; next regular meeting March 21, 2022

The Public Art Commission approved the minutes from the November 15, 2021 meeting and developed a proposed 2022 work plan for City Council consideration. The plan includes items such as a sculpture program, public art fundraising, projection art, a Montalvo Arts Center collaboration, artwork exhibition opportunities, Saratoga Loves Poetry, chalk art, an online art challenge, Paint the City, State Route 85 underpass artwork, and #SaratogaROCKS. No additional items were added to the March agenda.

• Approved minutes from November 15, 2021 meeting (4-0, Kar absent)
• Developed proposed 2022 work plan for City Council consideration
• Included Sculpture Program in work plan
• Included Public Art Fundraising with revised description allowing non-monetary contributions
• Included Projection Art in work plan
• Included Montalvo Arts Center Collaboration in work plan
• Included Saratoga Loves Poetry program in work plan
• Included State Route 85 Underpass Artwork in work plan

Finance Advisory Committee

The Saratoga City Council Finance Committee will meet by teleconference to review and approve the minutes from its November 18, 2021 meeting and receive a verbal presentation from the city's audit firm, Chavan and Associates, LLC, on the FY 2020-21 Annual Comprehensive Financial Report and Single Audit. The meeting is open to public comment via Zoom or phone.

• Approval of November 18, 2021 Finance Committee minutes
• Verbal presentation by Chavan and Associates, LLC on FY 2020-21 ACFR and Single Audit

The Saratoga City Council Finance Committee approved the minutes from its November 18, 2021 meeting and accepted a verbal presentation from the city's audit firm, Chavan and Associates, on the Annual Comprehensive Financial Report (ACFR) and Single Audit. Both actions passed unanimously with no abstentions. No other substantive decisions were made.

• Approved minutes from November 18, 2021 meeting (2-0)
• Accepted verbal presentation on ACFR and Single Audit (2-0)

Traffic Safety Commission

The Saratoga Traffic Safety Commission will meet via teleconference to review and make recommendations on 11 traffic safety items (TSC Matrix items), including several intersection and road safety concerns. The commission will also review and potentially approve its prioritization process, receive a sheriff's report on citations and collisions, and approve the previous meeting's minutes.

• TSC Matrix 488 – Scotland Drive comprehensive review
• TSC Matrix 503 – Pierce Road at Bella Vina resident survey report
• TSC Matrix 511 – Quito Road at Sobey Road (North End)
• TSC Matrix 514 – Prospect Road and Parker Ranch Road, Star Ridge Court, Comer Drive
• TSC Prioritization Process review and approval

The Saratoga Traffic Safety Commission approved several road safety measures, including shoulder striping and speed limit signs on Scotland Drive, speed trailers and striping on Ravenwood Drive, and striping on Chester Avenue. They also approved working with Cupertino on Prospect Road improvements and upgrading a flashing beacon on Highway 9. Several items were deferred to future meetings, and no action was taken on the Quito Road crosswalk request.

• Approved shoulder striping and speed limit signs on Scotland Drive (4-0)
• Approved speed trailers and shoulder striping on Ravenwood Drive (4-0)
• Approved resending survey via certified mail for Pierce Road at Bella Vina (4-0)
• Approved striping on Chester Avenue between Arcadia Palms Drive and Ten Acres Road (4-0)
• Approved working with Cupertino to repave/restripe Prospect Road and study crosswalk options (4-0)
• Approved upgrading rapid flashing beacon at Highway 9 and Vickery Avenue (4-0)
• Deferred items on Prospect Road/Parker Ranch, Shadow Oaks Way, Beauchamps Lane, and prioritization process
• No action taken on Quito Road crosswalk request

Planning Commission

The Saratoga Planning Commission will hold a teleconference meeting to review three design applications for single-family residences. The body is expected to adopt resolutions approving the projects subject to specific conditions. The meeting includes a public hearing where residents may comment on the proposed construction and modifications.

• Design Review approval for a remodel and second-story addition at 20896 Fourth Street (Resolution No. 22-003)
• Design Review approval for demolition and new construction at 13514 Hammons Avenue, including removal of two protected trees (Resolution No. 22-001)
• Design Review approval to increase height and convert a garage to an ADU at 12531 Paseo Cerro (Resolution No. 22-002)

The Saratoga Planning Commission approved design review for a remodel at 20896 Fourth Street and a modified home at 12531 Paseo Cerro, and continued a proposal for 13514 Hammons Avenue to February 9, 2022. All votes were unanimous (4-0) with two members absent.

• Approved Resolution 22-003 for remodel at 20896 Fourth Street (4-0)
• Continued 13514 Hammons Avenue project to Feb 9, 2022 (4-0)
• Approved Resolution 22-002 with conditions for 12531 Paseo Cerro (4-0)
• Approved minutes of Dec 8, 2021 meeting (4-0)

Parks and Recreation Commission

The Parks and Recreation Commission is meeting to review and recommend a design for the Beauchamps Park Playground Replacement Project. The body will also discuss the Park Video Program, community engagement, and equity in parks.

• Review and recommendation of Beauchamps Park Playground Replacement designs from Ross Recreation, Spec Play, and KYA Group
• Recommendation for the next park to be featured in the Park Video Program
• Discussion and recommendation on community engagement ideas
• Discussion and recommendation regarding equity in parks
• Progress update on the Historical Plaque Program

The Parks and Recreation Commission selected El Quito Park as the next drone video project site, recommended a playground design for Beauchamps Park, and added two new projects to the 2022-23 workplan. They also agreed to wait for City Council direction on equity in parks and discussed a historical plaque program.

• Selected El Quito Park as next Drone Video Project (3-0)
• Recommended Spec Specialized Play Equipment Option 1 for Beauchamps Park, with possible addition of another accessible element (3-0)
• Recommended adding Organizing Hikes for Wellness and Park Photo Contest to 2022-23 PRC Workplan (3-0)
• Recommended waiting for City Council direction on Equity in Parks (3-0)
• Approved minutes of November 9, 2021 meeting (3-0)

Youth Commission

The Saratoga Youth Commission is holding a special teleconference meeting to review and approve minutes, hear a treasurer's report, and discuss several projects including the West Valley Clean Water Authority Youth Commission Project, a teen health event in May 2022, and upcoming SED Talks. They will also approve the Saratoga Speaks episode lineup for the school year and plan an activity for the Lunar New Year Celebration at Hakone Gardens on February 27, 2022.

• Approve minutes from December 11, 2021 special meeting
• Discuss West Valley Clean Water Authority Youth Commission Project and projected expenses
• Plan health-related event in May 2022 with Campbell Youth Commission and Cupertino Teen Advisory Board
• Approve Saratoga Speaks episodes for 2021-2022 school year
• Plan activity for Lunar New Year Celebration at Hakone Gardens on February 27, 2022

The Saratoga Youth Commission approved minutes from December, created a subcommittee to research a single-use plastic ordinance recommendation, approved a January Saratoga Speaks episode featuring the mayor, and approved hosting a paper lantern activity at the Lunar New Year Celebration. All votes were 10-0.

• Approved December 11, 2021 special meeting minutes (10-0)
• Created subcommittee to research single-use plastic ordinance recommendation (10-0)
• Approved January Saratoga Speaks episode featuring the mayor (10-0)
• Approved paper lantern activity at Lunar New Year Celebration (10-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission will hold a teleconference meeting to elect a 2022 chair and vice chair, approve prior minutes, and discuss new business including proposed window details at 14630 Big Basin Way and a development plan at 14275 Saratoga Avenue. They will also continue work on the Heritage Preservation Ordinance update and review a project status worksheet.

• 14630 Big Basin Way: proposed window details and public comment
• 14275 Saratoga Avenue: site development plans and DPR report
• Heritage Preservation Ordinance update discussion
• Election of 2022 Chair and Vice Chair
• Approval of December 14, 2021 meeting minutes

The Heritage Preservation Commission recommended approval for the addition and rehabilitation at 14275 Saratoga Avenue, conditioned on wood replacement windows and matching exterior materials. The commission also recommended that the City Council accept proposed changes to the Heritage Preservation Ordinance. Priya Shastri was elected Chair and Marie Lopresto Vice Chair for 2022.

• Elected Priya Shastri as 2022 Chair (4-0)
• Elected Marie Lopresto as 2022 Vice Chair (4-0)
• Approved December 14, 2021 minutes (4-0)
• Recommended approval for 14275 Saratoga Ave addition/rehab with wood window condition (4-0)
• Recommended City Council accept HPC-proposed HP Ordinance changes (4-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to three residential properties with pending design review applications. No formal votes or decisions will be made; the visit is fact-finding only. The projects include a remodel/addition, a demolition and new construction, and a modification to a previously approved design.

• 20896 Fourth Street: remodel existing 2,442 sq ft home, add 553 sq ft second story, total 3,358 sq ft
• 13514 Hammons Avenue: demolish 3,972 sq ft home, build new 4,206 sq ft one-story home, remove two protected trees
• 12531 Paseo Cerro: increase height of approved home from 17'-11" to 22'-11", convert garage to ADU

City Council

The Saratoga City Council is holding a special teleconference meeting to reconsider and confirm findings under Assembly Bill 361 regarding the state of emergency and social distancing. The main item is a discussion of the Housing Element Update, focusing on housing opportunity sites, policies, and programs, with staff seeking direction from the Council.

• Reconsider and confirm AB 361 findings for teleconferenced meetings
• Housing Element Update: housing opportunity sites, policies, and programs
• Supplemental memos on summary table corrections and Housing Element EIR
• Public comments received through 1-6-22 and written communications

The Saratoga City Council held a special meeting to provide direction on the Housing Element update. They approved several policies to be evaluated in the Environmental Impact Report, including increasing height limits in CH-1 and CH-2 districts from 26 to 35 feet, increasing story limits for multifamily projects, and reducing setbacks and permit fees for ADUs. They also voted to exclude a property tax incentive for ADUs and a home share program, and tabled the inclusionary ordinance discussion to January 19, 2022. The meeting was procedural in part, confirming the AB 361 emergency findings.

• Confirmed AB 361 emergency findings (5-0)
• Approved policy to increase height limits in CH-1/CH-2 from 26 to 35 feet (3-0-1 abstain, 1 recused)
• Approved policy to increase story limits for multifamily projects (4-0, 1 absent)
• Directed staff to exclude property tax incentive for ADUs (4-0, 1 absent)
• Tabled inclusionary ordinance discussion to Jan 19, 2022
• Directed staff to exclude home share program (4-0, 1 absent)
• Approved multiple ADU and mixed-use policies (4-0, 1 absent)
• Approved retaining commercial-only zoning for Argonaut Center (3-0, 1 absent, 1 recused)