Saratoga public meetings in 2021

Library & Public Art Commission

The Library & Community Engagement Commission is meeting to finalize its 2022 Work Plan. The body will also review its meeting schedule for the upcoming year and receive reports from various library organizations.

• Finalization of the proposed 2022 Work Plan
• Review of the upcoming year's meeting schedule
• Approval of October 12, 2021 meeting minutes

The Library & Community Engagement Commission approved the October 12, 2021 minutes with a correction, received reports from the Teen Advisory Board, library district, community library, and Friends group, and agreed to finalize the 2022 work plan for City Council consideration at its February 2022 meeting. The commission also rescheduled its February and October 2022 meetings to February 7 and October 3, respectively.

• Approved October 12, 2021 minutes with correction (3-0)
• Agreed to finalize 2022 work plan for Council consideration at February 2022 meeting
• Rescheduled February 2022 meeting to February 7
• Rescheduled October 2022 meeting to October 3

City Council

The Saratoga City Council will hold a study session on the 2022 preview, then a regular session with public hearings and general business. Key actions include adopting an urgency ordinance to implement Senate Bill 9, which allows ministerial review of lot splits and two-unit developments in single-family zones, and an ordinance to ban the sale of menthol tobacco products. The council will also consider a landmark designation and Mills Act agreement for 19174 DeHavilland Drive, a funding request for a Martin Luther King Jr. Day event, and a suicide prevention policy.

• Urgency ordinance to implement SB 9 (lot splits and 2-unit developments) in all single-family zoning districts
• Ordinance to ban sale of menthol tobacco products (amending City Code Section 4-90.020)
• Landmark designation and Mills Act Agreement for 19174 DeHavilland Drive
• Funding request of $2,190 from Saratoga Ministerial Association for MLK Jr. Day event
• Resolution establishing a Suicide Prevention Policy

The City Council adopted an urgency ordinance to implement Senate Bill 9, setting objective standards for ministerial review of lot splits and two-unit developments in single-family zoning districts, effective January 1, 2022. The ordinance was amended to limit dwelling units to one story and a maximum height of eighteen feet. The council also introduced ordinances to designate 19174 DeHavilland Drive as a historic landmark and to ban the sale of menthol tobacco products. All motions passed unanimously.

• Adopted urgency ordinance implementing SB 9 with amendment limiting units to one story/18 feet (5-0)
• Introduced ordinance designating 19174 DeHavilland Drive as historic landmark and authorized Mills Act Agreement (5-0)
• Introduced ordinance banning sale of menthol tobacco products (5-0)
• Granted $2,190 funding request to Saratoga Ministerial Association for MLK Jr. Day 2022 event (5-0)
• Approved resolution establishing Suicide Prevention Policy (5-0)
• Adopted resolution establishing City Council assignments for 2022 as amended (5-0)
• Approved consent calendar including contract extensions with BKF Engineers and Cotton, Shires and Associates (5-0)
• Authorized participation in National Opioids Settlement (5-0)

City Council

The Saratoga City Council is holding a special teleconference meeting for a site visit regarding a landmark designation and Mills Act agreement for 19174 DeHavilland Drive. No formal votes or motions will be taken; the visit is informational only, with the public hearing to follow later.

• Landmark Designation & Mills Act Agreement for 19174 DeHavilland Drive (Applications MIL21-0002 & LNDMRK21-0003)

City Council

The Saratoga City Council and Planning Commission will hold a joint study session to discuss the Housing Element update, including maps and lists of potential housing opportunity sites. This is a discussion item, not a final decision. The meeting will be held by teleconference due to COVID-19.

• Study session on Housing Element update
• Map of Housing Opportunity Sites
• List of Housing Opportunity Sites
• Public comment received

The City Council and Planning Commission held a study session on the Housing Element Update. The Council agreed to hold a special meeting on January 10, 2022, to discuss opportunity sites, programs, and policies. They also agreed to increase the minimum density of the Prospect & Lawrence Expressway area opportunity sites from 60 to 80 dwelling units per acre, remove four sites in the Saratoga Sunnyvale & Pierce and Saratoga & Cox areas, and add two sites in the Allendale and Quito areas. A motion passed unanimously to direct staff to prepare a citywide mailer announcing the special meeting and include the opportunity sites and minimum zoning units per site, plus a pros/cons list in the agenda packet.

• Agreed to hold special meeting on Jan. 10, 2022 for Housing Element discussion
• Increased minimum density of Prospect & Lawrence Expressway sites from 60 to 80 du/ac
• Removed four sites in Saratoga Sunnyvale & Pierce and Saratoga & Cox areas
• Added two sites in Allendale and Quito areas to opportunity sites list
• Directed staff to prepare citywide mailer for Jan. 10 meeting (unanimous)
• Directed staff to include pros/cons list in agenda packet (unanimous)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission is meeting by teleconference to discuss an update to the Heritage Preservation Ordinance and review a project status worksheet. The meeting includes public comment and approval of prior minutes, but no new business items are listed.

• Heritage Preservation Ordinance update discussion with attachments including a staff recommendation and commission recommendation
• Project status worksheet review
• Staff comment on 19741 DeHavilland
• Approval of November 9, 2021 meeting minutes

The Heritage Preservation Commission held a regular meeting with no new business or site visits. They approved the minutes from the November 9, 2021 meeting unanimously. The commission discussed staff and chair recommendations for the Heritage Preservation Ordinance update, with further discussion planned for the next meeting. They also reviewed the project status worksheet and thanked outgoing commissioner Annette Stransky for her service.

• Approved November 9, 2021 meeting minutes (5-0)
• Discussed Heritage Preservation Ordinance update, deferred to next meeting
• Reviewed project status worksheet

Youth Commission

The Saratoga Youth Commission is holding a special meeting to review and approve minutes from the November 23, 2021 regular meeting, discuss attendance requirements, and prioritize items from the approved 2021-2022 work plan for the rest of the school year. The commission may direct staff to research details for planned activities. The meeting is largely procedural, with no major policy decisions or public hearings on the agenda.

• Review and approve minutes from November 23, 2021 regular meeting
• Review attendance requirements for commissioner absences per City Council Resolution 21-058
• Prioritize 2021-2022 Youth Commission Work Plan items for remainder of school year
• Consider future agenda items; next regular meeting scheduled for January 25, 2022

The Saratoga Youth Commission held a special meeting on December 11, 2021, and approved the minutes from the November 23, 2021 regular meeting. They also voted to refocus their 2021-2022 work plan with a tentative schedule for upcoming events and projects. No other substantive decisions were made; the meeting included a reminder about attendance policies and a discussion of future agenda items.

• Approved minutes from November 23, 2021 regular meeting (10-0)
• Approved motion to refocus work plan with tentative schedule (10-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed addition to a single-family residence at 12470 Paseo Cerro. Staff recommends denying the application because required design review findings cannot be met.

• Design Review for 1,606 square foot first floor and 239 square foot second story addition at 12470 Paseo Cerro
• Approval of November 10, 2021, Planning Commission meeting minutes

The Saratoga Planning Commission voted unanimously to continue the design review application for 12470 Paseo Cerro to a date uncertain, allowing the applicant to revise the project to better meet design requirements. The motion was made instead of adopting staff's recommended resolution to deny the application. The commission also approved the minutes from the November 10, 2021 meeting. No other substantive decisions were made.

• Continued design review for 12470 Paseo Cerro to a date uncertain (6-0)
• Approved minutes of November 10, 2021 meeting (6-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting to continue work on the Housing Element, specifically to prioritize opportunity sites and policies. This is the fourth in a series of community meetings on the topic. The commission will review a staff memo, a list of housing opportunity sites, and public comments.

• Housing Element Meeting #4: Prioritize Opportunity Sites & Policies
• Review of housing opportunity sites list
• Public comment on Housing Element
• Supplemental memo on Housing Element

Planning Commission

The Saratoga Planning Commission is holding a special meeting that consists solely of a site visit to 12470 Paseo Cerro to review a design review application for a residential addition. No formal votes or decisions will be made during this fact-finding visit; public testimony is reserved for the later public hearing.

• Site visit for Application PDR21-0015/ARB21-0082 at 12470 Paseo Cerro
• Proposed 1,606 sq ft first floor and 239 sq ft second story addition to existing 1,584 sq ft home
• No protected trees proposed for removal
• Zoned R-1-10,000 with Medium Density Residential (M-10) General Plan designation

City Council

The City Council will declare the offices of Mayor and Vice Mayor vacant to accept nominations and administer oaths for new officers. The meeting also includes commission interviews and several routine business items.

• Selection of new Mayor and Vice Mayor
• Tree maintenance contract with Trees 360 Degrees up to $50,000
• Commission interviews for Heritage Preservation and Traffic Safety Commissions
• Approval of PG&E gas line easement in Parking District #1
• Contract award for CentralSquare Technologies, LLC financial software

The City Council reorganized its leadership, electing Council Member Tina Walia as Mayor and Council Member Kookie Fitzsimmons as Vice Mayor, with both taking oaths of office. The council also appointed Joseph Wherry to the Heritage Preservation Commission for a term ending December 31, 2025. All consent calendar items were approved unanimously, including a tree maintenance contract with Trees 360 Degrees for up to $50,000 and an agreement with CentralSquare Technologies for financial software.

• Elected Tina Walia as Mayor (4-1, Bernald abstaining)
• Elected Kookie Fitzsimmons as Vice Mayor (4-1, Bernald abstaining)
• Appointed Joseph Wherry to the Heritage Preservation Commission through Dec 31, 2025
• Approved amended minutes for the Nov 17, 2021 meeting
• Accepted accounts payable check register for 11/17/21 Period 5
• Approved tree maintenance contract with Trees 360 Degrees, not to exceed $50,000
• Adopted resolutions 21-079 and 21-080 to renew Landscaping & Lighting Assessment District LLA-1
• Approved a gas line easement to PG&E in Parking District 1 and a financial software agreement with CentralSquare Technologies

Youth Commission

The Youth Commission will discuss event planning for the Tree Lighting and Celebration of Light, as well as updates from various subcommittees. The body will also consider a potential health-related collaboration with the Campbell and Cupertino youth boards.

• Review roles and shifts for Tree Lighting 2021 and Celebration of Light 2021
• Discuss potential Spring 2022 teen health event collaboration with Campbell and Cupertino
• Approve Saratoga Speaks episode counts, release dates, and content
• Approve SED Talks flyer
• Review upcoming 2021-2022 Youth Commission Work Plan items

The Saratoga Youth Commission approved minutes from October 26, subcommittee assignments for the West Valley Teen Collaboration, reports from the Saratoga Speaks, SED Talks, and Interactive Activities subcommittees, and a special meeting on December 11 to review the work plan. All motions passed 11-0. The commission also discussed upcoming events and collaborations.

• Approved October 26, 2021 meeting minutes (11-0).
• Approved subcommittee assignments for West Valley Teen Collaboration (11-0).
• Approved Saratoga Speaks subcommittee report (11-0).
• Approved SED Talks subcommittee report (11-0).
• Approved Interactive Activities subcommittee report (11-0).
• Approved making the community study session a full-commission effort (11-0).
• Approved a special meeting on December 11 at 11:30 a.m. at City Hall (11-0).
• Adjourned meeting at 9:02 p.m. (11-0).

Planning Commission

The Saratoga Planning Commission is holding a special meeting to review possible opportunity sites and related policies, as detailed in a staff memo. The agenda includes public comment periods and is conducted via teleconference due to COVID-19. No final decisions are listed; the item appears to be a discussion/review item.

• Review of possible opportunity sites and policies (staff memo)

Finance Advisory Committee

The Saratoga City Council Finance Committee is meeting by teleconference to review and approve the September 23, 2021 meeting minutes and receive a verbal update on the American Rescue Plan Act (ARPA) grant funding budget adjustment. The meeting is held remotely due to the COVID-19 pandemic, with public participation available via Zoom or phone.

• Review and approve September 23, 2021 Finance Committee minutes
• Verbal update on ARPA Grant Funding Budget adjustment
• FY 2022 Budget Adjustment - ARPA presentation slide added

The Saratoga City Council Finance Committee approved the minutes from its September 23, 2021 meeting. The committee also received a verbal update on the American Rescue Plan Act (ARPA) Grant Funding Budget Adjustment, noting the delay and that the adjustment is now scheduled for a subsequent City Council meeting. No other substantive decisions were made.

• Approved the minutes of the September 23, 2021 Finance Committee meeting.
• Received a verbal update on the ARPA Grant Funding Budget Adjustment, noting it is scheduled for a future City Council meeting.

City Council

The City Council will consider several ordinances, including a mandatory organic waste disposal reduction and an annual city code update. The meeting also includes discussions on school resource officer funding and potential bans on flavored tobacco products.

• $1,800,000 grant for Blue Hills Elementary Pedestrian Crossing project
• Adoption of Mandatory Organic Waste Disposal Reduction Ordinance (SB 1383)
• 2021 Annual Code Update ordinance covering various city sections
• Review of parking restrictions on Douglass Lane, Black Walnut Court, Kenosha Court, and Minocqua Court
• Notice of Completion for the 2020 Pavement Management Program Project

The Saratoga City Council voted unanimously to make Motor Vehicle Resolution 326 permanent, keeping parking restrictions on Douglass Lane, Black Walnut Court, Kenosha Court, and Minocqua Court. The council also approved a $1.8 million grant for a pedestrian crossing project, adopted ordinances on organic waste and code updates, and directed staff to prepare a flavored tobacco ban expansion and a suicide prevention policy.

• Made parking restrictions permanent on Douglass Lane, Black Walnut Court, Kenosha Court, and Minocqua Court (Resolution 326).
• Approved $1.8 million MTC grant for the Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad project.
• Adopted Ordinance 384, the Mandatory Organic Waste Disposal Reduction Ordinance (SB 1383).
• Adopted Ordinance 383, the annual code update amending multiple city code sections.
• Continued School Resource Officer funding for FY 2022/23 if the cost share ratio is maintained.
• Authorized a comment letter to San Jose on the El Paseo Mixed Use project Draft EIR.
• Directed staff to prepare an ordinance expanding flavored tobacco restrictions to include menthol.
• Directed staff to prepare a suicide prevention policy for future council consideration.

Public Art Commission

The Saratoga Public Art Commission is holding its first regular meeting, focused on organizational matters. Members will receive presentations on commission rules, responsibilities, and the City's prior public art efforts, and will set their 2022 work plan and meeting schedule. The Commission will also select a Chair and Vice Chair.

• Selection of Chair and Vice Chair
• Overview of Commission Rules and Parliamentary Procedure
• Overview of Public Art Commission Responsibilities
• Commission 2022 Work Plan
• Discussion of regular meeting schedule, including January 17, 2022 holiday conflict

The Commission agreed to hold regular meetings on the 3rd Monday of odd-numbered months at 6:30 p.m., rescheduling the January 17, 2022 meeting to Tuesday, January 18. It elected Gloria Wu as Chair and Sohini Kar as Vice Chair. The Commission also discussed its 2022 work plan, with members proposing a virtual arts festival and Rainy Day Poetry collaboration, and agreed to revisit the plan in January.

• Adopted regular meeting schedule: 3rd Monday of odd-numbered months at 6:30 p.m.
• Rescheduled January 17, 2022 meeting to Tuesday, January 18
• Elected Gloria Wu as Chair (4-1, Cai, Kar, Smith, Vasu in favor; Wu opposed)
• Elected Sohini Kar as Vice Chair (3-0, Kar, Smith, Vasu in favor; Cai and Wu abstained)
• Agreed to discuss 2022 work plan at next meeting

Planning Commission

The Saratoga Planning Commission will hold public hearings on two design review applications for new single-family residences, each requiring removal of protected trees. The commission will also consider approving the minutes from the October 13, 2021 meeting. The meeting is conducted entirely by teleconference due to the state of emergency.

• 15320 Peach Hill Road: new 5,718 sq ft two-story home, 25 ft height, 534 sq ft basement, removal of two protected oak trees
• 14208 Short Hill Court: new 5,696 sq ft one-story home, 23 ft height, removal of eight protected ash trees
• Both sites zoned R-1-40,000, Residential Very Low Density
• Recommended actions: adopt Resolution No. 21-014 and Resolution No. 21-022
• Public comment via Zoom, phone, or written comments before meeting

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission is meeting by teleconference to consider new business items, including historic resource evaluations for 20280 Saratoga Los Gatos Road and 13631 Saratoga Avenue. The commission will also hear updates on the Heritage Orchard and the Heritage Preservation Ordinance, and approve minutes from the October 12 meeting.

• Historic resource evaluation for 20280 Saratoga Los Gatos Road
• Historic resource evaluation and resolution for 13631 Saratoga Avenue
• Heritage Orchard update from Orchard Keepers
• Heritage Preservation Ordinance update
• Project status worksheet review

The Heritage Preservation Commission recommended approval of roof-mounted solar panels at 20280 Saratoga Los Gatos Road and voted to remove 13631 Saratoga Avenue from the Heritage Resource Inventory (HRI), despite concerns about its location adjacent to a Heritage Lane. The removal motion passed 3-2, with Chair Shah and Vice Chair Stransky dissenting. The commission also received updates on the Heritage Orchard and the Heritage Preservation Ordinance.

• Approved minutes of October 12, 2021 (5-0)
• Recommended approval of roof-mounted solar panels at 20280 Saratoga Los Gatos Road (5-0)
• Removed 13631 Saratoga Avenue from Heritage Resource Inventory (3-2)

Parks and Recreation Commission

The Saratoga Parks and Recreation Commission will meet via Zoom to review and recommend a design for the Beauchamps Park Playground Replacement Project. The agenda also includes the election of a new Vice Chair, an update on the Historical Plaque Program, a discussion on community engagement, and a discussion on equity in parks.

• Review designs for Beauchamps Park Playground Replacement Project and recommend a design
• Election of new Vice Chair
• Update on Historical Plaque Program (information only)
• Discussion on community engagement ideas and make a recommendation
• Discussion on equity in parks (discussion only)

The Parks and Recreation Commission elected Commissioner Huang as Vice Chair and approved the September 14, 2021 minutes. They reviewed three playground design options for Beauchamps Park, with recommendations to be made at the January 2022 meeting. The commission also discussed historical plaque programs, community engagement ideas, and equity in parks, with no formal decisions on these items.

• Elected Commissioner Huang as Vice Chair (3-0)
• Approved September 14, 2021 meeting minutes (3-0)
• Adjourned meeting at 8:03 p.m. (3-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting to brainstorm and call for ideas regarding the Housing Element, focusing on potential sites such as vacant, commercial, office, community facilities, city-owned, school district, and other privately owned non-residential properties. This is a discussion item, not a decision, and public comments are invited.

• Discussion of vacant properties for housing
• Discussion of commercial and office properties for housing
• Discussion of community facilities properties for housing
• Discussion of city-owned properties for housing
• Discussion of Saratoga School District properties for housing

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to two properties with pending design review applications. The commission will inspect the sites and discuss the projects, but no formal votes or decisions will be made at this meeting. The projects involve new single-family residences and the removal of protected trees.

• 15320 Peach Hill Road: new 5,718 sq ft two-story home, 25 ft tall, 534 sq ft basement, removal of two protected oak trees
• 14208 Short Hill Court: new 5,696 sq ft one-story home, 23 ft tall, removal of eight protected ash trees
• Both sites zoned R-1-40,000, Residential Very Low Density

Traffic Safety Commission

The Saratoga Traffic Safety Commission will meet by teleconference to review and make recommendations on multiple traffic safety items, including several TSC Matrix requests for specific streets. The commission will also approve the September 9, 2021 minutes, hear a sheriff's report on citations and collisions, and elect a new chair and vice-chair. Public comment is available via Zoom or phone.

• Review TSC Matrix 444 – Carniel Avenue
• Review TSC Matrix 488 – Scotland Drive comprehensive review
• Approve TSC Matrix 495 – Saratoga Oaks plan
• Review TSC Matrix 503 – Pierce Road at Bella Vina (approve Phase 1 plan and Area of Influence)
• Review draft TSC Prioritization Process

The Saratoga Traffic Safety Commission approved several traffic safety plans, including the Saratoga Oaks plan and a modified Pierce Road at Bella Vina plan, and directed staff on foliage and signage improvements at Bohlman Road and Kittridge Road. It deferred several items to January 2022 pending data collection, and elected new officers. All votes were unanimous (4-0-0-2) with two members absent.

• Approved Safe Routes to School outreach focus (4-0-0-2)
• Approved September 9, 2021 minutes (4-0-0-2)
• Took no action on Carniel Avenue item (4-0-0-2)
• Deferred Scotland Drive review to January (4-0-0-2)
• Approved Saratoga Oaks plan and implementation (4-0-0-2)
• Deferred Ravenwood Drive review to January (4-0-0-2)
• Approved Pierce Road at Bella Vina Phase 1 plan with speed hump removed and Area of Influence (4-0-0-2)
• Elected Belal Aftab as Chair and Christopher Coulter as Vice-Chair (4-0-0-2)

City Council

The Saratoga City Council will hold a public hearing on a mandatory organic waste reduction ordinance required by SB 1383, and consider a budget resolution and contract for emergency landslide repair on Mt Eden Road. The council will also vote on routine consent items, commendations, proclamations, and appointments, and discuss a Youth Commission fundraising plan and community partner reporting criteria.

• Public hearing and first reading of Mandatory Organic Waste Disposal Reduction Ordinance (SB 1383)
• Budget resolution transferring $75,000 from Hillside Stability Reserve for emergency landslide repair on Mt Eden Road
• Contract with Cotton, Shires and Associates, Inc. for geotechnical exploration and slope inclinometer monitoring at Mt Eden Road near Eden Valley Court, $36,500 (plus up to $3,650 change orders)
• Annual Code Update ordinance amending multiple City Code sections
• Commendations for Ping Li and Rick Pearce; proclamation of United Against Hate Week; appointment of five Public Art Commissioners

The City Council approved a $75,000 budget transfer for emergency interim landslide repair on Mt Eden Road and a $36,500 contract with Cotton, Shires and Associates for geotechnical monitoring, with change orders up to $3,650. They also introduced ordinances for mandatory organic waste reduction (SB 1383) and annual code updates, and approved the Youth Commission Fundraising Plan. All votes were unanimous (4-0) with Council Member Kumar absent.

• Approved $75,000 budget transfer for Mt Eden Road landslide repair (4-0)
• Approved $36,500 contract with Cotton, Shires and Associates for geotechnical monitoring (4-0)
• Authorized change orders up to $3,650 for the contract (4-0)
• Introduced and waived first reading of Mandatory Organic Waste Disposal Reduction Ordinance (4-0)
• Introduced and waived first reading of Annual Code Update ordinance (4-0)
• Approved Youth Commission Fundraising Plan 2021/22 (4-0)
• Approved Resolution 21-076 appointing five Public Art Commissioners (4-0)
• Approved minutes as amended for Oct 20 and Oct 25 meetings (4-0)

Planning Commission

The Saratoga Planning Commission is holding a special meeting to brainstorm and call for ideas on potential housing sites for the city's Housing Element. The discussion will cover vacant, commercial, office, community facilities, city-owned, school district, and other privately owned non-residential properties. No formal decisions are expected; this is a discussion item.

• Brainstorming on vacant properties for housing
• Discussion of commercial and office properties as potential housing sites
• Review of community facilities and city-owned properties
• Consideration of Saratoga School District properties
• Call for ideas on other privately owned non-residential properties

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review minutes, approve a fundraising plan, and discuss several community events and projects. They will also consider participating in Housing Element Update community meetings and planning for the YAC Social teen conference.

• Approve Youth Commission Fundraising Plan and send treasurer to Nov 3 City Council meeting
• Discuss role in Housing Element Update community meetings with Planning Commission
• Select commissioners to take down Scarecrow project
• Discuss logistics and Kahoot questions for State of the City 2021
• Approve roles at Tree Lighting Ceremony and Celebration of Light

The Saratoga Youth Commission approved its fundraising plan, assigned commissioners to subcommittees and community events, and rescheduled its December meeting. All motions passed unanimously by roll call vote, with one member absent.

• Approved minutes from September 28 and October 10 meetings (unanimous)
• Approved Jain, Huang, Leung to take down scarecrow (unanimous)
• Approved fundraising plan and Huang to represent at Nov 3 City Council meeting (unanimous)
• Approved Kahoot questions, walk-in, and prizes for State of the City (unanimous)
• Approved subcommittee assignments (unanimous)
• Approved commissioner assignments for Tree Lighting and Celebration of Light (unanimous)
• Cancelled December regular meeting, added special meeting Jan 11 (unanimous)

City Council

The Saratoga City Council and multiple commissions will hold a joint study session to review existing policies, including the mission statement, code of ethics, norms of operation, and e-communications policy. The recommended action is to review these policies and direct staff accordingly. The meeting is held entirely by teleconference due to COVID-19.

• Review of Mission Statement and Statement of Values
• Review of Code of Ethics and Values
• Review of Norms of Operation
• Review of E-Communications Policy

The City Council held a joint study session with multiple commissions to review the City's Mission Statement, Statement of Values, and Code of Ethics and Values. The council passed motions directing staff to analyze other cities' mission statements and values, and to bring back recommendations on how to proceed, including options for a potential commission or advisory body and training for the council. A motion to review the Code of Ethics and Values of other agencies and add a diversity and inclusivity clause also passed. No final policy changes were adopted; the items will return at a future retreat.

• Approved motion to explore mission statement components, analyze other cities' mission statements, and bring back to retreat (4-0)
• Approved motion to direct staff to study other cities' practices and models and return with recommendations (4-0)
• Approved motion to direct staff to review other agencies' codes of ethics and values and add a diversity and inclusivity clause (4-0)
• Motion to review mission, values, and ethics at retreat withdrawn
• Motion to direct staff to bring back options for commission or advisory body withdrawn

City Council

The Saratoga City Council will hold a regular meeting with commission interviews, a joint meeting with the Historical Foundation, and a regular session. Key items include an update on automated license plate readers, a resolution supporting a statewide land-use initiative, and several zoning ordinance amendments. The meeting is conducted via teleconference due to COVID-19.

• Zoning map amendment for 18500 Marshall Lane
• Ordinance requiring 5-foot nonflammable buffer for new structures in WUI area
• Resolution authorizing teleconferenced public meetings under AB 361
• Resolution appointing City Manager to PLAN JPA Board
• Discussion of Automated License Plate Reader (Flock Safety) update

The City Council directed staff to bring back a framework for a one-year pilot program with at least five Flock automated license plate reader (ALPR) cameras, including cost, placement locations, and a comprehensive plan to integrate existing cameras. The council also adopted several ordinances and resolutions, including a zoning map amendment for 18500 Marshall Lane, a nonflammable landscape buffer requirement, and a resolution supporting a statewide land use initiative. Appointments were made to the Public Art Commission.

• Directed staff to develop a one-year pilot program for minimum five Flock ALPR cameras (5-0)
• Adopted Ordinance 381 amending zoning map for 18500 Marshall Lane (4-1)
• Adopted Ordinance 382 requiring 5-foot nonflammable buffer for new structures in WUI (5-0)
• Adopted Resolution 21-073 authorizing teleconferenced public meetings per AB 361 (5-0)
• Adopted Resolution 21-074 appointing City Manager and HR Manager to PLAN JPA Board (5-0)
• Approved Resolution 21-075 supporting Californians for Community Planning Initiative (5-0)
• Appointed Gloria Wu, James Cai, Ramya Vasu, Sohini Kar, and Siana Smith to Public Art Commission (5-0 each)

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian and Bicycle Trails Advisory Committee is meeting virtually to review the draft Trails Master Plan, advise staff on specific trail segments and names, and consider volunteer help to verify trail accuracy. The agenda also includes routine items like approving minutes and receiving staff updates on pending trails, traffic safety, and specific trail projects.

• Review draft Trails Master Plan and assist with map and trail details
• Advise on Trail Segments 33 and W, trail names, missing trails, and inaccurate details
• Volunteer opportunity to confirm trail location accuracy
• Update on Blue Hills Elementary pedestrian crossing at Union Pacific Railroad
• Update on Saratoga Village to Hakone Gardens Trail

The committee approved the July 2021 minutes and reviewed the draft Trails & Walkways Master Plan, confirming Segment 33 for pedestrians and equestrians and flagging Segment W for further research. Staff will investigate trail segment details and update the plan. No final decisions were made on the master plan itself.

• Approved July 2021 minutes (5-0)
• Confirmed Segment 33 for pedestrians and equestrians
• Flagged Segment W for staff research on easements
• Requested two aspirational trail segments connecting Quarry Park to hillside roads

Planning Commission

The Planning Commission will hold public hearings regarding design review applications for two residential projects. The commission will consider requests for home additions and a fence exception.

• Design Review for 14391 Springer Avenue: request for a 1,051 square foot first floor addition, a 772 square foot second story addition including an accessory dwelling unit, and a fence exception
• Design Review for 15210 Bohlman Road: request for a 111 square foot first story addition and a 651 square feet second story addition
• Approval of September 8, 2021, Planning Commission meeting minutes

The Saratoga Planning Commission approved two design review applications for residential additions. The first project at 14391 Springer Avenue includes a 1,051 sq ft first-floor addition, a 772 sq ft second-story addition with an accessory dwelling unit, and a fence exception. The second project at 15210 Bohlman Road includes a 111 sq ft first-story addition and a 651 sq ft second-story addition. Both approvals were unanimous.

• Approved Resolution 21-016 for 14391 Springer Avenue addition and fence exception (6-0)
• Approved Resolution 21-014 for 15210 Bohlman Road addition (6-0)
• Approved minutes of September 8, 2021 meeting with amendment (6-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission is meeting by teleconference to discuss new business on Heritage Orchard signage, receive an update on the orchard, and review progress on the Heritage Preservation Ordinance update. The commission will also consider a project status worksheet and discuss the Marshall Lane Subdivision. The meeting includes approval of prior minutes and public oral communications.

• Heritage Orchard Signage discussion
• Heritage Orchard update
• Heritage Preservation Ordinance update
• Project status worksheet review
• Marshall Lane Subdivision discussion

The commission discussed collaborating with the Parks and Recreation Commission on signage for the Heritage Orchard and formed a subcommittee of two members to work on it. They also reviewed updates on the Heritage Orchard and the Heritage Preservation Ordinance, but no formal decisions were made.

• Approved September 14, 2021 minutes (5-0)
• Formed subcommittee for Heritage Orchard signage (volunteers Lopresto and Shariati)

Library & Public Art Commission

The Library & Community Engagement Commission will select a Chair and Vice Chair for the October 2021 through September 2022 term. The body will also discuss potential efforts to include in the 2022 Work Plan.

• Selection of Chair and Vice Chair
• Discussion of 2022 Work Plan
• Approval of August 9, 2021 meeting minutes

The Saratoga Library & Community Engagement Commission elected Eric Lewis as Chair and Victoria Zhang as Vice Chair for the October 2021–September 2022 term. The commission also approved the August 9, 2021 meeting minutes and discussed the 2022 work plan, agreeing to refine the draft for the next meeting. No other substantive decisions were made; most agenda items were informational reports.

• Elected Eric Lewis as Chair (4-0)
• Elected Victoria Zhang as Vice Chair (4-0)
• Approved August 9, 2021 meeting minutes (3-0, Gulino absent)
• Agreed to refine 2022 work plan draft for next meeting

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to review two residential addition proposals. No formal votes or decisions will be made; the visit is fact-finding only. The projects are a 111 sq ft first-story and 651 sq ft second-story addition at 15210 Bohlman Road, and a 1,051 sq ft first-floor and 772 sq ft second-story addition with an accessory dwelling unit at 14391 Springer Avenue.

• Design Review for 111 sq ft first story and 651 sq ft second story addition at 15210 Bohlman Road (HR zone)
• Design Review for 1,051 sq ft first floor and 772 sq ft second story addition with ADU at 14391 Springer Avenue
• Fence exception request for existing 6-foot redwood fence in side setback at 14391 Springer Avenue
• No trees proposed for removal in either project
• Meeting held via teleconference due to COVID-19

Youth Commission

The Saratoga Youth Commission is holding a special meeting with a single agenda item: creating and assembling a scarecrow to be displayed during October 2021. This is a hands-on activity rather than a policy or budget decision.

• Build and assemble a scarecrow for display in October 2021

The Saratoga Youth Commission held a special meeting on October 10, 2021, and the only action taken was creating a scarecrow for public display in Blaney Plaza during October 2021. No other substantive decisions were made.

• Built scarecrow for public display in October 2021

City Council

The Saratoga City Council will hold a public hearing on a proposed nine-lot subdivision at 18500 & 18520 Marshall Lane, including adoption of a Mitigated Negative Declaration, tentative cancellation of a Williamson Act contract, and a zoning map amendment. The council will also consider an ordinance requiring a five-foot nonflammable landscape buffer for new structures in the Wildland Urban Interface area, and discuss a statewide land-use initiative. Several routine consent items are also on the agenda.

• Public hearing on 9-lot subdivision at 18500 & 18520 Marshall Lane (APNs 397-02-110 and 397-02-111)
• Ordinance to require 5-foot nonflammable buffer around new structures in Wildland Urban Interface area
• Final map approval for two-lot subdivision at 18764 Cox Avenue (APN 389-12-019)
• Parking restriction: No Parking in Bike Lanes on Saratoga Avenue between Scotland Drive and Highway 9
• $750 grant to Prospect High School for shadow art project in El Quito Park

The City Council approved a nine-lot subdivision at 18500 and 18520 Marshall Lane, including adoption of a Mitigated Negative Declaration, tentative cancellation of a Williamson Act contract, a zoning map amendment, and the subdivision itself. The council also introduced an ordinance requiring a five-foot nonflammable buffer around new structures in the Wildland Urban Interface area, with amendments. Additionally, the council directed staff to bring a resolution supporting a statewide land-use ballot measure to the October 20 meeting, and voted to continue virtual meetings for all city boards and commissions, reassessing every 30 days.

• Approved 9-lot subdivision at 18500/18520 Marshall Lane (4-1, Walia no)
• Adopted Mitigated Negative Declaration and barn relocation to Heritage Orchard (4-1)
• Approved tentative cancellation of Williamson Act contract (4-1)
• Introduced ordinance amending zoning map for Marshall Lane (4-1)
• Introduced ordinance requiring 5-foot nonflammable buffer in WUI areas (5-0)
• Directed staff to bring resolution supporting statewide land-use ballot measure on Oct 20 (4-1, Bernald no)
• Approved final map for two-lot subdivision at 18764 Cox Avenue (4-1, Kumar no)
• Continued virtual meetings for all city boards/commissions, reassess every 30 days (5-0)

City Council

The City Council is holding a special teleconference meeting for a site visit to 18500 and 18520 Marshall Lane, where a nine-lot subdivision is proposed. This is an informational visit only; no formal votes or motions will be taken. Public comments are encouraged to be saved for the later public hearing.

• Nine-lot subdivision at 18500 & 18520 Marshall Lane (APNs 397-02-110 and 397-02-111)

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review and prioritize its 2021-2022 work plan, discuss collaboration with local teen leaders, and plan fundraising for the annual Color Dash event. The commission will also approve a scarecrow design, discuss its role in the State of the City event, and approve apparel. The meeting is open to public comment via Zoom.

• Review and approve minutes from September 7, 2021 meeting
• Prioritize 2021-2022 work plan approved by City Council on September 15, 2021
• Discuss fundraising opportunities for annual Color Dash event
• Approve conceptual design for scarecrow and select 4-5 commissioners to build it
• Approve Youth Commission apparel design and style

The Saratoga Youth Commission approved several items at its September 28, 2021 meeting, including minutes from September 7, collaboration with other city youth commissions, continued work on a fundraising plan, a themed scarecrow for the annual project, questions for a State of the City Kahoot, and a green hoodie for commission apparel. All motions passed unanimously.

• Approved minutes from September 7, 2021 meeting (7-0)
• Approved select activities in collaboration with other city youth commissions (11-0)
• Approved treasurer to continue working on fundraising plan for next meeting (11-0)
• Approved creating a Youth Commission-themed scarecrow for annual project (11-0)
• Approved commissioners to create 2-3 Kahoot questions and prize recommendations for State of the City by October 18 (11-0)
• Approved green hoodie for 2021-2022 Youth Commission apparel (11-0)

Finance Advisory Committee

The City of Saratoga Council Finance Committee met via teleconference on September 23, 2021, to review pension valuations and federal grant allocations. The committee discussed the CalPERS annual valuation reports for Tier I, Tier II, and PEPRA. They also reviewed budget adjustment exhibits related to American Rescue Plan Act grant funding for fiscal years 2020/21 and 2021/22. Additionally, the agenda included agreements between local agencies and the Sheriff’s Office regarding School Resource Officer costs.

• Review of CalPERS Tier I, Tier II, and PEPRA Annual Valuation Reports
• Review of FY 2020/21 and FY 2021/22 budget adjustments for American Rescue Plan Act Grant Funding
• Review of SUSD Agreement with the Sheriff’s Office for SRO Costs
• Review of LGSUHD Agreement with the Sheriff’s Office for SRO Costs
• Approval of Finance Committee meeting minutes from June 10, 2021

The Finance Committee approved a recommendation to bring budget adjustments to the City Council regarding American Rescue Plan Act (ARPA) grant funding, and also passed a motion to focus ARPA funds on stormwater infrastructure projects. The committee also recommended that the Sheriff Services matter be brought to the City Council before the end of December, with additional cost information for review. No other substantive decisions were made.

• Approved recommendation to bring ARPA budget adjustments to Council (2-0)
• Approved motion to focus ARPA funding on stormwater infrastructure projects (2-0)
• Recommended Sheriff Services matter be brought to Council before end of December (2-0)
• Approved June 10, 2021 meeting minutes (2-0)

City Council

The Saratoga City Council will hold a joint meeting with the Youth Commission to discuss the 2021-2022 work plan, followed by a regular session. The council will receive a presentation on the IT Master Plan and consider approaches to improve city road conditions, including possibly suspending the current community engagement program. The agenda also includes routine consent items and appointments.

• Youth Commission 2021-2022 Work Plan discussion
• IT Master Plan presentation
• Approaches to Improve City Road Conditions report
• Appointment to Library & Community Engagement Commission
• Proclamation declaring September 2021 as Preparedness Month

The Saratoga City Council voted unanimously to suspend the current community engagement program for road improvements and continue the discussion at the City Council Retreat in early 2022. The council also approved the appointment of Robert Gulino to the Library & Community Engagement Commission, accepted the accounts payable check registers, received the Arrowhead CFD bond report, and authorized the Hakone Foundation to apply for a county historical grant for the Mon Roof Rehabilitation and Restoration project. No public hearings were held, and no other substantive decisions were made.

• Approved Resolution 21-067 appointing Robert Gulino to the Library & Community Engagement Commission (5-0)
• Accepted accounts payable check registers for 9/1/21 and 9/8/21 periods (5-0)
• Received and filed the Arrowhead CFD bond accountability report (5-0)
• Approved Resolution 21-068 authorizing Hakone Foundation to apply for county historical grant for Mon Roof project (5-0)
• Suspended community engagement program for road conditions, deferring to 2022 retreat (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission will hold a teleconference meeting to consider a heritage resource nomination for 19174 DeHavilland Drive, hear a guest speaker on downtown San Jose review practices, and receive updates on the Heritage Orchard and a heritage preservation ordinance. The meeting also includes approval of prior minutes and public comment.

• Heritage resource nomination for 19174 DeHavilland Drive (Resolution HP21-0006)
• Guest speaker Edward Saum on review of downtown San Jose projects and Conservation Areas
• Heritage Orchard update
• Heritage Preservation Ordinance update
• Project status worksheet review

The Heritage Preservation Commission approved Resolution HP21-0006 to add the property at 19174 DeHavilland Drive to the Heritage Resource Inventory. The motion passed unanimously with four ayes and no noes. The commission also approved the July 13 and July 20, 2021 meeting minutes with minor modifications. No other substantive decisions were made; the meeting included a guest speaker discussion on historical advocacy and updates on the Heritage Orchard and the Heritage Preservation Ordinance.

• Approved Resolution HP21-0006 to add 19174 DeHavilland Drive to the Heritage Resource Inventory (4-0)
• Approved the July 13 and July 20, 2021 meeting minutes with minor modifications (4-0)

Parks and Recreation Commission

The Saratoga Parks and Recreation Commission will meet via Zoom to receive updates on the Beauchamps Park Playground Replacement Project and the Historical Plaque Program, and to brainstorm community engagement ideas. No formal actions are scheduled for the updates; the commission may make a recommendation on community engagement. The meeting is held remotely due to COVID-19.

• Beauchamps Park Playground Replacement Project update (information only)
• Historical Plaque Program progress update (information only)
• Community engagement brainstorming (possible recommendation)
• Approval of July 13, 2021 draft minutes
• Commissioner park reports (informational)

The Parks and Recreation Commission approved the July 13, 2021 meeting minutes by a 3-0 roll call vote. Staff reported that tennis and basketball courts at Beauchamps Park have been resurfaced and playground designs will be presented at the next meeting. The commission also discussed the historical plaque program and community engagement brainstorming, with no formal actions taken on those items.

• Approved July 13, 2021 meeting minutes (3-0)
• Adjourned meeting at 7:28 p.m. (3-0)

Traffic Safety Commission

The Saratoga Traffic Safety Commission is meeting by teleconference to discuss traffic safety items, including a housing element presentation, a safe routes to school update, and a sheriff's report on citations and collisions. The commission will review a draft speed bump process and make recommendations on five traffic matrix items. The meeting is being held remotely due to COVID-19.

• Speed Bump Process - Draft review
• TSC Matrix 444 – Carniel Avenue
• TSC Matrix 503 – Pierce Road at Bella Vina
• TSC Matrix 504 – Pierce Road at Via Regina
• TSC Matrix 505 – Bohlman Road at Kittridge Road

The Traffic Safety Commission approved the speed hump process as drafted, with two adjustments recommended by the traffic engineer to add language allowing the TSC to implement alternate traffic calming measures. The commission also approved proceeding with Phase 1 signage/striping plans for Pierce Road at Bella Vina and initiating the speed hump survey process, after a prior motion to install a speed hump directly failed. Several other traffic safety items were approved, postponed, or removed from the agenda.

• Approved speed hump process with two adjustments adding alternate traffic calming measure language (5-0)
• Postponed TSC Matrix 444 – Carniel Avenue to next meeting (5-0)
• Denied motion to install speed hump at Pierce Road at Bella Vina (3-2)
• Approved Phase 1 signage/striping plans and speed hump survey process for Pierce Road at Bella Vina (5-0)
• Approved installing mirror and studying radar feedback signs at Pierce Road at Via Regina (4-1)
• Approved moving stop bar, adding crosswalk and bulb-out at Glen Brae Drive at Cox Avenue (5-0)
• Rescheduled November regular meeting to November 4th at 6:30 PM (5-0)
• Approved July 8, 2021 minutes (5-0)

Planning Commission

The Saratoga Planning Commission will hold public hearings on a proposed nine-lot subdivision at 18500 & 18520 Marshall Lane, including a rezoning, Williamson Act contract cancellation, and relocation of a historic barn. They will also consider design review for a home addition at 14391 Springer Avenue, and several citywide zoning code amendments related to tree removal fees, public notice requirements, appeals, and fire-safe landscaping. The meeting will be held entirely by teleconference due to COVID-19.

• Subdivision of 9.8 acres into nine lots (40,098–51,248 sq ft) at 18500 & 18520 Marshall Lane, with rezoning from Agriculture to R-1-40,000 and removal of 42 protected trees
• Design review for a 1,008 sq ft first-floor and 773 sq ft second-story addition, including a secondary dwelling unit, at 14391 Springer Avenue, plus a fence exception
• Zoning code amendment to eliminate tree removal fees for defensible space within 100 feet of structures in Wildland Urban Interface areas
• Zoning code amendment to require public notice to property owners within 500 feet for zoning map amendments
• Zoning code amendment to remove the process allowing two City Council members to initiate an appeal of Planning Commission decisions

The Saratoga Planning Commission approved a 9-lot subdivision at 18500 & 18520 Marshall Lane, including rezoning from Agriculture to Residential, cancellation of a Williamson Act Contract, and relocation of a historic barn, with a condition for a bike path on Quito Road. The commission also continued a design review application for 14391 Springer Avenue to a date uncertain, and adopted resolutions recommending citywide zoning code amendments and a fire safety buffer requirement. All votes were recorded as unanimous except the subdivision, which passed 4-3.

• Approved Resolutions 21-017 through 21-019 for 9-lot subdivision at Marshall Lane (4-3)
• Continued design review for 14391 Springer Avenue to a date uncertain (7-0)
• Adopted Resolution 21-015 recommending zoning code amendments (7-0)
• Adopted Resolution 21-013 recommending 5-foot nonflammable buffer in Wildland Urban Interface (7-0)
• Approved minutes of July 14, 2021 meeting with amendment (7-0)

Youth Commission

The Saratoga Youth Commission is holding a special teleconference meeting to review minutes, hear a presentation from the West Valley Clean Water Authority, and prepare its 2021-2022 work plan for presentation to the City Council at a joint meeting on September 15, 2021. The commission will also consider future agenda items.

• Review and approve minutes from August 24, 2021 meeting
• Receive presentation from West Valley Clean Water Authority on youth engagement opportunities
• Prepare 2021-2022 work plan for joint City Council meeting on September 15, 2021
• Discuss presentation and Q&A preparation for joint meeting
• Consider agenda items for upcoming meetings, next regular meeting September 28, 2021

The Saratoga Youth Commission held a special teleconference meeting on September 7, 2021. They approved the minutes from August 24, 2021, with amendments confirming officer positions. The commission also adopted the 2021-2022 work plan, which will be presented to the City Council at a joint meeting on September 15, 2021. A presentation from the West Valley Clean Water Authority was received, and potential partnerships were discussed.

• Approved August 24, 2021 minutes with officer appointments (9-0)
• Adopted 2021-2022 Youth Commission work plan (11-0)

Planning Commission

The Saratoga Planning Commission is holding a special teleconference meeting with two agenda items: a presentation on Measure A and a presentation on findings. The meeting is procedural in nature, with no decisions or public hearings listed.

• Measure A presentation
• Presentation on findings

Planning Commission

The Planning Commission is conducting site visits for two specific property applications. The visits are fact-finding sessions to review proposed residential expansions and a large-scale parcel subdivision.

• Design Review for 14391 Springer Avenue: addition of a 1,008 square foot first floor and 773 square foot second story including a secondary dwelling unit
• Fence exception request for an existing six-foot redwood fence at 14391 Springer Avenue
• Subdivision of 18500 & 18520 Marshall Lane into nine lots ranging from 40,098 to 51,248 square feet
• Re-zoning request from Agriculture to Residential (R-1-40,000) for 18500 & 18520 Marshall Lane
• Proposed creation of a new private road and cancellation of a Williamson Act Contract at 18500 & 18520 Marshall Lane

City Council

The Saratoga City Council will hold a regular meeting with a study session on parliamentary procedure, commission interviews, and several action items. Key decisions include approving a $76,500 contract for environmental support on creek and bridge repairs, amending the fee schedule to eliminate tree removal permit fees in the Wildland Urban Interface, and providing direction on a road conditions public engagement program.

• Approve $76,500 contract with Environmental Science Associates for CEQA and permitting support for citywide creek abutments and bridge repairs, plus $7,650 contingency
• Adopt resolution to eliminate tree removal permit fees for certain trees in the Wildland Urban Interface
• Adopt No Parking restriction on Prospect Road near Beauchamps Lane
• Vacate storm drainage easement at 13053 Ten Oak Way
• Designate voting delegate for League of California Cities Annual Conference

The Saratoga City Council approved a resolution amending the Fiscal Year 2021/22 Fee Schedule to eliminate tree removal permit fees for certain trees removed in the Wildland Urban Interface, with the fee waiver taking effect immediately. The Council also appointed Robert Gulino to the Library & Community Engagement Commission for a full term ending September 2025, and approved a contract with Environmental Science Associates for CEQA and permitting support for citywide creek abutments and bridge repairs in the amount of $76,500 with a 10% contingency. A motion to postpone a road conditions survey until a future meeting failed, and the item was continued to the next City Council meeting with previously provided budget information included.

• Approved Resolution 21-066 amending the FY 2021/22 Fee Schedule to eliminate tree removal permit fees for certain trees in the Wildland Urban Interface, effective immediately.
• Appointed Robert Gulino to the Library & Community Engagement Commission for a full term ending September 2025.
• Approved a contract with Environmental Science Associates (ESA) for CEQA and permitting support for citywide creek abutments and bridge repairs in the amount of $76,500, plus a 10% contingency of $7,650.
• Approved the City Council minutes for the Regular Meeting on July 21, 2021, as amended in the supplemental attachment.
• Accepted the Treasurer's Report for the month ended June 30, 2021.
• Approved Resolution MV-327 adopting a No Parking restriction on Prospect Road.
• Adopted Resolution 21-065 vacating a storm drainage easement at 13053 Ten Oak Way, Saratoga, CA 95070 (APN 393-18-036).
• Continued the Road Conditions Public Engagement Program item to the next City Council meeting with previously provided budget information included.

City Council

The City Council and Planning Commission will hold a joint study session regarding the City of Saratoga Housing Element update. The session is intended to provide direction on the update process using outreach results and survey data.

• Housing Element Update Study Session

The City Council and Planning Commission held a study session on the Housing Element update. The Council directed the Planning Commission to engage the community, create a list of all possible opportunity sites with pros and cons, provide a recommendation, and include suggested policies from staff's presentation. A motion to include the Marshall Lane project in the report failed due to lack of a second.

• Directed Planning Commission to engage community on Housing Element update (4-0, Kumar absent)
• Directed Planning Commission to create list of all possible opportunity sites with pros and cons (4-0)
• Directed Planning Commission to provide recommendation to City Council (4-0)
• Directed Planning Commission to include suggested policies from staff's presentation (4-0)
• Motion to include Marshall Lane project in report failed (no second)

Youth Commission

The Saratoga Youth Commission is holding a special meeting to select a chair, vice chair, secretary, treasurer, and marketing chair. Members will also discuss ideas for the upcoming 2021-2022 work plan and prepare for a joint presentation with the City Council.

• Selection of commission officers including chair, vice chair, secretary, treasurer, and marketing chair
• Discussion of the 2021-2022 Youth Commission work plan
• Review of the Commissioner Handbook regarding roles and expectations
• Presentation from staff regarding the Brown Act and communications
• Preparation for a joint meeting presentation with the Saratoga City Council on September 15, 2021

The Saratoga Youth Commission approved the June 8, 2021 minutes (10-0) and elected officers: Hicks as chair, Jain as vice chair, Lu as secretary, Huang as treasurer, and Leung as marketing chair. They also voted 11-0 to schedule a special meeting on September 7, 2021 to work on the 2021-2022 work plan. The commission discussed the commissioner handbook, Brown Act, and potential work plan ideas, but no other formal decisions were made.

• Approved the June 8, 2021 meeting minutes (10-0).
• Elected Hicks as chair, Jain as vice chair, Lu as secretary, Huang as treasurer, and Leung as marketing chair.
• Scheduled a special meeting on September 7, 2021 to work on the 2021-2022 work plan (11-0).

Planning Commission

The Saratoga Planning Commission has canceled its regular meeting scheduled for Wednesday, August 11, 2021. The notice was posted on August 3, 2021, at the City of Saratoga office and on the city website. No specific reasons for the cancellation are provided in the document.

• Cancellation of the August 11, 2021 Planning Commission meeting

Planning Commission

The Planning Commission is holding a study session to review a proposal to subdivide two parcels totaling 9.8 acres into nine lots. The project includes creating a new private road and constructing nine single-family homes with accessory dwelling units.

• Subdivision of 9.8 acres at 18500 & 18520 Marshall Lane into nine lots
• Creation of a new private road accessed off Marshall Lane
• Construction of nine single-family homes with accessory dwelling units
• Request for removal of 42 protected trees

Heritage Preservation Commission

The regular meeting of the Saratoga Heritage Preservation Commission scheduled for August 10, 2021, has been cancelled.

Library & Public Art Commission

The Library & Community Engagement Commission will receive reports from the Teen Advisory Board, the County Library District, and the Saratoga Community Library. The body will also discuss potential efforts for the 2022 Work Plan and decide whether to reschedule or cancel the October 2021 meeting.

• Brainstorming for the 2022 Work Plan
• Decision to reschedule or cancel the October 2021 meeting
• Approval of June 14, 2021 meeting minutes

The Saratoga Library & Community Engagement Commission approved the June 14, 2021 meeting minutes and agreed to reschedule the October 2021 meeting to October 12 (5 p.m. virtual or 7 p.m. in person). The Commission also discussed and agreed to include a survey as a brainstorming idea for the 2022 Work Plan. All other agenda items were informational reports with no formal action taken.

• Approved June 14, 2021 meeting minutes (4-0, Gulino absent)
• Agreed to hold October 2021 meeting on October 12 at 5 p.m. virtual or 7 p.m. in person
• Agreed to include a survey as a brainstorming idea for the 2022 Work Plan

City Council

The Saratoga City Council's regular meeting scheduled for August 4, 2021, has been canceled per Council direction. The agenda also includes the remainder of the 2021 meeting calendar, listing future meetings, study sessions, and joint meetings with various commissions and organizations.

• Cancellation of August 4 regular meeting
• August 31 study session with Planning Commission on Housing Element
• September 1 commission interviews for Library & Community Engagement, Parks & Recreation, Public Art, and Traffic Safety commissions
• October 6 joint meeting with Sheriff's Office
• December 1 City Council reorganization and regular session

City Council

The Saratoga City Council will consider awarding a construction contract for the Pavement Management Program, approving a Local Roadway Safety Plan, and several other contracts and policy updates. The meeting includes a closed session on potential litigation and a joint meeting with the Hakone Board.

• Award $1,008,959.15 construction contract to O'Grady Paving Inc. for pavement management, with up to $159,000 in change orders
• Approve $59,970 contract with Fehr and Peers for Local Roadway Safety Plan
• Adopt resolution supporting funding for Blue Hills Elementary pedestrian crossing at Union Pacific Railroad
• Approve $35,100 contract with Riverview Systems Group for video conferencing improvements
• Amend tree regulations to define problematic species and eliminate removal permit fee

The Saratoga City Council approved a $1,008,959.15 construction contract with O'Grady Paving Inc. for the FY21/22 Pavement Management Program, with up to $159,000 in change orders. The Council also directed staff to proceed with a road conditions public engagement program using $6,500 in discretionary funds, and approved converting grass to native landscaping at five park locations. All votes were unanimous (5-0).

• Awarded $1,008,959.15 pavement contract to O'Grady Paving Inc. (5-0)
• Authorized $159,000 in change orders for pavement contract (5-0)
• Directed road conditions engagement program with $6,500 discretionary funds (5-0)
• Approved grass-to-native landscaping at Congress Springs, Foothill, El Quito, Kevin Moran Parks, and Warner Hutton House (5-0)
• Adopted resolution amending electronic communications policy (5-0)
• Adopted ordinance modifying tree regulations to define problematic species and eliminate removal permit fee (5-0)
• Approved $59,970 contract with Fehr and Peers for Local Roadway Safety Plan (5-0)
• Adopted five Point of Interest marker resolutions with added name Hop Kee (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission is holding a special teleconference meeting to review a subdivision proposal at 18500 Marshall Lane, including a site visit and consideration of related resolutions. The meeting is procedural, with no other substantive business on the agenda.

• Site visit to 18500 Marshall Lane
• Marshall Lane Subdivision (18500 Marshall Lane) new business item
• Resolution HPC21-0004 and HP21-0005 attached
• Bellicitti Ranch Saratoga HRE and Standards Review for City of Saratoga Orchard attachments
• Public oral communications allowed up to 3 minutes

The Heritage Preservation Commission voted to remove the Bellicitti Ranch from the Heritage Resource Inventory and place only the barn on it, while recommending approval of relocating the barn to the Heritage Orchard. The motion included conditions: a plaque at the new site, a revised DPR for the barn, and restoration of the barn's wings if possible. The commission also discussed adding properties to the inventory and outreach to owners.

• Adopted resolutions HP21-0004 and HP21-0005 to remove Bellicitti Ranch from the Heritage Resource Inventory and list only the barn.
• Recommended approval of relocating the barn to the Heritage Orchard with conditions: plaque, revised DPR, and wing restoration if possible.
• Motion passed unanimously (5-0).
• Discussed adding properties to the Heritage Resource Inventory and outreach to property owners.

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee will review the draft Trails Master Plan and assist staff with map and trail details. The committee will also receive updates on traffic safety and specific pedestrian crossing projects.

• Review of draft Trails & Walkways Master Plan
• Advising staff on Trail Segments 60, 61, 41b, 27, 24, and 34-37
• Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad update
• Saratoga Village to Hakone Gardens Trail update
• Approval of April 20, 2021, meeting minutes

The committee approved the April 2021 minutes and reviewed the draft Trails & Walkways Master Plan, advising staff on specific trail segments. They recommended keeping several proposed segments (60, 27, 24) and renaming others (34-37), while also suggesting new trail connections and a bridge improvement for the Village to Quarry Park route. No new business was discussed, and the meeting adjourned at 5:40 PM.

• Approved the April 20, 2021 meeting minutes (4-0-0-0).
• Advised keeping trail segment 60 as proposed for direct access to Fremont Older.
• Advised keeping segment 27, updating it to show public-road sections as 'existing' and private-road section as 'proposed'.
• Advised renaming segment 24 as 'Congress Springs Park Access Trail'.
• Advised renaming segments 36-37 as 'Saratoga Heights Trail' or 'Tollgate Trail', keeping 'Pierce Road Trail' for 34-35.
• Advised adding two potential Highway 9 crossings and an additional Village to Quarry Park route paralleling Highway 9.
• Advised ensuring Caltrans widens the Congress Springs/Hwy 9 bridge or provides a separate ped/bike bridge.

Planning Commission

The Planning Commission will consider a request for a new 4,733 square foot two-story single-family home and a 930 square foot accessory dwelling unit. The application includes requests for variances regarding retaining wall heights, front setback width, and grading exceptions.

• Design Review, Variances, and Grading Exception for 22551 Mount Eden Road
• Approval of June 9, 2021, Planning Commission meeting minutes

The Planning Commission approved Resolution 21-009 for a new two-story single-family residence with an accessory dwelling unit at 22551 Mount Eden Road, including variances for retaining walls, front setback reduction, and slope placement, plus a grading exception. The motion passed 5-2, with Commissioners Choi and Jensen voting no. The commission also approved the June 9, 2021 meeting minutes with an amendment, and Director Pedro reported that the City Council introduced the Tree Ordinance as recommended by the commission.

• Approved Resolution 21-009 for design review, variances, grading exception, and arborist clearance at 22551 Mount Eden Road (5-2)
• Approved June 9, 2021 meeting minutes with amendment (7-0)
• Noted City Council introduced Tree Ordinance and directed staff to add comprehensive tree ordinance review to commission work plan

Heritage Preservation Commission

The Heritage Preservation Commission is meeting by teleconference to consider two resolutions for work at 13718 Saratoga Avenue, review a commissioner handbook, and discuss updates to the Heritage Preservation Ordinance and Point of Interest marker texts. The agenda also includes approval of prior meeting minutes and public comment.

• Resolution HP21-0001 for painting at 13718 Saratoga Avenue
• Resolution HP21-0002 for a bell at 13718 Saratoga Avenue
• Review of Commissioner Handbook
• Review of Point of Interest marker texts (El Quito Olive Farm, Glen Una Ranch, etc.)
• Heritage Preservation Ordinance update

The Heritage Preservation Commission voted to continue the application for 13716 Saratoga Avenue at the applicant's request, and approved the minutes from the June 8, 2021 meeting. The commission also reviewed updated Point of Interest marker text and recommended City Council approval, and discussed the Heritage Preservation Ordinance update and a project worksheet for adding a property on DeHavilland to the HRI.

• Approved the June 8, 2021 meeting minutes (motion passed unanimously).
• Continued the 13716 Saratoga Avenue item at the applicant's request (motion passed unanimously).
• Recommended that City Council review and approve the final Point of Interest marker text.
• Discussed the Heritage Preservation Ordinance update, with Chair Shah and Commissioner Stransky working on updated language.
• Discussed the process for researching and adding a property on DeHavilland to the HRI.

Planning Commission

The Saratoga Planning Commission is holding a special teleconference meeting for a study session on geologic and geotechnical hazards, presented by Cotton, Shires & Associates. The agenda includes only this presentation, plus public comment on non-agendized items, with no decisions or votes scheduled.

• Geologic and Geotechnical Hazards Presentation by Cotton, Shires & Associates
• Meeting held via Zoom teleconference due to COVID-19
• Public comment allowed on non-agendized items, up to 3 minutes
• Agenda posted July 8, 2021 at 13777 Fruitvale Avenue, Saratoga

Parks and Recreation Commission

The Parks and Recreation Commission will review updates on several city programs and discuss ways to foster community engagement. The meeting includes informational updates on youth fundraising, summer movie nights, pickleball courts, and the historical plaque program.

• Recommendation on community engagement brainstorming
• Update on Youth Commission fundraising effort
• Update on Summer Movie Night plans
• Discussion regarding location for future pickleball courts
• Progress update on Historical Plaque Program

The Parks and Recreation Commission approved the minutes from its May 11, 2021 regular meeting by a 3-0 vote. The commission received informational updates on Youth Commission fundraising ($5,500 raised for an inclusive swing), the upcoming Summer Movie Night featuring Moana, a potential dual-use pickleball court at Beauchamps Park, the historical plaque program, and community engagement. No substantive policy decisions were made; the community engagement discussion was deferred to a future meeting when all commissioners are present.

• Approved the May 11, 2021 Parks and Recreation Commission minutes (3-0)
• Deferred community engagement brainstorming to a future meeting when all commissioners are present

Traffic Safety Commission

The Saratoga Traffic Safety Commission is meeting by teleconference to review and make recommendations on five traffic-safety items (TSC Matrix items) covering specific streets, plus approve prior meeting minutes and receive a sheriff's citation/collision report. The agenda is routine and procedural, with no dollar amounts or ordinances listed.

• Review TSC Matrix 392 – Mendelsohn Lane
• Review TSC Matrix 499 – Old Oak Way
• Review TSC Matrix 501 – Marion Road
• Review TSC Matrix 502 – Ravenwood Drive
• Review TSC Matrix 503 – Pierce Road at Bella Vina

The Saratoga Traffic Safety Commission approved several traffic safety recommendations, including speed measurements on Mendelsohn Lane, a plan for Old Oak Way, and fixes for Marion Road. They also approved a speed radar feedback trailer on Ravenwood Drive and directed staff to address sight distance issues on Pierce Road. A motion to add a 'Not a Thru Street' sign on Marion Road failed.

• Approved May 13, 2021 minutes (6-0-0-0).
• Approved June 1, 2021 special meeting minutes (5-0-1-0).
• Directed traffic engineer to re-measure speeds on Mendelsohn Lane after signs are installed (5-0-1-0).
• Approved the plan for Old Oak Way (6-0-0-0).
• Approved fixing stop sign, adding 17 mph advisory sign, and centerline striping on Marion Road (6-0-0-0).
• Denied adding a 'Not a Thru Street' sign on Marion Road (1-5-0-0).
• Approved setting up speed radar feedback trailer on Ravenwood Drive (6-0-0-0).
• Approved communicating with residents about speed bump process and revisiting after school opens (6-0-0-0).

City Council

The Saratoga City Council is meeting remotely to discuss and decide on several items, including a study session on electronic communications policy, a public hearing on tree regulation amendments, and direction on a Regional Housing Needs Allocation (RHNA) appeal. The consent calendar includes multiple service contracts and budget adjustments, while general business items cover a pavement project cost increase and a theater lighting upgrade award.

• Study session on 2010 Electronic Communications Policy revisions
• Public hearing on amending tree regulations to define problematic species and remove removal permit fees
• Consideration of RHNA allocation appeal direction
• Contract amendment for 2020 Pavement Management Program with O'Grady Paving, Inc. (+$448,341)
• Award of Civic Theater Lighting and Controls Upgrades to Musson Theatrical ($324,690, plus 5% contingency)

The Saratoga City Council voted to file its Regional Housing Needs Allocation (RHNA) appeal letter to the Association of Bay Area Governments (ABAG). The Council also approved a first reading of an ordinance to define problematic tree species and remove the tree removal permit fee for those trees, and authorized a $448,341 contract amendment for the 2020 Pavement Management Program. All votes were unanimous (5-0).

• Approved filing the Regional Housing Needs Allocation (RHNA) appeal request letter to ABAG.
• Approved first reading of an ordinance to define problematic tree species and remove the tree removal permit fee for those trees, with further research added to the Planning Commission 2022 work plan.
• Authorized a $448,341 contract amendment for the 2020 Pavement Management Program Project with O'Grady Paving, Inc.
• Awarded the Civic Theater Lighting and Controls Upgrades contract to Musson Theatrical for $324,690, with a 5% contingency.
• Approved two-year landscape maintenance contracts with Gachina Landscape Management ($89,700/year), Vista Landscape Maintenance ($183,024/year), and Dinsmore Landscape Company ($32,088/year).
• Authorized a three-year IT support contract with ZAG Technical Services, not to exceed $40,000 per fiscal year.
• Approved a resolution opposing Assembly Bill 215 and authorizing submittal of letters expressing the Council's position.
• Approved a resolution to continue participation in the Santa Clara County Abandoned Vehicle Abatement Service Authority (AVASA) program for a fourth 10-year term.

City Council

The Saratoga City Council will hold a joint meeting with the Santa Clara County Fire Department and a regular session. Key actions include adopting the FY 2021/22 operating and capital budget, setting property tax levies for bond debt service, and approving several policies and contracts. The agenda also includes public hearings on weed abatement and a landscaping assessment district.

• Adopt FY 2021/22 Operating & Capital Budget
• Set property tax levy for Arrowhead CFD 2018 Bond at $6,000 per parcel
• Set property tax levy for Library GO Bond at $0.0044 per $100 assessed valuation
• Approve $45,000 contract for Saratoga to Sanborn Trail maintenance
• Waive $30,000 in Civic Theater rental fees for West Valley Light Opera and South Bay Musical Theater

The City Council adopted the FY 2021/22 Operating and Capital Budget, along with related resolutions for property tax levies, the Gann Appropriation Limit, and the Investment Policy. It also approved a one-year trail maintenance contract, a new lease with LGS Recreation, and a Heritage Tree designation. The council waived Civic Theater rental fees for two groups, established a Remote Public Participation Policy and a Meeting Recording Policy, and created a Public Art Commission.

• Adopted FY 2021/22 Operating and Capital Budget (Resolution 21-038)
• Set Arrowhead CFD 2018 Bond property tax levy at $6,000 per parcel (Resolution 21-039)
• Set Library GO Bond property tax levy at $0.0044 per $100 assessed valuation (Resolution 21-041)
• Approved one-year Saratoga to Sanborn Trail maintenance contract with SCMTS for $45,000
• Authorized new lease with Los Gatos-Saratoga Community Education and Recreation (LGS Recreation)
• Declared 12445 Paseo Cerro a public nuisance and ordered weed abatement (Resolution 21-042)
• Waived Civic Theater rental fees for West Valley Light Opera and South Bay Musical Theater Company (estimated $30,000)
• Established Remote Public Participation Policy (Resolution 21-045) and Meeting Recording Policy (Resolution 21-046)

Library & Public Art Commission

The Library & Community Engagement Commission will receive reports from library partners and the Teen Advisory Board. The body is deciding whether to participate in two upcoming local events.

• Participation in Community Harvest at Saratoga Heritage Orchard on June 19, 2021
• Participation in Saratoga Movie Nights at El Quito Park on July 16 and August 20
• Approval of April 12, 2021 meeting minutes

The Saratoga Library & Community Engagement Commission approved the minutes from its April 12, 2021 regular meeting. The commission received reports from the Teen Advisory Board, County Library District, Saratoga Community Library, Friends of the Saratoga Libraries, and City staff, and discussed potential participation in Community Harvest and Saratoga Movie Nights. No formal action was taken on those participation items.

• Approved the minutes from the April 12, 2021 regular meeting.
• Received the Saratoga Teen Advisory Board report.
• Received the Santa Clara County Library District report.
• Received the Saratoga Community Library report.
• Received the Friends of the Saratoga Libraries report.
• Received the Library & Community Engagement Commission Chair report.
• Received the City of Saratoga report.
• Discussed but did not vote on participating in Community Harvest or Saratoga Movie Nights.

Finance Advisory Committee

The Saratoga Council Finance Committee is meeting by teleconference to discuss and potentially act on several financial items, including tax levies for a GO Bond and the Arrowhead Community Facility District, a fee waiver request, and scheduling a July 15 meeting to review the CalPERS annual report. The agenda also includes approval of the May 20, 2021 meeting minutes. Public comments are accepted via Zoom or written submission.

• GO Bond Tax Levy
• Arrowhead Community Facility District Tax Levy
• Consider Fee Waiver Request
• July 15th meeting/CalPERS Annual Report
• Approval of May 20, 2021 Finance Committee minutes

The Saratoga Council Finance Committee met virtually and approved the minutes from the May 20, 2021 meeting. The committee recommended waiving Tree Removal Permit fees to help a property owner meet Santa Clara County Fire Department defensible space standards. No other substantive decisions were made; other agenda items were informational only.

• Approved May 20, 2021 meeting minutes
• Recommended waiver of Tree Removal Permit fees for defensible space compliance

Planning Commission

The Saratoga Planning Commission will hold a public hearing to review two new single-family home projects on steep slopes, including variances for slope and setbacks. The body will also vote to recommend amendments to the city's tree regulations to allow removal of certain species in the Wildland Urban Interface. Additionally, the Commission will adopt a resolution confirming that the FY 2021-2022 Capital Improvement Program conforms to the General Plan.

• Design review for a 5,063 sq ft home at 14701 Ambric Knolls, including removal of 24 protected trees
• Design review for a 4,733 sq ft home with a 930 sq ft ADU at 22551 Mount Eden Road
• Amendments to Article 15-50 (Tree Regulations) to waive permit fees in the Wildland Urban Interface
• Adoption of Resolution No. 21-012 for FY 2021-2022 Capital Improvement Program conformity

The Saratoga Planning Commission approved a new 5,063 sq ft two-story home at 14701 Ambric Knolls, including a variance for a steep slope and removal of 24 protected trees. It also adopted the FY 2021-22 Capital Improvement Program as conforming to the General Plan, and recommended the City Council approve tree regulation amendments. A separate project at 22551 Mount Eden Road was continued to July 14, 2021.

• Approved Resolution 21-011 for new residence at 14701 Ambric Knolls (5-0)
• Adopted Resolution 21-012 finding CIP projects conform to General Plan (6-0)
• Recommended approval of tree ordinance amendments (5-1)
• Continued 22551 Mount Eden Road project to July 14, 2021 (4-2)

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to two properties with proposed new homes. No formal votes will be taken; the visit is for fact-finding only. The commission will inspect the sites for a new 5,063 sq ft home at 14701 Ambric Knolls and a 4,733 sq ft home with an accessory unit at 22551 Mount Eden Road, both involving variances and other requests.

• 14701 Ambric Knolls: new 5,063 sq ft two-story home, variance for slope over 40%, removal of 24 protected trees
• 22551 Mount Eden Road: new 4,733 sq ft home with 930 sq ft accessory dwelling unit, variances for retaining walls, front setback reduction, slope over 40%, grading exception
• No formal votes or motions; site visit only

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to handle routine business: approving minutes, receiving the treasurer's report and fundraising total, and getting updates on Toga Trails 2021 and Saratoga Speaks. They will also recap the 2020-2021 work plan, discuss the June 2 City Council presentation, and plan the end-of-year celebration on June 17, 2021.

• Approve minutes from May 25, 2021 meeting
• Receive treasurer's report and final fundraising total
• Update on Toga Trails 2021 schedule
• Recap of 2020-2021 work plan and ideas for 2021-2022
• Select dinner options for June 17 celebration

The Saratoga Youth Commission approved the minutes from its May 25, 2021 meeting in a 10-0 vote. The commission received updates on its inclusive playground fundraiser, which raised over $3,200, and discussed plans for Toga Trails, Saratoga Speaks, and the end-of-year celebration. No other formal decisions were made; the meeting focused on reports and planning for the 2021-2022 work plan.

• Approved May 25, 2021 meeting minutes (10-0)
• Received treasurer report: raised over $3,200 for inclusive playground fundraiser
• Discussed Toga Trails 2021 logistics, marketing, and prize drawing
• Received update on Saratoga Speaks mayor interview and video editing
• Reviewed 2020-2021 work plan and brainstormed ideas for 2021-2022
• Discussed end-of-year presentation recap and celebration dinner options

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission is meeting by teleconference to discuss and receive presentations on the Housing Element update and the significance of surveys relative to the Secretary of the Interior's Standards. They will also consider an update on the Heritage Preservation Ordinance and discuss budget needs for surveying Heritage Lane and correcting marker locations.

• Housing Element Update presentation by Debbie Pedro
• Survey significance and Secretary of the Interior's Standards presentation by Juliet Arroyo
• Heritage Preservation Ordinance update
• Budget for additional survey of Heritage Lane and marker placement
• Approval of May 11 and May 17, 2021 minutes

The Heritage Preservation Commission approved the minutes from its May 11 and May 17, 2021 meetings. The commission received a presentation on the City's Housing Element Update and a presentation from San Jose's Historic Preservation Officer on historic property surveys. No substantive policy decisions were made; the commission discussed future work on the preservation ordinance and budget requests.

• Approved May 11, 2021 minutes (3-0)
• Approved May 17, 2021 minutes (3-0)

City Council

The Saratoga City Council will hold a public hearing on the proposed FY 2021/22 operating and capital budgets and consider authorizing a $481,981 contract with Urban Planning Partners for the Housing Element Update and General Plan Amendment EIR. The council will also discuss remote participation policies, public art policies, and receive updates on housing element outreach. Several routine consent items are on the agenda, including contracts for restroom and tree maintenance services.

• Public hearing on FY 2021/22 Operating & Capital Budget
• Authorize $481,981 agreement with Urban Planning Partners for Housing Element Update and EIR
• Approve two-year restroom facilities contract with North Bay Building Maintenance Services, Inc. ($92,505.60)
• Approve one-year tree maintenance contracts: Ian Geddes Tree Care ($160,500) and Oscar's Expert Tree Care ($200,000)
• Consider remote participation policies and meeting recordings

The Saratoga City Council approved a $481,981 agreement with Urban Planning Partners for the 2023-2031 Housing Element Update and General Plan Amendment EIR. The council also accepted the proposed FY 2021/22 operating and capital budgets for final adoption on June 16, 2021, and directed staff to develop policies on remote meeting participation and meeting recordings. Two commissioner appointments were made, and several contracts for services were approved.

• Approved $481,981 contract with Urban Planning Partners for Housing Element Update and EIR (5-0)
• Accepted FY 2021/22 Operating & Capital Budgets for final adoption June 16 (5-0)
• Directed staff to place remote meeting participation policy on future agenda (5-0)
• Directed staff to place meeting recording policy on future agenda (5-0)
• Appointed Sharon Bender to Heritage Preservation Commission (5-0)
• Appointed Bernard Gutnick to Traffic Safety Commission (5-0)
• Approved $92,505.60 two-year restroom services contract with NBBM (5-0)
• Approved $160,500 tree maintenance contract with Ian Geddes Tree Care (4-0-1 abstention)

Traffic Safety Commission

The Traffic Safety Commission will hold a special meeting via teleconference to discuss internal procedures. The commission plans to review a draft of the TSC Handbook and discuss the recommendation process for speed tables.

• Review of TSC Handbook draft and goals
• Discussion of Speed Table Recommendation Process draft

The Saratoga Traffic Safety Commission held a special meeting on June 1, 2021, to review a draft handbook and discuss the speed table/hump recommendation process. No formal decisions were made; the chair directed staff to add two residents as panelists for the handbook discussion, and the traffic engineer will bring back a revised speed hump process for review at the next regular meeting. The meeting adjourned with a 4-0-0-2 vote.

• Chair directed staff to promote residents Henry Coles and Jonathan Choi to panelists for handbook discussion
• Commissioners to submit comments on draft handbook to staff; no action taken
• Traffic engineer to bring revised speed hump process to next regular meeting; no action taken
• Motion to adjourn passed (4-0-0-2)

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review routine items including minutes, treasurer report, and updates on Toga Trails. They will also discuss community engagement opportunities and finalize their end-of-year presentation for the June 2 City Council meeting.

• Approve minutes from May 11, 2021 meeting
• Receive treasurer report and fundraising update
• Receive Toga Trails 2021 subcommittee updates
• Hear about summer engagement: Community Harvest, Movie Nights, Safe Routes to School, Housing Element
• Finalize FY 2020/21 workplan presentation for June 2 City Council meeting

The Saratoga Youth Commission unanimously approved the minutes from its May 11, 2021 meeting. The commission received updates on fundraising, Toga Trails 2021, and community engagement opportunities, and discussed logistics for an end-of-year presentation and celebration. No other formal decisions were made.

• Approved May 11, 2021 meeting minutes (11-0)

Finance Advisory Committee

The Saratoga Council Finance Committee is meeting by teleconference to discuss several financial items, including a budget preview follow-up memo, theater rental fees, the annual investment policy report, and the Gann limit annual report. Public comments are accepted via Zoom or written submissions.

• Budget Preview Follow-up Memo
• Theater Rental Fees
• Investment Policy Annual Report
• Gann Limit Annual Report

The Finance Committee recommended that the Council approve waiving theater rental fees and applying ticket surcharge revenues from the FY 2021/22 season to the operating budget. The committee also accepted the Investment Policy annual report and requested a staff analysis of authorized investment options within the next few months. No other substantive decisions were made.

• Recommended waiver of theater rental fees and use of ticket surcharge revenues for FY 2021/22 operating budget
• Accepted Investment Policy annual report
• Requested staff analysis of authorized investment options within next few months
• Approved April 22, 2021 meeting minutes

City Council

The Saratoga City Council will hold a joint meeting with Supervisor Simitian, then a regular session covering consent items, a budget preview, and policy updates. Key actions include approving a $400,000 emergency repair for Pierce Road, a $139,444 grant agreement, and a contract amendment with 4Leaf, Inc. for $117,000. The council will also discuss the FY 2021/22 budget, code compliance policy, and housing element engagement.

• Authorize $400,000 from Hillside Reserve for Pierce Road emergency repairs
• Approve $139,444 SVCE Community Resilience Program grant agreement
• Authorize $117,000 contract amendment with 4Leaf, Inc. for building inspection services
• Adopt ordinance amending Hillside Residential Zoning to add conditional use permit requirements for wineries
• Receive FY 2021/22 budget preview and provide direction

The Saratoga City Council adopted an ordinance making wineries in hillside residential zones subject to additional conditional use permit requirements, and updated the City's Code Compliance Policy to require temporary compliance plans for code violations needing discretionary approval. The council also approved a $400,000 budget amendment for emergency repairs to Pierce Road and a $139,444 grant agreement for the Community Resilience Program. Several other consent calendar items were approved, including a cost share agreement with San Jose for Quito Road and a contract amendment for building inspection services.

• Adopted Ordinance 379 amending Hillside Residential Zoning to make wineries subject to additional conditional use permit requirements (5-0)
• Adopted Resolution 21-034 updating Code Compliance Policy to require temporary compliance plans for code violations requiring discretionary approval (3-2)
• Authorized $400,000 from Hillside Reserve funds for Pierce Road emergency repairs (5-0)
• Authorized signing Community Resilience Program grant agreement for $139,444 (5-0)
• Approved Quito Road Cost Share Agreement with City of San Jose (5-0)
• Approved contract amendment with 4Leaf, Inc. for building inspection services up to $117,000 (5-0)
• Adopted resolution supporting TDA Article 3 grant application for Saratoga Avenue Walkway Project (5-0)
• Tabled items 3.3, 3.4, and 3.5 (Housing Element, Public Art Committee, Public Art Policy) to next regular meeting (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission is holding a special teleconference meeting with no site visits. The only new business is a discussion of the Saratoga Community Harvest and Outreach, including a proposed Heritage Orchard sign and a Community Harvest Day flyer. No decisions are listed on the agenda.

• Discussion of Heritage Orchard sign
• Review of Community Harvest Day flyer
• No site visits scheduled

The Heritage Preservation Commission held a special meeting with no site visits, public comments, or old business. Staff presented a report on community outreach for the Heritage Orchard, and commissioners asked questions. No formal decisions were made; the meeting adjourned after 25 minutes.

• No decisions made; meeting was informational only

Traffic Safety Commission

The Saratoga Traffic Safety Commission will hold a teleconference meeting to review and make recommendations on six traffic safety matrix items, hear public comments on striping plans for Saratoga Avenue, and receive updates on the TSC Handbook and a draft speed bump process. The meeting is conducted remotely due to COVID-19.

• Public hearing on striping plans for Saratoga Avenue (TSC Matrix 455)
• Review of traffic safety requests at Douglass Ln/Fruitvale Ave, Saratoga Ave/Crestbrook Dr, Saratoga-Sunnyvale Rd, Austin Way/Saratoga-Los Gatos Rd, Old Oak Way, and Saratoga Creek Dr/Hargrave Way
• Sheriff's report on March & April citation and collision statistics
• Approval of March 11 and April 8, 2021 meeting minutes
• Updates on TSC Handbook and draft Speed Bump Process

The Saratoga Traffic Safety Commission approved several safety recommendations, including lighting for crosswalks at Douglass Ln and Saratoga Ave, integrating pedestrian improvements at Austin Way into the Highway 9 Safety Plan, and moving forward with centerline striping and signage on Old Oak Way. The commission also approved prior meeting minutes and took no action on a sidewalk extension request for Saratoga-Sunnyvale Rd. All votes were unanimous (5-0) with one member absent.

• Approved March 11, 2021 minutes with clarification on Scotland Drive deferral (5-0)
• Approved April 8, 2021 special meeting minutes (4-0-1)
• Approved lighting for crosswalks at Douglass Ln/Fruitvale Ave and Saratoga Ave/Crestbrook Dr (5-0)
• Approved request for traffic engineer to investigate crosswalk lighting scope, cost, and timeline (5-0)
• Took no action on Saratoga-Sunnyvale Rd sidewalk extension, citing existing city project (5-0)
• Approved integrating Austin Way pedestrian crossing and right-turn improvements into Highway 9 Safety Plan (5-0)
• Approved centerline striping and signage on Old Oak Way, with resident notification and speed data collection (5-0)
• Approved staff request to trim vegetation at Saratoga Creek Dr/Hargrave Way (5-0)

Planning Commission

The Planning Commission is meeting via teleconference to hold public hearings on two property applications on Cox Avenue. The body will consider appeals and requests regarding the removal of protected trees and the construction of a new single-family home.

• Appeal APTR21-0001: Request to remove one Tristaniopsis laurina tree at 18532 Cox Ave
• Application ADR21-0004/ARB21-0011: Design Review for a 3,537 square foot one-story home at 18580 Cox Avenue
• Proposed removal of five protected trees at 18580 Cox Avenue
• Update on the April 20, 2021 House Family Vineyard Study Session

The Saratoga Planning Commission denied an appeal by property owners Mahesh and Chhaya Mehta to remove a protected Tristaniopsis laurina tree at 18532 Cox Ave, adopting Resolution No. 21-009. The commission also approved Resolution No. 21-007, granting design review for a new 3,537 square foot home at 18580 Cox Ave, allowing removal of five protected trees despite the City Arborist's recommendation to retain one; the vote was 6-1 with Commissioner Jensen dissenting. The meeting was held virtually under COVID-19 teleconferencing rules.

• Approved minutes of April 14, 2021 meeting (7-0)
• Denied appeal APTR21-0001 for tree removal at 18532 Cox Ave, adopting Resolution 21-009 (7-0)
• Approved design review ADR21-0004 and removal of five protected trees at 18580 Cox Ave, adopting Resolution 21-007 (6-1, Jensen no)

Planning Commission

The Planning Commission is holding a special site visit meeting to gather facts on two residential applications. No formal votes or motions will be taken during this meeting.

• Appeal of permit denial for removal of one Tristaniopsis laurina tree at 18532 Cox Ave
• Design Review for a new 3,537 square foot one-story home at 18580 Cox Avenue
• Proposed removal of five protected trees at 18580 Cox Avenue

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review routine items and receive updates. They will hear an informational presentation on the Housing Element Update, discuss the upcoming Youth Council Virtual Summit, and plan the end-of-year presentation and celebration for the City Council meeting.

• Housing Element Update informational presentation
• Youth Council Virtual Summit on June 5, 2021, sponsored by Santa Clara County Behavioral Health
• Treasurer report and fundraising update, including inclusive swing recommendations for Parks & Recreation Committee
• Saratoga Speaks subcommittee report and episode release schedule
• Toga Trails 2021 registration count and drawing schedule

The Saratoga Youth Commission approved the rankings for proposed inclusive swing models, with the Expression swing as first choice, We-Go-Swing as second, and Alta Glide Flex as third. The commission also approved the April 27 meeting minutes and the City Council slides presentation for the end-of-year celebration. Informational updates were received on the Housing Element Update, Youth Council Virtual Summit, Toga Trails, and other items.

• Approved April 27, 2021 meeting minutes (9-0)
• Approved swing model rankings: Expression swing first, We-Go-Swing second, Alta Glide Flex third (10-0)
• Approved City Council slides presentation for end-of-year celebration (10-0)

Parks and Recreation Commission

The Saratoga Parks and Recreation Commission meets via Zoom to discuss several informational items, including Summer Movie Night, the City's Housing Element, a temporary pickleball court, the 'Let's Work' program, and the Historical Plaque Program. The only action item is reviewing a draft sign about garbage solutions at Quarry Park and making a recommendation.

• Review draft sign on garbage solutions at Quarry Park and make recommendation
• Update on City plans for Summer Movie Night
• Presentation on the City's Housing Element process
• Discuss options for a temporary pickleball court
• Update on 'Let's Work' program and Historical Plaque Program

The Parks and Recreation Commission approved the March 9, 2021 minutes and recommended two movies for the limited-attendance summer movie nights in July and August. The Commission also received updates on the Housing Element process, pickleball court development, the Let's Work volunteer event, the Historical Plaque Program, and a draft sign for Quarry Park garbage solutions. No formal action was taken on these informational items.

• Approved March 9, 2021 meeting minutes (5-0)
• Recommended Moana and The Wizard of Oz for summer movie nights
• Noted comments on Quarry Park garbage sign draft for revisions
• Adjourned meeting at 8:36 p.m. (5-0)

Heritage Preservation Commission

The Heritage Preservation Commission will hold a teleconference meeting to discuss and potentially act on several items, including a property at 20715 Reid Lane, an update to the Heritage Preservation Ordinance, and the Heritage Resource Inventory Process. The meeting also includes approval of the April 14, 2021 minutes and public comments.

• 20715 Reid Lane project review
• Heritage Preservation Ordinance update
• Heritage Resource Inventory Process discussion
• Approval of April 14, 2021 minutes
• National Preservation Month and project status updates

The Heritage Preservation Commission recommended approval to the City Council to designate the tree at 20715 Reid Lane as a heritage tree. The commission also discussed the Heritage Preservation Ordinance update but continued it to the June meeting for further review. The Heritage Resource Inventory Process was moved ahead on the agenda and presented by the chair and vice chair.

• Approved April 13, 2021 minutes (4-0)
• Recommended approval to City Council for heritage tree designation at 20715 Reid Lane (4-0)
• Continued Heritage Preservation Ordinance update to June meeting
• Moved Heritage Resource Inventory Process item before items 6a and 6b (4-0)

City Council

The City Council will hold a public hearing on amending Hillside Residential Zoning to add permit requirements for wineries. The Council is also considering a $15,000 allocation for the Saratoga Business Renewal and Beautification Grant Program.

• Public hearing on amending Hillside Residential Zoning regarding winery permits
• $15,000 allocation for Saratoga Business Renewal and Beautification Grant Program
• Contract for Camino Online Permit Guide Platform up to $30,000
• Authorization of donation agreement with Montalvo Arts Center for PLACE
• Appointment of one Heritage Preservation Commissioner

The Saratoga City Council approved an ordinance amendment making wineries subject to additional conditional use permit requirements in hillside residential zones, and placed it on the consent calendar for May 19. The council also approved the Saratoga Business Renewal and Beautification Grant Program, allocating $15,000 from the Council Discretionary Account and naming it 'Saratoga Together' (4-1).

• Approved resolution appointing 1 member to Heritage Preservation Commission (5-0)
• Approved updated Parks & Recreation Commission Mission Statement (5-0)
• Authorized City Manager to execute donation agreement with Montalvo Arts Center for PLACE (5-0)
• Waived first reading of ordinance making wineries subject to additional conditional use permit requirements (5-0)
• Approved $30,000 contract for Camino Online Permit Guide Platform (5-0)
• Approved Saratoga Business Renewal and Beautification Grant Program with $15,000 allocation (4-1, Kumar dissenting)
• Accepted check registers for accounts payable periods 04/20/21 and 04/27/21 (5-0)
• Accepted Treasurer's Report for month ended March 31, 2021 (5-0)

City Council

The Saratoga City Council is holding a special teleconference meeting to interview 24 applicants for five vacancies on the Saratoga Youth Commission. Each applicant will answer five prepared questions during a scheduled time slot. The Council will not be making any decisions at this meeting; it is solely for conducting the interviews.

• 24 applicants from local middle and high schools will be interviewed
• Five Youth Commission vacancies are to be filled
• Interviews run from 5:05 p.m. to 7:35 p.m. with two breaks
• Meeting is held entirely by Zoom teleconference due to COVID-19
• Applicants were given the five interview questions in advance

The Saratoga City Council held a special meeting on May 4, 2021, to interview Youth Commission applicants and select five members. The council unanimously approved Nicole Hao, Saket Kelkar, Aniket Singh, Alex Xia, and Ashly Henry to serve on the Youth Commission until June 30, 2023. The motion also directed staff to place an item on the next regular meeting agenda for the oath of office.

• Selected Nicole Hao, Saket Kelkar, Aniket Singh, Alex Xia, and Ashly Henry to Youth Commission terms ending June 30, 2023 (5-0)
• Directed staff to place an item on the next regular meeting agenda for oath of office

Youth Commission

The Saratoga Youth Commission is holding a regular teleconference meeting to review and approve minutes from April 13, 2021, receive updates on the upcoming Youth Council Virtual Summit, discuss the YAC Social recap, and hear reports from the Treasurer and subcommittees on Safe Routes to School, Saratoga Speaks, and Toga Trails 2021. They will also begin planning for the end of the year celebration and joint meeting.

• Approve minutes from April 13, 2021 meeting
• Update on Youth Council Virtual Summit on June 5th, sponsored by Santa Clara County Behavioral Health
• Treasurer report and fundraising update from budget study session
• Safe Routes to School subcommittee report on student travel safety
• Toga Trails 2021 final registration count and hiking kit pickup schedule

The Saratoga Youth Commission approved the April 13 meeting minutes and adopted the Toga Trails 2021 subcommittee plans, including finalizing prizes and promotional strategies. They also moved two agenda items (Youth Council Virtual Summit and Saratoga Speaks) to the first May meeting. No other substantive decisions were made; remaining items were informational discussions.

• Approved April 13, 2021 meeting minutes (10-0)
• Moved Youth Council Virtual Summit item to first May meeting (10-0)
• Moved Saratoga Speaks item to first May meeting (11-0)
• Adopted Toga Trails 2021 subcommittee plans (11-0)

City Council

The Saratoga City Council will hold a study session to discuss several items, including funding the Beauchamps Playground Replacement project, receiving direction on the American Rescue Plan funding strategy, and considering options for roadway maintenance revenue. They will also review proposed law enforcement costs and financial policy updates.

• Direct staff to add Beauchamps Playground Replacement to FY 2021/22 CIP and approve funding transfers, including $10,079 in Park-in-Lieu fees and a $35,590 local match for a state grant.
• Receive report and provide direction on the American Rescue Plan Funding Strategy.
• Direct staff to either include $150,000 in FY 2021/22 budget to evaluate a possible roadway maintenance ballot measure for November 2022, or report back in 2023.
• Direct staff to fund law enforcement services at $6,895,871 for FY 2021/22, including a full-time School Resource Officer.
• Receive staff report and provide direction on Financial Policy Statement Updates.

The Saratoga City Council approved funding for law enforcement services at $6,841,990 for FY 2021/22, including $251,445 for a School Resource Officer, and directed staff to report on school district funding positions at the May 19, 2021 meeting. The council also approved adding the Beauchamps Playground Replacement Project to the CIP, adopted an American Rescue Plan funding strategy, and directed staff to bring a community engagement strategy on roadway conditions to a regular meeting.

• Approved $6,841,990 for law enforcement services, including $251,445 for a School Resource Officer (4-1)
• Added Beauchamps Playground Replacement Project to FY 2021/22 CIP at $246,051, with grant application and local match (5-0)
• Adopted American Rescue Plan funding strategy: $550K to internal service funds, $850K to fiscal stabilization reserve, $600K to FY 2022/23 CIP, and $1M per year for FYs 2021/22-2023/24 (5-0)
• Directed staff to bring a community engagement strategy on roadway conditions to a regular council meeting (4-1)
• Accepted financial policy statement updates (5-0)

Finance Advisory Committee

The Saratoga Council Finance Committee is meeting by teleconference to consider two new business items: the use of the Hillside Reserve for Pierce Road repairs and a budget study session. The agenda includes public comment, approval of prior meeting minutes, and standard procedural items.

• Use of Hillside Reserve for Pierce Road repair
• Budget study session discussion
• Approval of March 25, 2021 Finance Committee minutes
• Public comment period for non-agenda items

The Finance Committee approved the minutes from March 25, 2021, and recommended that the City Council use up to $400,000 from the Hillside Reserve for emergency repairs on Pierce Road near Chalet Clotilde. No other substantive decisions were made; the budget study session had no action items.

• Approved March 25, 2021 meeting minutes
• Recommended using up to $400,000 from Hillside Reserve for Pierce Road emergency repairs

City Council

The Saratoga City Council will hold a regular meeting with a public hearing on the FY 2021/22 fee schedule, consider a three-year contract for Heritage Orchard maintenance, and discuss options to reduce wildfire risk in the Wildland Urban Interface area. The meeting also includes a joint session with the Planning Commission, a commission interview, and several consent calendar items.

• Public hearing on proposed FY 2021/22 fee schedule, effective July 1, 2021
• Contract with Orchard Keepers, Inc. for Heritage Orchard maintenance, up to $124,500/year for 3 years
• Options to reduce wood shake roofs in Wildland Urban Interface, including fee waiver for replacement with Class A roofing
• Options to reduce wildfire risk via landscaping, including tree removal criteria changes and 5-foot nonflammable buffer
• Landmark designation for 20280 Saratoga-Los Gatos Road

The City Council approved a one-year contract with Orchard Keepers, Inc. for Heritage Orchard maintenance, not to exceed $124,500, with quarterly reports, after rejecting a motion for a three-year contract with Novakovich Orchards. The Council also adopted the FY 2021/22 fee schedule, confirmed weed/brush abatement charges, and directed staff on wildfire risk reduction measures including a roof permit fee waiver and landscaping ordinance changes.

• Approved one-year Heritage Orchard maintenance contract with Orchard Keepers, Inc. up to $124,500 (3-2)
• Denied motion for 3-year contract with Novakovich Orchards (2-3)
• Adopted FY 2021/22 fee schedule (5-0)
• Confirmed weed/brush abatement program charges (5-0)
• Directed staff to waive roof replacement permit fees for WUI properties replacing wood shake roofs (5-0)
• Directed staff to prepare ordinance modifying tree removal criteria and require 5-foot nonflammable buffer (5-0)
• Adopted resolution for LLA-1 assessment district renewal (5-0)
• Appointed Priya Shastri to Heritage Preservation Commission (5-0)

Planning Commission

The Planning Commission is conducting a fact-finding site visit regarding the House Family Vineyards project located at Old Oak Way. This meeting is intended for members to observe the property and ask questions prior to a formal public hearing.

• Site visit for PCUP18-0003/GEO19-00023/ARB19-00019/ENV20-0001 at Old Oak Way (503-15-079 & 503-15-080), House Family Vineyards

Planning Commission

The Planning Commission will hold a study session focused on House Family Vineyards. The session includes a review of the scope of operations and site development plans.

• House Family Vineyards scope of operations
• House Family Vineyards site development plans

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian and Bicycle Trails Advisory Committee is meeting virtually to review the draft Trails Master Plan and assist staff in completing maps and trail details, an ongoing effort for the General Plan Update. The agenda also includes approval of January minutes, staff reports on housing, trails, and traffic safety, and public comment. No new business is listed.

• Review draft Trails & Walkways Master Plan
• Approve January 2021 minutes
• Staff report on Housing Element Update
• Staff report on Pending Trails Update
• Staff report on Traffic Safety Update

The Pedestrian, Equestrian & Bicycle Trails Advisory Committee approved the January 2021 meeting minutes and reviewed the draft Trails & Walkways Master Plan, an ongoing effort to support the General Plan update. No new business was discussed, and no public comments were made.

• Approved January 19, 2021 meeting minutes (3-0)
• Reviewed draft Trails & Walkways Master Plan (ongoing effort)

Planning Commission

The Planning Commission will review several development applications via teleconference. Items include a parcel subdivision, two new single-family home projects, and requests for height and slope variances.

• Tentative Map approval to subdivide 20034 Herriman Avenue into two lots
• Design Review for a new 6,621 square foot home and 800 square foot accessory dwelling unit at 14920 Sobey Road
• Design Review and height/slope variances for a new 2,652 square foot home at 15451 Bohlman Road
• Removal of eight protected trees at 14920 Sobey Road
• Removal of three protected trees at 15451 Bohlman Road

The Saratoga Planning Commission approved a tentative map to subdivide 20034 Herriman Avenue into two lots, a design review for a new 6,621 sq ft home with an ADU at 14920 Sobey Road, and a design review with a variance for a new home and garage at 15451 Bohlman Road. All approvals were unanimous except for the Bohlman Road item, which passed 6-1 with Commissioner Jensen dissenting. The commission also elected Anjali Kausar as Chair and Herman Zheng as Vice Chair.

• Approved Resolution 21-002 for tentative map SUB20-0001 at 20034 Herriman Avenue (6-0, Kausar recused)
• Approved Resolution 21-006 for design review PDR20-0012/ARB20-0056 at 14920 Sobey Road (7-0)
• Approved Resolution 21-005 with amendments for PDR20-0006/ARB20-0036/VAR21-0001 at 15451 Bohlman Road (6-1, Jensen dissenting)
• Elected Anjali Kausar as Chair (7-0)
• Elected Herman Zheng as Vice Chair (7-0)
• Approved minutes of March 10, 2021 meeting (6-0, Jensen abstaining)

Planning Commission

The Saratoga Planning Commission is holding a special meeting for a site visit to three properties with pending applications: a new home with garage height exception and variance at 15451 Bohlman Road, a lot split at 20034 Herriman Avenue, and a new home with accessory dwelling unit at 14920 Sobey Road. No formal votes will be taken; this is a fact-finding visit before the public hearing.

• 15451 Bohlman Road: new 2,652 sq ft two-story home, 748 sq ft detached garage, height exception and slope variance, removal of 3 protected trees
• 20034 Herriman Avenue: tentative map to subdivide 43,887 sq ft parcel into two lots (33,767 and 10,118 sq ft)
• 14920 Sobey Road: new 6,621 sq ft two-story home, 800 sq ft accessory dwelling unit, removal of 8 protected trees

Planning Commission

The Planning Commission is holding a study session to discuss the 2021 Work Plan. This meeting is being conducted entirely via teleconference.

• Planning Commission 2021 Work Plan

Youth Commission

The Saratoga Youth Commission is holding a regular teleconference meeting to review and approve minutes from March 23, discuss participation in a free virtual teen summit on June 5, confirm attendance at a YAC Social on April 16, and receive reports from the Treasurer, Inclusion Subcommittee, and Toga Trails subcommittees. The meeting is conducted via Zoom due to COVID-19, with public comment allowed.

• Review and approve March 23, 2021 meeting minutes
• Discuss Youth Council Virtual Summit on June 5, sponsored by Santa Clara County Behavioral Health
• Confirm attendance for YAC Social on April 16 at 4:00 p.m.
• Receive Treasurer report and fundraising update
• Update on Toga Trails 2021 registration, with push to register by April 23

The Saratoga Youth Commission approved the Toga Trails 2021 subcommittee plans, postponed the emergency preparedness kit workshop to next year, and added a Safe Routes to School discussion to the next meeting. Minutes from March 23 were also approved. All votes were unanimous.

• Approved March 23, 2021 meeting minutes (9-0)
• Postponed emergency preparedness kit workshop to next year's commission (10-0)
• Adopted Toga Trails 2021 subcommittee plans (10-0)
• Added Safe Routes to School discussion to April 27 meeting (10-0)
• Adjourned meeting (10-0)

Heritage Preservation Commission

The Heritage Preservation Commission will hold a teleconference meeting to discuss new business items, including a property at 20450 Saratoga-Los Gatos Road and Heritage Lane (Saratoga Ave), plus language for Point of Interest markers. The commission will also approve minutes from March 9, 2021, and receive updates on National Preservation Month and project statuses.

• Review of 20450 Saratoga-Los Gatos Road with DPR form and Timberline Reflector Series brochure
• Discussion of Heritage Lane (Saratoga Ave) with attached plans
• Point of Interest Markers language, including 1850s McCarty Home, 1860s Chinese Laundry, 1882 El Quito Olive Oil, 1883 Glen Una Ranch, 1940s Saratoga Theatre
• Approval of March 9, 2021 draft minutes
• Update on National Preservation Month (May 2021) and City Council proclamation

The Heritage Preservation Commission unanimously recommended approval for a re-roof of the museum at 20450 Saratoga-Los Gatos Road. The commission also reviewed language for five Point of Interest markers and discussed preservation events for May, but took no other formal votes.

• Approved March 9, 2021 minutes (3-0)
• Recommended approval for re-roof at 20450 Saratoga-Los Gatos Road (3-0)

Library & Public Art Commission

The Library & Community Engagement Commission will meet via teleconference to receive reports from various library and city entities. The body will also review an informational presentation regarding the Housing Element Update.

• Approval of February 8, 2021 meeting minutes
• Informational presentation on the Housing Element Update
• Saratoga Teen Advisory Board report
• Santa Clara County Library District report
• Saratoga Community Library report

The Saratoga Library & Community Engagement Commission approved the minutes from its February 8, 2021 meeting. The commission received reports from the Teen Advisory Board, Santa Clara County Library District, Saratoga Community Library, and city staff, covering topics like virtual programming, library reopening, and the Housing Element Update. No substantive policy decisions were made beyond the minutes approval.

• Approved February 8, 2021 meeting minutes (4-0-1, Zhang abstaining)

Traffic Safety Commission

The Saratoga Traffic Safety Commission is holding a special teleconference meeting to discuss two items: reviewing the existing TSC handbook and discussing goals, and reviewing the current speed table recommendation process to determine next steps. The meeting is conducted via Zoom due to COVID-19, with public comment allowed by phone or online.

• Review existing TSC handbook and discuss goals
• Discuss current speed table recommendation process and determine next steps
• Public comment via Zoom or phone (Webinar ID: 816 0481 9589)
• Agenda posted April 1, 2021

The commission discussed its handbook and the speed table recommendation process but took no action on either. It voted to place the Saratoga Avenue item first on the May regular meeting agenda and to schedule a special meeting to continue the discussion.

• Approved motion to put Saratoga Avenue item first on May agenda and schedule special meeting (5-0-0-1)

City Council

The Saratoga City Council will hold a public hearing on designating 20280 Saratoga-Los Gatos Road as a historic landmark and entering into a Mills Act Agreement. The council will also discuss the Mayoral Rotation Policy in a study session and consider several general business items, including a $5,000 grant reallocation for the Saratoga Area Senior Coordinating Council and a resolution opposing Senate Bill 6.

• Public hearing on landmark designation and Mills Act Agreement for 20280 Saratoga-Los Gatos Road
• Resolution opposing Senate Bill 6 on housing
• Resolution supporting local control of zoning and housing
• Reallocation of $5,000 from Community Event Grant to SASCC general operations
• Authorize $45,244 augmentation for AB 939 and Household Hazardous Waste agreements with Santa Clara County

The City Council held a study session on the Mayoral Rotation Policy but took no action to change it, as both a motion to rescind the policy and a motion to add clarifying language failed. The council then approved the consent calendar, including minutes, check registers, the treasurer's report, a business license renewal extension, a street classification change, and a hazardous waste agreement. It also approved a historic landmark designation and Mills Act agreement for 20280 Saratoga-Los Gatos Road, accepted utility box artwork, adopted the Housing Element Annual Progress Report, and passed resolutions supporting local zoning control and opposing Senate Bill 6. A request to reallocate $5,000 in community event grant funds to SASCC was continued to a future meeting.

• Rejected motion to rescind the Mayoral Rotation Policy (failed 2-3).
• Rejected motion to add clarifying language to the Mayoral Rotation Policy (failed 2-3).
• Approved minutes for the March 17, 2021 regular meeting.
• Accepted accounts payable check registers for periods ending 03/23/21 and 03/31/21.
• Accepted the Treasurer's Report for February 28, 2021.
• Authorized a second six-month extension for the business license renewal program.
• Adopted Resolution 21-014 approving a functional classification change for local streets to Caltrans.
• Authorized the City Manager to sign the AB 939 and Household Hazardous Waste agreements with Santa Clara County, including a $45,244 augmentation.

City Council

The City Council will conduct a site visit for a property at 20280 Saratoga Los Gatos Road, which is the subject of a future public hearing on a Historic Landmark designation and Mills Act contract. The site visit is informational only; no formal votes or motions will be taken. Public comments are reserved for the public hearing.

• Site visit for Historic Landmark and Mills Act Contract Public Hearing at 20280 Saratoga Los Gatos Road

City Council

The City Council will hold a budget study session to prioritize projects for the FY 2021/22 Capital Improvement Plan. The Council will also consider options for generating additional revenue for roadway maintenance, including a possible ballot measure.

• Prioritization of FY 2021/22 Capital Improvement Plan (CIP) project funding
• Discussion of options for roadway maintenance revenue
• Consideration of directing staff to retain a consultant regarding a possible ballot measure
• Review of modifying street maintenance goals from a 70 PCI rating to a 60 PCI rating

The Saratoga City Council approved the FY 2021/22 Capital Improvement Plan (CIP), including closing 12 projects, funding 14 reserve-funded projects, and allocating park-in-lieu funds. They also directed staff to explore a possible ballot measure for roadway maintenance, with a report due at the April 27 budget study session.

• Approved closing 12 CIP projects at end of FY 2020/21 (5-0)
• Approved $1.9M in reserve-funded CIP projects for FY 2021/22 (5-0)
• Approved $125,000 in park-in-lieu funds for trail pet stations and orchard irrigation (5-0)
• Approved scope changes for traffic signal battery backup and Village Clock project (5-0)
• Removed 10 projects from unfunded CIP list and added 'Magical Bridges' playground (5-0)
• Directed City Manager to retain consultant for ballot measure report (4-1, Kumar opposed)

City Council

The Saratoga City Council is holding a special teleconference study session to discuss and provide direction on the 2021 work plans for the Heritage Preservation, Library and Community Engagement, Parks and Recreation, and Traffic Safety Commissions. Each commission will meet with the Council to present priorities. No formal votes or decisions are scheduled.

• Heritage Preservation Commission 2021 work plan discussion
• Library and Community Engagement Commission 2021 work plan discussion
• Parks and Recreation Commission 2021 work plan discussion
• Traffic Safety Commission 2021 work plan discussion

The City Council unanimously approved the 2021 work plans for the Heritage Preservation, Library and Community Engagement, Parks and Recreation, and Traffic Safety Commissions. The Parks and Recreation Commission was directed to present a draft mission statement at a future meeting, and the Traffic Safety Commission was directed to begin a study on unsignalized intersections. All votes were 5-0.

• Approved the 2021 Heritage Preservation Commission Work Plan.
• Approved the 2021 Library and Community Engagement Commission Work Plan.
• Approved the 2021 Parks and Recreation Commission Work Plan and directed the commission to present a draft mission statement at a future council meeting.
• Approved the 2021 Traffic Safety Commission Work Plan and directed the commission to begin a study on unsignalized intersections in Saratoga.

Finance Advisory Committee

The Saratoga Council Finance Committee is meeting by teleconference to discuss financial policies, including public art policy direction, strategies for American Rescue Plan funding, and a proposed update to the user fee schedule. The meeting also includes approval of the February 25, 2021 minutes and public comment.

• Review of Financial Policies with Public Art Policy direction
• American Rescue Plan Funding Strategies discussion
• Proposed User Fee Schedule Update
• Approval of February 25, 2021 Finance Committee minutes

The Finance Committee approved the minutes from the February 25, 2021 meeting. The committee recommended that all public art leases, purchases, and donations be brought to the City Council for approval. It also recommended that staff incorporate the proposed American Rescue Plan funding strategy into budget development for review at the Budget Study Session. No action was taken on the proposed user fee schedule update.

• Approved the February 25, 2021 Finance Committee meeting minutes.
• Recommended that all public art leases, purchases, and donations be brought to City Council for approval.
• Recommended that staff incorporate the proposed American Rescue Plan funding strategy into budget development for review by City Council at the Budget Study Session.

Youth Commission

The Saratoga Youth Commission is holding a regular teleconference meeting to review minutes, discuss teen involvement with GenerationUp, assign commissioners to the Safe Routes to School project, and receive updates on various events and subcommittees. They will also finalize plans for the Toga Trails 2021 community event and hiking fundraiser.

• Assign 1-2 commissioners to support Safe Routes to School project
• Receive report on YTRS YAC Social (virtual) on April 16 at 4:00 p.m.
• Review SED Talks Spring event and confirm schedule for March 20, 2021
• Assign roles for emergency preparedness kit workshop on March 27, 2021
• Finalize prizes and logistics for Toga Trails 2021 hiking fundraiser

The Saratoga Youth Commission approved allocating $2 per registration packet to the inclusive playground fundraiser and purchasing two median banners for Toga Trails 2021. They also approved minutes from March 9, nominated members to CYCA and Safe Routes to School, and discussed various reports. All votes were unanimous 10-0.

• Approved $2 per registration packet donation to inclusive playground fundraiser and purchase of 2 median banners (10-0)
• Approved March 9, 2021 meeting minutes (10-0)
• Nominated Bradley, Jain, and Zhai to join CYCA (10-0)
• Nominated Leung and Lu to join Safe Routes to School project (10-0)

City Council

The Saratoga City Council will hold a study session on the FY 2021/22 Capital Improvement Plan (CIP) to receive a report on project funding and direct staff accordingly. The regular session includes a joint meeting with the Chamber of Commerce, appointments to the Planning Commission, and a proposal for business renewal/beautification. The meeting will be conducted entirely by teleconference due to COVID-19.

• FY 2021/22 Capital Improvement Plan (CIP) funding review
• Joint meeting with Saratoga Chamber of Commerce
• Appointment of 3 Planning Commissioners
• Resolution denouncing violence against Asian American community members
• Saratoga Business Renewal/Beautification proposal

The City Council approved funding the Saratoga Business Renewal/Beautification Program with Council discretionary funds and created an ad hoc committee to explore program details. The Council also approved a ballot measure for the November 2022 election establishing term limits for Council members, limiting individuals to serving two terms. A motion to adopt a resolution asking the current Council to voluntarily comply with a lifetime 2-term limit failed.

• Approved funding the Saratoga Business Renewal/Beautification Program with Council discretionary funds and created an ad hoc committee of Mayor Zhao and Council Member Fitzsimmons to explore program details.
• Approved a ballot measure for the November 2022 election establishing term limits for Council members, limiting individuals to serving two terms.
• Approved the ballot question language: 'SHALL THE CITY OF SARATOGA ADOPT AN ORDINANCE ESTABLISHING TERM LIMITS FOR MEMBERS OF THE SARATOGA CITY COUNCIL, LIMITING INDIVIDUALS TO SERVING TWO TERMS AND SPECIFYING THE DURATION OF VARIOUS TYPES OF PARTIAL TERMS THAT ARE CONSIDERED A TERM FOR THE PURPOSES OF TERM LIMITS?'
• Directed the City Clerk to bring back the proposed ballot measure and decide on placement of full text, filing of arguments, and rebuttal arguments when the resolution calling for the 2022 election is brought back.
• Adopted Resolution 21-011 appointing 3 members to the Planning Commission.
• Adopted Resolution 21-013 denouncing violence against Asian American community members.
• Adopted Resolution 20-012 establishing the City's Electronic Claims Filing Policy.
• Approved keeping the Saratoga Village to Quarry Park Walkway in the Capital Improvement Projects with current funding and to look for grants to complete the project.

Traffic Safety Commission

The Saratoga Traffic Safety Commission will meet via teleconference to review and make recommendations on multiple traffic safety items, including several specific locations. The agenda includes approval of minutes, a sheriff's report, and updates on commission activities. Public comment is available via Zoom or phone.

• Review TSC Matrix 398 – Reid Lane
• Review TSC Matrix 455 – Saratoga Avenue comprehensive traffic safety plan
• Review TSC Matrix 466 – Chester Avenue
• Review TSC Matrix 488 – Scotland Drive (with new data)
• Review TSC Matrix 491 – Pierce Road, 492 – Fruitvale Avenue/Admissions Drive, 493 – Mt. Eden Road, 494 – Quito Road/Aspesi Drive, 495 – Springer Avenue/Stoneridge Drive

The Saratoga Traffic Safety Commission approved the comprehensive traffic safety plan for Saratoga Avenue, including a friendly amendment to paint left-turn lanes green. The commission also directed staff to re-align chevrons on Chester Avenue, defer Scotland Drive traffic counts until fall, and request a Caltrans speed survey on Pierce Road. Several other traffic matrix items were addressed with specific actions or no action.

• Approved Jan 14, 2021 minutes (7-0)
• Approved Saratoga Ave traffic safety plan with green left-turn lanes (7-0)
• Directed staff to re-align chevrons on Chester Ave (7-0)
• Deferred Scotland Drive item to fall for new traffic counts (7-0)
• Requested Caltrans speed survey on Pierce Road (7-0)
• Took no action on Fruitvale Ave/Admissions Drive (7-0)
• Directed staff to trim foliage and provide sight-line graphic on Mt. Eden Rd (5-0-1-1)
• Directed traffic engineer to create preliminary plan for Quito Rd/Aspesi Dr (6-0-0-1)

Planning Commission

The Planning Commission is meeting via teleconference to discuss a request to modify a Conditional Use Permit. The body will consider whether to allow retail beer and wine sales at an existing gasoline service station.

• Public hearing for Application PCUP20-0004: modification of Conditional Use Permit for beer and wine retail sales at 14395 Big Basin Way
• Proposed Resolution No. 21-004 to approve a sign program for 14395 Big Basin Way

The Saratoga Planning Commission approved Resolution 21-004, granting a modification of an existing Conditional Use Permit (PCUP20-0004) to allow beer and wine retail sales at the gasoline service station located at 14395 Big Basin Way. The motion passed unanimously. The commission also approved the minutes from its February 10, 2021 meeting.

• Approved Resolution 21-004 approving Application PCUP20-0004 for beer and wine retail sales at 14395 Big Basin Way.
• Approved the minutes of the February 10, 2021 Planning Commission meeting.

Planning Commission

The Planning Commission is conducting a fact-finding site visit for a request to modify a Conditional Use Permit. The applicant seeks to allow beer and wine retail sales at an existing gasoline service station. No formal votes or motions will be taken during this meeting.

• Application PCUP20-0004: Request for beer and wine retail sales at 14395 Big Basin Way

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to discuss youth programs and events. They will review minutes, hear reports from the treasurer and subcommittees, and confirm schedules for upcoming events including SED Talks, an emergency preparedness kit workshop, and Toga Trails 2021. The meeting is held remotely due to COVID-19.

• Review and approve minutes from February 23, 2021 meeting
• Discuss GenerationUp participation and advocacy interests
• Confirm SED Talks Spring event schedule for March 20, 2021
• Confirm emergency preparedness kit workshop on March 27, 2021
• Discuss Toga Trails 2021 community event, hiking fundraiser, prizes, and marketing

The Saratoga Youth Commission held a regular teleconference meeting on March 9, 2021. They approved the February 23 minutes (10-0), voted 10-0 to not move forward with GenerationUp this year, adopted speakers for the Saratoga Speaks YouTube series (11-0), and adopted the Toga Trails 2021 subcommittee plan (11-0). Other items were informational, including the treasurer's report, SED Talks scheduling, and the Inclusion Subcommittee's emergency preparedness kit workshop.

• Approved February 23, 2021 minutes (10-0)
• Voted not to move forward with GenerationUp this year (10-0)
• Adopted speakers for Saratoga Speaks YouTube series (11-0)
• Adopted Toga Trails 2021 subcommittee plan (11-0)

Parks and Recreation Commission

The Parks and Recreation Commission reviewed the final park map and discussed several ongoing programs. They recommended that pickleball lines not be added to the tennis court at Azule Park, instead supporting the future use of park in-lieu fees for a dedicated court. The commission also approved the January 12, 2021 minutes and the 2021 workplan, and accepted volunteer assignments for various programs.

• Approved January 12, 2021 minutes (5-0)
• Recommended not adding pickleball lines to Azule Park tennis court
• Supported using park in-lieu fees for a dedicated pickleball court
• Approved 2021 workplan (5-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission will hold a teleconference meeting to discuss new business including a property at 20280 Saratoga Los Gatos Road (Seven Oaks) and the 2019/2020 Annual Certified Local Government (CLG) Report. They will also receive updates on the Heritage Orchard, the 21/22 workplan, and project status, and consider a theme for Preservation Month. The meeting is conducted remotely due to the COVID-19 pandemic.

• 20280 Saratoga Los Gatos Road (Seven Oaks) discussion
• 2019/2020 Annual Certified Local Government (CLG) Report
• Heritage Orchard update from Orchard Keepers
• 21/22 HPC Workplan
• SHPO Theme for Preservation Month (Chair Shah)

The Heritage Preservation Commission voted to recommend that the City Council consider the property at 20280 Saratoga Los Gatos Road (Seven Oaks) for landmark status and a Mills Act application. The commission also reviewed and recommended forwarding the 2019/2020 Annual Certified Local Government (CLG) report to the California Office of Historic Preservation. The minutes from the February 9 and February 16, 2021 meetings were approved. No other substantive decisions were made; the remaining items were informational or discussion-only.

• Approved minutes for February 9 and February 16, 2021 meetings (motion passed, all in favor).
• Recommended to City Council to consider Seven Oaks (20280 Saratoga Los Gatos Road) for landmark status and Mills Act application (motion passed, all in favor).
• Reviewed and recommended forwarding the 2019/2020 Annual CLG Report to the CA Office of Historic Preservation (no formal vote recorded).

City Council

The Saratoga City Council will hold a regular meeting on March 3, 2021, via teleconference. The council will consider a resolution opposing Senate Bill 9, receive a report on the Housing Element engagement strategy, and vote on amending the Public Art Policy to allow the Public Art Committee to approve artwork valued at $25,000 or less. The agenda also includes commission interviews for Planning Commission vacancies and routine consent items.

• Resolution opposing Senate Bill 9 and authorizing a letter of opposition
• Housing Element outreach and engagement strategy discussion
• Amendment to Public Art Policy to allow Public Art Committee approval of artwork valued at $25,000 or less
• Final map approval for two lots at 13939 Quito Road (APN 397-43-017)
• Proclamation declaring March 8, 2021 as International Women's Day

The City Council appointed Razi Mohiuddin and Jonathan Choi to full terms (ending March 31, 2025) and Cheriel Jensen to a partial term (ending March 31, 2022) on the Planning Commission. The Council also approved a resolution opposing Senate Bill 9 and authorized sending a letter of opposition to State Senator Dave Cortese. Additionally, the Council approved a resolution amending the Public Art Policy to allow the Public Art Committee to authorize placement of artwork valued at $25,000 or less, and directed the committee to consider further amendments on art purchases and leases.

• Appointed Razi Mohiuddin to a full term on the Planning Commission ending March 31, 2025.
• Appointed Jonathan Choi to a full term on the Planning Commission ending March 31, 2025.
• Appointed Cheriel Jensen to a partial term on the Planning Commission ending March 31, 2022 (vote 4-1, Bernald opposed).
• Approved Resolution 21-009 opposing Senate Bill 9 and authorized a letter to Senator Dave Cortese.
• Approved Resolution 21-010 amending the Public Art Policy to allow the Public Art Committee to authorize placement of artwork valued at $25,000 or less.
• Directed the Public Art Committee to consider amendments on art purchases and leases and report back.
• Approved the final map for two lots at 13939 Quito Road (Resolution 21-008).
• Approved consent calendar items: minutes, check registers, and Treasurer's report.

Finance Advisory Committee

The Saratoga Council Finance Committee is meeting by teleconference to discuss changes to policy statements for 2021-22, the operating budget process, and the capital improvement program (CIP) budget process. The meeting also includes approval of the January 26, 2021 minutes and public comment. No specific dollar amounts or project names are listed on the agenda.

• Discussion of Policy Statements for 2021-22 changes
• Operating budget process review
• CIP budget process review
• Approval of January 26, 2021 Finance Committee minutes

The Finance Committee approved the minutes from the October 22, 2020 meeting. No oral or written communications were received, and there was no old business. Under new business, the committee reviewed finance policies and directed staff to complete final rewrites of the General Fund Allocation and CIP Process Policy, to be brought back for final review at the next meeting. No action items were assigned for the operating or capital budget process discussions.

• Approved the October 22, 2020 Finance Committee meeting minutes.
• Directed staff to finalize rewrites of the General Fund Allocation and CIP Process Policy for next meeting review.
• No action taken on operating budget process.
• No action taken on capital budget process.

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review minutes, receive a presentation on teen vaping, and discuss several community events including Kindness Week, SED Talks, Saratoga Speaks, an emergency preparedness kit workshop, and Toga Trails 2021. The meeting is held virtually due to COVID-19, with public participation via Zoom.

• Presentation on teen vaping by Akanksha Roy
• Review of #TeenKindnessWeek and discussion of improvements
• Confirm schedule for SED Talks: Entrepreneurship on March 20, 2021
• Confirm scheduling for emergency preparedness kit workshop on March 27, 2021
• Discuss Toga Trails 2021 community event and hiking fundraiser prizes

The Saratoga Youth Commission approved the January 26 minutes (9-0) and accepted all subcommittee updates for Toga Trails 2021, including registration fees and incentives (10-0). They also received reports on teen vaping, Kindness Week, and SED Talks, and added Generation Up to the next agenda. No other formal decisions were made.

• Approved January 26 minutes (9-0)
• Accepted all subcommittee updates for Toga Trails 2021 (10-0)
• Added Generation Up to next meeting agenda (10-0)

City Council

The Saratoga City Council will hold a joint meeting with the Saratoga Area Senior Coordinating Council, then a regular session. Key actions include approving a $36,860 construction observation contract for Continental Circle roadway stabilization, authorizing a letter on San Jose Water Company's rate case, and discussing city council term limits and strategic goals.

• Approve $36,860 contract with Cotton, Shires and Associates for Continental Circle stabilization, plus $3,686 change orders and $75,000 budget appropriation
• Authorize letter on San Jose Water Company General Rate Case Application 21-01-003
• Discuss City Council term limits and provide direction
• Discuss City Council strategic goals
• Appoint members to Parks & Recreation and Traffic Safety Commissions

The Saratoga City Council directed staff to schedule consideration of a resolution affirming commitment to the 1992 advisory term limits measure, and to prepare a draft ballot measure on term limits with a 2-term lifetime limit and a provision that a partial term of 2+ years counts as a full term. The council also approved a construction observation contract for Continental Circle stabilization, authorized a letter on San Jose Water Company's rate case, and approved strategic goals with one item removed.

• Approved resolution appointing 1 member to Parks & Recreation Commission and 1 to Traffic Safety Commission (5-0)
• Approved minutes for Jan 25 and Feb 3 meetings (5-0)
• Accepted check registers for 02/03/21 and 2/10/21 payment cycles (5-0)
• Authorized letter on San Jose Water rate case with amendment (4-1, Kumar no)
• Approved $36,860 construction observation contract with Cotton, Shires and Associates for Continental Circle stabilization, plus $3,686 change order authority and $75,000 budget appropriation (5-0)
• Directed staff to schedule consideration of resolution affirming commitment to 1992 term limits advisory measure (4-1, Kumar no)
• Directed staff to prepare draft ballot measure on term limits with 2-term lifetime limit and partial-term rule (4-0-1, Bernald abstain)
• Approved City Council Strategic Goals with removal of item 5Bii (5-0)

Heritage Preservation Commission

This is a special meeting of the Heritage Preservation Commission, held entirely by teleconference due to the COVID-19 pandemic. The agenda is mostly procedural, with no site visits, no new business beyond electing a chair and vice chair, and no substantive items for decision or discussion.

• Election of Chair and Vice Chair (continued from February 9, 2021)
• Approval of December 8, 2020 minutes (continued from February 9, 2021)
• Oral communications from the public (up to 3 minutes per speaker)

The Heritage Preservation Commission held a special meeting with no site visits or public comments. The commission approved the December 8, 2020 meeting minutes and elected Rina Shah as chair and Annette Stransky as vice chair, both by unanimous vote.

• Approved December 8, 2020 meeting minutes (3-0)
• Appointed Rina Shah as Chair (3-0)
• Appointed Annette Stransky as Vice Chair (3-0)

Planning Commission

The Commission will consider a modification to an existing sign program for retail and office buildings. Additionally, they will review a request to subdivide a parcel on Herriman Avenue and a design review for a new single-family home on Saratoga-Los Gatos Road.

• Sign program modification at 12029 Saratoga Sunnyvale Road
• Tentative Map subdivision of 20034 Herriman Avenue into two lots
• Design review for a new 5,164 square foot residence at 19400 Saratoga-Los Gatos Road

The Saratoga Planning Commission approved a modified sign program for retail and office buildings at 12029 Saratoga Sunnyvale Road, and continued a tentative map application for a subdivision at 20034 Herriman Avenue to April 14, 2021, at the applicant's request. The meeting was held virtually via Zoom due to COVID-19, and a portion was not recorded due to technical issues.

• Approved Resolution 21-001 for sign program modification at 12029 Saratoga Sunnyvale Road (5-0)
• Continued application SUB20-0001 for tentative map at 20034 Herriman Avenue to April 14, 2021 (5-0)
• Approved minutes from December 9, 2020 meeting (5-0)

Planning Commission

The Planning Commission is holding a special meeting for site visits to conduct fact-finding for three pending applications. No formal votes or motions will be taken during these visits.

• Modification to an existing sign program at 12029 Saratoga Sunnyvale Road
• Tentative Map approval to subdivide 20034 Herriman Avenue into two lots
• Design Review for a new 5,164 square foot two-story residence at 19400 Saratoga-Los Gatos Road

Youth Commission

The Saratoga Youth Commission is meeting by teleconference to review minutes, receive reports from the treasurer and subcommittees, and discuss a hiking scavenger hunt fundraiser and potential speakers for the SED Talks spring event. The agenda is largely routine updates and planning items, with no major policy decisions.

• Approve minutes from January 26, 2021 meeting
• Receive treasurer report and fundraising update
• Discuss prizes and incentives for hiking scavenger hunt community event
• Discuss potential speakers for SED Talks spring event
• Receive updates from Saratoga Speaks, Inclusion, and Kindness Week subcommittees

The Saratoga Youth Commission approved the January 26, 2021 minutes (10-0), directed the YouTube subcommittee to explore topics including universal healthcare and racial wealth gap (10-0), named the hiking fundraiser 'TogaTrails' and adopted subcommittees (11-0), and scheduled a youth vaping presentation for the next meeting (11-0).

• Approved January 26, 2021 minutes (10-0)
• Directed YouTube subcommittee to explore universal healthcare, city council roundtable, racial wealth gap and income inequality (10-0)
• Named hiking fundraiser 'TogaTrails' and adopted subcommittees (11-0)
• Scheduled Akanksha Roy's youth vaping presentation for next meeting (11-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission will hold a teleconference meeting to elect a Chair and Vice Chair, review and adopt the 2021/2022 workplan, and receive updates on Point of Interest markers and project statuses. The meeting is conducted under COVID-19 teleconference rules, with no in-person participation.

• Election of Chair and Vice Chair
• 2021/2022 HPC Workplan review and adoption
• 2021 Point of Interest (POI) Markers status update
• Project Status Update with worksheet dated 02/09/2021

The Heritage Preservation Commission held a regular meeting with no substantive decisions. They reviewed the 2020 workplan and suggested edits for the upcoming year, with further discussion planned for the March meeting. No site visits, oral communications, or commission items were presented.

• Reviewed 2020 workplan and suggested edits for 2021/2022 workplan (deferred to March meeting)
• Discussed 2021 Point of Interest (POI) markers status (no action taken)
• Discussed project status update and provided edits (no action taken)

Library & Public Art Commission

The Commission will review and approve previous meeting minutes from December 2020 and January 2021. Members will also review applications for the Paint the City: Utility Box Painting Project to recommend up to three designs to the Public Art Committee.

• Review and approval of December 22, 2020, and January 19, 2021, meeting minutes
• Review of Paint the City: Utility Box Painting Project applications

City Council

The Saratoga City Council will hold a regular meeting with commission interviews, a joint meeting with the Saratoga Ministerial Association, and a regular session. Key actions include approving a $5,000 funding reallocation to the Hakone Foundation, receiving the FY 2020/21 mid-year budget status report and adopting a budget adjustment resolution, and receiving a COVID-19 update on city services. The council will also consider revisions to its Statement of Values and Strategic Goals.

• Approve $5,000 reallocation from Community Event Grant Program to Hakone Foundation for general operations
• Adopt FY 2020/21 mid-year budget adjustment resolution
• Receive COVID-19 update on city services
• Adopt revised Statement of Values and City Council Strategic Goals
• Accept completion of McFarland Ave Curb and Gutter Rehabilitation Project Phase 2

Youth Commission

The Saratoga Youth Commission is holding a regular teleconference meeting to review minutes, engage in a roundtable with Mayor Zhao, receive reports from the Treasurer and subcommittees, and discuss upcoming community events including a hiking scavenger hunt and SED Talks. The meeting is conducted via Zoom due to COVID-19, with public comment allowed remotely.

• Review and approve minutes from January 12, 2021 meeting
• Roundtable discussion with Mayor Zhao on youth-related city policies
• Treasurer report and fundraising discussion
• Updates from Saratoga Speaks, Inclusion, and Kindness Week subcommittees
• Discuss hiking trails, prizes, and incentives for a community scavenger hunt

The Saratoga Youth Commission approved the January 12, 2021 meeting minutes (10-0) and set the Emergency Preparedness event for March 27 (9-0). They also directed staff to develop a hiking program outline for the next meeting (10-0). The meeting included a roundtable discussion with Mayor Zhao covering COVID-19, housing, and other city topics, but no other formal decisions were made.

• Approved January 12, 2021 meeting minutes (10-0)
• Set Emergency Preparedness event for March 27 (9-0)
• Directed staff to create hiking program outline for next meeting (10-0)

Finance Advisory Committee

The Saratoga Council Finance Committee is meeting virtually to approve minutes from October 2020 and discuss its 2021 workplan, meeting schedule, and a finance review study session. No specific financial decisions or dollar amounts are on the agenda.

• Approval of October 22, 2020 meeting minutes
• Review of 2021 Finance Committee workplan
• Discussion of 2021 meeting schedule
• Finance review study session discussion

The Saratoga Council Finance Committee met virtually and approved the October 22, 2020 meeting minutes. No substantive decisions were made; the committee reviewed its workplan and 2021 meeting schedule, and directed staff to provide a higher-level finance review to the City Council on February 3, 2021.

• Approved October 22, 2020 meeting minutes
• Directed Administrative Services Director to provide finance review to City Council on February 3, 2021

City Council

The Saratoga City Council is holding a special teleconference meeting to receive staff reports and provide direction on two housing-related items: an update on new housing laws and legislation, and the kickoff of the Housing Element update. No final decisions are scheduled; the council will only accept reports and give direction.

• Housing Laws and New Legislation Update – staff report and presentation
• 2020 Legislative Update attachment
• 2021 Senate Housing Package attachment
• Housing Element Update Kick Off – staff report and presentation

The Saratoga City Council accepted a report on housing laws and new legislation, and accepted a staff report on the Housing Element Update, requesting that a community engagement strategy be brought to the Council in March 2021. Both motions passed unanimously (5-0). No other substantive decisions were made.

• Accepted report on housing laws and new legislation (5-0)
• Accepted Housing Element Update staff report and requested engagement strategy for March 2021 (5-0)

City Council

The Saratoga City Council will hold a study session to review its Mission Statement and Strategic Goals, then in regular session consider consent items and several contracts, including a $27,358 contract for a Village Parking District plan and an amended Safe Routes to School contract. The agenda also includes a closed session on existing litigation and a public hearing with no items.

• Contract with BKF Engineers for $27,358 for Village Parking District 4 Conceptual Improvement Plan, plus up to $2,735.80 change order
• Amended contract with Fehr and Peers for Safe Routes to School Master Plan, increased by $22,568 to $88,516, plus $8,800 contingency
• Acceptance of LEAP grant funds and budget amendment for FY 2020/21 Capital Budgets
• Appointment of one member to the Heritage Preservation Commission
• Closed session on Shevertalova v. Monte Sereno et al. litigation and claims

The Saratoga City Council approved several routine items, including a $27,358 contract with BKF Engineers for a Village Parking District conceptual plan, an amended contract with Fehr and Peers for the Safe Routes to School Master Plan (increased by $22,568 to $88,516), and a resolution for budget adjustments for LEAP grant funds. The council also canceled two August 2021 meetings and discussed strategic goals, but no major policy changes were adopted.

• Approved $27,358 contract with BKF Engineers for Village Parking District plan (5-0)
• Approved amended Fehr and Peers contract for Safe Routes to School, total $88,516 (5-0)
• Approved resolution for LEAP grant budget adjustments (5-0)
• Canceled August 4 and August 18, 2021 council meetings (5-0)
• Appointed 1 member to Heritage Preservation Commission (4-1, Bernald no)
• Accepted check registers, treasurer's report, and SB 165 report (5-0)
• Adopted resolution for final disposition of city records (5-0)
• Accepted AB1600 Development Impact Fee report (5-0)

PEBTAC (Trails Advisory Committee)

The Pedestrian, Equestrian and Bicycle Trails Advisory Committee (PEBTAC) will meet virtually to approve minutes from October 2020 and receive staff updates on pending trails and traffic safety. The main item is a review of the draft Trails Master Plan, an ongoing effort to prepare the plan for the General Plan Update. The committee will assist staff with completing the map and trail details.

• Review draft Trails Master Plan and assist with map and trail details
• Approve October 2020 minutes (regular and special meeting)
• Staff report on pending trails update
• Staff report on traffic safety update
• Public comment period for non-agenda items

The committee approved the October 2020 meeting minutes and discussed the draft Trails Master Plan, agreeing to continue reviewing it at the next meeting. No formal decisions were made on the plan itself. Public comments included requests to review trail sections for easements and to fix missing trails on the map.

• Approved October 2020 meeting minutes (4-0)
• Continued review of draft Trails Master Plan to next meeting

Library & Public Art Commission

The Saratoga Library & Community Engagement Commission will hold a special teleconference meeting to finalize its proposed 2021 Work Plan for City Council consideration. The work plan is typically presented to the City Council at the start of the calendar year, and a study session is scheduled for March 30, 2021. The meeting will be conducted entirely via Zoom due to the COVID-19 pandemic.

• Finalize 2021 Work Plan for City Council consideration
• 2021 Commission Work Plan Study Session scheduled for March 30, 2021
• Meeting held via Zoom; public participation by webinar or phone
• Written comments accepted online at www.saratoga.ca.us/lc

Traffic Safety Commission

The Saratoga Traffic Safety Commission is meeting by teleconference to review and make recommendations on eight traffic safety items, including traffic calming on Mendelsohn Lane, a comprehensive safety plan for Saratoga Ave, and speeding concerns on Harleigh Drive at Perego Way. The commission will also discuss its own size and commissioner roles. Public comments are accepted via Zoom or written submissions.

• Review traffic calming treatments installed on Mendelsohn Lane in December 2020
• Review comprehensive traffic safety plan for Saratoga Ave
• Request to reduce speeding on Harleigh Drive at Perego Way
• Review egress/ingress data for signage on Pierce Rd
• New items: Scotland Drive and Via Roncole

The Saratoga Traffic Safety Commission approved several traffic safety recommendations, including installing 25 mph signs on Pierce Road, cutting back foliage on Harleigh and Perego Way, and directing the traffic engineer to study Scotland Drive and Via Roncole. A motion to install speed bumps on Montalvo Rd failed, but a plan for shoulder striping on the S-curve to Highway 9 was approved. The commission also accepted reports on Mendelsohn Lane and Saratoga Ave, and deferred staff updates to March.

• Approved minutes of Nov 12, 2020 (5-0-1)
• Accepted report on Mendelsohn Lane traffic calming (6-0)
• Accepted Saratoga Ave plan and made TSC a public comment forum (6-0)
• Approved foliage cutting to improve sight lines at Harleigh and Perego Way (6-0)
• Approved installing 25 mph signs on Pierce Road (6-0)
• Denied speed bumps on Montalvo Rd (2-4)
• Approved shoulder striping plan for Montalvo Rd S-curve to Highway 9 (6-0)
• Directed traffic engineer to collect data on Scotland Drive (6-0)

Planning Commission

The Saratoga Planning Commission regular meeting scheduled for January 13, 2021, was canceled. No items were decided or discussed.

Youth Commission

The Saratoga Youth Commission is holding a regular teleconference meeting to review minutes, receive reports from subcommittees, and discuss alternatives for the Color Dash community event and potential speakers for the SED Talks Spring event. The meeting is conducted via Zoom due to COVID-19, with public comment allowed.

• Review and approve minutes from December 8, 2020 meeting
• Receive Treasurer report and fundraising update
• Discuss alternatives for Color Dash community event/fundraiser
• Discuss potential speakers for SED Talks Spring event
• Receive updates from YouTube, Inclusion, and Holiday subcommittees

The Saratoga Youth Commission unanimously approved moving forward with a hike event as an alternative to the traditional Color Dash, with subcommittees to be assigned at the next meeting. The commission also approved minutes, accepted reports from the Treasurer, YouTube, Inclusion, and Holiday subcommittees, and discussed potential speakers for the SED Talks spring event.

• Approved December 8, 2020 minutes (10-0)
• Accepted Treasurer Report and moved Inclusion subcommittee to lead GoFundMe fundraiser (10-0)
• Accepted YouTube subcommittee update (10-0)
• Accepted Inclusion subcommittee report and moved forward with Spring crafts event (10-0)
• Accepted Holiday subcommittee's Teen Kindness Week, cookbook program, and boba fundraiser (10-0)
• Approved hike event as alternative to Color Dash, subcommittees assigned next meeting (11-0)
• Accepted SED Talks report (11-0)

Parks and Recreation Commission

The Parks and Recreation Commission approved the 2020 Draft ADA Parks Assessment Plan, a revised mission statement, and the 2021 workplan. Commissioners also discussed adding pickleball to tennis courts at Kevin Moran Park, reviewed a draft park map, and made no new recommendations on the ADA study.

• Approved minutes from November 10, 2020 meeting (4-0)
• Approved 2020 Draft ADA Parks Assessment Plan (4-0)
• Approved Draft Mission Statement with wording change to 'preserve the City's natural and historic resources' (4-0)
• Accepted 2021 workplan (4-0)
• Adjourned meeting at 7:40 p.m. (4-0)

Heritage Preservation Commission

The Saratoga Heritage Preservation Commission regular meeting scheduled for January 12, 2021 has been cancelled. No business items are on the agenda.

• Meeting cancelled