San Mateo public meetings in 2024

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission met on December 11, 2024, and approved the regular meeting minutes. The only substantive item on the agenda was a discussion of new construction reach codes for the 2022 code cycle, but no decision was made on this item. The meeting adjourned at 7:00 PM.

• Approved regular meeting minutes

City Council Regular Meeting

At the Dec 9 regular meeting, the San Mateo City Council will consider a range of routine and major actions, including adopting an ordinance to rename the Senior Advisory Commission, approving several grant acceptances and funding allocations, and authorizing a $7.35 million five‑year police technology contract with Axon Enterprise. The council will also vote on agreements for legislative management software, clean‑energy projects, a bike‑lane improvement, and a $500,000 affordable‑housing loan.

• Approve a $7,350,052.13 five‑year Master Services agreement with Axon Enterprise for police hardware, software and services, with a $100,000 contingency reserve
• Accept a $1,406,718 Peninsula Clean Energy grant for clean‑energy projects and appropriate the funds to capital improvement and operating programs
• Accept a $651,800 California DOJ Tobacco Grant, appropriate $102,600 to the police budget and add one full‑time police officer for three years
• Appropriate $500,000 from the General Fund Housing Set‑Aside for a loan to MP 2000 Delaware, LLC for the 2000 S. Delaware Street affordable‑housing project
• Appropriate $200,000 from Measure A funds and approve a $438,636 city contribution for the Fashion Island Blvd/19th Ave Class IV Bike Way Complete Streets project

The City Council approved a consent calendar of routine items, including a $7.35M Axon police equipment contract, a $900,000 pool improvement appropriation, and a $500,000 loan for affordable housing. It also adopted an ordinance updating wireless communication facility rules and reorganized leadership, naming Rob Newsom as Mayor and Adam Loraine as Deputy Mayor.

• Approved Axon Master Services agreement for $7,350,052.13 (5-0)
• Adopted Wireless Communication Facilities ordinance (Ordinance No. 2024-12) (5-0)
• Approved $900,000 for Joinville and King pool improvements (Resolution No. 124) (5-0)
• Approved $500,000 loan for 2000 S. Delaware affordable housing (Resolution No. 120) (5-0)
• Approved $1,406,718 Peninsula Clean Energy grant acceptance (Resolution No. 113) (5-0)
• Approved $651,800 DOJ Tobacco Grant and added 1.0 FTE officer (Resolution No. 111) (5-0)
• Approved $144,839.06 Granicus legislative software agreement (Resolution No. 109) (5-0)
• Elected Rob Newsom as Mayor and Adam Loraine as Deputy Mayor (5-0)

Measure S Oversight Committee Special Meeting

The Measure S Oversight Committee will consider three items at its special meeting on December 5, 2024. It will vote to approve the minutes from the May 16, 2024 meeting. It will review and accept the Independent Accountant’s report on the Schedule of Measure S revenues and expenditures for the fiscal year ended June 30, 2024. It will receive a capital project update from the Public Works Department.

• Approve minutes of the May 16, 2024 Measure S Oversight Committee meeting
• Accept Independent Accountant’s report on Measure S revenues and expenditures for FY ending June 30, 2024
• Public Works Department provides capital project update

Library Board Regular Meeting

The San Mateo Library Board will approve the minutes from the October 28, 2024 meeting and review updated statistical reports from September and October 2024. The board will also discuss the draft San Mateo Public Library Strategic Plan Report.

• Approval of October 28, 2024 Board minutes
• Review of September and October 2024 statistics
• Review of draft San Mateo Public Library Strategic Plan Report

The Library Board of Trustees approved the consent calendar. The Board reviewed a draft of the San Mateo Public Library Strategic Plan 2025-2028 and requested that objectives be shared once added to the report.

• Approved consent calendar (4-0)

Community Relations Commission

The Community Relations Commission will discuss holding a workshop to identify community priorities for the 2025‑26 Community Development Block Grant (CDBG) Annual Action Plan. A second workshop will be considered to gather input on anti‑displacement and tenant‑protection policies. The meeting also includes routine approval of September 5 minutes and public comment opportunities.

• Approve minutes from the September 5, 2024 meeting
• Plan a Community Needs Workshop for the 2025‑26 CDBG Action Plan
• Plan a Community Workshop on anti‑displacement and tenant‑protection policies

Senior Citizens Commission Special Meeting

The Senior Citizens Commission will approve the September 9, 2024 meeting minutes and then receive a presentation on the proposed Beresford Pickleball pilot program, providing feedback. Public comment is limited to 15 minutes, and commissioners and staff will give brief reports on assignments and future agenda requests.

• Approve September 9, 2024 meeting minutes (Consent Calendar)
• Presentation and feedback on Beresford Pickleball pilot program
• Public comment period (up to 15 minutes)
• Commissioners and staff reports on assignments and future agenda items

City Council Special Meeting

The San Mateo City Council will hold a closed‑session conference with legal counsel to address anticipated litigation related to an IRS proposed administrative penalty. A study session will review the condition assessments of the Martin Luther King Pool and Joinville Swim Center and consider a maintenance and upgrade plan. The agenda also includes a request under AB 2449 for teleconference participation due to just cause or emergency circumstances.

• Conference with Legal Counsel – anticipated litigation concerning an IRS proposed administrative penalty (closed session)
• Review of City Pools – condition assessments of Martin Luther King Pool and Joinville Swim Center and discussion of a maintenance/upgrade action plan
• AB 2449 request for teleconference participation by just cause or emergency circumstances

The City Council held a study session on city pools and gave consensus support for three items: $500,000 from reserves for emergency repairs to Joinville and MLK pools, $200,000 for a scoping study of Joinville Pool upgrades, and $200,000 for community engagement on MLK Pool's future. No formal votes were taken; these were consensus agreements during the study session.

• Consensus support for $500,000 from reserves for emergency repairs to Joinville and MLK pools
• Consensus support for $200,000 for scoping study of Joinville Pool upgrades
• Consensus support for $200,000 for community engagement on MLK Pool visioning

City Council Regular Meeting

The City Council will discuss updating rules for wireless communication facilities in public rights-of-way and renaming the Senior Citizens Commission. The body is also reviewing several high-cost contracts for police vehicles, street sweepers, and wastewater plant evaluations.

• Purchase of seven 2025 Ford Police Interceptor Utility vehicles for $413,061.18
• Purchase of one EV Street Sweeper for $884,403.88
• Wastewater Treatment Plant Biogas and Biosolids Evaluation agreement up to $1,249,180
• Office lease amendment for 1900 O’Farrell Street with base rent of $1,938,237.96
• Ordinance prohibiting gardening waste from being deposited into the public right of way

The City Council introduced an ordinance amending the municipal code for wireless communications facilities in the public right-of-way and adopted a policy for small wireless facilities. The council also approved a consent calendar including a gardening waste ban, police vehicle purchases, and several contracts. All votes were unanimous (5-0).

• Introduced ordinance to amend wireless facilities code and adopted policy (5-0)
• Adopted ordinance prohibiting gardening waste in public right-of-way (5-0)
• Approved $413,061.18 purchase of 7 police vehicles (5-0)
• Approved $1,249,180 wastewater biogas evaluation contract (5-0)
• Approved $884,403.88 EV street sweeper purchase (5-0)
• Approved $1,938,237.96 lease amendment for 1900 O'Farrell St (5-0)
• Approved compensation plan increases for executives (5-0)
• Introduced ordinance renaming Senior Citizens Commission to Senior Advisory Commission (5-0)

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will approve minutes from three prior meetings and then hear a project update from the San Mateo County Transportation Authority on the US 101 San Mateo County Crossings Improvement Implementation Plan and the Mid‑County Multimodal Strategy. No decisions or votes are listed for the project update; it is for informational purposes. The meeting also includes a public comment period and standard procedural items.

• Approve minutes from September 11, October 9, and October 23, 2024 meetings
• Receive update on US 101 San Mateo County Crossings Improvement Implementation Plan (Active 101)
• Receive update on Mid‑County Multimodal Strategy

The Sustainability and Infrastructure Commission met on November 13, 2024, but took no substantive actions. The agenda included approval of prior meeting minutes, a presentation on San Mateo County Transportation Authority project updates, and commissioner reports. The meeting adjourned at 7:00 PM.

• Approved regular meeting minutes (consent calendar)

Planning Commission Regular Meeting

The Planning Commission will approve the minutes from the July 23, 2024 meeting. It will adopt the regular meeting calendar for 2025. The commission will adopt a resolution confirming that Bay Meadows Main Track Investors LLC complied with the Phase II Development Agreement for the period December 21, 2022 to December 20, 2023. A public comment period will also be held.

• Approve minutes of the Regular meeting of 7/23/24
• Adopt the Planning Commission Regular Meeting schedule for 2025
• Adopt resolution finding Bay Meadows Phase II Development Agreement compliance for Dec 21, 2022–Dec 20, 2023

Civic Arts Committee Special Meeting

The committee will meet to approve the dates and times for its 2025 regular meetings. Members will also discuss upcoming work items and priorities for the 2025 calendar year.

• Approval of 2025 Civic Arts Committee Meeting Schedule
• Discussion of 2025 work items and priorities

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will approve the minutes from the September 30, 2024 special joint meeting. It will then receive a presentation on the proposed Beresford Pickleball pilot program and provide feedback. Public comment will be accepted, limited to 15 minutes, with additional time possible later in the agenda.

• Approve minutes of the September 30, 2024 special joint meeting
• Presentation and feedback on the Beresford Pickleball pilot program
• Public comment period (up to 15 minutes, with possible additional time)

The commission heard a presentation on the Beresford Pickleball Pilot Program and received public comments both for and against it, but took no action. The only formal decision was approving the September 30, 2024 special joint meeting minutes. The meeting was otherwise procedural, with updates on upcoming events.

• Approved September 30, 2024 special joint meeting minutes (5-0)

City Council Special Meeting

The City Council will hold a study session to review a proposed framework for the Economic Development Work Plan. The council will provide feedback to staff on the framework.

• Review of Economic Development Plan Framework
• Closed session regarding City of San Mateo v. Grigorian (Case No.: CIV 475201)

City Council Regular Meeting

The San Mateo City Council will consider several routine consent‑calendar items, including a $1.5 million HUD grant for the Marina Library structural improvements project and a $490,500 amendment to a public works services contract. New business includes introducing an ordinance to ban gardening waste in public right‑of‑ways and a progress report on the Council’s fiscal‑year priority list. The meeting also features ceremonial recognitions and public comment.

• Approve $1,500,000 HUD grant agreement for Marina Library Structural Improvements Project
• Amend professional services agreement with Nickitas 7280 Inc. to $540,000 total ($490,500 amendment)
• Approve up to $132,100 agreement with Power Engineering Construction for wastewater outfall cleaning, plus $30,000 contingency
• Authorize up to $6,000 payment to Sojourn to the Past for community member training participation
• Introduce ordinance prohibiting gardening waste from being deposited in public right‑of‑ways

City Council Special Meeting

The City Council will meet in closed session to discuss public employee performance evaluations. The items are limited to the City Manager and the City Attorney.

• Performance evaluation of the City Manager
• Performance evaluation of the City Attorney

Library Board Regular Meeting

The Library Board of Trustees will review a status report on the Marina Library Improvement Project and consider adopting an updated Special Collections Policy. The board will also review September 2024 statistical reports and introduce a new Community Services Coordinator.

• Adoption of updated Special Collections Policy
• Status report on Marina Library Improvement Project design and repairs
• Review of September 2024 statistical reports
• Introduction of new Community Service Coordinator David Esquivel

Sustainability and Infrastructure Commission - Special Meeting

The Sustainability and Infrastructure Commission will hold a study session to review proposed amendments to the San Mateo Municipal Code and City Policy. The body will discuss rules regarding small wireless communications facilities in the public right-of-way and may recommend approval to the City Council.

• Review of amendments to San Mateo Municipal Code (SMMC) Chapter 17.10 regarding Wireless Communications Facilities in the Public Right-Of-Way

City Council Special Meeting

The San Mateo City Council special meeting will include conferences with legal counsel about existing litigation. The counsel will report on the case VW Credit Leasing Ltd. v. City of San Mateo (U.S. District Court case No. 3:23-CV-02884 DMR) and the case Housing Action Coalition v. City of San Mateo (San Mateo Superior Court case No. 24-CIV-03126). The agenda also lists an AB 2449 request regarding teleconference participation. No decisions are indicated in the agenda.

• Conference with legal counsel – existing litigation: VW Credit Leasing Ltd. v. City of San Mateo (U.S. Dist. Court No. 3:23-CV-02884 DMR)
• Conference with legal counsel – existing litigation: Housing Action Coalition v. City of San Mateo (San Mateo Superior Court No. 24-CIV-03126)
• AB 2449 request and considerations for meeting participation by teleconference

City Council Regular Meeting

The San Mateo City Council will consider several routine consent items and a major amendment to the Clean Water Program agreement, authorizing up to $7,945,378 in payments and a $2,520,000 contingency. Other actions include contracts for solid waste consulting, field mowers, personal computers, and a solar PPA at Beresford Park. The council will also adopt resolutions for various grant and loan agreements.

• Approve Clean Water Program amendment authorizing up to $7,945,378 and $2,520,000 contingency
• Approve solid waste rate‑setting consultant agreement up to $409,700 total
• Approve purchase of two field mowers for up to $182,782.62 with $30,000 contingency
• Approve purchase of 93 personal computers for up to $120,342.82 with $18,051.42 contingency
• Approve solar PPA for Beresford Park parking lot with Peninsula Clean Energy

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will meet to review the implementation of the City's Climate Action Plan. The body will also vote on the approval of meeting minutes from September 11, 2024.

• Annual Progress Report on the Climate Action Plan

The Sustainability and Infrastructure Commission held a regular meeting on October 9, 2024. The commission approved the minutes from a previous meeting. No other substantive decisions were made; the only new business was a presentation on the Climate Action Plan Annual Progress Report, which was discussed but not voted on.

• Approved regular meeting minutes

City Council Special Meeting

The City Council will hold a study session to discuss and adopt a strategic planning process. This includes integrating a strategic plan into the annual budget process starting with Fiscal Year 2026-2027.

• Adoption of a Strategic Planning Process for the City Council
• Proposal for a Council off-site workshop in February 2025
• Integration of Strategic Plan into the Fiscal Year 2026-2027 budget process
• Closed session regarding anticipated litigation

City Council Regular Meeting

The San Mateo City Council will adopt the 2025 meeting calendar and approve several construction and service contracts, including a $173,353.48 fire alarm system for King Recreation Center and a $100,050 agreement for sewer service charge administration.

• Adopt 2025 City Council Regular Meeting Calendar
• Approve $173,353.48 construction contract for King Recreation Center fire alarm system
• Approve $100,050 agreement for sewer service charge administration
• Reject bids for Central Park Phase 1 Playground Improvements Project
• Approve $345,000 supplemental budget for SEIU Maintenance Unit

Special Meeting - Park and Recreation Commission and Senior Citizens Commission Joint Session

The joint session of the Park and Recreation and Senior Citizens Commissions will receive a presentation on the Fiscal Sustainability Strategy developed in 2022 and discuss possible policy updates. Routine Consent Calendar items will be considered without discussion at the next regular meeting. Commissioners will also give reports on assignments and future scheduling.

• Fiscal Sustainability Strategy – presentation and policy update discussion
• Consent Calendar items – routine items to be enacted by a single motion
• Old Business – review of prior items
• Reports and Announcements – commissioners share updates and scheduling requests

Appointment Subcommittee to the Mosquito & Vector Control District

The Appointment Subcommittee for the Mosquito & Vector Control District will interview two applicants to fill a vacant seat on the Board of Trustees. The subcommittee will also establish an eligibility list for any future Board vacancies. No other business is listed on the agenda.

• Interview of Tolifili Fa for vacant Board of Trustees seat
• Interview of Sean (Shant) Panossian for vacant Board of Trustees seat
• Establish eligibility list for future Board vacancies

Library Board Regular Meeting

The Library Board will approve the minutes from its August 26, 2024 meeting. It will review statistical reports for July and August 2024. Staff will present an updated draft of the Special Collections Policy for the Board to adopt or continue reviewing. The City Librarian will give a progress report on the library's strategic planning process.

• Approve minutes of the August 26, 2024 Library Board meeting
• Review July 2024 statistical reports
• Review August 2024 statistical reports
• Consider updated draft of the Special Collections Policy for adoption
• Receive progress report on the library strategic plan

The Library Board unanimously approved the consent calendar (5-0). They reviewed an updated draft of the Special Collections Policy and provided additional feedback, with revisions to be presented at the October 28 meeting. The board also received updates on the strategic planning process and summer programs.

• Approved consent calendar (5-0)
• Reviewed updated Special Collections Policy draft; requested edits for October 28
• Discussed strategic plan; asked to explore sponsorships and café services

City Council Special Meeting

The City Council will hold a study session to provide direction on term sheet options for a public-private partnership with Bespoke Development. The council will also meet in closed session with labor negotiators.

• Study session on Bespoke development project term sheets for the city-owned parking lot at 4th and Railroad Avenue
• Closed session conference with Police Sergeants’ Association, San Mateo City Employees Association, SEIU Maintenance, and SEIU Non-Merit Part-Time

City Council Regular Meeting

The City Council will review several infrastructure contracts and grant applications, including pedestrian and bike safety projects. The body is also deciding on a solar power agreement for Beresford Park and updates to the city's conflict of interest code.

• Grant application for $2 million for the Fashion Island Boulevard/19th Avenue Class IV Bikeway Project
• Grant application for $390,720 for the Hillsdale High School/31st Avenue Pedestrian Safety Improvement Project
• Agreement with SPX Flow, Inc. for Wastewater Treatment Plant Digester 2 Mixer Repair for $241,779.81
• Agreement with Complete Paperless Solutions for document management services for $49,250 per year
• Storm drain repair contract for 42nd Avenue and Kingridge Drive in the amount of $112,870

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission held a procedural meeting on September 11, 2024, with no substantive decisions. The only action was the election of a new Chair and Vice Chair, though the minutes do not record the names of those elected. The meeting adjourned immediately after the election, with no other business conducted.

• Elected new Commission Chair and Vice Chair (names not recorded in minutes)

Senior Citizens Commission Regular Meeting

The Senior Citizens Commission will receive a presentation on the San Mateo County Loneliness Epidemic and Age Friendly Cities initiatives. It will approve the minutes from the May 13, 2024 meeting and review the Annual Parks Survey results. Commissioners will elect a Chair and Vice Chair to serve from September 2024 through June 2025, and the public will have a brief comment period.

• Presentation on County Loneliness Epidemic and Age Friendly Cities by San Mateo County Supervisor David Canepa
• Approval of Senior Citizens Commission meeting minutes from May 13, 2024
• Informational presentation of the Annual Parks Survey results
• Election of Chair and Vice Chair for the term September 2024 – June 2025
• Routine Consent Calendar items to be enacted without discussion

Civic Arts Committee Regular Meeting

The Civic Arts Committee will recommend that the City Council approve the Art in Public Places 2023‑2024 Report & Plan. The recommendation also includes renewing the Civic Arts Committee for two years and reappointing the current committee members. The meeting will also consider routine items on the consent calendar and allow public comment.

• Recommendation to approve the Art in Public Places 2023‑2024 Report & Plan
• Renewal of the Civic Arts Committee for two years
• Reappointment of current Civic Arts Committee members

Legislative Committee Special Meeting

The San Mateo Legislative Committee will review three items and advise the City Council on whether to support, oppose, or take no position. The items are: statewide ballot propositions for the November 5, 2024 election, the federal H.R.6639 Poverty Line Act of 2023, and California SB-969 concerning alcoholic beverage consumption in entertainment zones. Public comments will be accepted before the committee makes its recommendations.

• Recommendation on statewide ballot measures for the Nov 5, 2024 General Election
• Review of H.R.6639 – Poverty Line Act of 2023 and recommendation to Council
• Review of SB‑969 – Alcoholic beverages in entertainment zones and recommendation to Council

Community Relations Commission Special Meeting

The Community Relations Commission will approve the minutes from its July 17, 2024 meeting. It will then consider the Consolidated Annual Progress and Evaluation Report (CAPER) for the 2023‑2024 Community Development Block Grant and recommend that the City Council adopt the report for submission to the U.S. Department of Housing and Urban Development.

• Approve minutes of the July 17, 2024 Regular Meeting
• Recommend City Council adopt the 2023‑2024 CAPER for HUD submittal

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will approve the minutes from the June 5, 2024 meeting. Commissioners will receive an informational report on installing solar carports in the parking lot on Parkview Way at Beresford Park. A presentation will share results of last year's Annual Parks Survey. The meeting also includes public comment and the introduction of new commissioner Sabrina Ocampo.

• Approve minutes of the June 5, 2024 regular meeting
• Informational report on solar carport installation at Beresford Park (Parkview Way)
• Informational presentation of the Annual Parks Survey results
• Introduce and welcome new commissioner Sabrina Ocampo

City Council Regular Meeting

The City Council will consider several construction contracts for parking improvements and environmental management. The body is also reviewing ordinances to add youth advisory members to city commissions and update the Community Relations Commission's scope.

• Police Department Parking Surface Improvements contract for $359,148.55
• Central Garage Parking Surface Improvements contract for $277,823.35
• Telephone system replacement agreement with CDW Government, LLC up to $517,633
• Clean Water Program inspection services increase of $150,000
• Marina Lagoon vegetation and water quality management amendment of $238,000

City Council Special Meeting

The San Mateo City Council will hold closed‑session conferences with legal counsel on existing litigation involving Phaymany Syvongxay and John Bouthillier, and on anticipated litigation. A separate conference will be held with labor negotiators representing the Police Sergeants’ Association, San Mateo City Employees Association, SEIU Maintenance and SEIU Non‑Merit Part‑Time. Council members will receive a presentation from Citygate Associates on the San Mateo Police Department Staffing Needs Assessment and Organizational Analysis. Public comments will be accepted before these items are considered.

• Closed‑session conference with legal counsel on existing litigation (cases: Phaymany Syvongxay and John Bouthillier)
• Conference with labor negotiators (Police Sergeants’ Association, San Mateo City Employees Association, SEIU Maintenance, SEIU Non‑Merit Part‑Time)
• Closed‑session conference with legal counsel on anticipated litigation (one case)
• Presentation by Citygate Associates on San Mateo Police Department Staffing Needs Assessment and Organizational Analysis
• Public comment period before consideration of agenda items

Library Board Regular Meeting

The San Mateo Library Board will approve the minutes from the June 24 meeting and review statistical reports for June and July 2024. Trustees will welcome newly appointed member Annie Tsai. The board will discuss recommended updates to the library's Special Collections Policy.

• Approve minutes of the Library Board meeting held June 24, 2024
• Review statistical reports for June & July 2024 presented by City Librarian James Moore
• Welcome newly appointed Library Board Trustee Annie Tsai
• Consider recommended updates to the Special Collections Policy

The Library Board approved the consent calendar unanimously (5-0), which included statistical reports. The Board discussed recommended updates to the Special Collections Policy, deciding to keep it as a separate policy and requesting statistics on funding and circulation for future consideration. No other formal decisions were made.

• Approved consent calendar including statistical reports (5-0)
• Directed staff to keep Special Collections Policy separate from Collection Development Policy
• Requested statistics on special collections funding and circulation for future meeting

City Council Special Meeting

The City Council will hold a study session to receive a presentation and provide direction on minimum residential densities for mixed-use developments. The body will also discuss minimum requirements for family-sized units in new housing developments.

• Study session on Housing Element Programs for minimum residential densities in mixed-use development
• Study session on minimum requirements for family-sized units in new housing development
• Closed session conference with labor negotiators for Police Sergeants’ Association, San Mateo City Employees Association, SEIU Maintenance, and SEIU Non-Merit Part-Time

City Council Regular Meeting

The San Mateo City Council will vote on a series of routine consent‑calendar items, including several construction and service agreements. A major item is the $2,050,325 agreement with Columbia Electric, Inc. for the Phase 5 High Voltage Streetlight Conversion project, with a $315,000 contingency. Other items cover landscaping, roof repairs, and equipment purchases for city facilities.

• State Route 82/92 Interchange Landscaping Improvements – $1,650,150 agreement with Marina Landscape, Inc.
• Central Recreation Center Roof Improvements – up to $93,025 design services with McGinnis Chen Associates, Inc.
• 1001 Haddon Drive Ponding Repair – $163,415 agreement with W.R. Forde Associates, Inc.
• High Voltage Streetlight Conversion (Phase 5) – $2,050,325 agreement with Columbia Electric, Inc.
• Police Department Radio Replacement – $721,055.83 agreement with Metro Mobile Communications

City Council Legislative Committee - 8/5/2024

The Legislative Committee is meeting to provide staff direction on a position letter regarding a proposed County of San Mateo Article 34 Ballot Measure. This letter is intended for presentation to the Board of Supervisors on August 7, 2024.

• Position letter on County of San Mateo Article 34 Ballot Measure

Planning Commission Regular Meeting

The San Mateo Planning Commission will consider three agenda items: approval of the minutes from the June 11 and June 25 regular meetings; adoption of a resolution finding that the County’s acquisition of 1500 and 1510 Fashion Island Blvd conforms to the Strive San Mateo General Plan 2040; and adoption of a resolution to approve the site plan, architectural review, lot merger, and Mitigated Negative Declaration for a new four‑story office and commercial building at 31‑57 South B Street. The meeting also includes a public comment period and routine reports.

• Approve minutes of the regular meetings held on 6/11/24 and 6/25/24.
• Adopt resolution finding General Plan conformance for County acquisition of 1500 and 1510 Fashion Island Blvd.
• Adopt resolution approving site plan, architectural review, tentative parcel map merging four lots, and Mitigated Negative Declaration for a new four‑story office/commercial building at 31‑57 South B Street.

Community Relations Commission

The Community Relations Commission will approve the minutes from its April 17, 2024 meeting. It will discuss recommendations for allocating the 2025‑2026 Community Development Block Grant to public‑facility projects. Commissioners will elect a new Chair and Vice‑Chair for the 2024‑2025 term. An update on expanding the commission’s scope to include Diversity, Equity, and Inclusion initiatives will also be presented.

• Approve minutes of the April 17, 2024 meeting
• Recommend 2025‑2026 CDBG public facilities funding projects
• Election of Chair and Vice‑Chair for 2024‑2025
• Update on DEI scope expansion for the commission

City Council Special Meeting

The San Mateo City Council special meeting will hold a closed‑session conference with labor negotiators representing police and city employee unions. A separate closed‑session conference with legal counsel will address the Ryan Cronin workers’ compensation case. In an open study session, the council will receive a status update on efforts to reduce train horn noise.

• Closed‑session conference with Labor Negotiators (Police Sergeants’ Association, San Mateo City Employees Association, SEIU Maintenance, SEIU Non‑Merit Part‑Time)
• Closed‑session conference with Legal Counsel on existing litigation, workers' compensation (case: Ryan Cronin)
• Study session: Train Horn Noise – Status Update (informational, CEQA exempt)

City Council Regular Meeting

The San Mateo City Council will consider approving multiple construction agreements and budget transfers for public works projects, including street rehabilitation, storm drain improvements, and park restroom remodels. The meeting will also include ceremonial proclamations and public comments.

• Citywide Street Rehabilitation Package 5-B agreement ($4.3M)
• Lakeshore Park Restroom Remodel contract ($495,331.23)
• Beresford Recreation Center ADA Entry Project contract ($796,199.73)
• Wastewater Treatment Plant Upgrade contingency increase ($14.65M)
• King Recreation Center new fire alarm system change order ($173,353.48)

City Council Special Meeting - Appointment Subcommittee: Park and Recreation Commission

The City Council Appointment Subcommittee will conduct interviews to fill one vacant seat on the Park and Recreation Commission. The subcommittee also intends to establish an eligibility list for future vacancies.

• Interviews for one vacant Park and Recreation Commissioner seat
• Establishment of an eligibility list for future vacancies

Planning Commission Regular Meeting

The Planning Commission will hold a study session to review a proposed seven-story office and residential mixed-use building at 500 E. 4th Ave. The commission will collect public comments and provide early input regarding architectural design, massing, and setbacks from historic buildings.

• Review of proposed seven-story office/residential mixed-use building at 500 E. 4th Ave.
• Approval of May 28, 2024, meeting minutes

Library Board Regular Meeting

The Library Board will consider adopting an updated rental policy for the San Mateo Main Library meeting rooms and facilities. The board will also review May 2024 statistical reports and hear highlights from the Fiscal Year 2022-2023 Impact Report. Additionally, members will conduct the annual rotation of President and Vice President roles.

• Adoption of updated San Mateo Main Library Meeting Room & Facilities Rental Policy
• Review of May 2024 statistical reports
• Presentation of Fiscal Year 2022-2023 Impact Report highlights
• Annual rotation of President and Vice President roles for FY 2024-2025

The San Mateo Library Board of Trustees adopted an updated Main Library Meeting Room & Facilities Rental Policy, incorporating recommendations from its May meeting, on a 4-0 vote. The Board also approved its consent calendar 4-0 and, in its annual rotation, elected Sheila Canzian as president and Wendy McCall as vice president for Fiscal Year 2024-2025, also 4-0. No public comment was offered. Reports noted that Annie Tsai will fill a Board vacancy and be sworn in at the end of July, and that the Marina Library repair project is estimated to cost about $900,000 more than allotted, while the Main Library garage repair is now estimated at about $4 million, down from an original estimate of up to $10 million.

• Adopted updated San Mateo Main Library Meeting Room & Facilities Rental Policy (4-0)
• Approved consent calendar (4-0)
• Elected Sheila Canzian as Board president for FY 2024-2025 (4-0)
• Elected Wendy McCall as Board vice president for FY 2024-2025 (4-0)

Personnel Board - Regular Meeting

The Personnel Board will meet to approve previous meeting minutes and the upcoming fiscal year meeting calendar. The board will also conduct an election for the Chair and Vice-Chair positions through the end of fiscal year 2025.

• Approval of July 18, 2023, meeting minutes
• Approval of the 2024–2025 Fiscal Year Meeting Calendar
• Election of Board Chair and Vice-Chair for the 2024-2025 fiscal year

City Council Special Meeting

The San Mateo City Council will hold a special meeting to discuss the historic policy workplan. Staff will present options and seek direction on how to prioritize this work. The council will also meet in closed session with labor negotiators representing various employee organizations.

• Closed session conference with labor negotiators for police and city employee associations
• Presentation on historic policy workplan options and timelines

City Council Regular Meeting

The City Council will review several contract amendments and service agreements on its consent calendar. Items include updates to city standard drawings, wastewater treatment plant engineering, and the November 2024 municipal election.

• $1,048,870.97 increase for citywide custodial services with Imperial Maintenance Services, Inc.
• Authorization of the November 5, 2024 General Municipal Election.
• Chemical supply contracts for the Water Quality Control Plant including $1,438,280 for sodium hypochlorite.
• $600,000 budget transfer to the Stormwater System Management and Improvement Program.
• $10,568.25 change order for police department surveillance camera trailers.

City Council Special Meeting - Appointment Subcommittee: Planning Commission

The subcommittee will conduct interviews to fill one vacant seat on the Planning Commission. The process also aims to establish an eligibility list for future vacancies. Public comment is available in-person prior to the scheduled interviews.

• Interviews for one vacant Planning Commission seat
• Creation of an eligibility list for future vacancies

Planning Commission Regular Meeting

The Planning Commission will conduct a pre-application review for a proposed self-storage facility at 922 South Claremont Avenue. The session focuses on reviewing the site plan, building design, and architectural style. Additionally, the commission will hold elections for its Chair and Vice Chair.

• Pre-application review for a new self-storage facility (PA-2023-046) at 922 South Claremont Avenue
• Election of Planning Commission Chair and Vice Chair

Appointment Subcommittee to the Library Board

The Appointment Subcommittee will interview eight applicants to fill one vacant seat on the Library Board. This process also aims to establish an eligibility list for future vacancies.

• Interviews for one vacant Library Board seat
• Establishment of an eligibility list for future vacancies

Park and Recreation Commission Regular Meeting

The Commission will review a presentation regarding the development of the Age Friendly Business Certification Pilot Program. Members will provide feedback on application and logo designs for the program. The meeting also includes approval of the May 1, 2024, meeting minutes.

• Approval of May 1, 2024, meeting minutes
• Feedback session on Age Friendly Business Certification Pilot Program application and logo designs

City Council Special Meeting

The City Council will review the General Plan and Housing Element Implementation Plans to provide direction on program priorities. The Council will also hold a closed session conference with labor negotiators representing various city employee organizations.

• Overview of General Plan and Housing Element Implementation Plans
• Closed session conference with labor negotiators for police and city employee associations

The City Council provided direction to proceed with 32 implementation actions for the General Plan and Housing Element scheduled for 2025. Staff were instructed to identify opportunities to streamline implementation and provide regular updates to the council.

• Directed staff to proceed with General Plan and Housing Element implementation plans
• Directed staff to identify opportunities to streamline implementation

City Council Regular Meeting

The Council will hold a public hearing to review the proposed FY 2024-25 budget and the 2024-29 Capital Improvement Program. The agenda also includes updates on the Citywide Complete Streets Plan and several service contract amendments.

• Review of FY 2024-25 proposed budget and 2024-29 Capital Improvement Program
• Fleet maintenance agreement amendment increasing total amount by $1,119,903.23
• B Street Pedestrian Mall Improvements Project agreement for $534,866
• Agreement for summer camp bus transportation totaling $109,730.80
• Approval of administrative hearing officer services totaling $900,000

The City Council approved a consent calendar of 12 items including road project funding, fleet maintenance, and pedestrian mall improvements. The Council also reviewed the proposed FY 2024-25 budget and 2024-29 Capital Improvement Program.

• Approved FY 2024-25 road project list for CTC funding (5-0)
• Approved property tax rate of $0.0030 per $100 for GO Bond debt service (5-0)
• Approved $1,119,903.23 fleet maintenance amendment with First Vehicle Services, Inc. (5-0)
• Approved $534,866 agreement with W.R. Forde Associates for B Street Pedestrian Mall (5-0)
• Approved $900,000 total for on-call administrative hearing officer services (5-0)
• Approved $109,730.80 summer camp bus transportation agreement with First Student Inc. (5-0)
• Approved school crossing guards agreement not to exceed $78,000 (5-0)
• Approved lease assignment for 390 1st Avenue to Antoine Patisserie, LLC (5-0)

City Council - Special Meeting

The City Council is holding a governance workshop to review Chapter 6 of the City Council Rules and Procedures. This session focuses on updating 'Council Member Conduct' guidelines.

• City Council Governance Workshop: Review and update of Chapter 6, 'Council Member Conduct'

The City Council held a governance workshop facilitated by Raftelis to build consensus on a new Code of Conduct. The council directed staff to prepare the code for adoption at a future regular meeting and to schedule a check-in on its effectiveness in early 2025. No final code was adopted during this special meeting.

• Directed staff to draft a Code of Conduct for future adoption
• Directed staff to coordinate a check-in on Code effectiveness in early 2025

Library Board Regular Meeting

The Library Board of Trustees will review and consider adopting updates to the Collection Development Policy and the Main Library Meeting Room & Facilities Rental Policy. The board will also review library statistical reports for February, March, and April 2024.

• Adoption of updated SMPL Collection Development Policy
• Review of San Mateo Main Library Meeting Room & Facilities Rental Policy updates
• Review of library statistical reports for February through April 2024
• Approval of March 25, 2024 meeting minutes

The San Mateo Library Board of Trustees adopted an updated Collection Development Policy on a 3-0 vote and approved its consent calendar 3-0. It reviewed a draft of the Main Library Meeting Room & Facilities Rental Policy but did not vote; staff will bring a revised draft to the next meeting. The Board also heard reports, including that the Marina Library foundation repair has been delayed about a year and the City has committed 2.1 million dollars in the budget to interior improvements.

• Approved consent calendar (3-0)
• Adopted updated Collection Development Policy as presented (3-0)
• No vote on Meeting Room & Facilities Rental Policy updates; staff to return with revised draft
• No public comment recorded

CANCELLED City Council Special Meeting - Appointment Subcommittee to the Park and Recreation Commission

The May 28, 2024, City Council special meeting was cancelled. The scheduled session was intended to conduct interviews for a vacancy on the Park and Recreation Commission.

• Interviews for one Park and Recreation Commissioner seat

Planning Commission Regular Meeting

The Planning Commission will consider recommendations for a new by-right housing overlay district on 40 parcels. The body will also discuss repealing existing resolutions to update the design review and early community engagement processes for development projects.

• Zoning amendments for By-Right Housing Opportunity Overlay District (H) on 40 parcels
• Repeal of Resolution No. 67 (1996) regarding the Design Review Process
• Repeal of Resolution No. 69 (2020) to adopt an Early Community Engagement Process
• Approval of Planning Commission meeting minutes from April 2024

City Council Special Meeting - Appointment Subcommittee to the Sustainability and Infrastructure Commission

The City Council Appointment Subcommittee will conduct interviews to fill a vacancy on the Sustainability and Infrastructure Commission. The subcommittee also intends to establish an eligibility list for future vacancies.

• Interviews for one vacant Sustainability and Infrastructure Commissioner seat
• Establishment of an eligibility list for future vacancies

The Appointment Subcommittee interviewed applicants for one vacant seat on the Sustainability and Infrastructure Commission. The subcommittee reached a consensus to place Theodore McKinnon and Sergio Zygmunt on an eligibility list for six months.

• Placed Theodore McKinnon on eligibility list for six-month period
• Placed Sergio Zygmunt on eligibility list for six-month period

City Council Special Meeting

The City Council will review community survey results regarding potential ballot measures for the November 2024 election. The session aims to provide staff with direction on which measures to pursue for public education. The Council will also hold a closed session conference with labor negotiators.

• Presentation on potential November 2024 ballot measures and community survey results
• Closed session conference with Police Sergeants’ Association, San Mateo City Employees Association, and SEIU
• Council direction on proceeding with ballot measure information and education

The City Council provided direction to staff regarding education and outreach for potential ballot measures. Staff will proceed with outreach for a land use measure but will not proceed with outreach for Charter amendments measures.

• Directed staff to proceed with education and outreach on land use measure
• Directed staff not to proceed with education and outreach on Charter amendments measures

City Council Regular Meeting

The City Council will hold a public hearing on the Revised 2023-2031 Housing Element, which includes plans for at least 10,286 new housing units. The council also considers adopting a Local Roadway Safety Plan and an ordinance to increase council member compensation starting in 2025. Several contract amendments for fuel procurement and street maintenance are also scheduled for approval.

• Adoption of Revised 2023-2031 Housing Element for at least 10,286 new units
• Ordinance to increase City Council compensation from $600 to $1,200 per month
• Amendment to gasoline fuel procurement agreement up to a total of $2,390,000
• Agreement for Citywide Street Rehabilitation Package 6B not to exceed $820,000
• Adoption of the Local Roadway Safety Plan

The City Council approved a General Plan Amendment to adopt the Revised 2023-2031 Housing Element, which plans for at least 10,286 new housing units. The Council also passed an ordinance increasing City Council member compensation from $600 to $1,200 per month, effective January 2025. Additionally, the Council adopted the Local Roadway Safety Plan and approved various infrastructure contracts, including street rehabilitation design services and fuel procurement amendments.

• Adopted Revised 2023-2031 Housing Element (5-0)
• Increased Council compensation to $1,200/month (4-1)
• Adopted Local Roadway Safety Plan (5-0)
• Approved Street Rehabilitation Package 6B design services ($820,000 max, 5-0)
• Approved gasoline fuel procurement amendment ($515,000 increase, 5-0)
• Approved diesel fuel procurement amendment ($310,000 increase, 5-0)
• Approved Train Horn Noise Quiet Zone service agreement ($59,440, 5-0)
• Approved Bermuda Drive Utility Relocation agreement ($186,685.48, 5-0)

Measure S Oversight Committee Regular Meeting

The committee will consider a recommendation for the City Council to adopt the proposed 2024-25 Measure S Operating and CIP Budget. Members will also review the minutes from the February 22, 2024 meeting.

• Approval of February 22, 2024, meeting minutes
• Recommendation for the 2024-25 Measure S Operating and CIP Budget

Senior Citizens Commission Regular Meeting

The Commission will receive a presentation from the San Mateo County Pride Center regarding LGBTQ+ programs for older adults. Members will also provide feedback on application and logo designs for the Age Friendly Business Certification Pilot Program.

• Recognition of Monika Lee for eight years of service
• Presentation on LGBTQ+ programs and resources for older adults
• Feedback on Age Friendly Business Certification Pilot Program designs
• Approval of March 11, 2024 meeting minutes

Community Relations Commission Appointment Subcommittee

The Appointment Subcommittee will conduct interviews with eight applicants to fill one vacant seat on the Community Relations Commission and establish an eligibility list. The subcommittee consists of Mayor Lisa Diaz Nash and Council Member Adam Loraine, advised by Interim Community Development Director Zach Dahl.

• Interviews for one Community Relations Commissioner vacancy
• Establishment of an eligibility list for future vacancies
• Applicants: Charles Hansen, Michael Ross, Jennifer Kim, Shivam Bhatt, Lamoin Werlein-Jaén, Joanne Jennings, Elizabeth Kioa, and Sergio Zygmunt

Sustainability and Infrastructure Commission Meeting

The commission will receive an update on the 2023 Rail Corridor Transportation Management Association Annual Report and may recommend its acceptance by City Council. Members will also discuss the San Mateo Citywide Complete Streets Plan.

• 2023 Rail Corridor TMA Annual Report update
• Citywide Complete Streets Plan update
• Approval of April 10, 2024 meeting minutes

The meeting was called to order and adjourned at 7:00 PM. The minutes record no substantive decisions, votes, or actions taken during the session.

City Council Special Meeting

The City Council will hold a study session regarding the Wireless Ordinance and Design Standards Update. This session aims to provide direction to staff on potential amendments to wireless regulations. No official action can be taken during this meeting.

• Wireless Ordinance and Design Standards Update study session

The City Council held a study session regarding wireless ordinance and design standards updates. The Council reached consensus to support 13 staff recommendations and provided implementation direction. Staff will prepare updates and amendments for future consideration by the Sustainability and Infrastructure Commission and City Council.

• Supported 13 staff recommendations for wireless ordinance and design standards updates (consensus)

City Council Regular Meeting

The City Council will hold a public hearing on proposed City Charter amendments regarding elections and vacancies. The Council will also consider an ordinance to increase monthly compensation for council members starting in 2025.

• Public hearing on City Charter amendments regarding mayoral selection and district elections
• Ordinance to increase City Council compensation from $600 to $1,000 per month
• $380,439 agreement for the Downtown Parking Garage Safety Project
• $697,277 agreement for the Citywide Small Trash Capture Project
• Increase of $771,000 to the Underground Flow Equalization System contingency reserve

The City Council introduced an ordinance to increase monthly compensation for members from $600 to $1,200 starting January 2025. The Council also approved several public works contracts and a grant application for housing. A public hearing was held regarding proposed City Charter amendments.

• Introduced ordinance to increase Council compensation from $600 to $1,200 per month (4-1)
• Approved $180,000 amendment to Anchor Engineering agreement (5-0)
• Adopted Resolution No. 33 (2024) to apply for Permanent Local Housing Allocation grant (5-0)
• Approved $380,439 agreement with Golden Bay Construction for parking garage safety (5-0)
• Approved $771,000 increase to UFES project contingency reserve (5-0)
• Approved $697,277 agreement with United Storm Water for trash capture project (5-0)
• Adopted 2024-25 Annual Action Plan for Community Development Block Grant (5-0)

Park and Recreation Commission Regular Meeting

The Commission will receive presentations regarding the status of Capital Improvement Projects and a preview of upcoming 2024 summer recreation programs. The meeting also includes a recognition of service for Heather Wolnick and the approval of April 3, 2024, meeting minutes.

• Recognition of Heather Wolnick's service on the Commission
• Approval of April 3, 2024, meeting minutes
• Capital Improvement Projects status update
• Preview of 2024 Summer Recreation Camps, Programs and Events

The Park and Recreation Commission approved the minutes from its April 3, 2024 meeting. Staff provided informational updates on capital improvement projects and the 2024 summer recreation programs. The commission also recognized former commissioner Heather Wolnick for her service.

• Approved April 3, 2024 meeting minutes (4-0)
• Recognized Heather Wolnick for service on the Commission
• Reviewed Capital Improvement Projects update (informational)
• Reviewed 2024 Summer Recreation Camps preview (informational)

Planning Commission Special Meeting

The commission will consider recommendations for a new Housing Element and a zoning change at 1528 S. El Camino Real. They will also vote on an appeal regarding a third-story addition at 619 W. 39th Avenue.

• Zoning map amendment for 1528 S. El Camino Real to replace ten live-work units with independent residential units
• Resolution to deny an appeal for a 438 square-foot third-story addition at 619 W. 39th Avenue
• General Plan Amendment to adopt the 2023-2031 Housing Element for at least 7,015 new housing units

Community Relations Committee

The Commission will review the 2024-25 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME programs. Members will provide comments and a recommendation to staff and the City Council regarding this plan.

• Review of 2024-25 Annual Action Plan for Community Development Block Grant (CDBG) and HOME programs
• Approval of February 21, 2024, meeting minutes

City Council Special Meeting

The City Council will hold a study session to receive a presentation on the draft Local Roadway Safety Plan and collect feedback. The council will also meet in closed session with legal counsel regarding litigation involving Robert Davis.

• Presentation on the draft Local Roadway Safety Plan
• Closed session discussion regarding Robert Davis litigation

The City Council reviewed a draft Local Roadway Safety Plan presented by Senior Engineer Bethany Lopez. Council directed staff to prioritize speed management at downtown and school locations, as well as low-cost quick implementation projects.

• Directed staff to prioritize low-cost quick implementation projects and speed management at school locations and downtown

City Council Regular Meeting

The City Council will review several fiscal and infrastructure items, including a capital improvement plan preview and the 2024-25 operating budget. The agenda includes multiple contract approvals for public works projects and updates to the city compensation plan.

• $697,277 agreement for Citywide Small Trash Capture Project
• $379,386.64 construction contract for Shoreview Park Restroom Remodel
• $66,565.48 change order for Dale Avenue Pump Station Upgrade
• Rejection of all bids for B Street Pedestrian Mall Improvements Project
• Approval of the Fiscal Year 2024-25 Comprehensive Fee Schedule

The City Council approved the Fiscal Year 2024-25 Comprehensive Fee Schedule and a series of infrastructure agreements via the consent calendar. The Council also amended the city's compensation plan to add a holiday and increase specific salary ranges.

• Approved FY 2024-25 Comprehensive Fee Schedule (5-0)
• Approved $697,277 agreement with United Storm Water, Inc. for trash capture project (5-0)
• Approved $379,386.64 construction contract to Angeles Contractor, Inc. for Shoreview Park restrooms (5-0)
• Approved $66,565.48 change order for Dale Avenue Pump Station standby generator (5-0)
• Approved 2024 Annual Investment Policy (5-0)
• Approved $211,305 budget appropriation and change orders for ERP software project (5-0)
• Adopted FY 2024-25 City Council Priority List (5-0)
• Rejected all bids for B Street Pedestrian Mall Improvements Project (5-0)

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will receive an update on bicycle and pedestrian projects. The commission will also consider approving the meeting minutes from March 13, 2024.

• Bicycle and pedestrian projects update
• Approval of March 13, 2024, meeting minutes

The Sustainability and Infrastructure Commission held its regular meeting on April 10, 2024, with a roll call, consent calendar, and public comment listed on the agenda. The minutes show the meeting adjourned at 7:00 PM. An item titled 'Bicycle and Pedestrian Projects Update' appears under Old Business, but the minutes record no discussion, vote, or outcome for it. No substantive decisions, approvals, or denials are recorded in the supplied minutes.

Joint Session: Planning Commission and Sustainability & Infrastructure Commission

The Planning Commission and Sustainability & Infrastructure Commission are holding a joint study session regarding the Citywide Transportation Demand Management (TDM) Ordinance. Staff will provide an update on the ordinance effort and seek feedback on proposed components and a policy manual.

• Citywide Transportation Demand Management Ordinance update and policy manual discussion

Park and Recreation Commissioner Regular Meeting

The Commission will review a proposed Five-Year Parks and Recreation Capital Improvement Plan for FY 2024-2029. Members will also receive an update on current department capital improvement projects and conduct elections for Vice Chair and Chair.

• Review of Proposed Five-Year (2024-2029) Parks and Recreation Capital Improvement Plan
• Presentation on current Department Capital Improvement Projects status
• Election of Vice Chair for April 2024 - June 2025
• Election of Chair for July 2024 - June 2025

The Commission elected Sarah Fields as Chair and Peter Wicher as Vice Chair. Members also approved the minutes from the February 13, 2024, special meeting. Staff provided updates on current and proposed capital improvement projects.

• Approved February 13, 2024 Special Meeting Minutes (3-0)
• Elected Commissioner Fields as Chair for July 2024 - June 2025 (3-0)
• Elected Commissioner Wicher as Vice Chair for April 2024 - June 2025 (3-0)

City Council Special Meeting

The City Council will hold a study session regarding the San Mateo Police Department Homeless Outreach Team. The closed session includes discussions on anticipated litigation and labor negotiations with several employee organizations.

• Presentation by San Mateo Police Department Homeless Outreach Team
• Conference with legal counsel regarding one potential litigation case
• Labor negotiations with Police Sergeants’ Association, San Mateo City Employees Association, SEIU Maintenance, and SEIU Non-Merit Part-Time

The City Council met for a special session that included a closed session regarding litigation and labor negotiations. The council also received an informational presentation on the San Mateo Police Department Homeless Outreach Team. No formal votes or policy decisions were recorded.

City Council Regular Meeting

The City Council will hold a public hearing on proposed City Charter amendments regarding elections and vacancies. The meeting also includes updates on the Pedestrian Mall project and various contract amendments for traffic engineering and dredging services.

• Amendment to Innovative Data Acquisitions, LLC agreement for $310,000
• Agreement with Moffatt & Nichol for Marina Lagoon Spot Dredging Project for $207,261
• Extension of San Mateo Public Library Foundation operating lease through March 31, 2025
• Public hearing on City Charter amendments regarding elections and council vacancies
• Status update on Pedestrian Mall project and traffic barrier selection

The City Council approved several infrastructure agreements, including traffic data collection and lagoon dredging. Council members also updated the rules and procedures for the City Council and its Boards and Commissions.

• Approved $310,000 increase for traffic engineering data collection services (5-0)
• Approved $207,261 agreement for Marina Lagoon Spot Dredging Project (5-0)
• Approved one-year lease extension for San Mateo Public Library Foundation (5-0)
• Approved updates to City Council and Boards and Commissions Rules and Procedures (5-0)
• Re-established Annual Appointment Subcommittees (5-0)
• Approved meeting minutes from January 16 and March 4, 2024 (5-0)
• Reached consensus to move forward with pedestrian mall pilot program and water barriers

ADJOURNED - Planning Commission Regular Meeting

The San Mateo Planning Commission did not hold its regular meeting on March 26, 2024. The session has been adjourned to April 23, 2024, to consider previously scheduled items.

• Approval of meeting minutes from January 23, January 30, and February 13, 2024
• Appeal regarding a third-story addition at 619 W. 39th Avenue (PA-2023-017)

Library Board Regular Meeting

The board will review recommended changes to the library's policy for selecting, disposing, and receiving gifts of materials. The meeting also includes a review of February 2024 statistical reports and approval of minutes from the February 26 meeting.

• Review of updates to the Collection Development Policy
• Review of February 2024 statistical reports
• Approval of February 26, 2024 meeting minutes

The Board approved the consent calendar and reviewed a draft Collection Development Policy, which will be revised based on Board feedback. The Board agreed to cancel the April 22 meeting, with the next meeting scheduled for May 28.

• Approved consent calendar (4-0)
• Cancelled April 22 meeting

City Council Special Meeting

The City Council will review an overview of the Complete Streets North Central Plan and provide feedback on its progress. The council will also recognize the accomplishments of the Diversity, Equity, and Inclusion Task Force.

• Introduction of the Complete Streets North Central Plan
• Update on Diversity, Equity, and Inclusion (DEI) Task Force accomplishments

City Council Regular Meeting

The City Council will review the Strive San Mateo General Plan 2040 and updated solid waste collection rates. Other items include a retail theft prevention grant program and various infrastructure and service agreements.

• Organized Retail Theft Prevention Grant Program including $138,950 for automated license plate readers
• Compost Broker Program amendment increasing agreement by $90,839.54
• Senior Get Around Transportation Program amendment of $75,000
• Wastewater Treatment Plant appropriation of $349,000 from Sewer Fund Reserves
• 2024 Solid Waste Collection Rates and a $1,000,000 fund transfer to Recology

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will receive updates on the draft Local Roadway Safety Plan and an introduction to the Complete Streets North Central Plan. The meeting also includes a presentation regarding wireless facility permit appeal hearings.

• Update and feedback on the Draft Local Roadway Safety Plan
• Presentation on Wireless Facility Permit Appeal Hearings
• Introduction to the Complete Streets North Central Plan
• Approval of January 10, 2024 meeting minutes

The Sustainability and Infrastructure Commission held a regular meeting on March 13, 2024. The agenda included introductions and updates on the Complete Streets North Central Plan, Wireless Facility Permit Appeal Hearings, and the Draft Local Roadway Safety Plan. The minutes do not record any specific approvals, denials, or vote tallies for these items.

• Approved previous regular meeting minutes (consent calendar)
• Reviewed Complete Streets North Central Plan (introduction)
• Reviewed Wireless Facility Permit Appeal Hearings (presentation)
• Reviewed Draft Local Roadway Safety Plan (update)

Senior Citizens Commission Regular Meeting

The Commission will provide feedback on a new recreation management software mobile application and intergenerational community building programs. The meeting also includes the approval of minutes from November 13, 2023.

• Feedback on recreation management software mobile app development
• Presentation regarding intergenerational community building programs
• Approval of November 13, 2023, meeting minutes
• Welcome for new Parks and Recreation Deputy Director Marie Silva

The Commission approved the minutes from the November 13, 2023 meeting. Members received presentations on a new recreation management mobile app and intergenerational community building programs. Staff provided updates on personnel, the Get Around program, and a pending Commission name change.

• Approved November 13, 2023 meeting minutes (3-0)

Audit Committee

The Audit Committee will review and provide comments on the city's annual financial report. The committee is tasked with recommending the report to the City Council for acceptance.

• Annual Comprehensive Financial Report – Fiscal Year 2022-23

City Council Special Meeting

The City Council will hold study sessions regarding city boards and commissions. The council will receive an update on these bodies and provide direction. Additionally, members will discuss proposed amendments to the City Charter concerning member selection and compensation.

• Review of City Boards and Commissions
• Proposed City Charter amendments regarding Board and Commission compensation and eligibility

The provided minutes for the March 4, 2024, Special Meeting contain no record of actions, discussions, or decisions. The document consists of header and page information only.

City Council Regular Meeting

The City Council will hold a public hearing regarding the Strive San Mateo General Plan 2040. The session includes an overview of the plan and its Final Environmental Impact Report to receive public comments and direction on updates.

• Public hearing for Strive San Mateo General Plan 2040
• Gateway Park Pedestrian Bridge Replacement Project design agreement up to $228,000
• Amendment to Public Works Facilities Construction Manager agreement for $86,524.50
• Amendment to 25th Avenue Grade Separation Memorandum of Understanding
• Approval of AB 481 Annual Military Equipment Report

The provided document contains only the meeting header and page markers. No actions, discussions, or decisions are recorded in the text.

Library Board Regular Meeting

The Board will review the impact of proposed California state budget cuts on library programs, including the California State Parks Pass Program. Members will also receive a status report on planning for structural repairs at the Marina Library.

• Status report on the Marina Library Improvement Project
• Review of the Fiscal Year 2024-2025 Fee Schedule
• Discussion of proposed California State Government funding cuts
• Review of statistical reports for October 2023 through January 2024

The Library Board of Trustees unanimously recommended the proposed Fiscal Year 2024-2025 Fee Schedule to the City Council for adoption. The Board received an update on the Marina Library Improvement Project, which is now tentatively scheduled for May 2025 due to additional structural testing needs. Trustees were also informed about potential state budget cuts affecting specific library services and asked to advocate for their renewal.

• Approved consent calendar (4-0)
• Recommended FY 2024-2025 Fee Schedule to City Council (4-0)
• Marina Library construction delayed to May 2025
• No public comment received

Measure S Oversight Committee Special Meeting

The committee will elect officers for the 2024 calendar year. Members will also review an independent accountant's report regarding revenues and expenditures for the period ending June 30, 2023, and receive a five-year forecast including funding requests for 2024-25.

• Election of Chair and Vice Chair for 2024
• Review and acceptance of Independent Accountant's Report for year ended June 30, 2023
• Receipt of Measure S five-year forecast and 2024-25 funding requests

Community Relations Commission

The Community Relations Commission will review recommendations for organizations to receive Community Development Block Grant (CDBG) funding. These recommendations cover the 2024-2025 and 2025-2026 program years.

• 2024 Community Funding Recommendations for CDBG funding

City Council Special Meeting

The City Council will hold a study session regarding the implementation of the Central Park Master Plan Phase 1. The council will receive a presentation on the current status of this project phase.

• Central Park Master Plan Phase 1 Implementation status update

The City Council held a study session regarding Phase 1 improvements for the Central Park Master Plan, including the playground and Fallen Heroes Memorial. No formal decisions were made on the project; staff will return with bid alternates for the next review.

• Approved remote participation for Council Member Lee (4-0)

City Council Regular Meeting

The City Council will consider an appeal regarding a five-story mixed-use development and several infrastructure contracts. Items include elevator modernization for parking garages and network hardware purchases. The Council will also receive updates on the mid-year budget and wet weather preparations.

• $830,000 construction contract for elevator modernization at 2nd & El Camino and Central Garages
• $377,212 loan to St. James Community Development Corporation for supportive housing
• $328,484.49 purchase of network hardware from CDW Government, LLC
• $139,287.50 agreement with ZFA Structural Engineers for garage improvements
• Public hearing regarding the appeal of a five-story building at 477 9th Avenue

The San Mateo City Council denied an appeal of the Planning Commission's approval of a five-story mixed-use building with office space and 120 residential units at 477 9th Avenue, voting 5-0. The appeal concerned removal of three heritage trees; the Council upheld the approval and found the project categorically exempt from CEQA under Section 15332. The Council also approved its consent calendar 5-0, including a $377,212 supportive housing loan to St. James Community Development Corporation and an $830,000 elevator modernization contract. The mid-year budget update and wet weather preparations were presented as informational items with no action taken.

• Denied appeal and upheld Planning Commission approval of five-story mixed-use building with 120 residential units at 477 9th Avenue (5-0)
• Approved consent calendar items 3-12 (5-0)
• Adopted Ordinance No. 2024-02 amending Municipal Code Chapter 8.02 on Animal Control
• Adopted Resolution No. 16 (2024) designating Juneteenth as an annual holiday for City employees
• Approved $377,212 PLHA supportive housing loan to St. James Community Development Corporation (Resolution No. 18)
• Approved $830,000 elevator modernization contract with On Point Construction plus $166,000 contingency (Resolution No. 17)
• Approved $328,484.49 network switch purchase from CDW Government, LLC (Resolution No. 19)
• Allowed Council Member Lee to participate remotely due to emergency circumstances (4-0, Lee abstained)

CANCELLED - Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission meeting scheduled for February 14, 2024, was cancelled. The agenda included an update on the Draft Local Roadway Safety Plan and a presentation regarding wireless facility permit appeal hearings.

• Approval of January 10, 2024, meeting minutes
• Update on the Draft Local Roadway Safety Plan
• Presentation on Wireless Facility Permit Appeal Hearings

Planning Commission Regular Meeting

The Planning Commission will conduct a pre-application review for a proposed multi-family residential project at 1218 Monte Diablo Avenue. This study session allows the commission to provide input on building design and site plans before a formal application is submitted.

• Pre-application review for multi-family residential project (PA-2023-026) at 1218 Monte Diablo Avenue

Park and Recreation Commission Special Meeting

The Commission will receive a presentation on the development of a new mobile application for recreation management software. They will also consider recommending the Fiscal Year 2024-25 fee schedule for Parks and Recreation facilities to the City Council.

• Proposed FY 2024-25 Parks and Recreation fee schedule
• Presentation on recreation management software mobile app development
• Approval of January 3, 2024 meeting minutes

The Park and Recreation Commission held a special meeting on February 13, 2024, with Vice Chair Wolnick presiding. The commission approved the January 3, 2024 regular meeting minutes 3/0 and voted 3/0 to recommend that City Council adopt the proposed Park and Recreation Fee Schedule for Fiscal Year 2024-25. Commissioners also received a presentation on a new recreation management software mobile app and provided feedback, with consensus that outreach should be part of implementation. No public comment was offered on any item.

• Approved January 3, 2024 regular meeting minutes (3/0)
• Recommended City Council adopt proposed FY 2024-25 Park and Recreation Fee Schedule (3/0)
• Received presentation on recreation management software mobile app; provided feedback, consensus that outreach be part of implementation

City Council Special Meeting

The City Council will hold a study session to review and provide direction on proposed changes to the City Council's Guidelines. This is an administrative action that does not involve physical environmental changes.

• Review of proposed changes to City Council Guidelines

At a special study session on February 5, 2024, the San Mateo City Council reviewed proposed changes to its Council Guidelines and gave staff direction by consensus. Council favored renaming the document "Rules and Procedures," moving public comment ahead of Council questions, keeping the continuity designation for external bodies only, and keeping the current appointment committee process with the eligibility list limited to six months and no change to reappointment at this time. Council also directed that an experienced facilitator run a workshop on the Code of Conduct with the Council. No formal votes or final approvals were recorded; individual comments on the track-changes draft are to go to the Clerk and return for formal action at a future meeting.

• No formal votes recorded; direction given by consensus on Council Guidelines updates
• Favored renaming "Guidelines" to "Rules and Procedures"
• Favored taking public comment before Council questions
• Favored keeping continuity designation for external bodies only
• Favored keeping current appointment committee process; eligibility list limited to six months
• No change to reappointment process at this time
• Directed staff to bring in an experienced facilitator for a Code of Conduct workshop
• Individual comments on track changes to be submitted to the Clerk for formal action at a future meeting

City Council Regular Meeting

The City Council will consider several items including a construction contract for Martin Luther King, Jr. Park and a $7 million appropriation for the Wastewater Treatment Plant. The agenda also includes police salary adjustments, traffic engineering services, and an ordinance to amend animal control definitions.

• Construction contract for Martin Luther King, Jr. Park Pump Shed: $249,403.54
• Wastewater Treatment Plant Upgrade appropriation: $7,000,000
• One Workplace furnishings and design services for Wastewater Treatment Plant: $400,297.76
• San Mateo Police Sergeants’ Association salary adjustment: $24,000
• DKS Associates traffic engineering design services amendment: $80,000

The City Council authorized a $7 million appropriation for the Wastewater Treatment Plant Upgrade and Expansion Project. Other actions included approving a construction contract for MLK Jr. Park and amending the City Attorney's compensation.

• Appropriated $7M for Wastewater Treatment Plant upgrades and $400,297.76 for administration building furnishings (5-0)
• Approved $249,403.54 construction contract for MLK Jr. Park pump shed (5-0)
• Increased City Attorney monthly salary to $23,750 effective Feb 5, 2024 (5-0)
• Approved $80,000 increase for DKS Associates traffic engineering services (5-0)
• Approved $24,000 supplemental budget for Police Sergeants' salary adjustment (5-0)
• Introduced ordinance to amend Municipal Code Chapter 8.02 regarding Animal Control (5-0)
• Approved fiber optic network agreement with Boldyn Networks US LLC (5-0)
• Appointed Anna Cwirko-Godycki and Karl Lorenz to the Senior Citizens Commission (5-0)

City Council - Special Meeting

The City Council is conducting a 'Blue Sky' goal setting workshop to review current priorities and identify new objectives for the 2024-2025 fiscal year. The meeting also includes a public comment period regarding the Council’s Strategic Plan and Objectives.

• City Council 'Blue Sky' Goal Setting Workshop to identify new priorities
• Public comment on the Council’s Strategic Plan and Objectives for fiscal year 2024-25

The City Council conducted a "Blue Sky" goal-setting workshop to review and update the city's priority lists. The session included a review of 2023-24 items and a discussion of department initiatives for 2024-25. No formal votes or legislative decisions were recorded.

Planning Commission Special Meeting

The Planning Commission will hold a public hearing regarding a General Plan Amendment. The commission is considering a resolution to recommend that the City Council certify the Final Environmental Impact Report and adopt the Strive San Mateo General Plan 2040.

• Public hearing for General Plan Amendment
• Resolution to recommend adoption of Strive San Mateo General Plan 2040
• Certification of the General Plan Final Environmental Impact Report EIR

Senior Citizens Commission Appointment Subcommittee

The Appointment Subcommittee will conduct interviews to fill one vacant seat on the Senior Citizens Commission. The process also aims to establish an eligibility list for future vacancies.

• Interviews for Senior Citizens Commissioner: Anna Cwirko-Godycki, Nancy Morioka-Douglas, Karl Lorenz, and Alison Joly

Planning Commission Regular Meeting

The Commission will consider a resolution for a new freestanding commercial sign at 1471 E. 3rd Avenue. Additionally, members will conduct a pre-application review for a proposed new office building at 2 W. 3rd Avenue.

• Sign approval: 1471 E. 3rd Avenue (PA-2023-001)
• Pre-application review: 2 W. 3rd Avenue office building (PA-2023-054)

City Council Special Meeting

The City Council will receive a project update on the 'Electrify San Mateo - Building for the Future' sustainable buildings strategy. The Council will also hold closed sessions with legal counsel regarding two existing litigation cases.

• Sustainable Buildings Strategy: Electrify San Mateo - Building for the Future update
• Litigation: Danielle M., et al. v. Winchester, Noah, et al. (San Mateo Superior Court Case No.: 22-CIV-01066)
• Litigation: City of San Mateo v. Argonaut Insurance Company (United States District Court - Northern District of California Case No.: 5:23-cv-02504-VKD)

The provided minutes for the January 16, 2024, Special Meeting contain no record of actions, discussions, or decisions. The document consists of header information only.

City Council Regular Meeting

The City Council will seek direction on whether to increase monthly residential solid waste rates by $5, $6, or $7. The meeting also includes several contract approvals for sewer rehabilitation, garage improvements, and software licensing.

• Direction on increasing residential solid waste rates by $5, $6, or $7 per month
• Construction agreement for Basin B Sanitary Sewer Rehabilitation Project up to $3,766,098.80
• Construction contract for 2nd & El Camino Garage Improvements Phase 1 for $691,909.95
• Renewal of Microsoft Enterprise Agreement in the amount of $765,737
• Amendment to Cintas, Inc. uniform laundry services increasing contract by $330,000

The provided minutes for the January 16, 2024, City Council meeting contain no record of actions, discussions, or decisions. The document consists of page headers only.

Sustainability and Infrastructure Commission Meeting

The Commission will review updates on bicycle and pedestrian projects. Members are also asked to approve a letter of support for the Sustainable Communities Grant Program FY 2024-25 and receive an update on the Hillsdale Caltrain Station Bicycle Access Gap Closure Project.

• Approval of December 13, 2023, meeting minutes
• Letter of support for California Department of Transportation Sustainable Communities Grant Program FY 2024-25
• Hillsdale Caltrain Station Bicycle Access Gap Closure Project update

The Sustainability & Infrastructure Commission approved the December 13, 2023 minutes and authorized Chair Rowinski to sign a letter of support for the California Department of Transportation's Sustainable Communities Grant Program FY 2024-25 application. The commission received informational updates on bicycle and pedestrian projects and the Hillsdale Caltrain Station Bicycle Access Gap Closure Project, with no decisions made on those items. Staff also announced that the Stormwater Fee passed with just over 51% and that funding should be available around mid-2025.

• Approved December 13, 2023 minutes (4-0)
• Authorized Chair Rowinski to sign letter of support for Caltrans Sustainable Communities Grant Program FY 2024-25 application (4-0)

Civic Arts Committee Regular Meeting

The committee will hold a study session to review proposed public art locations and design concepts for the 31-57 S. B Street commercial development project. The agenda also includes the approval of minutes from previous meetings.

• Public art proposal for 31-57 S. B Street (1st & B) development
• Approval of August 14, 2023 meeting minutes
• Approval of November 13, 2023 meeting minutes

Park and Recreation Commission Regular Meeting

The Commission will review proposed changes to the Protected Tree Administrative Guidelines and receive a presentation regarding intergenerational community building programs. The meeting also includes the introduction of new commissioners and a new deputy director.

• Proposed revisions to Protected Tree Administrative Guidelines
• Presentation regarding intergenerational community building
• Introduction of new Commissioner Peter Wicher, Youth Commissioners Serene Li and Thomas Jelniker, and Deputy Director Marie Silva
• Approval of November 1, 2023 meeting minutes

The San Mateo Park and Recreation Commission approved its November 1, 2023 meeting minutes on a 5-0 vote. The commission received a presentation on current and proposed intergenerational programs and gave feedback, including suggestions to include adults of all ages and focus on promotion. Staff presented proposed revisions to the Protected Trees Administrative Guidelines; commissioners requested clarification of the fee table and staff said changes would be made. No other substantive decisions were recorded.

• Approved Park and Recreation Commission Regular Meeting Minutes of November 1, 2023 (5-0)
• Received presentation on intergenerational community building; no action taken
• Received presentation on proposed revisions to Protected Trees Administrative Guidelines; no action taken

City Council Special Meeting

The City Council will hold a study session regarding proposed amendments to the City Charter, including how the Mayor is chosen and compensation for officials. The meeting also includes a closed session conference with Police Officers’ Association negotiators.

• Study session on City Charter amendments and Council compensation
• Closed session conference with Police Officers’ Association labor negotiators
• Discussion on Mayor selection process and Board/Commission member selection

The City Council held a study session regarding charter amendments and compensation. Council members reached a consensus to support proposed language for mayoral rotation and a compensation adjustment to $1,000 per month, though formal action is deferred to a future date.

• Consensus reached to support proposed mayoral rotation language (no formal vote)
• Consensus reached to adjust Council compensation to $1,000 per month (no formal vote)

City Council Regular Meeting

The San Mateo City Council will consider agreements for school zone striping and library computer replacements. The council will also review 2024 appointments to external agencies and introduce an ordinance regarding business license regulations.

• Agreement with Globe Engineering Development for school zone signing and striping ($154,785)
• Purchase of library personal computers from Lenovo Inc. (up to $93,074.86)
• Memorandum of Understanding between San Mateo Police Department and San Mateo-Foster City School District
• Ordinance introduction regarding business license regulations and building security codes
• Extension of Housing Element Update consulting services through December 31, 2024

The San Mateo City Council approved four routine items on the consent calendar, including agreements for school zone speed limit signing, a police-school district memorandum of understanding, library computer purchases, and a housing consulting extension. The Council also unanimously introduced an ordinance to update business license and building security code regulations and approved final appointments to external agencies and liaison roles.

• Approved $154,785 agreement for School Zone Speed Limit Signing and Striping Phases 2 and 3 (5-0)
• Approved Memorandum of Understanding between Police Department and San Mateo-Foster City School District (5-0)
• Approved up to $107,036.09 for library personal computer replacements via Lenovo Inc. (5-0)
• Approved Amendment No. 3 extending Housing Element Update consulting agreement to Dec 31, 2024 (5-0)
• Introduced ordinance amending business license lighting requirements and building security code definitions (5-0)
• Approved final appointments and liaison list for external agencies and Planning Commission continuity (5-0)