San Mateo public meetings in 2023

City Council Special Meeting

The San Mateo City Council will hold a special meeting to conduct closed session items. The agenda includes a conference with labor negotiators representing the Police Officers’ Association. The council will also meet with legal counsel regarding one case of anticipated litigation.

• Labor negotiations with the Police Officers’ Association
• Discussion of one case of anticipated litigation

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will hold an informational session regarding wireless telecommunications law and small cell facilities. The commission will also conduct public hearings to consider resident appeals of approved wireless permits at 16 Baldwin, 1001 Bermuda Drive, and 535 Clark Drive.

• Informational session on wireless telecommunications law and small cell facilities
• Public hearing for wireless permit appeal at 16 Baldwin (Permit# WC-2023-000201)
• Public hearing for wireless permit appeal at 1001 Bermuda Drive (Permit# WC-2023-000206)
• Public hearing for wireless permit appeal at 535 Clark Drive (Permit# WC-2023-000219)

Planning Commission Regular Meeting

The Planning Commission is reviewing development applications for two five-story mixed-use projects. One project at 477 9th Avenue includes 120 residential units and office space, while the other at 616 S. B Street includes 48 residential units and commercial space.

• New five-story mixed-use building with 120 residential units at 477 9th Avenue
• New five-story mixed-use building with 48 residential units at 616 S. B Street
• Approval of meeting minutes from September and October 2023

City Council Special Meeting

The San Mateo City Council will hold a special meeting on December 11, 2023. The agenda includes a closed session conference between city representatives and labor negotiators from the Police Officers’ Association.

• Closed session conference with Police Officers’ Association labor negotiators

City Council Regular Meeting

The City Council will consider adopting new design standards for multi-family and mixed-use residential projects. The agenda also includes several contract approvals for police equipment, utility relocation, and tree planting services. Additionally, the Council will hold elections for the positions of Mayor and Deputy Mayor for 2024.

• Adoption of new design standards for multi-family and mixed-use developments
• $280,578.86 purchase of laptops and docking stations for police vehicles
• $430,000 loan to Mighty Tiger Preschool, LLC for improvements at 2575 Flores Street
• $290,980 agreement with Sandis Civil Engineers for Delaware Street bicycle improvements
• Election of the Mayor and Deputy Mayor for 2024

Measure S Oversight Committee - Special Meeting

The Measure S Oversight Committee is meeting to approve minutes from the May 18, 2023, meeting. The agenda also includes a capital projects update and preliminary financial statements for fiscal year 2022-23.

• Approval of May 18, 2023, meeting minutes
• Capital Projects Update
• Measure S Fiscal Year 2022-23 Preliminary Financial Statements

Library Board Regular Meeting

The Library Board of Trustees will review and approve minutes from a previous meeting, discuss statistical reports, and consider combining borrowing policies for the technology lending collection and Parks Pass Program.

• Approval of October 23, 2023 meeting minutes
• Request to combine tech lending and parks pass borrowing policies

City Council Special Meeting

The City Council will hold a study session to review and provide feedback on the Draft Art Exhibit Policy. The meeting also includes closed sessions with legal counsel regarding two workers' compensation litigation cases.

• Review of Draft Art Exhibit Policy
• Closed session regarding Marcelino Enriquez litigation
• Closed session regarding Stephen Bennett litigation

City Council Regular Meeting

The City Council is reviewing several items for adoption, including large-scale sewer improvements and various municipal service contracts. The agenda also includes updates to building security codes and campaign finance ordinances.

• El Camino Real Conveyance System Improvements Project contract with JMB Construction, Inc. up to $11,847,106
• Purchase of personal computers from Lenovo Inc. not to exceed $357,692.26
• Agreement with Schaaf & Wheeler Consulting Civil Engineers for 41st Ave/Pacific Blvd Trash Capture Project for $212,034
• Landscape maintenance agreement with Loral Landscaping, Inc. up to $995,314.08
• Purchase of three Ford F650 dump trucks for a total not to exceed $555,059.63

Senior Citizens Regular Meeting

The Commission will receive informational presentations regarding Ombudsman Services of San Mateo County, Inc. and the City's Facilities Name Change Policy. Staff will also provide an update on the progress of the City of San Mateo Age Friendly Action Plan.

• Presentation from Ombudsman Services of San Mateo County, Inc.
• Presentation on City Facilities Name Change Policy
• Update on City of San Mateo Age Friendly Action Plan
• Approval of September 11, 2023, meeting minutes

Civic Arts Committee Regular Meeting

The Civic Arts Committee will meet to review previous meeting minutes and discuss a budget recommendation. The committee is tasked with recommending a fund transfer to support the fabrication of the Fallen Heroes Memorial.

• Recommend $103,400 budget transfer from Art in Public Places Fund to Parks and Recreation Capital Improvement Budget
• Approval of July 10, 2023, meeting minutes
• Approval of September 11, 2023, meeting minutes

City Council Special Meeting Adjourned

The San Mateo City Council met for an adjourned special meeting to continue discussions regarding the Land Use Element of the Draft General Plan 2040. The Council aimed to provide direction on this element following public comments taken during the October 30, 2023, Special Meeting.

• Deliberation on Draft General Plan 2040 – Land Use Element – Supplemental Information

Sustainability and Infrastructure Commission Meeting

The Commission will hold a public hearing to consider an appeal regarding a wireless permit application previously approved by Public Works. The commission will also review and approve the minutes from the October 11, 2023, meeting.

• Public hearing for wireless permit appeal at 380 Virginia Avenue (Permit# WC-2023-000089)
• Approval of October 11, 2023, meeting minutes

City Council Special Meeting

The City Council will receive an informational update and provide feedback on the Citywide Transportation Demand Management Ordinance. The Council will also hold a closed session conference with labor negotiators regarding the Police Officers’ Association.

• Update on Citywide Transportation Demand Management Ordinance
• Closed session conference with Police Officers’ Association negotiators

City Council Regular Meeting

The City Council will consider several infrastructure agreements, including wastewater plant improvements and street reconstruction. The meeting also includes approvals for professional service contracts and various labor union memorandum of understanding amendments.

• Awarding $810,400 contract to GSW Construction, Inc. for Wastewater Treatment Plant Transfer Pumps Improvements
• $2,000,000 increase to contingency reserve for Dale Avenue Pumping Station Upgrade
• Approval of $210,000 grant spending plan for Office of Traffic Safety Selective Traffic Enforcement Program
• On-call professional plan review service agreements with CSG Consultants, Ghirardelli Associates, and West Coast Code Consultants
• Lease agreement with Cold Stone Creamery Leasing, Inc. for 375 2nd Avenue

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will hold a public hearing to decide whether to uphold or overturn a permit to remove two heritage privet trees. The meeting also includes the introduction of a new commissioner and recognition for outgoing service.

• Public hearing for Heritage Tree Removal Permit Appeal at 900 Peninsula Avenue
• Approval of September 19, 2023, special meeting minutes
• Recognition of Lindsey Held for commission service
• Introduction of new Commissioner Regina Trapp

City Council Special Meeting

The City Council will review survey results regarding land use designation heights and growth options. The Council will also receive an overview of the Draft General Plan 2040 to provide direction on its Land Use Element, Introduction, and Glossary.

• Report on voter opinion survey regarding land use heights and growth options
• Overview of Draft General Plan 2040 Land Use Element and Community Engagement Summary

Planning Commission Regular Meeting

The Planning Commission will consider a recommendation to the City Council regarding Objective Design Standards for multi-family and mixed-use residential development. The proposal includes amending the Zoning Code and aligning fence height standards with building codes.

• Recommendation of Objective Design Standards (PA-2019-016) for multi-family and mixed-use projects
• Proposed ordinance to amend Zoning Code Title 27
• Adoption of the 2024 Regular Meeting Calendar
• Approval of meeting minutes from August 22, 2023

Library Board Regular Meeting

The Library Board of Trustees will review September 2023 statistical reports and approve previous meeting minutes. The board will also discuss transitioning the library's art exhibit policy into a citywide policy for all city display spaces.

• Approval of September 25, 2023, meeting minutes
• Review of September 2023 statistical reports by City Librarian James Moore
• Discussion regarding the transition to a citywide Art Exhibit Policy

Park and Recreation Youth Commissioner Appointment Subcommittee

The Appointment Subcommittee will interview 13 applicants to fill two one-year terms on the Park and Recreation Commission. The subcommittee also aims to establish an eligibility list for future vacancies.

• Interviews for Park and Recreation Commission Youth Commissioner positions
• Establishment of an eligibility list for future vacancies

City Council Special Meeting

The City Council will hold a study session to review proposed amendments to the City Charter regarding mayoral selection, council vacancies, and district elections. The Council will also discuss potential procedural changes for remote public comments following an incident of hate speech during a previous meeting.

• Closed session conference with labor negotiators representing San Mateo Safety Management Association and SEIU Local 521
• Study session on City Charter amendments including mayoral selection and district elections
• Discussion on remote public comment procedures following hate speech during the October 2, 2023 meeting

City Council Regular Meeting

The San Mateo City Council is holding a public hearing on a proposed Community Flood and Storm Protection Fee. The council will also discuss updates to the General Plan 2040, including circulation, public services, and safety elements.

• Community Flood and Storm Protection Fee Public Hearing
• $160,000 agreement with Keenan and Associates for benefits broker services
• $435,648 contract for Main Library interior painting phase 1
• $176,193.67 appropriation for Beresford Tennis Court resurfacing project

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will hold a public hearing regarding appeals for a wireless permit at 2317 Armada Way. The commission will also receive an update on the 2022 Rail Corridor TMA Annual Report and provide feedback on the Citywide Complete Streets Plan.

• Public hearing for wireless permit appeals at 2317 Armada Way (Permit# WC-2023-000136)
• Review of 2022 Rail Corridor Transportation Management Association Annual Report
• Update and feedback session on the Citywide Complete Streets Plan
• Approval of September 13, 2023, meeting minutes

Planning Commission Special Meeting

The Planning Commission will hold a scoping meeting regarding the Environmental Impact Report for the Block 20 Mixed-Use Project at 500 E. 4th Avenue. Staff will provide an informational presentation, and the Commission will receive public comments on the scope of issues to be evaluated.

• Scoping meeting for Environmental Impact Report (PA-2023-003) at 500 E. 4th Avenue

City Council Special Meeting

The City Council will hold a study session to receive information on various commercial cannabis permits and policies. The goal is to provide direction on which cannabis-related priorities and permits the City may desire.

• Discussion regarding commercial cannabis ordinance and permit options

City Council Regular Meeting

The City Council will review the Draft General Plan 2040, including elements for community design, historic resources, and noise. The agenda also includes several consent calendar items regarding infrastructure projects and grant applications.

• Bermuda Drive Bridge Replacement Project: Amendment to increase contract amount up to $1,032,874
• General Plan Update: Appropriation of $227,600 for additional tasks and community outreach
• Delaware Safe Routes to School Corridor: Acceptance of $1,661,000 in grant funding
• Edward Byrne Justice Assistance Grant Program: Application for $22,713 in federal funds
• CSG Consultants, Inc. agreement: Amendment to increase services amount to $240,000

Planning Commission Special Meeting

The Planning Commission will review the Draft General Plan 2040 to provide recommendations to the City Council regarding potential changes or revisions. The meeting also includes the approval of previous meeting minutes.

• Review of Draft General Plan 2040 for recommendations to City Council
• Approval of meeting minutes from July 11, July 25, and August 8, 2023

Library Board Regular Meeting

The Library Board of Trustees will continue reviewing best-practice examples for library strategic planning. The meeting also includes an introduction from the new City Manager, Alex Khojikian.

• Approval of August 28, 2023, meeting minutes
• Review of August 2023 statistical reports by City Librarian James Moore
• Continued review of strategic planning best practices
• Introduction of new City Manager Alex Khojikian

Park and Recreation Commission Special Meeting

The Commission will hold a study session regarding a proposed project at 1855 S. Norfolk Street. The session focuses on building design and required public access to Marina Lagoon. Members will also review and approve the minutes from the August 2, 2023, meeting.

• Study session for 1855 S. Norfolk Street multi-family development
• Review of Marina Lagoon public access and open space requirements
• Approval of August 2, 2023, meeting minutes

City Council Special Meeting

The City Council will meet in closed session to confer with labor negotiators and legal counsel regarding existing litigation. The council will also hold a study session to review the 2023 Commissioner Demography Study results.

• Conference with San Mateo Safety Management Association labor negotiators
• Legal conference regarding Amitava Biswas v. City of San Mateo (Case No. 23-CIV-04046)
• Review of the 2023 Commissioner Demography Study results

City Council Regular Meeting

The City Council will review several items including grant funding for school corridors, street tree pruning, and wastewater plant maintenance. The meeting also includes decisions on municipal code amendments regarding tobacco permits and planning extensions.

• Acceptance of $1,661,000 grant for Delaware Safe Routes to School Corridor Project
• $241,870.66 contract for Central Park Tennis Court Garage structural improvements
• $156,100 agreement for Wastewater Treatment Plant hauling and disposal
• Approval of $630,000 Caltrans funding for 41st Ave/Pacific Blvd Trash Capture Project
• Agreement with Rafael Blanco LLC for Racial Equity Art Project up to $200,000

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will receive an update on the 'Electrify San Mateo – Building for the Future' sustainable buildings strategy. The commission, acting as the Bicycle and Pedestrian Advisory Committee, will also receive an update on bicycle and pedestrian projects.

• Update on Electrify San Mateo – Building for the Future: City of San Mateo Sustainable Buildings Strategy
• Bicycle and Pedestrian Projects Update
• Approval of August 9, 2023, meeting minutes

Community Relations Commission Special Meeting

The Community Relations Commission is meeting to review the 2022-23 Consolidated Annual Performance Evaluation Report for HUD submission. The body will also hold a workshop to determine community priorities for the 2024-25 Community Development Block Grant Annual Plan.

• Review of 2022-23 Consolidated Annual Performance Evaluation Report
• Community Needs Workshop for 2024-25 Community Development Block Grant Annual Plan
• Election of Chair and Vice-Chair for 2023-2024

Planning Commission Special Meeting

The Planning Commission will review a staff presentation regarding the Draft Environmental Impact Report (EIR) for the General Plan 2040 and the Climate Action Plan 2023 Technical Update. The Commission will take public testimony and provide input to direct staff in preparing a Final EIR.

• Review of Draft Environmental Impact Report for General Plan 2040
• Review of Climate Action Plan 2023 Technical Update

Senior Citizens Commission Regular Meeting

The Senior Citizens Commission will review survey results regarding a potential commission name change. The body will also receive an informational presentation from the Executive Director of Ombudsman Services of San Mateo County.

• Review of Senior Citizens Commission Name Change Survey results
• Informational presentation by Elyse Brummer of Ombudsman Services of San Mateo County
• Approval of July 10, 2023, meeting minutes

The Senior Citizens Commission voted to recommend a municipal code ordinance update to the City Council to change the commission's name to the Senior Advisory Commission. The commission also approved the minutes from the July 10, 2023 meeting.

• Approved July 10, 2023 meeting minutes (4-0-0)
• Recommended name change to Senior Advisory Commission (4-0-0)

Civic Arts Committee - Regular Meeting

The Civic Arts Committee will meet to review the final design of Rafael Blanco's 'Cultural Pattern' piece. The meeting also includes committee reports and opportunities for public comment.

• Approval of final design for Rafael Blanco's 'Cultural Pattern' piece for the Racial Equity Art Project

City Council Special Meeting

The City Council will hold a study session regarding research into voluntary expenditure limits and public financing models for election campaigns. The session is intended to provide feedback and direction on these models.

• Study session on voluntary expenditure limits and public financing models for campaigns

The City Council held a study session to review research on voluntary expenditure limits (VEL) and public financing models. Council reached a consensus to have staff return with a VEL ordinance based on a preferred limit of $2.50 per resident. No formal votes were taken.

• Consensus reached to develop VEL ordinance with preferred limit of $2.50 per resident
• Proposed tying VEL increases to Consumer Price Index
• Decided to shelf public financing models for two years

City Council Regular Meeting

The City Council is reviewing several infrastructure agreements and ordinance amendments. Key items include funding for wet weather preparedness, garage improvements, and updates to tobacco retailer permits.

• $2,500,000 appropriation for Wet Weather Preparation Activities
• $570,641 agreement with MBH Architects, Inc. for 2nd & El Camino Real Garage improvements
• Ordinance to amend drinking rules in public areas and private parking lots
• Agreement with Sandis Civil Engineers for Alameda de las Pulgas corridor analysis ($219,598)
• Ordinance to update tobacco retailer permit requirements

The City Council approved several infrastructure agreements and a $2.5M budget appropriation for wet weather preparations. The Council also introduced an ordinance to allow planning application extensions for up to two years and updated rules regarding drinking in public areas.

• Approved $2.5M supplemental budget appropriation for wet weather preparations (5-0)
• Introduced ordinance to allow planning application extensions for up to two years (5-0)
• Adopted Ordinance No. 2023-06 amending drinking rules in public areas and private parking lots (5-0)
• Awarded $570,641 agreement to MBH Architects, Inc. for 2nd & El Camino Real Garage improvements (5-0)
• Approved agreement with Consolidated CM, Inc. for elevator controls upgrades up to $147,950 (5-0)
• Approved $219,598 agreement with Sandis Civil Engineers Surveyors Planners for corridor analysis and signal design (5-0)
• Approved six on-call professional consultant services agreements through December 31, 2025 (5-0)
• Adopted Resolution No. 97 (2023) to accept access easement at 2750 South Delaware Street (5-0)

General Plan Subcommittee Meeting #13

The General Plan Subcommittee will receive an informational overview of the Draft General Plan 2040. The session includes opportunities for the public to ask clarifying questions and provide input on the draft plan.

• Informational overview of Draft General Plan 2040

Library Board Regular Meeting

The Library Board of Trustees will continue reviewing best-practice examples for the library's five-year strategic plan. The meeting also includes a presentation on recent developments regarding the Parks Pass grant.

• Approval of July 24, 2023, meeting minutes
• Review of July 2023 statistical reports
• Continued review of Library Five-Year Strategic Plan best-practice examples
• Presentation on Library's latest Parks Pass grant developments

The Board approved the consent calendar and discussed the use of a $40,000 California State Parks Pass Grant for supplies and programming. Members also reviewed strategic plan examples and received updates on the Marina Library foundation repair project.

• Approved consent calendar (5-0)

Joint Session: Planning Commission and Sustainability & Infrastructure

The Planning Commission and Sustainability & Infrastructure Committee will hold a joint study session regarding new planning policy guidance. The session features an informational workshop from the San Mateo County Flood and Sea Level Rise Resiliency District (OneShoreline) concerning climate change impacts.

• Informational workshop on OneShoreline Planning Policy Guidance regarding flooding, sea level rise, and groundwater rise

City Council Special Meeting

The San Mateo City Council is holding a special meeting to consider a public employee performance evaluation for the City Attorney. This item will be discussed during a closed session.

• Public Employee Performance Evaluation – City Attorney

The meeting was procedural only. It was called to order and adjourned at 5:30 PM with no actions taken.

City Council Regular Meeting

The City Council will review ordinances to amend zoning codes for city projects and update parking garage security requirements. The agenda also includes several contract approvals for police technology, housing analysis, and park improvements.

• Ordinance to amend zoning code sections regarding height limitations and project reviews
• Ordinance to update residential parking garage security and lighting requirements
• Agreement with Flock Group Inc. for license plate reader technology up to $501,350
• Contract with Angeles Contractor, Inc. for Washington Park basketball court improvements for $252,916.84
• Two-year extension request for the Concar Passage Mixed-Use Project development agreement

The City Council approved a consent calendar of 25 items via a 5-0 vote. Key actions included funding for wastewater and pump station improvements, police technology acquisitions, and zoning code amendments.

• Approved $501,350 agreement for Flock Safety automated license plate readers (5-0)
• Approved $456,309.48 subscription for Cellebrite digital forensics software (5-0)
• Approved $1.3M state grant for Marina Library Structural Improvements Project (5-0)
• Approved $1.25M appropriation for Wastewater Treatment Plant Immediate Action Project, Package II (5-0)
• Approved $1M transfer from General Fund to Comprehensive Liability Fund for legal costs (5-0)
• Approved $500,000 appropriation and $303,562.87 Cummins Inc. agreement for Marina Lagoon Pump Station (5-0)
• Approved Ordinance No. 2023-03 to streamline city project reviews and clarify zoning height limits (5-0)
• Rejected the sole bid for the Wastewater Treatment Plant Transfer Pumps Improvements Project (5-0)

Civic Arts Committee Special Meeting

The Civic Arts Committee will hold a study session to review and provide direction to artist Rafael Blanco regarding the draft final design for the Racial Equity Art Project. The committee will also vote to approve the 2024 meeting schedule.

• Review of draft final design for Racial Equity Art Project
• Approval of 2024 Civic Arts Committee Regular Meeting dates and times

Sustainability and Infrastructure Commission

The Sustainability and Infrastructure Commission will discuss and recommend a technical update to the Climate Action Plan 2023, as well as receive an update on the Sustainable Buildings Strategy.

• Recommend adoption of Climate Action Plan 2023 Technical Update
• Receive project update on 'Electrify San Mateo - Building for the Future'

The Commission voted to recommend that the City Council adopt the Climate Action Plan 2023 Technical Update. One agenda item regarding the Sustainable Buildings Strategy was postponed. The Commission also approved the minutes from the July 12, 2023 meeting.

• Recommended adoption of Climate Action Plan 2023 Technical Update to Council (3-0)
• Approved July 12, 2023 meeting minutes (3-0)
• Postponed Electrify San Mateo – Building the Future item to September 13, 2023

Planning Commission Special Meeting

The Planning Commission is considering an ordinance amendment that would allow planning application extensions of up to two years and determine it is exempt from further environmental review.

• Zoning Code Amendment for Planning Approval Extensions - Ordinance Recommendation

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will conduct elections for Chair and Vice Chair for the upcoming term. The meeting includes an informational presentation on a California State Parks Pass Grant and an update regarding a program for memorial plaques for deceased dogs.

• Election of Chair and Vice Chair for September 2023 - June 2024
• Presentation regarding the California State Parks Pass Grant
• Update and direction to staff on Memorial Plaques for Deceased Dogs program
• Introduction of new Commissioner Sandra Kiapi

The Park and Recreation Commission elected Sarah Fields as Chair and Heather Wolnick as Vice Chair for the September 2023 to June 2024 term. The Commission also reached a consensus to stop the previously approved Memorial Plaques for Deceased Dogs program. Other items included a presentation on the California State Parks Pass Grant.

• Approved June 7, 2023 meeting minutes (4-0)
• Consensus reached to not move forward with Memorial Plaques for Deceased Dogs program
• Elected Commissioner Fields as Chair for Sept 2023 - June 2024 (4-0)
• Elected Commissioner Wolnick as Vice Chair for Sept 2023 - June 2024 (4-0)

Planning Commission Regular Meeting

The Planning Commission will conduct a pre-application review for a proposed office and residential project. The session aims to gather input on building design, site plan, and neighborhood compatibility before a formal application is submitted.

• Pre-application review for Post + Beam mixed-use development
• Approval of meeting minutes from May 23, June 13, and June 27, 2023

Library Board Regular Meeting

The Library Board of Trustees will review June 2023 statistics and program data spanning fiscal years 2014 through 2023. The Board is also scheduled to adopt the meeting calendar for fiscal year 2023-2024.

• Approval of June 26, 2023, meeting minutes
• Review of June 2023 statistical reports and FY 2014-2015 through FY 2022-2023 program statistics
• Adoption of the FY 2023-2024 Library Board meeting calendar
• Presentation on the addition of the San Mateo County Genealogical Society collection to the Main Library reference collection

The Library Board of Trustees approved the consent calendar and adopted the meeting schedule for fiscal year 2023-2024. The board also received a presentation on the San Mateo County Genealogical Society's move to the library.

• Approved consent calendar (4-0)
• Adopted FY 2023-2024 meeting calendar, removing December meeting and rescheduling May meeting (4-0)

Personnel Board Regular Meeting

The Personnel Board will meet to approve previous meeting minutes and a Statement of Decision from a June 13, 2023 appeal hearing. The board will also conduct an election to select a Vice-Chair to serve through the end of the 2024 fiscal year.

• Approval of June 13, 2023, special meeting minutes
• Approval of Statement of Decision from June 13, 2023, Appeal Hearing
• Election of Vice-Chair for the 2023-24 Fiscal Year

City Council Special Meeting

The City Council will hold a closed session to confer with legal counsel regarding the Liangqiu Wan v. City of San Mateo lawsuit. Additionally, the Council will hold a study session to provide policy direction on potential amendments to the qualifications and compensation for city boards and commissions.

• Closed session conference with legal counsel regarding Liangqiu Wan v. City of San Mateo, et al.
• Study session on potential amendments to qualifications and compensation for City boards and commissions

The City Council held a study session to review the structure, recruitment, and appointment processes for City Boards and Commissions. Council directed staff to provide more information regarding recommendations on compensation, qualifications, and youth commissioner seats.

• Directed staff to provide more information on recommendations for board compensation, relaxed qualifications, and youth commissioner seats
• Reached consensus to lift the electoral requirement for board service
• Reached consensus to maintain commission size at five
• Reached consensus to allow for compensation
• Reached consensus to add more ex-officio members for those under 18
• Reached consensus to implement shorter term limits for youth members under 18

City Council Regular Meeting

The City Council is reviewing several administrative and infrastructure items, including police equipment upgrades and wastewater plant expansions. The agenda also includes revisions to affordable housing rental rates and various public works contracts.

• Juvenile Diversion Program: $68,585 for bilingual case management services
• Public Safety Radio Communications: $519,337 agreement with Telecommunications Engineering Associates
• Racial Equity Art Project: up to $200,000 agreement for the Pedestrian Mall
• Basin E Sanitary Sewer Improvements: $6,486,711 agreement with D’Arcy & Harty Construction, Inc.
• Citywide Street Rehabilitation Package 4-B: $2,984,056.50 agreement with G. Bortolotto & Company

The City Council approved the initiation of a stormwater fee process and updated outdoor dining standards to allow parklets in downtown pedestrian malls. A series of routine consent calendar items were approved, including several public works contracts and board appointments.

• Initiated proceeding for stormwater fee and approved ballot procedures (5-0)
• Approved outdoor dining amendments to allow parklets in pedestrian malls and waived application/renewal fees for one year (5-0)
• Awarded $6,486,711 contract to D’Arcy & Harty Construction for Basin E Sanitary Sewer Improvements
• Approved $2,984,056.50 agreement with G. Bortolotto & Company for Citywide Street Rehabilitation Package 4-B
• Approved $200,000 agreement with Rafael Blanco for Racial Equity Art Project
• Approved $519,337 agreement with Telecommunications Engineering Associates for radio base station equipment
• Established 2023 maximum rental rates and sales prices for affordable housing (BMR program)
• Appointed Elizabeth DeWinter to Personnel Board and Sandra Kiapi to Park and Recreation Commission

Sustainability and Infrastructure Commission

The Sustainability and Infrastructure Commission will consider an appeal regarding a wireless permit approval for 732 10th Avenue. The meeting also includes informational updates on the Citywide Transportation Demand Management Ordinance and the Local Roadway Safety Plan.

• Public hearing for appeal of Wireless Permit Approval at 732 10th Avenue (Permit# WC-2023-000141)
• Informational update on Citywide Transportation Demand Management Ordinance
• Introduction of the Local Roadway Safety Plan
• Approval of June 14, 2023, meeting minutes

The Commission denied a resident's appeal and approved a wireless permit application for 732 10th Avenue. Members also received informational updates on the Citywide Transportation Demand Management Ordinance and the Local Roadway Safety Plan.

• Approved June 14, 2023 meeting minutes (4-0)
• Approved wireless permit application and denied appeal at 732 10th Avenue (3-0)

Planning Commission Regular Meeting

The Planning Commission will consider a resolution for a two-year extension of the approved Tentative Parcel Map and associated applications for the Block 21 Mixed-Use Project. The commission will also receive an informational update regarding the Citywide Transportation Demand Management Ordinance update.

• Two-year extension request for Block 21 Mixed-Use Project (500 E. 3rd Avenue, 300-320 S. Delaware Street, 511-525 E. 4th Avenue, and 307-373 S. Claremont Street)
• Informational update on Citywide Transportation Demand Management (TDM) Ordinance update

Senior Citizens Commission Regular Meeting

The commission will conduct an election for Chair and Vice Chair positions, approve previous minutes, and receive updates on senior programs.

• Election of Officers
• Park Pass Grant Presentation - Informational
• Senior Programming and Activities – Feedback

The Commission elected Commissioner Wang as Chair and Commissioner Lee as Vice Chair for the 2023-2024 term. The body also approved the May 8, 2023, meeting minutes. Staff provided informational presentations on park pass grants and senior center programming.

• Approved May 8, 2023 meeting minutes (4-0)
• Elected Commissioner Wang as Chair for July 2023 – June 2024 (4-0)
• Elected Commissioner Lee as Vice Chair (4-0)

Civic Arts Committee Regular Meeting

The Civic Arts Committee will discuss providing direction to an artist regarding expansion and additional design revisions for the Racial Equity Art Project final design. The meeting also includes the approval of previous meeting minutes.

• Racial Equity Art Project design revision discussion
• Approval of November 14, 2022, meeting minutes
• Approval of February 13, 2023, meeting minutes
• Approval of May 31, 2023, meeting minutes

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding a request to extend the Vesting Tentative Map and Development Agreement execution for the Concar Passage project. The commission will consider recommending a resolution to the City Council for a two-year extension.

• Two-year extension request for Concar Passage Mixed-Use Project (PA-2023-033) located at 640, 666, 678, 690 Concar Drive; 1820, 1850 S. Grant Street; and 1855 S. Delaware Street

Library Board Regular Meeting

The Library Board of Trustees will review May 2023 statistical reports and discuss ideas for the library's upcoming strategic planning process. The meeting also includes a summary of San Mateo Celebrates! activities from National Library Week.

• Approval of May 22, 2023, meeting minutes
• Review of May 2023 statistical reports
• Welcome to new Library Trustee Richard Wysong
• Summary of San Mateo Celebrates! activities during National Library Week
• Discussion regarding the San Mateo Public Library strategic planning process

The Library Board of Trustees approved the consent calendar. Members discussed upcoming strategic planning for the library and received a summary of National Library Week activities. Staff members provided public comment regarding low pay rates and morale during ongoing contract negotiations.

• Approved consent calendar (4-0)

Personnel Board Appointment Subcommittee

The Appointment Subcommittee will conduct interviews for one vacant seat on the Personnel Board. The term for the position runs through June 10, 2027, and the process will also establish an eligibility list for future vacancies.

• Interviews for Liz DeWinter
• Interviews for Stacy Nevares
• Appointment of one vacant Personnel Board seat

Park and Recreation Appointment Subcommittee

The Appointment Subcommittee will conduct interviews for one vacant seat on the Park and Recreation Commission. The position includes a term through June 10, 2027, and the subcommittee aims to establish an eligibility list for future vacancies.

• Interviews for Regina Trapp
• Interviews for Sandra Kiapi
• Interviews for Peter Wicher
• Interviews for Tatyana Shapiro

City Council Special Meeting

The City Council will hold a study session regarding efforts to minimize train horn noise impacts. The Council will also meet in closed session to consider the appointment of a new City Manager.

• Presentation on train horn noise mitigation status
• Closed session discussion regarding City Manager appointment

The City Council reached a consensus to proceed with staff recommendations for at-grade crossing modifications to minimize train horn noise. The council emphasized the need for earlier community outreach in the decision-making process. A closed session was held to consider the appointment of a City Manager.

• Consensus to proceed with closure at Villa Terrace Avenue and medians at E. Bellevue Avenue at-grade crossings

City Council Regular Meeting

The City Council will review several administrative updates, including a new policy for automatic email deletion. The meeting also includes decisions on various service agreements for public works, transportation, and community programs.

• Adoption of an ordinance to establish maximum sewer rates from August 1, 2023, through June 30, 2028
• Agreement with Serra Yellow Cab for the Senior Transportation 'Get Around' program up to $150,000
• Contract amendment for Downtown parking equipment increasing total amount by $275,000 to $675,000
• Service agreement amendments for Clean Water Program construction management totaling up to $5,000,000 each for two firms
• Agreement with Samaritan House for Worker Resource Center operations at $195,000 per year

The City Council adopted the fiscal year 2023-24 operating and capital budgets, the position budget, and the 2023-28 Capital Improvement Program. The council also approved several infrastructure contracts, a new sewer rate ordinance, and a $100,000 COVID-19 small business grant appropriation.

• Approved FY 2023-24 operating and capital budgets and 2023-28 Capital Improvement Program (5-0)
• Adopted Ordinance No. 2023-2 to establish maximum sewer rates from August 1, 2023, to June 30, 2028
• Approved $100,000 supplemental appropriation for COVID-19 Small Business Grant Program (5-0)
• Approved artist Rafael Blanco and design 'Cultural Pattern' for Racial Equity Art Project (5-0)
• Approved $150,000 agreement with Serra Yellow Cab of Daly City Inc. for Senior Transportation 'Get Around' program (5-0)
• Approved $83,132 agreement with Commute.org for Hillsdale Caltrain Commuter Shuttle (5-0)
• Approved $4M total in construction management amendments for Clean Water Program (Tanner Pacific, Inc. and Townsend Management, Inc.)
• Amended Records Management Policy to provide for automatic email deletion after three years (Resolution No. 60)

Sustainability & Infrastructure Commission Meeting

The Sustainability & Infrastructure Commission will hold an election for its Chair and Vice Chair. The meeting also includes a public hearing regarding an appeal of a wireless permit approval at 1901 Parkwood Drive.

• Election of Commission Chair and Vice Chair
• Public hearing for wireless permit appeal at 1901 Parkwood Drive
• Update on bicycle and pedestrian projects
• Approval of May 10, 2023, meeting minutes

The Commission denied a resident's appeal and approved a wireless permit application for 1901 Parkwood Drive. The body also elected a new Chair and Vice Chair and approved the previous meeting's minutes.

• Elected Vice Chair Rowinski as Chair (3-0)
• Elected Commissioner Narita as Vice Chair (3-0)
• Approved May 10, 2023 minutes (3-0)
• Approved wireless permit application and denied appeal for 1901 Parkwood Drive (3-0)

Personnel Board Special Meeting

The Personnel Board will meet to approve previous meeting minutes and hold a closed session regarding a public employee appeal of discipline. The board will also conduct routine roll call and the Pledge of Allegiance.

• Approval of February 9, 2023, meeting minutes
• Closed session regarding public employee appeal of discipline

Planning Commission Regular Meeting

The Planning Commission will consider a public hearing for a new two-story, 14,553 square-foot private indoor tennis court facility. The commission will also elect its Chair and Vice Chair.

• Public hearing for 2164 Palm Avenue indoor tennis court facility
• Election of Planning Commission Chair and Vice Chair
• Approval of May 9, 2023, meeting minutes

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will conduct elections for Chair and Vice Chair for the 2023-2024 term. The meeting includes an informational presentation regarding adding two non-voting youth commissioners.

• Election of Chair and Vice Chair for July 2023 through June 2024
• Presentation on adding two non-voting youth advisory members
• Update on the Central Park Dog Off Leash Area Trial
• Proclamation commending Eric Holm for his service

The commission approved the minutes from the May 3, 2023 meeting. Other items, including the election of officers and a recommendation for the Bay Meadows Park name change, were postponed.

• Approved May 3, 2023 meeting minutes (3-0)
• Postponed election of officers
• Postponed Bay Meadows Park name change recommendation

City Council Special Meeting

The City Council will hold a study session to receive an update on findings from a stormwater funding survey. The Council will consider staff recommendations for implementing a stormwater fee and provide direction on the matter.

• Update on stormwater funding survey findings
• Staff recommendations for implementation of a stormwater fee

The City Council held a study session to review stormwater system funding, analysis, and survey results. Following a presentation by the Public Works Director and consultants, the Council reached a consensus to implement a $8 monthly fee per property.

• Reached consensus for $8 monthly fee per property for stormwater funding

City Council Regular Meeting

The City Council is reviewing several infrastructure agreements, including a $6.2 million contract for Citywide Street Reconstruction Phase 4. The agenda also includes multiple chemical supply contracts for the Wastewater Treatment Plant and various transportation service agreements.

• $6,259,358 agreement with McGuire and Hester for Citywide Street Reconstruction Phase 4
• Property tax rate levy of $0.0057 per $100 of assessed value for General Obligation Bond debt service
• Chemical supply contracts for the Wastewater Treatment Plant totaling over $1.6 million
• $118,272 agreement with First Student, Inc. for summer camp bus transportation
• Up to $300,000 potential agreement with Serra Yellow Cab of Daly City Inc. for Senior Transportation

The City Council approved several infrastructure contracts, including a $6.2M street reconstruction project and various wastewater treatment plant supplies. The Council also appointed Christina Horrisberger as Interim City Manager and approved a letter of apology regarding the December 2022 Mayor selection process.

• Approved $6,259,358 agreement with McGuire and Hester for Citywide Street Reconstruction Phase 4 (4-0)
• Appointed Christina Horrisberger as Interim City Manager (4-0)
• Approved letter of apology to four community members regarding December 2022 Mayor selection (4-0)
• Approved $150,000 agreement with Serra Yellow Cab of Daly City Inc. for Senior Transportation 'Get Around' program (4-0)
• Approved $118,272 agreement with First Student, Inc. for summer camp bus transportation (4-0)
• Adopted property tax rate of $0.0057 per $100 of assessed value for General Obligation Bond (4-0)
• Awarded wastewater chemical contracts to Hasa, Inc. ($957,027), Univar Solutions USA, Inc. ($404,517), and Kemira Water Solutions, Inc. ($312,212) (4-0)
• Approved $740,907 agreement with LWP Claims Solutions, Inc. for workers' compensation administration (4-0)

City Council Special Meeting

The San Mateo City Council is convening a special meeting to conduct interviews for the City Manager position during a closed session. This meeting follows an agenda amendment that removed a previously scheduled closed session item.

• Closed Session: Interviews for the City Manager position

City Council Special Meeting

The San Mateo City Council held a special meeting on June 3, 2023, to conduct interviews for the City Manager appointment. This item was addressed during a closed session.

• Public Employee Appointment: Interviews for City Manager

Civic Arts Committee Special Meeting

The Civic Arts Committee will consider recommendations for an artist and design concept for a racial equity art project on the pedestrian mall. The committee will also review a public art proposal for 1950 Elkhorn Court.

• Artist selection recommendation for racial equity art project on the pedestrian mall
• Approval of The Lark Public Art Proposal for 1950 Elkhorn Court

The Civic Arts Committee recommended an artist for the Racial Equity Art Project and approved a replacement sculpture for 1950 Elkhorn Court.

• Recommended artist Rafael Blanco for the Racial Equity Art Project (5-0)
• Requested Council direct the Committee to make the final design decision for the Racial Equity Art Project (5-0)
• Approved the replacement sculpture at 1950 Elkhorn Court (5-0)

Planning Commission Regular Meeting

The Planning Commission will consider a modification to allow office space at 60 31st Avenue and vote on an appeal regarding a second-story addition at 329 Greenfield Avenue. The commission will also receive information regarding the 2023-2031 Housing Element update schedule.

• Resolution to deny an appeal for a 566 square-foot second-story addition at 329 Greenfield Avenue
• Site Plan and Architectural Review Modification for 37,611 square-feet of retail or office space at 60 31st Avenue
• Information session on the 2023-2031 Housing Element update schedule

Library Board Regular Meeting

The Library Board of Trustees will review the Fiscal Year 2023-2024 Fee Schedule and discuss potential future agenda items. The meeting includes the introduction of a new Children's Supervising Librarian and a report on the 2021-2022 Library Impact Report.

• Review of Fiscal Year 2023-2024 Fee Schedule
• San Mateo Public Library Impact Report 2021-2022 presentation
• Statistical reports for February, March & April 2023
• Proposed extension of terms for President Austin Volz and Vice President Shaylona Wheeler
• Introduction of new Children's Supervising Librarian Dyan de Jager

The Board approved the consent calendar and extended the terms of President Austin Volz and Vice President Shaylona Wheeler. Members reviewed the FY 2021-2022 Impact Report and the FY 2023-2024 fee schedule.

• Approved consent calendar (5-0)
• Extended terms of President Austin Volz and Vice President Shaylona Wheeler (5-0)

City Council Special Meeting

The City Council will meet in closed session to discuss three existing litigation matters and a workers' compensation case. The council will also conduct application screening for the City Manager position.

• Litigation: Liangqiu Wan v. City of San Mateo, et al.
• Litigation: Danielle M., et al. v. Winchester, Noah, et al.
• Workers’ Compensation: Alex Rizzato
• Public Employee Appointment: City Manager application screening

Measure S Oversight Committee Regular Meeting

The committee will elect a Chair and Vice Chair for the 2023 calendar year. Members will also receive a mid-year update on Measure S and consider recommending funding for 2023-24 capital improvement projects.

• Election of 2023 Chair and Vice Chair
• Measure S: Fiscal Year 2022-23 mid-year update
• Proposed Fiscal Year 2023-24 Operating Budget and CIP appropriation

City Council Regular Meeting

The City Council will review several service agreements including senior lunch programs, downtown cleaning, and fuel procurement. The agenda also includes discussions on pedestrian mall boundaries and a public hearing regarding tenant relocation at 100 N Humboldt St.

• Wastewater Treatment Plant Package III: $8,574,000 appropriation and $11,344,696 construction agreement
• Senior Catered Lunch Services Program: Agreement up to $150,000 per year for five years
• Downtown Cleaning Service: Agreement not to exceed $500,000 per year
• Columbia Drive and Crystal Springs Storm Drain Improvements: $108,400 design services agreement
• Renewable Diesel Fuel Procurement: Amendment increasing total agreement to $1,125,000

The City Council adopted a Citywide Diversity, Equity, and Inclusion Strategic Framework and approved several infrastructure and service contracts. Council also reached consensus to keep two blocks of the pedestrian mall closed to traffic and granted a property owner's appeal regarding relocation benefits.

• Approved Citywide Diversity, Equity, and Inclusion (DEI) Strategic Framework (4-0)
• Appropriated $8,574,000 and awarded contract up to $11,344,696 to Mountain Cascade, Inc. for Wastewater Treatment Plant projects
• Granted property owner appeal for 100 N. Humboldt St. regarding permanent relocation benefits (3-1)
• Approved $750,000 five-year contract with Corporate Cuisine, Inc. for senior catered lunch services
• Approved $108,400 design agreement with Freyer & Laureta, Inc. for storm drain improvements
• Approved $2,000,000 total contract with Frank & Grossman Landscape Contractors, Inc. for downtown cleaning
• Consensus to keep both blocks of the pedestrian mall closed and allow parklets
• Consensus to return remaining Flood Relief Fund money to the General Fund

City Council Special Meeting

The City Council will review a proposed term sheet for a public-private partnership involving the 4th and Railroad Avenue parking lot. Additionally, the council will consider options regarding the opening of a public restroom in the downtown area.

• Review of Bespoke development project term sheet for 4th and Railroad Avenue parking lot
• Discussion of options for a public restroom in Downtown

The City Council reached a consensus to support the financial terms of the Bespoke development project at 4th and Railroad Avenue. Council also reached a consensus to open a public restroom at the transit center.

• Confirmed financial terms and supported Bespoke development project at 4th and Railroad Avenue (consensus)
• Supported opening a public restroom at the transit center (consensus)

Sustainability & Infrastructure Commission Meeting

The Sustainability & Infrastructure Commission will review an informational item regarding transportation management in San Mateo. The meeting also includes the approval of minutes from the April 12, 2023, meeting.

• Approval of April 12, 2023, meeting minutes
• Information item on transportation management in the City of San Mateo

The Commission approved the minutes from the April 12, 2023 meeting. Members received an informational presentation on transportation management and discussed the need for increased public outreach and data collection on bike and pedestrian use.

• Approved April 12, 2023 minutes (4-0)

Planning Commission Regular Meeting

The Planning Commission will review an ordinance recommendation to amend the San Mateo Municipal Code regarding city projects and height limitations. The Commission will also consider a resolution to deny an appeal for a second-story addition at 329 Greenfield Avenue.

• Appeal of a 566 square-foot second-story addition at 329 Greenfield Avenue
• Ordinance recommendation to amend San Mateo Municipal Code sections regarding height limitations and exemptions
• Proposed amendments to streamline the review process for city projects
• Approval of the April 11, 2023, Planning Commission meeting minutes

Senior Citizens Commission Regular Meeting

The Commission will receive an informational presentation from Police Chief Ed Barberini regarding Project Guardian. Members will also provide feedback on potential options for changing the Commission's name.

• Presentation on Project Guardian by Police Chief Ed Barberini
• Feedback on Senior Citizens Commission name change options
• Approval of March 13, 2023, meeting minutes

The commission approved the amended March 13, 2023 meeting minutes (4-0). They discussed potential name changes, reaching consensus on options including Senior Advisory Commission, Senior Commission, Older Adults Commission, or keeping the current name. No final decision was made on the name change.

• Approved amended March 13, 2023 meeting minutes (4-0)
• Discussed but did not decide on name change options for the commission

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will review and comment on the Proposed Five-Year (2023-2028) Capital Improvement Plan. The meeting also includes a presentation from the City Clerk regarding boards and commissions processes.

• Review of Proposed Five Year (2023-2028) Parks and Recreation Capital Improvement Plan
• Presentation on Boards and Commissions Processes by City Clerk Patrice Olds
• Approval of March 1, 2023, meeting minutes

The Park and Recreation Commission received a presentation on the proposed Five Year (2023-2028) Parks and Recreation Capital Improvement Plan. Commissioners expressed consensus that they want to be involved earlier in the prioritization process and discussed holding a town hall meeting for public feedback. No formal vote was taken on the plan. The consent calendar item approving the March 1, 2023 minutes was passed 5-0.

• Approved minutes of March 1, 2023 meeting (5-0)

City Council Special Meeting

The City Council will hold a study session to receive information on the Solid Waste Program and its annual rate setting process. The council will also receive a project update regarding the US-101/Peninsula Avenue Interchange Improvements.

• Solid Waste Rate Setting Introduction and Overview
• US-101/Peninsula Avenue Interchange Improvements Project Update

The City Council held a special meeting to review solid waste rate setting and the US-101/Peninsula Avenue Interchange project. Council expressed interest in a hybrid approach and the use of reserve funds for waste rates. For the interchange project, the Council reached a consensus to pursue Option #2 to leverage existing studies and funding.

• Consensus reached to pursue Option #2 for US-101/Peninsula Avenue Interchange Improvements

City Council Regular Meeting

The City Council will discuss a District Attorney report regarding Brown Act allegations and potential codes of conduct. The Council is also scheduled to vote on several administrative items, including new police vehicles and community development plans.

• Purchase of nine 2023 Ford Police Interceptor Utility vehicles for $585,929.70
• $241,663 appropriation for the Complete Streets North Central project
• Agreement with Fehr & Peers for $190,163 for the Complete Streets North Central project
• Adoption of the 2023-27 Consolidated Plan and 2023-24 Annual Action Plan
• Approval of the Fiscal Year 2023-24 Comprehensive Fee Schedule

The City Council approved several funding requests, including a contract for nine new police vehicles and funds for the Complete Streets North Central project. The Council also adopted a new public meeting accommodation policy and a multi-year housing action plan. Additionally, the Council directed staff to research strengthened codes of conduct following a District Attorney's report.

• Approved purchase of nine 2023 Ford Police Interceptor Utility vehicles for $585,929.70 (5-0)
• Appropriated $241,663 for Complete Streets North Central project and approved $190,163 agreement with Fehr & Peers (5-0)
• Adopted Reasonable Accommodation Policy for Public Meetings (5-0)
• Approved 2023-27 Consolidated Plan and 2023-24 Annual Action Plan for Community Development Block Grants (5-0)
• Approved revisions to the Fiscal Year 2023-24 Comprehensive Fee Schedule (5-0)
• Confirmed reappointments of Lindsey Held, Margaret Williams, and Kimi Narita to city commissions (5-0)
• Directed staff to research and bring back strengthened codes of conduct for Council consideration
• Established subcommittee to write apology letters to Nicole Fernandez, David Burruto, Joe Goethals, and Cliff Robbins

Community Relations Commission

The Community Relations Commission is reviewing the Draft 2023-27 Consolidated Plan and the Draft 2023-24 Annual Action Plan. The Commission will consider recommending these plans to the City Council for approval at the May 1, 2023 meeting.

• Review of Community Development Block Grant Draft 2023-27 Consolidated Plan
• Review of Draft 2023-24 Annual Action Plan
• Approval of December 1, 2022, meeting minutes

City Council Regular Meeting

The City Council will consider several administrative updates, including committee appointments and the adoption of the 2023-24 priority list. The agenda also includes various contract amendments for public works, police equipment, and professional services.

• Approval of $225,293.79 for replacement police duty weapons
• Budget increase of $67,500.01 for Planet Professional, LLC human resources services
• Amendment to Peninsula Tree Care, Inc. agreement for an additional $100,000
• Purchase of a Multihog CV 350 sweeper for $173,912.04
• Acceptance of $75,122.84 grant for police officer wellness and mental health

The City Council approved a consent calendar of 22 items, including police weapon replacements and public works amendments. The Council also held a study session on the 2023-2031 Housing Element and reached a 3-2 consensus to add an item to the next agenda regarding a District Attorney's report on vote trading allegations.

• Approved $225,293.79 for police duty weapon replacements (5-0)
• Approved $173,912.04 for a Multihog Compact Multi-Purpose Sweeper (5-0)
• Approved $78,000 agreement for school crossing guards (5-0)
• Approved $100,000 increase for tree pruning and maintenance services (5-0)
• Approved $100,000 increase for downtown parking equipment network hosting (5-0)
• Adopted the City Council Priority List for fiscal year 2023-24 (5-0)
• Adopted the 2023 Investment Policy via Resolution No. 38 (5-0)
• Appointed members to Measure S Oversight Committee, Senior Citizens Commission, and Library Board (5-0)

City Council Special Meeting

The City Council will receive a 2022-23 budget update and provide direction on the 2023-24 operating budget and the 2023-28 Capital Improvement Plan. The Council will also hold a closed session conference with labor negotiators regarding SEIU Local 521.

• Conference with labor negotiators for SEIU Local 521
• 2022-23 budget update
• 2023-24 operating budget review
• 2023-28 Capital Improvement Plan preview

The City Council reached a consensus to make no changes to the proposed budget and maintain the status quo of $8.1M per year. The meeting also included a closed session regarding labor negotiations with SEIU Local 521 and San Mateo Safety Management.

• Maintained status quo of $8.1M per year for the proposed budget (consensus)

Sustainability and Infrastructure Commission Meeting

The Sustainability and Infrastructure Commission will review an annual progress report regarding the implementation of the Climate Action Plan. The commission will also consider approving minutes from the March 8, 2023, meeting.

• Climate Action Plan - Annual Progress Report
• Approval of March 8, 2023, meeting minutes

The Commission approved the minutes from the March 8, 2023 meeting. Members received a progress report on the Climate Action Plan and requested further updates on city fleet electric vehicles and waste emissions.

• Approved March 8, 2023 minutes (5-0)

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding an appeal of the Zoning Administrator's decision for 125 15th Avenue. The commission is asked to adopt a resolution to deny the appeal of the approved demolition and construction of a new residence.

• Appeal of a new single-family residence at 125 15th Avenue (PA-2021-049)
• Approval of February 14, 2023, meeting minutes

Appointment Subcommittee

The Appointment Subcommittee will conduct interviews to fill one partial term seat and two full-term seats on the Measure S Committee. The subcommittee also aims to establish an eligibility list for future vacancies.

• Interviews for Measure S Committee applicants: Matthew Harray, Wendy McCall, Karen Moen, Sandy Shepler, Bill Yang, and Nick Atkeson
• Selection for one seat through June 10, 2024
• Selection for two seats through June 10, 2026

Appointment Subcommittee - Library Board

The Appointment Subcommittee will conduct interviews for two vacant seats on the Library Board. The positions include one partial term ending June 10, 2024, and another ending June 10, 2025.

• Interviews for eight applicants: Marni Gerber, Laura Majerus, Doug Lee, Meredith Nassihi, Wendy McCall, Sarah Phelps, Sheila Canzian, and Richard Wysong
• Selection process to establish an eligibility list for future vacancies

Appointment Subcommittee - Senior Citizens Commission

The Appointment Subcommittee will interview two applicants to fill one vacancy on the Senior Citizens Commission. The selected individual will serve a term through June 10, 2025.

• Interviews for Thomas Lease
• Interviews for Barbara Miao
• Establishment of an eligibility list for future vacancies

City Council Special Meeting

The City Council will hold a study session to receive an update on the Clean Water Program. The session includes reviewing a proposed five-year sewer rate structure and a draft Proposition 218 Notice for a rate increase.

• Clean Water Program status presentation
• Proposed five-year sewer rate structure
• Draft Proposition 218 Notice to increase sewer rates
• Closed session conference with San Mateo Safety Management Association labor negotiators

The City Council reviewed an update on the Wastewater Treatment Plant upgrade and expansion project and a sewer rate analysis. The Council concurred in continuing the proposed multi-year sewer rate structure.

• Concurred in continuing the multi-year sewer rate structure as proposed

City Council Regular Meeting

The City Council will review several construction contracts for railroad crossings and wastewater services. The meeting also includes discussions on leaf blower regulations and updates to the General Plan.

• $637,848 construction contract for 4th and 5th Avenue Railroad Crossing projects
• $300,000 contract for wastewater treatment plant rehabilitation services
• $15,000 recruitment incentive for police dispatcher lateral hires
• $368,400 appropriation to purchase a first-time homebuyer unit at 211 S. Fremont Street, #406
• Review of leaf blower regulations and potential policy approaches

The City Council approved a consent calendar of 14 items, including railroad crossing improvements and wastewater plant services. Council members also provided direction on future leaf blower regulations and General Plan height and density updates.

• Approved $637,848 construction contract for 4th and 5th Avenue Railroad Grade Crossings (5-0)
• Awarded wastewater treatment plant rehabilitation contract to Monterey Mechanical Co. up to $300,000 (5-0)
• Authorized $75,000 for police dispatcher lateral hiring recruitment incentives (5-0)
• Approved $368,400 from City Housing Fund for a first-time homebuyer unit at 211 S. Fremont Street (5-0)
• Accepted $80,000 grant from California Energy Commission for solar permit processing (5-0)
• Approved $500,000 agreement with Cannon Design Group for design review services (5-0)
• Appropriated $244,692.30 for FY 2022-23 Community Development Block Grant expenditures (5-0)
• Directed staff to design an incentive-based program and outreach for electric leaf blowers

ADJOURNED - Planning Commission Regular Meeting

The March 28, 2023, Planning Commission meeting was adjourned. The items on the agenda have been continued to the next scheduled meeting on April 11, 2023.

• Approval of Planning Commission Meeting Minutes from 2.14.2023
• Public Hearing: Appeal regarding a new single-family residence at 125 15th Avenue (PA-2021-049)

City Council Special Meeting

The City Council will hold a study session regarding potential policy approaches for leaf blower regulations. The Council will also meet in a closed session to discuss one case of anticipated litigation.

• Report and presentation on leaf blower regulations
• Closed session conference with legal counsel regarding one case of anticipated litigation

The City Council convened in closed session to confer with legal counsel regarding one case of anticipated litigation. A scheduled study session on leaf blower regulations was continued to April 3, 2023, due to technology issues.

• Convened in closed session for conference with legal counsel regarding one case of anticipated litigation
• Continued leaf blower regulations discussion to April 3, 2023

City Council Regular Meeting

The City Council will consider several administrative actions including building decarbonization strategies and electric vehicle charger installations. The agenda includes multiple contract amendments for public safety, library staffing, and infrastructure projects.

• $115,600 for a building decarbonization strategy with Rincon Consultants, Inc.
• $28,000 transfer for electric vehicle chargers at the 2nd and El Camino Garage
• $150,000 appropriation for Police Department Roof Improvements
• $164,975 agreement for School Zone Speed Limit Phase 1 with JJ Construction and Design Inc.
• $149,127.11 contract for Martin Luther King Community Center small kitchen remodel

Community Relations Commission

The Community Relations Commission will review and comment on preliminary findings from the community engagement process. These findings relate to the preparation of the 2023–2027 Consolidated Plan to be submitted to HUD.

• Review of preliminary community engagement findings for the 2023-27 Consolidated Plan
• Approval of December 1, 2022, meeting minutes

Senior Citizens Commission Regular Meeting

The Senior Citizens Commission will receive a presentation on boards and commissions processes and an informational overview of the process and timeline for potentially changing the commission's name. The meeting also includes approval of prior minutes and public comment.

• Approval of minutes from the January 23, 2023 special meeting
• Boards and Commissions Processes Refresher Presentation by City Clerk Patrice Olds
• Informational presentation on the process and timeline for changing the commission's name

The Commission approved the amended minutes from the January 23, 2023, special meeting. Other agenda items consisted of informational presentations regarding board processes and the procedure for changing the commission's name.

• Approved amended Senior Citizens Commission Special Meeting Minutes of January 23, 2023 (4-0-0)

Sustainability & Infrastructure Commission Meeting

The commission will receive an update on bicycle and pedestrian projects and review the draft community engagement plan for the San Mateo Complete Streets Plan. The meeting also includes approval of prior minutes and commissioner reports.

• Bicycle and pedestrian projects update
• Complete Streets Plan introduction and community engagement plan feedback

The Commission approved the minutes from the February 8, 2023 meeting. Members received updates on bicycle and pedestrian projects and a presentation on the Complete Streets Plan community engagement draft.

• Approved February 8, 2023 minutes (5-0)

City Council Regular Meeting

The City Council will consider a consent calendar of routine items including approval of minutes, an ordinance for youth advisory members on the Park and Recreation Commission, and several contracts and agreements. The main discussion item is a study session on the General Plan Update, where the Council will provide direction on land use heights, densities, and how to incorporate Measure Y. The meeting also includes public comment and reports.

• Adopt ordinance for two non-voting youth advisory members on the Park and Recreation Commission
• Approve $205,949 agreement with SCI Consulting Group for Stormwater Funding Analysis
• Approve $112,650 budget appropriation for Workday Lean-On Services Support with Collaborative Solutions, LLC
• Approve $402,220 change order for Enterprise Resource Planning System Implementation Services with Collaborative Solutions, LLC
• Discuss General Plan Update land use heights, densities, and Measure Y incorporation

The City Council approved 10 consent calendar items, including funding for stormwater analysis and police DNA testing. Council also provided specific direction to staff regarding height ranges and the Measure Y framework for the General Plan Update.

• Approved appointment of two non-voting youth advisory members to Park and Recreation Commission (5-0)
• Approved stormwater funding analysis agreement up to $205,949 plus $20,000 reserve (5-0)
• Approved $112,650 budget appropriation for Workday Lean-On Services Support (5-0)
• Approved $402,220 change order for enterprise resource planning system implementation (5-0)
• Approved $20,900 change order for police forensic DNA testing (5-0)
• Authorized letters of support for 19th Avenue/Fashion Island Boulevard Bikeway project (5-0)
• Set Office High height max at 7 stories for General Plan Update
• Directed staff to survey ballot feasibility for Measure Y update for November 2024 election

City Council Special Meeting

The City Council will hold a study session to receive a report and presentation on Environmental, Social, and Governance (ESG) or Socially Responsible Investing (SRI) concepts. Council members will provide feedback and guidance on whether to incorporate either concept into the City's Investment Policy. This is a discussion item only, not a final decision.

• Study session on ESG/SRI considerations for the City's Investment Policy
• Public comment opportunity during the study session

The City Council held a study session regarding Environmental, Social, and Governance considerations for its investment policy. Council members expressed unanimous support for committing to a divestment from fossil fuels. Staff will provide evaluation updates as part of economic reports.

• Unanimously supported commitment to divest from fossil fuels
• Requested future exclusion of guns and tobacco investments

San Mateo - Foster City Public Financing Authority Special Meeting

The San Mateo-Foster City Public Financing Authority will hold a special meeting to elect a Chair and Vice-Chair for the 2022-23 fiscal year, approve minutes from April 2022, and accept basic financial statements for fiscal years ended June 30, 2022 and 2021. The agenda is largely procedural with no major policy decisions or financial commitments listed.

• Election of Chair and Vice-Chair for 2022-23 fiscal year
• Approve minutes of April 14, 2022 meeting
• Accept and file basic financial statements for fiscal years ended June 30, 2022 and 2021

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will consider and vote on recommending a proposed fee schedule for parks and recreation facilities and services for the 2023-24 fiscal year. The meeting also includes approval of prior meeting minutes and public comment periods. No other substantive decisions are on the agenda.

• Proposed FY 2023-24 fee schedule for Parks and Recreation facilities and miscellaneous fees (Attachment 1 of Administrative Report)
• Recommendation to City Council to adopt the new fee schedule
• Approval of minutes from February 1, 2023 regular meeting

The Commission recommended that the City Council adopt the proposed Parks and Recreation Fee Schedule for FY 2023-24. This recommendation included a request for the City Council to consider a possible waiver or restitution for Tree Appeal Fees.

• Approved February 1, 2023 meeting minutes (4-0)
• Recommended FY 2023-24 Parks and Recreation Fee Schedule to City Council (5-0)

Library Board Regular Meeting

The Library Board of Trustees will review January 2023 statistical reports and approve financial reports and gifts from FY 2021-2022. The board will also discuss three major departmental work plan priorities for 2023, future meeting agendas, and the current meeting schedule.

• Approval of January 23, 2023, meeting minutes
• Review of January 2023 statistical reports
• Approval of financial reports and gifts for FY 2021-2022 (Q4: April, May & June 2022)
• Discussion of 2023 departmental work plan priorities
• Discussion of future meeting agendas and current meeting schedule

The Board approved the meeting minutes, visitor statistics, and financial reports, including a correction to the May report. Members discussed the 2023 Departmental Work Plan and the need for a new Strategic Plan. The Board deferred a decision on changing the meeting schedule until current board vacancies are filled.

• Approved meeting minutes (3-0)
• Approved visitor statistics (3-0)
• Approved financial reports and accepted gifts (3-0)
• Deferred decision on bi-monthly meeting schedule until board vacancies are filled

City Council Special Meeting

The City Council will hold a study session to review the city's campaign contribution limits and rules, and consider whether to amend or repeal them. A presentation on the newly established Campaign Finance Dashboard will also be given. The council will provide direction to staff but no final decision is expected at this meeting.

• Closed session: Conference with legal counsel regarding existing litigation (Worker's Compensation, claimant Brian Hedley)
• Study session: Review of campaign contribution limits and rules, with possible direction to staff on amendments or repeal
• Presentation on the City's newly established Campaign Finance Dashboard

The City Council reviewed Charter section 2.80 regarding campaign contribution limits and the impacts of AB1439. The majority of the Council agreed to keep the existing limits. The meeting included a closed session regarding a worker's compensation claim.

• Agreed to keep existing campaign contribution limits
• Convened closed session regarding worker's compensation claimant Brian Hedley

City Council Regular Meeting

The San Mateo City Council will consider appropriating $150,000 from the General Fund for a winter storm flood disaster relief fund and waiving related permitting fees. They will also introduce an ordinance to add two non-voting youth members to the Park and Recreation Commission and vote on salary increases for department heads and deputy directors.

• $198,780 contract to remodel restrooms at Fiesta Meadows Park
• $519,938 agreement for Poplar at Golf Course Trash Capture Project
• $79,340 supplemental budget for General Plan Update climate action work
• Deed restriction to secure $673,000 grant for Borel Park construction
• Appeal decision on permanent relocation benefits for 1654 S. Grant St. tenant

The City Council approved a compensation plan increasing salaries for department heads and deputy directors by 4%. The council also appropriated $150,000 for a winter storm flood disaster relief fund and approved several public works contracts.

• Approved 4% salary increase and 48 hours of executive leave for department heads and deputy directors (5-0)
• Appropriated $150,000 for winter storm flood disaster relief fund administered by Samaritan House (5-0)
• Introduced ordinance to add two non-voting youth advisory members to Park and Recreation Commission (5-0)
• Approved $198,780.47 contract to Newton Construction & Management, Inc. for Fiesta Meadows Park restrooms (5-0)
• Approved $519,938 agreement with GSW Construction, Inc. for Poplar at Golf Course Trash Capture Project (5-0)
• Authorized Mayor to sign letter of support for US 101/State Route 92 grant funding (5-0)
• Approved $231,632.78 purchase of personal computers from Lenovo Inc. (5-0)
• Denied property owner appeal regarding permanent relocation benefits for 1654 S. Grant St. Unit #2 (5-0)

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing to decide on a five-story mixed-use building with 33,529 sq ft of office space and five residential units at 435 E. 3rd Avenue. They will also consider a special use permit for construction staging at 402 S. Delaware Street and a Mitigated Negative Declaration for environmental review. The consent calendar includes approval of meeting minutes from November 2022 and January 2023.

• 435 E. 3rd Avenue – New five-story office/residential mixed-use building (33,529 sq ft office, 5 residential units) with Site Plan and Architectural Review and Special Use Permit for staging at 402 S. Delaware Street
• Adoption of a Mitigated Negative Declaration for environmental impacts of the project
• Approval of Planning Commission meeting minutes from 11/17/2022, 1/12/2023, and 12/13/2022

Civic Arts Committee Special Meeting

The Civic Arts Committee will review eligible submissions and select one or more artists to submit design proposals for the Racial Equity Art Project. The committee will also approve a correction to move the regular meeting date from March 6 to March 13, 2023.

• Racial Equity Art Project artist(s) selection – review submissions and select artist(s) for design proposals
• Correction of regular meeting date from March 6 to March 13, 2023 – approval

The minutes list the Racial Equity Art Project artist selection and a meeting date correction as agenda items. However, the document does not record any votes, selections, or final outcomes for these items.

City Council - Special Meeting

The City Council is holding a special meeting as a workshop to review the current 2022-23 Strategic Plan and identify new objectives for fiscal year 2023-24. Public comment is accepted in person or in writing before the working session. No votes or decisions are expected; this is a discussion-only session.

• Review of current Council Strategic Plan for fiscal year 2022-23
• Identification of new Council objectives for fiscal year 2023-24
• Public comment period on strategic plan and objectives

The City Council conducted a "Blue Sky" goal-setting workshop to determine priorities for fiscal year 2023-24. Council members reviewed current priorities and proposed new objectives. No formal votes or legislative decisions were recorded.

Personnel Board Special Meeting

The San Mateo Personnel Board will elect a vice-chair for the 2022-23 fiscal year and attend a workshop on appeal procedures. The board will also consider a continuance request for a scheduled appeal hearing and approve prior meeting minutes.

• Election of Vice-Chair for 2022-23 fiscal year
• Workshop on Personnel Board appeal procedures by Liebert Cassidy Whitmore law firm
• Continuance request for February 21, 2023 appeal hearing
• Approval of June 21, 2022 meeting minutes

Sustainability and Infrastructure Commission Meeting

The commission will receive an informational update from the Public Works Department on its work during calendar year 2022. No votes or decisions are scheduled on this item.

• Public Works 2022 Year in Review — informational update only

The Commission approved the minutes from the November 9, 2022 meeting. Staff from the Public Works Department provided an informational update on work performed during the 2022 calendar year.

• Approved November 9, 2022 meeting minutes (5-0)

City Council Special Meeting

The San Mateo City Council will hold a study session to receive an update on the Pavement Management and Smooth Streets Programs, discuss using an executive recruiter for city manager recruitment, and provide feedback on a proposed Winter Storm Damage Relief Fund for residents and businesses. The meeting also includes a closed session on existing litigation and workers' compensation.

• Winter Storm Damage Relief Fund – guidance on city funding, criteria, and administration for storm-affected residents and businesses
• City Manager Recruitment – use of executive recruiter and council subcommittee for recruitment activities
• Pavement Management and Smooth Streets Program – informational update on road maintenance programs

City Council Regular Meeting

The City Council will receive the 2022-23 Mid-Year Budget Update and consider supplemental appropriations of $2,488,852, including $2.4 million for the 2% TOT Fund and $88,852 for software subscriptions. They will also provide direction on Measure CC options. Other items include a property owner appeal of relocation costs, a final map for Peninsula Heights South, and a grant application for Permanent Local Housing Allocation.

• Mid-year budget update with $2,488,852 in supplemental appropriations
• Property owner appeal of permanent relocation costs at 1654 S. Grant St. Unit #2
• Final map and subdivision improvement agreement for Peninsula Heights South at 2655 & 2755 Campus Drive
• Agreement with City of San Jose for minimum wage enforcement services ($30,000)
• Approval of official visit to sister city Toyonaka, Japan for 60th anniversary

The City Council approved supplemental budget appropriations of $2,488,852 from property taxes. The council also denied a property owner's appeal regarding relocation costs and approved several service contracts and a subdivision map.

• Approved $2,488,852 in supplemental budget appropriations (5-0)
• Denied property owner appeal for relocation costs at 1654 S. Grant St. Unit #2 (5-0)
• Approved final map and subdivision agreement for Peninsula Heights South Phase (5-0)
• Approved $112,636.15 amendment for Tyler Technologies software services (5-0)
• Approved $30,000 agreement with City of San Jose for minimum wage enforcement (5-0)
• Approved $150,000 purchase order with Folger Graphics for printing and mailing (5-0)
• Approved up to $25,000 amendment for Brightview Landscape Services (5-0)
• Approved request for Councilmember Rich Hedges to be absent from the city Feb 2 to March 31, 2023 (5-0)

Park and Recreation Commission Regular Meeting

The Commission will provide feedback on a recommended one-year pilot program for prioritizing picnic rentals. The meeting also includes approval of minutes from November 2, 2022, and public comment on non-agenda items.

• Discussion of a pilot program for prioritization of picnic rentals
• Approval of minutes from the November 2, 2022 regular meeting

The Commission approved the minutes from the November 2, 2022 meeting. Members discussed a proposed pilot prioritization program for picnic site reservations and requested a follow-up presentation.

• Approved November 2, 2022 meeting minutes (3-0-1)

City Council Special Meeting

The City Council will consider adopting a General Plan Amendment to update the Housing Element for 2023-2031, which must comply with state law and plan for at least 7,015 new housing units while affirmatively furthering fair housing. The item is the only substantive business on the agenda, alongside a ceremonial proclamation for Human Trafficking Prevention Month.

• General Plan Amendment to adopt Housing Element for 2023-2031, planning for at least 7,015 new housing units
• Resolution to determine the adoption is exempt from CEQA review based on findings in Attachment 3
• Proclamation recognizing January as Human Trafficking Prevention Month

The City Council approved a General Plan Amendment to adopt the Housing Element for the Sixth Housing Cycle. The plan provides for at least 7,015 new housing units and was determined to be exempt from California Environmental Quality Act review.

• Approved General Plan Amendment to adopt the 2023-2031 Housing Element (5-0)
• Adopted Resolution No. 11 (2023) to include supplemental sites in the housing plan (5-0)

Senior Citizens Commission Special Meeting

The Senior Citizens Commission will consider a proposed 2023 presentation schedule and receive a presentation from the Executive Director of Villages of San Mateo County. The meeting also includes approval of prior meeting minutes and public comment.

• Review proposed 2023 presentation schedule and provide feedback on topics
• Receive presentation by Sue Eldredge, Executive Director, Villages of San Mateo County
• Approve amended minutes of September 12, 2022 and minutes of November 14, 2022

The Commission approved the meeting minutes from September 12, 2022, and November 14, 2022. Other business included presentations on local senior services and the 2023 meeting schedule.

• Approved amended September 12, 2022 meeting minutes (4-0-0)
• Approved November 14, 2022 meeting minutes (4-0-0)
• Added renaming of the Senior Citizens Commission as a future agenda item

Library Board Regular Meeting

The Library Board will consider approving updates to the Library Rules of Conduct regarding personal belongings and removing expired COVID-19 policies. They will also discuss potential priorities for the City Council's Blue Sky session and rotate board officer positions.

• Approve minutes of November 28, 2022 meeting
• Review statistical reports for November and December 2022
• Consider amendment of Library Rules of Conduct policy for personal belongings
• Approve removal of temporary COVID-19 policies
• Discuss potential Library priority recommendation for Blue Sky Council session

The Library Board of Trustees approved updates to the Library Rules of Conduct Policy and removed expired COVID-19 policies. The Board also rotated leadership roles, appointing a new President and Vice President. Members discussed potential priority recommendations for the City Council's Blue Sky session.

• Approved consent calendar (3-0)
• Approved updates to Library Rules of Conduct Policy and removal of temporary COVID-19 policies (3-0)
• Appointed Austin Volz as President and Shaylona Wheeler as Vice President (3-0)

City Council Special Meeting

The City Council will hold a study session to discuss speed limit setting policies and the plan for updating speed limits in San Mateo. This is an informational presentation only, not a final decision. Public comments will be accepted in person and remotely.

• Discuss speed limit setting policies and update plan for the City
• Public comment opportunity during the study session

The City Council held a study session regarding speed limit settings and program updates. Council unanimously directed staff to focus on traffic calming and the expedited implementation of school zone speed limits, stating that enforcement justification alone is insufficient to raise speed limits.

• Unanimously directed staff to focus on traffic calming and expedite school zone speed limits
• Unanimously determined justification for enforcement alone is insufficient to raise speed limits

City Council Regular Meeting

The City Council will consider a consent calendar of 13 routine items, including a $540,000 budget amendment for on-call building support services and a $375,390 elevator modernization contract. A public hearing will update downtown parking fees to include the Kiku Public Downtown Garage. The council will also receive an update on emergency response actions under the existing emergency proclamation.

• Approve $540K budget amendment and up to $2M per agreement for on-call building support services (Item 2)
• Award $375,390 contract for 2nd and El Camino parking garage elevator modernization (Item 5)
• Approve $334,171.60 agreement for 2022-23 Community Development Block Grant project (Item 4)
• Adopt resolution updating downtown parking fee schedule to include Kiku Public Downtown Garage (Item 14)
• Confirm directives issued by City Manager under emergency proclamation (Item 15)

The City Council approved a comprehensive fee schedule update for downtown parking. The council also passed a consent calendar of 13 items including various infrastructure contracts and commission appointments. Additionally, the council confirmed emergency response directives issued by the City Manager.

• Updated Downtown Parking Pass and Hourly Fees to include Kiku Public Downtown Garage (5-0)
• Confirmed emergency response directives issued by the City Manager (5-0)
• Approved $547,503.23 contract for four 2024 Ford F650 dump trucks (5-0)
• Approved $375,390 contract for 2nd and El Camino parking garage elevator modernization (5-0)
• Approved $334,171.60 agreement with Precision Concrete Cutting for CDBG project (5-0)
• Approved $431,648.69 agreement with HdL Software, LLC for business tax audit services (5-0)
• Appointed Alli Fitzgerald to Community Relations Commission and Pamela Rittelmeyer to Sustainability and Infrastructure Commission (5-0)
• Approved $10,000 supplemental budget appropriation for San Mateo Public Library (5-0)

Planning Commission Meeting Adjourned

The San Mateo Planning Commission will hold a continued public hearing on adopting a General Plan Amendment for the 2023-2031 Housing Element, which must plan for at least 7,015 new housing units and affirmatively further fair housing. The original meeting was adjourned due to a lack of quorum from a storm-related power outage.

• Public Hearing: General Plan Amendment to adopt the Housing Element for 2023-2031
• Plan must provide for at least 7,015 new housing units
• Requirement to affirmatively further fair housing
• Exempt from CEQA review based on listed findings
• Meeting adjourned from Jan 10 to Jan 12 due to storm-related electrical outage

ADJOURNED - Planning Commission Special Meeting

The January 10, 2023 special meeting of the San Mateo Planning Commission was adjourned because it could not be held. The public hearing on the city's Housing Element for 2023-2031 has been continued to January 12, 2023 at 6:00 p.m.

• Public hearing on General Plan Amendment to adopt Housing Element for 2023-2031
• Housing Element must plan for at least 7,015 new housing units
• Meeting adjourned to Thursday, January 12, 2023 at 6:00 p.m. in City Council Chambers

City Council Regular Meeting

The City Council will consider ratifying a local emergency proclaimed by the City Manager on January 2, 2023. The consent calendar includes routine items such as job specification updates, use agreements for park facilities, a tree pruning contract, and a vehicle purchase. The Council will also review and approve appointments to external agencies and liaison roles.

• Ratification of Proclamation of Local Emergency declared Jan. 2, 2023
• Five-year use agreement with San Mateo Youth Softball Association for Beresford Park batting cage, ball fields, and concession building
• Five-year use agreement with San Mateo Little League American for Trinta Park batting cage, ball fields, and concession building
• Agreement with West Coast Arborists for citywide tree pruning in the amount of $119,790
• Purchase of three 2023 Ford F350 Utility trucks from National Auto Fleet Group for $310,263.47

The City Council ratified a local emergency proclamation issued on January 2, 2023, due to winter storm impacts. The Council also approved several park use agreements, a citywide tree pruning contract, and the purchase of utility trucks.

• Ratified Proclamation of Local Emergency from Jan 2, 2023 (5-0)
• Approved $310,263.47 contract for three 2023 Ford F350 Utility trucks (5-0)
• Approved $119,790 agreement with West Coast Arborists for tree pruning (5-0)
• Approved 5-year use agreement with San Mateo Youth Softball Association for Beresford Park (5-0)
• Approved 5-year use agreement with San Mateo Little League American for Trinta Park (5-0)
• Approved revisions to Police Records Supervisor job specification (5-0)
• Approved appointments to external agencies and liaison roles (5-0)

City Council Special Meeting

The City Council will hold a closed session to discuss existing litigation in the case of Karolyn Franklin v. City of San Mateo. Following that, the council will hold a study session to review and provide feedback on proposed revisions to the City Council goal-setting and Strategic Plan process.

• Closed session: Conference with legal counsel on Karolyn Franklin v. City of San Mateo, Case No. 22-CIV00807
• Study session: Review proposed revisions to the City Council goal-setting and Strategic Plan process

The City Council reviewed a proposal to revise the strategic plan process to be more visionary and high-level. The council concurred with staff recommendations to remove priority levels and recategorize objectives by time frame. A closed session was held regarding existing litigation.

• Concurred with staff recommendations to revise the City Council goal setting process
• Convened in closed session to consider Karolyn Franklin v. City of San Mateo