San Mateo public meetings in 2021

Planning Commission Regular Meeting

The Planning Commission will conduct a pre-application review for a three-story self-storage facility. The body will also consider recommending updated standards for mechanical and automated parking facilities to the City Council.

• Pre-application review for a three-story self-storage building at 1050 S. Amphlett Blvd. (PA-2020-071)
• Proposed update to City Standard Drawings and Specifications for mechanical and automated off-street parking facilities

Sustainability & Infrastructure Commission Meeting

The Commission will review an informational update from the Public Works Department regarding work performed during the 2021 calendar year. The meeting also includes a request to approve the minutes from the October 13, 2021, regular meeting.

• Approval of October 13, 2021, meeting minutes
• Public Works Year in Review, 2021 update

The Sustainability & Infrastructure Commission approved the minutes from its October 13, 2021 meeting unanimously (5-0). The main substantive item was an informational update from the Public Works Department on its 2021 activities, with no formal action taken. Commissioners offered suggestions for future reports, including adding performance metrics, updating the Traffic Action Plan, and transitioning from compressed natural gas to electric vehicles.

• Approved October 13, 2021 meeting minutes (5-0)

REVISED City Council Regular Meeting

The City Council will nominate a Mayor and Deputy Mayor for the 2022 term. The body is also deciding on ordinances for organic waste disposal reduction and municipal code cleanup, as well as several public works contracts.

• Ordinance for Mandatory Organic Waste Disposal Reduction per SB 1383
• Agreement with Alta Group, Inc. for Main Street Garage wall repairs for $123,983
• Contract amendment with CSG Consultants, Inc. for $150,000
• Contract amendment with ColorPrint for bulk mailing and printing for $210,000
• Purchase of excess workers' compensation insurance projected at $215,817

The City Council unanimously elected Rick Bonilla as Mayor and Diane Papan as Deputy Mayor for the 2021-22 term. The council also approved a consent calendar of 18 routine items, including adopting ordinances on municipal code cleanup and mandatory organic waste disposal, and reauthorizing remote meetings through January 5, 2022. All votes were 5-0, with Bonilla abstaining on the school zone speed reduction item due to a conflict of interest.

• Elected Rick Bonilla as Mayor for 2021-22 term (5-0).
• Elected Diane Papan as Deputy Mayor for 2021-22 term (5-0).
• Adopted Ordinance No. 2021-26 (municipal code cleanup amendments).
• Adopted Ordinance No. 2021-27 (mandatory organic waste disposal reduction).
• Adopted Resolution No. 117 (2021) reauthorizing remote teleconferenced meetings through January 5, 2022.
• Approved Amendment No. 3 to CSG Consultants agreement ($150,000, new total $500,000).
• Adopted Resolution No. 120 (2021) reducing speed limits in school zones (Bonilla abstained).
• Approved agreement with Alta Group for Main Street Garage repairs ($123,983 plus $25,000 contingency).

REVISED City Council Special Meeting

The City Council is holding a special meeting to conduct a closed session. The body will meet with legal counsel to discuss existing litigation.

• Closed session conference with legal counsel regarding In re: EHT US1, INC., et al., Debtors, United States Bankruptcy Court (Delaware) Case No. 21-10036 (CSS)

The City Council met in a special remote meeting and, after no public comment, convened into closed session to discuss existing litigation in the bankruptcy case In re: EHT US1, INC., et al. No decisions were made in open session, and the meeting adjourned at 6:50 p.m.

• Convened into closed session to discuss existing litigation (bankruptcy case In re: EHT US1, INC., et al.)
• Adjourned the meeting at 6:50 p.m.

Appointment Subcommittee - Library Board

The Appointment Subcommittee for the Library Board is meeting to interview candidates for two vacancies. Mayor Eric Rodriguez and Council Member Papan will conduct the interviews with City Librarian James Moore.

• Interviews of applicants Ruthmary Cradler, Michelle Mendoza, Austin Volz, Shaylona Wheeler, and Dianne Whitaker

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission is meeting to review and comment on the first draft of a revised Facility Naming Policy for Parks, Open Spaces and Public Facilities. The meeting is being held remotely.

• Review of 1st Draft of Revised Facility Naming Policy for Parks, Open Spaces and Public Facilities
• Approval of November 3, 2021 meeting minutes

The Park and Recreation Commission discussed the first draft of a facility naming policy for parks, open spaces, and public facilities. Commissioners provided comments and recommendations but took no formal action; the draft will undergo further review by the City Attorney's office. The meeting was otherwise procedural, with approval of the November 3, 2021 minutes.

• Approved November 3, 2021 special and regular meeting minutes (5-0)
• Discussed draft facility naming policy; no action taken

Planning Commission Regular Meeting

The Planning Commission is conducting pre-application reviews for two residential and mixed-use projects. The body will provide preliminary input on design, massing, and parking before formal applications are submitted.

• Pre-application review for five-story residential building at 222 S. Fremont Street (Gateway Terrace Project)
• Pre-application review for five-story mixed-use building at 435 E. 3rd Avenue (PA-2021-021)
• Nomination of a new Commission representative for the Civic Arts Committee

City Council Special Meeting

The City Council is meeting in closed session to confer with legal counsel. The discussion concerns the initiation of one case of anticipated litigation.

• Closed session conference with legal counsel regarding one case of anticipated litigation

Measure S Oversight Committee

The committee is meeting to review the Independent Accountant's Report on Measure S revenues and expenditures for the year ended June 30, 2021. Members will also receive updates on funded capital improvement projects and the Fiscal Year 2021-22 financial status.

• Review and acceptance of the Independent Accountant's Report for the year ended June 30, 2021
• Update from Public Works on Measure S Funded Capital Improvements Projects
• Informational financial update on the Fiscal Year 2021-22 Measure S Fund
• Approval of May 20, 2021 meeting minutes

City Council Audit Committee Special Meeting

The City Council Audit Committee is meeting to review the Annual Comprehensive Financial Report for the fiscal year ended June 30, 2021. The committee will provide comments and recommend whether the City Council should accept and approve the reports.

• Review of Annual Comprehensive Financial Report for fiscal year ended June 30, 2021

City Council Special Meeting

The City Council is holding a special meeting to provide staff direction on modifying zoning regulations for auto repair establishments. The meeting also includes a closed session regarding litigation and workers' compensation.

• Study session on auto repair establishment zoning and parking regulations
• Closed session regarding litigation and workers' compensation for Trevor Kelly and James Henley

The City Council held a study session on auto repair establishment zoning and parking regulations, concurring with staff's recommendation to keep existing regulations, work with Public Works on restriping street parking to increase supply, and engage businesses to better use on-site parking. No formal votes were taken; the council also convened a closed session on existing litigation regarding workers' compensation cases.

• Concurred with staff recommendation to keep auto repair zoning regulations
• Directed work with Public Works on restriping street parking to increase supply
• Agreed to engage businesses on better use of on-site parking and follow industry parking ratios

City Council Regular Meeting

The City Council is deciding on a transition to district-based elections and updating various municipal codes. The body is also reviewing contracts for clean water and childcare services. An informational update on the Housing Element process is scheduled.

• Establishment of five council districts with elections starting November 2022
• Payment not to exceed $11,132,000 for Year 8 of the Clean Water Program management
• Agreement of $300,000 for the Child Care Provider Relief Program
• Supplemental appropriation of $50,000 for Kiku Crossing affordable housing
• Ordinance to add Chapter 7.35 for Mandatory Organic Waste Disposal Reduction

The San Mateo City Council approved a consent calendar of routine items, including ordinances establishing district-based elections, updating campaign regulations, and adjusting impact fees. It also approved a $50,000 supplemental appropriation for the Kiku Crossing affordable housing project and introduced ordinances on zoning cleanup and mandatory organic waste disposal. All votes were unanimous (5-0).

• Adopted Ordinance No. 2021-22 establishing five council districts with first elections in 2022 and 2024 (5-0)
• Adopted Ordinance No. 2021-23 updating campaign contribution rules to include in-kind donations (5-0)
• Adopted Ordinance No. 2021-24 updating impact fees and adding childcare impact fee (5-0)
• Adopted Ordinance No. 2021-25 extending suspension of parking requirements for outdoor business operations (5-0)
• Adopted Resolution No. 112 reauthorizing remote meetings through December 15, 2021 (5-0)
• Approved $300,000 agreement with Child Care Coordinating Council for child care provider relief (5-0)
• Approved $50,000 supplemental appropriation for Kiku Crossing affordable housing project (5-0)
• Introduced ordinance for mandatory organic waste disposal reduction (5-0)

Civic Arts Committee Regular Meeting

The Civic Arts Committee is meeting to approve final artwork proposals for two developments. The body will also hold study sessions to provide feedback on a draft concept and an equity art project.

• Approval of MidPen Housing “Kiku Crossing” art proposal
• Approval of Hampton Inn @ 2940 S. Norfolk final art proposal
• Study session for 200 S. Fremont draft art concept
• Study session for Equity Art Project locations and mediums

The San Mateo Civic Arts Committee approved two public art proposals: the MidPen Housing 'Kiku Crossing' art proposal and the Hampton Inn at 2940 S. Norfolk final art proposal, both by unanimous 4-0 votes. The committee also held study sessions on the 200 S. Fremont art draft concept and the Equity Art Project, offering supportive comments but taking no formal action. Staff reported that the City Council approved the 2021 Art in Public Places Report & Plan and a fee increase to 1.19% of project valuation.

• Approved MidPen Housing 'Kiku Crossing' art proposal (4-0)
• Approved Hampton Inn @ 2940 S. Norfolk final art proposal (4-0)
• Approved minutes of September 13, 2021 (3-1-0, Whitaker abstained)

Senior Citizens Commission Regular Meeting

The Commission will receive updates on the Age Friendly Action Plan and a presentation on the Housing Element Plan regarding housing policies and growth locations. Members will also discuss a potential letter of support for the re-opening of the Mickelson Pool.

• Review of Age Friendly Action Plan updates
• Presentation on the Housing Element Plan
• Discussion on support for re-opening Mills-Peninsula Medical Center Aquatics Program (Mickelson Pool)

The Senior Citizens Commission discussed a letter of support for reopening the Mickelson Pool aquatics program and reached consensus to draft it, with a recommendation that the City Attorney review it. The commission also received updates on the Age Friendly Action Plan and the Housing Element 2023-31, but no formal votes were taken on these items. The only formal action was approving the September 13, 2021 meeting minutes (3-0).

• Approved September 13, 2021 meeting minutes (3-0)
• Consensus to draft letter supporting Mickelson Pool reopening, with City Attorney review

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission is meeting to provide comments on updates to the existing Naming Parks, Open Spaces and Other Public Facilities Policy. The body will also review minutes from the October 6, 2021 meeting.

• Comments on the update to the Naming Parks, Open Spaces and Other Public Facilities Policy
• Approval of October 6, 2021 meeting minutes

The Park and Recreation Commission held a discussion on the Parks, Open Spaces and Facility Naming Policy, with general agreement that park names should reflect geography or natural features and facility naming should honor service or contribution. No formal action was taken on the policy. The commission also approved the minutes from the October 6, 2021 meeting.

• Approved minutes of October 6, 2021 meeting (4-0)
• Discussed naming policy; no formal decision made

Park and Recreation Special Meeting

The Park and Recreation Commission will meet to receive a presentation regarding the Get Around Senior Transportation Program. This is the only item of new business listed on the agenda.

• Presentation on Get Around Senior Transportation Program

The commission held a special meeting with a presentation on the Get Around Senior Transportation Program by staff. No formal decisions were made; the item was for information and discussion only.

City Council Regular Meeting

The City Council is discussing the establishment of five council districts and the sequence for future elections. The body is also reviewing updates to various city impact fees and campaign contribution regulations.

• Proposed ordinance to establish five council districts and a boundary map
• Proposed updates to Wastewater Capacity, Childcare Development, and Transportation Improvement fees
• Agreement with Trussell Technologies, Inc. for wastewater permit services not to exceed $153,490
• Application for Measure A Highway Program Funding for US-101/Peninsula Avenue Interchange Improvements
• Proposed ordinance to include in-kind donations as contributions in campaign regulations

The City Council introduced an ordinance to establish five council districts and set the first by-district elections for three districts in November 2022 and two in November 2024, with Districts 1 and 3 plus District 5 (determined by coin toss) up in 2022. The council also introduced ordinances updating impact and in-lieu fees and clarifying campaign contribution rules, and approved the consent calendar including a $153,490 wastewater permit services agreement. All votes were 4-0 with Council Member Lee absent.

• Introduced district-based elections ordinance, setting 2022/2024 election sequence (4-0)
• Approved consent calendar items 4-12, including wastewater permit services agreement up to $153,490 (4-0)
• Introduced ordinance updating impact and in-lieu fees, including new wastewater capacity charge (4-0)
• Introduced ordinance clarifying campaign contribution rules for in-kind donations and aggregation (4-0)
• Confirmed COVID-19 emergency rules and continued local emergency declaration (4-0)
• Adopted Resolution No. 108 reauthorizing remote meetings through December 1, 2021 (4-0)
• Adopted Resolution No. 109 authorizing Measure A funding application for US-101/Peninsula Avenue interchange (4-0)
• Adopted Resolution No. 110 approving Peninsula Traffic Congestion Relief Alliance JPA amendment (4-0)

City Council Special Meeting

The City Council is holding a special meeting to receive an overview of the Planning Commission's role in development review and policymaking. The discussion focuses on density bonus regulations and the balance of office and housing in the Downtown area.

• Discussion on Planning Commission authority regarding development review and policymaking
• Review of Downtown office/housing balance
• Discussion of density bonus regulations

The City Council held a study session on the Planning Commission's role in development review and policymaking, including downtown office/housing balance and density bonus regulations. No formal decisions were made; the Council agreed to update the Planning Commission Handbook for clarity and requested progress reports and an annual joint meeting with the Commission.

• Agreed to update Planning Commission Handbook for policy clarity
• Requested progress reports on Planning Commission policies
• Requested annual joint meeting with Planning Commission

City Council Special Meeting

The City Council is holding a special meeting to listen to community input regarding the North Central Bike Project. No formal action will be taken during this session.

• North Central Bike Project community meeting

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing to decide on site and architectural approvals for a multifamily residential project. The body will also consider recommending several zoning code amendments to the City Council.

• Project approvals for 49 multifamily residential units at 1919 O'Farrell
• Proposed Zoning Code amendments regarding definitions, off-street parking, and landscaping
• Proposed update to all California Building Code references in Title 27

REVISED San Mateo-Foster City Public Financing Authority

The San Mateo-Foster City Public Financing Authority is meeting to approve previous meeting minutes and accept financial statements. The body will also recognize a new board member.

• Acceptance of basic financial statements for the years ended June 30, 2021 and 2020
• Approval of May 20, 2021 meeting minutes

City Council Regular Meeting

The City Council is meeting to decide on new waste collection rates and updates to downtown parking fees. The body will also consider a $450,000 legal settlement and several police and fire department budget and facility adjustments.

• Public hearing to establish maximum 2022 rates for solid waste, recycling, and organic collection
• Proposed $450,000 settlement for California Renters Legal Advocacy & Education Fund, et al. v. City of San Mateo, et al.
• Amendment to the Comprehensive Fee Schedule for downtown parking pass and hourly fees
• Purchase of personal computers from CDW-G not to exceed $135,500
• Appropriation of $85,000 for the Office of Traffic Safety Selective Traffic Enforcement Program grant

The City Council approved a resolution establishing maximum rates for solid waste, recycling, and organic collection for Rate Year 2022, despite 34 written protests against the increase. The council also extended the temporary outdoor dining program through April 30, 2022, and ended the temporary lane closure of B Street due to safety concerns. All votes were 4-0, with Mayor Rodriguez absent.

• Approved 2022 solid waste collection rate increase (4-0)
• Extended temporary outdoor dining program through April 30, 2022 (4-0)
• Ended temporary lane closure of B Street due to safety concerns
• Approved $450,000 settlement in renters lawsuit (4-0)
• Authorized remote teleconferenced meetings under AB361 (4-0)
• Approved $85,000 traffic safety grant spending plan (4-0)
• Approved $135,500 for personal computer replacements (4-0)
• Amended police department budget to move sergeant position to General Fund (4-0)

City Council Special Meeting

The City Council will hold a study session regarding policy development for school zones and downtown land use. Staff will receive direction on potential modifications to downtown requirements and speed limit reductions.

• Policy update on speed limit reductions in school zones
• Update on allowable downtown uses and vacancies

The City Council held a study session and by consensus expressed full support for a policy to reduce speed limits in school zones, covering all schools with phased implementation. No formal vote was taken. The council also discussed downtown uses and vacancies, recommending review as part of the General Plan and exploring options to encourage landlords to occupy vacant spaces.

• Council by consensus supported a policy for speed reduction in all school zones with phased implementation
• Council recommended reviewing downtown uses as part of the General Plan
• Council recommended leaving parking in-lieu fees as is
• Council recommended exploring options to encourage landlords to occupy vacant downtown spaces

ELECTION DISTRICTING City Council Special Meeting Public Hearing #4

The City Council is conducting its fourth presentation and second of two public hearings regarding the transition to district-based elections. The body will receive public input on draft maps for five districts and provide direction for a revised final map.

• Public Hearing #4 on the transition to District-Based Elections for Council Members

The City Council held the fourth public hearing on transitioning to district-based elections and reached consensus to proceed with draft map 3b, one of two official maps presented by the demographer. No formal vote was taken; the council will provide further direction on sequencing districts at the next hearing scheduled for November 1, 2021.

• Consensus to use draft map 3b for district-based elections (no formal vote)
• Scheduled next public hearing for November 1, 2021, at 7:30 pm

Sustainability & Infrastructure Commission Meeting

The Sustainability & Infrastructure Commission is meeting to review a proposed Master License Agreement with Crown Castle Fiber LLC. The body will provide comments to staff and make a recommendation to the City Council.

• Proposed Crown Castle Master License Agreement for Use of City Owned Poles

The Sustainability & Infrastructure Commission approved a Master License Agreement with Crown Castle Fiber LLC for use of city-owned poles, with staff to incorporate comments into the agreement or its next iteration. The commission also approved the minutes from the September 8, 2021 meeting. No other substantive decisions were made; the meeting included public comments and announcements about upcoming meetings and programs.

• Approved Crown Castle Fiber LLC Master License Agreement (3-0)
• Approved September 8, 2021 meeting minutes (3-0)

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing regarding a pump station replacement project. The body will also receive a status report on the Housing Element Update and adopt the 2022 meeting schedule.

• Special Use Permit, Site Plan and Architectural Review, and Variance for Cal Water Pump Station Replacement at Alameda de las Pulgas and Portola Drive (PA-2020-052)
• Status report on the Housing Element Update process
• Adoption of the 2022 Planning Commission Meeting Schedule

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission is meeting to review a pilot program regarding non-resident surcharges. The body will consider amending the surcharge policy based on the outcomes of that pilot.

• Amendment of the Non-Resident Surcharge Policy for Recreational Programs

City Council Special Meeting

The City Council is holding a special meeting to review mid-cycle status updates and possible revisions to the Strategic Plan for fiscal years 2020-21 and 2021-22. Members will also consider options to increase revenue, including the use of electronic billboards on City property.

• Review and approval of revisions to the fiscal year 2021-22 Strategic Plan
• Discussion of revenue enhancement options, including electronic billboards on City property

The City Council held a study session on the 2021-22 strategic plan and revenue enhancement options. Council directed staff to update the campaign contributions code to clarify in-kind donation rules and add aggregate reporting for businesses with the same ownership, aiming for implementation in the first quarter of 2022. No formal votes were taken; the meeting was a discussion-only session.

• Directed staff to update campaign contributions code to resolve in-kind donations confusion
• Directed staff to add aggregate reporting structure for donations from businesses with same ownership interest
• Set target for campaign contribution code update to be in place by Q1 2022
• Discussed revenue enhancement options including transfer, sales, and property taxes, but took no action
• Expressed interest in studying billboard advertising opportunities further

City Council Regular Meeting

The City Council is deciding on several contracts for public works and park improvements. Members will also discuss an agreement for affordable housing at East 4th Avenue and South Railroad Avenue and a contribution to an education foundation.

• Agreement with McGuire and Hester for 2020-21 Community Development Block Grant Project for $1,668,271
• Exclusive Negotiating Agreement with DTSM Housing, LLC for affordable housing at East 4th Avenue and South Railroad Avenue
• Contract with PlayCore, Wisconsin Inc for Borel Park playground equipment for $199,920.29
• Ordinance to add "Pedestrian Malls" to the Municipal Code
• Amendment to WRA, Inc. agreement for Poplar at Golf Course Trash Capture Project for $99,360

The City Council approved a $1,668,271 contract for the 2020-21 Community Development Block Grant bike lane project, despite public opposition. It also approved an exclusive negotiating agreement for affordable housing on a city-owned parking lot, and ratified a SEIU maintenance union contract amendment. All votes were 4-0.

• Awarded $1,668,271 contract to McGuire and Hester for CDBG bike lane project (4-0)
• Approved Exclusive Negotiating Agreement with DTSM Housing, LLC for affordable housing at 4th and S. Railroad Ave (4-0)
• Adopted Resolution No. 98 amending SEIU Local 521 Maintenance Unit MOU (4-0)
• Adopted Ordinance No. 2021-21 adding 'Pedestrian Malls' to Municipal Code (4-0)
• Approved $99,360 amendment to WRA, Inc. for Poplar at Golf Course Trash Capture Project (4-0)
• Approved $199,920.29 contract to PlayCore for Borel Park playground equipment (4-0)
• Adopted Resolution No. 99 appropriating $7,260 to San Mateo-Foster City Education Foundation (4-0)
• Confirmed COVID-19 emergency rules and regulations (4-0)

ELECTION DISTRICTING City Council Special Meeting Public Hearing #3

The City Council is holding its third presentation and first of two public hearings regarding the transition to district-based elections. The body will review initial draft maps of five districts and provide direction for revised maps.

• Public Hearing #3 on Transition to District-Based Elections for Council Members
• Review of initial draft maps for five districts

The City Council held the third public hearing on transitioning to district-based council elections. After public comment, the council dropped Draft Map #2 and agreed to move Draft Map #3 forward to the next hearing with specific boundary modifications. No final map was adopted; the fourth hearing is scheduled for October 14, 2021.

• Dropped Draft Map #2 from consideration
• Advanced Draft Map #3 to next hearing with modifications (consensus)
• Scheduled fourth public hearing for October 14, 2021

Community Relations Commission Special Meeting

The Community Relations Commission is holding a workshop to identify community priorities for the 2022-23 Community Development Block Grant Annual Plan. The body will also provide comments on priority housing needs for the Housing Element Update.

• Housing and Community Needs Workshop for 2022-23 Community Development Block Grant Annual Plan
• Comments on priority housing needs for the Housing Element Update
• Approval of August 18, 2021 meeting minutes

The Community Relations Commission approved the minutes from its August 18, 2021 meeting. The commission also held a workshop to determine community priorities for the 2022-23 Community Development Block Grant Annual Plan and provided comments on priority housing needs for the Housing Element Update. No other substantive decisions were made.

• Approved minutes of August 18, 2021 meeting
• Determined community priorities for 2022-23 CDBG Annual Plan
• Provided comments on priority housing needs for Housing Element Update

Library Board Regular Meeting

The Library Board will discuss the San Mateo Public Library's key priorities for the 2021/22 fiscal year. The board will also receive an analysis regarding a proposed statue donation from Jackie and Vince Siminitus.

• Analysis of proposed statue donation from Jackie and Vince Siminitus
• Presentation of FY 21/22 Departmental Workplan
• Review of August 2021 statistical reports

The Library Board postponed a decision on accepting a donated bronze sculpture from Vince and Jackie Siminitus, after the Art Policy Committee recommended against it because the piece was not original and did not reflect the community's diversity. The board will invite the donors to a future meeting to discuss the recommendation. The board also approved the consent calendar, including minutes and statistical reports, and received updates on the FY 21/22 workplan and other library operations.

• Postponed vote on accepting bronze statue donation (no vote taken)
• Approved consent calendar minutes (5-0)
• Approved statistical reports on consent calendar (5-0)

City Council Special Meeting

The City Council will hold a study session to review the Adventure Village design alternative for the Central Park Play Area. The meeting also includes closed sessions to discuss pending and anticipated litigation.

• Review of 'Adventure Village' preferred design for Central Park Play Area
• Closed session regarding California Renters Legal Advocacy and Education Fund v. City of San Mateo
• Closed session regarding potential transition from at-large to district-based elections under the California Voting Rights Act

The City Council met in closed session to discuss pending litigation in California Renters Legal Advocacy and Education Fund v. City of San Mateo and potential litigation over transitioning to district-based elections. No decisions were made in open session. The council also held a study session on the Central Park Playground preferred design, with no public comment and no formal action taken.

• Held closed session on pending litigation (California Renters Legal Advocacy and Education Fund v. City of San Mateo)
• Held closed session on anticipated litigation regarding district-based elections under the California Voting Rights Act
• Conducted study session on Central Park Playground preferred alternative design; no action taken

City Council Regular Meeting

The City Council is meeting to discuss the establishment of Pedestrian Malls on B Street and various infrastructure contracts. The body is also reviewing several consent calendar items including police equipment and street reconstruction projects.

• Proposed Pedestrian Malls on B Street between 1st and 3rd Avenues
• Borel Park Development Project contract awarded to Andreini Bros Inc for $1,729,607
• Citywide Street Reconstruction Phase 2 agreement with Esquivel Grading & Paving, Inc. for $1,015,002.55
• Purchase of three 2022 BMW police motorcycles for $109,414.02
• Wastewater Treatment Plant software and support agreement for $172,901

The City Council voted 5-0 to adopt a resolution establishing pedestrian malls on B Street between 1st and 2nd Avenues and between 2nd and 3rd Avenues, and introduced an ordinance to add Chapter 11.29 (Pedestrian Malls) to the Municipal Code. The Council also approved a 17-item consent calendar, including contracts for police motorcycles, street reconstruction, and park development. Council members reached consensus to agendize a discussion on a potential donation to the San Mateo-Foster City School District and to consider renaming the skate park in memory of Alert Gener Vasquez.

• Approved consent calendar items 1-17, including minutes, appointments, grants, contracts, and reports, by a 5-0 vote.
• Adopted Resolution No. 95 (2021) establishing Pedestrian Malls on B Street between 1st and 2nd Avenues and between 2nd and 3rd Avenues.
• Introduced an ordinance to amend the San Mateo Municipal Code to add Chapter 11.29 (Pedestrian Malls).
• Appointed Mayor Rodriguez and Council Member Papan to the Library Board Appointment Subcommittee and Jean (Liz) Foreman to the Senior Citizens Commission.
• Approved a $20,515 application for the Edward Byrne Memorial Justice Assistance Grant Program (Resolution No. 92).
• Awarded a $1,015,002.55 contract to Esquivel Grading & Paving, Inc. for the Citywide Street Reconstruction Phase 2 project.
• Awarded a $1,729,607 contract to Andreini Bros Inc for the Borel Park Development Project.
• Reached consensus to agendize a discussion on a donation to the San Mateo-Foster City School District and to consider renaming the skate park in memory of Alert Gener Vasquez.

Planning Commission Regular Meeting

The Planning Commission is holding pre-application reviews for two mixed-use development projects. The body will receive public comments and provide input to applicants and staff on site plans, building design, and height concessions.

• Pre-Application Review for a proposed five-story mixed-use building at 222 E. 4th Avenue (Draeger’s Grocery)
• Pre-Application Review for a proposed five-story mixed-use building at 500 E. 3rd Ave. (Block 21)
• Discussion of density bonus concession to exceed maximum building height at 500 E. 3rd Ave.

Civic Arts Committee Regular Meeting

The Civic Arts Committee is meeting to review the 2022 meeting schedule and the Art in Public Places 2021 Report & Plan. The committee will decide whether to recommend the report and plan for approval by the City Council.

• Recommendation of the Art in Public Places 2021 Report & Plan to City Council
• Approval of the 2022 Regular Meeting schedule
• Approval of July 12, 2021 meeting minutes

Senior Citizens Commission Regular Meeting

The Commission is meeting to review the status and action plan of the Age Friendly City Initiative. Members will also discuss current and future Senior Center programs and adjustments made due to COVID-19 cases.

• Age Friendly City Initiative project status and action plan update
• Review of Senior Center programs and COVID-19 related changes
• Approval of July 12, 2021 meeting minutes

The Senior Citizens Commission approved the minutes from its July 12, 2021 regular meeting by a 3-0 vote. During public comment, speakers raised concerns about downtown parklets reducing accessible parking and about the planned closure of Mickelson Pool. The commission took no action on the parklet issue, but reached a consensus to bring a letter of support for keeping Mickelson Pool open to its November agenda, requesting more data from the speakers first. The meeting also included updates on the Age Friendly City Initiative and Senior Center programs, with no decisions made on those items.

• Approved the Senior Citizens Commission Regular Meeting Minutes of July 12, 2021 (motion passed 3-0).
• Reached consensus to place a letter of support for keeping Mickelson Pool open on the November agenda, pending more information from the requesting group.

ELECTION DISTRICTING City Council Special Meeting Public Hearing #2

The City Council is holding its second public hearing to receive input on the boundaries and composition of Council districts. The body will receive a presentation from staff and a consulting demographer to provide direction on the number of districts and the method for selecting the Mayor.

• Public Hearing #2 on the transition to district-based elections for Councilmembers

The City Council held the second public hearing on transitioning to district-based elections. After discussion, the council directed staff to proceed with five districts and a rotating mayor, deferring any changes to council size or an elected mayor. The next hearing is scheduled for September 30, 2021.

• Directed staff to maintain five districts with a rotating mayor
• Deferred decisions on increasing council seats or an elected mayor
• Scheduled third public hearing for September 30, 2021

Sustainability & Infrastructure Commission Meeting

The Sustainability & Infrastructure Commission will meet to review progress on local transit projects. The body is also tasked with approving minutes from the August 11, 2021, meeting.

• Update on bicycle and pedestrian projects
• Approval of August 11, 2021, meeting minutes

The Commission approved the August 11, 2021 minutes as amended (4-0-1, with one abstention) to correct the spelling of 'Hillsdale'. The Commission received an update on bicycle and pedestrian projects, acting as the Bicycle and Pedestrian Advisory Committee, and heard public comment; no motion was made on this item. Staff also announced a new Deputy Director for the Clean Water Program and provided updates on fleet electrification, the 31st Avenue project, and the wastewater treatment plant expansion.

• Approved the August 11, 2021 minutes with a spelling correction to 'Hillsdale' (4-0-1, Rowinski abstaining).
• Received the Bicycle and Pedestrian Projects Update; no action taken.
• Heard public comment on the bicycle and pedestrian update from six speakers.
• Noted Commissioner Reyes was absent and excused.

City Council Special Meeting

The City Council is holding a study session to review options for reducing the impact fee burden on affordable housing projects. The body will provide staff direction on exploring possible incentive programs for affordable housing.

• Study session on reducing impact fee burdens for affordable housing
• Closed session conference with legal counsel regarding litigation and workers' compensation for Manuel Avalos and Raymont Afuhaamango

The City Council held a study session on reducing impact fees for affordable housing. Council consensus favored a 35% fee reduction over deferral, and they expressed interest in further discussions with developers. No formal decision was made; staff was directed to explore incentive programs.

• Consensus to prefer fee reduction over deferral for affordable housing
• Directed staff to explore a 35% fee reduction option
• No formal vote taken; direction given for further study

City Council Regular Meeting

The City Council is holding a study session to review a draft ordinance for Accessory Dwelling Units. The body is also considering several consent items including a waste hauling contract and updates to the residential parking permit program.

• Study session for proposed Accessory Dwelling Unit ordinance amendments
• Contract for wastewater treatment plant hauling and disposal with Allied Waste of North America, LLC for $122,760
• Resolution to revise Residential Parking Permit Program Policy and Procedures
• Resolution of support for 100% zero emission vehicle sales in California by 2030
• Memorandum of Understanding with County of San Mateo for Disposable Food Service Ware Ordinance services

The City Council adopted Resolution No. 91 (2021) declaring support for the goal of 100% zero-emission vehicle sales in California by 2030 and urging state leaders to adopt that standard. The council also approved the consent calendar items, including a resolution revising the Residential Parking Permit Program policy and an agreement for wastewater treatment plant grit, rag, and scum hauling. A study session on Accessory Dwelling Unit ordinance amendments was held, with council requesting more visual representations of roof types and building orientations before further action.

• Adopted Resolution No. 91 (2021) supporting 100% zero-emission vehicle sales in California by 2030 (5-0).
• Approved Memorandum of Understanding with County of San Mateo for Disposable Food Service Ware Ordinance services.
• Approved amendment to Community Wellness and Crisis Response Team agreement to assign clinician hiring to StarVista.
• Adopted Resolution No. 90 (2021) revising Residential Parking Permit Program policy to allow Public Works Director to approve exceptions.
• Awarded contract to Allied Waste Services for wastewater grit, rag, and scum hauling and disposal for $122,760.
• Held study session on ADU ordinance amendments; council requested more roof type and building orientation representations.

Park and Recreation Commission Regular Meeting

The Commission will review and comment on a preferred design alternative called Adventure Village for the new Central Park Play Area. The meeting also includes approval of the July 7, 2021, meeting minutes.

• Review of Adventure Village design for Central Park Play Area
• Approval of July 7, 2021, meeting minutes

The Park and Recreation Commission approved the minutes from its July 7, 2021 regular meeting. The commission heard a presentation on the preferred design alternative, Adventure Village, for the Central Park play area and expressed consensus support for its accessibility features, with suggestions to add bicycle deterrents and storage. Commissioners requested revisiting the design after refinement and possibly gathering more community feedback. No formal action was taken on the play area design.

• Approved the July 7, 2021 regular meeting minutes (5/0).
• Heard presentation on Central Park play area preferred alternative, Adventure Village.
• Expressed consensus support for accessibility elements in the design.
• Suggested incorporating bicycle deterrents and storage for strollers/bicycles.
• Requested revisiting the design after refinement and considering more community feedback.

Planning Commission Regular Meeting

The Planning Commission will review a draft ordinance to amend the municipal code regarding Accessory Dwelling Units and Junior Accessory Dwelling Units. The body will also receive an informational report on design standards for multi-family residential development.

• Recommendation on Draft Accessory Dwelling Unit and Junior Accessory Dwelling Unit Ordinance
• Informational report on Objective Design Standards for Multi-Family Residential Development (PA-2019-016)
• Approval of June 22, 2021 meeting minutes

Library Board Regular Meeting

The Library Board will review recommended updates to the Computer, Internet & Wireless Access Policy and the Small Conference Room Use Policy. The board will also hear a proposal for an artwork donation and select members for an Art Policy Committee.

• Review of Computer, Internet & Wireless Access Policy updates
• Review of Small Conference Room Use Policy updates
• Presentation by Jackie and Vince Siminitus regarding a potential artwork donation
• Selection of two Trustees for an Art Policy Committee refresher course
• Review of May, June, and July 2021 statistical reports and youth circulation statistics

The San Mateo Library Board approved updates to the Computer, Internet & Wireless Access Policy (5-0) and the Small Conference Room Use Policy (4-1), with Dr. Chen dissenting. The board also selected two members for the Art Policy Committee to evaluate a proposed bronze sculpture donation, continuing the discussion to the next meeting.

• Approved Computer, Internet & Wireless Access Policy updates (5-0)
• Approved Small Conference Room Use Policy updates (4-1)
• Selected De Winter and Linhares for Art Policy Committee
• Continued artwork donation discussion to September 27 meeting

ELECTION DISTRICTING City Council Special Meeting Public Hearing #1

The City Council is conducting the first of two public hearings regarding the transition to district-based elections for Councilmembers. The body will receive a presentation from staff and a consulting demographer on the criteria for establishing district boundaries and collect public input.

• Public Hearing #1: Transition to District-Based Elections for Councilmembers

The City Council held the first public hearing on transitioning from at-large to district-based council elections, with a presentation from staff and a consulting demographer. No formal decision was made; the council is still gathering input and scheduled a second hearing for September 13, 2021.

• Held first public hearing on district-based elections (no vote)
• Scheduled second public hearing for September 13, 2021

Community Relations Commission

The Community Relations Commission will review a performance evaluation report for submission to the Department of Housing and Urban Development. The meeting is being held remotely due to a state of emergency.

• Review of 2020-21 Consolidated Annual Performance Evaluation Report
• Approval of July 21, 2021 meeting minutes

City Council Special Meeting

The City Council is holding a special meeting to receive an update on the transition of city fleet vehicles to a Green Fleet. The body will also meet in closed session regarding existing litigation.

• Study session on achieving a Green Fleet by the year 2030
• Closed session conference with legal counsel regarding Michael Quenneville

The City Council held a study session on green fleet vehicles, receiving a staff presentation recommending Option 2b to decommission the CNG plant and fuel CNG vehicles offsite, with cost recapture for the transition. Council members expressed support for Option 2b, though Deputy Mayor Bonilla also noted support for Option 2a. No formal decision was made; the item was for discussion only.

• No formal decisions made; study session only
• Council discussed green fleet options, with majority favoring Option 2b

City Council Regular Meeting

The City Council is meeting to approve land use and circulation alternatives for the General Plan Update and receive a COVID-19 operational update. The body is also considering numerous consent calendar items including infrastructure contracts, emergency ordinances, and employee pay.

• 25th Avenue Grade Separation project MOU amendment for $2.1 million
• Citywide Street Rehabilitation Package 1-C Project (Phase 2) agreement for $1,859,555
• Underground Flow Equalization System contract change order up to $3,877,875
• Axon Enterprise, Inc. agreement for in-car video and interview room equipment for $549,943.90
• Appropriation of $879,314 for $2,000 COVID-19 recognition payments to merit employees

The City Council approved the three Land Use and Circulation Alternatives for the General Plan Update, as amended, and directed staff to proceed with a comparative evaluation. The motion carried 4-0. The council also approved a 27-item consent calendar, including an emergency ordinance extending outdoor business operations and a $879,314 appropriation for merit employee COVID-19 recognition pay.

• Approved three General Plan land use and circulation alternatives for comparative evaluation (4-0)
• Adopted Emergency Ordinance No. 2021-20 extending suspension of parking minimums and zoning for outdoor business operations
• Approved $879,314 for merit employee COVID-19 recognition pay (Resolution No. 89)
• Approved $1,859,555 street rehabilitation agreement with Andreini Brothers Inc.
• Approved $549,943.90 in-car video and interview room equipment agreement with Axon Enterprise
• Rejected all bids for Borel Park Development Project, authorized negotiation with Andreini Bros Inc.
• Rejected all bids for Poplar Creek Irrigation Well Drilling Project, authorized re-bid
• Confirmed rules and regulations issued by City Manager for COVID-19 emergency (4-0)

Sustainability & Infrastructure Commission

The Commission, acting as the Bicycle and Pedestrian Advisory Committee, will receive an update on the Transit-Oriented Development Pedestrian Access Plan. Members will also provide feedback on a draft community engagement plan.

• Transit-Oriented Development Pedestrian Access Plan update
• Feedback on draft community engagement plan

The commission approved the minutes from its July 14, 2021 meeting (3-0). It received an informational presentation on the Transit Oriented Development Pedestrian Access Plan and discussed community engagement strategies, but took no action on the plan. Public comment raised concerns about construction impacts at 200 S. Fremont and outreach to disability and transit groups.

• Approved July 14, 2021 minutes (3-0)

CANCELLED City Council Regular Meeting

The City Council regular meeting scheduled for August 2, 2021, was cancelled because there were no agenda items. No decisions were made or actions taken.

Planning Commission Regular Meeting

The Planning Commission is reviewing draft Land Use and Circulation Alternatives for the General Plan Update. The body will provide a recommendation on these alternatives to the City Council.

• Review of General Plan Update draft Land Use and Circulation Alternatives
• Proclamation commending Ellen Mallory for her service on the Planning Commission

Library Board Regular Meeting

The Library Board will resume reviewing the potential elimination of late fines at the San Mateo Public Library. The City Librarian will also provide an update on restoring full pre-pandemic library operations.

• Review of potential late fine elimination
• Update on restoration of full pre-pandemic service
• Plan to seek City Council guidance on policy versus operational matters

The San Mateo Library Board voted 4-1 to recommend eliminating late fines at the San Mateo Public Library and refer the decision to the City Council. The board also approved consent calendar items, including minutes and statistical reports, and discussed restoring full pre-pandemic services, with a full reopening expected in September. No public comments were made.

• Adopted consent calendar minutes (5-0)
• Adopted statistical report (5-0)
• Recommended late fine elimination, referred to City Council (4-1)

Community Relations Commission

The Community Relations Commission will hold a meeting to elect new officers for 2021-2022. The body will receive a presentation on the San Mateo General Plan Update and Housing Element, as well as a presentation from Samaritan House regarding CDBG funding.

• Election of Chair and Vice-chair for 2021-2022
• Presentation by Samaritan House on programs and CDBG funding
• Staff presentation on San Mateo General Plan Update and Housing Element

City Council Special Meeting

The City Council is holding a special meeting to provide guidance on the structure and objectives of a new Diversity and Equity taskforce. The council will also meet in closed session regarding labor negotiations and existing litigation.

• Guidance for the formation of a Diversity and Equity Taskforce
• Closed session conference with SEIU labor negotiators
• Closed session conference with legal counsel regarding Sebastian v. City of San Mateo (Case No. 19-CIV-04580)

The City Council held a study session on forming a Diversity and Equity Taskforce, with staff presenting on its structure and objectives. Council members discussed the proposal and agreed to delay the taskforce's formation until November, noting that work on District Elections could help build strategies. Council Member Lee expressed interest in serving as a liaison, with the role defined as being available for issues rather than attending as a member. The council then entered closed session for labor negotiations and existing litigation, adjourning at 6:56 p.m.

• Delayed Diversity and Equity Taskforce formation until November
• Concurred that District Elections work could inform taskforce strategies
• Defined liaison role as available for issues, not as a committee attendee
• Entered closed session for labor negotiations with SEIU
• Entered closed session for litigation in Sebastian v. City of San Mateo

City Council Regular Meeting

The City Council is deciding on a development team for affordable housing at East 4th Avenue and South Railroad Avenue. The body is also considering updates to wireless telecommunications permit fees and various public works contracts.

• Selection of Prometheus/Harvest Properties/Alta Housing for affordable housing at East 4th Avenue and South Railroad Avenue
• Public hearing to amend Wireless Communications Facilities Permit fees and design standards
• Agreement with WRECO for Citywide Street Rehabilitation Package 3B design services up to $310,000
• Agreement with EPS, Inc. dba Express Plumbing for Natural Gas Line Replacement and Improvements up to $250,711
• Contracts for wastewater treatment plant supplies: Olin Corporation ($259,755), Univar USA Inc. ($246,923), and Thatcher Company of California ($153,940)

The City Council voted 3-2 to award a $250,711 contract for the Natural Gas Line Replacement and Improvements Project to EPS, Inc. dba Express Plumbing, despite concerns from two members about prior wage complaints. The council also approved a consent calendar with routine items, adopted resolutions for district-based elections and wireless facility standards, and directed staff to negotiate with a development team for affordable housing on a downtown parking lot.

• Approved consent calendar items 2-5 and 7-15, including the Property Maintenance Code amendment (Ordinance 2021-19) and several contracts and resolutions.
• Appointed Sheri Boles to the Community Relations Commission and Adam Nugent to the Planning Commission, and appointed Mayor Rodriguez and Council Member Goethals to a subcommittee.
• Awarded a $250,711 contract to Express Plumbing for the Natural Gas Line Replacement and Improvements Project, with a $25,000 contingency, by a 3-2 vote.
• Adopted Resolution 75 (2021) approving amended design standards and fees for wireless telecommunications facilities in the public right-of-way.
• Adopted Resolution 76 (2021) approving an updated schedule to transition to district-based elections.
• Directed staff to negotiate an Exclusive Negotiating Agreement with the Prometheus/Harvest Properties/Alta Housing team for affordable housing on the East 4th Avenue and South Railroad Avenue parking lot, and rejected other proposals.
• Decided to send a letter of support for AB 43 (traffic bill) and took no position on other pending state legislation.

Sustainability & Infrastructure Commission Meeting

The Commission will review the 2020 Rail Corridor Transportation Management Association Annual Report for a recommendation to the City Council. Members will also receive an update regarding the Clean Water Program.

• Review of 2020 Rail Corridor Transportation Management Association Annual Report
• Clean Water Program update

The Commission voted 4-0 to recommend City Council acceptance of the 2020 Rail Corridor Transportation Management Association Annual Report. It also voted 4-0 to recommend that Council request the TMA include qualitative analysis in future trip counts and reports. The Commission received updates on the Clean Water Program and approved the June 9, 2021 minutes. No other formal actions were taken.

• Approved minutes of June 9, 2021 (4-0).
• Recommended Council acceptance of 2020 Rail Corridor TMA Annual Report (4-0).
• Recommended Council request TMA include qualitative analysis in future reports (4-0).

City Council Special Meeting

The City Council is holding a special meeting to conduct a closed session. The body will meet with legal counsel to discuss potential litigation regarding a transition from at-large elections to district-based elections under the California Voting Rights Act.

• Closed session regarding potential litigation over transition to district-based elections

Civic Arts Committee Regular Meeting

The Civic Arts Committee will review the status of Art in Public Places projects and funds. The committee is also considering a recommendation to the City Council for an interactive art project.

• Recommendation to approve Interactive Pandemic Healing Art ‘Wall’ project
• $1,300 expenditure from the Art in Public Places Fund
• Review of current and pipeline Art in Public Places projects

Senior Citizens Commission Regular Meeting

The Senior Citizens Commission is meeting to provide feedback on the Age Friendly City Initiative action plan and the reopening timeline for the Senior Center. The body will also elect a Chair and Vice Chair for the 2021-2022 term.

• Review of Age Friendly City Initiative Project 1 and Project 2
• Discussion of Senior Center reopening timeline and safety protocols
• Election of Commission Chair and Vice Chair

The Senior Citizens Commission approved the May 10, 2021 meeting minutes and elected new officers: Commissioner Wang as Chair and Commissioner Lee as Vice Chair for July 2021-June 2022, both by 4-0 votes. The commission received updates on the Age Friendly City Initiative and Senior Center reopening plans, and heard public comments opposing the planned closure of Mickelson Pool. No other substantive decisions were made.

• Approved May 10, 2021 meeting minutes (4-0)
• Elected Commissioner Wang as Chair for July 2021-June 2022 (4-0)
• Elected Commissioner Lee as Vice Chair for July 2021-June 2022 (4-0)

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission is reviewing findings from the Citywide Development Impact Fee Study regarding park in-lieu and impact fees. The body is also electing a Chair and Vice Chair for the 2021-2022 term.

• Review of Park In-Lieu and Park Impact Fee findings from Citywide Development Impact Fee Study
• Election of Commission Chair and Vice Chair for July 2021 through June 2022
• Introduction of new commissioner Sarah Fields

The Park and Recreation Commission elected J. Christopher Massey as Chair and Lindsey Held as Vice Chair for July 2021-June 2022, both by unanimous 5-0 votes. The commission also approved the May 5, 2021 meeting minutes. During a study session, members expressed consensus support for City Council direction to eliminate Quimby Act use, broaden impact fees to non-residential projects, and apply fees to all projects not in the development pipeline, with some suggesting changes to on-site recreation credits. Public comment included several speakers urging construction of a new skatepark.

• Elected J. Christopher Massey as Chair for July 2021-June 2022 (5-0).
• Elected Lindsey Held as Vice Chair for July 2021-June 2022 (5-0).
• Approved the May 5, 2021 regular meeting minutes (5-0).
• Discussed Development Impact Fee Study findings; expressed consensus support for eliminating Quimby Act use, broadening fees to non-residential projects, and applying fees to all projects not in the pipeline.

City Council Special Meeting

The City Council is holding a special meeting to conduct a closed session with legal counsel. The discussion focuses on potential litigation concerning the transition from at-large to district-based elections under the California Voting Rights Act.

• Closed session regarding potential litigation over California Voting Rights Act (CVRA) election transitions

The City Council met in a special closed session to discuss potential litigation over transitioning from at-large to district-based elections under the California Voting Rights Act. No public decisions were made; the meeting adjourned at 6:50 p.m. after the closed session.

• Held closed session to discuss one potential litigation case under Govt. Code § 54956.9(d)(2)
• Adjourned the special meeting at 6:50 p.m.

CANCELLED City Council Regular Meeting

The July 6, 2021 City Council regular meeting was cancelled because there were no agenda items. No decisions, approvals, or discussions took place. The meeting was scheduled to be held remotely under COVID-19 executive orders.

Library Board Regular Meeting

The Library Board will conduct its annual rotation of officers for the new fiscal year. Members will also continue reviewing the policy for releasing information about library patrons and receive a progress report on restoring full pre-pandemic operations.

• Annual rotation of Library Board officers
• Review of Policy for Release of Information Concerning Library Patrons
• COVID-19 progress report on restoration of library operations
• Discussion on policy versus operational matters for City Council guidance
• Review of May 2021 statistical reports

The San Mateo Library Board unanimously approved revisions to the Policy for Release of Information Concerning Library Patrons, adding terms like 'patron use records' and 'anonymized' to clarify privacy protections. The board also rotated officers, with Elizabeth De Winter becoming President and Don Hill Vice President, effective immediately. A subcommittee was formed to clarify policy versus operational matters for the City Council.

• Approved consent calendar (5-0)
• Approved Elizabeth De Winter as President (5-0)
• Approved Don Hill as Vice President (5-0)
• Approved revised patron information policy (5-0)
• Formed subcommittee on policy vs. operations

Planning Commission Regular Meeting

The Planning Commission will hold a public hearing to decide on site plan and architectural modifications for Bay Meadows Phase II. The body will also conduct a study session for a proposed office medical building and elect its officers.

• Bay Meadows Phase II Mixed-Use Blocks 2 and 3 Site Plan and Architectural Review Modification (PA-2020-053)
• Saratoga Dr. and Yates Way Office Medical Building Pre-Application study session (PA-2020-078)
• Election of Planning Commission Chair and Vice Chair

City Council Special Meeting

The City Council will receive an informational presentation on the Citywide Traffic Management plan. The body will also meet in closed session to discuss the price and terms for the potential disposition of specific public parking lots.

• Informational presentation on Citywide Traffic Management plan
• Closed session regarding public parking lots at 4th Avenue and Railroad Avenue and 308 5th Avenue
• Closed session regarding litigation case: Joshua Brown

The City Council held a study session on the Citywide Traffic Management Update, receiving a presentation from Senior Engineer Bethany Lopez on the Local Roadway Safety Plan, traffic data maps, and Safe Streets San Mateo outreach, followed by public comment. The Council then convened into closed session to discuss real property negotiations for public parking lots at 4th Avenue and Railroad Avenue and 308 5th Avenue with several housing partners, and to confer on legal counsel regarding existing litigation in the case of Joshua Brown. No formal decisions were made during the open session; the meeting adjourned at 6:43 p.m.

• Heard presentation on Citywide Traffic Management Update (no action taken)
• Convened into closed session for real property negotiations on parking lots at 4th Avenue/Railroad Avenue and 308 5th Avenue
• Convened into closed session for legal counsel on existing litigation (Joshua Brown case)

City Council Regular Meeting

The City Council is deciding on the 2021-22 operating and capital budgets and the 2021-26 Capital Improvement Program. The body is also considering a transition from at-large to by-district elections and updates to short-term rental and property maintenance codes.

• Approval of FY 2021-22 operating and capital budgets and 2021-26 Capital Improvement Program
• Proposed $150,000 for a demographer study and outreach to transition to by-district elections
• Agreement with California Water Service Company for $1,068,349 for Wastewater Treatment Plant project
• Construction management agreements for the Clean Water Program not-to-exceed $3,000,000 each for Tanner Pacific, Inc. and Townsend Management, Inc.
• Ordinance to amend Short-Term Rentals code to prohibit use of accessory dwelling units for short-term rentals

The City Council voted 5-0 to adopt a resolution of intention to transition from at-large to by-district elections, appropriating $150,000 for a demographer study and public outreach. The council also approved the FY 2021-22 operating and capital budgets, a new parklet program, and extended the temporary outdoor dining program. All consent calendar items were approved 5-0, including ordinances on short-term rentals and wireless facilities.

• Adopted Resolution of Intention to move to by-district elections (5-0)
• Appropriated $150,000 for demographer study and outreach for district elections (5-0)
• Approved FY 2021-22 operating and capital budgets, and FY 2021-26 CIP (5-0)
• Extended temporary outdoor dining program and established parklet program with $250 fee per parking space (5-0)
• Adopted ordinance clarifying short-term rental rules, including ban on ADU use (5-0)
• Approved $1,068,349 agreement for water main at Wastewater Treatment Plant (5-0)
• Awarded $322,566 contract to SNF Polydyne for liquid emulsion polymer (5-0)
• Appointed Seema Patel to Planning Commission (5-0)

Planning Commission Appointment Subcommittee

The Appointment Subcommittee for Planning Commission is meeting to interview applicants for one vacant seat on the commission. Mayor Eric Rodriguez and Deputy Mayor Rick Bonilla will conduct the interviews with advice from Community Development Director Christina Horrisberger.

• Interviews for one vacant Planning Commission seat with candidates Jame’e Brazie’r, Edward Catlin, Damon Johnson, Adam Nugent, Seema Patel, and Vijay Patel

Personnel Board Regular Meeting

The Personnel Board is meeting to appoint its leadership for the 2021-2022 fiscal year. The board will also welcome new members and approve routine administrative items.

• Selection of Personnel Board Chair and Vice-Chair for the 2021-2022 Fiscal Year
• Approval of March 16, 2021 meeting minutes
• Approval of the 2021-2022 Fiscal Year Meeting Calendar
• Welcome of new board members Caiti Busch and Debra Kaiser

The San Mateo Personnel Board unanimously approved the minutes of the March 16, 2021 meeting and the 2021-2022 fiscal year meeting calendar. The board also elected Gayle Murphy as Chair and Robert Newsom as Vice Chair for the 2021-2022 fiscal year, with all members voting in favor. New board members Caiti Busch and Debra Kaiser were introduced and welcomed. No public comments were made.

• Approved the minutes of the March 16, 2021 Personnel Board meeting (5-0).
• Approved the 2021-2022 Fiscal Year Meeting Calendar (5-0).
• Elected Gayle Murphy as Chair for the 2021-2022 fiscal year (unanimous).
• Elected Robert Newsom as Vice Chair for the 2021-2022 fiscal year (unanimous).

City Council Special Meeting

The City Council is holding a special meeting to conduct a closed session. The body will meet with legal counsel to discuss one potential case involving significant exposure to litigation.

• Closed session conference with legal counsel regarding one potential litigation case

The City Council met in a special remote meeting and, after no public comment, convened into closed session to discuss one potential case of anticipated litigation under Government Code § 54956.9(d)(2). No substantive decisions were made in open session, and the meeting adjourned at 6:30 p.m.

• Convened into closed session for anticipated litigation (one potential case)
• Adjourned meeting at 6:30 p.m.

Sustainability & Infrastructure Commission Meeting

The Sustainability & Infrastructure Commission will meet to provide feedback and direction on a proposed electric leaf blower rebate pilot program. The body will also elect a new Chair and Vice Chair.

• Electric Leaf Blower Rebate Pilot Program feedback and direction
• Election of Commission Chair and Vice Chair

The commission unanimously elected Adam Loraine as Chair and Kimiko Narita as Vice Chair, and approved the May 12, 2021 minutes. In new business, commissioners reached consensus on Option 2 for an electric leaf blower rebate pilot program, allowing both residents and commercial operators to participate, and directed staff to explore partnerships with other cities, keep the process simple, and include environmental messaging. No formal action was taken on the pilot; staff will return with an update.

• Elected Adam Loraine as Chair (5-0)
• Elected Kimiko Narita as Vice Chair (5-0)
• Approved May 12, 2021 meeting minutes (5-0)
• Consensus on electric leaf blower rebate pilot: Option 2, allowing residents and commercial operators

City Council Special Meeting

The City Council is holding a special meeting that includes a closed session. During this session, the Council will confer with legal counsel regarding one potential case involving significant exposure to litigation.

• Closed Session: Conference with Legal Counsel regarding anticipated litigation

The City Council met in special session and, after no public comment, convened into closed session to discuss one potential case involving significant exposure to litigation. No substantive decisions were made in open session; the meeting adjourned at 6:50 p.m.

• Convened into closed session for anticipated litigation (one potential case)

City Council Regular Meeting - REVISED

The City Council is reviewing the proposed 2021-22 budget and a public hearing regarding the 2021-26 Capital Improvement Program. The agenda includes several consent items for service agreements, including senior transportation, catering, and landscape maintenance.

• Purchase of nine Ford Hybrid Police Interceptor Utility vehicles for $475,534.44
• Agreement with Serra Yellow Cab, Inc. for Senior Transportation up to $150,000
• Agreement with Corporate Cuisine for senior catered lunch services for $100,000
• Landscape maintenance agreement with Loral Landscaping, Inc. for $223,600
• Animal control services agreement with San Mateo County for an estimated $871,467 in the first year

The City Council introduced an ordinance to amend the Short-Term Rentals chapter, clarifying that only properties where the host is not present have annual rental limits, that STR properties need not be the owner's primary residence, and that accessory dwelling units cannot be used for short-term rentals. The motion passed 5-0. The council also introduced an ordinance to amend wireless telecommunications facilities regulations in the public right-of-way, also passing 5-0. All consent calendar items (2-20) were approved 5-0, including agreements for senior transportation, animal control, police vehicles, and budget appropriations.

• Introduced Short-Term Rentals ordinance amendment (5-0)
• Introduced Wireless Telecommunications Facilities ordinance amendment (5-0)
• Approved consent calendar items 2-20 (5-0)
• Adopted Ordinance No. 2021-15 (electronic campaign statement filing)
• Awarded Get Around Senior Transportation agreement to Serra Yellow Cab, Inc. up to $150,000
• Approved animal control services agreement with County of San Mateo (5-year term, $871,467 first year)
• Approved purchase of nine 2021 Ford Hybrid Police Interceptor Utility vehicles ($475,534.44)
• Adopted Resolution No. 54 (2021) establishing 2021 BMR rental rates and sales prices

Appointment Subcommittee - Park & Recreation Commission and Community Relations Commission

The Appointment Subcommittee is meeting to interview candidates for vacancies on the Park and Recreation Commission and the Community Relations Commission.

• Interviews for Park and Recreation Commission applicants: Sarah Fields, Haydet Giulianetti, Scott Long, and Matthew Panos
• Interviews for Community Relations Commission applicants: Sheri Boles, Jame’e Brazie’r, Meghan Crowell, Sarah Fields, Forrest Tappan, and Edgar Urrutia

Library Board Regular Meeting

The Library Board will discuss the return to pre-pandemic operations and review two specific library policies for adoption. The board is also reviewing financial and statistical reports for the third quarter of Fiscal Year 2020-2021.

• Review and adoption of the Policy of Release of Information Concerning Patrons
• Review and adoption of the Policy for Maintaining Library Policies
• Approval of financial reports for FY 2020-2021, 3rd Quarter (January, February, March 2021)
• Acceptance of gifts made to the San Mateo Public Library for FY 2020-2021, 3rd Quarter
• Update on efforts to return library to normalized pre-pandemic operations

The Library Board of Trustees approved the consent calendar, including financial reports, and renewed the Policy for Maintaining Library Policies without revisions. The board also accepted a donated updated plaque for Allan A. Kelly at Hillsdale Library. Discussion on the Policy for Release of Information Concerning Patrons was continued to the next meeting.

• Adopted consent calendar items except financial reports (5-0)
• Adopted financial reports on consent calendar (5-0)
• Approved renewal of Policy for Maintaining Library Policies without revisions (5-0)
• Accepted gift of updated plaque for Allan A. Kelly (5-0)
• Approved adding policy vs. operations questions to June 28 agenda (5-0)

City Council Legislative Committee Special Meeting

The City Council Legislative Committee is meeting to discuss and provide direction to staff regarding proposed legislation for further analysis. The committee will determine if the City should take a position on these items in the future, though no decisions on positions will be made at this meeting.

• Discussion on proposed legislation for staff analysis

San Mateo-Foster City Public Financing Authority

The San Mateo-Foster City Public Financing Authority is meeting to approve financing for Clean Water Program capital costs and refund existing sewer revenue bonds. The body will also consider an audit services agreement and nominations for its 2021 leadership.

• Approval of 2021 Wastewater Revenue Notes: Series A up to $66,865,000 (Estero Municipal Improvement District) and Series B up to $295,480,000 (City of San Mateo)
• Approval of 2021 Wastewater Revenue Bonds, Refunding Series A up to $25,000,000 to refund 2011 Series A bonds
• Audit services agreement with The Pun Group LLP for amounts ranging from $12,000.00 (FY 2020-21) to $12,989.19 (FY 2024-25)
• Resolution to reimburse Clean Water Program expenditures from obligation proceeds
• Nominations for Chair and Vice Chair for the 2021 term

The San Mateo-Foster City Public Financing Authority approved resolutions to issue up to $66.865M in Series A notes for the Estero Municipal Improvement District and $295.48M in Series B notes for San Mateo to finance Clean Water Program costs, plus $25M in refunding bonds to refund the 2011 sewer bonds. The board also approved a five-year audit services agreement with The Pun Group LLP, with costs escalating from $12,000 in FY 2020-21 to $12,989.19 in FY 2024-25. Chair and Vice Chair nominations were made for Amourence Lee and Patrick Sullivan.

• Approved reimbursement resolution for Clean Water Program SRF loan (3-0)
• Approved 2021 Wastewater Revenue Notes Series A ($66.865M) and Series B ($295.48M) and Refunding Series A Bonds ($25M) (3-0)
• Approved audit services agreement with The Pun Group LLP, not to exceed $12,000 (FY20-21) escalating to $12,989.19 (FY24-25) (3-0, Sullivan abstained)
• Nominated Amourence Lee as Chair and Patrick Sullivan as Vice-Chair (4-0)

Measure S Oversight Committee Special Meeting

The Measure S Oversight Committee is meeting to review a financial update for the 2020-21 fiscal year. The committee will also consider recommending that the City Council adopt the proposed 2021-22 budget for Measure S.

• Fiscal Year 2020-21 Financial Update for Measure S Fund as of April 30, 2021
• Recommendation for City Council to adopt the proposed 2021-22 Measure S budget

City Council Special Meeting

The City Council will hold a study session to receive information and provide feedback on the draft Stormwater Funding Analysis Report. The meeting also includes a closed session for labor negotiations.

• Draft Stormwater Funding Analysis Report review
• Closed session labor negotiations with SEIU 521 Maintenance Unit and Police Officers’ Association

The City Council held a study session on storm water system funding, hearing from staff and a consultant about creating an enterprise fund. Council members agreed the next step is to conduct a community survey, though no formal decision was made. The council also held a closed session on labor negotiations with SEIU 521 and the Police Officers' Association, with no public comment.

• Concurred to proceed with a community survey on storm water funding (unanimous)
• Held closed session on labor negotiations with SEIU 521 and Police Officers' Association

City Council Regular Meeting

The City Council will discuss financing for the Clean Water Program and sewer revenue bonds. The body is also considering amendments to short-term rental rules and property maintenance codes, as well as several public works contracts.

• Sale of 2021 Wastewater Revenue Notes up to $295,480,000 and Refunding Series A bonds up to $25,000,000
• Proposed ordinance to amend Short-Term Rentals (STR) rules regarding host presence and accessory dwelling units
• Agreement with McKim Corporation for Laurie Meadows Pedestrian and Bicycle Safety Improvement Project for $360,647.75
• Appropriation of $50,000 donation for the Fallen Heroes Memorial construction
• Site Plan and Architectural Review Modification for Kiku Crossing at 480 E. 4th Avenue

The City Council approved the sale of 2021 Wastewater Revenue Notes (up to $295,480,000) to finance Clean Water Program capital costs and 2021 Wastewater Revenue Bonds (up to $25,000,000) to refund 2011 sewer bonds. The council also approved a site plan modification for the Kiku Crossing housing project, a $50,000 donation for the Fallen Heroes Memorial, and several consent calendar items. Items on short-term rentals, property maintenance code, and COVID-19 update were continued to future meetings due to lateness.

• Approved 2021 Wastewater Revenue Notes up to $295,480,000 and Refunding Bonds up to $25,000,000 (5-0)
• Approved Kiku Crossing site plan and architectural review modification (5-0)
• Appropriated $50,000 for Fallen Heroes Memorial fundraising (5-0)
• Adopted emergency ordinance extending COVID-19 outdoor business and parking relief (5-0)
• Approved $360,647.75 contract for Laurie Meadows Pedestrian and Bicycle Safety Improvement Project (5-0)
• Approved $72,000 grant agreement for Local Roadway Safety Plan (5-0)
• Approved amendments to Marina Lagoon agreements totaling $298,480 (5-0)
• Continued short-term rental ordinance, property maintenance code, and COVID-19 update to future meetings

Sustainability & Infrastructure Commission

The Sustainability & Infrastructure Commission is meeting to receive progress reports on city initiatives. The body will review updates regarding the 2020 Climate Action Plan and bicycle and pedestrian projects.

• FY 20-21 Q3 update on bicycle and pedestrian projects
• Annual Progress Report on the 2020 Climate Action Plan
• Approval of April 14, 2021 meeting minutes

The commission approved the April 14, 2021 minutes (4-0). It received informational presentations on the FY20-21 Q3 bicycle and pedestrian projects and the 2020 Climate Action Plan annual progress report, with no motions taken. Public comments were heard on the Hillsdale train station fencing and other topics.

• Approved April 14, 2021 minutes (4-0)
• Heard FY20-21 Q3 bicycle and pedestrian projects update (no motion)
• Heard 2020 Climate Action Plan annual progress report (no motion)

Planning Commission Regular Meeting

The Planning Commission is meeting to consider a site plan and architectural review modification for two properties. The body will recommend whether the City Council should approve these changes.

• Site Plan and Architectural Review Modification for multi-family residential building at 480 E. 4th Avenue
• Site Plan and Architectural Review Modification for parking garage at 400 E. 5th Avenue

The Planning Commission voted 4-0 to recommend City Council approval of the Site Plan and Architectural Review Modification for the Kiku Crossing residential building and parking garage, including revised and additional conditions. The project, located at 480 E. 4th Avenue and 400 E. 5th Avenue, includes changes to setbacks, landscaping, floor area, and exterior design. The commission also noted the resignation of Commissioner Mike Etheridge, creating a vacancy.

• Recommended approval of Kiku Crossing SPAR Modification (4-0)
• Noted Commissioner Etheridge's resignation and vacancy

Senior Citizens Commission Regular Meeting

The Senior Citizens Commission will receive updates on the Age Friendly Initiative and the Senior Center's soft re-opening. The body will also discuss a $320,000 grant for the C/CAG Lifeline Transportation Program and review upcoming 2021 summer programs for seniors.

• C/CAG Lifeline Transportation Program Grant of $320,000 for the next 2 fiscal years
• Update on Age Friendly Initiative Phase 1 Projects
• Update on Senior Center soft re-opening timeline for July programs
• Summary of 2021 summer programs for seniors

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission will review and comment on the Proposed Five Year (2021-2026) Capital Improvement Plan. The meeting also includes approval of the March 3, 2021, meeting minutes.

• Review of Proposed Five Year (2021-2026) Parks and Recreation Capital Improvement Plan
• Approval of March 3, 2021, meeting minutes

The Park and Recreation Commission held a regular meeting where the main item was a presentation and discussion of the proposed Five Year (2021-2026) Parks and Recreation Capital Improvement Plan. No formal action was taken on the plan; it was only discussed. The commission also approved the minutes from the March 3, 2021 meeting.

• Approved minutes of March 3, 2021 meeting (4-0)
• Discussed proposed 2021-2026 Parks and Recreation Capital Improvement Plan (no action)

City Council Special Meeting

The City Council is holding a special meeting for a virtual workshop regarding the General Plan 2040 housing element. This session is designed for the community to learn more about the housing element through breakout sessions.

• General Plan – Introduction to the Housing Element Virtual Workshop #3

City Council Special Meeting

The City Council is holding a special meeting to conduct a study session. The body will receive information and provide feedback on potential restructuring of solid waste rates for 2022.

• Study session on 2022 solid waste rate restructure

The City Council held a study session on solid waste rate restructuring for 2022, with consultants presenting three options. By consensus, the Council directed staff to pursue Option 2, a one-year rate increase, to allow time for legislative direction, while expressing a desire for a longer-term rate plan in the future. No formal vote was taken.

• Directed one-year solid waste rate increase for 2022 (consensus)
• Expressed desire for longer-term rate plan

City Council Regular Meeting

The City Council is meeting to adopt a new ordinance and administrative guidelines for protected trees. The body will also consider several contract amendments, budget appropriations, and board appointments.

• Adoption of 'Protected Trees' Ordinance and Administrative Guidelines
• Amendment to Schaaf & Wheeler agreement for Coyote Point and Poplar Avenue Pump Stations not to exceed $187,010
• Supplemental budget appropriation of $9,570 for the San Mateo Public Library 'Maker Camps!' project
• Adoption of the 2021-22 Annual Action Plan for the Community Development Block Grant Program
• Confirmation of local declaration of emergency regarding COVID-19

The City Council unanimously approved a consent calendar of routine items, including adopting a new Protected Trees Ordinance (No. 2021-13) that replaces existing street and heritage tree chapters. They also confirmed board and commission appointments, adopted the 2021-22 Community Development Block Grant plan, and approved a $9,570 state library grant for Maker Camps. The Council confirmed the continued local COVID-19 emergency declaration.

• Adopted Protected Trees Ordinance No. 2021-13 (5-0)
• Approved consent calendar items 4-13 (5-0)
• Confirmed board and commission reappointments and appointed Debra Kaiser to Personnel Board (5-0)
• Adopted 2021-22 Community Development Block Grant Annual Action Plan (5-0)
• Approved $9,570 supplemental budget for library Maker Camps grant (5-0)
• Approved Amendment No. 4 to Schaaf & Wheeler pump stations contract, $187,010 (5-0)
• Approved letter of support for HR 2307 Energy Innovation and Carbon Dividend Act (5-0)
• Confirmed continued local COVID-19 emergency declaration (5-0)

Planning Commission Regular Meeting

The Planning Commission is meeting to review the compliance of Bay Meadows Main Track Investors LLC with its development agreement. The body will consider a resolution regarding the review period from December 20, 2018, to December 21, 2020.

• Review of Bay Meadows Phase II Development Agreement compliance at 2600 S. Delaware Street (PA-2020-065)

The San Mateo Planning Commission approved a resolution finding that Bay Meadows Main Track Investors LLC complied in good faith with the Bay Meadows Phase II Development Agreement for the review periods from December 20, 2018 through December 21, 2020. The commission also approved the minutes from the March 9 and March 23, 2021 meetings. No public comments were made during the meeting.

• Approved minutes of March 9 and March 23, 2021 meetings (4-0)
• Adopted resolution finding Bay Meadows Main Track Investors LLC in compliance with Phase II Development Agreement for 2018-2020 (4-0)

Library Board Regular Meeting

The Library Board will review the process for reopening libraries during the pandemic and clarify how leadership makes temporary changes to services. The City Librarian will also outline the steps for requesting assistance from the San Mateo Police Department regarding patron behavior.

• Update on the Library's reopening process
• Clarification on temporary adaptive changes to library services and operations
• Overview of the process for determining the need for SMPD assistance with patron issues
• Follow-up report on Age-Friendly Cities meeting
• Review of March 2021 statistical reports

The Library Board of Trustees approved future agenda topics including a mental health specialist presentation, a Parks and Recreation update, and policy reviews. The board also received updates on the library's reopening plan starting May 3 and on age-friendly community initiatives. No substantive policy decisions were made beyond the consent calendar and agenda topic approvals.

• Adopted consent calendar (5-0)
• Approved future agenda topics: mental health specialist presentation, Parks and Recreation update, policy review (5-0)
• Approved future agenda topic: discussion on use of Authors Gala funds (4-0, Dr. Chen abstained)

City Council Special Meeting - REVISED AGENDA

The City Council is meeting to discuss the potential disposition of public parking lots. The body will also review proposed updates to Council guidelines and Commission rules.

• Closed session regarding price and terms for parking lots at 4th Avenue and Railroad Avenue and 308 5th Avenue
• Study session to provide direction on City Council Guidelines and Commission Rules and Procedures

The City Council held a closed session to discuss the potential sale of public parking lots at 4th and Railroad Avenue and 308 5th Avenue, with negotiations involving multiple housing developers. No decision was made in open session. The council also reviewed proposed updates to Council Guidelines and Commission Rules, directing staff to refine the board recruitment process and continuity appointment wording.

• Held closed session on parking lot disposition negotiations (no action taken)
• Directed changes to Board and Commission recruitment process regarding eligibility list
• Provided direction on wording for continuity appointments in commission rules

City Council Regular Meeting

The City Council is considering several infrastructure contracts and municipal code amendments. The body will also review the fiscal year 2020-21 budget update and discuss the disposition of American Rescue Plan funds.

• Agreement with JMB Construction for Pacific Boulevard Force Main not to exceed $1,892,650
• Agreement with Esquivel Grading & Paving Inc. for Citywide Street Rehabilitation Package 1-C Phase 1 for $968,756.60
• Appropriation of $1.9 million in available fund balance of the General Fund
• Introduction of a "Protected Trees" Ordinance to replace street and heritage tree chapters
• Grant acceptance of up to $134,000 for electric vehicle charger installation

The City Council approved a $1.9 million General Fund appropriation (Resolution No. 38) and introduced a new Protected Trees Ordinance to replace existing street and heritage tree chapters. All consent calendar items, including street repair contracts and a fireworks enforcement ordinance, passed 5-0. The meeting was held remotely due to the COVID-19 emergency.

• Approved $1.9M General Fund appropriation (5-0)
• Introduced Protected Trees Ordinance, replacing Chapters 13.35 and 13.52 (5-0)
• Adopted Ordinance No. 2021-11 allowing public markers in right-of-way (5-0)
• Adopted Ordinance No. 2021-12 adding fireworks enforcement chapter (5-0)
• Approved $968,756.60 street rehabilitation contract with Esquivel Grading & Paving (5-0)
• Approved $767,000 amendment to street reconstruction contract, total $4,457,533 (5-0)
• Awarded $1,892,650 Pacific Boulevard Force Main contract to JMB Construction (5-0)
• Adopted Resolution No. 36 for $539,436.51 tennis court garage repair change order (5-0)

Sustainability & Infrastructure Commission

The Sustainability & Infrastructure Commission is reviewing revisions to municipal code regarding wireless communications facilities in the public right-of-way. The body will also receive an update on the Bay Area Water Supply & Conservation Agency's long-term water strategy.

• Review of San Mateo Municipal Code Chapter 17.10 regarding Wireless Communications Facilities in the Public Right-Of-Way
• Update from the Bay Area Water Supply & Conservation Agency (BAWSCA) on long-term reliable water supply strategy

The Sustainability & Infrastructure Commission approved revisions to San Mateo Municipal Code Chapter 17.10 on wireless communications facilities in the public right-of-way, along with design standards and application requirements, and recommended approval to the City Council. The motion passed 4-1, with Commissioner Robbins voting no. The commission also requested that noticing requirements include languages other than English and be placed in the code, not just the design standards. The meeting included an informational update on BAWSCA's long-term water supply strategy, with no action taken.

• Approved minutes of March 10, 2021 (4-1, with 1 abstention)
• Approved revisions to SMMC Chapter 17.10 and design standards for wireless facilities, recommending approval to City Council (4-1)

City Council Special Meeting

The City Council is meeting in a special session to conduct closed-door discussions. The agenda focuses on legal counsel regarding litigation and labor negotiations with the Police Officers’ Association.

• Conference with legal counsel regarding one potential case of anticipated litigation
• Conference with legal counsel regarding existing workers' compensation litigation (Christopher Noa)
• Conference with labor negotiators regarding the Police Officers’ Association

The City Council met in a special remote meeting and, after no public comment, convened into closed session. The closed session covered anticipated litigation, an existing workers' compensation case (Christopher Noa), and labor negotiations with the Police Officers' Association. No votes or decisions were made in open session. The meeting adjourned at 6:55 p.m.

• Convened into closed session for anticipated litigation (one potential case)
• Convened into closed session for existing workers' compensation litigation (Christopher Noa)
• Convened into closed session for labor negotiations with the Police Officers' Association
• Adjourned the meeting at 6:55 p.m.

City Council Regular Meeting

The City Council is deciding on the appointment of a new City Attorney and an interim City Attorney. The body is also updating municipal codes regarding accessory dwelling units and fireworks enforcement.

• Appointment of Prasanna Rasiah as City Attorney and Gabrielle Whelan as Interim City Attorney
• Ordinance to update Accessory Dwelling Unit (ADU) height limits to 16 feet top-of-plate and 24 feet overall
• Contract amendment with LWP Claims Solutions for workers' compensation in the amount of $530,613
• Agreement with Fehr & Peers for Transit-Oriented Development Pedestrian Access Plan for $133,000
• Agreement with Duke’s Root Control, Inc. for sanitary sewer root foaming not to exceed $251,726.28

The City Council appointed Prasanna Rasiah as City Attorney and Gabrielle Whelan as Interim City Attorney, both by 4-0 votes. The council tabled an ordinance to update Accessory Dwelling Unit rules to allow more public input and outreach. It also introduced a fireworks enforcement ordinance and approved a resolution to collect unpaid sidewalk repair costs via property tax liens.

• Appointed Prasanna Rasiah as City Attorney (Resolution No. 34, 4-0).
• Appointed Gabrielle Whelan as Interim City Attorney (Resolution No. 35, 4-0).
• Tabled the ADU/JADU ordinance update to allow more public outreach.
• Introduced an ordinance to add Chapter 10.20 'Fireworks' to the Municipal Code (4-0).
• Approved Resolution No. 33 to place liens on properties with unpaid sidewalk repair costs (4-0).
• Approved the consent calendar, including the Strategic Plan, contracts, and resolutions (4-0).
• Confirmed COVID-19 emergency rules, including LEAP funding and business tax penalty waivers (4-0).
• Authorized a letter of support for federal infrastructure spending (4-0).

City Council Special Meeting

The City Council is holding a special meeting to consider items regarding public employment. The closed session includes discussions related to the City Attorney and the appointment of an Interim City Attorney.

• Public Employment: City Attorney
• Public Employee Appointment: Interim City Attorney

Appointment Subcommittee - Sustainability and Infrastructure Commission

The Appointment Subcommittee will interview 10 applicants to fill a vacancy on the Sustainability and Infrastructure Commission. The subcommittee consists of Mayor Eric Rodriguez, Deputy Mayor Rick Bonilla, and city staff.

• Interviews for commission vacancy including applicants Sarah Fields, Michael Harrison, Sarah Hubbard, Sigalle Michael, Kimiko Narita, Pablo Quintanilla, Chandra Ritvo, Elizabeth Vissers, Lamoin Werlein-Jaen, and William Yang

REVISED Planning Commission Regular Meeting

The Planning Commission will consider a resolution regarding San Mateo County's acquisition of real property on South El Camino Real. The Commission will also receive an informational report concerning the 303 Baldwin Avenue development project.

• Resolution adoption for 2110 S. El Camino Real and 2175 S. El Camino Real property acquisition
• Informational report on archaeological testing and monitoring for 303 Baldwin Avenue

The Planning Commission adopted a resolution finding that San Mateo County's acquisition of 2110 S. El Camino Real conforms to the General Plan, while the acquisition of 2175 S. El Camino Real does not conform. The motion passed unanimously with four ayes and no noes. The commission also received an informational report on archaeological testing at 303 Baldwin Avenue.

• Approved resolution finding 2110 S. El Camino Real acquisition conforms to General Plan
• Approved resolution finding 2175 S. El Camino Real acquisition does not conform to General Plan
• Received informational report on archaeological testing at 303 Baldwin Avenue

Library Board Regular Meeting

The Library Board will review February 2021 statistical reports and receive updates on library reopening plans. The meeting includes a presentation on the City’s Age Friendly City Initiative and a discussion on establishing a standing meeting calendar.

• Update on Library reopening planning
• Presentation on "Age-Friendly Cities" by Monika Lee of the San Mateo Senior Citizen Commission
• Discussion on making audio and visual recordings of board meetings available to the public
• Proposal for a standing calendar for Library Board meetings
• Approval of February 22, 2021 meeting minutes

The Library Board of Trustees approved the consent calendar, including statistical reports, in two 5-0 votes. City Librarian James Moore presented a staggered reopening plan starting March 29 with in-person hold pickup and limited computer use. The board also heard updates on recording meetings, a standing meeting calendar, and the Age-Friendly City initiative.

• Adopted consent calendar items except statistical reports, motion passed 5-0
• Adopted statistical reports on consent calendar, motion passed 5-0
• Heard reopening plan: in-person hold pickup and limited computer use starting March 29
• Heard directive to post Zoom recordings of meetings on city portal
• Heard directive to adopt a standing calendar of meetings on 4th Monday of each month
• Heard presentation on Age-Friendly City initiative and agreed to collaborate

Community Relations Commission

The Community Relations Commission is meeting to review the 2021-22 Annual Action Plan for the Community Development Block Grant and HOME programs. The body will provide comments and suggestions regarding these plans.

• Review of 2021-22 Annual Action Plan for Community Development Block Grant and HOME programs
• Approval of November 18, 2020 meeting minutes

Personnel Board Regular Meeting - REVISED

The Personnel Board is meeting to approve previous meeting minutes and introduce new personnel. The agenda consists primarily of procedural and introductory items.

• Approval of September 15, 2020 meeting minutes
• Welcome of new Board Member Anthony Villanueva
• Introduction of Assistant City Attorney Linh Nguyen

City Council Special Meeting

The City Council is holding a special meeting to provide guidance on the composition and objectives of two new taskforces. Members will also review staff feedback and resource requirements for the draft 2021-22 Strategic Plan.

• Small Business Recovery Taskforce composition and work plans
• Diversity and Equity Taskforce composition and work plans
• Draft review of the City Council Strategic Plan for fiscal year 2021-22

The City Council confirmed the direction for a staff-driven Small Business Recovery Taskforce with a Council subcommittee, and directed staff to bring back a study session on a Diversity and Equity Taskforce under the existing DEI committee. Council also agreed to wording changes to the strategic plan, which will be brought for adoption at the April 5, 2021 regular meeting.

• Confirmed staff-driven Small Business Recovery Taskforce with Council subcommittee (Mayor Rodriguez and Council Member Papan as liaisons)
• Directed staff to bring back study session on Diversity and Equity Taskforce under DEI committee
• Agreed to proposed wording changes on strategic priorities (consensus)

City Council Regular Meeting

The City Council will consider several ordinances regarding zoning amendments and COVID-19 hazard pay for grocery and drugstore workers. The agenda also includes agreements for school crossing guards, citywide parking enforcement, and police mindfulness training.

• Zoning code amendments for R1, R2, and C2 districts
• Ordinance for COVID-19 hazard pay for large grocery and drugstore employees
• $67,976 appropriation for the Emergency Tenant Relocation Assistance Project
• $78,000 agreement with San Mateo-Foster City School District for crossing guards
• $2,034,004 agreement with LAZ Parking California, LLC for parking enforcement

The City Council adopted an ordinance requiring large grocery stores and drugstores to provide hazard pay to public-facing employees (Ordinance No. 2020-10). It also approved a consent calendar including zoning code amendments, a $2,034,004 parking enforcement agreement, and a $78,000 school crossing guard agreement. The council introduced an ordinance to update ADU rules with a 24-foot height limit, passing 4-1. A resolution approving the FY 2021-22 fee schedule was also adopted.

• Adopted Ordinance No. 2020-10 requiring COVID-19 hazard pay for large grocery and drugstore workers
• Adopted Ordinance No. 2020-09 amending zoning codes for paving, floor area ratios, and emergency shelters
• Approved Resolution No. 26 (2021) for a $2,034,004 parking enforcement agreement with LAZ Parking
• Approved a $78,000 agreement with the San Mateo-Foster City School District for crossing guards
• Introduced an ADU ordinance with a 24-foot height limit, passing 4-1
• Adopted Resolution No. 29 (2021) approving the FY 2021-22 Comprehensive Fee Schedule
• Adopted Resolution No. 30 (2021) for a policy on markers in the public right-of-way
• Approved the Housing Successor Agency and Housing Element Annual Progress Reports

City Council Audit Committee Special Meeting

The City Council Audit Committee is meeting to discuss a recommendation regarding independent audit services. The committee will consider whether to authorize the Finance Director to execute an agreement with The Pun Group LLP.

• Agreement with The Pun Group LLP for independent audit services

Sustainability & Infrastructure Commission Meeting

The Sustainability & Infrastructure Commission will hold a public hearing regarding design standard exceptions for 5G wireless permit applications. The body will also receive updates on water services and the Highway 101 Express Lanes project.

• Public hearing on 5G Wireless Communications Facilities Permit Applications for design standard exceptions
• Informational update from the California Water Service Company
• Update and feedback on the San Mateo County Highway 101 Express Lanes project Equity Study

The Commission approved 5G minor wireless communications facility permit applications, granting exceptions from design standards. The approval was unanimous (5-0). The Commission also received informational updates from California Water Service and on the Highway 101 Express Lanes project, with no action taken on those items.

• Approved the minutes of the February 10, 2021 meeting (5-0)
• Approved 5G wireless communications facilities permit applications with exception from design standards (5-0)
• Received an informational update from California Water Service Company (no motion)
• Received an update on the San Mateo County Highway 101 Express Lanes project and Equity Study (no motion)

Planning Commission Regular Meeting

The Planning Commission will discuss updates regarding state housing legislation. The body will also consider the approval of meeting minutes from January and February 2021.

• State Housing Legislation Update
• Approval of January 26 and February 9, 2021 meeting minutes

The Commission approved the minutes of its January 26 and February 9, 2021 meetings. It received a study session on 2021 California housing legislation, including changes to density bonus, ADU, SB 35, and SB 330 rules. The Commission also voted to add an informational report on archaeological testing at 303 Baldwin Avenue to the March 23 agenda.

• Approved minutes of January 26 and February 9, 2021 meetings
• Added informational report on 303 Baldwin Avenue archaeological testing to March 23 agenda

Senior Citizens Commission Regular Meeting

The Senior Citizens Commission will review the status of two Phase 1 Age Friendly Cities projects. Staff will provide an overview of budget allocations and criteria for selecting senior program offerings. The commission will also discuss ways to enhance the coordination of senior service delivery in San Mateo.

• Update on two Phase 1 Age Friendly Cities projects
• Informational overview of budget allocations and selection criteria for Senior Program offerings
• Discussion on enhancing coordination of Senior Service delivery

The Senior Citizens Commission approved the minutes from its January 11, 2021 meeting by a 5-0 vote. The commission also received updates on Age Friendly Cities initiatives and an overview of senior programs, but took no other formal actions.

• Approved January 11, 2021 meeting minutes (5-0)

Civic Arts Committee Regular Meeting

The committee is holding study sessions to provide feedback on art design concepts for two developments. These sessions focus on the 5th Ave Garage and the Peninsula Heights residential development.

• Review of art designs for MidPen Housing at the 5th Ave Garage
• Review of art locations and types for Peninsula Heights residential development on Campus Drive

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission is meeting to discuss a proposed fee schedule for facilities and miscellaneous fees for the 2021-22 fiscal year. The body will consider recommending this schedule to the City Council for adoption.

• Proposed Parks and Recreation Fee Schedule for FY 2021-22

The Park and Recreation Commission voted 3-1 to recommend the proposed Parks and Recreation Fee Schedule for FY 2021-22 to the City Council, with Chair Holm dissenting due to concerns about the increase in Park-in-lieu fees for multi-family 2-4 unit properties. The commission also approved the February 3, 2021 meeting minutes unanimously. Public comment included requests to upgrade existing skateparks and consider building a new one.

• Approved minutes of February 3, 2021 (4-0)
• Recommended FY 2021-22 Parks and Recreation Fee Schedule to City Council (3-1)

City Council Regular Meeting

The City Council is discussing COVID-19 relief funding for restaurants, breweries, and wineries, and considering ordinances for worker hazard pay. The body is also reviewing zoning code amendments and emergency ordinances for outdoor business operations.

• Proposed hazard pay ordinances for public facing employees at large grocery stores and drugstores
• Zoning Code Amendments to Chapters 27.04, 27.18, 27.20, and 27.32
• Adjustment of Ghirardelli Associates construction management spending from $150,000 to $250,000 for year one
• Emergency Ordinance to suspend minimum parking requirements for schools and childcare facilities
• Appropriation of General Fund balance for San Mateo County Restaurant, Brewery, and Winery Relief Program

The City Council adopted an emergency ordinance requiring large grocery stores and drugstores with 750 or more employees to provide hazard pay to public-facing workers, and introduced a regular ordinance for the same. The council also approved $300,000 in grants for the county restaurant relief program and extended the local emergency declaration. Several routine consent items were approved, including an update to the emergency ordinance for outdoor business operations.

• Adopted Emergency Ordinance 2021-08 requiring hazard pay for large grocery/drugstore workers (5-0)
• Introduced regular ordinance for grocery/drugstore hazard pay (5-0)
• Appropriated $300,000 for San Mateo County Restaurant, Brewery, and Winery Relief Program (5-0)
• Confirmed continued local emergency declaration (5-0)
• Adopted Emergency Ordinance 2021-07 suspending parking minimums for outdoor business operations (5-0)
• Approved $250,000 annual cap for Ghirardelli Associates construction management services (5-0)
• Approved fire department emergency fuel facility use agreement (5-0)
• Appointed Mayor Rodriguez and Deputy Mayor Bonilla to Sustainability and Infrastructure Commission subcommittee (5-0)

City Council Special Meeting

The City Council will hold a study session regarding campaign contribution rules and potential billboards on city land. The council is reviewing whether to amend, repeal, or maintain current campaign contribution limits and rules. Additionally, staff will report on options for authorizing billboards on property owned by the City.

• Review of campaign contribution limits and rules
• Consideration of billboard placement on City-owned land

The City Council held a study session to review campaign contribution limits and discuss options for billboards on city-owned property. No formal decisions were made; the council provided direction to staff on potential reforms, including regulating nonmonetary contributions and considering voluntary expenditure limits. For billboards, staff was directed to explore a program modeled on San Carlos and pursue state code negotiations.

• Reviewed campaign contribution code and discussed options for reform, including repealing regulations or adjusting them for transparency.
• Council members expressed support for regulating nonmonetary contributions and aggregating contributions by individuals and related entities.
• Discussed tracking contributions by donor location, with a suggestion to use Bay Area versus non-Bay Area as a category.
• Council members showed support for voluntary expenditure limits, with some noting a need for further study.
• Discussed billboard options, including doing nothing, adopting a San Carlos-style program, or using state code to negotiate relocation.
• Council Member Goethals proposed regulating billboard placement along freeways 101 and 92, with safety and spacing requirements.
• Staff was directed to identify standards for billboard placement and pursue a lease approach and state code negotiations concurrently.

City Council Special Meeting

The City Council is holding a special meeting to conduct interviews for the appointment of a City Attorney. This item is scheduled for a closed session.

• Interviews for the position of City Attorney

The City Council met in a special remote meeting and, after no public comment, convened into closed session to conduct interviews for the City Attorney appointment. No decisions were made in open session, and the meeting adjourned at 1:00 p.m.

• Convened into closed session to interview City Attorney candidates

City Council Special Meeting

The City Council held a study session to discuss two candidates for the vacant San Mateo County Transportation Authority seat and directed Mayor Rodriguez to vote for Vice Mayor Mark Nagales of South San Francisco at the upcoming City Selection Committee meeting. The council then entered closed session to interview candidates for the City Attorney position. No formal decisions were made during the open session.

• Directed Mayor Rodriguez to vote for Mark Nagales for the San Mateo County Transportation Authority seat
• Convened closed session to interview City Attorney candidates

Library Board Regular Meeting

The Library Board is meeting to review statistical and financial reports for the second quarter of Fiscal Year 2020-2021. The City Librarian will provide updates on a homebound delivery pilot program for seniors and the operational outlook for the 2021 calendar year.

• Approval of November 23, 2020 meeting minutes
• Review of statistical reports for November 2020, December 2020, and January 2021
• Approval of FY 2020-2021 2nd Quarter financial reports
• Introduction of new Library Board Member Rod Linhares
• Discussion of Homebound Delivery Pilot Program and Sustainable Senior-Specific Outreach and Delivery Program

The Library Board approved the consent calendar, including the statistical reports, by a 5-0 vote. They also passed a motion to advocate for Lifelong Learning with legislators, also 5-0. The board discussed the homebound delivery pilot program and the 2021 operational outlook, but took no formal action on those items.

• Adopted consent calendar items except statistical reports (5-0)
• Adopted statistical reports on consent calendar (5-0)
• Approved motion to advocate for Lifelong Learning with legislators (5-0)

Measure S Oversight Committee Regular Meeting

The Measure S Oversight Committee is meeting to elect its 2021 officers and review the Measure S Long-Term Plan. The body will recommend projects for the 2021-22 proposed Capital Improvement Program budget and receive updates on current fiscal year projects.

• Election of Chair and Vice Chair for 2021
• Recommendation of projects for the 2021-22 Capital Improvement Program budget
• Update on current Fiscal Year 2020-21 CIP projects funded by Measure S

City Council Special Meeting

The City Council is holding a special meeting to receive an informational presentation on traffic management. The session also includes closed-door conferences with legal counsel regarding existing litigation.

• Informational presentation on the Citywide traffic management plan
• Closed session regarding workers' compensation claim for Ramon Mendoza Lopez
• Closed session regarding Finkelstein v. San Mateo County District Attorney’s Office, et al.

The City Council held a study session on the citywide traffic management plan, receiving a presentation from staff and hearing public comments. No formal decisions were made during the meeting. The council then convened into closed session to discuss two existing litigation matters, with no public comment.

• Received citywide traffic management update (study session, no action)
• Convened into closed session for litigation: Workers' Compensation Claim (Ramon Mendoza Lopez)
• Convened into closed session for litigation: Finkelstein v. San Mateo County District Attorney's Office, et al.

City Council Regular Meeting

The City Council is reviewing several municipal code amendments regarding short-term rentals and temporary storage containers. The agenda also includes financial agreements for emergency rental assistance and affordable housing tenant services.

• $521,000 agreement with Samaritan House for emergency rental assistance
• $245,704 agreement with Bay Meadows Affordable Associates, LLC for Montara tenant services
• Ordinance to regulate short-term rentals
• Ordinance regarding temporary storage containers in the public right-of-way
• Loan term extension for 232 South Humboldt Street affordable housing

The City Council approved a consent calendar of 10 routine items, including ordinances to permit temporary storage containers in the public right-of-way and to regulate short-term rentals. They also approved agreements for rental assistance and tenant services, and discussed but did not decide on grocery worker hazard pay, directing staff to gather more information. The council renewed a letter of credit for public safety bonds.

• Adopted Ordinance No. 2021-05 permitting temporary storage containers in public right-of-way (5-0)
• Adopted Ordinance No. 2021-06 regulating short-term rentals (5-0)
• Approved $521,000 rental assistance agreement with Samaritan House (5-0)
• Approved $245,704 tenant services agreement for Montara affordable housing (5-0)
• Approved amendment to Humboldt House affordable housing loan terms (5-0)
• Adopted Resolution No. 21 (2021) eliminating Traffic Enforcement Coordinator position (5-0)
• Adopted Resolution No. 22 (2021) approving merit employee salary schedules (5-0)
• Approved appointments of Seema Patel and Rod Linhares to commissions (5-0)

Sustainability & Infrastructure Commission Meeting

The Sustainability & Infrastructure Commission will meet remotely to receive information on a draft Stormwater Funding Analysis Report. The body will also consider approving the minutes from its January 13, 2021 meeting.

• Review of draft Stormwater Funding Analysis Report
• Approval of January 13, 2021 meeting minutes

The commission approved a motion to have staff present updates on the Bicycle/Pedestrian Masterplans three times a year, based on available staff time, with a vote of 3-1-1. The stormwater funding analysis was received as an informational item with no motion. The commission also discussed future agenda items and noted Vice Chair Nuñez's upcoming resignation.

• Approved motion for quarterly Bicycle/Pedestrian Masterplan updates (3-1-1)
• Approved minutes of January 13, 2021 (4-0)
• Received Stormwater Funding Analysis report (informational, no motion)

Planning Commission Regular Meeting

The Planning Commission will consider an ordinance to amend the San Mateo Municipal Code regarding Accessory Dwelling Units and Junior Accessory Dwelling Units. This amendment aligns local code with changes to State law.

• Ordinance Introduction: Amendment to update current Accessory Dwelling Unit and Junior Accessory Dwelling Unit Ordinance and definition

Appointment Subcommittee - Library Board

The Appointment Subcommittee for the Library Board is meeting to interview candidates for a vacancy on the board. The subcommittee consists of Mayor Eric Rodriguez, Council Member Diane Papan, and City Librarian James Moore.

• Interviews of 10 applicants: Karen Abesamis, James Ford, Kiran Girish, Robert Kauser, Doug Lee, Rod Linhares, Xin Ma, Sherry Markrow, Jeffrey Marson, and Jackie Siminitus

Park and Recreation Commission Regular Meeting

The Park and Recreation Commission is meeting to discuss a new Protected Trees Ordinance and related administrative guidelines. The body will decide whether to recommend these measures to the City Council for adoption.

• Recommendation of the new Protected Trees Ordinance and Administrative Guidelines
• Approval of December 2, 2020 meeting minutes

The Park and Recreation Commission voted 3-1 to recommend that the City Council adopt a new Protected Trees Ordinance and accompanying administrative guidelines, with a key amendment restoring the city's responsibility for emergency street tree removal costs. The recommendation also incorporates clarifying comments and administrative changes suggested by the commission. Commissioner Williams voted no, citing concerns about the ordinance's potential unintended consequences.

• Approved minutes of December 2, 2020 (3-0-1)
• Recommended adoption of Protected Trees Ordinance with city-funded emergency removals (3-1)

City Council Regular Meeting

The City Council is considering extensions for temporary street closures and outdoor dining guidelines. The body will also introduce an ordinance to regulate short-term rentals and add associated registration fees.

• Contract with National Auto Fleet Group for a Public Works bucket truck in the amount of $197,832.44
• Ordinance to regulate disposable food service ware by food facilities
• Extension of temporary street closures through September 30, 2021
• Introduction of an ordinance to regulate short-term rentals and add registration and appeal fees
• Emergency Ordinance to extend the moratorium on minimum parking and zoning for private shopping centers

The City Council voted 5-0 to extend temporary street closures and update Temporary Outdoor Dining Guidelines, and adopted an emergency ordinance extending moratorium on parking and zoning enforcement for commercial uses in private shopping centers. They also introduced an ordinance to regulate short-term rentals and adopted fees for registration and appeal. All consent calendar items, including the disposable food service ware ordinance and several contracts and MOU extensions, were approved 5-0.

• Approved consent calendar items 3-9 (5-0), including minutes, disposable food service ware ordinance, bucket truck purchase, grant letter, SEIU MOU extension, SMCEA MOU amendment, and Grand Jury response
• Adopted Resolution No. 18 (2021) extending temporary street closures through Sept 30, 2021 and updating Temporary Outdoor Dining Guidelines (5-0)
• Adopted Emergency Ordinance No. 2021-04 extending moratorium on parking and zoning enforcement for commercial uses in private shopping centers (5-0)
• Introduced ordinance to regulate short-term rentals and adopted Resolution No. 19 (2021) adding registration and appeal fees (5-0)
• Approved $197,832.44 contract with National Auto Fleet Group for bucket truck purchase (5-0)

City Council Special Meeting

The City Council will discuss potential adjustments to allowed uses for downtown ground floor vacancies. The body will also receive a report on cyber-security protections following a county grand jury report on ransomware.

• Evaluation of Downtown Uses regarding locational requirements and ground floor vacancies
• Informational report on cyber-security protection measures
• Closed session regarding workers' compensation claim for Elga Perez Rubio

The City Council held a study session on downtown uses, discussing short-term flexibility to address vacancies and long-term planning. Council directed that a downtown study, along with other retail areas, be undertaken as part of the General Plan process. No formal decisions were made; the meeting also included an informational cyber-security report and a closed session on a workers' compensation claim.

• Directed downtown and retail area study as part of General Plan process
• Received cyber-security report with no action taken
• Convened closed session on workers' compensation claim (Elga Perez Rubio)

City Council Special Meeting

The City Council will consider a supplemental budget appropriation and a mid-year update for 2020-21. Additionally, the council will hold a workshop to identify new objectives for the fiscal year 2021-22 strategic plan.

• Appropriation of $0.4 million in reimbursement revenues for the Police Department operating budget
• Transfer of $0.6 million for the Central Park Garage Repair Project to the Parking In-Lieu Fund
• Increase of $225,000 for the Sewer Lateral Program using existing Sewer Fund appropriations
• City Council Goal Setting Workshop for fiscal year 2021-22

Appointment Subcommittee - Community Relations Committee

The Appointment Subcommittee will conduct interviews for one vacancy on the Community Relations Commission. The subcommittee consists of Mayor Eric Rodriguez, Council Member Rick Bonilla, and staff liaison Sandy Council.

• Commission interviews for Aileen Cassinetto
• Commission interviews for Seema Patel
• Commission interviews for J. Anthony Villanueva
• Commission interviews for Lamoin Werlein‐Jaen

Planning Commission Special Meeting

The Planning Commission will hold a study session and design charrette regarding a pre-application for 44 E. 3rd Ave. The commission will discuss and provide feedback on the proposed design.

• Design Charrette/Study Session: 44 E. 3rd Ave. Draper University Pre-Application (PA-2018-054)

The Planning Commission held a study session on the Draper University pre-application at 44 E. 3rd Ave., reviewing design options for converting upper-floor dormitories to office space and adding an exterior elevator. Commissioners expressed concerns about impacts to the building's historic elements, with most not supporting the proposed design. No formal decision was made; the session was for input only, and comments will be summarized for the next meeting.

• No formal decisions made; study session only
• Commission comments to be summarized for next meeting

Planning Commission Regular Meeting

The Commission will consider recommending several zoning code amendments to the City Council. These updates involve changes to residential district regulations and commercial provisions.

• Ordinance to amend Chapter 27.04 (Definitions) to add a paving definition
• Ordinance to amend Chapter 27.18 (R1 Districts) regarding paving, landscaping, and uncovered decks
• Addition of a map for the San Mateo Park Planning Area
• Ordinance to amend Chapter 27.20 (R2 Districts) to replace Floor Area Ratio maps
• Ordinance to amend Chapter 27.32 (C2 Districts) to update emergency shelter provisions

City Council Regular Meeting

The City Council will discuss a mid-year budget update and the introduction of ordinances regarding disposable food service ware and temporary storage containers. The body is also deciding on a mental health partnership for crisis response and a residential subdivision map for Waters Park Drive.

• Microsoft Enterprise Agreement renewal through CDW-G, Inc. for $665,225.10
• Mid-year budget appropriation of $0.4 million for Police Department operating budget
• Mental health partnership crisis response program with a total two-year cost of $156,182
• Wastewater Treatment Plant easement agreement with All American Self Storage, L.P. for $145,000
• Final map approval for Waters Park Development creating 27 single family and 163 condominium units

City Council Special Meeting

The City Council will receive informational updates on street maintenance and landscaping projects. The meeting also includes a closed session to discuss existing litigation.

• Informational update on State Route 92/State Route 82 El Camino Real Interchange Landscape Improvements Project
• Informational update on Pavement Management and Smooth Streets Program
• Closed session regarding Debra LaPalm v. City of San Mateo (Case No. 19-CIV-02135)

Appointment Subcommittee - Personnel Board

The Appointment Subcommittee for Personnel Board is meeting to interview candidates for one vacancy on the board. The subcommittee consists of Mayor Eric Rodriguez and Council Member Joe Goethals.

• Interviews for Personnel Board vacancy: Caiti Busch, Debra A. Kaiser, Stacie Nevares, and J. Anthony Villanueva

Sustainability & Infrastructure Commission

The Sustainability & Infrastructure Commission will meet remotely to review progress on city infrastructure. The body will receive a second quarter update for the 2020-21 fiscal year regarding bicycle and pedestrian projects.

• FY 20-21 Q2 update on bicycle and pedestrian projects
• Approval of December 9, 2020 meeting minutes

The Sustainability & Infrastructure Commission approved the December 9, 2020 minutes (4-0, with one commissioner unable to vote due to technical issues). The commission received an informational update on bicycle and pedestrian projects for the second quarter of FY 2020-21, with no action taken. Public comments addressed water demand management, El Camino Real safety, and crosswalk improvements.

• Approved December 9, 2020 minutes (4-0, Commissioner Reyes unable to vote)

Senior Citizens Commission Regular Meeting

The Senior Citizens Commission will receive updates on two projects within the Age Friendly Cities Initiative. The body will also discuss the creation of new subcommittees for the 20/21 Vision Task Force.

• Update on Age Friendly Cities Initiative Project 1: Safe Walking Routes for Seniors... and Everybody
• Update on Age Friendly Cities Initiative Project 2: Coordination and Communication about local/regional Senior Services and Events
• Discussion of new 20/21 Vision Task Force subcommittees
• Approval of November 9, 2020 meeting minutes

Civic Arts Committee Regular Meeting

The Civic Arts Committee is meeting to review a public art application and update information regarding arts in public places. The body will also consider the approval of meeting minutes from November 2020.

• Public art application for 406 E. 4 Avenue from Windy Hill Property Ventures
• Review of updated Arts in Public Places – Projects and Values information and format
• Approval of November 10, 2020 meeting minutes

The committee approved a revised public art proposal for 406 E. 3rd Avenue, presented by the developer and artist, with a 4-0 vote. They also received a status update on projects and values, and staff shared information on other art projects. No other substantive decisions were made.

• Approved public art at 406 E. 3rd Avenue (4-0)
• Approved minutes of November 10, 2020, as corrected (4-0)

City Council Special Meeting

The City Council is holding a special meeting to conduct a closed session. The primary purpose of this session is to perform a public employee performance evaluation for the City Manager.

• Public Employee Performance Evaluation – City Manager

The City Council met in a special remote meeting and, after no public comment, convened into closed session to discuss the performance evaluation of the City Manager. No substantive decisions were made in open session, and the meeting adjourned at 6:26 p.m.

• Convened into closed session for City Manager performance evaluation

City Council Regular Meeting

The City Council will consider several land use and development items, including a residential project at Waters Park Drive and surplus land declarations. The meeting also includes discussions on funding for the 25th Avenue Grade Separation project and various municipal agreements.

• $1,000,000 appropriation for Railroad Corridor Grade Separation Project
• $820,745 in new Community Development Block Grant funds
• $300,000 agreement for Child Care Provider Relief Program
• $106,170.35 contract with Tyler Technologies, Inc.
• Waters Park Drive residential project appeal and final map approval

The City Council declared the Talbot's and Ravioli parking lots as surplus land, a first step toward redevelopment with affordable housing. It also approved $1 million for the 25th Avenue grade separation project, denied an appeal for temporary relocation costs at 1409 Beacon Ave, and continued the Waters Park appeal and final map to January 19, 2021. All votes were 4-0.

• Declared Talbot's and Ravioli parking lots as surplus land (4-0)
• Appropriated $1,000,000 for 25th Avenue Grade Separation project (4-0)
• Denied appeal and upheld temporary relocation benefits for 1409 Beacon Ave tenants (4-0)
• Continued Waters Park appeal and final map to January 19, 2021 (4-0)
• Approved $820,745 in CDBG grant amendments and appropriation (4-0)
• Approved $300,000 Child Care Provider Relief Program agreement (4-0)
• Approved $106,170.35 Tyler Technologies software contract (4-0)
• Introduced ordinance to delete Housing Rehabilitation Loan Committee chapter (4-0)

City Council Special Meeting

The City Council will hold a study session to review Public Works master plans and receive a staff update. Members will provide input on how to prioritize these master plans and related projects.

• Preliminary review of Public Works Master Plan Consolidation

The City Council held a study session on consolidating Public Works master plans, receiving a presentation from Deputy Public Works Director Matt Zucca. Council members discussed balancing priorities, funding constraints, and the need for grade separations, and requested staff provide a prioritizing framework to aid decision-making. No formal decisions were made; the meeting was a preliminary review.

• Requested staff provide a prioritizing framework for Public Works projects
• Discussed potential opportunities at the Corp Yard site
• Noted need for grade separations for downtown