Seneca public meetings in 2025

Planning Commission Regular Meeting

The Planning Commission will meet to discuss a re-zoning request from Pullara. The body will also begin a review of the International Property Maintenance Code.

• Pullara Re-zoning Request
• Review of International Property Maintenance Code

The Planning Commission voted to approve the November 12, 2025 meeting minutes. The motion passed unanimously. The commission then voted to adjourn the meeting at 8:15 p.m., also unanimously. No other substantive actions were taken.

• Approved November 12, 2025 minutes (5-0)
• Adjourned meeting at 8:15 p.m. (5-0)

Council Meeting

The Village Council will review several expenditures for public services and infrastructure. The meeting includes the appointment of a new Village Clerk and a Planning Commission member.

• Expenditure of $4,500.00 to Chamlin & Associates for water & sewer master plan engineering
• Expenditure of $4,310.00 to Anderson’s Lawn Service for Graves Park turf maintenance
• Expenditure of $1,800.00 to Stephen A. Laser Associates for police officer assessments
• Expenditure of $1,000.00 to NCICG for 2026 Economic Development District annual local share
• Appointment of Jessica Harvey as Village Clerk

The Seneca Village Council unanimously approved appointments for a recording secretary and a new Village Clerk. It also adopted the November 17, 2025 meeting minutes and authorized payment of outstanding bills. Additionally, the council approved contracts for engineering services, park turf maintenance, police assessments, and an economic development contribution.

• Approved appointment of Shelly Figgins as recording secretary (5-0)
• Approved adoption of November 17, 2025 meeting minutes (5-0)
• Approved payment of bills as presented (5-0)
• Approved $4,500 contract to Chamlin & Associates for water/sewer master plan (5-0)
• Approved $4,310 contract to Anderson Lawn Service for Graves Park turf maintenance (5-0)
• Approved $1,800 payment to Stephen A. Laser Associates for police officer assessments (5-0)
• Approved $1,000 contribution to NCICG for 2026 Economic Development District share (5-0)
• Approved appointment of Jessica Harvey as Village Clerk at $28.50 per hour (5-0)

Council Meeting

The Seneca Village Council will adopt three ordinances, including amendments to vehicle impound rules, repeal of mechanical amusement device rules, and approval of a Chief of Police employment agreement. The council will also approve multiple expenditures for park improvements, legal and banking fees, and a camera system for a new squad car. Discussions will cover the Annual Tax Abatement Ordinance and the Annual Tax Levy Ordinance. Public comment and executive session will follow the business items.

• Adoption of Ordinance 25-34 authorizing the Chief of Police employment agreement
• Adoption of Ordinance 25-32 amending Chapter 8 of Title 6 on vehicle impound
• Adoption of Ordinance 25-33 repealing Chapter 3 of Title 3 on mechanical amusement devices
• Approval of $3,040.00 to Molitor Athletic Fields for removal and installation of field material
• Approval of $7,468.00 to Motorola Solutions for a camera system for a new squad car

The council adopted Ordinances 25‑32, 25‑33 and 25‑34, updating vehicle impound rules, repealing fees for mechanical amusement devices, and confirming the police chief employment agreement (the latter passed with one dissent). They approved several park‑related expenditures and a $7,468 purchase of a camera system for a squad car. Finally, the council approved a $899,876 tax levy for the 2025 tax year, to be collected in 2026.

• Approved Ordinance 25-32 (Vehicle impound amendment) (5-0)
• Approved Ordinance 25-33 (Repeal of mechanical amusement device fees) (5-0)
• Approved Ordinance 25-34 (Police chief employment agreement) (4-1)
• Approved $3,040 expenditure to Molitor Athletic Fields for field material (5-0)
• Approved $1,609.09 expenditure to VCNA Prairie LLC for Graves Park field material (5-0)
• Approved $3,855 expenditure to Chamlin & Associates for pickleball and basketball court plans (5-0)
• Approved $7,468 expenditure to Motorola Solutions for camera system for new squad car (5-0)
• Approved $899,876 tax levy for 2025 tax year (5-0)

Planning Commission Regular Meeting

The Seneca Planning Commission will hear the ZEO report and a Code Enforcement Officer update. Old business includes distributing the International Property Maintenance Code for future discussion and a discussion regarding Brockman's 2nd Addition. No specific decisions are listed on the agenda.

• ZEO report and update
• Code Enforcement Officer report and update
• Distribute copies of International Property Maintenance Code for discussion at next meeting
• Discussion regarding Brockman's 2nd Addition

The Planning Commission approved the minutes from the October 8, 2025 meeting with all members voting aye and no nays. No new business or council‑referred items were presented. Two members announced their resignations from the board and clerk positions. The meeting was then adjourned unanimously.

• Approved minutes of Oct 8, 2025 meeting (unanimous)
• Adjourned meeting (unanimous)

Council Meeting

The Village Council will consider several ordinances, including a settlement agreement and a communication tower license. The body will also vote on the appointment of Jeff Wold as Chief of Police and discuss vehicle impound and amusement device ordinances.

• Ordinance 25-29: Settlement and Release Agreement with Constance Westphal and Billy Talley
• Ordinance 25-31: Communication Tower License Agreement with ClearSKY Systems, Inc.
• Appointment of Jeff Wold as Chief of Police
• Expenditure of $6,000.00 to A-Team Recyclers LLC for electronics recycling
• Expenditure of $3,157.52 to Hawkins, Inc. for water treatment plant chemicals

The council unanimously approved several ordinances, including a settlement agreement, a return‑to‑work policy, and a communication‑tower license. It also approved two expenditures totaling $9,157.52 and appointed Jeff Wold as chief of police with a $93,000 salary. Additionally, the council adopted the prior meeting minutes and approved routine bill payments.

• Approved adoption of Ordinance 25-29 settlement and release agreement (4-0)
• Approved adoption of Ordinance 25-30 return‑to‑work policy (4-0)
• Approved adoption of Ordinance 25-31 communication‑tower license agreement (4-0)
• Approved $6,000 expenditure to A-Team Recyclers LLC for electronics recycling (4-0)
• Approved $3,157.52 expenditure to Hawkins, Inc. for water‑treatment chemicals (4-0)
• Approved appointment of Jeff Wold as Chief of Police, salary $93,000, term through May 2027 (4-0)
• Approved payment of bills as presented (4-0)
• Approved October 20, 2025 council meeting minutes (4-0)

Council Meeting

The council will vote on several expenditures, including payments for electric repairs, equipment maintenance, septic services, liability insurance, and a new pickleball court. Ordinances will be considered to settle a legal agreement with private parties and to authorize a communication tower license with ClearSKY Systems. The meeting also includes routine reports, public comment, and an executive session.

• Approve $67,088.00 for a pickleball court at Crotty Park
• Approve $99,120.32 for annual liability insurance with IML Risk Management Association
• Approve ordinance to authorize a communication tower license agreement with ClearSKY Systems, Inc.
• Approve ordinance to settle and release agreement with Constance Westphal and Billy Talley
• Approve $3,184.24 payment to Red’s Truck Repair for repairs to a 2007 International truck

The Seneca Village Council unanimously approved several contracts totaling $122,922, including repairs, maintenance, insurance, and equipment services. The council also approved the October 6 meeting minutes and the August Treasurer's report. The meeting was adjourned at 5:43 p.m.

• Approved $13,252.11 contract with Ayers Electric for low‑voltage repairs (unanimous)
• Approved $3,925.00 contract with Martin Equipment for backhoe maintenance plan (unanimous)
• Approved $3,440.00 contract with A&E Septic Services for vacuum and wash‑down of excess‑flow tank (unanimous)
• Approved $99,120.32 contract with IML Risk Management Association for annual liability insurance (unanimous)
• Approved $3,184.24 contract with Red’s Truck Repair for steering gear and brake repairs on a 2007 International truck (unanimous)
• Approved October 6, 2025 council meeting minutes (unanimous)
• Approved August 2025 Treasurer’s report, payroll and bill payments (unanimous)
• Adjourned meeting at 5:43 p.m. (unanimous)

Park Board Regular Meeting

The Seneca Park Board approved the September 2025 meeting minutes, the Treasurer's report, and the placement of a pickleball court in Crotty Park. The board also voted to adjourn the meeting at 7:10 PM. No vote counts were recorded in the minutes.

• Approved September 2025 minutes
• Approved Treasurer report
• Approved placement of Crotty Park pickleball court
• Approved adjournment at 7:10 PM

Planning Commission Regular Meeting

The Seneca Village Planning Commission will meet on Oct. 8, 2025 at 6:00 p.m. The agenda includes routine items such as roll call, pledge of allegiance, approval of prior minutes, and reports from the Zoning Enforcement Officer and Code Enforcement Officer. No rezoning, contract, ordinance, fee change, or public hearing is listed for decision. The meeting also provides time for public comment and future agenda planning.

The Seneca Planning Commission approved the minutes of the September 10, 2025 meeting by unanimous vote. No other items were acted upon; the Property Maintenance Code amendment was noted for future consideration, and the fire department indicated it will apply for a variance to place a sea container for storage. The commission adjourned the meeting at 6:05 p.m.

• Approved September 10, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Council Meeting

The Seneca Village Council will vote on several expenditures for public works, water and sewer repairs, and street maintenance. It will also consider a façade improvement agreement with Drake Stuedemann, Inc. d/b/a Drake Woodworking. A key item is the approval to hire a full-time police officer. All items are presented for council approval at the October 6, 2025 meeting.

• Approve $1,950.00 payment to Hooks Excavating, Inc. for hauling sludge
• Approve $5,012.25 payment to Gasvoda & Associates, Inc. for water plant repairs
• Approve $21,596.48 payment to Chamlin & Associates for engineering services for street maintenance
• Approve hiring a full-time police officer
• Approve Façade Improvement Program Agreement with Drake Stuedemann, Inc. d/b/a Drake Woodworking

The council unanimously approved the October 6 meeting minutes and the payment of outstanding bills. It authorized several expenditures for public works, water and sewer, and street maintenance, and approved the hiring of a part‑time cleaner and a full‑time police officer. The council also approved a facade improvement agreement and decided not to continue the electrical aggregation program. The International Property Maintenance Code update was sent back to the Planning Commission for amendment.

• Approved October 6, 2025 meeting minutes (4-0)
• Approved payment of bills as presented (4-0)
• Approved $1,950.00 expenditure to Hooks Excavating, Inc. for hauling sludge (4-0)
• Approved $5,012.25 expenditure to Gasvoda & Associates, Inc. for water plant repairs (4-0)
• Approved $10,326.03 expenditure to Landcomp Corp. (Republic Services) for sludge fees (4-0)
• Approved hiring of Karla Koger as part‑time cleaning person at $18.00/hr (4-0)
• Approved hiring of Connor Leake as full‑time police officer at $30.47/hr (4-0)
• Approved Facade Improvement Program Agreement with Drake Stuedemann, Inc. d/b/a Drake Woodworking (4-0)

Council Meeting

The Seneca Village Council will adopt several ordinances, including a lease amendment with Verizon Wireless, a bulk water rate amendment, and agreements with Waste Management and the local school district. The council will also approve multiple expenditures, notably a $32,231 contract for River Road bridge engineering and a $2,000 payment for the Fall Festival. Additional items include hiring a full-time police officer and purchasing tasers up to $4,500.

• Adoption of Ordinance 25-24 authorizing a second lease amendment with Cellco Partnership d/b/a Verizon Wireless
• Adoption of Ordinance 25-25 amending the code to establish bulk water rates
• Adoption of Ordinance 25-26 authorizing agreements with Waste Management of Illinois, Inc.
• Approval of $32,231 contract to Chamlin & Associates for River Road bridge engineering services
• Approval of $2,000 expenditure to Poke the Bear for the Fall Festival

The Seneca Village Council unanimously adopted five ordinances covering a Verizon lease amendment, bulk water rates, a Waste Management billing agreement, a school resource officer partnership, and a separation agreement for Police Chief Cruz. The council also approved expenditures for River Road bridge engineering, a Fall Festival band, two new tasers, and several smaller vendor costs. All motions passed with five votes in favor and none against.

• Approved Ordinance 25-24 authorizing a second lease amendment with Verizon Wireless (5-0)
• Approved Ordinance 25-25 establishing resident and non‑resident bulk water rates (5-0)
• Approved Ordinance 25-26 authorizing an agreement with Waste Management of Illinois (5-0)
• Approved Ordinance 25-27 authorizing a school resource officer agreement with District 170 (5-0)
• Approved Ordinance 25-28 approving a separation agreement and release for Police Chief Cruz (5-0)
• Approved $32,231 expenditure to Chamlin & Associates for River Road bridge engineering services (5-0)
• Approved $2,000 expenditure to Poke the Bear for the Fall Festival band (5-0)
• Approved up to $4,500 expenditure to Axon for two new tasers (5-0)

Planning Commission Regular Meeting

The Seneca Village Planning Commission will hold its regular meeting. The agenda consists of standard items such as roll call, pledge of allegiance, approval of minutes, and reports from the Zoning Enforcement Officer and Code Enforcement Officer. No specific rezoning, contracts, or ordinance actions are listed.

• Approval of minutes from the August 13, 2025 meeting
• Zoning Enforcement Officer (ZEO) report and update
• Code Enforcement Officer report and update

The Planning Commission approved the minutes from the August 13, 2025 meeting and then adjourned. Both motions passed unanimously. No other business, reports, or decisions were taken.

• Approved August 13, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Park Board Regular Meeting

The Seneca Park Board met on September 9, 2025 and was called to order at 6:04 PM. A motion to adjourn the meeting at 7:10 PM was made by Brooke Andreatta and seconded by Dustin Geier and was approved. New business items such as a batting cage for Graves Park, a cocktail event at the Crotty Fall Festival, and a November 23 tree‑lighting ceremony were discussed but no actions were taken.

• Adjourned meeting at 7:10 PM (motion passed)

Council Meeting

The Village Council will consider several ordinances, including the adoption of the 2024 International Property Maintenance Code and the establishment of bulk water rates. The body will also discuss agreements with Verizon Wireless, Waste Management of Illinois, and the local school district for a resource officer.

• Payment of $34,028.85 to Illinois EPA for loan payment
• Proposed ordinance to establish bulk water rates
• Proposed adoption of the 2024 International Property Maintenance Code
• Proposed agreement with Seneca Community Consolidated School District 170 for a School Resource Officer
• Expenditures including $6,489.26 for road salt and $1,500.00 for tree removal on Grant Street

The council approved multiple expenditures totaling about $55,000, including payments for an EPA loan, water‑treatment chemicals, park field material, batting‑cage posts, emergency tree removal, and road salt. Mayor Olson announced that Police Chief Scott Cruz will be on administrative leave until October 2, 2025, after which he is expected to resign. The meeting was adjourned at 5:46 p.m.

• Approved $34,028.85 loan payment to Illinois EPA (4‑0)
• Approved $5,151.82 purchase of water‑treatment chemicals from Hawkins, Inc. (4‑0)
• Approved up to $3,600.00 field material for Graves Park at Molitor Athletic Fields (4‑0)
• Approved $4,300.00 augering holes for batting cages by Knoebel Concrete (4‑0)
• Approved $1,500.00 emergency tree removal on Grant Street by Aaron Miller Tree Service (4‑0)
• Approved $6,489.26 purchase of road salt from Morton Salt (4‑0)
• Placed Police Chief Scott Cruz on administrative leave until Oct 2 2025, pending resignation (Mayor decision)
• Adjourned meeting at 5:46 p.m. (4‑0)

Council Meeting

The Seneca Village Council will consider several financial expenditures and adopt a new ordinance. It will approve a $2,000 payment to Donald Wesley for karaoke service at Cocktails at Crotty, a $1,684.61 payment to Old National Bank Mastercard for credit card expenses, and a $4,920.65 payment to Amazon for a battery power supply. The council will also adopt Ordinance 25-23, an ordinance for a Working Cash Fund. Remaining agenda items include routine reports, public comment, and an executive session.

• Approve $2,000 payment to Donald Wesley for karaoke service for Cocktails at Crotty
• Approve $1,684.61 payment to Old National Bank Mastercard for credit card expenses
• Approve $4,920.65 payment to Amazon for battery power supply
• Adopt Ordinance 25-23, an Ordinance for Working Cash Fund

The council approved the August 4 meeting minutes and the June 2025 Treasurer’s report, payroll and bill payments. It authorized three expenditures: $2,000 for karaoke service, $1,684.61 for credit‑card expenses, and $4,920.65 for a police‑station battery power supply. The council also adopted Ordinance 25-23 for the Working Cash Fund, entered an executive session on personnel, and adjourned the meeting.

• Approved August 4, 2025 council meeting minutes (5-0)
• Approved June 2025 Treasurer’s report, payroll and bill payments (5-0)
• Approved $2,000 expenditure to Donald Wesley for karaoke service (5-0)
• Approved $1,684.61 expenditure to Old National Bank Mastercard for credit‑card expenses (5-0)
• Approved $4,920.65 expenditure to Amazon for battery power supply for police station server (5-0)
• Adopted Ordinance 25-23, Working Cash Fund (5-0)
• Entered executive session to discuss personnel (5-0)
• Adjourned meeting (5-0)

Planning Commission Regular Meeting

The Planning Commission will meet to discuss the adoption of the International Property Maintenance Code. The body will also review requests for variances and potential changes to reinspection fees.

• Adoption of International Property Maintenance Code
• Chicken coop variance request
• Reinspection fees (B. Krueger)
• Manufactured home variance request by Green Tree AHC LLC

The commission approved the minutes of the July 9, 2025 meeting. It granted a variance to waive the 10‑foot setback and reduce the size requirement for a chicken coop on the Seibert property. It denied a variance request for a 1990 manufactured home that did not meet size and age requirements. The adoption of the 2024 International Property Maintenance Code will be forwarded to the council, and the clerk will research subdivision records for a property in Brockman’s Subdivision.

• Approved July 9, 2025 meeting minutes (unanimous)
• Approved chicken coop variance for Scott Seibert
• Denied manufactured home variance for Green Tree AHC LLC
• Adjourned meeting (unanimous)

Council Meeting

The Village Council will discuss an American Tower lease amendment and vote on several utility and infrastructure payments. The meeting includes reports from commissioners regarding public property, finance, and streets.

• Discussion regarding American Tower Lease Amendment
• Expenditure of $29,569.25 to Chamlin & Associates for 2025 MFT street maintenance preliminary engineering
• Expenditure of $4,146.00 to Underground Pipe & Valve Co. for wastewater treatment plant supplies
• Expenditure of $3,502.82 to Wex Bank for fuel expenses
• Expenditure of $2,022.00 to Master Meter, Inc. for annual support

The council approved several expenditures, including $29,569.25 for preliminary engineering of the 2025 street‑maintenance program, $4,146.00 for wastewater‑treatment plant parts, $3,502.82 for fuel expenses, $2,022.00 for annual support to Master Meter, Inc., and $2,022.00 for annual support to Master Meter, Inc. (duplicate entry noted in the record). The council also approved the July 21, 2025 meeting minutes and the payment of bills. The meeting was adjourned at 5:42 p.m.

• Approved July 21, 2025 meeting minutes (3-0)
• Approved payment of bills as presented (3-0)
• Approved $2,022.00 expenditure to Master Meter, Inc. (3-0)
• Approved $4,146.00 expenditure to Underground Pipe & Valve Co. (3-0)
• Approved $3,502.82 expenditure to Wex Bank (3-0)
• Approved $29,569.25 expenditure to Chamlin & Associates for preliminary engineering (3-0)
• Adjourned the council meeting (3-0)

Council Meeting

The Seneca Village Council will consider several financial approvals and a resolution. Items include approving a $2,657.67 payment to Hawkins, Inc. for water‑treatment plant chemicals and a $7,618.96 payment to Old National Bank for credit‑card expenses. The council will also adopt Resolution No. 642 to destroy executive‑session recordings and approve a donation to the Seneca Park Board for the Fall Festival.

• Approve $2,657.67 payment to Hawkins, Inc. for water‑treatment plant chemicals
• Approve $7,618.96 payment to Old National Bank for credit‑card expenses
• Adopt Resolution No. 642 to destroy executive‑session recordings
• Approve donation to Seneca Park Board for Fall Festival
• Review public‑property, water & sewer matters (Commissioner Weber)

The council approved the July 7 meeting minutes and the May Treasurer's Report unanimously. It authorized a $2,657.67 payment to Hawkins, Inc. for water‑treatment chemicals and a $7,618.96 payment to Old National Bank for credit‑card expenses. The body also adopted Resolution No. 642 to destroy executive session recordings and approved a $1,500 donation to the Seneca Park Board for its Fall Festival.

• Approved July 7, 2025 meeting minutes (5-0)
• Approved May 2025 Treasurer's Report, payroll and bill payments (5-0)
• Approved $2,657.67 expenditure to Hawkins, Inc. for water‑treatment chemicals (5-0)
• Approved $7,618.96 expenditure to Old National Bank for credit‑card expenses (5-0)
• Approved adoption of Resolution No. 642, Destruction of Executive Session Recordings (5-0)
• Approved $1,500 donation to Seneca Park Board for Fall Festival (5-0)

Planning Commission Regular Meeting

The Seneca Planning Commission will hold its regular meeting, approve the minutes from the June 11, 2025 meeting, receive the ZEO and Code Enforcement Officer reports, and discuss property maintenance. No specific actions, contracts, or ordinance changes are listed.

• Approval of minutes of June 11, 2025 meeting
• ZEO report and update
• Code Enforcement Officer report and update
• Discussion regarding property maintenance

The commission voted to approve the minutes from the June 11, 2025 meeting. The motion passed unanimously. The meeting was then adjourned by a unanimous vote.

• Approved June 11, 2025 meeting minutes (6-0)
• Adjourned meeting (6-0)

Council Meeting

The Seneca Village Council will adopt Ordinance 25-22, which adds backyard chickens as a permitted use in specific residential districts. Council members will also approve several expenditures, including payments to local contractors and the Illinois Environmental Protection Agency. A part-time police officer will be transferred to full-time status, and a resolution will be adopted to release semi‑annual executive session minutes.

• Adoption of Ordinance 25-22 allowing backyard chickens in certain residential districts
• Approval of $9,000 payment to James Olson d/b/a Olson’s Iron and Disposal Recycling for clean‑up days
• Approval of $5,000 payment to the Illinois Environmental Protection Agency for the annual NDPES fee
• Approval of $7,200 payment to Knoebel Concrete for sidewalk replacement
• Transfer of a part‑time officer to full‑time status

The Seneca Village Council approved several items, including a zoning amendment to permit backyard chickens. It also authorized multiple expenditures for public works, environmental fees, and a police officer transfer. All motions passed with unanimous support except one where the mayor abstained. The meeting adjourned at 5:39 p.m.

• Approved Ordinance 25-22 (backyard chickens) – vote 4-0
• Approved $9,000 payment to James Olson d/b/a Olson’s Iron and Disposal Recycling (Olson abstained) – vote 3-0-1
• Approved $5,000 payment to Illinois EPA for annual NPDES fee – vote 4-0
• Approved $3,942.10 payment to Wex Bank for fuel expenses – vote 4-0
• Approved $3,250 payment to Hooks Excavating for Valley View road bed – vote 4-0
• Approved $4,269.81 payment to Central Limestone Co. for streets gravel – vote 4-0
• Approved $4,600 to Knoebel Concrete and $2,600 to Western Sand & Gravel for sidewalk replacement – vote 4-0
• Approved transfer of Officer Anthony Puleo to full‑time at $36.04/hr – vote 4-0