Josephine County public meetings in 2024

County Administration Workshop - 10:00 a.m

The Board of Commissioners is holding a workshop to discuss several administrative and policy items. They will consider a proposed ordinance for private structural fire service providers, a move to relocate the Risk Manager position under Human Resources, and a county hiring freeze. Additionally, they will address filling a vacant commissioner seat and incorporating the OSU/4H Building into the Fairgrounds Master Plan.

• Private Structural Fire Service Providers Ordinance
• Moving Risk Manager to Human Resources
• Fill vacant BCC position
• Josephine County Hiring Freeze
• Move OSU/4H Building into Fairgrounds Master Plan

The Board agreed to move the Risk Manager position to Human Resources and hire a part-time employee full-time in the Board of Commissioners Office. They also agreed to move the old 4H Building into the Fairgrounds Master Plan footprint. Order No. 2024-080 was approved to cancel the January 8, 2025, Weekly Business Session.

• Agreed to move Risk Manager position to HR
• Agreed to hire part-time Legal Counsel employee full-time in the Board of Commissioners Office
• Agreed to move old 4H Building into Fairgrounds Master Plan footprint
• Approved Order No. 2024-080 to cancel Weekly Business Session on January 8, 2025

Weekly Business Session

The Josephine County Board of Commissioners will consider approving Order No. 2024-078 and Order No. 2024-079, which repeal and adopt the Administrative Policy Manual and Personnel Policy Manual. The board will also approve a consent calendar of minutes from recent meetings and hear citizen comments. This is a routine weekly business session with no major fiscal or land-use decisions.

• Approval of Order No. 2024-078; In the Matter of Administrative Policies and Procedures: Administrative Policy Manual Repeal and Adoption
• Approval of Order No. 2024-079; In the Matter of Administrative Policies and Procedures: Personnel Policy Manual Repeal and Adoption
• Approval of Consent Calendar including minutes from five recent meetings (Legal Counsel Update, Weekly Business Session, Rural Fire Protection District, County Administration Workshops)
• Requests/Comments from Citizens (3-minute speaking limit)
• Board may review public comments/questions

The Board of County Commissioners approved the repeal and adoption of the Administrative Policy Manual and the Personnel Policy Manual. The Board also approved the consent calendar for previous meeting minutes.

• Approved Order No. 2024-078: Administrative Policy Manual Repeal and Adoption (3-0)
• Approved Order No. 2024-079: Personnel Policy Manual Repeal and Adoption (3-0)
• Approved Consent Calendar Item 5(a) regarding previous meeting minutes (3-0)

County Administration Workshop

The Board of Commissioners meets in a workshop to discuss several operational items, including a proposed ordinance for private structural fire service providers, purchases of body cameras and ballistic helmets, allocation of remaining ARPA funds, and a potential merger of Transit and Airports departments. Decisions may be made on purchases and allocations.

• Discussion of Private Structural Fire Service Providers Ordinance
• Approval to Purchase Axon Body Cameras
• Approval to Purchase Ballistic Helmets
• ARPA Final Allocation Funds
• Discussion of Combining Transit and Airports Department

The Board approved the purchase of Axon body cameras and ballistic helmets. It also allocated the remaining $165,000 in ARPA funds to the Recreation Department for a water/sewer project. A decision on a private fire service providers ordinance was deferred to December 31, 2024.

• Approved purchase of Axon Body Cameras and Ballistic Helmets (3-0)
• Allocated $165,000 in ARPA funds to Recreation Department for Water/Sewer Project (3-0)
• Tabled discussion on combining Transit and Airports Department
• Deferred decision on Private Structural Fire Service Providers Ordinance to December 31, 2024

County Administration Workshop

The Board of Commissioners will discuss and potentially decide on purchasing Axon body cameras and ballistic helmets for the Sheriff's Office, approving a collective bargaining agreement with AFSCME, and setting a public hearing for recreation fees. Other items include a grant agreement for the Children's Advocacy Center, an update on GPS vehicles, and a proposal to combine the Transit and Airports departments. The board also will consider canceling a contract with the Rural Fire Protection District's legal counsel.

• Purchase Axon body cameras for Sheriff's Office
• Collective bargaining agreement with AFSCME
• Setting a public hearing for recreation fees
• Consider combining Transit Department and Airports Department
• Notice of cancelation of contract for Rural Fire Protection District legal services

The Board of Commissioners approved a salary table adjustment and a step increase for the Finance/HR Director. They also authorized moving forward with the Grants Pass Airport New County Hangar Project and approved a state grant for the Children's Advocacy Center.

• Approved Finance/HR Director move to salary step D14 (3-0)
• Approved Grants Pass Airport New County Hangar Project
• Approved Oregon DOJ Children's Advocacy Center Grant Agreement
• Approved Intergovernmental Agreement with RVCOG for housing repair grant administration
• Approved $240,408.60 payment for fire protection billing
• Approved PERS retirement for Deputy Watson
• Removed Veterans Tahoe from Veterans Service Office due to underutilization
• Tabled Harrang Long Engagement Letter

Convening as the Governing Body of the Rural Fire Protection District

The Josephine County Board of Commissioners will discuss and potentially decide on several items, including a purchase of Axon body cameras and ballistic helmets for the Sheriff's Office, a collective bargaining agreement with AFSCME, and setting a public hearing for recreation fees. The board will also consider combining the Transit and Airports departments, annual billing for fire protection, and legal matters such as a personal services contract and an ordinance on fire service provider pricing. In the afternoon, convening as the governing body of the Rural Fire Protection District, they will consider cancellation of a contract for personal services with Eric P. Fournier.

• Purchase Axon body cameras for Sheriff's Office
• Collective bargaining agreement with AFSCME
• Setting a public hearing for recreation fees
• Consider combining Transit Department and Airports Department
• Cancellation of contract for personal services with Eric P. Fournier for the Rural Fire Protection District

The Governing Body of the Rural Fire Protection District met to address a single contract matter. The board voted to terminate the Contract for Personal Services with Eric P. Fournier of Day, Driver, Fournier & Reinhart LLP.

• Terminated Contract for Personal Services with Eric P. Fournier of Day, Driver, Fournier & Reinhart LLP (3-0)

Weekly Business Session

The Board of Commissioners will hold a public hearing on Order 2024-076, which sets uniform procedures and adopts a new fee schedule for Community Development (Planning) fees. The board will also vote on several administrative actions, including a property purchase agreement on Caves Camp Road, approval of a collective bargaining agreement with AFSCME, and adoption of new administrative and personnel policy manuals. Citizens may provide input during the public hearing and the citizen comment period.

• Public hearing on Order 2024-076: uniform fee schedule for Community Development (Planning)
• Approval of purchase/sale agreement for county property R328207 on Caves Camp Road with Ireland Investments, LLC
• Approval of collective bargaining agreement between Josephine County and AFSCME Council 75, Local 3694
• Adoption of Order 2024-078 (Administrative Policy Manual) and Order 2024-079 (Personnel Policy Manual)
• Approval of Statewide Transportation Improvement Fund Project Plan 2025-2027

The Board approved a statewide transportation project plan, a property sale on Caves Camp Road, and two contracts for treatment services. The Board denied a 2.4% cost-of-living adjustment for non-union employees, a collective bargaining agreement with AFSCME, and two administrative policy manuals.

• Approved Statewide Transportation Improvement Fund Project Plan 2025-2027 (2-0)
• Approved sale of County Property R328207 on Caves Camp Road to Ireland Investments, LLC (2-0)
• Approved contract with Options for Southern Oregon, Inc. for Family Treatment Court Services (2-0)
• Approved Amendment No. 1 to Intergovernmental Agreement No. 6618 with Oregon Department of Corrections (2-0)
• Denied 2.4% Cost of Living Adjustment (COLA) for non-union employees
• Denied AFSCME collective bargaining agreement
• Denied Order No. 2024-078 (Administrative Policy Manual)
• Denied Order No. 2024-079 (Personnel Policy Manual)

Convening as the Governing Body of the Rural Fire Protection District

This is a continuation of the December 16 meeting of the Josephine County Board of Commissioners convening as the Governing Body of the Rural Fire Protection District. The board will first hold an executive session on potential litigation regarding annexing lands to the district and on the Fire and Emergency Services Agreement. Following the closed session, they will discuss the Fire and Emergency Services Agreement in open session. The agenda is otherwise procedural with no other substantive items listed.

• Executive session on potential litigation regarding annexing lands to the Rural Fire Protection District
• Executive session and public discussion of the Fire and Emergency Services Agreement

The meeting was called to order, but it was determined there was no quorum to hold the meeting. No substantive decisions were made before the meeting adjourned.

KAJO & Legal Counsel Update

The Josephine County Board of Commissioners will discuss and vote on several actions, including approval of a contract for 2025 tree planting, an ordinance setting standards for private structural fire service providers, and the execution of quitclaim deeds for multiple county properties sold at auction. The board will also consider updates to administrative and personnel policy manuals. Later, convening as the Rural Fire Protection District, they will hold an executive session on potential litigation and a fire services agreement, plus discuss a request for qualifications for a fire chief.

• Approval of a contract with Rogue River Forestry, LLC for 2025 tree planting
• Standards for Private Structural Fire Service Providers Ordinance
• Execution of quitclaim deeds to Ireland Investments, LLC for two properties on Munger Creek Rd and Cedar Flat Rd (November 2024 auction)
• Execution of quitclaim deeds to Murphy Timber Investments, LLC for properties on W. Williams Creek Rd and Cedar Flat Rd (November 2024 auction)
• Consideration of Order No. 2024-078 and 2024-079 to repeal and adopt administrative and personnel policy manuals

The Board of Commissioners approved a 2025 tree planting contract with Rogue River Forestry, LLC and authorized the signing of quitclaim deeds for multiple property sales. Two policy manual updates and a union contract discussion were moved to subsequent meetings.

• Approved 2025 tree planting contract with Rogue River Forestry, LLC
• Approved payment of November 2024 auction invoices to Realty Marketing Northwest
• Approved quitclaim deeds for Ireland Investments, LLC (Munger Cree Rd and Cedar Flat Rd)
• Approved quitclaim deed for Ivan Barsukoff (Caves Camp Rd)
• Approved quitclaim deeds for Murphy Timber Investments, LLC (W. Williams Creek Rd and Cedar Flat Rd)
• Moved Administrative Policy Manual repeal and adoption to Weekly Business Session
• Moved Personnel Policy Manual repeal and adoption to Weekly Business Session
• Tabled union contract vote to Thursday's Admin meeting

General Discussion

The Josephine County Board of Commissioners will hold a general discussion meeting, primarily focusing on a Policy Update Project. Commissioners may also raise additional subjects under state law. No votes or formal decisions are scheduled.

• Policy Update Project Discussion

The Board of Commissioners held a general discussion regarding a policy update project with Assistant County Legal Counsel Stephanie Nuttall. No formal decisions were recorded during the meeting.

Convening as the Governing Body of the Rural Fire Protection District

The Josephine County Board of Commissioners will convene as the Governing Body of the Rural Fire Protection District to hold an executive session on potential litigation regarding annexing lands to the district. They will also discuss a request for qualifications (RFQ) for a fire chief. Earlier in the meeting, the Board will have a general discussion on a policy update project.

• Executive session for potential litigation on annexing lands to the Rural Fire Protection District (ORS 192.660(2)(h))
• Discussion of RFQ for a Fire Chief
• Policy Update Project discussion in the general session
• Additional subjects or matters from commissioners (ORS 192.640(1))

The Board authorized Commissioner Baertschiger to work with legal counsel to establish qualifications for a Request for Qualifications (RFQ) for a Fire Chief. The Board also received an update regarding potential litigation on annexing lands to the district.

• Authorized Commissioner Baertschiger to work with Legal Counsel to determine Fire Chief RFQ qualifications
• Received update on potential litigation regarding annexing lands to the district

County Administration Workshop

The Board of Commissioners will review the Statewide Transportation Improvement Fund Project Plan for 2025-2027 during a department business session on transit. Commissioners will also hear a finance report, hold an executive session regarding a pending lawsuit (BOLI Case No. HU86-22 – Astry v. Josephine County) and other exempt matters, and consider approval of invoices for Mountain Lakes Employment Investigations, the Grants Pass Chamber of Commerce, and the National Association of Counties. A policy project update is also on the agenda.

• Statewide Transportation Improvement Fund Project Plan 2025-2027
• Executive session for BOLI Case No. HU86-22 – Astry v. Josephine County
• Approval of Mountain Lakes Employment Investigations, LLC invoices
• Grants Pass and Josephine County Chamber of Commerce invoice
• National Association of Counties invoice

The Board of Commissioners voted to waive attorney-client privilege to obtain a memorandum regarding Mountain Lakes Employment Investigations, LLC. The Board also agreed to pay annual dues for the Chamber of Commerce and NACo. Other items were referred to future sessions or discussed in executive session.

• Waived attorney-client privilege to obtain memorandum for Mountain Lakes Employment Investigations, LLC (3-0)
• Agreed to pay Chamber of Commerce Bronze Annual Dues
• Agreed to pay NACo Annual Dues
• Directed staff to place STIF Project Plan 2025-2027 on next week's Weekly Business Session Agenda

Weekly Business Session

The Josephine County Board of Commissioners will meet to consider administrative actions regarding property sales and the establishment of a new fund. The session includes the approval of several orders and a resolution.

• Order No. 2024-074: Confirming Sheriff’s Property Sale of November 14, 2024
• Order No. 2024-075: Sale of County Land at 33223 Redwood Hwy
• Resolution No. 2024-048: Establishing the Josephine County Rural Fire Protection District Fund

The Board of County Commissioners established a new Rural Fire Protection District Fund. They also approved orders related to the sale of county land and properties from a November sheriff's auction.

• Approved Resolution No. 2024-048 establishing the Josephine County Rural Fire Protection District Fund (3-0)
• Approved Order No. 2024-074 confirming the Sheriff's Property Sale of November 14, 2024 (3-0)
• Approved Order No. 2024-075 for the sale of county land at 33223 Redwood Hwy (3-0)
• Approved Consent Calendar minutes for meetings held December 3, 4, and 5, 2024 (3-0)

Open Session

The Board of Commissioners convenes as the governing body of the Rural Fire Protection District to consider Resolution 2024-048 establishing a new fund. They also hold executive sessions on potential litigation and a disciplinary matter involving the Public Health Director. In open session later, they will hear updates on a gaming land acquisition application, a transfer station permit renewal, and multiple county property sales including parcels on Redwood Hwy and Caves Camp Road.

• Resolution No. 2024-048 establishing the Josephine County Rural Fire Protection District Fund
• Gaming Land Acquisition Application regarding Roxy Ann Lanes Property
• DEQ Request for Comments on Proposed Transfer Station Permit Renewal for Kerby Transfer Station
• Order No. 2024-075: Sale of county land remaining unsold after sheriff's auction, including 33223 Redwood Hwy
• Purchase and Sale Agreement with Ireland Investments, LLC for county property on Caves Camp Road

The Board of County Commissioners discussed allegations regarding Public Health Director Michael Weber and a request for grants and reports. The Board decided to move the matter to the Sheriff's Office for investigation.

• Approved motion to refer Public Health Director matter to Sheriff's Office for investigation (2-0)

Legal Counsel Update

The Board of Commissioners meets in two sessions: first as the Governing Body of the Rural Fire Protection District to discuss potential annexation litigation and consider a resolution establishing a dedicated fund. In the afternoon Legal Counsel Update, they will review a gaming land acquisition application, comment on a transfer station permit renewal, and authorize multiple property sales including sheriff's auction properties and county-owned land. The board will also handle quitclaim deeds for properties in Cave Junction and consider a policy update project.

• Resolution 2024-048 to establish the Rural Fire Protection District Fund
• Gaming Land Acquisition Application regarding Roxy Ann Lanes Property
• DEQ request for comments on proposed Transfer Station permit renewal for Kerby Transfer Station
• Orders 2024-074 and 2024-075 confirming sheriff's property sale and authorizing sale of county land at 33223 Redwood Hwy
• Purchase and Sale Agreement for county property on Caves Camp Road and Quitclaim deed for 232 W. Stevenson Street, Cave Junction

The Board of County Commissioners approved a quitclaim deed for a property at 232 W. Stevenson Street. The Board also decided not to submit comments regarding a proposed casino in Jackson County and authorized a letter to the DEQ stating the county has no comment on the Kerby Transfer Station permit renewal.

• Decided not to submit comments on proposed casino in Jackson County
• Authorized letter to DEQ stating Josephine County has no comment on Kerby Transfer Station permit renewal
• Approved Execution of Quitclaim Deed to Skydek Ventures, LLC for 232 W. Stevenson Street, Cave Junction (3-0)

Convening as the Governing Body of the Rural Fire Protection District

The Josephine County Board of Commissioners, convening as the Governing Body of the Rural Fire Protection District, will consider Resolution No. 2024-048 to establish a dedicated fund for the district. Prior to that, they will hold an executive session to discuss potential litigation regarding annexing lands to the district. A legal counsel update is scheduled for 1:30 pm.

• Executive session on potential litigation related to annexing lands to the district under ORS 192.660(2)(h)
• Resolution No. 2024-048 to establish the Rural Fire Protection District Fund
• Additional subjects or matters from commissioners at the end of the session
• Legal counsel update scheduled for 1:30 pm

The Board received an update regarding potential litigation for annexing lands to the district. A draft resolution to establish the Rural Fire Protection District Fund was discussed but not signed pending confirmation of amounts with the finance director.

• Received update on potential litigation regarding annexing lands to district
• Tabled Resolution No. 2024-048 (Establishing Rural Fire Protection District Fund) for further discussion at the next weekly business meeting

Convening as the Governing Body of the Rural Fire Protection District, Executive

The Board of Commissioners met as the Governing Body of the Rural Fire Protection District. The session consisted of a discussion regarding contradictory language in Policy B6, Article 11. No formal votes or decisions were recorded.

County Administration Workshop

The board will discuss a Notice of Intent to Award a contract for new hangars at the Grants Pass Airport, along with a personal services contract for family treatment court services and an amendment to an intergovernmental agreement for treatment funding. They will also review the 2025-2027 FTA Title VI Program for Josephine Community Transit. The afternoon includes a Rural Fire Protection District contract, an executive session on a pending BOLI case, and a general discussion on policy updates.

• Notice of Intent to Award Contract for new hangars at Grants Pass Airport
• Personal Services Contract with Options for Southern Oregon, Inc. for Family Treatment Court Services
• Amendment No. 1 to Intergovernmental Agreement #6618 with Oregon DOC for Treatment Services Funding
• Josephine Community Transit FTA Title VI Program for 2025-2027
• Contract for Personal Services with Eric P. Fournier for the Rural Fire Protection District

The Board approved the transit-specific Title VI Program for submission to the Federal Transit Administration to ensure compliance with federal requirements. Two Community Corrections contracts were tabled. The Board discussed airport hangar designs and flooding on Lower River Road.

• Approved Transit Title VI Program 2025-2027 for FTA submission
• Tabled Personal Services Contract with Options for Southern Oregon, Inc.
• Tabled Amendment No. 1 to Intergovernmental Agreement #6618 with Oregon Department of Corrections

Convening as the Governing Body of the Rural Fire Protection District, Executive

The Josephine County Board of Commissioners will discuss and possibly decide on several department business items, including a contract for new hangars at Grants Pass Airport, a personal services contract for family treatment court services, and an amendment to an intergovernmental agreement for treatment services funding. At 1:00 pm, the board convenes as the Governing Body of the Rural Fire Protection District to consider a personal services contract. An executive session is scheduled for a BOLI case.

• Notice of Intent to Award Contract for new hangars at Grants Pass Airport
• Personal Services Contract with Options for Southern Oregon, Inc. for Family Treatment Court Services
• Amendment No. 1 to Intergovernmental Agreement #6618 with Oregon Department of Corrections for Treatment Services Funding
• Josephine Community Transit – FTA Title VI Program 2025-2027
• Contract for Personal Services with Eric P. Fournier, of Day, Driver, Fournier & Reinhart LLP for Rural Fire Protection District

The Board of Commissioners approved a Contract for Personal Services with Eric P. Fournier of Day, Driver, Fournier, & Reinhart LLP. The legal counsel will manage state funding and represent the district regarding a dispute over the Applegate Fire District's attempt to annex 776 properties.

• Approved Contract for Personal Services with Eric P. Fournier (unanimous)

General Discussion

The Josephine County Board of Commissioners will hold a general discussion session on December 4, 2024, featuring a policy update project discussion and additional matters from commissioners. No specific proposals, votes, or financial items are listed on the agenda.

• Policy Update Project Discussion
• Additional Subjects/Matters from Commissioners under ORS 192.640(1)

The Board of County Commissioners met for a general discussion session. Assistant County Legal Counsel Stephanie Nuttall discussed policy revisions. No other subjects or matters were heard.

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings for two ordinances regarding parks and urban growth area water quality. The board is also considering several administrative actions involving property sales, leases, and infrastructure projects.

• Second reading and adoption of Ordinance No. 2024-028 regarding Parks
• Second reading and adoption of Ordinance No. 2024-029 repealing Urban Growth Area Water Quality code
• Flying Lark purchase documents including a $5,000,000 promissory note
• Order No. 2024-072 regarding a lease agreement with River Valley Church
• Order No. 2024-073 regarding uniform procedure for setting Community Development and Surveyor fees

The Board of County Commissioners approved the sale of The Flying Lark property and related lease agreements. They also adopted ordinances regarding parks and water quality, and approved several infrastructure projects and grants.

• Approved sale of The Flying Lark to River Valley Church for $9.5 million (3-0)
• Approved Ordinance No. 2024-028 renaming Parks Program to Recreation Department (3-0)
• Approved Ordinance No. 2024-029 repealing Urban Growth Area Water Quality code (3-0)
• Approved ODOT project for Fruitdale Creek bridge and culvert (3-0)
• Approved Amendment No. 1 for Althouse Creek Bridge repair (3-0)
• Approved $88,600 Arbor Day Foundation Grant for Rum Creek Fire Rehabilitation (3-0)
• Approved Order No. 2024-071 for sale of unused County real property (3-0)
• Approved Order No. 2024-072 for lease agreement with River Valley Church (3-0)

Legal Counsel Update

The Board of Commissioners will meet for a legal counsel update to discuss property acquisitions and sales. The session includes reviews of real estate offers and lease renewals for county-owned properties.

• Gaming Land Acquisition Application for Roxy Ann Lanes Property
• Promissory Note of $5,000,000 regarding Flying Lark purchase documents
• Lease renewal with Southern Oregon Aspire, Inc. for 1222 Redwood Ave
• Sale of County Real Property at 1401 Pansy Lane
• Amendment No. 14 for O&C Logging Road Right-of-Way Permit No. M-1538

The Board of County Commissioners approved the sale of two real estate properties and authorized purchasing documents for the Flying Lark sale. They also extended a lease with Southern Oregon Aspire, Inc. and directed staff to post for Dog Control District Board alternates.

• Approved sale of property 24c-14 (320 acres) for $2,224,536.00 (3-0)
• Approved sale of property 24c-133223 Redwood Highway for $65,000.00 (3-0)
• Approved Flying Lark purchase documents, including a $5,000,000 Promissory Note (3-0)
• Approved two-year lease extension with Southern Oregon Aspire, Inc. at 1222 Redwood Ave with a 3% increase (3-0)
• Approved Amendment #14 for O&C Logging Road Right-of-Way Permit No. M-1538
• Directed staff to post for two alternate positions for the Dog Control District Board
• Tabled Policy Update Discussion
• Agreed to contact Jackson County regarding a proposed casino in Medford

Weekly Business Session

The Board of Commissioners will hold public hearings on adopting uniform fee schedules for multiple county departments. Administrative actions include authorizing the sale of county real property, a lease agreement with River Valley Church, and approval of documents for the Flying Lark purchase, including a $5,000,000 promissory note. The meeting also includes citizen comments and approval of consent calendar.

• Public hearing on fee schedules for Airports, Assessor, Public Health, Public Information, Surveyor's Office (Order 2024-068)
• Public hearing on fee schedules for Community Development (Planning) (Order 2024-069)
• Authorization for sale of county real property not in use (Order 2024-071)
• Lease agreement with River Valley Church for county property (Order 2024-072)
• Approval of Flying Lark purchase documents, including $5,000,000 promissory note and related agreements

The Board of County Commissioners approved updated fee schedules for several county departments and Community Development. A proposed .002% Community Development fee was specifically rejected. Several real property sale and lease items were tabled.

• Approved Order No. 2024-068 updating fees for Airports, Public Health, Public Information, and Surveyor's Office (3-0)
• Approved Order No. 2024-069 updating Community Development fees, excluding the .002% fee (3-0)
• Tabled Order No. 2024-071 regarding sale of County Real Property
• Tabled Order No. 2024-072 regarding lease agreement with River Valley Church
• Tabled Flying Lark purchase documents and related agreements
• Approved Consent Calendar items 7(a) and 7(b), including previous meeting minutes and continuing the second reading of Ordinances No. 2024-028 and 2024-029 (3-0)

KAJO & General Discussion

The Josephine County Board of Commissioners will hold general discussion and a legal counsel update. Key decisions include approving the sale of county property related to the Flying Lark with a $5 million promissory note, discussing ODOT-delivered federal projects for Fruitdale Drive and Althouse Creek Bridge, and considering a lease for cold storage of tree seedlings. An executive session is scheduled for the sale of county real property at 1401 Pansy Lane.

• Flying Lark property sale documents including $5,000,000 promissory note, lease with option to purchase, and easement agreement
• ODOT Delivered Federal Project for Fruitdale Drive (Fruitdale Creek Key #23689)
• Amendment No. 1 for ODOT Delivered Federal Project for Althouse Creek (Takilma Rd) Bridge Key #23161
• Lease with Space, LLC for cold storage of tree seedlings
• Arbor Day Foundation Grant Agreement for Rum Creek Fire Rehabilitation Project

The Board of Commissioners met for a general discussion regarding administrative policies. No formal votes or final decisions were recorded in the minutes.

• Discussed Administrative Policy D through E with Assistant County Legal Counsel

Legal Counsel Update

The Board of Commissioners will discuss and potentially act on several items during the Legal Counsel Update session, including approving documents for the sale of the Flying Lark property involving a $5 million promissory note, considering amendments to ODOT-delivered federal projects, a lease for tree seedling cold storage, and an Arbor Day Foundation grant for Rum Creek Fire rehabilitation. They will also discuss rural fire protection district annexation and hold an executive session regarding the sale of county real property at 1401 Pansy Lane.

• Flying Lark sale documents: $5,000,000 promissory note, lease with option to purchase, easement agreement with River Valley Church, deed of trust, and other closing documents
• ODOT Delivered Federal Project on Fruitdale Drive (Key Number 23689)
• Amendment No. 1 for ODOT Delivered Federal Project on Althouse Creek (Takilma Rd) Bridge (Key Number 23161)
• Lease with Space, LLC for cold storage of tree seedlings
• Arbor Day Foundation Grant Agreement for Rum Creek Fire Rehabilitation Project

The Board approved a lease with Space, LLC for tree seedling cold storage and authorized the purchase of 20,000 additional seedlings. The Board also agreed to issue a Request for Proposal to fill the LPSCC Coordinator position.

• Approved lease with Space, LLC for cold storage of tree seedlings
• Approved purchase of 20,000 seedlings estimated at $30,000
• Agreed to fill LPSCC Coordinator position via Request for Proposal (RFP)
• Authorized Recreation Director to sign extension for sale of property at 1401 Pansy Lane
• Tabled Flying Lark purchase documents until December 4, 2024
• Directed staff to place Fruitdale Drive and Althouse Creek Bridge projects on next week's agenda
• Directed staff to place Arbor Day Foundation Grant Agreement on next week's agenda

General Discussion

The Josephine County Board of Commissioners holds a general discussion meeting. Items include a conflict of interest declaration, a public health clinic supervisor matter, and a policy update project discussion. No detailed information or specific actions are provided in the agenda. The meeting is livestreamed on the county website.

• Declare a conflict of interest
• Public Health Clinic Supervisor discussion
• Policy Update Project discussion
• Additional subjects from commissioners

The Board of Commissioners met for a general discussion session. The Board agreed to refill the grant-funded Public Health Clinic Supervisor position following a vacancy. Legal counsel began a review of Administrative Policies A through C.

• Agreed to refill the grant-funded Public Health Clinic Supervisor position

County Administration Workshop

The Board of Commissioners will hold a workshop to review a finance report and business update, including a compensation analysis presentation from RVCOG for Director of Finance and HR roles, a District Attorney law clerk intern, a Juvenile Justice youth care coordinator, a Community Development natural resource specialist, and a proposed new Public Service Efficiency Director. Commissioners will also address matters from commissioners.

• RVCOG presentation on compensation analysis for Director of Finance and HR
• District Attorney law clerk intern proposal
• Juvenile Justice youth care coordinator proposal
• Community Development natural resource specialist proposal
• New position for Public Service Efficiency Director discussion

The Board approved several staff positions including a DA law clerk intern and a Youth Care Coordinator. A proposal to create and hire a Public Services Efficiency Director was denied. The Board requested further research on salary comparisons for the combined HR and Finance Director role.

• Approved paid summer intern law clerk for District Attorney's Office
• Approved Juvenile Justice Youth Care Coordinator position
• Approved Community Program Coordinator position funded by State opioid funds
• Approved hiring of Natural Resource Specialist
• Denied creation of Public Services Efficiency Director position (1-2)

Weekly Business Session

The Board of Commissioners holds three public hearings: to approve the formation of a Josephine County Rural Fire Protection District, first readings of ordinances amending park code (Chapter 12.05) and repealing Urban Growth Area water quality code (Chapter 13.10). They also consider a contract with LTM, Inc. (Knife River Materials) for Grants Pass Airport utilities. Citizens may comment during the meeting.

• Public hearing and vote on Order No. 2024-067 to form a Josephine County Rural Fire Protection District
• First reading of Ordinance No. 2024-028 amending park code (Chapter 12.05)
• First reading of Ordinance No. 2024-029 repealing Urban Growth Area water quality code (Chapter 13.10)
• Approval of contract with LTM, Inc. dba Knife River Materials for Grants Pass Airport utilities
• Opportunity for citizen comments (3 minutes per speaker)

The Board approved the formation of a new rural fire protection district and authorized contracts for airport utilities and jail telepsychiatric services. Two ordinances regarding parks and urban growth area water quality received first readings.

• Approved Order No. 2024-067 to form Josephine County Rural Fire Protection District (2-0)
• Approved first reading of Ordinance No. 2024-028 amending parks code (2-0)
• Approved first reading of Ordinance No. 2024-029 repealing urban growth area water quality code (2-0)
• Approved contract with LTM, Inc. dba Knife River Materials for Grants Pass Airport utilities (2-0)
• Approved personal services contract with FasPsych, LLC for jail telepsychiatric services (2-0)
• Approved Consent Calendar minutes from November 12, 13, and 14, 2024 (2-0)

General Discussion

The Josephine County Board of Commissioners holds a general discussion and legal counsel update. Items include a policy update project, an administrative policy for airport land-use and development permits on county-owned property, a resolution governing access to financial accounts, and discussion of real property auction results and a letter from a rural fire protection district. An executive session is scheduled for review of auction properties and potential litigation.

• Policy Update Project Discussion
• Airports Limited Power of Attorney for Land-Use and Development Permits Administrative Policy
• Resolution 2024-xxx: In the Matter of Access to Financial Accounts
• CIS Invoice (amount not specified)
• Real Property Auction Properties following November 14, 2024 Auction

The Board of Commissioners held a discussion regarding proposed changes to administrative and personnel policies. No formal decisions were recorded during the session.

Legal Counsel Update

The Board of Commissioners holds a general discussion on policy updates in the morning. In the afternoon, they receive a legal counsel update including consideration of a resolution to authorize access to financial accounts, an invoice from CIS, and a power of attorney for airport land-use permits. Executive sessions are scheduled to review recent real property auction results and discuss potential litigation with Applegate Valley Rural Fire Protection District #9.

• Resolution 2024-xxx on access to financial accounts
• CIS Invoice (no amount given)
• Airports Limited Power of Attorney for land-use and development permits on county-owned property
• Executive session to review real property auction properties from November 14, 2024
• Executive session on potential litigation with Applegate Valley Rural Fire Protection District #9

The Board of County Commissioners approved Resolution 2024-047 to allow the Board Chair to review administrative financial documents. The Board also approved a Limited Power of Attorney for airport construction and a CIS invoice for tort claim costs.

• Approved Limited Power of Attorney for Airport land-use and development permits
• Approved CIS invoice for costs related to two resolved tort claims
• Approved Resolution 2024-047 granting Board Chair review access to financial documents (3-0)
• Directed staff to hold another auction for unsold properties and work with RM Northwest

General Discussion (part 1)

The Board of Commissioners will discuss an agreement between Juvenile Justice and Public Health for medical services at the Youth Residential Program/Detention Facility. They will also review organizational structure and efficiency, and discuss policy update projects. Additional matters from commissioners may be addressed.

• Agreement between Juvenile Justice and Public Health for medical services at Youth Residential Program/Detention Facility
• Organizational structure and efficiency review and discussion
• Policy update project discussion
• Additional subjects/matters from commissioners

The Board approved an agreement between Juvenile Justice and Public Health for medical services at the Youth Residential Program/Detention Facility. The Board also voted to table a discussion on organizational structure and efficiency to the following week.

• Approved agreement between Juvenile Justice and Public Health for medical services at the Youth Residential Program/Detention Facility
• Tabled organizational structure and efficiency review to next week (2-1)

General Discussion - CANCELED

The Board of Commissioners meeting on November 14, 2024, had its 1:00pm General Discussion canceled, but the 9:30am workshop proceeded. The workshop includes an executive session for human resources disciplinary updates and cybersecurity, a finance report covering the renewal of medical benefit plans and a compensation analysis presentation, and department business involving airport utility contract award, land-use permitting authority, and transit funding.

• Executive session on HR disciplinary actions (ORS 192.660(2)(a)) and cybersecurity (ORS 192.660(2)(p))
• Renewal of Josephine County’s Medical Regency BlueCross BlueShield Benefit Plans
• Public works contract award to LTM, Inc. dba Knife River Materials for Grants Pass Airport Utilities
• Limited power of attorney for land-use and development permits administrative policy
• 2025-2027 Transit Discretionary Funding discussion

Administration Workshop 9:30 a.m

The Board of Commissioners will hold an executive session on employee disciplinary actions and cybersecurity. In open session, they will consider renewing BlueCross BlueShield medical plans, review a compensation analysis for finance and HR directors, and award a contract for Grants Pass Airport utilities. Other items include a policy on land-use permits for county-owned property and a transit discretionary funding request for 2025-2027. The 1:00 p.m. general discussion has been canceled.

• Executive session on disciplinary actions (ORS 192.660(2)(a)) and cybersecurity (ORS 192.660(2)(p))
• Renewal of Josephine County's Medical Regency BlueCross BlueShield Benefit Plans
• RVCOG presentation on compensation analysis for Director of Finance and HR
• Contract award to LTM, Inc. dba Knife River Materials for Grants Pass Airport utilities
• 2025-2027 Transit Discretionary Funding discussion

The Board of Commissioners approved software and mobile data terminal licensing renewals and an enhanced backup solution. They also authorized the renewal of Blue Cross Blue Shield benefit plans for the Sheriff's Office and approved a transit funding application.

• Approved Software Licensing Renewal, Mobile Data Terminal Licensing Renewal, and enhanced backup solution (3-0)
• Authorized Human Resources Analyst to sign Blue Cross Blue Shield benefit plan renewal
• Approved submission of 2025-2027 Transit Discretionary Funding application
• Tabled RVCOG Comp Analysis for Director of Finance and HR until November 21, 2024
• Directed staff to place Grants Pass Airport Utilities contract for LTM, Inc. on next week's agenda
• Tabled decision on Limited Power of Attorney for Airport Director pending legal review

General Discussion

The Board of Commissioners will hold a general discussion session, including a policy update project discussion and additional matters from commissioners. No specific policy details or decisions are listed on the agenda.

• Policy Update Project Discussion

The Board of Commissioners held a general discussion regarding proposed changes to administrative and personnel policies. No formal actions or votes were taken during the meeting.

Weekly Business Session

The Board of Commissioners will consider approving two agreements for the 2024 Community Development Block Grant Housing Repair and Rehabilitation Program: an intergovernmental agreement with the state and a subrecipient agreement with Home Bridging. Also up for approval is a contract with Push Enterprises for a bull riding event at the Josephine County Fair. The session includes recognition of employees, citizen comments, and consent calendar approval.

• Approval of Intergovernmental Agreement with State of Oregon for CDBG 2024 Housing Repair and Rehabilitation Program
• Approval of Subrecipient Agreement between Josephine County and Home Bridging for the 2024 Housing Repair and Rehabilitation Program
• Approval of Contract for Services with Push Enterprises, Inc. for a Bull Riding Event during the Josephine County Fair
• Approval of Workers Compensation Nondisabling Claims Reimbursement Statement
• Consent calendar includes draft minutes from November 5 and November 6, 2024

The Board of County Commissioners approved a $500,000 Community Development Block Grant for housing repairs and a subrecipient agreement with Home Bridging to administer it. They also approved a contract for a bull-riding event at the 2025 Josephine County Fair and a workers compensation reimbursement. Numerous citizens spoke in opposition to selling county-owned property known as Pipefork, though no action was taken on that matter.

• Approved Intergovernmental Agreement with State of Oregon for 2024 CDBG Housing Repair and Rehabilitation Program (3-0)
• Approved CDBG Subrecipient Agreement with Home Bridging for 2024 Housing Repair and Rehabilitation Program (3-0)
• Approved contract with Push Enterprises, Inc. for a bull-riding event at the 2025 Josephine County Fair (3-0)
• Approved $24,500 Workers Compensation Nondisabling Claims Reimbursement Statement (3-0)
• Approved Consent Calendar including minutes from November 5 and November 6, 2024 (3-0)

General Discussion 2:30 p.m. - CANCELED

The Josephine County Board of Commissioners meets November 12, 2024, at 9:00 am for General Discussion (Policy Update Project, Authorization to Access Financial Accounts, and matters from commissioners) and at 1:30 pm for Legal Counsel Update (code revisions, Rural Fire Protection District, Housing Repair program, FEMA compliance, executive session, and list of properties for sheriff's sale on Nov 14). The 2:30 pm General Discussion session is canceled.

• Policy Update Project Discussion
• Authorization to Access County’s Financial Accounts
• Rural Fire Protection District discussion
• 2024 Housing Repair and Rehabilitation Program Subrecipient Agreement
• List of County Real Properties for Sheriff's Sale (November 14 auction)

Legal Counsel Update

The Board will discuss policy updates and authorize access to financial accounts. At the Legal Counsel Update, they will receive status on code revisions, the Rural Fire Protection District, a housing repair subrecipient agreement, and FEMA pre-implementation compliance requirements. They will also review county real properties for the upcoming Sheriff's Sale and discuss surplus timberland.

• Authorization to Access County's Financial Accounts
• 2024 Housing Repair and Rehabilitation Program Subrecipient Agreement
• FEMA Pre-Implementation Compliance Measures (PICM) Requirements
• List of County Real Properties for Sheriff's Sale (November 14, 2024 auction)
• Josephine County Surplus Timberland

The Board of Commissioners approved confidentiality agreements allowing Commissioner-Elect Barnett and Commissioner-Elect Smith to attend executive sessions. Staff were directed to place code revisions, a fire district order, and a housing grant agreement on the next agenda.

• Approved confidentiality agreements for Commissioner-Elect Barnett and Commissioner-Elect Smith to attend executive sessions
• Directed staff to place Parks Ordinance and City of Grants Pass water quality ordinance on next week's agenda
• Directed staff to place Rural Fire Protection District draft board order on next week's agenda
• Directed staff to place 2024 Housing Repair and Rehabilitation Program subrecipient agreement on next week's agenda
• Directed staff to bring back a resolution regarding FEMA flood zone permit processes
• Confirmed no changes to the list of County Real Properties for the November 14, 2024 Sheriff's Auction

General Discussion 9:00 a.m

The Board of Commissioners will discuss policy updates, consider authorizing access to county financial accounts, and review legal updates including code revisions, the 2024 Housing Repair and Rehabilitation Program subrecipient agreement, and FEMA compliance measures. In the afternoon, they will discuss surplus timberland and finalize a list of properties for a sheriff's sale auction on November 14.

• Authorization to Access County’s Financial Accounts
• 2024 Housing Repair and Rehabilitation Program Subrecipient Agreement
• FEMA Pre-Implementation Compliance Measures
• List of County Real Properties for Sheriff’s Sale (November 14, 2024 auction)
• Josephine County Surplus Timberland

The Board of Commissioners discussed proposed administrative and personnel policy changes and clarified access to financial accounts. The Board agreed to cancel the 2:30 p.m. General Discussion scheduled for that day.

• Cancelled 2:30 p.m. General Discussion session

County Administration Workshop - CANCELED

The County Administration Workshop scheduled for November 7, 2024, was canceled. No items were decided or discussed.

Weekly Business Session

This meeting includes three public hearings for second reading and adoption of ordinances repealing chapters on property forfeiture, golf carts, and septic tank sludge disposal. Additionally, the board will consider ratifying multiple changes to ARPA-funded projects, including reallocating $1,070,000 from a self-serve fuel island to airport water and sewer lines, and other adjustments. Administrative actions include approval of a police service dog invoice and a new ARPA project for Fort Vannoy irrigation valves. The consent calendar includes a fee-setting procedure order and appointments to advisory boards.

• Public hearing: Second reading and adoption of Ordinance 2024-025 repealing Chapter 9.20 (Property Forfeiture)
• Public hearing: Second reading and adoption of Ordinance 2024-026 repealing Chapter 10.05 (Golf Carts)
• Public hearing: Second reading and adoption of Ordinance 2024-027 repealing Chapter 13.05 (Septic Tank Sludge Disposal)
• Ratification of ARPA fund reallocation: $1,070,000 from Illinois Valley Airport fuel island to Grants Pass Airport waterline (Project 26) and sewer line (Project 90)
• Approval of Sheriff's Office invoice for a Police Service Dog; Ratification of new ARPA project for Fort Vannoy Irrigation District ($9,400 for water control valves)

The Board of County Commissioners repealed ordinances relating to property forfeiture, golf carts, and septic tank sludge disposal. The Board also approved the purchase of a police service dog and ratified several ARPA project funding changes.

• Approved Ordinance No. 2024-025 repealing property forfeiture code (2-0)
• Approved Ordinance No. 2024-026 repealing golf cart code (2-0)
• Approved Ordinance No. 2024-027 repealing septic tank sludge disposal code (2-0)
• Approved Sheriff's Office Invoice #074027 for a Police Service Dog (2-0)
• Ratified ARPA project changes including $1.07M reassignment to airport water and sewer lines
• Ratified ARPA project changes for Fort Vannoy Irrigation District totaling $9,400
• Approved Consent Calendar items including Parks Advisory Board and LESDCAC appointments (2-0)
• Appointed Commissioner Baertschiger as authorized representative for financial institutions (2-0)

Legal Counsel Update

The Board of Commissioners meets for a legal counsel update, discussing an intergovernmental agreement with Oregon for the Community Development Block Grant (CDBG) Housing Repair and Rehabilitation Program. They will also hold an executive session on possible litigation regarding the November 14 property auction and consult with specialized counsel on forestry properties. No public decisions are scheduled on these items.

• Intergovernmental Agreement for CDBG 2024 Housing Repair and Rehabilitation Program
• Executive session on possible litigation over November 14 Property Auction (ORS 192.660(2)(h))
• Consult with specialized counsel regarding forestry properties

The Board agreed to hold two-hour block workshops next week to review policy manuals page-by-page. An intergovernmental agreement for a $500,000 CDBG grant was moved to a future agenda. The Board also directed legal counsel to consult with specialized counsel regarding forestry properties.

• Scheduled two-hour block workshops for next week to review policy manuals
• Directed staff to place $500,000 CDBG grant IGA under Administrative Actions for next week's agenda
• Directed Wally Hicks to consult with specialized counsel regarding forestry properties

County Administration Workshop

The Board will hear department updates, a finance report on proposed January 2025 fee changes, and a legal counsel presentation on draft administrative and personnel policy manuals. Board business includes approving a Sheriff's Office service dog invoice and making appointments to the Parks Advisory Board and Law Enforcement Service District Citizens Advisory Committee. An executive session on security measures is also scheduled.

• Finance Report: Discussion of January 2025 Fees
• Legal Counsel: Preliminary presentation of draft Administrative and Personnel Policy Manuals
• Board Business: Sheriff's Office Service Dog Invoice
• Resolution 2024-045: Appointment to Parks Advisory Board
• Resolution 2024-046: Appointment to Law Enforcement Service District Citizens Advisory Committee

The Board authorized contracting with professional septic inspectors and directed the Public Works Director to proceed with auctioning surplus vehicles. Staff were also instructed to notice a public hearing for department fee increases with a 3% target.

• Directed Legal Counsel to proceed with contracts for septic inspectors
• Directed Public Works Director to move forward with auctioning earmarked surplus vehicles
• Directed Finance Director to notice public hearing for department fee increases with a 3% target
• Established draft Personnel and Administrative Policy Manuals as a standing agenda item
• Directed staff to place Sheriff's Office K-9 purchase on next week's agenda
• Directed staff to place Parks Advisory Board appointment (Resolution 2024-045) on next week's Consent Calendar
• Directed staff to place Law Enforcement Service District Citizens Advisory Committee appointment (Resolution 2024-046) on next week's Consent Calendar

Weekly Business Session

The Board of Commissioners will hold a continued public hearing on forming a Josephine County Rural Fire Protection District and consider approval of Order No. 2024-063. They will also hold public hearings on a supplemental budget for FY 2024-2025 that includes loaning general fund dollars to the 4H/Extension Service District, and on an application for the Edward Byrne Memorial Justice Assistance Grant (JAG) program. A presentation on the American Rescue Plan Act (ARPA) quarterly report and status update is scheduled. The consent calendar includes appointments to the Local Public Safety Coordinating Council and re-appointments to the Fair Board.

• Continued public hearing on formation of Josephine County Rural Fire Protection District (Order No. 2024-063)
• Public hearing on supplemental budget for FY 2024-2025, including loan of general fund dollars to 4H/Extension Service District (Order No. 2024-065, Resolution No. 2024-044)
• Public hearing on application for FY24 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
• Presentation of American Rescue Plan Act (ARPA) Quarterly Report and Status Update
• Consent calendar includes Resolution No. 2024-028 (appointment to LPSCC) and Resolution No. 2024-042 (re-appointments to Fair Board)

The Board of County Commissioners approved a $370,000 loan from the General Fund to the 4H/Extension Service District for emergency roof and building repairs. The Board also advanced the formation of a rural fire protection district and approved a grant application for jail mental health services.

• Approved Order No. 2024-063 to form a Rural Fire Protection District (3-0)
• Approved Order No. 2024-065 to loan $370,000 to 4H/Extension Service District (3-0)
• Approved Resolution No. 2024-044 for FY 2024-2025 supplemental budget (3-0)
• Approved grant application for FY24 Edward Byrne Memorial JAG Program for $11,757 (3-0)
• Approved Consent Calendar items 7(a) through 7(c), including LPSCC and Fair Board appointments (2-0)
• Approved Order No. 2024-066 and Resolution No. 2024-043 for 4H/Extension Service District to repay the loan (2-0)

Legal Counsel Update

The Board of Commissioners will receive a legal counsel update regarding the Rural Fire Protection District. The meeting also includes discussion of additional subject matters from commissioners as permitted by state law. No decisions or votes are scheduled; this is a briefing session.

• Legal Counsel Update item: Rural Fire Protection District
• Additional Subject Matters from Commissioners per ORS 192.640(1)

The Board of Commissioners discussed the Applegate Valley Fire District's extension of its coverage area to 776 properties under Senate Bill 1068. The Board expressed intent to negotiate with the district and host a town hall at Hidden Valley High School to address citizen confusion.

• Proposed county fire district map posted to county website
• Discussed returning septic inspection responsibility to the State

County Administration Workshop

The Board of Commissioners is meeting for a County Administration Workshop to review department business and finance updates. The session includes discussions on fee changes for January 2025 and board appointments. An executive session is scheduled regarding antitrust litigation.

• Maintenance Assistance Grant Intergovernmental Agreement No. 2325-043 with County Parks
• Resolution No. 2024-042 regarding Fair Board re-appointments
• January 2025 Fees
• Resolution No. 2024-028 regarding an appointment to the Local Public Safety Coordinating Council
• Revision to Policy F-5

The Board approved a state-funded grant for boat ramp maintenance and directed staff to move fair board and public safety council appointments to a future agenda. Commissioners discussed proposed 2025 fee increases and the status of a county policy overhaul project.

• Approved $31,000 Maintenance Assistance Grant for county park boat ramps
• Directed staff to place Fair Board re-appointments on next week's Consent Calendar
• Directed staff to place Local Public Safety Coordinating Council appointment on next week's Consent Calendar
• Determined the Board does not support gating off a 40-acre BLM land parcel
• Scheduled review of current policy overhaul drafts for October 31, 2024

Weekly Business Session

The Board of Commissioners will hold a public hearing on the formation of a rural fire protection district (Order No. 2024-063) and conduct first readings of three ordinances repealing chapters on property forfeiture, golf carts, and septic tank sludge disposal. Second readings for the three ordinances are scheduled for November 6, 2024. The agenda also includes citizen comments, approval of consent calendar minutes, and other routine items.

• Public Hearing: Approval of Order No. 2024-063 for formation of Josephine County Rural Fire Protection District under ORS 478
• First Reading of Ordinance No. 2024-025 repealing Chapter 9.20 (Property Forfeiture)
• First Reading of Ordinance No. 2024-026 repealing Chapter 10.05 (Golf Carts)
• First Reading of Ordinance No. 2024-027 repealing Chapter 13.05 (Septic Tank Sludge Disposal)

The Board approved the first readings of three ordinances to repeal outdated codes regarding property forfeiture, golf carts, and septic tank sludge disposal. A public hearing on the formation of a Rural Fire Protection District was held and left open for further information.

• Approved first reading of Ordinance No. 2024-025 to repeal property forfeiture code (2-0)
• Approved first reading of Ordinance No. 2024-026 to repeal golf cart code (2-0)
• Approved first reading of Ordinance No. 2024-027 to repeal septic tank sludge disposal code (2-0)
• Voted to leave the Rural Fire Protection District hearing open until October 30, 2024 (2-0)
• Approved Consent Calendar Item 7(a) regarding meeting minutes (2-0)

KAJO

The board is scheduled for a radio show on KAJO Radio Station. The legal counsel update scheduled for 1:30 pm has been canceled.

County Administration Workshop/Convening as the Governing Body of the 4-H/Extens

The Board of Commissioners will discuss the Hillcrest Veterans Village ARPA project, 77 acres of forest land at Martha Mine, and fee changes for January 2025. As the 4H Extension Service District governing body, they will hold a supplemental budget hearing to appropriate building reserve funds.

• Presentation on Hillcrest Veterans Village ARPA Project
• 77 acres of forest land known as Martha Mine
• Discussion of January 2025 fees
• Applegate Hills Subdivision Plat Map
• Supplemental Budget Hearing to appropriate 4H Building Reserve Funds

The Board approved a new contract for low-income veteran housing and the sale of 77 acres of forest land. They also approved the Applegate Hills Subdivision Plat Map and accepted a coordinator's resignation. A budget hearing for 4-H building roof repairs is scheduled for October 30, 2024.

• Approved $157,090.77 ARPA funding contract for Hillcrest Veterans Village (2-1)
• Approved sale of 77 acres of Martha Mine/Peter Mine forest land (2-0)
• Approved Applegate Hills Subdivision Plat Map (3-0)
• Accepted resignation of Local Public Safety Coordinating Council coordinator
• Tabled fee increase for ongoing investigation pending further information
• Deferred review of January 2025 fees to next week's meeting

Weekly Business Session

The Josephine County Board of Commissioners will hold a public comment period and consider approving the consent calendar, which includes minutes from three prior meetings and the reapproval of Order No. 2024-061 authorizing the sale of county real property by sheriff's sale. The agenda also allows for other business and matters from commissioners.

• Public comment period: three minutes per speaker, must state name and address
• Approval of draft minutes: Legal Counsel Update (Oct 8), Weekly Business Session (Oct 9), County Administration Workshop (Oct 10)
• Reapproval of Order No. 2024-061: Authorization of Sale of County Real Property by Sheriff’s Sale
• Other business as permitted under ORS 192.640(1)
• Matters from Commissioners John West, Herman E. Baertschiger Jr., and Andreas Blech

The Board of County Commissioners approved the consent calendar, which included the minutes from three previous meetings and the reapproval of an order authorizing the sale of county real property by Sheriff's sale.

• Approved minutes for Legal Counsel Update (Oct 8), Weekly Business Session (Oct 9), and County Administration Workshop (Oct 10) (3-0)
• Reapproved Order No. 2024-061 authorizing sale of County Real Property by Sheriff's Sale (3-0)

Legal Counsel Update

The Board of Commissioners will receive a legal counsel update covering status of county code revisions, a security audit, and the rural fire protection district. They will also consider an agreement to rent real property at 1112 NE D Street and a related tax exemption application, followed by an executive session on marketing the Dimmick Campus and a potential property acquisition in Cave Junction.

• Status of Josephine County Code Revisions
• County Security Audit
• Rural Fire Protection District
• Agreement to Rent Real Property at 1112 NE D Street and Application for Real Property Tax Exemption
• Commercial Real Estate Broker for Marketing County Real Property known as Dimmick Campus

The Board approved a rental agreement for a transitional house at 1112 NE D Street and accepted a proposal from Merril Properties for the Dimmick Campus. The Board tabled a county security audit and directed staff to process the repeal of three obsolete county code chapters.

• Approved Agreement to Rent Real Property at 1112 NE D Street and property exemption application
• Accepted RFQ for Merril Properties for Dimmick Campus marketing (3-0)
• Tabled County Security Audit
• Directed staff to place repeal of Chapters 9.20, 10.05, and 13.05 on next week's agenda

County Administration Workshop

The Board of Commissioners will discuss a professional services agreement with Southern Oregon Aspire for transit services, review a first look at proposed January 2025 fees, and receive updates on ARPA projects including Glencrest Village. They will also consider a resolution to appoint a member to the Property Value Appeals Board, discuss the 9-1-1 Agency Board liaison, and review Policy F-5 and airport grants.

• Professional Services Agreement with Southern Oregon Aspire (Transit)
• First look at January 2025 Fees
• ARPA Status update including Glencrest Village Project
• Resolution No. 2024-041 – Appointment to Property Value Appeals Board
• Health Insurance discussion for Sheriff’s Association

The Board approved a professional services contract for bus station garbage services and a resolution regarding the Property Value Appeals Board. Several items, including proposed fee increases and health insurance options for the Sheriff's Association, were tabled for further discussion next week.

• Approved professional services contract with Southern Oregon Aspire for $1,396.00 per month
• Approved Resolution No. 2024-041 regarding an appointment to the Property Value Appeals Board (PVAB)
• Appointed Commissioner Blech as 9-1-1 Agency Board Liaison through the end of the year
• Tabled January 2025 proposed fee increases for further discussion
• Tabled health insurance options for the Sheriff's Association for further discussion
• Tabled Glencrest Village ARPA project for further discussion

Weekly Business Session

The Board of Commissioners will hold a public hearing on a proposed annexation of a 5.33-acre parcel into the Josephine Community Library District by landowner petition without election. Other items include recognition of employees, citizen comments, and approval of consent calendar minutes.

• Public hearing on Annexation Order 2024-062: Petitioner Andrew Monie & Theresa McInnes request annexation of tax lot 36-05-33-CB-001300-00 (5.33 acres) into the Josephine Community Library District.

The Board of County Commissioners approved a landowner petition to annex 5.33 acres into the Josephine Community Library District. The Board also approved the consent calendar for previous meeting minutes.

• Approved Order No. 2024-062 for annexation to Josephine Community Library District (2-0)
• Approved Consent Calendar Item 5(a) regarding meeting minutes (2-0)

Convening as the Governing Body of the Law Enforcement Service District & Legal

The Board of Commissioners, convening as the Governing Body of the Law Enforcement Service District and for a Legal Counsel Update, will consider forming a Rural Fire Protection District and setting a final public hearing. They will also review a personal services contract, an economic development request from Fort Vannoy Irrigation District, right-of-way easements for a new cell tower at the fairgrounds, and real estate matters for the Dimmick Campus and a property on Pansy Lane, including executive session discussions.

• Personal services contract with Eric P. Fournier of Day, Driver, Fournier & Reinhart LLP
• Order 2024-063: Formation of Josephine County Rural Fire Protection District; setting final public hearing
• Economic development request from Fort Vannoy Irrigation District
• Two underground right-of-way easements between Josephine County and PacifiCorp for Dish Wireless ground lease at the Fairgrounds
• Executive session and subsequent authorization on commercial real estate broker for Dimmick Campus and real estate addendum for 1401 Pansy Lane

The Board approved a personal services contract for legal counsel for the Law Enforcement Service District and a funding request for the Fort Vannoy Irrigation District. A second public hearing for a proposed Rural Fire Protection District was scheduled for late November.

• Approved Contract for Personal Services with Eric P. Fournier (2-0)
• Approved $9,400 Economic Development Request for Fort Vannoy Irrigation District (2-0)
• Scheduled second public hearing for Josephine County Rural Fire Protection District for late November
• Directed staff to place Rural Fire Protection District item on October 23, 2024 agenda
• Tabled underground right of way easements with PacifiCorp pending easement review
• Provided legal counsel direction on real estate addendum for 1401 Pansy Lane

County Administration Workshop

The Josephine County Board of Commissioners will hold a workshop to discuss a purchase order for a Royale Transit App, review Community Corrections positions related to HB4002 and a crew van design, and receive an update on Public Works fees. No final decisions are scheduled; all items are for discussion only.

• Purchase Order #2024-0922 for Royale Transit App for Josephine Community Transit
• Community Corrections positions under HB4002
• Crew Van Design for Community Corrections
• Public Works Fee Discussion/Updates

The Board of Commissioners approved a proposed 15% fee increase for Public Works and a contract for the Royale Transit App. Additionally, the Board authorized hiring 2.5 new positions for Community Corrections to address House Bill 4002 requirements.

• Approved contract with Royale Transit App for real-time vehicle tracking
• Approved hiring 2.5 positions (Parole Officer, Treatment Provider, and on-call half-time staff) for Community Corrections
• Denied request to wrap two new Community Crew Program vans
• Approved proposed 15% fee increase for Public Works
• Approved repayment of an overpayment to FEMA

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings regarding the designation and sale of county-owned real property. The Board will also consider the second reading and adoption of three ordinances affecting ballot measures, genetically engineered plants, and loitering near the county jail.

• Order No. 2024-059: Designating county real property as forests, parks, or recreational areas
• Order No. 2024-060: Alienation, sale, conveyance, or exchange of designated county property
• Order No. 2024-061: Authorization of sale of county real property by Sheriff’s Sale
• Ordinance No. 2024-022: Amending Chapter 2.75 of the County Code relating to ballot measures
• Ordinance No. 2024-023 and 2024-024: Repealing code chapters on genetically engineered plants and loitering near county jail

The Board of County Commissioners approved the sale of nine county-owned properties via Sheriff's sale. They also adopted an ordinance updating ballot measure procedures and repealed obsolete codes regarding genetically engineered plants and loitering near the county jail.

• Approved Orders 2024-059, 2024-060, and 2024-061 to designate and sell nine county-owned properties (2-0)
• Adopted Ordinance No. 2024-022 to update procedures for ballot measures to conform with state law (2-0)
• Adopted Ordinance No. 2024-023 to repeal Chapter 8.15 regarding genetically engineered plants (2-0)
• Adopted Ordinance No. 2024-024 to repeal Chapter 9.10 regarding loitering near the county jail (2-0)
• Approved Consent Calendar minutes from September 24, 25, and 26, 2024 (2-0)

Legal Counsel Update

The Josephine County Board of Commissioners will discuss and potentially act on several orders regarding county-owned real property, including designating land as forests or parks and authorizing a sheriff's sale. They will also consider a power of attorney for land-use permits at 370 Bowhill Road and modifications to a telecommunications facility. Additionally, the board plans to terminate a contract with Wold Amusements, Inc. and approve a new contract with Brass Ring Amusements, Inc. An executive session is scheduled to discuss real estate broker selection and the carnival contract.

• ORDER No. 2024-059: Designating county-owned real property as county forests, public parks, or recreational areas
• ORDER No. 2024-060: Rules for alienation, sale, conveyance, or exchange of designated county forests/parks/recreation areas
• ORDER No. 2024-061: Authorization of sale of county real property by sheriff's sale
• Termination of contract with Wold Amusements, Inc.
• Approval of contract with Brass Ring Amusements, Inc.

The Board of County Commissioners terminated the contract with Wold Amusements, Inc. and approved a new contract with Brass Ring Amusements, Inc. for the Josephine County Fair. Other real property orders were deferred to a future agenda.

• Terminated contract with Wold Amusements, Inc. (2-0)
• Approved contract with Brass Ring Amusements, Inc.
• Deferred Order No. 2024-059 and Order No. 2024-060 to next week's agenda
• Deferred Order No. 2024-061 to next week's agenda
• Set November 15, 2024, as the date for the legal department to bring back the county's policy project

County Administration Workshop

The Board of Commissioners is meeting for a County Administration Workshop to discuss department business and personnel policies. The session includes reviews of airport task orders and behavioral health grant agreements. The board will also discuss fleet reduction and asset tracking.

• Task Order No. 16 for T-Hangars for Grants Pass Airport
• Grant Agreement BHD-25-20 for Behavioral Health Deflection Grant Program
• Contract for Personal Services with Grants Pass Sobering Center, Inc.
• Contract for Services with the State of Oregon for Community Crew Services
• Economic Development Request for Little Beans

The Board approved Task Order No. 16 for new aircraft t-hangars at Grants Pass Airport and authorized several contracts for behavioral health and community crew services. The Board denied an economic development request for Little Beans and approved security and cybersecurity upgrades during executive session.

• Approved Task Order No. 16 for Grants Pass Airport t-hangars
• Authorized Finance Director to pay Ogletree Deakin legal invoice
• Authorized Community Corrections Director to sign Behavioral Health Deflection Grant Agreement
• Authorized Community Corrections Director to sign contract with Grants Pass Sobering Center, Inc.
• Authorized Community Corrections Director to sign Community Crew Services contract
• Denied Economic Development Request for Little Beans
• Approved Facility Security Equipment Upgrades (3-0)
• Approved Cybersecurity invoice (3-0)

Weekly Business Session

The Board of Commissioners will hold a public hearing on a supplemental budget for fiscal year 2024-2025, which includes transferring appropriations between funds and making budget adjustments. They will also consider a consent calendar that includes appointments and dissolution of several advisory committees, such as the COVID-19 Relief Funds Task Force and the Fire Protection Committee.

• Public hearing on Resolution 2024-038 for supplemental budget adjustments and fund transfers for FY 2024-2025
• Appointment to Mining Advisory Committee via Resolution 2024-040
• Dissolution of Josephine County COVID-19 Relief Funds Task Force via Order 2024-056
• Dissolution of Josephine County Fire Protection Committee via Order 2024-057
• Dissolution of Josephine County Advisory Committee on Forestry Affairs via Order 2024-058

The Board of County Commissioners approved a resolution to transfer appropriations for the 2024-25 fiscal year. Additionally, the Board dissolved the COVID-19 Relief Funds Task Force, the Fire Protection Committee, and the Advisory Committee on Forestry Affairs.

• Approved Resolution No. 2024-038 for FY 2024-25 budget adjustments (3-0)
• Approved Resolution No. 2024-040 for Mining Advisory Committee appointment (2-0)
• Approved Order No. 2024-056 to dissolve COVID-19 Relief Funds Task Force (3-0)
• Approved Order No. 2024-057 to dissolve Fire Protection Committee (3-0)
• Approved Order No. 2024-058 to dissolve Advisory Committee on Forestry Affairs (3-0)
• Approved minutes from September 18 and 19, 2024 (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will receive a legal counsel update covering property sales, a disbursement request for Cave Junction lighting and security, and executive session discussions on unsold properties and the Flying Lark sale. The meeting includes a workshop on a solid waste intergovernmental agreement and continued sessions on access to county software systems.

• Request for $X disbursement under 2018 MOU with City of Cave Junction for lighting, security, and public appearance
• Executive session on sale of Flying Lark property and unsold properties from September 10, 2024 auction
• Real estate addendum for County property at 1401 Pansy Lane
• Public hearings for Orders 2024-059, 2024-060, and 2024-061 on property designation and sale authorization
• Discussion on access to Smart Gov and Laserfiche systems

The Board of Commissioners approved a reimbursement to the City of Cave Junction for downtown improvements including lighting and security. The Board also approved a real estate addendum for county property on Pansy Lane.

• Approved $153,852.43 reimbursement to City of Cave Junction for downtown improvements
• Approved Real Estate Addendum for County Real Property at 1401 Pansy Lane (3-0)

KAJO & City/County Workshop

The Board of Commissioners will hold a City/County Workshop to discuss an Intergovernmental Agreement with the Solid Waste Agency. The meeting also includes a KAJO Radio Show and a legal counsel update.

• Intergovernmental Agreement between City/County and the Solid Waste Agency

The Board of Commissioners and city representatives discussed a proposal for the county to use its portion of Solid Waste Agency funds for a Clean Forest Initiative. No formal action was taken on the proposal, and officials suggested developing a stronger plan or seeking grants.

• Discussed proposal for $240,000 one-time expense for Clean Forest Initiative; no vote taken

Town Hall Meeting with Commissioners & Fair Board

The Board of Commissioners and Fair Board are holding a town hall meeting to discuss support for programs affected by the exit of OSU Extension Services and 4H. The session aims to provide a platform for affected clubs and programs to identify the support needed to move forward in Josephine County.

• Discussion on support for programs affected by the exit of OSU Extension Services and 4H

North Valley General Service District & County Administration Workshop

The Board of Commissioners, acting as the North Valley General Service District, will hold a public hearing to consider an amendment to sewer service charges. Following that, a County Administration Workshop will address airport runway design services, a jail camera contract, and several board business items including advisory board appointments and dissolutions.

• Public hearing on Order No. 2024-052 to amend sewer service charges
• Task Order No. 15 for Runway 13-31 extension engineering and bidding at Grants Pass Airport
• Contract with Justice Systems Corporations for jail cameras
• Resolution No. 2024-040 appointing members to the Mining Advisory Committee
• Proposal to dissolve four advisory boards: Covid-19 Task Force, Forestry Affairs, County Fire Protection Committee, and 4H/Extension Service Budget Committee

The Board approved a new sewer rate structure consisting of an $80 base flat rate and a volume charge of 6 per unit of water. Additionally, the Board approved airport runway design services, jail camera upgrades, and a consulting agreement with Moss Adams.

• Approved Order No. 2024-052 for sewer service charges ($80 base flat rate + 6/unit volume charge) (3-0)
• Approved Task Order No. 15 for Grants Pass Airport Runway 13-31 extension engineering (3-0)
• Approved contract with Justice Systems Corporations for jail camera upgrades
• Approved reclassifying a Senior Department Specialist position to Building Maintenance Worker I
• Approved signing authority for Moss Adams Master Service Agreement Statement of Work (3-0)
• Agreed to send a letter to the Governor requesting repeal of Oregon Senate Bills 762 and 80
• Tabled forestry off-road vehicle policy for revision by Legal Counsel and Forestry Director
• Directed staff to place dissolution of three advisory boards on next week's Consent Calendar

Weekly Business Session

The Board of Commissioners will hold a public hearing for the second reading and potential adoption of Ordinance No. 2024-016, which amends the county code relating to Emergency Medical Services. Additionally, first readings will be held for three ordinances: one amending ballot measure procedures, one repealing a chapter on genetically engineered plants, and one repealing loitering rules near the county jail. An administrative action will consider initiating the formation of a rural fire protection district. The meeting also includes citizen comments and approval of prior meeting minutes.

• Second reading and adoption of Ordinance No. 2024-016 (EMS code amendment)
• First reading of Ordinance No. 2024-022 (ballot measure procedures)
• First reading of Ordinance No. 2024-023 (repeal of genetically engineered plants chapter)
• First reading of Ordinance No. 2024-024 (repeal of loitering near county jail)
• Administrative action on Order No. 2024-055 (rural fire protection district formation)

The Board of County Commissioners adopted an ordinance updating emergency medical services regulations. They also approved the first reading of ordinances regarding ballot measures, genetically engineered plants, and jail loitering. Additionally, the Board initiated the formation of a new rural fire protection district.

• Adopted Ordinance No. 2024-016 amending EMS regulations (3-0)
• Approved first reading of Ordinance No. 2024-022 regarding ballot measures (3-0)
• Approved first reading of Ordinance No. 2024-023 to repeal genetically engineered plants code (3-0)
• Approved first reading of Ordinance No. 2024-024 to repeal loitering near county jail code (3-0)
• Approved Order No. 2024-055 to initiate formation of a rural fire protection district (3-0)
• Approved Consent Calendar minutes for Sept 10, 11, and 12 (3-0)

Legal Counsel Update - CANCELED

This meeting of the Josephine County Board of Commissioners, scheduled for September 17, 2024, as a Legal Counsel Update, was canceled. No decisions or discussions took place.

County Administration Workshop

This workshop session includes a presentation on an economic development request from Little Beans, LLC, transit department contracts and appointments, a finance report with budget adjustments for FY 2024-25, RVCOG dues, policy updates, and allocation of used ARPA funds. An executive session on cybersecurity is also scheduled. No decisions are recorded as this is a workshop.

• Economic Development Request for Little Beans, LLC (presentation)
• Contract for Personal Services with Dennis Howard for Vehicle Cleaning
• Resolution No. 2024-039: Appointment to Josephine County Special Transportation Advisory Committee
• Resolution No. 2024-038: Transferring appropriations and making budget adjustments for FY 2024-25
• Allocating Used ARPA Funds

The Board approved a three-year managed data detection and response contract and a vehicle cleaning contract for the transit fleet. They also increased the capital asset reporting threshold to $10,000 and authorized a grant for Lake Selmac water systems. A $50,000 funding request for Little Beans, LLC was deferred pending further documentation.

• Approved three-year Managed Data Detection and Response contract (2-0)
• Approved vehicle cleaning contract with Dennis Howard
• Approved appointment of Cheryl O'Brien to Special Transportation Advisory Committee for a four-year term
• Approved payment of $3,224 for RVCOG annual dues
• Approved increasing capital asset reporting threshold from $5,000 to $10,000
• Approved use of ARPA funds for Lake Selmac water system feasibility study
• Tabled $50,000 Economic Development request for Little Beans, LLC pending business plan and financials

Weekly Business Session

The Board of Commissioners will hold a public hearing for the second reading and adoption of Ordinance No. 2024-017. This ordinance proposes changing the Comprehensive Plan from Forest to Residential and the Zoning Map from Woodlot Resource (WR) to Rural Residential (RR5).

• Public hearing on Ordinance No. 2024-017 regarding Map 35-06-11 TL 1900 and 35-06-14 TL 300 & 500 (POT) for KND Development, LLC
• Proclamation of September 17–23, 2024, as U.S. Constitution Week

The Board of County Commissioners approved Ordinance No. 2024-017, changing a property's comprehensive plan from Forest to Residential and its zoning from Woodlot Resource to Rural Residential. The decision affects specific tax lots owned by KND Development, LLC. The Board also approved the consent calendar and recognized long-term employees.

• Approved Ordinance No. 2024-017 to amend comprehensive plan and zoning map for KND Development, LLC (2-0)
• Approved Consent Calendar including minutes from September 4 and 5, 2024 (3-0)
• Proclaimed September 17–23, 2024, as U.S. Constitution Week

Legal Counsel Update

The Josephine County Board of Commissioners will discuss county code revisions and the initiation of a rural fire protection district. The board will also review real property for sheriff's sale and a specific property at 210 Tacoma in executive session.

• Order No. 2024-055: Initiating the formation of a Rural Fire Protection District
• Review of County Real Properties for Sheriff’s Sale (November 2024)
• Discussion of County Real Property located at 210 Tacoma
• Approval of contract with R. J. & L Enterprises, Inc. dba Realty Marketing/Northwest
• Status update on Josephine County Code Revisions

The Board approved a contract with R. J. & L Enterprises, Inc. for the November 2024 Sheriff's Sale and authorized a confidentiality waiver. Staff were directed to schedule a public hearing for a Rural Fire Protection District and place county code revisions on a future agenda.

• Approved contract with R. J. & L Enterprises, Inc. dba Realty Marketing/Northwest for November 2024 Sheriff's Sale
• Authorized Legal Counsel to waive the confidentiality provision
• Agreed to move forward with the November 2024 Sheriff's sale
• Tabled item regarding County Real Property located at 210 Tacoma
• Directed staff to place four county code revisions on the September 25, 2024 agenda
• Directed staff to schedule a public hearing for the Josephine County Rural Fire Protection District for October 23, 2024

County Administration Workshop

The Board of Commissioners will hold a workshop covering department business, finance, and legal updates. Key items include FEMA compliance requirements, transit grants for operations and a hub, and policy revisions on timekeeping and county vehicles. The board will also enter executive session to discuss real properties related to the sale of Flying Lark. Additionally, as the governing body of the Law Enforcement Service District, they will consider adopting bylaws for a citizens advisory committee.

• FEMA Pre-Implementation Compliance Measures (PICM) requirements for Community Development
• Transit hub engineering and design (OR 2022-010-01) and vehicle replacement grant application (STIF)
• Purchase of 2024 Can-Am Side-by-Side for Forestry
• Order No. 2024-053: In the Matter of Opening the Books
• Executive session on real properties in relation to sale of Flying Lark (ORS 192.660(2)(e))

The Board of Commissioners approved several Federal Transit Administration grants and a STIF grant application for vehicle replacements. They also authorized a new side-by-side vehicle for the Forestry Department and a reciprocal easement amendment. The Board declined to approve an order demanding the Treasurer open books, opting for a collaborative solution instead.

• Approved FTA grant agreement for small urban operations ($1,147,921)
• Approved agreement for Transit Hub completion funds ($760,000)
• Approved FTA amendment to use CARES funds for a diesel bus and corner lifts
• Approved STIF grant application for four vehicles ($717,840)
• Approved reciprocal easement amendment with David A. Bassett
• Approved purchase of 2024 Can-Am Side-by-Side for Forestry ($28,463)
• Declined to approve Order No. 2024-053 regarding opening of books
• Approved bylaws for Law Enforcement Service District Citizens Advisory Committee (3-0)

Weekly Business Session

The Board of Commissioners will hold a first public hearing on an ordinance amending the county code relating to Emergency Medical Services. They will also hold second readings and adoptions of three ordinances repealing chapters on attorney fees, utility consumer choice, and sanitary landfills. Administrative actions include approving bylaws for the Emergency Medical Services Board and renewing the ambulance service contract with American Medical Response.

• First reading of Ordinance 2024-016 amending Chapter 5.10 on Emergency Medical Services (second reading Sept. 18)
• Second reading and adoption of Ordinance 2024-018 repealing Chapter 3.20 on Payment of Attorney Fees
• Second reading and adoption of Ordinance 2024-019 repealing Chapter 5.30 on Utility Consumer Choice
• Second reading and adoption of Ordinance 2024-020 and 2024-021 repealing sanitary landfill chapters 8.05 and 8.06
• Approval of Order 2024-050: renewal of ambulance service contract with American Medical Response

The Board of County Commissioners approved a five-year contract renewal with American Medical Response for ambulance service areas. They also repealed five county code chapters related to attorney fees, utility consumer choice, and closed sanitary landfills. A first reading of an ordinance regarding emergency medical services was approved.

• Approved first reading of Ordinance No. 2024-016 regarding Emergency Medical Services (3-0)
• Adopted Ordinance No. 2024-018 repealing Chapter 3.20 (Payment of Attorney Fees) (3-0)
• Adopted Ordinance No. 2024-019 repealing Chapter 5.30 (Utility Consumer Choice) (3-0)
• Adopted Ordinance No. 2024-020 repealing Chapter 8.05 (Sanitary Landfills) (3-0)
• Adopted Ordinance No. 2024-021 repealing Chapter 8.06 (Designation of County Lands for Sanitary Landfills) (3-0)
• Approved Order No. 2024-049 adopting bylaws for the Emergency Medical Services Board (3-0)
• Approved Order No. 2024-050 renewing American Medical Response (AMR) contract through September 30, 2029 (3-0)
• Approved Consent Calendar minutes from August 27, 28, and 29, 2024 (3-0)

County Administration Workshop

The Josephine County Board of Commissioners will discuss department business including a grant award for the Oregon Behavioral Health Deflection Program, an amended intergovernmental agreement for public health services, and a software license renewal. They will also consider by-laws amendments for the Mining Advisory Committee and the Law Enforcement Service District Citizens Advisory Committee. Convening as the North Valley General Service District, the board plans to set a public hearing on an amendment to sewer service charges.

• Oregon Behavioral Health Deflection Program 2023-2025 – Notice of Grant Award
• Amended & Restated 2023-2025 Intergovernmental Agreement #180016-9 for Financing of Public Health Services
• Software License Renewal (Information Technology)
• Amended By-Laws of the Mining Advisory Committee (MAC)
• Order No. 2024-051 re: Amendment to Sewer Services Charges; Setting Public Hearing

The Board authorized the pursuit of a behavioral health deflection grant and approved a grant amendment for the Family Treatment Court. The Board also approved a public hearing for September 19, 2024, regarding North Valley General Service District sewer service charges. Several advisory committee by-laws were tabled for legal review.

• Approved moving forward with Oregon Behavioral Health Deflection Program grant
• Authorized signing of $85,893 grant amendment for Family Treatment Court
• Authorized three-year software license renewal for server virtualization
• Approved adding $36,855 for optional excess liability coverage to CIS 2024-2025 invoice
• Tabled Mining Advisory Committee by-laws for legal review
• Tabled Law Enforcement Service District Citizens Advisory Committee by-laws for legal review
• Approved Order No. 2024-051 setting public hearing for sewer fee amendments on Sept 19, 2024

General Discussion

The Board of Commissioners will hold a general discussion on county fleet management and the use of GPS on county vehicles, followed by matters from commissioners. The agenda contains only discussion items with no proposed ordinances or financial decisions.

• Discussion on management of the county fleet
• Discussion on GPS installation on county vehicles
• Matters from individual commissioners

The Board of Commissioners discussed updating the 30-year-old County policy D-1 regarding owned vehicles. Staff were directed to draft a new policy and research GPS software and scheduling programs to track vehicle data and mileage.

• Directed staff to proceed with drafting a new fleet policy
• Directed IT department to research GPS programs and data capture
• Assigned Director Brandes to oversee GPS device installation
• Assigned Director Sellers to oversee vehicle data and information

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing for the first reading of Ordinance No. 2024-017. The board is considering a request to change land use from Forest to Residential and zoning from Woodlot Resource (WR) to Rural Residential (RR5).

• First reading of Ordinance No. 2024-017 regarding Map 35-06-11 TL 1900 and Map 35-06-14 TL 300 & 500 (POT)
• Proposed zoning change for KND Development, LLC (Don Marvin)

The Board of County Commissioners approved the first reading of Ordinance No. 2024-017 to amend the comprehensive plan and zoning map for property owned by KND Development, LLC. The change moves the land from Forest to Residential and Woodlot Resource to Rural Residential. A second reading is scheduled for September 11, 2024.

• Approved first reading of Ordinance No. 2024-017 to amend comprehensive plan and zoning map (2-0)
• Approved Consent Calendar minutes for August 20, 21, and 22, 2024 (3-0)

KAJO & Legal Counsel Update

The Board will consider renewing the ambulance service contract with American Medical Response (AMR) and adopting related EMS ordinances and bylaws. Other items include a marijuana business ordinance amendment, purchase of four county vehicles, and a seedling growing contract with Weyerhaeuser. The meeting also includes executive sessions regarding real property matters, including the Flying Lark property and a property at 7525 Takilma Rd.

• Ordinance No. 2024-016: amending Chapter 5.10 of county code relating to Emergency Medical Services
• Order No. 2024-050: renewal of assignment and licensure of ambulance service and approval of contract with American Medical Response (AMR)
• Marijuana Business Ordinance Amendment (discussion item)
• Public Works purchase orders for four county vehicles
• Executive session regarding real properties in relation to sale of Flying Lark

The Board of County Commissioners appointed Chris Parton to the Josephine City/County Solid Waste Agency. The Board also authorized the purchase of four Public Works vehicles and approved several service contracts and real estate agreements.

• Approved Resolution No. 2024-037 appointing Chris Parton to a four-year term on the Josephine City/County Solid Waste Agency (3-0)
• Approved purchase of four 2024 F-150 county vehicles for Public Works
• Authorized signing of Intergovernmental Agreement with Oregon Educators Benefits Board (OEBB) for employee health benefit plans
• Authorized signing of seedling growing service contract with Weyerhaeuser NR Company
• Approved Estate Addendum-E counteroffer for county real property at 1401 Pansy Lane (3-0)
• Tabled Marijuana Business Ordinance Amendment for further information
• Tabled Order No. 2024-050 (AMR contract) and Order No. 2024-049 (EMSB Bylaws) to next week's agenda

Wildfire Hazard Map Meeting

The Board of Commissioners is meeting with Oregon State University and the Department of Forestry to discuss the Wildfire Hazard Map, as provided for by Senate Bill 80. Changes to the map must be based on vegetation, weather, climate, or topography. Multiple other Oregon counties are joining the discussion. This is a discussion opportunity, not a decision-making meeting.

• Engagement with OSU and Department of Forestry on Wildfire Hazard Map
• Senate Bill 80 Section 1(13)(b) allows county commissioners to discuss concerns and potential map changes
• Statutory criteria for changes: vegetation, weather, climate, topography
• Twelve other counties participating: Clackamas, Crook, Grant, Harney, Hood River, Marion, Sherman, Umatilla, Union, Wallowa, Wasco, Yamhill

County Administration Workshop

The Board of Commissioners will hold a workshop covering the Treasurer's semi-annual meeting, a personal services agreement with Northwest Code Professionals for commercial electrical inspection, and several grant agreements and amendments for mental health court, victim assistance, drug court, and the Justice Reinvestment Program. They will also discuss Public Works vehicle and equipment purchases, a finance report, and board business items including departmental reorganizations and an appointment to the Law Enforcement Service District Citizens Advisory Committee.

• Personal Services Agreement with Northwest Code Professionals for Commercial Electrical Inspection
• Grant Agreement #SCP-23-55 with State of Oregon for Josephine County Mental Health Court
• Amendment #1 to JRP-23-14 Grant Agreement for Justice Reinvestment Program
• Purchase of one Asphalt Distributor and Cab/Chassis for Public Works
• Resolution No. 2024-036 appointing member to Law Enforcement Service District Citizens Advisory Committee

The Board of Commissioners voted to move the Human Resources Department under Finance and eliminate the HR Director position. They also shifted Emergency Preparedness to Emergency Management and Solid Waste to Community Development. Additionally, the Board approved several grant agreements and the purchase of a new asphalt distributor.

• Eliminated Human Resources Director position and moved HR Department under Finance (3-0)
• Moved Emergency Preparedness from Public Health to Emergency Management (3-0)
• Moved Solid Waste from Environmental Health/Public Health to Community Development (3-0)
• Approved appointment of John Steigleder to Law Enforcement Service District Citizens Advisory Committee (3-0)
• Approved one-year renewal agreement with Northwest Code Professionals for electrical inspection
• Authorized signing of five grant agreements/amendments for Mental Health Court, Drug Court, and victim services
• Approved purchase of one 2000-gallon Asphalt Distributor and Cab/Chassis
• Agreed to withhold further ARPA funds for Veteran Village until a second design is state-approved and $93,000 is repaid

Weekly Business Session

The Board of Commissioners will hold public hearings for the first readings of four ordinances repealing Josephine County Code chapters on payment of attorney fees (Chapter 3.20), utility consumer choice (Chapter 5.30), sanitary landfills (Chapter 8.05), and designation of county lands for sanitary landfills (Chapter 8.06). Second readings are scheduled for September 4, 2024. The session also includes a presentation on the Chamber of Commerce Lemonade Day, an administrative action on Policy B-12, and opportunities for citizen comments.

• First reading of Ordinance 2024-018 to repeal Chapter 3.20 (Payment of Attorney Fees)
• First reading of Ordinance 2024-019 to repeal Chapter 5.30 (Utility Consumer Choice)
• First reading of Ordinance 2024-020 to repeal Chapter 8.05 (Sanitary Landfills)
• First reading of Ordinance 2024-021 to repeal Chapter 8.06 (Designation of Certain County Lands for Sanitary Landfills)
• Administrative action on Order 2024-045 regarding Policy B-12

The Board of County Commissioners approved the first readings of four ordinances to repeal outdated sections of the county code. Additionally, the Board approved an administrative order regarding General Fund appropriations. All four ordinances are scheduled for a second reading and adoption on September 4, 2024.

• Approved first reading of Ordinance No. 2024-018 to repeal attorney fee payments (3-0)
• Approved first reading of Ordinance No. 2024-019 to repeal Utility Consumer Choice code (3-0)
• Approved first reading of Ordinance No. 2024-020 to repeal sanitary landfill user fees and conditions (3-0)
• Approved first reading of Ordinance No. 2024-021 to repeal designation of lands for sanitary landfills (3-0)
• Approved Order No. 2024-045 regarding General Fund appropriations policy B-12 (3-0)
• Approved Consent Calendar minutes for August 6, 7, 8, and 14 (3-0)

Legal Counsel Update at 1:00 p.m

The Josephine County Board of Commissioners will meet to discuss legal updates and real estate matters. The body is considering authorizations for property addendums and a fee increase for the North Valley Industrial Park.

• Authorization of Real Estate Addendum-D and Addendum-E for 1401 Pansy Lane
• Approval of CIS Property/Liability 2024-2025 Renewal Invoice
• Marijuana Business Ordinance Amendment
• North Valley Industrial Park Fee Increase
• Executive session regarding AFSCME Union Negotiation Updates

The Board of County Commissioners approved a 60-day purchase extension and a counter-offer for the property at 1401 Pansy Lane. They also voted to move Property Management from Community Development to Legal Counsel. Other items, including a liability insurance renewal, were tabled for further information.

• Approved 60-day extension for purchase of 1401 Pansy Lane (3-0)
• Approved buyer's addendum for 1401 Pansy Lane with 4.75% interest rate counter (3-0)
• Approved moving Property Management from Community Development to Legal Counsel (3-0)
• Tabled CIS Property/Liability 2024-2025 Renewal Invoice ($1,107,132.90) pending further cost details

Town Hall Meeting with Congressman Cliff Bentz

The Josephine County Board of Commissioners is hosting a town hall meeting with Congressman Cliff Bentz at Illinois Valley High School on August 19, 2024. This is a public session for discussion, with no specific agenda items for decision or action listed.

County Administration Workshop - CANCELED

The County Administration Workshop scheduled for August 15, 2024, was canceled. No items were decided or discussed.

Weekly Business Session

The Josephine County Board of Commissioners will hold a weekly business session on August 14, 2024. The agenda includes recognition of employees, public comments, approval of a consent calendar (minutes and a limited power of attorney for land-use permits), and other routine matters. No substantive policy decisions or financial actions are listed.

• Approval of consent calendar: minutes from August 6-8, 2024 meetings
• Limited Power of Attorney for land-use and development permits on county-owned real property

The Board of County Commissioners approved a limited power of attorney for land-use and development permits regarding county-owned real property. Meeting minutes from August 6, 7, and 8 were tabled until the following week.

• Approved Limited Power of Attorney for Land-Use and Development Permits Relating to County-Owned Real Property (2-0)
• Tabled minutes for Legal Counsel Update (Aug 6), Weekly Business Session (Aug 7), and County Administration Workshop (Aug 8)

Legal Counsel Update - CANCELED

This meeting of the Josephine County Board of Commissioners, scheduled as a Legal Counsel Update for August 13, 2024, has been canceled. No business will be conducted.

• Meeting canceled; no agenda items to report

County Administration Workshop

The Board of Commissioners will discuss Ordinance No. 2024-017, which would rezone land from Forest to Residential and from Woodlot Resource to Rural Residential for a property owned by KND Development LLC. Other items include a provider contract with ADAPT for juvenile justice behavioral health services, proposed new sewer-user rates for the North Valley Industrial Park, and a renewal of VOIP services contract. The meeting also covers an intergovernmental transit agreement, Paid Leave Oregon implementation, and board business such as moving a property management position to Legal Counsel.

• Ordinance No. 2024-017: rezone Map 35-06-11, TL 1900 and 35-06-14, TL 300 & 500 from Forest/Woodlot Resource to Residential/Rural Residential for KND Development LLC
• Proposed new sewer-user rates for the North Valley Industrial Park
• Provider contract with ADAPT for community behavioral health and substance use disorder peer support (Juvenile Justice)
• Renewal of contract for Voice Over Internet Protocol (VOIP) services
• Move Property Management position to Legal Counsel

The Board of Commissioners approved a provider contract with ADAPT for behavioral health services and an agreement amendment with ODOT. Other items, including sewer rate increases and property management shifts, were discussed or tabled for further research.

• Approved provider contract with ADAPT for community behavioral and substance use disorder and peer support
• Approved Amendment No. 1 to the Intergovernmental Agreement ODOT/MPO/Public Transportation Providers Agreement
• Approved renewal of the Voice Over Internet Protocol (VOIP) services contract
• Tabled proposed North Valley Industrial Park sewer-user rate increases pending legal research
• Scheduled first reading of Ordinance No. 2024-017 for August 28, 2024

Weekly Business Session

The Board of Commissioners is considering resolutions to place a five-year local option tax and an advisory question regarding property tax funding for veterans services on the November 5, 2024 ballot. The session also includes votes on administrative policies and the sale of county real property.

• Resolution No. 2024-034: Five Year Local Option Tax for Josephine County Veterans Services
• Resolution No. 2024-035: Advisory Question on property tax funding for Veterans Service Office
• Order No. 2024-048: Authorization of Sale of County Real Property by Sheriff’s Sale
• Order No. 2024-047: Repeal of Administrative Policy A-18 regarding Commissioner Liaison Authority
• Order No. 2024-045: Administrative Policy B-12

The Board of County Commissioners approved a five-year local option tax for veterans services to be referred to voters. They also authorized the sale of county real property via sheriff's sale and repealed the Commissioner Liaison Authority policy.

• Approved Resolution No. 2024-034 to place a five-year local option tax for Veterans Services on the November 5, 2024 ballot (2-0)
• Approved Order No. 2024-047 to repeal Administrative Policy and Procedure A-18 regarding Commissioner Liaison Authority (2-0)
• Approved Order No. 2024-048 to authorize the sale of County Real Property by Sheriff's Sale (2-0)
• Tabled Order No. 2024-045 regarding general fund dollar allocations to county departments
• Approved Consent Calendar items 4(a) and 4(b), including previous meeting minutes and assessment of property costs (2-0)

Legal Counsel Update

The Board of Commissioners will meet to discuss legal updates and administrative policies. The session includes reviews of county real property and personnel matters.

• Fuel Break Easement between Josephine County and Valerian Homes
• Non-Binding Ballot Question regarding Veterans Funding
• Review of County Real Properties for September 2024 Sheriff’s Sale
• Marketing of County Real Property known as Dimmick Campus
• Order No. 2024-048 regarding Authorization of Sale of County Real Property by Sheriff’s Sale

The Board approved a fuel break easement with Valerian Homes and granted PERS retirement processing for two employees. They also agreed to schedule the repeal of four outdated county code chapters for a first reading on August 21, 2024.

• Approved Fuel Break Easement with Valerian Homes for a $1,500 fee
• Granted PERS retirement processing for Larrieann Smith and Sgt. Jason Stanton
• Scheduled first reading for repeal of County Code Chapters 3.20, 5.30, 8.05, and 8.06 for August 21, 2024
• Authorized Real Property Manager to move forward with informal bids for Dimmick Campus marketing
• Tabled discussion on structural fire protection until full Board is present
• Extended office sharing for Legal Secretary for two weeks

County Administration Workshop

The Board of Commissioners is meeting for a County Administration Workshop to review department business and finance reports. The session includes discussions on sewer-user rates and the reassignment of several county positions and services.

• Proposed new sewer-user rates for the North Valley Industrial Park
• Amendment No. 1 to the ODOT/MPO/Public Transportation Providers Agreement
• River Mist Subdivision Plat Map
• Resolution No. 2024-028 regarding a reappointment to the Local Public Safety Coordinating Council
• Proposed movement of Solid Waste and Emergency Services from Public Health

The Board approved the River Mist Subdivision Plat Map and authorized the IT Director to update audio-visual equipment in the Anne Basker and Board of Commissioners conference rooms. The Board also decided to open the Local Public Safety Coordinating Council At-Large position for additional applicants. Several department items regarding transit, HR, and public works were tabled for future meetings.

• Approved River Mist Subdivision Plat Map
• Approved updating AV equipment in Anne Basker and Board of Commissioners rooms (estimated $50,000 to $75,000)
• Opened the LPSCC At-Large position for applicants until the end of the month
• Tabled Transit Amendment No. 1 to next week's agenda
• Tabled HR Policy C-29 to next week's agenda
• Tabled North Valley Industrial Park sewer-user rates to next Thursday
• Tabled moving Property Management position to Legal Counsel
• Tabled moving Solid Waste and Emergency Services from Public Health

Weekly Business Session

The Board of Commissioners will hold a public hearing on a landowner petition to annex 40 acres into the Josephine Community Library District. They will also consider confirming a sheriff's property sale from July 17, 2024. The meeting includes citizen comments, a consent calendar with minutes from recent sessions, and additional items from commissioners.

• Public Hearing: Annexation to Josephine Community Library District by petition of James Weaver and Lori Jeanne Worden, 40 acres, Assessor Map 37-07-00-00-000100-00 (Order No. 2024-043)
• Administrative Action: Confirming Sheriff’s Property Sale of July 17, 2024 (Order No. 2024-046), accepting return and certificate of sale, authorizing distribution of proceeds and execution of documents
• Citizen Comments: three minutes per speaker
• Approval of Consent Calendar: minutes from General Discussion (7/23), Legal Counsel Update (7/23), Weekly Business Session (7/24), Appointment of County Commissioner (7/24), County Administration Workshop (7/25)

The Board of County Commissioners approved the annexation of 40 acres into the Josephine Community Library District. They also confirmed the sale of two county-owned tax foreclosure properties and approved several sets of previous meeting minutes.

• Approved Order No. 2024-043 to annex 40 acres to Josephine Community Library District (3-0)
• Approved Order No. 2024-046 confirming Sheriff's Property Sale of July 17, 2024 (3-0)
• Approved Consent Calendar minutes for July 23, 24, and 25 meetings (2-1)

General Discussion

The Board of Commissioners will meet to discuss the Public Health budget and several administrative changes. The agenda includes proposals to move specific positions and departments and to pause certain fees.

• Repeal of Policy A-18
• Public Health Budget
• Proposal to move Property Management Position to Legal Counsel
• Proposal to move Solid Waste from Public Health to Community Development
• Pause of Community Development fees of 1%

The Board of Commissioners discussed several administrative changes and budget items. No final votes were recorded for the proposed policy repeals or department moves, and the Board requested input from department heads regarding GPS technology for vehicles.

• Directed staff to draft a repeal of Policy A-18 (Commissioner Liaison Authority) for review by Department Heads and Elected Officials
• Agreed to solicit input from Department Heads regarding installing GPS on 164 county vehicles

Legal Counsel Update

The Board of Commissioners meets for general discussion on policy repeal, public health budget, moving positions, pausing development fees, GPS on vehicles, and cell phone permissions. In the afternoon, they hold a Legal Counsel Update to consider property sale confirmation, insurance renewal, power of attorney, veterans service option tax, executive sessions on airport lease and litigation, and approval of the Kroger settlement agreement.

• Repeal Policy A-18
• Pause Community Development fees of 1%
• Move Property Management Position to Legal Counsel
• Order No. 2024-046 confirming Sheriff's property sale of July 17, 2024
• Approval of Kroger Settlement Agreement

The Board of County Commissioners approved a settlement agreement with Kroger and a 2.5% increase in insurance rates. The Board also approved the CIS Insurance Renewal and a limited power of attorney for equipment installation at 7525 Takilma Road.

• Approved Kroger Settlement Agreement (3-0)
• Approved 2.5% insurance rate increase (2-1)
• Approved CIS Insurance Renewal
• Approved Limited Power of Attorney for land use permits at 7525 Takilma Road, Cave Junction
• Directed staff to place Sheriff's Property Sale (Order No. 2024-046) on next week's agenda
• Directed staff to place Veterans Service Office Five Year Local Option Tax on next week's agenda

County Administration Workshop

The Board of Commissioners will discuss the Veterans Service Office five-year local option tax, a contract for domestic violence treatment services, Public Health operations, and insurance recommendations. They will also consider a resolution for an appointment to the Animal Shelter Advisory Committee. The workshop is a discussion session, no final decisions are expected.

• Veterans Service Office Five Year Local Option Tax
• Contract for Personal Services with Jay Snodgrass for Domestic Violence Treatment Services
• Public Health Department Operations
• Insurance Recommendations
• Resolution No. 2024-033: Appointment to the Josephine County Animal Shelter Advisory Committee

The Board authorized a contract for domestic violence treatment services and appointed Nancy Lindquist to the Animal Shelter Advisory Committee. Staff were directed to place a Veterans Service Office tax measure and a new General Fund appropriation policy on a future agenda.

• Authorized contract with Jay Snodgrass for Domestic Violence Treatment Services
• Appointed Nancy Lindquist to the Animal Shelter Advisory Committee for a four-year term
• Directed staff to place Veterans Service Office five-year local option tax on next week's agenda
• Directed staff to place General Fund appropriation policy (Policy B-12) on next week's agenda
• Decided to wait until union negotiations end to fill Community Development Department Specialist position

Weekly Business Session

The Board of Commissioners will hold a weekly business session with public comments, consent calendar approval, and commissioner matters. The only substantive item is approval of the SSPX Elk Crossing Phase 1 plat map.

• Approval of SSPX Elk Crossing Phase 1 Plat Map

The Board of County Commissioners approved the consent calendar, which included the minutes from three previous meetings and the SSPX Elk Crossing Phase 1 Plat Map. Several citizens provided public comments on topics including the Pomeroy Dam and the sale of Pipefork.

• Approved minutes for Weekly Business Session (July 17), General Discussion (July 17), and County Administration Workshop (July 18) (2-0)
• Approved SSPX Elk Crossing Phase 1 Plat Map (2-0)

Appointment of County Commissioner

The Josephine County Board of Commissioners will hold interviews for a vacant county commissioner position and then make an appointment. This is a special session at 10:30 am following the weekly business session.

• Interviews for County Commissioner
• Appointment of County Commissioner

The Board of County Commissioners interviewed three candidates to fill the vacancy for Position 2. The Board voted to appoint Andreas Blech to the position.

• Appointed Andreas Blech as County Commissioner for Position 2 (2-0)

General Discussion

The Board of Commissioners will review applications for appointment to fill a vacant county commissioner seat and schedule interviews. The meeting also includes matters from commissioners and a legal counsel update. The public can attend or watch the live stream.

• Review applications for appointment of County Commissioner and schedule interviews

The Board of Commissioners reviewed eleven applications for the position of County Commissioner. They selected three individuals to be interviewed on July 24, 2024.

• Scheduled interviews for Katherine Means, Andreas Blech, and Ronald Goodpasture

Legal Counsel Update

The Board of Commissioners will review applications and schedule interviews to fill a vacant commissioner position at the 11:00 am session. In the afternoon, they will take up a legal counsel update including CIS Insurance Renewal, Approval of CIS Invoices, a Solid Waste IMMEG Grant, and a proposal to repeal Policy B-7. An executive session is scheduled to discuss litigation (Harris v. Josephine County and Rogue Advocates v. Josephine County), unsold properties from the July 17 auction, and county real property at 210 Tacoma. The board will also consider a response to 4-H Association actions.

• Review applications for appointment of County Commissioner and schedule interviews
• CIS Insurance Renewal and Approval of CIS Invoices
• Solid Waste IMMEG Grant
• Policy B-7 Repeal
• Executive session on lawsuits, unsold properties, and 210 Tacoma property

The Board approved the repeal of Administrative Policy B-7 regarding emergency payroll draws. Commissioners voted to reduce sale prices of unsold auction properties by 15% for a future auction. The Board also approved a Limited Power of Attorney for county real property at 210 Tacoma.

• Approved Order No. 2024-044 to repeal Administrative Policy and Procedure B-7 (Emergency Payroll Draw)
• Approved payment of July 15, 2024 CIS Alternative Plan Invoices
• Approved reducing sale prices of unsold auction properties by 15% (2-0)
• Approved Limited Power of Attorney for County Real Property at 210 Tacoma
• Tabled decision on CIS Insurance deductible switch until next week
• Tabled filling Department Specialist position via Solid Waste IMMEG grant until August

County Administration Workshop

The Josephine County Board of Commissioners will hold a workshop to discuss a modification to the contract for law enforcement services with the Bureau of Land Management, as well as other department business including jail camera system replacement, public health operations, and county vehicle GPS. The board will also consider annual O&C dues, the Creek Haven final plat map, proposed advisory questions for the November 2024 ballot, and recommendations from the Collaborative Economic Development Committee. An executive session on cybersecurity is scheduled under ORS 192.660(2)(p).

• Modification of contract for law enforcement services with BLM
• Jail camera system replacement by Facilities Services
• Proposed advisory questions for the November 2024 ballot
• Creek Haven final plat map
• Collaborative Economic Development Committee recommendations

The Board approved a $384,000 jail camera system replacement and a $69,198.73 modification to a BLM law enforcement contract. Officials also approved the Creek Haven Final Plat Map and denied requests to add advisory questions to the November 2024 ballot.

• Approved $384,000 jail camera system replacement paid via inmate fund
• Approved $69,198.73 modification to BLM Law Enforcement Services contract
• Approved Creek Haven Final Plat Map
• Denied adding two American Mineral Research advisory questions to November 2024 ballot
• Denied CEDC motion to vet economic development grant applications
• Agreed not to pay O&C Annual Dues
• Agreed to pay Invoice # 100882
• Decided Commissioner DeYoung's liaisons will report to the full Board

General Discussion

The Josephine County Board of Commissioners will hold a general discussion on the process for appointing a county commissioner. The meeting includes a weekly business session at 9am and the general discussion at 10am. The agenda lists only this one substantive item.

• Discussion on the process for appointing a county commissioner

The Board of Commissioners agreed to seek qualified applicants for an interim appointment to fill the vacancy created by the resignation of Commissioner Daniel E. DeYoung. The appointee will serve until the person elected in the November 5, 2024, general election takes office.

• Agreed to request applications for interim County Commissioner appointment

Weekly Business Session

The Josephine County Board of Commissioners will meet to consider a proclamation for the week of July 21-27, 2024. The session includes time for citizen comments and the approval of previous meeting minutes.

• Proclamation of July 21-27, 2024 as Probation, Parole and Community Supervision Week

The Board approved the consent calendar, including the July 10 Weekly Business Session minutes and a legal counsel update. The session included public comments regarding county property sales and the resignation of Commissioner Daniel E. DeYoung.

• Approved Consent Calendar including July 10 minutes and Legal Counsel Update (2-0)

County Administration Workshop - CANCELED

The County Administration Workshop scheduled for July 11, 2024, has been canceled. No agenda items were listed for this session.

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing regarding annexations to the Josephine Community Library District. The Board is also considering administrative actions for the Pipefork real property.

• Public hearing on library district annexations by landowners
• Approval of purchase and sale agreement for Pipefork property with The Conservation Fund
• Approval of contribution agreement from Williams Community Forest Project for Pipefork property

The Board of County Commissioners approved three landowner petitions for annexation to the Josephine Community Library District. A motion to approve the sale of the Pipefork property and a related contribution agreement failed due to a lack of a second. The Board also approved the consent calendar.

• Approved Order No. 2024-037 for annexation to Josephine Community Library District (3-0)
• Approved Order No. 2024-038 for annexation to Josephine Community Library District (3-0)
• Approved Order No. 2024-039 for annexation to Josephine Community Library District (3-0)
• Purchase and Sale agreement for Pipefork property failed (no second)
• Contribution Agreement for Williams Community Forest Project regarding Pipefork failed (no second)
• Approved Consent Calendar including July 2 Legal Counsel Update and July 3 Business Session minutes (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will consider revisions to the county's drug and alcohol testing program policy. The agenda also includes assessments of property costs, a review of auction properties, and responses to complaints against a public officer.

• Approval of Drug and Alcohol Testing Program Policy C-27(B)
• Assessment of Property Costs
• Review of Auction Properties
• Response to Complaints against a Public Officer

The Board of County Commissioners approved a revised drug and alcohol testing policy and transferred a retaining pond to the City of Cave Junction. The Board also voted to prohibit Commissioner DeYoung from interacting with Finance Director Sandy Novak and required him to undergo workplace behavior training.

• Approved Order No. 2024-042 revising Drug and Alcohol Testing Program Policy C-27(B) (3-0)
• Approved transferring retaining pond at 250 Hanby Lane to the City of Cave Junction
• Approved prohibiting Commissioner DeYoung from interacting with Finance Director Sandy Novak (3-0)
• Approved requiring Commissioner DeYoung to receive training on acceptable workplace behavior (3-0)
• Approved issuing a written warning to Commissioner DeYoung (3-0)
• Approved decision that the county will not indemnify Commissioner DeYoung for further conduct (3-0)

Weekly Business Session

The Board of Commissioners will consider approval of a purchase and sale agreement and a contribution agreement regarding the Pipefork real property. The meeting also includes a presentation on agricultural water quality monitoring.

• Purchase and Sale agreement between The Conservation Fund and Josephine County for Pipefork property
• Contribution Agreement from Williams Community Forest Project for Pipefork property
• Presentation on Illinois Valley Soil and Water Conservation District’s Agricultural Water Quality Monitoring Program

The Board of County Commissioners tabled two agreements regarding the sale and funding of County real property known as Pipefork to review new information from the BLM. The Board also approved the consent calendar for previous meeting minutes.

• Tabled Purchase and Sale agreement for Pipefork real property (3-0)
• Tabled Contribution Agreement for Pipefork real property funds (3-0)
• Approved consent calendar for June 26, June 27, and June 28 minutes (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will receive a legal counsel update on several county matters. Discussion includes a ground lease for the fairgrounds, property sales, and Emergency Medical Services code revisions.

• Ground lease agreement with Dish Wireless, LLC for Josephine County Fairgrounds property
• Sale of county-owned land on Deer Creek Road to the prior owner of record
• Revisions to Josephine County Code Chapter 5.10 regarding Emergency Medical Services
• Contract with American Medical Response (AMR)
• Timeline for the Veteran’s Services Local Option Tax Levy

The Board approved a ground lease for the Josephine County Fairgrounds and the sale of county-owned land at Deer Creek Road. Officials also agreed to terminate a lease at 215 Ringuette Street and establish a working group for Public Health Department operations.

• Approved Order No. 2024-040 for ground lease with Dish Wireless, LLC at Josephine County Fairgrounds
• Approved Order No. 2024-041 and Quitclaim Deed for sale of property at Deer Creek Road, R326956
• Agreed to terminate lease for County Real Property at 215 Ringuette Street
• Agreed to form a working group to determine Public Health funding and potential layoffs
• Directed staff to place Emergency Medical Services Ordinance and AMR contract on next week's agenda
• Agreed to have the negotiation team continue AFSCME labor negotiations

Weekly Business Session

The Board of Commissioners will hold public hearings regarding the Josephine County budget for fiscal year 2024-25. This includes the adoption of property tax rates and budgets for the Law Enforcement Service District and the 4/H Extension Service District.

• Adoption of Josephine County Budget FY 2024-25 (Resolution No. 2024-029)
• Approval of property tax rates and local option levy taxes (Resolution No. 2024-030)
• Adoption of Law Enforcement Service District Budget FY 2024-25 (Resolution No. 2024-031)
• Adoption of 4/H Extension Service District Budget FY 2024-25 (Resolution No. 2024-032)

The Board of County Commissioners adopted the general county budget and tax rates for fiscal year 2024-25. They also approved budgets for the Law Enforcement Service District and the 4H/Extension Service District.

• Approved Resolution No. 2024-029 (FY 2024-25 Budget and Appropriations) (3-0)
• Approved Resolution No. 2024-030 (Ad Valorem Property Tax Rates and Local Option Levy Taxes) (3-0)
• Approved Resolution No. 2024-031 (Law Enforcement Service District Budget and Appropriations) (3-0)
• Approved Resolution No. 2024-032 (4H/Extension Service District Budget and Appropriations) (2-1)
• Motion to fund 4H/Extension Service District for one year and refer to voters died due to lack of a second

County Administration Workshop

The Board of Commissioners will hear presentations regarding economic development requests from KLM Smokin Meat, Inc. and the IV Chamber of Commerce. The workshop also includes updates on a lease agreement for 700 NW 5th Street and human resources policy.

• Economic Development Request: KLM Smokin Meat, Inc.
• Economic Development Request: IV Chamber of Commerce (Concerts in the Park Project)
• Lease Agreement: Children’s Advocacy Center at 700 NW 5th Street
• Fuel Break Easement: Valerian Homes, LLC and Josephine County
• Reciprocal Road Use Agreement: BTG Pactual PNW Fund IV REIT, Inc.

The Board approved funding for a new butcher shop and a community concert series. They also approved a lease for the Children's Advocacy Center and a reciprocal road use agreement. Discussions regarding Public Health budget cuts and a potential hiring freeze remained unresolved.

• Approved $50,000 Economic Development request for KLM Smokin Meat, Inc.
• Approved $5,000 Economic Development request for IV Chamber of Commerce Concerts in the Park
• Denied $3,000 request for IV Chamber of Commerce laptop and software
• Approved Lease Agreement for Children's Advocacy Center building at 700 NW 5th Street
• Agreed to charge $1,500 for fuel break easement with Valerian Homes, LLC
• Approved Reciprocal Road Use Agreement with BTGP actual PNW Fund IV REIT, Inc.
• Agreed to advertise for new applicants for the Law Enforcement Citizen Advisory Committee

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings regarding the 2024-2025 budgets for Josephine County, the Law Enforcement Service District, and the 4/H Extension Service District. The Board is also scheduled to consider the adoption of Ordinance No. 2023-006 to update rural land development definitions and zones.

• Public hearing: Josephine County Budget FY 2024-2025
• Public hearing: Law Enforcement Service District Budget FY 2024-2025
• Public hearing: 4/H Extension Service District Budget FY 2024-2025
• Adoption of Ordinance No. 2023-006 (Rural Land Development Code)
• BLM presentation on Pipefork County Real Property

The Board of County Commissioners approved Ordinance No. 2023-006, which updates the Rural Land Development Code regarding definitions and rural residential zones. The board also held public hearings for the 2024-2025 budgets for the county, Law Enforcement Service District, and 4H/Extension Service District, though no adoption motions were made.

• Approved Ordinance No. 2023-006 updating Rural Land Development Code (3-0)
• Approved Consent Calendar including minutes from June 18 and June 20 meetings (3-0)
• Held public hearing on FY 2024-2025 County Budget; adoption scheduled for June 28
• Held public hearing on FY 2024-2025 Law Enforcement Service District Budget; adoption scheduled for June 28
• Held public hearing on FY 2024-2025 4H/Extension Service District Budget; adoption scheduled for June 28

KAJO

The agenda consists only of a scheduled session on the KAJO Radio Show. No legislative items, contracts, or ordinances are listed for this meeting.

• KAJO Radio Show session

Legal Counsel Update - CANCELED

The Legal Counsel Update scheduled for the Josephine County Board of Commissioners on June 25, 2024, was canceled. No business was discussed or decided during this session.

• No items were presented due to the cancellation.

County Administration Workshop

The Board will review a presentation regarding Public Health Department cuts. The meeting also includes discussions on North Valley Industrial Park sewer rate-setting and broadband contracting.

• Public Health Department cuts presentation
• North Valley Industrial Park sewer rate-setting discussion
• Broadband contractor discussion
• Clean Forest Initiative

The Board of Commissioners agreed to hire Simon Hare as a Broadband Contractor to facilitate grants for unserved areas. Other items, including public health budget cuts and sewer rate increases, were presented for discussion.

• Agreed to hire Simon Hare as Broadband Contractor
• Added Michael Sellers to the AFSCME Union negotiation team

Legal Counsel Update

The Josephine County Board of Commissioners will hold a legal counsel update to review several county matters. The session includes discussions on EMS contract rate requests, code revisions, and property leases.

• Rate increase request for American Medical Response (AMR) contract
• Ground lease authorization with T-Mobile West, LLC at the County Fairgrounds
• Changes to employee contributions for LiUNA Local 737
• Revisions to Josephine County Code Chapter 5.10 regarding EMS
• Land-use and development permits for 370 Bowhill Road

The Board of County Commissioners approved a rate increase for emergency medical services and authorized several real estate and personnel resolutions. They also agreed to move EMS board rules from an ordinance to bylaws.

• Approved 4% rate increase for American Medical Response (3-0)
• Approved Limited Power of Attorney for T-Mobile work at 370 Bowhill Road
• Approved Resolution No. 2024-027 changing LiUNA Local 737 contributions to employer paid pre-tax
• Agreed to review redlined changes for EMS Board draft bylaws
• Authorized signing of cleanup documents for 5473 Holland Loop Rd
• Authorized ground lease with T-Mobile West, LLC at Josephine County Fairgrounds
• Authorized Recreation Director to sign real estate addendum for 1401 Pansy Lane (3-0)
• Granted permission to move forward with real property at Deer Creek Access Road

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding the FY 2023-2024 supplemental budget. The agenda includes consideration of agreements for the Pipefork real property involving The Conservation Fund and the Williams Community Forest Project. The board will also consider an appointment to the Grants Pass Airport Advisory Board.

• Public hearing for the FY 2023-2024 supplemental budget (Resolution No. 2024-026)
• Purchase and sale agreement with The Conservation Fund for Pipefork property
• Contribution Agreement from Williams Community Forest Project for Pipefork property
• Appointment to the Grants Pass Airport Advisory Board (Resolution No. 2024-025)

The Board of County Commissioners adopted a supplemental budget and approved several committee meeting minutes and an airport advisory board appointment. A proposed sale of the Pipefork property to The Conservation Fund failed to move forward after a motion lacked a second.

• Approved Resolution No. 2024-026 adopting a Supplemental Budget for Fiscal Year 2023-24 (3-0)
• Denied sale of Pipefork property and related Contribution Agreement (motion died for lack of second)
• Approved Consent Calendar including minutes from various committee and board meetings (3-0)
• Approved Resolution No. 2024-025 appointing a member to the Grants Pass Airport Advisory Board (3-0)

County Administration Workshop

The Josephine County Board of Commissioners will review land use applications and provider contracts. The agenda includes a map change for an applicant and bridge improvements on Fruitdale Road.

• Map and zone change from Forest to Residential/Rural Residential-5
• Provider contract with OnTrack
• Provider contract with Options for Southern Oregon
• Fruitdale Road Bridge structure improvements

The Board of Commissioners approved a zoning and comprehensive plan map change for applicant Don Marvin. Two provider contracts for substance use and mental health services were approved. The Board expressed support for adding the Fruitdale Road Bridge to the ODOT project list.

• Approved Comprehensive Plan Map change (Forest to Residential) and Zone Map Change (Woodlot Resource to Rural Residential-5) for Don Marvin (2-0)
• Approved provider contract with OnTrack for youth and adult substance use and mental health services
• Approved provider contract with Options for Southern Oregon for outpatient services

Weekly Business Session

The Board will hold a public hearing for the first reading of Ordinance No. 2023-006 to update rural land development definitions and zones. The session also includes consideration of a map change from Forest to Residential for applicant Don Marvin. A Public Health presentation is scheduled.

• First reading of Ordinance No. 2023-006 regarding Rural Land Development Code updates
• Decision on map change from Forest to Residential and zone change for Don Marvin
• Public Health presentation
• Approval of meeting minutes from June 4, 5, and 6, 2024

The Board of County Commissioners approved the first reading of Ordinance No. 2023-006, which updates definitions and rural residential zones. A second reading and adoption are scheduled for June 26, 2024. The Board also approved the consent calendar and recognized seven employees for their years of service.

• Approved first reading of Ordinance No. 2023-006 regarding Rural Land Development Code (2-0)
• Approved Consent Calendar including minutes from June 4, 5, and 6 meetings (2-0)
• Tabled Public Health Presentation
• Moved Don Marvin Comprehensive Plan and Zone Map change to Administrative Workshop for final approval

Legal Counsel Update

The Board of Commissioners will review a purchase and sale agreement for the Pipefork property with The Conservation Fund. The meeting also covers a contribution agreement from the Williams Community Forest Project regarding the same property. Other topics include an in-car camera renewal request and a vacancy on the County Union Negotiation Team.

• Purchase and Sale agreement for Pipefork property with The Conservation Fund
• Contribution Agreement from Williams Community Forest Project for Pipefork property
• Axon In-Car Camera Renewal request by Sheriff Daniel
• County Union Negotiation Team vacancy

The Board approved a multi-year contract for 28 in-car cameras. A proposed sale of the Pipefork property was deferred to a future agenda for further review of deed restrictions. The Board also discussed a vacancy on the County Union Negotiation Team.

• Approved 5-year Axon Enterprise, Inc. renewal for 28 in-car cameras ($51,000 first year; $48,727 for following four years)
• Directed staff to place the Pipefork property purchase and sale agreement under Administrative Actions for the next Weekly Business Session
• Requested HR Director find a replacement director for the AFSCME negotiation team

4-H Extension Service District Budget Committee Meeting

The committee will conduct a public review of the proposed FY 2024-25 budget for the 4H Extension Service District. The agenda also includes electing a new Chair and a Vice Chair/Secretary.

• Presentation of the FY 2024-25 Budget Message and Proposed Budget
• Election of a new Budget Committee Chair
• Election of a new Vice Chair/Secretary

The Budget Committee approved the proposed budget for the Josephine County 4-H Extension Service District and set the property tax levy. The committee also elected its Chair and Vice Chair/Secretary.

• Elected John West as Chair (5-0)
• Elected Herman Baertschiger Jr. as Vice Chair/Secretary (5-0)
• Denied motion to table budget meeting (3-2)
• Approved FY 2024-25 budget of $1,097,900 (3-2)
• Set property tax levy at $0.0459 per 1,000 of assessed value (3-2)
• Delegated approval of minutes to the Board of Commissioners (5-0)

Name Clearing Hearing

The agenda lists a County Administration Workshop, a Name Clearing Hearing, and a Law Enforcement Service District Budget Committee Meeting. No specific discussion topics or items for decision are provided in the document.

• County Administration Workshop
• Name Clearing Hearing
• Law Enforcement Service District Budget Committee Meeting

The Board of Commissioners held a Name Clearing Hearing for Trish House. Because the requester did not attend or respond to communications, the meeting was adjourned without any decisions being made.

Law Enforcement District Budget Committee Meeting

The committee will conduct a public review of the proposed FY 2024-25 budget for the Josephine County Law Enforcement Service District. The agenda includes electing a new Chair and Vice Chair, presenting the budget message, and deliberating on the budget. Members will also consider motions to approve the budget and set the tax rate.

• Election of new Budget Committee Chair
• Election of new Vice Chair/Secretary
• Presentation of FY 2024-25 Proposed Budget
• Motion to approve budget
• Motion to set tax rate

The Budget Committee approved the proposed FY 2024-25 budget and set the property tax levy for the Law Enforcement Service District. The budget allocates funds for patrol, dispatch, and evidence services.

• Elected Chris Collins as Chair (5-0)
• Elected Chad Hansen as Vice Chair/Secretary (5-0)
• Approved FY 2024-25 budget of $5,302,000 (5-0)
• Set property tax levy at 99 cents per $1,000 of assessed value (5-0)
• Delegated approval of meeting minutes to the Board of Commissioners (5-0)

County Administration Workshop/Convening as the Governing Body of the 4H/Extensi

The Board will review a Verizon Wireless request to sublease a cell tower at 370 Bowhill Road. The meeting also includes discussions on tax foreclosed property policies and the appointment of a budget officer for the 4H/Extension Service District.

• Verizon Wireless request to sublease cell tower at 370 Bowhill Road, Merlin
• Revisions to policy regarding disposition of tax foreclosed real property
• Establishment of a surplus proceeds fund from tax foreclosed properties
• Economic development presentation for Blair’s Guide Service
• Appointment of a Budget Officer for the 4H/Extension Service District

The Board of Commissioners approved four orders regarding tax foreclosed real property and land sales. The governing body of the 4H/Extension Service District appointed a budget officer and reviewed audit costs. A request for $50,000 in economic development funds was deferred pending a narrative from the applicant.

• Approved Order No. 2024-033 revising policy on disposition of tax foreclosed real property (3-0)
• Approved Order No. 2024-034 establishing Surplus Proceeds from Tax Foreclosed Properties Fund (3-0)
• Approved Order No. 2024-035 for the sale of county land to Home Bridging GP Inc. (3-0)
• Approved Order No. 2024-036 authorizing distribution of proceeds from tax foreclosed land sales (3-0)
• Tabled Verizon Wireless sublease request for cell tower at 370 Bowhill Road
• Approved Resolution No. 2024-024 appointing Jamie Davis as Budget Officer for 4H/Extension Service District
• Requested narrative from Jesse Blair regarding Rogue River Permit for $50,000 funding request

Budget Committee Meeting

The Budget Committee will conduct a public review of the FY 2024-25 budget for Josephine County. The agenda includes answering questions, deliberation, and potential motions to approve the budget and set the tax rate.

• Review of the FY 2024-25 Budget
• Potential motion to approve the budget
• Potential motion to set the tax rate

The Budget Committee approved the proposed budget for Fiscal Year 2024-25 with specific amendments to staffing and expenditures. The committee also set property tax levy rates for general government and specific operations. Additionally, salary increases for the Clerk and Sheriff were approved.

• Approved 3% salary increase for Clerk and 10% increase for Sheriff (4-2)
• Approved FY 2024-25 budget of $178,292,200 with FTE level not to exceed 455.43 (5-1)
• Approved budget amendments adding $300,000 for Economic Development, $102,900 for Community Corrections (1 FTE), $675,000 for Sheriff Patrol (5 FTE), and $40,000 for Veterans Services (0.5 FTE) (5-1)
• Approved budget reductions of $162,500 (1 FTE) for Public Health and $38,000 (0.5 FTE) for Assessor's Office (5-1)
• Set general government property tax levy at $0.5867 per $1,000 of assessed value (6-0)
• Set Animal Shelter and Animal Control local option levy at $0.11 per $1,000 of assessed value (6-0)
• Set Adult Jail and Juvenile Detention local option levy at $0.93 per $1,000 of assessed value (6-0)
• Delegated approval of meeting minutes to the Board of Commissioners (6-0)

Weekly Business Session

The Josephine County Board of Commissioners holds its weekly business session on June 5, 2024. The primary agenda item is a public hearing and second reading for Ordinance No. 2024-015, which would add Chapter 3.30 to the county code and establish the Fairgrounds Permanent Fund. Other items include approving consent calendar minutes from late May meetings, receiving citizen comments, and presentations on Raskin Awards.

• Public hearing and second reading for Ordinance No. 2024-015 creating the Fairgrounds Permanent Fund
• Presentation on Raskin Awards
• Approval of consent calendar minutes from May 29 and May 30, 2024 meetings
• Citizen requests and comments (3-minute limit per speaker)

The Board of County Commissioners adopted Ordinance No. 2024-015 to establish the Fairgrounds Permanent Fund. The fund uses $9 million from the sale of the Flying Lark to provide loans for fairground projects and equipment.

• Approved Ordinance No. 2024-015 creating the Fairgrounds Permanent Fund (3-0)
• Approved Consent Calendar including minutes from May 29 and May 30, 2024 (3-0)

Legal Counsel Update

The Board of Commissioners will review a broadband technical assistance grant and a fire safety agreement. The meeting also includes discussions regarding land use changes and revisions to tax foreclosed property policies.

• Approval of State of Oregon Broadband Technical Assistance Program grant agreement
• Firewise Communities Project Agreement with Grants Pass Fire Rescue Division
• Purchase and sale agreement for Pipefork property with The Conservation Fund
• Revision to Administrative Policy F-06 regarding tax foreclosed real property
• Sale of unsold county land from the September 2022 auction to Home Bridging GP Inc.

The Board of County Commissioners approved a $150,000 broadband grant and voted to terminate a fire project agreement with the City of Grants Pass. The Board also authorized a counteroffer for real property on Redwood Avenue. Several other land and policy agreements were tabled for further review.

• Approved $150,000 State of Oregon grant for Broadband Technical Assistance
• Terminated Firewise Communities Project Agreement with City of Grants Pass (3-0)
• Authorized counteroffer and signing authority for property at 1040 and 1202 Redwood Ave (3-0)
• Tabled Administrative Policy A-5 revision for further review
• Tabled Pipefork purchase and sale agreement with The Conservation Fund
• Tabled Pipefork contribution agreement with Williams Community Forest Project
• Directed staff to move four tax foreclosed property orders to the Administration Workshop agenda

Budget Committee Meeting

The Budget Committee is conducting a public review of the FY 2024-25 budget for Josephine County. The meeting includes presentations from departments such as Public Health, Public Works, and the Sheriff’s Office. If this is the final meeting, the committee may deliberate on the budget and move to set the tax rate.

• Presentation of Law Enforcement Exhibits F and G
• Department presentations including Public Health and Sheriff's Office
• Elected Official Compensation Committee presentation
• Potential motion to approve the budget and set the tax rate

The Budget Committee reviewed budget presentations from eight county departments and a compensation analysis for elected officials. No final budget or tax rate was decided; the committee adjourned to reconvene on June 5, 2024.

• Tabled final budget approval and tax rate setting to June 5, 2024
• Requested itemized list of IT expenditures from IT Director

County Administration Workshop

The Josephine County Board of Commissioners will hold an administration workshop to review department business, a finance report, and commissioner updates. A primary discussion item involves Amendment No. 13 for the O&C Logging Road Right-of-Way Permit No. M-1538 under Forestry Department business. The agenda also lists a general finance report and business update, with no additional matters from commissioners scheduled.

• Forestry Department: Amendment No. 13 for O&C Logging Road Right-of-Way Permit No. M-1538
• Finance Report and Business Update
• Matters from Commissioners (no specific topics listed)

The Board of Commissioners approved an amendment to a logging road right-of-way permit. Commissioner West also noted the start of the fire season for Josephine County on June 1, 2024.

• Approved Amendment No. 13; O&C Logging Road Right-of-Way Permit No. M-1538

Weekly Business Session

The Josephine County Board of Commissioners is holding its scheduled weekly business session on May 29, 2024. The agenda consists entirely of routine procedural items and public comment periods, with no substantive policy decisions or contracts listed. Residents may use the designated three-minute speaking slots to address the board during the session.

• Approval of consent calendar containing draft minutes from May 21–24 meetings
• Review of legal counsel update dated May 21, 2024
• Public comment periods for citizens and board review
• Unspecified commissioner discussion topics

The Board approved the consent calendar, which included the minutes from three previous meetings. No other substantive decisions were made during the session.

• Approved Consent Calendar Agenda Item 3(a) including minutes from May 21, May 22, and May 24 (2-0)

KAJO

This agenda lists only a scheduled appearance on KAJO Radio at 9:30 am. No policy votes, budget approvals, or public hearings are included. The document also contains standard accommodation contact details for the session.

• • Scheduled appearance on KAJO Radio at 9:30 am

General Discussion

The Josephine County Board of Commissioners scheduled a general discussion for May 24, 2024. The agenda lists two items: a review of Oregon Administrative Rule 660-015-0000 regarding Goal 5 Natural Resources, and time for additional subjects from commissioners under state open meeting law. No specific decisions or public hearings are listed on this agenda.

• Review of OAR 660-015-0000 (Goal 5 Natural Resources)
• Additional subjects from commissioners under ORS 192.640(1)

The Board of Commissioners discussed a complaint regarding vegetation removed from a 50-foot Class One stream. No formal decisions or votes were recorded during the session.

Budget Committee Meeting

The Josephine County Budget Committee will review the fiscal year 2024-25 county budget and allow public comment. Representatives from seven county departments will present their financial plans during scheduled presentations. After hearing resident feedback, the committee will deliberate on or vote to approve the proposed budget.

• Public review and potential motion on the FY 2024-25 Josephine County budget
• Department presentations covering assessor, facilities, finance, human resources, IT, legal counsel, and property management
• Scheduled public comment period with a three-minute limit per speaker

The Budget Committee held a series of presentations from county departments to review budget proposals. No substantive decisions or votes were recorded during the meeting.

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings on three main items. The board is considering a first reading for Ordinance No. 2024-015, which proposes establishing the Fairgrounds Permanent Fund. Commissioners will also review petitions to annex four separate properties to the Illinois Valley Fire District and the Josephine Community Library District without holding an election, which would change service boundaries and tax districts for those parcels. Additional agenda items cover draft minutes, legal updates, and citizen comments.

• Public hearing on Ordinance No. 2024-015 creating the Fairgrounds Permanent Fund
• Public hearing to annex three parcels (5.19, 2.55, and 68.65 acres) to the Illinois Valley Fire District
• Public hearing to annex one 0.15-acre parcel to the Josephine Community Library District
• Consent calendar review including draft minutes and a legal counsel update

The Board of County Commissioners approved the first reading of an ordinance to establish a Fairgrounds Permanent Fund. Additionally, the Board approved several land annexations for the Illinois Valley Fire District and the Josephine Community Library District.

• Approved first reading of Ordinance No. 2024-015 to create Fairgrounds Permanent Fund (3-0)
• Approved Order No. 2024-029 annexation to Illinois Valley Fire District (3-0)
• Approved Order No. 2024-030 annexation to Illinois Valley Fire District (3-0)
• Approved Order No. 2024-031 annexation to Illinois Valley Fire District (3-0)
• Approved Order No. 2024-032 annexation to Josephine Community Library District (3-0)
• Approved Consent Calendar minutes for May 14, May 15, and May 16 meetings (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will convene for a Legal Counsel Update on May 21, 2024. The agenda lists discussions on opioid settlement funds, the termination of a Firewise Communities grant with Grants Pass Fire Rescue Division, and an economic development request for Riley’s Guide Service. An executive session is scheduled to review county real property located at 1040 and 1202 Redwood Ave.

• Discussion on opioid settlement funds
• Termination of the Firewise Communities Project Grant Agreement with Grants Pass Fire Rescue Division
• Economic development request for Riley’s Guide Service
• Executive session regarding county real property at 1040 and 1202 Redwood Ave
• Request for a name clearing hearing

The Board approved a $50,000 request for Riley's Guide Service to obtain a motorized boat permit on the Rogue River. The Board also accepted a counteroffer for county real property on Redwood Ave. Decisions on a Firewise project grant and a Tunnel Loop Road cleanup contract were postponed.

• Approved $50,000 Economic Development Request for Riley's Guide Service (2-1)
• Accepted counteroffer for County Real Property at 1040 and 1202 Redwood Ave (3-0)
• Postponed decision on termination of Firewise Communities Project Grant Agreement with Grants Pass Fire Rescue Division
• Scheduled name clearing hearing for June 6, 2024
• Postponed approval of $63,000 cleanup contract for property on Tunnel Loop Road

County Administration Workshop

The Board of Commissioners is conducting a workshop to review department business and finance updates. The session includes timber sale contracts and a public works paving project. The body will also convene as the Josephine County Law Enforcement Service District.

• Timber sale contracts with Boise Cascade Wood Products, LLC, Greg Liles Logging, and Murphy Company
• Contract with CPI Acquisitions LLC for Upper River Road Paving and Guardrail
• Economic Development Request from Riley’s Guide Service
• Resolution No. 2024-023 regarding Law Enforcement Service District Budget Committee appointments
• Personal services contract with Day, Driver, Fournier & Reinhart, LLP

The Board approved four forestry contracts and a paving and guardrail project for Upper River Road. Additionally, three members were appointed to the Law Enforcement Service District Budget Committee.

• Approved three Timber Sale Contracts and one Logging Contract
• Approved contract with CPI Acquisitions LLC for Upper River Road Paving and Guardrail (3-0)
• Tabled economic development request from Riley's Guide Service pending matrix sheet
• Approved Resolution No. 2024-023 appointing Russell McAlmond, Chad Hansen, and Chris Collins to the Law Enforcement Service District Budget Committee (3-0)

Budget Committee Meeting

The Josephine County Budget Committee will hold a public hearing to begin reviewing the proposed FY 2024-25 county budget, which outlines funding for local services. Members will elect new leadership and schedule three additional hearings in May and June to hear from department heads. The meeting also includes briefings on state SRS payment projections and a legal update regarding O&C land reclassification that affects county revenues.

• Review proposed FY 2024-25 county budget
• Elect new Budget Committee chair and vice chair/secretary
• Schedule public hearings for May 22, June 4, and June 5
• Briefing on SRS payment projections by the Association of Oregon & California Counties
• Legal update from County Counsel and District Attorney on ARC v US O&C land reclassification

The Budget Committee elected a Chair and Vice Chair/Secretary and received the proposed budget for FY 2024-25. The committee established a meeting calendar for May and June to review departmental presentations before final budget approval.

• Elected John West as Chair of the Budget Committee (5-0)
• Elected Jacob Brumbach as Vice Chair/Secretary of the Budget Committee (5-0)
• Approved meeting calendar for May 22, June 4, and June 5
• Added Public Health to the June 4, 2024 agenda

Weekly Business Session

The Josephine County Board of Commissioners will hold a weekly business session to consider four proposed ordinances. These measures address the Southern Oregon Library Information System, the Law Enforcement Data System, the county law library, and the Public Works Revolving Fund. All four items are scheduled for second reading and potential adoption following public hearings. The agenda also includes routine consent calendar approvals and time for citizen comments.

• Ordinance No. 2024-011: Second reading regarding the Southern Oregon Library Information System
• Ordinance No. 2024-012: Second reading regarding the Law Enforcement Data System
• Ordinance No. 2024-013: Amendment to county code regarding the Law Library
• Ordinance No. 2024-014: Repeal of chapter relating to the Public Works Revolving Fund
• Approval of consent calendar including draft minutes and a legal counsel update

The Board of County Commissioners approved the repeal of four outdated ordinances regarding library systems, law enforcement data, and public works funds. They also adopted an amendment to the county Law Library ordinance to allow more flexible hours and paralegal access.

• Approved Ordinance No. 2024-011 repealing Chapter 2.60 (Southern Oregon Library Information System) (3-0)
• Approved Ordinance No. 2024-012 repealing Chapter 2.65 (Law Enforcement Data System) (3-0)
• Approved Ordinance No. 2024-013 amending Chapter 2.70 (Law Library) (3-0)
• Approved Ordinance No. 2024-014 repealing Chapter 3.10 (Public Works Revolving Fund) (3-0)
• Approved Consent Calendar minutes for May 7, May 8, and May 9 meetings (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will hold a legal counsel update covering public and closed-session items. The board will consider Ordinance No. 2023-006, which updates definitions and rules for rural residential zones that determine how residents can develop property in unincorporated areas, and an ordinance creating the Fairgrounds Property Reserve Fund to support county fair operations. Public discussion will also include a name clearing hearing request before the board enters executive session to address property interests at Pipefork and 1202 Redwood Ave.

• Ordinance No. 2023-006 amending Josephine County Code Title 19 definitions and Rural Residential Zones
• Ordinance establishing the Fairgrounds Property Reserve Fund
• Resolution relinquishing reversionary interest in county property at Pipefork
• Executive session discussion on county real property at 1202 Redwood Ave
• Request for a name clearing hearing

The Board of Commissioners agreed to schedule the first and second readings for an ordinance regarding Accessory Dwelling Units in rural residential zones. The Board also reviewed a draft ordinance to establish a Fairgrounds Property Reserve Fund and discussed a request for a name clearing hearing.

• Agreed to schedule first and second readings for Ordinance No. 2023-006 regarding rural ADUs
• Reviewed draft Ordinance establishing Fairgrounds Property Reserve Fund
• Determined Assistant County Legal Counsel will set a date for a name clearing hearing

County Administration Workshop

The Josephine County Board of Commissioners will review operational and financial items during this workshop meeting. The agenda lists discussions on sheriff’s office staffing agreements, facility lease amendments, fairgrounds support, a smokejumper base museum update, and an economic development request from Riley’s Guide Service. These items affect local law enforcement operations, public event venues, and regional business growth. A finance report and general commissioner matters are also scheduled.

• Presentation on an economic development request from Riley’s Guide Service
• City of Cave Junction contract deputy agreement for the sheriff’s office
• Amendment No. 10 to the county/city lease agreement for a sheriff’s sub-station
• Second amendment to the intergovernmental cooperative agreement with the Oregon State Marine Board (FY 2023–2025)
• Updates on facilities support for the fairgrounds and the Siskiyou Smokejumper Base Museum

The Board approved a one-year law enforcement contract and office lease with the City of Cave Junction. An additional agreement was approved for marine boat engine replacement funding. A request for $50,000 in economic development funds was tabled for a future decision.

• Approved City of Cave Junction Contract Deputy Agreement
• Approved Amendment No. 10 to Intergovernmental County/City Lease Agreement for Sheriff's Office Sub-Station
• Approved 2nd Amendment to Oregon State Marine Board Intergovernmental Cooperative Agreement for $23,685
• Tabled decision on $50,000 economic development request from Riley's Guide Service

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing on two landowner petitions to annex approximately 89 acres to the Illinois Valley Fire District without an election. The agenda also includes approval of consent calendar minutes from late April and early May, recognition of employees, and Sheriff Daniel presenting Medals of Valor.

• Public hearing on annexations for STAEHR, Mona & MITCHELL, Charles (5.06 acres) and LAPIERRE, Walter & LAPIERRE BROWN, Donna (83.73 acres) to the Illinois Valley Fire District
• Approval of draft meeting minutes from April 29 through May 2, 2024
• Sheriff Daniel to present Medals of Valor for extraordinary personal action
• Recognition of county employees and time for citizen comments

The Board of County Commissioners approved two landowner petitions to be annexed into the Illinois Valley Fire District. The Board also approved the consent calendar for several previous meeting minutes.

• Approved Order No. 2024-023 for annexation to Illinois Valley Fire District (3-0)
• Approved Order No. 2024-024 for annexation to Illinois Valley Fire District (3-0)
• Approved Consent Calendar Item 6(a) regarding minutes from April 29, April 30, May 1, and May 2 (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will consider Resolution No. 2024-022 to establish the Flying Lark Fund, vote on renewing a contract with AMR, and approve a lease for county-owned real property at 301 NW D Street with CASA. The board will also hold an executive session to discuss labor negotiations with ASFCME and review matters regarding the Pipefork real property before returning to public discussion. These agenda items cover county funding allocations, emergency medical service contracts, and local real estate management.

• Resolution No. 2024-022 establishing the Flying Lark Fund
• Renewal of contract with AMR
• Lease for county-owned property at 301 NW D Street with CASA
• Executive session on ASFCME labor negotiations and Pipefork real property

The Board agreed to a 50% rent reduction for CASA due to incomplete construction and HVAC failure. Other items including the Flying Lark Fund and AMR contract renewal remain in the drafting stage.

• Approved 50% rent reduction for CASA at 304 N WD Street
• Proposed ordinance for Flying Lark Fund guidelines (draft pending)
• Tabled AMR contract renewal (draft pending)

County Administration Workshop

The Josephine County Board of Commissioners will hold an administration workshop to review department updates and finance reports. Staff will discuss a contract change order for the Illinois Valley Airport runway rehabilitation project closure, which affects airport operations during construction. The meeting also covers a request for a limited maintenance easement on county property at 149 Makenzie Ridge for vegetation mitigation and potential office space for the Veterans Service Office.

• Contract Change Order No. 1 for the Illinois Valley Airport Runway Rehab Project Closure
• Request for a limited maintenance easement onto county property at 149 Makenzie Ridge
• Review of potential vacated space for Veterans Service Office
• Finance report and business update presentation

The Board approved a contract change order for the Illinois Valley Airport Runway Rehab Project. They also agreed to send a letter of support for the Cole Rivers funding request and directed legal counsel to draft an easement document for vegetation mitigation at 149 Makenzie Ridge.

• Approved Contract Change Order No. 1 for Illinois Valley Airport Runway Rehab Project
• Agreed to send a letter of support for the Cole Rivers funding request
• Directed Legal Counsel to work with Forestry Director on an easement document for 149 Makenzie Ridge

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings on annexating seven landowner petitions to the Josephine Community Library District, which changes property boundaries and service areas for those parcels. The board will also conduct first readings of four ordinances repealing or amending county code chapters covering library systems, law enforcement data sharing, the law library, and a public works revolving fund. Additional items include reviewing draft meeting minutes and approving an appointment to the Parks Advisory Board.

• Public hearing on annexations for seven parcels to the Josephine Community Library District (Order Numbers 2024-016 through 2024-022)
• First reading of Ordinance No. 2024-011 repealing Chapter 2.60 regarding the Southern Oregon Library Information System
• First reading of Ordinance No. 2024-012 repealing Chapter 2.65 regarding the Law Enforcement Data System
• First reading of Ordinance No. 2024-013 amending Chapter 2.70 regarding the Josephine County Law Library
• First reading of Ordinance No. 2024-014 repealing Chapter 3.10 regarding the Public Works Revolving Fund

The Board of County Commissioners approved seven landowner petitions to annex property into the Josephine Community Library District. They also approved the first readings of four ordinances to repeal outdated codes and amend law library hours, with second readings set for May 15, 2024. Additionally, the board approved the consent calendar, including a Parks Advisory Board appointment.

• Approved annexations to Josephine Community Library District for Orders 2024-016 through 2024-022 (3-0)
• Approved first reading of Ordinance No. 2024-011 to repeal Southern Oregon Library Information System code (3-0)
• Approved first reading of Ordinance No. 2024-012 to repeal Law Enforcement Data System code (3-0)
• Approved first reading of Ordinance No. 2024-013 to amend Law Library hours (3-0)
• Approved first reading of Ordinance No. 2024-014 to repeal Public Works Revolving Fund code (3-0)
• Approved Resolution No. 2024-021 appointing a member to the Parks Advisory Board (3-0)
• Approved April meeting minutes and legal counsel updates via consent calendar (3-0)

Open Session

The Josephine County Board of Commissioners will meet to address real property matters and county operations. The session includes discussions on forest designations and a lease renewal for a local organization.

• Order No. 2024-028: Designating County Owned Real Property as County Forest
• Salvage Logging on the Rum Creek Fire
• Lease renewal at 530 E. River Street (IV Pool) with Art and Science Kids, LLC
• Discussion regarding County Real Property at 1401 Pansy Lane
• Personnel matter regarding the Board Administrative Secretary

The Board of County Commissioners voted to terminate the Board Administrative Secretary, Trish House. The decision was made via a roll call vote, and the individual will receive written notice from County Legal Counsel.

• Terminated Trish House, Board Administrative Secretary (2-1)

Legal Counsel Update

The Josephine County Board of Commissioners will review several property and administrative matters on April 30, 2024. The agenda includes designating county-owned land as a forest, addressing salvage logging after the Rum Creek Fire, and considering a lease renewal for a facility at 530 E. River Street with Art and Science Kids, LLC. Commissioners will also hold executive sessions to discuss commercial marketing for the Dimmick Campus and personnel actions regarding the Board Administrative Secretary.

• Order No. 2024-028 designating county-owned real property as County Forest
• Salvage logging on the Rum Creek Fire
• Lease renewal at 530 E. River Street (IV Pool) with Art and Science Kids, LLC
• Discussion of commercial marketing for the Dimmick Campus in executive session
• Personnel action regarding the Board Administrative Secretary

The Board approved Order No. 2024-028 to designate specific county-owned real property as County Forest. The Board also agreed to a two-year lease renewal for Art and Science Kids, LLC at 530 E. River Street and authorized the Forestry Director to negotiate salvage logging prices for the Rum Creek Fire.

• Approved Order No. 2024-028 designating county real property as County Forest (3-0)
• Approved two-year lease renewal for Art and Science Kids, LLC at 530 E. River Street
• Authorized Forestry Director to negotiate price for Rum Creek Fire salvage harvesting
• Agreed to by-law verbiage allowing Dog Control Board cases to default to Board of Commissioners if the board cannot meet

Open Session

The Josephine County Board of Commissioners is holding an open session to address a single personnel matter. The agenda lists consideration of disciplinary action, dismissal, or formal complaints regarding the county's Board Administrative Secretary. These decisions determine local government staffing and administrative oversight.

• Consideration of discipline, dismissal, or formal charges against the Board Administrative Secretary

The Board of Commissioners held a session to hear from Board Administrative Secretary Trish House regarding two community member affidavits alleging unprofessional behavior. Ms. House denied the allegations and suggested the complaints were retaliatory. The meeting was continued to the following day at 3:00 p.m. in executive session.

• Continued hearing regarding Board Administrative Secretary to April 30 at 3:00 p.m. in executive session

Administration Workshop

The Josephine County Board of Commissioners will hold an administration workshop to review departmental business and finance updates. Staff will present a contract change order for the Illinois Valley Airport runway rehabilitation, a road right-of-way dedication, and a lease agreement with the Illinois Valley Family Coalition. Commissioners will also review community funding applications for local fire departments and nonprofits before considering a resolution to appoint a member to the Parks Advisory Board.

• Contract Change Order No. 1 for the Illinois Valley Airport Runway Rehab Project Closure
• Declaration of Dedication Road Right-of-Way (Public Works)
• Lease Agreement with Illinois Valley Family Coalition (Public Health)
• Community funding application reviews for Wolf Creek Fire Department, Williams Rural Fire Protection, and Dove Ministries
• Resolution No. 2024-021 appointing a member to the Josephine County Parks Advisory Board

The Board approved a $430,000 fund transfer for road patrolling and granted several community funding requests for fire departments. The Board also approved a road right-of-way dedication and a lease expansion for the WIC Program.

• Approved transferring $430,000 from SRS Road Funds to Sheriff's Budget (3-0)
• Approved Declaration of Dedication Road Right-of-Way on Beacon (3-0)
• Decided Sheriff's Office will pay $185,000 for communications/radios
• Approved $13,225 grant to Wolf Creek Fire Department
• Approved $13,225 grant to Williams Rural Fire Protection
• Denied funding requests from Illinois Valley Family Coalition and Dove Ministries
• Approved WIC Program taking over full building lease at IV Family Coalition
• Agreed to sign support letter for Ziply Fiber's grant application

Executive Session

The Josephine County Board of Commissioners will meet for a weekly business session and an executive session. This agenda contains only procedural boilerplate, with the executive session scheduled solely to consider information or records exempt from public inspection under Oregon law (ORS 192.660(2)(f)). No specific projects, contracts, or ordinances are listed.

• Executive session to consider records exempt from public inspection under ORS 192.660(2)(f)

The Board of Commissioners met in executive session to consider records exempt from public inspection. The Board agreed to continue the matter until April 29, 2024.

• Agreed to continue Agenda Item #1 until April 29, 2024

Weekly Business Session

The Josephine County Board of Commissioners will hold its weekly business session to review administrative actions and public comments. The board will consider orders that designate county-owned land for public parks or forests, approve the sale or exchange of specific properties, and finalize an intergovernmental agreement for a Community Development Block Grant with the City of Cave Junction. Draft minutes from earlier April meetings will also be approved via the consent calendar.

• Public hearing on Orders 2024-025 through 027 regarding designation and sale of county-owned real property
• Approval of an intergovernmental agreement for a Community Development Block Grant with the City of Cave Junction
• Administrative approval of county real property known as Pipefork
• Consent calendar including draft minutes from April 17 and April 18 meetings

The Board approved three orders to designate and alienate county-owned real property to allow for a Sheriff's Sale in June. Additionally, the Board approved an agreement with the City of Cave Junction to apply for a $500,000 housing grant.

• Approved Order No. 2024-025 designating county real property as forests, parks, or recreational areas (3-0)
• Approved Order No. 2024-026 for alienation, sale, conveyance, or exchange of designated county property (3-0)
• Approved Order No. 2024-027 authorizing sale of county property by Sheriff's Sale (3-0)
• Approved Intergovernmental Agreement with City of Cave Junction for a $500,000 Community Development Block Grant (3-0)
• Tabled approval of county real property known as Pipefork
• Approved Consent Calendar minutes for April 17, April 18 (Law Enforcement Service District), and April 18 (Administration Workshop) (3-0)

KAJO/Legal Counsel Update

The Josephine County Board of Commissioners will review proposed revisions to four county code chapters and consider a grant agreement with the City of Cave Junction. The board will also vote on orders to designate specific county-owned land as parks or forests, authorize sales of those lands, and handle mandated county services. Two executive sessions are scheduled to discuss real property at Pipefork and 1401 Pansy Lane. A separate personnel session was canceled.

• Revisions to Josephine County Code Chapters 2.60, 2.65, 2.70, and 3.10
• Intergovernmental Agreement for a Community Development Block Grant with the City of Cave Junction
• Order No. 2024-025 designating county-owned real property as forests, parks, or recreational areas
• Orders No. 2024-026 and 2024-027 authorizing sales or exchanges of designated public lands and sheriff’s sales
• Executive session to discuss County Real Property known as Pipefork and 1401 Pansy Lane

The Board of Commissioners reviewed proposed updates to county codes and real property designations. No final votes were taken; instead, staff were directed to place several items on upcoming Weekly Business Session agendas for formal action.

• Directed staff to schedule repeals of Code Chapters 2.60, 2.65, and 3.10 for next week
• Directed staff to schedule an update to Code Chapter 2.70 regarding law library access for next week
• Directed staff to schedule a Community Development Block Grant agreement with Cave Junction for the next business session
• Directed staff to schedule Order No. 2024-025 (designating county property as forests, parks, or recreational areas) for the next business session
• Scheduled a public hearing for Order No. 2024-026 regarding the alienation or sale of designated county property
• Directed staff to schedule Order No. 2024-027 (authorization of property sales by Sheriff's Sale) for the next business session

Convening as the Governing Body of the Law Enforcement Service District

The Josephine County Board of Commissioners will review a service agreement with the Law Enforcement Service District during its April 18 session. A county administration workshop is also scheduled for 9:15 a.m. The agenda lists no additional public hearings, budget items, or policy votes.

• Service Agreement between Josephine County and the Law Enforcement Service District
• County Administration Workshop at 9:15 a.m.

The Governing Body of the Law Enforcement Service District approved a service agreement between Josephine County and the District. Under this agreement, the county provides personnel for dispatch, evidence, and patrol services, which the District reimburses monthly.

• Approved Service Agreement between Josephine County and the Josephine County Law Enforcement Service District (3-0)

Administration Workshop

The Josephine County Board of Commissioners will review administrative agreements and operational updates that fund or deliver local public safety and infrastructure services. Key discussions include a service agreement with the Law Enforcement Service District, an intergovernmental solid waste agreement, and potential charging station installations at the Dimmick Campus. The agenda also covers food service contract amendments for the Sheriff’s Office, IT equipment purchases, and quarterly ARPA financial reporting.

• Intergovernmental agreement between the City/County and the Solid Waste Agency
• Service Agreement with the Josephine County Law Enforcement Service District
• Amendment No. 6 to the Aramark Food Service Operating Agreement for the Sheriff’s Office
• Resolution No. 2024-018 regarding participation in the CAFFA Grant
• Installation of charging stations at county property known as Dimmick Campus

The Board of Commissioners approved a service agreement with the Josephine County Law Enforcement Service District and authorized over $67,000 for IT software and laptops. Other actions included approving a food service amendment for the Sheriff's Office and a state grant resolution for the Assessor.

• Approved Service Agreement between Josephine County and Josephine County Law Enforcement Service District (3-0)
• Approved Amendment No. 6 to Aramark Food Service contract to replace soy with ground turkey
• Approved Resolution No. 2024-018 to participate in the County Assessment Function Funding Assessment (CAFFA) Grant
• Approved $15,451.50 for Laserfiche digital document retention software licensing (3-0)
• Approved $51,701.20 for 40 laptops with docking stations (3-0)
• Agreed to the Josephine County Solid Waste Agency name change
• Agreed to review the AMR Ambulance Service Area 1 and 2 assignment renewal

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings to vote on second readings for five ordinances that repeal or amend county code chapters governing local advisory and regional boards. These changes would dissolve the Urban Area Planning Commission, Jackson-Josephine Region Regional Board, Jefferson Behavioral Health board, and Job Council, while modifying rules for the Solid Waste Agency. The agenda also covers routine administrative items, including draft meeting minutes and resolutions to establish two new internal county funds.

• Ordinance 2024-006: Repeals Chapter 2.30 regarding the Urban Area Planning Commission
• Ordinance 2024-007: Repeals Chapter 2.40 regarding the Jackson-Josephine Region Regional Board
• Ordinance 2024-008: Repeals Chapter 2.45 regarding Jefferson Behavioral Health
• Ordinance 2024-009: Repeals Chapter 2.50 regarding the Job Council
• Ordinance 2024-010: Amends Chapter 2.55 regarding the Solid Waste Agency

The Board of County Commissioners approved the repeal of four Josephine County Code chapters relating to defunct commissions and boards. They also amended the code to reflect the City of Cave Junction joining the Josephine County Solid Waste Agency. Additionally, the Board established two new administrative funds.

• Approved Ordinance No. 2024-006 repealing Chapter 2.30 (Urban Area Planning Commission) (3-0)
• Approved Ordinance No. 2024-007 repealing Chapter 2.40 (Jackson-Josephine Region Regional Board) (3-0)
• Approved Ordinance No. 2024-008 repealing Chapter 2.45 (Jefferson Behavioral Health) (3-0)
• Approved Ordinance No. 2024-009 repealing Chapter 2.50 (Job Council) (3-0)
• Approved Ordinance No. 2024-010 amending Chapter 2.55 to include City of Cave Junction in the Josephine County Solid Waste Agency (3-0)
• Approved Resolution No. 2024-019 establishing Fund 40 as the Administrative Internal Service Fund (3-0)
• Approved Resolution No. 2024-020 establishing Fund 41 as the County Facilities and Fleet Fund (3-0)
• Approved minutes from April 9, 10, and 11, 2024 (3-0)

Administration Workshop

The Josephine County Board of Commissioners will review department requests and administrative updates during a workshop session. Discussions include public health funding applications, a purchase agreement for a sheriff patrol vehicle, and an engineering contract for the airport sewer system design. The board will also consider appointing a member to the Rural Planning Commission and hold a closed session regarding county property at Pipefork.

• Purchase agreement for a Chevy Tahoe sheriff patrol vehicle
• Contract with RH2 Engineering, Inc. for airport sewer system design
• Resolution No. 2024-017 appointing a member to the Rural Planning Commission
• Public health community funding applications for Max on Wheels hygiene and website accessibility
• Executive session regarding county property at Pipefork

The Board approved a $5,000 grant for Max on Wheels hygiene kits and the purchase of a $52,774.13 Chevy Tahoe for the Sheriff's Office. Other actions included authorizing a sewer system design contract for the airport and appointing Tim Navarro to the Rural Planning Commission.

• Approved $5,000 Public Health Community Funding for Max on Wheels Hygiene (3-0)
• Tabled $2,500 funding request for website and resource accessibility
• Approved $52,774.13 invoice for Chevy Tahoe Sheriff patrol vehicle
• Approved deposit request to Mascott Equipment for new fuel system
• Authorized Public Works Director to sign contract with RH2 Engineering, Inc. for Airport sewer system design
• Approved Resolution No. 2024-017 appointing Tim Navarro to the Rural Planning Commission (3-0)
• Approved extension of offer to the Conservation Fund for Pipefork property until April 30, 2024 (3-0)

Weekly Business Session

The Board of Commissioners will review a proposed ordinance that updates definitions and regulations for Rural Residential Zones in the county’s land development code. These changes would affect how residential properties are classified and developed in rural areas. A second reading is scheduled for April 24, 2024.

• First reading of Ordinance No. 2023-006 amending Title 19: Rural Land Development Code
• Updates to Chapter 19.11 (Definitions) and Chapter 19.61 (Rural Residential Zones)
• Second reading scheduled for April 24, 2024
• Approval of consent calendar including draft minutes from April 2–4, 2024
• Public hearing and citizen comment period

The Board of County Commissioners tabled the first reading of Ordinance No. 2023-006, which concerns Additional Dwelling Units (ADUs) and rural residential zones, pending clarification on fire service definitions. The Board also approved a consent calendar of previous meeting minutes.

• Tabled First Reading of Ordinance No. 2023-006 regarding Rural Land Development Code (3-0)
• Approved Consent Calendar including minutes from April 2, 3, and 4, 2024 (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will review mandated county services, AFSCME labor negotiations, and two resolutions creating new accounting funds. Fund 40 would operate as an administrative internal service fund, while Fund 41 would cover county facilities and fleet operations. The board will also discuss replacing the septic system at the animal shelter.

• Resolution No. 2024-xxx establishing Fund 40 as the Administrative Internal Service Fund
• Resolution No. 2024-xxx establishing Fund 41 as the County Facilities and Fleet Fund
• Replacement of Animal Shelter septic system
• AFSCME Labor Negotiations update
• Mandated County Services review

The Board of County Commissioners agreed to hire an attorney to assist with AFSCME labor negotiations. Staff were directed to place resolutions establishing two internal service funds on a future agenda. The Board also reviewed mandated county services.

• Approved hiring an attorney for AFSCME labor negotiations
• Directed staff to place Resolution No. 2024-019 (Fund 40 Administrative Internal Service Fund) on next week's Consent Calendar
• Directed staff to place Resolution No. 2024-020 (Fund 41 County Facilities and Fleet Fund) on next week's Consent Calendar

County Administration Workshop

The Board of Commissioners is meeting for a County Administration Workshop to discuss department business and finance updates. The session includes reviews of service contracts for transit, housing, and public health.

• Contract with Fehr & Peers to update the Human Services Transit Coordination Plan
• Contracts with Welcome Home Oregon for Housing Coordination and Re-Entry and Transition Services
• Intergovernmental Agreement No. 6618 with Oregon Department of Corrections for Treatment Services
• Funding applications for Compassion in Action, Max on Wheels Hygiene, and Website and Resource Accessibility
• Resolution No. 2024-017 regarding an appointment to the Rural Planning Commission (RPC)

The Board of Commissioners approved a subdivision plat map and authorized several service contracts for transit and community corrections. A funding application for Dove Ministries was denied, and several other items were tabled for future meetings.

• Approved Clearwaters Subdivision Plat Map (3-0)
• Agreed to sign $100,380 contract with Fehr & Peers for Transit Coordination Plan update
• Authorized Community Corrections Director to sign housing coordination contract with Welcome Home Oregon
• Authorized Community Corrections Director to sign re-entry and transition services contract with Welcome Home Oregon, Inc.
• Authorized Community Corrections Director to sign treatment services agreement with Oregon Department of Corrections
• Denied funding application for Compassion in Action (Dove Ministries)
• Tabled Max on Wheels Hygiene funding application
• Tabled Website and Resource Accessibility funding application

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings on first readings for five ordinances that would repeal or amend county code chapters governing local advisory bodies. These groups provide input on regional planning, behavioral health coordination, workforce development, and solid waste management. Second readings are scheduled for April 17, 2024. The agenda also covers routine consent calendar items and citizen comments.

• First reading of Ordinance No. 2024-006 (repealing Chapter 2.30, Urban Area Planning Commission)
• First reading of Ordinance No. 2024-007 (repealing Chapter 2.40, Jackson-Josephine Region Regional Board)
• First reading of Ordinance No. 2024-008 (repealing Chapter 2.45, Jefferson Behavioral Health)
• First reading of Ordinance No. 2024-009 (repealing Chapter 2.50, Job Council)
• First reading of Ordinance No. 2024-010 (amending Chapter 2.55, Solid Waste Agency)

The Board of County Commissioners approved the first readings of four ordinances to repeal obsolete code chapters and one ordinance to amend the Solid Waste Agency code. All five items are scheduled for second reading and adoption on April 17, 2024.

• Approved first reading of Ordinance No. 2024-006 to repeal Urban Area Planning Commission code (3-0)
• Approved first reading of Ordinance No. 2024-007 to repeal Jackson-Josephine Region Regional Board code (3-0)
• Approved first reading of Ordinance No. 2024-008 to repeal Jefferson Behavioral Health code (3-0)
• Approved first reading of Ordinance No. 2024-009 to repeal Job Council code (3-0)
• Approved first reading of Ordinance No. 2024-010 to amend Solid Waste Agency code (3-0)
• Approved Consent Calendar minutes for March 26, March 27, and March 28 meetings (3-0)

Public Hearing: 2024 Community Development Block Grant (CDBG)

The Josephine County Board of Commissioners will hold a continued land use hearing and a public hearing regarding the 2024 Community Development Block Grant from Business Oregon for public facilities and housing improvements. The board will also receive an update from legal counsel. These sessions are scheduled to gather resident input before any formal actions or funding allocations occur.

• Continued land use hearing (originally scheduled March 12)
• Public hearing for the 2024 Community Development Block Grant from Business Oregon
• Legal counsel update at 1:30 pm

The Board of County Commissioners approved an application for a 2024 Community Development Block Grant (CDBG) from Business Oregon. The funds are intended for public facilities and housing improvements for low and moderate-income persons in areas outside the incorporated area of Grants Pass.

• Approved 2024 Community Development Block Grant from Business Oregon for Public Facilities and Housing Improvements (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will hold a continued land use hearing from March 12, followed by a public hearing on the 2024 Community Development Block Grant for public facilities and housing improvements. The afternoon session features a legal counsel update that includes proposed revisions to five county code chapters. Commissioners will also convene in executive session to discuss ongoing litigation and county property matters.

• Continued land use hearing from March 12, 2024
• Public hearing on the 2024 Community Development Block Grant for public facilities and housing improvements
• Proposed revisions to Josephine County Code Chapters 2.30, 2.40, 2.45, 2.50, and 2.55
• Executive session on litigation involving Rogue Advocates and Abolish Abortion Oregon
• Executive session regarding real property at 1401 Pansy Lane and the Jail Medical Reserve Fund

The Board of County Commissioners approved a 90-day extension for the listing agreement of county real property at 1401 Pansy Lane. The Board also agreed to sign and send a letter regarding Oregon Water Resources Department groundwater allocation rules. Staff were directed to add county code revisions to the April 3 agenda.

• Approved 90-day extension of listing agreement for 1401 Pansy Lane (3-0)
• Agreed to sign and send letter regarding Oregon Water Resources Department groundwater allocation rules
• Directed staff to place revisions to County Code Chapters 2.30, 2.40, 2.45, 2.50, 2.55 on the April 3 agenda

Cont'd Land Use Hearing

The Josephine County Board of Commissioners is continuing a public land use hearing regarding a rezoning request for property at S Schoolhouse Creek Road/Timber Lane. The applicant seeks to change the comprehensive plan map designation from Forest to Residential and rezone the area from Woodlot Resource (WR) to Rural Residential (RR-5). These designations determine what types of structures and activities are permitted on the parcels under county rules. This session addresses a LUBA remand of the Board's previous approval of those changes.

• Continued land use hearing regarding a comprehensive plan map change from Forest to Residential
• Zone map change request from Woodlot Resource (WR) to Rural Residential (RR-5)
• LUBA remand review of the Board's prior approval for parcels at S Schoolhouse Creek Road/Timber Lane
• Public comment rules under Ordinance 92-27 limiting speakers to three minutes each

The Board of County Commissioners decided in favor of applicant Don Marvin regarding a LUBA Remand Hearing. The action approves changing the Comprehensive Plan Map designation from Forest to Residential and the Zone Map from Woodlot Resource (WR) to Rural Residential (RR-5).

• Approved Comprehensive Plan and Zone Change for Don Marvin (2-0)

Administration Workshop

The Board of Commissioners is holding an administration workshop to review department and finance business. The meeting includes discussions on legal processes and internal staffing descriptions.

• Special District Withdrawal Process
• Finance Generalist Position Description Approval
• ISF Adjustment Workshop

The Board of Commissioners agreed to a new Finance Generalist position that combines grant reporting and accounts payable duties. The Board also received a review of the special district withdrawal process and discussed budget adjustments for mandated county services and radios.

• Approved Finance Generalist position combining grant reporting and accounts payable
• Reviewed Withdrawal Petition for individuals seeking to withdraw property from special districts

Weekly Business Session

The Josephine County Board of Commissioners will review administrative actions, including a grant agreement with Options for Southern Oregon, Inc. under an Oregon Health Authority intergovernmental agreement. The board will also approve a consent calendar containing meeting minutes, committee appointments, and plat maps for the Oregon Trail Estates and Silverbrook Phase 1 developments. Public comment periods and commissioner updates are scheduled.

• Grant agreement between Josephine County and Options for Southern Oregon, Inc. under OHA Intergovernmental Agreement No. 026013
• Resolutions appointing members to the Josephine Housing & Community Development Council and Illinois Valley Airport Advisory Board
• Reappointment of a member to the Bikeways & Walkways Committee
• Plat map approvals for Oregon Trail Estates and Silverbrook, Phase 1

The Board of County Commissioners approved a grant agreement with Options for Southern Oregon, Inc. for behavioral health gap services. The Board also approved a consent calendar including several board appointments and plat maps.

• Approved Grant Agreement with Options for Southern Oregon, Inc. for OHA Intergovernmental Agreement No. 026013 (2-0)
• Approved minutes from March 20 and March 21, 2024 (2-0)
• Approved Resolution No. 2024-013: Appointment to Josephine Housing & Community Development Council (2-0)
• Approved Resolution No. 2024-014: Reappointment to Illinois Valley Airport Advisory Board (2-0)
• Approved Resolution No. 2024-015: Appointment to Bikeways & Walkways Committee (2-0)
• Approved Resolution No. 2024-016: Appointment to Illinois Valley Airport Advisory Board (2-0)
• Approved Oregon Trail Estates Plat Map (2-0)
• Approved Silverbrook, Phase 1 Plat Map (2-0)

KAJO/Legal Counsel Update

The Josephine County Board of Commissioners will review proposed revisions to multiple county code chapters and draft mining regulations during a legal counsel update session. These items cover updates to local regulations that set community standards, property transactions that update official land records, and legal proceedings affecting county-district relations.

• Revisions to Josephine County Code Chapters 2.30, 2.40, 2.45, 2.50, and 2.55
• Draft revision to JCC Chapter 5.15 covering mining regulations
• Order No. 2024-015 authorizing the sale of county-owned land at 91 Redlands Drive
• Extension of the purchase agreement for Burgundy Lane property
• Decision on Josephine County Library District vs. Josephine County (Case No. 23CV52273)

The Board of County Commissioners approved a counteroffer for property at 1401 Pansy Lane and authorized the renewal of software licenses and hardware. The Board also agreed to a stipulation in a legal case involving the Josephine Community Library District.

• Approved counteroffer for County Real Property at 1401 Pansy Lane (3-0)
• Approved renewal of software licensing and hardware (3-0)
• Approved stipulation for Josephine Community Library District vs. Josephine County Case No. 23CV52273 (3-0)
• Approved extension of Burgundy Lane purchase and sale agreement to June 28, 2024
• Directed staff to proceed with auctioning real property
• Tabled draft revision to JCC 5.15 (Mining) pending MAC feedback

Administration Workshop

The Josephine County Board of Commissioners will review a state grant agreement for the District Attorney’s office and discuss reclassifying an IT support specialist to full-time, which affects local service staffing. The agenda also covers routine finance updates, membership dues, and advisory board appointments that guide county operations. Commissioners will consider a plat map for middle housing development and hold a closed session regarding county property at 1401 Pansy Lane.

• CAMI-MDT Grant Agreement between Josephine County District Attorney’s Office and State of Oregon
• Reclassification of IT System Support Specialist from .5 FTE to 1 FTE in Human Resources
• Resolutions for appointments/reappointments to the Housing & Community Development Council, IVAAB, Bikeways & Walkways Committee, and GPAAB
• Peter James Middle Housing Land Division Plat Map review
• Executive session on county real property at 1401 Pansy Lane under ORS 192.660(2)(e)

The Board approved a $50,000 budget increase to move an IT System Support Specialist to full-time status and approved the Peter James Middle Housing Land Division Plat Map. The Board also agreed to dissolve the SOAPP fund and return remaining money to the organization. Public Health will now report to the full Board rather than a single liaison.

• Approved CAMI-MDT Grant Agreement for child abuse case funding
• Agreed to dissolve SOAPP fund and return money to the organization
• Decided Public Health will report to the full Board
• Approved $50,000 budget increase to reclassify IT System Support Specialist to 1 FTE
• Approved Tech84 invoice for Juvenile Justice Department body scanners
• Agreed that radio users shall pay for radio allocations
• Agreed to pay Association of Oregon Counties (AOC) Annual Dues
• Approved Peter James Middle Housing Land Division Plat Map (3-0)

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings for the adoption of three ordinances. These updates involve board meeting procedures, the Finance Department, and the repeal of the Unified Board of Appeals chapter.

• Adoption of Ordinance No. 2024-002 (Board meeting procedures)
• Adoption of Ordinance No. 2024-003 (Finance Department)
• Adoption of Ordinance No. 2024-005 (Repeal of Unified Board of Appeals)
• Resolution No. 2024-012: Appointment to the Parks Advisory Board

The Board of County Commissioners approved three ordinances updating rules for board meetings, the finance department, and the planning appeal process. The board also approved a consent calendar including previous meeting minutes and a parks board appointment.

• Approved Ordinance No. 2024-002 amending board meeting rules regarding executive sessions (3-0)
• Approved Ordinance No. 2024-003 updating Finance Department procedures and naming (3-0)
• Approved Ordinance No. 2024-005 repealing the Unified Board of Appeals for planning decisions (3-0)
• Approved Consent Calendar including minutes from March 12, 13, and 14, 2024 (3-0)
• Approved Resolution No. 2024-012 appointing a member to the Josephine County Parks Advisory Board (3-0)

Administration Workshop

The Board of Commissioners will discuss Public Works, Human Resources, and Juvenile Justice business. The workshop includes discussions on the Westside Road closure and an appointment to the Parks Advisory Board.

• Westside Road closure in Cave Junction
• Youth Care Coordinator position via Express Employment Professionals
• Appointment to the Josephine County Parks Advisory Board (Resolution No. 2024-012)
• Reclassification of Risk Manager/ADA Coordinator to HR Generalist

The Board approved changes to Juvenile Justice staffing, a new Vehicle Service Worker position, and a reclassification of an HR role. Permission was granted for road closures on Westside Road for culvert replacements. One item regarding SOAPP signing authority was tabled.

• Approved decreasing contracted Public Health Nurse hours to hire a Youth Care Coordinator via temp agency
• Approved road closures on Westside Road in Cave Junction for June 2024 culvert replacements
• Approved creation of a new Vehicle Service Worker position for Public Works
• Approved reclassifying a Clerk's Office position to Recording Specialist III
• Approved reclassifying Risk Manager/ADA Coordinator to HR Generalist
• Tabled SOAPP Signing Authority
• Directed staff to place appointment of Jessica McClintock to Parks Advisory Board on next week's Consent Calendar

Weekly Business Session

The Josephine County Board of Commissioners will meet to recognize employees and consider administrative actions. The agenda includes the approval of a justice reinvestment program grant agreement.

• Approval of Criminal Justice Commission Justice Reinvestment Program Grant Agreement No. JRP-23-14
• Recognition of employees
• Approval of minutes from March 5, 6, and 7 meetings

The Board of County Commissioners approved a two-year grant agreement with the Criminal Justice Commission to fund the local criminal justice system. The Board also approved the consent calendar and updated Public Health liaison duties.

• Approved Criminal Justice Commission Justice Reinvestment Program Grant Agreement No. JRP-23-14 for more than $2.4 million (3-0)
• Approved Consent Calendar including minutes from March 5, 6, and 7, 2024 (3-0)
• Transferred Public Health liaison duties from Commissioner West to Commissioner Baertschiger

Legal Counsel Update

The Josephine County Board of Commissioners will hold a legal counsel update. Discussion includes an extension for the Burgundy Lane Purchase and Sale Agreement and items regarding county real property.

• Burgundy Lane Purchase and Sale Agreement Extension
• Listing Agreement for County Real Property at 1401 Pansy Lane
• BOLI Formal Charges: Astry
• Public Records Request for Executive Session Minutes
• Land Use Hearing (Anne Basker)

The Board of County Commissioners extended the purchase agreement for a property on Burgundy Lane. They also voted to release specific Executive Session minutes following a public records request.

• Approved extension of Burgundy Lane property purchase escrow to June 28, 2024
• Approved release of Executive Session Minutes for Public Records Request (3-0)

Land Use Hearing

The Board of Commissioners will conduct a LUBA Remand Hearing regarding a land use change request. The hearing concerns changing the designation of properties at S Schoolhouse Creek Road and Timber Lane from Forest to Residential. It also involves changing the zone from Woodlot Resource (WR) to Rural Residential (RR-5).

• LUBA Remand Hearing for property rezoning
• Proposed change from Forest to Residential designation
• Proposed change from Woodlot Resource (WR) to Rural Residential (RR-5)
• Properties located at S Schoolhouse Creek Road/Timber Lane

The Board of County Commissioners held a LUBA remand hearing regarding a request to change a property's designation from Forest to Residential and its zone from Woodlot Resource to Rural Residential. No final decision was made; the Board agreed to keep the record open for additional evidence and responses.

• Left record open for new evidence until 5:00 p.m. on March 19, 2024
• Allowed applicant seven days to respond to evidence by 5:00 p.m. on March 26, 2024
• Scheduled reconvening of the hearing for April 2, 2024

Administration Workshop

The Board of Commissioners will review the Law Enforcement Service District boundary and conduct an administration workshop. The session includes discussions on community corrections grants, service contracts, and job description revisions. An executive session regarding litigation is also scheduled.

• Approval of Law Enforcement Service District boundary (Order No. 2024-013)
• Grant agreements for Family Treatment Court and Alcohol and Drug Free Housing Assistance
• Contracts with Illinois Valley Safehouse Alliance and Women’s Crisis Support Team
• Provider agreement with Minds in Motion for mental health services
• Revisions to Community Corrections and Human Resources job descriptions

The Board of Commissioners approved several grant agreements and service contracts for family treatment, housing assistance, and domestic violence support. They also authorized revisions to job descriptions for community corrections and juvenile probation officers. One request to fill a Safety and ADA Coordinator position was delayed pending more information.

• Approved Grant Agreement SCP-23-51 for Josephine County Family Treatment Court
• Approved Agreement No. PO-44300-00026062 for Alcohol and Drug Free Housing Assistance
• Approved revised job descriptions for Community Corrections Director, Deputy Director, and Division Manager
• Approved contract for personal services with Illinois Valley Safehouse Alliance
• Approved contract for personal services with Women's Crisis Support Team
• Approved Grant Award CAC-2023-JosephineCAC-00012 for Children's Advocacy Center staffing
• Approved provider agreement with Minds in Motion for youth mental health services
• Approved moving Risk Management duties to the Legal Counsel Department

Convening as the Governing Body of the Law Enforcement Service District

The Josephine County Board of Commissioners will meet as the governing body for the Law Enforcement Service District. The agenda includes approving the district boundary in its final form for submission to the Department of Revenue and the County Assessor.

• Approval of Josephine County Law Enforcement Service District boundary (Order No. 2024-013)

The Board approved Order No. 2024-013 to finalize the Law Enforcement Service District boundaries. This action allows the Department of Revenue and the County Assessor to impose and collect taxes for the district.

• Approved Order No. 2024-013 regarding Law Enforcement Service District Boundary (2-0)

Weekly Business Session

The Board will hold public hearings for three ordinances regarding meeting procedures, the Finance Department, and the Unified Board of Appeals. Additionally, commissioners will consider approving the Ambulance Service Area (ASA) Plan.

• First reading of Ordinance No. 2024-002 regarding Board meeting rules
• First reading of Ordinance No. 2024-003 regarding the Finance Department
• First reading of Ordinance No. 2024-005 to repeal Chapter 2.20 (Unified Board of Appeals)
• Approval of the Ambulance Service Area (ASA) Plan for Josephine County
• Revision to elected official compensation policy (Order No. 2024-014)

The Board of County Commissioners certified the updated Ambulance Service Area Plan. They also approved the first readings of three ordinances regarding board meetings, the finance department, and the Unified Board of Appeals, with second readings set for March 20, 2024.

• Approved Certification of Ambulance Service Area (ASA) Plan for Josephine County (3-0)
• Approved first reading of Ordinance No. 2024-002 regarding Board of Commissioners meetings (2-0)
• Approved first reading of Ordinance No. 2024-003 regarding the Finance Department (2-0)
• Approved first reading of Ordinance No. 2024-005 to repeal Chapter 2.20 regarding the Unified Board of Appeals (2-0)
• Approved Consent Calendar items 7(a) and 7(b), including personnel policy revisions for elected official compensation (3-0)

Legal Counsel Update

The Board of Commissioners will consider approving the Ambulance Service Area Plan for Josephine County. The meeting also includes updates on county code revisions and an ordinance regarding rural land development.

• Approval of Ambulance Service Area Plan Certification
• Status update on Josephine County Code Revisions
• Ordinance No. 2023-006 amending Rural Land Development Code

The Board of Commissioners met for a legal counsel update to review upcoming ordinances and service plans. The only substantive action taken was the agreement to pay an invoice for equipment. Other items were discussed for future approval or revision.

• Agreed to pay invoice from Advanced Truck Body & Equipment for 84" wide Salt/Sand Spreader

Administration Workshop

The Board of Commissioners will review department business, including construction contracts for the Fairgrounds. The workshop also covers a grant agreement for Whitehorse Park and juvenile justice updates.

• Vitus Construction contract for Fairgrounds Host House exterior and window replacement
• Vitus Construction contract for Fairgrounds Pavilion floor project
• Land and Water Conservation Fund Grant Agreement for Whitehorse Park
• First Amendment with Boys & Girls Club under Oregon Health Authority Agreement No. 154963
• Association of Oregon Counties (AOC) annual dues

The Board of Commissioners held a workshop to review contracts for fairgrounds improvements and a grant for Whitehorse Park. The minutes do not record formal votes or final decisions on these items, as they were presented for discussion during the workshop.

• Reviewed Vitus Construction contract for Fairgrounds Host House exterior and window replacement
• Reviewed Vitus Construction contract for Fairgrounds Pavilion Floor Project
• Reviewed Land and Water Conservation Fund Grant Agreement for Whitehorse Park
• Reviewed first amendment with Boys & Girls Club under Oregon Health Authority Agreement No. 154963
• Tabled Association of Oregon Counties (AOC) Annual Dues

Weekly Business Session

The Board of Commissioners will hold a public hearing on ordinance updates regarding wildfire and emergency safety standards in the Rural Land Development Code. The agenda also includes a groundwater presentation and several consent calendar items.

• Public hearing for Ordinance No. 2024-001 regarding wildfire and emergency safety standards
• Groundwater presentation by Kevin Gill
• Review of Riverwalk Plat Map
• Appointment to the Elected Officials Compensation Committee via Resolution No. 2024-011

The Board of County Commissioners approved Ordinance No. 2024-001, which updates the Rural Land Development Code regarding wildfire safety standards and criteria for new dwellings. The board also approved a consent calendar including meeting minutes and a committee appointment. A presentation was given regarding Oregon groundwater rights.

• Approved Ordinance No. 2024-001 updating wildfire and emergency safety standards (3-0)
• Approved Consent Calendar items 5(a) through 5(c) (3-0)
• Approved minutes from County Administration Workshop (Feb 20), Legal Counsel Update (Feb 20), and Weekly Business Session (Feb 21)
• Approved Riverwalk Plat Map
• Approved Resolution No. 2024-011 appointing a member to the Elected Officials Compensation Committee

KAJO/Legal Counsel Update

The Josephine County Board of Commissioners will review ambulance service area plans and a renewal application with American Medical Response. The agenda also includes discussions regarding a property lease with CASA of Jackson County, Inc. and sheriff's office firearms purchases.

• Approval of Ambulance Service Area Plan for Josephine County
• Five-year renewal for ASA 1 and ASA 2 with American Medical Response
• Lease agreement with CASA of Jackson County, Inc. for county property
• Sheriff’s Office firearms purchase
• Grant agreement under Oregon Health Authority Intergovernmental Agreement No. 026013

The Board of County Commissioners approved a lease agreement for CASA of Jackson County and authorized the Sheriff's Office to purchase 70 new firearms. Several other items, including an ambulance service plan and a mental health grant, were directed to a future agenda.

• Approved Order No. 2024-012 for lease of county property at 304 NW D Street to CASA of Jackson County, Inc. (3-0)
• Approved Sheriff's Office purchase of 70 new firearms
• Tabled L&C Carbon Discussion from Executive Session
• Directed staff to place Certification of Ambulance Service Area (ASA) Plan on next week's agenda
• Directed staff to place Oregon Health Authority Intergovernmental Agreement No. 026013 on next week's agenda

General Discussion - CANCELED

The scheduled meeting for the Josephine County Board of Commissioners on February 27, 2024, was canceled. No business was conducted.

Administration Workshop - CANCELED

The Josephine County Board of Commissioners administration workshop scheduled for February 22, 2024, has been canceled.

Weekly Business Session

The Board of Commissioners will consider approving a contract with Simon Hare for regional broadband project coordination. The Board will also review an agreement with the Rogue Valley Council of Governments for grant writing services.

• Contract for Regional Broadband Project Coordination with Simon Hare
• Intergovernmental Agreement with Rogue Valley Council of Governments for Grant Writing Services
• Approval of meeting minutes from February 13 and 14, 2024

The Board of County Commissioners approved the consent calendar containing minutes from February 13 and 14. Two administrative contracts regarding broadband coordination and grant writing services were tabled.

• Approved Consent Calendar minutes for Feb 13 and 14 (2-0)
• Tabled contract for Simon Hare for Regional Broadband Project Coordination
• Tabled Intergovernmental Agreement with Rogue Valley Council of Governments for Grant Writing Services

County Administration Workshop

The Board of Commissioners will hold a workshop to discuss various department business items and treasurer reports. Topics include the re-adoption of the county investment policy and discussions regarding public works and human resources.

• Re-adoption of the Josephine County Investment Policy (Order No. 2024-009)
• Treasurer’s Semi-Annual Meeting
• Contract for Personal Services with Eight Pines Property Management, LLC (Rogue Revitalize) for a Nurse Practitioner
• Public Works discussion on fleet rates and fueling island canopy
• Forestry discussion regarding Perpetual Reciprocal Right-of-Way Agreement

The Board of County Commissioners re-adopted the county investment policy and approved a fueling island canopy. They also agreed to a right-of-way agreement and a wage increase for custodians.

• Approved Order No. 2024-009 to re-adopt the Josephine County Investment Policy (3-0)
• Approved Perpetual Reciprocal Right-of-Way Agreement for Forestry
• Approved fueling island canopy budgeted between $580,000 and $600,000
• Approved raising custodian position wages from A9 step to A11 step

Legal Counsel Update

The Josephine County Board of Commissioners will discuss a permit for a gate on Murphy Creek Road. The agenda also includes a contract for a Regional Broadband Project Coordinator and an update on a community development grant application.

• Permit for a gate on Murphy Creek Road (Order No. 2024-011)
• Contract with Simon Hare for Regional Broadband Project Coordinator
• Update on Community Development Block Grant Application with Rogue Valley Council of Governments

The Board of Commissioners reviewed a proposal for a gate on Murphy Creek Road but deferred the decision for further research. No formal votes were recorded for the broadband coordinator contract or the RVCOG agreement.

• Tabled permit for gate on Murphy Creek Road pending further research by legal team

Administration Workshop - CANCELED

The Josephine County Board of Commissioners workshop originally scheduled for February 15, 2024, has been canceled.

Convening as the Governing Body of the Law Enforcement Service District

The board approved the establishment of the Law Enforcement Service District Citizens Advisory Committee. Five members were appointed to the committee with staggered terms ranging from one to four years.

• Approved Order No. 2024-010 to establish the Law Enforcement Service District Citizens Advisory Committee (3-0)
• Approved Resolution No. 2024-010 appointing Justin Lyons (1-year term), Ron Lee (2-year term), Kathryn Austin (3-year term), Bill Ertel (4-year term), and John Huber (4-year term) (3-0)

Weekly Business Session

The Board of Commissioners will hold a public hearing on updates to rural land development wildfire and emergency safety standards. Additionally, the Board is considering a resolution to refer a five-year local option tax for animal shelter and control services to voters in the May 21, 2024 election.

• Public hearing: First reading of Ordinance No. 2024-001 regarding Title 19 Rural Land Development Code wildfire and emergency safety standards
• Resolution No. 2024-008: Referring a five-year local option tax for animal shelter and animal control to voters on May 21, 2024
• Order No. 2024-007: Transfer of funds and renaming the 'ORS 35.265(1) – Just Compensation Fund' to Law Enforcement Service District Fund
• Resolution No. 2024-009: Appointment to the Grants Pass Airport Advisory Board

The Board of County Commissioners approved a resolution to place a five-year local option tax for animal shelter and animal control on the May 21, 2024, ballot. The Board also approved the first reading of an ordinance updating wildfire and emergency safety standards for rural land development.

• Approved Resolution No. 2024-008 to refer animal shelter local option tax to voters (3-0)
• Approved first reading of Ordinance No. 2024-001 regarding wildfire and emergency safety standards (3-0)
• Approved Consent Calendar items 5(a) through 5(c) (3-0)
• Approved Order No. 2024-007 to rename Just Compensation Fund to Law Enforcement Service District Fund (3-0)
• Approved Resolution No. 2024-009 appointing a member to the Grants Pass Airport Advisory Board (3-0)
• Approved minutes for Feb 6, Feb 7, Feb 8 (Admin Workshop), and Feb 8 (Law Enforcement Service District) (3-0)

General Discussion

The Board of County Commissioners approved recommended rates for the internal service fund, insurance, and facilities operations. The Board also filled a vacancy on the Grants Pass Airport Advisory Board. No other substantive matters were heard.

• Approved ISF, insurance, Oregon Paid Leave, Leave Liability, Facilities Operations, and depreciation rates (3-0)
• Approved Jamie Jones to fill the At-Large vacancy on the Grants Pass Airport Advisory Board (3-0)

County Administration Workshop

The Board of Commissioners will conduct an administration workshop covering human resources, transit agreements, and finance updates. The session also includes a meeting of the Law Enforcement Service District regarding committee selection.

• Solid Waste Agency presentation
• Human Resources staffing for Sheriff’s Office, Public Health, and Veterans Service Office
• RVTD STIF Public Transportation Service Provider Agreement
• ODOT Agreement No. 35640
• Transfer of funds and renaming of the Law Enforcement Service District Fund (89)

The Board of Commissioners approved three new staff positions for the Sheriff's Office, Public Health, and Veterans Service Office. They also approved funding agreements with RVTD and ODOT for transit operations and a VOCA grant for the Children's Advocacy Center.

• Approved seasonal Marine Safety Officer position for Sheriff's Office
• Approved temporary Mental Health Program Assessor position for Public Health
• Approved refill of Veterans Service Office position
• Approved RVTD STIF Public Transportation Service Provider Agreement for $225,408
• Approved ODOT Agreement No. 35640 for transit operational and maintenance funds
• Approved VOCA grant for Children's Advocacy Center staffing
• Tabled Association of Oregon Counties (AOC) annual dues
• Directed staff to place Order No. 2024-007 (fund renaming) on next week's agenda

Convening as the Governing Body of the Law Enforcement Service District

The Board of Commissioners will conduct a workshop covering human resources, transit agreements, and budget workshops. The meeting also includes the Law Enforcement Service District's selection of its Citizens Advisory Committee.

• Seasonal Marine Safety Officer position for Sheriff’s Office
• Mental Health Program Assessor position for Public Health at the Jail Clinic
• RVTD STIF Public Transportation Service Provider Agreement
• ODOT Agreement No. 35640
• Order No. 2024-007: Transfer and renaming of Fund 89 to Law Enforcement Service District Fund

The Board discussed the selection process for five positions on the Law Enforcement Service District Citizens Advisory Committee. The Board decided to amend the original board order to designate all positions as "At Large." The selection of the committee was rescheduled for Wednesday at 1:30 p.m.

• Decided to amend board order to make all advisory committee positions 'At Large'
• Rescheduled committee selection to Wednesday at 1:30 p.m.

Weekly Business Session

The Board of Commissioners will consider administrative actions including a collective bargaining agreement and a local option tax referral. The meeting also includes employee recognition and opportunities for citizen comments.

• Collective Bargaining Agreement between Josephine County and Laborers’ International Union of North America (LiUNA) Local 737
• Resolution No. 2024-008: Five Year Local Option Tax for Animal Shelter and Animal Control referral to May 21, 2024 election

The Board of County Commissioners approved a three-year collective bargaining agreement with the Laborers' International Union of North America (LiUNA) Local 737. A proposed measure for a five-year local option tax for animal shelter and animal control was tabled. The Board also approved the consent calendar for various meeting minutes.

• Approved Collective Bargaining Agreement with LiUNA Local 737 (3-0)
• Tabled Resolution No. 2024-008 regarding Animal Shelter and Animal Control tax measure
• Approved Consent Calendar minutes for Jan 30 and Jan 31 meetings (3-0)

Legal Counsel Update

The Board of Commissioners will receive updates regarding land use, mining ordinances, and the animal shelter levy. The meeting includes an executive session to discuss real property at 210 Tacoma St, foreclosure acquisitions, and workforce partnership status.

• Power of Attorney for Land Use and Development Permits at Burgundy Lane, Cave Junction
• Draft Mining Ordinance Amendment (JCC 5.15) and Standard Lease
• Animal Shelter Levy
• County Real Property Located at 210 Tacoma St
• 2021 Foreclosure Acquisition Dispositions

The Board approved a Power of Attorney for land use and development permits at Burgundy Lane in Cave Junction. The Board also authorized a land partition at 210 Tacoma Street and directed staff to proceed with 2021 foreclosure acquisition dispositions.

• Approved Power of Attorney for Home Bridging GP, Inc. regarding Burgundy Lane subdivision (3-0)
• Approved land partition for County Real Property at 210 Tacoma Street (3-0)
• Directed staff to move forward with 2021 Foreclosure Acquisition Dispositions
• Tabled Animal Shelter Levy ballot measure for clarification
• Referred draft Mining Ordinance Amendment (JCC 5.15) to Mining Advisory Committee for review

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding Order No. 2024-006 to establish uniform procedures for setting various county fees. The session also includes presentations on the state of the Animal Shelter and a citizen proposal for a new shelter levy.

• Public hearing for Order No. 2024-006 regarding Animal Shelter and Recreation Department fees
• Presentation on the state of the Animal Shelter
• Citizen proposal for a new Animal Shelter Levy
• Resolution No. 2024-002: Reappointment to the Bikeways & Walkways Committee
• Resolution No. 2024-007: Appointment to the Fair Board

The Board of County Commissioners approved Order No. 2024-006 to adjust various fees for the Animal Shelter and Recreation Department. The Board also approved the consent calendar, including committee appointments and previous meeting minutes.

• Approved Order No. 2024-006 to adjust Animal Shelter and Recreation Department fees (2-0)
• Approved Consent Calendar items 5(a) through 5(c) (3-0)
• Approved minutes from Weekly Business Session (Jan 24) and County Administration Workshop (Jan 25) (3-0)
• Approved Resolution No. 2024-002 for Bikeways & Walkways Committee reappointment (3-0)
• Approved Resolution No. 2024-007 for Fair Board appointment (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will hold a land use hearing regarding wildfire and emergency safety standards. The meeting also includes legal counsel updates on topics such as retiree rehiring, LUBA appeals, and union contract negotiations.

• Proposed text amendments to Wildfire and Emergency Safety Standards (Title 19 Chapter 19.76)
• Ground lease authorization with Dish Wireless, LLC
• Discussion of rehire of retirees for Assessor’s and Treasurer’s Offices
• Update on union contract negotiations with LiUNA Local 737
• Review of Letter of Intent to Lease County Property at 210 Tacoma St

The Board of County Commissioners approved a ground lease with Dish Wireless at the Fairgrounds. They also agreed to start the process of placing an animal shelter levy on the ballot to fund facility upgrades and operations.

• Approved rehire of two retirees for the Assessor's and Treasurer's offices
• Approved ground lease with Dish Wireless at the Fairgrounds (Order No. 2024-008) (3-0)
• Agreed to start the process to place an animal shelter levy on the ballot

Land Use Hearing

The Josephine County Board of Commissioners will hold a land use hearing regarding proposed text amendments to Josephine County Code Title 19 Chapter 19.76. The discussion focuses on Wildfire and Emergency Safety Standards.

• Proposed text amendments to Josephine County Code Title 19, Chapter 19.76 (Wildfire and Emergency Safety Standards)

The Board of County Commissioners approved proposed text amendments to Josephine County Code Title 19 Chapter 19.76 regarding Wildfire and Emergency Safety Standards. The first reading of the proposed ordinance is scheduled for February 14, 2024.

• Approved Proposed Text Amendments to Josephine County Code Title 19 Chapter 19.76 (2-0)

Legal Counsel Update

The Board of Commissioners met for a legal counsel update and held an executive session regarding union contract negotiations. Following the session, the Board directed staff to place the contract on the next Weekly Business Session agenda.

• Directed staff to place LiUNA Local 737 contract on next week's Weekly Business Session

Administration Workshop

The Board of Commissioners will conduct a workshop covering economic development, legal updates, and department business. Discussions include public health funding applications, human resources policies, and transit contract amendments.

• Economic Development: Wildlife Images Full Park WIFI Project presentation
• Order No. 2024-005: Sale of County property on Pinecrest Drive via quitclaim deed
• Public Health: Community funding applications for Dove Ministries and Four Way Community Foundation
• Human Resources: Policy C-29 regarding rehiring county retirees on a temporary basis
• Transit: Amendment No. 2 to contract for personal services with ReadyRide Services, Inc.

The Board of County Commissioners approved an economic development request for a park WIFI project and two community funding applications. They also authorized the sale of county land on Pinecrest Drive and a contract amendment for transit services.

• Approved $13,295 for Wildlife Images Full Park WIFI Project (3-0)
• Approved sale of county land on Pinecrest Drive to Thomas and Deborah Beard for $5,610 (3-0)
• Approved $23,150 community funding application for Dove Ministries
• Approved $15,000 community funding application for Four Way Community Foundation
• Approved Amendment No. 2 to contract with ReadyRide Services, Inc.
• Agreed to maintain 2023 liaison assignments for 2024

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding the supplemental budget for fiscal year 2023-2024. The session also includes administrative actions regarding a collective bargaining agreement with LiUNA Local 737.

• Public hearing for adoption of Supplemental Budget Resolution No. 2024-005
• Approval of Collective Bargaining Agreement with Laborers’ International Union of North America (LiUNA) Local 737
• Approval of publishing the Annual Financial Report
• Establishment of Law Enforcement Service District Citizens Advisory Committee via Order No. 2024-002
• Establishment of Law Enforcement Service District Budget Committee via Order No. 2024-004

The Board of County Commissioners approved a supplemental budget and budget adjustments for fiscal year 2023-2024. The board also established a Citizens Advisory Committee and a Budget Committee for the Law Enforcement Service District. Two administrative items regarding a labor agreement and a financial report were tabled.

• Approved Resolution No. 2024-005 adopting a Supplemental Budget and Budget Adjustments for FY 2023-2024 (3-0)
• Approved Consent Calendar items 5(a) through 5(c), including previous meeting minutes and coordination letters (3-0)
• Approved Order No. 2024-002 establishing the Law Enforcement Service District Citizens Advisory Committee (3-0)
• Approved Order No. 2024-004 establishing the Law Enforcement Service District Budget Committee (3-0)
• Tabled Collective Bargaining Agreement with LiUNA Local 737
• Tabled publishing of the Annual Financial Report

KAJO

The provided agenda contains only procedural information regarding the meeting time, location, and accessibility accommodations. No specific items for decision or discussion are listed in the document.

Budget Committee Meeting

The Josephine County Budget Committee will meet to review the proposed FY 2023-24 Supplemental Budget. The meeting includes a presentation by the Budget Officer and an opportunity for public comment.

• Presentation of Proposed Supplemental Budget for FY 2023-24

The Budget Committee reviewed and approved the Second Supplemental Budget for the fiscal year running from July 1, 2023, to June 30, 2024. The motion passed with a unanimous vote.

• Approved Second Supplemental Budget for FY 2023-24 (6-0)

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing regarding five land annexation petitions to the Josephine Community Library District. The Board will also consider an order establishing uniform procedures for setting fees for the Animal Shelter and Recreation Department.

• Public hearing on five library district annexations totaling approximately 58.5 acres
• Order No. 2024-003 regarding uniform fee-setting procedures for Animal Shelter and Recreation Department
• Proclamation of January 21, 2024, as Sanctity of Human Life and Respect for Life Day

The Board of County Commissioners lifted a 60-day suspension on library district annexations and approved five specific landowner petitions for annexation. The Board also approved the consent calendar, including fee-setting procedures for the Animal Shelter and Recreation Department.

• Lifted 60-day suspension for annexations into Josephine Community Library District (3-0)
• Approved Library District Annexation Order No. 2023-095 (3-0)
• Approved Library District Annexation Order No. 2023-096 (3-0)
• Approved Library District Annexation Order No. 2023-097 (3-0)
• Approved Library District Annexation Order No. 2023-098 (3-0)
• Approved Library District Annexation Order No. 2023-099 (3-0)
• Approved Order No. 2024-003 regarding fee-setting procedures for Animal Shelter and Recreation Department (3-0)
• Approved minutes from January 9, 10, and 11, 2024 meetings (3-0)

General Discussion

The meeting consists of a general discussion and a legal counsel update. The agenda is limited to these two procedural items.

• Law Enforcement Advisory Committee Selection

The Board of County Commissioners held a brief session where the only agenda item was postponed. No other substantive decisions were made.

• Tabled Law Enforcement Advisory Committee Selection to February 8, 2024

Legal Counsel Update

The Legal Counsel Update includes discussions on federal planning coordination letters and funding for law library and mediation services. The meeting also contains an executive session to discuss union contract negotiations, annexation processes, and the Pipe Fork parcel.

• Law Library and Mediation Services Funding
• Union Contract Negotiations with LiUNA Local 737
• Annexation Petition Process
• County Real Property (320 acres known as Pipe Fork parcel)

The Board agreed to a request to reallocate state funding for the Law Library and mediation services. Mediation services will receive approximately $150,000, while the Law Library will receive approximately $50,000.

• Approved reallocation of state funding: ~$150,000 to mediation services and ~$50,000 to Law Library
• Directed staff to place Federal Planning Coordination Letters on next week's Consent Calendar
• Directed staff to place LiUNA Local 737 union contract negotiations on next week's Administrative Actions agenda

Administration Workshop

The Board of Commissioners will hold a workshop to discuss legal counsel updates regarding service district boundary changes and review various department job descriptions. The meeting also includes discussions on fee changes for the Animal Shelter and Recreation Department and an update to the Oregon Paid Leave Policy.

• Service District Boundary Change Petitions and Procedures update
• Review of Human Resources job descriptions including Payroll Administrator and Parks and Cemetery Specialist
• Fee changes for Animal Shelter and Recreation Department
• Update to Oregon Paid Leave Policy
• Executive Session regarding a maintenance agreement renewal

The Board of Commissioners approved updates to five specific job descriptions across various departments. Additionally, the Board approved the 2024 Pure Storage Renewal Maintenance Agreement for Information Technology. A public hearing for animal shelter and recreation fee changes was scheduled for January 31, 2024.

• Approved Finance Generalist/Payroll Technician change to Payroll Administrator NU14
• Approved Payroll Administrator job description replacing Grant Supervisor
• Approved Parks and Cemetery Specialist move from A10 to A12
• Approved Public Works Cost Accounting Coordinator change from A12 to A14
• Approved Executive Assistant/Communications Coordinator update from NU9 to NU12
• Approved 2024 Pure Storage Renewal Maintenance Agreement for IT (3-0)

Emergency Meeting Regarding Proposed Charter Mapping

The Josephine County Board of Commissioners will hold an emergency meeting to discuss and potentially take action on proposed charter mapping. The regular workshop includes updates on service district boundary change petitions, various job descriptions, and fee changes for the Animal Shelter and Recreation Department.

• Discussion of Proposed Charter Mapping
• Service District Boundary Change Petitions and Procedures update
• Fee changes for Animal Shelter and Recreation Department
• Review of several job descriptions including Payroll Administrator and Parks and Cemetery Specialist
• Renewal of Maintenance Agreement in Executive Session

The Board of County Commissioners met to review how the map for a proposed charter change was created. County Clerk Rhiannon Henkels stated the map was developed using 2020 census data and population density requirements outlined in the petition. No formal votes were taken on the map's content.

• Discussed the creation and transparency of the proposed charter map
• County Clerk to seek counsel on the map before potentially removing it from the website

Weekly Business Session

The Board of Commissioners will review public comments and approve the consent calendar. The agenda includes approving minutes from recent meetings and several resolutions regarding committee appointments.

• Resolution No. 2024-001: Appointment to Special Transportation Advisory Committee (STAC)
• Resolution No. 2024-003: Appointment to Josephine Housing & Community Development Council
• Resolution No. 2024-004: Appointment to Collaborative Economic Development Committee (CEDC)
• Approval of minutes from January 2, 3, and 4, 2024

The Board of County Commissioners approved the consent calendar, which included the adoption of three resolutions for committee appointments and the approval of previous meeting minutes. Residents provided public testimony regarding the potential sale of the Pipefork property to a conservancy.

• Approved Consent Calendar items 3(a) through 3(d) (3-0)
• Approved minutes from Jan 2, Jan 3, and Jan 4, 2024 (3-0)
• Approved Resolution No. 2024-001: Appointment to Special Transportation Advisory Committee (3-0)
• Approved Resolution No. 2024-003: Appointment to Housing & Community Development Council (3-0)
• Approved Resolution No. 2024-004: Appointment to Collaborative Economic Development Committee (3-0)

Legal Counsel Update

The Board of Commissioners will discuss service district boundary change petitions and updates to the Oregon Paid Leave Policy. The agenda also includes an executive session regarding union negotiations and various county property matters.

• Service District Boundary Change Petitions and Procedures
• Update to Oregon Paid Leave Policy
• Union Contract Negotiations with LiUNA Local 737
• County Real Property at 1401 Pansy Lane
• County Owned Property (0.43 acres) on Pinecrest Dr.

The Board of County Commissioners approved the sale of a 0.43-acre county-owned property on Pinecrest Drive. Other items, including service district boundary change petitions and the Oregon Paid Leave Policy, were tabled or deferred for future review.

• Approved sale of 0.43 acres of County Owned Property on Pinecrest Drive (3-0)
• Tabled discussion on Union Contract Negotiations with LiUNA Local 737
• Deferred review of Service District Boundary Change Petitions to Thursday's County Administration Workshop
• Deferred update to Oregon Paid Leave Policy to a later date

Administration Workshop

The Board of Commissioners will hold an administration workshop to discuss transit programs, contract amendments, and fee changes for the animal shelter, assessor, and parks. The meeting also includes discussions regarding committee appointments.

• Transit Disadvantaged Business Enterprise Program and Goals FFY 2023-2026
• Amendment to Contract for Personal Services with Readyride Services, Inc.
• Appointment to the Josephine County Special Transportation Advisory Committee (STAC)
• Fee changes for Animal Shelter, Assessor, and Parks
• Appointments to the Josephine Housing & Community Development Council and CEDC

The Board approved the Disadvantaged Business Enterprise (DBE) program for federal transit funding and a contract amendment for non-emergency medical transportation. Fee changes for the animal shelter, assessor, and parks were tabled.

• Approved Josephine Community Transit DBE Program and Goals FFY 2023-2026
• Approved contract amendment with Readyride Services, Inc. for $80,000 (3-0)
• Tabled fee changes for Animal Shelter, Assessor and Parks

Weekly Business Session

The Josephine County Board of Commissioners will meet to consider administrative actions, including a VOCA/CFA grant agreement. The agenda also includes approval of previous meeting minutes and opportunities for citizen comments.

• Approval of VOCA/CFA Grant Agreement between Josephine County District Attorney’s Office and State of Oregon

The Board of Commissioners elected its leadership for the 2024 calendar year. The Board also approved a state grant for the District Attorney's Victims Assistant program and adopted several sets of previous meeting minutes.

• Approved VOCA/CFA Grant Agreement for the District Attorney's Victims Assistant program (3-0)
• Approved Consent Calendar minutes from December 19, 20, and 21, 2023 (3-0)
• Nomination of Commissioner DeYoung for 2024 Chair failed (1-2)
• Nominated Commissioner West as 2024 Chair (2-1)
• Nominated Commissioner Baertschiger Jr. as 2024 Vice-Chair (3-0)

Legal Counsel Update

The meeting consists of a legal counsel update and additional subject matters from commissioners. The agenda includes an executive session to discuss specific circuit court cases involving the county.

• Executive Session: Sue Wright vs. Josephine County, et al (Case No. 23LT21712)
• Executive Session: Josephine Community Library District vs. Josephine County (Case No. 23CV52273)

The Board of Commissioners met for a legal counsel update and held an executive session to discuss two court cases. No formal actions were taken on the legal matters. The selection of Chair and Vice-Chair was deferred until the full Board is present.

• Received update on Sue Wright vs. Josephine County (Case No. 23LT21712)
• Received update on Josephine Community Library District vs. Josephine County (Case No. 23CV52273)
• Tabled consideration of Chair and Vice-Chair