Josephine County public meetings in 2023

House Representative District 3 Selection

The meeting will discuss and select the candidate for House Representative District 3.

• Selection of House Representative District 3

The Board of County Commissioners met to fill a vacancy in the Legislative Assembly for State Representative District 3. Following interviews with five candidates, the Board voted to appoint Dwayne Yunker to the position.

• Appointed Dwayne Yunker to fill the vacancy of State Representative District 3

Weekly Business Session

The Board of Commissioners will hold public hearings regarding five land annexations to the Josephine Community Library District. The session also includes administrative action on an appeal regarding an oversized accessory structure.

• Public hearing for five annexations to the Josephine Community Library District
• Appeal of a Director’s Decision to approve an oversized accessory structure (Hecker Revocable Trust)
• Resolution No. 2023-038 regarding a Fair Board reappointment
• Approval of meeting minutes from December 12, 13, and 14, 2023

The Board of County Commissioners approved findings of fact regarding a land use appeal for an oversized accessory structure. A public hearing concerning library district annexations was tabled. The board also approved the consent calendar, including meeting minutes and a Fair Board reappointment.

• Approved Findings of Fact & Decision regarding oversized accessory structure appeal for Hecker Revocable Trust (3-0)
• Tabled public hearing for annexations to the Josephine Community Library District
• Approved Law Enforcement District, Legal Counsel Update, Weekly Business Session, and County Administration Workshop minutes (3-0)
• Approved Resolution No. 2023-038 for a reappointment to the Fair Board (3-0)
• Approved Order No. 2023-100 regarding the December 26, 2023 meeting (3-0)

Legal Counsel Update

The Board of Commissioners will conduct interviews for House Representative District 3 and hold a Legal Counsel Update. The agenda includes discussions regarding a CDBG service provider contract and procedures for filing a legislative vacancy.

• Interviews for House Representative District 3
• Intent to Contract for CDBG Service Provider
• Process for Filing Legislative Vacancy
• Executive Session: Confidential Memo re: Library District Withdrawal Procedures

The Board of County Commissioners voted to pause all applications for annexations and withdrawals from the Josephine Community Library District for 60 days. The Board also discussed the CDBG service provider contract and the process for filing a legislative vacancy.

• Suspended all applications for annexations and/or withdrawals from the Josephine Community Library District for 60-days (3-0)

House Representative District 3 Interviews

The Josephine County Board of Commissioners will hold interviews for House Representative District 3. The agenda also includes a legal counsel update.

• House Representative District 3 Interviews
• Legal Counsel Update

The Board of Commissioners conducted interviews for the State Representative District 3 vacancy. No final selection was made during this session. A final selection is scheduled for December 21, 2023.

• Interviewed Dwyane Yunker
• Interviewed Matthew Robinson
• Interviewed Colene Martin
• Interviewed Bill Ertel
• Interviewed Tanya Henderson

Administration Workshop

The meeting will cover department business, finance reports, and board matters including a request for an annual non-union policy decision.

• Request for Annual Non-Union Policy Decision

The Board agreed to a 4% Cost of Living Adjustment (COLA) for non-union employees and elected officials. They approved two 40-hour PTO sellbacks per year starting November 2024 but maintained a 300-hour PTO payout limit at termination or retirement.

• Approved 4% COLA for non-union employees and elected officials
• Approved two 40-hour PTO payouts per year starting November 2024
• Maintained 300-hour PTO payout at termination/retirement for non-union employees

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding petitions from landowners to withdraw specific parcels of land from the library district. The session also includes citizen comments and the approval of meeting minutes and a subdivision plat map.

• Public hearing for property withdrawals by Brian & Truc Mai Bertsch, Bonnie MacDonald, Cathy & Terry Millard, and Paul & Victoria Marshall
• Approval of Sylvan Heights Subdivision Plat Map
• Approval of minutes from December 4, 5, and 6, 2023 meetings

The Board of County Commissioners continued a public hearing regarding four petitions to withdraw property from the Josephine Community Library District. The decision was made to seek clarity from County Legal Counsel. The Board also approved the consent calendar.

• Continued public hearing on Josephine Community Library District property withdrawals (3-0)
• Approved Consent Calendar items 4(a) and 4(b), including minutes and Sylvan Heights Subdivision Plat Map (3-0)

Law Enforcement District Meeting/Legal Counsel Update

The Board of Commissioners will hold two meetings regarding Law Enforcement District matters and a Legal Counsel update. The agenda includes decisions on legal service contracts, county code revisions, and several labor union agreements.

• Approval of conflict waiver and personal services contract for Alison K. Smith
• Revisions to Josephine County Code Chapters 2.05, 2.10, 2.18 and 2.20
• Authorization of ground lease with PacificCorp for County property
• Approval of Collective Bargaining Agreements with the Sheriff’s Association and FOPPO
• Authorization of sale of County-owned lands not in use to prior owner of record

The Board of Commissioners ratified collective bargaining agreements with the Sheriff's Association and FOPPO. They also approved a ground lease with PacificCorp and authorized the sale of county-owned land to a prior owner. Legal contracts for the Law Enforcement Services District were also signed.

• Approved ground lease with PacificCorp for weather station at 7525 Takilma Road (3-0)
• Ratified Collective Bargaining Agreement with the Sheriff's Association (3-0)
• Ratified Collective Bargaining Agreement with FOPPO (3-0)
• Approved Order No. 2023-094 to sell county-owned lands to prior owner of record (3-0)
• Approved conflict waiver and contract for legal services from Alison K. Smith
• Approved extension of Burgundy Lane Purchase and Sale Agreement through March 2024
• Decided to hold Pipefork property price as trade secrets until March 1, 2024 (3-0)
• Scheduled interviews for Representative Morgan replacement for December 19 and 20, 2023

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing regarding the withdrawal of 0.16 acres from the Josephine Community Library District. The Board will also consider administrative actions related to forming a new law enforcement service district and revising county purchasing policies.

• Public hearing on withdrawing 0.16 acres from Josephine Community Library District
• Approval of Order No. 2023-083 regarding the Josephine County Law Enforcement Service District
• Approval of Order No. 2023-085 to revise county purchasing policy B-10
• Oregon State Marine Board Life Saving Awards presentation

The Board of County Commissioners approved the formation of a new law enforcement service district based on November 2023 election results. They also approved a property withdrawal from the Josephine Community Library District and updated purchasing policies.

• Approved Order No. 2023-083 to establish the Josephine County Law Enforcement Service District (3-0)
• Approved Order No. 2023-084 to withdraw property from the Josephine Community Library District (2-1)
• Approved Order No. 2023-085 revising Policy B-10 regarding Purchasing (3-0)
• Approved Consent Calendar minutes for Nov 28, Nov 29, and Nov 30 meetings (3-0)

Legal Counsel Update

The Board will review legal updates and consider several contracts and orders. Items include construction contracts for the Fairgrounds and decisions regarding county-owned property.

• Contract with Vitus Construction, Inc. for Fairgrounds Arena Phase 3 Renovation Project
• Contract with Vitus Construction, Inc. for Fairgrounds Restroom Renovations
• Limited Power of Attorney for land-use permits at 370 Bowhill Rd.
• Order No. 2023-088 regarding contract signing authority and program manager modifications
• Order No. 2023-087 regarding a Quitclaim Deed for Pine Cone Drive, LLC

The Board of County Commissioners approved several construction contracts for the Fairgrounds and a land sale via quitclaim deed. They also delegated contract signing authority for the Prevention and Treatment Program and rescinded a previous order regarding county code requirements.

• Approved Order No. 2023-088 delegating contract signing authority to Shawn Martinez (3-0)
• Approved contract with Vitus Construction, Inc. for Fairgrounds Arena Phase 3 Renovation (3-0)
• Approved contract with Vitus Construction, Inc. for Fairgrounds restroom renovations (3-0)
• Approved Amendment No. 2 to Intergovernmental Agreement OJD Contract No. 230025 (3-0)
• Approved Limited Power of Attorney for Crown Castle at 370 Bowhill Rd
• Approved Order No. 2023-086 rescinding Board Order No. 2023-064 (3-0)
• Approved Order No. 2023-087 and Quitclaim Deed for Pine Cone Drive, LLC (3-0)

Land Use Hearing

The Board of Commissioners will hold a land use hearing regarding an appeal of the Director's decision to approve a detached living space. The appeal concerns whether the proposed accessory structures exceed the 6,000 square foot limit for the 5.46-acre parcel.

• Appeal of site plan review for a detached living space at 995 Summer Lane
• Proposed increase of cumulative accessory structures to approximately 7,876 square feet

The Board of County Commissioners upheld a Director's decision to allow a detached living space that exceeds standard size limits. The approved structure increases the total accessory square footage on the 5.46-acre parcel to approximately 7,876 square feet, surpassing the 6,000 square foot limit.

• Approved Site Plan Review for oversized accessory structure (3-0)

Administration Workshop

The Board of Commissioners will hold a workshop to review economic development requests and department business. The session includes presentations on marketing campaigns and business expansion requests, alongside updates on transit contracts and juvenile justice agreements.

• Merit Commercial Marketing Campaign presentation
• Taylor’s Country Store Expansion Economic Development Request
• Small Business Development Center (SBDC) Economic Development Request
• Personal Services Contract with BC Electronics LLC for Vehicle IT Support
• Amendment to State of Oregon Intergovernmental Agreement No. 164681 regarding Basic Residential Services

The Board of Commissioners approved $95,000 in economic development requests for Taylor's Country Store and the Small Business Development Center. They also authorized a transit IT contract and two juvenile justice amendments. Additionally, the Board approved three job description changes in Human Resources.

• Approved $50,000 economic development request for Taylor's Country Store Expansion (3-0)
• Approved $45,000 economic development request for Small Business Development Center (3-0)
• Approved Personal Services Contract with BC Electronics LLC for Vehicle IT Support (3-0)
• Approved Amendment to State of Oregon IGA No. 164681 for Basic Residential Services (3-0)
• Approved Amendment No. 2 to Oregon Dept of Education Grant No. 15676 for High-Risk Juvenile Crime Prevention Services (3-0)
• Approved job description change for Parks and Recreation Field Support from A10 to A11
• Approved job description change for Children's Advocacy Center Program Manager from NU13 to NU15
• Approved new job description for Veterans Program Assistant Manager

Weekly Business Session

The Board of Commissioners will hold public hearings regarding three property annexations to the Josephine Community Library District. The session also includes consideration of new administrative policies and the sale of unused county-owned lands.

• Public hearing for library district annexations involving 10, 11.34, and 0.68 acres
• Approval of Order No. 2023-080 regarding administrative Policy F-06
• Approval of Order No. 2023-081 for the sale of unused county-owned lands
• Approval of minutes from November 14, 15, and 16 meetings

The Board of County Commissioners approved the annexation of three properties into the Josephine Community Library District. They also adopted a new administrative policy regarding proceeds from foreclosed property sales and authorized the sale of certain county-owned lands to prior owners.

• Approved annexation of three properties into Josephine Community Library District (Orders 2023-077, 2023-078, 2023-079) (3-0)
• Approved Order No. 2023-080 adopting Policy F-06 regarding administrative policies for foreclosed property proceeds (3-0)
• Approved Order No. 2023-081 authorizing the sale of county-owned lands not in use to prior owners of record (3-0)
• Approved Consent Calendar minutes for November 14, 15, and 16, 2023 (3-0)

KAJO/Legal Counsel Update

The Board of Commissioners will meet to discuss administrative policies regarding tax foreclosed property and the sale of county-owned lands. The agenda also includes items related to fire protection services, purchasing policies, and the formation of a law enforcement service district.

• Adopting Policy F-06 regarding disposition of tax foreclosed real property
• Authorization of the sale of county-owned lands not in use for county purposes
• Declaring election results to form the Josephine County Law Enforcement Service District
• Termination of the intergovernmental agreement with Jackson County for the Rogue Valley Workforce Consortium
• Approval of rental agreement for county real property at 1399 Pansy Lane

The Board of County Commissioners approved a rental agreement for county property and terminated an intergovernmental agreement with Jackson County. The Board also agreed to start a fire protection services process and an agreement with the Oregonians in Action Legal Center.

• Approved rental agreement for county property at 1399 Pansy Lane (3-0)
• Approved Order No. 2023-082 terminating the Rogue Valley Workforce Consortium agreement with Jackson County (3-0)
• Agreed to start the Fire Protection Services process
• Agreed to Attorney/Client Agreement with Oregonians in Action Legal Center for Title 19 review
• Directed staff to move forward with Pacific Power weather station at 7525 Takilma Rd
• Directed staff to place Order No. 2023-080 (Tax Foreclosed Real Property policy) on next week's agenda
• Directed staff to place Order No. 2023-081 (Sale of 455 Harris Road for $11,000) on next week's agenda
• Directed staff to place Order No. 2023-083 (Law Enforcement Service District formation) on next week's agenda

Administration Workshop

The Board of Commissioners will hold a workshop to review economic development requests and department business. The session includes presentations on small business development and reviews of forestry service contracts.

• SBDC Economic Development Request presentation
• Seedling Growing Service Contract #2024A-124 with Weyerhaeuser NR Company
• Tree Planting Contract (2024PL-1) with Rogue River Forestry, LLC
• The Knolls at Turkey Hollow Subdivision Plat Map review

The Board authorized two forestry contracts for seedling growth and planting. They also agreed to sign a subdivision plat map for The Knolls at Turkey Hollow. A funding request from the Small Business Development Center was tabled.

• Authorized Forestry Director to sign Seedling Growing Service Contract #2024A-124 with Weyerhaeuser NR Company
• Approved Tree Planting Contract 2024PL-1 with Rogue River Forestry, LLC
• Agreed to sign The Knolls at Turkey Hollow Subdivision Plat Map
• Tabled $45,000 Economic Development Funds request from Small Business Development Center

Weekly Business Session

The Board of Commissioners will conduct its weekly business session on November 15, 2023. The agenda includes citizen requests, public comments, and the approval of a consent calendar.

• Approval of minutes from the November 7 and November 8 sessions
• Review of Order No. 2023-076 regarding the week of November 20, 2023

The Board of County Commissioners approved the consent calendar, which included previous meeting minutes and the order for the November 20, 2023, meeting. Residents provided public comments regarding a law enforcement district, community litter, and rural county alliances.

• Approved minutes from Legal Counsel Update (Nov 7) and Weekly Business Session (Nov 8) (3-0)
• Approved Order No. 2023-076 for the November 20, 2023, Weekly Business Meeting (3-0)

Legal Counsel Update

The Board of Commissioners will receive a legal counsel update regarding the acceptance of a deed for properties at 1389 & 1399 Pansy Lane. The meeting also includes discussion of a Memorandum of Understanding with Dogooders Properties, LLC.

• Acceptance of Bargain and Sale Deed for 1389 & 1399 Pansy Lane
• MOU with Dogooders Properties, LLC regarding personal property at 1389 & 1399 Pansy Lane

The Board of Commissioners agreed to sign documents for the purchase of property at 1389 & 1399 Pansy Lane from Dogooders Properties. This included the acceptance of a Bargain and Sale Deed and a Memorandum of Understanding for the use of personal property at that location.

• Approved Bargain and Sale Deed for property purchase of 1389 & 1399 Pansy Lane
• Approved MOU with Dogooders Properties, LLC for use of personal property at 1389 & 1399 Pansy Lane

Weekly Business Session

The Josephine County Board of Commissioners will meet to consider administrative actions regarding a recent property sale by the Sheriff. The agenda also includes approval of previous meeting minutes and time for citizen comments.

• Approval of Order No. 2023-075 to confirm Sheriff’s property sale from November 1, 2023
• Acceptance of the Sheriff’s Return of Sale and Certificate of Sale
• Authorization of the distribution of proceeds from the property sale
• Approval of minutes from October 31, November 1, and November 2 meetings

The Board of County Commissioners approved Order No. 2023-075 to confirm a property sale and authorize the distribution of proceeds. The Board also approved the consent calendar including previous meeting minutes and a legal counsel update.

• Approved Order No. 2023-075 regarding Sheriff's Property Sale of November 1, 2023 (2-0)
• Approved Consent Calendar including minutes from Oct 31, Nov 1, and Nov 2 (2-0)

Legal Counsel Update

The meeting will discuss approving an order confirming a sheriff's property sale, appointing a new county assessor, and potential real estate transactions.

• Approval of Order No. 2023-075 to confirm the Sheriff’s Property Sale
• Appointment of County Assessor
• Potential Sale of County Real Property known as Pipefork

The Board of County Commissioners appointed a new County Assessor and terminated a partnership with the Rogue Valley Workforce Consortium and Rogue Workforce Partnership. The Board also agreed to engage common counsel for a legal matter and declined the sale of the Pipefork property.

• Appointed Chris Parton as County Assessor (3-0)
• Terminated partnership with Rogue Valley Workforce Consortium and Rogue Workforce Partnership (3-0)
• Approved consent to engage common counsel for Gabbert et al v. Counties (3-0)
• Declined the potential sale of county real property known as Pipefork
• Directed staff to place the $207,501 sale of 1120 SW Bridge Street under Administrative Actions for the next session

Administration Workshop

The Board of Commissioners will hold a workshop to review economic development requests and department business. The session includes discussions on land development code amendments and contract updates.

• Economic Development Requests from Rogue Truck Body and Small Business Development Center
• Ordinance No. 2023-006 regarding Rural Land Development Code updates
• Evidence Center change orders
• Amendment No. 1 to the LPSCC Coordinator personal services contract

The Board approved two funding requests and one contract amendment. A proposed ordinance to allow rural accessory dwelling units was delayed due to a lack of fire safety standards.

• Approved $50,000 Economic Development Request for Rogue Truck Body (3-0)
• Approved Amendment No. 1 to Contract for Personal Services for a Local Public Safety Coordinating Council (LPSCC) Coordinator (3-0)
• Tabled Ordinance No. 2023-006 regarding rural accessory dwelling units (ADUs) for further discussion

Weekly Business Session

The Board of Commissioners will review previous meeting minutes and a monthly update from City/County officials. The session also includes an appointment to the Josephine County Mining Advisory Committee.

• Approval of minutes from October 18, 24, 25, and 26, 2023
• Resolution No. 2023-037 regarding an appointment to the Mining Advisory Committee (MAC)
• City/County Monthly Update for October 24, 2023
• Legal Counsel Update for October 24, 2023

The Board of County Commissioners approved the consent calendar, which included several sets of meeting minutes and a resolution for a committee appointment. No other substantive actions were taken.

• Approved minutes from October 18, October 24, October 25, and October 26, 2023 (3-0)
• Approved Resolution No. 2023-037 appointing a member to the Josephine County Mining Advisory Committee (3-0)

Legal Counsel Update

The meeting includes updates on mental health service grant agreements and an ordinance amendment regarding mining. The Board will also enter executive session to discuss the appointment of the County Assessor and surplus proceeds from tax foreclosed property.

• Amendment No. 1 to Mental Health Services Grant Agreement (IGA No. 173138)
• Amendment No. 2 to Southern Oregon PSRB Agreement
• Ordinance amending JCC Chapter 5.15 (Mining)
• 100 Speaker Rd. Compliance Plan
• Appointment of County Assessor

The Board of County Commissioners approved two grant agreement amendments with Options for Southern Oregon for mental health and clinical monitoring services. The Board agreed to review a proposed mining ordinance and directed Human Resources to review applications for County Assessor.

• Approved Amendment No. 1 for Mental Health Services grant agreement (3-0)
• Approved Amendment No. 2 for PSRB Agreement grant agreement (3-0)
• Tabled mining ordinance for further review
• Directed HR to review County Assessor applications by November 15, 2023

Administration Workshop

The Board of Commissioners will hold an administration workshop to discuss various department business items and economic development requests. The agenda includes reviews of intergovernmental agreements for community corrections, juvenile justice, and the assessor's office.

• SBDC Economic Development Request presentation
• Agreement to rent real property at 1112 NE D Street
• Revised Community Corrections Grant-in-Aid funding agreement
• Grant agreement for two Centers of Excellence in Juvenile Justice
• Resolution No. 2023-037 regarding appointment to the Mining Advisory Committee

The Board approved a rental agreement and property tax exemption for a transitional housing program at 1112 NE D Street. The Board also authorized contract amendments for the Assessor's Office and Community Corrections, and granted signing authority for a Juvenile Justice employment agreement.

• Approved rental agreement and property tax exemption for 1112 NE D Street (2-1)
• Authorized County Assessor to sign Amendment No. 1 to IGA# 90-44000-00020617
• Approved revised IGA No. 6356 with Oregon Department of Corrections
• Authorized signing of IGA No. 181537 with Oregon Health Authority for Supported Employment
• Approved Grant Agreement with Options for Southern Oregon for Centers of Excellence
• Tabled Small Business Development Center Economic Development Request
• Directed staff to place Resolution No. 2023-037 (Mining Advisory Committee appointment) on next week's Consent Calendar

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings regarding four land annexations to the Josephine Community Library District. The Board will also consider administrative actions related to mineral exploration permits and county business policies.

• Public hearing for library district annexations involving 27.37 total acres
• Approval of Order No. 2023-069 regarding suspension of mineral exploration permit applications
• Approval of Order No. 2023-070 regarding County Administrative Policy E-06

The Board of County Commissioners approved the suspension of applications for mineral exploration permits and mining leases to focus Forestry Program resources on timber sales. They also established a new policy for removing homeless individuals from public property and approved four library district annexations.

• Approved Order No. 2023-069 suspending mineral exploration permits and mining leases (3-0)
• Approved Order No. 2023-070 establishing Policy E-06 for removal of homeless individuals from public property (3-0)
• Approved Order No. 2023-071 for Josephine Community Library District annexation (3-0)
• Approved Order No. 2023-072 for Josephine Community Library District annexation (3-0)
• Approved Order No. 2023-073 for Josephine Community Library District annexation (3-0)
• Approved Order No. 2023-074 for Josephine Community Library District annexation (3-0)

City/County Update

The Josephine County Board of Commissioners will hold a City/County Update meeting to discuss developments in the City of Grants Pass. The agenda includes updates on Dollar Mountain and the Dimmick Property Development Plan.

• Dollar Mountain Update (City of GP)
• Dimmick Property Development Plan (City of GP)

The Board of Commissioners and City of Grants Pass officials discussed the status of the Dollar Mountain appraisal and the Dimmick property development. No formal votes or final decisions were recorded during the session.

• Discussed potential sale of Dollar Mountain to City of Grants Pass pending yellow book appraisal
• Confirmed Dimmick property is available for buyers/investors after previous deal fell through
• Discussed workforce and affordable housing grant availability
• Discussed homeless shelter options and the impact of current lawsuits on city ordinances
• Requested monthly Narcan administration data from city police and fire departments
• Discussed reforming or repealing Measure 110

Legal Counsel Update (part 1)/KAJO

The Josephine County Board of Commissioners will meet to discuss updates regarding Dollar Mountain and the Dimmick Property Development Plan. The agenda also includes an executive session to discuss specific county real properties and a confidential memo regarding a Supreme Court ruling.

• Finalizing land sale for 455 Harris Rd.
• Land sale contract for 91 Redlands Dr.
• Discussion of Dimmick Campus property
• Review of potential impact from Tyler v. Hennepin County Supreme Court ruling

The Board of County Commissioners approved the re-purchase of property at 455 Harris Road and a six-month land sale contract for property at 91 Redlands Drive. The Board also received updates regarding the Dimmick Campus and a legal memo on Tyler v. Hennepin County.

• Approved re-purchase of County Real Property at 455 Harris Road (3-0)
• Approved Land Sale Contract for County Real Property at 91 Redlands Drive for a term of six months (3-0)

Weekly Business Session

The Board of Commissioners will review citizen comments and approve the consent calendar. The agenda includes the approval of minutes from recent legal, business, and workshop sessions, as well as the Pinnacle at Meadows Phase 2 Plat Map.

• Approval of The Pinnacle at Meadows Phase 2 Plat Map
• Approval of minutes from October 10, 2023, Legal Counsel Update
• Approval of minutes from October 11, 2023, Weekly Business Session
• Approval of minutes from October 12, 2023, County Administration Workshop

The Board of County Commissioners approved the consent calendar, which included previous meeting minutes and a plat map. No other substantive actions were taken during the session.

• Approved minutes from October 10, 11, and 12, 2023 (2-0)
• Approved The Pinnacle at Meadows Phase 2 Plat Map (2-0)

Administration Workshop

The Board of Commissioners will conduct an administration workshop to discuss department business and board matters. The agenda includes discussions on transit software purchases, public health invoices, and various appointments.

• Swiftly software/hardware purchase for Transit
• Contract for personal services with Dennis Howard for vehicle cleaning
• Resolution No. 2023-034 regarding Board of Property Tax Appeals appointments
• Resolution No. 2023-036 regarding Urban Area Planning Commission appointment
• The Pinnacle At Meadows Phase 2 Plat Map

The Board approved payments for O&C Act litigation and several public health and transit invoices. Appointments were made to the Board of Property Tax Appeals and the Urban Area Planning Commission. A plat map for The Pinnacle At Meadows Phase 2 was tabled.

• Approved Limited Power of Attorney for land-use permits at Grants Pass Airport (2-0)
• Approved Swiftly software/hardware purchase and vehicle cleaning contract with Dennis Howard (2-0)
• Approved $29,186.18 Southern Oregon Sanitation invoice for property cleanup
• Approved $14,504.82 SANOFI Pasteur invoice for flu vaccines
• Approved $11,161.85 HS Billable Vaccines invoice for flu vaccines
• Approved O&C Litigation payment for Supreme Court appeal
• Approved Resolution No. 2023-034 for Board of Property Tax Appeals appointments (2-0)
• Approved Resolution No. 2023-036 for Urban Area Planning Commission appointment (2-0)

Weekly Business Session

The Board will hold public hearings on amending the Rural Land Development Code and annexations to the Josephine Community Library District, review citizen requests, approve consent calendar items, and consider other matters.

• Public Hearing: Second Reading and Adoption of Ordinance No. 2023-005
• Public Hearing: Annexations to Josephine Community Library District by petition

The Board adopted Ordinance No. 2023-005 to update rural land development codes for farm and forest zones to comply with state law. Additionally, the Board approved two landowner petitions to annex properties into the Josephine Community Library District.

• Adopted Ordinance No. 2023-005 amending Rural Land Development Code (2-1)
• Approved Order No. 2023-066 for library district annexation (3-0)
• Approved Order No. 2023-067 for library district annexation (3-0)
• Approved Consent Calendar minutes for October 3 and October 4, 2023 (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will meet to discuss the allocation of opioid settlement funds, Paid Leave Oregon, fire protection services, and administrative policies regarding property removals.

• Discussion on Opioids Settlement Funds
• Paid Leave Oregon Discussion
• Administrative Policy E-06; Property/Buildings - Removal of Encampments

The Board of County Commissioners suspended the acceptance of applications for mineral exploration permits and mining leases for one year. The Board also discussed opioid settlement funds, fire protection standards, and the removal of encampments on county property.

• Suspended acceptance of mineral exploration permits and mining leases for one year
• Instructed Legal Counsel to bring back a policy regarding Gabbert et al v. Josephine County
• Directed Real Property Manager to follow up on 2017 MOU with City of Cave Junction

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing for the second reading and adoption of Ordinance No. 2023-004 regarding public intoxication. The Board will also consider a real estate purchase and sale agreement for properties at 1389 and 1399 Pansy Lane.

• Public hearing for adoption of Ordinance No. 2023-004 regarding public intoxication
• Approval of real estate purchase and sale agreement for 1389 and 1399 Pansy Lane
• First amendment to lease agreement with Love Abounds Asset Management, LLC and Oregon Futbol Academy
• Revision to news media attendance policy for Executive Sessions (Order No. 2023-068)
• Establishment of the Josephine County Road Service District Fund (Resolution No. 2023-035)

The Board of County Commissioners approved the purchase of two properties on Pansy Lane for $1 million using property reserve funds. They also adopted an ordinance expanding public intoxication laws to include substances other than alcohol. Several administrative items and employee service recognitions were processed.

• Adopted Ordinance No. 2023-004 to include non-alcohol intoxicating substances (2-0)
• Approved $1M purchase of 1389 and 1399 Pansy Lane from Dogooders Properties, LLC (2-0)
• Approved Legal Counsel Update (Sept 26) and Weekly Business Session minutes (Sept 27) (2-0)
• Approved Order No. 2023-068 revising Executive Session News Media Attendance Policy (2-0)
• Approved Resolution No. 2023-035 establishing the Road Service District Fund (2-0)
• Tabled First Amendment to Lease Agreement with Love Abounds Asset Management, LLC and Oregon Futbol Academy

Legal Counsel Update

The Board of Commissioners will receive a legal counsel update regarding business license amendments for contract fire protection and the Burgundy Lane purchase agreement extension. The meeting also includes an executive session regarding county real property at 455 Harris Dr.

• Ordinance No. 2023-xxx: Amending Title 5 regarding Contract Fire Protection
• Burgundy Lane Purchase and Sale agreement extension
• Executive Session regarding County Real property at 455 Harris Dr.

The Board of Commissioners agreed to extend the closing date for the Burgundy Lane property purchase and sale agreement in Cave Junction. Other items included a discussion on a fire protection ordinance and a state grant for homeless programs.

• Approved extension of Burgundy Lane purchase and sale agreement close date to on/or before December 31, 2023
• Tabled executive session regarding county real property at 455 Harris Dr.

Weekly Business Session

The Josephine County Board of Commissioners will conduct a first reading of Ordinance No. 2023-005 regarding changes to the Rural Land Development Code. The session also includes a presentation regarding a mineral mining lease application for the St. Peter Mine Property.

• First reading of Ordinance No. 2023-005 amending Exclusive Farm and Farm Resource Zones and Forest Commercial and Woodlot Resource Zones
• Presentation on American Mineral Research, Inc. (AMR) mineral mining lease application for St. Peter Mine Property
• Approval of Order No 2023-060 regarding the establishment and use of the SOAP Fund (70)

The Board of County Commissioners approved the first reading of Ordinance No. 2023-005 to update rural land development codes for farm and forest zones. The ordinance implements changes mandated by the Oregon Legislature. A second reading and adoption are scheduled for October 11, 2023.

• Approved first reading of Ordinance No. 2023-005 (3-0)
• Approved Consent Calendar items 5(a) and 5(b) (3-0)
• Approved Order No 2023-060 regarding the establishment and use of the SOAP Fund (70) (3-0)

Legal Counsel Update/KAJO

The Board will discuss a news media attendance policy for executive sessions and the establishment of a Road Service District Fund. The agenda also includes discussions regarding fire protection services and property sales.

• Adoption of Executive Session News Media Attendance Policy
• Establishing the Josephine County Road Service District Fund
• Authorization of County Real Property sale by Sheriff’s Sale
• Approval of JP Auto & Metal Recycling invoice for 106 E. O’Brien St. clean-up
• Lease agreements for properties at 1451 Fairgrounds Road and 1000 Redwood Avenue

The Board of Commissioners authorized the auction of four county real properties and approved payment for a property cleanup. Two items regarding news media policy and a road service district fund were referred to a future agenda. The Board also discussed options for fire coverage in unprotected county areas.

• Authorized sale of four county real properties by Sheriff's Sale (Order No. 2023-065)
• Approved $15,051 JP Auto & Metal Recycling invoice for cleanup of 106 E. O'Brien St.
• Directed staff to place News Media Attendance Policy (Order No. 2023-xxx) on next week's Consent Calendar
• Directed staff to place Road Service District Fund resolution (Resolution No. 2023-xxx) on next week's Consent Calendar

Administration Workshop/Townhall

The Board of Commissioners will discuss legal positions regarding Ballot Measure 110 repeal and review Community Corrections contracts and plans. A separate townhall meeting will address the formation of a fire district at North Valley High School.

• Contracts for Drug Court Services with Southern Oregon, Inc. and Rick Jones
• Review of 2023-25 Community Corrections Allotment Plan
• Josephine County Dispatch Seismic Retrofit discussion
• Animal Shelter Needs Assessment Study and Conceptual Design contract with LBL Architects, Inc.
• Townhall regarding the formation of a Fire District

The Board authorized several contracts for drug court services and grant agreements. They also approved a seismic retrofit for the dispatch building and a conceptual design study for a new or renovated animal shelter.

• Agreed to send a letter to legislators and the Governor supporting the repeal of Ballot Measure 110
• Agreed to publish the Assessor position in the newspaper for filling
• Appointed Todd Zeutzius as Deputy County Surveyor (temporary)
• Authorized signing of drug court contracts with Options for Southern Oregon, Inc. and Rick Jones
• Authorized signing of a State of Oregon grant agreement for the Drug Court
• Approved the 2023-25 Community Corrections Allotment Plan
• Agreed to hire a Safety/Risk Manager/ADA Coordinator and a temporary employee
• Approved contracts for the dispatch building seismic retrofit and an animal shelter needs assessment

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing for the first reading of Ordinance No. 2023-004 regarding public intoxication. The Board will also consider approving a purchase and sale agreement for property at 1389 & 1399 Pansy Lane.

• First reading of Ordinance No. 2023-004 to amend public intoxication laws
• Approval of Purchase and Sale Agreement for 1389 & 1399 Pansy Lane
• Presentation of Medals of Valor by Sheriff Daniel

The Board approved the first reading of Ordinance No. 2023-004 to update public intoxication laws to include stimulants and paraphernalia. A second reading and adoption are scheduled for October 4, 2023. The Board also approved the consent calendar and presented medals of valor.

• Approved first reading of Ordinance No. 2023-004 regarding public intoxication (3-0)
• Approved Consent Calendar Agenda Item 6(a) (3-0)
• Tabled Purchase and Sale Agreement for property at 1389 & 1399 Pansy Lane
• Presented Medals of Valor to Travis Snyder, Gerald Bayard, Craig Ricker, Tanner Sherow, and Chris Watson

Legal Counsel Update

The Board of Commissioners will review a resolution regarding the repeal of Ballot Measure 110. The meeting also includes discussions on various county real property matters, including potential sales and listing agreements.

• Resolution in support of repealing Ballot Measure 110
• Authorization of Sale of County Real Property by Sheriff’s Sale
• Listing Agreement for County Real Property at 1401 Pansy Lane
• Review of real property auction properties
• Discussion of County Real Property known as Pipefork and 455 Harris Rd

The Board of County Commissioners approved hiring Merit Commercial Real Estate to sell the Flying Lark property located at 1401 Pansy Lane. Other items, including a resolution regarding Ballot Measure 110 and a real property sale order, were tabled or moved to future meetings.

• Approved hiring Merit Commercial Real Estate to sell Flying Lark property at 1401 Pansy Lane for $14.9 million (3-0)
• Tabled resolution in support of repealing Ballot Measure 110
• Moved Order No. 2023-xxx regarding sale of County Real Property by Sheriff's Sale to next Tuesday's update

AOC District 4 Meeting

This is a public session for the Josephine County AOC District 4 meeting. The provided agenda contains only procedural information and does not list specific items for discussion or decision.

Administration Workshop

The Board of Commissioners will hold a workshop to discuss various department business items and financial reports. Topics include law enforcement contracts, public health studies, and real estate matters.

• Law enforcement services contract with BLM
• Access agreement with Oregon Department of Environmental Quality
• Personal services contract for animal shelter needs assessment and design
• Review of unpaid unemployment insurance contributions
• Executive session regarding properties at 1389 & 1399 Pansy Lane and 1401 Pansy Lane

The Board approved a one-year contract for a full-time deputy to patrol BLM managed lands. They also granted the DEQ access to a property in Selma and agreed to revise the county purchasing policy regarding employee meals and hotels during mandatory training.

• Approved $145,000 law enforcement services contract with BLM (3-0)
• Approved access agreement with Oregon Department of Environmental Quality for 113 Forest Creek Road
• Tabled contract with LBL Architects for animal shelter needs assessment
• Agreed to revise Policy B-10 purchasing policy regarding meal/hotel payments for mandatory training
• Agreed to include employment law specialist Kyle Abraham in FOPPO negotiations

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding the formation of a new county service district for road services. The session also includes reviews of interagency agreements and a proclamation for U.S. Constitution Week.

• Public hearing for the formation of Josephine County Road Service District
• Interagency Agreement between City of Grants Pass and Josephine County for 2023-2025 Public Transit Grant
• Agreement with Rogue Community College for the Student/Staff Pass Program
• Decision on an appeal regarding a subdivision approval
• Proclamation of September 17-23, 2023, as U.S. Constitution Week

The Board of County Commissioners approved the formation of a road service district to manage federal accounting for road maintenance funds. They also approved transit agreements with the City of Grants Pass and Rogue Community College, and finalized a subdivision appeal decision.

• Approved Order No. 2023-063 to form the Josephine County Road Service District (3-0)
• Approved Interagency Agreement with City of Grants Pass for 2023-2025 Public Transit Division Discretionary Grant Award (3-0)
• Approved $30K annual agreement with Rogue Community College for Student/Staff Pass Program (3-0)
• Approved Findings of Fact and Decision regarding a subdivision appeal and gravel road maintenance plan (3-0)
• Approved Resolution No. 2023-033 for a reappointment to the Collaborative Economic Development Committee (3-0)
• Approved minutes from September 5 and September 6, 2023 (3-0)
• Proclaimed September 17-23, 2023 as U.S. Constitution Week

Legal Counsel Update

The Board of Commissioners will hold a Legal Counsel Update to discuss specific legal matters. The agenda includes an executive session regarding litigation and real property transactions.

• Temporary suspension of Josephine County Code Chapter 19.76.060
• Litigation: Rhonda Harris v. Josephine County (Case No. 23CV34713)
• Purchase and Sale Agreement for 1389 & 1399 Pansy Lane
• Discussion of County Real Property at 1401 Pansy Lane

The Board of County Commissioners approved a temporary suspension of a specific county code requirement regarding wildfire and emergency safety standards. This action affects land use applications for properties located outside of a fire protection district.

• Approved Order 2023-064 to temporarily suspend Josephine County Code Chapter 19.76.060 for 180 days (2-0)

Weekly Business Session

The Board will conduct its weekly business session, including employee recognition and citizen comments. The agenda includes the approval of previous meeting minutes and specific administrative items.

• Approval of Order No. 2023-060 regarding the establishment and use of the SOAP Fund
• Approval of Resolution No. 2023-032 for a Rural Planning Commission reappointment
• Approval of minutes from August 29, August 30, and August 31, 2023

The Board of County Commissioners approved several sets of meeting minutes and a reappointment to the Rural Planning Commission. One order regarding the SOAPP Fund was tabled.

• Approved minutes for Legal Counsel Update (Aug 29), Weekly Business Session (Aug 30), General Discussion (Aug 30), and County Administration Workshop (Aug 31) (3-0)
• Approved Resolution No. 2023-032 for a reappointment to the Josephine County Rural Planning Commission (3-0)
• Tabled Order No. 2023-060 regarding the establishment and use of the SOAPP Fund (70)

Legal Counsel Update

The Josephine County Board of Commissioners will decide on the formation of a new county service district for road services and discuss several property-related matters, including real estate transactions at Pansy Lane and Dimmick Campus.

• Approval of Formation of Proposed Josephine County Road Service District
• Purchase and Sale Agreement; Purchase of County Real Property – Dimmick Campus
• Property Purchase of 1389/1399 Pansy Lane

The Board of County Commissioners approved the purchase of real property at 1389/1399 Pansy Lane and appointed a commissioner liaison for the property at 1401 Pansy Lane. A listing agreement for 1401 Pansy Lane remains under review. The formation of the Josephine County Road Service District was noted for approval at a future meeting.

• Approved property purchase of 1389/1399 Pansy Lane (3-0)
• Approved appointing Commissioner West as liaison for 1401 Pansy Lane (3-0)
• No decision made on listing agreement for 1401 Pansy Lane

Administration Workshop

The Board of Commissioners will hold a workshop to discuss department business, finance reports, and board matters. Topics include forestry contracts, public health orders, and updates to the Rural Land Development Code.

• Timber Sale Logging Contract with Dees Company Construction, LLC
• Ordinance No. 2023-005 amending Rural Land Development Code regarding Farm and Forest zones
• Establishment and use of the SOAP Fund (Order No. 2023-060)
• Reappointment to the Josephine County Rural Planning Commission via Resolution No. 2023-032
• Business Oregon funding interest for Lake Selmac Water Plant

The Board approved a timber sale logging contract and authorized a funding application for the Lake Selmac Water Treatment Plant. Other items, including a public health fund and a planning commission reappointment, were directed to a future agenda.

• Approved Timber Sale Logging Contract 2023LC-1 with Dees Company Construction, LLC (2-0)
• Authorized Recreation Director to sign Business Oregon funding application for Lake Selmac Water Plant
• Scheduled first reading of Ordinance No. 2023-005 for September 27, 2023
• Scheduled second reading and adoption of Ordinance No. 2023-005 for October 11, 2023
• Directed staff to place SOAP Fund Order No. 2023-060 on next week's Consent Calendar
• Directed staff to place Resolution No. 2023-032 regarding Rural Planning Commission reappointment on next week's Consent Calendar

Weekly Business Session

The Josephine County Board of Commissioners will hold a general discussion regarding the timeline for forming a Rural Fire Protection District. No other specific items are listed for action or decision in this session.

• Timeline for Rural Fire Protection District Formation

The Board of County Commissioners approved two landowner petitions to annex property into the Josephine Community Library District. A collective bargaining agreement with the SEIU was tabled. The board also approved the consent calendar minutes.

• Approved Order No. 2023-061 for Helon Howard (3-0)
• Approved Order No. 2023-062 for Shirley Ann Roady (3-0)
• Tabled Collective Bargaining Agreement with Service Employees International Union (SEIU)
• Approved Consent Calendar Item 6(a) minutes (3-0)

Legal Counsel Update

The meeting consists of a legal counsel update and an executive session. Topics include an invoice from Premier Truck Group, the Interim HR Director, and updates on SEIU collective bargaining.

• Premier Truck Group Invoice Bill of Sale
• Interim HR Director discussion
• Update on SEIU bargaining/approval of Collective Bargaining Agreement

The Board of County Commissioners appointed Michelle Simpson as Interim HR Director following the resignation of JJ Scofield. The Board also agreed to pay an invoice for a Western Star Tractor to replace a 34-year-old vehicle in Public Works.

• Approved payment for Western Star Tractor invoice
• Promoted Michelle Simpson to Interim HR Director (2-0)

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding the formation of the Josephine County Road Service District. The session also includes citizen requests, comments, and the approval of previous meeting minutes.

• Public hearing for the formation of Josephine County Road Service District (Order No. 2023-059)
• Approval of minutes from August 15, 16, and 17, 2023

The Board of County Commissioners approved Order No. 2023-059 to form a road service district for road maintenance and improvement across all Josephine County territory. A final public hearing on the formation is scheduled for September 13, 2023. The Board also approved the consent calendar.

• Approved Order No. 2023-059 for the formation of Josephine County Road Service District (2-0)
• Approved Consent Calendar Item 4(a) regarding minutes from August 15, 16, and 17, 2023 (2-0)

KAJO/Legal Counsel Update

The Board of Commissioners will meet for a legal counsel update regarding various county properties and administrative matters. The agenda includes the formation of a new road service district and discussions related to real property located on Harris Drive and Pansy Lane.

• Proposed formation of Josephine County Road Service District
• Setting of final public hearing for Order No. 2023-059
• Discussion of County Real Property at 455 Harris Drive
• Listing Agreement for County Real Property at 1401 Pansy Lane
• Executive Session regarding property at 1401 Pansy Lane

The Board of County Commissioners approved a counteroffer for a real property listing agreement and extended a tax foreclosure transaction deadline. The Board also agreed to a request for an Overdose Awareness event on August 31, 2023.

• Approved 30-day extension for property transaction at 455 Harris Drive
• Approved counteroffer to change 1401 Pansy Lane listing agreement to a 6-month term with two 3-month extensions (2-0)
• Approved request for Overdose Awareness to place 48 purple chairs on the lawn August 31, 2023

Administration Workshop

The Board of Commissioners will hold a workshop to discuss department business and finance updates. Topics include road project agreements, public health fund establishment, and membership dues.

• Road Project Agreement with USDA Forest Service for Bear Camp Road repairs
• Establishment of the Southern Oregon Alliance for Providers (SOAP) Fund 70
• SOREDI Annual Membership Dues
• Update on Collective Bargaining with Sheriff’s Association

The Board approved a road project agreement with the USDA Forest Service for stability repairs and chip seal on Bear Camp Road. Commissioners voted to suspend SOREDI annual membership dues for the 2023/24 fiscal year. An order regarding the SOAP Fund 70 was tabled.

• Approved Road Project Agreement with USDA Forest Service for Bear Camp Road repairs (2-0)
• Suspended SOREDI annual membership dues for FY23/24 (2-0)
• Tabled Order No. 2023-060 regarding SOAP Fund 70

Weekly Business Session

The meeting agenda contains only procedural items and requests for citizen comments. No specific legislative actions, contracts, or ordinances are listed for discussion.

• Approval of minutes from August 8, 2023, and August 9, 2023

The Board of County Commissioners met for a weekly business session and approved the consent calendar. The session included public comments regarding local parks, school curriculum, and proposed districts.

• Approved Consent Calendar Agenda Item 3(a), including August 8 Legal Counsel Update and August 9 Weekly Business Session minutes (2-0)

Legal Counsel Update

The Board of Commissioners will review proposed amendments to the Grants Pass Development Code regarding appointments to the Urban Area Planning Commission. The meeting also includes discussions regarding manufactured home transfers and listing agreements for county-owned real property.

• Proposed amendments to Grants Pass Development Code regarding Urban Area Planning Commission appointments
• Manufactured home transfer to the County for property at 455 Harris Rd
• Listing agreement for County Real Property located at 1401 Pansy Lane
• Executive session regarding County Real Property at 1401 Pansy Lane

The Board of County Commissioners approved a counteroffer for a real property listing agreement and supported two logistical property and code amendments. One item regarding 1401 Pansy Lane was discussed in executive session.

• Approved counteroffer for 1401 Pansy Lane listing agreement to 25% for first 45 days and .5% for additional 45 days (2-0)
• Supported City of Grants Pass amendments to eliminate county positions on the Urban Area Planning Commission
• Approved transfer of manufactured home at 455 Harris Rd to the county to facilitate sale back to previous owners

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing for the second reading and adoption of Ordinance No. 2023-003. This ordinance proposes adding Chapter 8.20 to the Josephine County Code to address hazardous conditions on public property.

• Public hearing: Second Reading and Adoption of Ordinance No. 2023-003 (Hazardous Conditions on Public Property)

The Board of County Commissioners approved Ordinance No. 2023-003, which adds Chapter 8.20 to the Josephine County Code to address hazardous conditions on public property. The ordinance will take effect 90 days from the date of approval. The Board also approved the consent calendar for previous meeting minutes.

• Approved Ordinance No. 2023-003 adding Chapter 8.20 regarding Hazardous Conditions on Public Property (3-0)
• Approved Consent Calendar Item 5(a) for meeting minutes dated August 1, 2, and 3, 2023 (3-0)

Legal Counsel Update

The meeting will discuss payments for property assessments and invoices, commercial real estate broker services, and other legal updates.

• Payment of GPID Assessments for County Real Property at 1120 SW Bridge Street
• Approval of Invoice for Southern Oregon Sanitation – 153 Krauss Ln.
• Commercial Real Estate Broker for County Real Property at 1401 Pansy Lane

The Board of County Commissioners approved payments for property cleanup and irrigation assessments. They also voted to list a county property for sale through a specific broker. Discussions regarding SOREDI membership dues remained unresolved.

• Agreed to pay $1,426.19 GPID assessment for 1120 SW Bridge Street upon property sale
• Approved $93,723.08 invoice for Southern Oregon Sanitation for cleanup at 153 Krauss Ln
• Approved listing 1401 Pansy Lane with Merit Commercial Real Estate Broker (3-0)

Administration Workshop

The Board of Commissioners will hold an administration workshop to discuss fire season and various department business items. The agenda includes discussions regarding juvenile justice contracts, IT funding requests, and a finance report.

• Fire season presentation by Sara Rubrecht
• Personal Services Contract with Grants Pass School District for School Outreach Officer
• Request for funds to purchase laptops for Information Technology
• MOU with the City of Grants Pass for the 2023 Byrne Justice Assistance Grant (JAG) Program Award
• Treasurer semi-annual meeting regarding Investment Policy

The Board of County Commissioners approved a personal services contract for a school outreach officer at the juvenile justice detention center. They also authorized $25,000 for laptop replacements and agreed to an MOU for police communication radios.

• Approved Personal Services Contract with Grants Pass School District for School Outreach Officer (3-0)
• Approved $25,000 from ISF Reserve Fund for 25 laptops
• Approved MOU with City of Grants Pass for $15,467 in JAG funds for police radios
• Decided to keep BCC office window open from 8-4 daily without closing for lunch

Weekly Business Session

The Board of Commissioners will hold public hearings regarding the formation of a new law enforcement service district and several land annexations to the Josephine Community Library District. The session also includes a presentation by the Rogue River Watershed Council and consideration of a collective bargaining agreement with SEIU.

• Public hearing on forming the Josephine County Law Enforcement Service District
• Annexation petitions for 0.58 acres (Gavlik) and 1.02 acres (Zottola) to the Library District
• Approval of Collective Bargaining Agreement between Josephine County and SEIU
• Resolution No. 2023-030 regarding re-appointment to the Collaborative Economic Development Committee

The Board of County Commissioners approved referring a measure to voters to form the Josephine County Law Enforcement Service District. They also approved two property annexations into the Josephine Community Library District and adopted several sets of meeting minutes.

• Approved Order No. 2023-056 to place a law enforcement service district measure on the Nov 7, 2023 ballot (3-0)
• Approved Order No. 2023-054 for property annexation to Josephine Community Library District (3-0)
• Approved Order No. 2023-055 for property annexation to Josephine Community Library District (3-0)
• Approved Resolution No. 2023-030 for a re-appointment to the Collaborative Economic Development Committee (3-0)
• Approved minutes for Land Use Hearing (July 24), City/County Monthly Update (July 25), Legal Counsel Update (July 25), Weekly Business Session (July 26), and County Administration Workshop (July 27) (3-0)
• Removed Collective Bargaining Agreement with SEIU from the agenda

Legal Counsel Update

This meeting is a Legal Counsel Update for the Board of Commissioners. The agenda includes discussions regarding an open container ordinance and the formation of a rural fire protection district.

• Establishment and use of the SOAP Fund (Order No. 2023-xxx)
• Open Container Ordinance
• Formation of Rural Fire Protection District pursuant to ORS Chapter 478
• Executive Session regarding County real property at 1401 Pansy Lane
• Executive Session regarding County real property at 455 Harris Road

The Board of County Commissioners approved a request for a property owner to pay off back taxes. Other items, including a fund for healthcare provider recruitment and a public intoxication ordinance, were discussed but not decided.

• Approved property owner payoff of back taxes totaling $10,761.60 for 455 Harris Road (3-0)
• Tabled establishment and use of the SOAP Fund (Fund 70) for further clarification
• Discussed draft ordinance prohibiting consumption of intoxicants in public rights-of-way; no action taken
• Discussed formation of rural fire protection district; no action taken

Administration Workshop

The Board of Commissioners will hold an administration workshop to discuss department business and finance updates. The agenda includes a discussion regarding the ADA Coordinator position and re-appointments to the Collaborative Economic Development Committee.

• Discussion of ADA Coordinator Position
• Resolution No. 2023-030: Re-Appointments to the Collaborative Economic Development Committee (CEDC)
• Executive Session regarding SEIU Collective Bargaining Agreement

The Board agreed to eliminate the standalone Risk Manager/ADA Coordinator position and distribute its duties between the Legal Department and Public Works. The Finance Director provided updates on ARPA grant spending and fire district funds. No other formal votes were recorded.

• Agreed to split ADA Coordinator duties between Public Works and the Legal Department

Weekly Business Session

The Josephine County Board of Commissioners will hold public hearings regarding a new ordinance for hazardous conditions on public property and the Business Oregon Grant closeout. The Board will also consider administrative actions related to a land sale contract and a sewer line easement.

• First reading of Ordinance No. 2023-003 regarding hazardous conditions on public property
• Public hearing for Business Oregon Grant closeout
• Approval of Order No. 2023-057 regarding the sale of unsold county land from a September 2022 Sheriff’s Auction
• Authorization of a permanent sewer line easement on county real property

The Board of County Commissioners approved the first reading of an ordinance regarding hazardous conditions on public property. They also approved the closeout of the Business Oregon Grant and the sale of county land on Pinecone Drive.

• Approved first reading of Ordinance No. 2023-003 regarding Hazardous Conditions on Public Property (2-0)
• Approved closeout of the Business Oregon Grant/Community Development Block Grant (2-0)
• Approved Order No. 2023-057 for the sale of county land on Pinecone Drive for $289K (2-0)
• Approved Order No. 2023-058 authorizing a permanent sewer line easement on county property (2-0)
• Approved minutes from July 18, 19, and 20, 2023 (2-0)

Legal Counsel Update

The Legal Counsel Update includes discussions on a measure to form the Josephine County Law Enforcement Service District for the November 7, 2023 election. The agenda also covers ordinances regarding fire service providers and open containers, as well as the sale of unsold county land.

• Measure to form Josephine County Law Enforcement Service District
• Standards for Private Structural Fire Service Providers ordinance
• Open Container Ordinance
• Approval of Order 2023-057 regarding sale of unsold County Land
• Lease of County Property to CASA of Jackson County, Inc.

The Board directed staff to place a measure to form the Josephine County Law Enforcement Service District on the November 7, 2023 ballot. The Board also directed staff to schedule the sale of remaining county land from a 2022 auction for a future session. No decision was made regarding the lease of county property to CASA of Jackson County, Inc.

• Directed staff to place Law Enforcement Service District measure on Nov 7, 2023 ballot
• Directed staff to place sale of county land (Order 2023-057) on next Weekly Business Session agenda
• No decision made on lease of County Property to CASA of Jackson County, Inc.

KAJO/City County Update

The meeting includes a City/County Update and a Legal Counsel Update. The agenda also allows for additional subjects or matters to be brought forward by Commissioners.

• Dollar Mountain (City) discussion

The Board of Commissioners and City of Grants Pass discussed a potential property swap involving Dollar Mountain, though no formal agreement was reached. The City reported securing state funding for a homeless navigation center via UCAN.

• No decision made on Dollar Mountain property assurance pending yellow book appraisal
• Proposed MOU or letter of intent for Dollar Mountain referred to legal department review

Land Use Hearing

The Josephine County Board of Commissioners will hold a Land Use Hearing regarding an appeal of the Director's decision to approve a subdivision. The project, known as Oregon Trail Estates, involves four residential lots of 2.61 acres each.

• Appeal of Director's Decision for Oregon Trail Estates subdivision
• Proposed 4-lot residential subdivision by Holder Homes LLC
• Access via Paradise Gardens Road

The Board of County Commissioners approved an appeal by Holder Homes LLC regarding a 4-lot residential subdivision. The approval requires the developer to maintain, water, and compact the access road throughout construction and perform a final pass upon completion.

• Approved 4-lot subdivision known as Oregon Trail Estates (3-0)
• Conditioned approval on road being maintained, watered, and compacted during construction (3-0)
• Conditioned approval on one last pass of road maintenance at completion of construction (3-0)

Executive Session

The Board of Commissioners will meet in an executive session to discuss cybersecurity matters. This meeting is scheduled for July 20, 2023, at 11:00am.

• Executive session discussion regarding Cybersecurity (ORS 192.660(2)(p))

The Board of County Commissioners met in executive session to discuss cybersecurity. Following the session, the Board voted to approve the implementation of a cybersecurity system improvement.

• Approved implementation of cybersecurity system improvement (3-0)

Administration Workshop

The Board of Commissioners will hold a workshop to discuss various departmental updates and service agreements. Topics include Juvenile Justice intergovernmental agreements, Community Corrections contracts, and Emergency Management updates.

• Intergovernmental Agreements for Juvenile Justice rehabilitation and prevention services
• Community Crew Services contracts with Grants Pass Public Works and Facilities Division
• Contract for Polygraph Services with Genelle Bennett
• Discussion regarding ADA Coordinator Position and IT Department position addition
• Update on Flat Fire

The Board of Commissioners approved three intergovernmental agreements for juvenile services and three contracts for community corrections. The Board also appointed a permanent Assistant Emergency Management Director and authorized a part-time IT position.

• Approved IGA #15014 for Behavior Rehabilitation Services ($1,612,919) (3-0)
• Approved IGA #15037 for Individualized Services ($36,300) (3-0)
• Approved IGA #15075 for Juvenile Crime Prevention Basic Services and Diversion Services (3-0)
• Approved contracts with City of Grants Pass Public Works and Facilities Division for Community Crew Services (3-0)
• Approved contract with Genelle Bennett for Polygraph Services (3-0)
• Approved permanent appointment of Jason Allemand as Assistant Emergency Management Director (3-0)
• Approved filling a half-time System Support Specialist position in the IT Department

Weekly Business Session

The Josephine County Board of Commissioners will hold a weekly business session to consider initiating the formation of a Road Service District. The agenda also includes a presentation on Tom Pearce Park and a proclamation for Probation, Parole and Community Supervision Week.

• Initiating the formation of a Road Service District pursuant to ORS Chapter 451
• Setting the first public hearing for Order No. 2023-053
• Presentation regarding Tom Pearce Park
• Proclamation of July 16 - 22, 2023 as Probation, Parole and Community Supervision Week

The Board of County Commissioners approved the initiation of a Road Service District to manage SRS funds. The board also approved the consent calendar and issued a proclamation for Probation, Parole and Community Supervision Week.

• Approved Order No. 2023-053 to initiate formation of a Road Service District and set first public hearing (2-0)
• Approved Consent Calendar including minutes from July 11 and 12 (2-0)
• Issued proclamation for Probation, Parole and Community Supervision Week (July 16-22, 2023)

Legal Counsel Update

The meeting will discuss an amendment to the intergovernmental agreement with Grants Pass and other legal matters, including property transactions and a road service district hearing.

• Amendment to Intergovernmental Agreement for the Orderly Management of the Grants Pass Urban Growth Boundary Area
• Permanent Sewer Line Easement with City of Cave Junction at 530 E. River Street
• Order No. 2023-053; Setting First Public Hearing for Formation of a Road Service District
• Purchase and Sale Agreement for Dimmick Campus property

The Board of Commissioners reviewed several administrative items and directed staff to place a road service district hearing and a sewer line easement on upcoming agendas. Commissioners agreed to review a draft ordinance on private structural fire service standards. No final votes were recorded for the items discussed.

• Directed staff to place Grants Pass Urban Growth Boundary agreement amendment on next week's agenda
• Directed staff to place 530 E. River Street sewer line easement on next week's Consent Calendar
• Directed staff to place Road Service District public hearing (Order No. 2023-053) on July 19 agenda
• Agreed to review draft ordinance for Standards for Private Structural Fire Service Providers
• Directed staff to continue negotiations for Dimmick Campus purchase and sale agreement

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing regarding the formation of the Josephine County Law Enforcement Service District. The session also includes approval of previous meeting minutes and opportunities for citizen comments.

• Public hearing: Approval of Order No. 2023-050 regarding the formation of a County Service District for Law Enforcement Services
• Approval of Consent Calendar including minutes from June 26, 27, 28, and 29, 2023

The Board of County Commissioners approved Order No. 2023-050 to form a county service district for law enforcement services. This action sets a final public hearing and allows the proposal to appear on the November 2023 ballot.

• Approved Order No. 2023-050 to form Josephine County Law Enforcement Service District (3-0)
• Approved Consent Calendar minutes for June 26, 27, 28, and 29, 2023 (3-0)
• Approved payment of annual membership dues to Association of O & C Counties (3-0)
• Approved the Election for the Secure Rural Schools (SRS) funding stream (3-0)

Legal Counsel Update

The Board of Commissioners will meet to discuss a construction contract for a new evidence warehouse and several service agreements. The session also includes a legal counsel update covering public health financing, jail medication services, and property negotiations.

• Contract with Vitus Construction for the New Evidence Warehouse
• Approval of contract with Diamond Drugs, Inc. for jail medication services
• 2024-2025 Intergovernmental Agreement No. 180016 for Public Health Services financing
• Service Agreement between Oregon State University and Josephine County 4-H/Extension Service District
• Negotiations regarding the purchase of Dimmick Campus real property

The Board of County Commissioners approved contracts for jail medication services and 4-H extension operations. They also authorized payment for property cleanup services and directed staff to proceed with real property negotiations.

• Approved contract with Diamond Drugs, Inc. dba Diamond Pharmacy Services for jail medication services (3-0)
• Approved Service Agreement between Oregon State University and Josephine County 4-H/Extension Service District (3-0)
• Agreed to pay $43,485.95 invoice to Southern Oregon Sanitation (SOS) for property cleanups
• Agreed that the liaison commissioner will sign the 2024-2025 Intergovernmental Agreement No. 180016 for Public Health Services
• Directed staff to move forward with negotiations to purchase Dimmick Campus real property
• Tabled facilities budget discussion until the fiscal year budget officially closes

General Discussion

The Josephine County Board of Commissioners will hold a general discussion regarding a contract with Vitus Construction for the New Evidence Warehouse. The agenda also includes a presentation by the Association of O & C Counties.

• Presentation by the Association of O & C Counties (AOCC)
• Contract with Vitus Construction for the New Evidence Warehouse
• Legal Counsel Update

The Board of County Commissioners approved a construction contract for a new Sheriff's Office evidence warehouse. The board also received a presentation from the Association of O & C Counties regarding membership value and Secure Rural Schools funding.

• Approved contract with Vitus Construction for the New Evidence Warehouse (3-0)

Administration Workshop

The Board of Commissioners will hold an administration workshop to discuss various department business items and finance reports. Topics include intergovernmental agreements for the Sheriff's office and courthouse improvements.

• Intergovernmental Agreement with Oregon State Marine Board
• Amendment No. 1 to Provider Contract with Options for Southern Oregon
• Courthouse Improvement Intergovernmental Agreement OJD Contract No. 230025
• Economic Development Request for Jubilee Park
• Association of Oregon Counties Dues

The Board approved an intergovernmental agreement with the US Marshal Service and an amendment for courthouse equipment funding. They also established a fund for surplus proceeds from tax foreclosed properties and approved a $3,000 grant for Jubilee Park concerts.

• Approved Intergovernmental Agreement with US Marshal Service (2-0)
• Approved Amendment No. 1 to provider contract with Options for Southern Oregon
• Approved Courthouse Improvement IGA for $610,000 in additional funding
• Approved Order No. 2023-051 establishing Surplus Proceeds from Tax Foreclosed Properties Fund
• Approved $3,000 Economic Development request for Illinois Valley Chamber of Commerce
• Approved payment of Association of Oregon Counties dues

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing regarding several land annexations into the Josephine Community Library District. The Board will also consider administrative actions to establish 'No Parking' areas on multiple roads.

• Public hearing for five land annexations to the Josephine Community Library District
• Approval of 'No Parking' orders for Abegg Road, Crow Road, Edgewood Road, Galice Road, Gunnell Road, Highland Road, Merlin Avenue, and Pleasant Valley Road
• Approval of meeting minutes from June 20 and June 21, 2023

The Board of County Commissioners approved five landowner petitions to annex properties into the Josephine Community Library District. They also established 'No Parking' areas on eight different roads and approved the consent calendar.

• Approved annexations to Josephine Community Library District for Orders 2023-045, 2023-046, 2023-047, 2023-048, and 2023-049 (3-0)
• Approved 'No Parking' area on Abegg Road (Order 2023-034) (3-0)
• Approved 'No Parking' area on Crow Road (Order 2023-035) (3-0)
• Approved 'No Parking' area on Edgewood Road (Order 2023-036) (3-0)
• Approved 'No Parking' area on Galice Road (Order 2023-037) (3-0)
• Approved 'No Parking' area on Gunnell Road (Order 2023-038) (3-0)
• Approved 'No Parking' area on Highland Road (Order 2023-039) (3-0)
• Approved 'No Parking' areas on Merlin Avenue (Order 2023-040) and Pleasant Valley Road (Order 2023-041) (3-0)

KAJO/Legal Counsel Update

The meeting includes a legal counsel update and discussions regarding various county properties. Items include potential land sales, easement agreements, and an ordinance regarding hazardous conditions.

• Private sale of County Land at Sleepy Hollow
• Right of Way Easement to PacificCorp at Dimmick St
• Hazardous Conditions Ordinance
• Sheriff’s Office Evidence Building discussion
• Offer to Purchase County Property on Pinecone Dr.

The Board of County Commissioners approved the sale of county land on Sleepy Hollow Loop and Pinecone Drive. The Board also voted to proceed with the original plans for the Sheriff's Office Evidence building.

• Approved Order No. 2023-051 to sell land on Sleepy Hollow Loop for $1,000 (3-0)
• Approved the sale of county property on Pinecone Drive (3-0)
• Approved continuing the Sheriff's Office Evidence building project as originally planned, requiring Board approval for any future change orders (3-0)
• Agreed to contact BLM and Forest Service regarding inclusion in the hazardous conditions ordinance

Executive Session

The Josephine County Board of Commissioners will meet in executive session to discuss a property proposal regarding county real property located at 1401 Pansy Lane.

• Property proposal for 1401 Pansy Lane

The Board of Commissioners met in executive session to discuss a property proposal for County Real Property located at 1401 Pansy Lane. No substantive decisions were made; the item was listed as an update only.

• Property proposal regarding 1401 Pansy Lane: Update only

County Administration Workshop

The Board of Commissioners will hold a workshop to discuss various department business items. Topics include sheriff's office property auctions, forestry permits, and transit agreements with ODOT.

• Auctioned property that was unclaimed or abandoned
• Amendment No. 12 to O&C Logging Road Right-of-Way Permit No. M-1538
• ODOT Agreements No. 35466, 35583, and 35584 for Public Transportation Division
• Amendment No. 1 to provider contract with Options for Southern Oregon
• Association of Oregon Counties dues

The Board approved transferring $34,250 in auction proceeds to the Sheriff's Equipment Reserve Fund. Three ODOT agreements for transit services and equipment were approved. A provider contract for Juvenile Justice and Association of Oregon Counties dues were tabled.

• Approved placing $34,250 into the Sheriff's Equipment Reserve Fund (3-0)
• Approved signing Amendment No. 12 to O&C Logging Road Right-of-Way Permit No. M-1538
• Approved ODOT Agreement No. 35466 for elderly and disabled transit services (2-0)
• Approved ODOT Agreement No. 35583 for fixed route monitor and management system (2-0)
• Approved ODOT Agreement No. 35584 for non-emergency medical transportation (2-0)
• Tabled Provider Contract with Options for Southern Oregon
• Tabled Association of Oregon Counties dues

Weekly Business Session

The Josephine County Board of Commissioners will conduct public hearings regarding supplemental budgets for fiscal years 2022-2023 and 2023-2024. The session also includes hearings on adopting new fee schedules for various county offices and reviewing a property proposal for 1401 Pansy Lane.

• Public hearing for Fiscal Year 2022-2023 supplemental budget (Resolution No. 2023-028)
• Public hearing for Fiscal Year 2023-2024 supplemental budget (Resolution No. 2023-029)
• Public hearing on fee schedules for Clerk, Community Corrections, Sheriff, and Surveyor offices
• Public hearing on fee schedules for Community Development (Planning)
• Review of property proposal for County Real Property at 1401 Pansy Lane

The Board of County Commissioners approved supplemental budgets for fiscal years 2022-2023 and 2023-2024. They also adopted new fee schedules for several county offices and community development to cover service costs. A property proposal for 1401 Pansy Lane was tabled.

• Approved Resolution No. 2023-028 for FY 2022-2023 supplemental budget (3-0)
• Approved Resolution No. 2023-029 for FY 2023-2024 supplemental budget (3-0)
• Approved Order No. 2023-042 updating fees for Clerk, Community Corrections, Sheriff, and Surveyor offices (3-0)
• Approved Order No. 2023-043 updating Community Development (Planning) fees (3-0)
• Tabled property proposal for 1401 Pansy Lane
• Approved Consent Calendar including minutes from June 13, 14, and 15 (3-0)

Legal Counsel Update

The Josephine County Board of Commissioners will discuss several new 'No Parking' zone orders and a request from American Medical Response NW for an ambulance rate increase. The agenda also includes updates on IT/EM Director recruitment and various property-related matters.

• Establishment of 'No Parking' areas on Abegg, Crow, Edgewood, Galice, Gunnell, Highland, Merlin Avenue, Pleasant Valley, and Merlin Roads
• Ambulance rate increase request from American Medical Response NW
• Ordinance No. 2000-2 regarding alcohol consumption in public rights-of-way
• IT/EM Director recruitment update
• Property proposals for 1401 Pansy Lane and Dimmick Campus

The Board of County Commissioners ratified a trespass letter for county property within city limits and approved a 4% rate increase for American Medical Response NW. The Board also authorized a judicial foreclosure for a property on Fish Hatchery Rd and agreed to send a letter to the BLM regarding Galice Road.

• Ratified trespass letter for county property in City Limits (3-0)
• Approved 4% rate increase for American Medical Response NW
• Approved judicial foreclosure of real property at 4401 Fish Hatchery Rd (3-0)
• Agreed to sign and send letter to BLM regarding Galice Road closure
• Delegated HR Director to negotiate IT/EM Director candidate compensation
• Tabled 'No Parking' order for Merlin Road
• Tabled revision of Ordinance No. 2000-2 regarding public consumption of alcohol

Executive Session

The Board of County Commissioners met in executive session to hear a proposal regarding county real property located at 1401 Pansy Lane. No formal decisions or votes were recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Administration Workshop

The Board of Commissioners will hold a workshop to discuss department business, finance reports, and board updates. The agenda includes reviewing job descriptions for IT/EM and Jail Clinic positions, as well as discussing county phone service replacement.

• Approval of IT/EM Director job description
• Approval of Jail Clinic job descriptions
• Peerless Network replacement for County phone service
• 2023 OSFM SWRR Grant Agreement for Emergency Management
• Property proposal regarding 1401 Pansy Lane

The Board of Commissioners approved new job descriptions for the Technology/Emergency Services Director and jail medical staff. They also authorized contracts for phone services, wildfire risk grants, and professional auditing and consulting services.

• Approved new job description for Technology/Emergency Services Director
• Approved six new job descriptions for jail medical staff
• Approved Peerless Network contract for county phone service
• Authorized signing of OSFM CWRR Grant Agreement for wildfire risk reduction
• Approved signing of corrective action plan letter to Oregon Secretary of State
• Approved three engagement letters with Moss Adams for audit and review services
• Approved engagement letter with HUB International Limited for retiree medical consulting
• Tabled payment of $17,650.32 Southern Oregon Sanitation invoice pending more information

Executive Session

The Board of County Commissioners met in executive session to hear a property proposal concerning county real property located at 1401 Pansy Lane. No formal decisions or votes were recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Executive Session

The Josephine County Board of Commissioners will hold an executive session to discuss a property proposal regarding County Real Property located at 1401 Pansy Lane. This meeting is scheduled as an executive session under specific Oregon Revised Statutes.

• Property proposal for 1401 Pansy Lane

The Board of County Commissioners met in executive session to hear a proposal regarding county real property located at 1401 Pansy Lane. No formal decisions or votes were recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Weekly Business Session

The Board of Commissioners will review public comments and approve the consent calendar. This includes approving minutes from several sessions held in early June 2023 and a resolution regarding appointments to the Cannabis Advisory Panel.

• Resolution No. 2023-027: Appointments to the Cannabis Advisory Panel (CAP)
• Approval of minutes for various June 2023 sessions

The Board of County Commissioners approved the consent calendar, which included appointments to the Cannabis Advisory Panel. The session also included public comments regarding community events and sheriff funding.

• Approved Resolution No. 2023-027 regarding appointments to the Cannabis Advisory Panel (3-0)
• Approved consent calendar minutes for June 5, 6, 7, and 9, 2023 (3-0)

Legal Counsel Update

The Board of Commissioners will hold a legal counsel update regarding various executive session items. Discussions include bargaining agreements with the Sheriff’s Union and FOPPO, as well as negotiations for purchasing the Dimmick Campus.

• Bargaining Agreement w/ Sheriff’s Union & FOPPO
• RFP for Jail Medication Services
• Negotiations to Purchase County Real Property – Dimmick Campus
• Possible Sale of County Property - Sleepy Hollow Loop
• Clean-Up Costs of County Real Property at 153 Krauss Lane

The Board of County Commissioners approved the sale of property on Sleepy Hollow Loop and authorized $87,300 for cleanup costs at 153 Krauss Lane. The Board also agreed to enter into an agreement with Diamond Pharmacy Services for jail medication services.

• Approved $87,300 for clean-up costs of County Real Property at 153 Krauss Lane (3-0)
• Approved sale of county real property on Sleepy Hollow Loop (3-0)
• Agreed to enter into an agreement with Diamond Pharmacy Services for jail medication services

Executive Session

The Josephine County Board of Commissioners will hold an executive session to conduct interviews for the Information Technology/Emergency Management Director position.

• Interviews for Information Technology/Emergency Management Director

The Board of Commissioners met in executive session to conduct interviews for the Information Technology Director position. The Board decided to move forward with the hiring of Michael Sellers for the role of Emergency Manager/Information Technology Director.

• Approved hiring Michael Sellers as Emergency Manager/Information Technology Director (2-0)

Weekly Business Session

The Josephine County Board of Commissioners will consider initiating a Law Enforcement Service District and approving several purchase orders and agreements. The Board will also convene as the 4H/Extension Service District to hold a budget hearing and consider adopting the 2023-2024 budget.

• First public hearing for initiating a Law Enforcement Service District
• Purchase Order No. 2023-0601 for eight high support stands from Liftnow Automotive Equipment Corporation
• Agreement No. 35467 with Oregon Department of Transportation (ODOT) Public Transportation Division
• Adoption of the 2023-2024 Budget for the 4H/Extension Service District via Resolution No. 2023-026
• Termination of service agreement between Oregon State University and Josephine County 4H/Extension Service District

The Board of County Commissioners approved the initiation of a law enforcement service district to establish stable funding. They also approved transit equipment purchases, an ODOT agreement, and a financial system memorandum of understanding.

• Approved Order No. 2023-033 to initiate Law Enforcement Service District formation (3-0)
• Approved Purchase Order No. 2023-0601 for eight high support stands from Liftnow Automotive Equipment Corporation (3-0)
• Approved Agreement No. 35467 with ODOT for FTA 5310 funds (3-0)
• Approved Consent Calendar items 4(a) and 4(b), including Resolution No. 2023-014 for CEDC re-appointment (3-0)
• Approved Memorandum of Understanding between Josephine County and Central Square (3-0)

Legal Counsel Update

The Board of Commissioners will consider initiating a new law enforcement service district and adopting the 2023-2024 budget for the Josephine County 4H/Extension Service District. The agenda also includes discussions on ordinance No. 2023-003 regarding hazardous conditions on public property.

• Initiating formation of a Law Enforcement Service District
• Ordinance No. 2023-003 regarding Hazardous Conditions on Public Property
• Adoption of the 2023-2024 budget for Josephine County 4H/Extension Service District
• Termination of service agreement between Oregon State University and 4H/Extension Service District
• No Parking Zone Orders

The Board set a public hearing for July 12, 2023, regarding the formation of a Law Enforcement Service District. Other items including a hazardous conditions ordinance and no-parking zones were deferred for further input. The Board directed staff to make a counteroffer on a property purchase during executive session.

• Scheduled public hearing for July 12, 2023, on Law Enforcement Service District formation
• Deferred Ordinance No. 2023-003 pending responses from Cave Junction and Grants Pass
• Deferred no-parking zone orders pending business input in Merlin
• Directed staff to counteroffer on Letter of Intent to Purchase Dimmick Campus property

Open Session

The meeting includes an open session to consider personnel actions regarding a Human Resources Director. The agenda also includes a legal counsel update.

• Consideration of dismissal, discipline, or complaints involving the Human Resources Director
• Legal Counsel Update

The Board of Commissioners questioned the HR Director regarding job duties, risk management supervision, and timekeeping procedures. No disciplinary action was taken, but the Board directed staff to schedule monthly meetings with the HR Director for six months to address concerns and build trust.

• Directed staff to schedule monthly meetings with the HR Director for six months

Executive Session 11:00 a.m

The Board of County Commissioners met in executive session to hear a proposal regarding county real property located at 1401 Pansy Lane. No formal decisions or votes were recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Executive Session 9:30 a.m

The Josephine County Board of Commissioners will hold executive sessions regarding a property proposal for 1401 Pansy Lane. The general discussion portion of the meeting includes a topic regarding IT Director recruitment.

• Property proposal for County Real Property at 1401 Pansy Lane
• IT Director Recruitment discussion

The Board of County Commissioners met in executive session to hear a proposal regarding county real property located at 1401 Pansy Lane. No formal decisions were recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Weekly Business Session

The Board of Commissioners will hold public hearings regarding the adoption of the Josephine County budget and property tax rates for fiscal year 2023-24. The session also includes a second reading of an ordinance to amend the Transportation System Plan to include the US 199 corridor plan.

• Public hearing for adoption of Ordinance No. 2023-002 regarding the US 199 Corridor Plan
• Public hearing for approval of FY 2023-24 budget and appropriations (Resolution No. 2023-024)
• Public hearing for approval of property tax rates and local option levy taxes (Resolution No. 2023-025)
• Approval of ODOT Agreement No. 35422 for the Public Transportation Division
• Approval of Order No. 2023-031 declaring a default and cancelling a land sale contract

The Board of County Commissioners approved the fiscal year 2023-24 budget and associated property tax rates. The Board also adopted an ordinance to include the US 199 Corridor Plan in the county's transportation system plan. Additionally, the Board accepted the Charter Review Commission's final report and dissolved the commission.

• Adopted Ordinance No. 2023-002 to include US 199 Corridor Plan in Transportation System Plan (3-0)
• Approved Resolution No. 2023-024 adopting the FY 2023-24 Budget and Appropriations (3-0)
• Approved Resolution No. 2023-025 levying property tax rates and local option levy taxes for FY 2023-24 (3-0)
• Approved Public Transportation Division ODOT Agreement No. 35422 (3-0)
• Approved IGA with Rogue Valley Council of Governments to host an AmeriCorps Host at a cost of $10k (3-0)
• Approved Final Report from the Charter Review Commission (3-0)
• Approved Order accepting the Charter Review Commission's Final Report and dissolving the Commission (3-0)
• Approved Order No. 2023-031 declaring default and cancelling a land sale contract with Frank R. Vennel, II, Daren Daniel Dryzal and Ryan R. Samavarchian (3-0)

Convening as the 4H Extension Budget Committee

The committee will meet to elect a Chair and receive the budget message. Members will discuss the proposed budget and accept public comments. The committee is scheduled to vote on approving the budget and the property tax rate.

• Election of District Budget Committee Chair
• Review of Proposed Budget
• Vote to approve budget or revisions
• Vote to approve property tax rate

The committee approved the proposed budget for the Josephine County 4-H/Extension Service District for the 2023-2024 fiscal year. The budget includes a tax rate of $0.0459 per $1,000 of assessed value for operating purposes.

• Elected Herman E. Baertschiger Jr. as Chair of the District Budget Committee (6-0)
• Approved 2023-2024 proposed budget and tax rate of $0.0459 per $1,000 assessed value (4-2)

Administration Workshop

The Board of Commissioners will hold a workshop to discuss department business, finance reports, and legal updates. The agenda includes discussions on fee changes, property proposals, and the formation of a law enforcement district.

• Proposed fee changes effective July 1, 2023
• Order No. 2023-031 regarding default and cancellation of a land sale contract
• Revision to Administrative Policy and Procedures G-12 regarding insurance requirements
• Discussion on the formation of a Law Enforcement District
• Property proposals for 1401 Pansy Lane and 7525 Takilma Road

The Board approved a revision to county insurance and indemnity requirements and voted to pursue a lease agreement with Pacific Power. They also agreed to a personal services contract for broadband coordination and delayed proposed fee changes to August 1, 2023.

• Approved Order No. 2023-029 revising insurance and indemnity requirements (3-0)
• Approved lease agreement with Pacific Power for property at 7525 Takilma Road (3-0)
• Approved personal services contract with John McCafferty for broadband coordination
• Approved payment of Invoice # 5598 for solid waste cleanup at 1100 Panther Gulch
• Postponed effective date of proposed fee changes to August 1, 2023
• Directed Public Health Director to investigate sanitation issues at four county parks
• Motion to reconsider combining Emergency Management and IT Director positions failed (no second)
• Motion to add Department Heads to interview panels failed (no second)

Weekly Business Session

The Board will hold a public hearing on annexing land to the Josephine Community Library District and discuss forming a Law Enforcement District, among other procedural items.

• Public Hearing: Annexation of 1.03 acres by Kathryn Lenstet to Josephine Community Library District
• Presentation: Formation of a Law Enforcement District
• Approval of Memorandum of Understanding between Josephine County and AFSCME

The Board of County Commissioners approved a measure to let voters decide on a new law enforcement funding district. They also approved a property annexation for the library district and a labor agreement with AFSCME. Several residents provided public comment regarding homelessness and county director roles.

• Approved Order No. 2023-030 to annex 1.03 acres to Josephine Community Library District (3-0)
• Approved placing a Sheriff's Office Service District of $0.99 per thousand assessed property value on the November 2023 ballot (3-0)
• Approved Memorandum of Understanding between Josephine County and AFSCME (3-0)
• Approved Consent Calendar minutes for May 15, May 17, and May 18, 2023 (3-0)

Executive Session

The Josephine County Board of Commissioners will meet in executive session to discuss and decide on the Emergency Management Director. This meeting is held under ORS 192.660(2)(a).

• Discussion and decision on Emergency Management Director

The Board of County Commissioners voted to eliminate the Emergency Management Director position. These responsibilities will be added to the IT Director position, allowing the part-time Emergency Management role to become a full-time position.

• Eliminated Emergency Management Director position and transferred duties to IT Director (3-0)

Continued Land Use Hearing

The Board of Commissioners will hold a continued land use hearing regarding updates to Title 19 of the Josephine County Code. The proposed changes involve adding specific sections related to definitions, exclusive farm and farm resources, and forest commercial and woodlot resource zones.

• Update Josephine County Code, Title 19 – Rural Land Development
• Addition of Section 19.11 – Definitions
• Addition of Section 19.64 – Exclusive Farm and Farm Resources
• Addition of Section 19.65 – Forest Commercial and Woodlot Resource Zone

The Board of County Commissioners approved updates to the Josephine County Code Title 19 regarding Rural Land Development. The amendment incorporates specific sections on definitions, farm resources, and forest commercial zones.

• Approved update to Josephine County Code, Title 19— Rural Land Development to include Sections 19.11, 19.64, and 19.65 (2-0)

Administration Workshop

The Board of Commissioners will conduct a workshop covering Sheriff's Office agreements, community development estimates, and finance updates. The meeting includes discussions on legal requirements for California employers and real property regarding the Burgundy Lane Master Planned Development.

• City of Cave Junction Contract Deputy Agreement
• Amendment No. 9; Intergovernmental County/City Lease Agreement for Sheriff’s Office Sub-Station
• Intergovernmental Agreement with the Oregon State Marine Board
• Public Nuisance Abatement Estimate
• Burgundy Lane Master Planned Development real property

The Board of Commissioners approved three Sheriff's Office agreements and the sale of the Burgundy Lane property. The Board also authorized the early payoff of the PERS bond. A decision on registering as a California employer was deferred pending further research.

• Approved City of Cave Junction contract deputy agreement for $181,683 (3-0)
• Approved Sheriff's Office sub-station lease amendment for $404.84 per month (3-0)
• Approved Oregon State Marine Board agreement for $149,167 per year (3-0)
• Approved early payoff of PERS bond (3-0)
• Approved sale of Burgundy Lane property to Chad Hansen (3-0)
• Tabled decision on California employer registration pending tax rate research
• Deferred Law Enforcement Service District ballot option pending Sheriff's presentation

Executive Session

The Board of Commissioners will meet in an executive session to conduct interviews for the Emergency Management Director position. This meeting is scheduled for 1:30 pm following the weekly business session.

• Emergency Management Director Interviews

The Board of County Commissioners held an executive session to interview candidates for the Emergency Management Director position. No final selection was made during this meeting.

• Scheduled final decision on Emergency Management Director for May 23, 2023

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding an ordinance to amend the Comprehensive Plan and Transportation System Plan to include the US 199 (Redwood Highway) Corridor Plan. Additionally, the Board will consider approval of timber sale contracts with Boise Cascade Wood Products, LLC.

• Public Hearing: First Reading of Ordinance No. 2023-002 regarding the US 199 (Redwood Highway) Corridor Plan
• Timber Sale Contracts with Boise Cascade Wood Products, LLC for Ridgetop 20 2023TS -1 and Lone Elk 2023TS-2
• Alberta Rose Subdivision Plat Map
• Jumpoff Joe Creek Subdivision Plat Map

The Board of County Commissioners approved the first reading of an ordinance to incorporate the US 199 Corridor Plan into the county's Transportation System Plan. They also approved two timber sale contracts with Boise Cascade Wood Products, LLC and updated the hiring process for county directors.

• Approved first reading of Ordinance No. 2023-002 to adopt US 199 Corridor Plan (3-0)
• Approved timber sale contracts with Boise Cascade Wood Products, LLC for Ridgetop 20 2023TS-1 and Lone Elk 2023TS-2 (3-0)
• Approved Consent Calendar items 5(a) through 5(c), including various meeting minutes and subdivision plat maps for Alberta Rose and Jumpoff Joe Creek (3-0)
• Approved change to county director hiring process to include only the human resource director, three commissioners, and the candidate (2-1)

Police Memorial

The Board of Commissioners will hold a public session at the courthouse front steps for a police memorial. This is a special public session scheduled for May 16, 2023.

• Police Memorial at Courthouse Front Steps

Executive Session

The Board of Commissioners will hold an executive session to conduct interviews for the position of Emergency Management Director.

• Emergency Management Director Interviews

The Board of Commissioners held an executive session to interview candidates for the Emergency Management Director position. No final selection was made during this session.

• Scheduled additional interviews for May 17, 2023

Administration Workshop

The Board of Commissioners will review department business, including forestry contracts and public health funding. The meeting includes a legal update on hazardous conditions ordinances and an executive session regarding county real property.

• Timber Sale Contract: Belknap Burnt Coffee 2022ST-2 with Estremado Logging, Inc.
• Timber Sale Logging Contracts: Wolf Creek Placer 2023LC-2 and Hugo Cleanup 2023LC-3 with Dees Company Construction, LLC
• Community Funding Application for Hidden Valley Life Skills Food Pantry
• Ordinance No. 2023-003 – Hazardous Conditions on Public Property
• County Real Property: Lease with Siskiyou Smokejumper Base Museum at Illinois Valley Airport

The Board of Commissioners approved four logging and timber sale contracts and authorized the foreclosure of a property on Board Shanty Creek Rd. The Board also approved funding for a food pantry expansion and a grant program extension.

• Approved three logging contracts and one timber sale contract (3-0)
• Approved $25,000 for Hidden Valley Life Skills Food Pantry expansion
• Approved extension for OBDD Home Repair and Rehabilitation Program grants
• Approved signing Justice Reinvestment Grant Application support letter
• Approved starting foreclosure process for property at Board Shanty Creek Rd (3-0)

Weekly Business Session

The Josephine County Board of Commissioners will hold a weekly business session on May 10, 2023. The agenda includes a proclamation for National Police Week and a presentation from the OSU 4H/Extension Service District.

• Proclamation of May 14–20, 2023, as National Police Week
• OSU 4H/Extension Service District presentation
• Resolution No. 2023-022 regarding a Fair Board appointment
• Approval of minutes from May 2 and May 3, 2023

The Board of County Commissioners approved a consent calendar that included a resolution for a Fair Board appointment and the approval of previous meeting minutes. The session also included a presentation from the OSU 4-H/Extension Service District and public comments regarding homelessness and the 4-H program.

• Approved Resolution No. 2023-022 regarding an appointment to the Fair Board (3-0)
• Approved Legal Counsel Update minutes from May 2, 2023 (3-0)
• Approved Weekly Business Session minutes from May 3, 2023 (3-0)

Budget Committee Meeting

The Budget Committee is conducting a public review of the fiscal year 2023-24 budget. The meeting includes presentations from several county departments and allows for public comment.

• Department presentations from Juvenile and Juvenile Special Programs, Treasury, Veterans, and Surveyor
• Election Official Compensation Committee discussion
• Budget Committee deliberations and/or motions on the budget

The Budget Committee approved the Fiscal Year 2023-24 budget and set property tax levies for general operations, animal services, and detention. The committee also voted to freeze the salary of Legal Counsel and reject pay increases for the Board of Commissioners and the Sheriff.

• Approved FY 2023-24 budget of $185,480,100 with FTE level not to exceed 469.63 (6-0)
• Approved amendment to remove Assessor's Office from Scenario 3 reduction of $88,400 (6-0)
• Set general government property tax levy at $.5867 per $1,000 assessed value (6-0)
• Set Animal Shelter and Animal Control local option levy at $0.11 per $1,000 assessed value (6-0)
• Set Adult Jail and Juvenile Detention local option levy at $0.93 per $1,000 assessed value (6-0)
• Approved one-year salary freeze for Legal Counsel (6-0)
• Rejected 2% salary increase for Board of Commissioners (6-0)
• Rejected 7.7% salary increase for the Sheriff (6-0)

Executive Session 1:30 p.m

The Josephine County Board of Commissioners will hold an executive session to discuss a property proposal regarding county real property located at 1401 Pansy Lane. A Budget Committee meeting is also scheduled for later in the day.

• Property proposal for 1401 Pansy Lane

The Board of County Commissioners met in executive session to hear a proposal regarding county real property located at 1401 Pansy Lane. No formal decision was recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Executive Session 3:00 p.m

The Board of County Commissioners met in executive session to hear a proposal regarding county real property located at 1401 Pansy Lane. No formal decisions or votes were recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Executive Session

The Board of Commissioners will continue a land use hearing regarding updates to the Josephine County Code Title 19. The meeting also includes an executive session to discuss a property proposal for County Real Property at 1401 Pansy Lane.

• Continued Land Use Hearing regarding Rural Land Development code updates
• Proposed updates to Sections 19.11, 19.64, and 19.65 of the County Code
• Executive session discussion regarding property at 1401 Pansy Lane

The Board of County Commissioners met in executive session to hear a proposal regarding county real property located at 1401 Pansy Lane. No formal action or decision was recorded in the minutes.

• Heard proposal regarding county real property at 1401 Pansy Lane

Land Use Hearing

The Board of Commissioners is conducting a continued land use hearing regarding updates to Title 19 of the Josephine County Code. The proposed changes involve adding specific sections related to definitions, farm resources, and forest commercial zones.

• Update to Section 19.11 (Definitions)
• Update to Section 19.64 (Exclusive Farm and Farm Resources)
• Update to Section 19.65 (Forest Commercial and Woodlot Resource Zone)

The Board of County Commissioners continued a hearing regarding text amendments to Josephine County Code Title 19, specifically sections on definitions, farm resources, and forest commercial zones. No final decisions were made on the amendments.

• Approved continuing the land use hearing to May 22, 2023 (3-0)

Budget Committee Meeting

The Budget Committee is conducting a public review of the fiscal year 2023-24 budget. The meeting includes presentations from the Assessor, Public Health, Court Facilities, Emergency Management, and General Government departments.

• Department presentation by Assessor Connie Roach
• Department presentation by Public Health Director Mike Weber
• Budget presentations for Court Facilities, Emergency Management, and General Government

The Budget Committee met on May 4, 2023, to hear presentations from the Assessor, Public Health, Court Facilities, Emergency Management, and General Government departments. No public comments were heard. The meeting adjourned without any decisions, approvals, or votes being taken.

• No decisions were made; meeting was informational only

Weekly Business Session

The Board will recognize employees and review citizen comments. The session includes the approval of consent calendar items, such as meeting minutes and amendments to ODOT grant agreements.

• Amendment No. 1 to ODOT Grant Agreement No. 35327
• Amendment No. 2 to ODOT Grant Agreement No. 34214
• Approval of meeting minutes from various April 2023 sessions

The Board of County Commissioners approved a lease agreement with Art and Science Kids, LLC for county property, which had been tabled the previous week. The consent calendar, including minutes and two ODOT grant amendments, was also approved unanimously. No other substantive decisions were made.

• Approved Order No. 2023-028: Lease Agreement with Art and Science Kids, LLC (3-0)
• Approved consent calendar including minutes and ODOT Grant Agreement amendments (3-0)

Legal Counsel Update

The Board of Commissioners will receive a legal counsel update regarding various county property and land use matters. The agenda includes discussions on real estate marketing, renewal requests, and lease amendments.

• Marketing of Dimmick Campus Properties via commercial real estate broker
• American Mineral Research renewal or extension request
• Land use and development permits for 370 Bowhill Road, Grants Pass (cell site)
• Burgundy Lane Master Planned Development property discussion
• Lease Agreement Amendment #2 with Southern Oregon Aspire, Inc. at 1222 Redwood Ave

The Board of County Commissioners approved a two-year permit extension for American Mineral Research and a lease extension for Southern Oregon Aspire, Inc. The Board also agreed to sell the Dimmick Campus and issued a counteroffer for the Burgundy Lane property.

• Approved American Mineral Research Renewal/Extension request for two years (3-0)
• Approved Limited Power of Attorney for cell site modifications at 370 Bowhill Road
• Approved $300,000 counteroffer for Burgundy Lane real property in Cave Junction (3-0)
• Approved Lease Agreement Amendment #2 with Southern Oregon Aspire, Inc. for 1222 Redwood Ave (3-0)
• Agreed to sell the entire Dimmick Campus

Budget Committee Meeting

The Budget Committee is conducting a public review of the fiscal year 2023-24 budget. The meeting includes presentations from various county departments and an introduction to budget methodology by the Budget Officer.

• Department presentations from Sheriff, District Attorney, Parks Cemetery, Community Development, Forestry, and Clerk
• Introduction of budget methodology by Finance Director Sandy Novak
• Public comment period

The Josephine County Budget Committee met on May 2, 2023, to review the 2023-2024 budget methodology and hear presentations from the Sheriff, District Attorney, Parks Cemetery, Forestry, Community Development, and Clerk's offices. No public comments were made, and the meeting adjourned without any votes or formal decisions.

• No decisions or votes recorded; meeting was informational only

Administration Workshop

The Board of Commissioners will conduct a workshop covering department business, finance reports, and board matters. Discussion items include updates to the Comprehensive Plan, forestry requests, transit contracts, and human resources.

• Ordinance No. 2023-002: US 199 (Redwood Hwy) Corridor Plan adoption
• American Mineral Research renewal/extension request
• Purchase of a Dodge 5500 4x4
• Transit fleet and grant amendments including ODOT Grant Agreements No. 35327 and No. 34214
• ARPA Quarterly Report for the quarter ending March 31, 2023

The Board approved a new bucket truck for Public Works and authorized the Forestry Department to spend up to $40,000 on a new truck. Several transit-related purchase orders and a trash collection contract were approved for signature. The Board requested a quarterly report before considering a permit extension for American Mineral Research.

• Authorized Forestry Department to spend up to $40,000 on a new truck
• Approved purchase of a new Freightliner Bucket Truck for Public Works
• Approved purchase order for FleetNet Digital Radio for Silke annual contract
• Approved purchase order for Moser Paving trench and vault for bus charging
• Approved purchase order for Complete Coach Works WAVE induction charging installation
• Approved $16,632 two-year contract with Southern Oregon Aspire for transit stop trash collection
• Requested quarterly report before deciding on American Mineral Research permit extension
• Approved moving forward with the Information Technology Director hiring process

Weekly Business Session

The Board of Commissioners will consider amendments to solid waste collection franchise agreements following presentations from Southern Oregon Sanitation, Inc. and Republic Services. The session also includes approvals for several service contracts, grant agreements, and land use appeal decisions.

• Rate increase presentations from Southern Oregon Sanitation, Inc. and Republic Services
• Amendments to solid waste collection franchise agreements
• Grant agreement with Three Rivers School District for tobacco education services
• Contract with 541 Water, Inc. for the Lake Selmac Water Treatment Plant
• Contract with CPI Acquisitions, LLC for Indian Mary ADA campsite upgrades

The Board of County Commissioners approved rate increases for two solid waste franchises and authorized several infrastructure contracts. They also approved a loan for the Dimmick Campus cleanup and a property line adjustment appeal.

• Approved 5.54% rate increase for Southern Oregon Sanitation, Inc. (3-0)
• Approved 5.54% rate increase for Republic Services of Grants Pass (3-0)
• Approved property line adjustment appeal for Meade Surveying, LLC (3-0)
• Approved tobacco education grant for Three Rivers School District (3-0)
• Approved 541 Water, Inc. contract for Lake Selmac Water Treatment Plant (3-0)
• Approved CPI Acquisitions, LLC contract for Indian Mary ADA campsite upgrades (3-0)
• Approved courthouse 2nd floor remodel and new courtroom agreement (3-0)
• Approved Brownfields Redevelopment Fund loan for Dimmick Campus cleanup (3-0)

Legal Counsel Update

The meeting includes a City County Monthly Update and a Legal Counsel Update. Items for discussion include intergovernmental agreements, brownfields redevelopment funding, and the dissolution of the Merlin/NV Sanitary District.

• Intergovernmental Agreement No. 230025 with Oregon Judicial Department for Courthouse Improvement
• Brownfields Redevelopment Fund Loan Award for Dimmick Campus Cleanup Project
• Resolution 2023-019 regarding Brownfields Redevelopment Fund financing contract
• Merlin/NV Sanitary District Dissolution
• L&C Carbon Presentation (Executive Session)

The Board agreed to sign letters concerning the Slater Fire Road System Risk Reduction and Safety Project and opposition to House Bill 2002 B. Staff was directed to place a courthouse improvement agreement and a brownfields redevelopment loan on the next business session agenda. The Board also discussed the potential dissolution of the Merlin North Valley Sanitary District.

• Agreed to sign letter regarding Slater Fire Road System Risk Reduction and Safety Project
• Agreed to sign letter opposing House Bill 2002 B
• Directed staff to place Intergovernmental Agreement No. 230025 for courthouse improvements on 4/26 agenda
• Directed staff to place Brownfields Redevelopment Fund Loan paperwork for Dimmick Campus Cleanup on 4/26 agenda

KAJO/City County Monthly Update

The meeting includes a monthly update between the City and County regarding various departments. Discussion topics include economic development, transportation, social services, and urban area planning.

• Economic Development update
• Transportation update
• Social Services update
• Urban Area Planning Commission update
• Legal Counsel Update

The Board of Commissioners expressed support for a city proposal to make the Urban Area Planning Commission consist only of city appointments. The city will draft an amendment to the original Intergovernmental Agreement (IGA) for the county legal department to review.

• Supported city proposal to remove county positions from Urban Area Planning Commission

Continued Land Use Hearing

The Josephine County Board of Commissioners scheduled a continued land use hearing for April 24, 2023. The agenda contains only procedural information regarding meeting access and accommodations.

The Board of County Commissioners held a continued hearing regarding text amendments to Josephine County Code Title 19. No final decisions were made on the proposed updates to rural land development sections. The hearing was continued to May 8, 2023.

• Continued land use hearing on County Code Title 19 to May 8, 2023

Administration Workshop

The Board of Commissioners will hold an administration workshop to discuss cannabis dispensary regulations and department business. The meeting includes reviews of recreation contracts, prevention service agreements, and franchise rate increases.

• Presentation on time, place, and manner for cannabis dispensaries
• Indian Mary Park ADA campsite upgrades contract
• Lake Selmac Water Treatment Plant contract
• Rate increase proposals for Southern Oregon Sanitation (SOS) and Republic Services
• Grant agreement with Three Rivers School District for tobacco education services

The Board appointed Jennifer McGowan to the Elected Officials Compensation Committee and reappointed Diane Hoover to the 4H/Extension Service District Budget Committee. The Board also approved two contract extensions for substance use disorder services.

• Approved Resolution No. 2023-016 appointing Jennifer McGowan to the Elected Officials Compensation Committee
• Approved Resolution No. 2023-012 reappointing Diane Hoover to the 4H/Extension Service District Budget Committee (3-0)
• Approved $14,568.50 contract extension with ADAPT through June 30, 2023
• Approved $48,336.00 contract extension with OnTrack through June 30, 2023
• Decided against pursuing a county ordinance to limit dispensaries near churches

Weekly Business Session

The Board of Commissioners will hold public hearings regarding land annexations into the Josephine Community Library District. The session also includes consideration of lease and consulting agreements, as well as several resolutions and commission bylaws.

• Annexation of 5 acres by Robert & Caroline Brooks
• Annexation of 20 acres by Jackson & Dorit Brown
• Lease Agreement for County Real Property at 520 E. River Street, Cave Junction
• Broadband Consulting agreement with Sequoia Consulting
• Adoption of bylaws for the Josephine County Rural Planning Commission

The Board of County Commissioners approved a $80K broadband consulting agreement and two property annexations to the Josephine Community Library District. A lease agreement for property in Cave Junction was tabled. The Board also approved the consent calendar, including bylaws and an appointment for the Rural Planning Commission.

• Approved Order No. 2023-025 and Order No. 2023-026 for library district annexations (3-0)
• Approved $80K agreement with Sequoia Consulting for broadband consulting (3-0)
• Tabled lease agreement with Art and Science Kids for 520 E. River Street, Cave Junction
• Approved Consent Calendar items 5(a) through 5(d) (3-0)
• Approved Order No. 2023-027 adopting bylaws for the Josephine County Rural Planning Commission (3-0)
• Approved Resolution No. 2023-015 regarding the CAFFA Grant (3-0)
• Approved Resolution No. 2023-013 appointing a member to the Rural Planning Commission (3-0)

Legal Counsel Update

The meeting consists of a legal counsel update regarding personnel, policy, and contracts. The agenda includes discussions on airport leadership, emergency services recruitment, and contract termination.

• Appointment of the New Airport Director
• Recruitment of Emergency Services Manager
• Update to Administrative Policy G-12 regarding insurance and indemnity
• Termination of Contract with Conmed, Inc.
• Governor's Executive Order 2023-002 regarding homelessness emergency declaration

The Board of County Commissioners appointed a new Airport Director and established a candidate selection process for the Emergency Services Manager. The Board also discussed a state of emergency declaration regarding homelessness and a timber salvage sale letter of support.

• Appointed Steve Dobbs as Airport Director (3-0)
• Decided to review all 23 applicants for Emergency Services Manager to select top four or five candidates and interview veterans

Budget Committee Meeting

The committee will conduct a public review of the proposed fiscal year 2023-24 budget. The meeting includes the presentation of the Budget Message and the election of new committee officers.

• Presentation of the FY 2023-24 Proposed Budget
• Election of a new Budget Committee Chair
• Election of a new Vice Chair/Secretary
• Establishment of the upcoming meeting calendar
• Scheduled presentations for Sheriff's Office, District Attorney, and Juvenile Shelter & Detention

The Budget Committee elected its Chair and Vice Chair/Secretary and received the proposed budget for FY 2023-24. The committee established a meeting calendar and identified specific departments to provide future presentations.

• Elected Herman Baertschiger Jr. as Chair of the Budget Committee (5-0)
• Elected Nathan Seable as Vice Chair/Secretary of the Budget Committee (5-0)
• Scheduled meetings for May 2, 2023, and May 4, 2023, both at 5:00 p.m.
• Agreed to hear presentations from Fairgrounds, Community Corrections, Public Works, and Juvenile Justice

Land Use Hearing

The Josephine County Board of Commissioners is holding a land use hearing to consider updating the county code for rural land development. The proposed update would add new sections covering definitions, exclusive farm and farm resources, and forest commercial and woodlot resource zones. Public comments are limited to the agenda item, with a three-minute speaking limit per person.

• Update Josephine County Code Title 19 to add Section 19.11 (Definitions)
• Add Section 19.64 (Exclusive Farm and Farm Resources)
• Add Section 19.65 (Forest Commercial and Woodlot Resource Zone)

The Board of County Commissioners held a hearing regarding updates to Josephine County Code Title 19, specifically sections on definitions, exclusive farm and farm resources, and forest commercial and woodlot resource zones. The Board agreed to continue the hearing until April 24, 2023. No final decisions were made.

• Continued hearing on Josephine County Code Title 19 text amendments to April 24, 2023

Administration Workshop

The Board of Commissioners will hold a workshop to discuss department updates and administrative business. Topics include IT infrastructure, broadband consulting, and courthouse remodeling.

• Resolution No. 2023-015 regarding the County Assessment Function Funding Assessment (CAFFA) Grant
• IT update on phones and new County buildings
• Contract with Sequoia for Broadband Consulting
• Contract with Outlier Construction, LLC for Courthouse and Justice Building Second Floor Remodel
• Resolution No. 2023-013 regarding an appointment to the Rural Planning Commission (RPC)

The Board of Commissioners approved a contract with Outlier Construction, LLC for the second floor remodel of the Courthouse and Justice Building. Other items regarding a state grant and broadband consulting were directed to next week's agenda.

• Approved contract with Outlier Construction, LLC for Courthouse and Justice Building second floor remodel (3-0)
• Directed staff to place Resolution No. 2023-015 (CAFFA Grant) on next week's Consent Calendar
• Directed staff to place Sequoia Broadband Consulting contract on next week's Administrative Actions agenda
• Directed staff to place Resolution No. 2023-013 (Rural Planning Commission appointment) on next week's Consent Calendar

Weekly Business Session

The Board of Commissioners will review administrative policy changes and an agreement with Jackson County for emergency management support. The session also includes a proclamation for Child Abuse Prevention Month and several items for the consent calendar.

• Intergovernmental Agreement between Josephine County and Jackson County for Emergency Management Support Services
• Modification of Grant Agreement with USFS for Happy Camp Chip-Seal Contract
• Revision to Administrative Policy and Procedures A-5 regarding citizen reports
• Right-of-Way Dedication for the Children’s Advocacy Center on 5th Street and A Street
• Amendment No. 5 to Operating Agreement with Aramark Correctional Services, LLC

The Board approved a grant modification for road maintenance and an emergency management agreement with Jackson County. A proposed policy change requiring three reports for code enforcement investigations was denied. The Board also approved several consent calendar items, including a charter review deadline extension.

• Denied Order No. 2023-023 regarding citizen report policy (1-2)
• Approved Intergovernmental Agreement with Jackson County for Emergency Management Support Services (3-0)
• Approved USFS Grant Agreement modification for Happy Camp Chip-Seal Contract increasing funds to $609K (3-0)
• Approved Right-of-Way Dedication for Children's Advocacy Center (3-0)
• Approved Amendment No. 5 to Aramark Correctional Services food service agreement (3-0)
• Approved Order No. 2023-024 extending the Josephine County Charter Review Committee deadline (3-0)
• Approved minutes from April 4, 5, and 6, 2023 (3-0)

Legal Counsel Update

The Board of Commissioners will discuss filling vacancies for the Airports, Emergency Manager, and IT Director positions. The agenda also includes a proposed lease for Art and Science Kids at 520 E. River Street and updates regarding various County Real Property matters.

• Filling vacancies for Airports Director, Emergency Manager, and Information Technology Director
• Approval of lease between Josephine County and Art and Science Kids at 520 E. River Street
• Discussion of 320 acres known as Pipe Fork parcel
• Revisions to RPC Bylaws via Order No. 2023-xxx
• Executive Session regarding County Real Property at 12100 Redwood Hwy

The Board of County Commissioners approved a grant of easement for property at 12100 Redwood Hwy and extended the appraisal deadline for the Pipe Fork parcel. The Board also agreed to keep the Airports Director search internal and will review applicants for the IT Director position.

• Approved grant of easement for County Real Property at 12100 Redwood Hwy (3-0)
• Approved extension of Yellow Book Appraisal deadline to October 1, 2023, for Pipe Fork parcel (2-1)
• Agreed to keep Airports Director position as an internal posting
• Agreed to review applicants for IT Director to select top four or five for interviews
• Directed staff to place Art and Science Kids lease agreement on next week's agenda

Administration Workshop

The Board of Commissioners will hold a workshop to discuss various department updates and administrative matters. Topics include sheriff's office service amendments, emergency management agreements, and planning commission appointments.

• Aramark Food Service Amendment for the Sheriff’s Office
• Amendment No. 1 for Rogue Valley Integrated Fire Plan IGA
• Farm & Forest Text Amendments
• Happy Camp Chip-Seal Contract
• Appointments to Rural Planning Commission and Urban Area Planning Commission

The Board of Commissioners approved appointments for the Budget Committee and two planning commissions. They also authorized the signing of two transit software purchase orders. Several contract amendments were directed to future business sessions for final action.

• Approved Chris Rossetta for Budget Committee and Nathan Seable as alternate (2-1)
• Approved Resolution No. 2023-010 for Rural Planning Commission re-appointments (3-0)
• Approved Resolution No. 2023-011 for Urban Area Planning Commission appointment (3-0)
• Approved Commissioner DeYoung to sign Purchase Order #2023-0401 with Spare for ADA dispatch software
• Approved Commissioner DeYoung to sign Purchase Order #2023-0402 with Swiftly for vehicle data platform
• Directed staff to place Aramark Food Service contract extension on next week's agenda
• Directed staff to place Rogue Valley Integrated Fire Plan IGA amendment on next week's agenda
• Directed staff to place Happy Camp Chip-Seal contract modification on next week's agenda

Weekly Business Session

The Josephine County Board of Commissioners will meet for a weekly business session on April 5, 2023. The agenda includes employee recognition and the consideration of an order to revise Administrative Policy and Procedures A-5 regarding renaming policies.

• Revision to Josephine County Administrative Policy and Procedures A-5 (Renaming Policy)
• Approval of Order No. 2023-023
• Approval of March 29, 2023, meeting minutes

The Board approved the minutes from the March 29, 2023, Weekly Business Session. One administrative action regarding a policy renaming was tabled. The Board also recognized eight employees for their years of service.

• Approved March 29, 2023 Weekly Business Session minutes (2-0)
• Tabled Order No. 2023-023 regarding revision to Administrative Policy and Procedures A-5

Legal Counsel Update

The Board of Commissioners will meet to receive a legal counsel update regarding several county matters. The agenda includes discussions on jail medical services, road districts, and property matters.

• Jail Medical Services Memorandum of Understanding
• HB 2174 – Road Districts
• Right of Way Dedication for Children’s Advocacy Center at 5th & A
• Approval of Street Plug Removal on Starflower Way
• Executive Session regarding County Real Property at 210 Tacoma Street

The Board agreed to a Memorandum of Understanding transferring jail health services to the Public Health Department effective July 1, 2023. The Board also authorized legal counsel to respond to a LUBA appeal brief. Other items regarding road districts and right-of-way dedications were discussed or referred to future agendas.

• Approved MOU for Public Health to take over jail medical services starting July 1, 2023
• Authorized Legal Counsel to file a response to the Don Marvin LUBA appeal brief (3-0)

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding a 2.5-acre annexation to the Merlin Park District. The session also includes presentations from local watershed and soil conservation groups and a proposed revision to county administrative policy.

• Public hearing for land annexation to Merlin Park District (Order 2023-022)
• Revision to Josephine County Administrative Policy and Procedures A-5
• Appointment to the Josephine County Rural Planning Commission (Resolution 2023-007)
• Re-appointment to the Josephine Housing & Community Development Council (Resolution 2023-008)
• Presentations by Illinois Valley Watershed Council and IVSWCD

The Board of County Commissioners approved the annexation of a 2.5-acre property into the Merlin Park District. They also approved several administrative appointments and meeting minutes via a consent calendar. A proposed revision to the policy for responding to citizen reports was tabled.

• Approved Order No. 2023-022 to annex 2.5 acres to Merlin Park District (3-0)
• Tabled Order No. 2023-023 regarding policy for Responding to Citizen Reports (3-0)
• Approved minutes from March 20, 21, and 22, 2023, and March 23, 2023 (3-0)
• Approved Resolution No. 2023-007 appointing a member to the Rural Planning Commission (3-0)
• Approved Resolution No. 2023-008 re-appointing a member to the Housing & Community Development Council (3-0)

KAJO Radio Station

The provided agenda contains only procedural information regarding a public session broadcast on KAJO Radio. No specific items for decision or discussion are listed in the document.

Administration Workshop

The Board of Commissioners will discuss department leadership, developmental permits for auxiliary structures, and various financial updates. The meeting also includes discussions on a plat map and appointments to county commissions.

• Discussion of Director and Deputy Director positions in Community Corrections
• Request for Department Head Recruitment Authorization in Human Resources
• Discussion of developmental permits on 200 sq. ft. auxiliary structures
• Transfer of postage and shipping rates to the ISF for FY 2024-25
• Review of Sequoia Village Phase 4 Plat Map

The Board appointed a new Community Corrections Director and authorized external recruitment for IT and Emergency Management directors. They also agreed to move postage and shipping rates to the Internal Service Fund for FY 2024-25 and signed a plat map for Sequoia Village Phase 4.

• Appointed Scott Hyde as Community Corrections Director (3-0)
• Authorized external recruitment for IT Director and Emergency Management Director
• Approved moving postage and shipping rates to the ISF for FY 2024-25
• Approved signing the Sequoia Village Phase 4 Plat Map
• Directed staff to place Resolution No. 2023-007 (Rural Planning Commission appointment) on next week's Consent Calendar
• Directed staff to place Resolution No. 2023-008 (Housing & Community Development Council re-appointment) on next week's Consent Calendar

Weekly Business Session

The Board of Commissioners will consider orders to consolidate the Fairgrounds and Parks funds and rename the Parks Fund to the Recreation Fund. The session also includes an employee recognition segment and a presentation by the Grants Pass Civil Air Patrol.

• Order No. 2023-020: Consolidating Fairgrounds Fund (23) and Parks Fund (24)
• Renaming of Parks Fund (24) to Recreation Fund (24)
• Order No. 2023-021: Administrative Policies and Procedures for conducting daily business
• Resolution No. 2023-006: Appointment to the Josephine County Animal Shelter Advisory Committee

The Board of County Commissioners approved the consolidation of the Fairgrounds and Parks funds and updated the county's administrative policy for responding to the media. The Board also approved the consent calendar, including an appointment to the Animal Shelter Advisory Committee.

• Approved Order No. 2023-020 to consolidate Fairgrounds Fund (23) and Parks Fund (24) and rename the latter to Recreation Fund (24) (3-0)
• Approved Order No. 2023-021 updating administrative policies for responding to the media (3-0)
• Approved Resolution No. 2023-006 appointing a member to the Josephine County Animal Shelter Advisory Committee (3-0)
• Approved minutes from March 14, March 15, and March 16, 2023 (3-0)

General Discussion

The Board of Commissioners will hear a presentation from Home Bridge GP Inc. concerning the purchase of County owned property known as Burgundy Lane Master Planned Development. The session also includes matters brought forward by the Commissioners.

• Presentation from Home Bridge GP Inc. to pursue purchase of Burgundy Lane Master Planned Development

Home Bridge GP Inc. presented a proposal to purchase the county-owned Burgundy Lane Master Planned Development for $200k to create 36 workforce housing homes. No formal action was taken; the board suggested the applicants contact legislators and the City of Cave Junction regarding funding and development.

• Proposed purchase of Burgundy Lane property for $200k by Home Bridge GP Inc. (No action taken)

Legal Counsel Update

The Josephine County Board of Commissioners is holding a legal counsel update session to discuss a public health funding request, a deadline extension for the Charter Review Commission, and an executive session about a 320-acre county property known as the Pipe Fork parcel. The meeting is open to the public via livestream or Zoom.

• Public Health Modernizing Funding Request (Illinois Valley Wellness)
• Charter Review Commission Deadline Extension
• Executive session on County Real Property (320 acres, Pipe Fork parcel) under ORS 192.660(2)(e)

The Board heard a $50,000 funding request from Illinois Valley Wellness for emergency preparedness equipment. The Charter Review Commission requested a deadline extension to September 8, 2023, though Commissioner West proposed July 13, 2023. No formal votes on these items were recorded in the minutes.

• Received $50,000 funding request from Illinois Valley Wellness for air purifiers and heaters
• Discussed Charter Review Commission deadline extension request
• Received update on Pipe Fork parcel (320 acres) during executive session

Land Use Hearing

The Board of Commissioners will hold a Land Use Hearing regarding an appeal to the Director's decision. The matter involves a request to partition Tax Lots 401 and 900 into two legal parcels and adjust property lines near Tax Lot 411.

• Appeal of partition for Tax Lots 401 & 900
• Adjustment of common property lines along Tax Lot 411
• Access via Rio Mesa Drive and Lind Road

The Board of County Commissioners denied an appeal by Martha Boyer regarding a partition of Tax Lots 401 and 900 and a property line adjustment along Tax Lot 411. The decision maintains the original approval with a specific condition regarding road access.

• Denied appeal of Director's decision to partition Tax Lots 401 and 900 and adjust property lines along Tax Lot 411 (2-0)

Administration Workshop

The Board of Commissioners will discuss department business regarding property control and human resources media policy. The meeting also includes a finance report on fund consolidation and several items of board business.

• Disposition of Evidence discussion
• Media Policy A-16 review
• Consolidation of Fairgrounds Fund (23) and Parks Fund (24)
• Renaming of Parks Fund (24) to Recreation Fund (24)
• Porter Place Subdivision Plat Map

The Board agreed to sign two subdivision plat maps. Other items, including a media policy update and the consolidation of the Fairgrounds and Parks funds, were directed to be placed on the next Weekly Business Session agenda.

• Agreed to sign Porter Place Subdivision Plat Map
• Agreed to sign Blue Pine Estates Plat Map
• Tabled Disposition of Evidence
• Directed staff to place Media Policy A-16 on next Weekly Business Session agenda
• Directed staff to place consolidation of Fairgrounds Fund (23) and Parks Fund (24) on next Weekly Business Session agenda
• Directed staff to place Resolution No. 2023-006 (Animal Shelter Advisory Committee appointment) on next Weekly Business Session Consent Calendar

Weekly Business Session

The Board of Commissioners will hold a public hearing regarding an ordinance to amend the Josephine County Comprehensive Plan and Zoning Map. The session also includes consideration for a Brownfields Redevelopment Fund Loan Award.

• Public Hearing: Second Reading and Adoption of Ordinance No. 2023-001 (Residential to Commercial zoning change)
• Brownfields Redevelopment Fund Loan Award for the A Street Building Cleanup Project
• Memorandum with Fort Vannoy Irrigation District for Stormwater Management
• Amendment No. 1; Intergovernmental Agreement between Public Works and Grants Pass Irrigation District

The Board of County Commissioners adopted Ordinance No. 2023-001, changing the comprehensive plan and zoning map from residential to commercial for specific tax lots. The Board also approved a consent calendar including stormwater management agreements. A loan award for the A Street Building Cleanup Project was tabled.

• Approved Ordinance No. 2023-001 to change zoning from Community Residential (CR-5) to Community Commercial (CC) (3-0)
• Tabled Brownfields Redevelopment Fund Loan Award for A Street Building Cleanup Project
• Approved Consent Calendar items 6(a) through 6(c), including minutes and stormwater management agreements with Fort Vannoy Irrigation District and Grants Pass Irrigation District (2-0, 1 abstain)

Legal Counsel Update

The Board of Commissioners will discuss several topics including opioid settlement funds and homelessness with the City of Grants Pass. The agenda includes discussions regarding civil commitment legislation, marijuana dispensaries, and a community corrections director appointment. An executive session is scheduled to address collective bargaining and various county real property matters.

• Brownfields Redevelopment Fund Loan Award for the A Street Building Cleanup Project
• Intergovernmental Agreement between Public Works and Fort Vannoy Irrigation District (Stormwater)
• Collective Bargaining agreement with AFSCME
• Pipe Fork parcel real property discussion
• Burgundy Lane Master Planned Development, Cave Junction real property discussion

The Board agreed to pay the City of Cave Junction $13,501 following a contract cancellation for the Burgundy Lane Master Planned Development. The Board also decided to appoint the Community Corrections Director internally.

• Agreed to pay City of Cave Junction $13,501 for Burgundy Lane Master Planned Development due to contract cancellation
• Agreed to appoint the Community Corrections Director position internally
• Directed staff to place Administrative Policy A-5 on next week's agenda
• Directed staff to place Public Works and Fort Vannoy Irrigation District agreement on next week's agenda
• Agreed to draft a letter to the committee regarding mental health hold legislation (SB 73, HB 2640, HB 2641)

County Administration Workshop

The Board of Commissioners will discuss several administrative and policy items, including a real property project at Williams Avenue, an initial contract for a Broadband Action Team consultant, and a review of ARPA funding. They will also consider a position reclassification in Juvenile Justice/Facilities, a Brownfields loan award for the A Street Building Cleanup, and a discussion on dispensaries in Josephine County.

• County Real Property at Williams Highway (R346261); Watts Toppin Dam Project
• Broadband Action Team Consultant Initial Contract
• ARPA Section 605 Draft Report
• Brownfields Redevelopment Fund Loan Award for the A Street Building Cleanup Project
• Hazel Hill Estates Phase 1 Plat Map

The Board approved funding for broadband initiatives and a residential plat map. They also authorized position reclassifications for Juvenile Justice and Facilities staff and designated over $5.7 million in LATCF funds for law enforcement.

• Approved Watts Toppin Dam Project property permission (2-0)
• Approved additional $30,000 in ARPA funds for Broadband Action Team (2-0)
• Approved position reclassifications for Food Service Specialist and Facility Maintenance Worker
• Approved Hazel Hill Estates Phase 1 Plat Map (2-0)
• Agreed to designate $5,709,030.72 in LATCF funds to Law Enforcement
• Tabled Administrative Policy A-5 regarding citizen reports
• Tabled discussion on dispensaries in Josephine County

General Discussion

The Josephine County Board of Commissioners will discuss a letter of intent to purchase property known as Pipe Fork from TCF representatives. The meeting also includes matters from commissioners.

• Letter of Intent with TCF Representatives to Purchase Property Known as Pipe Fork
• Matters from Commissioners

The Board of Commissioners discussed a request from The Conservation Fund (TCF) to extend the timeline for purchasing the 320-acre Pipe Fork property. No formal decision was made; the Board requested a formal letter outlining the proposal for future consideration by all three commissioners.

• Requested a formal letter from TCF outlining the proposed timeline extension
• Deferred decision on the extension until all three commissioners can review the proposal
• Tabled permission for BLM to access the property for an environmental impact statement

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing on four proposed annexations to the Josephine Community Library District, all initiated by landowner petitions without an election. The board will also hear a presentation from A Greater Applegate on the Applegate Valley Vision, take public comments, and consider a consent calendar that includes minutes and an economic development request.

• Public hearing on annexation 2023-016: Jon & Patricia Hoel, 2.87 acres, tax lot 40-08-04-00-000630-00
• Public hearing on annexation 2023-017: Jon & Kelly Robinson, 2.94 acres, tax lot 36-06-36-D0-002405-00
• Public hearing on annexation 2023-018: Menno JM & Jennie May Kraai, 5.02 acres, tax lot 41-08-10-00-000105-00
• Public hearing on annexation 2023-019: Bertha Miller, 15.31 acres, tax lot 39-08-33-00-000602-00
• Presentation: A Greater Applegate on Applegate Valley Vision

The Board of County Commissioners approved four landowner petitions to annex property into the Josephine Community Library District. The Board also approved the consent calendar, including previous meeting minutes and an economic development request. A presentation was given regarding the Applegate Valley Community Vision.

• Approved Order No. 2023-016 for Jon & Patricia Hoel (2-0)
• Approved Order No. 2023-017 for Jon & Kelly Robinson (2-0)
• Approved Order No. 2023-018 for Menno JM & Jennie May Kraai (2-0)
• Approved Order No. 2023-019 for Bertha Miller (2-0)
• Approved Consent Calendar items 5(a) through 5(c) (2-0)
• Approved minutes for Feb 28, March 1, and March 2 meetings (2-0)
• Approved modification of USFS Annual Operating Plan and Financial Plan (2-0)
• Approved Economic Development Request for the Small Business Development Center (2-0)

Legal Counsel Update

The Board of Commissioners will discuss Administrative Policy A-5 on responding to citizen reports, then hold an executive session on procedures for private over-the-counter sales of county real property and the county property at 530 E. River Street (IV Pool). The public meeting portion will also address the IV Pool property and additional commissioner matters.

• Administrative Policy A-5: Responding to Citizen Reports
• Executive session on procedures for private over-the-counter sales of county real property
• County real property at 530 E. River Street (IV Pool) discussed in executive session and public meeting

The Board of Commissioners agreed to have legal counsel negotiate a leasehold for the county property at 530 E. River Street. They further agreed to allow the founder of Art and Science Kids to use the property.

• Agreed to have Legal Counsel negotiate a leasehold for 530 E. River Street
• Agreed to allow the founder of Art and Science Kids to use 530 E. River Street
• Rescheduled Administrative Policy A-5 to March 9, 2023

County Administration Workshop

The Board of Commissioners will discuss a modification to the Sheriff's Office's USFS Annual Operating Plan, consider farm and forest text amendments and rules for auxiliary structures, and review the quarterly ARPA/SLFRF report. Other items include facility rates, a veteran's forest reserve use request, and an economic development request for a Small Business Development Center.

• Modification of USFS Annual Operating Plan & Financial Plan (Sheriff's Office)
• Farm & Forest Text Amendments (Community Development)
• Discuss Developmental Permits on 200 sq. ft. Auxiliary Structures
• ARPA; Section 603 Funds; State and Local Fiscal Recovery Funds (SLFRF) Quarterly Report
• Approval of Amendment No. 1; Intergovernmental Agreement between Public Works and Grants Pass Irrigation District (Stormwater)

The Board approved the Home Bridging Subdivision Final Plat Map and agreed to move forward with a $3.1 million jail evidence center project. The Board also authorized Veterans Services to use $35,000 annually from the Property Reserve Fund through July 1, 2028.

• Approved Home Bridging Subdivision Final Plat Map (2-0)
• Agreed to move forward with Evidence Center at the Jail project estimated at $3.1 million
• Approved Veterans Services use of $35,000 per year from Property Reserve Fund until July 1, 2028
• Agreed to maintain current operation rate for facilities until end of year
• Directed staff to place USFS patrol reimbursement ($97,823.22) on next business session agenda
• Directed staff to place SBDC funding request ($45,000) on next business session agenda
• Directed staff to place Fort Vannoy Irrigation District IGA on March 16 agenda
• Directed staff to place Grants Pass Irrigation District IGA Amendment No. 1 on March 16 agenda

Weekly Business Session

The Board of Commissioners will hold a first reading of Ordinance 2023-001 to amend the comprehensive plan and zoning map for four tax lots in Josephine County, changing the designation from Residential to Commercial. A second reading is scheduled for March 15, 2023. The agenda also includes a presentation on the Collaborative Economic Development Committee and airports, and approval of a purchase order for six transit shelters.

• Public hearing on Ordinance 2023-001 to rezone Map No. Township 35S, Range 6W, Section 21, Quarter Section BC, Tax Lots 1300, 1400, 1500 & 1600 from Residential (CR-5) to Commercial (CC)
• Purchase Order No. 2023-0223 with Landscape Forms for six Kaleidoscope Transit Shelters for Josephine County Transit
• Presentation by the Collaborative Economic Development Committee (CEDC) on airports

The Board of County Commissioners approved the first reading of an ordinance to change specific land parcels from residential to commercial zoning. The Board also approved a purchase order for transit shelters and approved the consent calendar.

• Approved first reading of Ordinance No. 2023-001 to amend comprehensive plan and zoning map from residential to commercial (3-0)
• Approved Purchase Order No. 2023-0223 for six Kaleidoscope Transit Shelters and bench seating (3-0)
• Approved Consent Calendar Item 6(a) including February 21 and February 22 minutes (3-0)

KAJO/City County Monthly

The Josephine County Board of Commissioners will hold a City County Update at 11:00 am covering ODOT banners, a jail levy, an unhoused campground, and an airport update. At 1:30 pm, a Legal Counsel Update will address Administrative Policy A-5 on citizen reports, a stormwater management agreement with Fort Vannoy Irrigation District, and an intergovernmental agreement amendment with Grants Pass Irrigation District. The agenda also includes executive sessions on carbon credits and county property at 1401 Pansy Ln.

• Jail Levy discussion
• Unhoused Campground discussion
• Approval of Amendment No. 1 to intergovernmental agreement with Grants Pass Irrigation District (stormwater)
• Executive session on County Real Property at 1401 Pansy Ln
• Executive session on Carbon Credit Presentation

The Board and city officials discussed ODOT banners, jail release timelines, unhoused campgrounds, and airport revenue. The only formal action taken was an agreement to review a drafted letter to ODOT regarding the definition of 'endorsement' on banner applications.

• Agreed to let City Manager Aaron Cubic draft a letter to ODOT regarding application wording for future approval

Weekly Business Session

The Josephine County Board of Commissioners will hold a weekly business session with public comment, consent calendar approval, and discussion of other matters. The main action item is Order No. 2023-015, which would consolidate and rename a county department. The agenda is otherwise procedural.

• Order No. 2023-015: consolidating and renaming a county department
• Approval of minutes from February 14, 15, and 16, 2023
• Public comments (3 minutes per speaker)

The Board of County Commissioners approved the consent calendar, which included the adoption of Order No. 2023-015. This order concerns the consolidating and renaming of county departments.

• Approved Order No. 2023-015 regarding consolidating and renaming of County Department (3-0)
• Approved minutes for February 14, 15, and 16, 2023 sessions (3-0)

Legal Counsel Update

The Board of Commissioners will receive a legal counsel update covering civil enforcement cost recovery and discussion of Senate Bill 795 from the 2023 legislative session. The meeting also includes executive sessions on a carbon credit presentation, a fairgrounds real property lease, and a property on Burgundy Lane in Cave Junction.

• Civil Enforcement Cost Recovery discussion
• Senate Bill 795 (2023 Legislative Session) discussion
• Executive session: Carbon Credit Presentation
• Executive session: County Real Property at the Fairgrounds (TMB Lease)
• Executive session: County Real Property – Burgundy Lane, Cave Junction

The Board of County Commissioners agreed to place no trespassing signs and send a cease-and-desist letter to the previous owner of the Burgundy Lane property in Cave Junction. The Board also discussed civil enforcement cost recovery and Senate Bill 795.

• Agreed to place 'No Trespassing' signs on Burgundy Lane property
• Agreed to send cease-and-desist letter to previous owner of Burgundy Lane property
• Tabled Carbon Credit Presentation

Administration Workshop

The Board of Commissioners will discuss a proposed ordinance to rezone four tax lots from residential to commercial, and consider consolidating the Fairgrounds and Parks departments. Other items include updates to administrative policies, a timber sale discussion, and health care provisions at the jail. The meeting also includes a finance report and an executive session on airport director recruitment.

• Ordinance 2023-001: rezone tax lots 1300, 1400, 1500 & 1600 (T35S R6W Sec 21) from CR-2 to CC for Two Rocks LLC
• Consolidation of Fairgrounds Department and Parks Department
• Update to Administrative Policy G-12 (Insurance and Indemnity Requirements)
• Update to Administrative Policy A-5 (Responding to Citizen Complaints)
• Timber Sale Discussion 2023

The Board of Commissioners agreed to transfer jail healthcare services to Public Health and approved a contract extension for auditor Moss Adams. They also denied the endorsement of banners in Grants Pass and approved a temporary pay raise for the acting Airport Director.

• Agreed to have Public Health take over healthcare at the jail
• Approved one-year contract extension for auditor Moss Adams
• Approved $32,580 invoice for removal of abandoned vehicles on county property
• Denied all banner applications for 6th and 7th Street in Grants Pass
• Approved 10 percent pay raise for Steve Dobbs as acting Airport Director
• Directed staff to combine Parks and Fairgrounds into a Recreation Department
• Directed staff to review all county newspaper subscriptions

Weekly Business Session

The Josephine County Board of Commissioners will hold a weekly business session on February 15, 2023. The agenda includes recognition awards, public comments, approval of the consent calendar, and matters from commissioners.

• Sheriff Daniel to present Life Saving Awards
• Public comments (3 minutes per person)
• Approval of minutes from February 7-9, 2023 meetings
• Law Library and Mediation Services Funding

The Board of County Commissioners approved the consent calendar, which included previous meeting minutes and funding for Law Library and Mediation Services. No other substantive actions were taken during the session.

• Approved minutes from February 7, 8, and 9, 2023 (3-0)
• Approved Law Library and Mediation Services Funding (3-0)

Executive Session

The Josephine County Board of Commissioners will hold an executive session to discuss the recruitment process for an Airport Director. The session is closed to the public under Oregon law for personnel matters. No decisions or votes are scheduled.

• Executive session under ORS 192.660(2)(a) for personnel discussion
• Airport Director recruitment process

The Board of Commissioners met in executive session to discuss the Airport Director recruitment process. The Board determined they will submit their top three names to the Human Resource Director by February 16, 2023.

• Board will submit top three Airport Director candidates to Human Resource Director by February 16, 2023

Administration Workshop

The Board of Commissioners will discuss an amendment to a personal services contract with Ready Ride Services, Inc. for transit operations, receive a finance report, and consider updates to advertising and media policies. The agenda is largely procedural with no major policy decisions or public hearings scheduled.

• Amendment to Contract for Personal Services with Ready Ride Services, Inc.
• Finance Report and Business Update
• Advertising Policy discussion
• Media Policy discussion

The Board agreed to increase a medical transportation contract and established funding allocations for law enforcement. The Board also agreed to move the Board of Commissioners Office back to the Internal Service Fund.

• Approved amendment to increase Ready Ride Services, Inc. contract to $110,000
• Allocated $5.5 million to Sheriff Office
• Allocated $2.6 million to District Attorney's Office
• Allocated $0.7 million from General Fund and $0.8 million from Forestry Reserve Fund to Juvenile Justice
• Agreed to move Board of Commissioners Office back to the Internal Service Fund (ISF)
• Set ISF rate increase from 8% to 9.1%
• Set Oregon Plan Leave Act at .11%
• Set payroll Leave Liability rate at 2.1%

Weekly Business Session

The Board of Commissioners will hold a public hearing on a supplemental budget and budget adjustments for the current fiscal year, followed by a vote on Resolution 2023-005. The board will also hear a presentation from the Small Business Development Center and consider re-adopting the county investment policy.

• Public hearing on Supplemental Budget for FY 2022-23 and Resolution 2023-005
• Small Business Development Center (SBDC) presentation
• Order No. 2023-014: Re-Adoption of the Josephine County Investment Policy
• Approval of minutes from three prior meetings (Jan 31, Feb 1, Feb 2)
• Public comment period (3 minutes per speaker)

The Board of County Commissioners approved a supplemental budget to provide staffing and equipment authority for the Sheriff's Office, District Attorney, and Legal Department. The Board also re-adopted the county investment policy and approved previous meeting minutes.

• Approved Resolution No. 2023-005 for FY 2022-23 Supplemental Budget (3-0)
• Approved Order No. 2023-014 to re-adopt Josephine County Investment Policy (3-0)
• Approved minutes from Jan 31, Feb 1, and Feb 2 meetings (3-0)

Legal Counsel Update

The Board of Commissioners will hold a legal counsel update covering several policy and property matters. Key items include an emergency declaration regarding unhoused orders, law library and mediation services funding, and updates to administrative policies on contract signing authority and citizen complaint responses. The board will also enter executive session to discuss pending litigation and real property matters.

• Emergency Declaration regarding Unhoused Orders
• Law Library and Mediation Services Funding
• Admin Policy B-8; Contract Signing Authority
• County Real Properties Sold at 9/21/22 Auction under Land Sale Contract – Burgundy Lane, Cave Junction
• Authority to permit/deny Road Banners on 6th & 7th Street

The Board of Commissioners declined to declare an emergency to join a Governor's Order regarding homelessness. The Board also authorized the cancellation of a land sale contract for a property on Burgundy Lane in Cave Junction.

• Denied request to declare an emergency regarding Unhoused Orders
• Authorized release of Cave Junction proceeds from Burgundy Lane sale and cancellation of sale (3-0)
• Authorized Legal Counsel to enter into a common interest with defendants in Thielman et al v. SOS and Counties
• Approved month-to-month lease for 210 Tacoma Street at current rental rate
• Agreed to place newspaper ad for the County's new E-Notify website alerts

Administration Workshop

The Board of Commissioners will discuss the Treasurer's Semi-Annual Report and consider re-adopting the county investment policy. They will also review Public Works projects including Safe Routes to Schools and a stormwater agreement, a Juvenile Justice position change, and the second part of the 2023/24 budget rate setting. Additionally, the board will consider the Summerfield North Phase 2 plat map and a policy on the Public Information Officer role.

• Order No. 2023-014: Re-adoption of the Josephine County Investment Policy
• Safe Routes to Schools – 2023 Projects
• Amendment No. 1 to Intergovernmental Agreement with Grants Pass Irrigation District (Stormwater)
• Request for position change: Juvenile Justice
• Summerfield North Phase 2 Plat Map

The Board of Commissioners approved a plat map for Summerfield North Phase 2 and agreed to accept a $547,983 ODOT grant for traffic calming at Williams Elementary School. The Board also agreed to update a job description for the Juvenile Justice Child Forensic Interviewer Specialist to a lead position.

• Approved Summerfield North Phase 2 Plat Map (3-0)
• Agreed to accept $547,983 ODOT grant for Safer Routes to Schools projects
• Agreed to update Child Forensic Interviewer Specialist to a lead position
• Agreed to pay Rogue Valley Council of Government (RVCOG) annual dues
• Proposed facility rate of $1.25 per square foot (pending department head feedback)

Weekly Business Session

The Board of Commissioners will receive presentations from SOREDI and the Josephine County Mining Advisory Committee, then consider public comments and approve a consent calendar including minutes and appointments. The agenda is largely procedural with no major decisions or financial items listed.

• Presentation by Southern Oregon Regional Economic Development, Inc. (SOREDI)
• Presentation by Rogue Valley Council of Governments (RVCOG)
• Resolution No. 2023-002: Appointment to Grants Pass Airport Advisory Board
• Resolution No. 2023-004: Appointment to Josephine County Mining Advisory Committee

The Board of County Commissioners approved the consent calendar, which included two official appointments and the approval of previous meeting minutes. The session also featured presentations from regional economic and government agencies.

• Approved appointment to the Grants Pass Airport Advisory Board (GPAAB) (3-0)
• Approved appointment to the Josephine County Mining Advisory Committee (MAC) (3-0)
• Approved minutes from City/County Monthly Update (Jan 24) and Weekly Business Session (Jan 25) (3-0)

Legal Counsel Update

The Board of Commissioners will hold an executive session to discuss ongoing litigation involving the estate of Janelle Marie Butterfield versus Wellpath LLC regarding jail healthcare, a confidential memo on jail healthcare provision, and a permission letter for BLM employees to enter county property for surveys. No public decisions are scheduled; the session is for legal counsel updates.

• Executive session on Connie Dence v. Wellpath LLC, USDC Case No. 1:20-cv-00671-CV
• Confidential memo on provision of healthcare at the jail
• Permission letter for BLM employees to enter county property for studies or surveys

The Board of County Commissioners met for a legal counsel update and held an executive session. The Board decided they will not sign a letter allowing BLM employees to enter county property for studies and surveys.

• Declined to sign permission letter for BLM employees to enter county property for studies and surveys

Weekly Business Session

The Board of Commissioners will consider approving a contract for a new Transit Hub and Customer Service/Dispatch Facility, and discuss a letter of intent to sell a 320-acre county parcel known as Pipe Fork. The meeting also includes public comment, consent calendar items, and commissioner reports.

• Approval of contract with Outlier Construction, LLC for Transit Hub and Customer Service/Dispatch Facility
• Letter of Intent to sell 320-acre county parcel known as Pipe Fork
• Resolution 2023-003: Appointment to Josephine County Parks Advisory Board
• Authorization to initiate recruitment for Airport Director position

The Board of County Commissioners approved a contract with Outlier Construction, LLC for the Transit Hub and Customer Service/Dispatch Facility. The Board also approved several consent calendar items, including the recruitment of an Airport Director and an appointment to the Parks Advisory Board.

• Approved contract with Outlier Construction, LLC for Transit Hub and Customer Service/Dispatch Facility (2-0)
• Approved minutes from January 17, 18, and 19, 2023 (2-0)
• Approved participation in Federal Planning Coordination Letters (2-0)
• Approved Letter of Intent to sell 320 acres known as Pipe Fork parcel with date amended to 120 business days from January 25, 2023 (2-0)
• Approved authorization to initiate recruitment for Airport Director Position (2-0)
• Approved Resolution No. 2023-003 appointing a member to the Josephine County Parks Advisory Board (2-0)

KAJO/City County Monthly Update

The Josephine County Board of Commissioners is holding a monthly update with city officials to discuss several topics, including public safety funding, Dollar Mountain, homelessness, and jail capacity. The meeting also includes approval of ODOT banners and a period for additional commissioner matters. The scheduled Legal Counsel Update at 1:30 pm has been canceled.

• Public Safety Funding discussion
• Dollar Mountain discussion
• Homelessness discussion
• Jail Capacity discussion
• Approval of ODOT Banners

The Board of County Commissioners and City officials discussed public safety funding, jail capacity, and banner approvals. The Board agreed to work with the City on homelessness and agreed to keep the Dollar Mountain property off the auction. No formal votes were recorded for the items discussed.

• Agreed to keep Dollar Mountain property off the auction
• Agreed that the County is willing to work with the City on homelessness
• Declined to help lobby for state tax reform (Measure 5)

Administration Workshop

The Josephine County Board of Commissioners will hold an administration workshop to discuss transit discretionary funding for 2023-2025, a contract for the Transit Hub and Customer Service/Dispatch Facility, and signing authority for the 2023 County Fair entertainment contract. They will also receive a finance report, hear presentations from SOREDI/RVCOG and the Chamber of Commerce, and consider a resolution appointing a member to the Parks Advisory Board.

• 2023-2025 Discretionary Funding for transit
• Contract for Transit Hub and Customer Service/Dispatch Facility
• County Fair 2023 Entertainment Contract Signing Authority
• Resolution No. 2023-003: Appointment to Josephine County Parks Advisory Board
• Grants Pass & Josephine County Chamber of Commerce Annual Renewal Dues

The Board approved 2023-2025 discretionary transit funding and granted the Fairgrounds Director authority to sign an entertainment contract. The Board also reviewed the county's financial state and discussed upcoming budget goals and rate settings.

• Approved 2023-2025 Discretionary Funding for transit (3-0)
• Granted Fairgrounds Director authority to sign contract with DeePee Country Entertainment for 2023 County Fair Concert (3-0)
• Tabled SOREDI/ RVCOG Presentation until February 1, 2023
• Directed staff to place Transit Hub and Customer Service/ Dispatch Facility contract on next week's agenda
• Directed staff to place Josephine County Parks Advisory Board appointment on next week's agenda

Weekly Business Session

The Board of Commissioners will hold a weekly business session with a proclamation, two administrative actions, and a consent calendar. The main items are a decision on a comprehensive plan and zone map change for Don Marvin, and the designation of a newspaper for public notices. The consent calendar includes appointment to the Parks Advisory Board and an amendment to a solid waste franchise agreement.

• Approval of Findings of Fact and Decision on Remand for Don Marvin: Comprehensive Plan Map Change from Forest to Residential and Zone Map Change from Woodlot Resource to Rural Residential-5
• Order No. 2023-013: Designation of a newspaper for publication of annual county tax foreclosure list and other public notices
• Resolution No. 2023-001: Appointment to the Josephine County Parks Advisory Board
• Amendment No. 2023-1 to Southern Oregon Sanitation, Inc. Solid Waste Collection Franchise Agreement (Kerby Transfer Station)

The Board of County Commissioners approved Order No. 2023-013 to change the newspaper used for public notices and tax foreclosure lists. The Board also approved a zoning change for a property owned by Don Marvin and passed several consent calendar items.

• Approved Order No. 2023-013 designating a newspaper for public notices (2-1)
• Approved zoning change for Don Marvin from Woodlot Resource to Rural Residential-5 (2-0)
• Approved appointment to the Josephine County Parks Advisory Board (3-0)
• Approved Amendment No. 2023-1 to Southern Oregon Sanitation, Inc. franchise agreement (3-0)
• Approved minutes from January 10, 11, and 12, 2023 (3-0)
• Approved amendment to January 11, 2023 minutes regarding Commissioner West's votes (3-0)

Legal Counsel Update

The Board of Commissioners will discuss and potentially act on several property matters, including a quitclaim deed for a property at 899 Rogue River Hwy. sold at auction in 2018 and a letter of intent to sell a 320-acre parcel known as Pipe Fork. The board will also discuss participation in federal planning coordination letters and removal of unsafe encampments. An executive session is scheduled to discuss the Pipe Fork sale under ORS 192.660(2)(e).

• Quitclaim deed to Bowman's Choice Property LLC for county property at 899 Rogue River Hwy., Grants Pass (May 2018 auction)
• Letter of Intent to Sell 320-acre Pipe Fork parcel (discussed in open session and executive session)
• Participation in Federal Planning Coordination Letters
• Removal of Unsafe Encampments

The Board of County Commissioners approved a Letter of Intent to sell the 320-acre Pipe Fork parcel with a 120-day timeline. The Board also agreed to sign a Quitclaim Deed for property at 899 Rogue River Hwy. Staff were directed to add federal planning coordination letters to a future agenda.

• Approved Letter of Intent to sell 320-acre Pipe Fork parcel with 120-day timeline (3-0)
• Agreed to sign Quitclaim Deed for property at 899 Rogue River Hwy. to Bowman's Choice Property LLC
• Directed staff to place Federal Planning Coordination Letters on next week's Consent Calendar

County Administration Workshop

The Board of Commissioners will discuss and potentially decide on several items, including a land use change for a property from Forest to Residential, a tree planting contract with GE Forestry, Inc., and an amendment to an intergovernmental agreement with Grants Pass Irrigation District for stormwater. They will also review the transit project list and funding priorities for the Statewide Transportation Improvement Fund.

• Findings of Fact and Decision on Remand for Don Marvin; Comprehensive Plan Map Change from Forest to Residential and Zone Map Change from Woodlot Resource to Rural Residential-5
• Tree Planting Contract with GE Forestry, Inc.: 2023PL-1
• Amendment No. 1; Intergovernmental Agreement between Public Works and Grants Pass Irrigation District (Stormwater)
• Statewide Transportation Improvement Fund (STIF) Project list and Funding Priority 2023-205
• Resolution No. 2023-001; Appointment to the Josephine County Parks Advisory Board

The Board approved a tree planting contract with GE Forestry, Inc. and agreed to the Statewide Transportation Improvement Fund (STIF) Project List and Funding Priorities for 2023-2025. The Board also maintained the $50,000 contract signing authority but required memos for expenditures over $25,000.

• Approved Tree Planting Contract with GE Forestry, Inc.: 2023PL-1 (3-0)
• Approved STIF Project List and Funding Priorities 2023-2025
• Maintained $50,000 contract signing authority with new requirement for memos on spending over $25,000
• Tabled Amendment No. 1 to Intergovernmental Agreement between Public Works and Grants Pass Irrigation District
• Directed staff to place Don Marvin map and zone change on next week's agenda
• Directed staff to place Resolution No. 2023-001 (Parks Advisory Board appointment) on next week's agenda

Weekly Business Session

The Josephine County Board of Commissioners will hold a public hearing on 11 petitions to annex land into the Josephine Community Library District, covering properties from 0.34 to 80 acres. The board will also consider four administrative actions, including three ODOT-funded road and bridge contracts and a Firewise Communities grant agreement, plus a consent calendar with minutes and a request for an additional sheriff's deputy.

• Public hearing on 11 library district annexations (e.g., Muszala 7.5 ac, Stone/Taormina 80 ac, Takilma Community Assoc. multiple parcels)
• ODOT contract for Caves Camp Road, West Williams Creek (Key No. 22662)
• ODOT contract for Democrat Creek (Takilma Road) Bridge (Key No. 23161)
• ODOT contract for Wolf Creek (Lower Grave Creek Road) Bridge (Key No. 23162)
• Grant agreement with Grants Pass Fire Rescue for Firewise Communities Program

The Board of County Commissioners approved 11 landowner petitions to annex properties into the Josephine Community Library District. The Board also approved three ODOT bridge contracts and a grant for the Firewise Communities Program.

• Approved 11 annexations to Josephine Community Library District (Orders 2023-002 through 2023-012) (3-0)
• Approved ODOT bridge contract for Caves Camp Road, West Williams Creek, Key No. 22662 (3-0)
• Approved ODOT bridge contract for Democrat Creek (Takilma Road) Bridge, Key No. 23161 (3-0)
• Approved ODOT bridge contract for Wolf Creek (Lower Grave Creek Road) Bridge, Key No. 23162 (3-0)
• Approved Grant Agreement with Grants Pass Fire Rescue Division for Firewise Communities Program (3-0)
• Approved Consent Calendar items 5(a) minutes and 5(b) Sheriff's Deputy position requisition (3-0)
• Approved Consent Calendar item 5(c) ODOT Approval Letter for American Association of University Women (2-1)
• Approved requirement for groups wanting ODOT banners to present to the Board (3-0)

Legal Counsel Update

The Board of Commissioners will consider a contract for demolition and soil removal at the former Josephine General Hospital site, and discuss an amendment to the Southern Oregon Sanitation franchise agreement. They will also review a cost recovery policy for community development and select a newspaper for public notices. Executive session items include potential real estate transactions at the IV Airport and a land use enforcement case.

• Contract with Staton Companies for demolition and soil removal at the former Josephine General Hospital site
• Amendment No. 2023-1 to the Southern Oregon Sanitation solid waste franchise agreement (Kerby Transfer Station)
• Selection of newspaper for public notices
• Community Development cost recovery policy
• Executive session discussions on real property offers at the IV Airport and the Pipe Fork parcel (320 acres)

The Board of County Commissioners approved a contract with Staton Companies for demolition and soil removal at the A Street building. Other items, including changes to the Kerby Transfer Station hours and public notice newspaper, were directed to future agendas.

• Approved contract with Staton Companies for Josephine General Hospital Demolition and Soil Removal (3-0)
• Directed staff to place Kerby Transfer Station hours amendment on next week's agenda
• Directed staff to place Illinois Valley News public notice order on next week's agenda
• Granted Airport Director authority to continue negotiations for real property purchase
• Agreed to letter of intent to sell Pipe Fork parcel (320 acres) pending legal updates

Administration Workshop

The Board of Commissioners will discuss a timber sale contract with Estremado Logging and three ODOT-delivered federal bridge projects for Caves Camp Road, West Fork Williams Creek, and Wolf Creek (Lower Grave Creek Road).

• Timber sale contract with Estremado Logging, Inc.: Rum Ashes 2022ST-1
• Contract with ODOT for Caves Camp Road; West Fork Williams Creek, Key No. 22662
• Contract with ODOT for Wolf Creek (Lower Grave Creek Road) Bridge, Key No. 23162
• Contract with ODOT for Democrat Creek (Takilma Road) Bridge, Key No. 23161

The Board of Commissioners approved a timber sale contract for Rum Ashes 2022ST-1. Public Works presented information on three ODOT bridge replacement projects, and the Finance Director announced upcoming budget review workshops.

• Approved Timber Sale Contract with Estremado Logging, Inc.: Rum Ashes 2022ST-1 (3-0)

Weekly Business Session

The Josephine County Board of Commissioners will consider approving a Community Wildfire Risk Reduction Grant from the Oregon State Fire Marshall to support wildfire risk reduction projects, equipment, and staff. The meeting also includes public comments, consent calendar approval, and matters from commissioners.

• Approval of Oregon State Fire Marshall Grant for Community Wildfire Risk Reduction
• Public comments (3 minutes per person)
• Approval of consent calendar including December 21, 2022 minutes

The Board of County Commissioners approved the pursuit of an Oregon State Fire Marshall Grant for community wildfire risk reduction. The funds are intended for projects, equipment, and staff to support local wildfire risk reduction efforts. The Board also approved the minutes from the December 21, 2022, session.

• Approved Oregon State Fire Marshall Grant for Community Wildfire Risk Reduction (3-0)
• Approved December 21, 2022 Weekly Business Session minutes (3-0)

General Discussion

The Board of Commissioners will consider appointing a chair and vice-chair for 2023 and discuss liaison assignments. No substantive policy decisions or public hearings are listed.

• Order No. 2023-001: Appointment of chair and vice-chair for 2023
• 2023 liaison assignments for commissioners
• Additional subjects or matters from commissioners under ORS 192.640(1)

The Board appointed Commissioner Baertschiger as Chair and Commissioner West as Vice-Chair. The Board also established interim liaison assignments while they review the liaison policy.

• Appointed Commissioner Baertschiger as Chair (3-0)
• Appointed Commissioner West as Vice-Chair (3-0)
• Approved interim liaison assignments, with Commissioner West assuming Commissioner Fowler's roles (3-0)