Shafer public meetings in 2023

2023

The Shafer City Council will meet to discuss new business including contracted services attendance and treasurer expense reports. The council is also scheduled to consider Resolution 2023-12-2 regarding the adoption of Employee Sick and Safe Time (ESST).

• Resolution 2023-12-2: Adopting Employee Sick and Safe Time (ESST)
• Review of Treasurer expense reports
• Discussion on contracted services attendance at council meetings
• Unfinished business regarding HomeTown Internet

2023

The Shafer City Council will decide on the 2024 budget and levy, discuss COLA raises for city employees, and review public hearing procedures.

• Resolution 2023-12-1 adopting the 2024 Budget and Levy
• City employee cost-of-living adjustment (COLA) raises
• Co/municipality allocation agreement for voting operations

2023

The City Council will address a water bill dispute and an injury report involving Patooie’s Shafer Saloon. The meeting also includes a resolution to acknowledge donations from the Shafer Fire Relief.

• Water bill dispute for Patooie’s Shafer Saloon
• Resolution 2023-11-1 acknowledging $30,000.00 and $72.71 donations from Shafer Fire Relief
• Permanent hire of Richard Hill as City Treasurer
• Discussion on Storm Water Fees
• Discussion on Residential Water Tax

2023

The Shafer City Council will meet to discuss residential drinking water taxation and properties with impervious surfaces. The agenda also includes discussions on liquor license renewals and changes to staff payday schedules.

• Storm Water Fees Ordinance 405.06
• Ordinance 2023-11 AN ordinance amending storage of unlicensed vehicles
• 2024 Liquor License Renewals
• Discussion on taxation for residential drinking water
• Election Judge Pay for 2024

2023

The Shafer City Council will meet to consider Ordinance 2023-10-2 regarding water and sewer rate increases. The council will also discuss amendments to Chapter 4 concerning delinquent utility fees and review a resolution acknowledging a gambling tax donation.

• Ordinance 2023-10-2: Water and Sewer Rates increase
• Ordinance 2023-10-3: Amend Chapter 4 concerning delinquent utility fees
• Resolution 2023-10-4: Acknowledging Receipt of Gambling Tax Donation
• Discussion regarding Election Judge Pay for 2024
• Discussion regarding Council Date Change for November 7th Special Election

2023

The Shafer City Council will meet to consider changing the regular meeting time via ordinance. The agenda also includes a budget meeting setup and resolutions regarding polling places and fire department equipment reserves.

• Ordinance 10-01-2023 to change City Council regular meeting time to 6:00 P.M.
• Resolution 2023-10-3 authorizing payment to Fire Dept Gambling Equipment Reserve from the General Fund
• Resolution 2023-10-2 establishing a polling place in Shafer for 2024
• Resolution 2023-10-1 accepting Shafer Days donations
• Tree removal on Reed Ave

2023

The Shafer City Council will meet to consider resolutions regarding gambling tax donations and Shafer Days donations. The council will also vote on a resolution adopting an assessment for unpaid charges.

• Resolution 2023-9-7: Acknowledging receipt of gambling tax donation
• Resolution 2023-9-5: Accepting Shafer Days donations
• Resolution 2023-9-6: Adopting assessment for unpaid charges
• Approval of Cable Commission, EDA, and Ordinance Committee minutes
• Review of Accounts Payable

2023

The City Council will hold a public hearing on an interim ordinance to prohibit cannabis businesses in Shafer. The council also plans to discuss the 2024 preliminary budget, levy, and various city resolutions.

• Public hearing for Interim Ordinance No 2023-9-1 regarding cannabis business prohibition
• Resolution 2023-9-2 adopting the 2024 Preliminary Budget & Levy
• Ordinance 2023-9-2 amending city code to prohibit smoking in City Parks
• Discussion regarding chickens at 30037 Quandam Ln
• Resolution 2023-9-4 regarding money transfer to the water fund

The City Council approved a one-year interim ordinance prohibiting cannabis businesses. Other key actions included adopting the 2024 preliminary budget and levy, and updating the Public Works Director's role and pay.

• Approved Interim Ordinance 2023-9-1 prohibiting cannabis businesses for one year (4-0-0)
• Adopted 2024 Preliminary Budget & Levy; set Final Levy/TNT Hearing for Nov 30, 2023 (4-0-0)
• Approved Ordinance 2023-9-2 prohibiting smoking in City Parks (4-0-0)
• Approved $2.00/hour raise and expanded title for Dan Cooper as Code Enforcer and Zoning Administrator (4-0-0)
• Approved 2024 Sheriff's Contract for average 80 hours/month at $69.17 per hour (4-0-0)
• Approved transfer of $60K from General Fund and $5K from Storm Water Fund to Water Fund (4-0-0)
• Appointed Valerie Fox as voting member of EDA and Planning Commission (4-0-0)
• Approved $600 purchase of a small material building for salt storage (4-0-0)

2023

The Shafer City Council will review and potentially approve the Sheriff's contract for 2024, among other routine items.

• Sheriff’s Contract 2024
• Water Meter Replacement project update

The City Council approved the sale of an unused flail mower and allocated funds for vehicle repairs. The council also reviewed a 2024 law enforcement contract and engineering concerns regarding the Shafer Oaks development, though no action was taken on those items.

• Approved consent agenda including 08-02-23 meeting minutes and accounts payable (4-0-0)
• Approved sale of flail mower to Shafer Township for $3,000.00 (4-0-0)
• Approved $2,000.00 for Polaris Ranger repairs (4-0-0)
• Tabled Shafer Oaks HOA road and ROW concerns to Public Works
• Forwarded 2024 Sheriff's Contract to Budget meeting

2023

The Shafer City Council will meet to consider a resolution declaring a local emergency regarding city water usage. The agenda also includes discussions on a flooding hockey rink and updates on the Water Meter Replacement project.

• Resolution 2023-8-1: Declaring a local emergency for water usage
• Discussion regarding flooding of a hockey rink
• Water Meter Replacement project update
• Approval of various committee and meeting minutes
• Accounts Payable review

The City Council approved a resolution declaring a local emergency regarding water usage. The council also authorized overtime pay for the Public Works Director to serve as code enforcer and referred a request to flood the hockey rink to the Parks Committee.

• Approved Resolution 2023-8-1 declaring a local emergency for water usage (4-0-0)
• Approved paying PWD Dan Cooper up to 10 hours/week at overtime rate for code enforcement (4-0-0)
• Approved motion to forward hockey rink flooding request to Parks Committee (4-0-0)
• Approved consent agenda including previous meeting minutes and accounts payable (4-0-0)
• Requested City Attorney draft an ordinance for a one-year moratorium on THC sales

2023

The City Council will consider resolutions to acknowledge fire gambling donations and accept donations for the Shafer Days Event Celebration. The council will also discuss an ordinance to change the Economic Development Authority meeting time from 7:00 p.m. to 6:00 p.m.

• Resolution 2023-07-02: Acknowledging $216.69 in donations from Shafer Fire Gambling
• Resolution 2023-07-03: Accepting $25.00 in donations for the Shafer Days Event Celebration
• Resolution 2023-07-04: Approving a lawful gambling application for Shafer Days at the Fire Dept
• Ordinance 2023-7-1: Amending EDA meeting time from 7:00 p.m. to 6:00 p.m.
• Water Meter Replacement project update

The council approved paying Public Works Director Dan Cooper overtime to serve as the city's code enforcer and zoning officer. They also approved several resolutions regarding donations and gambling applications for Shafer Days.

• Approved paying PWD Dan Cooper up to 10 hours/week at overtime rate for code enforcement/zoning (5-0-0)
• Approved Ordinance 2023-7-1 changing EDA meeting time from 7:00 p.m. to 6:00 p.m. (5-0-0)
• Approved Resolution 2023-07-02 acknowledging $216.69 in donations from Shafer Fire Gambling (5-0-0)
• Approved Resolution 2023-07-03 accepting $25.00 donation from Kelly’s Kreations for Shafer Days (5-0-0)
• Approved Resolution 2023-07-04 for Lawful Gambling application for Shafer Days at the Fire Dept (5-0-0)
• Approved purchase of a new code enforcement camera up to $1,000.00 (5-0-0)
• Approved consent agenda including previous meeting minutes and accounts payable (5-0-0)

2023

The City Council will review the 2024 Sheriff's contract and consider a resolution to accept donations for Shafer Days. The meeting also includes updates on the Water Meter Replacement project.

• Resolution 2023-7-1 accepting Shafer Days donations
• 2024 Sheriff’s Contract
• Water Meter Replacement project update

The City Council approved $1,692.00 for mulch, plants, and supplies to beautify City Hall. The council also accepted a $300 donation for Shafer Days and tabled the 2024 Sheriff's contract discussion.

• Approved consent agenda including accounts payable (4-0-0)
• Accepted $300.00 Shafer Days donation from Mountain Man Electric (4-0-0)
• Tabled 2024 Sheriff’s contract discussion until Sheriff Thyen can attend (4-0-0)
• Approved $1,692.00 for City Hall beautification mulch, plants, and supplies (4-0-0)
• Instructed PWD Dan Cooper to apply for LSL Technical Assistance from the Minnesota Department of Health

2023

The City Council will hold a public hearing regarding liquor licensing for Shafer Saloon. The council will also consider Resolution 2023-6-6 to acknowledge receipt of a gambling tax donation.

• Liquor Licensing Public Hearing for Shafer Saloon
• Resolution 2023-6-6: Acknowledging Receipt of Gambling Tax Donation
• Resolution 2023-6-5: Designating Authorized Signatures for Official Depositories
• Water Meter Replacement project update
• Accounts Payable approval

The Council approved several equipment purchases using ARPA funds and authorized new signage for City Hall. A public hearing for a liquor license application for Patooie’s Shafer Saloon was scheduled for July 11. The Council also designated authorized signatures for official depositories.

• Approved consent agenda including 06-06-23 Council, Street, and Cable Commission minutes (4-0-0)
• Approved Resolution 2023-6-5 designating authorized signatures for official depositories (4-0-0)
• Scheduled liquor license public hearing for Patooie’s Shafer Saloon on July 11 at 6:00 p.m. (4-0-0)
• Approved Resolution 2023-6-6 acknowledging receipt of $84.31 gambling tax (4-0-0)
• Approved $7,521.64 purchase of Kerf Cutter, Valve Exerciser, and hydrant adapter using ARPA funds (4-0-0)
• Approved $865.00 for new aluminum black lettering for City Hall (4-0-0)
• Denied request for funds to bring Home Town Internet into Shafer (no motion made)

2023

The City Council will review several resolutions regarding donations and licensing for the Shafer Days event. The council will also discuss a temporary long-term reappointment offer for the Treasurer position.

• Resolutions for accepting Shafer Days donations and gambling tax donations
• Resolution to waive temporary liquor license fees for Lions alcohol sales
• Resolution approving lawful gambling application for Shafer Days
• Temporary long-term reappointment offer for Treasurer Richard Hill
• Update on the Water Meter Replacement project

The City Council rehired Richard Hill as Interim Treasurer to work remotely at the current budgeted salary. The council also approved several resolutions related to Shafer Days and adjusted two upcoming meeting dates. Requests for ARPA-funded equipment were tabled for further discussion.

• Rehired Richard Hill as Interim Treasurer (4-0-0)
• Approved Resolution 2023-6-1 to accept Shafer Days donations from PLC Recovery ($250) and Campbell Knutson ($100) (4-0-0)
• Approved Resolution 2023-06-02 acknowledging receipt of $580.78 gambling tax donation (4-0-0)
• Approved Resolution 2023-6-3 waiving the temporary liquor license fee for Lions at Shafer Days (4-0-0)
• Approved Resolution 2023-6-4 approving the application for lawful gambling for Shafer Days (4-0-0)
• Changed July 4, 2023 meeting date to July 5 at 7:00 p.m. (4-0-0)
• Changed August 1, 2023 meeting date to August 2 at 7:00 p.m. (4-0-0)
• Tabled ARPA fund requests for a Kerf cutter ($4,121.65) and Valve Exerciser ($2,499.99)

2023

The City Council will address several new business items and updates on unfinished business. The agenda includes a resolution regarding Shafer Days donations and an application for a Planning Commission member.

• Resolution 2023-5-5 designating authorized signatures for official depositories
• Resolution 2023-5-4 accepting Shafer Days donations
• Planning Commission member application for Nancy Grossmann
• Water Meter Replacement project update

The City Council approved the implementation of XPRESS BILL PAY for online card and ACH payments. To address the vacancy of the Treasurer position, the council hired Krista Lord from the City of Lindstrom for up to 10 hours a week. Several other administrative and maintenance items were approved, including a new Planning Commission member.

• Approved XPRESS BILL PAY for online card and ACH payments (4-0-0)
• Approved Krista Lord to fill in as Treasurer at $42.00 per hour for up to 10 hours a week (4-0-0)
• Approved Nancy Grossmann as Planning Commission Member (4-0-0)
• Approved Resolution 2023-5-5 designating authorized signatures for official depositories (4-0-0)
• Approved $1,200.00 for a pallet of cold asphalt mix (4-0-0)
• Approved using Public Works to repair a damaged concrete pad and deduct the cost from the Osseo Construction contract (4-0-0)
• Accepted Shafer Days donations totaling $1,070.00 (4-0-0)
• Approved PWD Cooper's time off from June 8th to June 11th (4-0-0)

2023

The City Council will review various resolutions and an ordinance amendment. The agenda also includes updates on the Water Meter Replacement project and reports from city officials.

• Resolution 2023-5-1: Designating authorized signatures for official depositories
• Resolution 2023-5-2: Using gambling funds to pay the 1st Quarter 2023 Sheriff’s contract invoice
• Resolution 2023-5-3: Accepting Shafer Days donations
• Ordinance 2023-5-1: Amending Chapter 9 of the Shafer City Code
• Water Meter Replacement project update

The council unanimously passed an ordinance amending Chapter 9 of the city code to add definitions, update language, and add Section 901.26 on Electric Vehicle Charging Stations. They also approved resolutions for authorized bank signatures, using gambling funds for the sheriff's contract, and accepting Shafer Days donations. The council directed staff to apply for a Drinking Water Revolving Fund grant for a centralized water treatment facility and approved a new SCADA computer for well #3 using ARPA funds.

• Approved Ordinance 2023-5-1 amending Chapter 9 to add EV charging station rules (4-0)
• Approved Resolution 2023-5-1 designating authorized signatures for official depositories (4-0)
• Approved Resolution 2023-5-2 using gambling funds to pay 1st Quarter 2023 Sheriff's Contract Invoice (4-0)
• Approved Resolution 2023-5-3 accepting donations for Shafer Days (4-0)
• Directed staff to proceed with Drinking Water Revolving Fund grant application for centralized water treatment (4-0)
• Approved new SCADA computer for well #3 with installation costs up to $2,200 using ARPA funds (4-0)
• Directed Public Works to draft grant application for MPCA wastewater pond optimization (4-0)

2023

The City Council will consider accepting the 2022 city audit presented by Dennis Oberloh. The meeting also includes discussions regarding 2023 outdoor events and a website redesign project.

• Resolution 2023-04-03: Accepting the 2022 Audit
• Resolution 2023-04-04: Acknowledging receipt of gambling tax donation
• Discussion of 2023 Outdoor Events (Shafer Saloon & Ole’s Crossroads)
• EDA Meeting Minutes review regarding website redesign by Revize
• Update on Water Meter Replacement project

The City Council approved a transition to a new website via Revize to ensure ADA compliance and maintained 2022 requirements for licensed liquor establishments holding outdoor events. The council also accepted the 2022 city audit and authorized funds for water line maintenance on Regal Ave.

• Approved consent agenda including 04-04-23 and 04-12-23 minutes (4-0-0)
• Approved Resolution 2023-04-03 accepting the 2022 audit by Oberloh & Oberloh (4-0-0)
• Approved keeping 2022 requirements for outdoor events at licensed liquor establishments (4-0-0)
• Approved new Revize website; Clerk to research ARPA funding or EDA will pay $1,977 for first year (4-0-0)
• Approved Resolution 2023-04-04 acknowledging $454.85 gambling tax donation (4-0-0)
• Approved up to $1,400 for Olson’s Sewer Service to jet lines at 30205 & 30215 Regal Ave (4-0-0)

Board Of Appeals and Equalization

The agenda contains only procedural boilerplate for the meeting. No specific items for decision or discussion are listed.

The Board heard two appeals regarding property valuations. It voted to maintain the current county value for one development and reduce the assessment of another property by $261,000.

• Maintained fair value for Tatanka Run lots at current county value (5-0-0)
• Reduced fair value for 30059 Quandam Ln from $2,105,000 to $1,844,000 (5-0-0)

2023

The City Council will hold a public hearing regarding a liquor license for Shafer Pump & Munch dba Emily Jo’s. The council will also consider a resolution to establish Juneteenth as a city holiday.

• Public hearing for liquor license: Shafer Pump & Munch dba Emily Jo’s
• Resolution 2023-4-1 establishing Juneteenth as a City Holiday
• Shafer Township Annual Road Maintenance Contract
• HR Committee recommendation for a Public Works part-time position
• Water Meter Replacement project update

The City Council approved a road maintenance agreement with the Township of Shafer and hired a part-time maintenance worker. Council also authorized the pursuit of state funding for water filtration to address manganese issues and approved several equipment and supply purchases.

• Approved off-sale liquor license for Shafer Pump & Munch DBA Emily Jo’s (5-0-0)
• Approved Resolution 2023-04-01 establishing Juneteenth as a city holiday (5-0-0)
• Approved road maintenance contract with Township of Shafer through March 15, 2024 (5-0-0)
• Hired Mike Kriz as Part-Time Maintenance Worker at $18.00 per hour starting April 17, 2023 (5-0-0)
• Approved Resolution 2023-04-02 accepting $20.00 donation from Bob & Bobbies Mini Donuts, LLC (5-0-0)
• Approved MSA to write Project Priority List for water treatment funding (5-0-0)
• Approved $775.00 purchase of a 3-piece plow bracket setup (5-0-0)
• Approved purchase of one pallet of cold patch for up to $1,200.00 (5-0-0)

2023

The City Council will meet to discuss new business and unfinished business. The agenda includes a resolution regarding a gambling tax donation and an update on the Water Meter Replacement project.

• Resolution 2023-03-02: Acknowledging Receipt of Gambling Tax Donation
• Water Meter Replacement project update

The City Council approved a $2,200 purchase for weed killer and acknowledged a gambling tax donation. Discussions regarding water well funding and low water pressure on Regal Ave were tabled.

• Approved consent agenda (4-0-0)
• Approved Resolution 2023-03-02 acknowledging $275.34 gambling tax donation (4-0-0)
• Tabled discussion on Drinking Water Revolving Fund application (4-0-0)
• Tabled decision on low water pressure repairs for Regal Ave homes until April 4th
• Approved $2,200 purchase of one 55-gallon drum of weed killer from Team Lab (4-0-0)

2023

The Shafer City Council will hold a regular session with a consent agenda including meeting minutes and accounts payable. New business includes a resolution to acknowledge a gambling tax donation. Unfinished business features an update on the water meter replacement project.

• Resolution 2023-03-01 acknowledging receipt of gambling tax donation
• Water meter replacement project update

The City Council approved the purchase of 40 tons of salt for the 2023-2024 winter season and acknowledged a gambling tax donation. Council also directed the City Clerk to coordinate an investigation into resident complaints regarding low water pressure.

• Approved consent agenda including 02-21-23 Council and 12-12-22 and 01-23-23 Joint Powers-Fire minutes (4-0-0)
• Approved Resolution 2023-03-01 acknowledging receipt of $469.46 gambling tax (4-0-0)
• Approved order of 40 tons of salt for Winter season 2023-2024 (4-0-0)
• Directed residents to provide information to City Clerk Fox for water pressure investigation

2023

The Shafer City Council will consider several items including a zoning ordinance update with an additional $323.98 task order, a resolution to transfer funds to the Water fund for the Water Tower project, and a reappointment to the Economic Development Authority. The meeting also includes updates on the Water Meter Replacement project and various department reports.

• Zoning Ordinance Updates with $323.98 MSA task order
• Resolution 2023-02-21: Transfer of funds to Water fund for Water Tower project
• Reappointment to EDA requested by Patty Mattson
• MDH Manganese Sampling Response Summary
• Water Meter Replacement project update

The City Council approved a fund transfer of $800,000 to pay for the Water Tower rehab project. The council also authorized a new colorimeter purchase and approved zoning ordinance updates. Additionally, the council updated appointments to the Economic Development Authority.

• Approved Resolution 2023-02-21 to transfer $800K to Water Fund from General ($400K), Sewer ($300K), Storm Water ($50K), and Road funds ($50K) (5-0-0)
• Approved $2,075.00 purchase of a new colorimeter for chlorine and fluoride testing (5-0-0)
• Approved $323.98 for MSA Task order zoning ordinance updates (5-0-0)
• Reappointed Patty Mattson to EDA and removed Paula Hanson (5-0-0)
• Approved consent agenda including 02-7-23 and 02-13-23 meeting minutes and accounts payable (5-0-0)

2023

The Shafer City Council will hold a regular meeting with a consent agenda including minutes from several recent commission meetings and accounts payable. New business includes a resolution to acknowledge receipt of a gambling tax donation, a nomination for a county representative to ECRDC, and scheduling an HR committee meeting. Unfinished business features an update on the water meter replacement project and reports from the attorney, engineer, public works, and clerk.

• Resolution 2023-2-1 acknowledging receipt of a gambling tax donation
• ECRDC nomination for county representative
• Schedule HR committee meeting to discuss employee reviews
• Water meter replacement project update
• Application for Shafer Events Committee – Emily Carlson

The City Council approved a resolution to clear property titles related to a 2010 street project and appointed a new member to the Events Committee. The council also voted to maintain a resident's late fee and approved several public works expenditures. No action was taken regarding resident concerns over water quality.

• Approved Resolution 2023-2-2 to clear property titles via Quit Claim Deed (5-0)
• Denied request to waive water and sewer late fee (5-0)
• Approved Resolution 2023-2-1 acknowledging $548.78 gambling tax and $17,250.00 donation (5-0)
• Appointed Emily Carlson to the Events Committee (5-0)
• Approved up to $600.00 for tractor snow plow loader mount and pins (5-0)
• Approved $20.00 for PW Director to attend LMC Safety & Loss Control Workshop (5-0)
• Approved $185.00 notary cost reimbursement for Valerie Fox (5-0)
• Tabled purchase of water sampling colorimeter pending quote

2023

The Shafer City Council will hold a regular meeting with a public hearing, consent agenda, and new business including training for the Local Board of Appeal. Unfinished business includes updates on the water meter replacement project and reports from the attorney, engineer, public works, and clerk.

• Local Board of Appeal training deadline February 1, 2023
• Water Meter Replacement project update
• Approval of January 3, 2023 council meeting minutes
• Accounts payable approval

The City Council approved a motion to contact KLM to resolve issues with the water tower lettering at no cost. The council also approved the consent agenda, including accounts payable and previous meeting minutes.

• Approved consent agenda including 01-03-23 minutes and accounts payable (4-0-0)
• Approved motion to contact KLM regarding fixing water tower lettering at no cost (4-0-0)

2023

The Shafer City Council will hold a regular meeting to appoint officers for 2023, schedule clean-up days, and receive updates on the water meter replacement project. No public hearings are scheduled.

• Appointment of 2023 officers
• 2023 Clean-up Day(s) scheduling
• Water Meter Replacement project update

The Council swore in the Mayor and two new councilmembers and approved the appointment of city offices and committees for 2023. The city scheduled a clean-up day for April 29, 2023, and approved a payment for water tower rehabilitation.

• Approved consent agenda including previous meeting minutes and accounts payable (5-0-0)
• Approved appointment of offices and committees for 2023 (5-0-0)
• Scheduled 2023 clean-up day for Saturday, April 29, 2023, from 9-noon (5-0-0)
• Approved Osseo Construction partial pay request #5 for $38,000.00 (5-0-0)