Shafer public meetings in 2021

2021

The City Council will review funding for the Joint Powers-Fire Hall for 2023 and a resolution to increase firefighter benefit levels. The meeting also includes updates on water meter replacements and the building official contract.

• Joint Powers-Fire Hall funding for 2023
• Resolution 2021-12-3 to increase firefighter benefit level with PERA cost analysis
• Water meter replacements
• Bldg Official Contract update

The Shafer City Council approved a $35,880 contract with Dakota Supply Group to replace approximately 380 water meters, funded by ARPA funds, and approved a $595 Banyon module for data transfer. They also approved a resolution increasing firefighter benefits to $1,500 per year, contracted with Chisago County for building inspections, and approved several other items including a skidsteer purchase and water tower project bids. The council tabled discussion on Joint Powers fire hall funding for 2023.

• Approved $35,880 water meter replacement contract with Dakota Supply Group (5-0)
• Approved $595 Banyon module purchase for meter data transfer (5-0)
• Approved Resolution 2021-12-3 increasing firefighter benefit level to $1,500 (5-0)
• Approved contract with Chisago County for building permitting and inspections (5-0)
• Approved zoning permits to be handled by city staff (5-0)
• Approved to forego code enforcement and fire inspection contracts for now (5-0)
• Approved $29,000 purchase of New Holland L328 skidsteer (5-0)
• Approved $1,500 easement payment to Sandra Mitthun (5-0)

2021

The City Council will meet to consider the 2022 budget and levy. The body will also discuss the acceptance of additional Coronavirus Local Fiscal Recovery Funds from the American Rescue Plan Act.

• Resolution 2021-12-1: Adopting the 2022 Budget and Levy
• Resolution 2021-12-2: Acceptance of American Rescue Plan Act (ARPA) funds
• HR Committee recommendations for Building Inspector replacement

The Shafer City Council unanimously adopted the 2022 budget and levy, and accepted additional ARPA funds. It approved negotiating a 3-year contract with MNSPECT for building official, zoning administrator, and code enforcement services. Employee wages were increased by 6% for all four positions, effective the first payroll of the new year, in a 3-1 vote. The council also directed listing the orange plow truck on Public Surplus with a minimum bid of $25,000.

• Adopted 2022 budget and levy (4-0)
• Accepted additional ARPA funds (4-0)
• Approved negotiating 3-year contract with MNSPECT for building official, zoning, and code enforcement (4-0)
• Approved 6% COLA/market increase for all four positions (3-1)
• Directed listing orange plow truck on Public Surplus with $25,000 minimum bid

2021

The City Council will consider 2022 liquor license renewals and an extension of the 60-day rule for a text amendment and CUP application regarding Bespoke/Grama’s Barn. The body will also receive updates on the 2022 budget and the status of the building inspector replacement.

• 2022 liquor license renewals
• CUP application and text amendment for Bespoke/Grama’s Barn (Applicant: Ephraim Eusebio)
• 2022 Budget update
• Building inspector replacement status

The Shafer City Council approved 2022 liquor license renewals for four businesses, approved a $1,500 watermain easement payment to Sandra Mitthun, and selected 'Pond Blue' for the water tower color. The council also approved a motion to explore other options for building inspection services after receiving only one proposal. The applicant for a text amendment and conditional use permit for Bespoke/Grama's Barn withdrew their applications.

• Approved consent agenda including minutes and accounts payable (5-0)
• Approved 2022 liquor license renewals for Emily Jo's, Sprouting Out, Ole's Crossroads, and Shafer Saloon (5-0)
• Approved $1,500 for watermain easement from Sandra Mitthun (5-0)
• Approved engineer and attorney to draft easement paperwork (5-0)
• Selected 'Pond Blue' for water tower color with white letters (5-0)
• Approved motion to explore other building inspection service options (5-0)
• Approved Public Works Director Dan Cooper's vacation day on Nov 24 (5-0)
• Tabled wastewater facility planning scope of work, to be considered for 2023 budget

2021

The Shafer City Council held a special meeting to discuss a Health Risk Advisory letter sent October 20, 2021. Representatives from the Minnesota Department of Health (MDH) provided information on manganese levels in groundwater and potential health effects.

• MDH presentation on manganese advisory levels: >300 PPB for adults and >100 PPB for formula-fed infants
• Discussion of water treatment options including reverse osmosis filter systems and water softeners
• Confirmation that Well #3 is used for public consumption while Wells #1 and #2 are for emergency use
• MDH statement that the EPA is not currently enforcing regulations for manganese

2021

The City Council will meet to discuss the 2022 budget and review a membership application for the Planning Commission. The session includes a resolution to acknowledge donations.

• 2022 Budget discussion
• Planning Commission membership application for Patti Kowalski
• Resolution 2021-11-1 acknowledging donations

The Shafer City Council unanimously appointed Patti Kowalski to the Planning Commission. They also approved a $35,000 donation from the Shafer Franconia Fire Relief Association and voted to repair the public works furnace for $765. The council discussed the 2022 budget, aiming to reduce the proposed increase from 10% to 5%, and tabled a wastewater treatment facility expansion study.

• Appointed Patti Kowalski to Planning Commission (5-0)
• Accepted Resolution 2021-11-1 acknowledging $35,000 donation from Shafer Franconia Fire Relief Association (5-0)
• Approved repair of public works furnace for $765 (5-0)
• Tabled wastewater treatment facility expansion study
• Directed budget work to target 5% increase for 2022

2021

The City Council will meet to discuss the renewal of city insurance through Stein Insurance. The body will also address the termination of service for Inspector Jack Kramer.

• Stein Insurance city insurance renewal
• Termination of service for Inspector Jack Kramer

The Shafer City Council unanimously approved scheduling a manganese informational meeting for November 3, 2021, and mailing notification letters to water consumers after the Minnesota Department of Health issued a Health Risk Advisory for elevated manganese levels in Wells 1 and 2. The council also accepted Building Official Jack Kramer's termination, approved a $3,200 curb stop repair, and renewed the city's insurance policy.

• Approved consent agenda including 10-05-21 minutes and accounts payable (5-0)
• Accepted insurance renewal from League of Minnesota Cities Insurance Trust (5-0)
• Accepted Jack Kramer's termination and directed RFP for Building Official (5-0)
• Scheduled manganese informational meeting Nov 3 and mailed notices (5-0)
• Started PW Committee meeting Nov 2 at 5:30 with quorum notice (5-0)
• Approved $3,200 to dig to curb stop and replace if necessary (5-0)

2021

The City Council will address new business including resolutions regarding polling places and water usage. The agenda also includes a Planning Commission member resignation and updates from various city reports.

• Resolution 2021-10-1: Establishing Polling Place
• Resolution 2021-10-2: Rescinding Local Emergency With Respect to Water Usage
• Planning Commission member resignation: Tamara Hessler
• Joint Powers-Fire Request for Amendment to JPA regarding PERA Retirement Account

The Shafer City Council approved several resolutions, including establishing the polling place, rescinding the local water emergency, accepting a $150 donation for Shafer Days, and accepting a Planning Commission resignation. They also approved an amendment to the Joint Powers Agreement with Franconia Township regarding PERA retirement account shortfalls. The council voted to use Hydroflon paint with one color and block lettering on two sides of the water tower (3-1), and approved a contract for camera work on a water line at 30280 Regal Ave, not to exceed $1,500.

• Adopted Resolution 2021-10-1 establishing polling place (4-0)
• Approved Resolution 2021-10-2 rescinding local water emergency (4-0)
• Accepted Tamara Hessler's resignation from Planning Commission (4-0)
• Approved Resolution 2021-10-3 accepting $150 Shafer Days donation (4-0)
• Approved JPA amendment with Franconia Township on PERA shortfalls (4-0)
• Approved Hydroflon paint, 1 color, block lettering on 2 sides of water tower (3-1)
• Approved contract for camera work at 30280 Regal Ave, cost not to exceed $1,500 (4-0)
• Approved letter of intent to purchase New Holland L328 skidsteer, final approval Dec 7 (4-0)

2021

The Shafer City Council will meet to discuss new business including a legal services agreement and resolutions regarding unpaid charges and donations. The body will also review reports from the attorney, engineer, public works, and clerk.

• Resolution 2021-9-4 Adopting Assessment For Unpaid Charges
• Resolution 2021-9-5 Accepting Shafer Days Donations
• Campbell Knutson Legal Services Agreement effective January 1, 2022
• Joint Powers-Fire Request for Amendment to JPA regarding PERA Retirement Account

The Shafer City Council approved spending up to $500 for a leak detection company from Lino Lakes to investigate a water pressure issue at a resident's home on Regal Ave. The council also approved the consent agenda, adopted resolutions for unpaid charges and Shafer Days donations, and approved a legal services agreement with Campbell Knutson. No decision was made on the water tower logo or the skid steer purchase, and water restrictions remain in place.

• Approved spending up to $500 for a leak detection company to investigate water pressure issues at 30280 Regal Ave.
• Approved the consent agenda including minutes from September 7 and September 13 meetings and accounts payable.
• Adopted Resolution 2021-9-4 for assessment of unpaid water, sewer, and city service charges.
• Adopted Resolution 2021-9-5 accepting donations for Shafer Days 2021.
• Approved the Campbell Knutson Legal Services Agreement effective January 1, 2022, with increased rates.
• Tabled the purchase of a New Holland L328 skid steer until Mayor Hanson is present.
• Discussed water restrictions, which remain in place due to lack of rain.
• Directed the engineer to continue pursuing an easement for the watermain project.

2021

The City Council will hold a public hearing regarding a liquor license for Sprouting Out LLC. Members are also deciding on the 2022 preliminary budget and levy, as well as the acceptance of ARPA funding.

• Public hearing and application for Sprouting Out LLC liquor license
• Resolution 2021-9-1 approving Preliminary and Final plat for BirdDog Meadows
• Resolution 2021-9-2 adopting the 2022 Preliminary Budget & Levy
• Resolution 2021-9-3 to accept Coronavirus Local Fiscal Recovery Fund (ARPA) funds
• Discussion on Commercial District Uses code or text amendments

The Shafer City Council approved a new liquor license for Sprouting Out, LLC, and adopted Resolution 2021-9-1 approving the Preliminary and Final plat for BirdDog Meadows. They also adopted Resolution 2021-9-2 for the 2022 Preliminary Budget and Levy, setting the final hearing for December 7, 2021, and Resolution 2021-9-3 to accept ARPA funds. Additionally, the council moved to gather more information from a potential buyer of the Grama's Barn property regarding a text amendment for commercial uses.

• Approved consent agenda including minutes and accounts payable.
• Approved new liquor license for Sprouting Out, LLC.
• Approved Resolution 2021-9-1 for BirdDog Meadows plat.
• Adopted Resolution 2021-9-2 for 2022 preliminary budget and levy.
• Approved Resolution 2021-9-3 to accept ARPA funds.
• Approved employee time for Shafer Days.
• Approved engineer presentation to Joint Powers Board for watermain easement.
• Approved Amendment No. 1 for water tower electrical services ($12,500).

2021

The City Council will meet to discuss a law enforcement contract for 2022 and accept donations for National Night Out and Shafer Days. The body will also consider an amendment to the Joint Powers Agreement regarding PERA retirement accounts.

• Chisago County Sheriff’s Dept Contract for 2022
• Resolution 2021-8-3 Accepting National Night Out Donations
• Resolution 2021-8-4 Accepting Shafer Days Donations
• Joint Powers-Fire Request for Amendment to JPA regarding PERA Retirement Account

The Shafer City Council approved the 2022 Chisago County Sheriff's contract, accepted donations for National Night Out and Shafer Days, and approved several public works items including training trips and a playground repair. The council also discussed COVID masking, water tower project details, and potential use of ARPA funds for water meters, but took no formal action on those items.

• Approved consent agenda including minutes and accounts payable (4-0)
• Approved Resolution 2021-8-3 accepting National Night Out donations (4-0)
• Approved Resolution 2021-8-4 accepting Shafer Days donations (4-0)
• Approved Chisago County Sheriff's Contract for 2022 (4-0)
• Approved Cooper and Andrè attending Minnesota Fall Maintenance Expo on Oct. 6 (4-0)
• Approved Andrè attending ponds stabilization seminar Sept. 28-30 (4-0)
• Approved replacing damaged playground panel with steering wheel panel for $435 plus shipping (4-0)

2021

The City Council will meet to discuss a local emergency regarding water usage and watering restrictions. The agenda also includes a resolution for Shafer Days donations and an amendment request regarding PERA retirement accounts.

• Resolution 2021-8-2: Declaring a local emergency for water usage and invoking watering restrictions
• Resolution 2021-8-1: Accepting Shafer Days donations
• Joint Powers-Fire request to amend JPA regarding PERA retirement accounts

The Shafer City Council held a budget session to review preliminary 2022 budget numbers, which indicate an increase of about 15% as a starting point. The council discussed assumptions and public works items, but no formal decisions were made. The treasurer will compile numbers for the September preliminary levy, with further review in November.

• Reviewed preliminary 2022 budget with ~15% increase (no vote)
• Directed Treasurer to prepare September preliminary levy based on discussion

2021

The council will consider an ordinance to amend city truck restrictions. They will also discuss a possible petition for the detachment of 68.8 acres from the city.

• Ordinance 2021-7-2: Amending Chapter 7, Section 701.04 regarding truck restrictions
• Resolution 2021-7-2: Accepting Shafer Days donations
• Discussion of possible petition for detachment of PID 18.00006.02 (68.8 acres)
• Joint Powers-Fire request to amend JPA regarding PERA Retirement Account

The Shafer City Council unanimously approved Ordinance 2021-7-2 amending Chapter 7, Section 701.04 of the city code to regulate truck restrictions, and Resolution 2021-7-1 accepting donations for Shafer Days 2021. They also approved spending up to $500 for paint for the Chisago Lakes High School football team to paint the hockey rink boards. The council discussed a possible petition for detachment from the city for a 68.8-acre property, but took no formal action.

• Approved Ordinance 2021-7-2 amending Chapter 7, Section 701.04 of the Shafer City Code regulating truck restrictions (unanimous 5-0-0).
• Approved Resolution 2021-7-1 accepting donations for Shafer Days 2021 (unanimous 5-0-0).
• Approved up to $500 for paint for the CL High School Football Team to paint the hockey rink boards (unanimous 5-0-0).
• Approved the consent agenda including the 07-06-21 Council Meeting Minutes and accounts payable (unanimous 5-0-0).
• Discussed a possible petition for detachment from the city for PID 18.00006.02 (68.8 acres) but took no formal action.
• Discussed water tower graphics options and costs, but took no formal action.
• Discussed wastewater facility planning and GIS system costs, but took no formal action.
• Directed Public Works Director to check on purchasing a lift station bubbler and installing it himself, to report back next meeting.

2021

The City Council will discuss the renewal of the cable contract with Midcontinent Communications and review open bids for a 2004 Sterling Plow Truck. The body will also consider 2022 Sheriff’s Contract rates and a resolution to accept a Shafer Days donation.

• Bids for 2004 Sterling Plow Truck
• Ordinance 2021-7-1: Renewal of Cable Contract with Midcontinent Communications
• Sheriff’s Contract rates for 2022
• Resolution 2021-7-1: Accepting Shafer Days Donation
• Joint Powers-Fire request for JPA amendment regarding PERA Retirement Account

The Shafer City Council approved Ordinance 2021-7-1, renewing the cable television contract with Midcontinent Communications, updating the city code to reflect the current provider. The council also approved a resolution accepting a $100 donation from The Lodge of Taylors Falls for Shafer Days, and moved to have MSA prepare a scope of work for evaluating wastewater treatment expansion options for the proposed Shafer Meadows development.

• Approved consent agenda including minutes and accounts payable
• Approved moving August 3 council meeting to August 2 at 7:00 PM
• Scheduled budget meeting for August 2 at 6:00 PM
• Approved water shut-offs in August as normal
• Approved Resolution 2021-7-1 accepting Shafer Days donation
• Approved Ordinance 2021-7-1 renewing cable contract with Midco
• Approved having MSA prepare scope of work for wastewater expansion study
• Approved Cooper's attendance at MRWA conference and participation in MDH manganese testing

2021

The City Council will meet to review reports from the attorney, engineer, clerk, and public works. The body will also consider a request to amend the Joint Powers Agreement regarding the PERA Retirement Account for fire services.

• Joint Powers-Fire request for amendment to JPA regarding PERA Retirement Account
• Public Works seasonal worker update
• Review of accounts payable

The Shafer City Council approved the consent agenda, including the June 1 council minutes, May 24 parks commission minutes, and accounts payable. The council also voted to hire Jay Mattson for the Public Works Seasonal Maintenance Worker position, with the start date extended to the first business day after receipt of positive pre-employment screening results; Councilmember Patty Mattson abstained. The council recessed into a closed session to discuss non-public information regarding the seasonal worker update. No public hearing or open forum comments were held.

• Approved consent agenda including June 1 council minutes, May 24 parks commission minutes, and accounts payable (unanimous 5-0).
• Hired Jay Mattson for Public Works Seasonal Maintenance Worker, extending start date to first business day after positive pre-employment screening results (4-0, Mattson abstained).
• Recessed into closed session to discuss non-public information on the seasonal worker update.
• Adjourned meeting at 7:22pm (unanimous 5-0).

2021

The City Council will consider resolutions regarding lawful gambling and liquor license fees for Shafer Days at the Fire Dept. The body will also review a recommendation for a Public Works seasonal position and a PERA retirement account amendment.

• Resolution 2021-6-1: Application for Lawful Gambling for Shafer Days at Fire Dept
• Resolution 2021-6-2: Waiving Temporary Liquor License Fee for Lions for Shafer Days at Fire Dept
• HR Committee recommendation for PW Seasonal Position
• Joint Powers-Fire request for JPA amendment regarding PERA Retirement Account

The Shafer City Council approved hiring Jay Mattson as a seasonal Public Works maintenance worker at $13/hour starting June 14, contingent on background check and drug screen. They also approved resolutions allowing the Shafer Fireman's Volunteer Benefit Association to conduct lawful gambling at Shafer Days and waiving the temporary liquor license fee for the Almelund Lions. All votes were unanimous, with Councilmember Patty Mattson abstaining from the hiring vote.

• Approved consent agenda including minutes and accounts payable (4-0)
• Hired Jay Mattson as Public Works Seasonal Maintenance Worker at $13/hour, starting June 14, contingent on background check and drug screen (3-0, Mattson abstained)
• Approved Resolution 2021-6-1 for lawful gambling at Shafer Days (4-0)
• Approved Resolution 2021-6-2 waiving temporary liquor license fee for Almelund Lions (4-0)

2021

The City Council will discuss the timeline and capacity requirements for reopening City Hall due to the COVID-19 pandemic. The meeting also includes reviews of departmental reports and seasonal staffing.

• COVID-19 pandemic: Timeline to re-open City Hall and meeting capacity requirements
• PW Seasonal position-HR Committee
• LMC Virtual Annual Conference June 22-25
• Joint Powers-Fire request for amendment to JPA regarding PERA Retirement Account

The Shafer City Council voted to remove capacity restrictions for meetings starting June 1 and to remove acrylic barriers by July 1, while keeping the city hall door locked and installing a doorbell for entry. The council also approved the consent agenda and replaced Councilmember Patty Mattson with Mayor Paula Hanson on the HR Committee for seasonal position interviews due to a conflict of interest.

• Approved consent agenda including minutes and accounts payable (5-0)
• Approved Mayor Hanson replacing Councilmember Mattson on HR Committee for PW seasonal interviews (5-0)
• Approved installing a doorbell at city hall front door, cap $100 (5-0)
• Approved removing capacity restrictions June 1 and acrylic barriers by July 1 (5-0)

2021

The City Council will conduct a regular session including discussions on public works staffing and Shafer Days 2021. Unfinished business includes a fire department request regarding PERA retirement accounts and a proposal from Schwickerts Roofing & HVAC.

• MPCA:WWTP Certificate of Commendation for 2020
• Public Works seasonal position
• Joint Powers-Fire Request to amend JPA regarding PERA Retirement Account
• Schwickerts Roofing & HVAC proposal

The Shafer City Council approved a $5,000 wood chipping contract with CST Companies, with the Parks Commission covering an additional $2,000 for stump chipping. The council also extended the public works seasonal job ad for two weeks, appointed two new Events Committee members, and approved overtime and vacation requests for the Public Works Director. A request for a July 4th block party at Shafer Meadows Park was tabled pending more information from the resident.

• Approved CST Companies wood chipping for $5,000, with Parks Commission paying ~$2,000 extra (4-0)
• Extended public works seasonal job ad for 2 more weeks (3-1)
• Appointed Terry Smith and Craig Dietsch to Events Committee (4-0)
• Approved overtime for Public Works staff for June 5 pollinator garden volunteer day (4-0)
• Approved Public Works Director vacation June 10-21/22 (4-0)
• Approved City Clerk attendance at MCFOA Conference, $275 fee plus hotel and mileage (4-0)
• Tabled block party request for Shafer Meadows Park pending insurance and agreement details
• Approved consent agenda including April 20 meeting minutes and accounts payable (4-0)

2021

The City Council will discuss an ordinance to amend truck restrictions in the city code. The body will also review water shut-off options for May and a roofing and HVAC proposal from Schwickerts.

• Ordinance 2021-4-1: Amending Chapter 7, Section 701.04 regarding truck restrictions
• Resolution 2021-4-1: Acknowledging donations
• Water shut-off options for May
• Schwickerts Roofing & HVAC proposal
• Joint Powers-Fire request for JPA amendment regarding PERA Retirement Account

The Shafer City Council approved several items, including a resolution accepting donated saws for Public Works, an ordinance amending truck restrictions, a master services agreement with MSA, and funding for road repair materials, salt, and street signs. The council also decided to continue the COVID-19 policy of not shutting off water for non-payment and will revisit the issue at the July 20, 2021 meeting.

• Approved consent agenda including minutes and accounts payable (5-0)
• Approved Resolution 2021-4-1 accepting donated radial arm saw and table saw (5-0)
• Decided to continue no water shut-offs for May, revisit July 20, 2021
• Approved Ordinance 2021-4-1 amending truck restrictions in city code (5-0)
• Approved Master Services Agreement with MSA (5-0)
• Approved $272.40 for 306th St repair materials (5-0)
• Approved $500.00 addition to salt fund (5-0)
• Approved up to $1,040.00 for weight restriction signs (5-0)

Board Of Appeals

The City of Shafer Board of Appeals and Equalization will hold a meeting at 6:00pm. The agenda consists of standard procedural items including call to order, roll call, and public hearing.

The Shafer City Council met in board of appeals session and opened a public hearing, but no one spoke. John Keefe explained the appeals process for property tax complaints, noting that trained elected officials will make determinations with the assessor in an advisory role. No appeals were filed or decided at this meeting.

• Opened public hearing for property tax appeals (no speakers)
• Adjourned meeting (5-0)

2021

The City Council will review several items including a comprehensive plan update and street damage on 306th Street. The agenda also includes a proposal from Schwickerts Roofing & HVAC and discussion regarding 2021 outdoor events.

• Comprehensive Plan update for Council approval
• Schwickerts Roofing & HVAC proposal
• 2021 Outdoor Events (Shafer Saloon & Ole’s Crossroads)
• Street Damage-306th Street
• Joint Powers-Fire Request for Amendment to JPA regarding PERA Retirement Account

The Shafer City Council approved the 2021 Comprehensive Plan, a park renovation at Willow Park with Peterson Companies, and kept 2020 outdoor event requirements for two establishments. A motion to fund Public Works Director Dan Cooper's training was denied, and roofing/HVAC proposals were tabled for later review.

• Approved 2021 Comprehensive Plan (5-0)
• Approved Willow Park renovation with Peterson Companies (5-0)
• Kept 2020 outdoor event requirements for Shafer Saloon and Ole's Crossroads (5-0)
• Approved $900 for surge suppressers from Scandia Electric (5-0)
• Approved publishing seasonal PW employee ad, $12-15/hr (5-0)
• Denied motion to fund Cooper's training up to $750 (2-3)
• Tabled roofing and HVAC maintenance proposals
• Approved consent agenda including minutes and accounts payable (5-0)

2021

The City Council will meet to discuss the 2020 city audit and the Fire Department Building Fund. The session includes reports from the attorney, engineer, public works, and clerk.

• Resolution 2021-3-1: Accepting the 2020 Audit
• Review of Fire Dept Building Fund
• Joint Powers-Fire request for JPA amendment regarding PERA Retirement Account

The Shafer City Council accepted the 2020 audit via Resolution 2021-3-1, noting internal controls remain non-compliant but the city's fund balance is healthy. The council also approved a $180 ad for the city-wide garage sales scheduled for June 3-5, 2021. Items tabled included surge protectors for wells and road maintenance training for the Public Works Director.

• Approved consent agenda including minutes and accounts payable (5-0)
• Accepted 2020 audit via Resolution 2021-3-1 (5-0)
• Approved $180 ad for city-wide garage sales June 3-5, 2021 (5-0)
• Tabled surge protector purchase for wells #1 and #2 pending more info
• Tabled road maintenance training for Public Works Director pending benefits review

2021

The City Council will conduct a regular session including a review of accounts payable and previous meeting minutes. Unfinished business includes a request to amend the Joint Powers-Fire JPA regarding PERA retirement accounts.

• Joint Powers-Fire Request for Amendment to JPA regarding PERA Retirement Account

The Shafer City Council approved several purchases, including weed killer from Teamlab for up to $2,200, salt for the 2021-2022 winter season up to $2,000, three drums of crack sealer for up to $1,700, and a new flow meter for Well #1 up to $3,200. The council also agreed to close the hockey/skating rinks for the season due to warm weather. No other substantive decisions were made; the meeting was largely procedural.

• Approved consent agenda including minutes and accounts payable.
• Approved purchase of weed killer from Teamlab for up to $2,200.00.
• Agreed to close hockey/skating rinks for the season.
• Approved purchase of salt for 2021-2022 winter up to $2,000.00.
• Approved purchase of 3 drums of crack sealer for up to $1,700.00.
• Approved purchase of new flow meter for Well #1 up to $3,200.00.

2021

The City Council will review several items including a township road maintenance contract and fire meeting minutes regarding PERA retirement accounts. The council is also reviewing the water tower project scope and services agreement.

• Shafer Township Road Maintenance Contract
• Amendment to JPA regarding PERA Retirement Account
• Parks Improvements-Gregory Contracting Scope & Invoice
• Water Tower: Project Scope & Services Agreement

The Shafer City Council unanimously approved renewing the Shafer Township Road Maintenance Contract at $150/hour through March 15, 2022, and authorized the water tower rehabilitation project and contract. They also adopted the Water System Evaluation, approved a warming house request, and denied a request to waive a late water bill penalty fee.

• Approved Shafer Township Road Maintenance Contract renewal at $150/hour (5-0)
• Authorized water tower rehabilitation project and contract (5-0)
• Adopted Water System Evaluation prepared by MSA (5-0)
• Approved warming house use for hockey team party (5-0)
• Denied waiver of late fee on Kellie Olson's water bill (5-0)
• Approved consent agenda including minutes and accounts payable (5-0)

2021

The City Council will conduct a regular session including a review of previous meeting minutes and accounts payable. The agenda includes an application for a Parks Commission seat and updates regarding water tower project scope and services.

• Parks Commission Open Seat: Terry Smith application
• 2021 Clean-up Day(s) Scheduling
• Engineer’s Report: Water Tower Project Scope & Services Agreement

The Shafer City Council unanimously approved the appointment of Terry Smith to the Parks Commission and scheduled a fall cleanup day for October 2, 2021. The council tabled a water tower engineering services agreement until the city treasurer could attend to answer finance questions. The sheriff's department introduced the deputies who will cover the south contract.

• Approved consent agenda including minutes and accounts payable (5-0)
• Appointed Terry Smith to the Parks Commission (5-0)
• Scheduled fall cleanup day for October 2, 2021 (5-0)
• Tabled water tower project scope & services agreement until next meeting

2021

The City Council will meet to discuss the scheduling of 2021 Clean-up Day and acknowledge donations. The session includes routine reviews of accounts payable and departmental reports.

• Resolution 2021-1-1 acknowledging donations
• Scheduling of 2021 Clean-up Day(s)
• Review of accounts payable

The Shafer City Council approved a consent agenda and a resolution acknowledging donations. The 2021 Clean-Up Day scheduling was tabled pending public interest via a Facebook post. No other substantive decisions were made; reports were informational only.

• Approved consent agenda including Jan 5 meeting minutes and accounts payable (5-0)
• Adopted Resolution 2021-1-1 acknowledging donations (5-0)
• Tabled 2021 Clean-Up Day scheduling pending public interest response

2021

The City Council will conduct the swearing-in of new councilmembers and appoint officers for 2021. The body will also review training opportunities for elected officials and receive reports from the attorney, engineer, public works, and clerk.

• Swearing in of new councilmembers
• Appointment of Offices for 2021
• Training opportunities for elected officials (LMC & MN Dept of Rev/BAE)
• Review of accounts payable