Camp Verde public meetings in 2023

Regular Meeting/Special Meeting

The Camp Verde Mayor and Council will discuss the recruitment process for a new Town Manager. The Council may also convene in executive session regarding employment considerations and legal advice.

• Recruitment process for a new Town Manager

Regular Meeting/Special Meeting

The Council will discuss the recruitment process for a new Town Manager and the selection of an Acting Town Manager. This item may include discussion regarding employment, salary, and contract negotiations.

• Selection of an Acting Town Manager
• Recruitment process for a new Town Manager

Town Council

The Town Council will meet to discuss the current Town Manager's employment agreement. The session also includes discussion regarding the selection of an interim Town Manager and the recruitment process for a new permanent manager.

• Town Manager's Employment Agreement
• Selection of an Interim Town Manager
• Recruitment process for a new Town Manager

Regular Meeting/Special Meeting

The Town Council will conduct goal setting with the Town Manager. Discussion topics may include town finances, infrastructure, water resources, and public services. The Council may also convene an executive session regarding the Town Manager's performance and contract.

• Goal setting discussion including finances, infrastructure, and water resources
• Executive session regarding Town Manager performance and contract

Town Council

The Mayor and Council are holding a retreat to discuss various organizational topics. The agenda includes an environmental scan of opportunities and risks alongside discussions on roles, responsibilities, and communication.

• Environmental Scan/Opportunities and Risks
• Discussion of Roles and Responsibilities
• Internal and External Communication discussion

Town Council

The Town Council will discuss the FY25 budget calendar and consider authorizing a lawsuit against Southwestern Environmental Consultants, Inc. for construction defects. Staff will also present updates on court operations, parks and recreation, and long-range planning.

• Authorization of a construction defect lawsuit against SEC and Krishan Ginige
• Discussion of the FY25 Budget Calendar
• Court Operational Review Evaluation Report presentation
• Third Quarter 2023 Parks and Recreation Commission report
• Long Range Planning Update from Community Development

Regular Meeting/Special Executive Session/Special Meeting

The Town Council will hold a special session to discuss the town's water rights claims and potential settlement. This item involves consultation with attorneys from Steve Wene, PLC, Moyes, Sellers & Hendricks. The council may enter an executive session to consult with legal counsel regarding negotiations or litigation.

• Discussion of Town’s Water Rights Claims and Settlement

Regular Meeting/Special Meeting

The Town Council will hold an executive session regarding potential litigation against Southwestern Environmental Consultants, Inc. over sewer system defects. In open session, the council will discuss library policies and an ordinance for sexually oriented entertainment.

• Potential litigation against Southwestern Environmental Consultants, Inc. regarding sewer system defects
• An Ordinance regulating Sexually Oriented Entertainment and Sexually Explicit Material
• Library Policies and Procedures

Cancelled

The regular session of the Camp Verde Town Council scheduled for September 6, 2023, was cancelled. The provided agenda contained only procedural boilerplate and placeholders.

Town Council

The Town Council will review library operations, policies, and procedures. The session also includes the approval of minutes from several recent special and regular meetings.

• Overview of Library Operations, Policies and Procedures
• Approval of minutes from July 12, July 26, and August 2, 2023

The Town Council approved the consent agenda, including minutes from six previous sessions. The remainder of the special session consisted of a presentation on library operations and extensive public comment regarding a proposed ordinance to restrict minors' access to adult content; however, no action was taken on the ordinance.

• Approved Consent Agenda including minutes from July 12, July 19, July 26, and August 2 sessions (7-0)

Town Council

The Town Council will consider awarding a contract for the Camp Verde Schools Traffic Improvements Project. The meeting includes public hearings regarding residential accessory structure setbacks and land division text edits. The council will also review a notice of intent for proposed water and wastewater rate increases.

• Awarding $283,635.13 to McDonald Bros. Construction for school traffic improvements
• Public hearing on residential accessory structure setbacks (Ordinance 2023-A477)
• Approval of $31,742.70 contract to Ligon Excavation for gazebo demolition
• Notice of intent for proposed water and wastewater rate or fee increases
• Grant revenue of up to $15,840 for Manzanita Outreach food assistance

The Town Council approved a contract for traffic improvements near Camp Verde Schools and a bid for the demolition of the Town Gazebo. Council also approved a notice of intent to increase water and wastewater rates, with a public hearing scheduled for November 1.

• Awarded Bid #23-175 for Camp Verde Schools Traffic Improvements Project to McDonald Bros. Construction for $283,635.13 (7-0)
• Awarded Bid #23-176 for Gazebo Demolition Project to Ligon Excavation for $31,742.70 (7-0)
• Approved Notice of Intent for proposed Water and Wastewater rate, fee, or service charge increases (7-0)
• Approved meeting schedule for August 23, September 20 (Executive Session), and September 20 (Regular Session) (7-0)

Town Council

The Council will administer the oath of office to newly appointed Town Manager Tedmond Soltis. The session also includes discussions regarding potential updates to Section 305 of the Zoning Ordinance and current code enforcement practices.

• Oath of office for Town Manager Tedmond Soltis
• Discussion on Section 305 of the Zoning Ordinance related to animal keeping
• Presentation on current code enforcement practices and possible procedural changes

The Council directed staff to form a Town Manager Working Group of up to 7 citizens to develop a public participation plan and survey questions regarding animal zoning. The Council also discussed reinstating an independent Hearing Officer for code enforcement cases. Tedmond Soltis was sworn in as Town Manager.

• Sworn in Tedmond Soltis as Town Manager
• Directed staff to establish a Town Manager Working Group of up to 7 citizens to develop animal zoning survey questions
• Requested staff research qualifications and pros/cons of hiring an independent Hearing Officer for code enforcement

Regular Meeting/Special Meeting

The Camp Verde Town Council is reviewing updated fees for town services and potential utility rate adjustments. The agenda also includes a real estate purchase contract of up to $790,000 and engineering services for the 7th Street sidewalk project.

• Approval of Resolution 2023-1110 adopting updated town service fees
• Discussion on water and wastewater utility rate adjustments
• Real estate purchase contract up to $790,000 near West Head Street
• Engineering services for 7th Street sidewalk project up to $60,000
• Direction to purchase soccer goal posts for the Sports Complex

The Council approved the adoption of town service fees for the 2023-24 fiscal year and authorized the purchase of two sets of soccer goal posts for the Sports Complex. The body also reviewed proposed water and wastewater rate adjustments, though no final decision on rates was recorded.

• Approved Resolution 2023-1110 adopting fees for Town services for Fiscal Year 2023-24 (7-0)
• Authorized staff to purchase two sets of soccer goal posts for the Sports Complex (7-0)

Joint Work Session/Joint Special Session

The Town Council and Parks and Recreation Commission will hold a joint work session. The meeting will focus on introductions and discussing the roles, responsibilities, and priorities for commission staff. No official action will be taken during this session.

• Discussion of roles, responsibilities, and priorities for Parks and Recreation Commission staff

The Town Council and Parks & Recreation Commission held a joint work session to discuss the Commission's responsibilities and relationship with the Council. No formal actions were taken during the session.

Regular Meeting/Special Meeting

The Town Council will hold a special session on July 19, 2023. The agenda includes an executive session to consult with the Town Attorney regarding the enforcement of livestock count points within the Zoning Code.

• Executive session for legal advice regarding enforcement of Zoning Code livestock count points

The Town Council approved an agreement to provide up to $150,000 in upfront funding to the Verde Valley Archaeology Center for a grant-funded trailhead park project, with the Town to be reimbursed. Council also approved a grant application for water system leak mitigation and the May 3 meeting minutes.

• Approved upfront funding up to $150,000 for Verde Valley Archaeology Center trailhead project (6-1)
• Approved submission of Water Conservation Grant application up to $2.5M (6-0)
• Approved May 3, 2023 Regular Session minutes as corrected (6-0)
• Approved July 5 Special and Regular Session minutes (6-0)
• Rescheduled Collection Maintenance program presentation to a later date

Town Council

The Camp Verde Town Council will hold a special session to receive a consultation from Water Works Engineers Consultant Rob Bryant regarding critical water infrastructure. The council may enter an executive session to discuss security or safety related to these systems.

• Consultation with Water Works Engineers Consultant Rob Bryant on critical water infrastructure

The Town Council approved a two-year contract for Tedmond Soltis to serve as Town Manager starting August 7, 2023. The Council also received a progress update on the Aerial Mapping and Area Drainage Master Study.

• Approved contract offer to Tedmond Soltis for Town Manager (7-0)

Regular Meeting/Special Meeting

The Camp Verde Town Council will meet to discuss and provide direction regarding the negotiation of a Town Manager contract. This includes reviewing the draft contract for Tedmond Soltis. The council may enter an executive session to discuss this personnel matter.

• Discussion regarding Town Manager contract negotiations for Tedmond Soltis

The Town Council recommended state approval for a Series 06 Bar and Series 012 Restaurant liquor license for Low Places Bar and Grill. Council also approved several administrative resolutions, a salary plan amendment, and a bed and breakfast use permit renewal.

• Recommended approval of Series 06 (Bar) Liquor License #247051 for Low Places Bar and Grill (6-0)
• Recommended approval of Series 012 (Restaurant) Liquor License #247047 for Low Places Bar and Grill (6-0)
• Approved Resolution 2023-1114 designating representatives for public assistance applications (6-0)
• Approved amendment to Town Salary Plan to add Quartermaster and Stormwater Specialist positions (6-0)
• Approved Resolution 2023-1115 designating Chief Fiscal Officer to submit FY24 Expenditure Limitation Report (6-0)
• Approved annual renewal of Use Permit 20210297 for Bed and Breakfast on Schaeffer Lane (6-0)
• Approved renewal of Facilities Use Agreement with Camp Verde Adult Reading Program (6-0)
• Tabled contract offer to Tedmond Soltis for Town Manager due to ongoing negotiations

Town Council

The Town Council will conduct interviews for the Town Manager position with candidates Scott Meszaros and David Williams. The council also plans to discuss potential contract negotiation terms for a possible appointment.

• Interviews of Town Manager finalist candidates Scott Meszaros and David Williams
• Discussion regarding contract negotiation terms for a possible Town Manager appointment

The Council held a special session to interview finalists for the Town Manager position. Following an executive session, the Council directed the Town Attorney to begin contract negotiations with a candidate.

• Approved motion to enter Executive Session for Town Manager interviews and contract discussions (7-0)
• Directed Town Attorney to start contract negotiations for the Town Manager position

Town Council

The Camp Verde Town Council will hold a special session to conduct interviews for the Town Manager position. The candidates being interviewed include John Barkley, Gary Edwards, and Scott Meszaros. This item may be discussed in an executive session.

• Interviews of Town Manager finalist candidates: John Barkley, Gary Edwards, and Scott Meszaros

The Town Council met for a special session to interview three finalist candidates for the Town Manager position. The council voted unanimously to enter an executive session for these interviews. No further substantive decisions were recorded in open session.

• Approved motion to enter executive session for Town Manager interviews (7-0)

Special Meeting/Special Executive Session

As a continuation from the June 7 session, the Council will hold a public hearing and consider the adoption of Resolution 2023-1107. This item involves an agritourism use permit application for a roping arena on parcels 404-12-422D and 404-12-422C.

• Public hearing and possible adoption of Resolution 2023-1107
• Agritourism Use Permit 20230137 for a roping arena on parcels 404-12-422D and 404-12-422C

The Town Council denied an agritourism use permit for a roping arena on parcels 404-12-422D and 404-12-422C. Council determined the application did not meet agritourism standards and directed staff to begin a zoning code text amendment to review animal counts and accessory uses.

• Denied Agritourism Use Permit 20230137 for Trampus and Bonnie Mansker (7-0)
• Requested staff initiate a text amendment to review animal counts and accessory uses (7-0)
• Approved refund of the applicant's fee (7-0)

Town Council

The Council will consider an agreement with Local First Arizona for a regional workforce development project up to $50,000. They will also review a $74,642 change order for electrical work at the Camp Verde Sports Complex. The meeting includes reviews of the FY 24 Capital Improvement Plan and community outreach funding requests.

• Agreement with Local First Arizona for workforce development up to $50,000
• Change Order #14 for Camp Verde Sports Complex electrical work totaling $74,642
• Review of FY 24 proposed Capital Improvement Plan
• Community Outreach Funding requests for local organizations

Council approved a grant agreement for workforce development and a change order for sports complex lighting. Members also reviewed the FY24 Capital Improvement Plan and discussed funding deficits for the sports complex.

• Approved agreement with Local First Arizona for workforce development project up to $50,000 (7-0)
• Approved Change Order #14 for Camp Verde Sports Complex electrical and lighting not to exceed $82,000 (7-0)

Regular Meeting/Special Meeting

The Town Council will meet for a special session to consider instructions regarding the purchase, sale, or lease of real property. The discussion includes an executive session for legal advice concerning specific parcels.

• Negotiations for the purchase, sale, or lease of real property near W. Head Street and S. 1st Street (APN 404-28-055N, 404-28-062C, and 404-28-062B)

The Council approved a consent agenda including a new salary range table and motor vehicle exemptions for the Marshal's office. Mark E. Lomeland was appointed to the Planning and Zoning Commission. The Council held a public hearing for an agritourism use permit but tabled further action.

• Approved consent agenda including new Town Salary Range Table (7-0)
• Approved Resolution 2023-1111 regarding Marshal's office motor vehicle exemptions (7-0)
• Approved Mayor to sign clarification letter for Regional Wastewater planning (7-0)
• Appointed Mark E. Lomeland to Planning and Zoning Commission (7-0)
• Tabled decision on Agritourism Use Permit 20230137 for Trampus and Bonnie Mansker
• Declared June 30, 2023, a day of remembrance of the Granite Mountain Hotshots

Town Council

The Town Council is meeting to discuss and provide direction to staff regarding the selection process for a new Town Manager. This includes potential discussion of finalist candidates during an executive session. No evaluations of current employees will be conducted.

• Discussion on the Town Manager interview process
• Potential discussion of Finalist Candidates for the Town Manager position

The Council met in executive session to select top candidates for the Town Manager position. Staff were directed to confirm candidate interest and issue a public press release. Interviews are scheduled for June 20 and 21, 2023.

• Approved motion to enter Executive Session to discuss Town Manager finalists (6-0)
• Directed staff to contact top candidates to determine availability and interest
• Directed staff to issue a press release announcing candidates once agreements are confirmed
• Scheduled Town Manager interviews for June 20 and 21, 2023

Town Council

The Town Council is considering a grant application of up to $500,000 for a drainage project at Dickison Circle. The meeting also includes discussions regarding utility rate adjustments and the review of the FY24 recommended budget.

• Grant application for Dickison Circle drainage project (up to $500,000)
• FY24 debt levy certification for Camp Verde Sanitary District ($661,530)
• FY24 special assessment levy for Sanitary District WIFA note ($222,057)
• Potential sponsorship for Verde Valley Sanctuary’s 30th Anniversary Gala ($500–$10,000)
• Budget adjustment moving $41,035 from Risk Management to Public Works Admin

Council approved a $10,000 sponsorship for the Verde Valley Sanctuary's 30th Anniversary Gala and authorized staff to apply for a $500,000 grant for a drainage project at Dickison Circle. The body also approved a budget adjustment for Public Works and two debt levy certifications.

• Approved $10,000 sponsorship for Verde Valley Sanctuary’s 30th Anniversary Gala (5-0)
• Approved staff to apply for Arizona Commerce Authority grant up to $500,000 for Dickison Circle drainage project (5-0)
• Approved FY24 debt levy certification to Yavapai County for $661,530 (5-0)
• Approved FY24 special assessment levy of $222,057 for Camp Verde Sanitary District WIFA note 910175 (5-0)
• Approved budget adjustment BAFY23-03 moving $41,035 from Risk Management to Public Works Admin (5-0)
• Proclaimed May 21-27, 2023, as National Public Works Week

Cancelled

The scheduled regular session for the Town of Camp Verde on May 17, 2023, was cancelled. The agenda contained only procedural items and committee reports.

• No substantive items were listed on the agenda.

Town Council

The Council will consider approving a grant application for up to $3 million to fund wastewater infrastructure along Highway 260. This project is intended to support local development and protect the Verde River watershed. The Council will also discuss the selection process and timeline for Town Manager candidates.

• Grant application for up to $3M for Hwy 260 wastewater infrastructure
• Selection process for Town Manager semi-finalist candidates
• Interview timeline for Town Manager finalist candidates

The Town Council unanimously approved staff to apply for a Water Conservation Grant from the Water Infrastructure Financing Authority (WIFA). The funds would be used for wastewater infrastructure along Highway 260.

• Approved staff to submit WIFA Water Conservation Grant application up to $3M (7-0)
• Approved motion to enter Executive Session for items 6 and 7 (7-0)

Regular Meeting/Special Meeting

The Council will discuss or act on amending the professional service agreement with Interim Public Management LLC regarding interim town management services. The amendment relates to recruiting an Interim Deputy Town Manager to transition into the role after June 7, 2023. This occurs while the search for a permanent Town Manager is underway.

• Amendment to Professional Service Agreement with Interim Public Management LLC
• Recruitment of an Interim Deputy Town Manager

The Council voted 7-0 to approve the consent agenda, which included approval of four sets of minutes, setting future meeting dates (cancelling the May 17 regular session), and spending up to $15,000 of ARPA funds for a broadband consultant. The consent agenda was accepted with corrections to the April 12 and April 19 minutes. No other substantive decisions were made during the meeting.

• Approved consent agenda including minutes, meeting dates, and $15K ARPA broadband consultant (7-0)

Joint Special Meeting

The Town Council will consider approving a grant application to the USDA for up to $500,000 to fund a commercial kitchen project. This initiative aims to support local food producers and address food access in the area. A joint work session will also cover updates on water utilities and the Opportunity Zone.

• Grant application for up to $500,000 for a commercial kitchen
• Update on Town’s Water and Wastewater Utilities
• Overview of the Camp Verde Opportunity Zone
• Discussion of Growth and Development Policies

The Town Council approved a grant application for up to $500,000 for a commercial kitchen, pending legal review of the gift clause. The Council and Planning & Zoning Commission also held a work session to prioritize long-range planning projects.

• Approved USDA Local Food Promotion Program grant application up to $500K for a commercial kitchen pending attorney review (6-0)

Town Council

The Town Council will discuss a professional service agreement with Interim Public Management LLC for interim town management services. The Council may also enter an executive session to interview applicants Barbara Goodrich and Josh Copley for the roles of Interim Deputy Town Manager or Interim Town Manager.

• Professional Service Agreement with Interim Public Management LLC
• Interviews for Interim Deputy Town Manager/Interim Town Manager applicants Barbara Goodrich and Josh Copley

The Town Council convened for a special session and voted to enter an executive session to discuss a professional service agreement with Interim Public Management LLC. No further actions or decisions were recorded in the open session.

• Approved motion to recess into Executive Session (6-0)

Regular Meeting/Special Meeting

The Council will consider a final site plan for a UPS Logistics Center and a request from MATForce to terminate their lease at 600 South Main Street. The meeting also includes a work study session regarding water and wastewater rate studies. Additionally, the council will discuss amendments to the Town Personnel Manual.

• Final site plan for a 12,800 square foot UPS Logistics Center
• MATForce lease termination request with up to $9,155.00 reimbursement
• Work study session on water and wastewater rate analysis
• Amendment of the Town Personnel Manual
• Proclamation for Arbor/Earth Day Celebration 2023

The Town Council approved the final site plan for a 12,800 square foot UPS Logistics Center. Council also adopted an amended Personnel Manual and approved a lease termination and reimbursement for MATFORCE.

• Approved final site plan for 12,800 sq ft UPS Logistics Center (6-0)
• Adopted amended Town Personnel Manual (6-0)
• Approved MATFORCE lease termination and reimbursement up to $9,155.00 (6-0)
• Approved consent agenda including previous meeting minutes (6-0)

Special Meeting/Cancelled

The agenda included a presentation and discussion regarding the FY24 manager-recommended operational budgets for several funds. This meeting was marked as cancelled.

• FY24 General fund budget presentation
• FY24 HURF Fund budget presentation
• FY24 Wastewater fund budget presentation
• FY24 Water Fund budget presentation

Town Council

The Town Council will review the manager's recommended operational budgets for fiscal year 2024. This presentation includes the General fund, HURF Fund, Wastewater fund, and Water Fund.

• FY24 General fund budget presentation
• FY24 HURF Fund budget presentation
• FY24 Wastewater fund budget presentation
• FY24 Water Fund budget presentation

The Town Council discussed proposed operational budgets for the General, HURF, Wastewater, and Water funds. No formal votes were taken; Council members will review the budget booklet and return with follow-up questions.

• Tabled budget approval pending Council review of manager recommendations

Regular Meeting/Special Meeting

The Town Council will discuss negotiations regarding the purchase, sale, or lease of real property at the intersection of Finnie Flat Road, Montezuma Castle Highway, and Main Street. They will also consider a contract with Interim Public Management, LLC for an executive search to find an Interim Deputy Town Manager.

• Negotiations for the purchase, sale, or lease of property at the intersection of Finnie Flat Road, Montezuma Castle Highway, and Main Street
• Contract with Interim Public Management, LLC for an executive search for an Interim Deputy Town Manager

The Town Council approved two major water infrastructure contracts and a conceptual restoration plan for West Clear Creek. Council also approved a restaurant liquor license and updated the Town's salary plan to meet state minimum wage requirements.

• Approved $183,200 contract for Water Master Plan and GIS System Development (6-0)
• Approved $68,370 contract for water SCADA system radio and control upgrades (6-0)
• Accepted West Clear Creek Restoration and Recreation Plan and Guidance Addendum (6-0)
• Approved class 12 liquor license for Astoria International Bistro (6-0)
• Approved salary plan amendments effective April 16, 2023 (6-0)
• Approved continued regulation of Peddlers and Solicitors licensing (6-0)
• Tabled Personnel Manual amendments pending specific wording changes
• Declined immediate donation of APN 404-32-077 to avoid paying back taxes and escrow fees

Work Session

The Camp Verde Mayor and Council will review requested operational budgets for Fiscal Year 2024. The presentation covers the General, HURF, Wastewater, and Water funds. This session includes discussions regarding departmental staffing levels and new position requests.

• Presentation of FY24 department requested operational budgets
• Review of proposed new positions including GIS Analyst ($70,283) and IT Sys Admin ($89,440)
• Discussion of General, HURF, Wastewater, and Water funds

The Mayor and Council held a work session to discuss FY24 operational budget requests for the General, HURF, Wastewater, and Water funds. Department heads presented staffing needs and cost increases, but no formal votes were taken on the budget proposals.

• Discussed FY24 operational budgets for General, HURF, Wastewater, and Water funds
• Proposed 3% contract increase for Judge Gary Horton
• Proposed hiring two new water operators (one seasoned, one trainee)
• Proposed hiring one additional stormwater employee
• Discussed implementing tiered water fees and capacity fees ($5,000-6,000)
• Discussed charging credit card fees to users to offset town costs
• Discussed potential use of $547,000 in Urban Revenue sharing as one-time funds

Work Session

The Town of Camp Verde Mayor and Council are reviewing requested operational budgets for Fiscal Year 2024. This work session includes presentations regarding the General, HURF, Wastewater, and Water funds. The sessions cover proposed staffing levels and departmental expenditures.

• Review of FY24 department requested operational budgets
• Proposed increase in total FTE staffing levels to 143.5
• New position requests including GIS Analyst and Water Operator II
• Projected total revenues of $21,351,374 for FY24

The Mayor and Council held a work session to review operational budget requests for FY24 across multiple town departments. Department heads presented needs for additional staffing, equipment, and funding. No formal votes were taken on the proposals during this session.

• Discussed Marshal's Office request for 5 new employees and $30,000 overtime increase
• Reviewed Parks and Recreation requests for staff and increased event budgets
• Discussed $25,600 funding loss for the Library due to Yavapai County Library District cuts
• Reviewed Community Development requests for a Code Enforcement Officer and GIS Person/Planner
• Discussed HR plans for a salary survey and updated dependent health insurance coverage
• Reviewed Maintenance request for $167,000 and one additional employee
• Discussed Streets request for $120,000 budget increase for materials and road striping
• Reviewed Clerk's request for a Records Specialist and $10,000 for Granicus software

Work Session

The Mayor and Council will hold a work study regarding the Town’s water system. The review covers equipment needs, arsenic treatment, and storage tanks. This study aims to address capital improvement needs and may lead to future updates for connection fees and user rates.

• Review of Water System Master Plan
• Discussion on arsenic treatment and water storage tanks
• SCADA system replacement
• Lead/copper service line study
• Neptune Automatic Meter Reader review

The Council reviewed a staff presentation on the town's water system, including infrastructure needs, arsenic levels, and equipment updates. No formal votes were taken during this work session, as items such as the SCADA system replacement and Water Master Plan contract are scheduled for approval at the April 5 meeting.

• None: Work session for discussion only

Regular Meeting/Work Session

The Town Council will discuss several grant applications and infrastructure projects. This includes a potential $926,500 grant for road corridor improvements. The Council will also consider increasing funding for the Camp Verde Sports Complex.

• $926,500 AZ SMART Fund Grant application for Finnie Flat Road & Montezuma Castle HWY project
• Purchase of turf equipment for Sports Complex and Parks up to $152,000
• Request to increase LWCF grant for Camp Verde Sports Complex from $2.5M to $3M
• Discussion regarding proposed Town Fees for FY24
• Resolution 2023-1105 A approving Congressional Directed Funding Requests

The Council approved requests for federal funding for sewer and arsenic projects and a state grant for road design. They also authorized a grant increase for the Sports Complex and the purchase of turf maintenance equipment. Additionally, the Town issued evacuation notices for residents near West Clear Creek due to flooding.

• Approved Resolution 2023-1105 for Congressional funding requests: $5M for SR260 sewer project and $2.5M for arsenic removal (7-0)
• Approved application for $926,500 AZ SMART grant for Finnie Flat Road & Montezuma Castle HWY design (7-0)
• Approved purchase of turf equipment for sports complex and parks not to exceed $152,000 using ARPA funds (7-0)
• Approved request to Arizona State Parks Board to increase Sports Complex grant from $2.5M to $3M with a $500,000 Town match (7-0)
• Approved consent agenda and meeting minutes (7-0)
• Directed staff to update specific Community Development fees to include a 3% technology fee

Cancelled

The scheduled work session for the Town of Camp Verde Mayor and Council was cancelled. The agenda included discussions regarding potential CIP project prioritization and a review of proposed Town Fees for FY24.

• Prioritization of potential CIP projects
• Review of proposed Town Fees for FY24

Work Session

The Camp Verde Mayor and Council will discuss prioritizing potential Capital Improvement Program (CIP) projects for the next five years. The session includes presentations on departments such as streets, stormwater, wastewater, and water. This discussion aims to provide direction to staff regarding project prioritization based on community survey results.

• Prioritization of potential Capital Improvement Program (CIP) projects
• Review of community survey results regarding town priorities
• Presentations on infrastructure including streets, stormwater, and water
• Review of current CIP and ARPA expenditures to date

Town Council reviewed Capital Improvement Project (CIP) requests from multiple departments. Council decided that staff will rate all projects and develop a five-year plan for Council review and approval. Seven storm water requests were tabled pending a Town-Wide Floodplain Study.

• Decided to not move forward on Remodel 100 Building Restrooms
• Tabled 7 storm water requests
• Directed staff to rate all CIP projects and create a five-year plan

Town Council

The Town Council will consider a contract with Wilson & Company for an aerial mapping and area drainage master study. The Council will also authorize the Mayor to execute documents related to National Prescription Opiate Litigation settlements. Additionally, there will be a presentation regarding local load growth and projects.

• Contract for Aerial Mapping and Area Drainage Master Study up to $275,000
• Authorization for Mayor to execute documents for National Prescription Opiate Litigation settlements
• Presentation on Camp Verde Load Growth and Projects by APS
• Proclamation designating March 29, 2023, as National Vietnam War Veterans Day

The Town Council approved a professional services contract for an aerial mapping and area drainage master study. The council also authorized participation in national opioid settlements and approved previous meeting minutes.

• Approved Contract No. 23-141-PSA-0-10143 with Wilson & Company for aerial mapping and drainage study not to exceed $275,000 (6-0)
• Authorized Mayor to execute documents for National Prescription Opiate Litigation settlements (6-0)
• Approved February 15, 2023 Regular Session minutes with corrections (6-0)

Work Session

The Town Council is reviewing potential adjustments to the FY24 Fee Schedule. The session involves discussing current town fees and comparing them with fee schedules from neighboring cities. This meeting aims to provide direction to staff regarding upcoming fee recommendations.

• Proposed updates to Clerk's Office duplication rates
• Potential changes to Business and Liquor License fees
• New 3% technology fee for all Parks & Recreation permits
• Adjustments to Animal Shelter impound fees based on sterilization status
• Review of Public Works plan review and inspection fees

Council reviewed the FY24 Fee Schedule, increasing the commercial public records request fee and adding a 3% technology fee to all Community Development charges. Several water meter and hydrant fees were updated, while Public Works and Parks and Recreation fees largely remained unchanged.

• Increased Commercial Public Records Request fee from $30 to $45 per hour
• Added 3% technology fee to all Community Development fees (rounded upward)
• Approved 5/8 meter fee increase from $430 to $600
• Approved 1 inch meter fee increase from $550 to $700
• Approved 1.5 inch meter fee increase from $775 to $850
• Established $1,700 upfront fee for hydrant use ($1,500 refundable deposit + $200 inspection)
• Added $100 civil penalty for tampering per offense plus damages
• Maintained current fee levels for Public Works and Parks and Recreation

Town Council

The Camp Verde Town Council will consider several resolutions and appointments. This includes a use permit for a power utility substation on N. Commonwealth Drive and an agreement with the Yavapai County Flood Control District regarding financial contributions. The Council will also discuss appointing seven members to the Parks and Recreation Commission.

• Approval of Use Permit 20220782 for a power utility substation on N. Commonwealth Drive
• Intergovernmental Agreement with Yavapai County Flood Control District for FY 2022-2023 funding
• Appointment of seven members to the Parks and Recreation Commission

The Town Council approved a use permit for a new APS power utility substation and an agreement with the Yavapai County Flood Control District for topography and flood modeling. Council also appointed seven members to the Parks and Recreation Commission.

• Approved appointment of Glenda Duncan, Candra Faulkner, Dave Grondin, Mary Hughes, Jerry Morris, Jeffrey Noonan, and Karen Wade to the Parks and Recreation Commission (7-0)
• Approved Resolution 2023-1103 for APS power utility substation use permit on N. Commonwealth Drive (7-0)
• Approved Resolution 2023-1104 for intergovernmental agreement with Yavapai County Flood Control District for FY 2022-2023 (7-0)
• Approved Consent Agenda items 4a and 4b, including previous meeting minutes and future meeting dates (7-0)

Regular Meeting/Special Executive Session/Cancelled

The Council will review presentations from firms regarding the recruitment of a new Town Manager. They will also consider a $3.5 million budget adjustment related to pension balances and various contract change orders.

• $3.5 million budget adjustment for PSPRS unfunded balance
• Selection of an executive recruitment firm for Town Manager
• $50,000 grant and matching funds for library canopy construction
• Change orders totaling $285,691.52 for Tierra Verde Builders contract
• Indefinite hold on Part-Time Town Attorney recruitment

The Town Council selected a recruitment firm for a new Town Manager and approved several budget and zoning adjustments. The council also accepted a grant for a library canopy and authorized specific change orders for the sports complex.

• Approved agreement with Strategic Government Resources for Town Manager recruitment (7-0)
• Approved $109,552.80 in change orders (#13, #15, #17, #18) for the Sports Complex (7-0)
• Accepted $50,000 grant and allocated $50,000 matching funds for automated library branch canopy (5-2)
• Approved budget adjustment BAFY22-04 moving $3.5 million from Debt Service Fund to General Fund (7-0)
• Adopted Ordinance 2023-A476 amending Planning & Zoning Section 301 regarding setbacks and fencing (7-0)
• Approved halting recruitment for Part-Time Town Attorney indefinitely (7-0)
• Approved Consent Agenda, cancelling Feb 8 and 14 work sessions and moving them to March 8 and 15 (7-0)

Work Session

The Town Council is conducting a work session focused on strategic planning for the Fiscal Year 2024 budget. The session includes reviewing recent community survey results from residents and high school students regarding town priorities. This discussion aims to identify critical issues and outcomes to guide future resource allocation.

• Strategic Planning for FY24 Budget session
• Review of Town-wide strategic planning survey (422 responses)
• Review of CVHS student strategic planning survey (193 responses)

Council and Finance Director Mike Showers developed a guidance framework for the FY24 budget. The group reached a consensus on several outcome statements focusing on housing, healthcare, and economic development to direct town resources.

• Consensus reached to promote investment into affordable housing
• Consensus reached to explore expanding community healthcare access
• Consensus reached to support policies attracting retail and entertainment businesses
• Consensus reached to develop an economic and revitalization plan for Historic Main Street
• Consensus reached to develop a strategic planning model for facilities, operations, infrastructure, CIP, and land use
• Consensus reached to fund a marketing and tourism strategic plan
• Consensus reached to create policy to protect historic resources
• Consensus reached to encourage business growth, retention, and employment

Regular Meeting/Special Executive Session

The Camp Verde Mayor and Council will hold a special executive session. The session involves consultation with a water rights attorney regarding settlement negotiations with the Yavapai Apache Nation.

• Legal consultation regarding water rights settlement negotiations with the Yavapai Apache Nation

The Town Council approved a resolution supporting the Wild and Scenic designation for the Upper Verde River and its tributaries. Council also ratified a change order for sports complex improvements and established a board interview subcommittee.

• Approved Resolution 2023-1101 supporting Wild and Scenic Protection for the Upper Verde River (7-0)
• Ratified Change Order #CO-12 for $110,753.59 to Tierra Verde Builders for sports complex infields and football uprights (7-0)
• Approved appointment of a Board and Commission Interview Subcommittee (7-0)
• Approved consent agenda including $3,252.24 in opioid settlement funding for Yavapai County Community Health Services (7-0)
• Approved minutes from December 21, 2022, and January 4, 2023 (7-0)

Work Session

The Mayor and Council will hold a work session to review the status of the Sports Complex. Public Works Director Ken Krebbs will present information regarding project milestones, timelines, and budget estimates. The discussion includes details regarding the AZ State Parks Land and Water Conservation Fund Grant.

• Update on Sports Complex projects, milestones, and budgets
• Review of AZ State Parks Land and Water Conservation Fund Grant status

Council members discussed the budget, timelines, and grant funding for the sports complex. They agreed to remove the water catch system, solar panels, and commercial kitchen from the project scope. Staff were advised to collect bids for remaining projects to determine final costs and priorities.

• Removed water catch system from sports complex project
• Removed solar panels from sports complex project
• Removed commercial kitchen from sports complex project

Town Council

The Town Council is considering a zoning amendment to create a new overlay district near a highway interchange. Members will also discuss establishing an IT department with new staff positions. Additionally, the council may review a body camera contract and library construction funding.

• Zoning Ordinance 2022-A470 amendment for a new overlay district
• Body camera contract with LensLock not to exceed $136,652.45
• Establishment of an IT Department with System Administrator and Tech positions
• $50,000 grant and $50,000 matching funds for library canopy construction
• Approval of 2023 School Resource Officer IGA

The Council approved a zoning overlay district to allow greater building height and density near the highway interchange, using an amended map to protect residential areas. Other key actions included approving a school resource officer agreement and a body camera contract. The Council voted to stop pursuing a grant for an automated library branch in Verde Lakes.

• Approved Ordinance 2022-A470 for a new zoning overlay district with an amended boundary map (5-1)
• Approved 2023 Camp Verde Unified School District school resource officer IGA (6-0)
• Approved body camera contract with LensLock not to exceed $9,500 for current budget season (6-0)
• Directed staff to stop pursuing the $50,000 Arizona State Library grant for a Verde Lakes library canopy (4-2)
• Approved Consent Agenda items including 2023 meeting dates and policy statements (6-0)