Rolling Hills public meetings in 2023

Planning Commission

The Planning Commission will consider a request to modify an existing site plan review for the demolition of a residence and construction of a new single-family home. Staff recommends opening a public hearing and continuing the item to an evening meeting.

• Zoning Case No. 21-02: Modification to demolish and rebuild a single-family residence at 11 Flying Mane Road
• Request for variances for a 6.5-foot retaining wall, outdoor shower, and service yard in side setbacks
• Approval of the affidavit of posting for the December 19, 2023 field trip meeting

Planning Commission

The Planning Commission will review a request for a two-year construction extension at 8 Quail Ridge Road North. The Commission will also hold a public hearing regarding modifications to a previously approved single-family residence project at 11 Flying Mane Road.

• Two-year time extension for site plan review, conditional use permit, and variance at 8 Quail Ridge Road North
• Modification to Zoning Case No. 21-02 at 11 Flying Mane Road to allow a 6.5-foot retaining wall and side yard setbacks
• Approval of November 21, 2023, meeting minutes
• Approval of the affidavit of posting for the December 19, 2023, meeting

City Council

The City Council will consider an ordinance to amend the municipal code regarding wireless communication facilities. The body is also reorganizing its leadership and reviewing plans for an emergency outdoor siren system.

• Public hearing for Ordinance No. 384 regarding Wireless Communication Facilities
• Approval of development plans for an emergency outdoor siren system at three locations
• Resolution No. 1353 to submit a grant application to CalRecycle
• Resolution No. 1354 extending the online permitting system deadline to January 1, 2026
• Zoning Case No. 23-105 variance request for a residential addition at 7 Pine Tree Lane

Traffic Commission

The Commission will consider two requests for new driveways and driveway aprons. The meeting also includes a report on traffic statistics from the Los Angeles County Sheriff's Department and a discussion regarding LED pavement marker installations.

• Zoning Case 23-070: New driveway and driveway apron at 23 Crest Road East
• Zoning Case 23-100: New driveways and driveway aprons at 4 Spur Lane
• Traffic statistics for September-October 2023 from Los Angeles County Sheriff's Department
• Report on Storm Hill Lane
• Signage follow-up for Crest Road East and Eastfield Drive

Planning Commission

The Rolling Hills Planning Commission is holding a special field trip meeting to approve the posting affidavit and open a public hearing on a variance request for a residential addition encroaching into the front yard setback at 7 Pine Tree Lane. The item is recommended to be continued to the evening meeting.

• Approve affidavit of posting for the field trip meeting
• Zoning Case No. 23-105: Variance request for residential addition encroaching into front yard setback at 7 Pine Tree Lane (Lot 86-RH)
• Resolution No. 2023-14
• Public hearing to be opened and continued to evening meeting

Planning Commission

The Planning Commission will hold public hearings regarding updates to the municipal code for wireless facilities and a zoning variance for a residential addition. The body will also review meeting minutes and posting affidavits.

• Proposed Ordinance No. 384 amending municipal code relating to wireless facilities
• Zoning Case No. 23-105: Variance request for residential addition front yard setback at 7 Pine Tree Lane
• Resolution No. 2023-10 regarding wireless facilities
• Approval of October 17, 2023, meeting minutes

Traffic Commission

The Traffic Commission will consider two zoning cases regarding new driveways and driveway aprons. The meeting also includes reports on traffic statistics, signage updates, and LED pavement marker installations.

• Zoning Case 23-070: New driveway and apron at 23 Crest Road East
• Zoning Case 23-100: New driveways and driveway aprons at 4 Spur Lane
• Los Angeles County Sheriff's Department traffic statistics for September-October 2023
• Report on Storm Hill Lane
• Signage follow-up for Crest Road East and Eastfield Drive

City Council

The Council will consider a new single-family residence project at 4 Poppy Trail and a home addition at 19 Portuguese Bend Road. Additionally, the body may award a contract for undergrounding power lines on Crest Road.

• Public hearing for a new residence with a basement and retaining walls at 4 Poppy Trail
• Site plan review for a 1,957-square-foot addition at 19 Portuguese Bend Road
• Construction contract up to $577,069.90 for Crest Road fire prevention power line undergrounding
• Budget modification of $7,600 for the South Bay Community Organization account
• License agreement between Rolling Hills Community Association and Cox Business

City Council

The City Council will consider appointing Karina Banales as City Manager and approve her employment agreement. The body is also deciding on an emergency outdoor siren system and various lease and service agreements.

• Appointment of Karina Banales as City Manager effective November 13, 2023
• Approval of development plans for an emergency outdoor siren system at three locations
• Zoning case No. 22-51 for a new residence and variances at 4 Poppy Trail
• Lot line adjustment for three lots at 10, 12, and 14 Pine Tree Lane
• Lease agreement extension with Rolling Hills Community Association until December 31, 2043

Planning Commission

The Planning Commission will hold public hearings on an ordinance amending the municipal code regarding wireless facilities. The body is also deciding on a residential addition and pool house expansion at 19 Portuguese Bend Road.

• Proposed Ordinance No. 384 amending municipal code relating to wireless facilities
• Zoning Case No. 23-049: 1,957-square-foot residence addition and 244-square-foot pool house addition at 19 Portuguese Bend Road
• Zoning Case No. 23-003, Modification No. 1: Modification of stables at 74 Portuguese Bend Road

City Council

The regular meeting of the City Council scheduled for October 9, 2023, was canceled due to a lack of quorum. The next regular meeting is scheduled for October 23, 2023.

Traffic Commission

The Traffic Commission is meeting to discuss a new driveway and apron request at 1 Southfield Drive. The body will also consider replacing signs at Crest Road East and Eastfield Drive with taller seven-foot signs.

• Zoning Case No. 23-018: Request for new driveway and apron at 1 Southfield Drive
• Proposed replacement of signage at Crest Road East and Eastfield Drive with seven-foot signs
• Traffic statistics for July-August 2023 from LASD Lomita Station
• Report on Storm Hill Lane

City Council

The City Council will discuss forming an ad hoc committee for an emergency siren notification system and a contract change for City Hall HVAC noise. The body is also considering temporary work hour extensions for Portuguese Bend Road.

• Resolution No. 1349 to authorize road work on Portuguese Bend Road between 6:00 a.m. and 7:00 p.m.
• Contract Change Order 4B with AC Pros for City Hall HVAC project 2023-01
• Formation of an ad hoc committee for an emergency siren notification system
• Closed session regarding lease price negotiations for Civic Center, parking area, tennis courts, riding rings, and Storm Hill Park
• Proposed cancellation of November 27, 2023 meeting and scheduling a special meeting for December 12, 2022

Planning Commission

The Planning Commission will hold public hearings on a proposed ordinance amending the municipal code regarding wireless facilities. The body will also consider several residential site plan reviews and lot adjustments.

• Proposed Ordinance No. 384 amending municipal code relating to wireless facilities
• Zoning Case No. 22-51: New residence, basement, and swimming pool at 4 Poppy Trail
• Zoning Case No. 23-077: Lot line adjustment for 10, 12, and 14 Pine Tree Lane to create two lots totaling 7.84 acres
• Zoning Case No. 23-049: 1,957-square-foot residence addition and 244-square-foot pool house addition at 19 Portuguese Bend Road

The Planning Commission approved two resolutions for residential site plans and lot adjustments. One ordinance regarding wireless facilities was continued to a future meeting, and one residential addition request was sent back for revised language on landscape screening.

• Approved Resolution No. 2023-11 for a new residence and variances at 4 Poppy Trail (5-0)
• Approved Resolution No. 2023-12 for lot line adjustments at 10, 12, and 14 Pine Tree Lane (4-0, 1 abstention)
• Continued wireless facilities municipal code amendment to October 17, 2023 (5-0)
• Requested revised resolution with landscape screening language for 19 Portuguese Bend Road (3-0, 1 abstention)
• Approved Consent Calendar including August 15, 2023 minutes (5-0)

Planning Commission

The Planning Commission is conducting a field trip meeting to review two zoning cases. The body will discuss a lot line adjustment at Pine Tree Lane and a residential addition at Portuguese Bend Road.

• Zoning Case No 23-077: Lot line adjustment for 10, 12, and 14 Pine Tree Lane to create two lots totaling 7.84 acres
• Zoning Case No 23-049: 1,957-square-foot residence addition and 244-square-foot pool house addition at 19 Portuguese Bend Road

The commission unanimously approved the affidavit of posting for the September 12 field trip (4‑0 voice vote). No other agenda items were decided during the meeting.

• Approved affidavit of posting for field trip (4-0 voice vote)

City Council

The City Council will consider a resolution supporting a land use initiative to make zoning a community affair. The body will also discuss resident complaints regarding Republic Services operations and water runoff in local canyons.

• Resolution No. 1348 supporting the Mendoza-Candell-Priforce Tripartisan Land Use Initiative
• $600 contribution to South Bay Chamber Music Society for FY 23/24
• Completion of City Hall Equestrian Fence Replacement Project (#2023-03) and payment to Bennett Landscape
• Discussion on Republic Services field operations complaints
• Discussion on water runoff into Klondike, Little Klondike, and Paintbrush Canyons

The City Council established an Ad Hoc Committee to manage siren policies and procedures. The council also approved a $600 contribution to the South Bay Chamber Music Society and accepted the completion of the City Hall equestrian fence project.

• Formed Ad Hoc Committee for siren activation and deployment policies and procedures (5-0)
• Approved $600 contribution to South Bay Chamber Music Society (5-0)
• Adopted Resolution No. 1348 supporting the Mendoza-Candell-Priforce land use initiative (5-0)
• Accepted City Hall equestrian fence replacement project #2023-03 as complete (5-0)
• Approved August 28, 2023 special and regular meeting minutes (5-0)
• Received and filed letter regarding water runoff into Klondike, Little Klondike and Paintbrush Canyons (5-0)
• Received and filed discussion regarding Republic Services field operations (5-0)

City Council

The City Council is holding a special meeting to consider the appointment or employment of a City Manager during a closed session. The open session includes the approval of a posting affidavit.

• Closed session regarding the appointment/employment of a City Manager
• Approval of the affidavit of posting for the September 8, 2023 special meeting

City Council

The City Council approved a budget modification to fund construction change orders for the City Hall HVAC replacement. The Council tabled decisions regarding the final acceptance of the HVAC project and a FEMA hazard mitigation grant for fire fuel abatement. Staff were directed to return with a resolution supporting the Tripartisan Land Use Initiative.

• Adopted Resolution No. 1347 to increase Capital Projects Fund by $30,892.20 for City Hall HVAC project (5-0)
• Tabled acceptance of City Hall HVAC Project #2023-01 to review noise levels in Council Chambers (5-0)
• Tabled approval of $405,250 local match for FEMA hazard mitigation grant for Klondike Canyon (5-0)
• Received and filed preliminary year-end results for fiscal year ended June 30, 2023 (5-0)
• Received and filed discussion on Mendoza-Candell-Priforce Tripartisan Land Use Initiative (5-0)
• Received and filed update on Block Captain Program Art for Safety event (5-0)
• Approved consent calendar including payment of bills and July 2023 recycling report (5-0)

City Council

The City Council held a special meeting primarily to conduct a closed session regarding the appointment or employment of the City Manager. The only open action taken was the approval of the meeting's posting affidavit.

• Approved affidavit of posting for the August 28, 2023 special meeting (4-0)

City Council

The City Council is holding a special meeting to approve a posting affidavit and enter a closed session. The closed session will address the appointment or employment of the City Manager.

• Closed session regarding the appointment/employment of the City Manager

City Council

The City Council held a special meeting and approved the affidavit of posting for the session. The council then entered a closed session to discuss the appointment or employment of a City Manager.

• Approved Affidavit of Posting for the August 22, 2023 special meeting (4-0)

City Council

The City Council held a special meeting and approved the affidavit of posting for the session. The council also entered a closed session to discuss the appointment or employment of a City Manager.

• Approved affidavit of posting for the August 17, 2023 special meeting (4-0)

Planning Commission

The Planning Commission is meeting via teleconference to discuss updates to the municipal code regarding wireless facilities. The body will also hold a continued public hearing regarding a residential construction project at 4 Poppy Trail.

• Proposed Ordinance No. 384 to amend municipal code relating to wireless facilities
• Zoning Case No. 22-51: Site plan review for a 7,290-square-foot residence at 4 Poppy Trail
• Variance request for a swimming pool and spa in the front yard at 4 Poppy Trail
• Resolution No. 2023-09 to continue remote meetings during August 2023
• Resolution No. 2023-10 regarding the wireless facilities ordinance

The Planning Commission continued a public hearing on a wireless facilities ordinance and a site plan review for a residence at 4 Poppy Trail. The commission directed staff to modify the wireless ordinance to require a conditional use permit for Type 3 facilities.

• Approved affidavit of posting, continuation of remote meetings for August, and July 18 minutes (5-0)
• Continued site plan review for 4 Poppy Trail to September 12, 2023 (5-0)
• Continued wireless facilities ordinance to September 12, 2023 (5-0)
• Directed staff to modify wireless ordinance to require conditional use permit for Type 3 facilities (5-0)

City Council

The special meeting of the City Council scheduled for August 14, 2023, at 5:30 p.m. has been canceled. A regular meeting is scheduled for the same day at 7:00 p.m.

Traffic Commission

The Traffic Commission recommended that the City Council reinstate a Supplemental Traffic Enforcement Agreement with the Los Angeles County Sheriff's Department. The commission also received traffic statistics for May and June 2023.

• Recommended City Council reinstate Supplemental Traffic Enforcement (3-0)
• Approved May 25, 2023 traffic minutes (3-0)
• Approved affidavit of posting for July 27, 2023 meeting (3-0)
• Received and filed LASD Lomita Station traffic statistics for May/June 2023 (3-0)
• Received and filed public submission from Roger Hawkins (3-0)

City Council

The City Council approved a proposal for a new tennis court cabana and amenities from the Rolling Hills Community Association. The Council also adopted an amendment to the city's fire code and approved the payment of bills.

• Approved new tennis court cabana and amenities as presented (4-0)
• Adopted Ordinance No. 383 amending the Fire Code (4-0)
• Approved payment of bills (4-0)
• Approved Consent Calendar items 8.A, 8.B, 8.C, and 8.E (4-0)
• Received and filed report on communal bins event for fire fuel reduction (4-0)
• Received and filed report on coyote management measures (4-0)
• Received and filed verbal report from Solid Waste and Recycling Committee (4-0)
• Received and filed Q2 2023 Fire Fuel Abatement and Code Enforcement report (4-0)

Planning Commission

The Planning Commission met via teleconference to conduct procedural business. The commission approved the order of the agenda and accepted a supplemental Blue Folder Item for Item 9.A.

• Approved the order of the agenda (4-0)
• Approved receipt of Blue Folder Item for Item 9.A (4-0)

Solid Waste & Recycling Committee

The Solid Waste & Recycling Committee will meet to review waste and recycling services provided by Republic Services. The body will discuss meeting compliance requirements and provide direction to staff.

• Discussion of Republic Services meeting compliance requirements

The committee reviewed three options from Republic Services to address a failure to meet the 30% mixed waste processing requirement caused by a facility fire. No formal action was taken on these proposals. The committee approved the consent calendar, including previous meeting minutes.

• Approved consent calendar including April 6 and May 23, 2023 minutes (2-0)
• No action taken on Republic Services' request to modify the Solid Waste Franchise Agreement

City Council

The City Council will consider appointing David Ready as Interim City Manager and hold a public hearing regarding the placement of solid waste service charges on the annual tax roll. The body is also reviewing several budget modifications for infrastructure and fire fuel reduction projects.

• Appointment of David Ready as Interim City Manager
• Public hearing on placing Republic Services charges on the FY 2023-2024 LA County annual tax roll
• Budget modification of $307,000 for Tennis Courts ADA Improvement Project and agreement with Richie-Bray, Inc.
• Budget modification of $30,470 for MNS Engineers, Inc. to prepare a FEMA hazard mitigation grant application
• Budget modification of $21,100 for Alan Palermo Consulting project management services

The City Council appointed David Ready as Interim City Manager and approved several budget modifications for infrastructure and consulting. The Council also authorized placing sanitation service charges on the county tax roll and renewed a broadband services agreement.

• Appointed David Ready as Interim City Manager (4-0)
• Adopted Resolution No. 1341 to place sanitation service charges on the LA County Tax Roll (3-1)
• Approved $307,000 budget modification for Tennis Courts ADA Improvement Project (4-0)
• Approved $30,470 budget modification and agreement with MNS Engineers, Inc. for FEMA grant application (4-0)
• Approved $21,100 budget modification and agreement with Alan Palermo Consulting (4-0)
• Approved three-year broadband services agreement with RACE Telecommunication Inc. (4-0)
• Approved second amendment to Rolling Hills Community Association lease at $5,749.25 per month (4-0)
• Tabled report on communal bins event to July 24, 2023 (4-0)

City Council

The City Council will hold a public hearing to adopt the fiscal year 2023/2024 budget and establish annual appropriations limits. The body is also considering several infrastructure contracts and updates to the municipal fire code.

• Public hearing for FY 2023/2024 budget and annual appropriations limit
• Contract with HQE Systems Inc. for emergency outdoor siren system not to exceed $261,000
• Contract with SiteLogiQ for City Hall campus backup power project not to exceed $28,500
• Resolution No. 1338 setting refuse services rate at $1,432.11 per parcel
• First reading of Ordinance No. 383 amending the Fire Code

The City Council unanimously approved the fiscal year 2023/2024 budget and annual appropriations limit. Other key actions included approving an emergency outdoor siren system and ADA improvements for City Hall and tennis courts.

• Adopted FY 2023/2024 budget and annual appropriations limit (5-0)
• Approved $261,000 agreement for emergency outdoor siren system (4-1)
• Approved $28,500 agreement for City Hall campus backup power project (4-1)
• Set refuse services rate at $1,432.11 per parcel (3-2)
• Approved City Hall and tennis court ADA improvement designs (5-0 and 4-1)
• Approved $4,500 in SBCCOG dues and regional planner assessment (5-0)
• Denied participation in Palos Verdes Peninsula Transit Authority (5-0)
• Tabled NV5 professional services agreement for sewer main utility conflict (4-1)

City Council

The City Council is holding a special meeting to approve a posting affidavit. The body will also meet in closed session to consider the appointment or employment of the City Manager.

• Approval of affidavit of posting for the June 23, 2023 special meeting
• Closed session regarding City Manager appointment/employment

The City Council held a special meeting and approved the affidavit of posting for the session. The council then entered a closed session to discuss the appointment or employment of the City Manager.

• Approved affidavit of posting for the June 23, 2023 special meeting (3-0)

Planning Commission

The regular meeting of the City of Rolling Hills Planning Commission scheduled for June 20, 2023, has been canceled. The next regular meeting is scheduled for July 18, 2023.

City Council

The City Council approved the recommended budget for Fiscal Year 2023/24 and set a new refuse rate of $1,432.11 per parcel. The Council also authorized the installation of a citywide outdoor siren system and a backup power project for City Hall.

• Approved FY 2023/24 budget minus $20,000 for Finance Department needs (5-0)
• Set refuse rate at $1,432.11 per parcel, discontinuing the subsidy (4-1)
• Directed staff to install outdoor siren system using intelligible voice system (4-1)
• Approved $28,500 service agreement with SiteLogiQ for City Hall backup power (4-1)
• Approved $26,724.50 budget modification for fence replacement at Portuguese Bend Road (5-0)
• Approved $40,536 agreement with DCA Civil Engineering Group for power line undergrounding (5-0)
• Approved adding supplemental traffic enforcement back to the budget (4-1)
• Approved installation of four speed limit signs and replacement of one sign (5-0)

Traffic Commission

The Commission decided to install speed limit signs on Portuguese Bend Road, Crest Road, and Eastfield Drive using wooden posts. The body also decided not to pursue any changes regarding safety concerns on Outrider Road.

• Approved installation of speed limit signs on Portuguese Bend Road, Crest Road, and Eastfield Drive with wooden posts (4-0)
• Decided not to pursue changes for safety concerns on Outrider Road (4-0)
• Approved consent calendar including March 23, 2023 minutes and affidavit of posting (3-0-1)

Solid Waste & Recycling Committee

The Solid Waste & Recycling Committee will meet to discuss a request from Republic Services regarding a modification to the solid waste franchise agreement. The committee is tasked with receiving a report and providing direction to staff on the matter.

• Discussion of Republic Services request to modify the solid waste franchise agreement

The committee reviewed information from Republic Services regarding potential violations of the current Refuse Agreement due to facility operational issues. No decisions were made; Republic Services will return to a future meeting with a formal proposal.

• Discussed Republic Services request to modify solid waste franchise agreement (no action taken)

City Council

The City Council will discuss the proposed revenue and expenditure budgets for the Capital Improvement, Refuse, and Restricted Funds. The body is also considering a site plan review for a residence on Crest Road East and a time extension for the Storm Hill subdivision improvements.

• Proposed FY 2023/24 budget for Restricted, Capital Improvement, and Refuse Funds
• Zoning Case No. 23-004: Site plan review for 17 Crest Road East to enclose porches and pave 1,250 square feet of lawn
• Sixth Amendment to the Storm Hill subdivision improvement agreement for a one-year time extension
• Contract change order with AC Pros for ceiling box replacement in the City Hall HVAC project
• Purchase and installation of a 'Little Free Library' on the City Hall campus

The City Council approved multiple contract change orders for the City Hall HVAC project and selected LSL for the FY 22/23 audit. The council also authorized funds for a Little Free Library and granted a time extension for Storm Hill subdivision improvements.

• Approved selection of LSL for the FY 22/23 Audit (5-0)
• Decided to take no position on Cal Water's request to support AB 838 (4-1)
• Approved up to $750 for a Little Free Library at City Hall (5-0)
• Approved HVAC Contract Order Change 01 for $22,269.14 (5-0)
• Approved HVAC Contract Order Change 02b for $24,805.46 (5-0)
• Contract Order Change 02a for $8,857.53 failed for lack of a second
• Approved one-year time extension for Storm Hill subdivision improvements (5-0)
• Received and filed Zoning Case No. 23-004 for 17 Crest Road East (5-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a site plan review for a new single-family residence. The body will also consider a time extension for a previously approved project on Upper Blackwater Canyon Road.

• Zoning Case No. 22-95: Demolition and construction of a new single-family residence with basement and attached garage at 42 Portuguese Bend Road
• Zoning Case No. 20-08: Request for a time extension for a previously approved project at 20 Upper Blackwater Canyon Road
• Resolution No. 2023-05: Continuation of remote Planning Commission meetings during May 2023

The Planning Commission approved a time extension for a previously approved project at 20 Upper Blackwater Canyon Road. A site plan review for a new residence at 42 Portuguese Bend Road was continued to June 20, 2023.

• Approved time extension for Zoning Case No. 20-08 at 20 Upper Blackwater Canyon Road (5-0)
• Continued site plan review for 42 Portuguese Bend Road to June 20, 2023 (5-0)
• Approved April 18, 2023 meeting minutes (5-0)
• Approved affidavit of posting for May 16, 2023 meeting (5-0)
• Approved continuation of remote meetings for May 2023 (5-0)

Planning Commission

The Planning Commission is holding a special field trip meeting to discuss a site plan review. The body will consider a request for the demolition and construction of a single-family residence.

• Zoning Case No. 22-95: Demolition and construction of a new single-family residence with basement and attached garage at 42 Portuguese Bend Road
• Review of non-exempt grading and retaining walls up to five feet high at 42 Portuguese Bend Road
• Approval of the Affidavit of Posting for the May 16, 2023 field trip meeting

The Planning Commission held a field trip meeting to review a site plan for 17 Crest Road East. The commission approved the affidavit of posting for a previous meeting. No final decision was recorded regarding the site plan review for the property at 17 Crest Road East.

• Approved affidavit of posting for April 18, 2023 meeting (5-0)

City Council

The City Council will review Finance Committee recommendations for the fiscal year 2023/24 General Fund budget. The body is also deciding on a new residential refuse services billing policy and potential City Hall closures for HVAC repairs.

• Resolution No. 1335: Policy for billing residential premises for refuse services
• Proposed adjustments to FY 2023/24 General Fund revenues and expenditures
• Request to close City Hall on three Fridays in May and one Friday in June for HVAC repairs
• Republic Services request to modify solid waste services
• CalWater's request for support of Assembly Bill 838

The council voted 4-1 to keep Rolling Hills as a dues-paying member of the South Bay Cities Council of Governments starting July 1, 2023. Councilmember Dieringer dissented. The council also unanimously adopted a policy for billing residential refuse services, approved closing City Hall on four days for HVAC repairs, and tabled a request to support Assembly Bill 838 pending further information.

• Approved Resolution No. 1335 establishing a refuse billing policy (5-0)
• Approved closing City Hall on three Fridays in May and one in June for HVAC repairs (5-0)
• Sent Republic Services solid waste modification request to Solid Waste & Recycling Committee (5-0)
• Tabled consideration of supporting Assembly Bill 838 (5-0)
• Received and filed report on Block Captain Educational Event (5-0)
• Received and filed report on Arbor Day event (5-0)
• Received and filed SBCCOG dues report (5-0)
• Approved consent calendar including minutes and payment of bills (5-0)

Finance/Budget/Audit Committee

The Finance/Budget/Audit Committee will hear a staff report on the proposed fiscal year 2023/24 budgets. The committee aims to develop recommendations for the City Council regarding these specific funds.

• Proposed FY 2023/24 Restricted Funds budget
• Proposed FY 2023/24 Capital Improvement Fund budget
• Proposed FY 2023/24 Refuse Fund budget

Finance/Budget/Audit Committee

The Finance/Budget/Audit Committee is meeting to review preliminary revenue projections and proposed expenditures by department for the 2023/24 fiscal year. The committee will provide direction to staff based on these financial documents.

• Review of Fiscal Year 23/24 preliminary General Fund revenue projections
• Review of proposed General Fund expenditures by department

City Council

The City Council will discuss an amended employment contract for the City Manager and review a financial report for the period ending March 31, 2023. The body is also deciding on several service agreements and a zoning request for a residential property.

• Amended City Manager employment contract
• Zoning Case No. 22-81: Site plan review for pool, garage, and equestrian arena at 9 Portuguese Bend Road
• Allocation of $4,500 for Los Angeles County's Geographic Information System (GIS) subscription
• Professional services agreement with MNS Engineers, Inc for FEMA fire fuel abatement grant funds
• South Bay Alert administrator contract renewal for the Everbridge system

The City Council approved an amended employment contract for the City Manager and authorized $4,500 for a GIS subscription. The Council also approved contracts for fire fuel abatement and emergency alerts. A zoning request for 9 Portuguese Bend Road was received and filed.

• Approved amended City Manager employment contract (3-1)
• Approved $4,500 allocation for LA County GIS subscription (4-0)
• Approved professional services agreement with MNS Engineers, Inc for FEMA fire fuel abatement grant (4-0)
• Approved South Bay Alert Administrator contract renewal with $1,200 annual cap for additional costs (4-0)
• Received and filed Zoning Case No. 22-81 for 9 Portuguese Bend Road (2-1)
• Received and filed FY 2022/23 Interim Financial Report (4-0)
• Approved April 10, 2023 meeting minutes (3-0, 1 abstention)

Planning Commission

The Planning Commission approved a site plan review for a property at 17 Crest Road East to allow for porch enclosures, lawn paving, and a garage conversion. The approval included specific conditions regarding landscaping height and the use of permeable pavers.

• Approved Resolution No. 2023-04 for site plan review at 17 Crest Road East (4-0-1)
• Approved affidavit of posting for April 18, 2023 meeting (5-0)
• Approved continuation of remote meetings for April 2023 (5-0)
• Approved March 21, 2023 meeting minutes (5-0)

Planning Commission

The Planning Commission held a field trip meeting to review a site plan for property improvements at 17 Crest Road East. The commission approved the affidavit of posting for the meeting. No final decision was recorded regarding the zoning case for the property remodel.

• Approved affidavit of posting for the April 18, 2023 field trip meeting (voice vote)

City Council

The City Council voted to remove supplemental traffic enforcement from the budget. Other actions included approving a budget modification for landscape repairs and amending a professional services agreement for tennis court ADA improvements.

• Eliminated supplemental traffic enforcement from budget (3-1)
• Adopted Resolution No. 1334 for landscape irrigation and design budget modification (4-0)
• Approved second amendment to Bolton Engineers agreement for tennis court ADA improvements (4-0)
• Approved payment of bills (4-0)
• Accepted Solid Waste and Recycling Committee recommendations (4-0)

Solid Waste & Recycling Committee

The committee discussed the establishment of billing policies for residential premises with developments or structures. The committee will recommend these policies to the City Council at a future meeting.

• Discussed billing policies for residential premises with developments or structures to be recommended to City Council

City Council

The City Council adopted budget modifications and a new $750 fee for private development projects. The council also approved improvements to the Rolling Hills Community Association building and an amended agreement for the outdoor siren project.

• Adopted Resolution No. 1333 adding a $750 private development publication/noticing fee and eliminating false alarm fees (Unanimous)
• Approved budget adjustments, reductions, and structural fixes per staff recommendation (Unanimous)
• Directed staff to reduce City Council expenses line item (3-1)
• Approved remodel and addition to Rolling Hills Community Association building (Unanimous)
• Approved $4,195 amended agreement with HQE for outdoor siren project sound propagation analysis (3-1)
• Adopted Resolution No. 1332 for $3,125 budget modification for Middleridge Lane drainage video inspection (Unanimous)
• Directed staff to explore solar options for replacing City Hall emergency standby diesel generator (3-1)
• Referred refuse service billing policy development to the Solid Waste and Recycling Committee (Unanimous)

Traffic Commission

The Traffic Commission approved a request to widen a driveway and driveway apron for a new single-family residence at 4 Poppy Trail. The commission also received a verbal report on traffic statistics from the Los Angeles County Sheriff's Department.

• Approved driveway and apron widening at 4 Poppy Trail (3-0)
• Approved consent calendar, including November 10, 2022 minutes (3-0)

Planning Commission

The Commission approved a site plan review and conditional use permits for a residential project at 9 Portuguese Bend Road. A request for a new residence at 4 Poppy Trail was continued to April 18, 2023, to address grading concerns.

• Approved site plan review, conditional use permits, and variances for 9 Portuguese Bend Road (4-0)
• Continued Zoning Case No. 22-51 for 4 Poppy Trail to April 18, 2023 (5-0)
• Approved affidavit of posting for March 21, 2023 meeting (5-0)
• Approved continuation of remote meetings for March 2023 (5-0)
• Approved February 21, 2023 meeting minutes (5-0)

Planning Commission

The Planning Commission approved the affidavit of posting for the field trip meeting. The commission voted to continue the site plan review and variance request for a residence at 4 Poppy Trail to the evening meeting.

• Approved affidavit of posting for the March 21, 2023 field trip meeting (4-0)
• Continued Zoning Case No. 22-51 regarding a new residence and pool at 4 Poppy Trail to the evening meeting (4-0)

City Council

The City Council approved several construction contracts for infrastructure repairs and facility upgrades. The Council also moved to negotiate membership dues with the South Bay Cities Council of Governments.

• Approved EC Construction bid for emergency storm drain repairs and $450,742.50 budget modification (4-0)
• Awarded $188,750 HVAC contract to AC Pros and $207,625 budget modification (3-1)
• Awarded $54,700 demolition contract to Unlimited Environmental, Inc. minus contingency (4-0)
• Approved $7,390.58 budget modification for LA County DPW video inspection of Middleridge Lane drainage (4-0)
• Requested SBCCOG use a dues formula not to exceed $1,000 or the City will formally leave the agency (3-1)
• Approved February 27, 2023 meeting minutes with corrections (4-0)

City Council

The City Council will discuss infrastructure repairs and equipment procurement. Key items include addressing a sinkhole and reviewing expenditures for the Safe, Clean Water municipal program.

• Repair options from EC Construction for a sinkhole near 1 Middleridge Lane South
• Planned expenditures for FY 2023-2024 Safe, Clean Water (Measure W) municipal program funds
• Lease and purchase agreements with CBE Office Solutions for a postage machine and digital color system
• Replacement of a three rail fence near Portuguese Bend Road and future campus landscaping
• Financing plan for City Hall ADA improvements construction

Planning Commission

The Commission approved a site plan and conditional use permit for a 960-square-foot stable. A separate request for a pool, garage, and riding arena at 9 Portuguese Bend Road was continued to March 21 with specific modifications required. The body also approved the December 2022 meeting minutes.

• Approved site plan and conditional use permit for 960-square-foot stable at 74 Portuguese Bend Road (5-0)
• Continued hearing for 9 Portuguese Bend Road project to March 21 with direction to staff to prepare resolution of approval with modifications (4-0)
• Approved December 20, 2022, Planning Commission meeting minutes (5-0)
• Approved affidavit of posting for February 21, 2023 meeting (5-0)
• Approved continuation of remote meetings for February 2023 (5-0)

Planning Commission

The Planning Commission approved a site plan review and conditional use permit for a 960-square-foot stable. The commission also conducted a site visit for a project at 9 Portuguese Bend Road, but no action was taken on that case.

• Approved affidavit of posting for the field trip meeting (5-0)
• Approved site plan review and conditional use permit for stable at 74 Portuguese Bend Road (5-0)

Finance/Budget/Audit Committee

The Finance/Budget/Audit Committee will review a staff report on the projected 2023/24 budget. This includes preliminary revenue estimates and proposed adjustments to address an outstanding General Fund deficit. The committee aims to develop a recommended plan to balance the General Fund budget.

• Development of a balancing strategy for Fiscal Year 2023/24
• Review of preliminary revenue estimates and proposed budget adjustments
• Discussion of the outstanding General Fund deficit

City Council

The City Council approved budget modifications for sewer main engineering and tennis court ADA improvements. The council also approved a staff wellness program and landscaping repairs, while tabling the outdoor siren project and city hall generator replacement.

• Approved $23,670 budget modification for 8” sewer main engineering plans (Unanimous)
• Approved $5,000 budget modification for tennis court ADA improvement project (Unanimous)
• Approved city staff wellness program (Unanimous)
• Approved Bennett Landscaping proposals for repairs and improvements (Unanimous)
• Tabled outdoor siren project and HQE agreement until March 13, 2023 (Unanimous)
• Tabled City Hall emergency standby diesel generator replacement options (Unanimous)
• Directed staff to work with EC Construction on storm drain lining agreement (4-1)
• Requested LASD only send notification emails when a crime is reported (4-1)

City Council

The City Council established Underground Utility District No. 2 and approved several infrastructure and service contracts. The council also authorized a regional evacuation web platform agreement and a budget amendment for road improvements.

• Adopted Resolution No. 1322 to create Underground Utility District No. 2 (Eastfield Drive) (5-0)
• Approved $13,000 budget amendment for Johns Canyon Road street and traffic improvements (5-0)
• Approved Professional Services Agreement with 4Leaf, Inc. for code enforcement not-to-exceed $59,040 (5-0)
• Approved MOU for 'Know Your Zone' evacuation platform with estimated share of $700 (5-0)
• Authorized $23,670 amended agreement with NV5 for sewer main project construction documents (4-1)
• Approved Resolution 1323 to exchange Proposition A funds with City of Beverly Hills for general funds (5-0)
• Directed staff to identify four sites for the outdoor siren project (4-1)
• Authorized EC Construction and Onward Engineering to repair sinkhole at 1 Middleridge Lane South (4-1)

City Council

The City Council approved several municipal code amendments and authorized the solicitation of bids for the City Hall HVAC project. Council members directed staff to renegotiate code enforcement service rates and revise the 2023/24 budget calendar.

• Authorized solicitation for construction bids for City Hall HVAC project (5-0)
• Adopted Ordinance No. 381 regarding Accessory Dwelling Units (5-0)
• Adopted Ordinance No. 382 amending Title 15 Buildings and Construction (5-0)
• Approved Resolution No. 1321 for CalRecycle payment programs (5-0)
• Approved Republic Services’ 2023 clean-up and communal bin schedule (5-0)
• Approved 2023 annual vendor list (5-0)
• Directed staff to renegotiate hourly rates for 4Leaf, Inc. code enforcement services (5-0)
• Directed staff to return with a revised FY 2023/24 Budget Calendar