Rockaway Beach public meetings in 2023

City Council

The City Council will hold a workshop for preliminary discussions on several topics. Items include watershed protection funding and plans, a draft ordinance regarding short-term rental caps, and a review of a nuisance at 603 S. Easy Street.

• Sourcewater Protection Funding IGA – BizOregon
• Sourcewater Protection Plan Development Proposal – GSI Water Solutions
• Draft ordinance and resolution setting Short-Term Rental (STR) cap
• Recreational Immunity discussion and CIS recommendation
• Review of nuisance at 603 S. Easy Street

City Council

The Rockaway Beach City Council is scheduled to consider three resolutions covering a liquor license for Nirankar Inc., additional 2023 Community Grant Program awards, and nuisance abatement at 603 S. Easy Street. Members will also hold an executive session to review the City Manager's employment performance, followed by votes on an annual evaluation summary and compensation amendments (Resolutions 23-1015 through 23-1017). These items are under discussion for potential approval at this meeting. Personnel and licensing decisions directly impact city administration, local business operations, and neighborhood maintenance.

• Resolution 23-1014 recommending a liquor license for Nirankar, Inc.
• Resolution 23-1013 approving additional awards for the 2023 Community Grant Program
• Resolution 23-1007 authorizing nuisance abatement at 603 S. Easy Street
• Executive session to evaluate City Manager employment performance (ORS 192.660)
• Resolutions 23-1015 through 23-1017 covering the manager's evaluation summary and compensation amendments

Planning Commission

The Planning Commission will hear a presentation and conduct a public hearing regarding the Streets Preliminary Capital Improvement Plan Projects. The meeting also includes updates on Senate Bill 406.

• Streets Preliminary Capital Improvement Plan Projects public hearing
• Senate Bill 406 (SB406) updates

City Council

The City Council will hold a workshop for preliminary discussions and information presentation. No final decisions are made during this session.

• Community Grant Continued Application Review with Don Backman
• High-Ground Disaster Resiliency & Response Project discussion
• July 4th Drone Show Q&A
• Watershed Protection Update and Planning
• Council Visioning Session update and scheduling

City Council

The City Council will hold a public hearing regarding preliminary streets capital improvement projects. Members will also consider resolutions for the Anchor Street Playground and additional community grant awards.

• Public hearing for Streets Preliminary Capital Improvement Plan Projects
• Resolution 23-1009: Approving Anchor Street Playground & Amenities
• Resolution 23-1011: Additional award for the 2023 Community Grant Program
• Resolution 23-1012: Professional Services Agreement with Fiorelli Consulting

Planning Commission

The Rockaway Beach Planning Commission will hold a special meeting to consider the application for Tentative Plan Approval of Subdivision #23-01. This item involves the development of an 85-lot subdivision of vacant land named Lake Lytle Estates Phases IV-VII. The agenda contains no other substantive business items, consisting only of procedural calls to order and adjournment.

• Subdivision #23-01: Application for Tentative Plan Approval of an 85-lot subdivision named Lake Lytle Estates Phases IV-VII

Planning Commission

The Rockaway Beach Planning Commission will hold a public hearing on a tentative plan for an 85-lot subdivision of vacant land, named Lake Lytle Estates Phases IV-VII. The meeting also includes approval of the September 21, 2023 minutes and routine procedural items.

• Public hearing on Subdivision #23-01: 85-lot tentative plan for Lake Lytle Estates Phases IV-VII
• Approval of September 21, 2023 meeting minutes
• Call to order, pledge, roll call, and citizen input on non-agenda items

City Council

The City Council will hold a workshop for preliminary discussions on several city projects. No final decisions are made during these sessions.

• Streets Capital Improvement Plan (CIP) criteria and list review
• Community Grant update
• Anchor Street Playground & Amenities review
• Prioritize Project/Task Pool

City Council

The City Council will review a new public records request policy and associated fees. The meeting also includes staff reports from the Fire Department, Sheriff’s Office, Public Works, and City Manager.

• Public hearing for Resolution 23-1010 regarding public records request fees
• Consideration of Resolution 23-996 to adopt a public records request policy

Planning Commission

The commission will hold public hearings for two yard setback variances and a conditional use permit for a new single-family home on North Beacon Street. Members will also review Anchor Street Playground proposals and discuss changing meeting start times.

• Variance #23-03: Reduce front yard setback at 262 Dolphin Street
• Variance #23-04: Reduce rear yard setback at 271 N Palisade Street
• Conditional Use #23-01: New single-family dwelling on North Beacon Street
• Review of Anchor Street Playground proposals and public comments
• Discussion to determine Planning Commission meeting start time

City Council

The City Council will hold a workshop for preliminary discussions and information presentation. No final decisions are made during these sessions.

• Community Grant Application and Policy Review
• Public Records Request Policy
• Abatement of Nuisances at 603 S. Easy Street
• Project/Task Priorities

City Council

The City Council will review multiple resolutions regarding equipment purchases, community grants, and property leases. The meeting also includes presentations from the Jetty Creek Watershed Working Group and the Tillamook Coast Visitors Association.

• Resolution 23-1003: Fire apparatus purchase and financing
• Resolution 23-1004: 2023 Community Grant Program awards
• Resolution 23-1005: Jetty Creek Working Group Memorandum of Understanding
• Resolution 23-1006: Lease agreement with Tillamook County for Lake Lytle Boat Launch
• Resolution 23-1008: Lease agreement with Neah-Kah-Nie School District No. 56 for tennis court property

Planning Commission

The Planning Commission will hold a public hearing regarding a variance request to increase the maximum allowable size of an accessory dwelling unit at 280 S. Easy Street. The commission will also review and discuss proposals for the Anchor Street Playground.

• Public hearing for Variance #23-02 at 280 S. Easy Street to increase ADU size
• Review and discussion of Anchor Street Playground Proposals
• Approval of July 20, 2023 meeting minutes

The Planning Commission approved a variance to increase the maximum allowable size of an accessory dwelling unit (ADU) at 280 S. Easy Street. The commission also reviewed playground equipment options for the Anchor Street project, though no decision was reached on that item.

• Approved Variance Application Number 23-02 for ADU size increase at 280 S. Easy Street
• Approved July 20, 2023 meeting minutes

City Council

The City Council is holding a workshop for preliminary discussions to prepare for upcoming regular meetings. The agenda includes reviewing funding options for Fire Rescue Department capital purchases and discussing project/task priorities. No final decisions will be made during this session.

• Fire Rescue Department capital purchase funding options
• Project/task priorities

The City Council discussed funding options for replacing Engine 21 with a Ladder 21. Council reached consensus to hold a special meeting on August 23, 2023, to authorize the purchase after further financing reviews. Staff also presented a list of current project and task priorities for Council input.

• Consensus to hold Special Meeting on August 23, 2023 to authorize fire engine purchase
• Consensus for Fire Chief to review informal financing from two additional companies
• Adjourned meeting at 5:42 p.m. (6-0)

City Council

The Rockaway Beach City Council will consider resolutions for a community path design and a street capital improvements plan. The council will also consider adopting the Paid Leave Oregon policy. Presentations are scheduled regarding streets and the Salmonberry Trail.

• Resolution 23-999: Adopting Community Path Design Memorandum
• Resolution 23-1001: Approving HBH Consulting Engineers proposal for Street Capital Improvements Plan
• Resolution 23-1002: Adopting Paid Leave Oregon policy
• Presentation on Streets Improvement Plan Proposal by HBH Consulting Engineers

The City Council approved a $35,250 proposal for a Street Capital Improvements Plan and adopted a conceptual design memorandum for the Salmonberry Trail. The Council also adopted the state-run Paid Leave Oregon policy.

• Approved Resolution 23-999 adopting Salmonberry Trail Community Path Design Memorandum
• Approved Resolution 23-1001 for HBH Consulting Engineers Street Capital Improvements Plan ($35,250)
• Approved Resolution 23-1002 adopting Paid Leave Oregon Policy
• Adopted Consent Agenda including July 12 meeting and workshop minutes

Planning Commission

The Planning Commission will review a presentation regarding the Salmonberry Trail. The meeting also includes updates on the Housing Needs Analysis and the Anchor Street Project.

• Salmonberry Trail presentation
• Housing Needs Analysis update
• Anchor Street Project planning presentation
• Approval of June 15, 2023 meeting minutes

The Planning Commission approved the minutes from the June 15, 2023 meeting. No other substantive decisions were made, though the commission discussed housing analysis updates and the Anchor Street parking area project.

• Approved June 15, 2023 minutes (4-0)

City Council

The City Council will hold a workshop to discuss several administrative and planning items. Discussions include the street improvement plan proposal and updates to the Tillamook County Natural Hazards Mitigation Plan. No final decisions are made during workshops.

• Street Improvement Plan Proposal Review
• Tillamook County Multi-Jurisdictional Natural Hazards Mitigation Plan update
• Paid Leave Oregon Policy Review
• Public Records Request Form and Policy Review
• Consent Agenda Process Review

The City Council held a workshop to review several proposals and policies, including a street improvement plan and a public records request policy. No formal votes were taken on these items; the session consisted of briefings and discussions to inform future decisions.

• Discussed HBH Consulting Engineers proposal for a Street Capital Improvements Plan
• Reviewed public records request policy and statutory requirements
• Reviewed 2023 Tillamook County Multi-Jurisdictional Natural Hazards Mitigation Plan update
• Reviewed draft policy for the state-run Paid Leave Oregon program
• Reached consensus to further discuss city website links to community organizations at a future workshop
• Approved motion to adjourn meeting at 5:39 p.m.

City Council

The City Council will hold public hearings on ordinances regulating the sale, discharge, and noise of fireworks. The council will also consider a proposal for a flooding feasibility study at Coral Street and South 2nd Avenue. Additionally, the agenda includes presentations regarding community grants and stormwater.

• Public hearing on Ordinance 22-443 regulating fireworks sale, discharge, and noise
• Proposal for a flooding feasibility study at Coral Street and South 2nd Avenue
• Adoption of the Public Works Department’s Mobile Equipment Plan
• Appointment to fill a vacant Planning Commission position
• Presentation on a Stormwater Feasibility Study

City Council approved a proposal to evaluate flooding on Coral Street and South 2nd Avenue. The council also appointed a new member to the Planning Commission and updated meeting rules and procedures.

• Approved Resolution 23-997 for a $26,750 flooding feasibility study (5-0)
• Appointed Nancy Laga Lanyon to Planning Commission Position 6 (5-0)
• Adopted Resolution 23-995 updating City Council Meeting Rules and Procedures (5-0)
• Approved first and second reading by title only of Ordinance 23-444 (5-0)
• Adopted Consent Agenda including Public Works Mobile Equipment Plan (5-0)

Planning Commission

The Planning Commission will receive a presentation regarding the Salmonberry Trail. The meeting also includes updates on the Housing Needs Analysis and the Lake Lytle Project.

• Salmonberry Trail presentation by Jon-Paul Bowles
• Housing Needs Analysis Update
• Lake Lytle Project Planning Update
• Review of Planning Commission roles and responsibilities

The Planning Commission approved the minutes from the May 18, 2023 meeting. Other business included updates on the Salmonberry Trail project, the Housing Needs Analysis, and the Lake Lytle Boat Launch lease agreement.

• Approved May 18, 2023 minutes (5-0, with 3 additional approvals recorded)

City Council

This workshop is for preliminary discussions and information presentation to the council. Topics include the Public Works Department mobile equipment plan and potential changes to fireworks regulations and fines. No final decisions will be made during this meeting.

• Public Works Dept. Mobile Equipment Plan
• Amendments to Fireworks Regulations and Fines
• Council Rules and Procedures
• City Website Non-Affiliate Links
• Annual Work Session

City Council

The City Council will hold a public hearing on amending license fees for short-term rentals. The council will also consider equipment plans for the Fire Rescue Department and a contract for restrooms at Anchor Street Park.

• Public hearing on amending license fees for short-term rentals
• Contract authorization for Anchor Street Park & South 1st Avenue restroom project
• Adoption of Fire Rescue Department equipment replacement plan
• Approval of wayside use application for the Pirate Festival
• Agreement with ROMTEC for restroom procurement

Planning Commission

The Planning Commission will receive a mountain biking update from Scott Grabke. The agenda also includes GIS tutorial and zoning training. No public hearings or specific citizen concerns are listed for this meeting.

• Mountain biking update with Scott Grabke
• GIS Tutorial & Zoning Training

The Planning Commission approved the minutes from March 16, 2022. Zandra Umholtz volunteered to serve as the city representative for a Coordinated Homeless Pilot committee. The commission also reviewed a list of potential improvements for Lake Lytle to be included in a city lease agreement with the county.

• Approved March 16, 2022 minutes
• Appointed Zandra Umholtz as representative for Coordinated Homeless Pilot committee
• Accepted Lake Lytle potential improvements list for inclusion in City lease agreement

City Council

This workshop is for preliminary discussions, and no final decisions will be made. The council will hear a Salmonberry update and review fire department equipment and improvement plans. The agenda also covers short term rental license fees.

• Salmonberry Update with Jon Paul Bowles
• Fire Department Mobile Equipment Plan
• Fire Department Capital Improvement Plan
• Short Term Rental License Fee Review
• Council Rules and Procedures

The City Council held a workshop for preliminary discussions and information presentations. No final decisions were made during this meeting, as workshops are intended for preparation for regular meetings.

City Council

The City Council will conduct public hearings regarding the FY 2023-2024 budget and state revenue sharing funds. The council will also consider resolutions to adopt the annual budget and amend a law enforcement agreement with the Tillamook County Sheriff’s Office.

• Public hearing on the proposed FY 2023-2024 budget
• Resolution 23-988 to adopt the FY 2023-2024 budget, including tax levies and appropriations
• Resolution 23-987 to amend the law enforcement agreement with Tillamook County Sheriff’s Office
• Public hearing on proposed uses of state revenue sharing funds for FY 2023-2024
• Selection of the 2023 July Fourth Parade Grand Marshal and Volunteer of the Year

The City Council approved the fiscal year 2023-2024 budget and a resolution to receive state revenue sharing funds. Council also extended the intergovernmental agreement for law enforcement services with the Tillamook County Sheriff’s Office. Additionally, the city selected the 2023 Volunteer of the Year and July Fourth parade co-marshals.

• Approved April 12, 2023 minutes and April 2023 check register (6-0)
• Approved Resolution 23-993 to receive State Revenue Sharing funds for FY 2023-2024 (6-0)
• Amended approved budget by reducing line 23 on page 18 from $88,000.00 to $83,000.00 (6-0)
• Approved Resolution 23-998 adopting the City Budget for FY 2023-2024 (6-0)
• Selected Terry Walhood, Ronnie Duckworth, and Rockaway Roastery as 2023 July Fourth Parade co-marshals (6-0)
• Selected Sandy Johnson as 2023 Volunteer of the Year (6-0)
• Approved Resolution 23-987 extending the law enforcement agreement with Tillamook County Sheriff’s Office for 12 months (6-0)

Planning Commission

The Planning Commission will discuss SB 406 and the Housing Needs Analysis. The agenda also includes a mountain biking presentation and a list of potential improvements for Lake Lytle.

• Mountain biking presentation by Scott Grabke
• SB 406 & Housing Needs Analysis (HNA)
• HB4123 representative identification
• List of potential improvements for Lake Lytle

Budget Committee

The Budget Committee will hold a public hearing to receive testimony regarding the Proposed Fiscal Year 2023-2024 Budget. The committee may also discuss uses of State Revenue Sharing Funds and vote to forward the proposed budget to the City Council.

• Public hearing for Proposed FY 2023-2024 Budget
• Discussion regarding possible uses of State Revenue Sharing Funds
• Approval of April 6, 2023, meeting minutes

The Budget Committee approved moving the proposed Fiscal Year 2023-2024 budget to the City Council for final adoption. A motion to request a cost analysis for a potential fire district was denied. No public testimony was received during the public hearing.

• Approved proposed 2023-2024 budget for City Council final adoption
• Denied request for City Council to hire independent cost analysis for fire district
• Approved amended April 6, 2023 meeting minutes

City Council

The City Council will hold a workshop for preliminary discussions on several items. Topics include the Lake Lytle Property Lease Agreement and a Tillamook County Sheriff’s Office contract addendum. No final decisions are made during workshops.

• Lake Lytle Property Lease Agreement discussion
• Tillamook County Sheriff’s Office Contract Addendum discussion
• HB 4123 Coordinated Homeless Pilot briefing

The council held a workshop to discuss preliminary items; no final decisions were made. Discussions included a potential 25-year lease for the Lake Lytle property and a one-year renewal for the Tillamook County Sheriff's Department contract.

• Agreed to ask Planning Commission for a volunteer representative for HB 4123 Coordinated Homeless Pilot meetings
• Tabled discussion on appointment vacancy processes and incumbent transition plans until May workshop

City Council

The City Council will review funding for thirteen 2022-2023 off-season tourism marketing grant applications. The council will also consider two applications from the Chamber of Commerce to use the Wayside for events. A presentation regarding the Salmonberry Trail update is also scheduled.

• Approval of 2022-2023 off-season tourism marketing grants
• Chamber of Commerce requests for use of the Wayside
• Salmonberry Trail update presentation
• Public Works employee recognitions

The City Council approved funding for 13 tourism marketing grant projects. The council also approved several event applications for the use of the Wayside, though requests to waive bathroom cleaning fees were denied.

• Approved funding for 13 tourism marketing grant applications (6-0)
• Approved Wayside applications for Arts and Crafts Fair, Kite Festival, and Artisan Fair without bathroom cleaning waivers (6-0)
• Approved Independence Day Fireworks Fundraiser at the Wayside without bathroom cleaning waiver (3-2)
• Approved March 8, 2023 minutes and March 2023 check register (6-0)

Budget Committee

The committee will discuss the proposed budget for Fiscal Year 2023/24. A public hearing will be held to collect citizen input on possible uses for State Revenue Sharing Funds. The meeting also includes the annual appointment of a Budget Committee Chair.

• Presentation of the Fiscal Year 2023/24 budget message
• Public hearing regarding possible uses of State Revenue Sharing Funds
• Appointment of the Budget Committee Chair
• Approval of April 13, 2022, meeting minutes

The Budget Committee appointed a chair and approved previous meeting minutes. A public hearing regarding the use of State Revenue Sharing Funds was held, but no public comments were made. The committee also reviewed a presentation on the Fiscal Year 2023/24 budget.

• Appointed Charles McNeilly as Budget Chair (Motion Carried)
• Approved April 6, 2022 Regular Budget Committee Minutes (Motion Carried)

Planning Commission

The Planning Commission will address old business regarding a Lake Lytle workshop and the Housing Needs Analysis. No new business or public hearings are listed on this agenda.

• Lake Lytle Workshop
• Housing Needs Analysis (HNA)

The Planning Commission approved the minutes from the February 16, 2023 meeting. Members discussed the Lake Lytle workshop recap and received an update on the Housing Needs Analysis contract. No new business or public hearings were conducted.

• Approved February 16, 2023 minutes (7-0)

City Council

The City Council will hold a workshop for preliminary discussions regarding open recruitments and staffing needs. The council will also review meeting rules, procedures, and modified articles of the Collective Bargaining Agreement. No final decisions are made during these workshops.

• Open recruitments and staffing needs
• Meeting rules and procedures
• Modified articles of the Collective Bargaining Agreement

The City Council held a workshop for preliminary discussions; no final decisions were made. Staff provided updates on recruitment needs and the collective bargaining agreement.

• Discussed staffing needs for City Recorder, Code Enforcement Officer, Plant Operator, and Firefighter/Fire Officer
• Discussed updates to the draft Meeting Rules and Procedures
• Reviewed five modified articles of the collective bargaining agreement

City Council

The Council will review a collective bargaining agreement for AFSCME employees and appoint the City Manager as Budget Officer. They will also conduct interviews and a vote to fill a vacant City Council position.

• Approval of AFSCME Local 2734-1 collective bargaining agreement (Resolution No. 23-983)
• Exercise option to purchase 10.15 acres from L&C TRS LLC (Resolution No. 23-985)
• Appointment of City Manager Luke Shepard as Budget Officer for FY 2023/2024
• Interviewing and appointing a candidate for City Council Position #4 vacancy
• Lions Club application to use a wayside parking spot for a hotdog wagon

The City Council appointed Alesia Franken to fill a vacant council seat. The council also approved a new collective bargaining agreement for AFSCME employees and authorized the purchase of 10.15 acres of real property.

• Appointed Alesia Franken to City Council position #4
• Approved Resolution No. 23-983 for the AFSCME Local 2734-1 Collective Bargaining Agreement
• Approved Resolution No. 23-985 to exercise the option to purchase 10.15 acres of real property from L&C TRS LLC
• Appointed City Manager Luke Shepard as Budget Officer for fiscal year 2023/2024
• Approved Rockaway Beach Lions Club application for a hotdog wagon parking spot at the Wayside
• Approved February 8, 2023, minutes and February 2023 Check Register

Planning Commission

The Planning Commission will discuss the Housing Needs Analysis and conduct a workshop regarding Lake Lytle. The commission will also address 2023 priorities and projects.

• Housing Needs Analysis
• Lake Lytle Workshop
• 2023 PC Priorities & Project

City Council

The City Council held a workshop to discuss preliminary items. No final decisions were made, as workshops are intended for information gathering and discussion.

• Reached consensus for a March 1 application deadline to fill the vacant council position
• Requested City Manager develop a draft for amendments to council meeting rules and procedures
• Tabled further discussion on Planning Commission tree ordinance rules

City Council

The City Council will consider resolutions regarding Salmonberry Trail community outreach and a budget transfer for Boardwalk storm repairs. They will also review an agreement with Oregon Coast Scenic Railroad for South First Street crossing rehabilitation.

• Contract award to Destination Management Advisors for Salmonberry Trail outreach
• $25,000 budget transfer for Boardwalk storm damage repairs
• MOU approval with Oregon Coast Scenic Railroad for South First Street crossing work

The City Council approved a consulting contract for the Salmonberry Trail project and a memorandum of understanding for the South First Street railroad crossing rehabilitation. Council also authorized a $25,000 fund transfer for boardwalk repairs.

• Approved Resolution No. 23-980 awarding a contract to Destination Management Advisors for Salmonberry Trail outreach and consulting
• Approved Resolution No. 23-981 transferring $25,000 to fund boardwalk repairs (covered by insurance)
• Approved Resolution No. 23-982 authorizing an MOU with Oregon Coast Scenic Railroad for South First Street crossing rehabilitation
• Approved January 11, 2023 council minutes as amended
• Approved January 11, 2023 workshop minutes
• Approved January 2023 Check Register

Planning Commission

The Planning Commission will hold a public hearing for Variance 23-01 Patterson concerning a front yard setback. The meeting also includes discussion of the Tree Ordinance and approval of minutes from December 17, 2022.

• Public hearing for Variance 23-01 Patterson (Front Yard Setback)
• Discussion regarding the Tree Ordinance
• Approval of December 17, 2022, meeting minutes

City Council

The Rockaway Beach City Council is holding a workshop for preliminary discussions. The agenda includes an oath of office and a briefing regarding the Salmonberry Trail Project Management Proposal. No final decisions are made during this workshop.

• Salmonberry Trail Project Management Proposal
• Oath of Office

The City Council held a workshop for preliminary discussions; no final decisions were made. Council members received a presentation on the Salmonberry Trail Project Management proposal and background on a General Fund contingency transfer.

• Discussed Salmonberry Trail Project Management proposal from Destination Management Advisors (DMA)
• Reviewed background on a General Fund contingency transfer of appropriation authority for fiscal year 2022-2023

City Council

The Rockaway Beach City Council will meet to elect a new council president and update authorized check signers. The council will also consider resolutions for budget transfers and appointing 3J Consulting for a housing needs analysis.

• Election of a new City Council President
• Appointment of 3J Consulting for Housing Needs Analysis
• Resolution No. 23-978 regarding appropriation authority transfer
• Approval of November 2022 check register

The City Council elected a new president and updated authorized check signers for the city's bank account. Council also approved a contingency transfer of appropriation authority and appointed 3J Consulting for a housing needs analysis.

• Elected Penny Cheek as City Council President
• Added Chief Todd Hesse and Mayor Charles McNeilly as check signers on Columbia Bank account
• Removed Terry Walhood and Susan J Wilson as check signers on Columbia Bank account
• Approved Resolution No. 23-978 for a contingency transfer of appropriation authority (General Fund)
• Approved Resolution No. 23-979 appointing 3J Consulting for new housing needs analysis
• Approved December 14, 2022 minutes, December 2022 Check Register, and December 14, 2022 Workshop minutes