Rockaway Beach public meetings in 2022

Planning Commission

The Planning Commission will review a proposal for a buildable land inventory from 3J Consulting. The agenda also includes a discussion on the tree ordinance and setting future meeting times. Additionally, the commission will determine a date for the Lake Lytle Park Open House.

• Review of proposal for Buildable Land Inventory by 3J Consulting
• Discussion regarding tree ordinance
• Determining date and time for Lake Lytle Park Open House
• Setting future meeting times

City Council

The City Council will hold a workshop to discuss Ordinance 22-442 and the supplemental budget. The session includes reviewing proposals for an organizational assessment, buildable lands inventory, and Salmonberry Trail project management. No final decisions are made during this workshop.

• Ordinance 22-442
• Organizational Assessment proposal
• Buildable Lands Inventory proposal
• Salmonberry Trail Project Management proposal
• Supplemental Budget review

The City Council conducted a workshop for preliminary discussions on city ordinances and service levels. No final decisions were made during this meeting, as workshops are used to prepare for regular meetings.

City Council

The Council will review applications to fill three vacant positions on the Budget Committee. Additionally, members will discuss adopting a plan of action for the 2020-2021 fiscal year audit and scheduling future council workshops.

• Appointments for Budget Committee positions #3, #5, and #6
• Adoption of Plan of Action for the FY 2020-2021 audit
• Tillamook Coast Visitor Association grant announcement
• Discussion on scheduling regular Council Workshops

The City Council adopted the plan of action for the fiscal year audit ended June 30, 2022. The council also appointed three members to the Budget Committee. November 2022 minutes and the check register were approved.

• Approved November 2022 minutes and check register
• Adopted Plan of Action for Fiscal Year Audit ended June 30, 2022
• Appointed Michael Weissenfluh to Budget Committee Position #3
• Appointed Penny Chilton to Budget Committee Position #5
• Appointed Sue Hennessy to Budget Committee Position #6
• Appointment of Larry Turpin to Budget Committee Position #6 failed for lack of second

Planning Commission

The Planning Commission will discuss a tree ordinance and hold a workshop regarding Lake Lytle. No public hearings or new business items are listed on this agenda.

• Tree Ordinance Discussion
• Lake Lytle Workshop

The Planning Commission approved the minutes from the October 20, 2022 meeting. No new business was introduced, and no public hearings were held. The commission held discussions regarding tree ordinances and the Lake Lytle Workshop.

• Approved October 20, 2022 meeting minutes

City Council

The City Council will discuss how to fill the vacant City Manager position. Options include rehiring former City Manager Luke Shepard, hiring an interim manager, or using current city staff to cover the vacancy.

• Discussion regarding possible rehire of former City Manager Luke Shepard
• Consideration of interim hire or utilizing available city staff for the vacancy

The City Council met to discuss filling the City Manager vacancy. The council voted to rehire former City Manager Luke Shepard.

• Approved motion to rehire former City Manager Luke Shepard

City Council

The City Council will consider a proposal from The Wyntergreen Company to provide interim management services for up to six months. Members will also determine recipients for the remaining $4,078.67 in 2022 Community Grant funding. Additionally, the Council may discuss scheduling regular workshops and hiring a code enforcement officer.

• Proposal from The Wyntergreen Company for interim City Manager services
• Awards for the 2022 Community Grant Program
• Appointment of a Planning Commission Liaison
• Supplemental budget request to hire a code enforcement officer

The City Council approved a community grant for library building maintenance and appointed a Planning Commission Liaison. Discussions regarding an interim city manager and a supplemental budget for a code enforcement officer were tabled.

• Approved $5,000 community grant to Friends of the Rockaway Beach Library
• Appointed Mary McGinnis as the council Liaison to the Planning Commission
• Tabled proposal for interim city manager from Wyntergreen Company
• Tabled supplemental budget request for hiring a code enforcement officer until the first of the year
• Approved minutes of previous two meetings (excluding Hayes comment)

City Council

The Council voted to request that City Manager Luke Shepard withdraw his resignation, provided city staff are given a paid day off on November 23rd. Additionally, the Council discussed the scope and facilitator for an upcoming public workshop regarding a short-term rental moratorium.

• Request for City Manager Luke Shepard to withdraw his resignation
• Approval of a paid day off for city staff on November 23rd
• Discussion regarding the format of a public workshop on short-term rental moratoriums

The City Council voted to request that City Manager Luke Shepard withdraw his resignation after evaluating his performance. Shepard agreed to withdraw his resignation on the condition that city staff be given a paid day off on November 23, which the Council approved.

• Requested City Manager withdraw resignation after performance review (Approved)
• Approved paid day off for city staff on November 23

Planning Commission

The Planning Commission will hold a public hearing regarding Variance 22-03 for a front yard setback. The meeting also includes discussions on an affordable housing project, a tree ordinance, and the Lake Lytle Park Project.

• Variance 22-03 – Pierce – Front Yard Setback
• Affordable Housing Project discussion
• Tree Ordinance discussion
• Lake Lytle Park Project discussion

City Council

The City Council will discuss imposing a temporary limitation on the issuance of new short-term rental licenses within the city. The council is also scheduled to approve funding awards for the 2022 Community Grant.

• Approval of 2022 Community Grant funding awards
• OLCC liquor license application for "Rockaway Roastery LLC"
• Discussion on temporary limits for new short-term rental licenses
• Review of the September 2022 check register

The council approved a $5,000 community grant for Tides of Change for emergency assistance for domestic and sexual violence survivors. A separate $5,000 application from Joe's Snack and Bar was returned for better completion. The council also voted to authorize the city manager and attorney to act on litigation discussed in executive session, and set a future public meeting to discuss a temporary moratorium on new short-term rental licenses.

• Approved $5,000 community grant to Tides of Change for emergency assistance (motion by Hayes, second by McGinnis, 5-0).
• Returned Joe's Snack and Bar grant application for better completion (motion by McGinnis, second by Martine, 5-0).
• Authorized City Manager Shepard and attorney Aaron Hisel to move forward as discussed in executive session (motion by Martine, second by Cheek, 5-0).
• Set a public meeting date to discuss a temporary limitation on new short-term rental licenses (motion by McGinnis, second by Hayes, 5-0).
• Recommended approval of OLCC license for Rock Way Roastery LLC (motion by Hayes, second by Walhood, 5-0).
• Amended and approved September 2022 minutes and check register (motion by Walhood, second by McGinnis, 5-0).

City Council

The City Council will discuss the Fire Department's operational status and strategic planning for capital improvements. The meeting includes presentations on local housing needs and an annual tourism report. Additionally, the council will consider approving 2022 community grant awards.

• Approval of funding awards for the 2022 Community Grant
• Discussion of Fire Department operational status and capital improvements
• Resolution No. 22-977 regarding the M.O.R.E. agreement
• OLCC liquor license application for 'Historical Rockaway Snack Shack'
• Presentation on steps to address housing needs in Rockaway Beach

The council approved a $4,921.33 community grant for the Friends of the Rockaway Beach Library and granted a limited on-premises liquor license to the Historical Rockaway Snack Shack. They also authorized the city manager and public works superintendent as officials under the MORE intergovernmental agreement. A citizen's request for a fee waiver on public records related to the 2020 police building sale was approved, and staff were directed to reevaluate the city's fee structure for public records requests.

• Approved $4,921.33 community grant to Friends of the Rockaway Beach Library (5-0)
• Approved OLCC liquor license for Historical Rockaway Snack Shack (5-0)
• Approved Resolution 22-977 authorizing city manager and public works superintendent as MORE agreement officials (5-0)
• Approved fee waiver for Daniel Howlett's public records request on police building sale (5-0)
• Directed staff to reevaluate city fee structure for public records requests (5-0)
• Approved consent agenda including August 2022 minutes and check register (4-0-1, Hayes abstained on check register)

Planning Commission

The Planning Commission will continue the public hearing for the Falcon Subdivision (SD 22-01). The commission will also address the appointment of a Planning Commission Secretary.

• Falcon Subdivision continuation (SD 22-01)
• Appointment of Planning Commission Secretary

City Council

The City Council will consider adopting an ordinance regulating short term rental operations. The council will also review a memorandum of agreement with Tillamook County for a coordinated homeless response program.

• Adoption of Ordinance No. 22-442 regarding short term rental operations
• Resolution No. 22-976 for a coordinated homeless response program with Tillamook County
• Approval of funding awards for the 2022 Community Grant
• Contract award for the S. Nehalem Ave. & S. Easy Street Overlay Project
• OLCC liquor license for Littoral Lounge at 342 Highway N. 101

The Rockaway Beach City Council adopted Ordinance No. 22-442 regulating short-term rental operations, after amending it to reverse changes made in July while keeping sections on the online database and information sign. The council also approved a resolution to join Tillamook County's homeless response program, awarded $6,000 to Meals for Seniors, approved a road overlay contract, and recommended a liquor license for Littoral Lounge.

• Adopted Ordinance No. 22-442 regulating short-term rentals (4-0, Hayes absent)
• Approved Resolution No. 22-976 for Tillamook County homeless response program (4-0)
• Awarded $6,000 to Meals for Seniors (4-0, Cheek recused)
• Approved contract for S. Nehalem Ave. & S. Easy Street overlay project (4-0)
• Recommended approval of liquor license for Littoral Lounge (4-0)
• Approved consent agenda including July 13 minutes and check register (4-0)

Planning Commission

The Planning Commission will hold public hearings regarding the Falcon Subdivision and a setback variance for O’Day. The commission will also consider a nomination for Chair.

• Public hearing: Falcon Subdivision (S 22-01)
• Public hearing: O'Day setback variance (V 22-02)
• Chair nomination
• Approval of June 16, 2022 minutes

City Council

The Rockaway Beach City Council voted unanimously to send Ordinance No. 22-442, regulating short-term rental operations, back to staff for revision. Changes include an online database for homeowner contact info, on-call hours from 7 AM to midnight, and a one-hour response time. The council also reappointed two planning commission members and approved a motion to fill a vacancy.

• Sent short-term rental ordinance back to staff for revision (5-0)
• Reappointed Bill Hassell and Zandra Umholtz to Planning Commission (5-0)
• Approved motion to fill Planning Commission vacancy (5-0)
• Approved consent agenda including June 8 minutes and June check register (5-0)

Planning Commission

The Rockaway Beach Planning Commission meeting on June 16, 2022, includes discussions regarding commission rules and procedures. No public hearings or new business items are listed on the agenda.

• Approval of May 19, 2022 minutes
• Rules and Procedures discussion
• STR discussion

City Council

The City Council will discuss draft ordinance No. 22-442, which proposes a framework for regulating short-term rental operations. The council will also consider an agreement with the Oregon Department of Land Conservation and Development regarding natural hazards mitigation planning. Additionally, a request to use the wayside for a Chamber of Commerce event in August will be reviewed.

• Discussion of draft ordinance No. 22-442 regarding short-term rental operations
• Approval of intergovernmental agreement with Oregon Department of Land Conservation and Development
• Request for use of the wayside by Chamber of Commerce from August 19-21, 2022
• Approval of May 11, 2022 meeting minutes and May 2022 check register

The Rockaway Beach City Council approved an intergovernmental agreement with the Oregon Department of Land Conservation and Development (DLCD) to work on a FEMA-compliant Natural Hazards Mitigation Plan. The council also approved the consent agenda, the use of the Wayside for Chamber of Commerce events, and discussed a draft short-term rental ordinance without taking action.

• Approved May 11, 2022 minutes and May 2022 check register (unanimous)
• Approved DLCD IGA #19160-4-005 for Natural Hazards Mitigation Plan (unanimous)
• Approved Chamber of Commerce use of the Wayside for Aug 19-21 and Sep 16-18, 2022 (unanimous)
• Discussed draft Ordinance No. 22-442 on short-term rentals; no action taken

Planning Commission

The Planning Commission will discuss a front yard setback variance for Hess & McClaran as new business. The agenda also includes old business regarding short term rental nuisance and commission rules. A visitor presentation is also scheduled.

• Variance 22-01 Hess & McClaran – front yard setback
• Short Term Rental Nuisance discussion
• Planning Commission Rules review

The Rockaway Beach Planning Commission voted to forward the proposed Short Term Rental Ordinance to the City Council for further action, with one commissioner dissenting. The commission also approved a variance for a front yard setback reduction at 553 N Coral. No other substantive decisions were made; the meeting included procedural items and discussion of a potential moratorium on short-term rentals, which was tabled.

• Forwarded Short Term Rental Ordinance proposal to City Council (6-1, Sandra Johnson dissenting)
• Approved Variance 22-01 for front yard setback reduction at 553 N Coral (all present in favor)

City Council

The City Council will conduct public hearings regarding the FY 2022-2023 budget and state revenue sharing funds. The council also plans to discuss the final budget and vote on resolutions for taxes, volunteer compensation, and a utility franchise agreement.

• Public hearing on the FY 2022-2023 budget
• Resolution 22-973 adopting the FY 2022-2023 budget and tax levy
• Resolution 22-972 to receive state revenue sharing funds
• Resolution 22-974 for volunteer workers compensation coverage
• Resolution 22-975 for a franchise agreement with Tillamook County People’s Utility District

The council approved Resolution 22-973 adopting the FY 2022-2023 budget, appropriating funds, categorizing taxes, and approving the tax levy, with Councilmember Hayes dissenting. It also approved resolutions for state revenue sharing, workers' compensation for volunteers, and a franchise agreement with Tillamook County PUD. No public testimony was received at the two public hearings.

• Approved Resolution 22-973 adopting FY 2022-2023 budget and tax levy (6-1, Hayes dissenting)
• Approved Resolution 22-972 for state revenue sharing funds (unanimous)
• Approved Resolution 22-974 for workers' compensation coverage for volunteers (unanimous)
• Approved Resolution 22-975 franchise agreement with Tillamook County PUD (unanimous)
• Approved consent agenda: April 13, 2022 minutes and April 2022 check register (unanimous)

Planning Commission

The Planning Commission will discuss a proposal regarding short term rental nuisances and review commission rules. The meeting also includes the approval of minutes from March 17, 2022.

• Short Term Rental Nuisance proposal
• Planning Commission Rules discussion
• Approval of March 17, 2022 minutes

The Rockaway Beach Planning Commission held a discussion on a proposed Short Term Rental (STR) nuisance ordinance, which was requested by the City Council. No formal decision was made; the commission will revisit the proposal with changes at a future meeting. The minutes also include approval of prior meeting minutes and adjournment, with no other substantive decisions.

• Approved minutes from 3/17/22 meeting (all present approved)
• Discussed Short Term Rental nuisance proposal, no action taken
• Discussed Planning Commission rules, no action taken
• Adjourned at 8:19 p.m. (motion by Pat Olson, seconded by Sandra Johnson, all approved)

Budget Committee

The Budget Committee approved and forwarded the proposed Fiscal Year 2022-2023 budget to the City Council for final adoption. The committee also held a public hearing where one citizen requested funds for a new computer and printer for the Caboose. The minutes were approved and the meeting adjourned.

• Approved April 6, 2022 Budget Committee minutes (unanimous)
• Forwarded proposed 2022-2023 budget to City Council for final adoption (unanimous)
• Adjourned meeting at 5:57pm (unanimous)

City Council

The City Council will discuss the Fire Department’s operational status and modernization program. The council will also consider approving $390.00 in grant funding for tourism marketing materials.

• $390.00 grant for tourism marketing flyer creation and printing
• Discussion of Fire Department operational status and strategic planning
• Approval of March 9, 2022 meeting minutes
• Review of the March 2022 check register

The Rockaway Beach City Council approved a 7% salary increase for City Manager Luke Shepard following an executive session to evaluate his performance. The council also approved a $390 tourism marketing grant for Application H and the consent agenda, which included the March minutes and check register. No other substantive decisions were made; other items were informational or procedural.

• Approved 7% salary increase for City Manager (5-0, 1 absent)
• Approved $390.00 tourism marketing grant for Application H (5-0, 1 absent)
• Approved March 9, 2022 minutes and March 2022 check register (5-0, 1 absent)

Planning Commission

The Planning Commission will discuss a proposal regarding short term rental nuisances. The agenda also includes training with the DLCD and an update on the High Grounds project outreach schedule.

• Short Term Rental Nuisance proposal
• High Grounds project outreach schedule update
• Planning Commissioner training with Lisa Phipps from DLCD

The Rockaway Beach Planning Commission held a regular meeting on March 17, 2022, approving the February minutes and receiving a land-use training from DLCD. The main discussion was a proposed short-term rental (STR) nuisance ordinance, with commissioners debating enforcement, occupancy limits, parking, public contact info, revocation rules, and citations. No formal decision was made on the STR proposal; it remains under discussion.

• Approved minutes from 2/17/2022 meeting (unanimous)
• Discussed short-term rental nuisance proposal (no vote taken)

City Council

The City Council will hear a presentation on national and local housing issues from the Tillamook County Housing Coordinator. The council will also consider approving funding for seven tourism marketing grant applications and appointing the City Manager as Budget Officer for the 2022/2023 fiscal year.

• Presentation on national and local housing issues by Thomas Fiorelli
• Approval of seven 2021-2022 off-season tourism marketing grant applications
• Appointment of City Manager as Budget Officer for the 2022/2023 budget

The Rockaway Beach City Council approved funding for the 2021-2022 off-season tourism marketing grants, awarding all seven eligible applications. The council also appointed City Manager Luke Shepard as budget officer for the fiscal year 2022/2023 budget. Consent agenda items, including the February 9 minutes and February 2022 check register, were approved. No other substantive decisions were made.

• Approved February 9, 2022 minutes (5-0, Hayes abstained)
• Approved February 2022 check register (6-0)
• Approved 2021-2022 off-season tourism marketing grants (6-0)
• Appointed City Manager Luke Shepard as budget officer for FY 2022/2023 (6-0)

Planning Commission

The Planning Commission will review a presentation regarding the Master Plan for critical facilities and the Project Priority List. The commission will also conduct an election for the Vice Chair position.

• Master Plan for critical facilities presentation
• Project Priority List review
• Election of Planning Commission Vice Chair
• Review of Planning Commission Meeting Requirements

The Rockaway Beach Planning Commission met on February 17, 2022, and approved the minutes from the October 21, 2021 and November 18, 2021 meetings as presented. The commission elected Bill Hassell as Vice Chair after Georgianne Zedrick declined the nomination. The meeting included a presentation by City Planner Scott on a Master Plan for critical facilities and a Project Priority List review, plus discussion on meeting rules and procedures. No substantive decisions were made on these items; they were presented for discussion only.

• Approved minutes from 10/21/2021 and 11/18/2021 as presented
• Elected Bill Hassell as Planning Commission Vice Chair
• Discussed (no vote) Master Plan for critical facilities presented by City Planner Scott
• Discussed (no vote) Project Priority List presented by City Planner Scott
• Discussed (no vote) Planning Commission meeting rules and procedures

City Council

The City Council will review an intergovernmental agreement with ODOT for the Salmonberry Trail connector. The meeting includes a presentation on the development process for the city's 10-acre Public Facilities lot. The council will also consider approving the 2022-23 administrative task list.

• ODOT Intergovernmental Agreement for Salmonberry Trail — Rockaway Beach Connector
• Master planning overview for the 10-acre Public Facilities lot
• Approval of the 2022-23 Administrative Task List
• Approval of January 12, 2022, meeting minutes and check register

The Rockaway Beach City Council approved the 2022-23 Administrative Task List, which outlines priorities for the coming year, and approved an Intergovernmental Agreement with the Oregon Department of Transportation for the Salmonberry Trail — Rockaway Beach Connector. Both motions passed unanimously with all present members voting in favor. The council also heard reports from staff and citizens, including a presentation on the master planning process for the city's 10-acre Public Facilities lot.

• Approved January 2022 minutes and check register (unanimous)
• Approved 2022-23 Administrative Task List (unanimous)
• Approved IGA with ODOT for Salmonberry Trail — Rockaway Beach Connector (unanimous)

City Council

The City Council will elect a president from its membership to preside in the Mayor's absence. The council will also review the 2020-2021 Annual Financial Report and adopt an action plan for the completed fiscal year audit.

• Election of a City Council President
• Presentation of the 2020-2021 Annual Financial Report
• Adoption of Plan of Action for the fiscal year audit ended June 30, 2021
• Approval of December 2021 check register

The Rockaway Beach City Council approved the consent agenda, adopted the Plan of Action for the completed fiscal year audit, and elected Terry Walhood as Council President. The meeting also included reports from police, fire, and public works, and a discussion about the Salmonberry Trail project agreement, which was not ready for a vote.

• Approved December 8, 2021 minutes and December 2021 check register (unanimous)
• Adopted Plan of Action for fiscal year audit ended June 30, 2021 (unanimous)
• Elected Terry Walhood as Council President (unanimous)