Roanoke Rapids public meetings in 2023
8 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Audit Committee
The Roanoke City Council Audit Committee is meeting to review and discuss several audit-related items, including the approval of minutes from a previous meeting, a follow-up audit on solid waste management, a review of City Council expenditures for fiscal year 2023, and various other reports and updates. The meeting is primarily procedural, with no major decisions or public hearings scheduled.
- Approval of minutes from September 6, 2023 meeting
- Solid Waste Management follow-up audit report
- Review of City Council expenditures FY23
- Annual Simplified Comparative Report 2023
- External audit update
Audit Committee - RCPS
The Roanoke City Public Schools Audit Committee will meet to approve minutes from the September 21 meeting and receive a presentation of audit results for the June 30, 2023, annual financial report and school activity funds. The agenda includes discussion of audit opinions, reports, and management letters. Other business and adjournment are also scheduled.
- Approval of minutes from September 21, 2023 meeting
- Presentation of audit results for June 30, 2023 annual financial report
- Audit of school activity funds for fiscal year ending June 30, 2023
- Review of audit opinions, reports, and management letters
Audit Committee - RCPS
The Roanoke City Public Schools Audit Committee is meeting to approve the minutes from its May 18, 2023 meeting and to preview the simplified comparative CY23 financial report. The agenda also includes a period for other business and adjournment.
- Approval of minutes from May 18, 2023 meeting
- Preview of Simplified Comparative CY23 (ASCR preview)
Audit Committee
The Roanoke City Council Audit Committee is meeting to review and discuss several audit-related items, including the FY23 annual report, an external audit update as of August 31, and a hotline update for FY24 year-to-date. The committee will also consider an investigation into retirement benefits and a gun violence prevention commission audit. The meeting includes approval of minutes from the June 7 meeting.
- Approval of minutes from June 7, 2023 meeting
- Audit Committee Annual Report FY23
- Clerk of the Circuit Court report as of March 31, 2023
- Investigation of retirement benefits
- Gun Violence Prevention Commission audit
The Committee approved the June 7, 2023, meeting minutes and received reports on the FY23 annual audit, the Clerk of the Circuit Court, and a retirement benefits investigation. Members discussed the Gun Violence Prevention Commission (GVPC) audit, focusing on the need for stronger performance monitoring and financial documentation for fund recipients.
- Approved June 7, 2023 meeting minutes
- Received and filed Audit Committee Annual Report FY23
- Received and filed Clerk of the Circuit Court Audit (no issues noted)
- Received and filed Retirement Benefits investigation report
Audit Committee
The Roanoke City Council Audit Committee is meeting to approve minutes from April 2023, review the external audit plan for the fiscal year ending June 30, 2023, and discuss a follow-up audit report on economic development. They will also receive an update on the audit of funds administered through the Gun Violence Prevention Commission. The meeting is scheduled for June 7, 2023, from 4:00 to 5:00 PM.
- Approval of minutes from April 13, 2023 meeting
- Review of external audit plan for FY ending June 30, 2023
- Economic development follow-up audit report
- Update on audit of funds administered through Gun Violence Prevention Commission
The committee approved the minutes from the April 13, 2023 meeting. Members received reports on the external audit plan for the year ending June 30, 2023, and a follow-up audit regarding Business Retention & Expansion processes.
- Approved April 13, 2023 meeting minutes
- Received and filed External Audit Plan for Year Ended June 30, 2023
- Received and filed Economic Development Follow-Up Audit Report
Audit Committee - RCPS
The Roanoke City Public Schools Audit Committee will meet to approve minutes from February, review the FY23 general audit plan from Brown Edwards, and discuss a follow-up audit on accounts payable controls over gift cards. The meeting is largely procedural, with the main substantive items being the audit plan and the gift card controls follow-up.
- Approval of minutes from February 16, 2023 meeting
- Review of General Audit Plan FY23 by Brown Edwards
- Accounts Payable Follow-Up Audit to verify improved controls over gift cards
The committee reviewed the upcoming June 2023 financial audit scope and phases. It also received a follow-up report on gift card usage and discussed priorities for the FY24 audit plan.
- Approved minutes from February 16, 2023 meeting
- Scheduled audit results briefing for November 6, 2023
- Received and filed the General Audit Plan presentation
- Received and filed the Accounts Payable Follow-Up Audit report
- Agreed to continue with the FY23 audit plan for the foreseeable future
- Set tentative next meeting date for August 16, 2023
Audit Committee
The Roanoke City Council Audit Committee will review the annual comprehensive financial report for the fiscal year ending June 30, 2022, including required communications and management letters for the city, pension, and Greater Roanoke Transit Company. They will also receive the annual audit of police cash and fees, the 2022 Annual Simplified Comparative Report, and an update on the tax and treasury system. The meeting includes approval of minutes from December 19, 2022.
- Presentation on audit of Annual Comprehensive Financial Report for FYE June 30, 2022
- Management letters for City of Roanoke and Greater Roanoke Transit Company
- Annual audit of police cash and fees for FYE June 30, 2022
- Annual Simplified Comparative Report 2022
- Tax and Treasury System update
The Audit Committee received and filed reports on the Annual Comprehensive Financial Report, Police Cash and Fees, and a Simplified Comparative Report. The City received an unmodified audit opinion, though bookkeeping issues were noted at the Greater Roanoke Transit Company. The Committee also reviewed technical failures with the Sturgis tax payment portal.
- Approved minutes from December 19, 2022 meeting
- Received and filed Annual Comprehensive Financial Report for year ending June 30, 2022
- Received and filed Annual Audit of Police Cash and Fees for year ending June 30, 2022
- Received and filed Annual Simplified Comparative Report 2022
- Received and filed Tax and Treasury System Update
Audit Committee - RCPS
The Roanoke City Public Schools Audit Committee is meeting to approve minutes from November 1, 2022, and review the RCPS Capital Improvement Plan Audit (final report 23-002). The committee will also discuss any other business brought forward by members or staff.
- Approval of minutes from November 1, 2022 meeting
- Review of RCPS Capital Improvement Plan Audit (final report 23-002)
The committee received and filed a report on the Capital Improvement Planning process audit, which identified errors in student capacity calculations. Members discussed the need for a consistent capacity policy and the implementation of a new facility inventory system. The committee also reviewed a new oversight process for the CFO's system access.
- Approved minutes from November 1, 2022 meeting
- Received and filed Audit of the Capital Improvement Planning Process report
- Adopted a quarterly review process for CFO 'superuser' access to the Keystone financial system