Port Of Oakland public meetings in 2020

Board of Port Commissioners

The Board of Port Commissioners is deciding on several construction and maintenance contracts for port berths and sewer systems. The body is also discussing real property negotiations and updating air quality goals for zero-emissions trucks.

• Contract with McGuire and Hester for Berth 57, 58, 59 Sanitary Sewer Lift Station Rehabilitation not to exceed $1,063,540
• Contract with Haley and Aldrich, Inc. for Berth Maintenance Dredging support not to exceed $1,137,500
• Contract with Power Engineering Construction Company for crane demolition at Berths 20 and 21 not to exceed $921,750
• Lease with Pacific Layberthing South, LLC for Berth 9 with average annual revenue of approximately $521,288
• License agreement with Bridgegood for 2,600 square feet at 95 Washington Street with $2,700 initial monthly rent

The Board approved all 12 consent items, including contracts for sewer rehabilitation, dredging support, wharf upgrades, crane demolition, and a renewable energy procurement plan. It also approved extending the Maritime and Aviation Project Labor Agreement (MAPLA) with the Building and Construction Trades Council of Alameda County for five years, with President Cluver recused. Additionally, the Board approved a 10.5-year lease with Pacific Layberthing South, LLC for Berth 9 and an 89-day extension of the ABM parking services agreement. No final action was taken in closed session.

• Approved 12 consent items, including building permits for CBP exit gate upgrades at Everport, Trapac, and SSA/OICT terminals (7-0)
• Approved contract with McGuire and Hester for Berth 57-59 sanitary sewer lift station rehabilitation, not-to-exceed $1,063,540 plus $160,000 change orders (7-0)
• Approved contract with Haley and Aldrich for berth maintenance dredging support, not-to-exceed $1,137,500 (7-0)
• Approved contract with Moffat and Nichol for Berths 55-59 wharf upgrades design, not-to-exceed $1,020,500 (7-0)
• Approved contract with Power Engineering for crane demolition at Berths 20-21, not-to-exceed $921,750 plus $200,000 change orders (7-0)
• Approved contract with Bay Construction for sanitary sewer rehabilitation at Outer Harbor Berths 20-24, not-to-exceed $1,593,410 plus $240,000 change orders (7-0)
• Approved extending MAPLA with Building and Construction Trades Council for five years (6-0, President Cluver recused)
• Approved lease with Pacific Layberthing South, LLC for Berth 9, max 10.5 years, average annual revenue ~$521,288 (7-0)

Board of Port Commissioners

The Board of Port Commissioners is meeting to vote on updated rules for the Oakland International Airport and the extension of space assignment agreements. The board will also discuss wildfire mitigation and the GoPort program. Closed session items include negotiations with the Oakland Athletics and Union Pacific Railroad.

• Ordinance 4579: Amending and restating rules and regulations for Oakland International Airport
• Ordinance 4580: Extending space assignment agreements resulting in approximately $13.9 million annual revenue
• License and Concession Agreement with BRIDGEGOOD for 95 Washington Street ($2,700 monthly rent and $800 monthly expense reimbursement)
• Closed session negotiations regarding 1 Market Street (Howard Terminal) with the Oakland Athletics
• Closed session negotiations regarding the vicinity of 7th Street with Union Pacific Railroad and ACTC

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss real estate negotiations and various maritime and aviation ordinances. The session includes closed discussions on litigation, labor negotiations, and property terms for 1 Market Street.

• Closed session negotiations with the Oakland Athletics regarding 1 Market Street (Howard Terminal)
• Lease amendment with Shippers Transport Express, Inc. for approximately 27 acres with annual rent of approximately $4.2 million
• Contract with Innovative Construction Solutions up to $1,309,300 for Former Oakland Army Base RMP 167B Remediation Project
• Contract with Resource Environmental, Inc. up to $898,000 for demolition of cranes XC10, XC11, XC12 and X437
• Extension of space assignment agreements resulting in annual revenue of approximately $13.9 million

Board of Port Commissioners

The Board of Port Commissioners is meeting to decide on several lease agreements, airport service contracts, and bond issuances. The session includes closed discussions regarding the Oakland Athletics and property at 1 Market Street.

• Lease with Pacific Layberthing South, LLC at Berth 68 for average annual revenue of $476,000
• Lease amendment with Shippers Transport Express, Inc. for average annual rent of $4.2 million
• Professional Services Agreement with Kimley-Horn and Associates, Inc. up to $709,000 for airport pavement management
• Fourth Supplemental Agreement with West Yost Associates, Inc. up to $320,000 for design services
• One-year extension for janitorial services with ABM Industry Groups, LLC for $334,788 annually

Board of Port Commissioners

The Board of Port Commissioners is meeting to vote on several airport and maritime leases, infrastructure contracts, and purchasing procedures. The session includes closed discussions regarding litigation and real property negotiations for Howard Terminal.

• Master Reimbursement Agreement with SSA Terminals, LLC for Matson Terminal (Berths 60-63) not to exceed $5 million
• Lease with Pacific Layberthing South, LLC for Berth 68 with average annual revenue of approximately $476,000
• Supplemental Agreement with Orion Engineers and Associates for $816,000 for runway and taxiway projects
• Lease amendments with Avis Budget Car Rental, LLC and DTG Operations, Inc. with anticipated revenues of $634,800
• Draft Port Share Plan for the Jack London Improvement District for $177,000.43

The Board of Port Commissioners approved a Master Reimbursement Agreement with SSA Terminals, LLC for port maintenance at the Matson Terminal (Berths 60-63), totaling up to $5 million through June 30, 2032. The board also approved several other items, including a lease with Pacific Layberthing South, LLC for Berth 68, a supplemental agreement with Orion Engineers for runway and taxiway pavement work, and amendments to the Port's purchasing ordinance. All votes were 6-0 with one excused. No final action was taken in closed session.

• Approved Master Reimbursement Agreement with SSA Terminals, LLC for Matson Terminal maintenance, up to $5M through 2032 (6-0)
• Approved lease with Pacific Layberthing South, LLC for Berth 68, avg annual revenue ~$476,000, one-time reimbursement up to $128,249 (6-0)
• Approved supplemental agreement with Orion Engineers for $816,000 for runway/taxiway pavement design services (6-0)
• Approved amendments to Port's Purchasing Authorities and Procedures Ordinance No. 4321 (6-0)
• Approved consent agenda including T-Mobile building permit, Avis Budget lease amendment, Air Culinaire catering permit, Everport terminal agreements (6-0)
• Approved Port Share Plan for Jack London Improvement District FY2020 in amount of $177,000.43 (6-0)
• Approved attestation of Power Source Disclosure Report to California Energy Commission for CY2019 (6-0)
• Approved delegation of authority to Executive Director for Cap-And-Trade Program duties through 2031 (6-0)

Audit Committee

The Audit Committee will meet to discuss financial reporting and internal controls. The committee is considering proposed amendments to specific audit policies and board by-laws.

• Proposed amendments to Audit Policies AP16, AP18, and AP19
• Proposed amendments to Article XI of the By-Laws and Administrative Rules of the Board of Port Commissioners
• Closed session regarding anticipated litigation (File ID: 303-20)

Board of Port Commissioners

The Board of Port Commissioners is meeting to decide on several airport and maritime ordinances, including lease amendments and a federal consulting contract. The board will also hold closed sessions regarding litigation and real property negotiations for Howard Terminal and airport concessions.

• Lease amendments with Avis Budget Car Rental, LLC and DTG Operations, Inc. with anticipated revenues of $634,800
• Professional services agreement with Van Scoyoc Associates for federal consulting not to exceed $610,000 over four years
• Lease agreements with Everport Terminal Services, Inc. for Berth 34 and Berths 35-38
• Space/Use Permit with Air Culinaire Worldwide, LLC for in-flight catering at Oakland International Airport
• Ordinance 4572 eliminating a $9,678.90 monthly payment to the Port for TSA janitorial services

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss airport infrastructure projects and financial reports. The body will consider several professional service contracts and a modification to a TSA agreement.

• Contract with RS&H California, Inc. for new terminal environmental planning at Oakland International Airport not to exceed $4,603,083
• Contract with Valentine Corporation for Lift Stations AP12E and AP15E Rehabilitation Project for $1,529,369
• Agreement with WSP, Inc. for substation replacement and power distribution rehabilitation at Oakland International Airport not to exceed $1,160,000
• Supplemental agreement with Ciniva LLC for website hosting and maintenance not to exceed $280,500
• Ordinance to eliminate monthly $9,678.90 TSA payment for janitorial services at airport checkpoints

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss airport services and purchasing procedures. The body will consider a multi-year agreement for wildlife management at Oakland International Airport and hold closed sessions regarding real estate and labor negotiations.

• Proposed agreement with USDA APHIS WS for wildlife management services at Oakland International Airport not to exceed $1,385,000 through 2025
• Closed session negotiations with Oakland Athletics regarding 1 Market Street (Howard Terminal)
• Closed session negotiations with Southwest Airlines regarding One Airport Drive
• Report on Port Ordinance No. 4321 regarding purchasing authorities and procedures
• Closed session discussion on the appointment of a Chief Audit Officer

Board of Port Commissioners

The Board of Port Commissioners is meeting to decide on several high-value infrastructure contracts and rent relief for businesses. The body is also discussing air quality plans and property transfers between the Port and the City of Oakland.

• Contract not to exceed $11,121,221 with DeSilva Gates Construction LP for Taxiway Victor and Bravo pavement rehabilitation
• Project budget not to exceed $11,579,644 for Outer Harbor Intermodal Terminal Phase 2 Interim Use Yard Paving
• Additional $2,000,000 budget for Airport Perimeter Dike Improvements (Phase 1B) with O.C. Jones & Sons, Inc.
• Rent deferral and abatement for businesses including Yoshi’s Japanese Restaurant and Scott’s Jack London Seafood
• Relinquishment of control of open space properties in the Oak to Ninth District Project to the City of Oakland

The Board approved updates to the Seaport Air Quality 2020 and Beyond Plan, including adding two West Oakland Community Action Plan strategies and directing staff to plan for hybrid/zero-emission cranes and zero-emission yard tractors. It also approved a $11,121,221 contract with DeSilva Gates Construction for taxiway pavement rehabilitation, plus change order authority. All other action items, including consent items and budget reports, were approved or received as listed.

• Approved Seaport Air Quality 2020 plan updates, including WOCAP strategies and new equipment goals (7-0)
• Approved $11,121,221 contract with DeSilva Gates Construction for Taxiway Victor/Bravo rehabilitation (7-0)
• Approved $2M change order authority for O.C. Jones & Sons on Airport Perimeter Dike Improvements (7-0)
• Approved $8,478,870 contract with O.C. Jones & Sons for Outer Harbor Intermodal Terminal paving (7-0)
• Approved three-year professional services agreement with Alliiance for concessions programs (7-0)
• Approved relinquishment of Port area to City of Oakland for Oak to Ninth open space (6-0, Lee recused)
• Approved consent items including building permits and ordinances for rent relief and concessions (7-0)
• Received and filed unaudited financials for 11 months ended May 31, 2020

Audit Committee

The Audit Committee is meeting to discuss financial reporting, internal controls, and administrative matters. The session includes reports on previous audits and the work plan for the current fiscal year.

• Deferred Compensation Plan Audit for the year ended June 30, 2019
• Single Audit, Passenger Facility Charges and Customer Facility Charges Reports for the year ended June 30, 2019
• Fiscal Year Ended June 30, 2020 Audit Work Plan and GASB Pronouncements update
• Internal Audit Activities for the fiscal year ended June 30, 2020
• Closed session conference with legal counsel regarding anticipated litigation

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss airport concessionaire rent waivers and lease amendments. The session includes a closed-door negotiation regarding the Howard Terminal with the Oakland Athletics.

• Construction reimbursement agreement with Southwest Airlines for a Terminal 2 baggage building not to exceed $5.9 million
• Supplemental agreement with Stanley Convergent Security Solutions, Inc. adding $390,000 for services
• Rent waivers and payment modifications for airport food and beverage concessionaires
• Closed session negotiations with the Oakland Athletics regarding 1 Market Street (Howard Terminal)
• Ordinance 4566 regarding landing and tenant terminal space rental fees at Oakland International Airport

The Board of Port Commissioners held a special meeting and approved several ordinances and resolutions, including waiving airport fees for airlines and concessionaires, extending leases, and providing rent relief to restaurant lessees impacted by the pandemic. All votes were unanimous (7-0). The Board also elected new officers for the upcoming term.

• Approved Ordinance 4566 amending airport landing and terminal rental fees, waiving aircraft parking fees for signatory airlines (7-0)
• Approved Ordinance 4567 waiving minimum annual guarantee for 20 airport concessionaires and extending permits for two (7-0)
• Approved Ordinance 4568 extending police training rental agreement with City of Oakland through June 30, 2023 (7-0)
• Approved first reading of ordinance to extend Clear Channel advertising concession and waive restriction (7-0)
• Approved resolution to extend Stanley Convergent Security Solutions agreement with $390,000 additional funding (7-0)
• Approved construction reimbursement agreement with Southwest Airlines for Terminal 2 baggage building, not-to-exceed $5.9M (7-0)
• Approved ordinance amending food & beverage concessionaire permits, waiving rent and adding space for SSP (7-0)
• Approved ordinance authorizing rent deferral and abatement for restaurant lessees impacted by shelter-in-place (7-0)

Board of Port Commissioners

The Board of Port Commissioners is deciding on the annual operating and capital budgets for the fiscal year ending June 30, 2021. The body is also considering airport landing and rental fees and various lease extensions. Additionally, the board will discuss COVID-19 related cost savings and concessionaire fee waivers.

• Proposed FY 2020-21 airline landing and terminal rental fees generating $85.6 million
• Approval of Annual Operating and Capital Budgets for fiscal year ending June 30, 2021
• Pollution Liability Insurance policy with Navigators Specialty Insurance Company not to exceed $175,000
• Annual salary for Director of Maritime Classification set at $285,000
• Rental agreement with DASL, LLC for 101 Clay Street at a monthly rent of $9,500

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss airport permits, telecommunications licenses, and real estate lease amendments. The session includes a closed meeting regarding property negotiations for the Oakland Athletics and various airport facilities.

• Telecommunications license agreements with AT&T, Verizon, T-Mobile, and Sprint with combined annual revenues of $973,056
• Lease extension for DASL, LLC at 101 Clay Street at a monthly rate of $9,500
• Salary setting for Director of Maritime at an annual rate of $285,000
• Rental agreement extension with Jabbrrbox Inc. with annual revenue of $7,200
• Authorization to sell up to three surplus COBUS 3000 airside buses

Board of Port Commissioners

The Board of Port Commissioners is meeting to vote on infrastructure contracts, tariff amendments, and salary changes. The session includes closed discussions regarding real estate negotiations with the Oakland Athletics and various airport and terminal tenants.

• Project budget up to $2,195,560 for Ben E. Nutter Terminal Pavement Maintenance, including a $1,667,875 contract with Oliver de Silva dba Gallagher & Burk, Inc.
• Budget of $1,500,000 for the Oakland Harbor Turning Basins Widening Feasibility Study with the U.S. Army Corps of Engineers
• Ordinance 4558 to set the Secretary of the Board's annual salary at $185,000 retroactive to January 1, 2020
• Amendments to Tariff No. 2-A effective July 1, 2020, regarding cargo wharfage rates, dockage rates, and security guard fees
• Extension of Memorandum of Understanding with Oakland Fire Services Administration for Aircraft Rescue and Fire Fighting through June 30, 2021

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss budget updates and approve several professional service contracts. The session includes a closed-door review of real estate negotiations and legal matters.

• External auditing services contract with Macias Gini & O’Connell LLP not to exceed $1,482,895
• Managed print services agreement with Ray A. Morgan Company not to exceed $362,250
• Ordinance 4557 to amend the Board of Port Commissioners Code of Conduct regarding social media
• Proposed annual salary for the Secretary of the Board set at $185,000
• Closed session negotiations for properties including Howard Terminal, Jack London Square, and Oakland International Airport

Board of Port Commissioners

The Board of Port Commissioners is meeting to decide on several infrastructure projects, insurance renewals, and a lease agreement. The session includes discussions on airport security hardening and updates to the Board's Code of Conduct.

• Lease with Pacific Trailer Repair Services, LLC for the former Union Pacific Roundhouse Property with annual revenue averaging $704,500
• Budget of $1,414,000 for Airport Security Gate Hardening Project, including a sole source agreement with Electronic Innovations, Inc not to exceed $1,167,000
• Insurance policy renewals through Prime Insurance Brokers not to exceed $4,853,000
• Appointment of Arnel Atienza as Acting Chief Audit Officer at an hourly rate of $103.00
• Amendment of the Code of Conduct for Board members regarding social media and meeting conduct

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss maritime projects and lease agreements. The session includes a second reading of an ordinance to suspend certain board rules due to the COVID-19 pandemic.

• Ordinance 4555: Suspending portions of Board By-Laws and public participation rules due to COVID-19
• Proposed lease with Pacific Trailer Repair Services, LLC for the Former Union Pacific Roundhouse Property totaling $704,500 average annual revenue
• Update on GoPort Program: Freight Intelligent Transportation System and 7th Street Grade Separation Projects
• Closed session negotiations regarding Howard Terminal (1 Market Street) with the Oakland Athletics
• Closed session negotiations for Oakland International Airport properties including the Terminal Complex and Metropolitan Golf Links Course

The Board of Port Commissioners approved a consent agenda including Ordinance 4555, which indefinitely suspends portions of board rules and public participation requirements in response to the COVID-19 pandemic. They also approved an ordinance authorizing the Executive Director to execute a lease with Pacific Trailer Repair Services, LLC (dba United Internodal Services) at the former Union Pacific Roundhouse Property, with a term expiring June 30, 2022, and total annual revenue averaging $704,500. No final action was taken in closed session, and no budget or strategy items were approved.

• Approved Ordinance 4555 suspending board rules and public participation requirements due to COVID-19 (7-0)
• Approved lease with Pacific Trailer Repair Services, LLC at former Union Pacific Roundhouse Property, term to June 30, 2022, annual revenue averaging $704,500 (7-0)
• Took no final action in closed session on litigation, real property, security, labor, or performance items

Board of Port Commissioners

The Board of Port Commissioners is discussing emergency ordinances to modify public meeting rules and grant temporary authority to the Executive Director due to COVID-19. The body is also reviewing several construction and software contracts and negotiating property terms for Howard Terminal.

• Proposed ordinance to suspend certain by-laws and the Sunshine Ordinance to reduce COVID-19 exposure
• Construction reimbursement agreement with Southwest Airlines for Terminal 2 baggage building not to exceed $5.9 million
• Oracle software licensing agreement with Mythics, Inc. not to exceed $1,217,674
• Supplemental agreement with Telos Identity Management Solutions, LLC for $280,000
• Closed session negotiations with the Oakland Athletics regarding 1 Market Street (Howard Terminal)

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss real estate negotiations and legal matters in closed session. Open session items include a building permit for airport tenant improvements and a proposed update to the Board's Code of Conduct regarding social media.

• Closed session negotiation with Oakland Athletics regarding 1 Market Street (Howard Terminal)
• Building permit for SSP America tenant improvements at Peet's T1 Pre-Security, 1 Airport Drive
• Proposed amendment to the Board Code of Conduct to address social media issues
• Report on Commissioner travel expenses for CY 2019
• Report on on-call public works and professional services contracts awarded October-December 2019

Board of Port Commissioners

The Board of Port Commissioners is meeting to discuss real property negotiations for Howard Terminal and approve several airport and maritime infrastructure contracts. The session includes voting on building permits for airport tenants and updates to board by-laws.

• Closed session negotiations with the Oakland Athletics regarding 1 Market Street (Howard Terminal)
• Contract with HNTB Engineers, Inc. up to $1,270,000 for Airport Geometry Study and Layout Plan Update
• Project budget up to $845,000 and contract with Cal Electro Inc. up to $455,000 for Seaport Logistics Center utility service
• Building permits for airport tenants including Peets, Oakland Draft House, Oaklandish, Farley's, and Luka's Tap Room
• Ordinance 4552 to amend and restate the By-Laws and Administrative Rules of the Board

The Board approved a resolution authorizing a $1.27M professional services agreement with HNTB for the Airport Geometry Study and Airport Layout Plan Update, and authorized applying for FAA funding for multiple airport projects. All consent items, including building permits and ordinance amendments, were approved unanimously. The Board also received and filed the unaudited financial report for the six months ending December 31, 2019.

• Approved $1.27M HNTB contract for Airport Geometry Study and ALP Update (7-0)
• Authorized FAA AIP funding applications for airport studies and taxiway rehabilitations (7-0)
• Approved $845,000 project budget and $455,000 Cal Electro contract for 12kV utility connection at Seaport Logistics Center (7-0)
• Approved building permits for tenant improvements at OAK (SSP America, High Flying Foods, Soaring Food Group) (7-0)
• Approved building permit for BNSF stormwater improvements at 333 Maritime Street (7-0)
• Approved Ordinance 4552 restating Board by-laws and administrative rules (7-0)
• Approved Ordinances 4553 and 4554 setting salaries for certain Port employee classifications (7-0)
• Received and filed unaudited financials for six months ended December 31, 2019

Board of Port Commissioners

The Board of Port Commissioners is reviewing several building permits, lease amendments, and salary adjustments. The meeting includes closed sessions regarding litigation and real property negotiations for the Oakland International Airport and Howard Terminal.

• Negotiations with the Oakland Athletics for property at 1 Market Street (Howard Terminal)
• Ordinance to set the Assistant Port Attorney annual salary at $285,000
• Change order with Silman Industries not-to-exceed $64,028 for 31 Webster Street Siding Replacement
• Lease agreement with Passage Nautical Enterprises, Inc. at 544 Water Street with initial monthly rent of $1,538.00
• Lease expansion for GSC Logistics, Inc. at 530 Water Street for additional monthly rent of $12,952.53

The Board of Port Commissioners approved a $290,000 settlement with Laverne Wellens in the Embarcadero Cove litigation, and approved a consent agenda with multiple permits and ordinances. They also approved an ordinance making future ordinances effective upon second reading, renewed the airport air service incentive program, and approved several contracts and salary changes. A report on social media code of conduct was pulled from the agenda.

• Approved Resolution 20-09: $290,000 settlement with Laverne Wellens (7-0)
• Approved consent agenda: building permits for TraPac, Signature Flight, Hertz, SSP America (6-0)
• Approved Ordinance 4548: Space/use permit for Go Rentals at OAK North Field (6-0)
• Approved Ordinance 4549: First amendment to lease with Seafarer's Ministry (6-0)
• Approved Ordinance 4550: License with Passage Nautical Enterprises, 38-month term (6-0)
• Approved Ordinance 4551: Lease amendment with GSC Logistics (6-0)
• Approved ordinance to make future ordinances effective upon second reading (6-0)
• Approved Resolution: Renewal of air service incentive program (6-0)

Audit Committee

The Audit Committee is meeting to discuss financial reporting and internal controls. The session includes reports on annual financial statements and internal audit activities.

• Comprehensive Annual Financial Report for years ended June 30, 2019 and 2018
• External Auditor’s Report for the year ended June 30, 2019
• Internal Audit Activities report for the period July 1 - December 31, 2019
• Closed session conference with legal counsel regarding anticipated litigation

Board of Port Commissioners

The Board of Port Commissioners will review several consent items regarding airport concessions and commercial real estate leases. Closed session discussions include litigation, property negotiations for Howard Terminal, and labor negotiations.

• Negotiation of price and terms of tenancy at 1 Market Street (Howard Terminal) with the Oakland Athletics
• Space/use permit for Go Rentals at Oakland International Airport with $12,000 anticipated annual revenue
• License and concession agreement for Passage Nautical Enterprises at 544 Water Street with $1,538.00 monthly rent
• Lease amendment for GSC Logistics at 530 Water Street including $12,952.53 additional monthly rent
• Access license agreement with the City of San Leandro for $500,000