Portland public meetings in 2021

Charter Commission

The Governance Committee will review its work plan and assigned topics. The committee will also hold a workshop regarding the City Hall leadership model to review draft recommendations and a proposal from Commissioner Sheikh-Yousef.

• Review of Governance Committee work plan
• Workshop on City Hall leadership model
• Review of December 8, 2021, draft recommendations
• Discussion of proposal from Commissioner Sheikh-Yousef
• Approval of minutes from November 10, November 29, and December 8, 2021

The Governance Committee voted unanimously to approve minutes from three prior meetings. The committee discussed its work plan and agreed to forward Commissioner Sheikh-Yousef's proposal for a new government model to the full Charter Commission without modification, despite having a separate proposal in development. No formal vote was taken on the forwarding decision; it was a consensus recommendation by the chair, supported by members.

• Approved minutes of November 10, 2021 (unanimous)
• Approved minutes of November 29, 2021 (unanimous)
• Approved minutes of December 8, 2021 (unanimous)
• Agreed to forward Sheikh-Yousef's proposal to full Commission without modification (consensus, no formal vote)
• Adjourned meeting at 7:03 pm (unanimous)

Charter Commission

The Charter Commission Procedures Committee met via Zoom on December 28, 2021. The agenda contains only procedural items, including the approval of prior meeting minutes and new business.

• Approval of prior meeting minutes

The Procedures Committee discussed a proposed Code of Ethical Conduct for elected officials and department heads, covering conflict-of-interest disclosures and complaint procedures. They reached a consensus to revise the proposal and send it to counsel for conversion into charter-friendly language, while awaiting clarification on whether to propose an ombudsperson or public advocate. No public comments were made, and no final decisions were adopted.

• Consensus to revise ethics code proposal and submit to counsel for charter language
• Deferred decision on ombudsperson vs. public advocate

Ad Hoc Committee

The Rental Housing Advisory Committee will review recommendations for the City's Tenant and Landlord Resources webpage. The meeting includes an update on Rent Board activities and ordinances. Members may also discuss inviting staff from Permitting and Inspections to future meetings.

• Review of October 25, 2021 meeting minutes
• Recommendations for the City's Tenant and Landlord Resources webpage
• Update on Rent Board activities and ordinances
• Discussion regarding inviting Permitting and Inspections staff to future meetings

Rent Board

The board will hear public comments on rent increase applications for 44 Sawyer Street and 69 Woodmont Street. These applications involve capital improvement costs and increased housing service costs. The board will also discuss a new process for drafting and approving decisions.

• Rent increase application for 44 Sawyer Street, Unit 1
• Rent increase application for 69 Woodmont Street, Units 1 & 2
• Discussion on a new process for drafting and approving Rent Board decisions

The Board approved a rent increase of $443.63 per month for 44 Sawyer Street, Unit 1, based on capital improvement costs, subject to the 10% annual cap. The application for 69 Woodmont Street was withdrawn and will be resubmitted in January. The Board also adopted a rotation system for drafting decision forms and recommended landlords track their own labor in writing.

• Approved $443.63/month rent increase for 44 Sawyer St (6-0)
• Approved minutes with one wording change (6-0)
• Approved decision form for 44 Sawyer St with minor edits (6-0)
• Withdrew rent increase application for 69 Woodmont St
• Adopted rotation system for drafting decision forms

Charter Commission

This meeting focuses on procedural matters including the approval of October 27, 2021, meeting minutes. The commission will also assess its leadership structure and potential staffing needs.

• Approval of October 27, 2021, draft meeting minutes
• Review of executive committee roles and support needs
• Committee reports on departments, education, elections, governance, and procedures

Peaks Island Council

The Peaks Island Council will review budget requests and discuss motions for resident parking at the CBL Garage. The meeting also includes updates on ferry services, by-law preparation, and emergency evacuation planning.

• Motion for 24 hour access to CBL Garage for island residents
• Review of FY 2023 PIC budget request materials
• Update on ferry service message board and webcam
• Status report request on rental golf cart registration and enforcement
• Discussion regarding return to in-person meetings

The Peaks Island Council unanimously approved a motion requesting the City establish an area within the Ocean Gateway lot reserved for Island Resident Zone parking, to partially replace lost on-street parking spaces. The council also approved the October 27 meeting minutes and the expenditure report, and discussed filling a council vacancy and ferry service updates.

• Approved motion requesting City establish IR zone parking area in Ocean Gateway lot (unanimous)
• Approved October 27, 2021 meeting minutes (unanimous)
• Approved expenditure report as of November 15, 2021 (unanimous)

Charter Commission

The Charter Commission Election Committee is meeting to discuss proposed language regarding Clean Elections and the Elections Commission. The committee will also hold a public hearing on Universal Resident Voting.

• Approval of December 7, 2021, draft minutes
• Workshop on Clean Elections proposed language
• Workshop on Elections Commission proposed language
• Public hearing on Universal Resident Voting

City Council

The Portland City Council is holding a special meeting via Zoom. During this session, Mayor Kate Snyder will present her annual State of the City Address.

• Annual State of the City Address

City Council

The council will vote on appointments for various boards and the Human Resources Director. The agenda also includes reviewing business licenses and considering federal grants for the Police Department.

• $132,004 DOJ grant for a police de-escalation training program
• Appointment of Anne Torregrossa as Human Resources Director at $137,631.46
• $75,000 DOJ grant for law enforcement accreditation
• Resolution to name a public waterfront access the Nicholas M. Mavodones, Jr. Landing
• Business license applications for Goodfire Brewing, Yosaku, Hakuna Matata, and Cabana Restaurant

The Portland City Council voted 7-2 to indefinitely postpone Order 111-21/22, which would have extended the emergency shelter moratorium in the Bayside neighborhood for 180 days. The council also approved a $429,496 federal grant for Merrill Auditorium operating costs and set a special election for June 14, 2022. Several appointments, licenses, and resolutions were passed unanimously.

• Postponed Order 111-21/22 (Bayside shelter moratorium extension) indefinitely (7-2)
• Approved $429,496 SBA grant for Merrill Auditorium operating costs (9-0)
• Set special election for Portland Board of Public Education on June 14, 2022 (9-0)
• Approved $75,000 DOJ grant for law enforcement accreditation (9-0)
• Approved $132,004 DOJ grant for de-escalation training (9-0)
• Appointed Anne Torregrossa as HR Director (9-0)
• Approved liquor licenses for Goodfire Brewing, Yosaku, Hakuna Matata, and Cabana (9-0 each)
• Adopted resolution condemning hate speech and standing with Chabad of Maine (9-0)

Charter Commission

The Charter Commission Departments Committee agenda contains only procedural items. The committee will meet remotely to approve prior meeting minutes and address new business.

• Approval of the prior meeting minutes

The Departments Committee held four expert interviews on public sector Ombuds and Public Advocates, hearing from Mary Hull-Caballero (Portland, OR Auditor), Kim Cook (former Council member), Anna Kellar (Fair Elections Portland), and Patrick Dowd (U.S. Ombudsman's Association). No decisions were made; the committee discussed potential structures, independence, and appointment models for such an office. The meeting was procedural, focused on information gathering.

• Approved minutes from December 6th meeting (unanimous)
• Adjourned meeting at 7:00pm (unanimous)

Ad Hoc Committee

The Board of Assessment Review will review multiple property assessment appeals. These cases involve properties on Sheridan Street, Congress Street, Olympia Street, and Anderson Street. One appeal for Revere Street has been withdrawn.

• Appeal: 72 Sheridan Street
• Appeal: 547 Congress Unit 4B
• Appeal: 10 Olympia Street
• Appeal: 7-9 and 11 Anderson Street

The Board of Assessment Review denied appeals by John Babin, Robert Grano, and Wendy Harmon regarding property valuations, each by a 2-0 vote. It also denied Michelle Noyes' appeal for non-appearance and dismissed Wendell Fletcher's appeal after he withdrew. The assessor reported 192 total appeals since revaluation, with all but eleven decided.

• Denied John Babin's appeal re: 72 Sheridan Street (2-0)
• Denied Robert Grano's appeal re: 547 Congress Street, Unit 4B (2-0)
• Denied Wendy Harmon's appeal re: 7-9 and 11 Anderson Street (2-0)
• Denied Michelle Noyes' appeal for failure to appear (2-0)
• Dismissed Wendell Fletcher's appeal upon withdrawal (2-0)

Emergency Shelter Assessment Committee

The committee will review November 2021 shelter bed usage statistics and discuss winter planning for January 25th. Updates are also scheduled regarding shelter licensing, the Bayside moratorium, and calls for service in South Portland hotels.

• Review of November 18, 2021 draft minutes
• November 2021 monthly shelter bed usage statistics
• Update on shelter licensing and the lifting of the Bayside moratorium
• Update on calls for service in South Portland hotels
• HOME-ARP consultation meeting announcement

The committee discussed updates on winter planning, the PIT count, ERA, and shelter licensing. Shelter Licensing passed but a vote to reconsider was approved, with a workshop on January 5th and a vote on the 19th. The Bayside moratorium on new shelters was lifted. No final decisions were made on these items; the committee also decided to change the data deadline for statistics.

• Approved November meeting minutes (none opposed)
• Voted to not read statistics at meetings; further discussion scheduled for January/February
• Changed shelter data deadline to two Mondays before the meeting
• Shelter Licensing passed but vote to reconsider approved; workshop Jan 5, vote Jan 19
• Bayside moratorium on new shelters lifted

Public Art Committee

The committee will vote on the recommendation to appoint Chris Miller as the artist for Bramhall Square Park. Members will also consider a $250 annual website hosting proposal and review updates on several public art projects.

• Vote to accept Chris Miller as artist for Bramhall Square Park
• Proposed Bramhall Square budgets of $24,938 or $31,172
• Consideration of $250 annual website hosting proposal
• Update on Congress Square Park redesign and Sarah Sze installation
• Permit extension for 'Hella Rocks' at Eastern Prom

Portland Development Corporation

The Portland Development Corporation Board will review several grant and loan applications. These include a $200,000 Brownfield Grant for 63 Front Street and various business assistance grants. The meeting also includes a review of the Treasurer's Report.

• $200,000 Brownfield Grant application for 63 Front Street
• $50,000 loan application from The Hound Academy, LLC
• COVID-19 Microenterprise Grant applications totaling $10,000
• Multiple Business Assistance Grant Applications for Job Creation
• Review of November 18, 2021 meeting minutes

Historic Preservation Board

The Historic Preservation Board will hold a public hearing regarding building modifications at 28 Saint Lawrence St. The board will also conduct a workshop for the preliminary review of new townhouse units at 102 State Street.

• Public hearing for dormer and window replacements at 28 Saint Lawrence St
• Preliminary review of nine-unit townhouse construction at 102 State Street

Charter Commission

The Charter Commission Education Committee will meet remotely to discuss a memorandum from Attorney James Katsiaficas and Emily A. Arvizu. The committee will also prepare for the full commission meeting scheduled for December 22, 2021.

• Discussion of a memorandum from Attorney James Katsiaficas and Emily A. Arvizu
• Preparation for the December 22, 2021, full commission meeting
• Approval of prior meeting minutes

The Education Committee approved its meeting minutes and discussed preparing a memorandum for the full Charter Commission meeting on December 22, 2021. The committee agreed to compile proposals, summaries, and legal memos, with a plan to refine proposals in January. No substantive decisions were made beyond the minutes approval and procedural planning.

• Approved meeting minutes (3-0)
• Agreed to prepare a memorandum for the full commission meeting on 12/22/2021
• Agreed to compile summaries of each member's proposals for the full commission

Ad Hoc Committee

This annual meeting for Portland's District 2 includes presentations from city staff regarding CDBG grants and city communications. The session will conclude with a community Q&A led by Councilor-Elect Pelletier.

• CDBG Grant Information presentation
• City Communications Information presentation
• Community Q&A session

City Council

The City Manager Search Subcommittee will meet to review background materials for the upcoming search process. The agenda includes reviewing a sample Request for Proposals (RFP) and establishing selection criteria.

• Approval of November 23, 2021 meeting minutes
• Review of sample RFP and selection criteria

Planning Board

The board will hold workshops regarding a zoning amendment for 35 Commercial Street and a parking garage at 50 Bedford Street. Public hearings are also scheduled for multi-family residential developments on Atlantic Street and Willis Street.

• Zoning text amendment for height bonuses at 35 Commercial Street
• Proposed 504-space parking garage at 50 (44) Bedford Street
• Four-unit multi-family building proposal at 30-32 Atlantic Street
• 12-unit residential development at 19 Willis Street

Charter Commission

This meeting of the Portland Charter Commission Procedures Committee, scheduled for December 14, 2021 at 6:00 PM, has been cancelled. No agenda items will be discussed.

• Meeting cancelled

Portland Fish Pier Authority

The Board will review updates on potential CARES Act funding for infrastructure and programs. Members will also discuss Fish Pier tenant survey results and seek guidance on proposed amendments to the Marine Trade Center Lot 2 Ground Lease.

• Update on potential CARES Act infrastructure and program funding
• Review of Fish Pier tenant survey results and draft strategies
• Discussion of proposed amendments to the Marine Trade Center Lot 2 Ground Lease
• Portland Fish Exchange landings report
• Approval of November 8, 2021, meeting minutes

City Council

The Portland City Council is holding a workshop meeting focused on goal setting. This session contains no other specific agenda items or legislative actions.

• City Council goal setting

Land Bank Commission

The Land Bank Commission will review the annual report and minutes from the November 10th meeting. The agenda also includes updates on the Hale Parcel - Riverton Trolley Park and North Deering Park Expansion.

• Acceptance of November 10th Meeting Minutes
• Acceptance of Annual Report
• Hale Parcel - Riverton Trolley Park update
• North Deering Park Expansion update
• Parks Commission and Parks Division reports

The Portland Land Bank Commission unanimously approved the 2021 Annual Report with edits, including a new accounting summary from the Parks Department showing a $576,000 budget. The Commission also approved the November 10th meeting minutes with edits. No other formal decisions were made; updates were provided on parcels and city programs.

• Approved November 10th meeting minutes with edits (unanimous)
• Approved 2021 Land Bank Annual Report with edits (unanimous)

City Council

The Portland City Council will hold a workshop regarding city wages. The council will also meet in an executive session to discuss hiring challenges and the compensation of city employees.

• Executive session on hiring challenges and employee compensation

The City Council held a workshop and executive session to discuss hiring challenges and employee compensation. No substantive decisions were made; the only actions were motions to enter and exit the executive session, both approved unanimously.

• Moved into executive session to discuss hiring challenges and employee compensation (8-0, Dion absent)
• Moved out of executive session (9-0)

Charter Commission

The Governance Committee will review its work plan and approve notes from Mayor interviews. The committee is also scheduled for a workshop with facilitator David Plumb to develop a leadership model for recommendation to the full Charter Commission.

• Approval of notes from Mayors Interviews
• Review and discussion of Governance Committee Work Plan
• Workshop with facilitator David Plumb to develop a leadership model

The Governance Committee held a workshop to deliberate on a leadership model for City Hall, discussing potential changes to the mayor's role, budgeting, and staff management. No formal decisions were made; the committee agreed to skip a December public hearing and instead seek public input when the full Charter Commission reviews the draft model.

• Accepted notes from Mayors Interviews on October 13, 2021 (unanimous)
• Agreed not to hold a December public hearing, deferring public input to full Commission review

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee will review a draft letter to the Charter Commission Subcommittee and a draft memo to the City Manager concerning PCRS survey results. The meeting also includes goal setting for 2022 and an executive session to discuss IA2021-009.

• Approval of November 10, 2021 minutes
• Review draft letter to Charter Commission Subcommittee
• Review draft memo to City Manager regarding PCRS survey results
• Goal setting for 2022
• Executive session to discuss IA2021-009

The Police Citizen Review Subcommittee approved a letter to the Charter Commission and a memo to the City Manager regarding survey results, both by 5-0 votes. The committee also reviewed internal affairs case IA2021-009 in executive session and voted unanimously that the investigation was fair, thorough, timely, and objective. No public comment was offered, and the meeting was held remotely via Zoom.

• Approved minutes of November 10, 2021 (5-0)
• Approved letter to Charter Commission (5-0)
• Approved memo to City Manager on survey summary (5-0, Smith abstaining)
• Found IA2021-009 fair (6-0)
• Found IA2021-009 thorough (6-0)
• Found IA2021-009 timely (6-0)
• Found IA2021-009 objective (6-0)
• Adjourned (6-0)

Charter Commission

The committee will conduct workshops regarding three draft proposals: Clean Elections, an Elections Commission, and Universal Resident Voting. Each workshop includes a period for public comment.

• Approval of November 30, 2021 meeting minutes
• Workshop on Draft Clean Elections Proposal
• Workshop on Draft Elections Commission Proposal
• Workshop on Draft Universal Resident Voting Proposal

The Portland Charter Commission held a workshop on three draft proposals: Clean Elections, an Elections Commission, and Universal Resident Voting. No formal votes were taken on the proposals; the commission discussed details and directed members to draft language. The meeting was procedural, with decisions limited to approving the previous meeting's minutes.

• Approved Nov. 30 minutes (unanimous)
• Directed drafting of language to ban corporate contributions for all candidates, not just Clean Elections candidates
• Discussed administering Clean Elections program via City Clerk's office
• Discussed restricting candidate spending and handling unused funds
• Discussed Elections Commission proposal, including enforcement role and diversity rationales
• Discussed Universal Resident Voting proposal, including city staff roles

Charter Commission

The Charter Commission Departments Committee is reviewing work on policing and potential changes to the Police Board. The committee will also conduct a goal-setting session regarding the Ombudsman, Constituent Services, and Communications.

• Review of proposed changes to the Police Board
• Goal setting for the Ombudsman
• Goal setting for Constituent Services
• Goal setting for Communications
• Approval of November 15, 2021, Governance Committee minutes

The Charter Commission voted unanimously to forward its proposed civilian police oversight language to the full Commission for discussion and review. The proposal differs from the existing Police Citizen Review Committee Subcommittee by reducing membership barriers and giving the new body authority to hear or refer appeals. The committee also discussed the Chief of Police's statement and identified areas for clarification. No public comment was offered.

• Approved prior meeting minutes from November 15 unanimously
• Voted unanimously to forward proposed police oversight language to full Commission
• Agreed to invite Cheryl Leeman, Kate Snyder, and Wilmington, DE representative to future meetings
• Scheduled next meeting for November 29th

City Council

The Portland City Council will hold an inauguration meeting to swear in newly elected councilors. The Council will also vote on appointing a Mayor Pro Tempore and establishing standing committees. Additionally, the 2021-2022 Council Rules of Procedure will be considered for approval.

• Swearing-in ceremony for new City Councilors
• Appointment of Councilor Pious Ali as Mayor Pro Tempore
• Appointment of City Council Standing Committees
• Approval of the 2021-2022 Council Rules of Procedure

The Portland City Council held its inauguration meeting on December 6, 2021, remotely via Zoom. The council certified the November 2, 2021 election results, recognized outgoing councilors, and swore in newly elected members Anna Trevorrow, Victoria Pelletier, and Roberto Rodriguez. The council unanimously approved orders appointing Councilor Pious Ali as Mayor Pro Tempore, establishing standing committees, and adopting the 2021-2022 Council Rules of Procedure. The meeting adjourned at 7:14 PM.

• Certified election returns for November 2, 2021, declaring Anna Trevorrow (District 1), Victoria Pelletier (District 2), and Roberto Rodriguez (At-Large) elected.
• Recognized outgoing councilors Nicholas Mavodones, Belinda Ray, and Spencer Thibodeau for their service.
• Administered the Oath of Office to newly elected councilors, who signed their oath cards.
• Approved Order 102-21/22 appointing Councilor Pious Ali as Mayor Pro Tempore (9-0).
• Approved Order 103-21/22 appointing City Council Standing Committees (9-0).
• Approved Resolve 4-21/22 adopting the Council Rules of Procedure for 2021-2022 (9-0).
• Adjourned the meeting at 7:14 PM (9-0).

City Council

The Council will consider reinstating discussions on emergency shelter licensing requirements and extending the moratorium on new shelters in the Bayside neighborhood. The meeting also includes votes on board appointments and several police department grants.

• Reconsideration of emergency shelter licensing and bed density caps
• Extension of the moratorium for new emergency shelters in Bayside
• $50,000 donation from Friends of Congress Square for redesign project
• $75,000 DOJ grant for law enforcement accreditation
• $132,004 DOJ grant for a de-escalation training program

The council voted 4-5 against extending the emergency shelter moratorium in the Bayside neighborhood for 180 days, so that order failed. It also voted 9-0 to postpone reconsideration of the emergency shelter license requirements order to the January 19, 2022 meeting. The council approved several other items, including appointments, a $50,000 donation for Congress Square, an easement for Central Maine Power, and a retirement plan confirmation.

• Failed 4-5: Order 111-21/22 extending the Bayside emergency shelter moratorium for 180 days
• Approved 9-0: Reconsideration of Order 88-21/22 on emergency shelter license requirements, then postponed to Jan. 19, 2022
• Approved 9-0: Order 104-21/22 appointing members to various boards and commissions
• Approved 9-0: Order 98-21/22 accepting a $50,000 donation from Friends of Congress Square
• Approved 9-0: Order 105-21/22 granting an easement to Central Maine Power for a pole at Longfellow School
• Approved 9-0: Order 106-21/22 confirming retirement plan 3C for certain union employees
• First reading only: Orders 107, 108, 109, and 110 (grants, service employees amendment, Alder Street traffic change)
• Approved 9-0: Minutes of the Nov. 15, 2021 meeting

City Council

The Portland City Council will conduct an annual performance evaluation and check-in with City Clerk Katherine L. Jones. The session covers her employment and duties with the city.

• Performance evaluation of City Clerk Katherine L. Jones

Rent Board

The Rent Board will review several rent increase applications during this meeting. These requests involve property renovations and capital improvements at various addresses. The board will also receive a case update regarding SMLA et al. Vs The City of Portland.

• Rent increase application: 18 Casco Street (Shepley LLC)
• Rent increase application: 1060 Forest Ave (MAS Assets LLC)
• Rent increase application: 21 Pleasant Street, Unit 2 (Anadilya Properties LLC)
• Rent increase application: 44 Sawyer Street, Unit 1 (Paul Taylor)
• Case update: SMLA et al. Vs The City of Portland

The Board denied a rent increase application for 18 Casco Street (Shepley LLC) with a 5-1 vote, and approved a renovation-based base rent reset for 21 Pleasant Street (Anadilya Properties LLC) at $1,171.00 per month, 6-0. The Board also adopted an amended Increased Housing Service Costs form and received updates on litigation and renovation guidance.

• Denied rent increase application for 18 Casco Street (Shepley LLC) on a 5-1 vote.
• Approved renovation and base rent reset to $1,171.00/month for 21 Pleasant Street (Anadilya Properties LLC), 6-0.
• Adopted amended Increased Housing Service Costs form with a note clarifying 'prior year' as '2020 or after,' 6-0.
• Approved decision forms for 18 Casco Street and 21 Pleasant Street, 6-0 each.
• Accepted minutes from the previous meeting as written, 6-0.
• Tabled rent increase application for 18 Casco Street earlier in the meeting before final denial.
• Noted litigation SMLA et al. vs. City of Portland concluded with dismissal of appeal.
• Discussed but took no formal action on renovation definition guidance from Corporation Counsel.

Charter Commission

The Charter Commission Education Committee is meeting to review preliminary ideas from committee members. These discussions include the Preamble and Article IV regarding elections. The committee will also address its work plan.

• Preliminary ideas for the Preamble
• Preliminary ideas for Article IV Elections
• Approval of prior meeting minutes
• Review of committee work plan

The committee unanimously approved its prior meeting minutes. Members presented preliminary ideas for charter changes, including joint budget guidance, school board budget autonomy, and revised preamble language. No proposals were decided or ranked; the committee discussed creating a ranking system for future prioritization. The meeting adjourned unanimously.

• Approved prior meeting minutes unanimously
• Discussed preliminary ideas for joint budget guidance committee, capital improvement plan, and school board language changes
• Discussed preliminary ideas for school board budget autonomy, liaison committee, and participatory budgeting
• Discussed revising preamble language for diversity, inclusion, and equity goals
• Mentioned creating a ranking system to prioritize proposals, but took no action
• Adjourned meeting unanimously

Ad Hoc Committee

The District 1 Annual Meeting will include the introduction of Councilor-Elect Anna Trevorrow. City staff will provide presentations on CDBG Grant Information and City Communications Information. The meeting will conclude with a community Q&A session.

• Introduction of Councilor-Elect Anna Trevorrow
• Presentation on CDBG Grant Information by Mary Davis
• Presentation on City Communications Information by Jessica Grondin
• Community Q&A session

Legislative/Nominating Committee

This meeting consists of procedural business and administrative items. The committee will review the minutes from the November 16, 2021 meeting and meet with the Portland Delegation to Augusta.

• Approval of November 16, 2021 meeting minutes
• Meeting with the Portland Delegation to Augusta

The Legislative and Nominating Committee met on Nov. 30, 2021, and approved the minutes from its Oct. 19 meeting by a 3-0 vote. No other formal decisions were made; the meeting consisted of updates and discussions with state legislators about pending bills and local issues.

• Approved the October 19, 2021 meeting minutes (3-0 vote).

Charter Commission

The Charter Commission Elections Committee will hold a workshop regarding state and local election laws. The session includes presentations on universal resident voting and initial drafts for proportional ranked choice voting and districts. The committee will also consider approving minutes from the November 16, 2021 meeting.

• Workshop on state and local election laws and universal resident voting
• Presentation on initial drafts for proportional ranked choice voting and districts
• Approval of November 16, 2021, meeting minutes

The Elections Committee met to discuss potential charter amendments on election laws, including universal resident voting, clean elections, and proportional ranked-choice voting. No formal decisions were made; the committee heard legal advice and public comment. The next meeting will address clean elections.

• Approved minutes of previous meeting unanimously
• Discussed legal limits on charter amendments for election laws, noting state law primacy
• Heard that non-citizen voter rolls are public record unless state protects them
• Discussed tie-breaking in council races, with state law requiring apparent winner/loser before recount
• Considered proportional RCV, with no formal action taken
• Scheduled clean elections for next meeting agenda

Ad Hoc Committee

The District 4 Annual Meeting includes presentations from city staff regarding CDBG grant information and city communications. The meeting also features a community Q&A session led by Councilor Zarro.

• CDBG Grant Information presentation
• City Communications Information presentation
• Community Q&A session

Charter Commission

The Portland Charter Commission Governance Committee will meet remotely to review and discuss its work plan. The agenda includes individual interviews with four former and present City Councilors. The committee will also consider approving minutes from the November 8, 2021 meeting.

• Review and discussion of the Governance Committee Work Plan
• Interviews with Belinda Ray, David Marshall, Pious Ali, and Kimberly Cook
• Approval of November 8, 2021 meeting minutes

The Governance Committee approved the November 8 minutes and discussed its work plan, including a December 8 session with facilitator David Plumb and possible December interviews with City Council members. The committee hosted interviews with Belinda Ray, David A. Marshal, Pious Ali, and Kimberly Cook, gathering their perspectives on policy development, the mayor's role, and the city manager's influence. No formal decisions were made on these topics.

• Approved the November 8, 2021 minutes unanimously.
• Discussed the work plan, including a December 8 session with facilitator David Plumb.
• Proposed additional interviews with City Council members in early December.
• Acknowledged retention of Jesse Denno as contracted staff.
• Discussed creating a central, publicly available Google Drive for committee materials.
• Heard public comment on council size and the League of Women Voters framework.
• Conducted interviews with four current and former council members.
• Adjourned at 9:00 pm.

Peaks Island Council

The Peaks Island Council will install new members and review the FY 2023 budget request procedure. The agenda includes updates on ferry service, by-laws, and a proposal for IRZ parking. A motion will be considered to expand resident parking at the Ocean Gateway surface lot.

• Motion to expand resident parking at the Ocean Gateway surface lot
• Review of FY 2023 PIC budget request procedure
• Update on Ocean Gateway surface lot and IRZ parking proposal
• Status of payment for student ferry passes

The Peaks Island Council approved three motions: supporting the City Manager's rental golf cart caps, requesting continuation of the 50-space monthly parking lot at Ocean Gateway, and urging the City and Casco Bay Lines to install webcams and electronic schedule displays at the ferry landing. The council also tabled its expenditure report pending missing information and created a committee to organize candidate nights.

• Approved letter supporting rental golf cart caps (unanimous)
• Approved request to continue 50-space monthly parking lot at Ocean Gateway (unanimous)
• Approved letters urging webcams and electronic ferry schedule displays (unanimous)
• Created standing committee to organize candidate nights (unanimous)
• Tabled FY22 expenditure report pending missing info (unanimous)
• Approved September 22, 2021 meeting minutes (unanimous)

City Council

The City Manager Search Subcommittee will meet to discuss the recruitment process for a new City Manager. The committee plans to decide whether to use a custom RFP or an existing one and review the City Procurement Policy.

• Vote on choosing between a custom RFP and tailoring an existing RFP
• Review of the City Procurement Policy
• Discussion regarding the timeline for the RFP process
• Approval of minutes from the November 9, 2021 meeting

Planning Board

The Planning Board will hold public hearings on several land use applications. These include amendments to the master development plan and zoning text for 58 Fore Street, a residential conversion at 45 Forest Avenue, and a parcel subdivision at 1 Union Wharf.

• Master development plan amendment for temporary improvements at 58 Fore Street
• Zoning text amendment to allow restaurants in EWPZ zone at 58 Fore Street
• Conversion of 45 Forest Avenue from commercial to 81 multifamily units
• Subdivision of 1 Union Wharf into two parcels

Charter Commission

The Charter Commission Procedures Committee will meet to discuss ongoing proposals regarding staff communication with elected officials, conflict of interest/code of ethics, and land acknowledgement. The committee will also approve the draft meeting minutes from November 9, 2021.

• Approval of November 9, 2021, draft meeting minutes
• Discussion of staff communication with elected officials
• Discussion of conflict of interest/code of ethics
• Discussion of land acknowledgement

Legislative/Nominating Committee

The Nominating Committee is conducting interviews for various boards and commissions. The agenda also includes a move into an executive session pursuant to 1 M.R.S.A 405 (6) (A).

• Interviews for Boards and Commissions
• Move into Executive Session

The Nominating Committee met virtually and moved into executive session to conduct interviews for various boards and commissions. After the interviews, the committee voted unanimously to accept the slate of nominations. The meeting was then adjourned.

• Moved into executive session for board and commission interviews (passed 4-0).
• Moved out of executive session (passed 4-0).
• Accepted the slate of nominations (passed 4-0).
• Adjourned the meeting (passed 4-0).

Emergency Shelter Assessment Committee

The committee will discuss updates regarding federal and ERA funding for hotel rooms used as emergency shelters. The meeting also includes reviews of October 2021 shelter bed usage statistics and winter planning.

• Federal hotel funding updates
• ERA funding updates for hotel rooms
• October 2021 shelter bed usage statistics
• Winter planning update
• PIT count update

Zoning Board of Appeals

The Zoning Board of Appeals will hold a remote public hearing regarding an appeal for 70 Frost Street. The applicant is seeking approval to operate a family child care facility for up to 12 children.

• Conditional Use Appeal (CU-001815-2021) for a family child care facility at 70 Frost Street

The Zoning Board of Appeals voted 5-0 to grant a conditional use appeal for a family child care facility at 70 Frost Street, allowing up to 12 children for a 24-month period. The meeting was held remotely via Zoom and adjourned after 20 minutes.

• Granted conditional use appeal (CU-001815-2021) for family child care at 70 Frost St (5-0)

Portland Development Corporation

The Portland Development Corporation Board will review several COVID-19 relief applications. This includes votes on microenterprise grants for local businesses and rapid response loan requests. The board will also review the treasurer's report and previous meeting minutes.

• Review of COVID-19 Microenterprise Grants including Norrimoto, LLC ($5,000) and Hassoon’s LLC ($5,000)
• Review of COVID-19 Rapid Response loan applications for Maine Boys to Men ($5,000) and Back Bay Superette ($10,000)
• Vote on the October 21, 2021 meeting minutes

The Portland Development Corporation Board approved six COVID-19 Microenterprise Grants totaling $22,500 and two COVID-19 Rapid Response Loans totaling $15,000, all in a 6-0 vote. The board also accepted the September 23, 2021 meeting minutes and the Treasurer's Report for October 31, 2021. No other substantive decisions were made.

• Approved COVID-19 Microenterprise Grants: Norrimoto $5,000, Maine Access $2,500, Tara Rook Studios $5,000, Shared Living Options $2,500, Kinefoto $2,500, Hassoon's $5,000 (6-0)
• Approved COVID-19 Rapid Response Loans: Maine Boys to Men $5,000, Sai Deep LLC (Back Bay Superette) $10,000 (6-0)
• Accepted September 23, 2021 meeting minutes (6-0)
• Accepted Treasurer's Report as of October 31, 2021 (6-0)

Ad Hoc Committee

The meeting includes presentations on CDBG grant information and city communications. Councilor Chong will also lead a community Q&A session.

• CDBG Grant Information presentation
• City Communications Information presentation
• Community Q&A

Public Art Committee

The committee reviewed progress on several public art projects, including the Deering’s Corner Roundabout and Congress Square Park. A recommendation for artist Chris Miller at Bramhall Square will be presented for a vote in December. The meeting also addressed updates on the Schoultz Mural and Blaze Trail project.

• Artist Chris Miller selected for Bramhall Square with budgets of $24,938 or $31,172
• $17,500 payment approved for 'Passing the Torch' artist Mark Pettegrow
• New contract in place with WRT for Congress Square Park construction documents
• $8,000 allocated from PPAC towards the Blaze Trail project

Historic Preservation Board

The Historic Preservation Board will hold public hearings regarding new infill construction at 32 Atlantic Street and garden fence modifications at 425 Congress Street. The board will also report on a decision from the November 3 meeting regarding One Congress Square.

• Public hearing: New infill construction at 32 Atlantic Street
• Public hearing: Garden fence modifications at 425 Congress Street

Charter Commission

The committee will conduct a workshop featuring Steven Buck, Grace Valenzuela, and Anita St. Onge. The agenda also includes approval of November 3 meeting minutes and updates on work projects.

• Workshop with Steven Buck, Grace Valenzuela, and Anita St. Onge
• Approval of November 3, 2021, meeting minutes
• Updates on work projects

Ad Hoc Committee

The District 5 Annual Meeting will include presentations from city staff regarding CDBG grants and city communications. Councilor Dion will also lead a community Q&A session.

• CDBG Grant Information presentation by Mary Davis
• City Communications Information presentation by Jessica Grondin
• Community Q&A with Councilor Dion

Legislative/Nominating Committee

This meeting consists of procedural items including the approval of minutes from the October 26, 2021, meeting. The committee will also receive a legislative update.

• Approval of October 26, 2021, meeting minutes
• Legislative update

The Legislative and Nominating Committee approved the October 26 minutes (3-0) and decided to cancel all other Legislative Delegation meetings for November and December, except for the scheduled November meeting. The executive session for nominations was postponed due to lack of quorum. No other substantive decisions were made.

• Approved October 26, 2021 meeting minutes (3-0)
• Cancelled all other Legislative Delegation meetings for November and December 2021
• Postponed executive session for nominations due to lack of quorum

Housing & Economic Development Committee

The committee will review the Short Term Rental Registration Program and vote on recommending two annual reports to the City Council. Members will also discuss evaluating city-owned property for housing development and receive an update on Thames Street property negotiations.

• Review of Short Term Rental Registration Program
• Public hearing and vote to recommend FY2021 TIF Annual Report to City Council
• Public hearing and vote to recommend 2021 Committee Accomplishment Report to City Council
• Discussion on evaluating city-owned property for housing development
• Executive session update on Thames Street property sale negotiations

The Housing and Economic Development Committee voted 4-0 to forward the FYE2021 Annual TIF Report and the HEDC 2021 Accomplishments report to the City Council as communications. The committee also reviewed the Short Term Rental Registration Program, noting the 400-unit cap for non-owner-occupied units was met and 49 units were noncompliant. No changes to the STR ordinance were made, but Councilor Ali indicated he intends to bring forward an amendment. The committee also went into executive session to discuss negotiations for the sale of a portion of the City-owned Thames Street property.

• Approved minutes of November 2, 2021 (4-0)
• Forwarded FYE2021 Annual TIF Report to City Council (4-0)
• Forwarded HEDC 2021 Accomplishments report to City Council (4-0)
• Entered executive session to discuss Thames Street property sale negotiations (4-0)
• Adjourned after executive session (4-0)

Charter Commission

The Charter Commission Elections Committee will meet to approve minutes from the October 5, 2021, meeting. The committee will also hold a workshop regarding its work plan, timeline, and the drafting of recommendations for future votes.

• Approval of Draft Elections Committee meeting minutes from October 5, 2021
• Workshop on committee work plan, timeline, and drafting recommendations

The Elections Committee of Portland's Charter Commission met and approved prior minutes. They scheduled a final reading and vote on Clean Elections language for Dec. 21, with a focus on that topic Dec. 7. They also discussed universal resident voting, proportional representation, and follow-up on election law with the attorney.

• Approved Oct. 19 meeting minutes unanimously
• Amended agenda to correct past meeting minutes date (unanimous)
• Scheduled Dec. 21 final reading and vote on Clean Elections
• Assigned drafting: Washburn on universal resident voting, Buxton on Clean Elections, Chann on proportional representation
• Scheduled Nov. 30 attorney overview of election laws

City Council

The City Council will consider a new three-year contract for the Police Superior Officers Benevolent Association. The agenda also includes amendments to emergency shelter licensing and the renaming of Bedford Park to Noyes Park. Additionally, the council will review several business license applications and a $50,000 donation for Congress Square.

• New 2021-2023 collective bargaining agreement for police officers
• $50,000 donation from Friends of Congress Square for redesign construction
• Amendments to emergency shelter licensing and enforcement requirements
• Renaming Bedford Park to Noyes Park
• New lounge and restaurant licenses for several local businesses

The City Council approved an amendment to Portland City Code Chapter 15 regarding emergency shelter license requirements, passing 7-1 with Councilor Zarro opposed. A motion to postpone the item to January 3, 2021 failed 3-5. The council also approved a collective bargaining agreement with the Police Superior Officers Benevolent Association for 2021-2023, and approved a purchase and sale agreement with AJ Holding Company, LLC for units in Portland Technology Park.

• Approved emergency shelter license code amendment (7-1)
• Postponed Bedford Park renaming to Noyes Park to Feb 7, 2022 (8-0)
• Approved police superior officers collective bargaining agreement 2021-2023 (8-0)
• Approved purchase and sale agreement for Portland Technology Park units (8-0)
• Approved solar array fees amendment (8-0)
• Approved five liquor licenses including PT's Showclub (8-0 each)
• Accepted watercolor painting donation from R.N. Cohen (8-0)
• Appointed Anne McGuire to Creative Portland Corporation (8-0)

Charter Commission

The Charter Commission Departments Committee will hold a workshop regarding the Police Oversight Board. The committee also plans to discuss meeting strategies for Communication/Constituent Services. This meeting is scheduled to be conducted remotely via Zoom.

• Workshop on Police Oversight Board
• Planning meeting on Communication/Constituent Services
• Approval of October 6, 2021 and November 1, 2021 meeting minutes

The Portland Charter Commission's Departments Committee met to draft language for a Police Oversight Board, including a nine-member board with three non-voting members, appointed by Council, and funded by Council. They also discussed an Ombudsman appointed by Council and a Communications and Constituent Services Office. No final decisions were made; the draft language will be reviewed by Committee Counsel and presented to the full Charter Commission on December 22nd.

• Approved minutes from prior meeting (unanimous)
• Agreed to proceed with combined Police Oversight Board, Ombudsman, and Communications Office concept
• Drafted language for nine-member Police Oversight Board with three non-voting members, three-year terms
• Decided Board funding by Council, not tied to police budget percentage
• Agreed Board members could receive stipends
• Determined Ombudsman to be appointed by Council, not elected
• Scheduled next meeting for November 29th
• Planned to present draft language to full Charter Commission on December 22nd

Legislative/Nominating Committee

The Portland Legislative/Nominating Committee will meet on November 10, 2021. The meeting includes an executive session to conduct interviews for candidates for various boards and commissions.

• Interviews for various boards and commissions in executive session

Land Bank Commission

The commission will review the treasurer's report for budget approval. The agenda also includes action items regarding the Riverton Trolley Park- Hale Parcel and support for pursuing the 410 Auburn Property.

• Budget Approval action item
• Riverton Trolley Park- Hale Parcel action item
• Support TLP in pursuing 410 Auburn Property action item
• Redlon Update

The Commission unanimously approved contributing $27,000 toward the purchase of the wooded Hale Parcel abutting Riverton Trolley Park, with stakeholders funding the remaining $23,000. The 2022 Land Bank budget was discussed but not formally approved pending revisions. No other formal decisions were made; the meeting focused on public comments and updates.

• Approved $27,000 Land Bank contribution for Riverton Trolley Park (Hale Parcel) purchase (unanimous)
• Accepted September 8, 2021 meeting minutes (unanimous)

Charter Commission

The Charter Commission Governance Committee will review its work plan and conduct individual interviews with four experienced city managers. The meeting is scheduled to be held remotely via Zoom.

• Review and discussion of the Governance Committee Work Plan
• Individual interviews with four experienced city managers
• Approval of November 8, 2021 minutes

The Governance Committee of Portland's Charter Commission met to discuss its work plan and conduct interviews with four city managers about governance models. No formal decisions were made; the committee discussed scheduling future meetings and a member volunteered to set up a public Google Drive for documentation. The interviews provided perspectives on council-manager and strong-mayor systems, but no recommendations were adopted.

• Accepted meeting format change to include detailed interview notes (not yet ratified)
• Scheduled future meetings to interview city councilors and deliberate leadership model
• Commissioner Lizanecz volunteered to set up a public Google Drive for committee documents
• Adjourned unanimously

Ad Hoc Committee

The Sustainability and Transportation Committee will review the status of the Bayside Parking Plan. The meeting also includes updates on solar installation fees and the food composting drop off program.

• Status of Bayside Parking Plan
• Fees for Solar Installations
• Food composting drop off program update
• Review and approval of October 20 minutes

Police Citizen Review Subcommittee

The subcommittee will discuss updates regarding survey results and determine next steps. Members will also review a draft letter intended for the Charter Commission.

• Approval of October 13, 2021 minutes
• Update on survey results and discussion of next steps
• Review of draft letter to the Charter Commission
• Executive session regarding IA2021-009

The Police Citizen Review Subcommittee voted 6-0 to adopt a report on survey results and will draft a cover memo to the City Manager in December. Members discussed engaging with the Charter Commission Subcommittee, with plans to revise a letter and possibly hold a joint meeting in February. The panel tabled review of internal affairs case IA2021-009 until December 8, 2021, and adjourned.

• Adopted minutes of October 13, 2021 (6-0)
• Adopted report on survey results (6-0)
• Tabled review of IA2021-009 until December 8, 2021 (6-0)
• Adjourned meeting (6-0)

Ad Hoc Committee

The subcommittee is reviewing the 2015 RFP for City Manager selection. Members will discuss the timeline and options for a new RFP process, including a review of a draft 2021 RFP.

• Review of 2015 RFP for City Manager selection
• Discussion of timeline for new RFP process
• Review of Draft 2021 RFP
• Review of Staff Memo regarding search firm options

Planning Board

The Planning Board will hold a workshop to consider a proposal for a three-story, four-unit multi-family building at 30-32 Atlantic Street. The meeting also includes reports on attendance from the October 26, 2021 meeting.

• Workshop for a three-story, four-unit multi-family building at 30-32 Atlantic Street
• Report of attendance: 58 Fore Street Master Development Plan Amendment
• Report of attendance: 58 Fore Street Zoning Text Amendment
• Report of attendance: 11 Pomeroy Street

Legislative/Nominating Committee

The Nominating Committee will meet virtually on November 9, 2021. The meeting includes an executive session to conduct interviews for various boards and commissions.

• Executive session for interviews for various Boards and Commissions

HHS and Public Safety Committee

The Health & Human Services and Public Safety Committee will review minutes from the October 12, 2021 meeting. The committee is also scheduled to receive updates on HHS, Parks, and Fire departments and hold a discussion regarding a flavored tobacco ban.

• Flavored Tobacco Ban staff presentation and possible vote
• HHS, Parks, and Fire department updates
• Review of October 12, 2021 meeting minutes

The Health & Human Services and Public Safety Committee voted unanimously (3-0) to recommend an ordinance banning the sale of all flavored tobacco products, including menthol and synthetic nicotine, to the full City Council. The committee also approved an amendment to implement the ban on June 1. The recommendation follows extensive public comment, with supporters citing youth addiction risks and opponents arguing for FDA deference and harm reduction.

• Recommended flavored tobacco ban ordinance for passage (3-0)
• Amended ordinance to implement on June 1 (3-0)
• Accepted October 12, 2021 draft workshop minutes (unanimous)

Charter Commission

The Charter Commission Procedures Committee met on November 9, 2021. The agenda consists of procedural items including the approval of prior meeting minutes.

• Approval of prior meeting minutes

The Procedures Committee of Portland's Charter Commission met and discussed draft recommendations on official compensation, conflict of interest, and a revised preamble, but took no votes on any of them. The minutes were approved unanimously. All items will return to the committee for further revision and discussion.

• Approved minutes from last meeting (unanimous)
• Discussed compensation of officials proposal; no vote, will return
• Discussed conflict of interest proposal; no vote, will return
• Discussed revised preamble; no vote, will return for further discussion on Land Acknowledgement language

Portland Fish Pier Authority

The Board will review potential infrastructure projects for implementation through federal CARES Act funds. Members will also discuss proposed amendments to the Marine Trade Center Lot 2 Ground Lease. Other items include facility updates and a review of tenant survey results.

• Potential infrastructure and program projects using federal CARES Act funds
• Proposed amendments to the Marine Trade Center Lot 2 Ground Lease
• Portland Fish Pier conditions report from TEC Associates
• Portland Fish Exchange Landings Report and waterline reimbursement request
• Bristol Seafood signage communication

Charter Commission

The Charter Commission Governance Committee will review and discuss its work plan. The meeting also includes individual interviews with four municipal governance experts.

• Approval of October 13, 2021, meeting minutes
• Review and discussion of the Governance Committee Work Plan
• Individual interviews with four municipal governance experts

The Governance Committee met and approved the October 13 minutes. They discussed the work plan, scheduling interviews and deliberations for a recommended city leadership model. The committee heard from three experts on council-manager and strong-mayor systems, but took no formal action on the model. Public comment raised concerns about interview summaries and historical context.

• Approved October 13, 2021 minutes (unanimous)
• Scheduled additional council interviews for early December
• Set mid-December to begin deliberations on leadership model
• Set early January to finalize model for legal counsel
• Discussed centralizing committee materials in a public Google Drive
• Heard expert testimony from Dr. Laird, Pangallo, and Dr. Svara

Ad Hoc Committee

The Broadband Planning Committee will discuss next steps for its work. The committee will also review and provide feedback on an overview document.

• Review and feedback on the broadband planning overview document
• Discussion regarding next steps

Parks Commission

The Parks Commission will discuss a proposal to rename Bedford Park as “Noyes Park.” The meeting includes a presentation regarding the Deering Oaks Master Plan. Members will also review committee membership and annual timelines.

• Proposal to rename Bedford Park as “Noyes Park”
• Deering Oaks Master Plan presentation
• Review of committee membership and communications
• Parks Report update
• Land Bank Commission Report

The Parks Commission voted unanimously to support renaming Bedford Park to Noyes Park, a proposal to be considered by the City Council on November 15. The commission also heard a presentation on the Deering Oaks Master Plan and discussed committee membership and park updates. No other formal decisions were made.

• Approved minutes of October 7, 2021 (unanimous)
• Voted to support renaming Bedford Park to Noyes Park (unanimous)

Ad Hoc Committee

The Ad Hoc Committee is hosting a series of business financing information sessions. These sessions are scheduled in French, Arabic, Spanish, Vietnamese, and English.

• French session from 10:00 to 11:00 a.m.
• Arabic session from 11:00 a.m. to 12:00 p.m.
• Spanish session from 12:00 p.m. to 1:00 p.m.
• Vietnamese session from 1:00 to 2:00 p.m.
• English session from 2:00 p.m. to 3:00 p.m.

Creative Portland Corporation

The Board of Directors will vote to forward the FYE2021 Annual Report to the City Council. Members will also consider renewing the current slate of officers through November 2022. The meeting includes updates on ARPA funding, grant pursuits, and staff vacancies.

• Vote to forward FYE2021 Annual Report to the City Council
• Vote to renew Executive Committee officers until November 2022
• Creative Bus Shelters Round 2 submissions due December 15
• Update on ARPA funding and grant pursuits
• Vote to accept September draft minutes and financials

The Creative Portland Board unanimously approved forwarding its FY2021 Annual Report to the City Council for the November 15 meeting. The Board also unanimously accepted the September minutes and financials, and voted to keep the current slate of officers for another year. No other formal decisions were made; other items were updates or discussions.

• Approved FY2021 Annual Report to forward to City Council (unanimous)
• Accepted September minutes and financials with amendments (unanimous)
• Kept current slate of officers for another year (unanimous)

Historic Preservation Board

The Historic Preservation Board will hold a public hearing regarding plan amendments at One Congress Square. The board will also conduct a preliminary review of proposed modifications at 28 St. Lawrence. Additionally, the board will report on a previously approved site alteration at 143 State Street.

• Public hearing for plan amendments at One Congress Square
• Preliminary review of dormer and rear ell modifications at 28 St. Lawrence
• Report on approved site alterations at 143 State Street

Charter Commission

This meeting consists of procedural items for the Charter Commission Education Committee. The agenda includes calling the meeting to order and approving prior meeting minutes. No specific topics were listed under new business.

• Approval of prior meeting minutes

The Ad Hoc Education Committee of Portland's Charter Commission met and approved its minutes. Members discussed outreach to school superintendents and city departments, identified individual research topics, and set a target to have drafts ready by November 24 for the December 1 meeting. No substantive decisions were made beyond approving the minutes and scheduling.

• Approved meeting minutes (unanimous)
• Set draft deadline of November 24 for December 1 meeting

Housing & Economic Development Committee

The Committee will hold public hearings regarding the sale of portions of City-owned properties. This includes a portion of Thames Street and Lots 6 and 7 in the Portland Technology Park. The meeting also includes an update on the Portland Adult Education Workforce Training Program.

• Public hearing on RFP response for sale of part of Thames Street property
• Vote to authorize negotiations for Thames Street property sale
• Public hearing and vote regarding sale of Lots 6 and 7 in Portland Technology Park
• Update on Portland Adult Education Workforce Training Program

The Housing and Economic Development Committee voted 4-0 to authorize staff to begin negotiations for a Purchase and Sale Agreement with 144 Fore St OZ, LLC for the remaining City-owned Thames Street property. The committee also voted 4-0 to recommend the City Council approve a Purchase and Sale Agreement with Aroma Joe's for Lots 6 and 7 in Portland Technology Park for $595,000. The committee accepted the October 5, 2021 minutes and received an update on Portland Adult Education's workforce training programs.

• Authorized staff to begin negotiations with 144 Fore St OZ, LLC for Thames Street property (4-0)
• Recommended City Council approve PSA with Aroma Joe's for Portland Technology Park Lots 6 and 7 at $595,000 (4-0)
• Accepted October 5, 2021 draft meeting minutes (4-0)
• Adjourned meeting at approximately 6:53 p.m. (4-0)

Charter Commission

The agenda consists of procedural boilerplate and does not list specific topics for discussion or decisions. The committee will meet remotely via Zoom due to an emergency or urgent issue.

Civil Service Employment Subcommittee

The Pesticide Management Advisory Committee will review minutes from April and September. The committee is scheduled to discuss signage requirements related to the pesticide ordinance and conduct an election of officers.

• Review of April and September minutes
• Discussion of pesticide ordinance signage requirements
• Election of officers

The Standing Pesticide Management Advisory Committee unanimously approved the April and September minutes (5-0). Karen was elected as Chair, and Avery was nominated as the representative to the Waiver committee. The committee discussed signage requirements and planned to hold a meeting with applicators to clarify sign requirements.

• Approved April and September minutes (5-0)
• Elected Karen as Chair
• Nominated Avery as representative to the Waiver committee

City Council

The council will consider allocating $14.2 million from federal ARPA funds toward community priorities. Other items include approving leases for a Homeless Services Center and a new contract for the Police Benevolent Association. The agenda also includes land acquisition for the Portland International Jetport.

• Allocation of $14.2 million in American Rescue Plan Act funding
• Lease approval for a Homeless Services Center at 654 Riverside Street with a $25 million construction cap
• Three-year collective bargaining agreement with the Police Benevolent Association
• $4.5 million appropriation for land acquisition by Portland International Jetport
• New licensing requirements and buffer zones for emergency shelters

The City Council approved the $14.2 million American Rescue Plan Act funding appropriation after adopting several amendments, including Amendment 5 and Amendment 2, while rejecting Amendment 1 and Amendment 3. The council also approved a $4.5 million land acquisition for the Jetport, the Homeless Services Center leases at 654 Riverside Street, and a collective bargaining agreement with the Police Benevolent Association.

• Approved $14.2M ARPA funding appropriation as amended (8-0)
• Approved $4.5M for Portland International Jetport land acquisition (8-0)
• Approved Homeless Services Center master leases at 654 Riverside Street (8-0)
• Approved collective bargaining agreement with Police Benevolent Association (7-0)
• Approved consent items for fund transfers (8-0)
• Approved October 18, 2021 meeting minutes (8-0)
• Failed amendment to use Amendment 1 for ARPA funding (4-4)
• Failed amendment to use Amendment 3 for ARPA funding (4-4)

Charter Commission

The Charter Commission Departments Committee meeting on November 1, 2021, consists of procedural items. The agenda includes calling the meeting to order and approving prior meeting minutes. No specific topics for new business are listed in the document.

• Approval of prior meeting minutes

The Portland Charter Commission met and discussed approaches to police oversight, including researching models from other municipalities. No formal decisions were made; the meeting was primarily procedural and informational, with commissioners agreeing to research and prepare for future discussions.

• Approved prior meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Rent Board

The Rent Board will hear public comments regarding rent increase applications for properties on Forest Avenue and Casco Street. The committee will also address amended housing service costs and a template for 75-day rent increase notices.

• Rent increase application for 1060 Forest Ave (MAS Assets LLC) involving renovation and capital improvement costs
• Rent increase application for 18 Casco Street (Shepley LLC) regarding unit renovation or reconfiguration
• Rent increase application for 37 Casco Street (Ambassador LLC) regarding capital improvement costs and fair rate of return
• Review of amended increased housing service costs
• Template for 75-Day Notice of Rent Increase

The Portland Rent Board voted 6-0 to table a rent increase application for 18 Casco Street until the next meeting, pending a legal memo clarifying renovation definitions. It also approved a $9.00 rent increase for 37 Casco Street (6-0), subject to compliance confirmation. The board adopted a rent increase history request form and rescheduled the November meeting to December 1, 2021.

• Approved minutes as accepted (6-0)
• Tabled 18 Casco Street rent increase application (4-1, one no vote)
• Granted $9.00 rent increase for 37 Casco Street (6-0)
• Adopted rent increase history request form (6-0)
• Rescheduled November meeting to December 1, 2021 (6-0)
• Accepted decision form for 37 Casco Street (6-0)

Charter Commission

This meeting consists of procedural items, including the approval of August 25, 2021, meeting minutes. The agenda also includes committee reports regarding departments, education, elections, governance, and procedures.

• Approval of August 25, 2021 meeting minutes
• Committee reports on departments, education, elections, governance, and procedures

The Portland Charter Commission met remotely and approved the minutes from its August 25, 2021 meeting. Committee chairs presented progress reports on elections, police oversight, education, governance, and procedures, but no substantive decisions or votes on charter revisions were made. The commission agreed to hold its next meeting on December 22, 2021, with informational updates from each committee and public comment.

• Approved meeting minutes of August 25, 2021 (11-0)
• Scheduled next full commission meeting for December 22, 2021
• Adjourned meeting at 7:45 PM (10-0)

Peaks Island Council

The Peaks Island Council will consider motions regarding rental golf cart regulations and monthly resident parking at the Ocean Gateway lot. The meeting also includes updates on fire safety, air traffic noise, and road conditions.

• Motion regarding rental golf cart caps
• Motion to continue monthly resident parking at Ocean Gateway
• PIIS webcam proposal
• Motion to urge CBL and City of Portland to install a message board and webcam
• Update on forest fire threat assessment and evacuation procedures

The Peaks Island Council approved the August 25 meeting minutes and the treasurer's expenditure report. The council discussed the City Manager's decision to cap rental golf cart operators at two and total rental carts at 45, a result of years of advocacy. No other formal decisions were made; other items were updates or discussions.

• Approved August 25, 2021 meeting minutes (unanimous)
• Accepted treasurer's expenditure report as of September 15, 2021 (unanimous)

Legislative/Nominating Committee

The Legislative/Nominating Committee will meet to approve minutes from the October 19, 2021 meeting. The committee also plans to meet with the Portland Delegation to Augusta regarding bills carried over from the prior session.

• Approval of October 19, 2021 meeting minutes
• Meeting with Portland Delegation to Augusta regarding bills carried over from prior session

The Legislative and Nominating Committee discussed several state bills but made no substantive decisions on them. The only formal action was approving the October 19, 2021 meeting minutes (3-0). The committee decided to hold future joint meetings on the last Tuesday of each month and to meet biweekly until January, then weekly.

• Approved October 19, 2021 meeting minutes (3-0)
• Changed joint meeting schedule to last Tuesday of each month
• Set legislative committee meetings biweekly until January, then weekly

Planning Board

The Planning Board will hold workshops regarding development plan amendments for 58 Fore Street. The board will also consider a conditional use permit for a place of assembly at 11 Pomeroy Street.

• Master Development Plan Amendment for 58 Fore Street
• Zoning Text Amendment for 58 Fore Street regarding food service in EWPZ zone
• Conditional Use Permit for a place of assembly at 11 Pomeroy Street

Charter Commission

The Charter Commission Procedures Committee will discuss communication between elected officials and municipal staff based on a memorandum from Michael Kebede. The committee will also consider the need for a Code of Ethics for elected officials. The meeting includes approval of minutes from the October 12, 2021, meeting.

• Discussion regarding communication between elected officials and municipal staff
• Consideration of a Code of Ethics for elected officials
• Approval of October 12, 2021, meeting minutes

The Procedures Committee agreed to use the charter to require the executive and legislative branches to work together on a communication policy, rather than specifying details. They also discussed a code of ethics, citizen initiatives, and executive pay, assigning drafting tasks to commissioners. No final decisions were made on these items.

• Approved minutes of 10/12 meeting unanimously
• Agreed on approach for charter to mandate executive-legislative communication policy
• Assigned Commissioner Kebede to draft language on communication policy
• Assigned Commissioner Barowitz to research executive pay
• Assigned Commissioner Washburn to draft language on disclosures and code of ethics
• Assigned Commissioners Kebede and Barowitz to draft language on citizen initiatives
• Assigned Commissioners Kebede and Washburn to seek Indigenous input on land acknowledgment
• Adjourned unanimously

City Council

The Portland City Council is holding a workshop to discuss American Rescue Plan Act (ARPA) funds. The meeting includes a presentation regarding recommendations from the Finance Committee.

• Workshop presentation on Finance Committee ARPA recommendations

Ad Hoc Committee

The Remote Rental Housing Advisory Committee will discuss updates to the City's Tenant & Landlord Resources page. The meeting also includes discussions on short-term rental enforcement and Rent Board activities.

• Recommendations for the Tenant & Landlord Resources page
• Discussion on short-term rentals, listings, and enforcement
• Recommendation regarding publication of Rent Board decisions
• Update on Rent Board activities and ordinance

Charter Commission

The Departments Committee will hear presentations from Dr. Lelia DeAndrade, Emily West, and Ali Ali. Following these presentations, committee members will discuss next steps.

• Presentation by Zack
• Presentation by Dr. Lelia DeAndrade
• Presentation by Emily West
• Presentation by Ali Ali
• Discussion of next steps

The Portland Charter Commission's Departments Committee heard presentations on policing and police oversight, including from former Racial Equity Steering Committee members and the current chair of the Police Citizen Review Subcommittee (PCRS). No formal decisions were made; members agreed to dedicate the next meeting to workshopping ideas based on the presentations.

• Agreed to dedicate next meeting to workshopping ideas on policing (unanimous)
• Adjourned meeting (unanimous)

Emergency Shelter Assessment Committee

The committee will discuss the November 2021 shelter referendum ballot. Members will also review September 2021 monthly shelter bed usage statistics and relevant legislation.

• Review of September 16, 2021 draft meeting minutes
• Discussion regarding the November 2021 shelter referendum ballot
• Review of September 2021 monthly shelter bed usage statistics
• Review of federal, state, and local legislation

The Emergency Shelter Assessment Committee discussed whether to take a position on the shelter referendum questions but no motion was made, so no position was adopted. The committee approved the September meeting minutes. Members also discussed shelter bed usage statistics, including the process for entering the Oxford Street Shelter and GA hotels, and noted an increase in GA hotel usage.

• Approved September meeting minutes (unanimous)
• No motion made to take a position on shelter referendum questions

Portland Development Corporation

The Portland Development Corporation Board will conduct its annual meeting and review financial reports. The board is scheduled to vote on a new loan request for Healthworx, LLC and elect new officers. Additionally, the board will review the FYE2021 Annual Report before forwarding it to the City Council.

• Loan request from Healthworx, LLC at 949 Brighton Avenue
• Election of President, Treasurer, and Secretary
• Review of FYE2021 Annual Report
• September 30, 2021 Treasurer's Report

The Portland Development Corporation Board approved a loan of up to $170,000 to Healthworx, LLC for the purchase of 949 Brighton Avenue, with a 7-0-2 vote (Chong and Viola abstained). The board also accepted the September 2021 minutes, the Treasurer's Report, elected officers for the next year, and voted to forward the FY2021 Annual Report to the City Council. No other substantive decisions were made.

• Approved up to $170,000 loan for Healthworx, LLC (7-0-2, Chong and Viola abstained)
• Accepted September 23, 2021 meeting minutes (6-0-2, Grimes and Van Soest abstained)
• Accepted Treasurer's Report for September 30, 2021 (9-0)
• Elected officers: Julie Viola/President, Blaine Grimes/Treasurer, James Dowd/Secretary (9-0)
• Voted to forward FY2021 Annual Report to City Council (9-0)

Public Art Committee

The committee will discuss a proposed modification to the Congress Square sculpture design. Members will also consider a motion regarding funds for Roundabout cost overruns. Additionally, the group will review maintenance contract scopes and subcommittee reports.

• Decision on proposed Congress Square sculpture modification
• Motion to table request for CIP allocation funds for Roundabout cost overruns
• Review of $10,000 contract scope for maintenance/conservation
• Update on Bramhall Square artist finalist selection

The Portland Public Art Committee approved replacing missing Art Underfoot bricks with standard red bricks, with a 7-0 vote. They also approved $2,000 from FY22 contingency funds for artist stipends for the Bramhall Square project. Conservation priorities were postponed to next month, and the committee noted the roundabout installation is ongoing with an unveiling planned for October.

• Approved replacing missing Art Underfoot bricks with standard bricks (7-0)
• Approved $2,000 from FY22 contingency funds for Bramhall Square artist stipends (7-0)
• Approved up to $5,000 contingency for crane rental for roundabout boulders (unanimous)
• Postponed conservation priority decisions to next month
• Approved minutes from July 22, 2021 (6-0)

Sustainability and Transportation Committee

The Sustainability and Transportation Committee will review sustainability program updates and previous meeting minutes. The agenda also includes presentations on higher quality bike lanes and tree canopy enhancement.

• Presentation on higher quality bike lanes
• Discussion of tree canopy enhancement and preservation
• Sustainability program updates
• Review of September 15, 2021 meeting minutes

Charter Commission

The committee will review the minutes from the October 6, 2021, meeting and discuss the recent Education Panel. Members are also preparing a report for the Full Charter Commission meeting scheduled for October 27.

• Approval of October 6, 2021, meeting minutes
• Discussion on the October 6 Education Panel
• Preparation of a report for the October 27 Full Charter Commission meeting
• Identification of potential guests for future meetings

The Education Committee of Portland's Charter Commission met and approved the minutes from its previous meeting unanimously. Members discussed debriefing the October 6 meeting, planning reports to the full commission, and identifying potential future guests, including school board representatives from other cities and local education organizations. No substantive policy decisions were made; the meeting was procedural and planning-focused.

• Approved minutes from last meeting (3-0)
• Agreed to invite school board representatives from other cities/towns
• Agreed to invite representatives from Multilingual and Multicultural Center, Portland Adult Education, and PATHS
• Agreed to have EGLINTON draft a report to the full commission
• Agreed to have HOUSTON reach out to Drummond Woodsum

Legislative/Nominating Committee

The committee will discuss the Commission To Increase Housing Opportunities in Maine by Studying Zoning and Land Use Restrictions with city staff. The agenda also includes a legislative update and approval of minutes from the October 5, 2021 meeting.

• Discussion of Commission To Increase Housing Opportunities in Maine with City Staff
• Approval of October 5, 2021 Meeting minutes

The Legislative and Nominating Committee met to review state legislation ahead of the January session. The committee discussed its support for 8 bills carried over from the prior session, mostly due to lack of funding, and heard updates on the Speaker's housing commission and a potential regional homeless services center. The only formal actions were approving the previous meeting's minutes and adjourning, both by a 3-0 vote.

• Approved minutes of October 5, 2021 meeting (3-0)
• Adjourned meeting (3-0)
• Discussed support for 8 carried-over state bills
• Heard update on Speaker Fecteau's housing commission
• Discussed potential regional homeless services center partnership

Charter Commission

The Charter Commission Elections Committee is meeting remotely via Zoom. The agenda includes the approval of October 5, 2021, draft minutes and a discussion regarding Universal Resident Voting Rights.

• Approval of October 5, 2021, draft meeting minutes
• Discussion regarding Universal Resident Voting Rights

City Council

The Portland City Council approved a zoning map amendment for 43 and 91 Douglass Street, amendments to city codes regarding the National Electric Code and amusement device license fees, and released deed restrictions on C Street and Valley Street. The council also approved findings of fact related to Fair Elections Portland, with Councilor Fournier recused. Several items received first readings, including a $4.5 million land acquisition for the Jetport and a $14.2 million appropriation of American Rescue Plan Act funds.

• Approved zoning map amendment for 43 and 91 Douglass Street from R-5 to R-5a (7-0)
• Approved amendment to City Code Chapter 6 re: National Electric Code (7-0)
• Approved amendment to City Code Chapter 15 re: Amusement Device License Fees (7-0)
• Approved releasing deed restrictions on C Street and Valley Street (8-0)
• Approved findings of fact re: Fair Elections Portland (7-0, Fournier recused)
• Approved appointments to Portland Widows' Wood Society (7-0)
• Approved license for West End Inn at 146 Pine St. (6-0)
• Approved license for Free Street at 77 Free St. (6-0)

Portland Fish Pier Authority

The Portland Fish Pier Authority will discuss potential infrastructure projects funded by the CARES Act. The Board will also review updates regarding facilities, the Portland Fish Exchange, and proposed amendments to the Marine Trade Center ground lease.

• Potential infrastructure and program funding through CARES Act funds
• Proposed amendments to the Marine Trade Center Lot 2 ground lease
• Portland Fish Exchange Landings Report and waterline reimbursement request
• Approval of July 26, 2021, meeting minutes

Land Bank Commission

The Land Bank Commission will perform a series of site visits to review specific parcels. The meeting includes scheduled inspections of Haverty Field, Riverton Trolley Park, and Redlon Woods.

• Parcel Review of Haverty Field (end of Ballpark Dr)
• Parcel Review of Riverton Trolley Park (822 Riverside St)
• Parcel Review of Redlon Woods (the corner of Rockland and Kenilworth)

Charter Commission

The Governance Committee will review its work plan and discuss values mapping and desired outcomes. The meeting includes interviews with Kate Snyder, former Mayor Michael Brennan, and former Mayor Ethan Strimling. A panel discussion featuring Jill Duson, Jim Cohen, and Karen Geraghty is also scheduled.

• Review of Governance Committee Work Plan
• Discussion of Values Mapping & Desired Outcomes
• Interview with Kate Snyder
• Interview with former Mayor Michael Brennan
• Panel discussion with Jill Duson, Jim Cohen, and Karen Geraghty

The Governance Committee interviewed current and former mayors to gather input on the mayor's role under the 2011 charter. No formal decisions were made; the session was informational, with mayors sharing experiences and suggestions for charter amendments.

• No formal decisions made; interviews conducted for charter review

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee will continue its review of the draft annual report. The meeting also includes a continued discussion regarding review criteria.

• Review of draft annual report
• Discussion of review criteria

City Council

The Portland City Council will hold a remote workshop meeting via Zoom. The agenda includes an executive session to discuss hiring challenges and the employment and compensation of City employees.

• Executive session regarding hiring challenges
• Discussion of employment and compensation for City employees

Planning Board

The Portland Planning Board will hold a workshop and public hearings regarding several development applications. The board will consider a change of use for 81 units at 45 Forest Avenue and a new 48-unit development at Winchester Drive.

• Change of use from commercial to residential for 81 multi-family units at 45 Forest Avenue
• Development of a 48-unit Planned Residential Unit Development at Winchester Drive (formerly 0 Dalton Street)
• Amendment to increase dwelling units from 52 to 54 at 75 Chestnut Street

HHS and Public Safety Committee

The committee will review a staff presentation regarding a flavored tobacco ban and hold a period for public comment. There are no action items scheduled, but the meeting includes updates on Health & Human Services and the Fire Department.

• Flavored Tobacco Ban staff presentation
• Public comment on Flavored Tobacco Ban
• Health & Human Services updates
• Fire Department update

The committee received updates on HHS, fire, parks, and resettlement, and discussed a proposed flavored tobacco ban. No formal votes were taken on the ban; members will vote on draft language at the next meeting. The minutes were accepted unanimously.

• Accepted September 12, 2021 draft workshop minutes (unanimous)
• Delayed vote on flavored tobacco ban until next meeting

Charter Commission

The committee will discuss adding a land acknowledgment to the Charter Preamble. Members will also discuss recommendations regarding compensation for City Council and School Committee officials.

• Discussion of possible land acknowledgment in the Charter Preamble
• Review of draft revised Preamble
• Discussion of compensation recommendations for City Council and School Committee members
• Review of a spreadsheet regarding City Council salaries

Parks Commission

The commission will review the September 2, 2021 meeting minutes and hear a presentation on the Portland Harbor Common. The agenda also includes reports from the Parks and Land Bank Commissions.

• Portland Harbor Common presentation
• Review of September 2, 2021 meeting minutes
• Future Master Plan presentations
• Land Bank Commission report

The Parks Commission approved the September 2, 2021 meeting minutes. They received a presentation on Phase 1 of the Portland Harbor Common project, which would convert a former queuing lane parking area into open space. No formal action was taken on the project. Committee assignments were discussed, and the commission planned to focus on master plans in future meetings.

• Approved September 2, 2021 meeting minutes (unanimous)
• Heard presentation on Portland Harbor Common Phase 1 (no action)
• Discussed committee membership assignments (no formal vote)

Finance Committee

The Committee will hold public hearings on project funding recommendations for the first tranche of American Rescue Plan funds. The committee will also discuss a proposed lease for the Homeless Services Center, including its financial implications. Members may vote to recommend these items to the full City Council.

• Vote on American Rescue Plan project funding recommendations
• Public hearing on Homeless Services Center lease proposal
• Discussion of lease costs versus general obligation bonds

The Finance Committee voted to recommend a list of projects for the first tranche of American Rescue Plan funding to the full City Council. They also recommended a lease proposal for a homeless services center, with no public comment. Both recommendations passed unanimously (3-0).

• Recommended ARP project funding list to City Council (3-0)
• Recommended homeless services center lease proposal to City Council (3-0)

Creative Portland Corporation

The Board of Directors will vote on the consent agenda, which includes August financials and September 8 meeting minutes. The Executive Director will also provide updates on staffing, grant pursuits, and community programs.

• Vote to accept August financials and September 8 meeting minutes
• Update on Program Liaison and Office Associate positions
• Creative Bus Shelters Round 2 submissions due December 15, 2021
• Artist Relief Fund Round V awards announced October 5, 2021
• Proposed Winter Holiday Festival with city partners

Historic Preservation Board

The Historic Preservation Board will hold a remote meeting to conduct a public hearing and workshop. The agenda includes a certificate of appropriateness for a labyrinth installation and a preliminary review of new construction.

• Public hearing for site alterations and labyrinth installation at 143 State Street
• Preliminary review of new infill construction at 32 Atlantic Street

Charter Commission

The committee will conduct an education workshop to discuss a memorandum from Superintendent Xavier Botana. City and school officials are invited to attend the session. The meeting will be held remotely via Zoom.

• Approval of September 15 meeting minutes
• Education workshop regarding a memorandum from Superintendent Botana
• Public hearing

The Portland Charter Commission held a workshop with testimony from legal counsel and former officials about school board authority, budget parity, and potential charter changes. No formal decisions were made; the commission deferred topic selection for the next meeting and considered an interim report to the full Commission on the 27th.

• Approved minutes of last meeting (unanimous)
• Adjourned meeting (unanimous)

Legislative/Nominating Committee

The committee will meet to approve minutes from the September 28, 2021 meeting and receive a legislative update. No specific ordinances or contracts are listed on this agenda.

• Approval of September 28, 2021 meeting minutes
• Legislative update

The Legislative Committee reviewed carryover and new bills for the emergency session, discussing positions on several. They reaffirmed support for LD 910 (General Assistance reimbursement) and LD 1475 (food processing bond), and noted concerns about LD 555 (public employee strike rights). The committee approved the minutes for the September 28, 2021 meetings and adjourned.

• Approved minutes for the September 28, 2021 Legislative Committee meetings (3-0).
• Adjourned the meeting at 8:30 AM (3-0).
• Discussed carryover bills, including LD 987 (Portland Harbor dredging bond) and LD 343 (federal block grant funds).
• Reaffirmed support for LD 910 (General Assistance reimbursement) and LD 1475 (food processing bond).
• Noted concerns about LD 555 (public employee strike rights) and discussed meeting with Representative Sylvester.
• Agreed to provide more information on Representative Talbot Ross's CDBG bill at the next meeting.
• Agreed to add LD 1337 (seasonal Mainers taxation) to the next meeting's list.
• Noted Senator Chipman's LR 2264 and will review full language at the next meeting.

Housing & Economic Development Committee

The committee will hold a public hearing and vote to recommend master leases for the Homeless Service Center to the City Council. The meeting also includes a staff presentation and discussion regarding missing middle housing policy.

• Vote on proposed Homeless Service Center Ground and Building Master Leases
• Discussion of Missing Middle Housing policy
• Review and acceptance of September 21, 2021, meeting minutes

The Housing and Economic Development Committee voted 4-0 to recommend approval of proposed Homeless Service Center Ground and Building Master Leases to the City Council, with a project cost cap of $25 million. The committee also approved the September 21, 2021 meeting minutes and discussed 'missing middle' housing policies, including ReCode Portland updates, without taking action.

• Recommended Homeless Service Center Master Leases to City Council (4-0)
• Approved September 21, 2021 draft meeting minutes (4-0)
• Adjourned meeting (4-0)

Charter Commission

The Charter Commission Elections Committee is holding a workshop regarding ranked choice voting. The committee will also review meeting minutes from September 7 and September 21, 2021.

• Workshop on Ranked Choice Voting
• Approval of September 7, 2021 meeting minutes
• Approval of September 21, 2021 meeting minutes

The Elections Committee met and approved the minutes from its previous meeting unanimously. The main agenda item was a workshop on ranked-choice voting, featuring presentations from Chris Hughes of the Ranked Choice Voting Resource Center and Deb Otis of FairVote, with brief remarks from Deb McDonough of the League of Women Voters. No formal decisions were made on ranked-choice voting; the item was informational only.

• Approved minutes from last meeting (unanimous)

City Council

The Council will consider an emergency order regarding face coverings in public indoor spaces and the appointment of a health officer to enforce mandates. Members will also discuss increasing senior tax relief payments and appropriating $150,000 for affordable housing.

• Emergency order regarding face coverings in public indoor spaces
• $150,000 appropriation for the Phoenix at Danforth affordable housing project
• Increasing maximum P-STEP senior tax relief payments from $900 to $1,200
• Central Maine Power easement at Presumpscot Elementary School
• Appointment of Bridget Rauscher as Local Health Officer

The Portland City Council approved a $150,000 appropriation from the Housing Trust Fund to Developers Collaborative Predevelopment LLC for the Phoenix at Danforth project. The council also passed a resolution urging precautionary COVID-19 measures, approved a $10,000 rail study, and appointed Danielle P. West as interim city manager. Several items were postponed indefinitely, including the appointment of a local health officer and a tax increment financing amendment.

• Approved $150,000 Housing Trust Fund appropriation for Phoenix at Danforth (8-0)
• Approved resolution urging precautionary COVID-19 measures (8-0)
• Approved $10,000 rail study as emergency (8-0)
• Appointed Danielle P. West as interim city manager (8-0)
• Appointed Jennifer Thompson acting corporation counsel (8-0)
• Postponed indefinitely Order 54 appointing local health officer (8-0)
• Postponed indefinitely Order 259 TIF amendment for Creative Portland (8-0)
• Approved consent items including CMP easement and poll hours (8-0)

Charter Commission

The committee will review the September 20, 2021 meeting minutes. The agenda includes presentations from Maria Testa, Professor Brendan McQuade, and Cameron McEllhiney regarding police oversight and training.

• Approval of September 20, 2021 Meeting Minutes
• Presentation by Maria Testa (former Police Citizen Review Subcommittee member)
• Presentation by Professor Brendan McQuade (USM Criminology)
• Presentation by Cameron McEllhiney (Director of Training and Education / NACOLE)

The committee heard presentations from three experts on police oversight and discussed next steps, but took no formal action. The prior meeting's minutes were approved unanimously. The committee committed to continuing its review of policing information, with possible ties to an Office of Civic and Community Engagement.

• Approved prior meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Finance Committee

The committee will discuss American Rescue Plan project funding recommendations based on public engagement and City Manager requests. Members will also hold a public hearing regarding an amendment to the Downtown Transit Oriented Development and Omnibus TIF District to increase funding to Creative Portland. A vote may be taken to recommend this amendment to the City Council.

• American Rescue Plan project funding recommendations discussion
• Public hearing for a TIF amendment to increase funding to Creative Portland
• Review of follow-up questions from the September 9, 2021, Finance Committee meeting

The Finance Committee meeting on September 30, 2021, was held as a public proceeding, but the minutes contain only procedural information about the recording and archiving of meetings. No motions, votes, or decisions are recorded in the provided text.

Portland Fish Pier Authority

The Board of Directors is reviewing the outcomes of a stakeholder survey. Members will discuss refining goals and strategies based on these results. The meeting also includes determining if further stakeholder input is required.

• Review of stakeholder survey process and outcomes
• Refinement of goals and strategies
• Discussion on future direction and next steps

City Council

The City Council will continue discussions regarding Order 259-20/21 to amend the Downtown TIF District. The meeting includes reviewing follow-up questions from a September 9, 2021, Finance Committee meeting about funding for Creative Portland and city arts support.

• Discussion of Order 259-20/21 (Amending the Downtown TIF District)
• Review of information requests regarding Creative Portland funding and city arts support

Legislative/Nominating Committee

The committee will approve minutes from meetings held on September 14 and September 21, 2021. A working meeting is scheduled between the Legislative Committee and the Portland Delegation to Augusta.

• Approval of September 14, 2021 meeting minutes
• Approval of September 21, 2021 meeting minutes
• Working meeting with Portland Delegation to Augusta

Planning Board

The Planning Board will hold workshops regarding development plans at 58 Fore Street and 50 Bedford Street. A public hearing is also scheduled to discuss parking requirement reductions for apartment and condominium buildings on North Street.

• Workshop: Master development plan and zoning changes for 58 Fore Street
• Workshop: Proposed 632-space parking garage at 50 (44) Bedford Street
• Public hearing: Parking reduction for apartments/condos at 126 and 128 North Street
• Motion to table application for 33-37 Montreal Street until December 14, 2021

HHS and Public Safety Committee

The Health & Human Services and Public Safety Committee is reviewing draft shelter licensing. The meeting includes HHS updates and a period for public comment on the licensing draft. The committee may also hold questions, discussion, or a possible vote.

• Review and approval of July 13, 2021 minutes
• Discussion regarding draft shelter licensing
• Public comment session on shelter licensing

The Health & Human Services and Public Safety Committee voted unanimously (2-0, Ray absent) to recommend the shelter licensing ordinance to the full City Council. The ordinance establishes annual licensing fees, defines emergency shelters, sets performance standards, and includes exemptions for pre-existing shelters. The committee also received updates on the 39 Forest Avenue move, General Assistance, shelter censuses, and the needle exchange program.

• Recommended shelter licensing ordinance to full City Council (2-0)
• Accepted July 13, 2021 draft workshop minutes (2-0)

Charter Commission

The Charter Commission Procedures Committee will host guest speakers regarding compensation for elected and appointed officials. The meeting also includes discussions on other procedural topics.

• Guest speaker on compensation for elected/appointed officials
• Guest speaker on other procedures topics
• Approval of prior meeting minutes

The Portland Charter Commission Procedures Committee met and discussed compensation for elected officials, with Chair Washburn presenting salary data showing Portland ranks among the lowest for part-time city councilors. The committee debated the wording of the charter preamble, particularly the term 'welfare,' and postponed a final decision. No formal decisions were made; the meeting was primarily procedural and discussion-focused.

• Approved prior meeting minutes (unanimous)
• Discussed councilor salary data, no action taken
• Postponed preamble language decision to future meeting
• Postponed guest speaker on other procedures topics
• Adjourned meeting (unanimous)

City Council

The City Council will hold a workshop to review challenges regarding city staffing levels. The session includes an overview of how these levels impact municipal programs and services.

• Overview of city staffing level challenges
• Discussion on impacts to programs and services

City Council

The City Council Workshop includes a presentation by the Health & Human Services Department. The agenda also includes feedback from city staff and a council Q&A session.

• Presentation by Health & Human Services Department

Civil Service Employment Subcommittee

The Rental Housing Advisory Committee will elect new co-chairs and approve minutes from the August 30, 2021 meeting. The committee will also discuss updates to the city's Tenant & Landlord Resources webpage and receive an update on Rent Board activities.

• Election of Rental Housing Advisory Committee co-chairs
• Review of Tenant & Landlord Resources webpage
• Update on Rent Board activities and ordinance
• Approval of August 30, 2021 meeting minutes

Portland Development Corporation

The Portland Development Corporation Board will consider loan applications for African Supermarket and Twin Swirls Ice Cream. The meeting also includes a vote on July meeting minutes and a review of the August 31 Treasurer's Report.

• Loan application: African Supermarket ($168,000)
• Loan application: Twin Swirls Ice Cream ($131,250)
• Vote on July 15 and July 30 meeting minutes
• Review of August 31 Treasurer's Report

The Portland Development Corporation approved two new loan applications: $168,000 for African Supermarket to purchase and renovate a new location, and $131,250 for Twin Swirls Ice Cream to buy and renovate a property. Both loans were approved on staff-recommended terms, with the Twin Swirls vote including an abstention from Board President Viola due to a conflict of interest. The board also accepted prior meeting minutes and the Treasurer's Report.

• Approved $168,000 loan for African Supermarket (6-0)
• Approved $131,250 loan for Twin Swirls Ice Cream (5-0-1, Viola abstained)
• Accepted July 15, 2021 meeting minutes (4-0-2)
• Accepted July 30, 2021 meeting minutes (4-0-2)
• Accepted Treasurer's Report for August 31, 2021 (6-0)

Rent Board

The Rent Board will review several rent increase applications and related public comments. The agenda includes discussions on housing service increases, capital improvement costs, and renovation-related increases. The board will also consider a housing safety memo.

• Rent increase application for 23 Devonshire St #23
• Rent increase application for 168 Woodford St #7
• Rent increase application for 40 West St #42-2
• Rent increase application for 67 and 69 Danforth St units
• Review of Housing Safety Memo

The Rent Board approved rent increase applications for four properties, including capital improvement increases for 23 Devonshire St, 168 Woodford St, and 67 Danforth St, and a capital improvement increase for 40 West St after the landlord amended from a renovation request. A motion for a capital improvement increase at 23 Devonshire St initially failed 3-3, but an amended version with a 10% cap passed 5-1. The board also discussed criteria for fair rate of return applications and added a quarterly check-in agenda item.

• Approved capital improvement rent increase for 23 Devonshire St with 10% cap (5-1)
• Approved capital improvement rent increase for 168 Woodford St (6-0)
• Approved capital improvement rent increase for 40 West St after landlord amended from renovation (6-0)
• Approved capital improvement and fair rate of return application for 67 Danforth St (6-0)
• Added 'Quarterly Check-In of Lessons Learned' agenda item for 10/27/21 meeting (6-0)
• Approved minutes with amendments (6-0)

Charter Commission

The Charter Commission Governance Committee will review its work plan and discuss values mapping and desired outcomes. The committee will also consider approving the draft minutes from the September 8, 2021, meeting.

• Approval of September 8, 2021, draft minutes
• Review and discussion of Governance Committee Work Plan
• Discussion on values mapping and desired outcomes

The Governance Committee held a values mapping exercise facilitated by David Plumb, identifying core values for a future city government structure, including accountability, transparency, participation, representation, efficiency, and integrity. The committee also finalized a timeline for upcoming interviews with mayors and city managers, and scheduled a public hearing for November 24. No formal decisions were made beyond accepting the previous meeting minutes.

• Accepted September 8, 2021 meeting minutes unanimously
• Added list of potential city managers to invite for interviews
• Scheduled interviews with three recent mayors for October 13
• Scheduled city manager interviews for October 27 (to be rescheduled)
• Scheduled expert testimony for November 10
• Scheduled public hearing for November 24
• Scheduled diagramming of city structure models for December 8

Peaks Island Council

The Peaks Island Council will discuss the Ferry Landside Operations Study for infrastructure improvements. The meeting includes discussions regarding the 2021 municipal election, including candidates night and filling vacancies. Members will also receive updates on committee reports ranging from by-laws to emergency evacuation procedures.

• Peaks Island Ferry Landside Operations Study discussion
• 2021 Municipal Election Candidates Night discussion
• Discussion of filling PIC vacancies after the municipal election
• Possible public restroom partnership with Downtown Portland
• Updates on emergency evacuation procedures and police/fire meetings

The Peaks Island Council unanimously appointed Ellen Mahoney as the island's representative to the Maine Island Coalition. The council also approved the July meeting minutes and the treasurer's expenditure report, leaving a remaining FY22 budget of $37,114.25. Updates were given on the island priority survey, golf cart ordinance enforcement delay, wildfire assessment, and other committee work.

• Appointed Ellen Mahoney as Peaks Island representative to Maine Island Coalition (unanimous)
• Approved July 28, 2021 meeting minutes (unanimous)
• Accepted treasurer's expenditure report as of August 23, 2021 (unanimous)

Legislative/Nominating Committee

The Legislative/Nominating Committee will meet to approve minutes from the September 14, 2021 meeting. The agenda also includes a review of legislative committee policy priorities and city policy recommendations.

• Approval of September 14, 2021, meeting minutes
• Review of Legislative Committee Policy Priorities
• City Policy Recommendations

The Legislative and Nominating Committee met with state legislators to discuss the City's legislative priorities and receive feedback. No formal votes or decisions were taken; the meeting was informational, focusing on aligning city priorities with state funding opportunities, including ARPA funds and recent budget allocations.

• No formal decisions or votes taken; meeting was informational
• Discussed aligning city priorities with state budget allocations, including $82M for affordable housing
• Noted potential priority on LB 1300, which mandates county coordination on shelters but is unfunded
• Agreed to continue discussions on improving city-delegation working relationship

Ad Hoc Committee

This meeting provides an update regarding the progress of moving Health and Human Services to 39 Forest Avenue. The agenda includes a staff presentation and a session for public questions and discussion.

• Update on HHS move to 39 Forest Avenue
• Staff presentation on moving progress
• Public questions and discussion

Housing & Economic Development Committee

The committee will hold a public hearing and vote to recommend the CDBG Priority Task Force Report to the City Council. Members will also participate in a workshop regarding housing policy ideas for missing middle housing.

• Vote on recommending the CDBG Priority Task Force Report
• Workshop on missing middle housing policy ideas
• Review of September 7, 2021, meeting minutes

The Housing and Economic Development Committee voted unanimously (4-0) to recommend that the City Council adopt the 2020 CDBG Priority Task Force Report and 2021 Addendum, as amended by the City Manager's letter. The City Manager's amendments do not support reducing the maximum grant request for Development Activities from $250,000 to $200,000, reducing the City funding cap, or eliminating the 60% public infrastructure set-aside, but do support transitioning Community Police program funding to the City budget. The committee also held a workshop on missing middle housing policy ideas, with no decisions made.

• Approved September 7, 2021 draft meeting minutes (4-0)
• Recommended City Council adopt CDBG Priority Task Force Report and 2021 Addendum as amended by City Manager's letter (4-0)
• Adjourned meeting at approximately 7:04 p.m. (4-0)

Charter Commission

The committee will host presentations regarding clean elections and campaign finance reform. Presenters from the Maine Ethics Commission, Maine Citizens for Clean Elections, and Fix Democracy Now will discuss state programs, nationwide best practices, and democracy vouchers. A public comment period on these topics is also scheduled.

• Presentation: State Clean Elections Program and Municipalities
• Presentation: Clean Elections Nationwide and Best Practices
• Presentation: Democracy Vouchers and Public Financing Options
• Public comment period on clean elections and campaign finance reform

The Education Committee of Portland's Charter Commission held a remote meeting featuring presentations on clean election programs, including Maine's Clean Election Act, Seattle's voucher program, and other models. No formal decisions or votes were taken on any policy matters; the only vote was to adjourn. Commissioners discussed next steps, including further research and public input.

• Adjourned meeting unanimously

City Council

The City Council will consider an emergency order regarding face coverings in public indoor spaces due to the Delta variant. The agenda also includes proposals to close parts of Dana, Wharf, and Milk Streets as part of the Open Air Portland program. Additionally, the Council will review business licenses and a FEMA grant for fire department mental health services.

• Emergency order regarding face coverings in public indoor spaces
• Proposed closure of Dana, Wharf, and part of Milk Street to through traffic
• Reduction of parklet permit application fees
• Acceptance of $40,909.09 FEMA grant for fire department mental health support
• Approval of RFP for the sale and development of the Thames Street Lot

The City Council accepted Councilor Thibodeau's resignation and approved several orders, including the Western Promenade Historic Landscape Master Plan, a request for proposals for the Thames Street Lot, and maintenance assessments for Portland Downtown. The council also approved multiple liquor licenses and an emergency order, but the emergency order as amended failed to pass in a 4-4 vote. An order to appoint a Local Health Officer was postponed to the next meeting.

• Accepted Councilor Thibodeau's resignation effective September 19, 2021.
• Approved the Western Promenade Historic Landscape Master Plan (Order 55-21/22).
• Approved a Request for Proposals for the sale and development of the Thames Street Lot (Order 56-21/22).
• Approved maintenance and implementation assessments for Portland Downtown for FY 2021-2022 (Order 57-21/22).
• Approved liquor licenses for Jack's Twisted Mansion, X-Golf Portland, Maps, and Maine Craft Distilling (with a referral to the Sound and Oversight Committee).
• Approved a traffic schedule amendment closing Dana, Wharf, and part of Milk Street to through traffic (Order 45-21/22).
• Approved a parklet fee reduction amendment to City Code Chapter 25 (Order 46-21/22).
• Failed to pass an amended emergency order (Order 48-21/22) in a 4-4 vote; a motion to postpone indefinitely also failed 4-4.

Charter Commission

The Charter Commission Departments Committee will elect a Chair, Vice Chair, and Secretary. The committee will also determine its study process, meeting lengths, and work timeline.

• Election of Chair, Vice Chair, and Secretary
• Decision on minute-taking procedures
• Establishment of committee workflow and study order
• Determination of meeting lengths and timelines

The committee elected Lizanecz as Chair, Barowitz as Vice Chair, and Houston as Secretary unanimously. They approved a work plan that prioritizes a Police Review Board discussion at the next meeting, with public comment afterward. The committee agreed to aim for 2-hour meetings but allow flexible time for topics. No other substantive decisions were made.

• Elected Lizanecz as Chair, Barowitz as Vice Chair, and Houston as Secretary unanimously
• Approved the committee work plan, including dedicating the next meeting to the Police Review Board with public comment
• Agreed to aim for 2-hour meetings with flexible time for topics
• Directed Barowitz to contact Mike Sauschuck and Lizanecz to contact Brendan McQuade, Maria Testa, and another expert for the next workshop

Emergency Shelter Assessment Committee

The committee will review August meeting minutes and monthly shelter bed usage statistics. Discussion topics include Maine Housing funding and community preparedness for the upcoming cold season. The agenda also includes a Homeless Services Center update and discussion on city ordinances and referendums.

• Review and approval of August meeting minutes
• August shelter bed usage statistics
• Summary of Maine Housing funding
• Discussion on community preparedness for the cold season
• Homeless Services Center update

The Emergency Shelter Assessment Committee (ESAC) discussed high first-time homelessness numbers and intakes from outside Greater Portland, prompting a focus on prevention and diversion resources. The committee approved a motion to create a subcommittee to draft a comprehensive winter plan. The Homeless Services Center (HSC) plan to replace the Oxford Street Shelter was approved by the planning board, and the committee deferred taking a position on the November ballot questions until its October meeting.

• Approved August meeting minutes (motion passed, none opposed)
• Created subcommittee to draft a comprehensive winter plan (motion passed, none opposed)
• Approved sending a thank you letter to Senators King and Collins for the DASH Act (motion passed, none opposed)
• Deferred vote on ballot question language until October meeting

City Council

The Portland City Council will hold a workshop regarding the City Manager search process. The council also scheduled an executive session to consider an interim appointment for the City Manager.

• Follow up discussion on City Manager search process
• Executive Session to consider an interim City Manager appointment

Zoning Board of Appeals

The Portland Zoning Board of Appeals will hold a remote public hearing on September 16, 2021. The board will consider an application to legalize a third dwelling unit at 14 Inverness Street. Additionally, the board will review an appeal regarding a fence height violation at 79 Stevens Ave.

• Conditional Use Appeal for a third dwelling unit at 14 Inverness Street
• Interpretation Appeal regarding a fence height violation at 79 Stevens Ave

The Zoning Board of Appeals voted 6-0 to grant a Conditional Use Appeal for 14 Inverness Street, allowing a third dwelling unit for 24 months. The Board also voted 6-0 to deny an Interpretation Appeal for 79 Stevens Ave, upholding the Code Enforcement Officer's determination that a fence must be reduced in height or removed.

• Granted Conditional Use Appeal (CU-001731-2021) for 14 Inverness Street, allowing a third dwelling unit for 24 months, vote 6-0.
• Denied Interpretation Appeal (ZBA-001674-2021) for 79 Stevens Ave, upholding the fence height violation and requiring reduction or removal, vote 6-0.

Historic Preservation Board

The board will conduct a preliminary review of a proposed roof deck at 34 West Street and discuss new policy guidelines for mural installations in historic districts. The meeting also includes reports on approved applications from the September 1, 2021 meeting.

• Preliminary review of proposed roof deck at 34 West Street
• Preliminary review of proposed policy and guidelines for mural installations
• Report of approved mural installation at 77 Free Street
• Report of approved rooftop addition at 42 Lafayette Street

Sustainability and Transportation Committee

The committee will discuss the Libbytown Safety and Accessibility Project and receive sustainability program updates. The meeting also includes a presentation regarding opportunities for voluntary tolling.

• Libbytown Safety and Accessibility Project discussion
• Presentation on voluntary tolling opportunities
• September Sustainability Program updates
• Review of July 21, 2021 meeting minutes

Charter Commission

The Charter Commission Education Committee will meet via Zoom to approve minutes from September 1, 2021. The agenda includes a public hearing and discussion regarding inviting guests to speak at future meetings.

• Approval of September 1, 2021 meeting minutes
• Public Hearing Guidelines
• Public Hearing
• Discussion on inviting guests to speak at future meetings

The Education Committee of Portland's Charter Commission held a procedural meeting, approving prior minutes unanimously. No substantive decisions were made; the committee discussed arranging future guest appearances, including a briefing from Portland Public Schools' attorney and outreach to school board and city officials regarding the school budget process.

• Approved prior meeting minutes unanimously (3-0)
• Agreed to request a briefing from Drummond Woodsum attorney on a memo to Portland Public Schools
• Commissioner Eglinton volunteered to reach out to council, mayor, and corporation counsel regarding school budget
• Commissioner Chann will contact School Board Finance Chair Anna Trevorrow and School Board Chair Emily Figdor to request appearances

Legislative/Nominating Committee

The committee will review the minutes from the September 7, 2021 meeting. The agenda also includes a discussion regarding city legislative priorities and staff policy recommendations.

• Approval of September 7, 2021 meeting minutes
• Discussion of city legislative priorities and staff policy recommendations

The Legislative and Nominating Committee reviewed staff-proposed legislative priorities for the State Delegation, focusing on housing development costs and shelter funding, and agreed to share the recommendation memo with the Delegation ahead of next week's meeting. The committee discussed a potential $10,000 City contribution to a rail study (LD 991) with Lewiston, with members agreeing to bring the matter to the full Council. The committee approved the previous meeting's minutes and adjourned.

• Approved the minutes of the last meeting, vote 3-0.
• Agreed to send the staff recommendation memo on legislative priorities to the State Delegation before next Tuesday's meeting.
• Agreed to bring the potential $10,000 rail study funding contribution to the full Council for consideration.
• Adjourned the meeting, vote 3-0.

Planning Board

The Planning Board will hold public hearings on several development applications. These include a zoning amendment for affordable housing at 57 Douglass Street and an auto dealership at 803R Forest Avenue. The board will also consider a site plan for an emergency shelter.

• Zoning map amendment for 108-unit affordable housing at 57 Douglass Street
• Conditional use application for a 5,300 square foot auto dealership at 803R Forest Avenue
• Site plan for a 200-person capacity emergency shelter at 654 Riverside Street

Charter Commission

The Charter Commission Departments Committee meeting focuses on organizational procedures. The committee will elect a Chair, Vice Chair, and Secretary, and establish its study workflow and timeline.

• Election of Chair, Vice Chair, and Secretary
• Decision on detailed or bare-bone minutes
• Establishment of meeting lengths and study timelines

The Portland Charter Commission elected Washburn as Chair, Barowitz as Vice-Chair, and Waxman as Secretary, all by a 3-0 vote. Members set priorities for charter revision, including compensation of officials, participatory budgeting, and the revision process, and established a timeline through November for public input and drafting recommendations. No substantive policy decisions were made; the meeting focused on organization and planning.

• Elected Washburn as Chair, Barowitz as Vice-Chair, Waxman as Secretary (3-0)
• Adopted a 2x2 priority matrix for charter revision topics
• Set timeline for public hearings and drafting recommendations
• Assigned tasks for research and expert outreach
• Adjourned (3-0)

City Council

The City Council workshop will review eligible expenditure categories for American Rescue Plan Act (ARPA) funding. Finance Director Brendan T. O’Connell will present on US Treasury resources and the upcoming meeting schedule. The session also includes a public comment period and an overview of survey responses received to date.

• Overview of ARPA eligible expenditure categories
• Review of US Treasury online resources
• Public forum for ARPA funding comments
• High-level overview of survey responses

City Council

The Portland City Council is considering an amendment to its emergency proclamation. The proposed order would mandate the use of face coverings in public indoor spaces due to rising COVID-19 hospitalizations.

• Order 48-21/22: Order Declaring an Emergency regarding face coverings in public indoor spaces

The Portland City Council held a special remote meeting on Sept. 13, 2021, and voted 8-1 to postpone Order 48-21/22, which declared an emergency, to the Sept. 20 City Council meeting. Councilor Zarro cast the dissenting vote. The meeting adjourned 9-0 at 8:32 P.M. after a public comment period; no other substantive decisions were made.

• Postponed Order 48-21/22 (emergency declaration) to Sept. 20 meeting (8-1, Zarro dissenting)
• Adjourned meeting at 8:32 P.M. (9-0)

Waterfront Working Group

The Waterfront Working Group will review an overview of American Rescue Plan Act (ARPA) funding. City Finance Director Brendan O’Connell will present on the funds. The group will provide comments and feedback regarding the use of these funds.

• American Rescue Plan Act (ARPA) funding overview
• Feedback session on the use of ARPA funds

Finance Committee

The committee will discuss property revaluation, tax billing, and the FY22 mill rate. Members will review proposed changes to the Portland Senior Tax Equity Program (P-STEP) and potential tax relief for low-income seniors. The meeting also includes updates on American Rescue Plan Act (ARPA) outreach and a discussion regarding TIF funding for Creative Portland.

• Proposed changes to the Portland Senior Tax Equity Program (P-STEP)
• Updates on property revaluation and FY22 mill rate
• American Rescue Plan Act (ARPA) funding outreach updates
• 6th Amendment to the Downtown Transit Oriented Development and Omnibus TIF District

The Finance Committee voted 3-0 to recommend changes to the Portland Senior Tax Equity Program (P-STEP) for FY22, including a bridge for low-income seniors until the state property tax deferral program begins in FY23. The committee also heard updates on the revaluation process, tax billing dates, mill rate, and American Rescue Plan Act funding outreach, but took no other votes. A discussion on the Downtown TIF amendment and Creative Portland funding was postponed to a future meeting.

• Recommended expanded P-STEP program changes to full City Council (3-0)
• Heard revaluation and tax billing update (discussion only)
• Heard tax relief programs update (discussion only)
• Heard ARPA funding updates and next steps (discussion only)
• Postponed discussion on Downtown TIF amendment / Creative Portland funding

Creative Portland Corporation

The Creative Portland Corporation Board of Directors will vote on a new remote meeting policy and the July consent agenda. The board will also receive updates regarding Summer Stage Monument Square, staff vacancies, and funding processes.

• Vote to adopt Remote Meeting Policy
• Vote to accept July minutes and financials
• Update on Summer Stage Monument Square events
• Postponement of Arts & Culture Summit to June 2022
• Update on TIF/CP funding and ARPA funding process

City Council

The Portland City Council will hold a workshop to discuss potential amendments to the Emergency Proclamation. This discussion includes topics such as a potential mask mandate.

• Discussion of Emergency Proclamation amendments, including potential mask mandates

Land Bank Commission

The Commission will review the North Deering Park Project with a speaker from the Trust for Public Land. The agenda also includes reports on tax acquired parcels and updates on specific land parcels.

• North Deering Park Project overview (Action Item)
• Acceptance of June 9, 2021 meeting minutes
• Review of Tax Acquired Parcels Committee List
• Maine Conservation Corps work at Riverton Trolley Park
• Updates on Redlon and Riverton Trolly-Hale parcels

The Commission unanimously approved a motion to commit $80,000 to the North Deering Park project, a conservation effort managed by the Trust for Public Land. The funds will support land acquisition and match a potential federal grant. The Commission also approved the June 9th meeting minutes with corrections and recommended that certain tax-acquired parcels be considered by the city's TAPC committee.

• Approved $80,000 commitment to North Deering Park project (unanimous)
• Approved June 9, 2021 meeting minutes with corrections (unanimous)
• Recommended green-lighted parcels to TAPC committee (unanimous)

City Council

The Portland City Council is reviewing several items, including zoning amendments for multi-family housing and a new contract for firefighters. The council will also consider accepting an EPA grant and extending outdoor dining permits.

• Rezoning 99 Winter Street and 152-160 State Street from R-6 to B-3
• Approval of a three-year contract with Firefighters Local 740
• Acceptance of $480,850 in EPA Brownfields funds for the City's revolving loan fund
• Extension of the Outdoor Dining/Retail Festival through April 15, 2022
• Increasing annual TIF funding for Creative Portland to $155,000

The City Council approved a zoning map amendment for 99 Winter Street and 152-160 State Street, a height overlap map change, and designated the Marguerite Emerson House as a landmark. It also approved a collective bargaining agreement with Firefighters Local 740 and accepted $480,850 in EPA Brownfields funds. Several other items were approved, including hotel and food service licenses, and an order to condemn property rights for FEDEQ DV004, LLC was passed.

• Approved zoning map amendment for 99 Winter Street and 152-160 State Street (8-1).
• Approved height overlap map amendment at 99 Winter Street (8-1).
• Approved $480,850 EPA Brownfields funds for the City's Revolving Loan Fund (9-0).
• Approved collective bargaining agreement with Firefighters Local 740 (9-0).
• Designated Marguerite Emerson House at 99 Capisic Street as a landmark (9-0).
• Approved order condemning property rights of FEDEQ DV004, LLC (9-0).
• Approved hotel licenses for AC Hotel Portland Downtown/Waterfront and Aloft Hotel Portland (9-0 each).
• Approved outdoor dining/retail festival extension to April 15, 2022 (9-0).

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee will meet to discuss and approve a Remote Participation Policy. The agenda includes the final review and adoption of a review criteria worksheet and continued review of a public survey. An executive session is scheduled to discuss IA2021-002.

• Approval of July 14, 2021 minutes
• Discussion and approval of Remote Participation Policy
• Final review and adoption of review criteria worksheet
• Continued review of public survey
• Executive session regarding IA2021-002

Charter Commission

The Charter Commission Governance Committee will meet to elect a Chair, Vice Chair, and Secretary. The committee will also determine its study priorities, meeting lengths, and work timeline.

• Election of Chair, Vice Chair, and Secretary
• Decision on detailed notes versus bare-bone minutes
• Establishment of committee workflow and study priorities
• Determination of meeting lengths and work timelines

The Governance Committee elected Robert O'Brien as Chair, Shay Stewart-Bouley as Vice Chair, and Nasreen Sheikh-Yousef as Secretary, all unanimously. They identified 'City Leadership Structure' as the top priority, bundling related issues like mayor, council, and neighborhood voices. The committee also agreed on a work plan and timeline through November, including interviews with recent mayors and a public hearing.

• Elected Robert O'Brien as Chair (unanimous)
• Elected Shay Stewart-Bouley as Vice Chair (unanimous)
• Elected Nasreen Sheikh-Yousef as Secretary (unanimous)
• Named 'City Leadership Structure' as top priority issue
• Approved work plan including interviews with last three mayors and public hearing
• Set timeline for meetings through November 24

Legislative/Nominating Committee

This meeting consists of procedural items, including the approval of minutes from August 24, 2021. The committee will also receive a legislative update and address other business.

• Approval of August 24, 2021 meeting minutes
• Legislative update

The Legislative Committee discussed the upcoming state legislative session, expected in mid-October for redistricting only, with cloture starting September 24. Members agreed to meet September 14 to review staff legislative priorities and to reach out to Representative Talbot Ross about a September 21 meeting to discuss city priorities before the deadline. The committee approved the previous meeting's minutes and adjourned, with no substantive decisions made beyond scheduling and outreach plans.

• Approved minutes from last meeting (3-0)
• Agreed to meet September 14 to review staff legislative priorities
• Councilor Ali to contact Representative Talbot Ross for September 21 meeting

Housing & Economic Development Committee

The Committee will discuss housing policy options for missing middle housing through a panel discussion and staff presentations. Members will also receive a presentation on the HCD/CDBG Priority Task Force Report. The meeting includes a review of minutes from the August 31, 2021, committee meeting.

• Review and acceptance of August 31, 2021, meeting minutes
• Discussion on housing policy options for missing middle housing
• Presentation on the HCD/CDBG Priority Task Force Report

The Housing and Economic Development Committee held a discussion on housing policy options for missing middle housing, hearing from MaineHousing and Redfern Properties. No formal policy decisions were made, but the committee agreed to continue the discussion at its next meeting on September 21. The committee also approved the minutes from the August 31 meeting and postponed the HCD/CDBG Priority Task Force Report presentation to the next meeting.

• Approved the August 31, 2021 draft meeting minutes (4-0).
• Discussed missing middle housing policies and heard from panelists Mark Wiesendanger and Jonathan Culley.
• Agreed to continue missing middle housing discussion at the next meeting on September 21.
• Postponed the HCD/CDBG Priority Task Force Report presentation to the next meeting.
• Adjourned the meeting at approximately 7:03 p.m.

Ad Hoc Committee

The Pesticide Management Advisory Committee will review annual applicator reports and discuss recently adopted state laws regarding pesticides. The committee will also review minutes from the April 2021 meeting.

• Review of April 2021 meeting minutes
• Review of annual applicator reports
• Discussion of recently adopted state pesticide laws

Charter Commission

The Charter Commission Elections Committee will meet to organize its operations. The committee plans to elect a Chair, Vice Chair, and Secretary and establish a timeline for its work.

• Election of Chair, Vice Chair, and Secretary
• Decision on detailed or bare-bones minutes
• Establishment of study issues, meeting lengths, and work timelines

The Education Committee of Portland's Charter Commission met and elected Marpheen Chann as chair, Catherine Buxton as vice chair, and Patricia Washburn as secretary. They established a work plan for upcoming meetings, focusing on clean elections, ranked-choice voting, campaign finance, and universal resident voting, with public comment periods at each workshop. No formal decisions were made on policy changes.

• Elected Marpheen Chann as chair, Catherine Buxton as vice chair, Patricia Washburn as secretary
• Decided to hold public comment period at each workshop
• Set meeting schedule: Sept. 21 clean elections, Oct. 5 timing/ranked choice/campaign finance, Oct. 19 universal resident voting, Nov. 16 check-in
• Assigned outreach: Washburn to LWV/MCCE, Chann to Ethics Commission, Buxton to city via Chair Kebede

Parks Commission

The Parks Commission will discuss and vote on CIP projects and priorities. The meeting includes a tree planting update and committee updates. Members will also accept the minutes from the August 5, 2021, meeting.

• Vote on CIP projects
• Review of Friends Groups CIP Priorities Summary
• Tree Planting Update
• Acceptance of August 5, 2021, meeting minutes
• American Rescue Plan Act City Workshop information

The Parks Commission discussed and voted on their top three priorities for the 2022 Parks Capital Improvement Project (CIP) list, with the skate park and Riverton Trolley Park emerging as top choices. They also voted to support tree planting under ARPA funds and the Portland Common Harbor green space project. The meeting was conducted remotely due to an emergency or urgent issue.

• Approved August 5, 2021 meeting minutes unanimously
• Commissioners shared top three CIP priorities; skate park and Riverton Trolley Park were most common
• Voted to support tree planting activities under ARPA funds at public hearing
• Voted unanimously to support Portland Common Harbor green space project
• Voted unanimously to adjourn

Zoning Board of Appeals

The Zoning Board of Appeals will hold a remote public hearing regarding two property appeals. The board will consider a request to legalize a third dwelling unit at 14 Inverness Street. Additionally, an owner is challenging a notice of violation concerning fence height at 79 Stevens Ave.

• Request to legalize a third dwelling unit at 14 Inverness Street
• Challenge to a Notice of Violation regarding fence height at 79 Stevens Ave

Historic Preservation Board

The board will hold workshops and public hearings regarding proposed site alterations and potential new construction. Items include a review of 143 State Street and rooftop additions at 42 Lafayette Street. The meeting also includes reports on decisions made during the August 11, 2021, meeting.

• Preliminary Review of Proposed Site Alterations at 143 State Street
• Public Hearing for Mural Installation at 77 Free Street
• Public Hearing for Rooftop Additions at 42 Lafayette Street
• Preliminary Review of Potential New Construction at 42 Lafayette Street

Charter Commission

This meeting of the Charter Commission Education Committee is focused on organizational procedures. Members will elect a Chair, Vice Chair, and Secretary and establish a timeline for their work.

• Election of Chair, Vice Chair, and Secretary
• Decision on detailed or bare-bone minutes
• Establishment of study order and workflow
• Determination of meeting lengths and timelines

The Education Committee elected Marcques Houston as Chair, Eglinton as Vice Chair, and Chann as Secretary, all by unanimous roll-call votes. The committee agreed to postpone strict Robert's Rules, hold its next meeting as a public hearing on education issues, and conduct research through November with a proposal to the full Commission in December. Members also agreed to invite specific officials and experts to future meetings and identified charter issues to examine, including the School Board/City Council relationship, pre-K and after-school programs, and resident voting on school budgets.

• Elected Marcques Houston as Chair by unanimous vote
• Elected Eglinton as Vice Chair by unanimous vote
• Elected Chann as Secretary by unanimous vote
• Agreed not to strictly apply Robert's Rules of Order, following the Community Agreement instead
• Agreed the next meeting will be a public hearing on education issues
• Set research timeline: September, October, November; proposal to full Commission in December
• Agreed to keep meetings close to two hours and package prior work summaries for efficiency
• Agreed to invite PPS Superintendent Xavier Botana, School Board Chair, Anna Trevorrow, Councilors Mavodones and Ali, Grace Valenzuela, and Maine School Management Association

Housing & Economic Development Committee

The Committee will hold public hearings and votes on recommendations to the City Council. These include a potential RFP for part of the Thames Street property and additional funding for the 155 Danforth Street project. The meeting also includes a vote regarding the Permanent Outdoor Dining Plan.

• Recommendation on RFP for sale of portion of Thames Street property
• Recommendation for additional funding for 155 Danforth Street Affordable Housing Development Project
• Recommendation for Open Air Portland, Permanent Outdoor Dining Plan
• Review and acceptance of July 20, 2021 meeting minutes

The Housing and Economic Development Committee voted 4-0 to recommend the City Council issue a Request for Proposal for the possible sale of a portion of City-owned Thames Street property, with requirements for right-of-way, public restroom, and replacement parking. The Committee also voted 4-0 to recommend $150,000 in additional Housing Trust Fund gap funding for the 155 Danforth Street affordable housing project, and 4-0 to forward the Open Air Portland permanent outdoor dining plan to the City Council for approval.

• Approved forwarding RFP for Thames Street property sale to City Council (4-0)
• Approved recommending $150,000 additional funding for 155 Danforth Street affordable housing (4-0)
• Approved forwarding Open Air Portland permanent outdoor dining plan to City Council (4-0)
• Accepted July 20, 2021 meeting minutes (4-0)

Civil Service Employment Subcommittee

The Rental Housing Advisory Committee will hold a remote meeting on August 30, 2021. The committee plans to review minutes from three previous meetings and consider adopting a Remote Participation Policy.

• Adoption of the Remote Participation Policy
• Approval of May 24, 2021 meeting minutes
• Approval of July 26, 2021 meeting minutes
• Approval of August 23, 2021 meeting minutes

Ad Hoc Committee

The Broadband Planning Committee will review draft results from an internet survey regarding island communities. The committee will also discuss methods for sharing these findings with those communities.

• Presentation of Island Internet Survey Results (Draft)
• Discussion on sharing information with island communities

City Council

The Portland City Council Workshop will hold a discussion regarding the hiring process for the City Manager position. This meeting is a workshop and does not list any final decisions or votes.

• Discussion of the City Manager hiring process

City Council

The City Council will hold a remote workshop on August 30, 2021. The agenda includes an executive session with the City attorney to discuss legal rights and duties regarding pending litigation in Fair Elections Portland, et al. v. City of Portland.

• Executive session regarding Fair Elections Portland, et al. v. City of Portland

Rent Board

The Portland Rent Board will meet remotely to review rent increase applications for 23 Devonshire St and 32 Rosedale St. The meeting includes discussions on methods to distribute information and research regarding tax rate adjustments. Public comment is invited for the rent increase applications.

• Rent increase application for 23 Devonshire St
• Rent increase application for 32 Rosedale St
• Discussion on methods to distribute information
• Research regarding tax rate adjustments
• Review of housing service costs

The Portland Rent Board approved a rent increase of $68.32 per month for the property at 32 Rosedale St, less than the amount requested by the landlord, based on capital improvement costs amortized over IRS schedules. The board tabled a rent increase application for 23 Devonshire St because the applicant was not present. It also voted to include summaries of future rent increase applications in meeting agendas, starting in September.

• Approved $68.32/month rent increase for 32 Rosedale St (5-1)
• Tabled rent increase application for 23 Devonshire St (6-0)
• Approved adding summaries of rent increase applications to September agenda (6-0)
• Approved minutes as written (6-0)

Charter Commission

The Portland Charter Commission is meeting to approve minutes from the August 11, 2021, meeting. The agenda also includes goal setting and a review of Maine conflict of interest laws and disclosure forms.

• Approval of August 11, 2021, draft minutes and notes
• Goal setting discussion
• Review of Maine Conflict of Interest Law and disclosure forms

The Portland Charter Commission adopted a guiding statement proposed by Commissioner Barowitz to frame its work, emphasizing expert administration, democratic representation, public participation, accountability, transparency, accessibility, equity, inclusion, diversity, and justice. The commission also approved committee assignments and scheduled its next full meeting for October 27, with committees meeting at least twice before then.

• Adopted guiding statement for commission work (12-0)
• Approved committee assignments for Governance, Education, Elections, Procedures, and Departments (12-0)
• Scheduled next full commission meeting for October 27
• Agreed committees will meet at least twice before the next full meeting
• Approved minutes of August 11, 2021 (12-0)

Peaks Island Council

The council will review committee updates regarding fire safety, noise, and by-laws. A motion may be made to modify the budget for student summer ferry passes to pay Portland Schools. The meeting also includes a motion to appoint a MIC representative.

• Budget modification for Student Summer Ferry Passes
• Golf cart rental ordinance implementation update
• Woodlands fire threat assessment
• Appointment of a MIC representative
• Jetport and Island Air Traffic noise committee updates

The Peaks Island Council unanimously approved a motion endorsing efforts to create three affordable housing units at 18 Central Avenue, with community members speaking in support. The council also unanimously approved motions to have the Maine Forest Service conduct a wildfire threat assessment and to engage in the Firewise USA public education campaign. Additionally, the council established a by-laws subcommittee and approved paying for Zoom and Constant Contact accounts.

• Endorsed affordable housing at 18 Central Avenue (unanimous)
• Asked Maine Forest Service to conduct wildfire threat assessment (unanimous)
• Engaged in Firewise USA public education campaign (unanimous)
• Established ad-hoc By-Laws Subcommittee (unanimous)
• Approved process for by-laws workshops and vote in December (unanimous)
• Approved paying for Zoom and Constant Contact accounts (unanimous)
• Approved June 23, 2021 meeting minutes (unanimous)
• Accepted expenditure report as of July 21, 2021 (unanimous)

Legislative/Nominating Committee

The Legislative Committee will review meeting minutes from July 27, 2021, and receive a legislative update. The committee also plans to discuss the boards and committees process and its own scope of duties with the Corporation Council.

• Approval of July 27, 2001 meeting minutes
• Discussion regarding the scope and duties of the Legislative Committee with Corporation Council
• Review of the boards and committees process

The Legislative Committee discussed monitoring COVID-19 directives and the upcoming state redistricting session, and agreed to restart pre-session meetings with the state delegation to align legislative priorities. The committee approved the previous meeting's minutes and adjourned, with no formal policy decisions made.

• Approved minutes of last meeting (3-0)
• Adjourned meeting (3-0)
• Agreed to schedule in-person meeting with delegation in September or October
• Councilor Ali to contact Representative Talbot Ross to begin scheduling

Civil Service Employment Subcommittee

The Portland Planning Board will hold a workshop to consider an emergency shelter at 654 Riverside Street and a hotel renovation at 477 Congress Street. A public hearing is also scheduled for a mixed-use redevelopment project at 148 State Street.

• Proposed 51,690 square foot emergency shelter at 654 (638) Riverside Street
• Proposed hotel, retail, and restaurant renovation at 477-481 Congress Street
• Proposed 175-unit mixed-use redevelopment at 148 (144) State Street

Housing & Economic Development Committee

The committee will hold public hearings and votes on recommendations to the City Council. Agenda items include a potential RFP for Thames Street property and additional funding for 155 Danforth Street. A hearing is also scheduled regarding the Permanent Outdoor Dining Plan.

• Recommendation for RFP on sale of portion of City-owned Thames Street property
• Additional funding recommendation for 155 Danforth Street Affordable Housing Development Project
• Review and acceptance of July 20, 2021 meeting minutes
• Public hearing regarding the Permanent Outdoor Dining Plan

Ad Hoc Committee

The Waiver Committee of the PMAC will review a waiver request from the Cushing Island Conservation Corporation. The committee is scheduled to hold deliberations and a vote on the matter.

• Waiver request by Cushing Island Conservation Corporation

Ad Hoc Committee

The Ad Hoc Temporary Art Review Panel will meet to review a proposal for Congress Square Park in September. The meeting includes a presentation of the proposal, public comment, and panel deliberations.

• Proposal for Congress Square Park

City Council

The Portland City Council is reviewing several proposals, including a grant application for North Deering park space and amendments to business grant guidelines. The agenda also includes notice of a public hearing regarding the use of eminent domain for a new parking facility.

• $400,000 Outdoor Recreation Legacy Partnership Grant application for North Deering
• Notice of public hearing for property condemnation at 59 Somerset Street
• Amendments to Portland Development Corporation COVID Microenterprise Grant Program guidelines
• Forest Avenue improvement agreement with a maximum cost of $50,000
• $4,750 grant appropriation for multilingual journey maps

The Portland City Council voted 5-3 to place two competing citizen initiative amendments on the ballot regarding emergency shelters for 50 or fewer people, and indefinitely postponed two related measures. The Council also approved a $400,000 Outdoor Recreation Legacy Partnership Grant for North Deering, accepted a $480,850 EPA Brownfields grant on first reading, and approved multiple licenses and agreements.

• Set election date for citizen initiative on emergency shelters (Order 15-21/22) as amended, 5-3
• Postponed indefinitely alternative shelter amendment (Order 16-21/22), 5-3
• Postponed indefinitely shelter code amendment (Order 21-21/22), 5-3
• Approved $400,000 Outdoor Recreation Legacy Partnership Grant for North Deering (Order 28-21/22), 8-0
• Approved Forest Avenue Improvements agreement (Order 7-21/22), 8-0
• Approved Franklin Street and Marginal Way agreement (Order 9-21/22), 8-0
• Approved licenses for Smalls, Geno's Rock Club, Austin Street Brewery, Empire Chinese Kitchen, Ruby's West End, Salvage BBQ, 8-0 each
• Postponed to Sept. 8 zoning map change at 99 Winter St. (Order 22-21/22), 8-0

Civil Service Employment Subcommittee

The Rental Housing Advisory Committee will review minutes from the May 24 and July 26, 2021 meetings. The committee is also scheduled to review and adopt its Remote Participation Policy.

• Approval of May 24, 2021 meeting minutes
• Approval of July 26, 2021 meeting minutes
• Adoption of the Remote Participation Policy

Emergency Shelter Assessment Committee

The committee will review July shelter statistics and receive updates from Maine Housing regarding recovery funds and rental assistance. Discussions will also cover the end of rapid rehousing funding and a potential shelter referendum.

• Approval of July 15, 2021, meeting minutes
• Maine Housing update on Emergency Rental Assistance Funding and recovery funds
• Discussion on the end of Rapid Rehousing funding and FEMA shelter closures
• Review of July monthly shelter statistics
• Discussion regarding a Shelter Referendum

The Emergency Shelter Assessment Committee voted to send a letter to the Portland City Council supporting the addition of alternative referendum questions to the ballot, which would compete with a proposed 50-bed shelter cap. The motion passed with 12 yes votes, 1 no, 1 abstention, and 4 absences. The committee also discussed MaineHousing funding updates, including $10 million for existing shelters and $1.5 million for housing navigators, and continued to suspend in-person meetings due to the Delta variant.

• Approved July meeting minutes (unanimous)
• Passed motion to send letter to City Council supporting alternative referendum questions (12-1-1, 4 absent)
• Continued suspension of in-person meetings until CDC guidance changes
• Discussed MaineHousing funding: $10M for shelters, $1.5M for navigators (no action)

Zoning Board of Appeals

The Zoning Board of Appeals is considering an appeal for 14 Inverness Street. The applicants are seeking conditional use approval to legalize a third dwelling unit on the property.

• Conditional Use Appeal (CU-001731-2021): Request to legalize a third dwelling unit at 14 Inverness Street

Public Art Committee

The committee will review project updates, including the Roundabout installation and Bramhall Square stipends. Members will also discuss determining a contract scope for a $10,000 collection assessment.

• Determining contract scope for a $10,000 collection assessment
• Request for $2,000 in stipends for Bramhall Square from FY22 contingency
• Review of one temporary art application for Congress Square Park
• Updates on Roundabout installation and Portland Brick website revisions

Civil Service Employment Subcommittee

The Historic Preservation Board will conduct public hearings regarding certificates of appropriateness for several properties. The board will also perform a preliminary review of proposed site alterations at 143 State Street.

• Certificate of Appropriateness for 5 Eastern Promenade
• Certificate of Appropriateness for 50 Exchange Street
• Certificate of Appropriateness for 144 & 148 State Street
• Preliminary review of site alterations at 143 State Street

Charter Commission

The Charter Commission will discuss the process for considering charter reforms, including the formation of committees and their sequence. The meeting also includes reviewing prior meeting minutes and draft community agreements.

• Approval of July 15 and July 28, 2021, meeting minutes
• Discussion on establishing committees for charter reforms
• Review of draft Community Agreement
• Discussion regarding Officer Roles
• Review of Charter Commission Budget

The Portland Charter Commission unanimously adopted amended community agreements and officer roles, and established five committees (Governance, Education & School Budget, Elections & Campaign Finance, Procedures, Departments) to address charter reform issues. Committee assignments will be made by Chair Kebede, Stewart-Bouley, and Eglinton based on members' top three choices, with membership capped at four. Two agenda items were deferred over opposition.

• Approved minutes of July 15 and 28 meetings (unanimous)
• Adopted amended community agreements (unanimous)
• Adopted amended officer roles document (unanimous)
• Established 5 charter reform committees (unanimous)
• Deferred 2 agenda items (majority vote, 4 opposed)
• Adopted change to refer to 'members of marginalized communities' in outreach discussion
• Adopted suggestion to lead community agreements with listening section
• Agreed to ban commenting on social media accounts

Planning Board

The Planning Board will hold a workshop and public hearings regarding several development projects. Items include a multi-family housing expansion at 65 McAuley Way and a change of use for the Maine Law School at 300 Fore Street. The board will also review site plan amendments for 7 India Street.

• Workshop on Phase 2 of Stevens Square featuring 140 multifamily units at 65 McAuley Way
• Public hearing for a change of use at 300 Fore Street to accommodate Maine Law School programs
• Public hearing for site plan amendments at 7 India Street including new parking spaces

Parks Commission

The commission will review the Parks Capital Improvement Plan with the Parks Director and hear presentations from Friends Groups regarding priority projects. The meeting also includes the acceptance of meeting minutes from June 3 and July 30, 2021.

• Acceptance of June 3, 2021 meeting minutes
• Acceptance of July 30, 2021 emergency hearing minutes
• Parks Capital Improvement Plan overview
• Friends Groups presentations on priority projects

The Parks Commission approved the June 3 and July 30 meeting minutes. They heard public comments and presentations from Friends groups about Capital Improvement Plan (CIP) priorities, including requests for lighting at Longfellow Park, pond wall reconstruction at Deering Oaks, skatepark expansion funding, and other projects. No formal decisions were made on these requests; the commission will consider them in future planning.

• Approved June 3, 2021 meeting minutes (unanimous)
• Approved July 30, 2021 emergency hearing minutes
• Welcomed new commissioners Beth Rabbitt, Michael Catania, and Stephen Bentsen
• Noted August 13 deadline for applications to fill two vacant commission seats

City Council

The Portland City Council will consider Order 24-21/22 to declare a limited emergency for continuing remote public meetings due to COVID-19 concerns. The Council may also consider suspending rules of procedure to allow for public comment. An executive session is scheduled to discuss legal rights regarding FEDEQ DV004, LLC and FEDEQ DV005, LLC v. City of Portland et al.

• Order 24-21/22: Declaring a Limited Emergency to Continue Remote Public Meetings
• Proposal to suspend Rules of Procedure for public comment
• Executive Session regarding FEDEQ DV004, LLC and FEDEQ DV005, LLC v. City of Portland et al.

The City Council voted 9-0 to declare a limited emergency to continue remote public meetings, and also voted 9-0 to suspend rules to allow public comment immediately after that order. The council then held an executive session to discuss legal matters in a lawsuit against the city, with no other substantive decisions made.

• Approved Order 24-21/22 declaring limited emergency for remote meetings (9-0)
• Suspended rules to hold public comment after Order 24 (9-0)
• Moved into executive session to discuss legal rights in FEDEQ DV004, LLC et al. v. City of Portland (9-0)
• Moved out of executive session (9-0)

Portland Fish Pier Authority

The Portland Fish Pier Authority is holding a public hearing to consider adopting a Remote Participation Policy. This policy would allow for remote meetings under limited circumstances, such as emergencies or significant travel difficulties, in accordance with Maine law.

• Public hearing on Remote Participation Policy
• Adoption of Remote Participation Policy

Parks Commission

The Parks Commission is holding an emergency meeting to hear and adopt a Remote Participation Policy. This follows new state law, 1 M.R.S.§ 403-B, which allows remote participation in public meetings under specific circumstances.

• Public hearing on Remote Participation Policy
• Adoption of Remote Participation Policy

The Portland Parks Commission held an emergency hearing and unanimously adopted a Remote Participation Policy, allowing board members to participate remotely under limited circumstances as permitted by state law. No public comment was offered. The meeting then adjourned.

• Adopted Remote Participation Policy (unanimous)

Portland Development Corporation

The Board is reviewing and voting on the adoption of a Remote Participation Policy. The proposed policy follows new state law regarding remote attendance during emergencies or significant travel difficulties.

• Vote on adoption of a Remote Participation Policy

The Portland Development Corporation Board of Directors voted 7-0 to adopt a Remote Participation Policy, which allows board members to participate in meetings remotely under conditions such as travel, illness, or emergency orders. The policy also requires that if any member participates remotely, the public must be allowed to participate remotely as well. The board also voted 7-0 to adjourn the meeting.

• Adopted Remote Participation Policy (7-0)
• Adjourned meeting at approximately 11:20 a.m. (7-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a proposed remote participation policy. Following the hearing, the board will review and vote on whether to adopt the policy.

• Public hearing on a proposed remote participation policy

Land Bank Commission

The Land Bank Commission will hold a public hearing on a draft Remote Participation Policy. This policy would allow municipal boards to use remote meeting technology under specific circumstances, such as emergencies or significant travel difficulties.

• Public hearing and adoption of Remote Participation Policy

Rent Board

The Portland Rent Board will review a rent increase application for 168 Woodford St involving capital improvement costs. The committee will also continue discussions on handling "fair return" rent increase petitions and OpenMaine's tooling.

• Rent increase application for 168 Woodford St (Capital Improvement costs)
• Discussion on 'fair return' rent increase petition methodologies
• Follow-up discussion of OpenMaine's tooling
• Review of June 23, 2021 meeting minutes

The Portland Rent Board approved a rent increase of $26.40 per month for a property at 168 Woodford St, based on a 4-year amortization of capital improvement costs, despite IRS 5-year guidelines. The board also adopted written findings for the decision, approved a remote participation policy, and discussed rent control ordinance issues, including tenant and landlord feedback on education and clarity.

• Approved $26.40/month rent increase for 168 Woodford St (6-0)
• Adopted written findings for the rent increase (6-0)
• Approved remote participation policy for meetings (6-0)
• Accepted minutes from previous meeting (5-0)

Civil Service Employment Subcommittee

The Historic Preservation Board will vote on a hybrid meeting policy starting August 1, 2021. The board also plans to enter an executive session to consult with its attorney regarding remote meeting policies.

• Vote on hybrid meeting policy for meetings starting August 1, 2021
• Executive session to consult with attorney regarding remote meeting legal rights and duties

Charter Commission

The Ad Hoc Committee will hold a public hearing regarding the Remote Participation Policy. The meeting includes an introduction to the hearing and a review of the policy document.

• Public hearing on the Remote Participation Policy
• Review of the Remote Participation Policy Document

The Portland Charter Commission voted unanimously to approve a Remote Participation Policy, allowing commissioners and the public to participate remotely when meetings are held in person. The commission also held a public hearing where 37 individuals commented on topics including ranked-choice voting, city governance, and police oversight. No other substantive decisions were made.

• Approved Remote Participation Policy (12-0)
• Adjourned meeting at 9:12 PM (12-0)

Peaks Island Council

The council will consider motions regarding a Maine Forest Service fire threat assessment and a Firewise USA public education campaign. Members will also vote on endorsing affordable housing at 18 Central Avenue. The agenda includes updates on ferry service and committee reports.

• Motion to proceed with Maine Forest Service fire threat assessment
• Motion to engage in Firewise USA public education campaign
• Motion to endorse affordable housing at 18 Central Avenue
• Motion to assume payment for Zoom and Constant Contact accounts
• Creation of a PIC By-Laws subcommittee

The council approved a $5,771.50 payment to Casco Bay Lines to extend school-year boat passes for 35 students into summer passes, transferring $1,271.50 from unexpended needs-based ticket funds to cover the shortfall. It also voted to distribute remaining FY2021 unexpended funds evenly among previously funded organizations, rejecting a motion to return the money to the city. A motion to add New Brackett Church as a needs-based ticket distribution site passed unanimously, and the council adopted an anti-racism values statement.

• Approved $5,771.50 payment to Casco Bay Lines for student summer passes (unanimous)
• Reallocated $1,271.50 from needs-based tickets to cover student pass shortfall (unanimous)
• Distributed unexpended FY2021 funds evenly among previously funded organizations (6-1)
• Rejected motion to return unexpended funds to the city (1-6)
• Added New Brackett Church as needs-based ticket distribution site (unanimous)
• Adopted anti-racism task force values statement (5-0, one abstention)

Legislative/Nominating Committee

The Legislative & Nominating Committee meeting includes approval of minutes from July 13, 2021, and a legislative update. The committee will also hold a discussion regarding the Board & Committee Webpage.

• Discussion: Board & Committee Webpage

The Legislative Committee met and approved the July 13 minutes. Alysia Melnick reported on the state's biennial budget, including increased revenue sharing and funding for Portland. The committee discussed website improvements and planned a workshop with Corporation Counsel, but took no formal action on these items.

• Approved July 13, 2021 meeting minutes (3-0)
• Adjourned meeting (3-0)

Waterfront Working Group

The Waterfront Working Group will receive updates on several waterfront initiatives, including the Portland Harbor Dredge and BUILD Grant Application. The meeting also includes discussions regarding the Public Landing at Ocean Gateway and the Portland Fish Pier.

• Portland Harbor Dredge and BUILD Grant Application update
• Public Landing at Ocean Gateway update
• Portland Fish Pier Strategic Planning update
• Offshore Wind Ports Assessment update
• Discussion on Portland Harbor Commons and Eastern Waterfront Open Space

Planning Board

The Portland Planning Board will hold workshops to consider a proposed 51,690 square foot emergency shelter at Riverside Street and a zoning amendment for an affordable housing project on Douglass Street. The board will also discuss and vote on a new Remote Participation Policy.

• Workshop for a 51,690 square foot, 200-person capacity emergency shelter at 654 (638) Riverside Street
• Zoning map amendment for 57 Douglass Street to facilitate a 108-unit affordable housing project
• Public hearing and vote on the Remote Participation Policy effective August 1, 2021

City Council

The Portland City Council workshop features presentations from the Police Department and the Health & Human Services Department. The agenda also includes feedback from city staff and a council Q&A session.

• Presentation by Portland Police Department (Chief Frank Clark)
• Presentation by Health & Human Services Department (Kristen Dow, Director)
• Additional Feedback from City Staff
• Council Q&A

City Council

The Portland City Council is holding a remote workshop meeting. The council will also hold an executive session to discuss bargaining guidance for AFSCME Local 481-07 Supervisors and AFSCME Local 1373 CEBA.

• Executive session regarding bargaining guidance for AFSCME Local 481-07 Supervisors
• Executive session regarding bargaining guidance for AFSCME Local 1373 CEBA

The Portland City Council convened a workshop and entered executive session to discuss bargaining guidance for AFSCME Local 481-07 Supervisors and AFSCME Local 1373 CEBA, pursuant to 1 MRSA Sec. 405(6)(D). The motion to enter executive session passed 7-0 at 6:23 P.M., and the motion to exit passed 7-0 at 7:08 P.M. No substantive decisions were made during the public portion of the meeting.

• Approved motion to enter executive session for AFSCME bargaining guidance (7-0)
• Approved motion to exit executive session (7-0)

Portland Fish Pier Authority

The Board will review several lease requests and facility updates. Key items include proposed lease changes for Bristol Seafood and a new storage lease for Running Tide Aquaculture. The meeting also includes financial updates and discussions regarding the Marine Trade Center.

• Bristol Seafood request to assign Lot 12A lease and modify Lot 5 lease terms
• Proposed rate change for Bristol Seafood lots to $0.96 per square foot
• Running Tide Aquaculture request to lease 3,250 square feet on Lot 1-1 at $2 per square foot
• Discussion of the Fishermen's Memorial concept and pier conditions report
• Request for consent to restart Marine Trade Center ground lease negotiations

City Council

The City Council workshop includes a discussion regarding a shelter referendum question. The Council will also enter an executive session to consult with its attorney about legal rights and duties related to the question.

• Discussion of Shelter Referendum Question
• Executive Session regarding legal rights and duties for the shelter referendum question

City Council

The City Council will hold a mid-year evaluation and check-in with Corporation Counsel regarding their employment and duties. This item is scheduled as an executive session.

• Performance evaluation of Danielle West, Corporation Counsel

The City Council convened an executive session to conduct a mid-year performance evaluation of Corporation Counsel Danielle West, as permitted by state law. The council voted unanimously to enter the session at 5:08 PM and to exit at 6:30 PM. No substantive decisions were made during the public portion of the meeting.

• Moved into executive session for Corporation Counsel evaluation (9-0)
• Moved out of executive session (9-0)

Ad Hoc Committee

The committee will review minutes from July 19, 2021. It will also hold a public hearing on the adoption of a Remote Participation Policy and take action regarding Board on Appeals decisions for FEDEQ DV004, LLC and FEDEQ DV005, LLC.

• Approval of July 19, 2021 draft minutes
• Public hearing on adoption of a Remote Participation Policy
• Action regarding Board on Appeals decisions for FEDEQ DV004, LLC and FEDEQ DV005, LLC (CBL: 25-B-3, 034-D-010-001, 025-A-022-001, 025-B-002-001)

Ad Hoc Committee

The Remote Rental Housing Advisory Committee will review minutes from the May 24, 2021 meeting and introduce new members. The committee will also receive updates regarding the SMLA v City of Portland lawsuit and the Rent Board.

• Review of May 24, 2021 meeting minutes
• Introduction of new RHAC members
• Update on SMLA v City of Portland lawsuit
• Update on Rent Board

Finance Committee

The Finance Committee will receive an update on American Rescue Plan Act (ARPA) funding and public outreach plans. Members will also discuss the impact of the finalized Maine FY22 budget, including increased state revenue sharing and education subsidies. Additionally, officials will review existing property tax relief programs.

• Update on American Rescue Plan Act (ARPA) funding and implementation guidance
• Increase in State of Maine Revenue Sharing from 3.75% to 4.5%
• Expected municipal revenue sharing increase exceeding $1.25 million
• Additional educational subsidy for Portland Public Schools between $6.1M and $6.2M
• Review of existing property tax relief programs

The Finance Committee meeting on July 22, 2021, was held as a public proceeding, but the minutes contain only procedural information about recording requirements and no record of any decisions, motions, or votes. The minutes note that a full audio/video archive is available online, but no substantive actions were documented in the text provided.

Public Art Committee

The committee will review updates on the Roundabout installation and Portland Brick website status. Members are scheduled to vote on a new hybrid meeting policy starting August 1, 2021. Subcommittees will also present reports regarding communications outreach and gift proposals.

• Vote on hybrid meeting policy for meetings starting August 1, 2021
• Update on Roundabout installation from artist
• Bramhall Square Selection Committee stipend request
• Discussion of Pinecone signage and Libbytown proposal

Historic Preservation Board

The board will conduct a workshop to review proposed exterior alterations and dormer additions at 5 Eastern Promenade. Members will also discuss and vote on a new hybrid meeting policy starting August 1, 2021. The agenda includes a report on a previously approved building addition at 60 Garrison Street.

• Preliminary review of exterior alterations at 5 Eastern Promenade
• Vote on hybrid meeting policy starting August 1, 2021
• Report on approved building addition at 60 Garrison Street

Sustainability and Transportation Committee

The committee will review sustainability updates for June and July 2021. Presentations include the Solarize/Electrify Program and building energy labeling. Members will also discuss trash at Eastern Promenade and a resolution for the Casco Bay Trail.

• Solarize/Electrify Program presentation
• Green CIP presentation
• Eastern Promenade trash and litter discussion
• Casco Bay Trail Resolution
• Building Energy Labeling presentation

Housing & Economic Development Committee

The Committee will discuss potential City-owned locations for a United Soccer League stadium and the creation of a Portland Tourism Improvement District. Members will vote on directing staff to negotiate purchase and sale agreements for affordable housing at 622 Auburn Street and 0 Gray Road. The committee will also consider a recommendation regarding the sale of Thames Street property.

• Presentation on a possible Portland Tourism Improvement District
• Review of City-owned locations for a United Soccer League stadium
• Vote to direct staff negotiations for 622 Auburn Street and 0 Gray Road
• Recommendation for an RFP regarding Thames Street property sale

The Housing and Economic Development Committee voted 4-0 to direct city staff to negotiate a Purchase and Sale Agreement with Maine Cooperative Development for the affordable housing development at 622 Auburn Street and 0 Gray Road. The committee also discussed a possible Tourism Improvement District and a USL soccer stadium proposal, but took no action on these items. The item regarding the possible sale of the city-owned Thames Street property was postponed.

• Approved the June 15, 2021 draft meeting minutes (4-0).
• Directed city staff to negotiate a Purchase and Sale Agreement with Maine Cooperative Development for affordable housing at 622 Auburn and 0 Gray Road (4-0).
• Postponed the item on the possible sale of the city-owned Thames Street property.
• Confirmed moving the August 17 Committee meeting to August 24.

City Council

The council is reviewing orders to amend the 2022 school budget following new state education funding. The agenda also includes agreements for Forest Avenue and Franklin Street improvements, a grant for multilingual journey maps, and several business license applications.

• $1,499,155 reduction in local cost share for Portland Public Schools
• Forest Avenue improvement agreement with a maximum city cost of $50,000
• $4,750 grant from MDECD for multilingual journey maps
• Franklin Street and Marginal Way intersection improvements budgeted at $360,000
• Thames Street Extension License for Northern Utilities, Inc.

The Portland City Council approved the June 21, 2021 meeting minutes and several licenses, including for On the Rocks Cocktail Cruises, Hi Fidelity, Tokyo Sushi Ramen, and Portland Harbor Hotel. All orders (7-13) were introduced as first readings, with no final action taken. The meeting adjourned at 4:57 P.M.

• Approved June 21, 2021 City Council minutes (9-0).
• Approved Order 1-21/22: Thames Street Extension License for Northern Utilities (Unitil) (9-0).
• Approved Order 2-21/22: Public Art Committee FY2021 Annual Report and FY2022 Budget Plan, without a minor change (9-0).
• Approved Order 3-21/22: Class I FSE license for On the Rocks Cocktail Cruises at 68 Commercial St (9-0).
• Approved Order 4-21/22: Class A Lounge license for Hi Fidelity at 200 Anderson St, Ste 6, with condition (9-0).
• Approved Order 5-21/22: Class I FSE license for Tokyo Sushi Ramen at 11 Brown St (9-0).
• Approved Order 6-21/22: Class IA Inn license for Portland Harbor Hotel at 468 Fore St (9-0).
• Introduced Orders 7-13 for first reading; no final action taken.

City Council

The City Council is reviewing several orders regarding affordable housing at 73 and 91 Winter Street. These items involve requests for HOME funds, Housing Trust Funds, and the creation of Tax Increment Financing districts. The Council will also consider extending outdoor dining permits through November 1, 2021.

• $400,000 in HOME funds for 73 Winter Street project
• $200,000 in HOME and Housing Trust Funds for 91 Winter Street project
• Creation of Affordable Housing TIF districts at 73 and 91 Winter Street
• Extension of outdoor dining/retail festival permits until November 1, 2021

The City Council approved a series of orders funding and designating two affordable housing developments on Winter Street, including $400,000 for 73 Winter Street and $200,000 for 91 Winter Street, along with related tax increment financing districts and credit enhancement agreements. It also approved a second letter agreement with Developers Collaborative for the Homeless Service Center on Riverside Street, despite a failed attempt to postpone it. The council postponed setting election dates on two competing emergency shelter amendments to its August 23 meeting.

• Approved $400,000 in HOME funds to Equinox Housing Partners for 73 Winter Street (Order 291-20/21), 9-0
• Approved $200,000 in HOME and Housing Trust funds to Winter Landing Housing Partners for 91 Winter Street (Order 294-20/21), 9-0
• Designated 73 and 91 Winter Street as affordable housing development districts and adopted municipal development programs (Orders 292, 295-20/21), 9-0
• Approved credit enhancement agreements with both housing partners (Orders 293, 296-20/21), 9-0
• Amended the Downtown Transit Oriented Development TIF District to include both properties (Order 297-20/21), 9-0
• Approved agreement with Developers Collaborative for the Riverside Street Homeless Service Center (Order 301-20/21), 6-3
• Postponed setting election dates on two emergency shelter charter amendments to August 23 (Orders 15, 16-21/22), 9-0
• Adopted a Remote Participation Policy for council meetings, amended to include the City Manager (Order 18-21/22), 9-0

Ad Hoc Committee

The Board of Assessment Review will meet to approve minutes from the June 14, 2021 meeting. The board will also consider an appeal from Federated Companies.

• Approval of June 14, 2021 meeting minutes
• Consideration of Federated Companies appeal

Emergency Shelter Assessment Committee

The committee will review June 2021 citywide emergency shelter bed usage statistics. Members will also discuss updates to city ordinances regarding shelter licensing and a moratorium. Discussion will include a citizen's initiative for smaller shelters.

• June 2021 citywide emergency shelter bed usage statistics
• City ordinance updates on shelter licensing and moratorium
• Citizen’s initiative regarding smaller shelters
• Plan for rotating in-person meeting spaces

The Emergency Shelter Assessment Committee discussed a ballot initiative that would limit emergency shelter beds to 50 per facility but did not take a position, deferring the decision to a future meeting. The committee also reviewed June shelter statistics, including an average of 357 individuals in shelter, and discussed returning to in-person meetings after Labor Day. No formal votes were taken during this meeting.

• Deferred taking a position on the 50-bed shelter limit ballot initiative to a future meeting
• Agreed to add a column to first-time homelessness statistics showing percentage of shelter intakes
• Agreed to create a year-over-year comparison slide for CTO data
• Planned to return to in-person meetings after Labor Day with rotating hosts
• Noted June minutes will be reviewed at the next meeting
• Discussed but did not decide on the future of the day space RFP after no proposals were received

Portland Development Corporation

The Board will vote on meeting minutes and several recommendations to the City Council. This includes reviewing bylaws amendments and changes to the Business Assistance Grant Program. The Board will also consider a $5,000 COVID-19 Microenterprise Grant.

• $5,000 COVID-19 Microenterprise Grant for Maine Motor Sales, LLC
• Recommendation to City Council regarding housekeeping Bylaws amendment
• Proposed amendments to the Business Assistance Grant Program for Job Creation
• Review of June 17, 2021 meeting minutes

The Portland Development Corporation Board approved a $5,000 COVID-19 Microenterprise Grant for Maine Motor Sales, LLC, and voted to forward a housekeeping Bylaws amendment to the City Council. The Board also recommended amendments to the Business Assistance Grant Program for Job Creation, including reducing the match from 100% to 50% and making the wage requirement a preference, subject to changes discussed. The meeting included an executive session for confidential items.

• Approved the minutes of the April 15, 2021 Board meeting (4-0-3, with three abstentions).
• Voted 7-0 to forward a Bylaws amendment to the City Council to update the Assistant Secretary role to the Director of Housing and Economic Development.
• Approved a $5,000 Microenterprise Grant for Maine Motor Sales, LLC (7-0).
• Voted 7-0 to recommend to the City Council approval of amendments to the Business Assistance Grant Program, including reducing the match to 50% and making the wage preference, subject to changes discussed.
• Accepted the Treasurer's Report for June 30, 2021 (7-0).
• Voted to enter executive session to discuss confidential items (7-0).

Zoning Board of Appeals

The Zoning Board of Appeals will consider an appeal regarding a notice of violation for an unpermitted deck at 35 and 37 Tate St. The board will also discuss and vote on a new hybrid meeting policy starting August 1, 2021.

• Appeal (ZBA-001692-2021) regarding an unpermitted deck at 35 and 37 Tate St.
• Vote on the hybrid meeting policy for ZBA meetings starting August 1, 2021

The Zoning Board of Appeals voted 6-0 to deny an interpretation appeal by Noor Properties LLC, upholding a Notice of Violation for building a deck without a permit at 35 and 37 Tate St. The board discussed a hybrid meeting policy but deferred a vote to the next public hearing.

• Denied appeal ZBA-001692-2021, upholding the Code Enforcement Officer's Notice of Violation for an unpermitted deck at 35-37 Tate St. (6-0 vote)
• Discussed hybrid meeting policy for meetings starting August 1, 2021; vote postponed to next public hearing

Charter Commission

The Charter Commission will discuss draft rules of procedure and community agreements. The meeting also includes a review of initial commission support needs and the approval of June 28, 2021 minutes.

• Approval of June 28, 2021 minutes
• Discussion of Draft Rules of Procedure
• Discussion of Community Agreements
• Discussion of Initial Commission Support Needs

The Portland Charter Commission approved its Rules of Procedure with several amendments, including changes to Rule 6 on conduct and Rule 1 on ground rules. The commission also discussed community agreements, support needs, and meeting schedules, but took no final action on those items.

• Approved June 28, 2021 minutes with corrected spelling of Commissioner Chann's name (12-0)
• Approved Rules of Procedure as amended (11-1, Chann opposed)
• Amended Rule 6.F to require speakers to abide by Ground Rules and Community Agreements (12-0)
• Amended Rule 6.F to delete 'without personal any attacks or loud and disrespectful behavior' (12-0)
• Amended Rule 6 title to 'Conduct at Public Meetings and Hearings' (12-0)
• Amended Rule 1 to add sentence on Commission abiding by Ground Rules and Community Agreement (12-0)
• Amended Rule 6 to add subsection J on good faith conduct (8-4, later recorded as 9-3)
• Adopted proposal to meet every second and fourth Wednesdays (unanimous consent)

Land Bank Commission

The July 14 Land Bank Commission meeting was cancelled or postponed due to weather. The scheduled agenda consisted of site visits for parcel reviews at several locations.

• Parcel review at 1831 Washington Ave
• Parcel review at Riverton Trolley Park
• Parcel review at Redlon Woods

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee met remotely and voted 7-0 to accept the June 9, 2021 minutes. Members discussed and made proposed edits to a drafted review criteria form, agreeing it would be a working draft subject to change as it is used. The subcommittee also reviewed deidentified data on internal affairs reviews and updated standard operating procedures. No final decisions were made on the form or annual report, which are scheduled for review in September.

• Accepted June 9, 2021 meeting minutes by 7-0 roll call vote
• Discussed and proposed edits to the drafted review criteria form, to remain a working draft
• Agreed to provide feedback on the annual report and review criteria form directly to the drafter or at the next meeting
• Scheduled final review and adoption of the review criteria worksheet for September
• Scheduled review of the draft annual report for September
• Scheduled an executive session to review an internal affairs case for September
• Scheduled review of additional survey results for October
• Adjourned by 7-0 roll call vote

Legislative/Nominating Committee

The committee will review the June 6, 2021 meeting minutes and receive a legislative update regarding LD 1708. No other specific business is listed on the agenda.

• Approval of June 6, 2021 meeting minutes
• Legislative update: LD 1708

The Legislative Committee met remotely and discussed potential votes on ARPA funds, including a shelter bond request, and state bills. They also discussed their 2021 work plan, focusing on website accessibility and community outreach. No formal decisions were made beyond accepting the previous meeting's minutes and adjourning.

• Accepted the July 6 meeting minutes (3-0 vote).
• Discussed ARPA funds, including a shelter bond request, without a vote.
• Discussed the potential impact of the Public Power Bill and CMP-related costs, without a vote.
• Discussed the LD 969 convention center bond, without a vote.
• Discussed the 2021 work plan, including website accessibility and community outreach, without a vote.
• Adjourned the meeting (3-0 vote).

Planning Board

The Planning Board will hold a workshop to consider a 48-unit development at 0 Dalton Street. A public hearing is also scheduled for senior and multi-family housing at 144 State Street. One residential project on Montreal Street has been postponed.

• Workshop: 48-unit development at 0 Dalton Street
• Public hearing: Senior and multi-family housing at 144 State Street
• Postponed: Nine-unit residential development at 33-37 Montreal Street
• Decision report: Approval of subdivision at 178 Middle Street

HHS and Public Safety Committee

The committee will receive a presentation from MaineHousing regarding the Maine Homeless System Redesign Initiative. Members will also discuss draft shelter licensing requirements and review minutes from the June 8, 2021 meeting.

• Presentation by MaineHousing on the Maine Homeless System Redesign Initiative
• Discussion of draft shelter licensing requirements
• Review and approval of June 8, 2021, draft meeting minutes

The committee received the Corporation for Supportive Housing's final report on Maine's homeless response system, which proposes reducing homelessness to functional zero but was described by officials as 'very aspirational' with an unrealistic timeline. The committee discussed shelter licensing changes but did not vote, instead scheduling another public comment period for September. No formal decisions were made on the report or licensing ordinance.

• Accepted June 8 workshop minutes unanimously
• Tabled shelter licensing ordinance for additional public comment
• Scheduled next meeting for September 14, 2021

Public Art Committee

The committee will review a park design presentation and discuss the artist selection process. Members will consider decisions on selection methods, criteria, and artwork parameters. The meeting also includes a discussion regarding the budget approach for the $25,000 currently allocated.

• Presentation of Park Design
• Decision on artist selection method
• Decision on selection criteria and artwork parameters
• Discussion of $25,000 budget approach (stipends, fees, fabrication, and installation)
• Discussion of consensus-based decision-making method

City Council

The Portland City Council will hold a mid-year evaluation and check-in with the City Manager. This meeting focuses on the City Manager's employment and duties with the City.

• Performance evaluation of Jon P. Jennings, City Manager

The City Council convened a remote workshop and voted 9-0 to enter executive session for a mid-year performance evaluation of City Manager Jon P. Jennings, as allowed under state law. After the closed session, the council voted 9-0 to adjourn at 6:12 P.M. No other substantive decisions were made.

• Approved motion to enter executive session for City Manager performance evaluation (9-0)
• Approved motion to exit executive session and adjourn (9-0)

Creative Portland Corporation

The Board of Directors will vote on the consent agenda, which includes June minutes and the Executive Director's FY2021 year-end update. The meeting also covers updates regarding cultural apps, TIF/City funding, and the ARP funding process.

• Vote to accept June minutes and FY2021 year-end update
• Cultural App Update
• TIF/City Funding Update
• ARP Funding Process discussion

Historic Preservation Board

The Historic Preservation Board will hold a public hearing regarding a building addition at 60 Garrison Street. The board will also conduct workshops for preliminary reviews of proposed alterations at 5 Eastern Promenade and 50 Exchange Street. Additionally, the meeting includes reports on previously approved certificates of appropriateness.

• Public hearing: Building addition at 60 Garrison Street
• Workshop: Exterior alterations at 5 Eastern Promenade
• Workshop: Rooftop addition at 50 Exchange Street
• Approved: Building addition at Reiche School, 132 Brackett Street
• Approved: Rehabilitation at 144 and 148 State Street

City Council

The City Council will hold mid-year evaluations and check-ins regarding the employment and duties of the City Clerk and Corporation Counsel. These sessions are being conducted pursuant to 1 M.R.S. section 405(6)(A).

• Performance evaluation of City Clerk Katherine Jones
• Performance evaluation of Corporation Counsel Danielle West

The City Council held a remote workshop and moved into executive session to conduct mid-year performance evaluations of City Clerk Katherine Jones and Corporation Counsel Danielle West. Both motions to enter executive session passed unanimously (8-0 and 9-0 respectively), and the meeting adjourned at 6:43 PM. No other substantive decisions were made.

• Approved motion to enter executive session for Katherine Jones's performance evaluation (8-0).
• Approved motion to enter executive session for Danielle West's performance evaluation (9-0).
• Adjourned the meeting at 6:43 PM (9-0).

Legislative/Nominating Committee

The committee will meet to approve minutes from the June 22, 2021, meeting. The agenda also includes a legislative update and a review of the 2021 Committee Work Plan.

• Approval of June 22, 2021, meeting minutes
• Legislative update
• Review of 2021 Committee Work Plan

The Legislative Committee discussed LD 1708, the CMP/Versant bill, which is awaiting the Governor's decision. City Manager Jon Jennings noted CMP is Portland's third-largest taxpayer, paying $2.6 million, and expressed concerns. The committee agreed to meet next week to discuss the bill and a website plan, and approved the June 22 meeting minutes.

• Approved meeting minutes for June 22 meeting, vote 3-0
• Adjourned meeting at 9:00 AM, vote 3-0
• Scheduled next meeting for the following week to discuss LD 1708 and website plan

Ad Hoc Committee

The Broadband Planning Committee will hold meetings with regional internet service providers GWI and Axiom. The committee will also receive an update regarding a print survey mailed on June 21, 2021.

• Meeting with GWI (Kerem Durag and Fletcher Kittredge)
• Meeting with Axiom (Mark Ouellette)
• Update on print survey mailed June 21, 2021

City Council

The Portland City Council will hold a workshop featuring a presentation of the RESC Report. The session includes a period for council discussion and Q&A.

• Presentation of the RESC Report

Charter Commission

The Portland Charter Commission held its first meeting, swore in commissioners, and elected Michael Kebede as Chairman, Shay Stewart-Bouley as Vice Chairman, and Peter Eglinton as Secretary. The commission voted to hold a public hearing on July 28, 2021, and to meet next on July 15, 2021. Adoption of procedural rules was postponed to the next meeting.

• Elected Michael Kebede as Chairman (9-3 vote).
• Elected Shay Stewart-Bouley as Vice Chairman (9-3 vote).
• Elected Peter Eglinton as Secretary (7-5 vote).
• Set public hearing for July 28, 2021 at 6:00 PM (10-2 vote).
• Set next meeting for July 15, 2021 at 6:00 PM (12-0 vote).
• Added hiring of staff/consultant and financial statement to next meeting agenda (11-1 vote).
• Adopted the meeting agenda (9-3 vote).
• Adjourned at 9:17 PM (12-0 vote).

Finance Committee

The committee will discuss updates regarding the citywide revaluation project and $23 million in American Rescue Plan Act funds. Members are also scheduled to vote on a proposal for covering electricity costs at City-provided EV charging stations.

• Vote on proposal to cover electricity costs at City-provided EV charging stations
• Update on the 'Revalue Portland!' citywide revaluation project
• Workshop regarding $23M in American Rescue Plan Act local fiscal recovery funds
• Discussion of City revenue loss figures

The Finance Committee approved a proposal to cover electricity costs at City-provided EV charging stations, passing 2-0. The meeting also included updates on the Revalue Portland revaluation project and a workshop on American Rescue Plan Act funds, but no action was taken on those items.

• Approved EV charging station electricity cost coverage proposal (2-0)

Rent Board

The Rent Board Committee will discuss draft rules of procedure and a clean draft of a tenant complaint form. The meeting also includes a vote for Chair and Vice Chair and notes regarding capital improvement costs.

• Vote for Chair and Vice Chair
• Review of Tenant Complaint Form clean draft
• Proposed Combined Tenant Complaint & Rent Increase Appeal Application
• Discussion on Rate of Calculation and Capital Improvement Costs
• Presentation by OpenMaine

The Portland Rent Board elected Austin Sims as Chair and Barbara Vestal as Vice Chair for the remainder of its first year, and approved the combined Tenant Complaint Form/Rent Increase Appeal Application. The Board also adopted the draft Rules of Procedure, subject to review of Article VII, Section 1 by Corporation Counsel. No rent increase requests were decided.

• Elected Austin Sims as Chair and Barbara Vestal as Vice Chair for the remainder of the first year (6-0)
• Approved combined Tenant Complaint Form/Rent Increase Appeal Application, subject to staff clerical changes and language on Termination of Tenancies-At-Will (7-0)
• Adopted Draft Rent Board Rules of Procedure, with Article VII, Section 1 to be reviewed by Corporation Counsel (7-0)
• Approved minutes from previous meeting with amendment changing 'visually' to 'provisionally' (6-0)

Historic Preservation Board

The Historic Preservation Board will hold public hearings regarding building additions at Reiche School and renovations at 144 and 148 State Street. A workshop is also scheduled to discuss site improvements for 144 State Street. The meeting includes reports of decisions made during the June 16, 2021 meeting.

• Public hearing: Building addition at Reiche School, 132 Brackett Street
• Public hearing: Exterior rehabilitation at 144 and 148 State Street
• Workshop: Site improvements for 144 State Street
• Report of approved senior housing construction at 144 State Street
• Report of approved Bramhall Square redesign

Peaks Island Council

The Peaks Island Council approved several changes to its ferry ticket and pass programs, including a $10/month subsidy for bicycle passes and removing the library card requirement for the summer bike ticket program. A motion to add New Brackett Church and a PIC contact as sources for needs-based tickets was tabled until the next meeting. The council also approved a workshop to discuss creating by-laws for its operations.

• Approved a $10/month subsidy for monthly ferry pass holders to add a bicycle pass.
• Approved removing the library card requirement for the summer bike ticket program (5-2).
• Tabled a motion to add New Brackett Church and a PIC contact as sources for needs-based tickets until the next meeting.
• Approved defining eligible institutions for college student passes as those where students commute for in-person instruction (6-0-1).
• Approved a public workshop to discuss the need for and creation of by-laws for PIC operations.
• Approved the April 28, 2021 meeting minutes.
• Accepted the expenditure report as of May 18, 2021.
• Approved adjournment at 8:11 p.m.

Legislative/Nominating Committee

This meeting consists of procedural items and a legislative update. The committee will also review the 2021 Committee Work Plan.

• Approval of June 8, 2021 meeting minutes
• Review of 2021 Committee Work Plan

The Legislative/Nominating Committee received a legislative update from Kate Knox, noting 50 unresolved bills in Augusta and that the Legislature will reconvene June 30 to finish them. The Committee discussed LD 991, a study of commuter/passenger rail between Portland and Lewiston, which was passed in amended form. Members agreed to meet every other week during the summer. The June 8 meeting minutes were approved 3-0.

• Approved June 8, 2021 meeting minutes (3-0)
• Agreed to meet every other week during summer

Planning Board

The Planning Board will hold workshops to consider a mixed-use redevelopment at 148 (144) State Street and an eight-unit residential development at 387 Deering Avenue. The meeting also includes a public hearing regarding the subdivision of 178 Middle Street into three parcels.

• Mixed-use redevelopment at 148 (144) State Street including 175 dwelling units
• Eight-unit residential development at 387 Deering Avenue
• Subdivision of 178 Middle Street into three parcels

City Council

The City Council will consider a land exchange agreement with MaineDOT involving the International Marine Terminal and several other properties. The Council will also review an appropriation of $400,000 for a 43-unit affordable housing project at 73 Winter Street. Additionally, a public hearing is being scheduled regarding emergency shelter capacity limits.

• $400,000 appropriation for 43 rental units at 73 Winter Street
• Land exchange agreement between the City and MaineDOT
• Public hearing for emergency shelter size amendments
• Zoning amendment for a brewery at 163 Washington Avenue
• Seven new 30-minute parking spaces at 132 Marginal Way

The Portland City Council approved a land exchange agreement with the Maine Department of Transportation for the International Marine Terminal, and also approved modifications to a Congress Street traffic signals agreement. The council postponed indefinitely a traffic schedule amendment for new 30-minute parking spaces at 132 Marginal Way and a zoning map amendment for 163 Washington Avenue. All other items on the consent agenda and licenses were approved.

• Approved the June 7, 2021 meeting minutes (7-0).
• Approved consent items: July 4th Fireworks Festival, public hearing on emergency shelter citizen initiative, and constable appointments (8-0).
• Approved licenses for Hi Bombay, Commercial Street Pub, Portland House of Music and Events, and Terlingua (8-0 each).
• Approved land exchange agreement with Maine DOT for International Marine Terminal (8-0).
• Approved modification to Congress Street traffic signals agreement (8-0).
• Postponed indefinitely the traffic schedule amendment for 132 Marginal Way (8-0).
• Postponed indefinitely the zoning map amendment for 163 Washington Avenue (8-0).
• Received first readings of multiple orders, including affordable housing projects at 73 and 91 Winter Street, and other items.

Emergency Shelter Assessment Committee

The committee will review the May 20, 2021 draft meeting minutes and discuss emergency shelter bed usage statistics. The agenda also includes a review of federal, state, and local legislation and an overview of governance work.

• Review and approval of May 20, 2021 draft meeting minutes
• Discussion of emergency shelter bed usage statistics
• Review of federal, state, and local legislation
• Overview of governance work regarding public group needs and membership process

Portland Development Corporation

The Board will review several COVID-19 relief measures, including microenterprise grants and a rapid response loan application. They will also consider appointing Mary Davis as Assistant Secretary and reviewing amendments to the grant program.

• $2,500 COVID-19 Microenterprise Grants for Arena Carpentry and The Middle Men
• $10,000 COVID-19 Rapid Response Loan for Dutch's at 28 Preble Street
• Appointment of Mary Davis as Assistant Secretary to the Corporation
• Proposed amendments to the COVID-19 Microenterprise Grant Program
• Moving BAP Job Creation-Rehire Grant Funds to a new grant program

The Portland Development Corporation Board approved two COVID-19 Microenterprise Grants ($2,500 each to Thomas Carver Arena and Lucas Roy) and a $10,000 Rapid Response Loan to Dutch's Breakfast & Lunch. They also voted to forward proposed amendments to the Microenterprise Grant Program guidelines to the City Council, including opening eligibility to businesses started after March 15, 2020, and removing the program's termination date. Additionally, they recommended terminating the COVID-19 Business Assistance Program for Job Creation-Rehire and moving its $62,000 in funds to a new BAP program.

• Approved minutes from April 15, 2021 meeting (7-0).
• Named Mary Davis as Assistant Secretary to the Board (7-0).
• Approved $2,500 COVID-19 Microenterprise Grant to Thomas Carver Arena (dba Arena Carpentry) (7-0).
• Approved $2,500 COVID-19 Microenterprise Grant to Lucas Roy (dba The Middle Men) (7-0).
• Approved $10,000 COVID-19 Rapid Response Loan to Dutch's (dba Dutch's Breakfast & Lunch) (7-0).
• Voted to forward proposed amendments to COVID-19 Microenterprise Grant Program guidelines to City Council (7-0).
• Voted to recommend termination of COVID-19 BAP for Job Creation-Rehire and move $62,000 to new BAP (7-0).
• Accepted March 30, 2021 Treasurer's Report (7-0).

Public Art Committee

The committee is reviewing updates on several public art projects, including the Schoultz Mural and Bramhall Square. Members will also discuss subcommittee reports regarding governance and communications. Additionally, four temporary art applications are scheduled for review.

• $600 budget for a Bramhall Square designer
• Review of four temporary art applications
• Schoultz Mural brick repointing status
• Portland Brick website revisions and cost estimate
• Roundabout installation updates

Historic Preservation Board

The Historic Preservation Board will hold public hearings regarding new senior housing at 144 State Street and a redesign of Bramhall Square. The board will also report on a previous decision regarding window replacements at 116 Clark Street.

• Public hearing for senior housing construction at 144 State Street
• Public hearing for the comprehensive redesign of Bramhall Square
• Report on approved exterior alterations at 116 Clark Street

Sustainability and Transportation Committee

The committee will discuss the newly adopted IECC 2021 energy code and renewable energy credits. Members will also review a recent request for proposals regarding electric vehicle charging infrastructure deployment in the city.

• Discussion of the IECC 2021 energy code
• Review of the RFP for electric vehicle charging infrastructure
• Discussion of Renewable Energy Credits
• Sustainability program updates

Housing & Economic Development Committee

The committee will hold a public hearing and vote to recommend a second letter agreement with Developers Collaborative for the Homeless Service Center Project. The agenda also includes reviewing minutes from the June 1, 2021 meeting and discussing upcoming meeting schedules.

• Public hearing and vote regarding Second Letter Agreement with Developers Collaborative for the Homeless Service Center Project
• Review and acceptance of June 1, 2021 meeting minutes
• Discussion of July and August meeting schedules

The Housing and Economic Development Committee voted 4-0 to recommend the City Council approve a Second Letter Agreement with Developers Collaborative for the Homeless Service Center project. The agreement would pay the developer up to $250,000 for design and regulatory work, with costs folded into the construction budget if the project proceeds. The committee also approved the June 1 meeting minutes and scheduled July 20 and August 17 meetings.

• Approved the June 1, 2021 draft meeting minutes (4-0).
• Recommended the Second Letter Agreement with Developers Collaborative to the City Council (4-0).
• Agreed to hold committee meetings on July 20 and August 17, 2021.

Ad Hoc Committee

This public forum will provide an overview of the vision for the Eastern Waterfront’s open spaces. Attendees are invited to ask questions and share ideas.

• Overview of the vision for Eastern Waterfront open spaces

Portland Fish Pier Authority

The Board will consider a request from Bristol Seafood regarding the assignment of the Lot 12A lease and modifications to an existing lease on Lot 5. The meeting also includes updates on facility maintenance, such as waterline breaks, and a review of May 2021 financial statements.

• Bristol Seafood request for Lot 12A lease assignment and Lot 5 lease modification
• Approval of April 12, 2021 meeting minutes
• May 2021 financial statement update
• Briefing on waterline breaks at PFX and Common Area/Lot 10
• TEC Associates Portland Fish Pier Conditions Report

Civil Service Employment Subcommittee

The Board of Assessment Review will meet remotely to discuss property assessment appeals. The agenda includes a legal memo and an appeal regarding Federated Companies properties. An appeal for Auburn Terrace LLC has been withdrawn.

• Legal memo from Attorneys James Katsiaficas and Emily Arvizu
• Appeal of Federated Companies Assessment (FEDEQ DV004, LLC and FEDEQ DV005, LLC)
• Withdrawn appeal for Auburn Terrace LLC Assessment

Creative Portland Corporation

The Creative Portland Corporation Board of Directors will review the FY2022 work plan and budget, including a TIF amendment update. The meeting includes updates on several arts projects, such as a seaweed bus shelter unveiling and a photography gallery opening. The board will also vote to accept May minutes and financials.

• Vote to accept May minutes and financials
• Seaweed Bus Shelter Unveiling update
• Kneeling Photography Project Gallery Opening update
• New fiscal sponsorship for Arts at Greenwood Garden
• FY2022 Work Plan and Budget review

Land Bank Commission

This meeting consists of procedural items including the acceptance of May 12, 2021, minutes and various reports. The commission will also receive updates on parcels and communications from the Parks Commission and Parks Division.

• Acceptance of the May 12, 2021, Meeting Minutes
• Treasurer’s Report
• Secretary’s Report
• Parks Commission and Parks Division reports
• Parcel Updates

The Portland Land Bank Commission met virtually on June 9, 2021, and accepted the May 12 minutes and the treasurer's report unanimously. They discussed several parcels, including Riverton, where a local company may contribute $15,000 toward purchase, and noted upcoming changes in commission membership. No major decisions were made beyond routine approvals.

• Accepted May 12, 2021 meeting minutes (unanimous)
• Accepted treasurer's report (unanimous)

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee will discuss the status of a community survey regarding the police oversight model. Members will also review annual report edits and discuss defining standards for thorough, fair, timely, and objective investigations.

• Status of community survey on police oversight model
• Edits to the annual report
• Defining standards for thorough, fair, timely, and objective investigations
• Approval of May 12, 2021 minutes

Legislative/Nominating Committee

This meeting consists of procedural items for the Legislative/Nominating Committee. The committee will approve minutes from June 1, 2021, and review its 2021 Committee Work Plan.

• Approval of June 1, 2021, meeting minutes
• Review of 2021 Committee Work Plan

The Legislative Committee met and received updates on state bills of interest to Portland, including the remote meeting bill (LD 32) and the off-track betting bill (LD 1611). No new bills relevant to Portland were identified, and no substantive decisions were made. The meeting adjourned with a 3-0 vote.

• Adjourned meeting (3-0)

Public Art Committee

The Ad Hoc Committee will review an application for temporary art at Congress Square. The meeting includes an applicant presentation, public comment, and a discussion regarding potential approval.

• Temporary art review for Congress Square

Public Art Committee

The Ad Hoc Committee will review an application for a temporary art installation titled 'Daily Path.' The agenda includes an applicant presentation, review of attachments, and public comment.

• Review of 'Daily Path' temporary art application

Public Art Committee

The Ad Hoc Committee is reviewing an application for a temporary art installation titled 'Baxter Woods Forest Bathing.' The agenda includes an applicant presentation, review of attachments, and public comment before potential approval.

• Review of Temporary Art Application: Baxter Woods Forest Bathing

Planning Board

The board will hold a workshop to review the first three sections of the draft City of Portland Design Manual. Public hearings are also scheduled for zoning map and text amendments at 99 Winter Street, 160 State Street, and 165 Lambert Street. These items are subject to recommendation by the Planning Board to the City Council.

• Zoning map amendment for 99 Winter Street and 160 State Street to B-3 Downtown Business Zone
• Proposed amendments to the Downtown Height Overlay Map
• Zoning map and text amendment for 165 Lambert Street to facilitate mixed-use development
• Workshop to review draft City of Portland Design Manual sections (Administration, Process, Context)

HHS and Public Safety Committee

The committee will discuss the legal interpretation of a citizen initiative for the November ballot. This initiative proposes limiting shelters to a maximum capacity of 50 beds. The meeting also includes a public hearing regarding shelter licensing.

• Interpretation of a citizen initiative to limit shelters to a 50-bed maximum
• Public hearing regarding shelter licensing
• Review and approval of May 11, 2021 minutes

The committee discussed and refined the proposed shelter licensing ordinance, incorporating feedback from public comment and councilors. Changes include reducing the buffer zone to 1,000 feet, exempting existing shelters from the indoor day space requirement, and considering a 300-bed limit. The committee also discussed a referendum that would cap shelter size at 50 beds, which staff said could require 10-20 shelters to meet current needs. No final vote was taken; the ordinance is expected to return for a first read in July.

• Accepted May 11, 2021 draft workshop minutes unanimously
• Discussed referendum limiting shelters to 50 beds; no action taken
• Reviewed proposed changes to shelter licensing ordinance, including 1,000-foot buffer zone and day space exemption for existing shelters
• Agreed to consider adding Teen Center consolidation language to licensing ordinance
• Agreed to consider incorporating Fair Housing Act language into licensing ordinance
• Agreed to consider increasing bed limit from 250 to 300
• Agreed to consider using people-first language in ordinance
• Scheduled shelter licensing for July 13, 2021 agenda planning

City Council

The City Council is reviewing several consent items, including appointments to various boards and commissions. The agenda includes approving local festivals and extending residential parking permits for island residents. The council will also consider an application for $24 million in federal funds for Portland Harbor dredging.

• $24 million federal grant application for Portland Harbor dredging
• Appointments to the Public Art Committee, Land Bank Commission, and others
• Residential parking permit extension for island residents
• Approval of In the Square Festival and Portland Greendrinks Festival
• Various food service and entertainment license approvals

The City Council approved a 180-day moratorium on new shelters in the Bayside neighborhood, with Councilors Fournier, Ali, and Zarro voting against. The council also passed the FY2022 municipal budget orders, including fee increases and appropriation resolves, all by 9-0 votes. Several license approvals and consent items were passed unanimously, and a traffic schedule amendment was postponed to June 21.

• Approved 180-day moratorium on new shelters in Bayside (6-3)
• Approved FY2022 budget orders including fee increases and appropriation resolve (9-0)
• Approved consent items including board appointments and festival declarations (9-0)
• Approved 12 food service establishment licenses with outdoor dining (9-0 each)
• Postponed traffic schedule amendment for 30-minute parking at 132 Marginal Way to June 21
• Postponed Order 259 on Downtown TIF funding to September 8
• Approved Congress Square intersection improvements agreement as emergency (8-0)
• Approved first letter agreement for Homeless Service Center project (8-0)

Rent Board

The committee is reviewing several draft documents for tenant and landlord intake. This includes draft complaint forms and applications for rent increases or other relief. The board will also discuss draft rules of procedure and various cost allowance forms.

• Draft Tenant Complaint Form
• Draft Landlord Application for Rent Increase
• Draft Rules of Rent Board
• Draft Public Hearing Rules of Procedure
• Draft cost allowance forms for repairs and improvements

The Portland Rent Board voted 7-0 to adopt several landlord application and allowance forms, including the Landlord Application Rent Increase, Landlord Application Other Relief, Capital Improvement Costs Allowance, Increased Housing Service Cost Allowance, and Uninsured Repair Cost Allowance forms, with specific amendments. The Tenant Intake Form was tabled for further edits, and the Public Hearing Rules of Procedure were tabled to be merged with the Higher-Level Board Organizing Rules and Procedures for future adoption. The board also provisionally adopted the merged rules documents pending final approval at the next meeting.

• Adopted Landlord Application Rent Increase form with CIP corrected to CPI and accommodations language added (7-0)
• Adopted Landlord Application Other Relief form as presented (7-0)
• Adopted Capital Improvement Costs Allowance form, removing last two columns and adding building permit documentation (7-0)
• Adopted Increased Housing Service Cost Allowance form, changing line 2 to heating costs and adding utilities and management fees (7-0)
• Adopted Uninsured Repair Cost Allowance form as presented (7-0)
• Tabled Tenant Intake Form for further edits (7-0)
• Tabled Public Hearing Rules of Procedure to merge with Higher-Level Rules (7-0)
• Provisionally adopted merged rules documents pending final approval (7-0)

Parks Commission

The Portland Parks Commission is meeting to conduct an election for commission members. The agenda includes discussions regarding the Parks Handbook and a follow-up on a needle exchange letter. Members will also receive updates on the CIP process and land bank reports.

• Parks Commission Election (VOTE)
• Discussion of Greenspace Gathering
• Parks Handbook next steps
• Needle Exchange Letter follow-up
• Land Acknowledgement discussion

The Portland Parks Commission held a virtual meeting on June 3, 2021, and unanimously elected Michael Mertaugh as Chair and Jaime Parker as Vice Chair. The commission also accepted the May 6 minutes with an amendment requested by Nathan Robbins. No public comments were made, and no other substantive decisions were made; most items were discussions or updates.

• Elected Michael Mertaugh as Chair (unanimous)
• Elected Jaime Parker as Vice Chair (unanimous)
• Accepted May 6, 2021 minutes with amendment (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding two property appeals. One application seeks approval for a dog sitting service at 17 Chesley Avenue. Another request asks for a setback variance to allow a two-story addition at 45 Johansen Street.

• Conditional use approval for a dog sitting service at 17 Chesley Avenue
• Variance to reduce rear yard setback at 45 Johansen Street for a two-story addition

The Portland Zoning Board of Appeals voted 4-2 to grant a conditional use appeal allowing a dog sitting service at 17 Chesley Avenue, with a condition limiting service to no more than two dogs at a time. The board voted 6-0 to deny a practical difficulty variance for a rear yard setback reduction at 45 Johansen Street.

• Granted conditional use appeal for dog sitting service at 17 Chesley Ave (4-2, McCall and Black opposed), with condition of max two dogs at a time
• Denied practical difficulty variance for rear yard setback reduction at 45 Johansen St (6-0)

Historic Preservation Board

The board will hold a public hearing regarding exterior alterations at 116 Clark Street. The meeting also includes preliminary reviews for rehabilitation projects at 144 State Street and 477 Congress Street.

• Public hearing: Exterior alterations at 116 Clark Street
• Preliminary review: Rehabilitation at 144 State Street
• Preliminary review: Rehabilitation at 477 Congress Street

Legislative/Nominating Committee

This meeting consists of procedural items and legislative updates. The committee will review its work plan and receive an update on new bills. Members will also approve the minutes from the May 25, 2021, meeting.

• Approval of May 25, 2021, meeting minutes
• Legislative update regarding new bills memo and tracker
• Review of committee work plan

The Legislative Committee approved the May 25, 2021 meeting minutes (3-0) and received updates on the legislative session in Augusta. City Manager Jon Jennings reported that the state revenue sharing proposal would increase to 4.5% this year and 5% next year, adding about $2.2-$2.5 million to the City. Mayor Snyder noted expected additional school funding of $6.2 million and discussed timing for tax relief and the supplemental budget. No formal decisions were made beyond the minutes approval.

• Approved May 25, 2021 meeting minutes (3-0)

Housing & Economic Development Committee

The committee will hold a public hearing and vote on recommending an agreement for the Homeless Service Center Project. Members will also discuss developer selection for affordable housing at 622 Auburn Street and 0 Gray Road. Additionally, the meeting includes discussions regarding missing middle housing policy options.

• Vote to recommend First Letter Agreement with Developers Collaborative for Homeless Service Center Project
• Developer selection for affordable housing at 622 Auburn Street and 0 Gray Road
• Discussion on Housing Policy Options for Missing Middle Housing
• Executive session regarding 45 Brown Street tax increment financing agreement request

The Housing and Economic Development Committee voted 4-0 to forward a First Letter Agreement with Developers Collaborative for the Homeless Service Center at 654 Riverside Street to the City Council for approval. The agreement allows design and public engagement to begin at no cost to the city, with the developer taking on risk for 60 days. The committee also discussed affordable housing proposals for city-owned properties and housing policy options, but took no votes on those items.

• Approved forwarding First Letter Agreement with Developers Collaborative for Homeless Service Center to City Council (4-0)
• Accepted May 18, 2021 meeting minutes (4-0)
• Tabled discussion on affordable housing developer selection for 622 Auburn Street and 0 Gray Road
• Entered executive session for negotiations on 45 Brown Street Affordable Housing TIF CEA request (4-0)

Rent Board

The Portland Rent Board tabled the revised landlord rent increase application and other relief application until after an executive session, and tabled the tenant intake form for the next meeting. The board also tabled adoption of Rule 23 and discussed procedural guidelines. No final decisions were made on these items; the board scheduled a meeting for June 7, 2021.

• Tabled adoption of Rule 23 (no vote)
• Approved motion to retain bolded text in landlord rent increase form and strike rest (7-0)
• Approved motion to finalize landlord rent increase form after executive session (7-0)
• Tabled landlord other relief application until after executive session (7-0)
• Approved motion to table tenant intake form for next meeting (7-0)
• Approved motion to schedule meeting for June 7, 2021 at 5pm (7-0)
• Approved motion to adjourn (6-0)

Civil Service Employment Subcommittee

The board will hold workshops and a public hearing regarding infrastructure and site changes. This includes reviewing stormwater installations near Western Cemetery and alterations at Deering Oaks. The meeting also includes a review of construction standards for 43 Howard Street.

• Certificate of Appropriateness for stormwater treatment near Western Cemetery
• Certificate of Appropriateness for site alterations at Deering Oaks
• Review of new construction standards at 43 Howard Street
• Report on approved plan amendments for 66 State Street (155 Danforth St.)

Peaks Island Council

The Peaks Island Council will review updates on parking proposals, ferry boarding priority, and golf cart regulations. The meeting also includes discussions regarding the 2021 budget and a motion to develop a procedures manual.

• Update on parking lot lottery proposals submitted to City Council
• Motion to implement recommendations for ferry tickets and passes
• Discussion regarding PIC 2021 budget balances
• Report on police coverage and incidents involving firearms
• Update on Welch Street Parking Lot improvements

The Peaks Island Council approved a $10/year fee for residential ferry boarding passes, discussed traffic flow changes at the Welch Street lot, and deferred golf cart ordinance implementation to 2022. The council also discussed restroom shortages and planned to pursue CaresAct funding for porta-potties.

• Approved $10/year residential ferry boarding pass fee (unanimous)
• Approved March 24, 2021 meeting minutes (unanimous)
• Accepted expenditure report as of April 27, 2021 (unanimous)
• Deferred golf cart ordinance implementation to 2022 by City Manager's office
• Discussed Welch Street lot traffic flow; city engineer to redraft schematic before committing to contractor
• Agreed to pursue CaresAct funding for porta-potties (Somers and Kelly-Rosenberg)
• Motion to convene meeting with Casco Bay Lines, Portland Police, and crowd-generating venues on crowd management (passed)

Legislative/Nominating Committee

The Legislative Committee will discuss updates regarding Maine's environmental laws and air emissions licensing. The committee is also scheduled to review its work plan and approve minutes from the May 18, 2021 meeting.

• Discussion of LD 163 (An Act To Revise Maine's Environmental Laws)
• Discussion of LD 1532 (An Act To Protect Maine's Air Quality)
• Review of Committee Work Plan
• Approval of May 18, 2021 meeting minutes

The Legislative Committee met remotely and approved the prior meeting's minutes. Members discussed several state bills, including LD 1611, LD 1695, LD 163, and LD 1532, but took no formal action on them. The committee noted that testimony deadlines had passed for some bills and discussed ways to communicate the city's perspective. No new bills relevant to the city were published in the prior week.

• Approved May 18, 2021 meeting minutes (4-0)
• Adjourned meeting (4-0)

Planning Board

The Planning Board will hold public hearings for several major development proposals. These include high-rise mixed-use buildings on Federal Street and Commercial Street. The board will also review zoning map and text amendments for property on Lambert Street.

• 18-story, 180,000 square foot mixed-use building at 201(200) Federal Street
• 7-story, 35,100 square foot mixed-use building at 387 (383) Commercial Street
• Zoning map and text amendment for 165 Lambert Street
• Rezoning of 165 Lambert Street from R-2 to R-3 Residential

Ad Hoc Committee

The committee is meeting to review draft survey questions for community outreach. The agenda also includes information regarding an upcoming NTIA Broadband Infrastructure Program webinar on June 10.

• Review of draft community outreach survey questions
• Information on the June 10 NTIA Broadband Infrastructure Program Webinar

Legislative/Nominating Committee

The committee will review the May 19, 2021, meeting minutes for approval. The agenda also includes a move into executive session to conduct interviews for various boards and commissions.

• Approval of May 19, 2021, meeting minutes
• Executive session for board and commission interviews

Ad Hoc Committee

The Rental Housing Advisory Committee will review March meeting minutes and discuss potential action items from the April 20 Housing and Economic Committee meeting. The committee will also receive updates on membership processes and the SMLA v. City of Portland lawsuit.

• Review of March 22, 2021 meeting minutes
• Discussion of potential action items from April 20 Housing and Economic Committee meeting
• Update on RHAC membership and appointment process
• Report on April 28 and May 11 Rent Board meetings
• Update on SMLA v. City of Portland lawsuit

Civil Service Employment Subcommittee

The Civil Service Employment Subcommittee will discuss proposed amendments to the Civil Service Rules. These changes involve the Fire Department's Officer Candidate program and the third party administrator for the assessment center. The subcommittee will also discuss adding a demonstration of core values as part of promotion considerations.

• Proposed amendment to the Fire Department Officer Candidate program
• Discussion regarding third party administrator for assessment center
• Discussion on adding department core values demonstration to promotions

Finance Committee

The Finance Committee is reviewing the FY22 City Manager Recommended Budget. The meeting includes a public hearing and a vote to recommend the budget to the full City Council. The committee will also address remaining questions from the Council.

• Public hearing on the FY22 City Manager Recommended Budget
• Vote regarding recommendation of the FY22 budget to the City Council
• Review of remaining Council questions regarding the FY22 budget

The Finance Committee voted 3-0 to recommend the FY22 City Manager Recommended Budget to the full City Council for final approval. The committee had received answers to remaining council questions and held a public hearing before the vote.

• Recommended FY22 City Manager Recommended Budget to full City Council (3-0)

Public Art Committee

The committee will review status updates for the Schoultz Mural and Bramhall Square projects. Discussions include proposed revisions to temporary art and submission guidelines, as well as collection decolonization recommendations. Members will also receive reports on subcommittee activities regarding site selection and governance.

• Schoultz Mural brick repointing status
• Bramhall Square Selection Committee formation
• Temporary Art Guideline revisions
• Collection decolonization guideline recommendations
• Gathering Stones acquisition update

The committee approved a $5,000 contingency for the roundabout project and a student temporary art installation at Deering High School crosswalks, both with conditions. It also recommended guideline revisions and a budget plan to the City Council as part of its annual report.

• Approved student temporary art installation at Deering High School crosswalks (9-0)
• Approved $5,000 additional funds for roundabout project from FY21 contingency (9-0)
• Recommended Guidelines revisions to City Council (8-0)
• Recommended budget as amended to City Council (8-0)

Historic Preservation Board

The Historic Preservation Board is holding public hearings regarding plan amendments at 66 State Street and a mural authorization for 77 Free Street. The board will also conduct a workshop for a proposed building addition at Reiche School.

• Public hearing for plan amendments at 66 State Street (155 Danforth)
• Request to authorize a mural at 77 Free Street (504 Congress Street)
• Workshop on a proposed building addition at Reiche School, 132 Brackett Street

Legislative/Nominating Committee

The committee will meet to approve the March 29, 2021 meeting minutes. The agenda also includes moving into an executive session for interviews regarding various boards and commissions.

• Approval of March 29, 2021 meeting minutes
• Executive session for interviews for various boards and commissions

Sustainability and Transportation Committee

The committee will discuss the draft Western Promenade Master Plan and actions to advance One Climate Future. Members will also consider potential amendments to a straw ordinance and elements of the Green New Deal referendum.

• Presentation of draft Western Promenade Master Plan
• Review of One Climate Future work plan items
• Discussion of possible amendments to the straw ordinance
• Discussion of Green New Deal referendum elements
• Approval of April 21 meeting minutes

Legislative/Nominating Committee

The committee will review legislative updates, including testimony regarding LD 677 and LD 1695. Members will also discuss the 2021 Committee Work Plan and approve minutes from the May 11 meeting.

• Approval of May 11, 2021, meeting minutes
• Legislative update on New Bills Memo & Legislative Tracker
• Testimony in opposition to LD 677
• Testimony regarding LD 1695
• Review of 2021 Committee Work Plan

The Legislative Committee voted 4-0 to support LD 1478 only if amended to recognize Portland's existing crisis response protocols; otherwise, testimony remains as is. The committee also approved staff submission of testimony on LD 1695 and approved the May 11 meeting minutes. No other substantive decisions were made.

• Approved motion to support LD 1478 if amended, else leave testimony as is (4-0)
• Approved staff submission of testimony on LD 1695 after email approval (unanimous)
• Approved May 11, 2021 meeting minutes (4-0)

Housing & Economic Development Committee

The Housing & Economic Development Committee will hold public hearings regarding two major projects. The committee will vote to select a developer for the proposed Homeless Service Center at 654 Riverside Street. Additionally, members will consider a recommendation to the City Council for a land exchange agreement with the Maine Department of Transportation.

• Selection of developer for the Homeless Service Center at 654 Riverside Street
• Proposed Land Exchange Agreement between Portland and MDOT
• Review of May 4, 2021, meeting minutes

The Housing and Economic Development Committee voted 4-0 to proceed with negotiations with Developers Collaborative for a public-private agreement to build a homeless service center at 654 Riverside Street. The committee also voted 4-0 to recommend a land exchange agreement with the Maine Department of Transportation. Both actions are preliminary steps subject to further review.

• Selected Developers Collaborative for homeless service center negotiations (4-0)
• Recommended land exchange agreement with MDOT to City Council (4-0)
• Approved May 4, 2021 meeting minutes (4-0)

City Council

This City Council workshop agenda is sparse and contains only one listed item regarding the June 8, 2021 election. No specific details or discussion topics are provided in the document.

• June 8, 2021 Election

City Council

The council is reviewing the Fiscal Year 2022 Appropriation Resolve, which includes a $268,216,301 municipal budget. Proposed items include sewer rate increases and a 2.0% cost of living adjustment for non-union employees. Several budget orders are recommended for postponement to June 7.

• $268,216,301 municipal budget (Appropriation Resolve)
• Sewer rate increase from $11.15 to $11.80 per hundred cubic feet
• 2.0% cost of living adjustment for non-union employees
• $40,000 allocation for Peaks Island services
• Lease with 39 LLC for Health and Human Services relocation

The Portland City Council approved a lease for the Health and Human Services Department relocation to 39 Forest Avenue, accepted a $3,000 broadband grant and a $42,500 donation to the Fire Department, and referred three Brown Street affordable housing TIF orders back to committee. A motion to waive the second reading and pass a 180-day shelter moratorium in Bayside as an emergency failed 6-3, leaving it in first reading. Several FY2022 budget items were postponed to June 7 or given first readings.

• Approved lease with 39 LLC for HHS relocation to 39 Forest Avenue (9-0)
• Accepted $3,000 ConnectMaine Authority grant for Broadband Planning Committee (9-0)
• Accepted $42,500 donation from Matthew Best to Fire Department Medical Crisis Unit (9-0)
• Referred Order 242 (45 Brown Street TIF amendment) back to Housing & Economic Development Committee (9-0)
• Referred Order 243 (45 Brown Street affordable housing TIF district) back to committee (9-0)
• Referred Order 244 (Credit Enhancement Agreement with Brown Tower, LLC) back to committee (9-0)
• Postponed Orders 250, 251, 253 to June 7, 2021 meeting (9-0 each)
• Motion to waive second reading and pass Bayside shelter moratorium as emergency failed (6-3)

Finance Committee

The Finance Committee will continue a detailed review of the FY22 City Manager’s Recommended Budget. The committee will hear from several city departments, including Police and Housing & Economic Development. This item is for discussion only.

• Budget review for Legal department
• Budget review for Housing & Economic Development
• Budget review for Police, Dispatch, and Information Technology
• Budget review for Public Buildings & Waterfront

The Finance Committee meeting on May 13, 2021, was held, but the minutes contain only procedural information about the public record requirements and no motions, votes, or decisions. The minutes state that a summary of votes will be posted separately if any were taken, but none are included here.

Land Bank Commission

The commission will review administrative items including the April 14th, 2021 minutes and treasurer's report. The agenda also covers communications from the Parks Commission and updates on tax-acquired property and parcels.

• Acceptance of April 14th, 2021 Meeting Minutes
• Treasurer's Report
• Secretary's Report
• Parks Commission and Parks Division reports
• Tax Acquired Property List and Parcel Updates

The Portland Land Bank Commission approved an updated appraisal for Janet Berry's property in the Redlon Woods area, costing $500-900, to support the ongoing Redlon project. The commission also corrected and accepted the April 14th meeting minutes, and reviewed the treasurer's report showing a cash balance of $320,651.13. No other substantive decisions were made; other items were informational or deferred.

• Approved updated appraisal for Janet Berry's property, $500-900 (unanimous)
• Accepted April 14th meeting minutes with correction (unanimous, one abstention)

Police Citizen Review Subcommittee

The Police Citizen Review Subcommittee will meet to discuss the status of a community survey regarding police oversight models. The meeting also includes reviewing annual report data and discussing standards for investigations.

• Status of community survey on police oversight model
• Annual report data and assignment of members to edit draft report
• Defining investigation standards for thoroughness, fairness, timeliness, and objectivity
• Approval of April 12, 2021 minutes

Legislative/Nominating Committee

The committee will discuss LD 1478 regarding the decriminalization of homelessness and LD 1611 regarding harness racing laws. The meeting also includes testimony on bills related to recycling, clean energy, landfilling, and single-sex shelters.

• Discussion of LD 1478 (An Act To Decriminalize Homelessness)
• Discussion of LD 1611 (Maine's Harness Racing Laws)
• Testimony for LD 1541 (Municipal Recycling Programs)
• Testimony for LD 1659 (Maine Clean Energy and Sustainability Accelerator)
• Testimony regarding LD 1258 (Women's Single-sex Shelters)

The Legislative Committee discussed two state bills: LD 1611 on off-track betting and LD 1478 on public behavior. No formal votes were taken on either bill; the committee agreed to submit informal feedback on LD 1611 and to reach out to the sponsor of LD 1478 to discuss concerns. The meeting was procedural, with no substantive decisions made.

• Approved minutes from May 4, 2021 (3-0)
• Agreed to submit informal feedback on LD 1611 before work session
• Agreed to reach out to Rep. Lookner regarding LD 1478
• Adjourned meeting (3-0)

Planning Board

The Planning Board will hold a workshop regarding a zoning map amendment for 99 Winter Street and 160 State Street. The board will also conduct public hearings on expansion projects at Presumpscot Elementary School and Reiche Elementary School.

• Zoning map amendment for 99 Winter Street and 160 State Street
• 15,750 square foot addition to Presumpscot Elementary School
• Expansion of conference room and stairwell at Reiche Elementary School

Rent Board

The Portland Rent Board approved the minutes of the previous meeting with two amendments and voted to allow public comment (limited to 3 minutes per person) during meetings. The board discussed and refined the tenant and landlord intake forms, incorporating suggestions from Corporation Counsel Anne Torregrossa, including adding disclaimers about tenants' rights under state law and clarifying the difference between Housing Safety review and Board review. No final decisions were made on the forms; they will be revised and brought back for the next meeting on May 26, 2021.

• Approved minutes of previous meeting with two amendments (7-0)
• Approved motion to allow public comment after board discussion on each agenda item, limited to 3 minutes per person (7-0)
• Approved agenda for next meeting on 5/26/21, including revised intake forms and executive session (7-0)
• Adjourned meeting at 7:13pm

HHS and Public Safety Committee

The committee will hold a public hearing and discussion regarding a proposed moratorium on new shelters in the Bayside neighborhood. Members will also receive staff updates on shelter licensing and health and human services.

• Public hearing for Bayside shelter moratorium
• Staff update on shelter licensing
• HHS updates
• Review of April 13, 2021 meeting minutes

The committee voted unanimously to recommend a 180-day moratorium on new permanent emergency shelters outside Bayside unless they provide day space, and to waive the second read for emergency passage. The moratorium does not affect existing shelters. The committee also discussed shelter licensing updates, including proposed bed density and buffer zone limits, and took public comment on both items.

• Approved motion to strike day-space language and recommend moratorium to full Council (3-0)
• Approved motion to recommend waiving second read and passing moratorium as emergency (3-0)
• Accepted April 13, 2021 draft workshop minutes (unanimous)

City Council

The Council will hold a second reading and public hearing regarding the Fiscal Year 2022 school budget. This includes reviewing a proposed $99,114,406 tax levy and various funding allocations for public education. Other items involve housing developments and city department relocations.

• Proposed lease of 39 Forest Avenue to relocate Health and Human Services divisions
• Creation of an affordable housing TIF district for the 45 Brown Street project
• Acceptance of a $3,000 grant for island broadband planning
• A $42,500 donation to the Fire Department Medical Crisis Unit

The City Council approved the total FY2022 school operating budget (Order 236-20/21) by a 7-2 vote, after rejecting an amendment to reduce the school tax levy by $1,467,900. All other school-related budget orders (233-20/21 through 239-20/21) were approved unanimously. The council also approved the May 3, 2021 meeting minutes 9-0. Several orders were introduced for first reading, including a lease for the Health and Human Services Department and a $42,500 donation to the Fire Department Medical Crisis Unit.

• Approved FY2022 school operating budget (Order 236-20/21) 7-2
• Rejected amendment to reduce school tax levy by $1,467,900 (4-5)
• Approved state/local EPS funding allocation (Order 233-20/21) 9-0
• Approved non-state funded school construction debt service (Order 234-20/21) 9-0
• Approved additional local funds for schools (Order 235-20/21) 9-0
• Approved adult education funds (Order 237-20/21) 9-0
• Approved food service funds (Order 238-20/21) 9-0
• Approved disposition of additional state subsidy (Order 239-20/21) 9-0