Portage public meetings in 2025

Environmental Board

The Environmental Advisory Board will review and set its goals for 2026, consider participation in the Dark Sky International program, and hear a presentation on pesticide use and alternatives from Behavior Inc. The meeting also includes updates from existing subcommittees and a brief on youth‑led plastic recycling efforts.

• Year Goals for 2026
• Dark Sky International participation
• Behavior Inc. presentation on pesticide use / alternatives (Marry Ann Laurell)
• Youth Advisory Committee introduction on plastic recycling
• Existing Business Updates: Chair letter, parliamentary training (12/9/2025)

The Environmental Advisory Board approved the November 2025 meeting minutes by unanimous consent. A motion to support the Dark Sky International initiative was carried and will be addressed at the January 2026 meeting. The board also approved a motion to adjourn the session.

• Approved November 2025 meeting minutes (consent)
• Supported Dark Sky International; motion carried to January 2026 meeting
• Adjourned meeting (motion passed)

Historic District Commission

The Historic District Commission will meet on Dec 3, 2025 to consider adopting its FY25‑26 Goals and Objectives. The agenda also includes routine items such as approval of the November 5, 2025 meeting minutes, citizen comments, and member comments. No new contracts or ordinance votes are scheduled, though the commission previously recommended the amended Chapter 38 Historical Preservation ordinance to City Council.

• Adopt FY25‑26 Goals and Objectives for the historic district
• Approve minutes from the November 5, 2025 meeting
• Citizen comments period
• Member comments period
• Transmit draft minutes and goal documents to the public

Park Board

The Park Board will meet to elect officers and review financial and department reports. Members will discuss the 2026 calendar of events and provide updates on various committees and initiatives.

• Election of officers
• Discussion of 2026 Calendar of Events
• Traditional Holiday event (Dec. 6)
• Lending Book Library initiative
• Park Passports initiative

The board approved the meeting agenda and the November board meeting minutes. New officers were elected: Chair Tara Gish, Vice Chair Dawn Smith, Treasurer Jenn Gomes, and Secretary Elanor Riley. A motion to send a letter of support for Lakeview Park to the COO was approved. No vote counts were recorded for these actions.

• Approved meeting agenda (motion approved)
• Approved November board meeting minutes (motion approved)
• Elected new officers: Chair Tara Gish, Vice Chair Dawn Smith, Treasurer Jenn Gomes, Secretary Elanor Riley
• Approved sending letter of support for Lakeview Park to COO (motion approved)

Portage Cultural Arts Committee

The Portage Cultural Arts Committee will meet on November 19, 2025 at 6:00 p.m. in the Parks & Recreation Office (320 Library Lane). The agenda includes discussion of member vacancies, artist exhibitions and venues, and the 2026 calendar of events. Subcommittee reports on theatre, outreach, and public art will also be presented.

• Member Vacancies (7)
• Artist Exhibitions & Venues
• 2026 Calendar of Events Discussion
• Theatre Subcommittee Report
• Outreach and Public Art Subcommittee Reports

Environmental Board

The Environmental Advisory Board will approve the September 10 meeting minutes and set the agenda. Members will discuss updates such as Bee City certification, pesticide alternatives, and recycling initiatives. New business includes elections for Chair, Vice Chair and Secretary and adoption of the board’s goals for 2026.

• Approve September 10 meeting minutes
• Public comment period (2–3 minutes per speaker)
• Discussion of Bee City certification and pesticide alternatives (Behavior Inc.)
• Elections for Chair, Vice Chair, and Secretary
• Adopt year goals for 2026

The Environmental Advisory Board gave consent to approve the October meeting minutes. The board elected David L. as Chair, Lauren as Vice‑Chair, and Wendy as Secretary, each by unanimous vote. A motion to adopt the draft letter outlining 2025‑2026 goals was passed with all members in favor. The meeting was then adjourned.

• Approved October meeting minutes (consent, all agreed)
• Elected Chair David L. (unanimous Yea)
• Elected Vice‑Chair Lauren (unanimous Yea)
• Elected Secretary Wendy (unanimous Yea)
• Adopted draft letter to City Council (all in favor, none opposed)

Zoning Board of Appeals

The Portage Zoning Board of Appeals will consider a variance to locate a vehicle fueling station and convenience store at 4815 West Milham Avenue. The applicant seeks to reduce the required 300‑foot separation from residential property to 66 feet, citing nearby development and the park's low residential likelihood. The board will vote on whether to grant the variance.

• ZBA #25-02: variance to build a vehicle fueling station/convenience store at 4815 West Milham Ave, currently 66 ft from the nearest residential zoning (required 300 ft)
• Property is zoned B‑3 General Business; adjacent land includes R‑1B Westfield Park and B‑2 Community Business areas
• Applicant argues the park will not be redeveloped residentially and the variance will not impair ordinance intent
• ZBA #25-01: board denied a variance for two additional wall signs at 6005 South Westendge Avenue (exceeded allowance by 160.5 sq ft)
• Board accepted resignation of member Lena Jomaa

EDC, TIFA & Brownfield Redevelopment Authority (BRA)

The Brownfield Redevelopment Authority will discuss a plan amendment for the Centreport Apartments, a 151-unit residential and retail project. The board will also consider a conveyance and assignment of tax increment revenues for "Project Depatie" at 5960 S. Sprinkle Rd.

• Centreport Apartments (7920 Portage Rd.): Proposed 151-unit mixed-use development with $32 million estimated investment
• Centreport Apartments: Request for 3.5% annual simple interest on unreimbursed capital costs
• Centreport Apartments: Proposed infrastructure improvements estimated at $1,346,213
• Centreport Apartments: Proposed site demolition of a 2,777 s.f. former bank building estimated at $80,000
• Project Depatie (5960 S. Sprinkle Rd.): Consent to convey property and collateral assignment of tax increment revenues to Milham Corners, LLC

Planning Commission

The Portage Planning Commission will hold a public hearing to consider Special Land Use Permits for a new church at 4401 Bishop Avenue and the redevelopment of two properties into indoor recreational facilities.

• Special Land Use Permit for new church at 4401 Bishop Avenue
• Special Land Use Permit for 'Soar N Bounce' indoor play area at 669 Mall Drive
• Special Land Use Permit for 'PickleRage' indoor facility at 525 Romence Road

Park Board

The Portage Park Board will elect its officers and approve the 2026 meeting schedule. It will review the September Bike Committee minutes and hear a financial report for September and October. Committee updates and subcommittee event reports will also be discussed.

• Election of Officers
• Approval of 2026 Meeting Schedule
• Financial Report: September & October
• Receive September Bike Committee Minutes
• Subcommittee Reports – Monster Mash (Sat., October 18) and Traditional Holiday (Sat., December 6)

The board approved the meeting agenda and the minutes from the October meeting. It also approved the 2026 meeting schedule, which includes location changes for May through October. No other formal actions were taken.

• Approved meeting agenda (motion approved)
• Approved October board meeting minutes (motion approved)
• Approved 2026 meeting schedule location changes (motion approved)

Historic District Commission

The Historic District Commission will review draft FY25-26 goals and objectives and an edited Chapter 38 Historical Preservation Ordinance. The body previously tabled the goals until this meeting.

• Review of FY25-26 Goals and Objectives
• Review of edited Chapter 38 – Historical Preservation Ordinance
• Discussion of Certified Local Government Program
• Approval of October 1, 2025, meeting minutes
• Review of 10-1-2025 meeting minutes draft

Zoning Board of Appeals

The Portage Zoning Board of Appeals will hear a request from Metro Signs & Lighting, on behalf of Raising Cane’s, to increase the total wall‑sign area at 6005 South Westnedge Avenue to 360.58 square feet, exceeding the 200‑square‑foot limit by 160.58 square feet. Staff notes the property is under construction, that the additional signs would add visual clutter, and recommends that the variance not be approved. The board will vote on whether to grant the variance.

• ZBA #25-01 – variance request for two additional wall signs (combined 171.5 sq ft) raising total signage to 360.58 sq ft, 160.58 sq ft over the allowed 200 sq ft at 6005 S Westnedge Ave
• Property is a 0.85‑acre lot zoned B‑3 General Business, formed from parcels 6005 S Westnedge Ave, 6021 S Westnedge Ave, and 120 E Milham Ave
• Staff recommendation: do not approve the variance because there are no exceptional circumstances and the signs would increase visual clutter
• Four prior variances (ZBA #83‑49, #83‑64, #93‑41, #07‑21) were granted for this property but are unrelated to the current sign request
• The board will vote on the variance after reviewing the application and staff report

The Zoning Board of Appeals voted 6-0 to deny the variance request for two additional wall signs that would exceed the allowance by 160.5 square feet. The board also approved the May 12, 2025 minutes and excused absent member Aimee Potts, each by a 6-0 voice vote. Lena Jomaa’s resignation was accepted. The meeting adjourned at 8:12 p.m.

• Excused absent board member Aimee Potts (6-0 voice vote)
• Approved May 12, 2025 minutes (6-0 voice vote)
• Denied variance for two additional wall signs at 6005 South Westnedge Ave (6-0 roll call)
• Accepted Lena Jomaa’s resignation

Environmental Board

The Environmental Advisory Board will review and approve the September 10 meeting minutes. It will discuss policy and procedure updates, deer management, and vote on a pesticide use and alternatives initiative with the City and Behavior Inc. The meeting also includes a youth advisory committee introduction and a presentation to the City Council on a plastics challenge, weeds/grasses, and a land acknowledgment question.

• Approve September 10 meeting minutes
• Vote on policies and procedures updates
• Discuss deer management
• Vote to invite City to explore pesticide alternatives with Behavior Inc.
• Presentation to City Council on plastics challenge, weeds/grasses, and land acknowledgment

The board approved the September 10th meeting minutes. It voted to present the plastics challenge to City Council, to remove weeds and grasses from that presentation, and to add a land acknowledgement to the City Council agenda. All motions passed unanimously. The meeting was then adjourned.

• Approved September 10th meeting minutes (unanimous)
• Approved motion to present plastics challenge to City Council (all in agreement)
• Approved removal of weeds and grasses from City Council presentation (unanimous)
• Approved addition of land acknowledgement to City Council presentation schedule (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Portage Planning Commission will consider two site‑plan applications: one for Depatie Fluid Power at 5960 S. Sprinkle Road and another for Centre Port Apartments at 7920 Portage Road. The meeting also includes a Neighborhood Enterprise Zone presentation, a review of the FY24‑25 work program and a Kalamazoo County housing plan update.

• Site‑plan approval request for Depatie Fluid Power, 5960 S. Sprinkle Road (industrial expansion)
• Site‑plan approval request for Centre Port Apartments, 7920 Portage Road (residential project)
• Neighborhood Enterprise Zone (NEZ) informational presentation
• Planning Commission FY24‑25 work program and proposed FY25‑26 work program
• 2025 Kalamazoo County Housing Plan update presentation

Historic District Commission

The commission will discuss the Certified Local Government Program and review the city's historical preservation ordinance. The body will also address goals and objectives for the 2025-26 fiscal year.

• Review of Edited Chapter 38 – Historical Preservation Ordinance
• Certified Local Government Program overview
• Discussion of FY25-26 Goals and Objectives

Park Board

The Portage Park Board will consider its financial and department reports. Committee updates, foundation reports, and subcommittee event plans will be presented. The board will also review initiative reports such as the Lending Book Library and Park Passports.

• Ribbon Cutting ceremony – Oct 10 at 10 a.m., Lex Green (Kathleen)
• Monster Mash event – Sat, Oct 1 at 8 p.m. (Tim)
• Traditional Holiday event – Sat, Dec 6 (Elanor)
• Lending Book Library initiative report (Elanor)
• Park Passports initiative report (Angelique)

The Park Board approved its meeting agenda and the September meeting minutes. It approved up to $300 to cover materials for a lending/seed library box to be placed at Celery Flats. The board also approved a motion to support a grant application for repairs to the West Lake Overlook. No other actions were decided.

• Approved meeting agenda (motion by Gomes, second by Smith)
• Approved September meeting minutes (motion by Piotter, second by Gomes)
• Approved up to $300 for materials for the lending/seed library box (motion by Riley, second by Smith)
• Approved support for West Lake Overlook grant application (motion by Riley, second by Young)

Portage Cultural Arts Committee

The Portage Cultural Arts Committee will review member vacancies and material development revisions. It will discuss the 2025 calendar of events, including themed artist workshops, a doodling gathering, a Pecha Kucha event, and a holiday card entry. The meeting also includes reports from the theatre, outreach, and public‑art subcommittees.

• Member Vacancies (7)
• Material Development Revisions
• Artist Exhibitions & Venues
• 2025 Calendar of Events Discussion (themed workshops, doodling gathering, Pecha Kucha, holiday card entry)
• Subcommittee Reports: Theatre, Outreach, Public Art

The Portage Cultural Arts Committee granted approval for a double‑sided card to be used as both a mailer and an informational update. The committee noted that 2D, exterior, and multiple case spaces at the Parks and Recreation office are available for artist exhibitions, with the first exhibition scheduled for December 22 2025 – February 20 2026. Several program ideas, including themed artist workshops and doodling gatherings, were tabled until further notice.

• Approved dual‑purpose mailer card
• Tabled themed artist workshops
• Tabled doodling gathering
• Tabled Pechua Kucha events
• Tabled holiday card entries

Park Board

The Portage Park Board will approve the agenda and the August meeting minutes. The board will hear financial, park department, and committee reports. Upcoming community events such as ribbon cuttings, Oktoberfest, and Monster Mash will be discussed. Initiative updates like the Lending Book Library and Park Passports will also be presented.

• Approval of August Park Board minutes
• Ribbon Cutting Lakeview (date TBD in September)
• Ribbon Cutting Lex Green (date TBD in September)
• Oktoberfest (Saturday, September 13)
• Monster Mash (Saturday, October 18)

The board approved the meeting agenda after a motion by McGuire and a second by Riley. It also approved the August Park Board meeting minutes following a motion by Smith and a second by Gomes. Discussion of the letter of support for Lakeview renovations was tabled pending further input from Wollerman. No other substantive actions were decided.

• Approved agenda (motion by McGuire, second by Riley)
• Approved August meeting minutes (motion by Smith, second by Gomes)
• Tabled discussion of Lakeview renovation letter of support until Wollerman provides response

Environmental Board

The Environmental Advisory Board will review a presentation from Behavior Inc. regarding pesticide use and alternatives. The board will also vote on a new secretary and discuss revisions to meeting procedures per City Policy.

• Presentation by Behavior Inc. on pesticide use and alternatives
• Vote for a new secretary
• Discussion of Land Acknowledgement Letter to Council
• Discussion of Bench Presentation to Council
• Revisions to minutes and agenda procedures per City Policy

The Environmental Advisory Board approved the August 13th meeting minutes by unanimous consent. Wendy was appointed as Secretary to serve until the November 12, 2025 elections. The board also approved the June meeting minutes. Finally, the board approved revisions to minutes and agenda procedures as outlined in city policy.

• Approved August 13th meeting minutes (consent of entire board)
• Appointed Wendy as Secretary (unanimous agreement)
• Approved June meeting minutes (consent of entire board)
• Approved revisions to minutes and agenda procedures per City Policy (consent of entire board)
• Adjourned meeting (motion approved)

Human Services Board

The Portage Human Services Board will convene to approve minutes, discuss the CAPER public hearing and report, and elect a new secretary.

• Approval of June 5, 2025 minutes
• CAPER Public Hearing to receive comments
• CAPER Report discussion
• Red Ribbon Week City Council Proclamation
• HSB Secretary Election

Planning Commission

The Portage Planning Commission will hear a presentation on creating Neighborhood Enterprise Zones (NEZ) to encourage housing investment, review the FY24-25 work program and proposed FY25-26 work program, and receive an update on the 2025 Kalamazoo County Housing Plan. No formal decisions are scheduled.

• Neighborhood Enterprise Zone (NEZ) Presentation for potential zones in Lake Center District and City Center
• Planning Commission FY24-25 Work Program and proposed FY25-26 Work Program
• 2025 Kalamazoo County Housing Plan Update Presentation

The commission voted to approve the minutes from the July 17, 2025 meeting. The motion passed by a 9‑0 voice vote. No other actions or decisions were taken during the meeting. The session was adjourned at 8:25 p.m.

• Approved July 17, 2025 minutes (9-0)

Environmental Board

The Portage Environmental Advisory Board meets to receive subcommittee reports on events, surveys, and webpage updates, welcome new Youth Advisory Committee members, and plan presentations to City Council including the Weeds & Grasses Ordinance and Plastics Challenge Program. The board also discusses potential future items such as a Bee City designation and a letter on pesticide alternatives.

• Update on Weeds & Grasses Ordinance (City attorney review)
• Plastics Challenge Program wrap-up with August target for Council presentation
• Discussion on Bee City designation proposal and subcommittee formation
• Letter from Behavior, Inc. on pesticide alternatives under review
• Land Acknowledgement subcommittee next steps for drafting support letter

The board approved the Plastics Challenge presentation and moved it forward to the City Council, with a majority vote. The Weeds and Grasses Ordinance was tabled by motion, which carried. The July 9 meeting minutes were approved as presented. The board also agreed to proceed with webpage content updates and plan the bench dedication ceremony.

• Approved Plastics Challenge presentation to City Council (majority approval)
• Moved presentation forward to City Council (majority approval)
• Tabled Weeds and Grasses Ordinance (motion carried)
• Approved July 9 minutes as presented (unanimous)
• Agreed to advance webpage content updates and submit edits to staff
• Planned bench dedication ceremony for late August/early September

Park Board

The Park Board will meet to receive financial and department reports and updates from the Bicycle and Youth Advisory Committees. Members will discuss planning for upcoming events including Oktoberfest, Monster Mash, and the Traditional Holiday event.

• Ribbon cutting planning for Lakeview and Lex Green parks
• Oktoberfest planning for September 13
• Monster Mash planning for October 18
• Traditional Holiday planning for December 6
• Updates on Lending Book Library and Park Passports initiatives

The board approved the amended meeting agenda and the July 2025 meeting minutes. It scheduled the Oktoberfest event for September 13 at South Westnedge. Additional community events were set for October 18 (Monster Mash) and December 6 (Traditional Holiday).

• Approved meeting agenda (amended) (motion passed)
• Approved July 2025 Park Board meeting minutes (motion passed)
• Scheduled Oktoberfest for September 13 at South Westnedge
• Scheduled Monster Mash at Ramona for October 18
• Scheduled Traditional Holiday at Celery Flats for December 6

Portage Cultural Arts Committee

The committee is meeting to discuss the 2025 calendar of events and address executive committee resignations. Members will review reports from the theatre, outreach, and public art subcommittees.

• Resignations of Executive Committee members Amy Dunham and Dennis Martin
• Discussion of 2025 Calendar of Events
• Planning for themed artist workshops in August 2025, November 2025, and February 2026
• Planning for a Doodling Gathering and Pecha Kucha event
• Planning for November Holiday Card Entry

Planning Commission

The Planning Commission will hold a public hearing regarding a request to rezone a 1.4-acre vacant lot to allow for a wider variety of commercial uses. The body will also conduct an election of officers.

• Rezoning application No. 25/26-1 for 4815 W. Milham Avenue from B-2 Community Business District to B-3 General Business District
• Election of Officers

The commission approved the June 26, 2025 minutes by voice vote. It closed the public hearing on rezoning application No. 25/26‑1 and unanimously recommended that the City Council approve changing 4815 W. Milham Avenue from a B‑2 Community Business District to a B‑3 General Business District. The commission also voted to keep the current officers in their positions.

• Approved June 26, 2025 minutes (9-0)
• Closed public hearing on rezoning application No. 25/26‑1 (9-0)
• Recommended rezoning of 4815 W. Milham Ave to B‑3 district (9-0)
• Retained current officers: Chair Corridini, Vice Chair Baldwin, Secretary Freiman (9-0)

Environmental Board

The Environmental Advisory Board will decide whether to continue participating in invasive species pulls and Green-A-Thon projects. Members will also plan upcoming presentations to the City Council regarding a plastics challenge and the Weeds and Grasses ordinance.

• Vote or discussion on continuing invasive species pulls
• Planning for Council presentation on the EB plastics challenge and bench placement
• Update on the Weeds and Grasses ordinance currently with city staff
• Formation of a subcommittee for Bee City Designation
• Assignment of Chase to attend Park Board and related committee meetings

The Environmental Advisory Board met on July 9, 2025, reviewed subcommittee updates and upcoming projects, but did not approve any actions or ordinances. No public comments were received and the June minutes could not be approved due to technical difficulties. The meeting concluded with a motion to adjourn, which was carried.

• Motion to adjourn approved

Park Board

The Park Board will meet to receive financial and department reports and updates from the Bicycle and Youth Advisory Committees. The board will also discuss upcoming park events and specific initiative reports.

• Ribbon cutting planning for Lakeview and Lex Green
• Planning for Oktoberfest on September 13
• Planning for Monster Mash on October 18
• Planning for Traditional Holiday event on December 6
• Reports on Lending Book Library and Park Passports initiatives

The board approved the agenda for the July 9 meeting and the minutes from the June meeting. No other formal actions were taken; the rest of the session was dedicated to reports and updates.

• Approved meeting agenda (motion passed)
• Approved June meeting minutes (motion passed)

Historic District Commission

The Historic District Commission is reviewing a request to install a 220-foot white farm-style fence at 5830 Portage Rd to comply with liquor laws. The body will also consider comments regarding a proposed Verizon telecommunications facility at 350 Romence Rd.

• Fence application for AZO Venue (The Henderson Castle Foundation) at 5830 Portage Rd
• Section 106 invitation to comment on Verizon antennas at 350 Romence Rd

Planning Commission

The Planning Commission will consider a site plan application for a new Jiffy Lube automotive service station. The proposal includes a 2,944 square-foot building with three service bays.

• Site plan approval for Jiffy Lube automotive service station at 8516 Shaver Road

The commission approved the excused commissioners and the May 1, 2025 minutes, each by a 6‑0 vote. It then approved the site plan for Jiffy Lube at 8516 Shaver Road with five specific conditions, also by a 6‑0 voice vote. The commission noted that the July 3, 2025 meeting is cancelled and the next meeting will be July 17, 2025.

• Approved excused commissioners (6-0)
• Approved May 1, 2025 minutes (6-0)
• Approved Jiffy Lube site plan at 8516 Shaver Rd with conditions (6-0)

Environmental Board

The Environmental Advisory Board will discuss proposed changes to the Weeds and Grasses Ordinance and a plastic bag recycling update before presenting them to City Council. The board will also plan a community awareness survey and a website update.

• Proposed changes to the Weeds and Grasses Ordinance
• Plastic bag recycling update and collection schedule
• Formation of a subcommittee to review and update website content
• Planning for a community awareness survey
• Establishment of a subcommittee for Bee City Designation

The Environmental Advisory Board approved the May 14, 2025 minutes with minor amendments. It voted to establish four subcommittees—Webpage, Survey, Events, and Activities—to report at the next meeting. The board also set the agenda for the July 2025 meeting, focusing on the weeds and grasses ordinance, plastic‑bag recycling, subcommittee reports, and Bee City designation.

• Approved May 14, 2025 minutes with minor amendments
• Created Webpage, Survey, Events, and Activities subcommittees
• Set agenda for July 2025 meeting covering key sustainability topics

EDC, TIFA & Brownfield Redevelopment Authority (BRA)

The Brownfield Redevelopment Authority will review a proposal for a 54-unit single-family home condominium development. The board will also hold an education session regarding housing brownfields.

• Brownfield Plan Amendment #15 for "McConley Cove" at 1075 Bacon Ave
• Proposed infrastructure and site preparation costs of $3,815,391 for 1075 Bacon Ave
• Estimated total capital investment of approximately $30,000,000 over 10 years at 1075 Bacon Ave
• Education session on Housing Brownfields

The board approved the minutes from the April 8, 2025 meeting. It then approved City of Portage Act 381 Brownfield Plan Amendment #15 for the “McConley Cove” project at 1075 Bacon Avenue, recommending City Council approval and authorizing the board chair to finalize the development and reimbursement agreements. The board also voted to postpone the planned PA 90 training to a future meeting.

• Approved April 8, 2025 BRA meeting minutes (7‑0)
• Approved Act 381 Brownfield Plan Amendment #15 for McConley Cove, recommending council approval and authorizing chair to execute agreements (7‑0)
• Forewent PA 90 training; directed staff to schedule it for a later meeting (7‑0)
• Adjourned the meeting (7‑0)

Human Services Board

The Human Services Board will meet to discuss updates to the City of Portage Housing Program Guidelines Manual. The board will also review minutes from the April 3, 2025 meeting.

• Review of update to City of Portage Housing Program Guidelines Manual

The Human Services Board approved the April 3, 2025 minutes with an 8-0 vote. It unanimously passed an amendment to the CDBG & Kalamazoo County Housing Millage Home Repair Program Guidelines to allow accessibility‑related home improvements. The meeting was then adjourned by an 8-0 vote.

• Approved April 3 minutes (8-0)
• Amended CDBG & Kalamazoo County Housing Millage Home Repair Program Guidelines to allow accessibility improvements (8-0)
• Adjourned meeting (8-0)

Historic District Commission

The commission is scheduled to meet to review minutes and address unfinished and new business. The provided agenda contains no specific items for decision or discussion.

The commission approved the May 7, 2025 meeting minutes by a 7‑0 vote. Members discussed historic‑property upkeep, the AZO Venue application, and financial ideas for the commission. It was decided that the event scripts need revision for brevity. The next Flats event was set for June 27, 5 PM‑8 PM, with additional events on July 25 and August 22.

• Approved May 7, 2025 minutes (7-0 vote)
• Decided to revise event scripts for brevity
• Scheduled Flats event for June 27, 5 PM‑8 PM
• Scheduled Flats events for July 25 and August 22

Park Board

The Park Board will meet to receive reports from the Park Department, the Bicycle Advisory Committee, and the Youth Advisory Committee. The board will also address the cancellation of the Breakfast in the Park event scheduled for June 14.

• Cancellation of Breakfast in the Park (June 14)
• Oktoberfest planning (Sept. 13)
• Monster Mash planning (Oct. 18)
• Traditional Holiday planning (Dec. 6)
• Updates on Lending Book Library and Park Passports initiatives

The Park Board approved the meeting agenda and several sets of committee minutes. It also approved the receipt of April Art Committee notes. The board voted to cancel the Breakfast in the Park scheduled for June 14. No other substantive actions were taken.

• Approved agenda (motion approved)
• Approved May Park Board meeting minutes (motion approved)
• Approved receipt of February Bicycle Advisory Committee minutes (motion approved)
• Approved receipt of April Bicycle Advisory Committee minutes (motion approved)
• Approved receipt of April Art Committee notes (motion approved)
• Cancelled Breakfast in the Park scheduled for June 14 (motion approved)

Portage Cultural Arts Committee

The Portage Cultural Arts Committee will finalize plans for the May 30 Artist to Artist II event, including setup, emcee selection, and playbill details. The committee will also discuss future workshops, review meeting calendars, and consider a logo/banner for the committee.

• Final planning for May 30 Artist to Artist II event (setup, emcee, playbill, registration)
• Review of future workshops and meeting calendar
• Discussion on logo/banner for the committee
• Update on space for theatre opportunities
• One more greeter needed for event setup

The Cultural Arts Committee approved the meeting agenda. The proposal for additional workshops was tabled until the next meeting. The next committee meeting was scheduled for July 23, 2025 at 6:00 pm.

• Agenda approved (motion passed)
• Further workshops tabled to next meeting
• Next meeting set for July 23, 2025 at 6:00 pm

Environmental Board

The Environmental Advisory Board will recap recent events including the Green-A-Thon, native tree plantings, and recycled bag initiatives. New business includes discussion of invasive species removal events and a reminder about a recently adopted ordinance that terminates board members who miss more than 33% of meetings in a calendar year.

• Green-A-Thon outcomes and survey feedback recap
• Native tree planting recap and September 26 next community planting date with Parks & Rec
• Deer management discussion
• Invasive species pulls discussion and volunteer interest
• Notice of Ordinance Adoption #O-3-2025: board member attendance policy (3 absences permitted April–December)

The Environmental Board approved the May 14 meeting minutes by unanimous vote. A motion to adjourn the session was also passed unanimously. No substantive policy actions were decided, with several topics slated for discussion at the next meeting.

• Approved meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Zoning Board of Appeals

The Portage Zoning Board of Appeals will hold a public hearing and decide on a variance request from Timothy Wenzel to construct a covered deck at 3630 E Shore Dr that would be 5.3 feet from the side property line, where an 8-foot setback is required. Staff recommends approval, citing the existing nonconforming dwelling location as a practical difficulty. The board will also approve minutes from its October 14, 2024 meeting.

• Public hearing and vote on ZBA #24-06: variance to build a 13x13 covered deck 5.3 ft from side property line (requires 8 ft) at 3630 E Shore Dr
• Approval of minutes from October 14, 2024 meeting
• Applicant previously received a building permit for a deck with an uncovered portion; now seeks variance for original covered design
• Staff report notes two prior variances granted for same property (ZBA #96-01 and #11-24)
• Conforming alternatives exist: build per existing permit with uncovered section or shift posts 2.7 ft inward

The board excused absent member Michael Stempihar by a 7‑0 voice vote. It approved the October 14, 2024 minutes by a 7‑0 voice vote. The board then approved a variance allowing a roof over a deck at 3630 E Shore Dr, also by a 7‑0 roll‑call vote. The meeting was adjourned at 7:26 p.m.

• Excused absent member Michael Stempihar (7-0 voice vote)
• Approved October 14, 2024 minutes (7-0 voice vote)
• Approved roof‑over‑deck variance for 3630 E Shore Dr (7-0 roll‑call vote)
• Adjourned meeting at 7:26 p.m.

Historic District Commission

The Historic District Commission will discuss a new proposal for the AZO Venue located at 5830 Portage Road. The discussion includes review of site features such as signs, fencing, firepits, an ice cream truck, and a bi-plane display, evaluated against the Secretary of the Interior's standards. The meeting also includes approval of prior minutes and announcements.

• Discussion of AZO Venue proposal at 5830 Portage Road with submitted drawings and narrative
• Proposed features include wooden signs, white picket fencing (248 ft, 42 inches high), firepits with chairs, string lights, floodlights, and an ice cream truck
• Planned display of a Stearman bi-plane on the airport side of the building
• Two-sided LED sign by road (digital element without brick base)
• Approval of draft minutes from April 2, 2025 meeting

The Historic District Commission unanimously approved the April 2, 2025 meeting minutes. In reviewing the AZO Venue proposal, the commission decided that the ice‑cream truck, signs, tree lighting, airplane installation, and fire pits do not require HDC approval, leaving only the fence for a future vote. Commissioners discussed design preferences, recommending a wooden fence and a blended LED sign while asking that no exterior signs be affixed. The commission also assigned four members to present an overview of HDC work at the upcoming City Council meeting.

• Approved April 2, 2025 minutes (6-0)
• Determined fence is the only AZO Venue element requiring HDC vote
• Requested no exterior signs be affixed to the dwelling
• Recommended wooden fence over plastic fence
• Suggested LED sign be blended with wood
• Assigned VanLonkhuyzen, Meyle, Rice, and Deming-Maytnier to present HDC overview to City Council

Park Board

The Park Board will review monthly financial and department reports, receive updates from various committees, and plan upcoming events including Picnic in the Park, Breakfast in the Park, Oktoberfest, Monster Mash, and the Traditional Holiday. A key item is the presentation of board goals to the City Council on May 27, 2025.

• Financial reports for April
• Park Department report
• Bicycle Advisory Committee update
• Event planning: Picnic in the Park (May 8), Breakfast in the Park (June 14), Oktoberfest (Sept. 13), Monster Mash (Oct. 18), Traditional Holiday (Dec. 6)
• Goal presentation to City Council on May 27

The board approved the meeting agenda (as amended) and the April meeting minutes. A motion to approve the breakfast in the park mailer passed, which also removed the Biggby sponsorship from the postcard. The Picnic in the Park event for May 8 was confirmed with supplies purchased, and the Oktoberfest date for September 13 was held.

• Approved meeting agenda (as amended) – motion passed
• Approved April Park Board meeting minutes – motion passed
• Approved breakfast in the park mailer – motion passed
• Removed Biggby sponsorship from breakfast in the park postcard – part of mailer approval
• Confirmed Picnic in the Park – Westfield on May 8, supplies purchased
• Held Oktoberfest date – South Westnedge on September 13

Planning Commission

The Planning Commission will hold a public hearing on a rezoning proposal to create a new City Centre Mixed Use (CC-MU) zoning district covering 1.97 acres at 8120 S. Westnedge Avenue and a portion of 129 W. Centre Avenue, enabling mixed-use development. The commission will also hear a presentation on the proposed Capital Improvement Program for FY2025-26 and consider approval of meeting minutes from April 17, 2025.

• Public hearing on Rezoning #24/25-4: amend zoning code to create City Centre Mixed Use district at 8120 S. Westnedge Avenue and a portion of 129 W. Centre Avenue (1.97 acres total)
• Presentation on proposed Capital Improvement Program for fiscal year 2025-26
• Approval of minutes from the April 17, 2025 Planning Commission meeting

The Planning Commission unanimously approved the April 17, 2025 meeting minutes. It closed the public hearing on Rezoning #24/25-4 and unanimously recommended the text amendment and rezoning to the City Council. The commission also unanimously accepted the FY 2025‑26 Capital Improvement Program. No other actions were taken.

• Approved April 17, 2025 meeting minutes (9-0)
• Closed public hearing on Rezoning #24/25-4 (9-0 voice vote)
• Recommended to City Council approval of Text Amendment and Rezoning #24/25-4 (9-0 voice vote)
• Accepted FY 2025‑26 Capital Improvement Program (CIP) (9-0 voice vote)

Planning Commission

The Planning Commission will receive a presentation from Kendig Keast Collaborative presenting a critique of Portage's existing zoning and development regulations as part of the first comprehensive overhaul of the zoning code since 1963. The update aims to align with the Forward Together 2045 Master Plan, address housing shortages, and streamline regulations into a Unified Development Ordinance.

• Presentation by Kendig Keast Collaborative of their critique of existing zoning ordinances for the Unified Development Ordinance update
• First comprehensive zoning code overhaul since Portage's incorporation in 1963, targeting alignment with the 2045 Master Plan
• Proposed changes include expanding permitted housing types, revising zoning districts, and enabling mixed-use development in City Centre and Crossroads Mall areas
• Project timeline anticipates adoption of Module 1 (zoning districts, housing provisions, land uses) by November 2025 and Module 2 by May 2026
• Approval of March 20, 2025 meeting minutes (also included in agenda packet)

The Planning Commission voted 8-0 to approve an excused commissioner and also 8-0 to adopt the March 20, 2025 meeting minutes. No public hearings or formal decisions on the Unified Development Ordinance were taken; the commission only heard a presentation from Kendig Keast Collaborative. The meeting adjourned at 8:35 p.m.

• Approved excused commissioner (8-0)
• Approved March 20, 2025 meeting minutes (8-0)

Environmental Board

The Portage Environmental Advisory Board will review updates on local green initiatives, including a native tree planting event and a recycled art contest. The board will also discuss native plantings and set the agenda for the May meeting.

• YAC Green A Thon & Recycled Art Contest (May 4, 9:00 AM–1:00 PM)
• Recycled Art Contest (April 18, Noon)
• Discussion on Native Plantings

The Environmental Board approved the meeting minutes. The board adopted a neutral position on deer population management, citing a 43‑page report and noting the city has no authority to control the population. The meeting was then adjourned.

• Approved meeting minutes
• Adopted neutral position on deer population management
• Adjourned the meeting

EDC, TIFA & Brownfield Redevelopment Authority (BRA)

The Brownfield Redevelopment Authority will consider approving a brownfield plan for Stanwood Crossings, a 42-unit single-family home subdivision at 9617 Portage Road. The project involves an estimated $18.6 million capital investment and uses the Portage Community Land Trust to keep homes affordable for buyers earning 80-120% of area median income in perpetuity. The board will also receive a financial update and approve previous meeting minutes.

• Consideration of Act 381 Brownfield Plan Amendment #14 for Stanwood Crossings (42 owner-occupied homes, $18.6M total investment)
• Use of Portage Community Land Trust to ensure perpetual affordability for income-qualified buyers
• Staff financial update for the Brownfield Redevelopment Authority
• Approval of minutes from February 27, 2025

Human Services Board

The Portage Human Services Board will meet to receive an in-person update from The Fair Housing Center of Southwest MI and consider a request to update the CDBG Home Repair Program guidelines. The board will also discuss plans for the November Open House and approve the previous meeting's minutes.

• In-person update from The Fair Housing Center of Southwest MI
• CDBG Home Repair Program guideline update request
• November Open House update discussion
• Approval of minutes from March 6, 2025

The Human Services Board approved the March 6, 2025 meeting minutes. It unanimously amended the CDBG & Kalamazoo County Housing Millage Home Repair Program Guidelines to increase the liquid‑asset limit for applicants to $40,000. The board decided to hold the November 6, 2025 Human Services Open House and job fair as in prior years after the PZSC declined to approve the event. The meeting was adjourned by unanimous vote.

• Approved March 6, 2025 minutes (8-0)
• Amended CDBG home‑repair asset limit to $40,000 (8-0)
• Decided to hold November 6, 2025 Human Services Open House/job fair (decision made)
• Adjourned meeting (8-0)

Historic District Commission

The Historic District Commission will vote to form a subcommittee to develop a project under the America 250 MI grant program. The subcommittee will write the grant request and guide the project through completion. Commissioners will also discuss the Portage Road 360 Open House #3 on April 16. Approval of previous meeting minutes is on the agenda.

• Formation of subcommittee for America 250 MI grant project
• Discussion of Portage Road 360 Open House #3 on April 16
• Approval of March 5, 2025 meeting minutes

The commission unanimously approved the March 5, 2025 meeting minutes (6‑0). Commissioner Duniphin was assigned to coordinate the Friday at the Flats event on May 23. An America 250 Grant Writing subcommittee was created with four members. Commissioner Rice will draft a letter to historic property owners about State Historic Preservation Tax Credits.

• Approved March 5, 2025 minutes (6-0 vote)
• Assigned Commissioner Duniphin to manage sign‑up for Friday at the Flats event
• Formed America 250 Grant Writing subcommittee (Deming-Maytnier, Rice, Duniphin, Dunleavy-Chandler)
• Commissioner Rice to draft letter on State Historic Preservation Tax Credits

Park Board

The Portage Park Board will consider approving its goals for fiscal year 2025-26 and receive financial reports for March. Members will also hear updates from advisory committees, including the Bicycle Advisory Committee, and discuss upcoming events such as Picnic in the Park and Breakfast in the Park. Subcommittee and initiative reports cover lending library, park passports, and a Mr. Crispy giveaway.

• Approval of Board Goals FY 25-26
• Financial Reports for March
• Park Department Report and Individual Park Reports
• Event planning: Picnic in the Park (May 8), Breakfast in the Park (June 14), Oktoberfest (Sept. 13), Monster Mash (Oct. 18), Traditional Holiday Review (Dec. 6)
• Initiative updates: Lending Book Library, Park Passports, Mr. Crispy Giveaway

The board approved the meeting agenda and the March Park Board meeting minutes. An amended postcard for the Westfield Picnic was approved. The FY 25‑26 board goals were approved. No other substantive actions were taken.

• Agenda approved
• March meeting minutes approved
• Amended Picnic in the Park postcard approved
• FY 25‑26 board goals approved

Planning Commission

The Planning Commission will hold a public hearing and consider a Special Land Use Permit and Site Plan to convert the former Sears space at 6780 S. Westnedge Avenue into a Zap Zone indoor entertainment facility (bowling, go-karts, laser tag, etc.). The item also includes site plan approval. No other substantive business is listed.

• Public hearing on Special Land Use Permit and Site Plan for indoor entertainment facility (Zap Zone) at 6780 S. Westnedge Avenue (former Sears anchor at Crossroads Mall)

The commission approved the excusing of an absent commissioner and adopted the February 6, 2025 meeting minutes, each by an 8‑0 vote. It then approved a Special Land Use Permit and Site Plan for an indoor entertainment facility (Zap Zone) at 6780 S. Westnedge Avenue, requiring an engineering report and parking‑lot repairs by the end of 2025. No public comments were received and the public hearing was closed.

• Approved excusing absent commissioner (8-0)
• Approved February 6, 2025 meeting minutes (8-0)
• Approved Special Land Use Permit and Site Plan for Zap Zone at 6780 S. Westnedge Ave with engineering‑report condition (8-0)
• Closed public hearing (motion carried)

Portage Cultural Arts Committee

The Portage Cultural Arts Committee will discuss filling an executive committee vacancy, review the 2025 calendar of events (including an artists social, workshops, gallery walk, and more), and receive financial and subcommittee reports. The meeting is largely planning and administrative.

• Executive Committee Member Vacancy discussion
• 2025 Calendar of Events including Artists Social, Themed Workshops, Pecha Kucha, Gallery Walk, and others
• Financial Report (TBD)
• Subcommittee Reports: Theatre, Outreach, Public Art

The Portage Cultural Arts Committee met without a quorum, so no formal votes were taken. They discussed future events, welcomed Mary Reed to the Executive Committee, and accepted Cathy Feeman's resignation. Plans include an Open House in May and a possible Pecha Kucha event.

• Accepted Cathy Feeman's resignation from the committee
• Welcomed Mary Reed to the Executive Committee
• Moved Sculpture/Rebar Trees, Snowflake Challenge, and Gallery Walk to Old Business
• Kept Holiday Card Entry on New Business for 2025 participation
• Agreed to ask Andrea Stork to be point person for Pecha Kucha events

Environmental Board

The Environmental Advisory Board will receive a presentation from Justin Gish, the City of Kalamazoo Sustainability Planner. The board will also review updates on plastic bag recycling and upcoming green events.

• Presentation by Justin Gish, City of Kalamazoo Sustainability Planner
• Plastic Bag Recycling Subcommittee update
• Green Week update
• Green-A-Thon scheduled for May 4th, 9 am - 1 pm

The Portage Environmental Advisory Board heard a presentation from Kalamazoo Sustainability Planner Justin Gish on that city's climate action plan, including a net-zero by 2050 goal. The board tabled discussion on native species to the next meeting and received updates on recycling, parks events, and the Greenathon. No formal decisions were made beyond procedural motions.

• Tabled native species discussion to next meeting (approved)
• Approved holding public comments until after presentation (approved)
• Approved motion to commence meeting (approved)
• Approved motion to adjourn (approved)

Human Services Board

The Human Services Board will hold a public hearing to receive comments on the 2025-2026 CDBG Annual Action Plan. They will also review HSB rankings of applications and begin discussing Opioid Prevention applications.

• Public hearing on 2025-2026 CDBG Annual Action Plan
• Review of HSB rankings of submitted applications
• Discussion of Opioid Prevention applications

The Portage Human Services Board held a public hearing on the 2025-2026 CDBG Annual Action Plan, receiving no public comments, and approved the plan's activities including neighborhood improvement, home repair loans, and administration funding. The board also finalized its recommendations for General Fund human services and opioid fund applications, which will be forwarded to City Council. All motions passed unanimously, 9-0.

• Approved February 6, 2025 minutes with name correction (9-0)
• Opened and closed public hearing on 2025-2026 CDBG Annual Action Plan with no comments (9-0)
• Approved final General Fund human services funding recommendations to City Council (9-0)
• Approved opioid fund funding recommendations with carryover to future years (9-0)

Historic District Commission

The Portage Historic District Commission will hold a regular meeting to approve February minutes, receive announcements about the Oakland Barn and Beacon Club, and discuss unfinished business including a Native American marker at Celery Flats and a newsletter update. New business includes electing officers, considering America 250 grant funding, and setting an annual agenda for outreach. Subcommittee ideas and a monitoring checklist are also on the agenda.

• Election of officers for the commission
• Discussion of America 250 Grant Funding
• Unfinished business: Native American marker in Celery Flats
• Announcement about Beacon Club at 5830 Portage Rd.
• Setting annual agenda for outreach and subcommittee ideas

The Portage Historic District Commission approved the February 5, 2025 meeting minutes and re-elected its officers for the upcoming year, keeping VanLonkhuyzen as Chair, Nemeth as Vice Chair, and Deming-Maytnier as Secretary. The commission also discussed America 250 grant opportunities and received updates on the Native American Marker project and other ongoing items. No other substantive decisions were made.

• Approved February 5, 2025 meeting minutes (9-0)
• Re-elected officers: VanLonkhuyzen (Chair), Nemeth (Vice Chair), Deming-Maytnier (Secretary) (9-0)

Park Board

The Park Board will consider routine approval of minutes and receive updates from various advisory committees including Bicycle, Arts, and Youth. Under new business, members will review financial reports for January and February, receive a Park Department report, and discuss board goals for FY 25-26. The agenda also includes updates on upcoming park events and initiatives such as the lending library and park passports.

• Financial reports for January and February
• Bicycle Advisory Committee update
• Portage Arts Committee update
• Discussion of Park Board Goals for FY 25-26
• Planning for Picnic in the Park (May 8) and Breakfast in the Park (June 14)

The Portage Park Board approved up to $260.04 for Picnic in the Park supplies and up to $250 for a pilot lending library. They also received reports on park projects and discussed event timing, but no other substantive decisions were made.

• Approved up to $260.04 for Picnic in the Park supplies (motion by Riley, second by McGuire, passed)
• Approved up to $250 for pilot lending library (motion by Suarez, second by Wollerman, passed)
• Approved agenda (motion by Suarez, second by Piotter, passed)
• Approved February meeting minutes (motion by Young, second by McGuire, passed)
• Received November Bicycle Advisory Committee minutes (motion by Piotter, second by Riley, passed)
• Received February Art Committee notes (motion by McGuire, second by Piotter, passed)

EDC, TIFA & Brownfield Redevelopment Authority (BRA)

The Brownfield Redevelopment Authority will vote on a $10,175,954 reimbursement request from Tall Timbers LLC for eligible cleanup and infrastructure costs at a 180-unit LEED-certified apartment at 3414 W. Centre Ave. The board will also review a new brownfield plan for Oakland Commons and Creekside Commons from Green Development Ventures (Allen Edwin Homes). A financial update and approval of prior meeting minutes are also on the agenda.

• Reimbursement request up to $10,175,954 plus 3% interest for Tall Timbers Portage, LLC (3414 W. Centre Ave, 180-unit apartment with affordable units)
• New brownfield plan: Oakland Commons (9581 Oakland Dr) and Creekside Commons (8150 Creekside Dr) by Green Development Ventures d.b.a. Allen Edwin Homes
• Approval of minutes from October 25, 2024
• Financial update for the Brownfield Redevelopment Authority

The Portage Brownfield Redevelopment Authority approved a reimbursement request from Tall Timbers LLC for up to $10,175,954 plus interest for the 3413 W. Centre Ave. project, with a deadline of March 27, 2026. The board also approved a new Act 381 Brownfield Plan for Oakland Commons and Creekside Commons, recommending City Council approval and authorizing the chair to execute agreements.

• Approved $10,175,954 reimbursement to Tall Timbers LLC (5-0)
• Approved Act 381 Brownfield Plan for Oakland Commons and Creekside Commons (5-0)
• Authorized BRA Board Chair to finalize and execute Development and Reimbursement Agreements for the new plan
• Approved minutes of October 25, 2024 (5-0)

Environmental Board

The Environmental Advisory Board will hear a presentation from Justin Gish, City of Kalamazoo Sustainability Planner. The board will also discuss updates on plastic bag recycling, parks and recs events, and YAC connection. They will set the agenda for the March meeting, including a discussion on using more native plants.

• Presentation by Justin Gish, Kalamazoo Sustainability Planner
• Update on plastic bag recycling
• Parks and Recs events coordination
• YAC connection updates
• Planning March agenda: use of more native plants

Planning Commission

The Portage Planning Commission will hold a public hearing and consider final site plan approvals for two residential developments: Creekside Final PD Plan (46 rental homes at 8150 Creekside Dr) and Stanwood Crossings Final PD Plan (9617 Portage Rd). They will also review an alternative screening request for Haffner Machinery at 8935 Portage Industrial Dr. Approval of minutes from previous meetings is also on the agenda.

• Creekside Final PD Plan – 46-unit rental housing (38 detached homes, 8 townhomes) on 9.11 acres at 8150 Creekside Dr
• Stanwood Crossings Final PD Plan – location 9617 Portage Rd (no further details in agenda)
• Haffner Machinery Alternative Screening – request at 8935 Portage Industrial Dr
• Approval of Planning Commission minutes from November 21, 2024 and January 8, 2025 workshop
• Note: Creekside developer is seeking Brownfield/TIF incentives, but that decision is for City Council, not Planning Commission

The Portage Planning Commission recommended City Council approval of two final planned development site plans: Creekside Housing, a 46-unit residential development at 8150 Creekside Drive, and Stanwood Crossings, a 42-unit single-family development at 9617 Portage Road. Both recommendations passed 7-0. The commission also approved an alternative landscape buffer for Haffner Machinery at 8935 Portage Industrial Drive, also 7-0. No public hearings were held, and no other substantive decisions were made.

• Recommended approval of Creekside Final PD Plan, 46-unit residential development at 8150 Creekside Dr., with condition to record Stormwater Agreement (7-0)
• Recommended approval of Stanwood Crossings Final PD Plan, 42-unit single-family residential development at 9617 Portage Rd., with technical/clerical corrections allowed (7-0)
• Approved alternative landscape buffer for Haffner Machinery at 8935 Portage Industrial Dr. (7-0)
• Approved minutes from Nov. 21, 2024 and Jan. 8, 2025 meetings (7-0)

Human Services Board

The Human Services Board will review and discuss rankings for received applications. The board will also begin discussions regarding Opioid Prevention applications.

• Review of HSB application rankings
• Review of Opioid Prevention applications

The Portage Human Services Board discussed human services and opioid funding applications but took no action, deferring decisions to the March 6, 2025 meeting. The board approved the January 9, 2025 minutes with a name spelling correction, 8-0.

• Approved January 9, 2025 minutes with name spelling correction (8-0)
• Deferred human services funding recommendations to March 6, 2025
• Deferred opioid funding application discussion to March 6, 2025

Historic District Commission

The Historic District Commission will consider approving December 2024 minutes, elect officers, and discuss social media accounts. Unfinished business includes library displays, a podcast, and Steve Rossio history events. New business involves a Native American history marker at Celery Flats and a May presentation to the City Council.

• Approval of December 4, 2024 meeting minutes
• Election of officers for the commission
• Discussion of social media accounts for the commission
• Native American history marker at Celery Flats
• May presentation to the Portage City Council

The Portage Historic District Commission met on February 5, 2025, and approved the December 4, 2024 meeting minutes unanimously (7-0). No substantive decisions were made; the meeting focused on announcements and planning for future activities, including a May presentation to the City Council and a library display for Preservation Month.

• Approved December 4, 2024 meeting minutes (7-0)

Park Board

The Park Board will review financial and department reports and receive updates from various advisory committees. The board is scheduled to approve the 2025 Calendar of Events and discuss goals for FY 25-26.

• Approval of 2025 Calendar of Events
• Discussion of FY 25-26 Board Goals
• Planning for Picnic in the Park (May 8)
• Planning for Breakfast in the Park (June 14)
• Reports on Lending/Seed Library and Park Passports

The Portage Park Board approved the 2025 Calendar of Events with amendments, including moving Breakfast in the Park to Lakeview and cancelling National Night Out. The board also discussed the lending/seed library, park passports, and Mr. Crispy giveaway items, with decisions deferred to future meetings. No other substantive decisions were made.

• Approved 2025 Calendar of Events with amendments (motion by Riley, second by Young)
• Approved agenda (motion by Gomes, second by Young)
• Approved January Park Board meeting minutes (motion by McGuire, second by Smith)
• Received November Art Committee notes as filed
• Discussed lending/seed library options; deferred decision to next meeting
• Discussed park passport pilot program; planning deadline set for November
• Discussed Mr. Crispy giveaway items; no final decision
• Board goals draft to be updated for discussion at next meeting

Portage Cultural Arts Committee

The committee is meeting to determine the board's focus for 2025 and plan the year's calendar of events. Members will also address an executive committee vacancy and review financial and subcommittee reports.

• Discussion of 2025 Calendar of Events including Gallery Walk, Plant Sculpture/Rebar Trees, Holiday Card Entry, and Snowflake Challenge
• Planning for Artists Social Event on November 19
• Executive Committee Member vacancy
• Financial report review
• Subcommittee reports on Public Art, Theatre, Outreach, and Fund Development

The Portage Cultural Arts Committee voted to approve revised minutes and agenda, then discussed a new focus for 2025: pausing Gallery Walk and Plant Sculpture projects to prioritize artist outreach and workshops. They scheduled a special public meeting for February 5 to plan an Artisan Open House and quarterly workshops. No formal votes were taken on the new focus, only discussion and consensus.

• Approved November minutes (motion by Satch, support by Carolyn)
• Approved revised agenda (motion by Seth, support by Mary)
• Discussed pausing Gallery Walk and Plant Sculpture projects (no vote)
• Scheduled special meeting for February 5, 2025, to plan open house and workshops

Human Services Board

The Human Services Board is holding a special meeting to review and discuss the rankings of received applications. The board will also consider the approval of minutes from December 5, 2024.

• Review and discussion of HSB application rankings

The Portage Human Services Board approved the December 5, 2024 minutes and welcomed new member Dan Damaska. The board reviewed project proposals and began preliminary funding discussions, though not all organizations were covered. Chairperson Brooke Kolodzieczyk and staff created an application for Opioid Settlement funds, to be received at the February meeting for a recommendation to City Council.

• Approved December 5, 2024 minutes (8-0)
• Welcomed new member Dan Damaska
• Began preliminary funding discussions for proposed projects
• Created application for Opioid Settlement funds for February meeting

Environmental Board

The Environmental Advisory Board will hear a presentation on plastic bag recycling, discuss ideas for the upcoming fiscal year including a future presentation from the City of Kalamazoo Sustainability Planner, and approve minutes from December.

• Info session on plastic bag recycling by Lauren Tompkins
• Discussion of ideas for the upcoming fiscal year
• Future presentation from City of Kalamazoo Sustainability Planner at February meeting
• Approval of December meeting minutes

The Portage Environmental Advisory Board unanimously approved revised rules and procedures, with minor revisions to be finalized by Michael. The board also discussed the NEXTREX recycling program as a potential community initiative, agreeing to explore it further with a committee to be assigned. No formal decisions were made on NEXTREX or other agenda items, which were mostly informational or planning discussions.

• Approved December meeting minutes (unanimous)
• Approved revised rules and procedures with minor revisions (unanimous)
• Approved motion to pursue NEXTREX recycling program with further development (unanimous)

Park Board

The Park Board will approve its 2025 meeting schedule, receive financial reports for November and December, and hear updates from the Bicycle Advisory Committee, Arts Committee, Youth Advisory Committee, and Portage Parks Foundation. Subcommittee and initiative reports (including the Lending/Seed Library and Park Passports) will also be presented. The agenda consists of routine administrative items and committee updates, with no major policy decisions or public hearings.

• Approval of 2025 meeting schedule
• Financial reports for November and December 2024
• Updates from Bicycle Advisory, Arts, and Youth Advisory Committees
• Report on Portage Parks Foundation
• Discussion of 2025 calendar of events

The Portage Park Board approved its 2025 meeting schedule and the November 2024 minutes as amended. The board also received reports from committees and discussed park operations, including the skating rink schedule and a potential seed library location. No major policy decisions were made.

• Approved 2025 meeting schedule (unanimous)
• Approved November 2024 minutes as amended (unanimous)
• Approved agenda (unanimous)
• Received October Bicycle Advisory Committee minutes
• Received September Art Committee minutes