Portage public meetings in 2023

Park & Recreation Board

The Portage Parks and Recreation Board held its regular monthly meeting, approving minutes, financial reports, and vouchers. The board accepted President Ciesielski's temporary resignation to become interim superintendent, elected a new temporary president, and tabled a right-of-way land purchase for further review.

• Approved December 18, 2023 vouchers, including fire monitoring service costs
• Approved all contracts, including Modesto rental (VIP portion cancelled, event free to public)
• Accepted temporary resignation of President Ciesielski; elected Maletta as temporary president
• Approved Ciesielski as interim superintendent
• Tabled approval of right-of-way land purchase contract

Park & Recreation Board

The Portage Parks and Recreation Board approved routine items including minutes, vouchers, and contracts, and made several decisions: waiving the stage fee for Portage Tri Kappa (limited to 3 panels), adjusting fees for Portage Youth Basketball to include Friday nights in the $100 rate, approving the 2024 Salary Ordinance, and declining to use park bond funds for the Open-Air Pavilion redesign. The board also discussed upcoming 2024 priorities like the 5-year master plan and park bond.

• Waived stage fee for Portage Tri Kappa, limited to 3 panels, in exchange for sponsorship recognition
• Adjusted Portage Youth Basketball fees: Friday nights included in $100 weekly/monthly rate, no 50% down required through April
• Approved 2024 Salary Ordinance aligned with City of Portage 2024 salary ordinance
• Voted not to use park bond for Open-Air Pavilion redesign at this time
• Tabled October appropriation report due to late receipt

Park & Recreation Board

The Portage Parks and Recreation Board reviewed financial reports, approved vendor and youth baseball fees, and addressed several community requests. The Board also approved the use of the OAP parking lot and a fee waiver for a concert at Founder's Square.

• Increased Harvest Fest vendor fee from $30 to $50
• Approved 2024 Cal Ripken youth baseball fee changes
• Approved OAP parking lot use for NWI Enthusiast car show
• Waived fees for Regional Performing Arts concert at Founder's Square
• Approved September appropriation reports and October vouchers

Common Council

The Portage Common Council will hold a public hearing on the 2024 budget and consider several ordinances, including additional appropriations and changes to responsible bidding practices for public works projects. The meeting also includes routine items like approval of minutes and reports from officials.

• Public hearing on 2024 budget (Form 3 – Notice to Taxpayers)
• Second reading of Ordinance #23-09, Additional Appropriation
• First reading of Ordinance #23-12, Additional Appropriation
• First reading of Ordinance #23-13, Amending Responsible Bidding Practices on Public Works Projects

Board of Works and Public Safety

The Portage Board of Public Works and Safety is meeting to handle unfinished and new business. Items include a CNG Vehicle/NOFA grant request, several special event permit requests, a street paving payment, and opening bids for street light and traffic signal maintenance. The board will also consider a deed of dedication for Evergreen Ave and hear bulk item appeals and claims.

• CNG Vehicle/NOFA Grant Request
• Special event requests: Champion Force Athletics, On The Roxx Outdoor Festival, PEP Light Up the Gourds, Portage Parks Harvest Fest
• Recommended Pay App #4 – 2023 Street Paving ($46,265.10)
• Open bids: Street Light Maintenance, Traffic Signal Maintenance, Damage Prevention for Private
• Deed of Dedication – Evergreen Ave.

Park & Recreation Board

The Portage Parks and Recreation Board approved routine items including minutes, financial reports, vouchers, and contracts. It also approved using impact fees for a study and allowed a resident to cut down two trees on park property at their expense. The board discussed the upcoming budget with proposed staff and service increases.

• Approved transfer of remaining services and charges appropriations to supply appropriations
• Approved all contracts, including waived hall fees for mayoral debate, EDC, and historical society
• Approved Impact Fee Study agreement, paid from previously collected impact fees
• Allowed resident to cut down 2 trees at their expense ($10,000 total for 3 trees) with hold harmless agreement and insurance
• Discussed budget with proposed increases for salaries, staff, trash, and port-a-potties for new baseball fields

Board of Works and Public Safety

The Portage Board of Public Works & Safety is meeting to consider several new business items, including a change order and pay applications for the 2023 street paving project, a pay application for crack sealing, and a purchase agreement for properties on Central Avenue. The board will also review a special event request, agreements for fire department equipment, and permission to seek quotes for street light and traffic signal maintenance.

• Recommended Change Order #4 – 2023 Street Paving (+$258.80)
• Recommended Pay App #3 – 2023 Street Paving ($21,178.44)
• Recommended Pay App #4 – 2023 Crack Sealing Project ($96,156.47)
• Purchase Agreement – 6051-6071 Central Ave.
• Restricted Opioid Funds Agreement – City of Portage and Portage Recovery Association

Common Council

The Portage Common Council is holding its regular meeting on September 5, 2023, with a standard agenda that includes approval of minutes, reports from officials and committees, and public input. No specific ordinances, contracts, or other substantive items are listed on the agenda, indicating a largely procedural session.

• Approval of minutes from August 1, 2023
• Public input period (Petitions, Remonstrances and Public Input)

Redevelopment Commission

The Portage Redevelopment Commission is meeting in executive session to discuss real estate matters. The agenda contains only this single business item, with no public action items listed.

• Executive session for real estate matters

Park & Recreation Board

The Portage Parks and Recreation Board approved new fees for fall volleyball and field rentals, and discussed a resident's request to cut down trees on park property. The board voted to have the parks cover tree removal costs only if the parks are liable. The financial report was tabled pending budget transfers.

• Approved fall volleyball team fee of $310 and referee pay of $20
• Approved $50 per 1.5-hour practice field rental at Imagination Glen Softball Complex
• Approved Landmark Sign agreement for Prairie Duneland sign repair near Chesterton
• Discussed resident request to cut trees on park property; board to pay only if liable
• Tabled financial report until negative balances are transferred

The Board approved updated fees for fall volleyball and field rentals at Imagination Glen Softball Complex. It also authorized a repair agreement for the Prairie Duneland sign and approved August vouchers and contracts.

• Approved August 21, 2023 claims and vouchers (unanimous)
• Approved current register of contracts (unanimous)
• Approved personal contracts (unanimous)
• Approved Landmark Sign agreement for Prairie Duneland sign repair (unanimous)
• Approved fall volleyball team fees of $310 and referee pay of $20 (unanimous)
• Approved $50 1.5-hour practice field rental fee for Imagination Glen Softball Complex (unanimous)
• Approved that parks will incur tree removal costs if found liable (passed by roll call; Member Ciesielski voted against)
• Tabled July appropriation reports pending fund transfers (unanimous)

Board of Works and Public Safety

The Portage Board of Public Works and Safety is meeting to consider several public works items, including change orders and pay applications for street paving and crack sealing projects, opening bids for a second phase of street paving, and approving special event requests for Labor Day Fest and Bacon Fest. The board will also review a letter of credit from Lennar Homes and handle routine claims and appeals.

• Special Event Request – Labor Day Fest, September 2, 2023
• Special Event Request – Bacon Fest, September 16, 2023
• Recommended Change Order #3 – 2023 Street Paving & Repair
• Recommended Change Order #4 – 2023 Crack Sealing Project
• Open Bids for 2023 Street Paving & Repair Project, Phase II

The Board approved a street paving contract and multiple change orders for street crack sealing. They also authorized two special event requests and approved over $1 million in claims. A bulk item fee for 2270 Hibiscus was waived.

• Awarded 2023 Street Paving & Repair Phase II contract to Reith-Riley for $941,995.00 (3-0)
• Approved claims in the amount of $1,097,302.73 (3-0)
• Approved Labor Day Fest request for September 2, 2023 (3-0)
• Approved Bacon Fest request for September 16, 2023 (3-0)
• Approved Change Orders #2, #3, and #4 for 2023 Street Crack Sealing (3-0)
• Approved Pay App #2 and #3 for 2023 Street Paving & Repair (3-0)
• Accepted Letter of Credit for Lennar Homes (Preston Trails) (3-0)
• Waived bulk fee for 2270 Hibiscus (3-0)

Board of Works and Public Safety

The Portage Board of Public Works & Safety is meeting to consider several items, including change orders for crack sealing and street paving, a pay application for crack sealing, and a sanitation contract extension. The board will also hear bulk item appeals and approve claims.

• Recommended Change Order #2 – 2023 Crack Sealing
• Recommended Change Order #2 – 2023 Street Paving
• Recommended Pay App #2 – 2023 Crack Sealing
• Sanitation (Trash/Recycling) Contract Extension
• Bulk Item Appeals

Stormwater Management Board

The Stormwater Management Board will consider a request for determination on stormwater requirements for the Bauer Farm Subdivision development and review a stormwater pollution prevention plan for the Portage Township Evergreen Park renovation. The agenda also includes routine items like minutes approval and staff reports.

• Request for Determination on Stormwater Management Requirements – Bauer Farm Subdivision Development
• Approval of Stormwater Pollution Prevention Plan – Portage Township Evergreen Park Renovation

Common Council

The Portage Common Council is meeting to consider several resolutions related to real estate and a salary ordinance amendment. The agenda includes approval of minutes, reports from officials, and public input. The most consequential items are the real estate resolutions and the salary ordinance amendment.

• Resolution #23-04 pertaining to certain real estate
• Resolution #23-05 amending Southport Allocation Area
• Resolution #23-06 transfer resolution
• Ordinance 22-21 salary ordinance amendment (v4)

Redevelopment Commission

The Portage Redevelopment Commission is meeting to approve minutes, pay claims, and consider two new business items: a letter of intent for properties at 6051-6071 Central Avenue and an amendment to the Abomarche contract for the Irving Street Trail Project. The meeting also includes staff reports and old business.

• Approval of LOI for 6051-6071 Central Avenue
• Approval of Amendment No. 1 to Abomarche Contract for Irving Street Trail Project
• Payment of claims
• Approval of minutes from June 22, 2023

Board of Works and Public Safety

The Board of Public Works & Safety is meeting to handle routine business, including approving minutes, permits, and several financial items related to street paving and repair projects. They will also consider permissions to seek quotes for appraisal and damage prevention services.

• Approval of Change Order #4 and Pay App #5 for 2022 Street Paving & Repair Project
• Approval of Pay App #1 for 2023 Crack Sealing
• Approval of Change Order #1 and Pay App #1 for 2023 Street Paving & Repair Project
• Permission to seek quotes for appraisal services for right-of-way purchases at multiple Portage Ave. and Airport Road properties
• Permission to scrap four street/sanitation vehicles

The Board of Public Works & Safety approved several payments and change orders for 2022 and 2023 street paving and repair projects. The board also authorized seeking quotes for right-of-way appraisal services and damage prevention services. A solicitor's permit for Kratz Construction was denied.

• Approved claims totaling $692,794.96 (4-0)
• Denied solicitor's permit for Kratz Construction (4-0)
• Approved Change Order #4 and Pay App #5 for 2022 Street Paving & Repair Project (4-0)
• Approved Pay App #1 and Change Order #1 for 2023 Street Paving & Repair (4-0)
• Approved Pay App #1 for 2023 Crack Sealing (4-0)
• Approved seeking quotes for appraisal services for Right-of-Way Purchasing (4-0)
• Approved seeking quotes for damage prevention services for street lighting and traffic signals (4-0)
• Approved permission to scrap street/sanitation vehicles (4-0)

Redevelopment Commission

The Portage Redevelopment Commission is meeting for an executive session on July 13, 2023. The only business item listed is 'Real Estate Matters,' which will be discussed behind closed doors. No public decisions or votes are scheduled on the agenda.

• Executive session for real estate matters

Board of Works and Public Safety

The Portage Board of Public Works and Safety is meeting to handle routine business and several new items. They will vote on a collective bargaining agreement with Fire Local #3151, memorandums of understanding on mechanic wages and longevity, and permission to seek bids for waste disposal services. The board will also consider requests for a tag day, a special event, and a solicitor's permit.

• Tag Day Request: Portage Music Booster, August 26, 2023
• Special Event Request: All Music Project, August 27, 2023
• Solicitor's Permit: Power Home Remodeling
• Fire Local #3151 Collective Bargaining Agreement
• Permission to Seek Bids for Waste Disposal Services

The Board of Public Works and Safety approved over $3.1 million in claims and a collective bargaining agreement for Fire-Local 3151. The board also authorized bids for waste disposal services and approved several event requests and permits. Additionally, the board approved the trade-in of three vehicles for two new ATVs.

• Approved claims in the amount of $3,126,279.41 (5-0)
• Approved Fire-Local 3151 Collective Bargaining Agreement (5-0)
• Approved permission to seek bids for Waste Disposal Services (5-0)
• Approved trade-in of 2 ATVs and 1 UTV for 2 new ATVs (5-0)
• Approved MOU- Mechanics Wage Scale (5-0)
• Approved MOU- Longevity for all employees under CBA (5-0)
• Approved solicitor's permit for Power Home Remodeling (5-0)
• Approved closing Adam Harting Way for Ready to Live outdoor concert (5-0)

Sanitary Board

The Portage Sanitary Board is meeting to handle routine business and several substantive items. They will consider a variance/waiver request for Bauer Farms, open bids for the Salt Creek Lift Station Improvements, approve a task order for a Sewer Use Ordinance and Enforcement Response Plan, and discuss a land sale involving Hilbrich Law Firm.

• Bauer Farms – Variance/Waiver Request
• Open Bids – Salt Creek Lift Station Improvements
• Sewer Use Ordinance and Enforcement Response Plan Task Order Approval
• Hilbrich Law Firm – Land Sale

The Board approved a task order for the Sewer Use Ordinance and Enforcement Response Plan. It also authorized payments for standard claims and a major illness claim. Bids for the Salt Creek Lift Station improvement were taken under advisement for legal review.

• Approved Sewer Use Ordinance and Enforcement Response Plan Task Order (2-0)
• Approved $458,727.26 in standard claims and attorney invoice (2-0)
• Approved one major illness claim (2-0)
• Approved Housing Opportunities connection form adjustment (2-0)
• Took Salt Creek Lift Station Improvement bids under advisement for legal review (2-0)
• Tabled Bauer Farms Variance/Waiver Request (2-0)
• Tabled Hilbrich Law Firm land sale pending review (2-0)
• Approved April 6, 2023 minutes (2-0)

Stormwater Management Board

The Portage Stormwater Management Board is meeting to handle routine business, including approving minutes and staff reports. The main item is a request for a determination on stormwater management requirements for the Bauer Farm Subdivision Development, which is listed under unfinished business. The board may also discuss claims and other business.

• Request for Determination on Stormwater Management Requirements - Bauer Farm Subdivision Development
• Approval of minutes
• Staff reports
• Claims and major illness claims

The Board approved the June 2023 meeting minutes and authorized payment of claims totaling $78,270.28. Two major illness claims were also approved. No new business was introduced.

• Approved June 2023 meeting minutes (3-0)
• Approved payment of claims in the amount of $78,270.28 (3-0)
• Approved two major illness requests (2-0)

Common Council

The Portage Common Council will consider several items, including approval of chemical storage for Amazon Data Services, a collective bargaining agreement with Fire Local #3151, and memorandums of understanding on longevity and mechanic's wage scale. They will also introduce or adopt ordinances, including a salary ordinance amendment, a petition to vacate public ways for National Lake Shore, and an ordinance for 6439 Central Ave. The meeting includes standard procedural items like approval of minutes and reports.

• Approval of storage for chemical and/or combustible substances (Amazon Data Services, Inc.)
• Fire Local #3151 Collective Bargaining Agreement
• MOU on Longevity and MOU on Mechanic's Wage Scale
• Ordinance 22-21 Salary Ordinance Amendment (Second Reading)
• Ordinance 23-11 Petition for Vacation of Public Way, Streets, and Alleys (National Lake Shore)

The Common Council approved a storage application for Amazon Data Services, Inc. and a collective bargaining agreement for Fire Local #3151. The council also passed ordinances regarding salary amendments, a public right-of-way vacation, and a zoning map amendment.

• Approved storage application for chemical/combustible substances for Amazon Data Services, Inc. (6-0)
• Approved Fire – Local #3151 Collective Bargaining Agreement (6-0)
• Approved MOU - Longevity (5-0, 1 abstention)
• Approved MOU – Mechanic’s Wage Scale (5-0, 1 abstention)
• Adopted Ordinance #22-21, Salary Ordinance Amendment v3 (6-0)
• Adopted Ordinance #23-11, Vacating of Public Right-of-Way (6-0)
• Adopted Ordinance #23-08, Amending Zoning Map for 6439 Central Ave. (6-0)

Board of Works and Public Safety

The Portage Board of Public Works & Safety is meeting to approve minutes, handle unfinished business, and consider a new application from Amazon Data Services for storing chemical and/or combustible substances. The board will also address bulk item appeals, claims, and major illness claims. This is a routine meeting with one notable new business item.

• Storage of Chemical and/or Combustible Substances Application – Amazon Data Services
• Approval of minutes
• Bulk Item Appeals
• Claims
• Major Illness Claims

The Board of Public Works and Safety approved a storage application for chemical and/or combustible substances for Amazon Data Services. The board also approved general claims and two major illness claims.

• Approved June 13, 2023 minutes (4-0)
• Approved Amazon Data Services Storage of Chemical and/or Combustible Substances Application (4-0)
• Approved claims (4-0)
• Approved two major illness claims (4-0)

Redevelopment Commission

The Portage Redevelopment Commission is meeting to consider several items, including adopting an amended declaratory resolution for the Southport Allocation Area No. 2, awarding a landscaping contract for Gilbert Park, approving construction administration for the Library Garden, and approving amendments to the 2023 working budget. They will also consider a request from the Park Department for a movie screen. The meeting includes routine items like approving minutes and paying claims.

• Adoption of Amended Declaratory Resolution for Southport Allocation Area No. 2
• Award of Gilbert Park Landscaping contract
• Approval of Library Garden Construction Administration by Abonmarche
• Approval of Amendments #6 & #7 to 2023 Working Budget
• Park Department request for movie screen

The Commission approved an amended resolution to create the Southport Allocation Area No. 2 to facilitate the Dayton Street Partners Project. Other actions included funding for park landscaping, a movie screen, and construction administration for the Library Garden Project.

• Approved Amended Declaratory Resolution for Southport Allocation Area No. 2 (5-0)
• Approved $5,348.16 from General Fund for Gilbert Park landscaping (5-0)
• Approved construction administration agreement with Abonmarche up to $42,000 (5-0)
• Approved 2023 budget amendments to fund Marquette Greenway Trail and Library Garden (5-0)
• Approved purchase of new movie screen and system for Park Department (5-0)
• Approved Resolution 23-03 authorizing Mayor to seek grants for Garyton Opportunity HUB (5-0)
• Approved NIPSCO amendment to reduce Temporary Construction Workspace Easement (5-0)
• Approved May 25, 2023 meeting minutes and June 22, 2023 claims (5-0)

Park & Recreation Board

The Portage Parks and Recreation Board held its regular monthly meeting, covering routine approvals of minutes, vouchers, and contracts. The board also approved a fee waiver for a symphony performance, a contract for mobile credit card devices, and a $33,548.34 payment for a new sign, partially funded by a $23,355.45 insurance check.

• Approved $33,548.34 payment for new sign, using $23,355.45 insurance replacement check; $7,692.89 to be reimbursed, $2,500 deductible paid by park department
• Approved fee waiver for Regional Performing Arts symphony at Founder's Square in August
• Approved contract for mobile credit card devices for rental hall bars and concession stands
• Approved contracts for musicians and soccer referees
• Approved June 19, 2023 vouchers and contracts as submitted

The Board approved the use of an insurance replacement check and city funds to pay for a new sign. Other actions included approving rental contracts, fee waivers for a symphony performance, and a contract for mobile credit card devices.

• Approved $33,548.34 payment to sign company (unanimous)
• Approved fee waiver for Regional Performing Arts symphony performance in August (unanimous)
• Approved contract for mobile credit card devices for rental halls and concession stands (unanimous)
• Approved contracts for musicians and soccer referees (unanimous)
• Approved June 19, 2023 accounts payable vouchers (unanimous)
• Approved rental contracts as submitted (unanimous)
• Tabled financial report (unanimous)
• Accepted May 22, 2023 meeting minutes (unanimous)

Board of Works and Public Safety

The Portage Board of Public Works & Safety is meeting to consider several items, including a sidewalk waiver, a right-of-way work request, a change order for crack sealing, and awards for street paving and bridge inspection contracts. They will also hear a bulk item appeal and approve claims.

• North Wood Trails Sidewalk Waiver
• DSP Crossroads – Request to Perform Work Within Right-of-Way (Coca Cola Ave./Willowcreek Rd.)
• Change Order Request #1 – Crack Sealing Project 2023
• Award 2023 CCMG Street Paving & Repair Project
• Award Bridge & Culvert Inspections – Various Structures

The Board approved several infrastructure contracts, including street paving and bridge inspections. Other actions included approving a sidewalk waiver and waiving a bulk item fee. All motions passed with 5-0 votes.

• Awarded 2023 CCMG Street Paving & Repair Project to Milestone North for $1,894,673.34 (5-0)
• Awarded Bridge & Culvert Inspections (trails) to RQAW for $12,400.00, contingent on legal review (5-0)
• Awarded Bridge & Culvert Inspections (190-64-013-6) to RQAW for $7,000.00, contingent on legal review (5-0)
• Approved Change Order #1 for Crack Sealing Project 2023, a deduction of $7,181.20 (5-0)
• Approved North Wood Trails Sidewalk Waiver (5-0)
• Approved DSP Crossroads request to work within right-of-way at Coca Cola Ave./Willowcreek Rd. (5-0)
• Waived bulk fee for 2314 Superior (5-0)
• Approved Tag Day Request for Cheer & Tumble Headquarters for June 17, 2023 (5-0)

Sanitary Board

The Portage Sanitary Board is meeting to approve minutes, hear staff reports, and address unfinished and new business. Key items include a variance/wavier request from Bauer Farms, an agreement with Baker Tilly for support in pursuing federal renewable energy tax credits, and a request to advertise for bidding on Salt Creek Lift Station improvements. The board will also consider claims and major illness claims.

• Bauer Farms – Variance/Waiver Request
• Baker Tilly Agreement – Support Related to the Pursuit of Federal Renewable Energy Tax Credit
• Request to Advertise for Bidding – Salt Creek Lift Station Improvements
• Claims
• Major Illness Claims

The provided document is an agenda for the July 6, 2023, meeting rather than minutes of actions taken. No decisions, votes, or outcomes are recorded in the text.

Stormwater Management Board

The Portage Stormwater Management Board is meeting to review and act on routine items, including approval of prior minutes and staff reports. The main substantive items are a request to determine stormwater management requirements for the Bauer Farm Subdivision development and a request for proposals (RFP) for grinding services. The board will also consider standard claims and other business.

• Request for Determination on Stormwater Management Requirements for Bauer Farm Subdivision Development
• Grinding RFP
• Standard Claims
• Approval of Minutes
• Staff Reports

The Board awarded a grinding RFP to Homer pending legal review and approved over $99,000 in claims. A request for determination regarding the Bauer Farm Subdivision Development was tabled. The Board also approved one major illness request and one Covid leave.

• Approved May 4, 2023 minutes (2-0)
• Tabled determination on Bauer Farm Subdivision Development stormwater requirements (2-0)
• Awarded Grinding RFP to Homer, contingent upon legal review (2-0)
• Approved payment of claims totaling $99,336.96 (2-0)
• Approved one major illness request and one Covid leave (2-0)

Common Council

The Portage Common Council will consider several items, including a petition to vacate a public way, streets, and alleys in the National Lake Shore area, and an interlocal cooperation agreement for the Marquette Greenway. They will also review ordinances for a property at 6439 Central Ave., an additional appropriation for the Park Department, and handling of dormant funds. The meeting includes routine approvals of minutes and reports.

• Petition for vacation of public way, streets, and alleys (National Lake Shore)
• Interlocal Cooperation Agreement – Marquette Greenway
• Ordinance #23-08: 6439 Central Ave.
• Ordinance #23-09: Additional Appropriation (Park Dept.)
• Ordinance #23-10: Dormant Funds

The Common Council approved an interlocal cooperation agreement with the Marquette Greenway and authorized several financial resolutions. The council also adopted an ordinance to transfer dormant fund balances to the general fund.

• Approved Interlocal Cooperation Agreement with Marquette Greenway (6-0)
• Approved street light request (6-0)
• Adopted Resolution #23-02 Transfer Resolution (6-0)
• Adopted Resolution #23-03 Cancelation of Outstanding Checks (6-0)
• Adopted Ordinance #23-10 transferring dormant fund balances to General Fund (6-0)
• Approved May 3 and May 30, 2023 meeting minutes (6-0)

Board of Works and Public Safety

The Portage Board of Public Works and Safety will consider several routine items, including tag day requests, a special event with a road closure, a street light request, and bulk item appeals. The board will also open bids for the 2023 paving and road repair project, which is the most consequential item on the agenda.

• Open bids for 2023 Paving and Road Repair
• Special event: Bounce Into Summer – June 3, 2023 (road closure)
• Street light request at 2109 Crisman Pole #851
• Bulk item appeal at 5748 Carnation
• Tag day requests for Portage Wrestling, Praise Tabernacle Church, Cheer & Tumble Headquarters

The Board approved claims totaling $1,358,377.87 and four major illness claims. Several special event and tag day requests were approved, while two tag day requests were tabled. Bids for 2023 paving and road repair were taken under advisement.

• Approved claims of $1,358,377.87 including $308,696.00 for 2023 Durango invoices (4-0)
• Approved four major illness claims (4-0)
• Approved 2023 Paving and Road Repair bids to be taken under advisement (4-0)
• Approved Tilly Agreement (4-0)
• Approved street light request for 2109 Crisman Road (4-0)
• Approved 'Bounce Into Summer' road closure for June 3, 2023 (4-0)
• Approved 'Ready to Live' event for August 5-6, 2023 (4-0)
• Approved Portage Wrestling tag day for May 27, 2023 (4-0)

Park & Recreation Board

The Board approved new recurring rental rates for Countryside Hall and established youth baseball sponsorship fees. Members also approved a 3-year BMX land use agreement and a $1,219 appropriation transfer. The Board agreed to change youth baseball draft rules for the 2024 season.

• Approved $1,219 transfer from Repair Parts to Machinery and Equipment (unanimous)
• Approved March appropriation report (unanimous)
• Tabled April appropriation report (unanimous)
• Approved May/June 2023 accounts payable vouchers (unanimous)
• Approved discounted and personal contracts, including new umpire coordinator (unanimous)
• Approved Countryside Hall rates: $40 weekly and $100 monthly with 6-month agreement (unanimous)
• Approved youth baseball sponsorships: $300 for team and $3,000 for league (unanimous)
• Approved 3-year BMX Land Use Agreement pending attorney approval (unanimous)

Redevelopment Commission

The Portage Redevelopment Commission is holding a special meeting to open bids for the Portage Library Learning Garden project. The agenda includes payment of claims and any other business the commission deems necessary.

• Open bids for Portage Library Learning Garden
• Payment of claims

Board of Works and Public Safety

The Board approved a sidewalk waiver, a solicitor's permit, and a special event request. The board also approved general claims and two major illness claims. Bids for 2023 crack sealing and paving were taken under advisement.

• Approved sidewalk waiver for Radavon Markoski (5-0)
• Approved solicitor's permit for Kadora Sweet Shop (4-0)
• Approved Tempo Timing special event request for May 21, 2023 (4-0)
• Took 2023 crack sealing and paving bids under advisement (4-0)
• Awarded sidewalk ramp replacement bids for Brookline/Parkside Drives to the lowest bidder (4-0)
• Approved claims (5-0)
• Approved two major illness claims (5-0)

Sanitary Board

The Portage Sanitary Board is meeting to handle routine business including approval of minutes, staff reports, and claims. The main substantive item is a variance/waiver request from Bauer Farms under new business. The agenda is otherwise procedural.

• Bauer Farms – Variance/Waiver Request
• Baker Tilly Asset Management Invoice (addition to docket)
• Standard Claims
• Utility/City Key-Fund Merge APV Registers
• Major Illness Claims

The Sanitary Board approved the April 6, 2023 minutes, tabled a variance/waiver request for Bauer Farms for 30 days, and approved payment of standard claims plus a $613,718.71 Baker Tilly Asset Management invoice. A Commonwealth Engineers proposal for clarifier engineering was presented for future discussion, and a contract for SRF paving was approved. All votes were 2-0.

• Approved April 6, 2023 minutes (2-0)
• Tabled Bauer Farms variance/waiver request for 30 days (2-0)
• Approved payment of standard claims plus Baker Tilly Asset Management invoice for $613,718.71 (2-0)
• Approved contract for SRF paving (2-0)

Stormwater Management Board

The Portage Stormwater Management Board is holding a regular meeting with a standard agenda. The board will consider approving minutes, receive staff reports, and handle unfinished and new business. It will also review and potentially approve standard claims and a utility/city key-fund merge APV register, as well as major illness claims. The agenda is largely procedural, with no specific projects or dollar amounts listed.

• Approval of minutes
• Staff reports
• Standard claims and utility/city key-fund merge APV register
• Major illness claims

The Stormwater Management Board approved the April 6, 2023, minutes, a $99,666 claims payment, and two major illness requests, all by 2-0 votes. No new or unfinished business was discussed. A resident's complaint about a construction dirt pile was referred elsewhere.

• Approved April 6, 2023, minutes (2-0)
• Approved $99,666 in claims and City/Utility Key-Fund Merge APV Registers (2-0)
• Approved two major illness requests (2-0)

Common Council

The Portage Common Council is meeting to consider two ordinances on second reading: one amending the municipal code on chickens and another amending Chapter 90, Article V regarding Lute Road. The agenda also includes routine items like minutes approval, reports, and public input.

• Second reading of Ordinance #23-03, amending Municipal Code Chapter 10, Article II (Chickens)
• Second reading of Ordinance #23-04, amending Chapter 90, Article V (Lute Road)

The Common Council approved Ordinance #23-03, amending the municipal code to allow chickens, by a 6-0 vote. Ordinance #23-04, concerning Lute Road, was denied 2-4. No other new business was considered.

• Approved Ordinance #23-03, amending Municipal Code Chapter 10, Article II, to allow chickens (6-0)
• Denied Ordinance #23-04, amending Municipal Code Chapter 90, Article V (Lute Road) (2-4)
• Approved minutes of April 4, 2023 (6-0)

Redevelopment Commission

The Portage Redevelopment Commission is meeting to approve payments, including a request from Holladay Properties for salt application, and several landscape maintenance contracts. They will also consider a Marquette Greenway interlocal agreement and two funding requests for the Police Department, plus discuss a proposal from Dayton Street Partners.

• Approval: Holladay Properties Request for Payment for Salt Application from February 2022
• Approval: Landscape Maintenance — City Hall
• Approval: Landscape Maintenance — Downtown Community Park
• Approval: Marquette Greenway Interlocal Cooperation Agreement
• Approval: RDC Funding Request — Police Department

The Commission approved several landscape maintenance contracts and funding for Police Department equipment and facility upgrades. Mayor Lynch was authorized to sign non-disclosure agreements for Northside Development parcels. A proposal for a TIF pledge to fund a road for Dayton Street Partners was discussed but not decided.

• Authorized Mayor Lynch to sign Non-Disclosure Agreements for Northside Development (5-0)
• Approved payment for salt application to Holladay Properties (5-0)
• Awarded City Hall landscape maintenance to Lakeshore Landscaping for $5,142.12 (5-0)
• Awarded Downtown Community Park landscape maintenance to Lakeshore Landscaping for $57,756.35 (5-0)
• Awarded 6100 Southport Road landscape maintenance to Lakeshore Landscaping for $14,817.00 (5-0)
• Approved up to $25,000 for Police Department office upgrades and equipment (5-0)
• Approved up to $4,500 for Police Department Airsoft training pistols and accessories (5-0)
• Tabled Marquette Greenway Interlocal Cooperation Agreement until May 11 (5-0)

Board of Works and Public Safety

The Board awarded a $9,500 sidewalk ramp replacement bid to ACCI, LLC and approved a City Hall elevator maintenance contract with TK Elevators. Several requests, including a solicitor's permit and a sidewalk waiver, were tabled. Bids for 2023 crack sealing and paving were taken under advisement.

• Approved sidewalk ramp replacement bid for ACCI, LLC for $9,500.00 (4-0)
• Approved TK Elevators maintenance contract for City Hall (4-0)
• Approved special event request for Tempo Timing 05/21/23 (4-0)
• Approved request to seek letters of interest for bridge and culvert inspections (4-0)
• Tabled Kadora Sweet Shop solicitor's permit (4-0)
• Tabled Radavon Markoski sidewalk waiver (4-0)
• Took 2023 crack sealing and paving bids under advisement (4-0)
• Approved claims and six major illness/COVID-19 claims (4-0)

Park & Recreation Board

The Portage Parks and Recreation Board met and approved routine items including minutes, vouchers, and contracts, with one duplicate entry removed. They also approved new contract language excluding political and religious booths at markets, approved Founder's Square concert rentals for July and August, approved baseball field banner sponsorship fees, and reduced Bethel Church's Founder's Square rental fee from $550 to $150 for a June 25 service.

• Approved Founder's Square rental contracts for July and August concerts, with one concert day cheaper and proceeds donated to a not-for-profit
• Approved baseball field banner sponsorship fees
• Reduced Bethel Church Founder's Square rental fee from $550 to $150 for June 25 church service
• Approved contracts as submitted minus duplicate entry
• Approved park event contract verbiage excluding political and religious booths at markets

The Board approved rental contracts for concerts at Founder's Square and a reduced rental fee for Bethel Church. It also approved baseball field banner sponsorship fees and updated event contract language to exclude political and religious booths at markets.

• Approved March 20, 2023 meeting minutes (unanimous)
• Tabled financial report due to missing clerk's office report (unanimous)
• Approved March/April 2023 accounts payable vouchers (unanimous)
• Approved contracts minus duplicate entry (unanimous)
• Approved contract verbiage excluding political and religious booths at markets (unanimous)
• Approved Founder's Square rental contracts for July and August (passed, not unanimous)
• Approved baseball field banner sponsorship fees (unanimous)
• Approved reducing Bethel Church Founder's Square rental fee from $550 to $150 (unanimous)

Board of Works and Public Safety

The Board of Works and Public Safety approved a request for Walmart for May 19, 2023, and authorized several claims. A request regarding V1 Church Sunday Services was tabled, and sidewalk ramp replacement bids were taken under advisement.

• Approved March 28, 2023 minutes (4-0)
• Removed V-1 Church special event request from agenda (4-0)
• Tabled V1 Church Sunday Services request (4-0)
• Approved Walmart request for May 19, 2023, contingent on public safety criteria (4-0)
• Took sidewalk ramp replacement bids for Brookline/Parkside Drives under advisement (5-0)
• Approved claims (5-0)
• Approved two Major Illness claims (5-0)

Sanitary Board

The Portage Sanitary Board is holding a regular meeting with a standard agenda including approval of minutes, staff reports, and claims. No specific substantive items are listed, indicating this is likely a procedural session.

• Approval of minutes
• Staff reports
• Claims and major illness claims

The Sanitary Board approved claims totaling $311,836.17 and several medical claims. Staff reported that water testing passed and new signs were installed at the Treatment Plant. No new or unfinished business was addressed.

• Approved March 9, 2023 and March 23, 2023 minutes (2-0)
• Approved claims in the amount of $311,836.17 (2-0)
• Approved two Major Illness claims and one Covid-10 claim (2-0)

Stormwater Management Board

The Portage Stormwater Management Board is holding a regular meeting with a standard agenda including call to order, pledge, roll call, minutes approval, staff reports, unfinished and new business, claims, and adjournment. No specific substantive items are listed in the agenda text.

• Approval of minutes
• Staff reports
• Unfinished business
• New business
• Claims

The Board approved the March 9, 2023, minutes and authorized payment of claims and one major illness request. Staff reported MS4 Certification and identified a pipe repair on Ash and a log jam in Deer Creek.

• Approved March 9, 2023 minutes (2-0)
• Approved payment of claims (2-0)
• Approved one major illness request (2-0)

Common Council

The Portage Common Council will hold its regular meeting, including the swearing in of new police officers, approval of minutes, and reports. Under new business, there will be a presentation by Danielle Walker Balek, a discussion of CF-1, and a street light request. The council will also consider three ordinances: amending the chicken regulations, and changes to Lute Road and 5160 Central.

• Ordinance #23-03 amending Municipal Code Chapter 10, Article II (Chickens)
• Ordinance #23-04 amending Chapter 90, Article V (Lute Road)
• Ordinance #23-05 amending Chapter 90, Article V (5160 Central)
• Swearing in of new police officers
• Street light request by Councilperson Williams

The Common Council approved a CF-1 for Konrady Plastics and passed Transfer Resolution #23-01. The council also denied Ordinance #23-05 regarding 5160 Central Ave. and referred a street light request to the Board of Works.

• Approved March 7, 2023, minutes (6-0)
• Approved Resolution #23-01 Transfer Resolution (6-0)
• Approved CF-1 for Konrady Plastics (6-0)
• Sent street light request to Board of Works for approval (6-0)
• Denied Ordinance #23-05 regarding 5160 Central Ave. (6-0)

Board of Works and Public Safety

The Board of Works and Public Safety approved several infrastructure projects, including a new turn signal on Lute Road and bids for city-wide paving and crack sealing. The board also granted permissions for various community events and approved equipment purchases and claims.

• Approved permission to seek bids for 2023 Paving Project (5-0)
• Approved permission to seek bids for 2023 Crack Sealing Project (5-0)
• Awarded contract for new dedicated left turn signal on Lute Road at Willowcreek Road (5-0)
• Approved street light agreement with Dayton Street Partners (5-0)
• Approved quote for 62” deck mowers (5-0)
• Approved request for Portage Exchange Club pinwheels (5-0)
• Approved Mexico Lindo Cindo De Mayo Fiesta contingent on public safety criteria (5-0)
• Approved request for appraisal for traffic signal at Airport and Lute (5-0)

Redevelopment Commission

The Portage Redevelopment Commission will vote on several items, including amendments to the 2023 working budget, a farming agreement, funding requests for the fire and park departments, and numerous contracts for landscape maintenance, ecological restoration, and other services. The meeting also includes approval of minutes, payment of claims, and a request for a special meeting in May.

• Approval of Amendments #1, #2, and #3 to 2023 Working Budget
• Approval of Ewen Farming Agreement 2023
• Approval of RDC Funding Request for Fire Department and Park Department
• Award of landscape maintenance contracts for Downtown Community Park, Founder Square, Garyton Center, Burns Parkway Northside Trail, and City Hall
• Approval of contracts with Abonmarche for Library Garden and Irving Street Trail, and Stantec for ecological restoration

The Commission approved the 2022 Annual Report and a resolution to capture all 2024 tax increments. Several landscape maintenance contracts were awarded to Lake Shore Landscaping and other vendors. The board also authorized the Mayor to sign the Founders Square Purchase Agreement.

• Authorized Mayor to sign Founders Square Purchase Agreement (5-0)
• Approved budget amendments for payroll, grant matching, and equipment (5-0)
• Approved Ewing Farm Agreement (5-0)
• Awarded landscape contracts to Lake Shore Landscaping for Founder Square ($66,984.78), Garyton Center ($9,015.65), and Burns Parkway ($22,166.39) (5-0)
• Awarded Phragmites Control to Allen’s Lawncare ($3,900.00) and mole control to Lakeshore Wildlife Control ($2,000.00) (5-0)
• Approved Irving Street Trail Contract with Abonmarche up to $21,500.00 (5-0)
• Approved 2022 Annual Report and Resolution No. 23-01 to capture 2024 TIF (5-0)
• Tabled Holladay Properties payment request and City Hall landscape bid (5-0)

Sanitary Board

The Portage Sanitary Board is meeting to address unfinished business, specifically the DSP Crossroads Final Development Plan. The agenda includes standard procedural items like call to order, pledge, and roll call, with no new business listed. The board may also discuss any other proper matters brought before it.

• DSP Crossroads Final Development Plan review

The Sanitary Board approved the DSP Crossroads Final Development Plan and awarded a clarifier bid to Uvolva. The board also approved a contract with Baker Tilly and a transition in service providers from Unifirst to Cintas.

• Approved DSP Crossroads Final Development Plan (2-0)
• Awarded clarifier bid to Uvolva (2-0)
• Approved Baker Tilly AMP Scope of Work Contract contingent upon legal review (2-0)
• Approved premature cancellation of Unifirst contract and contract with Cintas (2-0)
• Approved amendment to PER application to include solar component (2-0)

Park & Recreation Board

The Portage Parks and Recreation Board approved a security fee increase from $40 to $50, a soccer rental fee increase with a discount for the Portage Soccer Club, and a volleyball referee pay raise was tabled. They also approved waiving a $400 rental fee for Relay for Life, denied an appeal for political booths at Founder's Square, and approved a new 'Adopt a Park' program. Several items were tabled, including a baseball sponsorship program and a Founder's Square concert contract.

• Security fee increase from $40 to $50
• Soccer rental fee increase with Portage NFP rate discount
• Volleyball referee pay raise from $15 to $20 tabled
• Relay for Life $400 Open Air Pavilion rental fee waived
• New 'Adopt a Park' program approved

The Board approved fee increases for security and soccer rentals, along with a new Adopt a Park program. A rental fee waiver for Relay for Life was approved, while an appeal for political booths at Founder’s Square was denied.

• Approved security fee increase from $40 to $50 (Unanimous)
• Approved soccer rental fee increase (Unanimous)
• Approved 'Adopt a Park' program (Unanimous)
• Approved $400 Open Air Pavilion rental fee waiver for Relay for Life (Unanimous)
• Denied appeal for political booths at Founder’s Square events (Unanimous)
• Approved submitted contracts, including Cal Ripken youth baseball director (Unanimous)
• Tabled financial report due to inaccurate report from clerk's office (Unanimous)
• Tabled volleyball ref pay increase from $15 to $20 (Unanimous)

Board of Works and Public Safety

The Portage Board of Public Works and Safety is meeting to handle routine business, including approving minutes, special event requests, and several infrastructure contracts. Key items include awarding a contract for appraisal services for right-of-way purchase at Airport and Lute Roads, opening quotes for a new left turn signal on Lute Road and Willowcreek Road, and seeking quotes for sidewalk replacement at Parkside Street and Brookline Avenue. The board will also consider a lift station bond and an elevator maintenance contract.

• Special event requests: Tempo Run Timing (05/21/23) and MS Warrior Dash (06/03/23)
• Award contract for appraisal services for right-of-way purchase at Airport and Lute Roads
• Open and award quotes for new dedicated left turn signal on Lute Road and Willowcreek Road
• Permission to seek quotes for sidewalk replacement at Parkside Street and Brookline Avenue
• Approval of Deer Creek Estates Lift Station Performance and Maintenance Bond

The Board of Public Works and Safety approved over $313,000 in claims and four major illness claims. The board also authorized appraisal services for airport right-of-way purchases and approved a police department MOU with local schools.

• Approved claims in the amount of $313,989.62 (5-0)
• Approved four Major Illness Claims (5-0)
• Approved appraisal services for Airport and Lute Road: Evaluation Services for $1,200.00 and Kovashevich Inc. for $2,000.00 (5-0)
• Approved MOU between Portage Township Schools and Portage Police Department (5-0)
• Approved Deer Creek Estates Lift Station Performance and Maintenance Bonds (5-0)
• Approved request to enter Statewide bidding process for 2023/2024 winter salt (5-0)
• Approved seeking quotes for sidewalk replacement at Parkside and Brookline (5-0)
• Tabled Elevator Maintenance Contract (5-0)

Redevelopment Commission

The Portage Redevelopment Commission is meeting for an executive session to discuss real estate matters. The agenda lists only this single business item, with no public action items or decisions scheduled.

• Executive session on real estate matters

Sanitary Board

The Portage Sanitary Board is meeting to handle routine business including approving minutes and staff reports. Under new business, the board will open bids for clarifier work and review the final development plan for DSP Crossroads. Claims and major illness claims will also be considered.

• Opening of clarifier bids
• DSP Crossroads final development plan review
• Approval of minutes
• Claims and major illness claims

The Board approved a contract for the Swanson Interceptor Rehabilitation Project Phase II and authorized pursuing a 219-grant project. Bids for a clarifier project were taken under advisement, and an agreement regarding a property at 5544 Stone Avenue will be drafted.

• Approved $51,909 quote from Commonwealth Engineering for Swanson Interceptor Rehabilitation Project Phase II (2-0)
• Approved pursuing the 219-grant project for 2024 (2-0)
• Approved start of design for project with $1.1 million cost share breakdown (2-0)
• Approved drafting of agreement for 5544 Stone Avenue (2-0)
• Tabled clarifier bids for review at special meeting on March 23, 2023 (2-0)
• Approved February 9, 2023 minutes (2-0)
• Approved claims (2-0)
• Approved two Major Illness (MI) requests (2-0)

Stormwater Management Board

The Stormwater Management Board is holding a regular meeting with standard procedural items including approval of minutes, staff reports, and claims. No specific decisions or discussions are detailed in the agenda.

• Approval of minutes
• Staff reports
• Claims and major illness claims

The Board approved the February 9, 2023, meeting minutes and authorized payment of claims, including a heating system replacement at the Hamstrom Road shop. Two major illness requests were also approved. Staff reported on equipment repairs and upcoming stormwater certification training.

• Approved February 9, 2023 minutes (3-0)
• Approved payment of claims, including Lovings Heating and Cooling for Hamstrom Road shop system (3-0)
• Approved two major illness requests (3-0)

Common Council

The Portage Common Council is holding its regular meeting with a Fire Department presentation, approval of February minutes, and a notice of change in council meeting dates. The agenda is mostly routine procedural items with no major ordinances or contracts listed.

• Fire Department presentation
• Approval of February 7, 2023 minutes
• Notice of change in council meeting dates

The Common Council approved updates to the meeting schedule and the minutes from February 7, 2023. The Budget Committee reported that the city opted for a Revenue Replacement option of up to $10 million for regular government activities.

• Approved February 7, 2023, minutes (5-0)
• Approved change in meeting dates to May 3rd, July 5th, and November 8th (5-0)

Park & Recreation Board

The Portage Parks and Recreation Board approved several fee changes, including increases for softball field rentals and Christmas Craft Show vendor fees, and waived fees for a Shakespeare performance and a gymnastics banquet. The board also approved a contract to make Woodland Park an emergency distribution site, and discussed financial reports and refund policies.

• Approved fee increase for Christmas Craft Show vendors from $50 to $75
• Approved fee increase for softball field rentals
• Approved contract for Woodland Park as Point of Distribution (POD) site
• Waived Founder's Square rental fees for Gary Shakespeare company free show on July 29
• Approved adult softball league fee changes: team fees to $440, director fees to $130/day (spring) and $100/team (fall)

The Board approved fee increases for softball field rentals, adult softball leagues, and Christmas Craft Show vendors. It also designated Woodland Park as an emergency Point of Distribution site and approved a rental fee waiver for the Gary Shakespeare company.

• Approved Woodland Park as an emergency Point of Distribution (POD) site (Unanimous)
• Approved rental fee waiver for Gary Shakespeare company for July 29 show (Unanimous)
• Denied full rental fee waiver for Dream Big Gymnastics (Unanimous)
• Approved adult softball league team fees of $440 and reduced director fees (Unanimous)
• Approved Christmas Craft Show vendor fee increase from $50 to $75 (Unanimous)
• Approved softball field rental fee increases (Unanimous)
• Approved January/February 2023 accounts payable vouchers (Unanimous)
• Tabled financial report due to missing data from clerk's office (Unanimous)

Board of Works and Public Safety

The Portage Board of Public Works and Safety is meeting to handle routine business, including approving minutes and claims. The main new item is a request to donate Tasers to the Valparaiso University Police Department. The board will also hear bulk item appeals and any other business brought before it.

• Permission to donate Tasers to Valparaiso University Police Department
• Bulk item appeals
• Claims and major illness claims
• Approval of minutes

The Board of Public Works & Safety approved the request to donate tasers to the Valparaiso University Police. The board also approved general claims and six major illness claims.

• Approved donation of tasers to Valparaiso University Police (4-0)
• Approved general claims (4-0)
• Approved six major illness claims (4-0)
• Approved February 14, 2022, minutes (4-0)

Board of Works and Public Safety

The Board approved over $1.2 million in claims and $24,772.70 for Dell docking stations. Members also authorized several special event permits, a sidewalk waiver, and the pursuit of quotes for traffic signal improvements.

• Approved claims totaling $1,246,269.53 (5-0)
• Approved $24,772.70 for Dell docking stations (5-0)
• Approved 11 Major Illness claims (5-0)
• Approved 2023 Pet Shop License renewals (5-0)
• Approved sidewalk and curb waiver for 6200 Old Porter Road (5-0)
• Approved streetlight agreement with Upscale Construction (5-0)
• Approved quotes for Street and Sanitation bucket van/trucks contingent on funds (5-0)
• Approved seeking quotes for left turning lights on Lute and Willowcreek (5-0)

Sanitary Board

The Board approved several engineering and procurement requests, including a contract for the Swanson Interceptor Replacement Project. Other actions included approving a proposal from Gripp Incorporated and an amendment for the Salt Creek Lift Station.

• Approved Gripp Incorporated Proposal (2-0)
• Approved claims (2-0)
• Approved one major illness request (2-0)
• Approved Task Order 2023-001 contingent upon legal review (2-0)
• Approved advertisement for clarifier procurement contingent upon legal review (2-0)
• Approved Salt Creek Lift Station – Commonwealth Engineering Services Amendment (2-0)
• Approved $177,379 agreement with Common Wealth for Swanson Interceptor Replacement Project (2-0)
• Approved minutes from December 8, 2022 and January 5, 2023 (2-0)

Stormwater Management Board

The Portage Stormwater Management Board is meeting to handle routine business including approving minutes and staff reports. The main new item is a proposed working agreement with Porter County Recycling for the Portage Compost Site. The board will also review claims and any other business brought before it.

• Portage Compost Site Working Agreement with Porter County Recycling
• Approval of minutes
• Staff reports
• Claims and major illness claims

The Stormwater Management Board approved a compost site agreement and a streambank stabilization project. The Sanitary Board approved a $177,379 agreement for the Swanson Interceptor Replacement Project and several other operational contracts.

• Approved Portage Compost Site Working Agreement w/Porter County Recycling (3-0)
• Approved Streambank Stabilization Project at Willow Creek 3014 Anderson (3-0)
• Approved Gripp Incorporated Proposal (2-0)
• Approved engineering services for Swanson Interceptor Replacement Project for $177,379 (2-0)
• Approved Salt Creek Lift Station - Commonwealth Engineering Services Amendment (2-0)
• Approved Task Order 2023-001 contingent upon legal review (2-0)
• Approved advertisement for clarifier procurement contingent upon legal review (2-0)
• Approved payment of claims and major illness requests for both boards

Port-Authority

This is a routine Port Authority meeting with standard agenda items including approval of minutes, treasurer's report, claims, committee reports, and public input. No specific decisions or proposals are detailed in the agenda.

• Approval of minutes
• Treasurer's report
• Claims review
• Committee reports: Legal, Marina Facility, Safety, Planning and Development
• Public input opportunity

The board voted to proceed with a grant application for a public fishing pier and fish cleaning station. They also approved pay raises for marina staff and established a committee to manage grant paperwork.

• Approved proceeding with grant process for fish cleaning station and public fishing pier (4-2)
• Approved 5% raise for maintenance position and 5% raise plus $115.00 per pay for supplemental insurance for Harbor Master
• Approved appointment of Mr. Fleming as chairman of the grant committee with Mr. Nelson and Ms. Lusco as members (4-1)
• Approved Mr. Fleming as signee for grant documents subject to attorney review (4-1)
• Approved January 12, 2023, meeting minutes
• Approved treasurer's report as of 1/31/2023
• Approved claims for payment
• Approved taking the next step for dock floatation additions at $1,100.00 per dock

Common Council

The Portage Common Council will hold its regular meeting, including the swearing-in of three new firefighters, approval of minutes, and consideration of new business items. The council will vote on allowing Tractor Supply to store chemical and/or combustible substances, and on approving Schedule A of the Violations Bureau. An ordinance amending Chapter 90, Article V of the Municipal Code will have its second reading.

• Swearing in of firefighters Jacob Zakutansky, Connor Rucklos, and John Jordan
• Approval of storage of chemical and/or combustible substances (Tractor Supply)
• Approval of Schedule A of the Violations Bureau
• Second reading of Ordinance #23-02 amending Chapter 90, Article V of Municipal Code
• Proclamations for the Hatch and Gore families

The Common Council approved a new Schedule A for the Violations Bureau and a chemical storage application for Tractor Supply. The council also passed Ordinance #23-02 amending the Municipal Code.

• Approved Storage of Chemical and/or Combustible Substances application for Tractor Supply (6-0)
• Approved Schedule A of the Violations Bureau (6-0)
• Passed Ordinance #23-02 amending Chapter 90, Article V of Municipal Code (6-1)
• Approved January 3, 2022 minutes (6-0)

Redevelopment Commission

The Portage Redevelopment Commission is meeting to handle routine administrative matters, including electing officers, appointing consultants and staff, and approving the 2023 working budget. They will also consider several contracts for engineering, planning, and real estate services, as well as a temporary easement for NIPSCO. A bid opening for the Library Garden project and a presentation on the South Shore Makers Lab are also on the agenda.

• Election of officers for 2023
• Approval of 2023 RDC working budget
• Contract with DLZ for Founders Square Improvements engineering services
• Contract with HWC for Downtown Plan Implementation planning/ED services
• Bid opening for Library Garden project

Board of Works and Public Safety

The Portage Board of Public Works and Safety will meet to approve minutes, handle unfinished business including 2023 pet shop license renewals, and consider new business such as special event requests, solicitor's permits, a grant agreement with IDEM for the Sanitation Dept., permission to scrap vehicles under a Volkswagen grant, and a contract renewal with Blue and Company for the Fire Dept. They will also hear a bulk item appeal for 5859 Newport Ave. and review claims.

• 2023 Pet Shop License Renewals
• Special Event Requests: NWI Triathletes (05/06/23), Park Dept. Bounce into Summer (06/03/23), Mainly Marathons (07/10/23)
• Solicitor's Permits: Grid Iron Grill LLC, NWI Lawn Care
• Grant Agreement (IDEM/Sanitation Dept.)
• Blue and Company Contract Renewal (FD)

The Board of Works and Public Safety approved several special event requests and a grant agreement for the Sanitation Department. The board also authorized the scraping of vehicles under a Volkswagen grant and approved a contract renewal for Blue and Company. Several items, including pet shop license renewals and a solicitor permit, were tabled.

• Approved NWI Triathletes event request for 05/06/23 (5-0)
• Approved Mainly Marathons event request for 07/10/23 (5-0)
• Approved IDEM/Sanitation Dept. grant agreement contingent on matching funds (5-0)
• Approved vehicle scraping per Volkswagen Grant (5-0)
• Approved Blue and Company contract renewal for PFD (5-0)
• Approved Dell quote for Police Department equipment upfitting (5-0)
• Approved NWI Lawn Care solicitor permit contingent on background check (5-0)
• Reduced bulk item charge to $50 and waived late fee for 5859 Newport Ave. (5-0)

Park & Recreation Board

The Portage Parks and Recreation Board held its regular monthly meeting, approving routine items including officer elections, minutes, vouchers, and contracts. The board also approved fee increases for the mother-son event and linen rentals, and approved the Bounce into Summer event. The financial report was tabled because the board did not receive a report from the clerk's office.

• Approved $47,000 insurance payment as part of vouchers, with questions about coverage length
• Approved fee increase for mother-son event from $20 to $25
• Approved linen rental fee increases from $5 to $6 and $.50 to $.60
• Approved Bounce into Summer event
• Tabled financial report due to missing clerk's office report

The Board elected its officers and approved several fee increases for the mother-son event and linen rentals. The Board also approved December/January vouchers and contracts, while tabling the financial report.

• Elected Ciesielski as President, Lee as Vice President, and Warchus as Secretary (Unanimous)
• Approved December 19, 2022 meeting minutes (Unanimous)
• Tabled financial report due to missing report from clerk's office (Unanimous)
• Approved December/January accounts payable vouchers (Unanimous)
• Approved submitted contracts (Unanimous)
• Increased mother-son event fee from $20 to $25 (Unanimous)
• Increased linen rental fees from $5 to $6 and $0.50 to $0.60 (Unanimous)
• Approved Bounce into Summer event and associated fees (Unanimous)

Port-Authority

The Portage Port Authority is holding its regular monthly meeting. The agenda consists of standard procedural items including approval of minutes, treasurer's report, claims, committee reports, and public input. The main substantive action is the election of officers for the chairman, vice chairman, treasurer, and recording secretary positions.

• Election of officers: chairman, vice chairman, treasurer, recording secretary
• Treasurer's report and claims review
• Committee reports: legal, marina facility, safety, planning and development
• Public input session

The board elected its leadership for the year and approved a new policy limiting public input time. The board also approved the treasurer's report and claims for payment.

• Approved minutes from December 8, 2022
• Approved treasurer's report with Port Authority balance of $95,676.62 and Marina Operating Fund balance of $345,367.75
• Approved claims for payment
• Approved limiting public input time to two minutes (passed with one opposition)
• Elected Jeff Fleming as board chairman
• Elected Steve Nelson as board vice chairman
• Elected Pam Passera as board treasurer
• Elected Ms. Perez as board recording secretary

Board of Works and Public Safety

The Portage Board of Public Works and Safety is meeting to approve minutes, handle unfinished business including a special event request for Bacon Fest and 2023 pet shop license renewals, and consider new business such as special event requests for Race the Region and Sam Piper CoOp, a solicitor's permit for Grid Iron Grill LLC, and a contract with Cintas. The board will also address bulk item appeals, claims, and major illness claims.

• Special event request for Bacon Fest on 09/16/23
• Special event requests for Race the Region on 03/05/23 and 06/18/23
• Special event request for Sam Piper CoOp on 05/20/23
• Solicitor's permit for Grid Iron Grill LLC
• Cintas contract approval

The Board of Works and Public Safety approved several special event requests, including Race the Region and MS Warrior Dash. The Board also authorized appraisal services for right-of-way purchases and approved a memorandum of understanding between Portage Police and Portage Township Schools.

• Approved Race the Region, NWI Triathletes, and MS Warrior Dash event requests (5-0)
• Approved appraisal services for Airport and Lute Road: Evaluation Services ($1,200) and Kovashevich Inc. ($2,000) (5-0)
• Approved MOU between Portage Township Schools and Portage Police Department (5-0)
• Approved IDEM/Sanitation Dept. grant agreement contingent on matching funds (5-0)
• Approved Dell quote for Police Department equipment upfitting (5-0)
• Approved Cintas and Blue and Company contract renewals (5-0)
• Reduced bulk item charge to $50 and waived late fee for 5859 Newport Ave (5-0)
• Approved $313,989.62 in claims on March 14 (5-0)

Sanitary Board

The Portage Sanitary Board is holding a regular meeting with a standard agenda including call to order, approval of minutes, staff reports, and claims. No specific decisions or discussions are detailed in the agenda, which is largely procedural.

• Approval of minutes
• Staff reports
• Claims and major illness claims

The Board approved payment of claims, one major illness request, and an addendum to the Baker Tilly contract. Staff reported a mercury violation and damage to a force main by the U.S. Steel bridge. No decision was reached regarding a lift station request for the Deer Creek development.

• Approved payment of claims (All approved)
• Approved 1 Major Illness request (All approved)
• Approved Baker Tilly contract addendum (All approved)

Stormwater Management Board

The Portage Stormwater Management Board is holding a regular meeting on January 5, 2023, with a standard agenda including call to order, approval of minutes, staff reports, and claims. No specific projects, contracts, or policy items are listed, so the meeting appears to be procedural in nature.

• Approval of minutes from previous meeting
• Staff reports
• Claims and major illness claims to be reviewed

The Board approved payment of claims and an addendum to the Baker Tilly contract. Five Major Illness requests were also approved. Staff reported that IDEM has updated permitting rules requiring more extensive reporting and paperwork.

• Approved payment of claims (unanimous)
• Approved five Major Illness requests (unanimous)
• Approved Baker Tilly contract addendum contingent on legal (unanimous)

Common Council

The Portage Common Council will reorganize by electing a president and vice president and approving mayoral/council appointments. They will also hear first readings of two ordinances: one related to the IBB TAW-2023 tax abatement and another amending the zoning map for the east side of Samuelson south of I-80/I-90. The agenda includes routine items like minutes approval and reports, plus a swearing-in ceremony for three new police officers.

• Election of Council President and Vice President
• Approval of mayoral and council appointments
• First reading of Ordinance #23-01, IBB TAW-2023
• First reading of Ordinance #23-02, amending zoning map (east side of Samuelson south of I-80/I-90)
• Swearing in of Officers Umbs #201, Stroup #202, and Hill #203

The Council elected Councilperson Podgorski as President and Councilperson Williams as Vice President. The Council also adopted Ordinance #23-01 regarding the 2023 IBB TAW. Clerk-Treasurer Rivas reported that the 2023 Budget is fully funded.

• Elected Councilperson Podgorski as Council President (5-1)
• Elected Councilperson Williams as Council Vice President (6-0)
• Approved December 6, 2022, minutes (6-0)
• Adopted Ordinance #23-01, 2023 IBB TAW (6-0)