Polk County public meetings in 2023

Board of Commissioners

The agenda provides the meeting time and location. No specific action items or discussion topics are listed in the provided text.

Social Services Board

The Polk County Social Services Board is meeting to approve the agenda and prior minutes, review cases and claims, discuss personnel and budget matters, and receive county board information. Several 2024 contracts and agreements will be referred to the County Board, including for children's mental health services, community corrections, and family services. Staff will also give updates on intake, adult protection, truancy, and adoption.

• 2024 Alluma County Contract for Children Mental Health Services
• 2024-2025 Tri-County Community Corrections IV-E Agreement
• 2024 Tri-County Community Corrections Residential Services
• 2024 Village Family Services contract
• 2024 Tri-County Community Corrections Transitions program

Planning Commission

The Planning Commission will hold hearings to consider two land-use applications. These include a request for a conditional use permit for a septic system and a preliminary/final plat for a family cemetery.

• Conditional Use application for Ronald Gagner to hook a new septic system to an accessory structure at 35350 Woodcrest Drive SE, Mentor
• Preliminary/Final Plat application for Mavis Syverson and Dawn Carpenter to plat the Syverson Family Cemetery on parcel #38.00097.00

Social Services Board

The Polk County Social Services Board is meeting to approve the agenda and minutes, review cases and claims, discuss personnel and budget matters, and consider several contracts and agreements to be referred to the County Board. These include agreements with Alluma and Sanford for mobile crisis services, a collaborative support services agreement, and a child support interagency cooperative agreement. The board will also hear updates from staff on various programs and initiatives.

• 2024 agreement with Alluma for Collaborative Support Services
• Contract with Alluma for mobile crisis services (Oct 1, 2023 – Jun 30, 2025)
• Child Support Program Interagency Cooperative Agreement (Jan 1, 2024 – Dec 31, 2025)
• Contract with Sanford for mobile crisis services (Oct 1, 2023 – Jun 30, 2025)
• Updates on Youth Transition Fair, FRC grand opening in EGF, and Access Plan/Limited English Plan

Planning Commission

The Planning Commission will hold hearings to review a new residential plat, a planned unit development for storage buildings, and a conditional use permit for an accessory structure.

• Preliminary/Final Plat for Woodside Acres Addition to create 28 lots on 81.76 acres
• Preliminary Planned Unit Development for Forgotten Bay 2 Addition to allow 23 storage buildings on 7.33 acres
• After the Fact Conditional Use Permit for Paula Kurtz to exceed the 800 square foot accessory structure maximum

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on October 24, 2023. The only listed item is the review of the agenda and meeting materials, with a reference to a PDF packet. No specific decisions or discussion items are detailed in the provided text.

• Agenda and meeting materials review

Board of Commissioners

This is the agenda for the Polk County Board of Commissioners meeting on October 17, 2023. The agenda lists only the meeting time and location, with a reference to an attached packet of documents. No specific items for decision or discussion are listed in the provided text.

• Meeting scheduled for 9:30 A.M. at Government Center, 612 N. Broadway, Crookston, MN
• Agenda packet referenced as 'october 17 packet.pdf'

Social Services Board

The Polk County Social Services Board is meeting to approve the agenda and minutes, review cases and claims, discuss personnel matters, and consider budget items. Several items, including a personnel replacement request and multiple plans and contracts, are being referred to the County Board for action.

• Office Support Specialist Replacement Request referred to County Board
• 2024-2025 Polk County Emergency General Assistance Plan referred to County Board
• 2024-2025 Minnesota County and Tribal Child Care Fund Plan referred to County Board
• Contract Amendment with DHS for adult and children crisis grant referred to County Board
• UCare Resolution for Safe and Secure at Home funding request referred to County Board

Board of Commissioners

This agenda for the Polk County Board of Commissioners meeting on October 3, 2023, contains only the meeting time, location, and a reference to a packet of documents. No specific agenda items, decisions, or discussions are listed in the provided text, so the meeting appears to be procedural or the details are contained in the referenced packet.

• Meeting scheduled for 8:00 A.M. at Government Center, 612 N. Broadway, Crookston, MN
• County Board Room #234A
• Reference to 'october 3 packet.pdf' for meeting materials

Board of Commissioners

This agenda for the Polk County Board of Commissioners meeting on September 26, 2023, contains only the meeting location, time, and a reference to a packet of documents. No specific decisions, discussions, or action items are listed in the provided text, so the meeting appears to be procedural or dependent on the referenced packet.

• Meeting scheduled for 8:00 A.M. at Government Center, 612 N. Broadway, Crookston, MN
• Agenda references 'september 26 packet.pdf' as the only document

Planning Commission

The Polk County Planning Commission will hold two public hearings on September 22, 2023, to consider conditional use permit applications. The first is for an amendment to expand a commercial retail and personal service establishment with a boat storage building. The second is for an accessory structure over 800 sq ft and a new septic system. Both hearings are open to property owners within a quarter mile.

• David & Cynthia Tyler request CUP amendment for boat storage building on 7.92 acres near Cable Lake Road, Mentor, MN
• Cam Jorgenson requests CUP for accessory structure over 800 sq ft and new septic system on Union Lake, Erskine, MN
• Hearings at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, MN

Board of Commissioners

This agenda for the Polk County Board of Commissioners meeting on September 20, 2023, contains only the standard item 'Agenda And Meeting Materials' and a reference to a packet. No specific decisions, discussions, or action items are listed, so the meeting appears to be procedural or the agenda is incomplete.

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting. The only listed item is the review of agenda and meeting materials, with a reference to a packet document. No specific decisions or discussions are detailed.

• Agenda and meeting materials review

Social Services Board

The Polk County Social Services Board is meeting to approve the agenda and minutes, review cases and claims, discuss personnel matters including a CPS worker replacement request, and receive information on a Family Resource Center site agreement. The board will also hear a 2024 budget proposal from staff. Most items are routine approvals or informational updates.

• Social Worker CPS Replacement Request referred to County Board
• Family Resource Center Site Agreement with East Grand Forks School District referred to County Board
• 2024 Budget Proposal presented by Randy Beggs and Victoria Ramirez

Board of Commissioners

This agenda contains only the agenda and meeting materials item, with no specific decisions or discussions listed. The meeting appears to be procedural in nature, with no substantive items for public action.

The Board approved several public health service agreements and the purchase of three highway trucks. They also authorized payments for Government Center maintenance and reviewed the 2024 budget status and preliminary levy.

• Approved purchase of 2 Westernstar and 1 Mack Tandem Axle Trucks for 2025 delivery (unanimous)
• Approved Inter-County Community Council Head Start Health and Nutrition Consultant contracts (unanimous)
• Approved Walden University-Service Learning Agreement (unanimous)
• Approved Level 5 Services Agreement (unanimous)
• Approved $51,650.00 payment to Palmer Masonry & Concrete for Government Center retaining wall restoration (unanimous)
• Approved $943.00 payment to SeaClean LLC for Government Center window cleaning (unanimous)
• Approved $593.00 payment to Johnson Controls Fire Protection LP for service call (unanimous)
• Approved August 22, 2023, Board minutes (unanimous)

Board of Adjustment

The Polk County Board of Adjustment will convene to approve minutes and hold a public hearing on a variance request. Kevin Hanson seeks permission to exceed the 1200 square foot limit for an accessory structure addition. The board will also set future meeting dates.

• Public hearing: Variance request by Kevin Hanson to exceed 1200 sq ft for accessory structure addition
• Approval of minutes from July 28, 2023
• Scheduling of future meetings: September 22, October 27, December 8

The Board of Adjustment denied a request by Kevin Hanson to exceed the 1,200 sq ft limit for accessory structures on a parcel in Grand Forks Township. The request for a 420 sq ft addition was rejected after the board determined the practical difficulty criteria were not met.

• Approved July 28, 2023 meeting minutes
• Denied variance request for 420 sq ft accessory structure addition (Unanimous)

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on August 22, 2023. The only listed item is the review of agenda and meeting materials, with no specific decisions or discussions detailed. The agenda is essentially boilerplate.

• Review of agenda and meeting materials

The Board approved several infrastructure and administrative actions, including a software license renewal and the sale of an abandoned railroad right-of-way. The Board also voted to support the Coalition Against Bigger Trucks and filled a Social Services provider position.

• Renewed AutoCAD Software License for $29,230.78 (Unanimous)
• Approved sale of abandoned railroad right-of-way Parcel 04.00115.01 to Joshua Goodyke for $6,000.00 (Unanimous)
• Approved letter of support for the Coalition Against Bigger Trucks (3-2)
• Approved payment of $36,859.55 to Diversified Contractors Inc. for Red River Valley Juvenile Center Project (Unanimous)
• Approved filling the Family Based Service Provider position (Unanimous)
• Appointed Commissioner Reese to all committee assignments vacated by Commissioner Jacobson (Unanimous)
• Approved maintenance work in County Ditch No. 72 (Unanimous)
• Approved payment of Lost Warrant No. 553365 to Harlan’s Boats R Us for $853.33 (Unanimous)

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on August 15, 2023. The only listed item is the approval of the agenda and meeting materials, with no specific decisions or discussions detailed.

• Agenda and meeting materials approval

The Board approved a request to rezone 2.92 acres from agricultural to commercial to allow for a retail store and outdoor storage. The decision requires the submission of a detailed legal description for the rezoned area.

• Approved rezoning of 2.92 acres from Agricultural to Commercial for Curtis Olson (5-0)
• Approved August 15, 2023 agenda (unanimous)
• Approved Commissioner Warrants for multiple funds including General Revenue ($64,128.53) and Public Works ($216,650.55) (unanimous)
• Approved $95,052.32 payment to US Bank for procurement card purchases (unanimous)
• Approved payment of five lost warrants totaling $316.82 (unanimous)

Social Services Board

The Polk County Social Services Board is holding its regular monthly meeting. The agenda includes routine items such as approving the agenda and minutes, reviewing cases and claims, personnel matters, and budget discussions. Additionally, there will be presentations on the Stay Program, Child Support Awareness Month, and Behavioral Health updates.

• Review of Cases and Claims
• Personnel
• Budget
• Presentation on Stay Program by Megan Starr and Tanner Hendrickson
• Presentation on Child Support Awareness Month by Melissa Hesby and Erika Omdahl

The Board unanimously approved the meeting agenda, previous meeting minutes, and a series of cases and claims. The Director provided updates on personnel appointments, resignations, and budget reports.

• Approved Minutes from July 18, 2023, meeting (unanimous)
• Approved August 15, 2023, meeting agenda (unanimous)
• Approved Cases and Claims, including Medicare Part B $6,760.90 and Administration $54,431.67 (unanimous)

Board of Commissioners

This agenda for the Polk County Board of Commissioners meeting on August 1, 2023, contains only the agenda and meeting materials item, with a single linked document packet. No specific decisions, discussions, or action items are listed, so the meeting appears to be procedural or the agenda is incomplete.

• Agenda and meeting materials (August 1 packet.pdf)

The Board approved a $162,000 mental health services contract and authorized over $71,000 for Government Center facility improvements. Two conditional use permits for septic systems were granted, and several personnel changes in Social Services were approved.

• Approved $162,000 DHS contract for Mental Health Services using ARPA funding (Unanimous)
• Approved $51,650 quote from Palmer Masonry for Government Center retaining wall restoration (Unanimous)
• Approved $19,500 design proposal from Widseth Smith Nolting for Government Center roof replacement (Unanimous)
• Approved conditional use permit for Debra Kolden for new septic system (4-0)
• Approved conditional use permit for Kit Midgarden for new septic system (4-0)
• Awarded bituminous patching for CSAH 66 to RJ Zavoral & Sons, Inc. at $248.75 per ton (Unanimous)
• Approved reclassifying an Eligibility Worker to Eligibility Worker Team Leader (Unanimous)
• Approved filling a Social Worker-CPS position (Unanimous)

Board of Adjustment

The Polk County Board of Adjustment will hold a public hearing on July 28, 2023, to consider Dellas Herbel's application for a variance to reduce the setback from County Highway 51 from 100 feet to 40 feet for an addition to an existing house. The property is located in Section 10, Township 147, Range 45, parcel #48.00048.01. All property owners within 500 feet are invited to attend.

• Variance request to reduce setback from 100' to 40' from County Highway 51
• Applicant: Dellas Herbel, 41041 150 Ave SW, Fertile, MN 56540
• Property location: E½NE¼ of Section 10, Township 147, Range 45
• Public hearing at Polk County Environmental Services, 320 Ingersoll Ave, Crookston, MN

The Board of Adjustment approved a variance for Dellas Herbel to reduce the setback from County Highway 51 from 100 feet to 50 feet. This allows for a 16’ x 22’ addition to an existing attached garage on a parcel in the agricultural zoning district.

• Approved March 24, 2023 meeting minutes
• Approved setback variance for Parcel #48.00048.01 (Unanimous)

Planning Commission

The Polk County Planning Commission will hold four public hearings on July 28, 2023, at the Environmental Services office in Crookston. Two applications seek conditional use permits for new septic systems and accessory structures, one seeks a conditional use permit for outdoor retail storage at Oak Lake Golf Course, and one seeks to rezone about 2.84 acres at the golf course from Agricultural to Commercial. All hearings are open to nearby property owners.

• Conditional use permit for Kit Midgarden to hook new septic system to new accessory structure at 11935 Maple Lake Dr SE, Mentor (parcel #30.00360.00)
• Conditional use permit for Debra Kolden to hook new septic system to new accessory structure at 35205 Shalom Dr SE, Mentor (parcel #74.01069.00)
• Rezone approximately 2.84 acres at Oak Lake Golf Course (23146 347 St SE, Erskine) from Agricultural to Commercial
• Conditional use permit for Curtis Olson to operate outdoor storage area for retail sales at Oak Lake Golf Course

The Planning Commission recommended approval of two conditional use permits for septic systems in accessory structures on Maple Lake. Both requests include requirements for no-guesthouse waivers. A rezoning request for the Oak Lake Golf Course clubhouse was discussed but not decided in the provided text.

• Approved June 23, 2023 meeting minutes
• Recommended approval of CUP for Kit Midgarden (Parcel #30.00360.00) to tie septic to a shed (All-0)
• Recommended approval of CUP for Debra Kolden (Parcel #74.01069.00) to tie septic to a shed (All-0)

Board of Commissioners

This is a procedural-only agenda. The Polk County Board of Commissioners is meeting on July 25, 2023, but the only listed item is the adoption of the agenda and meeting materials. No substantive decisions or discussions are listed.

• Agenda and meeting materials review

The Board approved three separate 2024 tax levy petitions for the Sand Hill River Watershed District to fund water management, quality, and erosion efforts. Other actions included purchasing three pickup trucks and awarding funding for invasive species control in Union Lake.

• Approved Resolution 2023-35 accepting a $100 donation from Doris Lien for the Sheriff's K-9 program (Unanimous)
• Approved Resolution 2023-36 for 2024 tax levy petition #1 for Sand Hill River Watershed District not to exceed $110,852.62 (Unanimous)
• Approved Resolution 2023-37 for 2024 tax levy petition #2 for Sand Hill River Watershed District not to exceed $110,852.62 (Unanimous)
• Approved Resolution 2023-38 for 2024 tax levy petition #3 for Sand Hill River Watershed District not to exceed $110,852.62 (Unanimous)
• Awarded $11,344.32 in special project funding to Union Lake Sarah Improvement District for Eurasian Watermilfoil control (Unanimous)
• Approved purchase of (3) 2024 Ram 1500 Pickups at $60,972.00 per vehicle via 5-year lease-to-own (Unanimous)
• Approved AMP Robotics proposal for A.I. Micro-Jets at Resource Recovery Facility at $0.01/pick (Unanimous)

Board of Commissioners

This is a routine procedural agenda. The only listed item is the adoption of the agenda and meeting materials; no substantive decisions or discussions are scheduled for this meeting.

• Adoption of agenda and meeting materials

The Board approved a grant for the City of Climax to increase potable water pipeline capacity. Other actions included approving several septic system grants and loans, school nursing contracts, and ditch maintenance projects.

• Approved $584,674 ARPA Grant Agreement for City of Climax water pipeline (unanimous)
• Approved 'Get Away Addition' Final Plat in Crookston Township (unanimous)
• Approved ARP septic grants for Daniel Peterson ($4,189.91), Paul Munter ($6,467.00), and David Paschke ($5,600.59) (unanimous)
• Approved septic fix-up loan for Joel Larson (unanimous)
• Approved 3-year school nursing contracts for Win-E-Mac, Climax-Shelly, Fisher, and Crookston schools (unanimous)
• Approved maintenance for County Ditch 19/57 and County Ditch 83 (unanimous)
• Approved 2024-2026 Technology Professional Services Agreement (unanimous)
• Approved filling two Eligibility Worker positions in Income Maintenance Unit (unanimous)

Social Services Board

The Polk County Social Services Board is meeting to elect officers, approve the agenda and minutes, and review cases and claims. They will also discuss personnel matters, including replacing two Eligibility Worker positions, and a professional services agreement for 2024-2026, both referred to the County Board. Updates will be given on IM, fraud prevention, and a Provider Capacity grant.

• Nomination/Election of Officers
• Review of Cases and Claims
• Two Eligibility Worker positions request for replacement, referred to County Board
• Agreement with Professional Services for calendar years 2024 through 2026, referred to County Board
• Updates on IM, Fraud Prevention, and Provider Capacity grant

The Board elected a new Chair, Vice Chair, and Secretary. Members approved the June 2023 meeting minutes and a series of cases and claims for payment. The Board also approved the replacement of an Eligibility Worker.

• Elected Commissioner Willhite as Chair (unanimous)
• Elected Commissioner Holy as Vice Chair (unanimous)
• Elected Board Member Waters as Secretary
• Approved June 20, 2023, meeting minutes (unanimous)
• Approved July 18, 2023, meeting agenda (unanimous)
• Approved cases and claims, including $63,596.00 in administration warrants (unanimous)
• Approved replacement for Eligibility Worker Melody Shibata

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on June 27, 2023. The only listed item is the 8:00 A.M. review of agenda and meeting materials, with a reference to a PDF packet. No specific decisions, discussions, or action items are listed on the agenda.

• 8:00 A.M. Agenda and meeting materials review

The Board awarded a FEMA repair contract for CD 99 to Davidson Construction Inc. and approved a 5-year highway project plan. Commissioners voted to increase the Local Option Sales Tax from 0.25% to 0.5%. An interim use permit was also granted for a home-based animal rescue business.

• Awarded CD 99 FEMA Repair to Davidson Construction Inc. for $712,332.00 (unanimous)
• Approved raising Local Option Sales Tax from 0.25% to 0.5% (3-1)
• Approved proposed 5-year highway projects (unanimous)
• Denied collection of $20.00 Wheelage Tax Funds starting Jan 1, 2024 (failed due to lack of second)
• Approved purchasing 10,000 tons of gravel from Gowan Construction at $4.45 per ton (unanimous)
• Approved posting and hiring a Deputy Sheriff (unanimous)
• Granted Interim Use Permit for Jordan Olson & Sidney Williams animal rescue business (unanimous)
• Authorized $25,000 for Mahoney Group to administer RRF property insurance (unanimous)

Planning Commission

The Polk County Planning Commission will hold three public hearings on June 23, 2023, to consider conditional use permits. Two applications seek to exceed the 2,500 sq ft accessory structure limit on parcels between 2-5 acres, and one seeks a permit for a sawmill business in an agricultural district. Property owners within a quarter mile are invited to appear.

• Joel Manecke: CUP to exceed accessory structure limit for a 40' x 60' shop addition, parcel #61.00017.01
• Kevin Groven: CUP to exceed accessory structure limit for a new 30' x 50' accessory structure, parcel #49.00153.01
• John Gingerich: CUP for sawmill business (commercial/ag use) in Agricultural District, parcel #28.00207.01

The Planning Commission recommended approval to the County Board for two residential accessory structure expansions and one commercial sawmill operation. The commission also discussed a potential winter review of the zoning ordinance regarding allowed square footage for accessory structures.

• Recommended approval of CUP for Joel Manecke to add a 2,400 sq ft structure in Rosebud Township (All-0)
• Recommended approval of CUP for Kevin Groven to add a 1,500 sq ft structure in Lowell Township (All-0)
• Approved Planning Commission minutes from May 26, 2023 (All-0)

Social Services Board

This is a procedural agenda with a single item: the June 2023 Board Agenda. No specific decisions, proposals, or discussions are listed.

• June 2023 Board Agenda

The Board unanimously approved the meeting agenda, previous minutes, and a series of cases and claims. The Board approved the replacement of an Accounting Technician and referred several other personnel and travel requests to the County Board.

• Approved May 16, 2023 meeting minutes (unanimous)
• Approved June 20, 2023 meeting agenda (unanimous)
• Approved cases and claims including Admin, Non-Public, and warrants for publication (unanimous)
• Approved replacement for Accounting Technician Ashley Loewen
• Referred replacement for Office Support Specialist Melinda Larson to County Board
• Referred replacement for Social Worker Karly Resendiz to County Board
• Referred request for temporary part-time Social Worker to County Board
• Referred request for May 2024 out-of-state travel to County Board

Board of Commissioners

This agenda is purely procedural, listing only the meeting time and location with a reference to a packet of materials. No specific decisions, discussions, or action items are identified in the provided text.

The Board unanimously approved several personnel requests for Social Services and Facilities, including a temporary social worker and two maintenance roles. The Board also approved various fund warrants and a procurement card payment.

• Approved Commissioner Warrants across multiple funds including Public Works ($210,783.16) and Resource Recovery ($135,905.13) (Unanimous)
• Approved $98,984.93 payment to US Bank for procurement card purchases (Unanimous)
• Approved out of state travel for Victoria Ramirez to Washington DC (Unanimous)
• Approved hiring a temporary/part-time Social Worker in Disability/Adult Protection (Unanimous)
• Approved hiring a replacement Social Worker in Disability/Adult Protection (Unanimous)
• Approved filling one Office Support Specialist position (Unanimous)
• Approved filling vacant full-time Custodian I position (Unanimous)
• Approved filling vacant full-time Maintenance I position (Unanimous)

Board of Commissioners

This agenda is minimal and contains only a placeholder for the meeting packet. No specific decisions, discussions, or action items are listed, so the meeting appears to be procedural or the substantive agenda is contained in the referenced packet.

The Board of Commissioners approved several infrastructure payments, including a railroad crossing surface agreement and a construction payment. They also authorized a conditional use permit for a grain facility and updated public health fees and personnel holiday policies.

• Approved $112,000 agreement with BNSF for CSAH 6 railroad crossing surface
• Approved conditional use permit for CHS Northern Grain for max height of 204’ (3-0)
• Approved $5,600 payment to Craig Plante Construction for transformer slab
• Approved $25,600 contract amendment with Department of Employment and Economic Development
• Approved adding property to the assessed area of Polk County Ditch No. 90
• Approved maintenance work for County Ditch 37 and County Ditch 41
• Approved Juneteenth as an official paid holiday
• Approved tax abatement requests totaling $41,270 for five entities

Planning Commission

The Polk County Planning Commission will hold two public hearings on May 26, 2023. The first is for CHS Inc.'s application to build a 204-foot grain elevator and bin complex in an agricultural district near Erskine. The second is for Brian Gullickson's application to construct multiple large storage units on a parcel near Waubun. Property owners within a quarter mile are invited to attend.

• CHS Inc. conditional use permit for 204-foot grain elevator and bin complex at 33388 190 Ave SE, Erskine, MN 56535
• Brian Gullickson conditional use permit for multiple large storage units on parcel #12.00213.00 near Waubun, MN
• Hearings at 9:03 a.m. and 9:30 a.m. at Polk County Environmental Services, 320 Ingersoll Ave, Crookston

The Commission recommended approval of a conditional use permit for a grain elevator in Badger Township. A separate request for self-storage units in Columbia Township was discussed, but the provided record ends before a decision was reached.

• Recommended approval of Conditional Use Permit for CHS Northern Grain grain elevator (unanimous)
• Approved Planning Commission minutes from April 28, 2023

Board of Commissioners

The Board approved a payment to cover a property tax levy error for ISD 2176 and authorized an electric line easement for Otter Tail Power Company. The Board also designated official county depositories and approved filling a vacancy in the MIS department.

• Approved $300,024.84 payment to ISD 2176 for omitted property tax levy (unanimous)
• Authorized electric line easement for Otter Tail Power Company on Parcel 82.01029.01 for $300.00 (unanimous)
• Approved list of designated financial depositories including Bremer Bank and others (unanimous)
• Approved filling the vacant Service Desk Technician position in the MIS Department (unanimous)
• Appointed Commissioner Strandell to the East Central Regional Water District Advisory Committee (unanimous)
• Approved May 16, 2023, Board minutes (unanimous)
• Approved amended May 23, 2023, agenda (unanimous)

Social Services Board

This is a routine meeting of the Polk County Social Services Board. The only listed item is the review of the May 2023 board agenda. No substantive decisions or discussions are detailed in the agenda.

• Review of May 2023 board agenda

The Board unanimously approved the meeting agenda, previous minutes, and a series of cases and claims payments. Personnel changes were noted, including one new appointment and two resignations.

• Approved April 18, 2023 meeting minutes (unanimous)
• Approved May 16, 2023 meeting agenda (unanimous)
• Approved Cases and Claims payments including $97,388.84 for Administration and $357,801.37 for Payroll 5-12-23 (unanimous)

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on May 16, 2023. The only listed item is the 9:30 A.M. review of agenda and meeting materials, with a linked packet. No specific decisions, proposals, or discussions are detailed in the agenda text.

• 9:30 A.M. Agenda and meeting materials review

The Board approved property tax abatements for several parcels in Crookston and East Grand Forks. Other actions included approving a network switch upgrade for the Justice Center and a large gathering permit for a concert at Maple Lake Pavilion.

• Approved property tax abatements for Crookston ($30,996.72) and East Grand Forks ($4,564.10) (unanimous)
• Approved $55,553.06 SHI quote for Justice Center network switch replacement (unanimous)
• Approved Large Gathering Permit for River Bottom LLC for May 28, 2023 event (unanimous)
• Approved Final Plat 'Lady Slipper Lane' with conditions (unanimous)
• Accepted $1,000 donation from Marcella Lentsch for Sheriff’s K-9 program (4-0)
• Approved 2021 Audit presented by the Office of the State Auditor (unanimous)
• Approved signing the 2022 County Feedlot Officer Annual Report (unanimous)
• Approved various commissioner warrants and procurement card payments (unanimous)

Board of Commissioners

This is the agenda for the Polk County Board of Commissioners meeting on May 2, 2023, at the Government Center in Crookston. The agenda only lists the time and location, with a reference to a packet of meeting materials. No specific decisions or discussion items are listed.

• Meeting scheduled for 8:00 A.M. on May 2, 2023
• Location: Government Center, 612 N. Broadway, Crookston, MN, County Board Room #234A
• Agenda references a packet of meeting materials (may 2 packet.pdf)

The Board of Commissioners approved several high-cost facility upgrades and infrastructure projects, including Justice Center repairs and FEMA flood work. They also granted conditional use permits for a gas compressor building and a 24-unit campground.

• Approved Justice Center roof replacement with CL Linfoot for $721,500.00 (unanimous)
• Approved Justice Center boiler replacement with PSM for $353,000.00 (unanimous)
• Approved Conditional Use Permit for Viking Gas Transmission Compressor Building (4-0)
• Waived local CUP process for new 12-inch pipeline construction (unanimous)
• Approved Conditional Use Permit for Curtis Olson 24-unit campground (4-0)
• Awarded loader quote to Titan Machinery for $138,380.00 (unanimous)
• Awarded CD 103, CD 126 FEMA flood repair contract to Glade Construction Inc. for $266,556.90 (unanimous)
• Awarded CSAH 61 FEMA Repair Work to Higher Ground Paul Zavoral for $19,885.35 (unanimous)

Planning Commission

The Polk County Planning Commission will hold three public hearings on April 28, 2023, at the Environmental Services office in Crookston. They will consider a conditional use permit for a new compressor building in the floodplain, a large gathering permit for an event at Maple Lake Pavilion, and a tabled conditional use permit for a 24-unit campground. All hearings are open to nearby property owners.

• Conditional Use Permit for Viking Gas Transmission to build a compressor building in the floodplain at 14418 340 Ave NW, Warren, MN
• Large Gathering Permit for Aimee Peterson for an event on May 28, 2023 at Maple Lake Pavilion, 15545 Sandy Beach Rd SE, Mentor, MN
• Conditional Use Permit for Curtis Olson to operate a 24-unit campground at 39436 380 St SE, Fosston, MN (tabled from March)

The Planning Commission recommended approval of a conditional use permit for a Viking Gas Transmission compressor building and a large gathering permit for a concert at Maple Lake Pavilion. Both recommendations will move to the County Board for final approval.

• Recommended approval of Conditional Use Permit for Viking Gas Transmission 2,500 hp compressor building (All-0)
• Recommended waiving local CUP process for Viking Gas Transmission's 12-inch pipeline project if FERC requirements are met (All-0)
• Approved Planning Commission minutes from March 24, 2023

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on April 25, 2023. The only listed item is the review of agenda and meeting materials, with no specific decisions, discussions, or public hearings detailed. The agenda appears to be boilerplate, as no substantive items are listed.

The Board approved a one-year interim use permit for R.J. Zavoral & Sons Inc. to operate a temporary asphalt batch plant and contractor yard in Chester Township. The Board also approved two out-of-state travel requests for Public Health staff and the April 18, 2023, minutes.

• Approved interim use permit for R.J. Zavoral & Sons Inc. temporary asphalt plant (4-0)
• Approved out-of-state travel for Amy Van Den Einde to Atlanta, GA (4-0)
• Approved out-of-state travel for Melissa Perreault to Montana and Alabama (4-0)
• Approved April 18, 2023, Board minutes (4-0)
• Directed Highway Engineer to help resident Brent Wagner contact railroad regarding rock removal

Social Services Board

The Polk County Social Services Board is meeting to conduct its regular April 2023 business session. The agenda contains only the standard agenda item, with no specific policy, contract, or financial actions listed. This appears to be a routine procedural meeting.

• April 2023 Board Agenda

The Board unanimously approved the meeting agenda, previous minutes, and a series of cases and claims. The Board also reviewed personnel changes, budget reports, and referred two contracts to the County Board.

• Approved March 21, 2023 meeting minutes (unanimous)
• Approved April 18, 2023 meeting agenda (unanimous)
• Approved Cases and Claims including payroll of $356,106.74 and POS 4-21-23 of $606,496.56 (unanimous)
• Approved warrants for payment on 04/07/2023 totaling $6,426.13 (unanimous)
• Approved warrants for payment on 04/21/2023 totaling $65,701.70 (unanimous)
• Approved warrants for payment on 04/21/2023 totaling $1,608.06 (unanimous)
• Referred Amendment to DHS Respite Care grant to County Board
• Referred Provider Capacity Grants for Rural and Underserved Communities Contract to County Board

Board of Commissioners

This agenda contains only the meeting time, location, and a reference to a packet of materials. No specific agenda items are listed in the provided text, so the board's decisions or discussions are not detailed here.

The Board adopted the All-Hazard Mitigation Plan to maintain FEMA grant eligibility. They also authorized $321,400 for a new landfill compactor and roof repairs at the Fosston Recycling/Sheriff’s Substation. Additionally, the Board approved several personnel hires and social services grant contracts.

• Adopted Resolution (2023-21) All-Hazard Mitigation Plan (4-0)
• Approved $121,400 contract with Sander Construction Inc. for Fosston roof repairs (unanimous)
• Approved $200,000 purchase of used 2014 Bomag 672 Landfill Compactor (unanimous)
• Approved $60,540 contract amendment for Children’s Mental Health Respite Care Grant (unanimous)
• Approved $98,988 Provider Capacity Grants for Rural and Underserved Communities Contract (unanimous)
• Approved hiring of 1.0 FTE Public Health Nurse and filling vacant Custodian I position (unanimous)
• Approved Resolution (2023-20) repurchase of tax forfeited parcel 82.02233.00 to Aaron Amiot (4-0)
• Approved the 2024 budget calendar schedule (unanimous)

Board of Commissioners

This agenda is procedural boilerplate only. It lists the meeting time and location but contains no specific agenda items, decisions, or discussion topics.

The Board approved a Joint Powers Agreement and Resolution (2023-19) to partner with the State of Minnesota to investigate and prosecute crimes against children. The Board also approved several auditor warrants and a proclamation for National County Government Month.

• Approved Joint Powers Agreement with MN Internet Crimes Against Children Task Force (Unanimous)
• Adopted Resolution (2023-19) regarding MN Internet Crimes Against Children Task Force (3-0)
• Approved April 4, 2023, agenda (Unanimous)
• Approved March 28, 2023, Board minutes (Unanimous)
• Approved payment of Lost Warrant No. 52416 to Crookston Collision Center, LLC for $321.49 (Unanimous)
• Approved payment of Lost Warrant No. 52939 to Sampletech for $15,735.00 (Unanimous)
• Approved Auditor Warrants for dates between 03/03/2023 and 03/21/2023 (Unanimous)
• Proclaimed April 2023 as National County Government Month

Board of Commissioners

This is a procedural meeting of the Polk County Board of Commissioners. The only listed item is the review of the agenda and meeting materials, with no specific decisions or discussions detailed in the provided text.

• Review of agenda and meeting materials

The Board of Commissioners approved several personnel additions for the Sheriff's office and a new Human Services Manager position description. They authorized the purchase of specialized roll-off containers and awarded a sign contract. The Board also approved federal ARPA fund reimbursements and scheduled a public hearing for capital improvement modifications.

• Approved adding one Patrol Deputy position and reducing one Transport Deputy position (unanimous)
• Approved addition of a Sergeant position (unanimous)
• Approved filling the vacant Deputy Patrol position (unanimous)
• Approved Social Services Manager position description (unanimous)
• Authorized purchase of two roll-off containers from H&S Manufacturing Inc. for $30,200 (unanimous)
• Approved $126,849.87 in federal ARPA fund reimbursements for county departments (unanimous)
• Set public hearing for 2020 Capital Improvements Plan modifications for April 25, 2023 (unanimous)
• Awarded sign quote to Newman Signs for $10,566.18 (unanimous)

Board of Adjustment

The Polk County Board of Adjustment will elect officers, approve prior minutes, and hold a public hearing on a variance request by Chris Smeby for accessory structures exceeding 800 square feet. The meeting also sets dates for the rest of 2023.

• Public hearing: Variance – Chris Smeby – accessory structures over 800 sq ft
• Election of Chairman and Vice-Chairman
• Approval of minutes from December 2, 2022
• 2023 meeting dates set: April 28 through December 8

The Board of Adjustment denied a request by Chris Smeby to add 810 square feet to an existing shed on a riparian lot on Badger Lake. The board determined the request did not meet the necessary criteria for a variance. The board also elected its officers for the term.

• Approved December 2, 2022 meeting minutes
• Elected Mike Powers as Chairman
• Elected Kristie Jerde as Vice-Chairman
• Denied variance request for 810 sq ft shed addition at Parcel #03.00193.00 (All in favor)

Planning Commission

The Polk County Planning Commission will hold a public hearing on a conditional use permit for Curtis Olson to operate a 24-unit campground. The meeting also includes approval of the previous month's minutes and scheduling of future meeting dates.

• Public hearing: Conditional Use Permit for Curtis Olson to operate a 24-unit campground
• Approval of minutes from February 24, 2023
• Schedule of 2023 meeting dates (April 28 through December 8)

The Commission tabled a Conditional Use Permit (CUP) request for a 24-unit campground on a 34.75-acre parcel. The decision follows public testimony regarding boat traffic, road access, and management concerns. Staff will gather additional information from the DNR and sheriff's office before the next hearing.

• Approved Planning Commission minutes from February 24, 2023
• Tabled CUP for 24-unit campground on Cross Lake (All in favor)

Social Services Board

The Board unanimously approved the meeting agenda, previous minutes, and a series of cases and claims. Several personnel status changes and resignations were reported, and five contracts were referred to the County Board.

• Approved February 21, 2023 meeting minutes (unanimous)
• Approved March 21, 2023 meeting agenda (unanimous)
• Approved cases and claims including $245,435.49 for 03/10/2023 payments (unanimous)
• Approved cases and claims including $82,698.43 for 03/24/2023 payments (unanimous)
• Approved cases and claims totaling $1,123.16 for 03/24/2023 payments (unanimous)
• Referred request to replace Eligibility Worker Meagan Brault to County Board
• Referred five contracts with Alluma, DHS, and Sanford to County Board

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on March 21, 2023. The only listed item is the 9:30 A.M. review of agenda and meeting materials, with a reference to a packet document. No specific decisions, discussions, or action items are listed on the agenda.

• 9:30 A.M. agenda and meeting materials review

The Board approved several high-value contracts for adult and children crisis grants and Medicaid support. Other actions included approving IT infrastructure payments, appointing election judges, and authorizing a new patrol deputy hire.

• Approved $1,153,008.00 MN Dept of Human Services Crisis Grant (unanimous)
• Approved $1,067,172.00 contract with Alluma for Crisis Grant (unanimous)
• Approved $145,422.00 contract with Dept of Human Services for Medicaid support (unanimous)
• Approved $145,422.00 contract with Alluma for Medicaid support (unanimous)
• Approved $85,836.00 contract with Sanford for Crisis Grant (unanimous)
• Approved $53,211.32 lease payment to Hewlett-Packard Financial Services Company (unanimous)
• Approved $16,756.58 payment to HB Sound for board room audio/video upgrades (unanimous)
• Approved hiring a Patrol Deputy to fill a vacant position (unanimous)

Board of Commissioners

This agenda for the Polk County Board of Commissioners meeting on March 7, 2023, contains only the meeting time, location, and a reference to a packet of documents. No specific agenda items are listed, so the meeting appears to be procedural or the details are contained in the referenced packet.

The Board approved a major road overlay project and several departmental contracts for GIS support and external auditing. They also authorized the filling of multiple vacancies in the Highway and Sheriff's departments and approved 2023 ditch levy assessments.

• Awarded SAP 060-617-022 overlay contract to Anderson Brothers Construction Company for $1,954,566.50 (Unanimous)
• Approved 2023 ditch levy assessments totaling $220,400.00 (Unanimous)
• Approved GIS Support Agreement with ProWest for 80 hours at $10,900.00 (Unanimous)
• Approved multi-year audit services agreement (2022-2024) with Hoffman, Philipp & Martell, PLLC (Unanimous)
• Authorized filling of GIS Supervisor and GIS Technician positions (Unanimous)
• Approved filling of Patrol Deputy and Telecommunicator positions (Unanimous)
• Approved payment of $5,218.42 to The Door Guy for Environmental Services gate opener (Unanimous)
• Approved K9 Buffy's retirement due to injury and application for a new K9 grant (Unanimous)

Planning Commission

The Planning Commission recommended several projects for County Board approval, including an electrical substation expansion, a private road plat, a land split in Crookston Township, and a convenience store. The commission also recommended a one-year permit for a pipeline storage area in Tabor Township.

• Recommended approval of Minnkota Power Coop electrical substation expansion CUP (All-0)
• Recommended approval of Lady Slipper Lane Preliminary/Final Plat (All-0)
• Recommended approval of Get Away Addition Preliminary/Final plat (All-0)
• Recommended approval of convenience store CUP for John Reitmeier & Casey Hammer (All-0)
• Recommended approval of Viking Gas Transmission Co pipeline storage area CUP (All-0)
• Elected Mike Powers as Chairman (All-0)
• Elected Rolland Gagner as Vice-Chairman (All-0)
• Approved December 2, 2022 meeting minutes (All-0)

Social Services Board

This is a procedural agenda with a single item referencing the February 2023 board agenda document. No specific decisions, proposals, or discussions are listed in the provided text.

• February 2023 board agenda document referenced

The Board unanimously approved the meeting agenda, previous minutes, and a series of cases and claims payments. The Director provided updates on personnel changes and reviewed budget reports and program data.

• Approved January 17, 2023 meeting minutes (unanimous)
• Approved February 21, 2023 meeting agenda (unanimous)
• Approved Cases and Claims payments, including $351,947.40 for payroll on 2-17-23 and $350,164.06 for payroll on 2-3-23 (unanimous)

Board of Commissioners

The Polk County Board of Commissioners is scheduled to meet on February 21, 2023, at 9:30 a.m. in the County Board Room. The agenda contains only a placeholder for agenda and meeting materials, with no specific action items, discussions, or decisions listed.

• No specific agenda items listed

The Board approved behavioral health crisis grants for Sanford Health Network North and Alluma. It also authorized payments for a juvenile detention facility change order and a new diesel truck. Additionally, the Board committed funds for a Red River Bridge Crossing Study.

• Approved behavioral health crisis grants to Sanford Health Network North: $686,882.00 (2023) and $785,059.00 (2024)
• Approved behavioral health crisis grants to Alluma: $1,160,826.00 (2023) and $1,338,980.00 (2024)
• Approved $238,260.00 Change Order No. 1 for Juvenile Detention Facility work to Diversified Contractors, Inc.
• Approved $83,495.15 purchase of a 2023 Single Axle Diesel Truck from Boyer Ford Trucks, Inc.
• Committed up to $20,000.00 for a Red River Bridge Crossing Study
• Approved maintenance work in County Ditch 99 by One Watershed and FEMA Disaster Recovery
• Approved $263,505.56 payment to US Bank for procurement card purchases
• Approved various Commissioner Warrants across multiple funds including General Revenue ($160,900.98) and Environmental Services ($217,344.74)

Board of Commissioners

This is a procedural agenda for the Polk County Board of Commissioners meeting on February 7, 2023. The only listed item is the 8:00 A.M. review of agenda and meeting materials, with a linked packet. No specific decisions, proposals, or discussion items are listed in the agenda text.

• 8:00 A.M. Agenda and meeting materials review

Board of Commissioners

The Board called for a special election to fill the District 1 Commissioner seat following the death of Gerald Jacobson. The Board also approved several grant applications for regional recycling and waste infrastructure and authorized various departmental expenditures.

• Called for a special election for District 1 Commissioner (Unanimous)
• Approved $600,000 in ARPA funds for MSW Landfill Cover project (Unanimous)
• Approved Microsoft Enterprise Agreement for $187,815.96 per year (Unanimous)
• Awarded $287,600 contract to Taggart Contracting Inc. for Hammond Twp Box Culverts (Unanimous)
• Approved 2023 Watershed Levy requests totaling $2,507,340.68 (Unanimous)
• Approved NWRDC and HRA levy requests for 2023 totaling $397,477.00 (Unanimous)
• Adopted Resolution 2023-08 to seek SWIFR grant for 6 County Regional Recycling Project (Unanimous)
• Adopted Resolution 2023-07 to support Hubbard County's Hub & Spoke Regional Recycling Project (Unanimous)

Social Services Board

This is a procedural meeting agenda with no substantive items listed. The only item is the January 2023 board agenda itself, with a linked PDF document. No decisions, discussions, or specific actions are detailed in the provided text.

• January 2023 board agenda (PDF attached)

The Board unanimously approved the meeting agenda, previous minutes, and a series of cases and claims. A request for a Human Service Manager position and two 2023 contracts were referred to the County Board.

• Approved December 20, 2022 meeting minutes (unanimous)
• Approved January 17, 2023 meeting agenda (unanimous)
• Approved cases and claims including Admin, Non-Public, and various warrant totals (unanimous)
• Referred Human Service Manager position request to County Board
• Referred 2023 Personal Money Management contract to County Board
• Referred 2023 Wellness in the Woods contract to County Board

Board of Commissioners

The Board of Commissioners approved the purchase of a Cat 160AWD Motor Grader and renewed several software and equipment agreements. They also authorized the hiring of a Human Service Manager and a Clerk Typist Cashier III. Multiple departmental warrants and farmland leases were approved by unanimous vote.

• Approved purchase of Cat 160AWD Motor Grader for $327,864.00
• Renewed GIS Software License for $38,500.00 per year for 3 years
• Approved $71,352.50 purchase of BASE 1 Chemical from Team Lab
• Approved 5-year printer agreement with Liberty Business Systems for $6,215.64 per month
• Approved 2023 contracts for Wellness in the Woods ($6,000.00) and Personal Money Management ($15,000.00)
• Approved hiring of Human Service Manager and Clerk Typist Cashier III positions
• Approved farmland leases for Old Angus Pit ($8,801.00/year) and Old Liberty Pit ($625.00/year)
• Approved reclassification of System Administrator to Grade 16 and Network Administrator to Grade 15

Board of Commissioners

This agenda for the Polk County Board of Commissioners meeting on January 3, 2023, contains only the meeting time, location, and a reference to a board packet document. No specific decisions, discussions, or action items are listed, making it procedural in nature.

• Meeting scheduled for 8:00 A.M. at Government Center, 612 N. Broadway, Crookston, MN
• Agenda references 'january 3 2023 board packet.pdf' as the only document

The Board elected Commissioner Strandell as Chair and Commissioner Willhite as Vice-Chair. The Board approved a request for up to $400,000 to advance funds for township bridge projects and designated official newspapers for 2023 publications.

• Elected Commissioner Strandell as Chair (unanimous)
• Elected Commissioner Willhite as Vice-Chair (unanimous)
• Approved Resolution 2023-02 to request up to $400,000 for Town Bridge Projects (5-0)
• Approved appointment of Nicole Brandt, Jennifer Berhow, and Kelsey Helgeson to Opioid Settlement Advisory Council (unanimous)
• Approved bidding process for Justice Center roof, boiler, and glycol couplers replacement (consensus)
• Designated county website as official site for transportation project bid invitations (5-0)
• Designated Fertile Journal as Official Newspaper for 2023 at $2.45 per column inch (5-0)
• Designated McIntosh Times for Publication of the Delinquent Tax List at $2.45 per column inch (5-0)