Polk County public meetings in 2022

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding two proposed road names. The body will also consider a landfill contract and the appointment of several volunteer board members.

• Proposed new road names: Jackson Ridge Lane and Unity Lane
• Soil Erosion and Sedimentation Control Landfill Contract with Quible & Associates
• Appropriation of $120,000 for Phase 1 of the landfill project
• Volunteer applications for Recreation Advisory Board and Agricultural Advisory Board

The Board approved a multi-year landfill contract and a cost-sharing agreement with Polk County Schools for transportation staff. They also approved two new road names and several volunteer board appointments.

• Awarded Soil Erosion and Sedimentation Control Landfill contract to Stream Initiative for $746,215 (unanimous)
• Approved Project Budget Ordinance of $746,215 (unanimous)
• Approved $120,000 budget amendment for phase 1 of landfill project (unanimous)
• Approved Memorandum of Agreement with Polk County Schools to share two full-time transportation positions (unanimous)
• Approved new road names Jackson Ridge Lane and Unity Lane (unanimous)
• Approved appointments for Recreation Advisory Board and Agricultural Advisory Board (unanimous)

Board of Adjustment

The Planning Board will meet to discuss updates to the zoning ordinance. The agenda includes the approval of previous meeting minutes and a review of zoning ordinance updates.

• Zoning Ordinance Updates

The Board of Commissioners held a budget discussion and received an initiative and budget update from Isothermal Community College President Walter Dalton. No budget increase was requested for the college. No formal votes or decisions were recorded in the minutes.

Board of Adjustment

The Polk County Board of Adjustment meeting scheduled for December 6, 2022, at 5:00 PM has been canceled. No items were discussed or decided.

• Meeting canceled

Board of Commissioners

The Board of Commissioners will hold a public hearing and vote on a grant application for the Community Transportation Program. The meeting includes budget amendments for software and employee compensation.

• NCDOT Public Transportation Grant Request for Polk County Public Transit
• Contract and budget amendment of $59,650 for OpenGov Budgeting and Planning Software
• Budget amendment of $10,600 for referral bonuses
• Design/Build firm recommendation for Little White Oak Mountain Trail System
• Tax refund requests for November 16—30, 2022 totaling $678.56

The Board of Commissioners approved a 5% salary increase for executive-level department managers and two elected officials. Other key actions included approving a $312,575 transportation grant application and a contract for the Little White Oak Mountain Bike Trail Network.

• Approved 5% salary increase for executive-level department managers, Sheriff, and Register of Deeds (unanimous)
• Approved FY2024 Capital Grant Application for public transportation in the amount of $312,575 (unanimous)
• Approved contract with Trail Dynamics for Little White Oak Mountain Bike Trail Network (unanimous)
• Approved $168,585 budget amendment to pay out employee compensatory time (unanimous)
• Accepted $25,000 Sheriff's Bond contingent upon attorney's approval of language (unanimous)
• Approved $59,650 for OpenGov Budgeting and Planning Software (unanimous)
• Approved $10,600 budget amendment for referral bonuses (unanimous)
• Approved appointment of Noah Elisha Jackson to the Juvenile Crime Prevention Council (unanimous)

Board of Commissioners

The Board of Commissioners is meeting to swear in new members and establish leadership for the upcoming term. The body will elect a Chairman and Vice-Chairman and set the regular meeting schedule for January through June 2023.

• Swearing in of Commissioner Elects Paul Beiler, Tommy W. Melton, and J. David Moore
• Election of Chairman and Vice-Chairman
• Approval of the Polk County Code of Ethics
• Approval of meeting procedures, rules, and decorum guidelines
• Appointment of Commissioners to Boards

The Board held an organizational meeting to swear in new members and elect leadership. The Board unanimously approved the County Code of Ethics, meeting procedures, and the 2023 regular meeting schedule.

• Appointed Commissioner Melton as Chairman (unanimous)
• Appointed Commissioner Yoder as Vice-Chairman (unanimous)
• Approved Polk County Code of Ethics (unanimous)
• Approved meeting and agenda item rules, procedures, and decorum guidelines (unanimous)
• Approved board appointments as stated (unanimous)
• Approved regular meeting schedule and resolution for January 2023 through June 2023 (unanimous)

Board of Commissioners

The Board of Commissioners is meeting to consider the naming of Olive Branch Trail and review the 2022 Annual Financial Report. The body will also vote on engineering and feasibility contracts and various board appointments.

• Public hearing for new road name: Olive Branch Trail (off Old Hwy 19 in Tryon Township)
• Budget amendment for Laughter Pond maintenance project in the amount of $23,250
• Tax refund requests for October ($990.22) and November 1-15 ($403.35)
• Engineering contract for Polk County Regional Water Commission with Black & Veatch
• Contract for YMCA Feasibility Study

The Board of Commissioners approved a variety of budget amendments for school equipment and landfill monitoring. They also contracted engineering and feasibility services and officially named a new road Hannon Lane.

• Named new road Hannon Lane (unanimous)
• Approved $150,095 budget amendment for school chromebooks and security (unanimous)
• Approved $269,960 lottery fund application for PCHS track resurfacing (unanimous)
• Approved $35,550 contract with Convergent Nonprofit Solutions for YMCA feasibility study (unanimous)
• Approved $65,000 budget amendment for Little Mtn. Landfill filtration monitoring (4-0, 1 abstain)
• Approved retaining Black & Veatch for Regional Water Commission engineering services (unanimous)
• Approved addition of a full-time temporary Innovative Approaches Coordinator (unanimous)
• Approved tax refund requests for October ($990.22) and November 1-15 ($403.35) (unanimous)

Board of Commissioners

The Board of Commissioners is holding an informational work session. The meeting focuses on a discussion with the North Carolina Department of Transportation (NCDOT) and the Rural Planning Organization (RPO).

• Discussion with North Carolina Department of Transportation (NCDOT) and Rural Planning Organization (RPO)

The Board held an informational work session featuring presentations from the North Carolina Department of Transportation and the Foothills Regional Commission. No substantive decisions were made during this meeting.

Board of Adjustment

The Planning Board is meeting to discuss updates to the Zoning Ordinance Permitted Use Table. The agenda includes a review of draft definitions and permitted uses for various land categories.

• Review of Permitted Use Table updates
• Discussion of Event Venue definitions and requirements
• Updates to Bed and Breakfast definitions based on North Carolina Building Code
• Addition of Boarding Houses and Dormitories to the Motels and Hotels category

The Board accepted a $4,025,394 American Rescue Plan Act grant and approved several capital projects, including library renovations and pond maintenance. They also adopted a five-year strategic plan for public libraries and approved a lease agreement with the YMCA of Greater Spartanburg.

• Accepted $4,025,394 federal ARPA grant and adopted Grant Project Ordinance (unanimous)
• Approved $119,550 budget amendment and Capital Project Budget Ordinance for Laughter Pond forebay sediment removal (unanimous)
• Adopted Polk County Public Libraries Strategic Plan (unanimous)
• Approved $110,905 Capital Project Budget Ordinance for Columbus Library children's area renovation (unanimous)
• Approved amended lease agreement with YMCA of Greater Spartanburg (unanimous)
• Approved tax refund requests through May 31, 2021 totaling $735.20 (unanimous)
• Approved FY 2021/22 Juvenile Crime Prevention Council County Fund Plan (unanimous)
• Scheduled public hearing for proposed new road names for June 21, 2021 (unanimous)

Board of Adjustment

The Polk County Board of Commissioners met in closed session to discuss attorney-client privilege and personnel matters related to pending litigation. Attorney Berg reported that the Real Estate Commission found no conflict and did not reprimand or discipline the individual involved. No other substantive decisions were made.

• Held closed session for attorney-client privilege and personnel discussion on pending litigation

Board of Commissioners

The Board of Commissioners will discuss a budget amendment for a professional foster family pilot program. The meeting includes a utility easement for a recreation complex and a resolution supporting veterans.

• Budget addition of $692,000 for NCDHHS Community Based Professional Foster Family Pilot Program
• Budget amendment of $6,000 for flood-related record preservation
• Dominion Energy utility easement for Recreation Complex (tax parcel P71-44)
• Lease renewal with N.C. Department of Public Safety for Courthouse Square Annex, Bldg. 2
• Resolution supporting Operation Green Light for Veterans

The Board unanimously approved a $692,000 budget amendment to serve as fiscal agent for the NCDHHS 'Bridging Families' professional foster parenting pilot program, which will serve sibling groups and children with complex behavioral health needs. The program, run with Crossnore Communities and Saluda United Methodist Church, will use a donated house to serve four children initially, with plans to expand. The Board also approved a utility easement for Dominion Energy at the Polk Recreation Facility, adopted a resolution supporting Operation Green Light for Veterans, and authorized the purchase of a 6.74-acre tract for $790,000.

• Approved $692,000 budget amendment for Bridging Families foster care pilot (unanimous)
• Approved utility easement for Dominion Energy at Polk Recreation Facility (unanimous)
• Adopted Operation Green Light Resolution for Veterans (unanimous)
• Approved Stuart Goldstein to Adult Care Nursing Home Community Advisory Committee (unanimous)
• Authorized purchase of 6.74-acre tract at 2881 NC Highway 108 E for $790,000 (unanimous)
• Approved consent agenda including minutes, meeting calendar, sheriff report, budget amendment, lease renewal, and public hearing scheduling (unanimous)

Board of Adjustment

The Polk County Planning Board is meeting to review updates to the Zoning Ordinance Permitted Use Table. The board will consider changes and recommendations regarding the definitions of Boarding Houses and Dormitories.

• Zoning Ordinance - Permitted Use Table Updates

The Board of Commissioners unanimously adopted a resolution declaring Polk County a 'Sanctuary County for the Constitution of the United States of America,' asserting that no county funds, resources, or employees should be used in contravention of constitutional mandates. The board also approved a $20,474 budget amendment for election salary and benefit needs, reappointed the Tax Administrator for a four-year term, and scheduled a public hearing on zoning ordinance revisions.

• Adopted resolution declaring Polk County a 'Sanctuary County for the Constitution' (unanimous)
• Approved $20,474 budget amendment for Elections salary and benefits (unanimous)
• Reappointed Melissa Bowlin as Tax Administrator for four-year term (unanimous)
• Scheduled public hearing for June 21, 2021 on General Statute 160D zoning revisions (unanimous)
• Revised budget calendar to cancel May 18, 2021 work session (unanimous)
• Approved consent agenda including April 19, 2021 minutes and Vaya Health report (unanimous)
• Approved appointments of Joanna Martinez, Angela Pena, Michelle Saucier, and Nicki Tillotson to Recreation Advisory Board (unanimous)

Board of Commissioners

The Polk County Board of Commissioners voted unanimously to approve a 'No Build Alternative' letter for the STIP R-5840 Highway 9 project, effectively opposing the proposed road widening. The letter, sent to the Foothills Regional Commission RPO and NCDOT, cites public opposition and requests that the entire Highway 9 corridor be removed from future modernization plans, except for safety turn lanes at Polk Central Elementary School.

• Approved No Build Alternative letter for STIP R-5840 Highway 9 project (unanimous)

Board of Adjustment

The Polk County Board of Adjustment meeting scheduled for October 4, 2022, at 5:00 PM has been canceled. No items will be discussed or decided at this meeting.

• Meeting canceled

Board of Commissioners

The Board of Commissioners is holding a public hearing regarding the naming of two new private roads. The board is also reviewing a grant application for playground equipment and appointing members to the Juvenile Crime Prevention Council.

• Proposed new road names: Piney Ridge Lane and Tar Heel Lane
• Parks and Recreation Trust Fund (PARTF) grant application for Gibson Park playground equipment
• Tax refund requests through September 30, 2022, totaling $1,146.86
• Proclamation declaring October 2022 as Domestic Violence Awareness Month
• Volunteer board applications for the Juvenile Crime Prevention Council

The Board of Commissioners unanimously approved a grant application for the Parks and Recreation Trust Fund (PARTF) Accessibility for Parks (AFP) grant for Gibson Park playground renovation. The total project cost is $412,500, with a required county match of $68,750 if awarded. The board also approved new road names Piney Ridge Lane and Tar Heel Lane, and declared October 2022 as Domestic Violence Awareness Month.

• Approved PARTF/AFP grant application for Gibson Park playground renovation (unanimous)
• Approved new road names Piney Ridge Lane and Tar Heel Lane (unanimous)
• Declared October 2022 as Domestic Violence Awareness Month (unanimous)
• Approved consent agenda including September 19 meeting minutes and $1,946.86 in tax refunds (unanimous)
• Approved appointments to Juvenile Crime Prevention Council (unanimous)

Board of Adjustment

The Board of Adjustment will meet to discuss a special use permit application for Meadowbrook RV Park submitted by Paul Deck. The meeting also includes the approval of minutes from the July 5, 2022, meeting.

• 2022-06 (SUP) - Meadowbrook RV Park, Paul Deck

The Board of Commissioners met in closed session to discuss two personnel matters: an EEOC suit against a former Transportation employee was dropped, but a civil suit has been filed; and a potential conflict of interest involving the current tax appraiser was raised. No votes or decisions were taken in open session.

• No formal decisions were made during the open meeting; the Board discussed pending litigation and a potential conflict of interest in closed session.

Board of Commissioners

The Polk County Board of Commissioners is meeting to discuss a fuel sharing agreement with the Town of Columbus. The board will also consider funding for senior services and review tax refund requests.

• Interlocal Fuel Sharing Agreement between Polk County and the Town of Columbus
• Appropriation of $1,225 from Contingency for a 25% Senior Services grant match
• Tax refund requests through August 31, 2022, totaling $28,683.78
• Budget Amendment/Addition for Senior Services grant revenue and expense

The board unanimously approved a $1,225 contingency appropriation to fund a 25% match for a legislative grant enhancing senior services, and approved the corresponding budget amendment. It also approved an interlocal fuel sharing agreement with the Town of Columbus, adding $0.10 per gallon above the county's regular rate. The consent agenda, including tax refunds of $28,683.78, was approved. No substantive decisions were made on the proposed NCDOT Hwy 9 widening project, which was only discussed during citizen comments.

• Approved $1,225 contingency for Senior Services grant match (unanimous)
• Approved budget amendment for Senior Services grant (unanimous)
• Approved interlocal fuel sharing agreement with Town of Columbus (unanimous)
• Approved consent agenda including $28,683.78 tax refunds (unanimous)

Board of Adjustment

The Planning Board will consider a minor subdivision application for Tricycle Hill. The board is also scheduled to discuss updates to the Zoning Ordinance Permitted Use Table.

• Minor Subdivision: Tricycle Hill, P96-93 (17.93 acres) - 6 lots, Jacob Lions
• Zoning Ordinance: Permitted Use Table Updates

Board of Adjustment

The meeting scheduled for September 6, 2022, has been postponed. It is now scheduled for September 20, 2022, at 5:00 PM.

The Board of Commissioners unanimously endorsed a grant application for the NTIA Build Broadband Infrastructure program, partnering with Charter Communications to expand broadband to unserved areas in Polk County. The County Manager was authorized to apply for other broadband opportunities. The board also approved new road names Faye Lane and Isaiah Lane, a family preservation lease agreement, and several consent agenda items including tax refunds and a budget amendment for the high school HVAC project.

• Endorsed NTIA Build Broadband Infrastructure grant application with Charter Communications (unanimous)
• Approved new road names Faye Lane and Isaiah Lane (unanimous)
• Adopted resolution authorizing Family Preservation Lease Agreement (unanimous)
• Approved consent agenda including tax refunds of $5,266.23 and budget amendment for HVAC project (unanimous)
• Approved volunteer board appointments for multiple boards (unanimous)

Board of Commissioners

The Board of Commissioners will hold public hearings regarding FY2024 Polk County Transit Authority grants and the naming of two new roads. The body will also vote on budget amendments and a contract for E-911 renovation.

• FY2024 Polk County Transit Authority (PCTA) 5311, 5310, 5339, 5307 and State Funding Community Transit Grants
• Proposed new road names: Eubanks Ridge and High Meadows Drive
• Budget amendment of $45,000 from Capital Reserve Fund Balance/Dam Funds to Water Capital Project Fund
• Budget amendment of $34,211 from general fund balance for settlement to Steps to Hope
• Contract for E-911 Renovation/Relocation Architect Frank Thomason and Mission Critical Partners (MCP)

The Polk County Board of Commissioners approved a contract with Stewart-Cooper-Newell Architects for the 911 renovation project, adopted several proclamations, and approved FY2024 transit grant applications. All votes were unanimous with Vice-Chairman Beiler absent.

• Approved contract with Stewart-Cooper-Newell Architects for 911 renovation (unanimous)
• Adopted Military Suicide Awareness Proclamation (unanimous)
• Adopted POW/MIA Proclamation (unanimous)
• Adopted 9/11 Remembrance Proclamation (unanimous)
• Adopted September 2022 as Preparedness Month (unanimous)
• Approved FY2024 PCTA grant applications (unanimous)
• Approved new road names Eubanks Ridge and High Meadows Drive (unanimous)
• Approved consent agenda including budget amendments (unanimous)

Board of Commissioners

The Board of Commissioners will meet to discuss the Highway 9 South Project and review several administrative updates. The body is deciding on a property exchange with Steps to H.O.P.E. Inc. and approving a memorandum of understanding for fitness and hiking trails.

• Property exchange resolution between Polk County and Steps to H.O.P.E. Inc.
• Public hearing scheduled for September 6, 2022, regarding NCDOT Community Transportation Grants
• Memorandum of Understanding for Tom Raymond Fitness Trail and the ICC Hiking Trails
• Tax refund requests totaling $134.56
• Approval of the Streamflow Rehabilitation Assistance Program (StRAP) contract

The Board unanimously approved a resolution authorizing a property exchange between Polk County and Steps to H.O.P.E., Inc., which will allow the nonprofit to expand its facilities and provide a more secure, convenient location for the elections office. The Board also approved several other items, including a contract for a $400,050 grant for debris removal, an updated employee travel policy, and a memorandum of understanding for trail maintenance. All decisions were unanimous.

• Approved property exchange resolution with Steps to H.O.P.E. (unanimous)
• Approved StRAP contract for $400,050 debris removal grant (unanimous)
• Approved amended Employee Travel Policy (unanimous)
• Approved MOU for Tom Raymond Fitness Trail and ICC Hiking Trails (unanimous)
• Approved Sheriff's part-time as-needed position to part-time regular (unanimous)
• Approved consent agenda including tax refunds of $134.56 (unanimous)
• Approved volunteer board appointments (unanimous)

Board of Adjustment

The Planning Board will meet to discuss the Permitted Use Table within the Zoning Ordinance. The meeting includes a follow-up discussion on data processing and data mining facilities.

• Zoning Ordinance Permitted Use Table discussion
• Discussion of data processing/data mining facility requirements

The Polk County Board of Commissioners held a budget work session where department heads requested no changes to the recommended budget. The board reached a consensus to include additional EMS positions to provide 24/7 ambulance coverage, which would require a tax rate increase of over one cent. No formal votes were taken; decisions were made by consensus.

• Consensus to include additional EMS positions for 24/7 ambulance coverage
• No changes to recommended budgets for schools, sheriff, elections, HHSA, HR, maintenance, MIS, building inspections
• No changes to landfill fee schedule (includes $5 increase for residential permits and $5/ton commercial dumping)
• No changes to building inspections fee schedule
• Agreed to collect fees per previously adopted Fire Prevention Ordinance
• Agreed to leave fire department funding at FRAC's recommendation

Board of Adjustment

The Polk County Board of Adjustment meeting scheduled for August 2, 2022, is canceled. No items will be discussed or decided.

The Board of Commissioners unanimously approved a $254,093 contract with Piedmont Utilities Group, Inc. for the Pea Ridge Road Waterline Extension Project, covering both phases. They also approved a $110,000 project ordinance for the YMCA Polk County Recreation Facility planning stage and appointed voting delegates for the NCACC annual conference.

• Awarded $254,093 contract to Piedmont Utilities Group, Inc. for Pea Ridge Road water main extension (unanimous)
• Transferred $118,881 from fund balance to water capital fund (unanimous)
• Approved $254,093 Project Budget Ordinance for water main extension (unanimous)
• Transferred $110,000 from Capital Reserve to Capital Projects for YMCA facility (unanimous)
• Established $110,000 Project Ordinance for YMCA Polk County Recreation Facility (unanimous)
• Appointed Commissioner Yoder as voting delegate and Commissioner Moore as alternate for NCACC conference (unanimous)
• Approved all volunteer board applications (unanimous)
• Removed Special Event Policy from agenda (unanimous)

Board of Commissioners

The Board is taking public comment on three proposed road names. Members are also reviewing tax refund requests and legislative goals for the North Carolina Association of County Commissioners.

• Public hearing for proposed road names: Songbird Lane, Piney Ridge Lane, and Tar Heel Lane
• Tax refund requests through July 31, 2022, totaling $3,339.45
• Resolution declining right of first refusal for real property from the Polk County Board of Education
• Volunteer board applications for Cheryl Judge-Decker (Agricultural Advisory Board) and Dennis Gervais (Recreation Advisory Board)
• Scheduled public hearing for additional proposed road names on September 6, 2022

The Board of Commissioners held a public hearing on proposed new road names (Songbird Lane, Piney Ridge Lane, Tar Heel Lane) with no citizen comments, then adjourned it. During the regular meeting, the Board approved the consent agenda, including tax refunds, a resolution declining right of first refusal, and scheduling a September 6 public hearing on the road names. The Board also heard citizen comments opposing the NCDOT Highway 9 widening project, but took no formal action on it. No substantive decisions were made regarding the highway project.

• Adjourned public hearing on new road names (unanimous)
• Approved agenda as amended to include rural internet update (unanimous)
• Approved consent agenda including tax refunds of $3,339.45 (unanimous)
• Approved volunteer board applications for Agricultural and Recreation Advisory Boards (unanimous)

Board of Commissioners

The Board of Commissioners is holding public hearings on a zoning text amendment and a new road name. The body is deciding on a contract award for the Laughter Pond Forebay Project and the purchase of medical equipment for fire chiefs.

• Appropriation of $146,759 for ten LUCAS Chest Compression Systems from Stryker Medical
• Zoning Ordinance Text Amendment to update the definition of Schools and include the use in the Neighborhood Commercial (NC) Zoning District
• Approval of new road name Horse Bit Trail off Manus Chapel Road in Green Creek Township
• Release of uncollectable vehicle taxes of deceased persons totaling $758.93
• Tax refund requests through June 30, 2022, totaling $992.61

The Board unanimously awarded the Laughter Pond Forebay project contract to Stream Initiative LLC and amended the project budget to $259,400. It also approved the purchase of ten LUCAS chest compression devices for $146,759, adopted a zoning text amendment updating the definition of schools, and approved HorseBit Trail as a new road name.

• Awarded Laughter Pond Forebay contract to Stream Initiative LLC (unanimous)
• Amended Project Budget Ordinance to $259,400 for Laughter Pond project (unanimous)
• Appropriated $146,759 from fund balance for ten LUCAS devices (unanimous)
• Approved HorseBit Trail as new road name (unanimous)
• Adopted zoning text amendment updating definition of schools (unanimous)
• Appointed Commissioner Yoder as voting delegate, Moore as alternate (unanimous)
• Approved volunteer board applicants for Animal Control Board and Appearance Commission (unanimous)
• Approved consent agenda including tax refunds and surplus IT equipment (unanimous)

Board of Adjustment

The Planning Board is meeting to consider a minor subdivision application for The Farms at Tryon Crossing. The board will also hold a discussion regarding the Permitted Use Table within the Zoning Ordinance.

• Minor Subdivision: The Farms at Tryon Crossing, P103-12&13 (42.09 acres, 8 lots) for William McCraw
• Zoning Ordinance: Discussion of the Permitted Use Table

Board of Commissioners

The Board of Commissioners unanimously adopted the FY2022/23 budget ordinance and tax levy, and approved a consent agenda including tax refunds, budget amendments, and a public hearing schedule. They also accepted a $99,999.76 state grant for mountain biking trails, approved a $45,000 capital improvement payment to the Town of Columbus, and created a special revenue fund for opioid settlement proceeds.

• Adopted FY2022/23 budget ordinance and tax levy (unanimous)
• Approved consent agenda including tax refunds, budget amendments, and public hearing schedule (unanimous)
• Accepted $99,999.76 Recreational Trail Program grant for Little White Oak Mountain trails (unanimous)
• Approved $45,000 capital improvement payment to Town of Columbus for paving Courthouse and Owens Streets (unanimous)
• Created special revenue fund for opioid settlement proceeds (unanimous)
• Approved volunteer board appointments as presented (unanimous)
• Scheduled public hearing for zoning ordinance text amendment on July 18, 2022 (unanimous)
• Declared July 2022 as Parks and Recreation Month (unanimous)

Board of Adjustment

The Planning Board will discuss updates to the Zoning Ordinance permitted uses and a text amendment request from NC Wine Academy. The board is also reviewing a 4-lot minor subdivision for Housing Assistance.

• Housing Assistance 4-Lot Minor Subdivision
• NC Wine Academy text amendment request
• Zoning Ordinance permitted use updates

The Board of Commissioners received the recommended balanced budget for FY 2021/22 in the amount of $35,553,970.00, with a proposed tax rate of .5045. The board scheduled a public hearing on the budget for June 7, 2021, at 5:00 pm. No final budget approval was made at this meeting.

• Approved agenda (unanimous)
• Scheduled public hearing on FY 2021/22 budget for June 7, 2021 at 5:00 pm (unanimous)
• Adjourned meeting (unanimous)

Board of Adjustment

The June 7, 2022, meeting of the Polk County Board of Adjustment was canceled.

The Polk County Board of Commissioners met in closed session on June 21, 2021, and received an update from County Attorney Berg on new information related to opioid litigation. No formal decisions were made during this session.

Board of Commissioners

The Board of Commissioners will conduct a budget work session and a public hearing to receive citizen comments on the proposed Fiscal Year 2022-2023 budget. The meeting also includes a regular session to vote on grants and administrative resolutions.

• Public hearing on the proposed FY 2022-2023 budget
• Soil and Water Stream Debris Removal Grant Project Budget Ordinance for $400,052
• Tax refund requests through May 31, 2022, totaling $787.39
• Juvenile Crime Prevention Council (JCPC) County Fund Plan for FY 2022/23
• NCDOT Grant Submission Pre-Application for FY 2024

The Board of Commissioners held a budget work session, public hearing, and regular meeting on June 6, 2022. They approved the FY2022-23 budget, which includes an $8,000 increase for MIS contract labor and an additional $92,130 for a new School Resource Officer position and school capital security upgrades. The board also approved a $400,052 Soil and Water Stream Debris Removal Grant, the Juvenile Crime Prevention Council County Fund Plan, and an extension of the Recruitment and Retention Resolution. All votes were unanimous.

• Approved FY2022-23 budget with $8,000 MIS contract labor increase and $92,130 for new SRO and school security (unanimous)
• Approved $400,052 Soil and Water Stream Debris Removal Grant project budget ordinance (unanimous)
• Approved Juvenile Crime Prevention Council County Fund Plan and membership for FY2022-23 (unanimous)
• Approved extension of Recruitment and Retention Resolution (unanimous)
• Approved Health and Human Services Agency Board recommendations: Rick Covil, Chris Davis, Dr. George Kim, Ellen Thomas (unanimous)
• Approved consent agenda including minutes, NCDOT grant pre-application, budget amendment, and tax refunds (unanimous)

Board of Commissioners

The Polk County Board of Commissioners is holding a budget work session to review the manager's recommended budget details for various departments, including schools, sheriff, EMS, and health services. The board is discussing funding allocations for the next fiscal year, with presentations from department heads.

• Public Schools budget presentation by Superintendent Aaron Greene
• Sheriff's Department budget including School Resource Officers, Jail, 911 Communications, and Animal Control
• EMS budget presentation by Michael Crater
• Health and Human Services Agency budget including Transportation, Health Department, Senior Services, and DSS
• Fire and Rescue Advisory Committee (FRAC) discussion

The Board of Commissioners held a budget work session and heard from department heads, including schools, sheriff, EMS, and Health and Human Services, who requested no changes to the recommended budget. The Board set a precedent to grant a maximum 0.02 cent increase for fire departments, reducing Tryon Fire Department's requested 0.03 cent increase to 0.02, while Green Creek and Saluda stayed at their requested amounts. No formal votes were taken; the fire department decision was by consensus.

• Set precedent to cap fire department tax increases at 0.02 cents (consensus)
• Reduced Tryon Fire Department increase from 0.03 to 0.02 cents
• Kept Green Creek Fire Department increase at 0.02 cents
• Kept Saluda Fire Department increase at 0.007 cents
• Adjourned meeting unanimously

Board of Commissioners

The Polk County Board of Commissioners is meeting to approve the agenda and consent agenda, which includes minutes, tax refunds, and budget amendments. They will hear updates on the Turner Shoals Dam and NC Wildlife Resources projects, and vote on an EMS budget amendment of $179,150 for equipment. A budget work session discussion is also scheduled.

• EMS budget amendment of $179,150 for assorted equipment
• Tax refund requests totaling $1,386.41
• Amend Law Enforcement Complex Project Budget Ordinance for interest earned
• Recreation Department budget amendment for Gibson Park playground equipment
• HHSA budget amendment for Henderson County grant

The Board of Commissioners unanimously approved a $179,150 budget amendment to move excess salary funds to capital for EMS equipment, including a remounted ambulance, a UTV, radio gear, stretchers, and a LUCAS device. They also approved the consent agenda, canceled the May 17 budget work session, and heard updates on the Lake Adger dredging and Turner Shoals Dam projects.

• Approved $179,150 EMS budget amendment for equipment (unanimous)
• Approved consent agenda including tax refunds, reports, and budget amendments (unanimous)
• Canceled May 17, 2022 Budget Work Session (unanimous)
• Approved agenda as written (unanimous)

Board of Adjustment

The Planning Board voted on several changes to the county zoning ordinance regarding specific business and land uses. These updates include new regulations for animal processing, funeral homes, food trucks, and indoor shooting ranges.

• Added Animal Processing as a use in the Family Farm district requiring a Special Use permit
• Added funeral homes as a permitted use in the Industrial District and a Special Use Permit use in the Family Farm district
• Added food trucks as a restaurant use, including fast food and drive thru services
• Eliminated indoor shooting ranges in Equestrian and Equestrian Village districts and required a Special Use Permit in the Family Farm district
• Defined car wash as a use

The Board of Commissioners held public hearings and unanimously adopted a resolution amending nine land-use ordinances and the Planning Board Bylaws to comply with General Statute 160D, including four additional changes presented by staff. The board also approved the consent agenda, a masking resolution, volunteer appointments, a land purchase, and a contract amendment for the county manager.

• Adopted statement of consistency for 160D text amendments to nine ordinances and bylaws (unanimous)
• Approved consent agenda including FY2021 audit contract and $1,953.97 tax refunds (unanimous)
• Adopted Polk County Masking and Covid Restriction Resolution (unanimous)
• Approved Evalynn Hyra as Animal Cruelty Investigator (unanimous)
• Approved Kevin Blackwell and Lee Bradley to Juvenile Crime Prevention Council (unanimous)
• Directed purchase of 8.55 acres (Tax Parcel P71-97) for $515,000 and budget amendment (unanimous)
• Amended County Manager's employment contract to correct 401(k) contribution language (unanimous)

Board of Commissioners

The Board of Commissioners is meeting to receive a presentation of the FY2022/23 balanced budget from Manager Pittman. The board will also vote on scheduling a public hearing for citizen comment on the budget, set for Monday, June 6, 2022, at 5:00 pm in the R. Jay Foster Hall of Justice, Womack Building, Columbus, NC.

• Presentation of FY2022/23 Balanced Budget by Manager Pittman
• Motion to schedule public hearing on FY2022/23 Budget for June 6, 2022 at 5:00 pm
• Public hearing location: R. Jay Foster Hall of Justice, Womack Building, Columbus, NC

The Board of Commissioners received the recommended FY2022/23 balanced budget of $38,786,324, which includes no real property tax increase for county operations and a proposed 5% employee raise effective in August. The board scheduled a public hearing on the budget for June 6, 2022, at 5:00 PM. No final budget approval was made at this special meeting.

• Approved agenda unanimously
• Scheduled public hearing on FY2022/23 budget for June 6, 2022 at 5:00 PM (unanimous)
• Adjourned meeting unanimously

Board of Adjustment

The scheduled meeting of the Polk County Board of Adjustment for May 3, 2022, was canceled.

The board unanimously approved the Fiscal Year 2021-2022 Budget Ordinance with a final tax rate of $0.5143. They also approved the Foothills NC HOME Consortium agreement, Transportation Medicaid Provider Agreements, a new road name, zoning ordinance updates, and several appointments.

• Approved FY 2021-22 Budget Ordinance with $0.5143 tax rate (unanimous)
• Approved Foothills NC HOME Consortium Joint Cooperation Agreement (unanimous)
• Approved Transportation Medicaid Provider Agreements with One Call and MODIVCARE SOLUTIONS (unanimous)
• Approved new road name Heavenly View Lane off Peniel Road (unanimous)
• Adopted resolution of consistency for text amendments to Polk County Zoning Ordinance (unanimous)
• Approved Conflict of Interest Policy (unanimous)
• Created Development Committee for YMCA Recreation Facility and appointed members (unanimous)
• Approved multiple budget amendments including $15,100 transfer, $132,885 appropriation, $150,000 ARPA amendment, and $382,600 for GASB 84 (unanimous)

Board of Commissioners

The Polk County Board of Commissioners is holding its regular meeting, which includes a consent agenda with routine items and a public hearing on the agenda. The main action is a motion to award a dredging contract for Green River Sand and Gravel to Ameri-Con Materials, Inc. for a term not to exceed ten years at $0.00, with signatory authority for the County Manager. The board will also hear a YMCA committee update and may enter closed session for attorney-client privilege.

• Award contract to Ameri-Con Materials, Inc. for Green River Sand and Gravel dredge, term up to 10 years, $0.00
• Tax refund requests through April 30, 2022, totaling $523.74
• Amended Project Budget Ordinance for Phase Two of Columbus Children's Library Renovation
• Non-discrimination Resolution and Policy for use of American Rescue Plan Funds
• Record Retention Policy for Coronavirus Local Fiscal Recovery/American Rescue Plan Award

The Board unanimously approved a contract with Ameri-Con Materials, Inc. for the Green River Sand and Gravel dredge project, with a bid amount of $0.00 and a term not to exceed ten years. The County Manager was given signatory authority, subject to County Attorney approval. The Board also approved the consent agenda, including tax refunds, a budget ordinance, and policy items.

• Awarded dredge contract to Ameri-Con Materials, Inc. for $0.00, term not to exceed 10 years (unanimous)
• Granted County Manager signatory authority for the contract, subject to County Attorney approval (unanimous)
• Approved consent agenda including April 4, 2022 minutes, $523.74 tax refunds, amended budget ordinance for library renovation, non-discrimination resolution, record retention policy, and sheriff's report (unanimous)

Board of Commissioners

This regular meeting of the Polk County Board of Commissioners scheduled for April 18, 2022, at 5:00 PM has been canceled. No business will be conducted.

• Meeting canceled

Board of Adjustment

The Polk County Planning Board is meeting to discuss updates to the Zoning Ordinance's Permitted Use Table, following a prior request for clarification and consistency. The agenda includes approval of minutes and public comments, but the main item is the review of proposed changes to permitted uses across zoning districts.

• Review of Zoning Ordinance Permitted Use Table updates
• Discussion of adding visuals to parking lot landscaping requirements
• Approval of March 10, 2022 minutes
• Public comments period

The Board of Commissioners approved a $6.2 million project budget ordinance for the Polk County High School HVAC renovation, along with several other items. They also approved a $50,000 purchase of 2.055 acres from Duke Energy for a future county project, a $60,000 budget amendment for related costs, and a resolution to sponsor a dredging project at Lake Adger. All votes were unanimous, with Commissioner Moore absent.

• Approved $6.2M project budget for Polk County High School HVAC renovation (unanimous)
• Approved $50,000 purchase of 2.055 acres on Park Street from Duke Energy Carolinas (unanimous)
• Approved $60,000 budget amendment for survey, legal, and closing costs on the Duke property (unanimous)
• Adopted resolution to sponsor Lake Adger Navigation Channel Maintenance Dredging Project (unanimous)
• Approved memorandum of cooperative agreement with NC Wildlife Resources Commission for dredging grant (unanimous)
• Approved amended Polk County Recreation Complex Master Plan (unanimous)
• Approved submitting PARTF grant application for Little White Oak Mountain Trail Network Phase I (unanimous)
• Adopted proclamation recognizing public safety telecommunicators (unanimous)

Board of Adjustment

This is a continuation of the April 5, 2022 Board of Adjustment meeting. The board will deliberate on a special use permit application (2022-04) for Wilderness Cove Campground, submitted by Andrew Garcia. The agenda includes no other substantive items beyond this deliberation, public comments, and adjournment.

• Deliberation on special use permit 2022-04 for Wilderness Cove Campground (applicant Andrew Garcia)

Board of Adjustment

The Polk County Board of Adjustment will hold a public hearing on a special use permit application (2022-04) for Wilderness Cove Campground, submitted by Andrew Garcia. The board will also approve minutes from its March 1, 2022 meeting. The agenda includes other business and public comments.

• Special use permit application 2022-04 for Wilderness Cove Campground (Andrew Garcia)
• Approval of minutes from March 1, 2022 meeting
• Public comments period

Board of Commissioners

The Polk County Board of Commissioners will hold a regular meeting on April 4, 2022, to approve the agenda and consent agenda, which includes several budget amendments and tax refunds. They will also consider a $6.5 million grant project budget ordinance for Lake Adger Dam rehabilitation, adopt a resolution recognizing Isothermal Community College Month, and discuss economic development priorities and a transportation plan addition.

• Approval of $6,500,000 Grant Project Budget Ordinance for Lake Adger Dam Rehabilitation
• Budget amendment for Maintenance Department tractor purchase
• Budget amendment for one-year contract with Priority Dispatch
• Tax refund requests totaling $1,357.37
• Addition of Green River Cove Rd. to Comprehensive Transportation Plan

The Board unanimously approved a $6.5 million grant project budget ordinance for the Turner Shoals Dam at Lake Adger, funded by the State Capital and Infrastructure Fund. They also approved the consent agenda, which included a tax refund of $1,357.37, budget amendments, and GREAT grant agreements with Charter and Windstream. The Board added Green River Cove Rd. to the Comprehensive Transportation Plan and approved a property exchange with Steps to Hope, acquiring 0.57 acres for 0.66 acres plus $33,000.

• Approved $6.5M grant project budget for Lake Adger dam rehabilitation (unanimous)
• Approved consent agenda including tax refunds of $1,357.37 (unanimous)
• Approved addition of Green River Cove Rd. to Comprehensive Transportation Plan (unanimous)
• Approved Economic Development Priorities (unanimous)
• Approved volunteer board appointments (unanimous)
• Approved property exchange with Steps to Hope: county acquires 0.57 acres, gives 0.66 acres plus $33,000 (unanimous)
• Recommended one-year extension of Bulldog Industries grant contract (unanimous)
• Adopted resolution recognizing April 2022 as Isothermal Community College Month (unanimous)

Board of Commissioners

The Polk County Board of Commissioners is holding a regular meeting with a consent agenda, citizen comments, and several reports. Key items include appointing Tommy Melton to the Regional Water Commission, discussing a broadband grant, and receiving updates from the Sheriff and District Attorney.

• Appoint Tommy Melton to Polk County Regional Water Commission
• Discussion of GREAT Grant Program with Windstream's Sarah Hardin
• Proclamation declaring April 2022 as Child Abuse & Neglect Prevention Month
• 2021 Annual Sheriff's Report presented by Sheriff Wright
• Ratify signature on Needs-Based Public School Capital Fund Grant application

The Board unanimously approved partnering with Windstream on a GREAT Grant application, committing up to $50,000 to expand broadband to 700 unserved locations. They also ratified the chairman's signature on a school capital grant application for Tryon Elementary, adopted a Child Abuse Prevention Month proclamation, and approved several appointments. All votes were unanimous with Commissioner Moore absent.

• Approved partnership with Windstream for GREAT Grant, up to $50,000 (unanimous)
• Ratified Chairman Melton's signature on Needs-Based Public School Capital Fund Grant application (unanimous)
• Adopted proclamation declaring April 2022 as Child Abuse & Neglect Prevention Month (unanimous)
• Appointed Kirk Bowden to Equalization and Review Board; Cathleen Cullen, Summer Flynn, Jackson Rainer, Maryann Sloan to Library Board (unanimous)
• Approved consent agenda including March 7 minutes, Sheriff's February report, and Tommy Melton's appointment to Regional Water Commission (unanimous)

Board of Adjustment

The Polk County Planning Board will hold its regular meeting on March 10, 2022, to discuss and potentially act on two zoning ordinance topics: parking lot landscaping requirements and how to handle land uses not specifically listed in the zoning ordinance. The board will also approve the minutes from the February 10, 2022 meeting. The agenda includes public comments and other business, but the main substantive items are the two zoning discussions.

• Discussion of parking lot landscaping requirements, including tree and shrub requirements for lots with more than ten spaces
• Discussion of unlisted uses, referencing a legal article on how to classify land uses not explicitly addressed in the zoning ordinance
• Approval of minutes from February 10, 2022 meeting
• Public comments period

Board of Commissioners

The Polk County Board of Commissioners will vote on several items, including awarding a contract for the Cooperative Extension/4H construction project and approving its budget ordinance. They will also consider accepting a state grant for the sheriff's department, modifying part-time positions, and amending the animal control ordinance. A closed session is scheduled for attorney-client privilege and property acquisition.

• Award contract and approve budget ordinance for Cooperative Extension/4H Construction Project in the amount of $311,412
• Accept NCDPS Grant in the amount of $84,269.66 for the Sheriff Department
• Approve budget amendment for Law Enforcement Facility Generator Project adding $71,758 due to increased material costs
• Approve amendments to the Polk County Animal Control Ordinance
• Modify three part-time as needed positions to three part-time regular (19 hours or less) positions

The Board unanimously approved partnering with Charter Communications to apply for the NC GREAT Grant, which could bring fiber broadband to up to 4,850 unserved sites in Polk County. They also accepted a $311,412 donation and awarded a construction contract to Tryon Builders for the Cooperative Extension/4H project, and approved several other routine items.

• Approved partnership with Charter for GREAT Grant application (unanimous)
• Accepted $311,412 donation for 4H construction project (unanimous)
• Awarded construction contract to Tryon Builders and approved $311,412 budget ordinance (unanimous)
• Changed three sheriff part-time as-needed positions to part-time regular (unanimous)
• Accepted NCDPS grant of $84,269.66 for Sheriff's Office (unanimous)
• Approved Animal Control Ordinance amendments and new appeals form (unanimous)
• Approved consent agenda including $71,758 budget amendment for generator project and $367.80 tax refunds (unanimous)

Board of Adjustment

The Polk County Board of Adjustment will hold a public hearing on a special-use permit application (2022-03) from Susan Collins for Susie Q Boarding. The board will also approve minutes from its January 4 and January 11, 2022 meetings. The agenda includes only this one substantive item, with the rest being routine procedural matters.

• Public hearing on 2022-03 (SUP) - Susie Q Boarding, Susan Collins
• Approval of minutes from January 4, 2022
• Approval of minutes from January 11, 2022

Board of Commissioners

The Polk County Board of Commissioners will vote on a consent agenda that includes approving the FY2022 audit contract with Martin Starnes and Associates, declaring surplus vehicles and equipment for online auction, and other routine items. They will also discuss the Green River Sand and Gravel project, receive an update on the HWV9 and Landrum Rd intersection, and consider several budget amendments, including a $75,000 increase for the Sheriff Department.

• Approve FY2022 audit contract with Martin Starnes and Associates
• Declare five Sheriff Department vehicles surplus for sale via Govdeals
• Declare office chairs and metal detectors surplus for sale via Govdeals
• Approve $75,000 budget amendment for Sheriff Department capital and uniforms
• Appropriate General Fund for personnel/equipment previously funded by ARP and for 911 Project Grant match

The Board approved a one-time employee bonus of $1,000 for full-time and $500 for part-time regular employees, funded by a $249,161 appropriation from fund balance. It also adopted a modified ETDC resolution, approved a $75,000 budget amendment for sheriff equipment and uniforms, and made several appropriations to shift American Rescue Plan funds to general fund uses.

• Approved $249,161 fund balance appropriation for employee bonuses (unanimous)
• Adopted modified ETDC resolution with nine voting members (unanimous)
• Approved $75,000 budget amendment for sheriff capital and uniforms (unanimous)
• Approved HR policy revisions including special circumstance bonus wording (unanimous)
• Appropriated General Fund Balance for personnel/equipment previously ARPA-funded (unanimous)
• Appropriated General Fund Balance for 911 Project Grant match (unanimous)
• Amended 911 Project Budget Ordinance to use General Funds instead of ARPA (unanimous)
• Re-appropriated ARPA funds back to 7/1/2021 detail (unanimous)

Board of Adjustment

The Polk County Planning Board will hold a regular meeting to discuss the zoning ordinance, with a focus on parking requirements. The board will also consider approving the minutes from the December 9, 2021 meeting. The agenda includes a detailed review of parking regulations, including minimum parking spaces for various uses and landscaping requirements for parking lots.

• Discussion of zoning ordinance, specifically parking requirements (Section 4.6-4.11)
• Review of minimum parking spaces for residential, public, business, and industrial uses
• Parking lot landscaping requirements for lots with more than 10 spaces
• Shared parking provisions (Section 4.7.1)
• Approval of December 9, 2021 meeting minutes

Board of Commissioners

The Polk County Board of Commissioners will vote on several items, including a water management agreement with Broad River Water District and Inman-Campobello Water District, an updated EMS fee schedule, and the purchase of a four-wheel-drive ambulance. They will also consider a consultant contract for the E911 renovation project and appoint volunteer board members.

• Approve Broad River Water Authority, Polk County, and Inman-Campobello Water District Water Agreement
• Approve Polk County EMS Updated Fee Schedule
• Award contract to Mission Critical Partners for E911 Renovation and Relocation Project
• Approve purchase of four-wheel-drive ambulance and budget amendment
• Approve tax refund requests totaling $3,379.95

The Board unanimously approved a 20-year water management agreement with Broad River Water Authority and Inman-Campobello Water District, incorporating LGC recommendations. They also approved an EMS fee schedule update, a contract with Mission Critical Partners for the E911 renovation project, and the purchase of a four-wheel-drive ambulance for $159,545.

• Approved Broad River Water Authority, Polk County, and Inman-Campobello Water District agreement (unanimous)
• Approved Polk County EMS amended fee schedule (unanimous)
• Awarded E911 renovation and relocation project consultant contract to Mission Critical Partners (unanimous)
• Approved purchase of four-wheel-drive ambulance from Select Custom Apparatus for $159,545 (unanimous)
• Approved budget amendment appropriating $159,545 from General Fund Balance for ambulance (unanimous)
• Appointed Fred Baisden to Foothills Regional Commission (unanimous)
• Appointed Anwar Timol, Warren Eadus, Edward Daniel, and Lisa Krolak to Planning Board (unanimous)

Board of Adjustment

The scheduled meeting for the Polk County Board of Adjustment on February 1, 2022, was canceled.

Board of Commissioners

The Polk County Board of Commissioners will hold a regular meeting with a consent agenda covering minutes, reports, tax refunds, and appointments. They will also vote on awarding a generator contract funded by ARPA and approving the updated Continuity of Operations Plan (COOP).

• Tax refund requests totaling $611.65 and duplicate billing release of $685.09
• Appoint Commissioner Overholt and HHS Director Josh Kennedy to VAYA Health Regional Board
• Review Community Services Block Grant (CSBG) application and Community Anti-Poverty Plan
• Award Sheriff Department Generator Contract (ARPA funded)
• Approve updated 2021 Continuity of Operations Plan (COOP)

The Polk County Board of Commissioners unanimously approved a $48,500 budget amendment to purchase a four-wheel-drive vehicle for the administration office, citing the need shown during a recent weather event. They also awarded a generator contract to Fountain Electric for the Polk County Law Enforcement Facility, funded by ARPA, and approved the updated 2021 Continuity of Operations Plan. All other agenda items, including the consent agenda and a volunteer board appointment, were approved unanimously.

• Approved $48,500 budget amendment for 4WD admin vehicle (unanimous)
• Awarded generator contract to Fountain Electric (unanimous)
• Approved updated 2021 Continuity of Operations Plan (unanimous)
• Approved consent agenda including revised meeting schedule, tax releases, and appointments (unanimous)
• Appointed Jackson Rainer to Library Board of Trustees (unanimous)

Board of Adjustment

The Polk County Board of Adjustment meeting scheduled for January 13, 2022, at 5:30 PM has been canceled. No items were discussed or decided.

• Meeting canceled

The board unanimously approved a five-year contract extension for the county manager through April 12, 2026, and appropriated $11,769 from fund balance to increase salary and benefits. They also adopted a resolution recognizing April 2021 as Isothermal Community College Month and discussed legislative funding priorities, agreeing on three projects to share with Representative Johnson. The board went into closed session for personnel matters and later reviewed proposed land use ordinance changes under General Statute 160D, scheduling public meetings and a hearing.

• Adopted resolution recognizing April 2021 as Isothermal Community College Month (unanimous)
• Approved county manager contract extension through April 12, 2026 (unanimous)
• Approved $11,769 budget amendment for manager salary and benefits (unanimous)
• Agreed on three legislative funding priorities: Northbrook Dam renovation, Lake Adger dredging, YMCA community center

Board of Adjustment

The Polk County Board of Adjustment is continuing its January 4, 2022 meeting to deliberate on two special-use permit applications. The board will consider an expansion of Orchard Lake Campground and a boarding facility called Susie Q Boarding. No final decisions are listed on this agenda, only board deliberations.

• 2022-01 (SUP): Orchard Lake Campground Expansion, applicant Kirk Hall
• 2022-02 (SUP): Susie Q Boarding, applicant Susan Collins

The Polk County Board of Commissioners unanimously approved a $613,859 budget amendment to move ARPA funds into a special revenue fund, and adopted the amended ARPA Grant Project Budget Ordinance. They also approved a new Special Event Policy, an addendum making the 911 communications center MOU perpetual, and scheduled a public hearing for September 20, 2021, on a property lease with St. Luke's Hospital.

• Approved Special Event Policy (unanimous)
• Approved $613,859 ARPA budget amendment (unanimous)
• Approved amended ARPA Grant Project Budget Ordinance (unanimous)
• Approved addendum to 911 MOU making it perpetual (unanimous)
• Scheduled public hearing for Sept 20, 2021 on St. Luke's Hospital lease (unanimous)

Board of Adjustment

The Polk County Board of Adjustment will hold a regular meeting to approve minutes from four prior meetings, administer oaths, and conduct public hearings on two special-use permit applications: a campground expansion and a boarding facility. The agenda also includes public comments and other business. The attached minutes show prior meetings were recessed or continued due to COVID-19, with one variance application carried over.

• 2022-01 (SUP) - Orchard Lake Campground Expansion, Kirk Hall
• 2022-02 (SUP) - Susie Q Boarding, Susan Collins
• Approval of minutes from Feb 2, Mar 2, Mar 8, and Jul 13, 2021
• Oath of office for board members

The Board of Commissioners unanimously approved a budget amendment appropriating $659,966 for phase two of the countywide radio communication system, which will interconnect Polk County with Henderson County. The board also scheduled a public hearing and adopted a resolution for a financing agreement to fund maintenance improvements at Polk County High School. All agenda items, including the consent agenda, were approved unanimously.

• Approved budget amendment appropriating $659,966 for radio communication project (unanimous)
• Approved amended Project Ordinance increasing radio project to $861,476 (unanimous)
• Scheduled public hearing for high school financing agreement for March 1, 2021 (unanimous)
• Adopted resolution for installment financing agreement for school improvements (unanimous)
• Approved FY 2021/2022 budget calendar (unanimous)
• Appointed volunteer board applicants to Columbus Fire Tax Commission, Equalization and Review Board, and Fire and Rescue Advisory Commission (unanimous)
• Appointed Brian Metcalf as Chairman of Equalization and Review Board (unanimous)
• Approved consent agenda including meeting minutes, meeting schedule, and resolutions (unanimous)