Pine City public meetings in 2024

Regular Morning Meeting

The Pine City Council will consider several actions, including a conditional use permit for Empower Recovery, approval of solar panels at 725 3rd Ave SW, and a resolution to purchase a bucket truck. Consent items include renewal of the waste‑management contract and designation of ARPA funds. The meeting also features a public hearing on the East Central MN Pride Crosswalk proposal and discussion of posting two city positions and closing City Hall on Dec. 27.

• Empower Recovery Conditional Use Permit – Resolution 20241219-48
• Solar Panel Approval for 725 3rd Ave SW – items 61‑62
• PW Bucket Truck Purchase – Resolution 20241219-46
• Waste Management Contract Renewal and Rates – consent item 8.7
• ARPA Funds Designation – Resolution 20241219-47

HRA

The Pine City Housing and Redevelopment Authority will review and approve financial reports for Hillside Court Apartments and the HRA fund, and discuss the 2025 meeting schedule.

• Approval of Hillside Court financial report
• Presentation of November HRA financial report
• Review of HRA Strategic Plan 2021-2025
• Discussion of 2025 meeting schedule
• Review of HRA bylaws

Planning Commission Meeting Agenda

The Pine City Planning Commission will review a Conditional Use Permit request for 225 7th St. SW to allow sober‑living use in an R‑2 residential district. The commission will also discuss a tiny‑home fire‑code issue, a proposed student representative, a solar‑panel permit for 725 3rd Ave SW, and a zoning‑code work‑group review.

• Empower Recovery Conditional Use Permit – 225 7th St. SW, Institutional Residential use in R‑2 district
• Tiny home discussion – fire‑code requirements and occupancy load
• Zoning code breakdown for work‑group review
• Possible introduction of a student representative to the commission
• Solar panel permit review – 725 3rd Ave SW

Regular Evening Meeting

The Pine City Council will hold a Truth in Taxation public hearing and then vote on the 2025 budget. A resolution (20241204-45) will adopt the final property tax levy of $2,101,552. Additional agenda items include a public forum for citizen comments, a sheriff contract‑hours report, and a fire department request for a 2024 FEMA AFG grant.

• Approval of 2025 Budget – Resolution 20241204-45 adopting a $2,101,552 tax levy
• Truth in Taxation public hearing presenting the 2025 budget details
• Public forum allowing up to fifteen minutes of citizen presentations
• Sheriff update: PCSD contract hours report
• Fire Department request for approval of a 2024 FEMA AFG grant

Ordinance Review Committee

The Ordinance Review Committee meeting will consider and discuss the City of Pine City fee schedule. The agenda also includes standard items such as call to order, approval of the agenda and minutes, and an open forum for citizen presentations limited to fifteen minutes total. No other substantive actions are listed.

• Review City of Pine City Fee Schedule
• Open forum for citizen presentations (up to 15 minutes total)
• Approval of meeting agenda
• Approval of meeting minutes
• Call to order and pledge of allegiance

EDA

The Pine City Economic Development Authority will review its financial status, including a $100,000 certificate of deposit that matures on January 26, 2025. The board will also consider revised EDA bylaws and an amendment to the city’s investment policy. Additional discussion will cover the terms of EDA board members.

• Review of revised EDA bylaws (final version dated 11.21.2024)
• Amendment to City Financial Policies – Investment Policy (11-2-05)
• Certificate of Deposit of $100,000 at Stearns Bank maturing Jan 26, 2025
• Discussion on EDA Board Member terms
• Financial reports: updates on EDA Fund, Revolving Loan Fund, and Small Cities Development Program commercial loan

Liquor Store Committee

The Liquor Store Committee will review updates to the 2025 liquor budget and the transfer of current and 2025 liquor profits. The body will also discuss holiday hours and upcoming local events.

• 2025 Liquor budget update
• Current and 2025 Liquor profits transfer
• Holiday hours
• Upcoming events: Black Friday, Holiday Madness, and Small Business Saturday
• MMBA Regional meeting recap

Regular Morning Meeting

The Pine City Council will consider several old‑business items, including an amendment to the contract with the Pine County Sheriff's Department, a request to hire a City Planner, and a resolution adopting the 2024 Comprehensive Plan. New‑business items include a request to purchase a front‑end loader, a resolution to close Blaze Credit Union accounts, and a request regarding Hillside Storage. The meeting also includes routine consent items and a public forum.

• Amendment to the Law Enforcement Contract with Pine County Sheriff's Department (old business)
• Request for Council Action to hire a City Planner (old business)
• Resolution adopting the Comprehensive Plan 2024 (old business)
• Request for Council Action to purchase a Front End Loader (new business)
• Resolution to close Blaze Credit Union accounts (new business)

Fire Committee

The Pine City Fire Committee will review the status of fire trucks, including the out-of-service ladder truck, and discuss a 2024 FEMA grant application. The committee will also review the Fire Department's revenue and expenditure report through October 31, 2024, and set dates for future meetings.

• Review of Fire Department revenue and expenditures through 10/31/2024
• Status report on fire trucks, including the out-of-service ladder truck
• Update on 2024 AFG FEMA Grant application
• Discussion on fire protection services contract
• Setting dates for 2025 Fire Committee meetings

HRA

The HRA will discuss and vote on the 2025 budget and a resolution to adopt a new HRA tax levy. It will also consider appointing a new board member, review financial reports for Hillside Court and the HRA fund, and address a resolution authorizing the chair as a signer. A preliminary application for the Small Cities Development Program will be presented for comment.

• Appointment of new board member – Chad Faur
• Approval of Hillside Court financial report and bank reconciliation
• Presentation of October HRA financial report and revolving loan fund update
• Resolution to authorize the chair as a signer on checks
• 2025 HRA budget presentation and resolution to adopt the HRA tax levy

Planning Commission Meeting Agenda

The Planning Commission will hold a public hearing regarding the 2024 Comprehensive Plan. The body will also discuss the Zoning Work Group and provide an update on tiny home mapping.

• Public hearing on the Comprehensive Plan (COMP PLAN 2024)
• Selection of two members for the Zoning Work Group
• Tiny Home Update - Map
• Annual Award Ceremony for Citizen Planner, Business Site Improvement, and Residential Site Improvement

Special Council Meeting

The Pine City Council will meet to canvass the results of the November 5 general election and discuss potential changes to the 2025 budget. The meeting agenda also includes a request to increase the city's Health Savings Account (HSA) contribution for employees.

• Canvassing Board - Election Results
• Health Insurance H.S.A. Contribution Request
• Discuss Possible 2025 Budget Changes

Parks Committee

The Pine City Parks and Recreation Committee meeting on Nov 12, 2024 will consider updates on the city’s pickleball program. The committee will review the 3rd Avenue Access memorandum that will be forwarded to the City Council. An update on the disc‑golf project will be provided. The new business item “Holiday Madness” will be discussed.

• Pickleball program update
• Review of 3rd Avenue Access memo intended for City Council
• Disc golf project update
• Discussion of Holiday Madness event

Regular Evening Meeting

The Pine City Council will discuss several actions at its regular evening meeting, including a request for council action on a PCFD purchase and a request for annual awards. The council will also consider a resolution delegating the registration of cannabis retail businesses, a comprehensive plan update, and a library community‑room rental fee schedule amendment. Budget updates will be presented, and various department reports will be reviewed.

• Request for Council Action – PCFD Purchase (New Business)
• Request for Council Action – Annual Awards (New Business)
• Resolution 20241106-42: Delegating registration of cannabis retail businesses (Old Business)
• Request for Council Action – Comprehensive Plan 2024‑2034 (Old Business)
• Library Community Room Rental Fee Schedule Amendment (Old Business)

Ordinance Review Committee

The Ordinance Review Committee will discuss the City of Pine City Assessment Policy Review as a new business item. It will also consider a proposed Library Community Room Rental Fee Schedule. No formal decisions are recorded for this meeting; the items are for discussion and possible future action.

• Assessment Policy Review – evaluation of Pine City assessment policies
• Library Community Room Rental Fee Schedule – review of proposed room fees

CANCELLED EDA

The Pine City Economic Development Authority meeting set for October 23, 2024 was cancelled. The agenda listed a public forum for citizen presentations, financial reports on fund balances, RLF and SCDP updates, and a new business item on EDA member terms. Because the meeting did not occur, no decisions or approvals were made.

• Public Forum – citizens may present items not on the agenda (3‑minute limit)
• EDA Financial Reports – fund balance, RLF update, and SCDP update
• New Business – consideration of EDA member terms

Planning Commission Meeting Agenda

The Pine City Planning Commission meeting on Oct. 21 will consider several ongoing items. Old business includes a review of the proposed tiny‑home zoning ordinance amendments and an update to the land‑use map. The commission will also discuss the comprehensive plan, the Zoning Code Work Group, and new nominations for citizen planners and business site improvement.

• Tiny Homes – proposed zoning ordinance amendments
• Land Use Map – update and discussion
• Comprehensive Plan – review
• Zoning Code Work Group – discussion
• Citizen Planner and Business Site Improvement Nominations – new nominations

Regular Morning Meeting

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HRA

The Housing Redevelopment Authority will review the preliminary 2025 budget and draft bylaws. The board will also receive a management update and financial reports for Hillside Court.

• Review of Preliminary Budget 2025
• Discussion of HRA Bylaws (Draft 9 17 19)
• Hillside Court management update and financial approval
• September Fund Balance Report

Parks Committee

The committee will review a Letter of Intent for the Dragonwoods Cooperative Disc Golf Course and discuss pickleball options. Other agenda items include discussions regarding docks and Thomas Park.

• Dragonwoods Disc Golf Letter of Intent for a cooperative course with Pine City Public Schools
• Discussion on pickleball
• Discussion on Thomas Park and possible options for Attorney
• Discussion on docks
• Chamber of Commerce display board outside 315

Regular Evening Meeting

The City Council will discuss and potentially adopt assessments for delinquent water accounts and receivables. The meeting also includes updates on the 10th Street SW street project and a request for a garage variance.

• Resolution 20241002-40: Adopting Assessments for Utility Bills and Account Receivables
• Resolution 20241002-39: Garage Variance request
• Update on 10th Street SW Street Project
• Welia Health Lot Combination
• Request for Council Action regarding City Planner Position

Public Works Committee

The Public Works Committee will discuss a range of ongoing projects, including a quote from Stepp MFG for crack sealing equipment, sidewalk replacement and maintenance, storm sewer maintenance, a safe crossing at Pine Technical & Community College, a sign replacement program for dead ends, and updates on the dog pound building, bulk water valve repair, and an adopt‑a‑hydrant program. Several items from previous meetings are slated to be revisited on August 23, 2024.

• Stepp MFG quote for crack sealing equipment ($42,801.00)
• Discussion of sidewalk replacement plan and maintenance policy
• Storm sewer maintenance update, including MN DOT information
• Safe crossing project at Pine Technical & Community College
• Sign replacement program for dead‑end streets

EDA

The Pine City Economic Development Authority will discuss amending its bylaws, reviewing a preliminary 2025 budget, and reviewing financial reports and loan status. The meeting will also address a maturing certificate of deposit.

• Discussion and possible action on EDA bylaws
• Preliminary proposed 2025 EDA budget
• Review of financial reports and fund balances
• Review of Revolving Loan Fund status
• Review of SCDP status

Planning Commission Meeting Agenda

The Pine City Planning Commission will meet to review a solar panel permit application and a lot combination request for Welia Health. The agenda also includes discussions on the Future Land Use Map update and the roles of the commission.

• Solar Panel Review (Permit Pine City 2024-149)
• Welia Health Lot Combination Review
• Future Land Use Map update
• Neighborhood Parking Zone Discussion
• Roles and Responsibilities of Planning Commission

Special Council Meeting

The City Council will review the 2025 preliminary budget, capital plan, and tax levy. The body is expected to vote on adopting the proposed preliminary budget and the Housing and Redevelopment Authority budget.

• Resolution 20240923-37: Adopting the 2025 Proposed Preliminary Tax Levy and Preliminary Budget
• Resolution 20240923-38: Adopting the 2025 Proposed Housing and Redevelopment Authority Budget
• Determination of the location for the Truth in Taxation Meeting
• Review of 2025 Finance Review estimated revenues of $2,888,978.00

Regular Morning Meeting

The City Council will consider adopting Minnesota State Statutes for parking design and space requirements to replace current city ordinances. The body will also review a 2023 audit presentation and various license applications.

• Public hearing on adopting State Statutes 8820.9961 and 2400.2820 for parking standards
• Variance request for 925 7th Ave SW
• Karas Minor Subdivision for 10 Street NW and 5th Avenue NW
• Liquor license application for Froggys
• Talon Sanitation Solid Waste License Agreement

Liquor Store Committee

The Liquor Store Committee will review 2024 buying trends and the 2025 liquor budget. The body will also discuss the transfer of liquor profits for 2023, 2024, and 2025.

• 2025 Liquor Budget
• Transfer of Liquor Profits for 2023, 2024, and 2025
• THC Sales
• County Adult Use Ordinance
• Security System

HRA

The Pine City Housing Authority (HRA) meeting will review a Hillside Court Management update and approve routine financial items, including the financial statement, bank reconciliation, and check register. New business includes a discussion of a Lakeside Center loan request documented in a memorandum from Stearns Bank. The meeting also provides a public forum for citizen comments and adopts the agenda and minutes.

• Hillside Court Management update (SMR staff report)
• Approval of Financials (Financial Statement)
• Approval of Bank Reconciliation
• Approval of Check Register (PCY Check Listing)
• Update: Lakeside Center Loan Request (Stearns Bank memorandum)

Special Planning Commission Meeting

The Pine City Planning Commission meeting on September 11, 2024 includes a public forum, agenda approval, and a new business item: a variance request to rebuild a garage at 925 7th Ave SW after a fire. Staff recommends approving the variance because the proposed 32’ x 20’ garage is smaller than the previous structures and neighbors have signed support. The commission will vote on the variance request.

• Garage variance request to rebuild a 32’ x 20’ garage at 925 7th Ave SW, proposed to be closer than the required 7‑ft setback
• Public forum allowing citizen presentations up to 15 minutes total

Parks Committee

The Parks and Rec Committee will approve the agenda and July 8 minutes, receive updates on Thomas Park, the beach bathroom roof, the National Night Out recap, and the disc golf course, and consider new items including a Homecoming Movie Night, a Fall Festival on October 5, and a discussion of the committee’s meeting schedule.

• Thomas Park – attorney request for city plans (old business)
• Beach bathroom roof installation update (old business)
• National Night Out recap (old business)
• Homecoming Movie Night (new business)
• Fall Festival scheduled for October 5 (new business)

Regular Evening Meeting

The council will hear public comments on the final assessments for the 8th Street SW and Golf Avenue SW street improvements, which total $423,876.14. Additional agenda items include a snow‑removal discussion for Beaver Pond Townhomes on 9th Ave NE, a sheriff update on contract hours, departmental reports, and several consent items. Old business items such as the 2025 Capital Improvement Plan are noted, and new business includes a disc‑golf memo, a Pine County retail adult‑use cannabis ordinance, and a Welia Health development review.

• Beaver Pond Townhomes – discussion of snow removal on 9th Ave NE
• 8th & Golf Street Improvements – public hearing on final assessments totaling $423,876.14
• Sheriff update – contract hours for 07/28‑08/24
• Disc Golf memo from Parks & Public Buildings
• Pine County retail adult‑use cannabis ordinance

Ordinance Review Committee

The committee will review the city's assessment policy and define a plan of action for reviewing building, fire, and nuisance codes. Members will also re-examine business registration and parking standards ordinances.

• Review of Title 8 Public Health and Safety, Title 11 Building Standards, and Title 2 Administrative Code
• Business Registration re-review
• Parking Standards Re-Review Ordinance Registration Form
• Assessment Policy Review
• Future review of fees to be completed by January 1, 2025

Planning Commission Meeting Agenda

The Pine City Planning Commission will discuss the Future Land Use Map update and adopt a guide on the commission's roles and responsibilities. New business includes a review of the Welia Health development proposal. The agenda also reminds attendees of a special Planning Commission meeting on September 11, 2024.

• Future Land Use Map update (old business)
• Roles and Responsibilities of Planning Commission guide (new business)
• Welia Health Development Review (new business)
• Reminder of special Planning Commission meeting on September 11, 2024
• Public forum for citizen presentations (up to 15 minutes total)

EDA

The Economic Development Authority will consider adding road and utility finishing for Northridge Drive to the Fawn Meadows Feasibility Study. The body will also discuss selecting members for the 315 Main Street Workgroup.

• Possible decision to split Northridge Drive road and utility costs between EDA and HRA
• Selection of two EDA Committee members for the 315 Main Street Workgroup
• Review of July financial reports, including the Fund balance, RLF, and SCDP updates

Public Works Committee

The Pine City Public Works Committee will discuss and recommend a new member (Frank Lilja, with Michael Fairbanks also mentioned) for the committee, which must be forwarded to City Council. Several ongoing items – parking lot legality, right‑of‑way permit inspections, sidewalk replacement, crack‑sealing equipment quote, fire‑hydrant plan, dead pine trees, and a barricade at 10th Street SW – are slated to be revisited at the next meeting on August 23, 2024.

• Recommendation of Frank Lilja (and consideration of Michael Fairbanks) for the vacant Public Works Committee seat
• Removal of three dead pine trees at the end of 7th Avenue SE
• Crack‑sealing equipment quote from Stepp Manufacturing totaling $81,762.00
• Fire hydrant replacement discussion for 9th Street SW and 5th Avenue NW
• Proposed barricade with two nine‑dot signs at the end of 10th Street SW

Regular Morning Meeting

The City Council will receive a presentation from the Pine County Sheriff's Office regarding Flock license plate readers. The body will also discuss 2025 non-profit funding requests and capital improvement planning.

• Presentation on Flock license plate readers by Chief Deputy Grice
• 2025 Non-Profit Funding Requests for East Central MN Pride, Freedom Fest, Pine City Arts Council, Pine County Parade, and Pine City Area History Association
• 2025 Capital Improvement Planning
• EDA Bylaws request for approval
• Recommendation from Ordinance Review Committee regarding IPMC

Fire Committee

The Fire Committee will review current truck status, personnel rosters, and financial reports. The body is also scheduled to discuss fire protection service contracts and a radio donation.

• Ladder truck remains out of service with plans for replacement
• Personnel roster includes 20 regular firefighters, 4 probationary, and 2 potential new hires
• Discussion of fire protection services contracts
• Review of FEMA grant update
• Radio donation

HRA

The Housing Authority will approve its agenda, minutes, financial statement, bank reconciliation, and check register. It will also consider a request to approve a new position description (8.2024) and the resignation of A. McLain. Future discussion topics include renter‑landlord networking and possible small loans using FHLB program funds.

• Approval of financial statement (July 2024)
• Approval of bank reconciliation
• Approval of check register (PCY August Check Listing)
• Request for approval – position description 8.2024
• Resignation of A. McLain (effective 7/29/2024)

Regular Evening Meeting

The Pine City Council will vote on a resolution to accept a FEMA grant for the Pine City Fire Department. The meeting also includes discussion of a new YouTube channel for broadcasting meetings and review of Pine City liquor licenses. Council members will review Ordinance 2021-07-2 and consider several consent items such as a gambling permit application and a new fire department hire.

• FEMA Grant for PCFD – Resolution 20240807-33 (request for council action to accept grant)
• YouTube Channel for Meetings (new business item)
• Pine City Liquor Licenses (new business item)
• Review Ordinance 2021-07-2 – Councilor Hill (Council Concerns)
• Gambling Permit Application – Pine City Youth Hockey LLC (consent item)

Ordinance Review Committee

The Pine City Ordinance Review Committee will meet to approve previous meeting minutes and discuss the 2018 International Property Maintenance Code. The committee will also review future topics including a burning permit ordinance and a concession license update.

• Approval of May 21 and July 1, 2024 meeting minutes
• Review of 2018 International Property Maintenance Code
• Discussion of burning permit ordinance and BBQ pits
• Concession license update
• No Mow May topic

Public Works Committee

The Public Works Committee will meet to discuss a sidewalk replacement plan, the Civic Center parking lot, and water meter replacement revenue. The session also includes discussions on freeway bridge sidewalks and a specific property issue involving beavers.

• Discussion on sidewalk replacement plan and Assessment Policy & Sidewalk Ordinance
• Discussion on Civic Center parking lot
• Update on water meter replacement revenue
• Discussion on freeway bridge sidewalk
• Discussion on beavers at 1652 Hillside Avenue SW

Planning Commission Meeting Agenda

The Pine City Planning Commission will discuss updates to the Future Land Use Map, a County Road 55 street issue, and a recommendation to adopt a state parking ordinance. New business includes a review of a roof‑mounted solar array at 720 5th Ave SW and a recommendation to move a proposed Business Ordinance to a public hearing in August.

• Future Land Use Map – update from MSA (old business)
• County Road 55 – shredded tires issue (old business)
• Parking Ordinance update – recommendation to adopt state statute (old business)
• Solar panel review – roof‑mounted system at 720 5th Ave SW (new business)
• Business Ordinance update – recommendation to send to public hearing (new business)

EDA

The Pine City Economic Development Authority will meet to review financial reports, discuss potential changes to the EDA bylaws, and hear from the public.

• Discussion on EDA bylaws
• Review of financial reports and fund balances
• RLF status report for EZ Electrical
• SCDP status report for local businesses
• Public forum for non-agenda items

Liquor Store Committee

The Liquor Store Committee will meet to review several topics. Members will discuss sales and product trends, consider ordinance recommendations for a cannabis guide to present to the Ordinance Committee, and address security and IT issues. The agenda also includes a review of upcoming promotions and a public forum for citizen comments.

• 6.1 Discuss sales and product trends
• 6.2 Discuss/recommend ordinance items to Ordinance Committee – Cannabis Guide
• 6.3 Discuss security and IT issues
• 6.4 Upcoming promotions

Regular Morning Meeting

The council will hear a public request from More Than Sprouts to issue a Certificate of Occupancy for its building at 203/205 5th St SE, addressing a change of occupancy from B to M. The meeting also includes routine consent items and old business items such as the 8th Street & Golf Avenue Street Project and the Pine City Discovery Garden agreement. New business items include a noise barrier program between I‑35 and 14th St SW and a grant forgiveness for Rick & Kathy Herzog.

• More Than Sprouts request for Certificate of Occupancy for 203/205 5th St SE
• 8th Street & Golf Avenue Street Project assessment memo
• Pine City Discovery Garden Memorandum of Understanding
• Noise Barrier Program between I‑35 and 14th St SW
• Rick & Kathy Herzog – SCDP Grant Forgiveness

HRA

The Housing and Redevelopment Authority (HRA) of Pine City approved the Magnuson bid for water‑heater repairs at the Hillside Court Apartments (D8065) and authorized use of operating funds for the work. The board also approved the month’s financial statement, bank reconciliation, and check register. Staff provided updates on a HUD non‑smoking policy to be rewritten and on a $600,000 maximum amount for a pending congressional‑directed spending request. A letter from Minnesota Housing indicated the HRA’s 2024 POHP application for the Hillside Court project was not selected for further processing.

• Approval of Magnuson bid for water‑heater repairs at Hillside Court Apartments (D8065) using operating funds
• Approval of June 2024 financial statement, bank reconciliation, and check register
• Discussion of HUD non‑smoking policy for Hillside Court grounds, to be rewritten
• Update on congressional‑directed spending request with a $600,000 maximum request
• Receipt of Minnesota Housing POHP non‑select letter for the 2024 application

Parks Committee

The Parks and Rec Committee will review updates on Thomas Park, Freedom Fest, and beach bathrooms. The meeting also includes a presentation from the CAP Committee and discussion of National Night Out.

• Updates on Thomas Park, Freedom Fest, and Beach Bathrooms
• CAP Committee presentation by Julie Berglund
• Discussion regarding National Night Out

Ordinance Review Committee

The Ordinance Review Committee will discuss several proposed changes to city codes. These include a new commercial building registration program and reviews of the fence and parking ordinances. The committee will also address utility overpayment policies and data request fees.

• Proposed Commercial Building Registration Program
• Fence Ordinance review
• Parking Ordinance review
• Data Request Fee amendment
• International Property Maintenance Code review

Public Works Committee

The committee will discuss street maintenance, including crack sealing for 6th Avenue SE and a plan for sidewalk replacements. Members will also consider a potential new committee member and receive an update on water meter replacement revenue. A discussion regarding the Civic Center parking lot is also scheduled.

• Crack sealing for 6th Avenue SE and other areas
• Sidewalk replacement plan
• Potential committee member appointment (Michael Fairbanks)
• Water meter replacement revenue update
• Civic Center parking lot discussion

Planning Commission Meeting Agenda

The Planning Commission will review land use maps as part of a Comprehensive Plan review. The meeting also includes a discussion on the Greater MN Stand-Alone Noise Barrier Program noise analysis and an update on a parking variance at 129 6th Ave.

• Review of land use maps for the Comprehensive Plan
• Greater MN Stand-Alone Noise Barrier Program noise analysis
• Update on 129 6th Ave parking variance

EDA

The Pine City Economic Development Authority will review updated bylaws and examine recent financial reports. The meeting includes updates on the Revolving Loan Fund and the SCDP fund.

• Review of updated EDA Bylaws
• Fund balance report
• RLF Update
• SCDP Update

Regular Morning Meeting

The Council will hold a public hearing regarding a tax abatement request for the Lakeside Center LLC project. The development involves converting a former nursing home into 82 units of student housing and an expanded childcare center. The city is asked to provide $343,000 in abatement over 15 years.

• Lakeside Center tax abatement request ($343,000 from City)
• Kwik Trip preliminary and final plat
• Ordinance 20240620-05: International Property Maintenance Code
• Transient merchant applications for TNT Fireworks and Pine City River Rentals
• Public request for a noise barrier on 3rd Ave SW

HRA

The Pine City HRA will discuss management updates and financial reports for Hillside Court. The meeting also includes progress updates on the Fawn Meadows feasibility study and a Congressionally Directed Spending Request.

• Hillside Court management and financial reports
• Fawn Meadows feasibility study update
• Congressionally Directed Spending Request update
• Approval of May 21, 2024 meeting minutes

Regular Evening Meeting

The Pine City Council will review several mobile food unit applications and gambling permits. The meeting includes discussions on 10th Street SW sidewalk construction and a fire aid agreement with Rush City. Additionally, the council will consider amending park service fees and posting vacancies for city staff.

• Mobile Food Unit Applications for Maxwell's Southern BBQ, Philicious Phillys, and Smokin On Site
• 10th Street SW sidewalk project change order and memorandum
• Contracted Fire Aid Agreement with the City of Rush City
• Amendment to the Park Services Fee Schedule
• Approval to post Deputy Clerk/HR Specialist and Budget Analyst positions

Public Works Committee

The Pine City Public Works Committee will review infrastructure updates, including a water line break on 8th Avenue SW and LED lighting plans for Robinson Park. Members will discuss a $150,000 budget for mill and overlay work on 6th Avenue SE, sidewalk improvements on 10th Street SW, and potential city takeover of 9th Avenue NE. The committee will also consider a recommendation to appoint Michael Fairbanks as a new member.

• Discussion on $150,000 mill and overlay budget for 6th Avenue SE crack sealing
• Update on water line break at 8th Avenue SW
• LED head replacement plan around Robinson Park
• Sidewalk discussion for 10th Street SW
• Recommendation to appoint Michael Fairbanks as a committee member

EDA

The Pine City Economic Development Authority will review requests for action regarding Mill Site reimbursement and Fawn Meadows. The board is also scheduled to discuss potential changes to the EDA bylaws. Additionally, updates on the 315 Project and Lakeside Tax Abatement are on the agenda.

• Request for action on Mill Site Reimbursement
• Request for action on Fawn Meadows
• Discussion and possible action on EDA Bylaws
• 315 Project update
• Lakeside Tax Abatement update

Planning Commission Meeting Agenda

The Planning Commission will hold a public hearing regarding the 2018 International Property Maintenance Code. The commission will also review property condition memos and discuss the Parking Ordinance.

• Public hearing: 2018 International Property Maintenance Code
• Review of 129 6th Ave conditions memo
• Review of 1040 Main St conditions memo
• Discussion of Parking Ordinance

Ordinance Review Committee

The Ordinance Review Committee will discuss updates to the city's fence, business, and malt beverage ordinances. The meeting also includes consideration of fee schedule amendments and a new policy for utility overpayments.

• Review of Fence Ordinance
• Fee Schedule Amendment including $50 rental registration and $75 park pavilion fees
• 3.2 Malt Beverage Ordinance Review
• New ordinance for utility overpayments of $5 or less
• Business Ordinance review

HRA

The board will review a letter regarding potential rental assistance termination at Halter Pines and consider requests for Mill Site reimbursement and Fawn Meadows. The meeting also includes management updates on cable wiring estimates for Hillside Court.

• Potential termination of rental assistance at Halter Pines
• Request for Board action regarding Mill Site reimbursement
• Request for Board action regarding Fawn Meadows
• Review of cable wiring estimates for Hillside Court ($28,500 to $31,485)

Liquor Store Committee

The Pine City Liquor Store Committee will review past Council decisions on adult-use cannabis licensing and THC policies, form a subgroup to discuss a new cannabis ordinance, and recommend summer hires for Council approval. Staff will also schedule vendor tastings, plan Fishing and Farming contests, and review a Colorado bill on youth alcohol access. These items affect local retail operations, city employment opportunities, and community education on youth alcohol access.

• Forming a working subgroup to discuss an adult-use cannabis ordinance
• Reviewing Council approval to forgo a city-owned adult-use cannabis retail license
• Recommending summer hires to the City Council for final approval
• Scheduling in-store vendor tastings and planning Fishing/Farming contests
• Noting $143.28 collected from a pet drive and reviewing a Colorado youth alcohol bill

Regular Morning Meeting

The Pine City Council will discuss updates to building standards and fee schedules. The agenda also includes street improvement projects and a proposed fire aid agreement with Rush City.

• Amendments to Chapter 11 Building Standards and Fee Schedule
• Proposed Contracted Fire Aid Agreement with Rush City
• Parking Variance and Conditional Use Permit for 510 2nd Street SE
• Lease renewal for MN Department of Public Safety, Driver and Vehicle Services
• Special Event Permit for Ragnar Minnesota 2024

Special Planning Commission Meeting

The Planning Commission will consider a request from Lakeside Center, LLC to convert a former medical clinic into a multi-purpose recreational center and daycare. The proposal includes a plan to share parking facilities with an adjacent parcel. Staff recommends approval of the conditional use permit and a 15-stall parking variance.

• Conditional Use Permit for recreation center and daycare at 510 2nd St SE
• 15-stall parking variance request
• Proposal to share off-street parking with adjacent parcel PID: 32000

Fire Committee

The committee will review the fire department's year-to-date budget and personnel updates. Members are set to discuss contracted aid agreements between Pine City and Rush City. The committee is also exploring a 50/50 MN DNR grant for dry hydrants.

• Discussion of fire protection services contracts
• Review of contracted aid rates between Pine City and Rush City
• Potential 50/50 MN DNR grant application for dry hydrants
• Update on personnel training and new applicants
• Report on year-to-date revenues of $96,173.31 and expenditures of $256,716.56

Parks Committee

The Pine City Parks Committee will approve minutes from its April meetings, conduct a walk-through of Thomas Park to discuss trail access per the McHugh's agreement, and review proposed wage adjustments for park staff. These items address seasonal hiring practices and maintenance planning for city recreational facilities.

• Approval of April 8 and April 22, 2024 meeting minutes
• Thomas Park walk-through to discuss trail access per the McHugh's agreement
• Review of proposed wage adjustments for park and recreation employees
• Open forum for citizen presentations (three-minute limit)

Regular Evening Meeting

The council will review redevelopment guidance for 315 Main Street S and a staff report regarding the Kwik Trip conditional use permit. The agenda also includes the sale of Bonds 2024A and a presentation on proposed docks at 3rd Ave SE.

• Redevelopment guidance for 315 Main Street S
• Kwik Trip Conditional Use Permit staff report
• Sale of Bonds 2024A
• Parking variance and conditional use permit for 510 2nd St SE
• Payment #1 for 10th Street SW by RL Larson Excavating

Planning Commission Meeting Agenda

The Pine City Planning Commission will hold public hearings on a Kwik Trip gas station at 630 13th St SW, specifically addressing a request to install underground fuel tanks in a floodplain. The body will also review parking variances for the Lakeside Center at 510 2nd St SE and 1040 Main St S. Additionally, the commission will discuss the International Property Maintenance Code and the city's Comprehensive Plan.

• Kwik Trip CUP review for underground fuel storage tanks in the Flood Fringe at 630 13th St SW
• Lakeside Center parking variance review for 510 2nd St SE
• Lakeside Center Conditional Use Permit (CUP) review for 510 2nd St SE
• Parking variance updates for 1040 Main St S and 129 6th Ave SE
• Review and discussion of the 2018 International Property Maintenance Code

EDA

The EDA will decide whether to write off EZ Electrical loans for the 2023 or 2024 period. The meeting also includes a review of the Comprehensive Plan and updates on the Revolving Loan Fund and SCDP.

• Decision regarding EZ Electrical loan write-off
• Comprehensive Plan review and discussion
• April 2024 Treasurer's report
• Revolving Loan Fund (RLF) update
• SCDP update

Special Parks and Rec Committee

The Parks and Rec Committee will meet to review and discuss the Comprehensive Plan. The agenda also includes an open forum for citizen presentations.

• Review and discussion of the Comprehensive Plan

Liquor Store Committee

The Liquor Store Committee is reviewing building discussions and THC-CBD cannabis policy updates. Members will also discuss forming a working group for liquor, planning, and ordinance. Additionally, the committee will consider a recommendation to Council regarding an Adult Use Cannabis Retail License.

• Formation of a small working group for liquor, planning, and ordinance
• Recommendation to Council to forego applying for Adult Use Cannabis Retail License
• Updates on building discussion and THC-CBD cannabis policy
• Summer planning including staffing, tastings, events, and pet drive

Regular Morning Meeting

The council will address a resolution regarding a mayoral vacancy and a tax abatement request for Lakeside Center LLC. Discussion is also scheduled for the 4th Street SE LRIP application and cannabis usage policies. The meeting includes updates on fire department equipment and sidewalk projects.

• Declaration of a Mayor vacancy (Resolution 20240418-22)
• Tax abatement request for Lakeside Center LLC
• LRIP application for 4th Street SE
• Sidewalk discussion on the 10th Street SW Project
• Voyageur Bottle Shop THC/Cannabis usage policy

Fire Committee

The Fire Committee will discuss changes to contract fees. This discussion follows the City of Rock Creek leaving the fire coverage area.

• Discussion of contract fees due to the City of Rock Creek leaving the coverage area

Ordinance Review Committee

The Ordinance Review Committee will discuss amendments to the city's fee schedule and business ordinances. The meeting includes the appointment of a new Chair and Vice Chair and the creation of committee bylaws. Members will also address regulations regarding burning permits and BBQ pits.

• Fee Schedule Amendment review
• Appointment of Committee Chair and Vice Chair
• Creation of Ordinance Committee Bylaws
• Burning Permits Ordinance and BBQ pit discussion
• Council member per diem ordinance update

HRA

The HRA will review and discuss the 2024 Comprehensive Plan for potential approval. The meeting also includes management updates for Hillside Court and reviews of March financial reports.

• Review of 2024 Comprehensive Plan
• Hillside Court management update
• March fund balance report
• March RLF update

City Council Visioning Meeting

The Pine City Council will hold a visioning meeting to review 2024 city budget and capital expenditures. The agenda also includes an item regarding 315 Main Street South.

• Review of year-to-date revenues totaling $226,976.59
• Discussion regarding 315 Main Street South

Parks Committee

The Pine City Parks and Rec Committee is discussing updates for the disc golf course and pickleball court lines at Hilltop recreation area. The meeting includes a review of the city's Comprehensive Plan and a proposal for 2024 beach staff wages.

• Proposed 2024 beach wages: $20/hr for lead lifeguards and $17/hr for lifeguards 18+
• Discussion on pickleball court line options at Hilltop recreation area
• Review of the city's Comprehensive Plan
• Possible action regarding dog park rentals
• Update on the Cooperative Disc Golf Course

Regular Evening Meeting

The Pine City Council will review monthly operational reports from police, fire, liquor store, and public works departments while processing routine consent items for payroll, minutes, and business permits. The council will evaluate an IT services request for proposals, potential mutual aid with Rush City, staff organizational changes, and AFSCME contract approvals that directly affect municipal service delivery and employee compensation. New business features a discussion on Interim Ordinance 20230802-01 to pause cannabis product sales, planning for -315 Main Street S, and a budget review that will shape local spending and retail regulations.

• Interim Ordinance 20230802-01: Discussion on pausing cannabis product sales
• Resolution 20240403-20: County planning sidewalks on Snake River bridge (Highway 61)
• IT Services RFP: Discussion and possible approval for municipal IT contracts
• AFSCME MOUs: Approval of collective bargaining agreements for Admin Assistant and Budget Analyst roles
• Consent items: Payroll, meeting minutes, mobile food unit license, special event permits, and liquor licenses

Special Council Meeting

The Pine City Council will hold a special session on March 28, 2024. The agenda covers standard procedures like roll call and public comments. The council will discuss the PCFD ladder truck under old business. No other specific actions or votes are scheduled.

• Discussion on PCFD ladder truck

Planning Commission Meeting Agenda

The Pine City Planning Commission will discuss proposed amendments to the zoning ordinance regarding tiny homes, which would establish size limits and placement rules for small dwellings within city limits. Fire Chief Tom Miller and Fire and Life Safety Inspector Adam Zemek will provide input on life safety standards for these units. The commission will also review a memo on property maintenance codes and read informational packets on parking and design requirements ahead of April's meeting.

• Proposed zoning amendments defining stationary tiny homes (100-540 sq ft) and movable tiny homes (100-400 sq ft on wheels)
• Review of International Property Maintenance Code discussion memo
• Reading informational packets for April regarding parking space requirements and design standards
• Discussion with Fire Chief Tom Miller and Inspector Adam Zemek on fire/life safety standards for proposed housing types

EDA

The Pine City Economic Development Authority will review February financial reports and approve administrative updates, including adding Councilor Dave Hill as an authorized signor for Stearn’s Bank CDs. The agenda consists entirely of routine procedural and status updates rather than substantive policy votes or rezonings. The authority manages local revolving loans and development grants that fund commercial and residential projects in Pine City.

• Approval of February 2024 treasurer’s report and combined cash/CD balances
• Addition of Councilor Dave Hill as authorized signor for Stearn’s Bank CDs
• Review of Revolving Loan Fund status, noting EZ Electrical accounts are in collections
• Presentation on the Pine County Transportation & Land Use Study ES & Presentation
• Development report updates from Economic Development Coordinator Lezlie Sauter

Regular Morning Meeting

The Pine City Council will vote on approving the sale of $3,260,000 in General Obligation Improvement Bonds to fund local infrastructure projects. The meeting also includes discussions on a government center facility assessment, county road and bridge projects, and interim city staff appointments. These items determine how the city funds public works, plans its facilities, and fills key administrative roles.

• Approval of Resolution 20240321-17 to sell $3,260,000 in General Obligation Improvement Bonds, Series 2024A
• Review of facility assessment options and a government center plan for city operations
• Updates on County Project No. SAP 058-655-008 (County Rd 55) and County Project No. SP 058-661-032 (Snake River Bridge/Oberstar Trail Extension)
• Discussion of interim positions for Planning and Zoning, Deputy Clerk, and City Administrator
• Consent items include approval of a minor subdivision request at 1005 Main Street N and a special event permit for the Pine County Parade

Ordinance Review Committee

The Pine City Ordinance Review Committee is reviewing a draft ordinance to create a Commercial Building Registration Program requiring annual registration and code inspections for commercial properties. The committee will also discuss updates to the city fee schedule, including charges for fire safety inspections, rental registrations, and community room rentals. Several other regulatory topics are listed for future discussion.

• Draft ordinance amending Chapter 5.04 to create a Commercial Building Registration Program with annual renewals due December 31.
• Inspection requirements mandating initial reviews for new or modified commercial buildings, with subsequent inspections every three years or annually for high-risk properties.
• Fee schedule updates covering Fire and Life Safety Inspector fees, rental registration line items, business registrations, and Library/Community Room rentals.
• Review of Chapter 10.12 governing snowmobiles and all-terrain vehicles.
• Future topics include proposed ordinances on cannabis regulation, 3.2 malt beverage sales, burning permits, and camping in city parks.

HRA

The Pine City HRA board reviewed management updates and financial reports for Hillside Court. The board approved a professional services agreement with SEH to conduct a capital needs assessment for a federal funding application. Discussions also included rental vacancies and potential housing funding requests.

• Approved $7,400 SEH Agreement for Capital Needs Assessment
• Reported three vacant units at Hillside Court, with one unit ready for occupancy
• Discussed a request from Lakes and Pines regarding housing funding via revolving loan

Parks Committee

The committee will consider changing its meeting frequency from monthly to a quarterly schedule. Members will also review the mission/vision statement and approve minutes from the February 12, 2024, meeting.

• Proposal to change committee meetings to a quarterly schedule
• Review of the Committee Mission/Vision Statement
• Approval of February 12, 2024, meeting minutes

Planning Commission Meeting Agenda

The commission will review proposed amendments to include tiny home regulations in the city's zoning ordinance. They will also consider parking and impervious surface variances for Pine Technical and Community College at 900 4th Street SE.

• Proposed zoning amendments for tiny homes under 540 square feet
• Parking variance request for 75 stalls at 900 4th Street SE
• Impervious surface coverage variance for 900 4th Street SE

EDA

The Pine City EDA will review fund balance, RLF, and SCDP updates. The board will also discuss a potential developer for housing on Outlot A and address an update regarding EZ Electrical’s loan via the Initiative Foundation.

• Discussion of a developer for housing at Outlot A
• $850 ECDP membership renewal
• Update regarding EZ Electrical and the Initiative Foundation collection agency

Liquor Store Committee

The committee will continue discussions regarding buildings and review new business items including THC policy. The agenda also includes information on sample ordinances and the MMBA Spring Conference.

• Building discussion
• THC policy review
• Sample ordinances (Lakeville Liquors Memo)
• MMBA Spring Conference information

Regular Morning Meeting

The Council will consider job descriptions and postings for the City Administrator and Community Development Director. The agenda also includes discussions on industrial park plats and soccer field improvements.

• Approval of Industrial Park Plat for Pine City Technology Park 1 and 2
• Discussion regarding shed improvements at soccer fields and a new youth soccer agreement
• Request to hire Bobby Devito as part-time Boiler Attendant
• Approval of Chamber of Commerce permit for Freedom Fest 2024
• Review of CUP Resolution for Pine Technical Community College

Fire Committee

The committee will discuss a mutual aid agreement between RCFD and PCFD and developments in the Rock Creek area. The meeting also includes updates on fire billing revenues, truck maintenance, and a donation from Robbins' Estate.

• Discussion on RCFD/PCFD Mutual Aid Agreement
• Discussion on Rock Creek Area
• Donation received from Robbins' Estate
• Review of fire billing revenues and $31,400 in unpaid 2023 bills
• Fire truck status and maintenance report

HRA

The HRA will discuss and potentially approve a Capital Needs Assessment from SEH regarding Hillside Court. The meeting also includes management updates and reviews of recent financial statements.

• Discussion of SMR Capital Needs Assessment from SEH
• Hillside Court management and financial updates
• Review of HRA financial statements as of January 31, 2024

Regular Evening Meeting

The Council will consider several items including 2024 street improvements on 10th Street SW and the interim City Administrator position. Additional discussions include a new fee schedule, IT services, and various community development topics.

• 2024 Street Improvements (10th Street SW)
• 2024 Fee Schedule (Ordinance 20240207-01)
• 2024 Rental Registration (Ordinance 20240207-02)
• Three Twenty Brewing patio encroachment and fee waiver request
• Industrial Park Plat for Pine City Technology Park 1 and 2

Special Council Meeting

The Pine City Council will meet to swear in Mary Kay Sloan to the Council. The meeting also includes a closed session for the performance evaluation of the City Administrator.

• Swearing in of Mary Kay Sloan for Council
• Closed session: City Administrator performance evaluation

Public Works Committee

The Public Works Committee is reviewing a plan to replace city-owned street light poles and heads. The committee is also discussing pothole repair equipment, water meter revenue, and potential rate increases.

• Street light pole replacement costing $3,883.00 per pole plus approximately $2,000.00 for installation
• Discussion on Asphalt Zipper road repair and maintenance equipment
• Review of Ehler’s rate study for water/sewer rate increases
• Discussion regarding water meter replacement revenue
• Update on 8th Avenue SW and 7th Street SW projects

Special Council Meeting

The council will interview candidates for a city council vacancy and discuss the city administrator position.

• Interview of candidates for City Council Position
• Discussion on City Administrator Position

Planning Commission Meeting Agenda

The Planning Commission will review several requests from Pine Technical and Community College regarding a 24,000 square foot addition to the Technical Trades complex. These items include requests for parking, impervious surface, and conditional use permit amendments at 900 4th Street SE.

• Parking variance for 75 off-site stalls at 900 4th Street SE
• Impervious surface coverage variance for 900 4th Street SE
• Conditional Use Permit Amendment for 900 4th Street SE
• Driveway surface approval for 18799 Cross Cut Road

EDA

The Economic Development Authority (EDA) will discuss potential solar partnerships with East Central Electric and review remaining SCDP funding. The meeting also includes authorization for bank signers and updates on the Revolving Loan Fund.

• Authorization of Finance Director Nicole Tricker and Mayor Carl Pederson as signors for Stearns Bank CD
• Presentation regarding remaining SCDP funding by Lakes and Pines
• Discussion of potential solar partnership with East Central Electric (ECE)
• Review of RLF loan status, including outstanding balances for EZ Electrical and Early Years Academy
• Update on Kwik Trip site plan approval expected late 2024 or early 2025

Regular Morning Meeting

The City Council will consider a public hearing regarding updated fee schedule ordinances, including property and rental property fees. The meeting also includes discussions on library contracts, fire service agreements with Rush City, and various committee appointments.

• Public Hearing for Fee Schedule Ordinances (Ord 20240207-01 and Ord 20230420-02)
• Discussion regarding Pine City Library Contract and budgetary expenses
• Discussion regarding contracted fire services between Pine City and Rush City
• Acceptance of Robbins' donations to the Fire Department
• Discussion regarding 8th and Golf assessments

Liquor Store Committee

The committee is reviewing updates regarding cannabis surveys and low-dose THC product sales. Members will also discuss potential store locations, operating hours, and whether the city or a private seller should hold the license.

• Discussion on cannabis store location options relative to schools and daycares
• Review of cannabis survey results
• Update on low-dose THC product sales
• Proposed Beer License Ordinance

HRA

The Pine City Housing and Redevelopment Authority (HRA) will review management updates for Hillside Court, including recent unit repairs. The board will also discuss setting the 2024 meeting calendar and reviewing financial statements from December 2023 and January 2024.

• Management update on Hillside Court handicap accessible unit and foundation issues
• Discussion and possible action regarding Resolution 20240116-01 for a voided check
• Review of December 2023 and January 2024 financial statements and bank reconciliations
• Discussion regarding 2024 HRA meeting dates and times
• Approval of the 2024 HRA meeting schedule

Cancelled - Parks Committee

The scheduled meeting for the Pine City Parks and Rec Committee on January 8, 2024, was cancelled. The provided document contains the agenda for that cancelled meeting and minutes from a previous meeting held on December 11, 2023.

• Westside Beach Skatepark enclosure renovation proposal with an estimated cost of $25,000
• Minnesota DNR grant award of $16,632 for swimming lessons and safety equipment
• Proposed purchase of 16 solar lights at $134.50 each
• Demolition of old beach bathrooms scheduled for the week of December 11, 2023

Regular Meeting

The Pine City Council will meet to discuss the 2024-2026 Law Enforcement Services Contract and review proposed 2024 fee schedules. The agenda also includes reviewing bids for beach bathrooms and discussing 2024 street project bids.

• Discussion of Pine City Law Enforcement Services Contract 2024-2026
• Review of proposed 2024 Fee Schedules and Rental Property Fee Schedule
• Discussion of Beach Bathroom Bids
• Discussion of 2024 Street Project bids
• Approval of Brewer Off Sale Malt Liquor License for Three Twenty Brewing Company LLC