Oregon City public meetings in 2023

Arts Commission

The Oregon City Arts Commission will meet to discuss 2024 candidate information and a revised RFP. The agenda also includes the approval of minutes from the November 16, 2023, meeting.

• Discussion of 2024 Candidate Information
• Discussion of revised RFP
• Approval of November 16, 2023, minutes

Urban Renewal Commission

The Urban Renewal Commission will discuss several land and property items. Discussion includes a commercial lease with Clackamas Landscape Supply, Inc. and the final report for the Stimson Property environmental assessment.

• Disposition of Commercial Lease with Clackamas Landscape Supply, Inc.
• Stimson Property – Phase 1 Environmental Assessment – Final Report
• Personal Services Agreement with NV5 for 1795 Washington Street Geotechnical Site Analysis (PS 23-018)
• Review of August 16 and September 12, 2023 meeting minutes

City Commission

The City Commission will consider a second reading of a zoning code text amendment regarding the Mixed-Use Corridor Zone District. The agenda also includes discussions on diversity, equity, and inclusion initiatives and a performance evaluation for the City Manager.

• Second Reading of Ordinance No. 23-1011: Zoning Code Text Amendment to the MUC - Mixed-Use Corridor Zone District
• Public Improvement Contract for the 2024 Manhole Rehabilitation Project (CI 23-011)
• Resolution 23-31: Adoption of the City of Oregon City Investment Policy
• Diversity, Equity, and Inclusion Initiatives 2023-2025 Biennium
• City Manager Performance Evaluation, Salary Adjustment, and Merit Pay for Performance

Transportation Advisory Committee

The Oregon City Transportation Advisory Committee's scheduled meeting for December 19, 2023, is cancelled. No other business or discussion items were listed on the agenda.

• Cancellation of the December 19, 2023, meeting

Natural Resources Committee

The Natural Resources Committee will discuss street tree removal and sidewalk mobility. The committee will also consider approving the minutes from the November 8, 2023, meeting.

• Street Tree Removal and Sidewalk Mobility discussion
• Approval of November 8, 2023, meeting minutes

City Commission

The City Commission will discuss the Oregon City 20-Year Master Plan and the Clackamette Park Master Plan. The session also includes an update on the McLoughlin Boulevard Enhancements Project and a report from the City Manager regarding city projects.

• Oregon City 20-Year Master Plan discussion
• Clackamette Park Master Plan discussion
• McLoughlin Boulevard Enhancements Project Update (CI 22-002)
• Update on City Projects

Youth Advisory Commission

The commission will review the Talent Ready Program and approve minutes from past meetings. The agenda also includes introductions by Community Engagement Specialist Hannah Schmidt.

• Talent Ready Program discussion
• Approval of September, October (Revised), and November meeting minutes

Planning Commission

The Planning Commission will hold a public hearing regarding the adoption of the Oregon City Loop Trail Refinement Plan into the Transportation System Plan. The meeting also includes a project update on the McLoughlin Boulevard Enhancement Plan.

• Public hearing to adopt the Oregon City Loop Trail Refinement Plan
• McLoughlin Boulevard Enhancement Plan project update

Library Board

The Library Teen Advisory Committee will meet to discuss the Teen Room Refresh and EnterTextHere. The meeting includes a call to order, roll call, and approval of minutes.

• Teen Room Refresh discussion
• EnterTextHere discussion

Parks and Recreation Advisory Committee

The Oregon City Parks and Recreation Advisory Committee will hold a work session focused on PRAC applicant interviews. The agenda consists primarily of routine administrative items, including approving minutes, public comment procedures, and scheduling the next meeting for January 25, 2024. No binding decisions or policy votes are listed in this packet.

• PRAC Applicant Interviews
• Approval of previous meeting minutes
• Public comment period guidelines (3-minute limit)
• Next scheduled meeting set for January 25, 2024

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will discuss work session interviews. The committee is also scheduled to approve the minutes from the October 26, 2023, meeting.

• Approval of October 26, 2023, meeting minutes
• Discussion of work session interviews

City Commission

The City Commission will consider several routine items via the consent agenda, including infrastructure projects and contract approvals. Public hearings are scheduled regarding a real estate contract for property at 13445 Gaffney Lane and a legislative zoning code text amendment.

• Public hearing: Real estate contract for sale of public works property at 13445 Gaffney Lane
• Public hearing: Ordinance No. 23-1011 regarding Mixed-Use Corridor Zone District zoning amendment
• Change Order No. 2 for the Main Street ADA Project (CI 22-013)
• Resolution No. 23-27: Oregon City Traffic Signal Upgrades Project grant nomination
• Resolution No. 23-29: Molalla Avenue & Pearl Street Intersection Safety Improvements grant nomination

Citizen Involvement Committee

The Citizen Involvement Committee will hold presentations from Jerry Herrmann of the Rivers of Life Center and review CIC representative autobiographies. The committee will also conduct nominations for CIC officers and review minutes from the November 6, 2023 meeting.

• Rivers of Life Center presentation
• CIC officer nominations
• Review of CIC representative autobiographies
• Approval of November 6, 2023 minutes

Library Board

The Library Board is holding a work session to interview candidates for upcoming board vacancies. No other discussion items are listed on the agenda.

• Interviews for upcoming Library Board vacancies

Library Board

The Oregon City Library Board will discuss updates to the behavior policy and tactical plan. The meeting also includes a discussion with Clackamas County Commissioners regarding using Library District funds for capital purposes.

• Behavior Policy Update
• Library Tactical Plan Update
• Discussion of Using Library District Funds for Capital Purposes
• Review of October 25, 2023 Work Session minutes
• November 2023 Library Director's report and statistics

Historic Review Board

The board will consider a request to demolish the Clara Fields House to allow for improvements to the Canemah Sanitary Pump station. They will also review a preservation grant for foundation repairs at 409 3rd Street and discuss solar panel policies.

• Demolition of Clara Fields House at 408 McLoughlin Blvd
• Preservation grant PG 23-03 for 409 3rd Street foundation repair
• Work session on solar panel policy and public outreach approach

Planning Commission

The Planning Commission meeting scheduled for November 27, 2023, has been cancelled.

Transportation Advisory Committee

The Transportation Advisory Committee will discuss a citizen request regarding Hiram Street in the Park Place neighborhood. The committee will also review the 9th & Washington Street crosswalk. Members will also discuss the schedule for the December meeting.

• Citizen request regarding Hiram Street, Park Place Neighborhood
• 9th & Washington Street crosswalk discussion
• December meeting planning

Transportation Advisory Committee

The Oregon City Transportation Advisory Committee is conducting interviews for the reappointments of Ben Simmons and Tim Morgan. The remainder of the agenda consists of standard procedural items.

• Interviews for the reappointments of Ben Simmons and Tim Morgan

Arts Commission

The Arts Commission will discuss a proposal for an assessment of the city's public art collection. The meeting also includes a discussion regarding ideas and potential resources for a new mural.

• Proposal received for an assessment of Oregon City’s Public Art Collection
• Discussion on ideas and potential resources for a new mural
• Presentation led by Economic Development Manager James Graham

City Commission

The Oregon City Commission is holding a work session to discuss updates to the municipal code regarding code enforcement. This meeting is a work session and typically does not include public comments.

• Municipal Code Updates for Code Enforcement

City Commission

The Oregon City Commission will meet on November 15, 2023, to consider routine approvals and public safety grants. The commission may vote on Contract No. 73000-00019224 with the Oregon Department of Transportation for a local quiet zone project. Other items include approving a second winery liquor license at 721 Main St., announcing youth opioid prevention grant awards, and swearing in new police officers.

• Contract No. 73000-00019224 with ODOT for the Oregon City Quiet Zone
• OLCC liquor license application for Corcilla Cellars LLC second location at 721 Main St., Oregon City
• Youth Opioid Prevention Grant Program Committee evaluation and award announcement
• Oath of office for newly hired Oregon City Police Officers
• Small Business Saturday proclamation

Youth Advisory Commission

The Youth Advisory Committee will elect officers for the next term and review municipal codes and bylaws. The committee will also hold a preliminary discussion regarding next year's project.

• Election of officers for next term
• Review of municipal codes and bylaws
• Preliminary discussion of next year's project
• Approval of October 9, 2023 minutes

Planning Commission

The Planning Commission will hold a public hearing regarding a legislative zoning code text amendment to the MUC - Mixed-Use Corridor Zone District. The commission will also review and approve 2023 meeting minutes.

• Public hearing for GLUA 21-00029 / LEG 23-00001 (Zoning Code Text Amendment to the MUC - Mixed-Use Corridor Zone District)
• Approval of 2023 meeting minutes

Library Board

The Library Teen Advisory Committee will review the October meeting minutes and receive a report from the Teen Librarian. The agenda also includes a discussion regarding a teen room refresh.

• Approval of October meeting minutes
• Teen Librarian Report
• Discussion regarding a teen room refresh

Natural Resources Committee

The committee will meet virtually to interview prospective members Doug Neeley and Samantha Wolf. The agenda also includes the approval of previous committee minutes.

• Prospective member interviews for Doug Neeley and Samantha Wolf

City Commission

The City Commission will hold a work session to discuss several upcoming items. Discussion topics include an update on the McLoughin Boulevard Enhancements Project and the development of a Destination Management Organization.

• McLoughin Boulevard Enhancements Project Update (CI 22-002)
• Developing a Destination Management Organization
• City Manager's report on city projects

City Commission

The Oregon City Commission and the City of West Linn are conducting a joint work session. The meeting includes discussions regarding I-205 tolling, statewide housing production, and regional homelessness.

• I-205 Tolling discussion
• Statewide Housing Production discussion
• Regional Homelessness discussion

Citizen Involvement Committee

The Citizen Involvement Committee will hear presentations regarding Public Works and the McLoughlin Blvd Enhancement. The committee will also review the minutes from the October 2, 2023, meeting.

• Public Works presentation by John Lewis
• McLoughlin Blvd Enhancement presentation by Christina Robertson-Gardner
• Review of October 2, 2023, minutes

Urban Renewal Commission

The Urban Renewal Commission will meet in an executive session to conduct deliberations with designated persons. These discussions are intended to negotiate real property transactions.

• Executive session for real property transaction negotiations

City Commission

The City Commission will consider revisions to business license fees and municipal code regulations. The agenda also includes discussions on stormwater management and zoning amendments for Clackamette Park RV Park. Additionally, the commission will hold proclamations for fallen officers.

• Revision of business license fees (Resolution 23-25)
• Zoning amendments for Clackamette Park RV Park
• Municipal code revisions for business licenses (Ordinance 23-1005)
• Permanent right-of-way obstruction at 920 7th Street (Resolution 23-24)
• Extension of water assistance contract with Clackamas County

Library Board

The Oregon City Library Board is holding a work session to discuss the 2023 Summer Reading Program review, the Library Tactical Plan update, and the Behavior Policy update. No formal decisions are scheduled; these are discussion items only.

• 2023 Summer Reading Program review
• Library Tactical Plan update
• Behavior Policy update

Planning Commission

The Oregon City Planning Commission is holding a work session with a single discussion item: a legislative review of the 2023 session. This is a discussion item, not a decision, and no public comments are typically taken at work sessions, though written comments are accepted. The agenda is otherwise procedural, covering roll call, communications, and adjournment.

• Legislative review from the 2023 session
• Written comments accepted via email or mail until 3:00 PM on meeting day
• Meeting streamed live and rebroadcast on Willamette Falls Television channel 28

Arts Commission

The Oregon City Arts Commission will hold a regular meeting with public comment, agenda and minutes adoption, a presentation, and discussion items. Key discussions include revising the schedule for a Request for Qualifications to assess the city's public art collection and reviewing vacancies to recruit new commission members.

• Revised schedule for Request for Qualifications – Assessment of Oregon City’s Public Art Collection
• Review of vacancies and recruitment of new Commission members
• Presentation by Nancy Bush and Judge Kathie Steele
• Approve meeting summary from September 21, 2023

City Commission

The Oregon City Commission will hold a regular meeting with an executive session to review the city manager's performance. The public agenda includes proclamations, consent items for a phone system contract and police vehicles, and general business items including a downtown association agreement, a first reading of a business license ordinance, and a second reading of a psilocybin ban ordinance.

• Second reading of Ordinance No. 23-1009 banning psilocybin service centers and manufacturing
• First reading of Ordinance No. 23-1005 revising business license code (Title 5.04)
• Purchase of three 2024 Dodge Durango police utility vehicles
• Personal Services Agreement for phone system replacement
• Downtown Oregon City Association Memorandum of Understanding

Library Board

The Library Teen Advisory Committee will review the Teen Librarian’s Report and discuss the Code of Conduct. The meeting also includes brainstorming sessions for various work groups.

• Teen Librarian’s Report
• Code of Conduct
• Work Groups discussion and brainstorming

Natural Resources Committee

The Natural Resources Committee will receive information updates regarding Bee City USA and the Street Tree Inventory. The committee will also review expiring terms and member applications.

• Bee City USA Information Update
• Street Tree Inventory Update
• Review of expiring terms and member applications

City Commission

The City Commission will hold a work session to discuss employment issues training and receive an informational report on historic building system development charge assessments. The meeting also includes an executive session and updates on city projects.

• City Commission Employment Issues Training
• Informational Report on Other Agency Practices on Historic Building System Development Charge (SDC) Assessments
• Update on City Projects

Youth Advisory Commission

The committee will review the recent Mental Health Fair and hold a discussion regarding Term 2. Members will also review draft minutes from meetings held in August and September 2023.

• Mental Health Fair recap
• Term 2 discussion
• Review of draft minutes from August 14, 2023, and September 11, 2023

City Commission

The City Commission will hold a work session to discuss potential changes to city business licenses. This meeting is scheduled for October 4, 2023.

• City Business License Modifications

City Commission

The City Commission will consider an ordinance regarding a ban on psilocybin service centers and manufacturing. The meeting also includes discussions on city goals, a new website presentation, and several intergovernmental and service agreements.

• First Reading of Ordinance No. 23-1009: Ban on Psilocybin Service Centers and Manufacturing
• Intergovernmental Agreement between Clackamas River Water and Oregon City for Thimble Creek water service
• Intergovernmental Agreement with West Linn for Transportation and Nutrition Delivery Services
• Personal Services Agreement with Bud’s Towing Inc. for Emergency Towing Services
• Amendment to construction hours for the Maplelane South Apartment Complex

Citizen Involvement Committee

The committee will hear presentations regarding the Chamber of Commerce, the McLoughlin Blvd Enhancement, and a new city website. Members are encouraged to use laptops to test the new website during the meeting.

• Chamber of Commerce presentation
• McLoughlin Blvd Enhancement presentation
• New City Website presentation

Parks and Recreation Advisory Committee

The committee will review minutes from June and July 2023 meetings. Presentations include the launch of a new city website, the Cayuse Five Tribute Project, and an update on Parks System Development Charge (SDC) methodology.

• Launch of new City of Oregon City website
• Cayuse Five Tribute Project Presentation
• Parks System Development Charge (SDC) Methodology Update

Library Board

The scheduled meeting of the Oregon City Library Board for September 27, 2023, was cancelled.

Historic Review Board

The Historic Review Board will hold public hearings regarding the installation of the Cayuse 5 Tribute Project and a deck cover addition at 411 Madison Street. The board will also consider approving the 2023-2025 Biennium Work Plan.

• Installation of the Cayuse 5 Tribute Project on McLoughlin Promenade
• Deck cover addition at Judge Robert Caufield House, 411 Madison Street
• Approval of 2023-2025 Biennium Work Plan

Planning Commission

The Planning Commission will receive an overview of the Willamette Falls Path/OR 99E Enhancement project from 10th Street to Railroad Avenue. The commission will also review and approve previous meeting minutes.

• Presentation: Willamette Falls Path/OR 99E Enhancement (CI 22-002)
• Approval of Planning Commission minutes

Arts Commission

The Arts Commission will hear a presentation on the Mural Training Program. The commission is also discussing a request for qualifications to assess Oregon City's public art collection and planning for 2023-2024.

• Mural Training Program presentation
• Request for Qualifications – Assessment of Oregon City’s Public Art Collection
• Planning for 2023-2024

City Commission

The City Commission will hold a work session to discuss a meeting notice for the Citizen Involvement Committee. No other discussion items are listed on this agenda.

• Citizen Involvement Committee meeting notice discussion

City Commission

The City Commission will consider local authorization regarding psilocybin facilities and a water service agreement for the Thimble Creek area. The agenda also includes presentations on parks and recreation and various consent agenda items including landslide monitoring and sewer projects.

• Local authorization to prohibit psilocybin facilities
• Contract with Geotechnical Resources, Inc. for city-wide landslide monitoring
• Public improvement contract for Linn Basin Sanitary Sewer I&I Rehab Project 1
• Intergovernmental Agreement with Clackamas River Water for Thimble Creek
• Liquor license application for Sierra Enterprises Oregon, Inc. at 1002 Molalla Ave.

Transportation Advisory Committee

The Transportation Advisory Committee will discuss a request for a rapid-flashing beacon at Washington Street and 9th Street. The meeting also includes a Public Works report covering new signage, a new crosswalk, and the I-205 Tolling Nexus Project.

• Rectangular Rapid-Flashing Beacon request for Washington Street & 9th Street
• New signage at 7th & Main Street
• New crosswalk at Linn Avenue and Pearl Street
• I-205 Tolling Nexus Project List and C4 Joint Agency Response Letter

Library Board

The Library Teen Advisory Committee will hold an orientation session. The meeting also includes discussions regarding committee bylaws and a vote for officers.

• Teen Advisory Committee Orientation
• Discussion of Teen Advisory Committee Bylaws
• Vote for Teen Advisory Committee Officers

Library Board

The Library Board Data Committee will review the data currently provided at regular meetings. The committee will discuss potential changes to this data reporting process.

• Review of current library board meeting data
• Discussion of potential changes to data reporting

Urban Renewal Commission

The Urban Renewal Commission will discuss environmental assessment proposals for the Stimson Property. The commission will also receive information regarding Clackamette Cove and review minutes from the July 19, 2023 meeting.

• Environmental Assessment Proposals for Stimson Property
• Information related to Clackamette Cove
• Minutes of the July 19, 2023 Urban Renewal Commission Meeting

City Commission

The City Commission will hold a work session to discuss several upcoming items. Discussion topics include the Cayuse Five Tribute Project, proposed Clackamette Park Master Plan amendments, and a Youth Opioid Prevention Grant Program.

• Cayuse Five Tribute Project presentation
• Proposed Clackamette Park Master Plan amendments for zoning and an RV park
• Youth Opioid Prevention Grant Program discussion
• City Manager's update on city projects

The commission reached consensus to delete the two‑year funding limit clause from the draft Youth Opioid Prevention Grant program. They also agreed to create a small award review committee made up of two city commissioners and community stakeholders, which will present its recommendation to the commission on November 15. No other items were formally decided; remaining topics were discussed or deferred.

• Removed two‑year limit clause from youth opioid grant draft (consensus)
• Established small award review committee of two commissioners plus community members (consensus)
• Committee to submit grant award recommendation to City Commission on Nov 15 (consensus)

Youth Advisory Commission

The commission will discuss plans for a Mental Health Fair and the 2023-24 OMA “If I Were Mayor…” Student Contest. Members will also vote to approve minutes from the August 14, 2023 meeting.

• Approval of August 14, 2023, meeting minutes
• Mental Health Fair discussion
• 2023-24 OMA “If I Were Mayor…” Student Contest discussion

The commission discussed logistics for a Mental Health Fair, including staffing shifts and refreshments. Members also discussed YAC membership and the 'If I Were Mayor...' student contest.

• Set Mental Health Fair for October 7, 2023, at 1:30 PM
• Assigned greeter shifts to Julian, Hannah, Henry, Melanie, and Landon
• Assigned refreshment duties to Myles and Brianna

Planning Commission

The Planning Commission will conduct a public hearing for a land use application and variance request. The items concern a garage siting and setback variance at 1404 Jackson Street.

• Public hearing for GLUA-23-00022 and VAR-23-00005 at 1404 Jackson Street
• Garage siting and setback variance request

The Commission approved a land use application and variance for a garage at 1404 Jackson Street. The body also approved several sets of meeting minutes from 2014, 2021, and 2022. A status update was provided regarding the Park Place LUBA remand.

• Approved GLUA-23-00022 and VAR-23-00005 for garage siting and setback variance at 1404 Jackson Street (6-0)
• Approved meeting minutes for multiple dates between Oct 13, 2014 and May 23, 2022 (6-0)

City Commission

The Oregon City Commission will hold a work session to discuss an update regarding the Willamette Falls Path/OR 99E Enhancement: 10th Street to Railroad Avenue Project. This meeting is a work session, and typically there are no public comments during these sessions.

• Update on Willamette Falls Path/OR 99E Enhancement: 10th Street to Railroad Avenue Project (CI 22-002)

The City Commission convened for a work session to receive an update on the Willamette Falls Path/OR 99E Enhancement project. No formal decisions were made during this meeting.

City Commission

The City Commission will consider several consent agenda items including engineering agreements and equipment purchases. The meeting also includes discussions on regional congestion pricing, downtown restroom artwork, and a legislative review.

• Personal Services Agreement with Archaeological Investigations Northwest, Inc. for Clairmont Waterline Replacement Project Phase 2
• Personal Services Agreement with Century West Engineering for the 2024 Roadway Reconstruction Project
• Clackamas 800 Radio Group Radio Bond project additional funding approval
• Purchase of two 2023 Ford Police Interceptor Utility Vehicle AWD
• Second Reading of Ordinance No. 23-1008 regarding Parks and Recreation Advisory Committee bylaws

The City Commission approved a consent agenda including water and road projects and the purchase of two police vehicles. The Commission also voted to add the City's logo to a regional document opposing congestion pricing and tolling.

• Approved consent agenda including Fair Housing Resolution and two personal services agreements (5-0)
• Approved additional funding for Clackamas 800 Radio Group Radio Bond project (5-0)
• Approved purchase of two 2023 Ford Police Interceptor Utility Vehicles (5-0)
• Approved use of City logo on Joint Values on the Proposed Regional Congestion Pricing and Toll Projects (5-0)
• Adopted Ordinance No. 23-1008 allowing Parks and Recreation Advisory Committee Bylaws to set meeting frequency (4-0, 1 abstain)
• Approved increasing Community Engagement Specialist position from half to full time (5-0)

Library Board

The Library Board will review the July 26, 2023 meeting minutes and receive a report on library statistics. Discussion items include updates to the Collection Development Policy and information regarding a new library website.

• Review of July 26, 2023 minutes
• Teen Advisory Committee (TAC) Bylaws discussion
• Collection Development Policy updates
• New Library Website discussion
• Formation of Data Subcommittee

The Library Board approved bylaws for the Teen Advisory Committee and updated the Library Collection Development Policy. The board also discussed the upcoming launch of a new library website and analyzed distribution gaps of the Trail News publication in unincorporated areas.

• Approved July 26, 2023 meeting minutes (7-0)
• Approved Teen Advisory Committee (TAC) bylaws with noted changes (7-0)
• Approved updated Library Collection Development Policy with discussed corrections (7-0)
• Formed Data Subcommittee consisting of Nick Dierckman, Bill Carton, and Larry Osborne

Historic Review Board

The Board will hold a public hearing regarding the installation of the Cayuse 5 Tribute Project on the McLoughlin Promenade. The agenda also includes a request for a metal cable railing at 1315 JQ Adams Street and an initial discussion of the 2023-2025 Biennium Work Plan.

• Public hearing for Cayuse 5 Tribute Project on the McLoughlin Promenade
• Deck railing replacement request for Anne Park House at 1315 JQ Adams Street
• Initial discussion of the 2023-2025 Biennium Work Plan

The Board voted to continue two public hearings regarding historic structures to September 26, 2024. Members also held an initial discussion to prioritize goals for the 2023-2025 Biennium Work Plan.

• Continued GLUA-23-00023/HR-23-00007 (Cayuse 5 Tribute Project) to September 26, 2024 (4-0)
• Continued GLUA-23-00025/HR-23-00008 (metal cable railing at 1315 JQ Adams Street) to September 26, 2024 (4-0)

Arts Commission

The commission is scheduled to discuss the Singer Hill Cafe work and display space and review received art submissions. Members will also discuss strategic priorities for 2023-25. The meeting includes approval of minutes from May, June, and July meetings.

• Singer Hill Cafe Work and Display Space discussion
• Review of Art Submissions Received
• Discussion of Strategic Priorities for 2023-25
• Approval of May, June, and July meeting minutes

Urban Renewal Commission

The Urban Renewal Commission will discuss and receive direction regarding Clackamette Cove. The meeting also includes a review of the July 5, 2023, meeting minutes.

• Discussion and direction related to Clackamette Cove
• Review of July 5, 2023, Urban Renewal Commission minutes

The Commission reached consensus to investigate dredging permits, aeration, and the Three Basin Rule to improve water quality at Clackamette Cove. Members agreed to schedule a work session with a water solutions committee and to contact the city of Troutdale regarding a similar project. The Commission also approved the minutes from the July 5, 2023 meeting.

• Approved July 5, 2023 meeting minutes (5-0)
• Reached consensus to pursue dredging permit and aeration research for Clackamette Cove
• Reached consensus to schedule a work session with the Cove water solutions committee
• Reached consensus to request a meeting with Troutdale regarding their Confluence project

City Commission

The City Commission will hold a public hearing regarding an SDC appeal at 624 Main Street. The agenda also includes discussions on regional congestion pricing and the Mt. View Cemetery restroom project. Additionally, the commission will administer the oath of office to Police Chief Shaun Davis.

• SDC Appeal for 624 Main Street
• Oath of Office for Police Chief Shaun Davis
• Liquor license application for New Hings Restaurant at 527 Main Street
• Agreement with Precision Locating for utility services
• Discussion on regional congestion pricing and toll projects

The Commission denied an appeal to reduce System Development Charges (SDCs) for a project at 624 Main Street but directed staff to find ways to make the project feasible. The city also swore in a new Police Chief and approved several service agreements via a consent agenda.

• Swore in Shaun Davis as Chief of Police
• Approved consent agenda including liquor license for New Hings Restaurant and various service agreements (4-0)
• Denied SDC Appeal for 624 Main Street (3-1)
• Directed staff to explore ways to make the 624 Main Street project feasible (4-0)
• Tabled joint values document on regional congestion pricing and toll projects (4-0)
• Reached consensus for staff to move forward with Assistant City Manager recruitment process

Youth Advisory Commission

The commission will discuss the Parks & Recreation Department Master Plan with Denise Toyooka. The meeting also includes a project discussion and staff liaison update.

• Parks & Recreation Department Master Plan discussion

The commission approved the minutes from the previous meeting and voted to hold the August 21, 2023, meeting virtually. Members discussed the Parks & Recreation Department Master Plan and a proposed student mental health fair for October 7th.

• Approved minutes from the previous meeting
• Voted for virtual meeting on August 21, 2023

Natural Resources Committee

The Natural Resources Committee will discuss the Street Tree Inventory Project. The committee will also consider approving minutes from the June 14, 2023, meeting.

• Street Tree Inventory Project
• Approval of NRC Minutes from 6-14-23

City Commission

The City Commission will discuss modifications to the city business license analysis and review its rules of procedure and policies. The session also includes an update on city projects and committee reports from various commissioners.

• City Business License Comparative Analysis and Modifications
• Review of the City Commission Rules of Procedure and Commission Policies
• Update on City Projects

The Commission reached consensus on modifying business license fees and requirements for event organizers and vendors. Members also agreed on new procedures for evaluating candidate residency and managing conflicts of interest for nonprofit boards.

• Consensus reached to charge event organizers business license fees regardless of profit status
• Consensus reached to exempt individual event vendors from business license fees
• Consensus reached to apply annual license application fees to the overall license fee for successful applicants
• Consensus reached to charge home office businesses a different license fee than regular businesses
• Consensus reached that candidates must provide reasonable proof of 12 continuous months of residency
• Consensus reached that candidates must submit residency documentation seven calendar days before the City files the candidate list with the County
• Consensus reached to adopt draft language requiring Commissioners on nonprofit boards to recuse themselves from related Commission issues
• Consensus reached to trial a new public comment beeper procedure involving three beeps and a blink

Citizen Involvement Committee

The Citizen Involvement Committee will hear presentations regarding the Parks & Recreation Department Master Plan and a Comprehensive Update from the Planning Department. The meeting also includes a discussion on City Commission CIC Guidelines.

• Parks & Recreation Department Master Plan presentation
• Planning Department Comprehensive Update presentation
• City Commission CIC Guidelines discussion

The committee received presentations on mayoral objectives, transportation planning, and the OC2040 Comprehensive Plan update. No formal votes were recorded for the agenda items, though the committee discussed neighborhood budget overdrafts and local infrastructure concerns.

• Discussed budget overdraft for Gaffney Lane postcards; Amy Willhite volunteered to pay the difference
• Reviewed Downtown Bicycle and Pedestrian Needs Inventory and Action Plan
• Received update on OC2040 Comprehensive Plan visioning phase
• Discussed Willamette Falls Legacy Project and Riverwalk status

City Commission

The City Commission will meet to consider several routine items via the consent agenda and conduct a first reading of an ordinance regarding Parks and Recreation Committee bylaws. The agenda also includes various service agreements, grant awards, and project improvements.

• Ordinance 23-1008: Amending OCMC 2.58.050 regarding Parks and Recreation Advisory Committee meeting requirements
• Liquor License Application for Wayward Hospitality, LLC (dba Wayward Market) at 818 Main St.
• Personal Services Agreement with Brown and Caldwell Inc. for NPDES MS4 and TMDL Support
• Heritage Tree Nomination for an Oregon White Oak near 506 S. High Street
• 2023-2024 Community Enhancement Grant Awards

The City Commission approved a temporary exception to private property construction hours for the Maple Lane South Apartment Complex, adding language to prohibit 4 a.m. starts on weekends. The Commission also passed the first reading of an ordinance regarding Parks and Recreation Advisory Committee meeting requirements.

• Approved temporary exception to private property construction hours for Maple Lane South Apartment Complex with added weekend restrictions (5-0)
• Approved first reading of Ordinance 23-1008 regarding Parks and Recreation Advisory Committee meeting frequency (5-0)
• Approved liquor license application for Wayward Hospitality, LLC (dba Wayward Market) at 818 Main St. (5-0)
• Approved Oregon Patrol Service Agreement (5-0)
• Approved Personal Services Agreement with Brown and Caldwell Inc. for NPDES MS4 and TMDL Support (5-0)
• Approved Heritage Tree Nomination for Oregon White Oak adjacent to 506 S. High Street (5-0)
• Approved IGA with Clackamas County for Physical Records Storage and Scanning (5-0)
• Approved Cooperative Improvement Agreement with ODOT for Beavercreek Road ARTS Project (5-0)

Youth Advisory Commission

The agenda for this virtual meeting consists of a single discussion item regarding a project. No further details or specific topics are listed in the provided document.

• Project discussion

The commission decided to move their project focus away from the Oregon City School Curriculum, which was deemed too broad to influence. The group is now planning a student mental health fair.

• Changed project focus from school curriculum to a student mental health fair

Library Board

The Library Board will discuss a draft security camera policy and the results of a survey of unincorporated residents. The meeting also includes a report from the Library Director regarding July 2023 statistics.

• Draft Security Camera Policy
• Results of Survey of Unincorporated Residents
• Library District Advisory Committee letter to Clackamas Board of County Commissioners
• Library Director's July 2023 report and statistics

The Board approved meeting minutes from May 2023 and July 2022. Members discussed survey results from unincorporated residents, noting lower satisfaction with digital resources and a potential need for a promotional mailer. No other formal actions were taken.

• Approved May 24, 2023 meeting minutes (7-0)
• Approved July 27, 2022 meeting minutes (7-0)

Parks and Recreation Advisory Committee

The committee will conduct a Parks Tour and review various staff reports. Future agenda items include discussions on park development goals, funding, and the Clackamette Park Master Plan.

• Parks Tour
• Clackamette Park Master Plan
• Willamette Falls Legacy Project
• Community Garden at Pioneer Center
• Park Development Goals/Park Designs

The committee visited nine city parks to review site usage, maintenance needs, and ongoing projects. No formal votes or policy decisions were made during the tour.

• Conducted site visits to Sportcraft Landing, Jon Storm Park, Clackamette Park, Park Place Park, Waterboard Park, Tyrone S Woods Park, Wesley Lynn Park, Hazelgrove Park, and Chapin Park

Planning Commission

The provided document contains procedural information regarding public participation and ADA access but does not list any specific projects or topics for discussion. The agenda consists of a call to order, public comment, a public hearing section, communications, and adjournment.

Arts Commission

The Arts Commission will discuss the implementation of an Enhancement Grant Award. The meeting also includes presentations regarding Willamette Falls Symphony Orchestra Activities and the RACC Going Public Program.

• Overview of the Willamette Falls Symphony Orchestra Activities
• Briefing on the RACC Going Public Program
• Discussion regarding implementation of Enhancement Grant Award

Urban Renewal Commission

The Urban Renewal Commission will hold discussions regarding the Clackamette Cove Properties. The meeting also includes a discussion of the properties located at 214 Tumwater Drive and 313 S 2nd Street.

• Discussion of Clackamette Cove Properties
• Discussion of 214 Tumwater Drive and 313 S 2nd Street properties

The Urban Renewal Commission approved directions for staff to explore water quality and development partnerships for Clackamette Cove. The commission also authorized research into transferring two city-owned properties to the Urban Renewal Agency. No properties were sold during the meeting.

• Approved direction for City Manager to explore collaboration with Water Environmental Services and Metro Regional Government for Clackamette Cove (6-0)
• Approved direction for staff to research a new permit to increase water exchange between the Cove and the Clackamette (6-0)
• Approved research into transferring 214 Tumwater Drive and 313 S 2nd Street properties to the Urban Renewal Agency and rectifying encroachments (6-0)

City Commission

The City Commission will meet to discuss various public works projects, including sewer replacements and pavement maintenance plans. The agenda includes a resolution to adjust solid waste collection and disposal rates effective September 1, 2023.

• Resolution No. 23-17: Accept the Right-of-Way of Caufield Road
• Personal Services Agreement with RH2 Engineering, Inc. for Magnolia Street Sewer Replacement Project
• Amendment No. 1 to Wallis Engineering agreement for Inflow/Infiltration Program Management
• Personal Services Agreement with Consor for 5 Year Pavement Maintenance Utility Fee Plan 2025-2029
• Public Improvement Contract with ICON Construction and Development for Main Street ADA Project

The Commission approved a 9.5% increase for solid waste collection and disposal rates. It denied a developer's request for lien subordination on Holmes Lane and rejected memorandums of understanding for sports field fees.

• Approved Resolution No. 23-21 to adjust solid waste rates by 9.5% effective September 1, 2023 (5-0)
• Denied request for subordination of lien for deferred SDC agreement for Holmes Lane (5-0)
• Denied Memorandums of Understanding for sports fields (2-3)
• Denied motion to set sports field fee at $3 (2-3)
• Approved Resolution No. 23-17 to accept Right-of-Way of Caufield Road (5-0)
• Approved Personal Services Agreement with RH2 Engineering for Magnolia Street Sewer Replacement (5-0)
• Approved Amendment No. 1 with Wallis Engineering for Inflow/Infiltration Program Management (5-0)
• Approved Public Improvement Contract with ICON Construction for Main Street ADA Project (5-0)

Natural Resources Committee

The Natural Resources Committee will discuss a heritage tree nomination for an Oregon White Oak. The meeting also includes standard procedures such as public comment and the adoption of the agenda.

• Heritage Tree Nomination for an Oregon White Oak adjacent to 1506 S. High Street

City Commission

The City Commission will discuss updates to the Parks and Recreation Master Plan and the Natural Resources Committee Work Plan for 2023-2025. The agenda also includes a report on Clackamas Water Environmental Services and a discussion regarding elected officials serving as nonprofit board directors.

• Parks and Recreation Master Plan Update
• Natural Resources Committee Work Plan for 2023-2025
• Clackamas Water Environmental Services State of the District Report
• Discussion regarding elected officials participating as nonprofit board directors

The Commission held a work session to review the Natural Resources Committee's 2023-2025 Work Plan and the Parks and Recreation Master Plan findings. Officials also received a state of the district report from Clackamas Water Environmental Services. No formal votes were taken as the meeting was a work session.

• Reached consensus to discuss communication guidelines with the Citizen Involvement Committee
• Reached consensus to further discuss potential reimbursement for CIC mailings
• Reviewed Natural Resources Committee 2023-2025 Work Plan
• Reviewed Parks and Recreation Master Plan findings and recommendations
• Discussed Clackamas Water Environmental Services rate harmonization and reporting

Youth Advisory Commission

The Youth Advisory Commission will meet to discuss a project and the Juneteenth event. The agenda also includes approval of meeting minutes and a staff liaison update.

• Juneteenth Event
• Project Discussion
• Approval of Meeting Minutes

Planning Commission

The Planning Commission will hold a public hearing regarding the Clackamette Park Master Plan and General Development Plan. This item is listed under the Public Hearing section of the agenda.

• Public hearing: Clackamette Park Master Plan / General Development Plan (GLUA-23-00012 / MAS-23-00001)

The Planning Commission approved the Clackamette Park Master Plan and General Development Plan. The commission also received an update regarding a LUBA remand of the Park Place Crossing Master Plan.

• Approved GLUA-23-00012 / MAS-23-00001 Clackamette Park Master Plan / General Development Plan (6-0)

Urban Renewal Commission

The Urban Renewal Commission will discuss the Mixed Used Downtown zoning code. The meeting also includes discussions regarding multiple specific property locations within the city.

• Mixed Used Downtown zoning code discussion
• Stimson Property discussion
• 922 Main Street Property discussion
• 12th and Main Street properties discussion
• 214 Tumwater Drive and 313 S 2nd Street Properties discussion

The Commission approved the minutes from June 7 and June 21, 2023. Members reached consensus to request cost estimates for soil sampling at the Stimson property and to hold the 922 Main Street property until the Quiet Zone project is closer to completion.

• Approved June 7 and June 21, 2023 meeting minutes (7-0)
• Consensus to request staff report on cost of core sample environmental analyses for Stimson property
• Consensus to place 922 Main Street property on hold until Quiet Zone project is nearer completion
• Consensus to request staff research pros/cons of City vs. Urban Renewal Agency ownership of 922 Main Street
• Consensus to refer discussion of 214 Tumwater Drive and 313 S 2nd Street properties to City Commission
• Consensus to defer discussion of Clackamette Cove Properties to a future meeting

City Commission

The commission will review several items for approval, including a resolution for a Metro 2040 grant application. The agenda also includes agreements for water main work and downtown restroom construction.

• Resolution No. 23-20 for Beavercreek Road Industrial Area study grant
• Water Systems Consulting, Inc agreement for Molalla Avenue water main
• Icon Construction & Development contract for Downtown Public Restroom
• Construction hour exceptions for Clackamas County Courthouse project
• Appointment of Dave Trotter to the Natural Resources Committee

The City Commission approved a temporary exception allowing courthouse construction to start at 5 a.m. through September 2023. The board also directed the Urban Renewal Commission to study a potential land swap to bring the Riverwalk into the district.

• Approved temporary 5 a.m. construction start for Clackamas County Courthouse through September 2023 (5-0)
• Approved Resolution No. 23-20 for Metro 2040 Grant application for Beavercreek Road Industrial Area (5-0)
• Approved Personal Services Agreement with Water Systems Consulting, Inc for Molalla Avenue water main (5-0)
• Approved Public Improvement Contract with Icon Construction & Development for Downtown Public Restroom (5-0)
• Requested Urban Renewal Commission study land swap to bring Riverwalk into the district (5-0)
• Appointed Dave Trotter to the Natural Resources Committee
• Declared July 2023 as Parks and Recreation Month
• Approved minutes from February 1, March 1, and April 19, 2023 meetings (5-0)

Library Board

The scheduled meeting of the Oregon City Library Board for June 28, 2023, was cancelled. No business was conducted or decided upon at this time.

Planning Commission

The Planning Commission is holding a public hearing regarding the Clackamette Park Master Plan and General Development Plan. No other substantive agenda items are listed for this meeting.

• Public hearing for Clackamette Park Master Plan / General Development Plan (GLUA-23-00012 / MAS-23-00001)

The Planning Commission continued the review of the Clackamette Park Master Plan / General Development Plan (GLUA-23-00012 / MAS-23-00001) to a future date. This action follows the discovery that zoning for RV parking in the plan is incorrect and requires a separate process.

• Continued GLUA-23-00012 / MAS-23-00001 Clackamette Park Master Plan / General Development Plan to July 10, 2023 (5-0)

Parks and Recreation Advisory Committee

The committee will receive a presentation regarding the Parks Master Plan Update. The agenda also includes a discussion of PRAC Bylaws and a parks tour. Staff and member reports cover topics such as the Community Garden at Pioneer Center and Clackamette Park Master Plan.

• Parks Master Plan Update presentation
• Discussion regarding PRAC Bylaws
• Approval of minutes from May 25, 2023, July 27, 2017, and August 29, 2019
• Reports on Community Garden at Pioneer Center and Clackamette Park Master Plan

The committee approved meeting minutes from May 2023, July 2017, and August 2019. Members reviewed a presentation on the Parks Master Plan update and discussed funding strategies and community survey data. No other formal votes were recorded.

• Approved May 25, 2023, July 27, 2017, and August 29, 2019 meeting minutes (Passed by roll call)

Urban Renewal Commission

The Urban Renewal Commission will meet to discuss Resolution No. UR 23-01 regarding the adoption of the Urban Renewal Budget and tax increment declarations. The commission will also discuss the Urban Renewal District and its implementation plan.

• Resolution No. UR 23-01: Adopting the Urban Renewal Budget and making appropriations for the 2023-2025 Biennium
• Request to release January 18, 2023, Executive Session minutes
• Discussion of the Urban Renewal District and Implementation of the Urban Plan

The Commission approved the 2023-2025 biennium budget, which sets zero tax increment for 2023/2024 and 25% for the following year. The body also voted to keep executive session minutes private and established a priority order for property development.

• Approved Resolution No. UR 23-01 adopting the 2023-2025 biennium budget (4-3)
• Denied request to release January 18, 2023 Executive Session minutes (7-0)
• Reached consensus to prioritize disposition of URC-owned residential properties
• Reached consensus to pursue work on Stimson, 10th and 12th Street, and Cove projects in that order

City Commission

The City Commission will consider several routine consent agenda items, including employee salary adjustments and service contracts. The meeting includes a public hearing for a supplemental budget and discussion on authorizing debt for water system improvements.

• Resolution No. 23-13: Supplemental Budget for the 2021-23 Biennium
• Resolution No. 23-16: Authorizing Full Faith Credit Borrowing for Water System Improvements
• Ordinance No. 23-1007: Designating the Ermatinger House as a Park
• Public improvement contract with Lee Contractors, LLC for Beemer Way Stormwater Outfall Improvements
• Contract extension with Cumming Group for WES Good Neighbor Agreement Funded Projects

The City Commission adopted a supplemental budget for the 2021-23 biennium and authorized full faith credit borrowing for water system improvements. The commission also designated the Ermatinger House as a park and approved several service contracts via a consent agenda.

• Adopted Resolution No. 23-13, Supplemental Budget for the 2021-23 Biennium (5-0)
• Adopted Resolution No. 23-16, authorizing full faith credit borrowing for water system improvements (5-0)
• Approved Ordinance No. 23-1007, designating the Ermatinger House as a park (5-0)
• Adopted consent agenda including May 16, 2023 special election results certification (5-0)
• Approved COLA for management, supervisory and confidential employees FY 2023-24 (5-0)
• Approved court prosecution services agreement with Christine Landers Law LLC (5-0)
• Approved contract extension with Cumming Group for WES project management (5-0)
• Approved IT Analysis and Support RFP award to Polar Systems (5-0)

Transportation Advisory Committee

The committee will meet to appoint a new member and receive a report from Public Works. The agenda also includes approval of minutes and opportunities for public comment.

• Appointment of New Member
• Public Works Report

Arts Commission

The Oregon City Arts Commission will meet to discuss a draft Request for Proposals (RFP). The agenda also includes the adoption of the agenda and opportunities for public comment.

• Discussion of draft RFP

Natural Resources Committee

The Natural Resources Committee will discuss input regarding the Clackamette Park Master Plan. The committee will also review the Pollinator Gardens webpage.

• Clackamette Park Master Plan discussion
• Pollinator Gardens Webpage discussion

The committee provided feedback on the Clackamette Park Master Plan and the new Pollinator Gardens webpage. No formal legislative actions were taken other than a vote regarding a committee applicant.

• Unanimously voted to support Dave Trotter's application to the committee

Enhancement Grant Program Committee

The Enhancement Grant Program Committee will meet to review grant award items. The agenda includes discussion of extension requests from three organizations and the review of proposals from 14 different organizations.

• Extension requests from Soulflags, Friends of Ermatinger House, and Downtown Oregon City Association
• Grant proposals from 14 organizations including Arts Commission and Clackamas River Basin Council

City Commission

The City Commission will hold a work session to discuss several upcoming agenda items. Discussion topics include city goals, the Oregon City Loop Trail Plan, and a financial recap of various parks donations funds.

• City Commission 2021 – 2023 Goals Update
• Oregon City Loop Trail Plan Update
• Financial Recap of Various Parks Donations Funds

The City Commission held a work session to review progress on 2021-2023 goals and the Oregon City Loop Trail Plan. The Finance Director presented a 20-year research report on parks donation funds. No formal votes were taken during this session.

• Consensus reached to hold a future discussion on prioritizing trail projects
• Determined that Ermatinger House and End of the Oregon Trail Interpretive Center budgets will be tracked separately starting July 1, 2023

Youth Advisory Commission

The Youth Advisory Commission will hold a tour and Q&A session with Captain Shaun Davis of the Oregon City Police Department. The meeting also includes a project discussion and an update from the staff liaison.

• Tour and Q&A with Captain Shaun Davis, Oregon City Police Department
• Project Discussion
• Staff Liaison Update from Emma Worthge
• Approval of minutes

The commission toured the new Oregon City Police Department facilities and discussed next steps for the YAC project. Five members volunteered to read an essay by John Lewis at an upcoming Juneteenth event hosted by the Oregon City Library.

• Five members volunteered to represent YAC at the Juneteenth Event

Library Board

The committee will discuss a writer's group presentation and the development of a Young Teen Advisory Committee. The meeting also includes discussion regarding returning TAC members.

• Writer’s Group Presentation
• Young Teen Advisory Committee Development
• Returning TAC

Urban Renewal Commission

The commission will hold a public hearing for Resolution No. UR 23-01 to adopt the Urban Renewal Budget and declare tax increments for the 2023-2025 biennium. An executive session is also scheduled to conduct negotiations regarding real property transactions.

• Public hearing for Resolution No. UR 23-01 (Urban Renewal Budget)
• Executive session for real property transaction negotiations
• Approval of minutes from January, February, and March 2023 meetings

The Commission decided to suspend Urban Renewal money collections for the first year of the biennium and collect up to 25% of the proposed budget in the second year. The final approval of the biennial budget was tabled to allow staff to calculate updated figures based on these reduced collections.

• Approved minutes from Jan 18, Feb 1, and March 1, 2023, and April 10, 2018 (7-0)
• Denied motion to suspend collection of Urban Renewal monies for the entire biennium (2-5)
• Approved suspension of Urban Renewal money collections for the first year and collection of up to 25% of the proposed budget in the second year (5-2)
• Tabled request for January 18, 2023 Executive Session records pending commissioner review (7-0)
• Tabled approval of the Biennial budget to allow staff to calculate updated revenue and capital outlay numbers (7-0)

City Commission

The City Commission will meet to discuss the 2023-2025 biennium budget, tax impositions, and state revenue eligibility. The agenda also includes a presentation on travel behavior and several items for the consent agenda.

• Public hearing for Resolution No. 23-12 regarding the 2023-2025 Biennium budget and taxes
• Public hearing for Resolution No. 23-15 regarding eligibility to receive state revenues
• Oath of Office for eight Oregon City Police Officers
• Park Place Park property acquisition proposal
• Public Works Street Division replacement vehicle #460 Freightliner Thermo-Lay Pothole Patch Truck

Citizen Involvement Committee

The Citizen Involvement Committee will receive updates from the Public Works Director and the City Attorney. The meeting also includes reviews of the CIC budget and the June Postcard Budget.

• Public Works update by John Lewis
• Review of the CIC budget
• City Attorney update by Carrie Richter
• June Postcard Budget update
• Approval of minutes

Urban Renewal Commission

The Urban Renewal Budget Committee will review the proposed 2023-2025 biennial budget. The committee is scheduled to approve a $15,927,600 budget and property tax rates for forwarding to the Urban Renewal Commission. The meeting also includes elections for committee officers.

• Approval of the $15,927,600 biennial budget for 2023-2025
• Election of Chairperson, Vice Chairperson, and Secretary
• Approval of property tax rates
• Review of May 20, 2021 meeting minutes

The Urban Renewal Budget Committee approved the 2023-2025 Biennial Budget for $15,927,600 as proposed and amended. The committee also established that the maximum amount of tax from the division of taxes shall be levied for the fiscal years ending 2024 and 2025. The budget will be forwarded to the Urban Renewal Commission for adoption.

• Approved 2023-2025 Biennial Budget in the amount of $15,927,600
• Approved maximum tax levy from the division of taxes for fiscal years ending 2024 and 2025

Parks and Recreation Advisory Committee

The committee will hear presentations regarding Singer Creek and Abernethy Creek Park updates and the Park Place Park Metro Enhancement Grant. The agenda also includes a review of PRAC bylaws and a discussion on sidewalk chalk and graffiti policy.

• Greater Oregon City Watershed Council presentation: Singer Creek and Abernethy Creek Park updates
• Park Place Neighborhood Association presentation: Park Place Park Metro Enhancement Grant
• PRAC Bylaws Review
• Sidewalk Chalk/Graffiti Policy discussion

The committee approved a letter of support for a Metro Enhancement Grant for Park Place Park and modified its bylaws regarding meeting times and frequency. Members also discussed park rules concerning sidewalk chalk and scheduled a parks tour for July.

• Approved all prior PRAC minutes (Roll call passed)
• Approved providing a letter of support for Park Place Park Metro Enhancement Grant (Roll call passed)
• Modified Bylaws to change start time to 6:00 pm (Roll call passed)
• Modified Bylaws to require a minimum of 6 meetings annually (Roll call passed)
• Scheduled PRAC Parks Tour for July 26th at 6:00 pm

Library Board

The Library Board will review several sets of meeting minutes for approval. The Library Director is scheduled to present the May 2023 report and library statistics. Additionally, the board will hold a discussion regarding the 2023-25 budget update.

• Approval of various meeting minutes from 2021 through 2023
• Library Director's May 2023 report and statistics
• Discussion of the 2023-25 budget update

The Board approved several meeting and work session minutes dating from January 2021 to April 2023. Members discussed a proposed budget increase from $38k to $158k net from the General Fund and debated the use of Library District funds for capital expenses.

• Approved Work Session Minutes (Jan 13, 2021; Sept 8, 2021; Jan 12, 2022; Aug 24, 2022; Nov 30, 2022; Mar 22, 2023) and Meeting Minutes (Jan 12, 2022; Apr 25, 2023) (7-0)

Historic Review Board

The board will review design advice for a multifamily addition at the Sara Hughes House. Public hearings are scheduled regarding an addition in the McLoughlin Conservation District and new tri-plex construction near the Rasmussen-Buol House. The board will also begin discussion on the 2023-2025 Biennium Work Plan.

• Design advice for a detached multifamily addition to the Sara Hughes House at 1102 7th Street
• Public hearing for an addition at 615 High Street in the McLoughlin Conservation District
• Public hearing for new tri-plex construction near the Rasmussen-Buol House at 151 Molalla Avenue
• Initial discussion of the 2023-2025 Biennium Work Plan

The Historic Review Board approved a building addition in the McLoughlin Conservation District and denied a tri-plex proposal on a designated landmark site. The Board also approved several sets of meeting minutes from 2012 to 2014.

• Approved addition of more than 30% to non-designated historic building at 615 High Street with conditions (4-0, 1 recused)
• Denied new construction of a tri-plex at 151 Molalla Avenue (Rasmussen-Buol House) (5-0)
• Approved meeting minutes dated Oct 23, 2012; Nov 27, 2012; Jan 22, 2013; Feb 26, 2013; Mar 26, 2013; May 28, 2013; Jun 25, 2013; and Mar 25, 2014 (5-0)

Planning Commission

The Planning Commission will conduct a public hearing regarding a general land use application, site plan and design review, variance, and parking adjustment. The commission will also meet to approve previous meeting minutes.

• Public hearing for GLUA-23-00006, SP-23-00016, VAR-23-00001, and PARK-23-00001
• Approval of Planning Commission minutes

The Planning Commission approved a land use application, site plan, variance, and parking adjustment for a Chase Bank at 1689 Molalla Ave. The commission also approved several sets of past meeting minutes.

• Approved GLUA-23-00006, SP-23-00016, VAR-23-00001, and PARK-23-00001 for 1689 Molalla Ave with conditions (6-0)
• Approved meeting minutes for 11 separate dates ranging from 2004 to 2020 (6-0)

Budget Committee

The Budget Committee will review the proposed budget by section. The committee is scheduled to vote on approving the $281,337,900 biennial budget for 2023-2025. If approved, the budget will be forwarded to the City Commission for adoption.

• Approval of the $281,337,900 biennial budget for 2023-2025
• Approval of the general operating tax rate of $4.409 per $1,000 of assessed value

The Budget Committee approved the 2023-2025 biennial budget and the general operating tax rate. These items will be forwarded to the City Commission for adoption.

• Approved 2023-2025 biennial budget of $281,337,900
• Approved general operating tax rate of $4.409 per $1,000 of assessed value for fiscal years ending 2024 and 2025

Arts Commission

The Arts Commission will meet to discuss and determine Arts Commission Grant Awards. The meeting includes public comment and the approval of previous minutes.

• Determine Arts Commission Grant Awards

City Commission

The City Commission will consider adopting design guidelines for middle housing and designating Ermatinger House and Dement Park as city parks. The meeting also includes a second reading of an ordinance regarding the misuse of public restrooms.

• Adoption of Design Guidelines for New Construction- Middle Housing
• Ordinance to designate Ermatinger House as a park
• Ordinance to designate Dement Park as a park
• Contract with Blackline, Inc. for pavement maintenance
• Contract with Aaken Corporation for Beavercreek Road ARTS Project

The City Commission approved design guidelines for new middle housing construction and established misuse of public restrooms as a public offense. The commission also approved the 2023-2025 City Commission Goals and authorized a partnership for a charging infrastructure grant.

• Adopted design guidelines for new construction-middle housing (4-1)
• Approved first reading of Ordinance No. 23-1007 to designate Ermatinger House as a park (5-0)
• Denied first reading of Ordinance No. 23-1006 to designate Dement Park as a park (2-3)
• Approved Ordinance No. 23-1002 establishing misuse of a public restroom as an offense (4-1)
• Approved 2023-2025 City Commission Goals (5-0)
• Authorized City Manager to partner in a US DOT charging infrastructure grant (5-0)
• Adopted consent agenda including pavement maintenance and right-of-way attorney contracts (5-0)
• Appointed Raymond Rendleman to the Transportation Advisory Committee

Transportation Advisory Committee

The Transportation Advisory Committee will discuss speed limits and the Governor’s statement regarding I-205 tolling. The meeting also includes a review of the 2022 Annual Report and discussions about distracted driving.

• Speed limits discussion
• I-205 Tolling update
• Distracted driving discussion
• Review of 2022 Annual Report
• Meeting minutes audit by the City Recorder's Office

Enhancement Grant Program Committee

The committee will review minutes from 2018 and 2019 meetings. Finance Director Matt Zook will provide a presentation, and the committee will discuss a draft tool for evaluating grant proposals.

• Approval of minutes from March 21, 2018, and February 28, 2019
• Presentation by Finance Director Matt Zook
• Discussion of Draft Grant Proposal Evaluation Tool

Library Board

The Library Teen Advisory Committee will discuss updates regarding summer reading and the schedule for summer meetings and volunteers. The committee will also discuss potential projects for the 2023-24 year.

• Summer Reading Updates
• Summer Meeting and Volunteer Schedule
• Potential TAC projects for 2023-24 year

Budget Committee

The Budget Committee will review the proposed budget by section. The committee is scheduled to approve the 2023-2025 biennial budget and property tax rates for forwarding to the City Commission.

• Approval of the $281,337,900 biennial budget for 2023-2025
• Approval of the general operating tax rate of $4.409 per $1,000 of assessed value

The Budget Committee approved the 2023-2025 biennial budget and the general operating tax rate. These items will be forwarded to the City Commission for adoption.

• Approved 2023-2025 biennial budget in the amount of $281,337,900
• Approved general operating tax rate of $4.409 per $1,000 of assessed value for fiscal years ending 2024 and 2025

City Commission

The Oregon City Commission will discuss a potential ordinance to exempt vendors at public events from business license requirements. The work session also includes an update on city projects and various committee reports.

• Potential ordinance regarding business license exemptions for public event vendors
• Update on City Projects

The Commission held a work session to discuss a potential ordinance exempting public event vendors from business license requirements. No formal votes were taken, but there was consensus to research how other jurisdictions handle licenses for farmers markets.

• Consensus to research other jurisdictions' business license practices for farmers markets
• Consensus to receive an update on the Facilities Master Plan

Youth Advisory Commission

The commission will review bylaws and discuss a YAC project. City Manager Tony Konkol will provide an overview of DEI and city government. The meeting also includes approval of the April 10, 2023, meeting minutes.

• Approval of April 10, 2023, meeting minutes
• DEI & City Government overview by Tony Konkol
• Bylaw review
• YAC project discussion

The Youth Advisory Commission voted unanimously to approve bylaws extending their term limits through September 2023, due to the late start of the commission. They also approved the minutes from the April 10 meeting and discussed a potential presentation by the Oregon City Police Chief. No other substantive decisions were made.

• Approved minutes of April 10, 2023 meeting (unanimous)
• Approved bylaws extending term limits through September 2023 (unanimous)

Planning Commission

The Planning Commission will hold a public hearing regarding the Chase Bank site at 1689 Molalla Ave. This item includes a site plan, design review, variance for the main entrance, and a parking adjustment.

• Chase Bank Site Plan and Design Review at 1689 Molalla Ave
• Variance for Main Entrance at 1689 Molalla Ave
• Parking Adjustment at 1689 Molalla Ave

The Planning Commission approved a land use application, site plan, variance, and parking adjustment for the Chase Bank site. The commission also approved several sets of past meeting minutes.

• Approved GLUA-23-00006, SP-23-00016, VAR-23-00001, and PARK-23-00001 for 1689 Molalla Ave with conditions (5-0)
• Approved meeting minutes for 11 dates between 2004 and 2020 (5-0)

Budget Committee

The Budget Committee is meeting to review proposed budget sections and hold a public hearing on State Shared Revenue Uses. The committee will consider approving the 2023-2025 biennial budget and specific property tax rates.

• Approval of $281,337,900 biennial budget for 2023-2025
• Approval of $4.409 per $1,000 general operating tax rate for FY 2024 and 2025
• Approval of $415,371 annual General Obligation Bond Levies for FY 2023-24 and FY 2024-25
• Public hearing on State Shared Revenue Uses

The Budget Committee approved the 2023-2025 biennial budget of $281,337,900 as proposed and amended, to be forwarded to the City Commission for adoption. They also approved a general operating tax rate of $4.409 per $1,000 of assessed value for both fiscal years, and $415,371 each year for general obligation bond levies. The meeting included a public hearing on state shared revenue uses and public comment. No vote tallies were recorded in the minutes.

• Approved $281,337,900 biennial budget for 2023-2025, forwarded to City Commission
• Approved general operating tax rate of $4.409 per $1,000 assessed value for FY 2024 and 2025
• Approved $415,371 for FY 2023-24 and $415,371 for FY 2024-25 for general obligation bond levies

City Commission

The City Commission will hold a special meeting to address general business. The primary item on the agenda is the City-Sponsored Public Event Program.

• City-Sponsored Public Event Program

The Oregon City Commission approved three event grants totaling $42,498 and denied a fourth. The First City Celebration received $15,750 (5-0), the Oregon City Festival of the Arts received $6,875 (5-0), and the Oregon Trail Brewfest received $19,873 (4-0, one abstention). The Girl Scouts' Daisy Dash application for $22,075 was declined (5-0).

• Approved $15,750 for First City Celebration (5-0)
• Approved $6,875 for Oregon City Festival of the Arts (5-0)
• Approved $19,873 for Oregon Trail Brewfest (4-0, one abstention)
• Declined $22,075 for Girl Scouts Daisy Dash (5-0)

City Commission

The City Commission will consider several ordinances, including one regarding misuse of public restrooms and another concerning street tree code amendments. The meeting also includes presentations on mental health, temporary shower trailers, and a community college bond update.

• First Reading of Ordinance No. 23-1002: Misuse of a Public Restroom as an Offense Against Public Peace and Decency
• Second Reading of Ordinance 23-1004: Adopting 2022-23 Street Tree Minor Code Amendments
• Public Improvement Contract with Interlaken, Inc. for the 2023 Oregon City Roadway Pavement Project (CI 22-008)
• Resolution No. 23-08: Amending the Planning Division Fee Schedule
• Presentation on Temporary Shower Trailer at Milner Veterinary Hospital and Brax Laundry

The Commission approved a Diversity, Equity, and Inclusion (DEI) framework and passed a first reading of an ordinance making public restroom misuse a public peace offense. The DEI resolution passed unanimously, while the restroom ordinance passed 4-1 after an emergency declaration failed due to a lack of unanimous support. The Commission also adopted consent agenda items including a road pavement contract and fee schedule amendments.

• Approved Resolution 23-10 DEI Commitment and Framework 2023 (5-0)
• Passed first reading of Ordinance 23-1002 establishing misuse of public restroom as offense (4-1, with one abstention on emergency version)
• Adopted consent agenda including $2.1M road pavement contract and fee schedule amendments (5-0)
• Approved second reading and final adoption of Ordinance 23-1004 street tree code amendments (5-0)
• Mayor appointed Lisa Oreskovich to Library Board

Citizen Involvement Committee

The Citizen Involvement Committee will hear updates from the Chamber of Commerce, Economic Development, and Parks and Recreation. The committee will also receive a budget update from the CIC Chair.

• Chamber of Commerce Update by Victoria Meinig
• Economic Development Update by James Graham
• Parks and Recreation Update by Kendall Reid
• CIC Budget update by Bob La Salle

Budget Committee

The committee will conduct elections for Chairperson, Vice Chairperson, and Secretary. Members will also review proposed City Commission goals for 2023-2025 and receive a budget message regarding the proposed 2023-2025 biennial budget.

• Election of Committee Chairperson, Vice Chairperson, and Secretary
• Review of proposed 2023-2025 City Commission goals
• Presentation of the proposed 2023-2025 biennial budget
• Section-by-section review of the proposed budget

The Budget Committee elected its chair, vice chair, and secretary for 2023. The committee approved minutes from 2021 and 2023 and heard public testimony regarding funding for parks, libraries, and youth substance abuse prevention. No decisions were made regarding the proposed 2023-2025 biennial budget before the meeting recessed.

• Elected Denyse McGriff as chair (7-2-1)
• Elected Andie Smith as Vice Chair (9-0-1)
• Elected William Gifford as Secretary (9-0-1)
• Approved minutes from May 3, 2021, May 6, 2021, and March 20, 2023 (8-1-1)
• Recessed meeting to May 4, 2023 (9-0-1)

Library Board

The Oregon City Library Board will review the proposed 2023-25 library budget. The meeting also includes a report from the Library Director regarding March 2023 statistics and the approval of previous meeting minutes.

• Review and approval of January 25, 2023, and March 22, 2023, meeting minutes
• Library Director's report on March 2023 statistics
• Discussion of the proposed 2023-25 library budget

The Board approved draft testimony for Chair David Goldberg to present to the City Budget Committee, including authorization to answer follow-up questions. The Board discussed the 2023-25 proposed budget, which includes three new positions and a reduction in target fund balance reserves to increase operational funding.

• Approved January 25, 2023 minutes (6-0)
• Approved March 22, 2023 minutes (6-0)
• Approved Chair David Goldberg's budget testimony and authorized him to respond to questions on behalf of the Board (6-0)

Historic Review Board

The Historic Review Board will hold public hearings regarding a covered rear porch addition and setback incentive for the Dr. Mount Residence. The board will also review supplemental photos for middle housing design guidelines.

• Covered rear porch addition and setback incentive request for 817 Center Street
• Review of Design Guidelines for New Construction- Middle Housing Supplemental Photos
• Approval of Historic Review Board minutes

The Historic Review Board approved a covered rear porch and preservation incentive for a residence at 817 Center Street. The Board also adopted supplemental photos for the Middle Housing Design Guidelines for New Construction.

• Approved GLUA-23-00010 and HR 23-00005 for a covered rear porch at 817 Center Street (4-0)
• Approved supplemental photos for Design Guidelines for New Construction- Middle Housing (4-0)
• Approved April 23, 2013, and August 27, 2013, work session minutes (4-0)

Arts Commission

The Arts Commission will discuss a draft RFP for new art work at 7th and Center Streets. The commission will also discuss next steps for selecting artists for a new public bathroom.

• Draft RFP for new art work at 7th and Center Streets
• Artist selection process for new public bathroom

City Commission

The City Commission is holding a work session to discuss the delegated authority to set speed limits within the city. This meeting is designated as a work session for discussion purposes.

• Discussion regarding delegated authority to set speed limits

The City Commission held a work session to discuss research on obtaining delegated authority to set speed limits within city boundaries. No formal votes were taken, but there was consensus that pursuing this authority is worthwhile for resident safety.

• Consensus reached to pursue authority to set city speed limits
• Consensus reached to consider lowered speed limits for Maple Lane, Linn Avenue, and Railroad Avenue

City Commission

The City Commission will consider new parking meter fees for downtown zones and a first reading of street tree code amendments. Clackamas Fire District No. 1 is scheduled to present regarding the Emergency Services Levy. The agenda also includes a discussion on the I-205 Toll Project environmental assessment.

• Resolution No. 23-07: New parking meter fees in downtown zones
• Ordinance 23-1004: 2022-23 Street Tree Minor Code Amendments
• Agreement with DeSantis Landscaping, Inc. for maintenance services
• Removal of Heritage Tree designation at 1211 Jackson Street
• Clackamas Fire District No. 1 presentation on Emergency Services Levy

The City Commission approved new parking meter fees for downtown zones and authorized the removal of a dead heritage tree. The Commission also approved the first reading of street tree code amendments and a letter regarding the I-205 Toll Project environmental assessment.

• Adopted Resolution No. 23-07 for new downtown parking meter fees (5-0)
• Approved removal of Heritage Tree Designation for dead Austrian Pine at 1211 Jackson Street (5-0)
• Approved first reading of Ordinance 23-1004 Street Tree Minor Code Amendments (4-0, 1 abstain)
• Approved amended letter regarding I-205 Toll Project Environmental Assessment (5-0)
• Adopted consent agenda including DeSantis Landscaping agreement, MOXFIVE contract, and Microsoft agreement (5-0)
• Tabled Resolution No. 23-06 (Street Design Standards) pending an updated map

Transportation Advisory Committee

The committee will approve minutes from the March 21, 2023, meeting and adopt the agenda. The session includes a report from Public Works and an opportunity for public comments.

• Approval of March 21, 2023, meeting minutes
• Public Works Report

Library Board

The Library Teen Advisory Committee will meet to discuss upcoming teen summer reading programs. The committee will also discuss the structuring of the group for the 2023-24 period.

• Teen Summer Reading discussion
• Teen Advisory Structuring 2023-24 discussion

Natural Resources Committee

The committee will consider adopting the NRC Biennial Work Plan for 2023 - 2025. Members will also discuss removing the Heritage Tree designation for a dead Austrian Pine at the swimming pool.

• Adoption of NRC Biennial Work Plan for 2023 - 2025
• Removal of Heritage Tree Designation for Dead Austrian Pine at Swimming Pool
• Approval of minutes from 2021-01-13

City Commission

The City Commission will hold a work session to discuss memorandums of understanding, sport field fees, and neighborhood associations. Commissioners will also provide updates from various regional committees and boards.

• Discussion regarding Memorandums of Understanding, Sport Field Fees, and Neighborhood Associations
• Commissioner committee reports on regional water, heritage, and tourism groups

The City Commission held a work session to discuss youth sports field fees and the Ermatinger House Memorandum of Understanding. No formal votes were taken, but the commission reached consensus on maintaining free shelter rentals for Neighborhood Associations. Discussions regarding field fees and MOU account naming remained at the proposal stage.

• Consensus reached to maintain free shelter rentals for Neighborhood Associations provided they follow reservation policies

Youth Advisory Commission

The Youth Advisory Commission will review public meeting policies and bylaws. The commission will also discuss a commission project and approve minutes from the March 24, 2023 meeting.

• Review of public meeting policies and bylaws
• Discussion regarding a Youth Advisory Commission project
• Approval of March 24, 2023 meeting minutes

The Commission appointed Bailey Brown as Chair and Gunnar Datria as Vice Chair following a ranked-choice vote. Brianna Nizic was sworn into office. The group discussed a proposal to talk with the Oregon City School Board regarding banned books.

• Approved March 24th, 2023 meeting minutes
• Appointed Bailey Brown as Chair
• Appointed Gunnar Datria as Vice Chair
• Sworn in Brianna Nizic

Planning Commission

The Planning Commission will hold a public hearing regarding a lot size variance for a 10-lot townhome subdivision. The project is located in the R-2 High-Density Residential District on Pleasant Avenue.

• Public hearing for GLUA 22-00028 VAR 22-00003: lot size variance for a 10-lot townhome subdivision on Pleasant Avenue

The Planning Commission approved a variance to the lot size for a 10-lot townhome subdivision in the R-2 High-Density Residential District on Pleasant Avenue. The commission also approved several sets of meeting minutes from 2013, 2016, and 2018 with corrections to misspelled names.

• Approved GLUA-22-00028 VAR-22-00003 variance to lot size for 10-lot townhome subdivision on Pleasant Avenue (7-0)
• Approved meeting minutes for Mar 11, 2013; Mar 18, 2013; Mar 25, 2018; Apr 8, 2013; Oct 24, 2016; Jan 8, 2018; Feb 26, 2018; Mar 12, 2018; and Mar 26, 2018, with name corrections for Feb 26 and Mar 26, 2018 (7-0)

City Commission

The Oregon City Commission will discuss municipal goals for 2023–2025 and consider minor code amendments regarding street trees. The agenda also includes several infrastructure service agreements and liquor license applications.

• Discussion of 2023–2025 City Commission goals
• Second reading of Ordinance No. 23-1003 regarding Youth Advisory Committee appointments
• Agreement with Wallis Engineering for the Main Street ADA Project
• Agreement with AINW for Main Street waterline improvements (10th to 15th)
• Agreement with DOWL, LLC for Holcomb Boulevard Safe Routes to School Project

The Commission adopted a consent agenda including several infrastructure agreements and liquor licenses. It also approved an ordinance to increase the number of members on the Youth Advisory Committee and authorized the purchase of a new library circulation desk using ARPA funds.

• Adopted consent agenda including liquor licenses for Dough Valley, Inc. and Lucky Hearts, Inc. (4-0)
• Approved Clackamas County Subrecipient Grant Agreement 23-022 for ADA Sidewalks and Ramps Improvements (4-0)
• Approved Personal Services Agreements with Wallis Engineering, AINW, and DOWL, LLC (4-0)
• Approved OLCC Liquor License Application for Big Chill, LLC at 875 Molalla Ave. (3-1)
• Adopted Ordinance No. 23-1003 to allow additional members on the Youth Advisory Committee (4-0)
• Approved purchase of new library circulation desk using ARPA funds (4-0)
• Reached consensus to change street tree fee-in-lieu to $500 and adopt specific replanting exemptions

Citizen Involvement Committee

The Citizen Involvement Committee will hear presentations regarding downtown and parks updates. The agenda also includes comments from a City Commissioner and a staff liaison update.

• Downtown Oregon City Update by Liz Hannum
• Parks & Recreation Update by Kendall Reid
• City Commissioner Thoughts by Mike Mitchell

Historic Review Board

The Historic Review Board will consider a preservation grant for tile repair on the Elizabeth Clark House. The board will also review design guidelines for middle housing and hold a public hearing regarding a new tri-plex development on landmark property.

• Preservation grant for tile repair/replacement at 812 John Adams
• Recommendation of design guidelines for middle housing construction
• Public hearing for a new tri-plex at 151 Molalla Avenue

The Board approved a preservation grant for roof tile replacement on the Elizabeth Clark House. Public hearings regarding middle housing design guidelines and a proposed tri-plex at 151 Molalla Avenue were both continued to future dates.

• Approved PG 23-02 812 John Adams- Tile Repair/Replacement on the Elizabeth Clark House (5-0)
• Continued hearing for adoption of Design Guidelines for New Construction- Middle Housing to April 25, 2023 (5-0)
• Continued hearing for tri-plex construction at 151 Molalla Avenue to May 23, 2023 (5-0)
• Approved minutes for 11 previous meetings dating from 2013 to 2023 (5-0)

Planning Commission

The Oregon City Planning Commission agenda for March 27, 2023, consists of standard procedural items such as call to order and public comment. No specific public hearings or communications are listed in the provided text.

Youth Advisory Commission

The commission will conduct an oath of office and introductory activities. Members will select a secretary, establish a future meeting schedule, and discuss goals and vision for the commission.

• Oath of Office
• Selection of Secretary
• Determination of future meeting schedule
• Discussion of goals and vision

Youth Advisory Commission members recited the Oath of Office and were sworn in. The commission established a recurring meeting schedule for the second Monday of each month at 7 p.m. Members discussed community issues, including racial discrimination at Oregon City High School.

• Youth Advisory Commission members sworn in after reciting Oath of Office
• Established future meetings for the second Monday of each month at 7 p.m.
• Scheduled next meeting for April 10, 2023

Parks and Recreation Advisory Committee

The committee approved the minutes from the January 26, 2023 meeting. Members received staff reports on facility maintenance, upcoming community events, and the retirement of the Senior Center Manager. No other substantive votes were taken.

• Approved January 26, 2023 Meeting Minutes (Roll call passed)

Library Board

The Library Board will hold a work session to interview and discuss candidates for an open position on the board.

• Interview and discussion of candidates for the current Library Board vacancy

The Library Board interviewed two candidates for a vacant position. The Board agreed to recommend Lisa Oreskovich to the Mayor to fill the opening.

• Recommended Lisa Oreskovich to the Mayor for the vacant Library Board position

Library Board

The Board reviewed and approved modifications to a draft survey for residents in unincorporated service areas, including the removal of question six and the striking of question 11. The Board also discussed 2023 community satisfaction results and the upcoming 2023/25 budget process.

• Approved removal of question six from the unincorporated area survey
• Approved striking existing question 11 from the unincorporated area survey
• Approved reworking the wording of question 14 in the unincorporated area survey
• Approved maintaining the word 'selection' in the current survey round

Transportation Advisory Committee

The Transportation Advisory Committee will discuss a distracted driving campaign and review committee membership and affiliations. The agenda also includes discussions regarding neighborhood association meetings and a public works report.

• Distracted Driving Campaign discussion
• Review of committee membership and affiliations
• Discussion of Neighborhood Association Meetings
• Public Works Report

Budget Committee

The Budget Committee is holding a Budget 101 training meeting. The agenda consists of a presentation regarding Oregon Budget Law.

• Training Presentation on Oregon Budget Law

The Budget Committee convened for a work session focused on training. Finance Director Matt Zook provided a presentation on Oregon Budget Law. No substantive decisions were made.

Library Board

The Library Teen Advisory Committee will meet to discuss future teen creative kits and a sub-committee project. The meeting is scheduled for March 18, 2023, at the Oregon City Public Library.

• Future Teen Creative Kit discussion
• Sub-Committee Project discussion

Arts Commission

The Oregon City Arts Commission is meeting to discuss replacing the statue at 7th and Center, promote its grant program, and hear a presentation on art for a downtown public bathroom. The agenda includes routine items like approving minutes and public comment.

• Presentation on Art on Downtown Public Bathroom by Josh Wheeler
• Discussion: Replacement of Statue at 7th and Center - Call for Artists
• Discussion: Promotion of the Arts Commission Grant Program

City Commission

The City Commission held a work session to discuss Memorandums of Understanding and the fee structure for sports fields. Commissioners debated whether to charge youth sports fees, use flat versus hourly rates, and how to subsidize underprivileged patrons. No final decision was made on the fee structure.

• Consensus reached to continue exploring options for charging sports field fees

City Commission

The Oregon City Commission will hold a public hearing on the second reading of Ordinance No. 23-1001, which makes technical revisions to the previously adopted middle housing code. The agenda also includes consent items such as a liquor license application, a new solid waste recycling program, and intergovernmental agreements, plus general business items like a license agreement with Sportcraft Landing, Inc. and a request to extend the comment period for the I-205 Toll Project Environmental Assessment.

• Public hearing on Ordinance No. 23-1001, middle housing code technical revisions (GLUA 22-0002/LEG-22-0001)
• Resolution No. 23-05 establishing new Solid Waste Programming Recycle+ and proposed opt-in rates
• Grant agreement with Oregon Department of Transportation for Holcomb Boulevard Safe Routes to School Project
• Intergovernmental agreement with Clackamas County for right-of-way of Caufield Road
• License agreement between City and Sportcraft Landing, Inc.

The Commission approved technical revisions to the Middle Housing Code and established a new Arts Commission Grant Program. Other actions included approving a license agreement with Sportcraft Landing, Inc. and extending the I-205 Toll Project environmental review period.

• Approved Ordinance No. 23-1001 Middle Housing Code amendments (5-0)
• Approved Oregon City Arts Commission Grant Program (5-0)
• Approved license agreement with Sportcraft Landing, Inc. (4-1)
• Approved I-205 Toll Project Environmental Assessment comment period extension (5-0)
• Approved first reading of Ordinance No. 23-1003 to increase Youth Advisory Committee membership (5-0)
• Tabled OLCC liquor license application for Big Chill, LLC to the next meeting (5-0)
• Adopted consent agenda including Recycle+ programming, Holcomb Blvd project, and Caufield Road agreement (5-0)

Planning Commission

The Planning Commission will hold a work session regarding housing information. Staff from the Department of Land Conservation and Development will provide an information session on housing related statutes.

• Information session on Housing related statutes from Department of Land Conservation Development staff

The Planning Commission held a work session featuring a presentation from the Department of Land Conservation & Development regarding housing in Oregon City. No substantive decisions were made during this meeting.

Planning Commission

The Planning Commission will hold a public hearing regarding policy recommendations from a joint work session held on March 7, 2023. This discussion concerns the HB 2001 Housing Choice Code Update.

• Public hearing for recap of March 7, 2023, Planning Commission/City Commission Worksession
• Policy recommendations for Legislative File: GLUA 22-0002/LEG-22-0001- HB 2001 Housing Choice Code Update

The Planning Commission voted to close the legislative file regarding the HB 2001 Housing Choice Code Update, provided the city can still address multiple ADUs. The commission also approved several sets of past meeting minutes, excluding those from February 28, 2022.

• Closed Legislative File: GLUA-22-0002/LEG-22-0001 (7-0)
• Approved meeting minutes for Nov 10, 2008; Jul 9, 2012; Jun 25, 2012; Jan 25, 2010; Jan 28, 2013; Feb 11, 2013; Oct 11, 2010; Feb 25, 2013; Jul 23, 2012; Jan 14, 2013; and Feb 28, 2022, excluding Feb 28, 2022 (6-1)

Natural Resources Committee

The committee will continue its worksession regarding the 2023-2025 NRC Workplan. The agenda also includes a discussion on Pollinator Gardens in Public Right-of-Way Planter Strips.

• Update of the NRC Workplan for Biennium 2023-2025
• Pollinator Gardens in Public Right-of-Way Planter Strips

City Commission

The City Commission will hold a work session to discuss several upcoming topics. Discussion items include the Greater Oregon City Watershed Council annual report, a city-sponsored public event program, and street design standards.

• Greater Oregon City Watershed Council Annual Report discussion
• City-Sponsored Public Event Program discussion
• Street Design Standards discussion

The Commission discussed criteria for city-sponsored public events and street design standards. No formal votes were taken, but consensus was reached on how to proceed with both items.

• Consensus reached to revisit the city-sponsored public event program next year
• Consensus reached to bring back street design standards with a redline version and a resolution to approve

City Commission

The City Commission and Planning Commission will hold a joint work session to discuss middle housing policy topics. This discussion is part of the HB 2001 Housing Choice Code Update legislative file.

• Summary of Middle Housing Policy Discussion Topics (GLUA 22-0002/LEG-22-0001)

The City Commission held a joint work session to explore policy options regarding state middle housing legislation. No formal votes were taken, though commissioners discussed land use incentives, RVs, micro shelters, and accessory dwelling units (ADUs).

• Reached consensus to bring back discussion of system development charges (SDCs)

Citizen Involvement Committee

The committee will hear presentations regarding public works, Bee City USA, and the library meeting room. The agenda also includes a staff liaison update and a period for public comment.

• Public Works Update by John Lewis
• Bee City USA presentation by Laura Rost
• Library Meeting Room presentation by Greg Williams

City Commission

The City Commission is conducting a two-day goal setting retreat at Clackamas Community College. The agenda consists of several breakout sessions focused on initiative development and discussion.

• Initiative development and discussion breakout sessions

The City Commission and staff held a goal-setting retreat to develop initiatives for the next biennium. Participants held breakout sessions to discuss concepts of success for city services, community engagement, and economic development. No formal votes or legislative decisions were recorded.

• Decided that incomplete items from Partnerships and Community Identity will be addressed via Goal 3 (Engagement)

City Commission

The City Commission is conducting a goal setting retreat at Clackamas Community College. The agenda includes reviewing the city's mission and vision and assessing progress on prior goals.

• Review of mission and vision
• Review of prior goal progress

The City Commission conducted a goal setting retreat to review the city's mission, vision, and progress on prior goals. Staff provided updates on DEI, transportation, parks, IT, and economic development. No formal votes or legislative decisions were recorded during the session.

• Reviewed progress on Diversity, Equity, and Inclusion (DEI) initiatives
• Confirmed completion of System Development Charges (SDCs) and utility rates review
• Confirmed completion of the city's homelessness strategy plan
• Reported middle housing code amendments adopted in June 2022
• Identified Strategy 8.1 as being on hold due to staff capacity

Arts Commission

The Arts Commission will review draft guidelines for the Arts Commission Grant. The commission will also discuss draft application forms for small and large grants, as well as the application process and award timeline. A presentation from Lynda Orzen of the Three Rivers Artist Guild is scheduled.

• Review Draft Arts Commission Grant Guidelines
• Review of Draft Application Forms - Small Grant and Large Grant
• Review of Application Process and Grant Award Timeline
• Presentation by Lynda Orzen, Three Rivers Artist Guild

The Arts Commission established the application period and review dates for its grant program. Members discussed eligibility, matching fund requirements, and evaluation criteria for the grants.

• Set grant application period for March 13 - April 21
• Scheduled grant review and award decision meetings for 5/18 and 6/1
• Approved the agenda

Urban Renewal Commission

The Urban Renewal Commission will discuss appointments for the Urban Renewal Budget Committee. The meeting also includes provisions for citizen comments and communications.

• Urban Renewal Budget Committee Appointments

The Urban Renewal Commission approved four nominees for the Urban Renewal Commission Budget Committee. The Commission also voted to prevent City Staff from researching the formation of a Political Action Committee. Additionally, the Biennial Budget Calendar was updated with new dates following the May 16, 2023 election.

• Approved four nominees for the Urban Renewal Commission Budget Committee (6-0)
• Approved motion for City Attorney and staff to refrain from researching the possibility of the Commission forming a Political Action Committee (5-1)

City Commission

The City Commission will consider several items through the consent agenda, including vehicle purchases and service agreements. A public hearing is scheduled for the first reading of ordinance updates regarding the Middle Housing Code.

• Ordinance No. 23-1001: Technical revisions to the Middle Housing Code
• Resolution No. 23-01: Vacating a public water main easement at 1500 Division Street
• Mountain View Cemetery restroom site work contract
• Purchase of three 2023 Dodge Durango AWD Pursuit Vehicles
• Personal Services Agreement with The Garden Corner for flower baskets and planters

The City Commission approved a congressionally directed spending application for transportation upgrades and the first reading of technical revisions to the middle housing code. The commission also voted to suspend the implementation of Memorandums of Understanding regarding sport field fees pending further information.

• Approved submittal for congressionally directed spending for transportation upgrades (4-1)
• Approved first reading of Ordinance No. 23-1001 for Middle Housing Code technical revisions (5-0)
• Approved Resolution No. 23-01 to vacate public water main easement on 1500 Division Street (5-0)
• Approved Mountain View Cemetery Restroom Site Work Contract (5-0)
• Approved purchase of three 2023 Dodge Durango AWD Pursuit Vehicles (5-0)
• Approved Personal Services Agreement with The Garden Corner for flower baskets and planters (5-0)
• Approved Opioid Settlement Agreement with multiple distributors (5-0)
• Suspended implementation of MOUs for sport field fees pending more information (3-2)

Historic Review Board

The Historic Review Board will conduct public hearings regarding property changes in the McLoughlin Conservation District. This includes proposed additions to 204 Jefferson Street and solar panel installation at 100 Center Street. The board will also consider a window repair grant for 219 11th Street.

• Alterations and additions to the Frank and Annie Busch House at 204 Jefferson Street
• Solar panel installation on street-facing roof planes at 100 Center Street
• Window Repair Grant for 219 11th Street

The Board approved a window repair grant and two historic structure modifications. Decisions included allowing a second-story addition at 204 Jefferson Street and solar panels on street-facing roof planes at 100 Center Street.

• Approved $1,000 window repair grant for 219 11th Street (3-0)
• Approved alterations and additions to the Frank and Annie Busch House at 204 Jefferson Street with conditions (3-0)
• Approved solar panel installation on street-facing roof planes at 100 Center Street with conditions (3-0)

Planning Commission

This meeting is a work session for the Oregon City Planning Commission. The provided agenda contains only procedural information and does not list any specific public hearings or communications.

Parks and Recreation Advisory Committee

The scheduled meeting for the Oregon City Parks and Recreation Advisory Committee on February 23, 2023, was cancelled. The provided agenda contains only procedural boilerplate.

City Commission

The Oregon City Budget Committee is holding a 'Budget 101 Training' session. The agenda is limited to a presentation on Oregon Budget Law. No legislative decisions or public hearings are scheduled for this meeting.

• Presentation on Oregon Budget Law

Arts Commission

The Arts Commission will discuss draft applications for small grants ranging from $250 to $2,499 and large grants from $2,500 to $10,000. The commission also plans to discuss the timeline for grant applications and awards. A presentation by Lynda Orzen TRAG is scheduled.

• Draft application for Small Grants ($250-$2,499)
• Draft application for Large Grants ($2,500 to $10,000)
• Finalizing grant application and award timeline
• Presentation by Lynda Orzen TRAG

Planning Commission

The Planning Commission will hold a virtual work session to discuss legal training for commissioners. The agenda contains no other specific project or policy items.

• Planning Commissioner legal training discussion

The Planning Commission conducted a work session focused on legal training. Deputy City Attorney Carrie Richter presented on Oregon’s Land Use Planning. No substantive decisions were made.

Planning Commission

The Planning Commission will hold a public hearing regarding middle housing policy discussion topics related to the HB 2001 Housing Choice Code Update. The commission will also approve previous meeting minutes and discuss updates to agenda participation instructions.

• Public hearing on Middle Housing Policy Discussion Topics (GLUA 22-0002/LEG-22-0001)
• Approval of Planning Commission minutes
• Discussion regarding adding participation instructions and deadlines to agendas

The Planning Commission approved a draft policy memo regarding Middle Housing and the Housing Choice Code Update, directing staff to make specific edits to sections on System Development fees and Housing in Oregon. The commission also continued the legislative file to March 13, 2023.

• Approved draft Middle Housing Policy memo with directed edits to System Development fees and Housing in Oregon sections (6-0)
• Continued GLUA-22-0002/LEG-22-0001 to March 13, 2023 (6-0)
• Approved meeting minutes for June 25, 2012 and July 9, 2012 (6-0)
• Reached consensus to add participation instructions and deadlines to future agendas

Natural Resources Committee

The Natural Resources Committee will discuss a heritage tree nomination and stormwater facilities maintenance. The committee also plans to update its workplan for the 2023-2025 biennium.

• Heritage Tree Nomination for an Oregon White Oak adjacent to 1506 S. High Street
• Stormwater Facilities Maintenance discussion
• Update of the NRC Workplan for Biennium 2023-2025

City Commission

The Oregon City Commission will hold a work session to review several discussion items. This includes presentations regarding GoRail and the Code Enforcement Complaint Process. The commission will also discuss memorandum of understandings, sport field fees, and neighborhood associations.

• Presentation from Nate Kaplan, Oregon State Director for GoRail
• Presentation on Code Enforcement Complaint Process
• Discussion regarding MOUs, Sport Field Fees, and Neighborhood Associations
• Oregon City Inflow & Infiltration Program Service Lateral Improvement Program (CI 21-015)

The Commission reached consensus to submit a grant application on behalf of Summit Development Group for Rossman Landfill infrastructure costs. The meeting primarily consisted of presentations regarding railroad funding, code enforcement processes, and sewer infiltration programs.

• Approved submitting grant application for Summit Development Group regarding Rossman Landfill infrastructure
• Decided that future similar grant requests must be brought before the Commission prior to authorization
• Moved Memorandums of Understanding, Sport Field Fees, and Neighborhood Associations to a future work session

Citizen Involvement Committee

The Citizen Involvement Committee will hear presentations regarding the Chamber of Commerce and the Abernethy Green/Rossman Landfill development. The meeting also includes a staff liaison update.

• Chamber of Commerce Update from Victoria Meinig
• Abernethy Green/Rossman Landfill Development presentation by Seth Henderson
• Staff Liaison Update

Library Board

The Library Board Budget Preparation Committee will hold a discussion regarding the library budget. This meeting consists only of this single discussion item.

• Library budget discussion

Urban Renewal Commission

The commission is reviewing a ballot measure and explanatory statement to approve borrowing funds for urban renewal projects. This includes discussing a professional service contract with Piper Sandler & Co. related to pursuing these funds. Members will also discuss agency-owned properties and potential future projects.

• Ballot measure to approve borrowing funds for urban renewal projects
• Professional service contract with Piper Sandler & Co.
• Discussion of Urban Renewal Agency owned properties and potential projects

The Commission approved a ballot measure to authorize borrowing up to $44 million for Urban Renewal Plan projects. It also hired a financial consultant to assist with borrowing and authorized staff to review unsolicited project proposals for city-owned properties.

• Approved Urban Renewal Agency Ballot Measure to borrow up to $44 million (5-0-2)
• Approved Professional Service Contract with Piper Sandler & Co. as financial consultant (7-0-0)
• Approved allowing City Staff to review unsolicited project proposals for City-owned and Urban Renewal properties (7-0-0)

City Commission

The Commission will discuss potential amendments to the Middle Housing Code and the Street Tree Minor Code Amendment Project. The meeting also includes resolutions calling for a May 16, 2023, election regarding Park Place Park and Urban Renewal Agency borrowing.

• Resolution 23-02: Election to dedicate part of Park Place Park as a street
• Resolution 23-03: Election for Urban Renewal Agency fund borrowing
• AFSCME Collective Bargaining Agreement (July 1, 2022 – June 30, 2025)
• Discussion of Middle Housing Code technical revisions
• Public Works Water Division property acquisition proposal

The City Commission approved a resolution to put the question of Urban Renewal Agency borrowing on the May 16, 2023 ballot. The board also approved a project list for the Metro Regional Transportation Plan and a vehicle purchase for the Parks and Cemetery Division.

• Approved Resolution No. 23-03 to call for an election on May 16, 2023, regarding Urban Renewal Agency borrowing (5-0)
• Approved purchase of Parks and Cemetery Division replacement vehicle (5-0)
• Approved Metro Regional Transportation Plan project list (4-1)
• Delayed approval of Resolution No. 23-02 regarding Park Place Park to attempt contact with property owner (5-0)
• Denied exemption for MUC and MUD zones from minimum density requirements (2-3)
• Denied potential code amendments to middle housing code Package #2 (0-5)
• Adopted AFSCME Collective Bargaining Agreement for July 1, 2022 – June 30, 2025 (5-0)
• Approved Public Works Water Division Property Acquisition Proposal (5-0)

Parks and Recreation Advisory Committee

The committee will introduce new members and nominate a Chair and Vice Chair. The agenda also includes discussions regarding charter park designations and a geotechnical survey at the McLoughlin House National Historic Site.

• Geotechnical Survey at the McLoughlin House National Historic Site
• Charter Park Designations
• Nomination of Chair and Vice Chair
• Introduction of new PRAC members

The committee approved the December 2022 meeting minutes and appointed Tim Wuest as Chair and Steve Williams as Vice Chair. Members discussed the status of several potential Charter Park designations and the development of a dog park at Clairmont Way.

• Approved December 1, 2022 meeting minutes
• Appointed Tim Wuest as Chair
• Appointed Steve Williams as Vice Chair

Library Board

The Oregon City Library Board will meet to elect officers and approve minutes from November and December 2022. The agenda also includes a report from the Library Director and a discussion regarding updates to the Community Room Use Policy.

• Election of officers
• Approval of November 30, 2022, and December 21, 2022, meeting minutes
• Library Director's January 2023 report and statistics
• Discussion regarding Community Room Use Policy Revisions

The Library Board approved a revised Community Room Use Policy and elected its board officers. The board also accepted meeting minutes from November and December 2022.

• Elected David Goldberg as Board Chair (4-0)
• Elected Cynthia Andrews as Vice Chair (4-0)
• Approved November 30, 2022 meeting minutes (5-0)
• Approved December 21, 2022 meeting minutes (5-0)
• Approved revised Community Room Use Policy (5-0)

Historic Review Board

This work session consists of a single item for legal training led by Assistant City Attorney Carrie Richter. No other business or decisions are listed on the agenda.

• Legal training with Assistant City Attorney Carrie Richter

Historic Review Board

The Historic Review Board will hold public hearings regarding solar panel installation at 1216 Jackson Street and an ADA ramp modification at 1020 5th Street. The meeting also includes the administration of oaths for new board members Robert Green and Tim Powell.

• Solar panel installation review for 1216 Jackson Street
• ADA ramp modification resubmission for 1020 5th Street
• Oath of office for new members Robert Green and Tim Powell
• Review of 2022 HRB accomplishments

The Board denied a resubmission for a full ADA ramp modification at 1020 5th Street due to a lack of evidence protecting historic resources. A solar panel installation request for the William T. Whitlock House was continued to a future meeting for further analysis.

• Denied ADA ramp modification at 1020 5th Street (5-0)
• Continued solar panel installation application for 1216 Jackson Street to February 28, 2023 (5-0)
• Elected Board member Ferry as Chairperson
• Elected Board member Powell as Vice Chairperson

Planning Commission

The Oregon City Planning Commission is holding a work session. The agenda includes a discussion regarding legal training for planning commissioners and a period for public comment.

• Planning Commissioner Legal Training

The Planning Commission conducted a work session focused on legal training. Deputy City Attorney Carrie Richter delivered a presentation on Oregon’s Land Use Planning. No substantive decisions were made.

Planning Commission

The Planning Commission will hold a public hearing regarding Package #2 of Legislative File GLUA 22-0002/LEG-22-0001. This item concerns the HB 2001 Housing Choice Code Update.

• Public hearing for HB 2001 Housing Choice Code Update (GLUA 22-0002/LEG-22-0001)

The Planning Commission voted to continue the Housing Choice Code Update (Package #2) to a future meeting. The commission also decided to remand the topic of additional accessory dwelling units back to the City Commission for further conversation.

• Continued Package #2 of Legislative File: GLUA 22-0002/LEG-22-0001- HB 2001 Housing Choice Code Update to February 13, 2023 (6-0)
• Remanded the decision on allowing additional accessory dwelling units with a single-family primary dwelling back to the City Commission

Library Board

The Library Teen Advisory Committee will hold discussions regarding sub-committee projects. The agenda contains only these discussion items and standard procedural steps.

• Sub-Committee Project Discussions

Arts Commission

The commission will meet to elect a new Chair and Vice-Chair for 2023. The agenda also includes discussions regarding general grants, event grants, and replacement art for Center and 7th.

• Selection of 2023 Chair and Vice-Chair
• General Grants discussion
• Event Grants discussion
• Replacement Art for Center and 7th

The commission appointed Tammy Jo Wilson as Chair and Tima Carlson as Vice Chair. Members discussed potential event grants and the replacement of a sculpture at Center and 7th. A special meeting to discuss the grant program was scheduled for February 2nd.

• Appointed Tammy Jo Wilson as Chair
• Appointed Tima Carlson as Vice Chair
• Scheduled special meeting for February 2nd (6:30-9pm) to discuss grant program
• Decided against selecting a photographer for City promotional materials

Urban Renewal Commission

The Commission will discuss an explanatory statement for a ballot measure to authorize borrowing funds for urban renewal projects. The agenda also includes reviewing recent meeting minutes and the financial report for the fiscal year ended June 30, 2022.

• Ballot measure explanatory statement to authorize borrowing of funds
• Review of December 21, 2022, and January 4, 2023, meeting minutes
• Financial Report for the fiscal year ended June 30, 2022

The Commission reached consensus on edits to an Explanatory Statement for a ballot measure to authorize borrowing funds for urban renewal projects. The body also approved minutes from two previous meetings and reviewed a clean audit of the financial report for the fiscal year ended June 30, 2022.

• Approved minutes of December 21, 2022 and January 4, 2023 meetings (4-0)
• Reached consensus to pass the Urban Renewal Agency Ballot Measure Explanatory Statement to the Bond Council with specific edits

City Commission

The City Commission will discuss downtown parking study results and potential middle housing code amendments. The agenda includes a second reading of an ordinance regarding the Downtown/North End Urban Renewal Plan. Officials will also consider a ballot measure for dedicating part of Park Place Park as a street.

• Ballot measure to authorize the dedication of part of Park Place Park as a street
• Second reading of Ordinance No. 22-1010 regarding the Downtown/North End Urban Renewal Plan
• Cost sharing agreement for a roundabout at Maplelane Road and Walnut Grove Way
• Site selection and purchase authorization for downtown public restrooms
• Potential code amendments to the Middle Housing Code

The City Commission approved a ballot measure to dedicate part of Park Place Park as a street and adopted the 11th amendment to the Downtown/North End Urban Renewal Plan. The board also authorized a cost-sharing agreement for a roundabout and the purchase of a downtown public restroom unit.

• Approved ballot measure and explanatory statement for Park Place Park street dedication (5-0)
• Approved second reading and final adoption of Ordinance No. 22-1010 for Downtown/North End Urban Renewal Plan amendment (5-0)
• Approved cost sharing agreement with Fore Development for roundabout at Maplelane Road and Walnut Grove Way (5-0)
• Approved Downtown Public Restroom Site Selection and authorization to purchase Portland Loo unit (4-0, 1 abstain)
• Approved letter of support for state legislature regarding Abernethy Bridge water line mitigation costs (5-0)
• Adopted consent agenda including Adipose Corp. liquor license and Polar IT Services contract extension (5-0)
• Reached consensus to proceed with downtown parking recommendations except for extending enforcement hours

Transportation Advisory Committee

The Transportation Advisory Committee will conduct membership interviews and discuss neighborhood meetings. The agenda also includes a report on the Holcomb Boulevard Safe Routes to School Grant Award and a tolling status update.

• TAC Membership Interviews
• Holcomb Boulevard Safe Routes to School Grant Award
• Tolling Status Update
• Public Works Report

City Commission

A joint meeting between the West Linn City Council and Oregon City Commission will address the I-205 Tolling and Diversion Plan, houseless strategy, and mental health. A subsequent work session will include an update on the 2023 Oregon Legislative Session and a discussion regarding an I-205 waterline state funding request.

• I-205 Tolling and Diversion Plan Discussion
• Houseless Strategy discussion
• Mental Health discussion
• 2023 Oregon Legislative Session Update
• I-205 Waterline State Funding Request

The joint session focused on discussing opposition to the I-205 Tolling and Diversion Plan and regional strategies for houselessness and mental health. No formal votes were taken on these policy issues, though the agenda was approved. The commissions discussed potential legal action against ODOT and regional collaboration for social services.

• Approved the meeting agenda (8-0)

Library Board

The Library Board Budget Preparation Committee is meeting to discuss the library budget. The agenda focuses on budget preparation.

• Library budget discussion

Natural Resources Committee

The Natural Resources Committee meeting is scheduled to hold NRC applicant interviews. No other agenda items are listed in the provided text.

• NRC Applicant Interviews

City Commission

The City Commission will discuss updates to Charter Park designations and review the Economic Development Strategic Plan. Commissioners will also provide reports from various regional committees. An executive session is scheduled to evaluate personnel performance.

• Charter Park Designations Update
• Review of the Economic Development Strategic Plan
• Commissioner committee reports
• Executive session for personnel performance review

The Commission reached consensus on several park designations and determined that the Economic Development Plan will return for approval after budgeting. The body also agreed to handle summer event marketing internally before contracting a Destination Management Organization.

• Consensus to designate Dement Park as a Charter Park
• Consensus to create a lot line adjustment to designate Ermatinger House as a Charter Park
• Consensus to leave Clairmont Way as-is
• Consensus to leave Sportcraft Landing as-is
• Consensus to seek more information on private encroachments for McLoughlin Promenade
• Consensus to return Economic Development Plan for approval after goal setting and budgeting
• Consensus to release the budget document on April 5, 2023

Planning Commission

The commission will administer oaths of office to new members Karla Laws and Paul Espe and elect new officers. The meeting also includes a public hearing and policy discussion regarding HB 2001 Housing Choice Code technical revisions.

• Oath of office for Karla Laws and Paul Espe
• Election of chairperson and vice-chairperson
• Public hearing on HB 2001 Housing Choice Code technical revisions
• Policy discussion regarding HB 2001 Housing Choice Code updates

The Planning Commission recommended approval of technical revisions to the HB 2001 Housing Choice Code Update and forwarded them to the City Commission. The body also held policy discussions regarding land use affordability incentives, tiny homes, and microshelters.

• Elected Greg Stoll as chair (6-0)
• Elected Dirk Schlagenhaufer as vice chair (6-0)
• Recommended approval of technical revisions for GLUA 22-0002/LEG-22-0001 to the City Commission (6-0)

Urban Renewal Commission

The Urban Renewal Commission will meet to elect its Chair and Vice Chair for 2023. The commission will also discuss a proposed ballot measure regarding the authorization of fund borrowing for urban renewal projects. Additionally, the commission will review draft minutes from the December 17, 2022 meeting.

• Election of 2023 Chair and Vice Chair
• Ballot measure to authorize borrowing funds for urban renewal projects
• Review of December 17, 2022 meeting minutes

The Urban Renewal Commission approved the wording for a ballot measure to authorize borrowing up to $44 million for urban renewal projects. The commission also elected its 2023 leadership and approved the previous meeting's minutes.

• Elected Mike Mitchell as Chair (7-0)
• Elected Shawn Cross as Vice Chair (7-0)
• Approved amended wording for URC Ballot Measure to borrow up to $44 million (7-0)
• Approved December 7, 2022 meeting minutes (7-0)

City Commission

The City Commission will conduct oaths of office for the Mayor and Commissioners and elect a 2023 Commission President. The meeting includes a public hearing regarding an amendment to the Downtown/North End Urban Renewal Plan.

• First reading of Ordinance No. 22-1010 (Downtown/North End Urban Renewal Plan Amendment)
• Change Order No. 2 for Rivercrest Basin Sanitary Sewer I/I Rehabilitation Project: Phase 3
• Clackamette Park Master Plan Amendment
• Removal of a hazard tree near 1506 Monroe Street
• Update on Park Master Fee Schedule implementation and contracts

The Commission elected a new president and approved the first reading of an amendment to the Downtown/North End Urban Renewal Plan. The body also approved a comment letter opposing tolling for the Regional Mobility Pricing Project and authorized the removal of a hazard tree. Discussions regarding park fee schedules and MOUs were tabled for a future work session.

• Elected Mike Mitchell as Commission President for 2023 (5-0)
• Approved first reading of Ordinance No. 22-1010 for the 11th amendment to the Downtown/North End Urban Renewal Plan (5-0)
• Approved Regional Mobility Pricing Project NEPA Scoping Comment Letter with revised language opposing tolling (4-1)
• Approved removal of hazard tree adjacent to 1506 Monroe Street (5-0)
• Adopted consent agenda including Clackamette Park Master Plan Amendment and Sanitary Sewer Change Order No. 2 (5-0)
• Supported mayoral appointments to City Boards and Committees (5-0)
• Tabled park fee schedule and MOU options for a future Work Session

Citizen Involvement Committee

The scheduled meeting of the Oregon City Citizen Involvement Committee for January 2, 2023, was cancelled. No agenda items were listed for discussion.