Olympia public meetings in 2023

Site Plan Review Committee

The committee will hold a presubmission conference regarding the Thurston County Infrastructure Upgrade at 2000 Lakeridge Dr SW. No project reviews are scheduled for this meeting.

• Presubmission conference for Thurston County Infrastructure Upgrade (23-1077) at 2000 Lakeridge Dr SW

The committee conducted a presubmission conference for a Thurston County infrastructure upgrade project. No formal votes or decisions were recorded in the minutes.

• Presubmission conference held for 23-1077 Thurston County Infrastructure Upgrade (2000 Lakeridge Dr SW #1 BLDG, 23-7115)

City Council

The City Council will meet to consider several ordinances, including the 2024-2029 financial plan and updates to utility rates and impact fees. The agenda also includes a bid award for park renovations and a resolution regarding federal grant funding for Fones Road.

• Bid award for LBA Park Field 2 Renovations Project
• Resolution authorizing Federal Highway Administration grant funding for Fones Road Project construction
• Ordinance to restrict Transportation Benefit District sales and use tax revenues to active transportation projects
• Ordinance imposing a 0.1% Transportation Benefit District sales and use tax
• Ordinance amending the Multi-Family Tax Exemption Program

The City Council approved the 2024 Operating, Special Funds, Capital Budget and Capital Facilities Plan. Other actions included adopting a 0.1% Transportation Benefit District sales tax and updating various city fees and utility rates.

• Adopted 2024 Operating, Special Funds, Capital Budget and Capital Facilities Plan (7-0)
• Adopted 0.1% Transportation Benefit District sales and use tax (7-0)
• Approved restriction of Transportation Benefit District revenues to bicycle, pedestrian, and active transportation projects (7-0)
• Approved revised fees for engineering, building, and land use permits and plan review (7-0)
• Approved updated impact fees (7-0)
• Approved ordinance relating to utility rates, fees, and charges (7-0)
• Approved Multi-Family Tax Exemption Program ordinance amendment (6-1)
• Approved bid award for LBA Park Field 2 Renovations Project (7-0)

City Council

The Olympia City Council will hold a special meeting on December 19, 2023, at Equal Latin Restaurant to recognize outgoing Mayor Cheryl Selby. This formal acknowledgment marks the conclusion of her term, which affects who will preside over future council sessions and represent the city publicly. The agenda contains only this single business item alongside standard roll call and adjournment procedures.

• Recognition of outgoing Mayor Cheryl Selby

The City Council held a special meeting to recognize Mayor Cheryl Selby for her years of service. Several local and regional officials provided remarks during the recognition.

• Recognized outgoing Mayor Cheryl Selby for her service

Social Justice & Equity Commission

The Social Justice & Equity Commission subcommittee will meet to discuss draft recommendations regarding community oversight of law enforcement. The agenda also includes the approval of minutes from the November 20, 2023, subcommittee meeting.

• Discussion of community oversight of law enforcement draft recommendations (23-1098)
• Approval of November 20, 2023, subcommittee meeting minutes

The subcommittee reviewed draft recommendations for community oversight of law enforcement presented by consultant Kathryn Olson. No formal votes were taken on the recommendations during the meeting.

• Approved the meeting agenda
• Approved November 20, 2023 meeting minutes

Design Review Board

The Design Review Board will conduct a project review for the Nisqually Healing Center. The meeting includes a review of staff reports, design checklists, and plan sets.

• Project Review: Nisqually Healing Center (Case 23-1068, 23-6310)

The Board approved the detail design review for the Nisqually Healing Center (Case 23-1068). Approval was granted with a condition to add seating near the Pacific Avenue bus stop and near both building entrances.

• Approved detail design review for Nisqually Healing Center with seating conditions (7-0)

Arts Commission

The Arts Commission will review a candidate short-list for the Grass Lake Nature Park Public Art Project. The meeting also includes a recap of the Artist in Residence Pilot Project at Drexel House and feedback on the 2024 Arts Walk cover art.

• Review of Grass Lake Nature Park Public Art Project candidate short-list
• Recap of Artist in Residence Pilot Project at Drexel House
• Review of Creative Vitality Index 2022 Snapshot
• Feedback on Arts Walk 2024 Cover Art

The commission approved three candidate teams to move forward for interviews for the Grass Lake Nature Park Public Art Project. The board also received reports on the Artist in Residence Pilot Project and regional arts and economy data.

• Approved short-list of three candidates for Grass Lake Nature Park Public Art Project interviews
• Approved meeting agenda
• Approved November 9, 2023 meeting minutes

Site Plan Review Committee

The committee will conduct a presubmission conference regarding the Boulevard Park project located at 3437 Boulevard Rd SE. No other projects are scheduled for review during this meeting.

• Presubmission conference for Boulevard Park, 3437 Boulevard Rd SE

The committee conducted a presubmission conference for the Boulevard Park project. No formal votes or decisions were recorded in the minutes.

• Presubmission conference held for 23-1050 Boulevard Park, 3437 Boulevard Rd SE, 23-7064

City Council

The City Council will review several ordinances regarding the 2024 operating budget, utility rates, and permit fees. The agenda also includes resolutions for special tax valuations at heritage sites and agreements related to Plum Street Village and Quince Street Tiny Home Village.

• Resolution calling for a ceasefire in Israel and Occupied Palestine
• Special Tax Valuation for 425 Rogers Street NW
• Special Tax Valuation for 115 State Avenue NE
• Lease and funding agreements with Valeo Vocations for Plum Street Village
• Interlocal Agreement with Thurston County for Quince Street Tiny Home Village operations

The City Council unanimously passed a resolution calling for a ceasefire in Israel and Occupied Palestine. The council also approved several funding agreements for tiny home villages and moved multiple budget and tax ordinances to second reading.

• Approved resolution calling for ceasefire in Israel and Occupied Palestine (7-0)
• Approved special tax valuation for 425 Rogers Street NW
• Approved special tax valuation for 115 State Avenue NE
• Approved lease and funding agreements with Valeo Vocations for Plum Street Village
• Approved interlocal agreement with Thurston County for Quince Street Tiny Home Village
• Adopted the Transportation Improvement Program
• Approved first reading of 0.1% Transportation Benefit District sales and use tax
• Approved first reading of Multi-Family Tax Exemption Program ordinance (6-1)

Hearing Examiner

The Hearing Examiner will conduct a public hearing regarding Case 23-2792. The session involves reviewing proposed text amendments to the Evergreen Park PUD use and development standards.

• Public hearing for Evergreen Park PUD text amendment (Case 23-2792)

LEOFF I Disability Board

The LEOFF I Disability Board will meet to approve the minutes from the October 9, 2023 meeting. The board is also scheduled to discuss draft updates for 2024 police and fire policies.

• Approval of October 9, 2023 LEOFF Board Minutes
• Review of 2024 L1 Police Policies Draft
• Review of 2024 L1 FIRE Policies Draft

The Board approved the minutes from October 9, 2023. Members discussed updating the definition of long-term care skilled nursing facilities to include adult family homes staffed at the same level.

• Approved October 9, 2023 meeting minutes
• Directed staff to update Fire and Police policies regarding adult family home definitions

Planning Commission

This agenda outlines only standard procedures for a special Planning Commission meeting. The sole business item notes a potential quorum to attend a farewell social gathering at Cynara Restaurant & Lounge on December 8, 2023. No rezoning, contracts, ordinances, or policy votes are scheduled.

• Procedural call to order and roll call
• Public comment guidelines with campaign restriction notices
• Item 23-1081 notes a potential quorum for a farewell social at Cynara Restaurant & Lounge

Cultural Access Program Advisory Board

The board will meet to approve the minutes from the October 5, 2023, meeting. There are no business items listed on the agenda for this session.

• Approval of October 5, 2023 Cultural Access Advisory Board Meeting Minutes

The board approved the meeting agenda and the minutes from the October 5, 2023 meeting. Staff provided a report on program activities and outreach efforts. No other substantive business items were decided.

• Approved meeting agenda
• Approved October 5, 2023 meeting minutes

Utility Advisory Committee

The Utility Advisory Committee is holding a work session to review proposed updates to the Storm and Surface Water Utility Goals and Policies. This discussion is part of the broader City of Olympia Comprehensive Plan Update.

• Comprehensive Plan Update: Utilities Chapter
• Review of Storm and Surface Water Utility Goals and Policies

The committee held a work session to review and propose revisions to the Storm and Surface Water section of the City's Comprehensive Plan Update. Staff will present a complete draft of the Utilities chapter for committee input in February 2024.

• Approved the meeting agenda
• Proposed revisions to the Storm and Surface Water section of the Comprehensive Plan

Utility Advisory Committee

The committee will receive a 2023 recycling program update from Waste ReSources. Members will also review the draft 2024-2025 work plan and elect committee officers.

• Waste ReSources 2023 Recycling Program Update
• Review of Draft 2024-2025 UAC Work Plan
• Election of UAC Officers

The Utility Advisory Committee unanimously elected Kristin Lamson as Chair and Sherry Chilcutt as Vice Chair, effective January 1, 2024. The committee approved a draft work plan that reduces regular meetings from ten to eight per year. Staff provided updates on recycling programs and recent localized flooding, but no new policies or budget changes were adopted.

• Approved draft 2024-2025 work plan with reduced meeting schedule
• Elected Kristin Lamson as Chair (unanimous)
• Elected Sherry Chilcutt as Vice Chair (unanimous)
• Approved November 2, 2023 meeting minutes
• Approved meeting agenda

Heritage Commission

The Heritage Commission will conduct an election of officers and a review of the commission's bylaws. The meeting also includes the approval of minutes from the September 27, 2023, meeting.

• Election of Officers (23-1051)
• Review of Olympia Heritage Commission Bylaws (23-1046)
• Approval of September 27, 2023, meeting minutes

The Heritage Commission approved the meeting agenda and the minutes from September 27, 2023. The commission voted to retain its current leadership. Bylaws were discussed, but no action was taken.

• Approved meeting agenda
• Approved September 27, 2023 meeting minutes
• Retained Holly Davies as Chair and Garner Miller as Vice Chair (unanimous)

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding a residential development at Taylor Cooper Pt Rd. No other project reviews are scheduled for this meeting.

• Presubmission conference: 23-1045 Taylor Cooper Pt Rd Residential (Parcel # 60101000700)

The committee conducted a presubmission conference for a residential project at Taylor Cooper Pt Rd. No formal votes or decisions were recorded in the minutes.

• Provided information for residential project 23-1045 at Taylor Cooper Pt Rd

PBIA Advisory Board

The PBIA Advisory Board will review a report regarding mural installation and repair. The meeting also includes discussion of the 2024 Flower Basket Program.

• Mural Installation and Repair Report Out (23-1065)
• 2024 Flower Basket Program (23-1066)

The board approved funding for the 2024 flower basket program, which includes a full-time ODA maintenance worker. The board also received a report on mural restoration and repair from the Olympia Artspace Alliance.

• Approved 2024 flower basket program funding and full-time ODA maintenance worker (5-0-4)
• Approved meeting agenda
• Approved November 1, 2023 meeting minutes

City Council

The City Council will hold a public hearing on the 2023 Engineering Design and Development Standards Update. The agenda also includes approvals for the 2024 Federal and Legislative Agendas. Additionally, the council will consider a resolution regarding the annexation of the Southeast Urban Growth Area.

• Public hearing on 2023 Engineering Design and Development Standards Update
• Approval of Draft 2024 Federal Agenda
• Approval of Draft 2024 Legislative Agenda
• Resolution authorizing negotiations for Southeast Urban Growth Area annexation
• Ordinance amending OMC 9.16.180 regarding pedestrian interference

The City Council adopted an ordinance regarding pedestrian interference and approved the city's 2024 federal and state legislative agendas. A resolution to negotiate an interlocal agreement for the Southeast Urban Growth Area annexation was discussed, but the council took no action.

• Adopted ordinance amending OMC 9.16.180 regarding pedestrian interference (7-0)
• Approved 2024 Federal Agenda (7-0)
• Approved 2024 State Legislative Agenda as amended (7-0)
• Took no action on resolution to negotiate Southeast Urban Growth Area annexation
• Approved referral to Land Use & Environment Committee for housing initiative comparison

Planning Commission

The Planning Commission will receive a briefing regarding a requested code amendment for drive-throughs in mixed-use developments along downtown entry corridors, including portions of Plum Street. The meeting also includes a presentation on Form-Based Codes.

• Briefing on 23-1039: Drive-Throughs in Mixed Use Developments Along Downtown Entry Corridors (via portions of Plum Street)
• Presentation on 23-1008: Form-Based Codes

The Planning Commission approved the agenda and the November 20, 2023, meeting minutes. The commission received briefings on a requested code amendment for drive-throughs and form-based codes. Members voted to retain the current chair and vice chair.

• Approved the meeting agenda
• Approved November 20, 2023, meeting minutes
• Re-elected Chair Nejati and Vice Chair Quetin (unanimous)

Social Justice & Equity Commission

The Social Justice & Equity Commission will review updates regarding the Community Oversight of Law Enforcement Process and the City of Olympia Workforce Equity Assessment. The meeting also includes a discussion on fostering connection and belonging through community engagement.

• Update on the Community Oversight of Law Enforcement Process (23-1047)
• City of Olympia Workforce Equity Assessment Update (23-1030)
• Fostering Connection & Belonging Community Engagement (23-1048)
• Approval of October 23, 2023 meeting minutes

The Social Justice & Equity Commission reviewed progress reports on three ongoing projects: Community Oversight of Law Enforcement, the Loom Initiative for community engagement, and the City Workforce Equity Assessment. No new policies or budget items were voted on; the meeting focused on staff updates and discussion. The agenda and previous minutes were approved, and a recruitment opening for the Commission was announced.

• Agenda approved
• October 23, 2023 minutes approved
• Community Oversight of Law Enforcement update discussed
• Loom Initiative community engagement input discussed
• Workforce Equity Assessment update presented
• Recruitment for Commission opening announced (opens Dec 15)

Sea Level Rise Response Collaborative-Executive Committee

The committee will review the 2023 Sea Level Rise Collaborative Workplan and the 2024 meeting schedule. The agenda also includes approval of the September 1, 2023, meeting minutes.

• Update on 2023 Sea Level Rise Collaborative Workplan
• Update on 2024 Sea Level Rise Collaborative Meeting Schedule
• Approval of September 1, 2023, meeting minutes

The Committee approved the meeting agenda and the September 1, 2023, meeting minutes. Members received updates on the 2023 Sea Level Rise Collaborative Workplan and the 2024 meeting schedule. Representatives from the City of Olympia, LOTT Clean Water Alliance, and the Port of Olympia discussed preparations for upcoming King Tides.

• Approved meeting agenda
• Approved September 1, 2023 meeting minutes
• Received 2023 Sea Level Rise Collaborative Workplan update
• Received 2024 Sea Level Rise Collaborative meeting schedule update

Design Review Board

The Design Review Board will review a case regarding the building at 2309 Harrison Avenue NW. The discussion includes staff analysis and design review checklists for the site, elevations, and floor plans.

• Design review for 2309 Harrison Avenue NW

The Board approved the Combined Design Review for the Harrison Avenue Building with specific conditions. These conditions require revisions to the landscaping plan and several modifications to the building's residential entries, elevations, and lighting.

• Approved Combined Design Review for 2309 Harrison Avenue NW with conditions (unanimous)

Site Plan Review Committee

The committee held a virtual meeting to review presubmission conferences. Information was provided for the TVW Building Expansion and a residential project on Wiggins Rd.

• Provided information for 23-1022 TVW Building Expansion
• Provided information for 23-1023 Wiggins Rd Residential

Metropolitan Park District Board

The Metropolitan Park District Board is meeting to approve the 2024 budget and a resolution setting the 2024 ad valorem tax. The board will also review minutes from the October 24, 2023, meeting.

• Approval of the 2024 OMPD Budget (Resolution 23-1018)
• Setting the 2024 OMPD ad valorem tax (Resolution 23-1019)
• Approval of October 24, 2023 meeting minutes (23-1020)

The Board approved the 2024 Olympia Metropolitan Park District budget and the corresponding ad valorem tax. The board also approved the minutes from the October 24, 2023 meeting with one correction.

• Approved 2024 OMPD budget of $5,579,598 (4-0)
• Approved 2024 OMPD Ad Valorem tax (4-0)
• Approved October 24, 2023 meeting minutes as amended

City Council

The City Council will review ordinances for a new rental housing registry and inspection program, as well as 2024 ad valorem tax rates. The agenda also includes discussions regarding the 2024 preliminary budget changes and the recruitment process for a vacant council position.

• Ordinance establishing Rental Housing Registry and Inspection Program
• 2024 Regular and Excess Ad Valorem Tax ordinances
• Interlocal agreements for fire protection services
• Discussion on recruitment process for vacant Council position
• 2024 preliminary budget final changes

The City Council approved the 2024 operating budget and adopted an ordinance establishing a rental housing registry and inspection program. The council also expanded pedestrian interference areas and set 2024 ad valorem taxes.

• Approved 2024 Operating Budget (5-0)
• Adopted Rental Housing Registry and Inspection Program ordinance (5-0)
• Adopted 2024 Regular Ad Valorem Tax ordinance (5-0)
• Adopted 2024 Excess Ad Valorem Tax ordinance (5-0)
• Approved expansion of pedestrian interference areas on first reading (5-0)
• Approved interlocal agreement with Washington Consolidated Technology Services for fire protection (5-0)
• Approved interlocal agreement with WA State Department of Enterprise Services for fire protection (5-0)
• Approved SafePlace agreement for Community Development Block Grant loan subordination (5-0)

Civil Service Commission

The Civil Service Commission will review proposed changes to the Police Lieutenant job classification. The commission will also consider extending the promotional register for Fire Lieutenants.

• Changes to Police Lieutenant Job Classification
• Extend Promotional Fire Lieutenant Register

The Commission approved changes to the minimum qualifications for the Police Lieutenant job classification. It also extended the duration of the Promotional Fire Lieutenant Register.

• Approved changes to Police Lieutenant Minimum Qualifications (3-0)
• Extended Promotional Fire Lieutenant Register to February 22, 2025 (3-0)
• Approved September 25, 2023 meeting minutes

Planning Commission

The Planning Commission will review a briefing regarding the Parks, Arts and Recreation chapter update for the Olympia 2045 Comprehensive Plan. The meeting includes a review of survey responses and a draft update.

• Comprehensive Plan Parks, Arts and Recreation Chapter Update briefing

The Planning Commission approved the meeting agenda and the minutes from October 16, 2023. The commission received a briefing on the Comprehensive Plan Parks, Arts and Recreation Chapter update and discussed a July listening session.

• Approved meeting agenda
• Approved October 16, 2023 meeting minutes

Social Justice & Equity Commission

The commission will hold a special subcommittee meeting to discuss community oversight of law enforcement. The agenda also includes the approval of minutes from the October 16, 2023, meeting.

• Discussion of Community Oversight of Law Enforcement

The subcommittee heard a presentation from consultant Kathryn Olson regarding police oversight and community involvement in law enforcement. Olympia Police Chief Sam Costello answered questions related to the Olympia Police Department. No formal votes on policy were taken.

• Approved the agenda
• Approved October 16, 2023 meeting minutes

Land Use & Environment Committee

The Land Use & Environment Committee will receive a briefing on urban forestry and tree canopy. The meeting also includes an update on sea level rise plan implementation and the 2024 Community Planning and Development work program.

• Urban Forestry and Tree Canopy Briefing
• Sea Level Rise Plan Implementation Update
• 2024 Community Planning and Development Planning Work Program

The committee received briefings on the city's Tree Canopy Assessment and the Sea Level Rise Plan implementation. Staff also presented the draft 2024 Planning Work Program. No substantive policy decisions were made.

• Approved the meeting agenda
• Approved October 26, 2023 meeting minutes
• Received Urban Forestry and Tree Canopy briefing
• Received Sea Level Rise Plan Implementation update
• Received Community Planning and Development 2024 Planning Work Program

Bicycle and Pedestrian Advisory Committee

The committee will receive a briefing regarding the Capital Mall Triangle Subarea Plan and its Environmental Impact Statement. The agenda also includes reviewing new member applications and conducting officer elections.

• Capital Mall Triangle Subarea Plan and Environmental Impact Statement briefing
• New member application review process
• Officer elections
• Approval of September 20, 2023 meeting minutes

The committee elected Robert Vanderpool as Chair and Marty Slighte as Vice Chair. Members also established a timeline and process for reviewing and ranking new member applications.

• Approved amended agenda
• Approved September 20, 2023 meeting minutes
• Approved process to review and rank new member applications by January 8 (unanimous)
• Elected Robert Vanderpool as Chair (unanimous)
• Elected Marty Slighte as Vice Chair

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding the Forest Funeral Home project. The meeting includes a review of a preliminary site plan and narrative description for the property located at 2501 Pacific Ave SE.

• Presubmission conference: Forest Funeral Home, 2501 Pacific Ave SE

The Site Plan Review Committee reviewed a presubmission conference item for a project at 2501 Pacific Ave SE. The committee recommended a waiver of land use review for the project.

• Recommended waiver of land use review for Forest Funeral Home (23-0965/23-6360)

Finance Committee

The Finance Committee will review a recommendation regarding the Tax Equity Initiative. Members will also discuss updates to the 2024 proposed budget and items from the committee work plan.

• Tax Equity Initiative Recommendation (23-0991)
• 2024 Proposed Budget Update (23-0992)
• 2024 Finance Committee Work Plan Items Discussion (23-0993)

The committee discussed the finalized 2024 Operating Budget and potential 2024 work plan items. A recommendation to create a tax equity team was discussed and will be revisited at a future meeting.

• Approved the meeting agenda
• Approved October 18, 2023 meeting minutes
• Closed discussion on Tax Equity Initiative recommendation; item deferred to future meeting

City Council

The City Council will consider several ordinances regarding 2024 taxes and a rental housing registry. Public hearings are scheduled for the 2024 proposed operating budget and multi-family tax exemptions.

• Public hearing on the 2024 Proposed Operating Budget
• Public hearing on additional residential areas for Multi-Family Tax Exemption
• Public hearing on the 2022 Community Development Block Grant Annual Report
• Ordinance setting 2024 Excess Ad Valorem Tax
• Ordinance setting 2024 Regular Ad Valorem Tax

The City Council approved first readings for ordinances establishing a rental housing registry and setting 2024 ad valorem taxes. The council also adopted the 2021-2026 Water System Plan and authorized the acceptance of the American-Made Buildings Upgrade Prize Phase 1.

• Approved Rental Housing Registry and Inspection Program ordinance on first reading (7-0)
• Approved 2024 Excess Ad Valorem Tax ordinance on first reading (7-0)
• Approved 2024 Regular Ad Valorem Tax ordinance on first reading (7-0)
• Adopted 2021-2026 Water System Plan resolution (7-0)
• Adopted resolution for American-Made Buildings Upgrade Prize Phase 1 (7-0)
• Directed staff to submit CDBG Program Year 2022 Annual Report to HUD (7-0)
• Adopted November 6, 2023 meeting minutes (7-0)

City Council

The City Council meeting includes an executive session to discuss a real estate matter. This session is being held pursuant to RCW 42.30.110(1)(b) and RCW 42.30.110(1)(c).

• Executive Session 23-0997 regarding a Real Estate Matter

The Olympia City Council met in executive session to discuss a real estate matter pursuant to state law. The session lasted 30 minutes, and no decisions were made during this closed meeting. The meeting was adjourned at 5:45 p.m.

• Executive session held for real estate matter (no decisions made)
• Meeting adjourned at 5:45 p.m.

Design Review Board

The Design Review Board will review the design for the Lansdale Pointe Apartments project located at 911 Burr Rd SE. The meeting includes a review of architectural and site plans.

• Design review for Lansdale Pointe Apartments, 911 Burr Rd SE

The Board unanimously approved the detail design review for the Lansdale Pointe Apartments at 911 Burr Rd SE. The approval includes specific conditions regarding landscaping, mechanical equipment screening, and building colors.

• Approved detail design review for Lansdale Pointe Apartments with conditions (unanimous)

Arts Commission

The commission will vote on the 2024 slate of officers and the 2024 Arts Walk cover artists. An update regarding the Armory is also scheduled for discussion.

• Approval of 2024 Arts Walk Cover Artists (23-0908)
• Armory Update (23-0907)
• Approval of 2024 Slate of Officers (23-0918)

The commission approved the slate of officers for 2024 and selected the cover artists for the 2024 Arts Walk. Members also received a project update on the Armory and discussed potential collaborations with Seattle's Office of Arts & Culture.

• Approved David Hoekje (spring 2024) and Eileen Bochsler (fall 2024) as Arts Walk cover artists (unanimous)
• Approved 2024 slate of officers: Vice-Chair Dorgan as Chair and Commissioner Hoag as Vice-Chair (unanimous)
• Approved October 12, 2023 meeting minutes
• Appointed Chair Burlingame to the Armory Partner selection committee and Commissioner Schreiber as alternate

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding the “Bus Stop” Old Grey Hound Station project. No other project reviews are scheduled for this meeting.

• Presubmission conference for case 23-0950, “Bus Stop” Old Grey Hound Station at 107 7th Ave SE

The Site Plan Review Committee met virtually on November 8, 2023. The committee reviewed a presubmission conference for project 23-0950, known as the 'Bus Stop' Old Grey Hound Station at 107 7th Ave SE. The minutes state that information was provided for this item, but do not record a specific approval, denial, or vote.

• Reviewed presubmission conference for 23-0950 'Bus Stop' Old Grey Hound Station (information provided)

Utility Advisory Committee

The Utility Advisory Committee is scheduled for a site visit. Members may attend a tour of the Pioneer Recycling Facility in Tacoma, WA.

• Tour of Pioneer Recycling Facility in Tacoma, WA

City Council

The City Council will consider an interlocal agreement to support a permanent supportive housing project at Franz Anderson Road. The agenda also includes a subatrea update for the Capital Mall Triangle and consideration of transportation revenue for capital projects.

• Interlocal agreement for permanent supportive housing at Franz Anderson Road
• Capital Mall Triangle Subarea public outreach summary update
• Consideration of transportation revenue for capital projects
• Approval of October 30, 2023, meeting minutes

The City Council approved an interlocal agreement for a permanent supportive housing project. Councilmembers also directed staff to draft an ordinance to impose a Transportation Benefit District sales tax for transportation improvements.

• Approved interlocal agreement for permanent supportive housing project at Franz Anderson Road (7-0)
• Directed staff to draft ordinance and code amendments to impose a Transportation Benefit District sales tax (7-0)
• Adopted October 30, 2023 meeting minutes (7-0)

Heritage Commission

The Heritage Commission is meeting to consider a recommendation regarding the Chaplin House. The commission will review an application for a Special Property Tax Valuation for the property located at 425 Rogers Street NW.

• Recommendation for the approval of the Special Property Tax Valuation application for the Chaplin House at 425 Rogers Street NW

The Heritage Commission voted to forward a Special Property Tax Valuation application for the Chaplin House to the City Council for final approval.

• Recommended approval of Special Property Tax Valuation for Chaplin House at 425 Rogers Street NW (unanimous)

Utility Advisory Committee

The Utility Advisory Committee is conducting a work session regarding the Comprehensive Plan Update for the Utilities Chapter. The meeting includes discussions on wastewater utility goals, financial policies, and climate mitigation responses.

• Comprehensive Plan Update: Wastewater Utility Goals and Policies
• Comprehensive Plan Update: General Financial Goals and Policies
• Climate Mitigation and Sea Level Rise Response Update
• Habitat Stewardship Program Overview
• Cell Antenna Equipment/Leases on Water Tanks briefing

The Utility Advisory Committee held a work session to discuss the Wastewater chapter of the City's Comprehensive Plan and provided feedback on financial policies. The committee also received briefings on climate mitigation, habitat stewardship, cell antenna leases on water tanks, and third-quarter financial reports. No formal legislative actions were taken during the meeting.

• Approved meeting agenda
• Approved October 5, 2023 meeting minutes

PBIA Advisory Board

The PBIA Advisory Board will review updates regarding the Makers Market contract and City Waste Management. The meeting also includes approval of minutes from October 2023 meetings.

• Update on Makers Market contract (23-0966)
• Update on City Waste Management (23-0967)
• Approval of October 4, 2023 meeting minutes
• Approval of October 11, 2023 meeting minutes
• Round table discussion (23-0971)

Site Plan Review Committee

The committee will conduct a presubmission conference regarding projects at Henderson Park. The agenda includes review of Henderson Park Lot 4 and project 23-6107.

• Presubmission conference for Henderson Park Lot 4, 2102 Henderson Park Ln SE
• Project 23-6107 presubmission details

The committee conducted a presubmission conference for the project at 2102 Henderson Park Ln SE. The minutes record that information was provided for the project.

• Presubmission conference held for 23-0921 Henderson Park Lot 4 (Information provided)

Heritage Commission

The Heritage Commission will conduct a design review for proposed new construction located in the South Capitol Neighborhood Historic District. The business item includes an analysis by the Historic Preservation Officer and reviews of architectural plans.

• Design Review 23-0949: New construction at 119 17th Avenue SW
• Heritage Review Committee Site Visit at 119 17th Ave SW

The commission discussed a design review for new construction in the South Capitol Neighborhood Historic District. No formal motion was made as the Heritage Review Committee requested more information from staff.

• Approved the agenda
• Requested more information from staff regarding design review 23-0949 (119 17th Avenue SW)

City Council

The City Council will hold public hearings regarding the 2024 Ad Valorem Tax and the Draft 2021-2026 Water System Plan. The council will also consider right-of-way use agreements for Olympia Coffee Roasting Co. and Well 80 Real Estate, LLC. Additionally, a preliminary briefing on the 2024 budget is scheduled.

• Public hearing on the 2024 Ad Valorem Tax
• Public hearing for the Draft 2021-2026 Water System Plan
• Right-of-way use agreements with Olympia Coffee Roasting Co. and Well 80 Real Estate, LLC
• Ordinance amending residential parking code
• 2024 Preliminary Budget Briefing

The City Council adopted several resolutions including right-of-way agreements and support for the Treaty To Prohibit Nuclear Weapons. The council approved recommendations to establish an Olympia Youth Council and passed an ordinance amending residential parking codes. Public hearings were held for the 2021-2026 Water System Plan and the 2024 Ad Valorem Tax.

• Approved recommendations to establish an Olympia Youth Council (5-0)
• Adopted ordinance amending residential parking codes (5-0)
• Approved $10,147,851.69 payroll certification (5-0)
• Adopted resolution supporting U.S. entry into the Treaty To Prohibit Nuclear Weapons (5-0)
• Approved right-of-way use agreement with Olympia Coffee Roasting Co. (5-0)
• Approved right-of-way use agreement with Well 80 Real Estate, LLC (5-0)
• Accepted 2023 Police Auditor Mid-Year Report (5-0)
• Approved 2023 City Council Guidebook (5-0)

Design Review Board

The Design Review Board is holding a work session to discuss board membership recruitment for two open positions. The meeting also includes discussion regarding awards of merit and general code application processes.

• Recruitment for two open board positions
• Awards of Merit
• Discussion on process and code application

Land Use & Environment Committee

The Land Use & Environment Committee will review updates to the Capital Mall Triangle Subarea Plan. The meeting also includes briefings on zoning changes for housing and an affordable homeownership study.

• Capital Mall Triangle Subarea Plan Update
• Zoning Changes to Address Housing Briefing
• Affordable Homeownership Study Briefing

The committee received status updates on the Capital Mall Triangle Subarea Plan and zoning changes to reduce housing barriers. Members discussed an affordable homeownership study and a potential City Council referral on food security. No specific recommendations were made to the City Council.

• Approved the meeting agenda
• Approved September 28, 2023 meeting minutes

Heritage Commission

The Heritage Commission will consider a recommendation regarding a Special Property Tax Valuation application for the Chaplin House at 425 Rogers Street NW. The meeting also includes approval of minutes from September and October 2023.

• Recommendation for Special Property Tax Valuation for the Chaplin House at 425 Rogers Street NW
• Approval of September 27 and October 14, 2023, meeting minutes

Community Livability and Public Safety Committee

The committee will review the status of the 2023 Reimagining Public Safety report and receive a Creative District update. The meeting also includes discussions on supplier diversity efforts and advisory committee recruitment. Members will also discuss draft agenda topics for 2024.

• 2023 Reimagining Public Safety Status Report Briefing
• Creative District Update
• Supplier Diversity Efforts Update
• Advisory Committee Recruitment Process Update
• Draft 2024 committee agenda topics discussion

The committee approved the meeting agenda and the September 27, 2023 minutes. Members received briefings on the Creative District, public safety reimagining, supplier diversity, and advisory committee recruitment. The committee discussed draft agenda topics for 2024.

• Approved meeting agenda
• Approved September 27, 2023 meeting minutes

City Council

The City Council will consider several resolutions regarding grant applications for housing projects. The meeting also includes a public hearing on affordable homeownership funding and a discussion on amending the municipal code regarding residential parking.

• Grant application for Habitat for Humanity Boulevard Road Project
• Grant application for 228 Olympia Housing Project
• Public hearing for HUD grant application for affordable homeownership
• Resolution setting a public hearing date for Multi-Family Tax Exemption residential areas
• Ordinance amending Olympia Municipal Code Chapter 4.70 regarding residential parking

The City Council approved several grant applications for housing infrastructure and set a public hearing date for multi-family tax exemption areas. Council also approved the first reading of an ordinance to amend the municipal code regarding residential parking.

• Approved grant application for Habitat for Humanity Boulevard Road Project (7-0)
• Approved grant application for 228 Olympia Housing Project (7-0)
• Set public hearing date for additional Residential Targeted Areas for multi-family tax exemptions (7-0)
• Approved modification to interlocal agreement for Regional Centers Public Facilities District (7-0)
• Approved first reading of ordinance amending Municipal Code Chapter 4.70 regarding residential parking (7-0)
• Added a City Council meeting for November 6

Metropolitan Park District Board

The Board will conduct public hearings regarding the 2024 preliminary Olympia Metropolitan Park District budget and the district's ad valorem tax. The meeting also includes a presentation of the Advisory Committee’s annual report on 2022 funding compliance.

• Public Hearing: 2024 Preliminary Olympia Metropolitan Park District (OMPD) Budget
• Public Hearing: 2024 Olympia Metropolitan Park District (OMPD) Ad Valorem Tax
• Presentation of OMPD Advisory Committee’s annual report regarding 2022 funding compliance
• Approval of April 24, 2023, meeting minutes

The Board held public hearings on the 2024 preliminary budget and ad valorem tax. It directed staff to prepare a budget resolution and a tax resolution for future approval. The Board also received a report confirming 2022 funding compliance.

• Directed staff to prepare a budget resolution of $5,579,598 for Nov. 21 approval (7-0)
• Directed staff to prepare an ad valorem tax resolution for the next meeting (7-0)
• Approved April 24, 2023 meeting minutes
• Received 2022 funding compliance report

Social Justice & Equity Commission

The Commission will review its annual work plan for 2023-2024. Discussion items include a presentation on Department of Licensing policies and the 2023 Police Auditor Mid-Year Report.

• Review of 2023-2024 Commission Annual Work Plan
• Department of Licensing Policies Update presentation
• Discussion of the 2023 Police Auditor Mid-Year Report
• Update on the Community Oversight of Law Enforcement Process

The Commission approved the meeting agenda and the August 28, 2023, minutes. Members received updates on the annual work plan, Department of Licensing policies, and law enforcement oversight.

• Approved meeting agenda
• Approved August 28, 2023 meeting minutes
• Received report on Department of Licensing policy changes for low-income and unhoused members
• Received 2023 Police Auditor Mid-Year Report

Parks and Recreation Advisory Committee

The committee will discuss updates regarding the Thurston Regional Trails Plan and the 2023 Parks Maintenance Update. The agenda also includes screening new member applications and discussing future work plans.

• Thurston Regional Trails Plan Update
• Parks Maintenance Update 2023
• Screening of new PRAC member applications
• Draft Work Plan & Chair Elections
• Comprehensive Plan - Parks Chapter Recommendation

The committee received a 2023 parks maintenance update and discussed the Thurston Regional Trails Plan Update. The OMPD Advisory Committee also reviewed the 2024 budget and notified City Council of its compliance.

• Approved the meeting agenda (unanimous)
• Approved September 21, 2023 meeting minutes (unanimous)
• Received 2023 Parks Maintenance Update report

Committee of the Chairs

The Committee of the Chairs will review a draft City Council Guidebook and a proposed attendance policy. Members are also preparing for the 2024 City Council Retreat.

• Review of Draft City Council Guidebook
• Proposed City Council Attendance Policy
• Preparations for the 2024 City Council Retreat

The Committee agreed to recommend Amy Leneker as the facilitator for the January retreat and identified several priority agenda items. The group also recommended approval of updates to the Council Guidebook concerning Councilmember absences.

• Approved the meeting agenda
• Approved September 18, 2023 meeting minutes
• Recommended Amy Leneker as facilitator for the 2024 City Council Retreat
• Recommended retreat agenda items including 2024 Work Plan priorities, long-term budget, Council schedule and assignments, and working agreements review
• Recommended approval of Council Guidebook updates regarding Councilmember absences

Cultural Access Program Advisory Board

This meeting is an informational session for the public regarding the Inspire Olympia application process. No board discussion or action will be taken during this session.

• Informational session for the Inspire Olympia application process

Finance Committee

The Finance Committee will discuss the 2024 proposed operating budget regarding fees, rates, and special revenue funds. The agenda also includes a Joint Animal Services briefing and an update on 2024 property taxes.

• 2024 proposed operating budget discussion (fees, rates, and special revenue funds)
• Joint Animal Services briefing
• 2024 property tax update

The Finance Committee discussed the 2024 proposed operating budget, including expense reductions and fund balance options. They also reviewed Joint Animal Services costs and received a briefing on property tax rate limitations. No formal votes on budget items were recorded, though the committee discussed adjusting future meeting schedules.

• Approved September 20, 2023 meeting minutes
• Discussed 2024 operating budget options and fund balance use
• Reviewed Joint Animal Services cost briefing
• Reviewed 2024 property tax update
• Discussed adding Nov 7 meeting and cancelling Dec 20 meeting

City Council

The City Council will hold public hearings regarding the 2024 proposed operating budget, the 2024-2029 Capital Facilities Plan, and the 2025-2030 Transportation Improvement Program. The council will also consider an ordinance amending residential parking codes and a grant application for affordable homeownership.

• Public hearing on the 2024 Proposed Operating Budget
• Public hearing on the Preliminary Capital Facilities Plan, 2024-2029
• Public hearing on the Transportation Improvement Program 2025-2030
• Ordinance amending residential parking codes
• Agreement with Thurston County for Dive Rescue Team deployment

The City Council adopted resolutions to pursue HUD funding for affordable homeownership and an interlocal agreement for dive rescue mutual aid. Public hearings were held for the 2024-2029 Capital Facilities Plan, the 2025-2030 Transportation Improvement Program, and the 2024 proposed operating budget.

• Approved grant application to HUD for affordable homeownership (7-0)
• Approved interlocal agreement with Thurston County for dive rescue mutual aid (7-0)
• Postponed ordinance amending residential parking code
• Adopted October 3, 2023 meeting minutes (7-0)

Social Justice & Equity Commission

The Social Justice & Equity Commission Subcommittee will meet to discuss community oversight of law enforcement. The agenda also includes the approval of minutes from the September 25, 2023, subcommittee meeting.

• Discussion regarding community oversight of law enforcement (23-0903)
• Approval of September 25, 2023, subcommittee meeting minutes

The subcommittee heard presentations on the Olympia Police Department's oversight and accountability systems. No formal votes or policy decisions were made during the business session.

• Approved the meeting agenda
• Approved September 25, 2023 meeting minutes

Planning Commission

The Planning Commission will hold briefings regarding the Capital Mall Triangle Subarea Plan and Draft EIS. The commission will also review the Olympia 2045 Comprehensive Plan Update. Additionally, members will conduct a debriefing and discussion of a listening session.

• Capital Mall Triangle Subarea Plan and Draft EIS Briefing (23-0893)
• Olympia 2045 - Comprehensive Plan Update Briefing (23-0890)
• Listening session debrief and discussion

The Planning Commission approved the meeting agenda and the minutes from October 2, 2023. Commissioners received briefings on the Capital Mall Triangle Subarea Plan and the Olympia 2045 Comprehensive Plan update.

• Approved meeting agenda
• Approved October 2, 2023 meeting minutes

Heritage Commission

The Heritage Commission is holding its annual retreat at the Olympia Armory. The meeting includes a discussion regarding the Commission and its subcommittees.

• Discussion of Heritage Commission and Subcommittees (23-0905)

Arts Commission

The Arts Commission will meet to discuss upcoming business items including asset mapping and leadership positions for 2024. The meeting also includes a meet and greet with Olympia Poet Laureate Kathleen Byrd.

• Meet and Greet with Olympia Poet Laureate Kathleen Byrd
• Asset Mapping
• OAC Leadership Positions for 2024

The Commission approved the meeting agenda and the September 14 minutes. Members discussed asset mapping and held a meet-and-greet with Poet Laureate Kathleen Byrd. A nominating committee was established to present a slate of 2024 officers at the November meeting.

• Approved the meeting agenda
• Approved September 14, 2023 meeting minutes
• Established nominating committee of Commissioners Batt and Clifthorne for 2024 leadership positions

Metropolitan Park District Advisory Committee

The committee will review public feedback to finalize an annual report regarding 2022 funding level compliance for the OMPD Board and City Council. The meeting also includes a presentation on the 2024 preliminary budget preview.

• Finalizing the 2022 funding levels compliance report
• Presentation of the 2024 preliminary budget preview
• Approval of April 26, 2023 meeting minutes

The Metropolitan Park District Advisory Committee finalized an annual report regarding 2022 funding compliance. Members also reviewed the 2024 preliminary budget and voted to recommend that the City Council place a 54-cent levy lid lift proposal on the ballot.

• Approved April 26, 2023 meeting minutes
• Finalized annual report on 2022 funding compliance
• Recommended 54-cent levy lid lift to City Council (4-0)

PBIA Advisory Board

The PBIA Advisory Board will consider a sponsorship request for the South Sound Music Summit. The meeting also includes agenda approval and a period for public comment.

• South Sound Music Summit Sponsorship Request (23-0898)

The PBIA Advisory Board met on October 11, 2023, to conduct business. The board approved a $1,000 sponsorship request for the South Sound Music Summit.

• Approved $1,000 sponsorship for South Sound Music Summit (unanimous)

LEOFF I Disability Board

The LEOFF I Disability Board will meet to review and approve the minutes from the September 11, 2023, meeting. The board will also consider a request regarding Case #23-8 DME.

• Approval of September 11, 2023 LEOFF Board Minutes
• Review of Case #23-8 DME Request

The LEOFF I Disability Board approved a request for $2,176.76 to purchase durable medical equipment for Case #23-8. The board also approved the minutes from their previous meeting on September 11, 2023. No other business items were discussed.

• Approved $2,176.76 for durable medical equipment (Case #23-8) (5-0)
• Approved September 11, 2023 board minutes

Heritage Commission

The Commission will conduct a site visit regarding the Chaplin House at 425 Rogers St NW. This is part of a recommendation process for a Special Property Tax Valuation Application.

• Site visit for Chaplin House at 425 Rogers St NW
• Recommendation of Special Property Tax Valuation Application for Chaplin House

The Heritage Commission conducted a site visit and reviewed a Special Property Tax Valuation application for the Chaplin House. The commission voted to forward the application to the Olympia Heritage Commission.

• Approved May 15, 2023 Heritage Review Committee meeting minutes
• Approved forwarding the Special Tax Valuation application for the Chaplin House at 425 Rogers St NW (unanimous)

Utility Advisory Committee

The committee will conduct a work session regarding the Comprehensive Plan Update for the Utilities Chapter, specifically focusing on Waste ReSources goals and policies. Additionally, the committee will review preliminary 2024 utility rates and operating budgets.

• Comprehensive Plan Update: Utilities Chapter Value and Vision
• Comprehensive Plan Update: Waste ReSources Utility Goals/Policies
• 2024 Preliminary Utility Rates and Operating Budgets

The committee unanimously approved the 2024 utility operating budget, rate proposals, general facility charges, and the Capital Facilities Plan. Members requested affordability metrics for low-income households to be included in their support letter to the City Council. The committee also reviewed proposed revisions to the Comprehensive Plan's utilities chapter.

• Approved 2024 utility operating budget and rate proposals (unanimous)
• Approved general facility charges and Capital Facilities Plan (unanimous)
• Approved September 7, 2023 meeting minutes
• Approved meeting agenda

Cultural Access Program Advisory Board

The board will discuss details regarding program implementation and outreach strategies. The meeting also includes reports from the CAPS Subcommittee and the Guidelines Workgroup.

• Discussion of Program Implementation Detail and Program Outreach (23-0859)
• Approval of September 7, 2023, meeting minutes
• CAPS Subcommittee report
• Guidelines Workgroup report

The Cultural Access Program Advisory Board approved the agenda and previous minutes. Members discussed program implementation and outreach details, and reviewed reports from subcommittees. By consensus, the Board decided to cancel the November meeting, with the next meeting scheduled for December 7.

• Agenda approved
• September 7, 2023 minutes approved
• Discussion of program implementation and outreach completed
• November meeting cancelled by consensus
• Next meeting scheduled for December 7

PBIA Advisory Board

The PBIA Advisory Board will review an economic development update and a 2023 budget amendment. The board is also scheduled to consider an event sponsorship request.

• 23-0865 Economic Development Update
• 23-0864 Consideration of Event Sponsorship Request
• 23-0866 2023 Budget Amendment
• Approval of September 6, 2023 meeting minutes

The board approved a $1,000 sponsorship for a Halloween event. Members also received an economic development update and discussed 2023 budget amendments.

• Approved $1,000 Halloween event sponsorship (unanimous)
• Approved September 6, 2023 meeting minutes
• Approved meeting agenda

City Council

The City Council will hold a public hearing regarding an ordinance to declare a continuing state of a public health emergency related to houselessness. The agenda also includes several resolutions for the consent calendar and updates on community reports.

• Public hearing for ordinance declaring a public health emergency related to houselessness
• Resolution authorizing a grant application for the Percival Creek Sewer Reroute Project
• Resolution accepting the Transportation Benefit District 2022 Annual Report
• Resolution concerning an adjustment to petty cash and change funds
• Approval of Grass Lake Nature Park Public Art Project addition to Arts Commission work plan

The City Council approved an ordinance declaring a continuing state of public health emergency related to houselessness. The council also authorized a grant application for a sewer reroute project and approved a public art project for Grass Lake Nature Park.

• Approved ordinance declaring continuing public health emergency related to houselessness (6-0)
• Approved Grass Lake Nature Park Public Art Project and Draft Call for Art (6-0)
• Adopted resolution authorizing grant application for Percival Creek Sewer Reroute Project (6-0)
• Adopted resolution accepting Transportation Benefit District 2022 Annual Report (6-0)
• Adopted resolution for adjustment to petty cash and change funds (6-0)
• Adopted September 26, 2023 meeting minutes (6-0)

Planning Commission

The Planning Commission will review the Urban Farming Work Group Report regarding policy recommendations and Comprehensive Plan goals. The commission will also hold deliberations on the Preliminary Capital Facilities Plan 2024-2029 Financial Plan and discuss a draft public comment policy.

• Urban Farming Work Group Report and policy recommendations
• Preliminary Capital Facilities Plan, 2024-2029 Financial Plan deliberations
• Draft Public Comment Policy for the Olympia Planning Commission

The Planning Commission finalized a comment letter regarding the 2024-2029 Capital Facilities Plan to be sent to the City Council. Additionally, the Commission approved a new draft public comment policy for its own proceedings. The Commission also received a report from the Thurston Conservation District regarding urban farming.

• Approved September 18, 2023 meeting minutes
• Received Urban Farming Work Group report
• Approved comment letter on 2024-2029 Capital Facilities Plan (unanimous)
• Accepted draft public comment policy with amendments (unanimous)

Land Use & Environment Committee

The committee will review an analysis regarding potential barriers to urban farms in Olympia. The agenda also includes a briefing on the Comprehensive Plan Update and an update on the Housing and Homelessness Program.

• Review of potential barriers to urban farms in Olympia
• Housing and homelessness program update
• Comprehensive plan update briefing

The committee received reports on urban farming barriers, housing and homelessness programs, and the Comprehensive Plan update. No legislative actions were taken, though staff were directed to continue work on urban farming recommendations.

• Approved the meeting agenda
• Approved August 24, 2023 meeting minutes
• Directed staff to continue work on recommendations to address urban farming barriers
• Cancelled the December 21, 2023 meeting

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will review proposals for tourism services funded by the 2024 lodging tax. The committee will also approve minutes from previous meetings and host a public comment period.

• Review of 2024 Lodging Tax Funded Tourism Services Proposals
• Approval of September 7, 2023 meeting minutes
• Approval of November 18, 2022 meeting minutes

The committee met to review 2024 Lodging Tax Funded Tourism Services proposals. Members also approved the meeting minutes from September 7, 2023, and November 18, 2022. No formal votes on funding allocations were recorded during this session.

• Approved September 7, 2023 meeting minutes
• Approved November 18, 2022 meeting minutes
• Reviewed 2024 Lodging Tax Funded Tourism Services proposals

Community Livability and Public Safety Committee

The Committee will review research and recommendations from the Olympia Youth Council. Members will also discuss a referral regarding Ordinance 7089 and the Independent Salary Commission.

• Youth Council Research and Recommendations
• Independent Salary Commission Referral Discussion (Ordinance 7089)

The committee unanimously approved Youth Council recommendations to be forwarded to the full City Council for final approval. Staff were directed to draft a process for an Independent Salary Commission based on committee discussion for review at a future meeting. The committee also agreed to change the start time of its next meeting to 5:00 p.m. to accommodate a member's schedule.

• Approved Youth Council recommendations to forward to full City Council (3-0)
• Directed staff to draft Independent Salary Commission process for future review
• Approved August 23, 2023 meeting minutes
• Changed October 25, 2023 meeting start time to 5:00 p.m.

Heritage Commission

The Heritage Commission will review updates regarding the Creative District and Inspire Olympia. The meeting also includes a discussion of the Indie Music History Project report and planning for an October commission retreat.

• Update on Creative District and Inspire Olympia
• Planning for October Commission Retreat
• Discussion of Indie Music History Project report

The commission approved the minutes from the August 23, 2023 meeting. Members discussed the October commission retreat and the Indie Music History Project report. No other substantive actions were taken.

• Approved August 23, 2023 meeting minutes

City Council

The City Council will discuss the 2024 preliminary budget update and the One Community Strategic Plan. The council will also consider a resolution to support a petition for a Downtown Improvement District. Additionally, several grants and property transfers are up for approval.

• $50,000 grant for digital imaging from the Office of Secretary of State
• Grant application for parks irrigation system upgrades
• Transfer of city property near Yashiro Japanese Garden into Parks Inventory
• Resolution supporting a Downtown Improvement District petition
• 2024 Preliminary Budget Update

The City Council approved a resolution authorizing the City Manager to sign a petition supporting the formation of a Downtown Improvement District. The Council also adopted several resolutions regarding grants and property transfers via the consent calendar.

• Approved petition to support forming a Downtown Improvement District (5-0)
• Approved $50,000 grant from OSOS for digital imaging (5-0)
• Approved grant application to Recreation and Conservation Office for parks irrigation upgrades (5-0)
• Approved transfer of city property adjacent to Yashiro Japanese Garden into parks inventory (5-0)
• Adopted September 12 and September 19 meeting minutes (5-0)

City Council

The City Council will hold an executive session to discuss litigation and potential litigation. The remainder of the agenda consists of roll call and adjournment.

• Executive Session 23-0842 regarding Litigation and Potential Litigation

The City Council met in executive session to discuss litigation and potential litigation. No decisions were made during this session.

Hearing Examiner

The Hearing Examiner will conduct a public hearing regarding Case 22-5482, the Harrison Ave Plat. The case includes several technical reports covering stormwater drainage, landscaping, and wetland assessments.

• Public hearing for Harrison Ave Plat (Case: 22-5482)

Social Justice & Equity Commission

The Social Justice & Equity Commission subcommittee will meet for a special meeting. The primary business item involves a discussion regarding community oversight of law enforcement.

• Discussion of Community Oversight of Law Enforcement (23-0818)

The commission held a special subcommittee meeting featuring a presentation from the Olympia Police Department. The session focused on departmental structure, policy, and crime data. No formal votes or policy decisions were recorded.

• Approved the meeting agenda
• Moved the October 9 subcommittee meeting to October 16

Civil Service Commission

The Civil Service Commission will meet to approve the August 23, 2023, meeting minutes. The commission is also scheduled to review the Entry Level Police Officer Register and the Promotional Police Sergeant Register.

• Approval of August 23, 2023, meeting minutes
• Approval of Entry Level Police Officer Register
• Approval of Promotional Police Sergeant Register

The Commission approved the certification of two police personnel registers. These registers establish the lists of eligible candidates for entry-level and promotional positions.

• Approved Entry Level Police Officer Register (3-0)
• Approved Promotional Police Sergeant Register (3-0)
• Approved August 23, 2023 meeting minutes

Parks and Recreation Advisory Committee

The committee will review the 2024 preliminary Capital Facilities Plan and Capital Asset Management Program recommendation. Members will also receive an update on the Urban Farm Park Feasibility Study and a briefing on the Comprehensive Plan Update for the Parks Chapter.

• 23-0798 Capital Facilities Plan (CFP) & Capital Asset Management Program (CAMP) Recommendation
• 23-0799 Urban Farm Park Feasibility Study Update
• 23-0800 Comprehensive Plan Update - Parks Chapter Briefing

The committee authorized the Chair to send a recommendation letter to the Planning Commission and City Council regarding the Parks Chapter of the Capital Facilities Plan. The committee also received updates on the Urban Farm Park Feasibility Study and the Comprehensive Plan Update.

• Authorized Chair Safiq to prepare a recommendation letter for the Parks Chapter of the CFP (7-0)
• Approved the meeting agenda (unanimous)
• Approved August 17, 2023 meeting minutes (unanimous)

Finance Committee

The committee will review updates regarding the 2024 proposed budget and the Indirect Cost Allocation Plan. Members are also scheduled to receive a briefing on Transportation Impact Fees.

• 2024 Proposed Budget Update
• Transportation Impact Fee Briefing
• Indirect Cost Allocation Plan Update

The committee received briefings on the city's indirect cost allocation plan and transportation impact fees. City officials reported a $900,000 budget deficit that must be closed for the 2024 proposed budget.

• Approved the meeting agenda
• Approved August 30, 2023 meeting minutes

Planning Commission

The Finance Subcommittee will discuss the Preliminary Capital Facilities Plan and the 2024-2029 Financial Plan. The meeting also includes the approval of minutes from the September 6, 2023, meeting.

• Preliminary Capital Facilities Plan, 2024-2029 Financial Plan Discussion
• Approval of September 6, 2023, Planning Commission Finance Subcommittee Meeting Minutes

The Olympia Planning Commission Finance Subcommittee met online to discuss the preliminary Capital Facilities Plan for 2024-2029. Commissioner Hannah drafted a comment letter, and commissioners discussed its contents. No formal votes or decisions were recorded on the plan itself.

• Agenda approved
• September 6, 2023 minutes approved
• Discussion completed on draft comment letter for Capital Facilities Plan

Bicycle and Pedestrian Advisory Committee

The committee will discuss construction outreach for trail projects and review the 2024-2029 Preliminary Capital Facilities Plan. The agenda also includes approval of July 19, 2023, meeting minutes.

• Boulevard Road Trail Crossing and Bike Corridor project outreach
• Fones Road Corridor project outreach
• Discussion of the 2024-2029 Preliminary Capital Facilities Plan
• Approval of July 19, 2023, meeting minutes

The committee provided recommendations to staff regarding trails construction outreach and discussed the 2024-2029 Preliminary Capital Facilities Plan. No formal votes were taken on these business items.

• Approved the meeting agenda
• Approved correction of Committee member Slighte's name in July 19, 2023 minutes

City Council

The City Council is holding a study session to discuss the Greenhouse Gas Inventory and Carbon Wedge Analysis. The council will also review the Southeast Annexation, including feasibility analyses and tax rate comparisons.

• Greenhouse Gas Inventory and Carbon Wedge Analysis (23-0810)
• Southeast Annexation Discussion (23-0767)
• Draft Emissions Reduction Strategy Analysis
• Olympia Annexation Feasibility Analysis (2023)

The City Council conducted study sessions regarding a greenhouse gas inventory and the potential annexation of the Southeast Urban Growth Area. No formal votes or decisions were recorded during this meeting.

Committee of the Chairs

The Committee of the Chairs is meeting to discuss preparations for the 2024 City Council Retreat. The agenda includes reviewing agendas from the 2023 January and Mid-Year retreats.

• Preparations for the 2024 City Council Retreat

The Committee discussed proposed dates, location, and topics for the 2024 City Council Retreat. No formal votes were taken. The group will meet again on October 19 to refine the plans.

• Discussed proposed retreat dates of February 2 and 3 at the LOTT Boardroom
• Reviewed draft topic list including 2023 work plan, budgeting, and Council assignments

Planning Commission

The Planning Commission will hold a public hearing regarding the Preliminary 2024-2029 Capital Facilities Plan. The agenda also includes reviewing a City Council resolution and approving minutes from the August 21, 2023, meeting.

• Public hearing for Preliminary 2024-2029 Capital Facilities Plan
• Review of Public Comment Resolution by City Council (Resolution M-2458)
• Approval of August 21, 2023, meeting minutes

The Commission held and closed a public hearing regarding the Preliminary 2024-2029 Capital Facilities Plan. The body also discussed a City Council resolution regarding public comment and requested a draft policy for future consideration.

• Approved the agenda
• Approved August 21, 2023 meeting minutes
• Held and closed public hearing for Preliminary 2024-2029 Capital Facilities Plan
• Requested staff prepare a draft policy regarding City Council public comment resolution

Arts Commission

The Arts Commission will receive an update on the Creative District and Inspire Olympia. The commission will also review the Comprehensive Plan update and plan for an October retreat.

• Update on Creative District and Inspire Olympia
• Review of Grass Lake Nature Park Call for Art
• Comprehensive Plan Update review
• Planning for October Arts Commission Retreat
• Approval of August 10, 2023 meeting minutes

The Commission approved forwarding the draft Grass Lake Nature Park Call for Art to Parks staff and City Council. Members also received updates on the Creative District and the City's 2045 Comprehensive Plan update.

• Approved forwarding Grass Lake Nature Park Call for Art for Parks staff and City Council review (unanimous)
• Approved August 10, 2023 meeting minutes
• Approved meeting agenda

Site Plan Review Committee

The committee will conduct a presubmission conference regarding the Taylor Short Plat. This item includes a preliminary site plan, vicinity map, and narrative description for parcel # 60101000700.

• Presubmission conference for Taylor Short Plat (Parcel # 60101000700)

The Site Plan Review Committee met virtually to review agenda items and conduct a presubmission conference for the Taylor Short Plat project. The minutes state that information was provided for this project but do not record a vote, approval, or denial. No other substantive decisions were made.

• Presubmission conference held for Taylor Short Plat (Parcel # 60101000700)
• Information provided for Taylor Short Plat project
• No vote or final decision recorded for Taylor Short Plat

Salary Commission

The Salary Commission will meet to discuss and potentially recommend actions regarding City Council salary compensation. The meeting also includes the approval of minutes from the August 9, 2023, meeting.

• Discussion and possible recommendation regarding City Council salary compensation

The Commission recommended increasing annual salaries for the Mayor, Mayor Pro Tem, and Councilmembers by 5% to align with 2023 cost of living increases for city employees. The commission also appointed a new Chair and Vice Chair.

• Recommended 5% annual salary increase for Mayor, Mayor Pro Tem, and Councilmembers (4-0)
• Recommended medical stipend remain at 2022 levels (4-0)
• Appointed Commissioner Hulse as Chair (4-0)
• Appointed Commissioner Newell as Vice Chair (4-0)
• Approved August 9, 2023 meeting minutes as amended

City Council

The City Council will consider an ordinance regarding tenant protection measures and pet damage deposits. The agenda also includes a resolution for a regional climate mitigation agreement and several special recognitions.

• Ordinance amending OMC 5.82.050(D) related to tenant protection measures and pet damage deposits
• Resolution authorizing an interlocal agreement for the Thurston Climate Mitigation Plan
• Introduction of Appointed Olympia Municipal Court Judge Pamella Nogueira
• Approval of the 2023 Percival Plinth Project Peoples’ Choice Award
• Appointment to the Design Review Board

The City Council approved a resolution authorizing an interlocal agreement among Thurston County, the Cities of Lacey, Olympia, and Tumwater to support coordinated implementation of the Thurston Climate Mitigation Plan. The council also adopted an ordinance amending tenant‑protection measures and pet‑damage deposits. Councilmembers approved the Arts Commission recommendation to purchase the sculpture “A Song for Nurturing Peace.” The consent calendar items, including the August meeting minutes and a Design Review Board appointment, were adopted.

• Approved interlocal agreement for regional climate mitigation plan (adopted)
• Adopted ordinance amending OMC 5.82.050(D) on tenant protection and pet‑damage deposits (adopted on second reading)
• Approved purchase of sculpture “A Song for Nurturing Peace” by Nancy Thorne Chambers (7‑aye vote)
• Adopted August 22, 2023 City Council meeting minutes (adopted)
• Approved appointment to the Design Review Board to fill a vacancy (adopted)
• Approved resolution authorizing interlocal agreement for climate plan (adopted)
• Approved consent calendar (motion carried 6‑aye, 1‑excused)
• Approved agenda for the meeting (approved)

LEOFF I Disability Board

The LEOFF I Disability Board is meeting to approve minutes from May 8, 2023. The board will also consider a dental request and Case #23-7.

• Approval of May 8, 2023, minutes
• Review of Case #23-6 Dental Request
• Review of Case #23-7

The Board approved the minutes from May 8, 2023, and authorized payments for two specific disability cases. Both financial requests were approved unanimously by the members present.

• Approved May 8, 2023 meeting minutes
• Approved Case #23-6 dental request for $4,297.50 (4-0)
• Approved Case #23-7 request for $3,012.60 (4-0)

Lodging Tax Advisory Committee

The committee will receive information regarding improvements to the lodging tax application and award process. The meeting also includes a discussion on the review process for upcoming lodging tax funding applications.

• Lodging Tax Application and Award Process Improvement (23-0752)
• Review Process of Upcoming Lodging Tax Funding Applications (23-0753)

The committee received presentations on improvements to the lodging tax application and award process. Information regarding the review process for upcoming funding applications was also provided. No substantive policy decisions or funding awards were made.

• Approved the meeting agenda
• Received information on Lodging Tax application and award process improvements
• Received information on the review process for upcoming Lodging Tax Funding applications

Utility Advisory Committee

The committee will review proposed updates to the drinking water goals and policies within the Utilities Chapter of the Comprehensive Plan. The agenda also includes discussions regarding the Water System Plan Update and the preliminary 2024 utility operating budget, rates, and general facility charges.

• Utilities Chapter Comprehensive Plan update
• Drinking water utility goals and policies review
• Water System Plan Update
• Preliminary 2024 Utility Operating Budget, rates, and general facility charges

The Utility Advisory Committee voted unanimously to recommend the adoption of the City's draft Water System Plan. The committee also reviewed proposed 2024 utility rate increases and provided feedback on the Comprehensive Plan Update for drinking water goals.

• Recommended adoption and support of the City's draft Water System Plan (unanimous)
• Approved the meeting agenda
• Approved August 3, 2023 meeting minutes

Cultural Access Program Advisory Board

The board will review the July 10, 2023, meeting minutes and discuss Inspire Olympia communications planning. The agenda also includes reports from the CAPS Subcommittee and the Guidelines Review Team.

• Approval of July 10, 2023, meeting minutes
• Inspire Olympia Communications Planning discussion
• CAPS Subcommittee report
• Guidelines Review Team report

The board approved the meeting agenda and the minutes from the August 9, 2023 meeting. Members discussed communications planning for Inspire Olympia.

• Approved the meeting agenda
• Approved August 9, 2023 meeting minutes

PBIA Advisory Board

The PBIA Advisory Board will consider the draft 2024 budget recommendation. The meeting also includes a review of a tree lighting funding request and a DID recommendation letter.

• Draft 2024 PBIA budget recommendation
• Approval of DID Recommendation Letter
• Tree Lighting Funding Request
• Approval of August 2, 2023 meeting minutes

The board approved the 2024 budget recommendation and a funding request for tree lighting from the Olympia Downtown Alliance. A recommendation letter for the Downtown Improvement District was also approved as amended.

• Approved DID recommendation letter as amended (7-1)
• Approved 2024 budget as presented (unanimous)
• Approved Tree Lighting funding request from Olympia Downtown Alliance (7-1)

Site Plan Review Committee

The committee will review a site plan for the Nisqually Healing Center at 3663 Pacific Ave SE. The meeting also includes a presubmission conference regarding 727 Adams St SE.

• Nisqually Healing Center, 3663 Pacific Ave SE (Recommendation to the Director)
• 8th and Adams, 727 Adams St SE (Presubmission Conference)

The committee recommended approval for the Nisqually Healing Center site plan subject to specific conditions. Information was provided regarding a presubmission conference for 8th and Adams.

• Recommended approval for Nisqually Healing Center at 3663 Pacific Ave SE (subject to conditions)

Planning Commission

The Planning Commission Finance Subcommittee will hold a discussion regarding the Capital Facilities Plan 2024-2029 Financial Plan with chapter contributors. The meeting also includes approval of minutes from the August 16, 2023, subcommittee meeting.

• Discussion of the Capital Facilities Plan 2024-2029 Financial Plan
• Approval of August 16, 2023, Finance Subcommittee meeting minutes

The subcommittee approved the meeting agenda and the minutes from the August 16, 2023 meeting. Members and city staff discussed the Capital Facilities 2024-2029 Financial Plan.

• Approved meeting agenda
• Approved August 16, 2023 meeting minutes

Sea Level Rise Response Collaborative-Executive Committee

The Executive Committee will review an update on the 2023 Sea Level Rise Collaborative Workplan. The committee is also scheduled to consider the draft 2024 Sea Level Rise Collaborative Workplan and Budget.

• Update on 2023 Sea Level Rise Collaborative Workplan
• Approval of 2024 Sea Level Rise Collaborative Workplan and Budget

The Executive Committee unanimously approved the 2024 Sea Level Rise Collaborative workplan and budget. The committee also received an update on the 2023 workplan from representatives of the City of Olympia, LOTT Clean Water Alliance, and the Port of Olympia.

• Approved 2024 Sea Level Rise Collaborative workplan and budget (unanimous)
• Approved June 2, 2023 meeting minutes
• Approved meeting agenda

Finance Committee

The Finance Committee will discuss workers compensation and consider a petition to form a Downtown Improvement District. The meeting also includes a review of city property assessments.

• Workers Compensation Discussion
• Petition to Form a Downtown Improvement District
• City Property Assessment

The committee recommended that the City Manager sign a petition to form a Downtown Improvement District. This district would involve a property-owner based assessment, with an estimated annual cost of $33,353 if the City opts in.

• Recommended authorizing City Manager to sign petition for Downtown Improvement District (2-0)
• Approved July 19, 2023 meeting minutes
• Requested more staff information on Workers Compensation costs before it goes to Council

Social Justice & Equity Commission

The Social Justice & Equity Commission will meet to discuss community oversight of law enforcement. The meeting also includes the approval of minutes from the July 24, 2023, meeting.

• Discussion of community oversight of law enforcement
• Approval of July 24, 2023, meeting minutes

The Commission approved the meeting agenda and the July 24, 2023, minutes. Members discussed the co-design process for community oversight of law enforcement and directed staff to investigate issues raised during public comment.

• Approved the meeting agenda
• Approved July 24, 2023 meeting minutes
• Directed staff to investigate issues raised during public comment

Land Use & Environment Committee

The Land Use & Environment Committee will review a recommendation for the 2023 Engineering Design and Development Standards Update. The committee will also hold a discussion regarding Building Decarbonization Retrofit Strategies.

• Approval of the 2023 Engineering Design and Development Standards Update Recommendation
• Discussion on Building Decarbonization Retrofit Strategies

The Land Use & Environment Committee approved forwarding the 2023 Engineering Design and Development Standards update to the City Council for a public hearing. The committee also received research on building decarbonization retrofit strategies.

• Approved forwarding 2023 Engineering Design and Development Standards update to City Council (2-0)
• Approved July 27, 2023 meeting minutes
• Approved meeting agenda

Site Plan Review Committee

The committee will review a site plan recommendation for Old 99 Flat at 308 4th Ave E. The meeting also includes a presubmission conference for People Infra Offices at 1220 12th Ave SE.

• Site plan recommendation for Old 99 Flat, 308 4th Ave E
• Presubmission conference for People Infra Offices, 1220 12th Ave SE

The committee recommended approval for the Old 99 Flat project subject to specific conditions. Additionally, a waiver of land use review was granted for the People Infra Offices site.

• Recommended approval subject to conditions for 23-0707 Old 99 Flat (308 4th Ave E)
• Granted land use review waiver for 23-0711 People Infra Offices (1220 12th Ave SE Site)

Community Livability and Public Safety Committee

The committee will discuss the Key to the City process and procedure. Members will also review a recommendation for the Grass Lake Nature Park Public Art Project and the 2024 Advisory Committee recruitment process.

• Grass Lake Nature Park Public Art Project Opportunity Recommendation
• Key to the City Process and Procedure
• 2024 Advisory Committee Recruitment Process Overview

The committee approved a recommendation for a public art project at Grass Lake Nature Park. It also recommended the appointment of Angela Rush to the Design Review Board. Both items were forwarded to the full City Council for final approval.

• Approved public art project at Grass Lake Nature Park for City Council approval (3-0)
• Recommended Angela Rush for appointment to the Design Review Board for City Council approval (3-0)
• Recommended adding Key to the City process and procedure to the annual Council retreat
• Approved July 26, 2023 meeting minutes

Heritage Commission

The Commission will consider a special tax valuation application for properties on State Avenue NE. Members will also review nominations to list the Lackey Duplex, the Parthia Tugboat, and the Delta V. Smyth Tugs and Barges Company Site in the Olympia Heritage Register.

• Special Tax Valuation recommendation for James Martin Warehouse and Daily Olympian Building at 115 State Avenue NE
• Listing of Lackey Duplex at 2711 Adams Street SE in the Olympia Heritage Register
• Listing of Parthia Tugboat in the Olympia Heritage Register
• Listing of Delta V. Smyth Tugs and Barges Company Site in the Olympia Heritage Register

The commission approved the addition of the Lackey Duplex, the Parthia Tugboat, and the Delta V. Smyth Tugs and Barges Company Site to the Olympia Heritage Register. It also recommended a special tax valuation for the James Martin Warehouse and Daily Olympian Building to the City Council.

• Recommended approval of Special Tax Valuation for James Martin Warehouse and Daily Olympian Building at 115 State Avenue NE (Unanimous)
• Approved listing of Lackey Duplex at 2711 Adams Street SE in the Olympia Heritage Register (Unanimous)
• Approved listing of Parthia Tugboat in the Olympia Heritage Register, pending a change to note integrity of location rather than setting (Unanimous)
• Approved listing of Delta V. Smyth Tugs and Barges Company Site in the Olympia Heritage Register, pending a change to note integrity of location and setting (Unanimous)

Civil Service Commission

The Civil Service Commission is meeting to approve several employment registers for public safety roles. This includes registers for entry-level police officers, entry-level firefighters, and promotional firefighter/paramedics. The commission will also approve minutes from the June 20, 2023, meeting.

• Approval of Entry Level Police Officer Register
• Approval of Promotional Firefighter/Paramedic Register
• Certification of Firefighter/Paramedic Register
• Approval of Entry Level Firefighter Register
• Approval of June 20, 2023, meeting minutes

The Commission certified four separate eligibility registers for police and fire department staffing. These registers determine the pool of qualified candidates for entry-level and promotional positions.

• Approved Entry Level Police Officer Register (2-0)
• Approved Promotional Firefighter/Paramedic Register (2-0)
• Approved Firefighter/Paramedic Register (2-0)
• Approved Entry Level Firefighter Register (2-0)
• Approved June 20, 2023 meeting minutes

City Council

The Olympia City Council will consider several ordinances, including electric vehicle parking requirements and drug-related code amendments. The meeting also includes a briefing on the Thurston County Public Safety Sales Tax ballot measure.

• Ordinance adopting electric vehicle parking requirements
• Ordinance amending municipal code regarding drugs
• Ordinance to vacate the alley off 4th Avenue between Adams Street and Franklin Street
• Ordinance amending municipal code regarding pet damage deposits
• Resolution authorizing an interlocal agreement with Thurston County Fire Protection District 3

The City Council approved the implementation plans for the voter-approved Inspire Olympia Cultural Access Program. The council also adopted several ordinances on second reading, including new electric vehicle parking requirements and an alley vacation. A tenant protection ordinance regarding pet damage deposits was approved on first reading.

• Approved implementation plans for Inspire Olympia Cultural Access Program (6-0)
• Adopted ordinance for electric vehicle parking requirements
• Adopted ordinance to vacate alley off 4th Avenue between Adams Street and Franklin Street
• Approved payroll certification for June 30 to July 31, 2023 totaling $6,481,345.41
• Adopted resolution for vehicle and equipment sharing with Thurston County Fire Protection District 3
• Adopted ordinance accepting 'Arc of Aging' art donation
• Adopted ordinance amending drug-related municipal code to incorporate RCW 69.50.4011
• Approved first reading of ordinance regarding tenant protection and pet damage deposits

Planning Commission

The Planning Commission will review proposals related to the Capital Facilities Plan Transportation Chapter. The meeting also includes a briefing on the Community Values and Vision Survey Results.

• Proposals related to the Capital Facilities Plan Transportation Chapter
• Community Values and Vision Survey Results Briefing

The Planning Commission approved the meeting agenda and the minutes from August 7, 2023. Staff presented proposals for the Capital Facilities Plan Transportation Chapter and results from the Community Values and Vision Survey. No substantive policy decisions were made.

• Approved the meeting agenda
• Approved August 7, 2023 meeting minutes
• Received information on Capital Facilities Plan Transportation Chapter proposals
• Received briefing on Community Values and Vision Survey results

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will review a briefing on the 2024 Preliminary Capital Facilities Plan (CFP) and Capital Asset Management Program (CAMP). The committee will also hold a discussion regarding parks facility access.

• 2024 Preliminary Capital Facilities Plan (CFP) & Capital Asset Management Program (CAMP) briefing
• Parks Facility Access discussion

The committee received a briefing on the 2024 Capital Facilities Plan and Capital Asset Management Program. Members also discussed community requests regarding park access for events.

• Approved the meeting agenda (unanimous)
• Approved June 15, 2023 meeting minutes (unanimous)
• Received 2024 Capital Facilities Plan draft report

Planning Commission

The Finance Subcommittee will meet to discuss the 2024-2029 Financial Plan for capital facilities. The meeting includes a period for public comment regarding City business.

• Discussion of 23-0706 Preliminary Capital Facilities Plan 2024-2029 Financial Plan

The Finance Subcommittee met to discuss the Preliminary Capital Facilities Plan 2024-2029 Financial Plan. The session focused on the timeline for submitting questions ahead of the September 6 meeting.

• Approved the meeting agenda

City Council

The City Council will hold a study session to review a proposed rental housing registration program scope. The session also includes an update on the Olympia Strong draft plan and its initiative framework.

• Rental Housing Registration Proposed Program Scope comparison
• Review of Kent, Tukwila, and Tacoma rental housing codes
• Olympia Strong Draft Plan update
• Olympia Strong Public Engagement Summary and Initiative Framework

The City Council conducted a study session to review presentations on a proposed rental housing registration program and an update to the Olympia Strong Economic Resiliency Plan. No formal decisions were made during this meeting.

Design Review Board

The Olympia Design Review Board meets to review the North Thurston RMAC South project located at 200 Sleater Kinney Rd. The agenda includes a staff report, design review checklist, narrative, plan set, colors, and site connection exhibit for this case. No other substantive items are listed on the agenda.

• Project review: North Thurston RMAC South, 200 Sleater Kinney Rd (Case 23-0686)

The Board approved the proposal for North Thurston RMAC South with conditions as recommended by staff. The board also held a discussion regarding OMC 18.170.110 Neighborhood scale and character.

• Approved proposal for North Thurston RMAC South at 200 Sleater Kinney Rd with conditions (6-0)

Arts Commission

The Arts Commission will review recommendations for the Percival Plinth Project Peoples’ Choice Award. The commission will also discuss a public art project opportunity at Grass Lake Nature Park and plan for an October retreat.

• Review and Recommendation of Percival Plinth Project Peoples’ Choice Award
• Grass Lake Nature Park Public Art Project Opportunity
• Art Intervention Recap
• Meet CaTMA
• Planning for October Arts Commission Retreat

The Commission recommended a specific sculpture for the Percival Plinth Project based on public voting. It also recommended using 1% for Art funds for a project at Grass Lake Nature Park.

• Recommended 'A Song for Nurturing Peace' by Nancy Thorne Chambers for Percival Plinth Project (Unanimous)
• Recommended use of 1% for Art funds for a public art project at Grass Lake Nature Park (Unanimous)
• Approved June 8, 2023 meeting minutes
• Approved August 10, 2023 agenda
• Scheduled October retreat for City Hall, Room 112, 4:00-8:00 p.m.

Salary Commission

The Salary Commission will meet to review the minutes from the July 31, 2023, meeting. The commission will also hold a presentation and discussion regarding salary compensation research.

• Approval of July 31, 2023, meeting minutes
• Presentation and discussion regarding salary compensation research

The Commission received a presentation on salary compensation research from the Human Resources Director. Commissioners requested additional data from staff for the August 23 meeting.

• Approved July 31, 2023 meeting minutes
• Received report on salary compensation research
• Requested additional data from staff for August 23 meeting

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will meet to discuss matters related to program implementation planning. The meeting also includes approval of the July 10, 2023, meeting minutes.

• Discussion on program implementation planning (23-0668)
• Approval of July 10, 2023, meeting minutes (23-0667)
• Public comment period

The Cultural Access Program Advisory Board established two new groups to assist with program implementation. One group will review applicant guidelines, while the other will focus on Cultural Access in Public Schools (CAPS) planning.

• Approved the meeting agenda
• Approved July 10, 2023 meeting minutes
• Created temporary working group to review draft applicant guidelines by consensus
• Created subcommittee for Cultural Access in Public Schools (CAPS) program planning by consensus

City Council

The City Council will consider several ordinances, including updates to drug laws and electric vehicle parking requirements. The meeting also includes a briefing on the 2024-2029 Capital Facilities Plan and an executive session regarding the City Manager's performance evaluation.

• Ordinance adopting electric vehicle parking requirements
• Ordinance amending the second quarter budget
• Ordinance amending municipal code regarding drugs
• Ordinance to vacate the alley off 4th Avenue between Adams Street and Franklin Street
• Resolution authorizing an access agreement and easement on Carpenter Road

The City Council approved several ordinances on first reading, including new electric vehicle parking requirements and a second quarter budget amendment. The Council also adopted a resolution for a property access agreement on Carpenter Road and accepted the donation of the 'Arc of Aging' mural.

• Adopted resolution for access agreement and release of easement on Carpenter Road
• Approved second quarter budget amendment on first reading
• Approved amendments to drug-related municipal code on first reading
• Approved ordinance for naming designees for City Clerk and Public Works Director on first reading
• Approved ordinance to vacate alley off 4th Avenue between Adams Street and Franklin Street on first reading
• Approved acceptance of 'Arc of Aging' mural donation on first reading (6-0)
• Approved electric vehicle parking requirements on first reading (6-0)

Planning Commission

The Planning Commission will hold a briefing regarding the preliminary 2024-2029 Capital Facilities Plan. The meeting also includes approval of the July 24, 2023, meeting minutes and a period for public comment.

• Briefing on Preliminary 2024-2029 Capital Facilities Plan (23-0663)
• Approval of July 24, 2023, meeting minutes (23-0677)

The Planning Commission approved the meeting agenda and the minutes from the July 24, 2023, meeting. The commission received a briefing on the Preliminary 2024-2029 Capital Facilities Plan. No other substantive decisions were made.

• Approved meeting agenda
• Approved July 24, 2023, meeting minutes
• Received Preliminary 2024-2029 Capital Facilities Plan briefing

Utility Advisory Committee

The Utility Advisory Committee will hold a work session regarding updates to the Utilities Chapter of the City of Olympia Comprehensive Plan. The meeting also includes discussions on preliminary capital facilities plans, wastewater irrigation rate discounts, and 2024 utility operating budget trends.

• Work session on Comprehensive Plan Update - Utilities Chapter
• 2024-2029 Preliminary Capital Facilities Plan for storm, drinking water, and wastewater utilities
• Discussion on potential wastewater irrigation rate discount
• Review of preliminary 2024 utility operating budget drivers and trends
• Second quarter financial update for utilities

The committee provided editing suggestions for the Comprehensive Plan Utilities Chapter, including requests for more information on utility tax impacts and assistance programs. Members received briefings on the 2024-2029 Preliminary Capital Facilities Plan and 2024 operating budget trends. No formal votes were taken on business items.

• Approved the meeting agenda
• Approved June 1, 2023 meeting minutes
• Requested addition of municipal utility tax impact and Utility Assistance Program details to Comprehensive Plan Goals and Policies

PBIA Advisory Board

The PBIA Advisory Board will meet to review a recommendation regarding the Downtown Improvement District (DID) operational plan. The board will also discuss the draft 2024 budget and receive updates on marketing contracts and mural projects.

• Recommendation on the Downtown Improvement District (DID) operational plan
• Review of the draft 2024 Budget
• Update on 4th Quarter Marketing Contract
• Update on Mural Installation and Restoration Projects

The board voted to recommend the formation of the Downtown Improvement District (DID) and forward the proposal to City Council. Members also discussed the draft 2024 budget and received updates on marketing and mural projects.

• Recommended formation of the Downtown Improvement District (7-1)
• Approved June 7, 2023 meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee meets to review a site plan for a car wash on Harrison Avenue NW. The committee also holds presubmission conferences for a Salvation Army facility on 4th Ave E and a subdivision on Division St NW. No final decisions are listed on the agenda, as these are review and conference stages.

• Project Review: Harrison Avenue Car Wash, 3002 Harrison Ave NW (Case 23-0657)
• Presubmission Conference: The Salvation Army Silvercrest, 821 4th Ave E (Case 23-0653)
• Presubmission Conference: Gillingham-Division St Subdivision, 2500 Division St NW (Case 23-0654)

The Site Plan Review Committee recommended approval for a car wash project subject to specific conditions. Information was provided for two presubmission conference items.

• Recommended approval subject to conditions for Harrison Avenue Car Wash (3002 Harrison Ave NW)

Salary Commission

The Salary Commission will meet to select commission officers and receive a briefing from the City Attorney regarding the commission's roles and duties. Members will also review the 2022 salary and compensation process and discuss the approach for 2023.

• Briefing by City Attorney regarding Salary Commission role and duties
• Selection of Commission Officers
• Review of 2022 Salary and Compensation Process
• Discussion of 2023 compensation approach

The Salary Commission appointed its leadership for the term. The commission also received a briefing on its duties and reviewed the 2022 compensation process.

• Appointed Commissioner Cross as Chair (unanimous)
• Appointed Commissioner Hulse as Vice Chair (unanimous)
• Received briefing from City Attorney Mark Barber regarding commission roles and duties

Land Use & Environment Committee

The Land Use & Environment Committee will review an update on the Climate Risk and Vulnerability Assessment. The committee will also discuss a proposal for a Home Energy Score Disclosure Program and the Thurston Climate Mitigation Plan.

• Climate Risk and Vulnerability Assessment Update
• Home Energy Score Disclosure Program Proposal
• Thurston Climate Mitigation Plan

The committee received updates on the Climate Risk and Vulnerability Assessment and a proposal for a Home Energy Score Disclosure Program. No formal votes were taken on these items. The committee agreed to remove the General Facilities Charges reduction for low-income housing from its future agenda.

• Approved the agenda
• Approved June 22, 2023 meeting minutes
• Agreed that the Capital Mall Triangle Subarea Plan should return to the Committee before Council
• Agreed to remove the General Facilities Charges reduction for low-income housing from the future agenda

Design Review Board

The Design Review Board will conduct project reviews for two residential developments. The board will examine the design concepts and landscape plans for the Water Street Condominiums and Water Street Apartments.

• Design review for Water Street Condominiums at 798 Columbia St SW
• Design review for Water Street Apartments at 221 5th Ave SW and 520 N Water St

The board approved the context, site, landscape, and building designs for two residential developments. Both approvals include specific conditions regarding parking screening, materials, and entry visibility.

• Approved Water Street Condominiums at 798 Columbia St SW (7-0)
• Approved Water Street Apartments at 221 5th Ave SW and 520 N Water St (6-0)

Site Plan Review Committee

The committee will conduct presubmission conferences for two development projects. No project reviews are scheduled for this meeting.

• Presubmission conference for Colonial Estates Chambers Lake (Parcel # 11820230408)
• Presubmission conference for Elements CDC at 2410 Harrison Ave NW

The committee conducted presubmission conferences for Colonial Estates Chambers Lake and Elements CDC. Information was provided for both projects. No formal votes or decisions were recorded.

• Presubmission conference held for 23-0594 Colonial Estates Chambers Lake
• Presubmission conference held for 23-0633 Elements CDC

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will review updates on property crime and the City of Olympia Equity Assessment. The committee will also discuss the Olympia Sister City Program and proposed funding for the Cultural Access Advisory Board.

• Olympia Sister City Program Update (Resolution M-2390)
• Property Crime Update
• Cultural Access Advisory Board Recommendations regarding proposed funding structure
• City of Olympia Equity Assessment Update presentation

The Committee approved the Cultural Access Advisory Board's implementation plan for the Inspire Olympia program and recommended it for final City Council approval. Other agenda items consisted of updates regarding the Sister City Program, property crime, and the City of Olympia Equity Assessment.

• Approved Inspire Olympia program implementation plan and recommended City Council approval (3-0)
• Approved June 28, 2023 meeting minutes

Planning Commission

The Planning Commission will review a briefing on the Resident Owned Community Program. The meeting also includes an update on private development projects and a discussion regarding street grids in Olympia.

• Resident Owned Community Program briefing
• Private Development Update for the second quarter of 2023
• Discussion on street grids for Olympia's future

The Planning Commission approved the agenda and minutes from June 24 and June 26, 2023. The commission received briefings on the Resident Owned Community Program, private development, and street grids. A CFP Finance Subcommittee was formed.

• Approved June 24, 2023 Retreat Meeting minutes
• Approved June 26, 2023 meeting minutes
• Formed CFP Finance Subcommittee chaired by Commissioner Hannah with Commissioners Nejati and Quetin

Hearing Examiner

The Hearing Examiner will hold a public hearing regarding Case 22-1175, the Budd Bay Landing Plat. The hearing includes a review of various project documents including civil plans, drainage reports, and environmental assessments.

• Public hearing for Budd Bay Landing Plat (Case 22-1175)

Social Justice & Equity Commission

The Social Justice & Equity Commission will meet online to discuss community oversight of law enforcement. The agenda also includes the approval of minutes from the June 26, 2023, meeting.

• Discussion of community oversight of law enforcement (Item 23-0645)
• Approval of June 26, 2023, meeting minutes (Item 23-0656)
• Public comment period for community members

The Commission held a discussion to prepare for the Social Justice and Equity Subcommittee's work on police oversight recommendations. The Diversity, Equity and Inclusion Program Manager reported that the Community Discrimination Assessment is closed. A proposal to update the Lodging Tax Award system was also noted.

• Approved the meeting agenda
• Approved June 26, 2023 meeting minutes

Heritage Commission

The Heritage Commission will consider recommendations to list the Parthia Tugboat and the Delta V. Smyth Tugs and Barges Company Site on the Olympia Heritage Register. The meeting also includes site visits for these applications.

• Recommendation to list the Parthia Tugboat in the Olympia Heritage Register
• Recommendation to list the Delta V. Smyth Tugs and Barges Company Site in the Olympia Heritage Register
• Heritage Review Committee site visits

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will review a briefing on the preliminary 2024-2029 Capital Facilities Plan and approve a method of review. The committee will also discuss the Comprehensive Plan Transportation Vision and Values.

• Briefing on Preliminary 2024-2029 Capital Facilities Plan (CFP)
• Approval of a method of review for the CFP
• Discussion of Comprehensive Plan Transportation Vision and Values
• Approval of May 17, 2023, meeting minutes

The committee established a subcommittee to draft a letter to the City Council regarding the Preliminary 2024-2029 Capital Facilities Plan. Members Slighte, Riedmeyer, Vanderpool, and Mott were appointed to the subcommittee, with Mott serving as chair.

• Approved formation of a subcommittee to draft a letter to City Council regarding the CFP (unanimous)
• Appointed members Slighte, Riedmeyer, Vanderpool, and Mott (chair) to the subcommittee (unanimous)
• Approved the meeting agenda
• Approved May 17th, 2023 meeting minutes

Finance Committee

The Finance Committee will review the 2022 financial audit and receive an update on the 2024 budget process. The committee will also discuss transportation funding, including revenue from sidewalks.

• 2022 Financial Audit budget spotlight
• Transportation funding and sidewalk revenue discussion
• 2024 Budget Process update
• Approval of May 31 and June 21 meeting minutes

The committee recommended that City Council increase the Transportation Benefit District sales tax by 0.1% as part of the 2024 budget process. The committee also received a report on the 2022 financial audit and reviewed the 2024 budget timeline.

• Recommended 0.1% sales tax increase through the Transportation Benefit District (3-0)
• Recommended maintaining the existing $40 license fee (3-0)
• Approved May 31, 2023 meeting minutes
• Approved June 21, 2023 meeting minutes
• Approved the meeting agenda

City Council

The City Council will review the 2023 legislative session wrap-up and receive an update on the Armory project. The meeting also includes a proclamation regarding the removal of a derelict building on Bethel Street.

• Proclamation recognizing removal of a derelict building on Bethel Street
• Resolution ratifying an amendment to an interlocal agreement with the Department of Enterprise Services for mail services
• 2023 Legislative Session Wrap Up
• Armory Update

The City Council adopted the July 11, 2023 meeting minutes and a resolution amending an interlocal agreement with the Department of Enterprise Services for mail services. The council also received updates on the 2023 Legislative Session and the Armory building's transformation into a Creative Campus.

• Approved July 11, 2023 City Council Meeting Minutes (7-0)
• Adopted resolution amending interlocal agreement with Department of Enterprise Services for mail services (7-0)

Design Review Board

The Design Review Board will conduct a project review for The Cottage Apartments (Case 23-0608, 23-1942). The meeting includes a review of staff reports, design checklists, and design review plan sets.

• Project review for The Cottage Apartments (Case 23-0608, 23-1942)

The Design Review Board approved the Cottage Apartments project (Case 23-0608) subject to specific conditions. These conditions include adding a pedestrian pathway, revising parking lot screening, adjusting building massing, and providing more outdoor open space.

• Approved Cottage Apartments (Case 23-0608) subject to conditions (6-1)

City Council

The City Council meeting includes a signing ceremony for the Budd/Deschutes Watershed Environmental Stewardship Coalition. This is the only business item listed on the agenda.

• Budd/Deschutes Watershed Environmental Stewardship Coalition Signing Ceremony

Site Plan Review Committee

The committee will conduct a project review for the Harrison Ave Preliminary PLAT. The meeting also includes a presubmission conference for the Franz Anderson PSH - Phase 1 project.

• Harrison Ave Preliminary PLAT (Parcel # 12817230100)
• Franz Anderson PSH - Phase 1 (Parcel # 58900000300)

The committee recommended approval for a preliminary plat at Harrison Ave subject to specific conditions. Information was provided regarding the Franz Anderson PSH - Phase 1 project.

• Recommended approval subject to conditions for 23-0595 Harrison Ave Preliminary PLAT

City Council

The City Council will consider several consent calendar items including labor contracts and community development plans. The meeting also includes a public hearing regarding a street vacation petition and resolutions for a tiny home village.

• Bid award for Olympia Westside Pavement Preservation Project
• Labor contract with IAFF - Assistant Chiefs, Local #468
• Funding and lease agreements for a Tiny Home/Shelter Village
• Public hearing for alley vacation off 4th Avenue between Adams and Franklin Streets
• Interlocal agreements for Opioid Abatement Council subcommittees

The City Council approved a funding agreement and lease with Olympia Mutual Aid Partners to establish and maintain a tiny home village. The Council also approved several consent calendar items, including a pavement preservation contract and opioid abatement agreements.

• Approved funding agreement with Olympia Mutual Aid Partners for tiny home village (7-0)
• Approved lease agreement with Olympia Mutual Aid Partners for tiny home village (7-0)
• Approved street vacation petition for alley off 4th Avenue between Adams and Franklin Street (7-0)
• Approved bid award for Olympia Westside Pavement Preservation Project (7-0)
• Approved 2023-2027 Fair Housing Assessment for HUD submittal (7-0)
• Approved labor contract with IAFF Assistant Chiefs, Local #468 (7-0)
• Approved interlocal agreements for opioid abatement councils (7-0)
• Approved referral to Community Livability and Public Safety Committee to review Independent Salary Commission process

Heritage Commission

The Commission will conduct a site visit regarding a Special Tax Valuation application for the Old Olympian Building and James Martin Warehouse. They will also consider a recommendation to list the Lackey Duplex at 2711 Adams Street SE in the Olympia Heritage Register.

• Special Property Tax Valuation application for James Martin Warehouse and Olympian Building at 115 State Avenue NE
• Heritage Register listing recommendation for Lackey Duplex at 2711 Adams Street SE
• Site visit for Special Tax Valuation application at 115 State Street SE

The Heritage Commission recommended the James Martin Warehouse and Olympian Building for special property tax valuation. Additionally, the commission recommended listing the Lillian Lackey Duplex in the Olympia Heritage Register.

• Recommended James Martin Warehouse and Olympia Building for special property tax valuation (Unanimous)
• Recommended Lillian Lackey Duplex at 2711 Adams Street SE for listing in the Olympia Heritage Register (Unanimous)
• Approved June 26, 2023 meeting minutes

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will meet to discuss ongoing program planning and implementation. The meeting also includes approval of previous meeting minutes and a period for public comment.

• Approval of June 10 and June 12 meeting minutes
• Ongoing discussion of program planning and implementation

The Cultural Access Program Advisory Board approved draft planning and implementation documents with amendments to the mission and funding goals. These plans will be advanced to the Community Livability and Safety Committee for their July 26th meeting.

• Approved agenda
• Approved June 10 and June 12 meeting minutes
• Approved draft program plans with amended mission and funding goals (unanimous)
• Recommended keeping the program name 'Inspire Olympia'

Heritage Commission

The Heritage Commission will meet to discuss the nomination of the Lillian Lackey Duplex at 2711 Adams Street SE for the Olympia Heritage Register. The commission will also receive a presentation regarding research and design for interpretive signage at Squaxin Park.

• Approval of Lillian Lackey Duplex at 2711 Adams Street SE for the Olympia Heritage Register
• Presentation on research and design for interpretive signage at Squaxin Park
• Approval of April 19, 2023, meeting minutes

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will discuss improvements to the lodging tax application and award process. The committee will also receive updates regarding the Downtown Ambassador program and Resolution M-2348 regarding sanctuary city status.

• Lodging Tax Application and Award Process Improvement Discussion
• Downtown Ambassador Update
• Sanctuary City Resolution Update (Resolution M-2348)

The committee received updates on the lodging tax application process, the Downtown Ambassador program, and the Sanctuary City Resolution. No policy changes or funding approvals were decided during the meeting.

• Approved May 24, 2023 meeting minutes
• Requested written summary of lodging tax updates be sent to City Council and Social Justice and Equity Commission
• Received report on Sanctuary City Resolution update

Planning Commission

The Planning Commission will review updates to the Public Participation and Partners Chapter of the Olympia Comprehensive Plan. The meeting also includes discussions regarding a Climate Risk and Vulnerability Assessment and updates on housing and homeless response projects.

• Update of the Public Participation and Partners Chapter of the Olympia Comprehensive Plan
• Climate Risk and Vulnerability Assessment discussion
• Housing and Homeless Response Projects and Program Update

The Planning Commission approved the agenda and the minutes from the June 5, 2023 meeting. The commission received staff updates regarding the Comprehensive Plan, climate risk, and housing programs. No substantive policy decisions were made.

• Approved the meeting agenda
• Approved June 5, 2023 meeting minutes
• Received update on Public Participation and Partners Chapter of the Olympia Comprehensive Plan
• Received presentation on Climate Risk and Vulnerability Assessment
• Received update on Housing and Homeless Response Projects and Program

Social Justice & Equity Commission

The Social Justice & Equity Commission will discuss models for civilian oversight of law enforcement. The body will also consider creating a new subcommittee and appointing new commissioners.

• Discussion on models of community oversight of law enforcement
• Proposal to create a Social Justice and Equity Subcommittee
• Appointment of Commissioners to the Social Justice Equity Commission
• Co-Chair’s briefing to City Council on the 2022 Police Auditor Annual Report

The Commission voted to establish a Social Justice and Equity Subcommittee and appointed eight commissioners to serve on it. The body also received a presentation on law enforcement oversight models and a briefing on the Police Auditor's report.

• Approved creation of a Social Justice and Equity Subcommittee (10-0)
• Appointed eight commissioners to the Social Justice and Equity Subcommittee (10-0)
• Approved May 22, 2023 meeting minutes
• Approved May 27, 2023 special meeting minutes
• Approved the meeting agenda

Heritage Commission

The Heritage Commission will conduct a site visit for a design review at Chandler House, located at 2053 East Bay Drive NE. The review concerns a proposed second story addition to the property.

• Design review for second story addition at Chandler House, 2053 East Bay Drive NE

The Heritage Commission approved the design for a second story addition to the Chandler House at 2053 East Bay Drive. The approved design includes wood windows, specific wood and glass door designs, and a copper roof.

• Approved design for second story addition at 2053 East Bay Drive (unanimous)
• Approved June 12, 2023 meeting minutes

Planning Commission

The Planning Commission is holding a special meeting for an annual retreat. The session includes discussions regarding the costs and challenges of residential development and updates to the Olympia 2045 Comprehensive Plan.

• Discussion of challenges and costs of residential development
• Olympia 2045 Comprehensive Plan update discussion

The Planning Commission held an annual retreat to discuss the costs and challenges of residential development and the update of the Olympia 2045 Comprehensive Plan. No formal votes or policy decisions were recorded during the meeting.

• Approved the meeting agenda

Land Use & Environment Committee

The Land Use & Environment Committee will receive a briefing on sidewalk repair policy and a map of city-maintained street trees. The committee will also discuss the proposed scope of a rental housing registration program.

• Sidewalk Repair Policy Briefing
• Review of city-maintained street tree map
• Proposed Rental Housing Registration Program scope

The Committee established guidelines for a rental housing registration and inspection program, including exemptions and inspection cycles. Staff were also directed to proceed with a sidewalk repair approach based on 2023 preliminary Capital Facilities Plan funding.

• Approved the agenda
• Approved May 25, 2023 meeting minutes
• Directed staff to continue sidewalk repair approach using 2023 preliminary Capital Facilities Plan funding
• Set rental program direction on room rental and affordable housing exemptions
• Set rental program direction on self-certification for ADUs and owner-occupied duplexes
• Determined no inspection cycle extension for single-family homes
• Set 10-year inspection window for new construction
• Directed staff to seek public notice and comment on the draft inspection checklist

Design Review Board

The Design Review Board will conduct a project review for the Nisqually Healing Center located at 3663 Pacific Avenue SE. The board will evaluate the project using staff reports, design checklists, and a design review plan set.

• Project review for Nisqually Healing Center at 3663 Pacific Avenue SE

The Board recommended approval of the Nisqually Healing Center proposal at 3663 Pacific Avenue SE. Approval is subject to conditions regarding pedestrian pathways, landscaping, seating, and facade variations.

• Recommended approval of Nisqually Healing Center proposal with conditions (6-0)

Finance Committee

The Finance Committee will hold discussions regarding the Washington Center for the Performing Arts budget and city investments. The meeting also includes briefings on city insurance coverage and improvements to the lodging tax application process.

• Washington Center for the Performing Arts budget discussion
• City insurance coverage and Washington Cities Insurance Authority briefing
• City investments briefing
• Lodging tax application and award process improvement discussion

The committee accepted the City Manager's recommendation for allocating the available fund balance discussed at the June 20 City Council meeting. Other agenda items consisted of briefings and discussions regarding insurance premiums, city investments, and the performing arts budget.

• Approved City Manager's recommendation for allocating available fund balance (3-0)

Site Plan Review Committee

The Site Plan Review Committee will hold a presubmission conference regarding a proposed project. The meeting focuses on the State Street Food Hall located at 225 State Ave NE.

• Presubmission conference for State Street Food Hall (225 State Ave NE)

The Site Plan Review Committee reviewed a presubmission conference item for a food hall project. The committee recommended a waiver of land use review for the project.

• Recommended waiver of land use review for 23-0525 State Street Food Hall (225 State Ave NE)

Civil Service Commission

The Civil Service Commission will meet to approve the May 23, 2023, meeting minutes. The commission will also consider the approval of the Lateral Firefighter Register.

• Approval of May 23, 2023, meeting minutes
• Approval of Lateral Firefighter Register

The Commission approved the certification of the Lateral Firefighter Register. Deputy Human Resources Director Nicole Camus announced the city's transition to the Workday application system.

• Approved certification of the Lateral Firefighter Register effective June 20, 2023 (3-0)
• Approved May 25, 2023 meeting minutes
• Approved the meeting agenda

City Council

The City Council will consider several resolutions regarding housing agreements and property purchases. The meeting includes a public hearing on the Community Development Block Grant Program and a first reading of an ordinance to amend residential parking requirements.

• Public hearing on the Community Development Block Grant Program Five-Year Consolidated Plan Update
• First reading of an ordinance amending residential parking requirements
• Bid award for the Boulevard Road Reservoir Rehabilitation Project
• Real estate purchase and sale agreements for Franz Anderson Road SE and 303 Franklin Street
• Lease and funding agreements with Catholic Community Services for Quince Street Village

The City Council approved the use of $4,368,300 from the General Fund balance above policy. The council also passed an ordinance amending residential parking requirements and approved several real estate and lease agreements for housing projects.

• Approved use of $4,368,300 in fund balance above policy (7-0)
• Approved ordinance amending residential parking requirements (5-2)
• Approved Kathleen Byrd as Poet Laureate for 2023-2025 (7-0)
• Approved $19,283,817.38 payroll certification
• Approved bid award for Boulevard Road Reservoir Rehabilitation Project
• Approved lease and funding agreements with Catholic Community Services for Quince Street Village
• Approved real estate purchase agreements for Franz Anderson Road SE and 303 Franklin Street
• Approved interlocal agreements for the Budd/Deschutes Watershed Coalition and regional housing allocations

City Council

The City Council is meeting for a mid-year retreat. The agenda consists of a roll call, the retreat session, and adjournment.

• City Council Mid-year Retreat

The City Council conducted a mid-year retreat featuring an update on the 2023 work plan and a presentation of Community Opinion Survey results. Councilmembers discussed 2024 priorities and reviewed proposed updates to the City Council Guidebook. No formal votes or legislative actions were recorded.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee will review updates regarding the Arts Program and Armory Creative Campus. The meeting also includes discussions on parks stewardship and the OPARD climate update.

• Arts Program and Armory Creative Campus Update (23-0526)
• Parks Stewardship Update (23-0532)
• OPARD Climate Update (23-0533)
• Discussion of Capital Facilities Plan (CFP)
• Discussion of Capital Asset Management Program (CAMP)

The committee approved the meeting agenda and the March 16, 2023 minutes. Members received informational updates regarding the Arts Program, Parks Stewardship, and the OPARD Climate update. No substantive policy decisions were made.

• Approved meeting agenda (unanimous)
• Approved March 16, 2023 meeting minutes (unanimous)

Site Plan Review Committee

The Site Plan Review Committee will review the Budd Bay Landing Preliminary PLAT located at 507 Pear St NE. The committee is tasked with providing a recommendation to the Hearing Examiner regarding this project.

• Budd Bay Landing Preliminary PLAT (23-0521) at 507 Pear St NE

The Site Plan Review Committee reviewed the Budd Bay Landing project at 507 Pear St NE. The committee recommended the preliminary plat for approval subject to specific conditions.

• Recommended approval of 23-0521 Budd Bay Landing Preliminary PLAT (507 Pear St NE) subject to conditions

City Council

The City Council will hold a study session regarding the Capital Mall Triangle Subarea Plan. The session includes a briefing on the Capital Mall Triangle Outreach Summary.

• Capital Mall Triangle Subarea Plan Briefing
• Capital Mall Triangle Outreach Summary

The City Council held a study session featuring a briefing from Senior Planner David Ginther regarding the Capital Mall Triangle Subarea Plan. The presentation covered the Planned Action Environmental Statement (EIS), the Subarea Plan, and public outreach efforts. No formal decisions were made during this session.

Heritage Commission

The Heritage Commission will meet to discuss the nomination of the Lackey Duplex at 2711 Adams Street SE. The Commission will consider a recommendation to list this property in the Olympia Heritage Register.

• Recommendation to list Lackey Duplex at 2711 Adams Street SE in the Olympia Heritage Register

The commission postponed a recommendation regarding the listing of the Lackey Duplex at 2711 Adams Street SE in the Olympia Heritage Register. This delay follows a request to continue conversations about a vinyl window installed without a permit or committee comments.

• Approved the meeting agenda
• Approved May 22, 2023 Heritage Review Committee meeting minutes
• Postponed recommendation for Lackey Duplex (2711 Adams Street SE) listing until June 28, 2023 (consensus)

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will discuss communications and grant funding allocations. The board will also hold an election for board leadership.

• Discussion of grant structure and funding allocations
• Election of board leadership
• Review of Cultural Access Program communications
• Discussion of Team Aspirations

The Board elected Mariella Luz and Mikaela Shafer as Co-Chairs. A work group was formed to develop funding allocation formulas for the program. The board also discussed program branding and team aspirations.

• Elected Mariella Luz and Mikaela Shafer as Board Co-Chairs (unanimous)
• Created a work group to develop funding allocation formulas
• Approved the meeting agenda

Cultural Access Program Advisory Board

The Cultural Access Program Advisory Board will review legal compliance checklists and definitions. The board will also discuss a working document regarding program mission and goals statements.

• Review of legal framework, definitions, and compliance checklist
• Discussion of program mission and goals statements working document

The board approved the meeting agenda and the May 25, 2023, minutes. Members held discussions regarding the program's legal framework, definitions, mission, and goals. Mariella Luz and Mikaela Shafer were nominated as Co-Chairs.

• Approved meeting agenda
• Approved May 25, 2023 meeting minutes
• Nominated Mariella Luz and Mikaela Shafer as Co-Chairs

Arts Commission

The Arts Commission will review the Arts, Heritage and Culture Overview and the 2023 Arts Commission Work Plan. The meeting also includes a review of the 2023 Municipal Art Plan.

• Review of Arts, Heritage and Culture Overview
• Review of Arts Commission 2023 Work Plan
• Review of 2023 Municipal Art Plan

The commission approved the meeting agenda and the May 11, 2023, meeting minutes. Staff provided an overview of city arts, heritage, and culture efforts and reviewed the commission's annual work plans.

• Approved meeting agenda
• Approved May 11, 2023 meeting minutes

PBIA Advisory Board

The PBIA Advisory Board will meet via Zoom to discuss updates regarding parking enforcement hours. The board will also hold a discussion regarding the Downtown Improvement District (DID).

• Update on Parking Enforcement Hours (23-0515)
• Discussion on the Downtown Improvement District (DID) (23-0517)
• Approval of May 3, 2023, meeting minutes

The board approved the meeting agenda and the minutes from May 3, 2023. Members received updates on parking enforcement hours and the Downtown Ambassador program, and discussed the Downtown Improvement District. No formal votes were taken on business items.

• Approved meeting agenda
• Approved May 3, 2023 meeting minutes

Site Plan Review Committee

The Olympia Site Plan Review Committee will meet virtually to review two development projects. The committee will consider a recommendation to the Director for the Terrace on Columbia project and hold a presubmission conference for the Coach Post project.

• Project review for Terrace on Columbia at 798 Columbia St SW (Case 23-0498)
• Presubmission conference for Coach Post at 3633 7th Ave SW (Case 23-0479)

The Site Plan Review Committee recommended approval for one project subject to specific conditions. Information was provided for a second project during a presubmission conference.

• Recommended approval subject to conditions for Terrace on Columbia (798 Columbia St SW)

City Council

The Olympia City Council approved a labor contract with the Olympia Police Guild and amended the city's operating and capital budgets. The council also ratified emergency contracts for the Franz Anderson Tiny House Village and approved multiple cell tower lease amendments for Verizon, T-Mobile, and AT&T sites. Additionally, the council rejected all bids for the Citywide Plastic Striping Project and reviewed the 2022 Police Auditor Annual Report.

• Approval of a Labor Contract with the Olympia Police Guild
• Approval of Ordinance Amending Operating, Special and Capital Budgets
• Approval of Emergency Contracts for the Franz Anderson Tiny House Village
• Rejection of all bids for the Citywide Plastic Striping Project
• Approval of cell tower lease amendments for Verizon, T-Mobile, and AT&T sites

The City Council approved changes to residential parking requirements, including removing minimums in specific areas. The council also adopted a labor contract for the Olympia Police Guild and several cell tower lease amendments.

• Approved amendments to residential parking requirements (4-2)
• Adopted labor contract with the Olympia Police Guild
• Approved emergency contracts for Franz Anderson Tiny House Village
• Adopted ordinance consolidating land use permit processes
• Adopted budget amendments to Ordinance 7352 and Ordinance 7348
• Approved cell tower lease amendments with Verizon Wireless, T-Mobile West LLC, and New Cingular Wireless PCS LLC
• Rejected all bids for the Citywide Plastic Striping Project
• Approved first reading of ordinance amending Arts Program (OMC 2.100.100)

Planning Commission

The Planning Commission will hold deliberations on draft code amendments for Electric Vehicle (EV) parking requirements. The meeting also includes an update on Olympia Strong and a briefing regarding sidewalk repairs.

• Deliberations on Electric Vehicle (EV) parking requirement code amendments
• Sidewalk Repair Briefing
• Olympia Strong update including draft initiatives and equity memo
• Public comment period

The Planning Commission voted unanimously to recommend that the Council approve the electric vehicle parking chapter. The recommendation includes an amendment to encourage EV-Ready circuits in private garages to terminate in plugs.

• Approved the meeting agenda
• Approved May 15, 2023 meeting minutes
• Recommended Council approve electric vehicle parking chapter as proposed, with amendment for EV-Ready circuits in private garages (Unanimous)

Sea Level Rise Response Collaborative-Executive Committee

The Sea Level Rise Response Collaborative-Executive Committee will meet to receive updates on the 2023 workplan. The committee will also discuss administrative support costs for 2024.

• Update on 2023 Sea Level Rise Collaborative Workplan
• Update on 2024 Sea Level Rise Collaborative Administrative Support Costs

The Executive Committee approved the meeting agenda and the March 3, 2023, minutes. Members voted to postpone the approval of the 2024 Sea Level Rise Collaborative Liaison budget until the September 1, 2023, meeting.

• Approved meeting agenda
• Approved March 3, 2023 meeting minutes
• Extended 2024 Sea Level Rise Collaborative Liaison budget approval deadline to September 1, 2023 (2-0)

Utility Advisory Committee

The Utility Advisory Committee will review a briefing on the Olympia Equity Index and service equity analysis. Members will also consider a partial exemption of General Facilities Charges for developments creating new affordable housing units and discuss utility rates and affordability metrics.

• Briefing on Olympia Equity Index and Service Equity Analysis
• Consideration of partial General Facilities Charge exemptions for affordable housing
• Discussion on utility rates and affordability metrics

The committee unanimously recommended that City Council approve a 50% exemption of General Facilities Charges (GFCs) for qualifying affordable housing developments. To offset the revenue loss, the committee recommended increasing GFC rates on all new applicable development by 2%.

• Approved recommendation to City Council for 50% GFC exemption for qualifying affordable housing (Unanimous)
• Approved recommendation to increase GFC rates on all new applicable development by 2% to offset revenue loss (Unanimous)
• Approved May 4, 2023 meeting minutes

Finance Committee

The Finance Committee will review a recommendation regarding the SE Urban Growth Area annexation. The committee will also receive an update on the Olympia Strong initiative, including draft initiatives and an equity memo.

• SE Urban Growth Area Annexation Recommendation
• Olympia Strong update including draft initiatives and equity memo
• Approval of April 19, 2023, Finance Committee meeting minutes

The Committee reviewed a feasibility analysis for the SE Urban Growth Area annexation but requested more data. The recommendation was tabled. The Committee also received an update on Olympia Strong initiatives and public engagement survey results.

• Approved April 19, 2023 meeting minutes
• Tabled SE Urban Growth Area Annexation Recommendation (23-0428)
• Received Olympia Strong update report (23-0420)
• Decided to hold June 21 meeting in person

Site Plan Review Committee

The committee will hold a presubmission conference regarding the Carnegie Whiskey Library project. This meeting involves a review of preliminary site plans and project details for the location at 620 Franklin St SE.

• Presubmission conference for Carnegie Whiskey Library, 620 Franklin St SE

The committee held a presubmission conference for the Carnegie Whiskey Library project at 620 Franklin St SE. No formal decisions or votes were recorded in the minutes.

• Presubmission conference held for Carnegie Whiskey Library (620 Franklin St SE)

Social Justice & Equity Commission

The Social Justice & Equity Commission is holding a special meeting for a retreat. The agenda consists of a roll call and the commission retreat agenda.

• Special Meeting - Retreat

The Commission held a retreat facilitated by SDM Consulting to discuss Olympia Police Department standards, policies, and accountability mechanisms. Deputy Police Chief Sam Costello presented on department practices, including use of force and resource allocation. No formal votes were recorded.

• Discussed creation of an OPD/Commission website
• Expressed interest in creating a subcommittee for police responsiveness and oversight models
• Planned ride alongs or walk alongs with OPD officers

Civil Service Commission

The Civil Service Commission will meet to approve two employment registers. These items involve the entry-level police officer register and the promotional fire paramedic lieutenant register.

• Approval of Entry Level Police Officer Register
• Approval of Promotional Fire Paramedic Lieutenant Register

The Commission certified the Entry Level Police Officer Register and the Promotional Fire Paramedic Lieutenant Register. Both certifications were made effective May 25, 2023.

• Approved certification of Entry Level Police Officer Register (2-0)
• Approved certification of Promotional Fire Paramedic Lieutenant Register (2-0)
• Approved agenda
• Approved March 21, 2023 meeting minutes

Cultural Access Program Advisory Board

The board will conduct an orientation regarding advisory committee roles and expectations. Members will also review the draft 2023 CAAB Work Plan and consider approving the 2023 meeting schedule.

• Review of 2023 CAAB Work Plan draft
• Approval of 2023 Meeting Schedule

The board approved the 2023 meeting schedule by consensus. Members also received an orientation on the history of the Cultural Access Program and recommendations from the Ad Hoc Committee.

• Approved 2023 meeting schedule (consensus)
• Approved agenda

Design Review Board

The Design Review Board will conduct a project review for the Terrace on Columbia development located at 798 Columbia St SW. The meeting includes a review of the combined concept and detail design review package.

• Project review for Terrace on Columbia, 798 Columbia St SW

The Board approved the Context Plan, Site Plan Landscape Plan, and Building Design Plan for the Terrace on Columbia project at 798 Columbia St SW. All three recommendations from staff were approved by a 5-0 vote with one member recused.

• Approved Context Plan for Terrace on Columbia (5-0)
• Approved Site Plan Landscape Plan for Terrace on Columbia (5-0)
• Approved Building Design Plan for Terrace on Columbia (5-0)

Land Use & Environment Committee

The Land Use & Environment Committee will review recommendations from a multi-family tax exemption feasibility study. The discussion includes program requirements and housing development incentives.

• Multi-Family Tax Exemption Feasibility Study Recommendations

The Committee reviewed recommendations from the Multi-Family Tax Exemption Feasibility Study. The recommendation was moved forward for approval subject to additional legal and staff review. No other substantive policy decisions were made.

• Recommended approval of Multi-Family Tax Exemption Feasibility Study Recommendations pending additional legal and staff review
• Approved the meeting agenda
• Approved April 27, 2023 meeting minutes

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee will discuss the approach and timeline for a civilian oversight of law enforcement project. The committee will also review a comprehensive study of the Olympia Police Department briefing.

• Discussion of civilian oversight of law enforcement project approach and timeline
• Comprehensive study of the Olympia Police Department briefing

The committee received a presentation on the timeline for the Civilian Oversight of Law Enforcement project. Additionally, the committee received a briefing on the Comprehensive Study of the Olympia Police Department. No legislative actions were taken.

• Approved April 26, 2023 meeting minutes
• Approved May 2, 2023 meeting minutes
• Received report on Comprehensive Study of the Olympia Police Department

City Council

The Olympia City Council will hold a work session regarding the Olympia Downtown Alliance Downtown Improvement District process. This item is a briefing based on a provided DID Fact Sheet.

• Olympia Downtown Alliance Downtown Improvement District Process briefing

The City Council conducted a work session featuring presentations from the Economic Development Director, the Downtown Improvement District Steering Committee, and the Olympia Downtown Alliance. No formal votes or decisions were made during this study session.

Heritage Commission

The Commission will conduct a site visit and design review for a window replacement permit application at 322 Capitol Way N. The meeting includes a review of window specifications and project plans for Zeigler's Welding.

• Design review for window replacement at 322 Capitol Way N (Permit 23-2475)
• Site visit for Zeigler's Welding

The Commission met for a site visit regarding a window replacement permit application at 322 Capitol Way N. Staff will follow up on a recently installed vinyl window on the north elevation that appears non-compatible.

• Approved the agenda
• Approved May 15, 2023 Heritage Review Committee meeting minutes

Social Justice & Equity Commission

The Social Justice & Equity Commission will discuss an update on the Discrimination Assessment. Members will also discuss the agenda for their May 27 retreat and review comments regarding the Draft 2022 Police Auditor Annual Report.

• Discrimination Assessment Update
• May 27 Commission Retreat Agenda discussion
• Discussion of comments regarding the Draft 2022 Police Auditor Annual Report

The Commission approved the meeting agenda and the April 24, 2023 minutes. Members discussed the upcoming Community Discrimination Assessment survey and the agenda for a May 27 retreat. Co-Chairs agreed to present Commission comments on the Draft 2022 Police Auditor Annual Report to the City Council on June 6.

• Approved meeting agenda
• Approved April 24, 2023 meeting minutes
• Co-Chairs agreed to attend June 6 City Council meeting regarding Police Auditor report

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee will hold a new member orientation and conduct briefings on sidewalk repairs and the Comprehensive Plan update. The meeting also includes Open Public Meetings Act training and a review of the March 15 meeting minutes.

• New Member Orientation
• Sidewalk Repair Briefing
• Comprehensive Plan Update Briefing
• Open Public Meetings Act training
• Approval of March 15, 2023, meeting minutes

The committee conducted a new member orientation and received briefings on sidewalk repairs and the Comprehensive Plan Update. No substantive policy decisions or legislative actions were taken during the meeting.

• Approved the meeting agenda
• Approved March 15, 2023 meeting minutes
• Received Sidewalk Repair Briefing
• Received Comprehensive Plan Update Briefing
• Received Housekeeping Report

City Council

The City Council will consider several ordinances, including amendments to the first quarter and operating budgets. The meeting also includes discussions on residential parking requirements and a funding package for the Downtown Improvement and Theater District.

• Ordinance amending Ordinance 7348 (First Quarter Budget Amendment)
• Ordinance amending Ordinance 7352 (Operating, Special and Capital Budgets)
• Ordinance amending Residential Parking Requirements
• Downtown Improvement and Theater District Funding Package
• Approval of 2023 Neighborhood Matching Grants

The City Council approved a $412,500 funding package for downtown improvements and theater support. The council also approved several appointments to city commissions and passed three ordinances on first reading. An ordinance regarding residential parking requirements was postponed.

• Approved $412,500 Downtown Improvement and Theater District Funding Package (5-0)
• Approved 2023 Neighborhood Matching Grants (5-0)
• Approved appointments to Cultural Access Program Advisory Board, Arts Commission, and Heritage Commission (5-0)
• Approved ordinance consolidating land use permit processes on first reading (5-0)
• Approved first quarter budget amendment ordinance on first reading (5-0)
• Approved operating, special and capital budgets amendment ordinance on first reading (5-0)
• Postponed ordinance amending residential parking requirements to June 6, 2023
• Adopted May 9, 2023 meeting minutes (5-0)

Heritage Commission

The Heritage Commission will conduct a special meeting site visit to the James Martin Warehouse at 115 State Avenue E. The Commission will consider approving the warehouse for the Olympia Heritage Register and for a Special Property Tax Valuation.

• Site visit to James Martin Warehouse at 115 State Avenue E
• Approval of James Martin Warehouse for the Olympia Heritage Register
• Approval of James Martin Warehouse for Special Property Tax Valuation
• Approval of March 27, 2023 Heritage Review Committee Meeting Minutes

The commission conducted a site visit to the James Martin Warehouse at 115 State Avenue NE. Recommendations regarding the property's listing in the Olympia Heritage Register and its special property tax valuation were both tabled.

• Approved March 27, 2023 Heritage Review Committee Meeting Minutes
• Tabled recommendation to list James Martin Warehouse in the Olympia Heritage Register
• Tabled recommendation for James Martin Warehouse Special Property Tax Valuation

Planning Commission

The Planning Commission will hold a public hearing regarding draft code amendments for electric vehicle parking requirements. The Commission will also discuss transportation funding and plan for an upcoming retreat.

• Public Hearing: Electric Vehicle (EV) Parking Requirements - Draft Code Amendments
• Discussion: Transportation Funding
• Discussion: Planning Commission Retreat Planning

The Commission held a public hearing regarding proposed electric vehicle parking requirements but deferred deliberation to a future meeting. The body also received a presentation on Transportation Master Plan Funding.

• Approved May 1, 2023 meeting minutes
• Closed public hearing on Electric Vehicle (EV) Parking Requirements; deliberation tabled
• Received information on Transportation Master Plan Funding

Design Review Board

The Design Review Board will conduct a project review for the Dickerson Mixed Use Development. The meeting includes a review of the project located at 4336 Martin Way E.

• Project review: Dickerson Mixed Use Development, 4336 Martin Way E

The Board reviewed the detail design for the Dickerson Mixed Use Development at 4336 Martin Way E. The Board voted to recommend approval of the design review with conditions to the building permit.

• Recommended approval with conditions for Dickerson Mixed Use Development design review (5-0)

Arts Commission

The Arts Commission will meet to discuss the "Arc of Aging" mural proposal and recommendations for the 2023-2025 Poet Laureate. The meeting also includes a meeting with Armory Building Manager Valerie Roberts and a recap of the Arts Walk.

• "Arc of Aging" mural proposal
• 2023-2025 Poet Laureate recommendation
• Meeting with Armory Building Manager Valerie Roberts
• Arts Walk recap

The Commission voted to forward recommendations to the City Council for the appointment of a new Poet Laureate and the acceptance of a mural donation. The body also received a recap of the April 2023 Arts Walk event.

• Recommended approval of "Arc of Aging" mural as a donation to the Art in Public Places Program (Unanimous)
• Recommended Kathleen Byrd for 2023-2025 Poet Laureate to City Council (Unanimous)
• Approved March 9, 2023 meeting minutes

Site Plan Review Committee

The Site Plan Review Committee will conduct a presubmission conference regarding a project at 2415 Capital Mall Dr SW. There are no project reviews scheduled for this meeting.

• Presubmission conference for Safelite AutoGlass at 2415 Capital Mall Dr SW

The Site Plan Review Committee reviewed a presubmission conference item for Safelite AutoGlass. The committee recommended a waiver of land use review for the project.

• Recommended waiver of land use review for Safelite AutoGlass at 2415 Capital Mall Dr SW

City Council

The City Council will consider several consent calendar items, including impact fee exemptions and housing agreements. The meeting also includes a second reading of zoning code text amendments and a briefing on potential supportive housing at Franz Anderson Road SE.

• Zoning code text amendments related to reasonable use exceptions
• Agreement with Low Income Housing Institute for Unity Commons Phase II
• Impact fee exemption for Family Support Center of South Sound West Olympia LLLP at 3524 7th Avenue SW
• Impact fee exemption for the Housing Authority of Thurston County
• Purchase of a conservation easement near Cooper Point RD NW and 20th Ave NW

The City Council adopted a consent calendar including zoning code text amendments and multiple resolutions for housing impact fee exemptions and agreements. The Council also approved the purchase of a conservation easement near Cooper Point RD NW and 20th Ave NW.

• Adopted zoning code text amendments regarding Reasonable Use Exceptions
• Approved resolution for Priority and Subordination Agreement with Low Income Housing Institute for Unity Commons Phase II
• Approved partial impact fee exemption agreement with FSCSS West Olympia LLLP for 3524 7th Avenue SW
• Approved partial impact fee exemption agreement with the Housing Authority of Thurston County
• Approved purchase of a conservation easement near Cooper Point RD NW and 20th Ave NW
• Approved subordination of City Right-of-Way to the State of Washington Department of Ecology
• Approved 2023 Heritage Awards Nominations
• Reached consensus to provide $5,000 to the Olympia-Kato Sister City Association

LEOFF I Disability Board

The LEOFF I Disability Board will meet via Zoom to review specific medical and equipment cases. The board will also consider the approval of minutes from the March 13, 2023, meeting.

• Approval of March 13, 2023, LEOFF Board Minutes
• Case #23-3 Medical Request
• Case #23-4 Durable Medical Equipment request
• Case #23-5 Medical Request

The LEOFF I Disability Board approved three medical-related requests for individual members: up to $1,000/month for medication, $2,337.48 for durable medical equipment, and $890 for a prescription injection. All three items were approved unanimously (4-0) with one member excused. The board also approved the March 2023 meeting minutes.

• Approved up to $1,000/month for medication not covered by insurance (4-0)
• Approved $2,337.48 reimbursement for durable medical equipment (4-0)
• Approved $890 reimbursement for a prescription injection (4-0)
• Approved minutes from March 13, 2023 meeting

Utility Advisory Committee

The committee will receive briefings on the Olympia Equity Index and service equity analysis. Members will also discuss updates to the Comprehensive Plan and proposed revisions to the solid waste municipal code.

• Olympia Equity Index and Service Equity Analysis briefing
• Comprehensive Plan Periodic Update regarding Utilities and Environment chapters
• Olympia Municipal Code revisions for Chapter 13.12, Solid Waste
• Quarterly Utilities financial updates

The Olympia Utility Advisory Committee approved the creation of a sub-committee to review the Utilities chapter of the Comprehensive Plan, and received reports on solid waste code revisions and quarterly financial updates. A briefing on the Equity Index was postponed due to a staff emergency.

• Approved agenda as amended (postponed Equity Index briefing)
• Approved April 6, 2023 meeting minutes as amended (acknowledging email from Terry Ballard)
• Established a Comprehensive Plan sub-committee/study group to review the Utilities chapter (motion carried unanimously)

Site Plan Review Committee

The committee will conduct presubmission conferences for two projects located on Harrison Avenue NW. No project reviews are scheduled for this meeting.

• Presubmission conference for 4315 Harrison Ave NW (23-0382)
• Presubmission conference for 4343 Harrison Ave NW (23-0383)

The Site Plan Review Committee met virtually on May 3, 2023, and reviewed two presubmission conference items: 23-0382 at 4315 Harrison Ave NW and 23-0383 at 4343 Harrison Ave NW. For both items, the minutes only state that 'the information was provided,' with no decisions or votes recorded. The meeting then adjourned.

• 23-0382 at 4315 Harrison Ave NW: information provided, no decision recorded
• 23-0383 at 4343 Harrison Ave NW: information provided, no decision recorded

PBIA Advisory Board

The PBIA Advisory Board will hold a meeting via Zoom to discuss several city service briefings. The agenda includes briefings on Olympia's Walking Patrol, the Homeless Response, and the Downtown Improvement District.

• Briefing on Olympia’s Walking Patrol
• Briefing on Olympia’s Homeless Response
• Briefing on the Downtown Improvement District (DID)
• Approval of April 12, 2023 PBIA Meeting Minutes

The PBIA Advisory Board met on May 3, 2023, and received informational briefings on Olympia's Walking Patrol, the city's Homeless Response, and the Downtown Improvement District. No substantive decisions were made; the board approved the agenda and prior meeting minutes, and heard reports on the mural and street lighting projects.

• Approved the meeting agenda
• Approved the April 12, 2023 meeting minutes
• Received briefing on Olympia's Walking Patrol (no action taken)
• Received briefing on Olympia's Homeless Response (no action taken)
• Received briefing on the Downtown Improvement District (no action taken)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee is holding a special meeting. The primary business involves interviews for the Cultural Access Program Advisory Board.

• Cultural Access Program Advisory Board Interviews (23-0386)

The Committee interviewed applicants for the Cultural Access Program Advisory Board and reviewed qualifications for other vacancies. They recommended nine individuals for the Cultural Access board and one person each for the Heritage and Arts commissions. These recommendations were forwarded to the City Council for final action.

• Recommended Mariella Luz, Kris Tucker, Paul Parker, Justin McKaughan, Melissa Meade, Mikaela Shafer, Anne Larsen, Diana Fairbanks and Bret Anderson for the Cultural Access Program Advisory Board
• Recommended Stacy Hicks for the Heritage Commission vacancy
• Recommended Coral Garey for the Arts Commission vacancy

Planning Commission

The Planning Commission will discuss updates to the Olympia 2045 Comprehensive Plan. The body will also review a minority report regarding residential parking requirement code amendments.

• Olympia 2045 - Update of the Comprehensive Plan (23-0384)
• Residential Parking Requirements Code Amendments - Minority Report (23-0385)
• Discussion of the Planning Commission retreat scheduled for June 24, 2023

The Commission approved the April 17, 2023, meeting minutes and the meeting agenda. Members accepted a minority report regarding Residential Parking Requirements Code Amendments after reviewing revisions for language and clarity. Staff provided an update on the Olympia 2045 Comprehensive Plan.

• Approved April 17, 2023, meeting minutes
• Approved meeting agenda
• Accepted amended minority report on Residential Parking Requirements Code Amendments (unanimous)

Land Use & Environment Committee

The Land Use & Environment Committee will review recommendations for amendments to residential parking requirements and land use permit processes. The meeting also includes discussions on international building code changes and commercial building electrification.

• Amendments to Residential Parking Requirements Recommendation (23-0343)
• Consolidating Land Use Permit Processes Ordinance Recommendation (23-0357)
• Changes to International Building Codes Ordinance Recommendation (23-0347)
• Commercial Building Electrification/Decarbonization Code Changes (23-0359)
• Electric Vehicle Parking Requirements Discussion (23-0339)

The Committee approved recommendations for residential parking requirements, land use permit processes, and International Building Code changes. Staff were also directed to draft ordinances regarding commercial building electrification and electric vehicle parking.

• Accepted Planning Commission recommendation for residential parking requirements with multifamily corrections (2-1)
• Approved recommended ordinance for land use permit processes (3-0)
• Approved International Building Code ordinance recommendation and adopted appendix T for residential solar ready (3-0)
• Directed staff to draft an ordinance for commercial building electrification and decarbonization code changes
• Directed staff to draft an ordinance for electric vehicle parking requirements