Olympia public meetings in 2022

Cultural Access Program Ad Hoc Committee

The committee held a discussion led by State Arts Commission staff regarding program priorities, values, and a draft survey for local cultural organizations. No formal votes or policy decisions were recorded.

• Approved amended agenda
• Postponed approval of November 15 and December 6 meeting minutes to January 3, 2023

Civil Service Commission

The Commission certified registers for entry level and lateral police officers and voluntary demotion firefighters. It extended the Promotional Fire Battalion Chief Register and authorized a change to the firefighter probationary period.

• Approved Entry Level Police Officer Register (3-0)
• Approved Lateral Police Officer Register (3-0)
• Extended Promotional Fire Battalion Chief Register to October 19, 2023 (3-0)
• Approved Voluntary Demotion Firefighter Register (3-0)
• Authorized firefighter probationary period change to one year beyond academy completion, with 12-month option for laterals (3-0)

Land Use & Environment Committee

The committee received briefings on the draft 2023 Community Planning and Development Work Program and the Land Use and Environment Committee Draft 2023 Work Plan. No substantive policy decisions or votes were recorded beyond the approval of the agenda and previous meeting minutes.

• Approved the meeting agenda
• Approved November 17, 2022 meeting minutes

City Council

The City Council approved the 2023 Operating, Special Funds, Capital Budget, and Capital Facilities Plan. Other actions included adopting the 2023 Legislative Agenda and updating various utility and permit fees.

• Adopted 2023 Operating, Special Funds, Capital Budget, and Capital Facilities Plan (7-0)
• Approved 2023 City of Olympia Legislative Agenda (7-0)
• Approved 2023 City Council Retreat agenda (7-0)
• Adopted ordinance revising fees for Engineering, Building and Land Use Permits, and Plan Review
• Adopted ordinance updating impact fees
• Adopted ordinance relating to utility fees and charges
• Approved resolution for a community gun buy-back program
• Approved resolution for 2023 Plum Street Village funding agreement with Low Income Housing Institute

Arts Commission

The Commission recommended a public art concept plan for the Martin Way & Pacific Avenue crossing to the City Council. It also approved the 2023 Arts Walk cover artists and re-elected its leadership for the coming year.

• Recommended 'Crossroads of Connection: Roots and Fruits' Concept Plan to City Council (unanimous)
• Approved jury recommendation for 2023 Arts Walk cover artists Aimee Schreiber and Jennifer Kuhns (unanimous)
• Elected Chair Burlingame and Vice-Chair Dorgan to continue in leadership positions for 2023 (unanimous)
• Approved November 10, 2022 meeting minutes

Site Plan Review Committee

The committee conducted a presubmission conference for a project at 8th & Adams. No formal votes or policy decisions were recorded in the minutes.

• Reviewed presubmission information for 22-1103 8th & Adams, 727 Adams St SE LOT, 22-6983

PBIA Advisory Board

The board approved the 2023 meeting schedule and the board recruitment procedure. Members received status updates on PBIA activities and a briefing on Olympia Strong.

• Approved 2023 meeting dates and board recruitment procedure (unanimous)
• Approved November 2, 2022 meeting minutes
• Approved the agenda
• Postponed and closed the 2022 PBIA Funding Report

Heritage Commission

The Commission approved the meeting minutes from October 26 and November 16, 2022. Members discussed the 2023 Workplan and a historic marker for Harbor House Windows, and received an update on the Olympia Indie Music History project.

• Approved October 26, 2022 meeting minutes
• Approved November 16, 2022 special meeting minutes
• Received update on Olympia Indie Music History project
• Provided comments on Harbor House Windows historic marker content for the Parks Department

City Council

The City Council approved a joint resolution with the City of Tumwater to form a Regional Fire Protection Authority, which will be submitted to voters in the April 25, 2023, special election. The council also approved several first-reading ordinances regarding budget, utility fees, and permit charges. Additionally, the council adopted the 2023 grants for arts and culture organizations.

• Approved joint resolution to form Regional Fire Protection Authority and submit to April 25, 2023 election (6-1)
• Approved 2023 Grants to Arts and Culture Organizations (7-0)
• Adopted Reimagining Public Safety Community Work Group recommendations (7-0)
• Adopted resolution for jail services interlocal agreement with Nisqually Indian Tribe (7-0)
• Adopted Transportation Improvement Program resolution (7-0)
• Approved first reading of 2023 Operating, Special Funds, Capital Budget, and Capital Facilities Plan (7-0)
• Approved first reading of ordinances updating impact fees, utility fees, and permit fees (7-0)
• Approved first reading of Fourth Quarter Budget Amendment (7-0)

City Council

The City Council conducted a study session to receive and discuss recommendations from the Community Work Group regarding Reimagining Public Safety. No formal votes or decisions were recorded during this session.

Cultural Access Program Ad Hoc Committee

The committee held a visioning exercise to determine goals, objectives, and types of cultural activities for the program. The November 15, 2022 meeting minutes were postponed.

• Approved the agenda
• Approved November 1, 2022 meeting minutes
• Postponed November 15, 2022 meeting minutes to 1/3/2023
• Completed visioning exercise for Cultural Access Olympia

Planning Commission

The Planning Commission approved the nominations for OPC officers. The commission also received a briefing on Olympia Strong and approved the agenda and previous meeting minutes.

• Approved OPC Officers as nominated (unanimous)
• Approved November 21, 2022 meeting minutes
• Approved meeting agenda

Utility Advisory Committee

The committee revised its upcoming work plan to include population growth impacts and affordability metrics. The 2023-2030 Waste ReSources Master Plan and the Climate Mitigation Plan Update were postponed to February 2023.

• Approved amended agenda
• Approved November 3, 2022 meeting minutes
• Postponed Climate Mitigation Plan Update to February 2, 2023
• Tabled 2023-2030 Waste ReSources Master Plan recommendation to February 2, 2023
• Added population growth and affordability metrics to 2023-2024 work plan
• Requested utility financial quarterly updates be changed to written format
• Received quarterly financial updates for Waste ReSources, Drinking Water, Storm and Surface Water, and Wastewater

Site Plan Review Committee

The committee held presubmission conferences for two projects. No formal decisions, approvals, or denials were recorded in the minutes.

• Presubmission conference held for Rivers End on Deschutes (22-1055)
• Presubmission conference held for Market Flats North (22-1119)

Planning Commission

The Planning Commission held a public hearing regarding the Joint Urban Growth Area Comprehensive Plan. Deliberations began but were not completed; a follow-up meeting will be scheduled for January.

• Approved the meeting agenda
• Held and closed public hearing on Joint Urban Growth Area Comprehensive Plan (22-1112)

City Council

The City Council voted to move forward with the 2023 Operating Budget and the 2023-2028 Capital Facilities Plan. The council also approved several intergovernmental agreements and municipal code amendments via a consent calendar.

• Directed staff to bring forward an ordinance for the 2023 Operating Budget and 2023-2028 Capital Facilities Plan (7-0)
• Approved bills and payroll totaling $15,185,091.29
• Adopted agreement with Thurston County for Paramedic Services
• Adopted amendment to agreement with Lewis County for jail facilities
• Approved lease renewal for Great India Cuisine, Inc. at 116 4th Avenue W
• Approved subordination agreement with Housing Authority of Thurston County for a CDBG loan
• Adopted ordinance for 'Right to Report' compliance with Violence Against Women Act
• Adopted ordinance regarding Cultural Access Program Advisory Board for Inspire Olympia

Planning Commission

The Planning Commission approved the minutes from October 11, October 26, and November 7, 2022. The commission held discussions regarding the Capital Facilities Plans annual review process and the 2022-2023 work plan.

• Approved October 11, 2022 meeting minutes
• Approved October 26, 2022 meeting minutes
• Approved November 7, 2022 meeting minutes
• Approved the meeting agenda

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee met to review funding for tourism services. The committee recommended the 2023 Lodging Tax Funded Tourism Services Proposals for approval.

• Approved the meeting agenda
• Approved April 25, 2022, meeting minutes
• Recommended approval of 2023 Lodging Tax Funded Tourism Services Proposals

Land Use & Environment Committee

The committee reviewed presentations on the Sea Level Rise Response Plan and the Capital Mall Triangle Subarea Plan. Updates were provided regarding the development of a rental housing registration program. No substantive policy changes or contracts were voted upon.

• Approved the meeting agenda
• Approved October 20, 2022 meeting minutes
• Received information on Sea Level Rise Response Plan Implementation
• Completed discussion on Capital Mall Triangle Subarea Plan and EIS
• Completed discussion on Rental Housing Registration Program update

Site Plan Review Committee

The committee held a presubmission conference for the Franz Anderson Apartments project. No formal decisions or votes were recorded in the minutes.

• Held presubmission conference for Franz Anderson Apartments (414 Franz Anderson Rd SE)

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved a process for ranking new member applications and defined the criteria for candidate review. The committee also approved nominations for Chair and Vice Chair.

• Approved process for members to rank applications and deliver results to Staff Liaison Michelle Swanson (6-1)
• Approved candidate review criteria: unique perspective, engagement in multimodal transportation, interest in community involvement, and geographic representation (unanimous)
• Moved Future Meetings Format topic to a future meeting (unanimous)
• Approved nominations of Committee member Roth for Chair and Committee member Bremner for Vice Chair

Finance Committee

The Finance Committee voted to send a joint recommendation to the City Council for the approval of the 2023 Operating Budget and the 2023-2028 Capital Facilities Plan. The committee also cancelled its December 21 meeting.

• Recommended 2023 Operating Budget and 2023-2028 Capital Facilities Plan for City Council approval (3-0)
• Approved October 19, 2022 meeting minutes
• Cancelled December 21 meeting

Heritage Commission

The Heritage Commission accepted a recommendation that the property at 101 Olympic Way NW met city standards for historic preservation rehabilitation. The commission recommended the special property tax valuation for final approval by the City Council.

• Recommended special property tax valuation for 101 Olympic Way NW to City Council (unanimous)

Metropolitan Park District Board

The Metropolitan Park District Board adopted the 2023 budget and set the 2023 ad valorem tax. The Board also received an annual compliance report on 2021 funding levels and a briefing on how a potential Regional Fire Authority could impact parks funding.

• Approved 2023 OMPD budget resolution (5-0)
• Approved 2023 OMPD ad valorem tax (5-0)
• Approved November 1, 2022 meeting minutes
• Received 2021 annual compliance report regarding funding levels

Cultural Access Program Ad Hoc Committee

The committee held a discussion on developing an operational framework to create focus areas and a workplan. Members also received information on emerging focus areas from the Olympia Strong: A Roadmap for Economic Resiliency report.

• Approved the meeting agenda

Civil Service Commission

The Commission approved the Entry Level Firefighter Paramedic Register. The meeting also included the approval of previous meeting minutes and a discussion regarding the Capital Metro Independent Investigation Team.

• Approved Entry Level Firefighter Paramedic Register (3-0)
• Approved August 4, 2022 meeting minutes
• Approved October 18, 2022 meeting minutes

LEOFF I Disability Board

The board approved the minutes from the October 10, 2022 meeting. Additionally, the board approved a funding request for a hearing aid in Case #22-5.

• Approved October 10, 2022 meeting minutes
• Approved Case #22-5 hearing aid request for $6,850.00 (3-0)

Arts Commission

The Commission recommended five arts and culture organizations for funding totaling $20,000. It also directed artists to modify the Martin Way & Pacific Avenue Art Crossing concept plan and conduct further community outreach.

• Approved October 13, 2022 meeting minutes
• Directed staff to modify Martin Way & Pacific Avenue Art Crossing concept plan and consult Lien Hoa Temple and Risen Faith Fellowship (unanimous)
• Recommended full funding for The Bridge Music Project ($4,410), CARE ($5,000), West Central Park Project ($3,965), and Earthbound Productions ($2,130) (5-0-1)
• Recommended partial funding for Arbutus Folk School ($4,495) (5-0-1)

City Council

The City Council and city management met with leadership from the Joint Base Lewis McChord 7th Infantry Division for a Community Connector meeting. Mayor Selby and Major General Stephen Smith presented information about the City of Olympia and the 7th Infantry Division, respectively. No formal actions were taken.

Site Plan Review Committee

The committee held a presubmission conference for a Habitat for Humanity project at 3900 Boulevard Rd SE. The minutes record that information was provided, but no formal decisions were made.

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee accepted draft recommendations from the Reimagining Public Safety Community Work Group. These recommendations will be forwarded to the full City Council for consideration.

• Accepted Reimagining Public Safety Community Work Group recommendations and forwarded to City Council (3-0)

Planning Commission

The Planning Commission approved the meeting agenda and previous minutes. Members received briefings on electric vehicle ready parking and proposed municipal code amendments regarding variances and reasonable use exceptions. The commission also discussed the Capital Mall Triangle Subarea Plan and EIS.

• Approved the meeting agenda
• Approved September 27, 2022, Finance Subcommittee Meeting Minutes
• Approved October 3, 2022, Planning Commission Meeting Minutes

City Council

The City Council held a special work session to review the Olympia Armory Creative Campus Concept Plan draft. Arts Program Specialist Angel Nava and Parks, Arts and Recreation Director Paul Simmons provided an overview of the plan. No formal decisions were made during this study session.

Sea Level Rise Response Collaborative-Executive Committee

The committee approved the meeting agenda and the minutes from August 5, 2022. Staff provided updates on the 2021-2025 Work Plan and announced the addition of a new ex-officio member. The committee discussed the Capital Lake Environmental Impact statement and the upcoming retirement of staff member Eric Christensen.

• Approved the meeting agenda
• Approved August 5, 2022 meeting minutes
• Added John Lyons as a new ex-officio member

Design Review Board

The Board recommended approval of the detail design review plans for the Martin Way Affordable Housing & Shelter project. Members also discussed the timing for an annual retreat and future meeting locations.

• Recommended approval of detail design review plans for Martin Way Affordable Housing & Shelter (6-0)
• Approved the meeting agenda
• Approved August 11, 2022 meeting minutes

Utility Advisory Committee

The committee received briefings on the new Source Control Program, stormwater collections planning, and sea level rise response efforts. No formal votes were taken on business items, though the committee agreed to add a Port of Olympia utility charges review to the December agenda.

• Approved the meeting agenda
• Approved October 6, 2022 meeting minutes
• Agreed to add Port of Olympia storm and surface water utility charges review to December 2022 agenda

Site Plan Review Committee

The committee conducted presubmission conferences for two projects. Information was provided for both the Farwell Plat and Royal Street Apartments projects.

• Presubmission conference held for 22-0981 Farwell Plat, 1908 Farwell Ave NW
• Presubmission conference held for 22-0995 Royal Street Apartments, 3714 Royal St SE

PBIA Advisory Board

The board approved a $1,000 sponsorship for a music summit and funding for ODA sidewalk decals. Members also received briefings on outdoor dining, holiday makers markets, and general PBIA activities.

• Approved $1,000 event sponsorship from Team Tomorrow for music summit (unanimous)
• Approved ODA funding for sidewalk decals up to $3,900 (9-1)
• Approved October 5, 2022 meeting minutes

City Council

The City Council approved the first reading of an ordinance setting the 2023 Ad Valorem Tax. The council also adopted a resolution for paramedic student skill development and an ordinance revising development agreement processes. Three public hearings were held regarding block grants and taxes.

• Approved first reading of 2023 Ad Valorem Tax for $19,994,908.73 (5-0)
• Adopted ordinance revising the process for considering development agreements
• Adopted resolution for agreement with Tacoma Community College for paramedic students
• Approved first reading of Third Quarter Budget Amendment (22-0954)
• Approved first reading of ordinance for Community Cat Program and animal services (22-0989)
• Adopted October 25, 2022 Work Session and City Council meeting minutes

Metropolitan Park District Board

The Board held public hearings on the 2023 preliminary budget and ad valorem tax. They directed staff to prepare a budget resolution of $5,321,573 and a tax resolution of $5,378,534.19 for a future meeting. The Board also agreed to refer certain agreements to the City Council Finance Committee for review.

• Approved May 10, 2022 meeting minutes
• Directed staff to prepare $5,321,573 budget resolution for Nov 15 meeting (5-0)
• Directed staff to prepare $5,378,534.19 ad valorem tax resolution for Nov 15 meeting (5-0)
• Agreed to refer Metropolitan Park District Board agreements to City Council Finance Committee

City Council

The City Council conducted a study session to review information on the proposed 2023 Operating Budget. The presentation covered several programs including housing, climate, and parks impact fees. No formal decisions were made during this session.

Cultural Access Program Ad Hoc Committee

The committee met for an introduction and orientation session. No substantive policy or funding decisions were made during the meeting.

• Approved the meeting agenda

Site Plan Review Committee

The committee reviewed a reasonable use exception for the Middleton project. The project was recommended for approval subject to specific conditions.

• Recommended approval with conditions for 22-0972 Middleton Reasonable Use Exception at 1203 Bowman Ave NW

Heritage Commission

The Commission approved the minutes from the September 21, 2022 meeting with one amendment. The body received a briefing on economic resiliency and held discussions regarding diversity in historic preservation and 2023 work planning.

• Approved September 21, 2022 meeting minutes as amended

Community Livability and Public Safety Committee

The Committee recommended increasing the Police Auditor contract budget to $200,000 and expanding its duties. It also recommended two appointments to the Lodging Tax Advisory Committee. Staff provided briefings on citywide equity, street safety, and property crime.

• Recommended appointment of Don Olea and Janine Phillips to the Lodging Tax Advisory Committee (3-0)
• Directed staff to increase Police Auditor contract budget to $200,000 and modify duties to include work with the Social Justice and Equity Commission (3-0)
• Approved September 28, 2022 meeting minutes

Planning Commission

The City and County Planning Commissioners held a briefing on the Joint Urban Growth Area Comprehensive Plan. The commission scheduled a public hearing for the Comprehensive Plan Amendment Docket Item CPA-1.

• Approved agenda
• Set public hearing for Comprehensive Plan Amendment Docket Item CPA-1 (Olympia Joint Plan) for November 30, 2022, at 7:00 p.m. (unanimous)

City Council

The City Council approved an ordinance declaring a continuing state of public health emergency related to houselessness. The council also adopted several ordinances on second reading regarding eminent domain for road improvements and drainage standards.

• Approved ordinance declaring continuing state of public health emergency related to houselessness (7-0)
• Adopted ordinance authorizing eminent domain for Fones Road Improvement Project
• Adopted Olympia Drainage Design and Erosion Control Manual (2022) and related engineering standards
• Adopted ordinance updating Title 9 of the Municipal Code regarding pedestrian interference
• Approved bills and payroll certification totaling $16,466,007.95
• Approved ordinance revising the process for considering development agreements on first reading
• Adopted October 18, 2022 Study Session and City Council meeting minutes

City Council

The Olympia and Tumwater City Councils met for a special joint study session. Staff presented an overview of the Regional Fire Authority (RFA) proposal, including governance and a 7-year finance plan. No formal decisions were made during the session.

Heritage Commission

The Heritage Review Committee voted to recommend a Special Tax Valuation for the property at 101 Olympic Way NW, pending expense validation by the Historic Preservation Officer. The meeting was brief and procedural, with no public comment.

• Approved agenda
• Approved July 18, 2022 meeting minutes
• Recommended Special Tax Valuation for 101 Olympic Way NW (pending expense validation)

Social Justice & Equity Commission

The Social Justice & Equity Commission approved its work plan and adopted core values of humility, authenticity, compassion, humor, curiosity, and love by unanimous vote. The commission also received a briefing on the police auditor and discussed a discrimination assessment RFP, but no decisions were made on those items.

• Approved work plan (unanimous)
• Adopted core values: humility, authenticity, compassion, humor, curiosity, love (unanimous)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee voted 7-0 to recommend the Olympia Metropolitan District Board ensure the Regional Fire Authority does not disproportionately reduce Parks Department funding. They also approved a 3-year lease for a food truck hub at the gravel lot next to Heritage Park Fountain, with the lessee responsible for benches, tables, and trash/recycling. Two members were absent for both votes.

• Approved motion to recommend OMPD Board protect Parks funding from RFA impact (7-0, 2 absent)
• Approved 3-year lease for food truck hub at Heritage Park gravel lot, with lessee providing benches, tables, and garbage/recycling (7-0, 2 absent)
• Received outdoor recreation program briefing
• Received Percival Landing re-visioning briefing; committee will launch RFQ

Land Use & Environment Committee

The Land Use & Environment Committee voted 2-0 to forward a recommendation to the full City Council to amend electric fence code standards in certain zoning districts. The committee also discussed potential reductions in off-street parking requirements and an update on the Downtown Parking Strategy, but took no votes on those items.

• Approved forwarding electric fence code amendment to City Council (2-0, one excused)
• Discussed but did not vote on parking requirement reductions
• Discussed but did not vote on Downtown Parking Strategy update

Finance Committee

The committee recommended phased increases to park impact fees, accounting for inflation, to keep up with population growth. The motion passed 2-0 with one member excused. Other business included updates on the 2023 operating budget, including the Capital Facilities Plan, PBIA, Lodging Tax, Housing & Homelessness Fund, Climate Program, and Inspire Olympia budgets.

• Recommended phased park impact fee increases with inflation adjustment (2-0, Cooper excused)
• Approved September 21, 2022 Finance Committee minutes
• Approved October 5, 2022 Finance Committee minutes
• Approved meeting agenda

City Council

The City Council held a study session on the proposed 2023 Operating Budget. City staff presented budget information and councilmembers asked clarifying questions. No votes or decisions were taken; the session was informational only.

• No decisions were made; the item was a study session for review and discussion only

Committee of the Chairs

The Committee of the Chairs met online and by phone on October 18, 2022, with members Dani Madrone, Dontae Payne, and Lisa Parshley present. The only substantive business was a discussion of logistics for the 2023 City Council retreat, which was completed. No decisions, approvals, or votes were recorded.

• Discussed logistics for the 2023 City Council retreat (no action taken)

Civil Service Commission

The Olympia Civil Service Commission approved three hiring registers for police and firefighter positions. The Entry Level Police Officer Register, Lateral Police Officer Register, and Entry Level Firefighter Register were all approved unanimously by the two voting members present.

• Approved Entry Level Police Officer Register (2-0)
• Approved Lateral Police Officer Register (2-0)
• Approved Entry Level Firefighter Register (2-0)

Arts Commission

The Olympia Arts Commission held a special meeting and retreat at the Armory building. Commissioners toured the facility, discussed the commission's purpose statement, and reviewed materials for the Grants to Arts and Culture program, directing staff to provide redacted applications. No formal votes or decisions were taken on substantive items.

• Approved agenda
• Approved September 8, 2022 meeting minutes
• Discussed Arts Commission purpose statement (no vote)
• Directed staff to provide redacted grant applications (no vote)
• Reviewed work plan and samples from other boards (discussion only)

Site Plan Review Committee

The Site Plan Review Committee recommended approval of the 13th and Cherry Townhomes project at 532 13th Ave SE, subject to conditions. No other substantive decisions were made.

• Recommended approval of 13th and Cherry Townhomes (22-0916) subject to conditions

Planning Commission

The Olympia Planning Commission held a discussion on the Joint Urban Growth Area Comprehensive Plan but continued the item to October 26, 2022. One Thurston County commissioner recused himself from the Glenmore Village portion. No votes or final decisions were taken.

• Approved the meeting agenda as presented.
• Continued the briefing on the Joint Urban Growth Area Comprehensive Plan to October 26, 2022.
• Thurston County Commissioner Simmons recused himself from the Glenmore Village Comprehensive Plan Amendment and Rezone discussion.

LEOFF I Disability Board

The LEOFF I Disability Board approved two benefit payments: $118 for a medical test not covered by insurance, and long-term care for a retired member up to the cost of a semi-private room at Panorama City. A hearing aid request was continued to the November meeting. The board also discussed policy and procedure updates.

• Approved $118 payment for medical test not covered by insurance (5-0)
• Approved long-term care payment for retired LEOFF 1 member up to semi-private room rate at Panorama City (5-0)
• Continued hearing aid request (Case #22-5) to November 14, 2022 meeting
• Discussed LEOFF policy and procedure update (no action taken)

Utility Advisory Committee

The Utility Advisory Committee unanimously approved 2023 preliminary utility rate increases ranging from 4% for Waste ReSources to 9.88% for Storm & Surface Water, along with the operating budget. The committee also amended its recommendation letter to express concerns about continued Capital Facilities Plan project deferrals intended to reduce rate increases.

• Approved 2023 preliminary utility rate increases: Drinking Water 6.60%, Wastewater 9.82%, Storm & Surface Water 9.88%, Waste ReSources 4.00%, LOTT 3.0%
• Approved the 2023 operating budget
• Amended the UAC recommendation letter to express concerns about risk of continued Capital Facilities Plan project deferrals to reduce rate increases
• Approved the September 1, 2022 meeting minutes
• Approved the October 6, 2022 agenda

Site Plan Review Committee

The Site Plan Review Committee recommended approval for two projects: Intercity Transit improvements at 526 Pattison St SE and Martin Way Affordable Housing Phase II at 111 Pattison St NE, both subject to conditions. A presubmission conference was held for the Henderson Apartment project at 1525 Palomino Dr SE, with information provided. No final decisions were made; the recommendations will proceed to the next review stage.

• Recommended approval for 22-0895 Intercity Transit South Improvements at 526 Pattison Street SE, subject to conditions
• Recommended approval for 22-0892 Martin Way Affordable Housing Phase II at 111 Pattison Street NE, subject to conditions
• Presubmission conference held for 22-0598 Henderson Apartment at 1525 Palomino Dr SE; information provided

PBIA Advisory Board

The PBIA Advisory Board approved two funding requests: $13,000 to the Olympia Downtown Alliance for holiday lighting and $6,000 to Lamplighters for a December makers market. A $1,000 sponsorship request for Harlequin failed unanimously. The board also approved the meeting agenda and prior minutes.

• Approved $13,000 to Olympia Downtown Alliance for holiday lighting (unanimous)
• Approved $6,000 to Lamplighters for a makers market (unanimous)
• Denied $1,000 sponsorship for Harlequin (failed unanimously)
• Approved September 7, 2022 meeting minutes
• Approved amended agenda adding night market partnership discussion

Metropolitan Park District Advisory Committee

The Olympia Metropolitan Park District Advisory Committee approved the final compliance report for 2021 funding levels and discussed the 2023 preliminary budget. The committee also reviewed and approved edits to its charter and discussed the potential impact of a Regional Fire Authority on park funding.

• Approved final compliance report on 2021 funding levels for OMPD Board
• Discussed 2023 Capital Facilities Plan; will send compliance letter to OMPD Board
• Approved edits to Advisory Committee Charter; will present to OMPD Board
• Agreed to send letter to OMPD Board recommending action to protect park funding if Regional Fire Authority passes

Finance Committee

The committee received a briefing on the 2023 operating budget, including proposed increases to transportation impact fees (10%), wastewater rates (9.82%), stormwater rates (9.88%), drinking water rates (6.6%), and solid waste fees (4%). Finance Director BeMiller also reported on Ad Valorem tax collection and the potential impact of a Regional Fire Authority on city property tax revenue. No decisions were made; the discussion was completed and the meeting adjourned.

• No formal decisions were made; the committee only discussed the 2023 budget briefing.
• Proposed 10% transportation impact fee increase was presented by Interim Public Works Director Mark Russell.
• Proposed 9.82% wastewater and 9.88% stormwater rate increases were presented by Water Resources Director Eric Christensen.
• Proposed 6.6% drinking water rate increase was presented by Water Resources Operations Supervisor Mike Vessey.
• Proposed 4% rate increase for residential, commercial, and drop box fees (no increase in organics fees) was presented by Director of Waste ReSources Gary Franks.
• Finance Director Aaron BeMiller reported on Ad Valorem tax collection and Regional Fire Authority impact on property tax revenue.

City Council

The Olympia City Council held a public hearing on eminent domain for the Fones Road Improvement Project, approved the consent agenda including a proclamation for Indigenous Peoples' Day and a sprayground contract, and postponed approval of the Social Justice and Equity Commission's 2022-2023 work plan to October 18. No substantive decisions were made beyond the consent calendar and procedural items.

• Approved consent agenda including September 27 meeting minutes and Lions Park sprayground construction contract (4-0)
• Approved first reading of ordinance for North Thurston School District impact fees (4-0)
• Postponed Social Justice and Equity Commission work plan to October 18
• Held public hearing on eminent domain for Fones Road Improvement Project (no vote taken)

City Council

The City Council held a study session to review the preliminary 2023 Operating Budget presented by the City Manager and Finance Director. Councilmembers asked clarifying questions, but no decisions were made; the session was informational only.

Planning Commission

The commission discussed and amended a draft comment letter on the 2023-2028 Capital Facilities Plan, adding a bullet about exploring additional sidewalk funding sources and rewording other bullets for clarity. Two motions to amend the letter passed, the second unanimously. No other substantive decisions were made.

• Amended comment letter on 2023-2028 Capital Facilities Plan to add sidewalk funding bullet (motion passed)
• Amended comment letter to reword last two bullets for clarification (motion passed unanimously)

Site Plan Review Committee

The committee reviewed project 22-0869 Dickerson Mixed-Use at 4336 Martin Way E. The recommendation was recommended for approval subject to conditions.

• Recommended for approval: 22-0869 Dickerson Mixed-Use, 4336 Martin Way E, subject to conditions

Community Livability and Public Safety Committee

The committee approved forwarding an amended 2022-2023 Social Justice and Equity Commission Work Plan to the full City Council, adding community oversight of the Police Auditor until a civilian oversight model is adopted. It also recommended appointing Adan Espino and Sarah Nagy to the Police Use of Force Event Board. No other substantive decisions were made.

• Approved forwarding amended Social Justice and Equity Commission Work Plan to full Council (3-0)
• Recommended appointment of Adan Espino and Sarah Nagy to Police Use of Force Event Board (3-0)

City Council

The council approved the consent agenda including a bid award for the State Avenue Safety Improvements Project and a resolution for a bioretention study. They also received a proclamation for Hispanic Heritage Month and heard a briefing on the Yelm Highway Community Park Master Plan. Additionally, Councilmember Cooper requested $15,000 of council goal funds for a gun destruction program, which was agreed to.

• Approved consent agenda including bid award for State Avenue Safety Improvements Project
• Adopted resolution authorizing professional services agreement for Bioretention Hydraulic Performance Study with Associated Earth Sciences, Inc.
• Approved September 13, 2022 City Council meeting minutes
• Council agreed to direct staff to bring forward a formal resolution for $15,000 gun destruction program incentive

Planning Commission

The Planning Commission Finance Subcommittee met online and discussed the draft comment letter for the 2023-2028 Preliminary Capital Facilities Plan. No decisions were made; the discussion was completed and the letter will be presented to the full Planning Commission.

• Approved agenda
• Approved September 12, 2022 meeting minutes
• Discussed draft comment letter for Preliminary Capital Facilities Plan (no vote taken)

Social Justice & Equity Commission

The Social Justice & Equity Commission received a presentation from Police Chief Allen on current police oversight and independent investigation processes, and participated in a generative exercise to craft their mission, vision, and values. No formal decisions were made on these items; the discussions were completed. The meeting was procedural and informational.

• Approved agenda
• Approved July 25, 2022 meeting minutes

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved a motion to have Chair Brown draft a letter to the City Council reflecting the committee's discussion on the 2023-2028 Preliminary Capital Facilities Plan. The motion passed unanimously. No other substantive decisions were made.

• Approved motion to send letter to City Council on 2023-2028 Capital Facilities Plan (unanimous)

Finance Committee

The committee received a briefing that the Workday Olympia software project is on time and on budget, with a planned mid-December go-live. They also received an update on the Olympia Strong economic resiliency initiative, which found affordable housing, homelessness, employment and training as top priorities. A discussion was held on a proposed Technical and Trade Training Center, with conveners planning a retreat in October. Two special meetings were announced for October 5 and November 2 to discuss the 2023 budget.

• Approved the August 18, 2022 Finance Committee meeting minutes.
• Received the Financial Management, Human Resource and Payroll Software Project briefing; Workday Olympia project is on time and on budget.
• Received the Economic Development/Olympia Strong update; top priorities identified include affordable housing, homelessness, employment and training.
• Completed discussion on the Technical and Trade Training Center Interlocal Agreement; conveners planning a retreat in October.
• Announced two special Finance Committee meetings for October 5 and November 2, 2022 to discuss the 2023 budget.

City Council

The Olympia City Council approved the consent calendar, which included adopting minutes, resolutions authorizing procurement through GSA and Keystone Purchasing Network, and ordinances amending the Downtown Exempt Parking Area boundaries and park sign compliance rules. The council also agreed to refer sister city relationship updates and climate revenue proposals to committees for further study.

• Approved consent calendar (6-0, 1 excused)
• Adopted ordinance amending Downtown Exempt Parking Area boundaries
• Adopted ordinance amending park sign compliance rules
• Authorized procurement through US GSA Master Contracts
• Authorized participation in Keystone Purchasing Network
• Referred sister city relationship update to Community Livability & Public Safety Committee
• Referred climate revenue proposal to staff and Finance Committee

Planning Commission

The commission held a public hearing on the 2023-2028 Capital Facilities Plan and received a briefing on reducing parking minimums. It voted 6-1 to recommend amendments to electric fence height regulations.

• Approved electric fence code amendments (6-1)
• Held public hearing on 2023-2028 Capital Facilities Plan (no vote)
• Received briefing on reducing parking minimums and permitting process

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee voted 7-0 to forward a recommendation to City Council supporting the purchase of a conservation easement on a parcel adjacent to park property, proposed by the Olympia Coalition for Ecosystems Preservation. The committee also discussed the 2023-2028 Capital Facilities Plan and the Yelm Highway Community Park Master Plan but took no votes on those items. Public commenter Bob Jacobs urged the committee to recommend sufficient funding for neighborhood parks, use of eminent domain when appropriate, and a map of all neighborhood parks.

• Approved forwarding a recommendation to City Council to support a conservation easement purchase on a parcel adjacent to park property (motion by Farber, seconded by Murillo; 7-0 vote, 2 absent)
• Discussed but did not vote on the 2023-2028 Capital Facilities Plan recommendation
• Discussed but did not vote on the Yelm Highway Community Park Master Plan
• Approved the agenda
• Approved the August 18, 2022 meeting minutes

Land Use & Environment Committee

The Land Use & Environment Committee voted unanimously to recommend an ordinance amending development agreement regulations (18.53) to the full City Council. They also approved staff's 2022 updates to the Engineering Design and Development Standards. A briefing on the Climate Action Plan implementation was completed, and future agenda items were discussed.

• Recommended ordinance amending 18.53 on development agreements to City Council (unanimous)
• Approved 2022 updates to Engineering Design and Development Standards (unanimous)

City Council

The council adopted a vacant properties registration program ordinance on second reading, requiring owners to register vacant buildings. They also approved a lease agreement with the Olympia School District for Armory space during Avanti High School renovations, and a firefighter training agreement with Snohomish County. The consent calendar, including payroll and bills totaling over $19.5 million, was approved unanimously.

• Adopted vacant properties registration program ordinance (7-0)
• Approved lease agreement with Olympia School District for Armory office/classroom space (7-0)
• Approved firefighter recruit training agreement with Snohomish County (7-0)
• Approved consent calendar including payroll ($5.7M) and bills ($13.8M) (7-0)
• Approved first reading of ordinance amending downtown exempt parking area boundaries
• Approved first reading of ordinance amending sign compliance in public parks

City Council

The City Council held a study session to receive recommendations from the Multi-Family Tax Exemption Study, presented by Community Planning and Development Director Leonard Bauer, Housing Program Manager Darian Lightfoot, and EcoNorthwest consultants. Councilmembers asked clarifying questions but took no formal action. The meeting adjourned at 6:44 p.m.

Planning Commission

The Finance Subcommittee of the Olympia Planning Commission met to discuss the Preliminary Capital Facilities Plan for 2023-2028. Members asked questions and held discussion, but no votes or decisions were taken on the plan. The meeting was procedural only.

• Approved agenda
• Approved August 30, 2022 meeting minutes
• Discussed but took no action on the Preliminary Capital Facilities Plan 2023-2028

Arts Commission

The Olympia Arts Commission approved a new process for breaking ties in the People's Choice Award for the Percival Plinth Project, including a run-off vote and commission tie-breaking if needed. They also approved the City Hall Call for Exhibition and Grants to Arts and Culture Organizations application materials. A discussion on placing two sculptures at City Hall was tabled for future consideration.

• Approved tie-breaker process for Plinth vote ties (unanimous)
• Approved City Hall Call for Exhibition (unanimous)
• Approved Grants to Arts and Culture Organizations application materials (unanimous)
• Tabled 2023 Plinth Exhibition at City Hall to future meeting

Site Plan Review Committee

The committee reviewed two presubmission items: a waiver of land use review was recommended for 521 Capitol Way S, and information was provided for Chambers St. Cottages at 908 Chambers St SE. No substantive decisions were made; the meeting was procedural only.

• Recommended waiver of land use review for 521 Capitol Way S (22-0802)
• Information provided for Chambers St. Cottages at 908 Chambers St SE (22-0801)

PBIA Advisory Board

The PBIA Advisory Board unanimously approved the 2023 budget and will forward it to the Olympia City Council. The board also unanimously approved a sponsorship for the MIXX96 Halloween event. No other substantive decisions were made; discussion on fourth-quarter marketing was completed without a vote.

• Approved 2023 budget and forwarded to City Council (unanimous)
• Approved sponsorship of MIXX96 Halloween Event (unanimous)
• Approved agenda
• Approved August 17, 2022 meeting minutes

Utility Advisory Committee

The committee reviewed proposed 2023 preliminary utility rate increases ranging from 3.0% to 11.8% across drinking water, wastewater, storm/surface water, waste resources, and LOTT. No decisions were made on rates or budgets; staff will provide further details at the October meeting. The committee also received quarterly financial updates and requested year-to-year revenue/expenditure data for the next meeting.

• Approved agenda as presented
• Approved August 4, 2022 meeting minutes as amended (staff attendance corrected)
• Requested staff bring information on deferred Drinking Water Capital Facilities Plan items to October meeting
• Requested year-to-year utility revenue, expenditure, and resource data for next meeting

Site Plan Review Committee

The Site Plan Review Committee reviewed the Reality Church project at 1522 4th Ave E (file 22-0783) and information was provided. The Rebecca Howard Park Master Plan at 911 Adams St SE (file 22-0796) was postponed. No other decisions were made.

• Reviewed Reality Church project (22-0783) at 1522 4th Ave E — information provided.
• Postponed Rebecca Howard Park Master Plan (22-0796) at 911 Adams St SE.

Planning Commission

The Finance Subcommittee of the Planning Commission discussed the Preliminary Capital Facilities Plan 2023-2028 and assigned sections for review. No formal decisions were made; commissioners will submit questions by September 6 for further discussion at the next meeting.

• Agenda approved unanimously
• Commissioners assigned sections of the Preliminary Capital Facilities Plan for review
• Questions for staff due by September 6, 2022

Site Plan Review Committee

The committee held a presubmission conference for the Kaiser Road Apartments project at 506 Kaiser Rd SW (application 22-0776, parcel 22-4968). Information was provided to the applicant. No decisions were made; the meeting was procedural only.

Community Livability and Public Safety Committee

The committee approved a recommendation to recognize outgoing advisory board and commission members starting with the 2023 process. They also discussed applicants for Police Use of Force Event Board vacancies and agreed to interview two candidates. The November and December meetings were combined into one meeting on November 9.

• Approved recommendation for outgoing advisory board and commission member recognition (3-0)
• Agreed to interview Adan Espino and Sarah Nagy for Police Use of Force Event Board vacancies
• Combined November and December meetings into a single meeting on November 9

City Council

The Olympia City Council approved on first reading an ordinance establishing a vacant properties registration program, forwarding it to a second reading. The council also adopted a consent agenda including a labor contract, a housing authority resolution, and an opioid settlement participation resolution. Additionally, the council approved the purchase of two public-voted sculptures for the Percival Plinth Project.

• Approved vacant properties registration program on first reading (6-0)
• Adopted consent calendar including labor contract with Teamsters Local 252 (6-0)
• Adopted resolution declaring need for Housing Authority of Thurston County to operate in Olympia (6-0)
• Adopted resolution authorizing agreement with Thurston County for homelessness services funding (6-0)
• Adopted resolution accepting federal grant funds for Westside Pavement Preservation Project (6-0)
• Adopted resolution authorizing amended lease at 1415 Harrison Ave NW (6-0)
• Adopted resolution authorizing participation in opioid distributor settlement (6-0)
• Approved purchase of sculptures 'Salmon Romance' and 'Underwater Disagreement' for Percival Plinth (6-0)

City Council

The City Council held a study session to receive a briefing on the Capitol Lake - Deschutes Estuary Funding and Governance Workgroup recommendations. No decisions were made; the session was informational only.

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee reviewed the 2023-2028 Capital Facilities Plan and received a climate briefing from OPARD staff. No formal decisions or votes were made; both items were discussed only. The committee also approved the June 16, 2022 meeting minutes and added a public comment item to the September agenda.

• Approved June 16, 2022 meeting minutes (unanimous)
• Discussed 2023-2028 Capital Facilities Plan and CAMP update; no action taken
• Received OPARD Climate Briefing; no action taken
• Added Cooper Crest adjacent property acquisition to September agenda as business item

Finance Committee

The Olympia Finance Committee held a special meeting on August 18, 2022, where they received reports on biennial budgeting pros and cons, discussed sustainable climate funding mechanisms, reviewed the Capital Facilities Plan, and considered a potential switch from self-insured to L&I workers' comp, but took no formal votes or decisions on these items.

• Approved July 20, 2022 Finance Committee meeting minutes
• Received report on biennial budgeting (no action taken)
• Completed discussion on sustainable climate funding (no action taken)
• Received information on Capital Facilities Plan (no action taken)
• Discussed workers' compensation; staff recommended waiting on Regional Fire Authority decision before making recommendation (no action taken)

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Studio West Dance Academy project at 1525 Palomino Dr SE. The information was provided, but no formal decisions were made. The meeting was procedural in nature.

• Reviewed presubmission conference for Studio West Dance Academy (22-0759)

PBIA Advisory Board

The PBIA Advisory Board voted 8-0 to appoint Kyle Radanovic to a board seat with a term expiring December 31, 2022. The board also discussed plans for a Maker's Night Market and began drafting the 2023 budget, with a $150,000 target due to unallocated reserves. No other decisions were made.

• Appointed Kyle Radanovic to board vacancy (8-0, 2 absent, 2 abstained)
• Approved agenda and July 6, 2022 meeting minutes

City Council

The Olympia City Council approved an ordinance amending the Rental Housing Code (OMC Chapter 5.82) on second reading, and advanced an ordinance updating Title 9 (Public Peace, Morals and Welfare) to a second reading. The council also approved resolutions for a seasonal ice rink, an access agreement with Catholic Community Services, a Medic One amendment, and a call for artist-in-residence. Additionally, it approved funding for one new staff position and an ad hoc committee for the Cultural Access Program.

• Approved ordinance amending Rental Housing Code OMC 5.82 (6-0)
• Approved first reading of ordinance updating Title 9 Public Peace, Morals and Welfare (6-0)
• Approved resolution for seasonal ice rink agreement with Ice Rink Events (6-0)
• Approved resolution authorizing access agreement with Catholic Community Services for Quince Stormwater Property (6-0)
• Approved resolution amending agreement with Thurston County Medic One for BLS services (6-0)
• Approved call for artist-in-residence (6-0)
• Approved resolution to allocate funding for one FTE to support Cultural Access Program (6-0)
• Approved resolution establishing ad hoc committee for Cultural Access Program (6-0)

Planning Commission

The Planning Commission held a public hearing on electric fence code amendments. After several motions and amendments, the commission voted to table further deliberations until staff can review variances and the impact of allowing ten-foot heights. The preliminary 2023-2028 Capital Facilities Plan was received as information only.

• Motion to allow electric fencing over four feet in front yard setbacks carried (6-1-1)
• Amendment to add 'around outdoor storage areas' to electric security fencing passed unanimously
• Motion to table deliberations for staff review of variances and ten-foot height impact carried (5-3-1)
• Preliminary 2023-2028 Capital Facilities Plan received as briefing only

Design Review Board

The Design Review Board held elections for chair and vice chair. Vice Chair Virginia Sorrells was elected Chair, and Boardmember Roussa Cassel was elected Vice Chair, both by unanimous votes of 8-0 with one excused. No other substantive decisions were made.

• Elected Virginia Sorrells as Chair (8-0, 1 excused)
• Elected Roussa Cassel as Vice Chair (8-0, 1 excused)

Arts Commission

The Arts Commission voted unanimously to recommend City Council purchase both "Salmon Romance" and "Underwater Disagreement" after a tie in the public vote for the Percival Plinth Project Peoples' Choice Award. The commission also declined a gift of art, a concrete sculpture by Gary Word, citing concerns about age and fit with the city's collection. Other business included updates on the Inspire Olympia program and Fall Arts Walk.

• Recommended purchase of both tied sculptures 'Salmon Romance' and 'Underwater Disagreement' (unanimous)
• Declined gift of art 'The Sense' concrete sculpture from the Word family (unanimous)
• Approved agenda and July 14, 2022 meeting minutes

Land Use & Environment Committee

The Land Use & Environment Committee unanimously forwarded two items to the City Council: a draft ordinance establishing an impact fee program for the North Thurston School District, and a Planning Commission recommendation to amend the Downtown exempt parking area standard. The committee also discussed a potential Phase 2 housing study, which would require future funding, and heard updates on the urban farmland work group and other agenda items. No other substantive decisions were made.

• Forwarded North Thurston School District impact fee ordinance to City Council (unanimous)
• Forwarded Downtown exempt parking area code amendment to City Council (unanimous)
• Approved July 21, 2022 meeting minutes
• Approved agenda

Site Plan Review Committee

The Site Plan Review Committee reviewed the Ken Lake Lift Station Access Improvements project at 1834 Cedarbury Ln SW and recommended it for approval subject to conditions. No other substantive decisions were made; the meeting was otherwise procedural.

• Recommended approval of Ken Lake Lift Station Access Improvements (22-0635, 22-2906) subject to conditions

City Council

The council approved on first reading an ordinance amending the Rental Housing Code (OMC 5.82) related to move-in costs, fees, and deposits, forwarding it to a second reading. A consent calendar was adopted, including approval of meeting minutes, an operating agreement amendment with the Washington Center for the Performing Arts, and an ordinance establishing the Cultural Access Program Advisory Board. A public hearing on a CDBG Annual Action Plan amendment was held with no public testimony. A briefing on a Regional Fire Authority was received with no action taken.

• Approved on first reading ordinance amending Rental Housing Code (OMC 5.82) on move-in costs, fees, and deposits (7-0)
• Adopted consent calendar including July 19 meeting minutes, operating agreement amendment with Washington Center for the Performing Arts, and ordinance establishing Cultural Access Program Advisory Board (7-0)
• Held and closed public hearing on Program Year 2021 CDBG Annual Action Plan substantial amendment (no public testimony)
• Received briefing on Regional Fire Authority planning; no final action taken

Sea Level Rise Response Collaborative-Executive Committee

The Executive Committee discussed a combined $205,000 budget request for 2023 priority workplan items, with Olympia requesting $105,000 and the Port of Olympia and LOTT each requesting $50,000. The Port will formally request the item at its September board meeting, LOTT has included it in its draft budget, and Olympia has included it in its Capital Facilities Plan. No formal vote was taken on the budget request.

• Approved agenda
• Approved May 26, 2022 meeting minutes
• Discussed $205,000 budget request (no vote)

Utility Advisory Committee

The Utility Advisory Committee discussed the 2023-2028 Preliminary Capital Facilities Plan and the preliminary 2023 utility operating budget drivers, with no formal votes taken. The committee will continue budget and rate reviews at the September 1 meeting, including LOTT's proposed rate increase and Capacity Development Charge changes. The meeting was informational, with no decisions made.

• Approved June 2, 2022 meeting minutes
• Approved agenda
• Discussed 2023-2028 Preliminary Capital Facilities Plan (no action)
• Received preliminary 2023 utility operating budget drivers (no action)
• Discussed AWWA performance benchmarking (no action)

Civil Service Commission

The Olympia Civil Service Commission approved four hiring registers for police and firefighter positions, all effective August 4, 2022. The registers include a promotional police sergeant register, an entry-level police officer register, a lateral police officer register, and an entry-level firefighter paramedic register. All motions passed unanimously with a 3-0 vote.

• Approved Promotional Police Sergeant Register (3-0)
• Approved Entry Level Police Officer Register (3-0)
• Approved Lateral Police Officer Register (3-0)
• Approved Entry Level Firefighter Paramedic Register (3-0)

Home Fund Advisory Board

The Home Fund Advisory Board met and approved the agenda and the April 13, 2022 meeting minutes. Staff provided informational updates on the Olympia Strong economic resiliency plan and a Washington State Department of Commerce/Transportation rights-of-way project with Thurston County. No substantive decisions were made; the meeting was procedural only.

• Approved meeting agenda
• Approved April 13, 2022 meeting minutes (22-0743)

Planning Commission

The Olympia Planning Commission held a regular meeting with no substantive decisions. The commission received informational briefings on text amendments to the Unified Development Code, transportation grants, and enhanced bike lanes. The agenda and previous meeting minutes were approved, and the meeting adjourned at 8:41 p.m.

• Approved agenda
• Approved July 18, 2022 meeting minutes
• Received briefing on OMC Chapter 18.40 text amendments
• Received briefing on transportation grants update
• Received briefing on enhanced bike lanes

Salary Commission

The Salary Commission voted unanimously to increase City Council salaries by 4%, matching the cost-of-living adjustment (COLA) given to independent City staff. They also decided that future Salary Commissions will meet in the first year of their two-year term to evaluate council salaries and adopt the staff COLA for the second year. Commissioner Jim Randall was elected Vice Chair.

• Elected Commissioner Randall as Vice Chair (4-0)
• Approved 4% COLA increase for Council salaries (4-0)
• Adopted policy for future Commissions to set COLA in first year of term (4-0)

Heritage Commission

The Olympia Heritage Commission met on July 27, 2022, and discussed two topics: diversity, equity, and inclusion in historic preservation, and planning for a tabling event at the August LoveOly Weekend. No formal decisions or votes were made; the meeting was informational and procedural only.

• Approved meeting agenda
• Discussed Diversity, Equity and Inclusion in Historic Preservation (no action)
• Discussed planning for LoveOly event tabling (no action)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee approved forwarding three recommendations to the City Council: a draft Call for Artist in Residence, formation of an Ad Hoc Advisory Committee for the Inspire Olympia program, and the 2022 budget and staffing for Inspire Olympia. All motions passed unanimously (3-0). The committee also received an update on the Reimagining Public Safety process but took no action on it.

• Forwarded draft Call for Artist in Residence to City Council (3-0)
• Forwarded recommendation to form Inspire Olympia Ad Hoc Advisory Committee to City Council (3-0)
• Forwarded Inspire Olympia 2022 budget and staffing recommendation to City Council (3-0)

Social Justice & Equity Commission

The Social Justice & Equity Commission approved its June 27 meeting minutes with an amendment and set September 10, 2022 as the retreat date. The August meeting was cancelled due to the added special meeting. Commissioners discussed the 2022-2023 work plan and DEI budget, to be finalized at the retreat. No other substantive decisions were made.

• Approved June 27, 2022 meeting minutes as amended (7-0)
• Set September 10, 2022 as retreat date
• Cancelled August 2022 regular meeting
• Discussed 2022-2023 work plan and DEI budget (finalization deferred to retreat)

Land Use & Environment Committee

The Land Use & Environment Committee concurred with the Olympia Farmland Work Group's policy recommendations and directed the group to move toward implementation. The committee also agreed to schedule the final Multi-Family Tax Exemption market analysis report for a City Council work session and to review the Planning Commission's recommendation on the Downtown Exempt Parking Area at the August 11 meeting.

• Concurred with Olympia Farmland Work Group recommendations and directed implementation
• Agreed to schedule final MFTE analysis report for City Council work session
• Moved August meeting to August 11 and agreed to review Downtown Exempt Parking Area recommendation
• Approved June 16, 2022 meeting minutes

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Newhouse Building Replacement project at 215 Sid Snyder Ave SW. The information was provided, but no formal decisions were made. The meeting was otherwise procedural.

• Presubmission conference for Newhouse Building Replacement (22-0661) — information provided

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved forming a subcommittee to review the Preliminary 2023-2028 Capital Facilities Plan and draft a letter for the full committee's September meeting. It also nominated Chair Brown as representative and Vice Chair Fitzgerald as alternate to the Capital Mall Triangle Subarea Plan work group. Briefings on the Fones Road Improvements project and Neighborhood Centers report were received without formal action.

• Formed subcommittee to review Preliminary 2023-2028 CFP (unanimous)
• Nominated Chair Brown as representative to Capital Mall Triangle work group (unanimous)
• Approved May 18, 2022 meeting minutes
• Approved agenda

Finance Committee

The Olympia Finance Committee met on July 20, 2022, and approved the agenda and prior meeting minutes. They received informational reports on city-wide debt ($10.34 million outstanding as of Dec 31, 2022), retiree obligation fund balances (LEOFF 1 OPEB $3.2 million, Firefighter Pension $5.1 million), the 2021 General Fund year-end balance ($7.5 million), and the potential property tax revenue from a Regional Fire Authority ($4.3 million). No formal decisions were made beyond approving the agenda and minutes.

• Approved agenda
• Approved May 19, 2022 Finance Committee meeting minutes
• Received 2021 Financial Wrap-Up report
• Completed discussion on City-Wide Debt snapshot
• Completed discussion on City On-Going Retiree Obligations
• Completed discussion on Potential Impact of a Regional Fire Authority on City Property Tax

City Council

The Olympia City Council approved the consent agenda, which included a second-quarter budget amendment, a bid award for the Eastside Pavement Preservation Project, agreements with Thurston County and other agencies, and an emergency declaration for a watermain break on Harborview Drive. The council also approved on first reading an ordinance establishing a Cultural Access Program Advisory Board. No public comments or hearings were held.

• Adopted consent agenda (6-0, 1 excused)
• Approved second-quarter budget amendment (ordinance amending 7320)
• Awarded bid for Olympia Eastside Pavement Preservation Project
• Authorized agreement with Thurston County and Housing Authority for fair housing plan
• Authorized agreement with Thurston County for permit processing
• Authorized agreement with Clarity Investigations for police auditor services
• Declared emergency for watermain break on Harborview Drive
• Approved first reading of ordinance establishing Cultural Access Program Advisory Board

City Council

The Olympia City Council met on July 19, 2022, and immediately recessed into an executive session to discuss the City Manager's performance evaluation, as permitted under state law. No decisions were made during the session, and the meeting adjourned at 6:45 p.m. The minutes record no substantive actions or votes.

• Held executive session on City Manager's performance evaluation (no decisions made)

Planning Commission

The Olympia Planning Commission unanimously voted to forward a recommendation to City Council to consider approval of amendments to the Downtown Exempt Parking Area as proposed by staff. The commission also received updates on the Neighborhood Centers Update and text amendments to the Unified Development Code, with the latter to be discussed further at the August 1 meeting. No other substantive decisions were made.

• Forwarded recommendation to City Council for Downtown Exempt Parking Area amendments (unanimous)
• Approved agenda
• Approved May 16, 2022 meeting minutes
• Received Neighborhood Centers Update information
• Received Unified Development Code text amendments briefing; staff to research questions

Heritage Commission

The Heritage Review Committee recommended listing the KGY Radio Station at 1700 Marine Drive NW on the Olympia Heritage Register, finding it meets criteria A, B, C, and D. The motion passed unanimously. The committee also approved the June 27 meeting minutes.

• Recommended KGY Radio Station for Heritage Register listing (unanimous)
• Approved June 27 committee meeting minutes

Arts Commission

The Olympia Arts Commission approved forwarding the Call for Artist in Residence, with edits and an expanded jury, to the Community Livability and Public Safety Committee. They also agreed to revise their mission statement at an October retreat and discussed communications and committee assignments. No other substantive decisions were made.

• Approved forwarding Call for Artist in Residence to Community Livability and Public Safety Committee (motion passed)
• Agreed to edit mission statement at October retreat
• Expanded artist-in-residence jury to five members
• Approved agenda and June 9, 2022 minutes

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Sandjay Property at 2020 Lister Rd NE (case 22-0634). Information was provided for the project, but no formal decisions were made. The meeting adjourned after the review.

• Presubmission conference for Sandjay Property (22-0634) held; information provided

City Council

The City Council unanimously approved a resolution declaring Olympia a Sanctuary City for reproductive health care and abortion services as permitted by state law. The council also adopted the consent calendar, which included a second reading of an ordinance restricting weapons in certain locations, and approved first reading of a budget amendment ordinance. No public comment was heard, and the meeting adjourned at 8:40 p.m.

• Approved resolution declaring Olympia a Sanctuary City for reproductive health care (7-0)
• Adopted consent calendar including 15 items (7-0)
• Adopted ordinance restricting weapons in certain locations on second reading
• Approved ordinance amending Ordinance 7320 (second quarter budget) on first reading
• Adopted June 21, 2022 meeting minutes
• Approved CDBG Annual Action Plan for Program Year 2022
• Awarded bid for Union Avenue and McCormick Street watermain replacement
• Approved $1,000,000, $400,000, and $1,100,000 Home Fund grants to Family Support Center of South Sound

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed two presubmission conference items. Information was provided for both projects, with no formal decisions made. The meeting adjourned after the agenda review.

• Presubmission conference for 1818 4th Ave E (22-0625) — information provided
• Presubmission conference for 1602-1604 ½ Cherry St. SE (22-0627) — information provided

PBIA Advisory Board

The PBIA Advisory Board approved a $2,400 sponsorship for the LoveOly SummerFest, supporting the Olympia Downtown Alliance. They also approved a lighting project favoring café lighting and discussed a quarterly survey, with a draft to be prepared for the August meeting. No other substantive decisions were made.

• Approved $2,400 LoveOly SummerFest sponsorship (unanimous)
• Approved Lighting Project favoring café lighting (unanimous)
• Discussed quarterly survey; draft to be prepared for August meeting

Site Plan Review Committee

The Site Plan Review Committee recommended approval of the Friendly Village Mobile Home Park project at 1111 Archwood Drive SW, subject to conditions. Two presubmission conferences were held for informational purposes only, with no decisions made.

• Recommended approval of Friendly Village Mobile Home Park project (22-0617) subject to conditions
• Held presubmission conference for New Office Building M&T Advanced Properties (22-0615) — information provided
• Held presubmission conference for 2021 Boulevard Cooperative (22-0616) — information provided

Heritage Commission

The Heritage Review Committee held a consultative review of a proposed accessory dwelling unit (ADU) at 918 San Francisco Street. The committee offered guidance, supporting the demolition of the existing garage and reconstruction with a second story, provided the design remains compatible. No formal decisions were made, as consultation is advisory only.

• Approved agenda
• Approved December 6, 2021 meeting minutes
• Supported proposed ADU design at 918 San Francisco St (consultative, no vote)
• Encouraged reuse of original materials in new construction

Social Justice & Equity Commission

The Social Justice & Equity Commission approved using Roberts Rules of Order with a consensus overlap for decision-making, effective for meetings prior to the retreat. The motion passed unanimously. The commission also elected Co-Chairs and discussed the 2022 workplan, which will be finalized at the retreat.

• Approved Roberts Rules of Order with consensus overlap for decision-making (8-0)
• Elected Commissioner Bassale and Commissioner Nunez as Co-Chairs (unanimous)
• Approved May 23, 2022 meeting minutes
• Approved agenda

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed a presubmission conference for the 303 Franklin Workforce Housing project at 303 Franklin St NE. The committee was provided information on the project but took no formal action. The meeting was otherwise procedural, with no substantive decisions made.

• Presubmission conference for 303 Franklin Workforce Housing (22-0586) held; information provided, no action taken

Community Livability and Public Safety Committee

The committee received updates on downtown economic recovery projects and a briefing on body-worn camera community feedback. They discussed filling vacancies on the Police Use of Force Event Board and will consider potential appointments in August. No formal votes were taken.

• Approved May 26, 2022 meeting minutes
• Received Olympia Downtown Alliance projects update
• Completed body-worn camera briefing discussion
• Decided to address Police Use of Force Event Board vacancies by reviewing demographic concerns and candidate lists
• Scheduled discussion of potential board appointments for August meeting

City Council

The Olympia City Council approved the consent calendar, which included multifamily housing tax agreements for The Madrone Apartments and Market Flats, lease and funding agreements for the Quince Street Village tiny home project, an interlocal agreement for a tiny house village on Franz Anderson Road, and ordinances amending stormwater code and vacating portions of East Bay Drive, Rose Street, and an alley. The council also approved on first reading an ordinance restricting weapons possession in certain city facilities, forwarding it to second reading. Reports on climate and equity frameworks and Regional Fire Authority governance were received.

• Adopted consent agenda including housing tax agreements, tiny home project agreements, and street vacations (6-0)
• Adopted ordinance amending stormwater code for source control program (consent)
• Adopted ordinance vacating portion of East Bay Drive (consent)
• Adopted ordinance vacating portion of Rose Street (consent)
• Adopted ordinance vacating alley south of Union Avenue between Jefferson and Adams (consent)
• Approved on first reading ordinance restricting weapons in certain city facilities (6-0)
• Received report on Climate and Equity Frameworks implementation
• Received briefing on Regional Fire Authority governance options

City Council

The Olympia City Council met on June 21, 2022, and immediately recessed into an executive session to discuss litigation and potential litigation under RCW 42.30.110(1)(i). No decisions were made during the session, and the meeting adjourned at 6:38 p.m. The minutes record no substantive actions or votes.

• Held executive session on litigation (no decisions made)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee voted to recommend that the City Council hold its meetings in a hybrid format to ensure inclusive public participation, especially for the immune-compromised during the COVID-19 pandemic. The committee also approved authorizing the Chair to prepare letters of support for 2022 park grant applications. Other items were informational only, including updates on the Armory Creative Campus and sensory gardens.

• Recommended hybrid meeting format to City Council (8-0, 1 absent)
• Authorized Chair to prepare letters of support for 2022 park grant applications (motion carried, 1 abstained, 1 absent)

Land Use & Environment Committee

The Land Use & Environment Committee recommended approval of a draft ordinance establishing a vacant properties registration program to the full City Council. The motion passed 2-0 with one member excused. The committee also received updates on housing cost regulations and discussed EV charging and solar-ready development policies.

• Recommended vacant properties registration ordinance to City Council (2-0, 1 excused)
• Approved May 19, 2022 meeting minutes
• Received housing cost regulations update
• Completed discussion on EV charging and solar-ready development

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Elizabeth Street Multifamily project at 1627 Elizabeth St SE. The information for the project was provided, but no formal decisions were made during the meeting.

• Reviewed presubmission conference for Elizabeth Street Multifamily (22-0567) - information provided

City Council

The Olympia City Council approved the consent agenda, including minutes, a CDBG loan subordination, and the Yauger Park field renovation contract. Four ordinances were approved on first reading: a new stormwater source control program, and vacation of portions of East Bay Drive, Rose Street, and an alley south of Union Avenue. The council also held a public hearing on the 2022 CDBG action plan and referred two items to staff: reproductive rights and a youth council.

• Approved consent agenda including June 7 minutes, CDBG subordination, and Yauger Park contract (5-0, 2 excused)
• Approved stormwater source control ordinance on first reading
• Approved East Bay Drive vacation ordinance on first reading
• Approved Rose Street vacation ordinance on first reading
• Approved alley vacation south of Union Avenue on first reading
• Held and closed public hearing on 2022 CDBG action plan
• Referred reproductive rights item to staff and committee
• Referred youth council formation to staff, using $30,000 Council Goal funds

City Council

The City Council held a study session on the Inspire Olympia cultural access program implementation. Historic Preservation Officer Marygrace Goddu presented an overview of proposed steps and milestones, and councilmembers asked clarifying questions. No formal decisions were made; the session was informational only.

• No formal decisions made during study session

Arts Commission

The Olympia Arts Commission held a special meeting as a spring retreat, focusing on board roles, rules of procedure, and work plan discussions. They decided to review the Rules of Procedure and Roles and Expectations annually, and to add agenda items at the end of each meeting. They also requested the Equity, Inclusion and Belonging Specialist return annually for updates, and will continue discussions on communication, committee assignments, and the mission statement at the July meeting.

• Approved May 12, 2022 meeting minutes
• Approved agenda
• Determined to review Rules of Procedure and Roles and Expectations annually
• Requested Equity, Inclusion and Belonging Specialist return annually for updates
• Will add agenda items to future agendas at end of each meeting

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Bayan Trails II project at 807 Sleater-Kinney Rd NE. The information for the project was provided, but no formal decisions were made. The meeting was otherwise procedural.

• Reviewed presubmission conference for Bayan Trails II (22-0550) at 807 Sleater-Kinney Rd NE

City Council

The Olympia City Council approved the consent agenda, which included adopting the May 24 meeting minutes, authorizing grant agreements with the Washington State Transportation Improvement Board for the Fones Road Improvement Project and the Southeast to Downtown Bike Corridor Project, and authorizing supplemental terms with Western Peterbilt for six waste refuse collection trucks. The council also approved details for the mid-year retreat. No ordinances or public hearings were held.

• Adopted May 24, 2022 City Council meeting minutes (7-0)
• Authorized grant agreement with WSTIB for Fones Road Improvement Project (7-0)
• Authorized grant agreement with WSTIB for Southeast to Downtown Bike Corridor Project (7-0)
• Authorized supplemental terms with Western Peterbilt for six waste refuse trucks (7-0)
• Approved mid-year retreat details including location, agenda, and facilitator (7-0)

City Council

The Olympia City Council met on June 7, 2022, and immediately recessed into an executive session under RCW 42.30.110(1)(i) to discuss litigation and potential litigation. The session lasted from 5:30 p.m. to 6:45 p.m., with the City Attorney present. No decisions were made during the session, and the meeting adjourned without any substantive action.

• Held executive session on litigation (no decisions made)

Utility Advisory Committee

The Olympia Utility Advisory Committee met virtually on June 2, 2022, and approved the agenda and the May 5, 2022 minutes. Staff provided informational briefings on the Stormwater Management Action Plan Basin Prioritization Project, the Drainage Design and Erosion Control Manual update, and quarterly utility finances. No formal decisions or votes were taken on these items.

• Approved meeting agenda
• Approved May 5, 2022 UAC meeting minutes

City Council

The Olympia City Council held a special joint meeting with the Olympia School District Board to discuss matters of mutual interest. No decisions were made during the meeting, which adjourned at 8:18 p.m.

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed the presubmission conference for the Cooper Point & Capital Mall FSU project at 2930 Capital Mall Dr SW. The information was provided, but no substantive decisions were made. The meeting was procedural only.

• Reviewed presubmission conference for Cooper Point & Capital Mall FSU (22-0510 #05092)

Design Review Board

The Design Review Board met virtually for a study session on May 26, 2022. Members discussed design review topics, due dates, boardmember roles, future work session topics, and annual retreat topics. No formal decisions, approvals, or denials were made during the session.

Community Livability and Public Safety Committee

The Olympia Community Livability and Public Safety Committee held a special meeting with no votes or formal decisions. Members received a briefing on Resolution M-120 addressing harm against marginalized communities and protecting transgender and non-binary people, and an update on the Reimagining Public Safety process. The agenda and prior meeting minutes were approved.

• Approved May 11, 2022 committee meeting minutes
• Approved meeting agenda
• Received briefing on Resolution M-120 (no action taken)
• Received update on Reimagining Public Safety process (no action taken)

Sea Level Rise Response Collaborative-Executive Committee

The Sea Level Rise Response Collaborative-Executive Committee re-elected Dani Madrone as Chair and Bob Iyall as Vice Chair, both unanimously. They also approved a regular meeting schedule of quarterly meetings on the first Friday of February, May, August, and November. The committee discussed expanding participation to include the Squaxin Island Tribe, Thurston County, and Washington State Department of Enterprise Services, and directed staff to send letters inviting them to appoint ex officio members.

• Re-elected Dani Madrone as Chair (unanimous)
• Elected Bob Iyall as Vice Chair (unanimous)
• Approved quarterly meeting schedule (first Friday, Feb/May/Aug/Nov)
• Directed staff to send letters to Thurston County and DES about ex officio participation

Site Plan Review Committee

The Site Plan Review Committee recommended approval of the Terrace on Columbia project (case 22-0505) subject to conditions. The committee also held presubmission conferences for three other projects, providing information but taking no formal action. No other substantive decisions were made.

• Recommended approval of Terrace on Columbia (22-0505) subject to conditions
• Held presubmission conference for Water Street Apartments (22-0479) — information provided
• Held presubmission conference for Water Street Condominiums (22-0480) — information provided
• Held presubmission conference for Evergreen Park Multifamily (22-0489) — information provided

Heritage Commission

The Heritage Commission held a special meeting on May 25, 2022, primarily to present the annual Heritage Awards to five recipients, with assistance from Mayor Selby. The agenda was approved, and the meeting adjourned at 6:30 p.m. No other substantive decisions were made.

• Approved meeting agenda
• Presented Heritage Awards to five recipients (with Mayor Selby)

City Council

The Olympia City Council approved the consent agenda, which included a second-reading ordinance increasing the sales and use tax by one-tenth of one percent for seven years to fund arts, science, cultural, and heritage programs, and creating a Cultural Access Program Fund. The council also approved three right-of-way vacation petitions (East Bay Drive, an alley south of Union Avenue, and a portion of Rose Street), each directing staff to prepare vacation ordinances and requiring payment of half the appraised value. Additionally, the council approved the Arts Commission's recommendation of Jennifer Corio and Dave Frei as project artists for the Martin Way/Pacific Avenue Art Crossing. The council delayed consideration of a resolution on private ambulance service inadequacy to hear from emergency services partners.

• Adopted consent agenda including ordinance increasing sales tax by 0.1% for 7 years for arts/cultural programs (5-0)
• Adopted ordinance creating Cultural Access Program Fund (5-0)
• Approved vacation petition for portion of East Bay Drive right-of-way (5-0)
• Approved vacation petition for alley south of Union Avenue between Adams and Jefferson (5-0)
• Approved vacation petition for portion of Rose Street (5-0)
• Approved Jennifer Corio and Dave Frei as artists for Martin Way/Pacific Avenue Art Crossing (5-0)
• Delayed resolution on private ambulance service inadequacy to future meeting

City Council

The Olympia City Council met in a special closed session to discuss labor negotiations under RCW 42.30.140(4)(b). No decisions were made during the session, and the meeting adjourned at 6:30 p.m. The meeting was procedural only.

• Held closed session for labor negotiations (no decisions made)

Social Justice & Equity Commission

The Social Justice & Equity Commission approved its agenda and decided to meet on the fourth Monday of each month, with the next meeting on June 27, 2022. A discussion on the draft 2022 workplan was continued to that meeting. No other substantive decisions were made.

• Approved meeting agenda
• Decided to meet on the fourth Monday of every month
• Continued workplan discussion to June 27 meeting

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee approved the agenda and the April 21, 2022 meeting minutes. Staff presented informational updates on the department's Equity, Inclusion and Belonging Program and 2021 performance measures; no formal action was taken on these items. The committee also received reports and discussed future agenda items, including a briefing on Percival Landing Revision pushed to fall.

• Approved April 21, 2022 meeting minutes
• Approved meeting agenda
• Received update on OPARD Equity, Inclusion and Belonging Program (informational)
• Received 2021 OPARD Performance Measures (informational)

Land Use & Environment Committee

The Land Use & Environment Committee unanimously directed staff to develop an ordinance on rent increase notification and limits on deposits, move-in fees, and pet fees. The committee expressed interest in 120-day notice for rent increases of 5% or more, 180-day notice for increases of 10% or more, and limits on move-in fees, security deposits, and pet deposits. Staff will also explore exceptions for high-risk tenants. The committee also received briefings on housing and homelessness performance metrics and the Waste ReSources Management Plan update, and requested a vacant property registration ordinance be brought to the next meeting.

• Directed staff to develop ordinance on rent increase notification and limits on deposits, move-in fees, and pet fees (unanimous)
• Expressed interest in 120-day notice for rent increases of 5% or greater
• Expressed interest in 180-day notice for rent increases of 10% or greater
• Agreed to limit pet deposits to 25% of one-month's rent and prohibit monthly pet rent
• Requested vacant property registration ordinance be brought to next meeting

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved the agenda and the March 16, 2022 meeting minutes. They received presentations on proposed 2022 Engineering Design & Development Standards (EDDS) updates and a Transportation Grants update, with discussion completed but no formal action taken. No public comment was received, and the meeting adjourned at 7:56 p.m.

• Approved agenda
• Approved March 16, 2022 meeting minutes
• Completed discussion on 2022 EDDS proposed updates (no action)
• Completed discussion on Transportation Grants update (no action)

Finance Committee

The Olympia Finance Committee met on May 18, 2022, and approved the agenda and the minutes from the April 20, 2022 meeting. The committee received a report on fund balances, a briefing on the city's investment portfolio, and a discussion on budget sustainability and the 2023 budget process. No formal decisions were made beyond the approvals.

• Approved agenda
• Approved April 20, 2022 Finance Committee meeting minutes

City Council

The Olympia City Council approved three ordinances on first reading, including a sales tax increase for arts and cultural programs and changes to the hearing examiner selection process. The council also directed staff to include the 2021 year-end General Fund funding list in an upcoming budget amendment. All votes were unanimous (7-0).

• Approved ordinance amending hearing examiner selection process (first reading, 7-0)
• Approved ordinance increasing sales tax by 0.1% for 7 years for arts/cultural programs (first reading, 7-0)
• Approved ordinance creating Cultural Access Program Fund (first reading, 7-0)
• Directed staff to include 2021 year-end General Fund funding list in budget amendment (7-0)
• Adopted May 10, 2022 meeting minutes (7-0)

Planning Commission

The Olympia Planning Commission met and received informational briefings on the Martin Way Corridor Study and the Housing and Home Fund Program. No formal decisions were made; the agenda and previous meeting minutes were approved.

• Approved agenda
• Approved April 18, 2022 meeting minutes

Arts Commission

The Olympia Arts Commission voted to forward the artist team of Jennifer Corio and Dave Frei to City Council for the Martin Way/Pacific Avenue Art Crossing public art project. The commission also received an overview of the Olympia Lamplighters nonprofit and finalized details for its June retreat. No other substantive decisions were made.

• Forwarded artist team Jennifer Corio and Dave Frei to City Council for Martin Way/Pacific Avenue Art Crossing (motion passed)
• Approved April 14, 2022 meeting minutes
• Approved agenda
• Completed discussion on June retreat planning

City Council

The Olympia City Council held a special joint meeting with the Squaxin Island Tribal Council to discuss issues of mutual interest and engage in fellowship. No formal decisions or votes were recorded; the meeting was for discussion only and adjourned at 7:30 p.m.

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed three presubmission conference requests: a dental clinic at 720 Lilly Rd SE, a short plat on Decatur Street, and an express car wash at 1803 Black Lake Blvd SW. Information was provided for each, but no formal decisions were made. The meeting adjourned after the reviews.

• Presubmission conference for Lilly Road Dental Clinic, 720 Lilly Rd SE, information provided
• Presubmission conference for Decatur Street Short Plat, Parcel 59000800100, information provided
• Presubmission conference for Express Car Wash, 1803 Black Lake Blvd SW, information provided

Metropolitan Park District Advisory Committee

The Olympia Metropolitan Park District Advisory Committee unanimously re-elected Roger Horn as Chair and James Reddick as Vice Chair. The committee reviewed the 2021 Annual Compliance Report, drafted a letter to accompany it, and agreed to post it for public comment before finalizing it at the next meeting. Minor clean-up changes to the Advisory Committee Charter were forwarded to the OMPD Board for consideration. No other substantive decisions were made.

• Re-elected Roger Horn as Chair and James Reddick as Vice Chair (unanimous)
• Approved October 13, 2021 meeting minutes
• Approved agenda
• Drafted letter to accompany 2021 Annual Compliance Report; report to be posted for public comment and finalized next meeting
• Forwarded proposed charter clean-up changes to OMPD Board for consideration

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee forwarded two recommendations to the City Council. First, it recommended directing staff to hire a professional facilitator for updating the Memorandum of Understanding with the Council of Neighborhood Associations. Second, it forwarded the proposed 2022 Community Development Block Grant allocations, estimated between $390,100 and $400,000, for council consideration. Both motions passed 2-0 with one member excused.

• Forwarded recommendation to hire facilitator for City/CNA MOU update (2-0)
• Forwarded CDBG 2022 allocations to City Council (2-0)

City Council

The Olympia City Council approved a resolution authorizing the police department to obtain and use body-worn cameras and in-car video systems, with a 6-0 vote (Mayor Selby excused). The council also adopted the consent calendar, including approval of the 2022 Heritage Award nominations and a lease agreement with Intercity Transit for the Crisis Response Unit. A briefing on 2020 public demonstration responses and crowd control policies was received, and a referral to explore city actions on abortion rights was announced.

• Approved resolution authorizing police body-worn cameras and in-car video systems (6-0)
• Adopted consent calendar including 2022 Heritage Award nominations (6-0)
• Approved lease agreement with Intercity Transit for Crisis Response Unit use (6-0)
• Adopted April 25, 2022 meeting minutes (6-0)

Metropolitan Park District Board

The Olympia Metropolitan Park District Board approved its agenda and prior minutes, then re-elected Jim Cooper as Board President and Lisa Parshley as Vice President, both by 6-0 votes with one excused. The board reappointed Roger Horn and Kelly Wood to the Advisory Committee through March 2026, and appointed Spence Cairns and Daniel Farber to terms ending in 2023 and 2025 respectively. It also approved the 2022 work plans for the board and advisory committee. All votes were 6-0 with one excused.

• Approved November 9, 2021 meeting minutes
• Re-elected Jim Cooper as Board President (6-0, 1 excused)
• Re-elected Lisa Parshley as Vice President (6-0, 1 excused)
• Reappointed Roger Horn and Kelly Wood to Advisory Committee through March 31, 2026 (6-0, 1 excused)
• Appointed Spence Cairns to Advisory Committee through March 31, 2023 (6-0, 1 excused)
• Appointed Daniel Farber to Advisory Committee through March 31, 2025 (6-0, 1 excused)
• Approved 2022 OMPD Board and Advisory Committee Work Plans (6-0, 1 excused)

Public Meeting

The Finance, Community Livability and Public Safety, and Land Use and Environment Committee chairs met to plan the City Council Mid-Year Retreat. They decided to hold the retreat in Council Chambers or Room 207 starting at 9:00 a.m., with agenda items including long-term financial strategy, priority project review, strategic communications update, and training on Council relationship dynamics. No other substantive decisions were made.

• Set retreat location to Council Chambers or Room 207
• Set retreat start time to 9:00 a.m.
• Approved retreat agenda items: long-term financial strategy, priority project review, strategic communications update, and Council relationship dynamics training

Utility Advisory Committee

The Utility Advisory Committee voted unanimously to support developing a discount on irrigation water rates for urban agriculture and to approve a program to incentivize low-income housing by discounting or exempting general facility charges. The committee also elected new officers and received updates on the Waste ReSources Management Plan and street sweeping program.

• Supported developing a discount on irrigation water rates for urban agriculture (unanimous)
• Approved recommendation to develop a program for low-income housing GFC discount/exemption (unanimous)
• Elected Dennis Bloom as Chair and Kristin Lamson as Vice Chair (unanimous)
• Approved April 7, 2022 meeting minutes as amended (unanimous)

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: the Allen Street Subdivision (parcel 11819340800) and the Myers 1030 and 1034 East Bay project (1030 East Bay Dr NE Lot). Information for both was provided, but no formal decisions were made.

• Presubmission conference for Allen Street Subdivision (22-0374) — information provided
• Presubmission conference for Myers 1030 and 1034 East Bay (22-0423) — information provided

PBIA Advisory Board

The PBIA Advisory Board approved a $1,000 sponsorship for Pride at the unanimous motion of Boardmember Davis and Rauh. Other business items, including parking kiosks, walking patrol, and mural installation, were discussed but no decisions were made. The board also discussed options for restoring an odd number of members after a resignation.

• Approved $1,000 Pride sponsorship (unanimous)
• Approved agenda
• Approved April 6, 2022 meeting minutes

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed one presubmission conference item: the Harrison Avenue Car Wash at 3010 Harrison Ave NW (case 22-0338). The committee noted that information was provided for the project. No formal decisions were made; the meeting was procedural.

• Presubmission conference for Harrison Avenue Car Wash (22-0338) held; information provided

Heritage Commission

The Olympia Heritage Commission held a routine meeting with no formal votes or decisions. They discussed a Diversity, Equity, and Inclusion article, agreed to meet in July but not August, and reviewed the online heritage register application process. No substantive actions were taken.

• Agreed to meet in July, not August (no vote recorded)
• Commissioner Miller to bring a new DEI article to June meeting
• Approved agenda and March 23, 2022 minutes (no vote tallies recorded)

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee voted unanimously to forward a recommendation to City Council to approve the acquisition and implementation of body-worn cameras and in-car video systems for the Olympia Police Department. The committee also forwarded the Heritage Commission's 2022 Heritage Award nominations to City Council. Reports on the 2020 Demonstration and Crowd Control Review and the updated police complaint form were received without formal action.

• Forwarded recommendation to City Council to approve body-worn cameras and in-car video systems (3-0)
• Forwarded 2022 Heritage Award nominations to City Council (3-0)
• Received 2020 Demonstration and Crowd Control Report
• Received report on updated Police Department Complaint Form

City Council

The Olympia City Council unanimously approved renaming Priest Point Park to Squaxin Park in recognition of the Squaxin Island Tribe's historical habitation. The council also adopted the consent calendar, including resolutions for Hope Village operations and grant applications, and passed ordinances on budget amendments and sewer code changes. A resolution for a Workforce Training Center partnership with the Thurston Chamber was approved 6-1.

• Renamed Priest Point Park to Squaxin Park (7-0)
• Adopted consent calendar with 14 items including Hope Village agreements and park grant applications (7-0)
• Adopted ordinance declaring continuing public health emergency related to homelessness and COVID-19 (7-0)
• Approved agreement with Thurston Chamber for Olympia Workforce Training Center (6-1)
• Adopted ordinance amending Titles 14, 15, 16, 18 of municipal code (consent)
• Adopted ordinance amending first quarter 2022 budget (consent)
• Adopted ordinance amending sewer code Chapter 13.08 (consent)

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee approved a second round of lodging tax funding for 2022 and agreed to offer funds to organizations now. The committee also agreed that current funding criteria are outdated and should be enhanced to prioritize event growth, capacity building, education, diversity, regionalism, and differentiation. No formal votes were recorded; decisions were made by consensus.

• Agreed to offer a second round of lodging tax funding in 2022
• Agreed to offer funds to organizations now
• Agreed to prioritize business development for tourism, capacity building, staff support, and seeking new applicants
• Agreed current funding criteria are outdated and should be enhanced

Land Use & Environment Committee

The Land Use & Environment Committee directed staff to forward the draft Water System Plan to the full Council unless significant comments from the WA Department of Health arise. They also received a report on rental housing code community engagement, discussing policy options but taking no formal action. The agenda and prior meeting minutes were approved.

• Directed staff to forward Water System Plan to full Council unless significant DOH comments (unanimous)
• Approved March 17, 2022 meeting minutes (unanimous)
• Approved agenda (unanimous)
• Received Water System Plan briefing (no action)
• Received Rental Housing Code engagement report (no action)

City Council

The Olympia City Council approved the consent agenda, which included a labor contract with AFSCME Local 618-0, a substantial amendment to the 2021 Community Development Block Grant Annual Action Plan, a resolution establishing a 2030 greenhouse gas emissions reduction target, and several other resolutions. The council also approved three ordinances on first reading, including clarifying amendments to municipal codes, a first quarter 2022 budget amendment, and a sewer code amendment. Additionally, the council appointed 11 inaugural members to the Social Justice and Equity Commission.

• Approved consent agenda including AFSCME labor contract (6-0, 1 excused)
• Adopted resolution establishing 2030 greenhouse gas emissions reduction target
• Approved ordinance amending first quarter 2022 budget (first reading)
• Approved ordinance amending sewer code Chapter 13.08 (first reading)
• Approved ordinance adopting clarifying amendments to Titles 14, 15, 16, 18 (first reading)
• Approved appointment of 11 inaugural members to Social Justice and Equity Commission (6-0, 1 excused)
• Approved bills and payroll totaling $41,941,164.47
• Approved resolution ratifying emergency pavement repair contract with Lakeside Industries

Civil Service Commission

The Olympia Civil Service Commission approved extending the Promotional Police Lieutenant Register and the Promotional Fire Lieutenant Register to April 19, 2023. It also approved the certification of the Lateral Police Officer Register and the Entry Level Firefighter Paramedic Register, both effective April 19, 2022. All votes were 2-0 with one commissioner excused.

• Extended Promotional Police Lieutenant Register to April 19, 2023 (2-0)
• Approved Lateral Police Officer Register effective April 19, 2022 (2-0)
• Extended Promotional Fire Lieutenant Register to April 19, 2023 (2-0)
• Approved Entry Level Firefighter Paramedic Register effective April 19, 2022 (2-0)

Planning Commission

The Olympia Planning Commission met on April 18, 2022, and approved the agenda and the minutes from the April 4 meeting. The commission received a presentation on the 2022 legislative session from lobbyist Debora Munguia and Carl Schroeder, but took no substantive action. Two commissioners volunteered for a finance subcommittee.

• Approved the meeting agenda
• Approved the April 4, 2022 meeting minutes
• Received 2022 legislative update presentation (no action)
• Volunteers for finance subcommittee: Chair Nejati and Commissioner Hannah

Arts Commission

The Olympia Arts Commission approved a short-list of three artist teams for the Martin Way/Pacific Avenue Art Crossing public art project, with a 7-0 vote and two abstentions. The commission also set a four-hour retreat for June 9 to review the public art program, and continued Zoom meetings through May.

• Approved artist short-list for Martin Way/Pacific Art Crossing (7-0, 2 abstentions)
• Set four-hour retreat for June 9 to review public art program
• Continued Zoom meetings through May

Home Fund Advisory Board

The Olympia Home Fund Advisory Board approved the February 9, 2022 meeting minutes as amended to reflect the absence of two board members and the abstained votes. The board also received staff reports on the Home Fund Manager and collaboration with Thurston County, and discussed a preference for hybrid future meetings, though no decision was made.

• Approved February 9, 2022 meeting minutes as amended (unanimous)
• Received Home Fund Manager staff report (information only)
• Received update on City-Thurston County collaboration (information only)

City Council

The City Council held a work session with community nonprofit representatives to discuss reimagining public safety. No formal decisions were made; the session was for discussion only.

• Held facilitated discussion on reimagining public safety with nonprofits (no vote)

Utility Advisory Committee

The Utility Advisory Committee approved a motion to support the City of Olympia Water System Plan update. The committee also received briefings on the Drainage Design and Erosion Control Manual update and the Waste ReSources Plan, with the latter delayed to May 2022. Chair Stephenson announced his resignation, and the committee will re-elect officers in May.

• Supported Water System Plan update (unanimous)
• Approved March 3, 2022 meeting minutes
• Approved agenda
• Noted Waste ReSources Plan delayed to May 2022

Site Plan Review Committee

The Site Plan Review Committee met virtually on April 6, 2022, and reviewed two presubmission conference items: the 7th Office Building at 3516 7th Ave SW and the 9th and Fern Apartments at 2123 9th Ave SW. For both items, the committee noted that information was provided, but no substantive decisions were made. The meeting was procedural only.

• Reviewed presubmission conference for 7th Office Building, 3516 7th Ave SW (22-1450) — information provided
• Reviewed presubmission conference for 9th and Fern Apartments, 2123 9th Ave SW (22-1736) — information provided

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee held a special meeting to interview applicants for the Social Justice and Equity Commission. After the interviews, members discussed qualifications and advisory committee membership. No formal decisions were made; the interviews were completed and the meeting adjourned.

• Completed interviews for Social Justice and Equity Commission applicants
• Discussed applicant qualifications and advisory committee membership

Planning Commission

The Olympia Planning Commission approved the February 28, 2022 meeting minutes with a 7-0 vote (Chair Nejati abstained, Commissioner Sauerhoff excused). The commission received informational updates on private development, capital projects, park projects, and the Olympia Farmland Work Group. No substantive policy decisions were made; the meeting was largely procedural and informational.

• Approved February 28, 2022 meeting minutes (7-0, Chair abstained)
• Received private development, capital projects, and park projects update
• Received Olympia Farmland Work Group update

Site Plan Review Committee

The committee recommended waiving land use review for the Francis House project at 2766 Martin Way E and provided information for the Dutch Bros Coffee project at 2124 Pacific Ave SE. No other substantive decisions were made.

• Recommended waiver of land use review for Francis House on Martin Way (22-0282)
• Provided information for Dutch Bros Coffee at 2124 Pacific Ave SE (22-0299)

City Council

The Olympia City Council approved the consent agenda, including the 2021 final budget amendment ordinance on second reading, and adopted minutes, reappointments, and several resolutions for grants and agreements. A public hearing on the CDBG annual action plan amendment was held with no public comment, and the item will return for consideration on April 19. No other substantive decisions were made.

• Adopted consent agenda (7-0)
• Adopted 2021 final budget amendment ordinance (7-0)
• Adopted minutes for March 22 study session and meeting
• Approved reappointments to advisory committees and commissions
• Approved designs for ten traffic box wraps
• Authorized application for Edward Byrne Memorial Justice Assistance Grant for police training
• Authorized application for Heritage Capital Projects Grant for Armory Creative Campus
• Authorized agreements for hearing examiner services, performing arts capital improvements, and reservoir rehabilitation

City Council

The Olympia City Council met on March 29, 2022, and immediately recessed into an executive session to discuss a real estate matter under state law. No decisions were made during the session, and the meeting adjourned without any substantive action.

• Held executive session on real estate matter (no decisions made)

Site Plan Review Committee

The Site Plan Review Committee recommended approval of the Oly Crest III project at 204 Lilly Rd NE, subject to conditions. Two presubmission conferences were held for the Cap'n Budd's Food Truck Pavilion and the 30th Ave Plat, where information was provided. No other substantive decisions were made.

• Recommended approval of Oly Crest III, 204 Lilly Rd NE, subject to conditions
• Held presubmission conference for Cap'n Budd's Food Truck Pavilion, 301 4th Ave W Park
• Held presubmission conference for 30th Ave Plat, 2805 30th Ave SE

Heritage Commission

The Olympia Heritage Commission recommended five nominees for 2022 Heritage Awards: Jack's Shoes (Legacy Business), Angelus Hotel (successful rehabilitation), The Eastside Club (Legacy Business), Ed Echtle, Shanna Stevenson, and Thelma Jackson (Howard Point naming research), and KGY Radio. The Diversity, Equity and Inclusion discussion was tabled to the April meeting. A $5,000 grant from Thurston County for Indie Music History research was approved.

• Recommended Jack's Shoes for 2022 Heritage Award as Legacy Business (8-1)
• Recommended Angelus Hotel for 2022 Heritage Award for successful rehabilitation (5-4)
• Recommended The Eastside Club for 2022 Heritage Award as Legacy Business (9-0)
• Recommended Ed Echtle, Shanna Stevenson, and Thelma Jackson for 2022 Heritage Award (9-0)
• Recommended KGY Radio for 2022 Heritage Award (9-0)
• Tabled Diversity, Equity and Inclusion in Historic Preservation discussion to April meeting
• Approved $5,000 grant from Thurston County for Indie Music History research

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee approved the February 23, 2022 meeting minutes and met with advisory committee chairs and liaisons to discuss work plans, council liaison functions, and the application review process. The committee also discussed upcoming board and commission vacancies and the recruitment calendar, with a plan to recommend reappointments at a future City Council meeting. No formal decisions were made beyond the minutes approval.

• Approved February 23, 2022 meeting minutes
• Discussed recommending board/commission reappointments to Council (no vote taken)

City Council

The City Council held a study session to review responses to a solicitation of interest for the property at 3900 Boulevard Road, focusing on housing needs and the Housing Action Plan. Councilmembers shared priorities and asked clarifying questions, but no formal decision was made. Staff will use the input to narrow applicants and return with a short list at a future meeting.

• Reviewed solicitation of interest responses for 3900 Boulevard Road property
• Council provided priorities for narrowing applicants; no formal vote taken

City Council

The Olympia City Council approved a consent agenda including a zoning map amendment for the Smith Lake area and a 2021 final budget amendment on first reading. It also authorized the city manager to negotiate agreements with the Olympia School District to co-locate a secondary school at the future Yelm Highway Community Park, and approved the 2022 Plinth Project sculptures. All votes were unanimous (7-0).

• Adopted consent agenda including minutes, grant resolution, and appointments (7-0)
• Adopted ordinance rezoning the Smith Lake area (7-0)
• Approved 2021 final budget amendment on first reading (7-0)
• Approved 2022 Plinth Project sculptures for exhibition (7-0)
• Authorized negotiation of school partnership at Yelm Highway park (7-0)

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee held a public hearing on renaming Priest Point Park to Squaxin Park, heard testimony from community members and the Squaxin Tribe, and unanimously voted to forward a recommendation in support of the name change to City Council. The committee also discussed equity in hiring practices and received an update on the Olympia School District co-location on the Yelm Highway Parcel, but took no formal action on those items.

• Approved January 20, 2022 meeting minutes
• Approved agenda
• Unanimously voted to forward recommendation supporting renaming Priest Point Park to Squaxin Park to City Council

Land Use & Environment Committee

The Land Use & Environment Committee directed staff to include a broad array of electrification and electric-ready provisions in Olympia's adoption of required 2023 state code updates. The Committee also discussed the Capital Mall Triangle Subarea Plan, asking that moderate and medium density zoning be maintained as a mix and that the plan incorporate a more connected street grid. Updates were provided on parking requirements and permit process review, and the Committee agreed that minor zoning code amendments could be taken to City Council.

• Directed staff to include broad electrification and electric-ready provisions in 2023 state code updates
• Asked that moderate and medium density zoning be maintained as a mix in Capital Mall Triangle Subarea Plan
• Asked that Capital Mall Triangle Subarea Plan incorporate a more connected street grid
• Agreed minor zoning code amendments could be taken to City Council

Public Meeting

The City of Olympia held a public town hall on March 15, 2022, to introduce three police chief candidates—Kenton Buckner, William Riley II, and Mark Bliss—who responded to community-submitted questions. The meeting was informational only; no hiring decision or other substantive action was taken.

• Held police chief candidate town hall (no vote)
• Introduced candidates Kenton Buckner, William Riley II, and Mark Bliss (no action)

LEOFF I Disability Board

The LEOFF I Disability Board approved a dental request for case 22-2 in the amount of $2,890.20. The motion was made by Boardmember Selby and seconded by Vice Chair Hansen, and it carried unanimously with four ayes and one excused. The board also approved the minutes from the January 10, 2022 meeting. No other substantive decisions were made.

• Approved dental request 22-2 for $2,890.20 (4-0, 1 excused)
• Approved January 10, 2022 meeting minutes

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee approved the draft charter unanimously and gave preliminary approval to a communications plan, work plan, and hiring a database consultant. The committee also discussed developing an FAQ, communications plan, and RFA financing. No final decisions were made on financing or the work plan, which will be revisited.

• Approved draft charter unanimously (motion by Lisa Parshley, second by Michael Althauser)
• Gave 'thumbs up' to communications plan
• Gave preliminary 'thumbs up' to draft work plan (with annexation date correction)
• Agreed to hire database consultant (rough cost $10,000, paid by John Doan)

Arts Commission

The Olympia Arts Commission approved a recommendation to forward 18 sculptures for the 2022-2023 Percival Plinth exhibition to City Council. It also recommended the top 10 Traffic Box Wrap designs to City Council. The commission postponed a presentation by the Olympia Lamplighters and received updates on Arts Walk and other programs.

• Approved recommendation of 18 sculptures for Percival Plinth exhibition, forwarded to City Council
• Approved recommendation of top 10 Traffic Box Wrap designs, forwarded to City Council
• Postponed Olympia Lamplighters presentation, to be rescheduled
• Received Arts Walk/Arts Month update
• Received committee and staff reports

Site Plan Review Committee

The Site Plan Review Committee met virtually on March 9, 2022, and reviewed a presubmission conference for the Shiny Prize project at 118 4th Ave E (case 22-0217, related to 22-1137). Information was provided to the applicant, but no formal decisions, approvals, or denials were made. The meeting was procedural in nature.

• Reviewed presubmission conference for Shiny Prize, 118 4th Ave E (22-0217) — information provided

City Council

The Olympia City Council held a work session on March 8, 2022, featuring a briefing by Climate Program Manager Dr. Pamela Braff on building electrification. The presentation covered greenhouse gas inventory, 2030 emissions reduction targets, and electrification policies. Councilmembers asked clarifying questions, but no formal decisions or votes were taken.

Utility Advisory Committee

The Utility Advisory Committee approved the agenda and February minutes, received briefings on the municipal utility tax, NPDES annual report, recycling program, and financial updates, and expressed support for submitting the NPDES report and Stormwater Management Program to the Department of Ecology. No formal votes were taken on substantive items.

• Approved meeting agenda
• Approved February 3, 2022 meeting minutes
• Received NPDES annual report briefing; supportive of submitting report and SWMP to Ecology
• Received Waste ReSources 2022 recycling program update
• Received utilities financial update

City Council

The City Council held a study session on a regional aquatics facility feasibility study, with presentations from staff and Tumwater's parks director. Councilmembers asked questions and expressed general consensus to continue discussions with partners, but no formal decision was made.

• Discussed regional aquatics facility feasibility study and next steps
• Expressed general consensus to continue discussing project with partners

City Council

The Olympia City Council approved the consent calendar, which included adopting prior meeting minutes, the 2022 Finance Committee workplan, several resolutions for interlocal agreements and grants, and two ordinances on second reading. The Council also approved a resolution for the Journey2Jobs workforce program and authorized $1,510,714 in 2022 Home Fund capital awards for supportive housing to Family Support Center and Homes First. A discussion on a potential secondary school colocation at Yelm Highway Community Park was held with no decision made.

• Adopted consent calendar including minutes, workplan, and resolutions (6-0)
• Adopted ordinance amending Police Auditor code on second reading (6-0)
• Adopted ordinance changing designated city office hours on second reading (6-0)
• Approved rezoning of Smith Lake Area on first reading (6-0)
• Approved Journey2Jobs agreement with Pacific Mountain Workforce Development (6-0)
• Approved $1,100,000 Home Fund award to Family Support Center (6-0)
• Approved $410,714 Home Fund award to Homes First (6-0)
• Held discussion on Yelm Highway Community Park school colocation, no decision

Civil Service Commission

The Olympia Civil Service Commission approved the certification of three hiring registers: Entry Level Firefighter, Entry Level Police Officer, and Lateral Police Officer, all effective March 1, 2022. Each motion passed with 2 ayes (Chair Linda Villegas Bremer and Commissioner Oscar Soule) and 1 excused (Commissioner Reiko Callner). The meeting also approved the agenda and minutes from prior meetings, with no public comment or other business.

• Approved Entry Level Firefighter Register (2-0, 1 excused)
• Approved Entry Level Police Officer Register (2-0, 1 excused)
• Approved Lateral Police Officer Register (2-0, 1 excused)
• Approved November 16, 2021 meeting minutes
• Approved December 28, 2021 meeting minutes

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed two presubmission conference items: Roth Townhomes (parcel 11830140000) and Mud Bay Residential (4840 Harrison Ave NW). No decisions were made; the committee only noted that information was provided for each project.

• Reviewed Roth Townhomes presubmission (22-0140) — information provided
• Reviewed Mud Bay Residential presubmission (22-0153) — information provided

Heritage Commission

The Olympia Heritage Commission approved its 2022 proposed work plan as amended, along with committee assignments for the year. It also elected Holly Davies as Chair and Garner Miller as Vice Chair for 2022. The commission voted unanimously to prepare a statement of support for renaming Priest Point Park to Squaxin Park, to be delivered to the Parks and Recreation Advisory Committee before its March 17 public hearing. No other substantive decisions were made; other items were discussions only.

• Approved 2022 proposed work plan as amended (unanimous)
• Approved 2022 committee assignments (unanimous)
• Elected Holly Davies as Chair and Garner Miller as Vice Chair for 2022 (unanimous)
• Approved preparing statement of support for renaming Priest Point Park to Squaxin Park (unanimous)

Community Livability and Public Safety Committee

The committee approved the agenda and minutes, then recommended the Call for Art for the Martin Way/Pacific Avenue Art Crossings Public Art Project to the full Council. They also received updates on the Reimagining Public Safety process and discussed advisory board exit surveys and member recognition.

• Approved January 26, 2022 meeting minutes
• Recommended Call for Art for Martin Way/Pacific Avenue Art Crossings (3-0)
• Received Reimagining Public Safety process update
• Discussed advisory board exit survey and member recognition

Land Use & Environment Committee

The Land Use & Environment Committee voted unanimously to recommend expanding the downtown residential parking exemption boundary to all areas in figure 38-2 of the municipal code, and to recommend a two-year contract for Mark Scheibmeier as Hearing Examiner. They also directed staff to draft a code amendment for a four-year selection process for the Hearing Examiner. No final decisions were made; all actions are recommendations to the Planning Commission or City Council.

• Referred to Planning Commission: expand parking exemption to all areas in figure 38-2 (3-0)
• Recommended to City Council: two-year contract for Mark Scheibmeier as Hearing Examiner (3-0)
• Directed staff to draft code amendment for four-year Hearing Examiner selection process (3-0)

Site Plan Review Committee

The Site Plan Review Committee met virtually on February 16, 2022. The only substantive item was a presubmission conference for the 927 4th Ave Addition project at 927 4th Ave E (case 22-0133, permit 22-0576), for which information was provided. No decisions were made; the meeting adjourned after the review.

• Reviewed presubmission information for 927 4th Ave Addition (22-0133/22-0576) — no action taken

Finance Committee

The Olympia Finance Committee approved its 2022 work plan and directed staff to forward it to the full City Council. The committee also received a budget spotlight report on general government finances, discussed the workers compensation fund's solvency issues, and reviewed a new monthly budget status report. No other substantive decisions were made.

• Approved 2022 Finance Committee Work Plan and forwarded to Council (unanimous)
• Approved January 19, 2020 meeting minutes
• Received budget spotlight report on General Government Finance
• Discussed Workers Compensation Fund solvency and Milliman analysis
• Reviewed new monthly budget status report

City Council

The City Council met in a special executive session to discuss litigation and potential litigation under RCW 42.30.110(1)(i). No decisions were made during the session, which lasted from 5:31 p.m. to 6:37 p.m. The meeting adjourned without any public action.

• Held executive session on litigation and potential litigation; no decisions made
• Adjourned the special meeting at 6:37 p.m.

Planning Commission

The Olympia Planning Commission approved its 2022-2023 work plan and selected candidates for interviews. Both motions passed unanimously. No public comment was received, and no other substantive decisions were made.

• Approved 2022-2023 Planning Commission Work Plan (unanimous)
• Selected candidates 1, 5, and 9 as primary and 6 and 8 as alternates for interviews (unanimous)

Arts Commission

The Olympia Arts Commission approved forwarding the 2022 Arts Commission Work Plan and Municipal Art Plan to the Community Livability and Public Safety Committee with a recommendation for approval. They also recommended five applicants for commission vacancies and reviewed proposed changes to the grants screening form. No other substantive decisions were made.

• Approved forwarding 2022 Arts Commission Work Plan and Municipal Art Plan to CLPS Committee (motion passed)
• Recommended applicants 1, 3, 4, 2, and 6 for Arts Commission vacancies (motion passed)
• Reviewed proposed changes to grants screening form; staff to send test form to commissioners

Home Fund Advisory Board

The Home Fund Advisory Board voted to recommend that City Council award $410,714 to Homes First and up to $1.1M to Family Support Center, contingent on project need. The board also recommended reappointing Chair Vatske and Vice Chair Soucoup for another term and extending terms for two members, pending Council action. The meeting was otherwise procedural, with no public comment or other business.

• Recommended awarding $410,714 to Homes First (6-0)
• Recommended awarding up to $1.1M to Family Support Center, contingent on project need (6-0)
• Recommended reappointing Chair Vatske and Vice Chair Soucoup for another term (motion, no recorded vote)
• Recommended extending terms of Boardmembers DeBord and Jenkins for one year (motion, no recorded vote)

City Council

The Olympia City Council approved the consent agenda, which included emergency contracts for pavement repair on Henderson Boulevard SE and sinkhole repair on Mottman Road SW, a labor contract with fire mechanics, and committee work plans. The council also advanced an ordinance amending the Police Auditor chapter to second reading. A discussion with the Olympia School District about a potential school co-location at Yelm Highway Community Park was completed without a decision.

• Adopted Feb 1, 2022 meeting minutes (7-0)
• Authorized emergency pavement repair contract on Henderson Blvd SE (7-0)
• Authorized emergency sinkhole repair contract on Mottman Rd SW (7-0)
• Adopted Land Use and Environment Committee 2022 work plan (7-0)
• Adopted Community Livability and Public Safety Committee 2022 work plan (7-0)
• Adopted labor contract with Local #468 Fire Mechanics (7-0)
• Adopted ordinance renaming General Government Committee to Community Livability and Public Safety (7-0)
• Approved Police Auditor ordinance amendment for second reading (7-0)

Utility Advisory Committee

The Utility Advisory Committee unanimously approved its 2022-2023 workplan, with minor edits, and forwarded it to the City Council's Community Livability and Public Safety Committee. The committee also unanimously re-elected Cullen Stephenson as chair and Dennis Bloom as vice chair. Staff updates included a reorganization of Water Resources, with Rich Hoey as acting Drinking Water director, and a report on a January 7 flood with a 17.9-foot tide, the second highest recorded for Olympia.

• Approved 2022-2023 UAC Workplan and forwarded to Community Livability and Public Safety Committee (unanimous)
• Re-elected Cullen Stephenson as Chair and Dennis Bloom as Vice Chair (unanimous)
• Approved meeting agenda
• Approved December 2, 2021 meeting minutes

Site Plan Review Committee

The committee recommended approval of the FSCSS Olympia project at 3524 7th Ave SW, subject to conditions. A presubmission conference was held for the Griffin Lane Project at 3717 Griffin Ln SE, where information was provided. No other substantive decisions were made.

• Recommended approval of FSCSS Olympia project (22-0105) subject to conditions
• Held presubmission conference for Griffin Lane Project (22-0088), information provided

PBIA Advisory Board

The PBIA Advisory Board accepted the resignation of Boardmember Alana Carr and appointed Sophie Landis as her replacement. The board also approved the 2022 Draft Work Plan and authorized the relocation of the Rainbow Wings mural using $1,800 from the Art budget. Discussions on holiday recap and downtown recovery ideas were held without formal action.

• Accepted resignation of Boardmember Carr and appointed Sophie Landis (unanimous)
• Approved relocation of Rainbow Wings mural with $1,800 from Art budget (unanimous)
• Approved 2022 Draft Work Plan (unanimous)

City Council

The Olympia City Council unanimously adopted a resolution supporting the Olympia School District's technology and capital projects replacement levy, and approved the 2022-2028 Parks, Arts and Recreation Plan. The consent agenda was adopted, including a lease agreement, intergovernmental assignments, and two ordinances on second reading. A first reading ordinance to rename a council committee was also approved.

• Adopted resolution supporting Olympia School District Proposition No. 1 (7-0)
• Adopted 2022-2028 Parks, Arts and Recreation Plan (7-0)
• Adopted consent agenda including lease with Parkmont Hilton, LLC (7-0)
• Adopted ordinance updating 2021 Engineering Design and Development Standards (7-0)
• Adopted ordinance accepting $100,000 donation from Providence St. Peter Hospital (7-0)
• Approved first reading of ordinance renaming General Government Committee to Community Livability and Public Safety Committee (7-0)

Site Plan Review Committee

The committee recommended a waiver of land use review for the Rythm and Rye project at 514 Jefferson St SE (case 22-0098). Information was provided for the Bayan Trails project at 709 Sleater-Kinney Rd NE (case 22-0199), but no decision was made. The meeting was procedural and held virtually via Zoom.

• Recommended waiver of land use review for Rythm and Rye, 514 Jefferson St SE (22-0098)
• Provided information for Bayan Trails, 709 Sleater-Kinney Rd NE (22-0199)

Heritage Commission

The Olympia Heritage Commission approved revised Guidelines for Solar Installations and discussed its 2022 work plan. The solar guidelines were approved unanimously. The work plan discussion was completed without a formal vote. The meeting also included a land acknowledgement and staff updates.

• Approved revised Guidelines for Solar Installations (unanimous)
• Approved October 27, 2021 meeting minutes
• Approved December 8, 2021 meeting minutes
• Approved agenda

Community Livability and Public Safety Committee

The Community Livability and Public Safety Committee approved its 2022 work plan and voted to forward it to the full Council for approval. The committee also received updates on the advisory committee recruitment process and stipends for council-appointed boards, but took no action on those items.

• Approved 2022 work plan and forwarded to Council (2-0, 1 excused)

Planning Commission

The Olympia Planning Commission held a briefing on proposed 2022 code amendments and discussed the 2022-2023 work plan, which will return at the next meeting. No formal decisions were made on these items. The commission also agreed to try a structured deliberation process at their next action item.

• Approved January 10, 2022 meeting minutes
• Approved meeting agenda
• Tabled 2022-2023 work plan discussion to next meeting
• Agreed to apply structured deliberation process at next action

Regional Fire Authority Planning Committee

The Regional Fire Authority Planning Committee approved the meeting agenda and the August 16, 2021 meeting minutes. The committee completed a discussion on the work plan and communication plan, and noted updates on two ad hoc subcommittees (Comparables and Capital Assets) with no new actions. No substantive decisions were made beyond routine approvals.

• Approved meeting agenda
• Approved August 16, 2021 meeting minutes
• Completed discussion on work plan and communication plan
• Noted updates on Comparables and Capital Assets ad hoc subcommittees

Parks and Recreation Advisory Committee

The Parks and Recreation Advisory Committee recommended the Aquatic Center feasibility study for approval, endorsed four candidates for City Council consideration, and re-elected its chair and vice-chair. The committee also discussed a letter of support for a proposed Cultural and Environmental Center at Tumwater Falls Park.

• Recommended Aquatic Center feasibility study for approval
• Chose candidates A, B, C, D for recommendation to City Council
• Re-elected Maria Ruth as Chair unanimously
• Re-elected Brock Milliern as Vice Chair unanimously
• Approved agenda
• Approved December 2, 2021 meeting minutes

Land Use & Environment Committee

The Land Use & Environment Committee voted 2-0 (with one excused) to accept the Planning Commission's recommendation and recommend the City Council adopt a draft resolution denying the Urban Waterfront Code Amendments. The committee also received the annual Code Enforcement Programs Status Report and discussed its 2022 Work Plan, adding the Vacant Properties Registration Program to the 'To Be Scheduled' section with consensus to recommend approval to City Council.

• Recommended City Council deny Urban Waterfront Code Amendments (2-0, 1 excused)
• Approved December 16, 2021 meeting minutes
• Received annual Code Enforcement Programs Status Report
• Added Vacant Properties Registration Program to 2022 Work Plan 'To Be Scheduled' section

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed three presubmission conference items. Information was provided for the Wei Sleater-Kinney Multi Family project and the Temple Beth Hatfiloh Courtyard Expansion, with a waiver of land use review recommended for the latter. The Capitol Theater Sidewalk Safety Improvements application was canceled. No formal decisions were made.

• Reviewed Wei Sleater-Kinney Multi Family project (22-0040) - information provided
• Reviewed Temple Beth Hatfiloh Courtyard Expansion and Parking Lot Renovation (22-0084) - waiver of land use review recommended
• Capitol Theater Sidewalk Safety Improvements (22-0038) - application canceled

Bicycle and Pedestrian Advisory Committee

The Bicycle and Pedestrian Advisory Committee approved its draft 2022-2023 work plan and forwarded it to the Community Livability and Public Safety Committee. The committee also received a report on including people with disabilities in active transportation. The meeting was routine with no other substantive decisions.

• Approved draft 2022-2023 BPAC work plan, forwarded to Community Livability and Public Safety Committee (unanimous)
• Received report on including people with disabilities in active transportation
• Approved November 17, 2021 meeting minutes
• Approved meeting agenda

Finance Committee

The Finance Committee reviewed a development fee cost of service study and agreed with its recommendations, including annual fee adjustments and regular monitoring. The committee recommended approval of the study's recommendations. No other substantive decisions were made; the workplan discussion was deferred to a future meeting.

• Agreed with Development Fee Cost of Service Study recommendations
• Recommended study recommendations for approval
• Approved December 15, 2021 meeting minutes
• Approved agenda

City Council

The Olympia City Council approved the consent calendar, including a resolution declaring a climate emergency and intent to electrify city-owned facilities, and a resolution appointing committees for voters' pamphlet statements on a cultural access tax. The council also approved a labor contract with IUOE Local 612, adopted the 2022 meeting calendar, and moved two ordinances to second reading: the 2021 Engineering Design and Development Standards Update and acceptance of a $100,000 donation from Providence St. Peter Hospital for homeless services. All votes were 6-0 with Councilmember Cooper excused.

• Adopted resolution responding to climate emergency, declaring intent to electrify city-owned facilities (6-0)
• Approved bills certification totaling $26,102,969.64 (6-0)
• Approved labor contract with IUOE Local 612 Operations Supervisors Unit (6-0)
• Adopted resolution appointing committees for voters' pamphlet statements on cultural access tax (6-0)
• Approved 2022 Council Meeting Calendar and Committee Assignments (6-0)
• Approved ordinance adopting 2021 Engineering Design and Development Standards Update on first reading (6-0)
• Approved ordinance accepting $100,000 donation from Providence St. Peter Hospital for homeless services on first reading (6-0)

City Council

The City Council held a special retreat meeting with no formal votes. They discussed strengths, community perceptions, operating agreements, and committee assignments. The Council agreed to approve Clark Gilman as Mayor Pro Tem and suggested committee assignments at their next business meeting.

• Agreed to approve Clark Gilman as Mayor Pro Tem at next business meeting
• Agreed to consider suggested committee assignments at next business meeting

City Council

The Olympia City Council held a special meeting retreat on January 14, 2022, with all seven members present. The session involved exercises on leadership, defining success, and reviewing the city work plan and priorities. No formal decisions, approvals, or votes were taken; the discussion was completed and the meeting adjourned.

Arts Commission

The Olympia Arts Commission approved forwarding all 58 submitted traffic box images for a vote, with staff addressing three specific requests. It also forwarded the Martin Way/Pacific Avenue Art Crossing Call for Art to the General Government Committee. The commission reviewed but did not finalize the 2022 Work Plan and Municipal Art Plan, which will be presented in February. No other substantive decisions were made.

• Approved forwarding all traffic box images for vote (motion passed)
• Approved forwarding Martin Way/Pacific Avenue Art Crossing Call for Art to General Government Committee (motion passed)
• Reviewed 2022 Arts Commission Work Plan and Municipal Art Plan; final documents deferred to February meeting

Site Plan Review Committee

The Site Plan Review Committee met virtually and reviewed a presubmission conference for a proposed Regional Summer Day Camp & Outdoor Pre-School at 2716 Wiggins Rd SE. No decisions were made; the item was informational only.

• Reviewed presubmission conference for Regional Summer Day Camp & Outdoor Pre-School (22-0010) — no action taken

City Council

The Olympia City Council approved the consent agenda, which included renewing a lease for the Plum Street Village Tiny Home Village, authorizing an interlocal agreement for encampment cleanup, and adopting minor code corrections. The 2021 amendments to the City Council Guidebook were tabled for further editing. A resolution on building electrification was discussed but will be brought back with amendments.

• Approved consent agenda (7-0)
• Adopted minutes of January 4, 2022 meeting
• Adopted resolution renewing lease with Low Income Housing Institute for Plum Street Village Tiny Home Village
• Adopted resolution authorizing interlocal agreement with WSDOT for encampment cleanup in Wheeler Avenue corridor
• Adopted resolution supporting Thurston County Home Fund and intent to partner
• Adopted ordinance with minor corrections to Unified Development Code (Title 18)
• Adopted ordinance amending police fees for security alarm registration and false alarms
• Tabled 2021 City Council Guidebook amendments (7-0)

City Council

The Olympia City Council met on January 11, 2022, and immediately recessed into an executive session to discuss a personnel matter—the City Manager's performance evaluation—under RCW 42.30.110(1)(g). No decisions were made during the session, and the meeting adjourned at 6:39 p.m. without any substantive public action.

• Held executive session for City Manager's performance evaluation (no decisions made)

Planning Commission

The Olympia Planning Commission approved a recommendation letter on Urban Waterfront Code Amendments, with a unanimous vote after amending the text to add 'or rent' after 'purchase' and replace 'choose' with 'chose' on page 3. The commission also received information on the 2022-2023 work plan and the Neighborhood Centers Strategy, and approved the agenda and prior meeting minutes.

• Approved Urban Waterfront Code Amendments recommendation letter (unanimous)
• Amended recommendation letter to add 'or rent' and change 'choose' to 'chose' (unanimous)
• Approved December 6, 2021 meeting minutes
• Approved meeting agenda

PBIA Advisory Board

The PBIA Advisory Board approved moving its 2022 meetings to the first Wednesday of each month and elected new officers, with Vice Chair Hammond as Chair and Boardmember David as Vice Chair. The board also approved the October 2021 meeting minutes and completed discussions on the Downtown Recovery Project and the 2022 Work Plan. A discussion on recapping Downtown for the Holidays was postponed.

• Approved moving 2022 meetings to first Wednesday (7-0)
• Elected Vice Chair Hammond as 2022 Chair (7-0)
• Elected Boardmember David as 2022 Vice Chair (7-0)
• Approved October 27, 2021 meeting minutes
• Postponed discussion on recapping Downtown for the Holidays

City Council

The Olympia City Council held a special meeting with the 22nd District Legislative Delegation to discuss the City's 2022 legislative agenda. No formal decisions were made; the meeting was informational, with legislators asking questions and discussing the priorities.

• No formal decisions made; meeting was informational

LEOFF I Disability Board

The Olympia LEOFF I Disability Board unanimously approved the November 8, 2021 minutes, re-elected Jim Cooper as Chair and Mark Hansen as Vice Chair for 2022, approved a long-term care (LTC) request for up to $10,000 per month, and approved changes to LEOFF 1 Policies & Procedures. All votes were 5-0.

• Approved November 8, 2021 meeting minutes (5-0)
• Re-elected Jim Cooper as Chair for 2022 (5-0)
• Re-elected Mark Hansen as Vice Chair for 2022 (5-0)
• Approved LTC request up to $10,000 per month (5-0)
• Approved changes to LEOFF 1 Policies & Procedures (5-0)

Design Review Board

The Olympia Design Review Board met for its annual retreat, receiving three informational reports: a dry-run of an awards presentation, a software demonstration, and a presentation on the Arts, Culture & Heritage program. No formal decisions were made.

• Received draft Award of Merit presentation for upcoming City Council meeting
• Received Bluebeam Revu software demonstration for project review
• Received presentation on Arts, Culture & Heritage program

City Council

The Olympia City Council approved an ordinance on second reading relating to utility services tax rates, amending Municipal Code Chapter 5.84. The council also approved two ordinances on first reading: minor corrections to the Unified Development Code (Title 18) and police department fees for security alarm registration and false alarm calls. The consent calendar, including adoption of December 14, 2021 meeting minutes, was approved unanimously (7-0).

• Adopted utility services tax rate ordinance on second reading (7-0)
• Approved minor corrections to Unified Development Code on first reading, moved to second reading
• Approved police department fees ordinance for alarm registration and false alarms on first reading, moved to second reading
• Adopted December 14, 2021 meeting minutes (7-0)