Olympia Fields public meetings in 2024
46 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Board of Trustees
The Board of Trustees will consider tax levy ordinances for the village and local library. The meeting includes approvals for public safety equipment, street maintenance funds, and infrastructure contracts.
- Ordinances 2024-21 and 2024-22 regarding tax levies for the Village and Local Library Board
- Partial payment of $318,506.56 to D Construction for Phase I Road Improvement Project
- Appropriation of $83,650.00 in Motor Fuel Tax funds for street maintenance
- Purchase of a new patrol car for $50,658.00
- Contract with Capital Construction Solutions, Inc. for CVS Pharmacy sanitary sewer connection for $24,926.25
The Board of Trustees approved the 2024-2025 tax levy ordinances for the village and library with no increase, marking the third consecutive year of holding property taxes flat. They also approved December bills, the 2025 holiday and meeting schedules, a motor fuel tax resolution for road maintenance, a partial payment for the Phase I road project, and a sewer connection contract for CVS Pharmacy. The board tabled a surplus property sale and new patrol car purchase pending a vehicle fleet inventory.
- Approved December 2024 bills of $356,409.71 (6-0)
- Approved 2025 Holiday Schedule (6-0)
- Approved 2025 Public Meeting Schedule (6-0)
- Approved Ordinance 2024-21 for village tax levy, no increase (6-0)
- Approved Ordinance 2024-22 for library tax levy (6-0)
- Tabled Ordinance 2024-23 for surplus property sale and new patrol car purchase (6-0)
- Approved Resolution 2024-18 for $83,650 in motor fuel tax funds for road maintenance (6-0)
- Approved $318,506.56 partial payment to D Construction for Phase I road project (6-0)
Community Relations Commission
The Olympia Fields Community Relations Commission is meeting to approve previous meeting minutes, hear public comments, and discuss old and new business. No specific substantive items are listed on the agenda, making the meeting largely procedural.
- Review and approval of October 7, 2024 meeting minutes
- Public comment period via email submission deadline December 2
Public Safety Committee
The Olympia Fields Public Safety Committee will receive a police report from Chief Derrick Blasingame and hold discussions on data breaches, porch pirates, and a safety workshop. No votes or decisions are scheduled; all items are for committee discussion only.
- Police report from Chief Derrick Blasingame
- Committee discussion on data breaches
- Committee discussion on porch pirates
- Committee discussion on safety workshop
Board of Trustees
The Board of Trustees will discuss a rezoning ordinance for a proposed residential development on Lake Drive. The meeting also includes approval of November bills and several administrative appointments and resolutions.
- Ordinance 2024-20: Rezoning for residential development on Lake Drive, west of Waterford Court and south of Vollmer Road
- Approval of November 2024 bills totaling $633,700.40
- Ratification of a 2023 F-250 4x4 truck purchase for $59,238.00
- Approval of 2025 Health Insurance Renewal with Renaissance Financial Services
- Ordinance 2024-19: Amending village code regarding Temporary Chairperson and President Pro Tem/Vice President appointments
Beautification Committee
The Olympia Fields Beautification Committee will meet to receive updates on the 50/50 tree program, the 100th Anniversary celebration, and a Morton Grant. New business includes a discussion on the Suburban Tree Consortium and planning holiday viewing dates and mailings. The meeting is largely procedural with no final decisions or dollar amounts specified.
- Update on the 50/50 tree program
- Discussion of 100th Anniversary celebration
- Morton Grant update
- Suburban Tree Consortium discussion
- Holiday viewing dates and mailing planning
Public Safety Committee
The Olympia Fields Public Safety Committee will hear police updates, conduct a tabletop review of the Matteson train derailment, and discuss unfinished business on the animal control policy. The meeting also includes introductions of Matteson officials and open discussion.
- Tabletop review of Matteson train derailment (R. Vasser)
- Unfinished business: Animal control policy (Chief Blasingame)
- Police updates from Chief Blasingame
- Introduction of Matteson Village Administrator Burton and Fire Chief Bacon
Economic Development Commission
The Olympia Fields Economic Development Committee is meeting to approve the agenda and minutes from September 25, 2024, and to discuss old and new business with updates from members. The agenda contains no specific proposals, ordinances, or financial items—only routine procedural matters.
- Approval of meeting minutes from September 25, 2024
Human Resources Committee
The Human Resources Committee is meeting to review the summary from its January meeting and discuss updates to the HR Handbook. Trustee Victor Blackwell will provide relevant updates.
- HR Handbook updates
Board of Trustees
The Board of Trustees will consider withdrawing from the Southern Combined Dispatch and Communication System (SouthCom) and entering a new 911 services agreement with the Cook County Sheriff's Office. Other notable actions include rezoning 20900 Western Avenue from R-2 to B-2, approving a $460,318.70 bills payment, and confirming personnel appointments after the village administrator's resignation.
- Withdrawal from Southern Combined Dispatch (SouthCom) and new 911 agreement with Cook County Sheriff's Office (Resolutions 2024-11 & 2024-12)
- Rezoning 20900 Western Avenue from R-2 residential to B-2 business district (Ordinance 2024-18)
- Approval of October 2024 bills totaling $460,318.70
- Thirteenth TIF distribution for Walmart Economic Incentive Agreement in Lincoln Highway-Western Avenue TIF District (Resolution 2024-13)
- Resignation of Village Administrator Drella C. Savage and appointment of Jessica Washington as successor; Lisa Fifer-Smith appointed Finance Director
Beautification Committee
The Beautification Committee will discuss approved grant applications for Arcadia and The Trails, with payments to be approved at the October 16 board meeting. Updates will be provided on the 50/50 tree program, Arbor Day tree planting at Hawthorne Hills SD, and the 100th Anniversary celebration. The next meeting is scheduled for November 12, 2024.
- Final approval and payment of grant requests for Arcadia and The Trails
- Update on the 50/50 tree program
- Arbor Day tree planting at Hawthorne Hills SD (Wingate & Lincoln Hwy) on October 11, 2024
- 100th Anniversary celebration planning update
- Morton Grant update
Public Safety Committee
The Public Safety Committee will hear police updates including call volume and a speeding reduction plan, receive the CH Fire Department annual report, discuss stray animals, and consider a presidential declaration.
- Police call volume update
- Speeding reduction plan
- CH Fire Department annual report
- Stray animals discussion
- Presidential declaration
Community Relations Commission
The Community Relations Commission will meet to review previous meeting minutes and hear from special guest speaker Board Trustee Kelvin Oliver. The body will also hold discussions on old and new business.
- Guest speaker: Board Trustee Kelvin Oliver
- Review and approval of August 5, 2024 meeting minutes
Economic Development Commission
The Olympia Fields Economic Development Committee is meeting to approve the agenda and minutes from August 28, 2024, and to hear updates under old and new business. The agenda contains only procedural items with no specific proposals, votes, or financial matters.
- Approval of August 28, 2024 meeting minutes
- Old business/new business updates
Board of Trustees
The Olympia Fields Board of Trustees will vote on a proposed rezoning of 20900 Western Avenue from R-2 with Special Use to B-2 General Retail and Limited Service District. The board will also consider an ordinance amending the Building Commissioner section of the village code and approve revised rules for public comment compliance under the Illinois Open Meetings Act. Approval of September 2024 bills totaling $286,691.87 is on the agenda.
- Proposed rezoning of 20900 Western Avenue from R-2 with Special Use to B-2 General Retail and Limited Service District
- Approval of September 2024 bills for $286,691.87
- Ordinance 2024-16 amending Section 2-149 'Building Commissioner/Building Official' of the village code
- Policy approval of revised rules for compliance with Public Comment requirements of the Illinois Open Meetings Act
The Board approved a motion to authorize drafting an ordinance to rezone 20900 Western Avenue from R-2 with Special Use to B-2 General Retail and Limited Service District, following a unanimous recommendation from the Planning and Zoning Commission. The Board also approved the September 2024 bills totaling $286,691.87, revised public comment rules under the Illinois Open Meetings Act, and an ordinance amending the Building Commissioner job description. All votes were unanimous (6-0) except for the August minutes approval, which had 5 ayes and 1 abstention.
- Approved motion to authorize rezoning ordinance for 20900 Western Ave to B-2 (6-0)
- Approved September 2024 bills of $286,691.87 (6-0)
- Approved revised rules for public comment under Illinois Open Meetings Act (6-0)
- Approved Ordinance 2024-16 amending Building Commissioner job description (6-0)
- Approved minutes of August 21, 2024 meeting (5-0, 1 abstention)
Planning and Zoning Committee
The Planning and Zoning Commission will hold a public hearing on a proposed rezoning of the property at 20900 South Western Avenue from R-2 with a special use (financial institution) to B-2 General Retail and Limited-Service District. The site currently has a vacant bank building and parking. The commission will also review minutes from March 2023 and receive a staff report from the Building Commissioner and Teska & Associates. A vote on the rezoning is expected after public comment.
- Public hearing for rezoning 20900 South Western Avenue to B-2 General Retail and Limited-Service District
- Current zoning: R-2 with Special Use for a financial institution; property has vacant bank building
- Review and approval of minutes from March 28, 2023
- Information presented by Building Commissioner John McDonnell with staff report from Teska & Associates
- Public comment period followed by commission vote
Beautification Committee
The Olympia Fields Beautification Committee will review grant applications from Traditions, Maynegaite, and Graymoor, and receive updates on the 50/50 tree program, Arbor Day tree planting, and plans for the village's 100th anniversary celebration. A new Morton Grant opportunity will also be introduced.
- Grant applications received from Traditions, Maynegaite, Graymoor
- 50/50 tree program update
- Arbor Day tree planting and location discussion
- 100th Anniversary celebration planning
- Morton Grant opportunity discussion
Public Safety Committee
The Olympia Fields Public Safety Committee will discuss a speeding reduction plan, police call volume updates, and public outreach efforts. The committee will also follow up on litter discussion and consider signage. No decisions are scheduled, only discussion and updates.
- Police call volume and updates
- Speeding reduction plan
- Public outreach including placards, shirts, and skirts
- Litter discussion update and potential signage
Economic Development Commission
The Economic Development Committee will meet to approve previous minutes and discuss old and new business. The agenda consists primarily of procedural items.
- Approval of July 31, 2024 minutes
Board of Trustees
The Olympia Fields Board of Trustees will consider approval of August 2024 bills totaling $611,777.94, two ordinances amending the village code for the Village Administrator and Village Clerk, and a new public comment policy. The meeting begins with an executive session on personnel, followed by open session items including event permits, a sign permit, and a swearing-in ceremony.
- Approval of August 2024 bills totaling $611,777.94
- Ordinance 2024-14 amending Section 2-141.6 of the Village Code for the Office of Village Administrator
- Ordinance 2024-15 amending Sections 2-94 and 2-96 for the Office of Village Clerk
- Approval of Rules for Compliance with Public Comment Requirements of the Illinois Open Meetings Act
- Event permits for Back-to-School Bash at 20080 Governors Drive and Church-A-Palooza Music Fest at 20301 Western Avenue
Beautification Committee
The Olympia Fields Beautification Committee will discuss grant applications from Hawthorne Hills, The Greens, and Wysteria. They will also recognize summer landscape award winners and hear updates on the 50/50 tree program, Arbor Day tree planting, and the village's 100th anniversary celebration.
- Grant applications received from Hawthorne Hills, The Greens, and Wysteria
- Summer landscape awards: 16 Graymoor 1st place, 20801 Thornwood 2nd place, 20222 St. Andrews 3rd place
- Update on 50/50 tree program
- Arbor Day tree planting discussion
- 100th Anniversary celebration planning with Trustee Kelvin Oliver
Community Relations Commission
The commission will hold a regular meeting with no specific substantive items on the agenda. The meeting covers call to order, roll call, approval of previous minutes, public comments, and discussions of old and new business. All listed items are procedural, and no rezonings, contracts, or ordinances are mentioned.
- Review and approval of June 3, 2024 meeting minutes
- Public comment period (comments due by June 2, 2024, per agenda)
- Discussion of old business (no items specified)
- Discussion of new business (no items specified)
Economic Development Commission
The Olympia Fields Economic Development Commission will convene on July 31, 2024, for a routine meeting that includes procedural actions such as approving the agenda and minutes from the previous meeting. There are no substantive decisions or discussions listed on the agenda.
Board of Trustees
The Board of Trustees will consider a single substantive item: Resolution 2024-10 authorizing an intergovernmental agreement with the Village of Matteson for fire protection and emergency ambulance services in Olympia Fields. The meeting includes public comment and adjournment.
- Resolution 2024-10: intergovernmental agreement with Matteson for fire and ambulance service
Human Resources Committee
The Human Resources Committee will meet to review the summary from its April meeting and discuss updates to the HR Handbook. The meeting includes updates from Village Trustee Victor Blackwell.
- HR Handbook updates
Board of Trustees
The Olympia Fields Board of Trustees will consider approving a vehicle purchase for administration up to $50,000, three ordinances amending the village code (finance director duties, surplus property sale, and water reconnection fees), and authorizing solicitation of bids for demolition of the former Jewel Plaza at 2500 Lincoln Highway. The board will also ratify June and July bills totaling $674,829.85 and appoint Sherron Jones-Bibbie to the Community Relations Commission.
- Vehicle purchase for administration not to exceed $50,000
- Ordinance 2024-11: amend village code on Finance Director general duties
- Ordinance 2024-12: authorize sale or disposal of surplus property
- Ordinance 2024-13: amend reconnection fees for non-payment of utility bills
- Authorize soliciting bids for demolition at Olympia Corners–2500 Lincoln Highway (former Jewel Plaza)
Public Safety Committee
The committee will review police call volumes and receive updates on National Night Out. The August meeting is scheduled to be replaced by the National Night Out event. An open discussion regarding a train derailment is also included.
- Police report on call volume and updates
- National Night Out updates
- Discussion of train derailment
- August meeting replacement by National Night Out
Economic Development Commission
The agenda for this meeting consists only of procedural items. No specific business or topics were listed for discussion.
Board of Trustees
The agenda for this meeting consists of standard procedural business and department head reports. No specific ordinances, contracts, or rezoning requests are listed for discussion.
Beautification Committee
The Beautification Committee will receive updates on the Village budget and Public Works. The committee will also discuss grant applications sent to HOA presidents and the 50/50 tree program.
- Village/Budget Update
- Update on The Trails grant
- Sanauris Brothers Landscaping closure
- 50/50 tree program
- Summer landscape awards dates
Public Safety Committee
The Public Safety Committee will review police call volumes and updates. The committee is also discussing the budget and volunteer needs for National Night Out.
- Police report on call volume and updates
- National Night Out budget discussion
- Volunteer recruitment for National Night Out table
- Public outreach via placard distribution
- August meeting replacement by National Night Out
Community Relations Commission
The Community Relations Commission will meet to review minutes from the April 3, 2024 meeting. The agenda consists of procedural items, including public comments and discussions of old and new business.
- Review and approval of April 3, 2024 meeting minutes
Board of Trustees
The Olympia Fields Board of Trustees will vote on May 2024 bills totaling $685,650.20, approve a collective bargaining agreement with MAP Public Works Chapter #789, and confirm several personnel actions including the appointment of a new Public Works Director and Village Clerk. The board will also consider a resolution for preliminary engineering on a street improvement project and an event permit for the Park District's summer concerts.
- Approval of May 2024 bills for $685,650.20
- Resolution 2024-08: Collective bargaining agreement with MAP Public Works Chapter #789 (May 1, 2023–April 30, 2026)
- Appointment of Arthur Jones as Director of Public Works, effective May 15, 2024
- Resolution 2024-09: Preliminary engineering agreement with Baxter & Woodman, Inc. for Phase II Street Improvement Project
- Appointment of Jessica Washington as Village Clerk, effective May 15, 2024
Beautification Committee
The Olympia Fields Beautification Committee is meeting to review updates on village budget, public works, and the Green Committee, plus discuss unfinished business including clean-up day results and several grant requests. They will also consider new business like a cicada article, a letter about Triangle Square Park, and summer landscape awards. The meeting is largely routine administrative and project updates.
- Grant request (Maynegaite) to be discussed
- Grant request (OF East) to be discussed
- Grant request (Original Village) completed, $816.23 due for approval
- Grant application 2024 approval to be considered
- Letter from Original Village regarding Triangle Square Park area
Board of Trustees
The Board of Trustees will hold a public hearing and then vote on the Fiscal Year 2024-2025 budget, including Ordinance 2024-10 approving the annual budget. The board will also consider approving $121,000 in economic development incentive grants to Vintrendi Wine Company and Harold's Time Out Bar & Grill, plus April bills totaling $989,930.11. Several permit applications and a storm sewer repair ratification are also on the agenda.
- Public hearing and vote on FY2024-2025 budget (Ordinance 2024-10)
- Approval of $121,000 in economic development grants to Vintrendi Wine Company and Harold's Time Out Bar & Grill
- Approval of April 2024 bills totaling $989,930.11
- Ratification of $17,700 storm sewer line repairs on Fairfield Avenue by Central Rodding Total Sewer Service, Inc.
- Sign and event permits for Stepping In The Fields party, Walmart Mobile Wellness Tour, and Gloria Taylor Foundation End of Year Bash
Public Safety Committee
The Olympia Fields Public Safety Committee is meeting to discuss police call volume and updates, the emergency operations plan, public outreach items like placards and shirts, and a litter discussion. The agenda also includes open discussion on signs. No votes or specific dollar amounts are listed.
- Police call volume and updates
- Emergency operations plan
- Public outreach: placards, shirts and skirts
- Litter discussion
- Open discussion on signs
Community Relations Commission
The Community Relations Commission will meet to review minutes from February 5, 2023, and hold a public comment session. The agenda consists of procedural items and general discussions of old and new business.
- Review and approval of February 5, 2023 meeting minutes
Board of Trustees
The Olympia Fields Board of Trustees will vote on routine approvals including March bills totaling $639,679.52, a new police squad car (up to $45,500), and a $25,346 contract for Graymoor lift station pumps. They will also consider resolutions appointing IRMA delegates, an IMRF agent, and authorizing a promissory note for the 12th TIF distribution to Walmart. The board will extend the moratorium on smoke/vape shops and accept the resignation of the Public Works Director.
- Approval of March 2024 bills totaling $639,679.52
- Resolution 2024-05: Authorizes 12th TIF distribution to Walmart (Lincoln Highway-Western Avenue TIF)
- Purchase of new police squad car up to $45,500
- Ordinance 2024-09: Extends six-month moratorium on smoke/vape shops
- Contract with Metropolitan Pump Company for lift station pumps ($25,346 for Graymoor, $19,628 for Wysteria)
Beautification Committee
The Beautification Committee met to review village and budget updates, as well as public works status. The agenda included updates on the Green Committee and 2024 grant requests, though no new information was received for The Trails and Maynegaite grant. The group also discussed plans for upcoming Arbor Day and Earth Week events.
- Village and budget update presented by Sandra Finley
- Public Works update presented by Art Jones (acting director)
- Green Committee updates presented by Susan G.
- Grant request for The Trails and Maynegaite (no updates received)
- Arbor Day and Earth Week plans
Board of Trustees
The Olympia Fields Board of Trustees is holding a public workshop to review the FY25 budget. The agenda includes a presentation of the budget, followed by discussion and public comment. No formal decisions are scheduled; this is a discussion-only meeting.
- Presentation of FY25 Budget
- Public comment period
Public Safety Committee
The Public Safety Committee is meeting to receive a report from Police Chief D. Blasingame, discuss E.O.P. advancement, and review promotional opportunities. The committee will also review a Public Safety Commission ordinance and hold open discussion.
- Police Chief D. Blasingame public safety report
- E.O.P. advancement update
- PSC promotional opportunities discussion
- Ordinance of PSC review
Board of Trustees
The Olympia Fields Board of Trustees is holding a capital project workshop open to the public. The main item is a presentation of the FY25–FY29 Capital Project Plan, followed by discussion and Q&A. No decisions are listed on the agenda; it is a discussion-only session.
- Presentation of FY25–FY29 Capital Project Plan
- Public discussion and Q&A on capital projects
Board of Trustees
The Olympia Fields Board of Trustees will consider approving $1,454,158.19 in February bills and several ordinances abating the 2023 tax levy for various general obligation bonds. The board will also vote on a two-year contract extension for the Village Administrator/Chief of Staff, effective May 1, 2024, and a resolution appointing a representative to the E-Com/SouthCom Joint Emergency Telephone System Board. The meeting includes an executive session for personnel matters, swearing-in of two sergeants, and a commendation for an officer.
- February 2024 bills for approval – $1,454,158.19
- Ordinance #2024-03 through #2024-08: abating 2023 tax levy for GO bonds (Series 2005A, 2008, 2011 A&B, 2012A, 2012B, 2014B)
- Two-year contract extension for Village Administrator/Chief of Staff Drella C. Savage, effective May 1, 2024
- Resolution #2024-02: appointing representative to E-Com/SouthCom Joint Emergency Telephone System Board
- Swearing-in of Sergeant Aaron Baker and Sergeant JaVonnie Royster; commendation for Officer Diamond Lasenby
Public Safety Committee
The Olympia Fields Public Safety Committee is meeting to receive a report from Police Chief D. Blasingame and discuss several public safety topics. Items on the agenda include a discussion about the H.A.L.O. Officer, E.O.P. advancement, and promotional opportunities within the Public Safety Committee. The meeting is scheduled for Wednesday, February 7, 2024, at 6:00pm at Village Hall.
- Police Chief D. Blasingame to present Public Safety Report
- Discussion of H.A.L.O. Officer
- Discussion of E.O.P. Advancement
- Discussion of PSC Promotional opportunities
Human Resources Committee
The Human Resources Committee is meeting to review the summary from its October meeting, receive updates from Village Trustee Victor Blackwell, and discuss HR handbook updates. The agenda is largely procedural, with no specific decisions or dollar amounts listed.
- Review of October meeting summary
- Updates from Village Trustee Victor Blackwell
- HR Handbook Updates
Board of Trustees
The Olympia Fields Board of Trustees will consider approving a long-term water sale and purchase agreement with Oak Lawn and other municipalities, and will vote on the lowest bid for the 2024 Phase I street improvement project. The board will also review January 2024 bills totaling $685,518.30 and consider an ordinance amending the village's electrical code. The meeting includes routine items like approving minutes and receiving department reports.
- Ordinance 2024-01: Approving long-term water sale, purchase and service agreement with Oak Lawn and other municipalities
- Resolution 2024-01: Approving lowest responsible bid for 2024 Phase I Street Improvement Project
- January 2024 bills for approval totaling $685,518.30
- Ordinance 2024-02: Amending Chapter 6, 'Buildings and Building Regulations' (electrical code)
- 2023 Holiday Decor Awards presentation
Public Safety Committee
The Public Safety Committee will hold a meeting to receive updates. The agenda includes a police report from Chief Derrick Blasingame and updates regarding emergency operations.
- Police Report Update by Chief Derrick Blasingame
- Emergency Operations Updates