Olympia Fields public meetings in 2022

Board of Trustees

The Board of Trustees approved the consolidation of three lots and the abrogation of utility easements at 2904, 2908 Delphi Court and 20015 Delphi Drive. The decision was made despite formal objections from the Olympia Club Homeowners Association. Other actions included approving the 2023 tax levy with no increase.

• Approved Ordinance No. 2022-21 for lot consolidation and utility abrogation (4-0, 2 abstentions)
• Approved Ordinance No. 2022-19 for the 2022-2023 Tax Levy with zero increase (6-0)
• Approved Ordinance No. 2022-20 for Special Service Area No. 3 Tax Levy (6-0)
• Approved $1,009,255.40 in December bills (6-0)
• Approved Resolution 2022-13 designating new bank signatories (6-0)
• Approved 2023 Public Meeting Schedule (6-0)
• Approved 2023 Holiday Schedule (6-0)
• Appointed Demetra Ashley to the Community Relations Commission (6-0)

Public Safety Committee

The committee will discuss November police calls, a certification update, a police organization chart, and annual report updates. The agenda is largely procedural with no specific action items or dollar amounts listed.

Community Relations Commission

The Community Relations Commission is holding its regular meeting to review and approve the October 3, 2022 minutes, hear public comments, and discuss old and new business. The agenda is largely procedural, with no specific action items listed.

• Review and approval of October 3, 2022 meeting minutes
• Public comments accepted via email until Dec. 2, 2022

The Commission approved the minutes from the October 3, 2022 meeting. Members discussed logistics for the Caroling In the Park event and held preliminary discussions regarding 2023 event planning and webpage updates.

• Approved 10-3-22 minutes as corrected

Economic Development Commission

The Economic Development Committee is holding a meeting on December 1, 2022, from 5:30 to 7:00 p.m. The agenda includes a call to order, approval of the agenda and minutes, a president's update, discussion, and old/new business. No specific decisions or proposals are listed in the provided agenda.

• No specific items, rezonings, or contracts are detailed in the agenda.

Board of Trustees

The Olympia Fields Board of Trustees will hold an executive session on collective bargaining and real property, then reconvene in open session. The board is set to approve a collective bargaining agreement with the police union, amend the water and sewer billing cycle to monthly, and consider a lot consolidation application.

• Approval of collective bargaining agreement with Metropolitan Alliance of Police Olympia Fields Police Chapter #678
• Ordinance 2022-18 establishing monthly billing cycle for water and sewer bills
• Approval of Teska Associates to review and modify the Vollmer Road TIF
• Swearing in of Jessica Washington as Deputy Village Clerk
• Lot consolidation and utility abrogation application of Delena Little

The Board of Trustees approved a collective bargaining agreement for police officers and an ordinance to move water and sewer billing from a 60-day to a 30-day cycle. The board also appointed a Deputy Village Clerk and authorized a TIF review for Vollmer Road.

• Approved Collective Bargaining Agreement with Metropolitan Alliance of Police Olympia Fields Chapter #678 (4-0, 1 abstention)
• Approved Ordinance No. 2022-18 establishing a monthly water and sewer billing cycle (5-0)
• Approved appointment of Jessica Washington as Deputy Village Clerk (All Ayes)
• Approved Teska Associates, Inc. to review and modify the existing TIF on Vollmer Road (5-0)

Planning and Zoning Committee

The Planning and Zoning Commission met and found that the only scheduled public hearing, for a zoning request by Gatling & Sons Funeral Services, was withdrawn before the meeting. The commission then approved the minutes from the October 18, 2022 meeting and adjourned. No other business was conducted.

• Public hearing for Gatling & Sons Funeral Services zoning request withdrawn
• Approval of October 18, 2022 meeting minutes

The commission approved the minutes from the October 18, 2022, meeting. A scheduled public hearing regarding a zoning request by Gatling & Sons Funeral Services did not occur because the applicant withdrew the request.

• Approved October 18, 2022, meeting minutes (5-0)

Beautification Committee

The Beautification Committee is meeting to discuss routine updates and plan for 2023. They will review the village budget, public works updates, and code enforcement reports. New business includes proposed budget increases for 50/50 grants, BC grants, and Arbor Day, as well as the Tree City application.

• 2023 Budget increases for 50/50, BC grants, and Arbor Day
• Tree City application
• Green Committee updates
• Code Enforcement reports/findings
• Holiday Awards

The committee approved the previous meeting minutes. Members discussed upcoming holiday decorations, a new pump station operational date, and budget increases for the 50/50 program and subdivision grants for 2023.

• Approved meeting minutes as provided
• Increased BC grants to $200 per subdivision for 2023
• Accepted resignation of Belinda Lowry from the Beautification Committee

Board of Trustees

The Olympia Fields Board of Trustees will meet to approve November bills totaling $361,539.91, hear department reports, and consider the 2023 health insurance renewal. The agenda also includes the 2022 audit and actuarial presentations, police commendations, and a swearing-in ceremony for promoted officers. The meeting is largely routine, with no major policy decisions or public hearings listed.

• November bills for approval: $361,539.91
• 2023 health insurance renewal presentation by Fred Veazey
• 2022 audit presentation by Brian LeFevre (Sikich LLP)
• 2022 actuarial presentation by Robert Reitz (Lauterbach & Amen LLP)
• Swearing in of Sergeant Lawrence Smith and Corporal Chivon Dugan

The Board of Trustees approved a new health insurance provider and accepted the 2022 financial audit and actuarial reports. The board also swore in two police officer promotions and reviewed the progress of the Post Office Lift Station project.

• Approved 2023 Health Insurance Renewal with Blue Cross Blue Shield (5-0)
• Approved 2022 Audit by Sikich LLP (5-0)
• Approved 2022 Actuarial Report by Lauterbach & Amen, LLP (5-0)
• Approved November bills totaling $361,539.91 (5-0)
• Approved October 12, 2022, meeting minutes (5-0)
• Promoted Lawrence Smith to Sergeant
• Promoted Chivon Dugan to Corporal

Planning and Zoning Committee

The Planning and Zoning Commission will hold two public hearings: one to consider a lot consolidation and utility easement abrogation in the Olympia Club Subdivision for a new single-family home, and another to consider a rezoning request by DVK Builders, LLC for a zoning map amendment to allow construction of two townhome buildings and 26 single-family homes on the south side of Vollmer Road, east of Kedzie Avenue. The commission will also approve minutes from the August 30, 2022 meeting and take public comment.

• Public hearing on lot consolidation and utility easement abrogation for three lots (PINs 31-13-110-005-0000, 31-13-110-004-0000, 31-13-110-006-0000) in Olympia Club Subdivision to build a single-family home on ~41,000 sq ft
• Public hearing on rezoning application by DVK Builders, LLC for zoning map amendment to allow 2 townhome buildings and 26 single-family homes on south side of Vollmer Road, east of Kedzie Avenue
• Variance requested from 15,000 sq ft minimum lot size in R-2 District for Lots 17, 19-23, and 25-28
• Approval of August 30, 2022 meeting minutes

The commission approved a lot consolidation and utility easement abrogation for three lots in Olympia Club Subdivision to build a single-family home, forwarding it to the Board of Trustees with conditions. A separate rezoning application by DVK Builders for townhomes and single-family homes on Vollmer Road was tabled pending consultation with the Economic Development Commission and submission of detailed plans.

• Approved lot consolidation and utility easement abrogation for three lots (PINs 31-13-110-005-0000, -004-0000, -006-0000) to build a single-family home, forwarded to Board of Trustees with conditions (4-0, Trustee Blackwell abstained)
• Tabled DVK Builders' rezoning application for 26 single-family homes and 8 townhomes on Vollmer Road until Economic Development Commission consultation and detailed plans are submitted (5-0)

Police Pension Fund Board

The Olympia Fields Police Pension Fund Board of Trustees is holding a special meeting to conduct a hearing regarding a disability benefit application from Steve Lopez. The board will also take public comment and may enter closed session for deliberations. This is a specific action item, not just routine business.

• Public hearing on disability benefit application for Steve Lopez
• Possible closed session under 5 ILCS 120/2(c)(4) for deliberations
• Public comment period

Police Pension Fund Board

The Olympia Fields Police Pension Fund Board of Trustees is holding a regular meeting to handle routine financial and administrative matters. They will review the accountant's report, approve bills, discuss a cash management policy, and receive investment updates. The board will also consider a disability update, actuarial valuation, tax levy request, and possible consolidation actions related to IPOPIF.

• Presentation and approval of bills
• Discussion/possible action on cash management policy
• Disability update for Steve Lopez
• Review/approve actuarial valuation and tax levy request
• Discussion/possible action on IPOPIF consolidation

Board of Trustees

The Board of Trustees will consider approving a collective bargaining agreement with MAP civilians covering 2021-2026, authorizing the sale of surplus property, and amending the village code on potable water supply wells. They will also approve October bills totaling $652,247.00 and discuss department reports and committee appointments.

• Approval of Resolution 2022-11 – collective bargaining agreement (MAP Civilians, May 1, 2021–April 30, 2026)
• Approval of Ordinance 2022-16 – authorizing sale or disposal of surplus property
• Approval of Ordinance 2022-17 – amending Section 21-32 of village code on potable water supply wells
• October bills for approval – $652,247.00
• Appointment of Loester M. Lewis to the Human Resources Committee

The Board of Trustees approved a collective bargaining agreement with MAP Civilian Chapter #747 covering May 1, 2021 to April 30, 2026 (5-0, 1 abstention). They also approved the sale or disposal of surplus village property, an ordinance regulating potable water wells near the new gas station site, and a temporary signage application for the Holiday Dinner Dance. The board accepted three committee resignations and appointed Loester M. Lewis to the Human Resources Committee.

• Approved Resolution 2022-11: Collective Bargaining Agreement with MAP Civilian Chapter #747 (5-0, 1 abstention)
• Approved Ordinance 2022-16: Authorizing sale or disposal of surplus village property (6-0)
• Approved Ordinance 2022-17: Amending well regulations for EPA compliance at new gas station site (6-0)
• Approved Holiday Dinner Dance signage application for 30 days starting November 10, 2022 (6-0)
• Approved payment of October 2022 bills totaling $652,247.00 (6-0)
• Approved minutes of September 14, 2022 Board meeting (6-0)
• Accepted resignations of Naomi Amegashie, Evelyn Owens from Beautification Committee and Garland Jones from Public Safety Committee (unanimous voice vote)
• Appointed Loester M. Lewis to Human Resources Committee (unanimous voice vote)

Beautification Committee

The Olympia Fields Beautification Committee is meeting to discuss village and budget updates, public works updates, and various beautification projects. They will review unfinished business including the Green Committee updates, the 50/50 tree program, newsletter articles on bagworms, fall flowers at village hall, and code enforcement reports. New business includes a home improvement nomination for 2800 207th Street.

• 50/50 tree program update
• Code Enforcement reports/findings
• Home Improvement nomination for 2800 207th Street
• Village Newsletter articles on bagworms
• Fall flowers/village hall

The meeting was largely procedural and informational, with no substantive votes or decisions taken. The committee approved the September minutes, received updates on branch pickup, fall plantings, and recycling programs, and discussed the 50/50 Tree Program (23 trees purchased). No budget, ordinance, or contract was decided.

• Approved September 2022 minutes (unanimous)
• Discussed but did not vote on 2023 Village BC Budget
• Noted branch pickup schedule: Nov 1 east side, Nov 8 west side
• Noted fall plantings completed at Bizios Market, Walgreens, Village Hall
• Discussed holiday lights recycling (Nov 21–Jan 18) and Halloween candy wrapper recycling
• Noted Pumpkin Smash event Nov 5 at Coyote Run Golf Course (10 a.m.–1 p.m.)
• Noted 23 trees purchased under 2022 50/50 Tree Program (7 single, 8 double)
• Discussed code enforcement and tree removal facts

Public Safety Committee

The committee will review the Village Monthly Police Report and updates. The meeting also includes discussions regarding preparations for the Annual Report.

• Village Monthly Police Report / Updates
• Preparations for Annual Report

Community Relations Commission

The Community Relations Commission is holding a regular meeting. The agenda includes reviewing and approving the August 1, 2022 meeting minutes, hearing public comments, and discussing old and new business. No specific action items or proposals are listed.

• Review and approval of August 1, 2022 meeting minutes
• Public comments accepted via email until September 30, 2022

The Community Relations Commission approved the October 22, 2022 Octoberfest event with 25 vendors and three bands, and decided to host a Halloween Candy Give-Away on October 30 with a $250 budget. The body also discussed planning a Caroling in the Park event for December 17 and possible 2023 village events. No votes were recorded; decisions were made by consensus of the body.

• Confirmed Octoberfest event date of October 22, 2022
• Approved Halloween Candy Give-Away on October 30, 2-4 pm, with $250 budget
• Chairman to request December 17 date for Caroling in the Park at Sgt. Means Park
• Discussed 2023 village event ideas (movie and theater nights) for further discussion

Board of Trustees

The Board of Trustees is meeting to approve monthly bills and a new Village Administrator. The agenda includes a vote on property acquisition within the Governors Highway/Vollmer Road TIF District and a small business grant.

• September bills for approval totaling $698,920.12
• Ordinance No. 2022-15 for property acquisition in the Governors Highway/Vollmer Road TIF District
• Small Business Incentive Grant for Batter & Berries
• Final Plat of Subdivision for VCA Olympia Fields Animal Hospital Red River Development
• Appointment of Drella Savage as full-time Village Administrator/Chief of Staff

The Board of Trustees approved a $100,000 Small Business Incentive Grant for Batter & Berries, a restaurant planning to open in Bizios Plaza. They also approved Ordinance No. 2022-15 authorizing property acquisition in the Governors Highway/Vollmer Road TIF District, the final plat for VCA Olympia Fields Animal Hospital, and a variance for a garage expansion at 2701 Country Club Drive. Drella Savage was confirmed as full-time Village Administrator/Chief of Staff.

• Approved $100,000 Small Business Incentive Grant for Batter & Berries (6-0)
• Approved Ordinance No. 2022-15 for property acquisition in TIF District (6-0)
• Approved Drella Savage as full-time Village Administrator/Chief of Staff (6-0)
• Approved final plat of subdivision for VCA Olympia Fields Animal Hospital (6-0)
• Approved variance for garage expansion at 2701 Country Club Drive (6-0)
• Approved payment of bills for September 2022 totaling $698,920.12 (6-0)
• Approved minutes of August 10, 2022 board meeting (6-0)

Public Safety Committee

The committee will review the monthly police report and updates. The agenda also includes discussions regarding committee membership and ideas for the final quarter of fiscal year 2023.

• Village Monthly Police Report / Updates
• Committee Membership discussion
• FY23 Ideas for Final Quarter

Economic Development Commission

The Economic Development Committee will meet to hear a President's update and conduct discussion on old and new business. The agenda contains no specific project or financial details.

The Economic Development Commission voted unanimously to establish requirements for a new business opportunity grant and approved Batter & Berries as the first recipient. Members also received updates on several ongoing development projects and discussed regular wellness checks on local businesses.

• Approved requirements for businesses to obtain the business opportunity grant (5-0)
• Approved Batter & Berries as the first recipient of the business opportunity grant (5-0)
• Approved the agenda and minutes from the previous meeting (5-0)

Planning and Zoning Committee

The Planning and Zoning Commission will hold public hearings on a variance for a large garage addition and a lot consolidation for a new home. They will also consider final plat approval for an animal hospital subdivision and approve prior meeting minutes.

• Public hearing: variance for 28' x 58' x 15' garage at 2701 Country Club Drive, increasing accessory building floor area from 200 to 2,300 sq ft
• Public hearing: lot consolidation of three lots (PINs 31-13-110-005, -004, -006) in Olympia Club Subdivision for a new single-family home
• Final plat approval: VCA Olympia Fields Animal Hospital Subdivision (Red River Development)
• Approval of November 16, 2022 meeting minutes

The Planning and Zoning Commission voted 5-0 to table a request by Delena Little to consolidate three lots and abrogate utility easements in the Olympia Club Subdivision to build a single-family home. The decision was made pending the outcome of a lawsuit filed by the Olympia Club Homeowners Association against the petitioner. The motion also requires the parties to report the status of the court case to the Village Building Commissioner within 48 hours of each status call.

• Approved final plat for VCA Olympia Fields Animal Hospital subdivision (4-0, Trustee Blackwell abstained)
• Approved variance for garage addition at 2701 Country Club Drive (4-0, Trustee Blackwell abstained)
• Tabled lot consolidation and utility abrogation request for Olympia Club Subdivision pending litigation (5-0)
• Approved minutes of November 16, 2021 meeting (voice vote, all ayes)

Board of Trustees

The Board of Trustees approved July and August bills totaling $722,524.60, a new patrol car for $39,192, a RedFlex photo enforcement agreement, the VCA Animal Hospital proposed plat, and an event permit for the Gloria J. Taylor Foundation Back-to-School Bash. The board also heard a presentation on a proposed hotel project and received updates on litigation, personnel, and financial results.

• Approved July bills of $392,918.63 (5-0)
• Approved August bills of $329,605.97 (5-0)
• Approved purchase of new patrol car for $39,192 (5-0)
• Approved RedFlex Traffic Systems photo enforcement agreement (4-0, 1 pass)
• Approved VCA Olympia Fields Animal Hospital proposed plat (5-0)
• Approved event permit for Gloria J. Taylor Foundation Back-to-School Bash (5-0)

Beautification Committee

The Olympia Fields Beautification Committee is meeting to receive updates on the village budget and public works, and to discuss unfinished business including the Green Committee, 2022 Landscape Awards, Beautification Committee grants, the 50/50 tree program, and newsletter articles. New business includes a discussion about a street light post at Kedzie/206th Street. The meeting is largely a routine update and discussion session.

• Village/Budget Update by Sandra Finley
• Public Works Update by Terence Acquah
• 2022 Landscape Awards discussion
• BC Grants 2022 discussion
• Kedzie/206th street light post discussion (Sharon Bean)

The Beautification Committee approved the meeting minutes and discussed several ongoing initiatives. They plan to research environmentally friendly pesticides following a resident's concern, and will publish articles in the village newsletter. The 50/50 tree program is moving forward with nursery selections and an order deadline of September 28th.

• Approved meeting minutes as provided
• Sandra F. to follow up with resident on pesticide research
• Susan M. and Arlene B. to write newsletter articles on pesticides and tree program
• Terence to check on sprinkler system quotes for village hall island
• Terence to follow up on community composting initiative (no cost to village)
• Landscape award certificates delivered to winners
• No new grant requests received
• 50/50 tree program: order deadline tentatively September 28th

Public Safety Committee

The committee will review National Night Out and receive updates regarding police staffing. The agenda also includes discussions on summer calls and tickets issued.

• National Night Out review
• Police staffing updates
• Summer calls discussion
• Tickets issued discussion

Community Relations Commission

The Olympia Fields Community Relations Commission is holding its regular monthly meeting. The agenda consists of standard procedural items: approving the June minutes, hearing public comments, and discussing old and new business. No specific action items, proposals, or dollar amounts are listed.

• Review and approval of June 6th meeting minutes
• Public comments period
• Discussion of old business
• Discussion of new business
• Open comments

Economic Development Commission

The Economic Development Committee is meeting to receive an update from the Village President and conduct general discussion. The agenda consists of procedural items and does not list specific projects or proposals.

The Economic Development Commission approved the July 27, 2022 agenda and waived approval of June 2022 minutes (no minutes existed). President Burke reported on business openings, the Village's financial health, a $200,000 business incentive fund, and a proposed hotel project. No formal decisions were made on these items; action steps were assigned to members.

• Approved July 27, 2022 agenda (5-0)
• Waived approval of June 2022 minutes (5-0)

Beautification Committee

The Olympia Fields Beautification Committee is meeting to discuss routine updates on village budget, public works, and unfinished business including the Green Committee, 2022 Landscape Awards, Beautification Committee grants, and the 50/50 Tree Program. No new business items are listed, and the agenda is largely procedural with no specific decisions or dollar amounts detailed.

• 2022 Landscape Awards update
• BC Grants 2022 update
• 50/50 Tree Program update
• Green Committee updates
• Village/Budget and Public Works updates

The Beautification Committee approved grants for The Greens and Vienna Woods, and approved the full order for Landscape/Holiday award sign replacements. The committee also discussed updates on the Flexnet water meter project, street safety signs, and the Village Hall island replanting, which will require irrigation and is still targeted for completion in 2022.

• Approved grants for The Greens and Vienna Woods (BC Grants 2022)
• Approved full order for Landscape/Holiday award sign replacement
• Approved minutes as provided

Police Pension Fund Board

The Olympia Fields Police Pension Fund Board of Trustees is holding a regular meeting to review financial and investment reports, consider a contribution refund, and discuss a disability update. The board will also conduct officer elections, review the preliminary actuarial valuation, and discuss possible consolidation with IPOPIF.

• Accountant's report and approval of bills
• Investment report and policy update
• Contribution refund for Lauren Sheehan
• Disability update for Steve Lopez
• Board officer elections and special election certification

Human Resources Committee

The Human Resources Committee is meeting to review the April 28 meeting summary, receive updates from Trustee Victor Blackwell, and discuss HR handbook updates, including COVID-related additions. The agenda is mostly procedural, with no specific decisions or proposals detailed.

• Review of meeting summary from April 28, 2022
• Updates from Village Trustee Victor Blackwell
• HR Handbook updates
• COVID-related handbook additions

Board of Trustees

The Board of Trustees is considering several ordinances to create and implement a Tax Increment Financing (TIF) district for Governors Highway/Vollmer Road. The meeting also includes approval of June bills and discussions on non-union employee compensation.

• June bills for approval totaling $316,228.39
• Ordinances #2022-11 through #2022-13 regarding the Governors Highway/Vollmer Road TIF District
• Ordinance #2022-14 for an intergovernmental agreement with School District No. 162
• Resolution #2022-10 to join the South Suburban Land Bank and Development Authority
• Resolution #2022-09 appointing Drella Savage as delegate to the Intergovernmental Risk Management Agency

The Board of Trustees unanimously approved four ordinances to establish a Tax Increment Financing (TIF) district for the Governors Highway/Vollmer Road area, including a redevelopment plan, project area designation, TIF adoption, and an intergovernmental agreement with School District 162. The board also approved $316,228.39 in June bills, authorized up to $85,000 for non-union employee pay increases for FY2023, and appointed delegates to IRMA and the South Suburban Land Bank. Police promotions were administered, and several reports were given on ongoing projects.

• Adopted Ordinances 2022-11 through 2022-14 creating the Governors Highway/Vollmer Road TIF district (6-0)
• Approved payment of bills for June 2022 totaling $316,228.39 (6-0)
• Authorized up to $85,000 for non-union employee pay increases for FY2023 (6-0)
• Approved Resolution 2022-09 appointing delegate and alternate to IRMA (6-0)
• Approved Resolution 2022-10 to join South Suburban Land Bank and appoint Drella Savage as director (6-0)
• Approved minutes of May 18, 2022 board meeting and public hearing (6-0)

Beautification Committee

The committee will review May 2022 minutes and receive updates on the village budget and public works. The agenda also includes discussions regarding Green Committee updates, landscape awards, grants, and the 50/50 Tree Program.

• Green Committee updates
• 2022 Landscape Awards
• BC Grants 2022
• 50/50 Tree Program Update

The committee approved the full order for Landscape/Holiday award sign replacement, and both 2022 Beautification Committee grants for The Greens and Vienna Woods were approved. The Flexnet water meter project is nearly complete, and street safety signs were replaced in Olympia Fields East. No new business was discussed.

• Approved full order for Landscape/Holiday award sign replacement
• Approved 2022 BC grants for The Greens and Vienna Woods
• Approved minutes as provided

Educational Commission

The Olympia Fields Educational Commission is meeting to handle routine business, including approving minutes, discussing remote forums and the newsletter, and holding an open discussion. No major decisions or proposals are listed on the agenda.

• Approval of minutes
• Discussion of remote forums
• Newsletter discussion
• Open discussion

Community Relations Commission

The Olympia Fields Community Relations Commission is holding its regular monthly meeting. The agenda contains only standard procedural items: approving the previous meeting's minutes, hearing public comments, and discussing old and new business. No specific action items, proposals, or dollar amounts are listed.

• Review and approval of April 4th meeting minutes
• Public comments period
• Discussion of old business
• Discussion of new business
• Open comments

Board of Trustees

The Board will consider the appointment of Drella Savage as Village Administrator/Chief of Staff and approve May bills totaling $378,393.97. Additional items include a public hearing for a TIF district redevelopment project and several departmental resolutions.

• Appointment of Drella Savage as Village Administrator/Chief of Staff
• May bills for approval totaling $378,393.97
• Resolution 2022-06: Extension of fire and paramedic service agreement with Chicago Heights
• Resolution 2022-07: 2022/23 MFT General Maintenance Program
• Ordinance 2022-10: Amendments to Village Code Chapter 13 regarding miscellaneous offenses

The Board of Trustees approved several key items: appointing Drella Savage as Interim Chief of Staff/Village Administrator for up to six months at $12,000/month; extending the fire and paramedic services agreement with Chicago Heights for five years at $450,000 for the first year; and approving an ordinance to handle petty misdemeanors in local court instead of sending them to Markham. The board also approved May bills totaling $378,393.97, a motor fuel tax resolution for $69,250, and an event permit for the Gloria Taylor Foundation. A public hearing was held on a proposed TIF district along Governors Highway and Vollmer Road, but no decision was made on it.

• Approved appointment of Drella Savage as Interim Chief of Staff/Village Administrator for up to 6 months at $12,000/month (5-0)
• Approved Resolution 2022-06 extending fire/paramedic agreement with Chicago Heights for 5 years, starting at $450,000/year (5-0)
• Approved Ordinance 2022-10 amending Chapter 13 to add petty misdemeanor offenses to local court jurisdiction (5-0)
• Approved May 2022 bills totaling $378,393.97 (5-0)
• Approved Resolution 2022-07 authorizing $69,250 in Motor Fuel Tax funds for general maintenance (5-0)
• Approved event application for Gloria Taylor Foundation's end-of-school picnic on June 11 (5-0)
• Approved minutes from April 13 and April 27 meetings (5-0)
• Held public hearing on proposed Governors Highway/Vollmer Road TIF district; no action taken

Beautification Committee

The Olympia Fields Beautification Committee is meeting to discuss routine updates and unfinished business, including the Green Committee, a tree ordinance, Vollmer Road, spring clean-up, Arbor Day, and the 50/50 tree program. New business includes landscape awards, 2022 grants, and tree topping. The meeting is largely procedural with no major decisions or dollar amounts listed.

• Tree Ordinance discussion
• Vollmer Road update
• Spring Clean Up planning
• Arbor Day Celebration follow-up
• 50/50 tree program update

The committee approved the previous meeting's minutes with an addition about branch pickup schedules. They discussed the $10,000 quote for 45 sign replacements, considering options like purchasing half now and half later, or buying 27 signs this year. No final decision was made on the signs. The committee also noted that DJ/K-Lee was approved to improve the island next to village hall.

• Approved meeting minutes with addition on branch pickup schedule
• Discussed $10,000 quote for 45 sign replacements, no decision made
• Noted DJ/K-Lee approved to improve island next to village hall
• Noted maintenance contract to be shared by Calvin Jordan and DJ/K-Lee

Educational Commission

The Olympia Fields Educational Commission is meeting to handle routine business, including introductions, public comment, and approval of minutes. The main topics of discussion are remote forums and the newsletter, followed by open discussion and adjournment.

• Public comment period
• Approval of minutes
• Discussion of remote forums
• Discussion of newsletter
• Open discussion

Board of Trustees

The Joint Review Board is meeting to continue discussions regarding a proposed Tax Increment Financing (TIF) district for Governors Highway/Vollmer Road. The agenda includes selecting a new Chairperson following the resignation of Milton Payton and reviewing an Eligibility Study.

• Selection of a new Chairperson
• Consideration of the Eligibility Study

Human Resources Committee

The Human Resources Committee is meeting to review the HR handbook. The agenda includes roll call, a review of the handbook, and adjournment. No other substantive items are listed.

• Review of HR Handbook

Board of Trustees

The Olympia Fields Board of Trustees is holding a special meeting and public hearing to consider the proposed Fiscal Year 2022/2023 budget. The board will discuss and potentially approve Ordinance #2022-09, which would adopt the annual budget for the village. Residents can participate remotely or submit comments by email.

• Public hearing on proposed FY 2022/2023 budget
• Ordinance #2022-09 approving the annual budget for 2022-2023

The Board of Trustees held a public hearing on the proposed FY2022-2023 budget, receiving no public comments. The board then unanimously approved Ordinance #2022-09, adopting the annual budget, which includes a $349,680 operating surplus and no tax increases. The meeting was conducted as a hybrid meeting due to the COVID-19 pandemic.

• Approved FY2022-2023 budget via Ordinance #2022-09 (5-0)
• Closed public hearing on budget with no public comments received

Police Pension Fund Board

The Olympia Fields Police Pension Fund Board of Trustees is holding a regular teleconference meeting to handle routine pension fund business. They will review financial and investment reports, approve bills, and discuss trustee training, along with updates on a disability application and possible actions on pension consolidation.

• Approval of bills including Illinois Department of Insurance Compliance Fee
• Review of investment performance and policy with Wall Capital Group
• Disability update for Riley Mayer
• Certify board election results for active and retired member positions
• Discussion on IPOPIF consolidation and eCFM paperwork

The board approved the monthly financial report and $73,943.10 in disbursements, the investment report, and payment of the Illinois Department of Insurance Compliance Fee. It also certified the unopposed reelections of Trustees Lopez and Henderson, and tabled IPOPIF consolidation items until the next meeting.

• Approved January 24, 2022 meeting minutes (4-0, Lopez absent)
• Approved monthly financial report and $73,943.10 in disbursements (5-0)
• Approved payment of Illinois Department of Insurance Compliance Fee (5-0)
• Approved investment report as presented (5-0)
• Approved $465.00 registration fee for Trustee Henderson to attend IPPFA Spring Conference (5-0)
• Certified election results for active member (Lopez) and retired member (Henderson) (5-0)
• Adopted and published Decision and Order for Mark Akiyama (5-0)
• Tabled IPOPIF consolidation and cash management items (5-0)

Board of Trustees

The Board of Trustees will meet remotely to approve previous meeting minutes and various financial obligations. The agenda includes a resolution regarding tax increment fund distributions for the Lincoln-Western TIF District.

• Approval of March bills totaling $332,170.78
• Resolution #2022-05: Eighth distribution of Tax Increment Funds for Lincoln-Western TIF District/Wal-Mart Economic Incentive Agreement
• Sign request for All White Stepping In The Fields dinner party
• Appointment of Ron Vasser to the Public Safety Committee

The Board approved Resolution 2022-05, authorizing the eighth distribution of tax increment funds to Wal-Mart under the Lincoln-Western TIF District economic incentive agreement, totaling $546,735.51. The Board also approved April bills of $332,170.78, a sign request for the All White Stepping in the Fields event, and the appointment of Ron Vasser to the Public Safety Committee. Minutes from March 16 were approved with amendments.

• Approved $546,735.51 TIF payment to Wal-Mart (5-0)
• Approved April bills totaling $332,170.78 (5-0)
• Approved sign request for All White Stepping in the Fields event (5-0)
• Appointed Ron Vasser to Public Safety Committee (5-0)
• Approved March 16 minutes as amended (5-0)
• Elected Willis Pennington as President Pro Tem (4-0)

Beautification Committee

The committee will conduct a remote meeting to discuss village budget and public works updates. The agenda includes discussions on the Tree Ordinance, Green Committee updates, and upcoming spring cleanup and Arbor Day events.

• Approval of March 14, 2022, meeting minutes
• Village/Budget Update from Sandra Finley
• Public Works Update from Terence Acquah
• Discussion of Tree Ordinance (Section 106 updated)
• Updates on Spring cleanup and Arbor Day celebration

The committee approved the previous meeting's minutes with a correction about the SCADA system RFP. They discussed budget updates indicating substantial resources for beautification projects if approved by the board, and received updates on branch pickup, landscape maintenance quotes, and upcoming events. No formal votes were taken on substantive items.

• Approved previous meeting minutes with correction (unanimous)
• Branch pickup service began; no call needed (announced)
• Landscape maintenance solicitation sent; DJ/K-Lee and Calvin Jordan responded (announced)
• Spring cleanup and shredding events scheduled for April 30 and May 7 (announced)
• Tree ordinance sent to village attorney for fine authority review (announced)
• Second letter sent to Commissioner Sims requesting monthly cleanup (announced)
• Arbor Day celebration planned for April 29 at 10 a.m. (announced)

Board of Trustees

The Board of Trustees is holding a remote budget workshop. The body will review the FY2023 draft budget and the Capital Projects Plan.

• Review of FY2023 Draft Budget
• Review of Capital Projects Plan

Board of Trustees

The Joint Review Board is meeting to discuss a proposed Tax Increment Financing (TIF) district for Governors Highway and Vollmer Road. The session includes a village overview presentation and a discussion on next steps.

• Proposed Tax Increment Financing District for Governors Highway/Vollmer Road
• Selection of Public Member

Educational Commission

The Olympia Fields Educational Commission is meeting to handle routine business: introductions, public comment, and approval of minutes. The main discussion items are remote forums and the newsletter, followed by open discussion and adjournment.

• Public comment period
• Approval of minutes
• Discussion of remote forums
• Discussion of newsletter
• Open discussion

Community Relations Commission

The Community Relations Commission will hold a meeting to conduct routine business. The agenda includes reviewing previous minutes and providing time for public comments.

• Review and approval of the February 7, 2021 Meeting Minutes
• Public Comment period

Board of Trustees

The Board of Trustees approved the annual ordinances to abate the tax levy for General Obligation Bonds payable from alternate revenue sources, totaling $87,000. The board also approved a resolution authorizing the use of $87,000 in Motor Fuel Tax funds for preliminary engineering for roadway resurfacing. Additionally, the board approved contracts for new software systems and police body cameras and tasers.

• Approved March bills totaling $14,676,016.27 (9-0)
• Adopted Ordinances 2022-01 through 2022-06 to abate $87,000.85 in tax levies for General Obligation Bonds (9-0)
• Approved Resolution 2022-02 appointing Milton Payton as IRMA delegate and Betty Zigras as alternate (9-0)
• Adopted Ordinance 2022-07 calling for a public hearing on May 17, 2022 to consider a redevelopment project (9-0)
• Approved Resolution 2022-03 authorizing $87,000 of Motor Fuel Tax funds for preliminary engineering for roadway resurfacing (9-0)
• Adopted Ordinance 2022-08 amending the FY2022 annual budget (9-0)
• Approved contracts with BS&A Cloud ERP System, Paylocity, and Laserfiche Software Systems pending negotiations (9-0)
• Approved Axon Enterprise contract for updated body cameras and tasers (9-0)

Beautification Committee

The committee will receive updates regarding the village budget, public works, and the Green Committee. The agenda also includes a discussion on updating Section 106 of the Tree Ordinance.

• Update to Tree Ordinance (Section 106)
• Village/Budget update
• Public Works update
• Green Committee updates
• Grant request status

The Beautification Committee approved the November minutes and received updates on village projects, including a new SCADA water system and Tree City recognition. The committee scheduled the village spring cleanup for April 30th and an Arbor Day celebration on April 29th, with co-captains and HOA outreach planned. No formal votes were taken on substantive policy items; most business was informational or planning.

• Approved November meeting minutes as provided
• Scheduled village spring cleanup for April 30th with co-captains Edward D. and Susan G.
• Set Arbor Day celebration for April 29th with HOA invitation letter from A. Burke
• Deferred 50/50 program update to May meeting
• Noted no new grant requests have been made

Educational Commission

The Olympia Fields Educational Commission is meeting to handle routine business, including introductions, public comment, and approval of minutes. The main discussion items are remote forums and the newsletter, followed by open discussion and adjournment. No decisions or specific proposals are listed on the agenda.

• Public comment period
• Approval of minutes
• Discussion of remote forums
• Discussion of newsletter
• Open discussion

Finance Committee

The Finance Committee will meet remotely to conduct a review of the FY2023 draft budget. This review covers several funds including DPW Streets, Water, Sewer, MFT, and various commissions.

• Review of FY2023 Draft Budget for DPW Streets/ Water Fund/ Sewer Fund/ MFT Fund/ Beautification Committee / CRC/Education Commission

Public Safety Committee

The committee will review the police report regarding calls from February and receive updates on a village-wide public safety awareness workshop. The agenda also includes follow-up discussions on annual report issues such as training and the Emergency Operations Plan (EOP).

• Police Report: February Calls
• Village-Wide Public Safety Awareness Workshop Updates
• Follow up on annual report issues (training, EOP)

Finance Committee

The Finance Committee will meet remotely to review draft budgets for the 2023 fiscal year. The review covers several village departments including Police, Administration, Finance, Building, and Economic Development.

• Review of FY2023 Draft Budget for Police Department
• Review of FY2023 Draft Budget for Administration
• Review of FY2023 Draft Budget for Finance
• Review of FY2023 Draft Budget for Building
• Review of FY2023 Draft Budget for Economic Development

Board of Trustees

The Board of Trustees will meet remotely to discuss personnel, litigation, and various village administrative matters. Key actions include a map amendment ordinance, several staff appointments, and the approval of February bills.

• Ordinance #2022-01: Map Amendment and Special Use
• Approval of February Bills totaling $433,856.02
• Appointment of Milton Payton as Village Administrator
• Appointment of Derrick Blasingame as Acting Chief of Police
• Availability of Governors Highway/Vollmer TIF Eligibility Study

The Board of Trustees appointed Derrick Blasingame as Chief of Police and Milton Payton as Village Administrator. It also adopted Ordinance 2022-01 approving a map amendment and special use for the Tolentine property at 20300 Governors Highway, approved February bills totaling $433,856.02, and made the Governors Highway/Vollmer Road TIF eligibility study available for public inspection. The Board approved a two-year audit contract extension with Sikich for $30,435 (FY2022) and $31,355 (FY2023).

• Appointed Derrick Blasingame as Chief of Police (6-0)
• Appointed Milton Payton as Village Administrator (5-0, Watkins abstained)
• Adopted Ordinance 2022-01 for map amendment and special use at 20300 Governors Highway (6-0)
• Approved February 2022 bills totaling $433,856.02 (6-0)
• Made Governors Highway/Vollmer Road TIF eligibility study available for public inspection (6-0)
• Approved two-year Sikich audit contract, not to exceed $30,435 for FY2022 and $31,355 for FY2023 (6-0)
• Approved minutes of January 19, 2022 meeting (6-0)

Educational Commission

The Olympia Fields Educational Commission is holding a remote meeting on February 8, 2022, at 6:00 p.m. The agenda includes introductions, public comment, approval of minutes, updates on PTAs/PTSOs, newsletter, remote forums, and open discussion. No specific decisions or proposals are listed; the meeting appears to be procedural and routine.

• Public comments accepted via email until 3:00 p.m. before the meeting
• Approval of minutes from previous meeting
• Discussion of PTA/PTSO updates
• Newsletter and remote forums updates
• Open discussion period

Community Relations Commission

The Community Relations Commission will hold a remote meeting to conduct routine business. The agenda includes reviewing previous minutes and providing time for public comments.

• Review and approval of December 6, 2021, meeting minutes
• Public comment period

The Community Relations Commission (CRC) met on February 7, 2022, and made several recommendations for articles, including Karen Jordan (Walgreens pharmacist) as Person of Interest, Walgreens (Vollmer/Kedzie) as Business of the Month, and Iron Oaks as Place of Interest. The commission also discussed updating its webpage, planned three major 2022 events (Octoberfest, Halloween Candy Giveaway, Caroling in the Park), and confirmed its annual budget is $10k. No public comments were made, and the meeting adjourned at 8:05 pm.

• Recommended Karen Jordan as Person of Interest for article
• Recommended Walgreens (Vollmer/Kedzie) as Business of the Month
• Recommended Iron Oaks as Place of Interest
• Confirmed Rhonda McNeal retired from CRC effective 2/5/2022
• Discussed plans for 3 major 2022 events (Octoberfest, Halloween Candy Giveaway, Caroling in the Park)

Public Safety Committee

The committee will review the police report regarding January calls and receive updates on a village-wide public safety awareness workshop. The agenda also includes follow-up discussions on annual report items such as cameras, training, and the EOP.

• Police Report: January Calls
• Village-Wide Public Safety Awareness Workshop Updates
• Follow up on annual report issues (cameras, training, EOP)

Human Resources Committee

The Olympia Fields Human Resources Committee is meeting remotely to discuss the Village President's vision for HR support, the HR handbook in relation to COVID, and relevant documents. The agenda is largely procedural, with future items to be addressed and public comments accepted via email.

• Remote meeting due to COVID pandemic
• Discussion of HR Handbook and COVID
• Village President's vision for HR Committee support
• Public comments accepted via email until 3:00 pm on meeting day

Economic Development Commission

The Economic Development Committee is meeting remotely to discuss updates and next steps regarding EDC Forward. The session includes updates from Village President Sterling M. Burke.

• EDC Forward discussion on updates and next steps

Board of Trustees

The Board of Trustees will review January bills totaling $972,036.17 and consider a settlement agreement regarding pending litigation. Discussion items include a gas station development on Lincoln Highway and a resolution for tax increment fund distribution.

• Approval of January bills totaling $972,036.17
• Motion to approve settlement agreement: Recovery & Rehabilitation, Et Al. V. Village Of Olympia Fields
• Resolution #2022-01 regarding Lincoln-Western TIF District/Wal-Mart Economic Incentive Agreement
• Development update for gas station and convenience store at 3780 Lincoln Highway
• Approval for purchase and installation of the Sensus Flexnet AMI System

The Board of Trustees approved a contract with Concentric Integration for IT services, hardware, and software, not to exceed $76,070. The Board also approved a $60,000 one-year consulting contract with Baecore Group to manage the implementation of new software systems, including an ERP system. Additionally, the Board approved a $103,071 purchase and installation of a new water meter reading system (Sensus FlexNet AMI) and a $459,313.95 tax increment fund distribution to Wal-Mart.

• Approved Concentric Integration IT contract, not to exceed $76,070 (6-0)
• Approved Baecore Group consulting contract, not to exceed $60,000 (6-0)
• Approved Sensus FlexNet AMI water meter system purchase, not to exceed $103,071 (6-0)
• Approved Resolution 2022-01 for seventh TIF distribution to Wal-Mart, $459,313.95 (6-0)
• Approved settlement agreement with Recovery & Rehabilitation and RoseHeart Group (6-0)
• Approved January bills for payment, $972,036.17 (5-0)
• Approved minutes of December 15, 2021 meeting (5-0)
• Accepted resignation of Naomi Amegashie from Beautification Committee (voice vote)

Public Safety Committee

The Public Safety Committee will review police call reports from December and receive updates on the Village-Wide Public Safety Awareness Workshop. The body will also follow up on annual report issues regarding cameras, training, and the Emergency Operations Plan.

• December police call reports
• Village-Wide Public Safety Awareness Workshop updates
• Annual report follow-up on cameras, training, and EOP

Community Relations Commission

The meeting agenda consists of procedural items including a roll call and the review of previous meeting minutes. There are no specific new or old business topics listed for discussion.

• Review and approval of December 6, 2021 Meeting Minutes

Educational Commission

The Educational Commission will hold a remote meeting to discuss various educational programs and communications. The agenda includes discussions regarding Incubatoredu, First Robotics, and the EC Newsletter.

• Discussion of Incubatoredu
• Discussion of First Robotics
• Review of EC Newsletter