Olympia Fields public meetings in 2021

Board of Trustees

The Olympia Fields Board of Trustees will vote on December bills totaling $163,249.33, approve the 2021 property tax levy ordinances, and swear in three new police officers. The agenda also includes awarding a demolition contract for a house at 3435 Attica Road and adopting the 2022 public meeting and holiday schedules.

• Approval of December bills for $163,249.33
• Ordinance 2021-16: 2021 tax levy for fiscal year 2021-2022
• Ordinance 2021-17: 2021 tax levy for Special Service Area No. 3
• Resolution 2021-15: Contract for demolition of 3435 Attica Road
• Swearing in of Officers Anorbe Nwannewihe, Zachery Shull, and Anthony Lefko

The Board unanimously approved Ordinance 2021-15, which amends the zoning ordinance to allow a special use for a VCA animal hospital and approves a preliminary subdivision plat at 21000 Olympian Way. The Board also approved the 2021 tax levy ordinances, a demolition contract for a blighted property, and the 2022 meeting and holiday schedules. All votes were 6-0.

• Approved Ordinance 2021-15 for VCA animal hospital special use and preliminary subdivision (6-0)
• Approved Ordinance 2021-16 for 2021 tax levy totaling $2,956,266 (6-0)
• Approved Ordinance 2021-17 for Special Service Area No. 3 tax levy of $7,500 (6-0)
• Approved Resolution 2021-15 for demolition contract at 3435 Attica (6-0)
• Approved 2022 Public Meeting Schedule (6-0)
• Adopted 2022 Holiday Schedule (6-0)
• Approved December 2021 bills totaling $163,249.33 (6-0)
• Approved minutes of November 17 and December 2 meetings (6-0)

Public Safety Committee

The Public Safety Committee will introduce new police officers, review November call statistics, discuss a village-wide safety workshop, and follow up on annual report issues including cameras, training, and emergency operations plan. They will also set 2022 meeting dates.

• Introduction of new Olympia Fields Police Officers
• Police Report: November Calls
• Village-Wide Public Safety Awareness Workshop
• Follow up on annual report issues (cameras, training, EOP)
• 2022 dates for PSC meetings

Educational Commission

The Olympia Fields Educational Commission is meeting remotely to discuss several education-related topics. The agenda includes public comment, approval of minutes, and discussions on the Incubatoredu program, First Robotics, school choice, the commission's website, and a bi-annual student census. Residents can submit comments by email before 3:00 pm.

• Discussion of 'School Choice' / 'A Parent's Right to Choose'
• Discussion of Incubatoredu program
• Discussion of First Robotics
• Discussion of Bi-Annual Student Census
• Discussion of EC Website Page

Community Relations Commission

The Community Relations Commission of Olympia Fields is holding a regular meeting. The agenda includes reviewing and approving the minutes from the October 4, 2021 meeting, hearing public comments, and discussing old and new business. No specific decisions or proposals are listed.

• Review and approval of October 4, 2021 meeting minutes
• Public comments accepted via email until 3:00 pm Friday, December 3, 2021

Board of Trustees

The Board of Trustees will hold a special meeting to enter executive session on personnel matters, then vote on accepting the resignation of Village Administrator Napoleon Haney and waiving the 60-day notice requirement in his employment agreement. Following the special meeting, a work session will discuss property tax fundamentals and the 2021 village levy. Public comments can be submitted by email before 3:00 pm on the meeting date.

• Motion to accept resignation of Village Administrator Napoleon Haney and waive 60-day notice requirement
• Executive session to discuss personnel matters under Open Meeting Act 5ILCS120/2(c)(1)
• Work session discussion on property tax fundamentals
• 2021 Village of Olympia Fields levy discussion

The Board of Trustees held a special meeting on December 2, 2021. They went into executive session to discuss personnel, then returned to open session. The board voted 6-0 to accept the resignation of Village Administrator Napoleon Haney and waive the 60-day notice requirement in his employment agreement. No public comments were submitted, and the meeting adjourned to a workshop at 7:00 P.M.

• Approved motion to enter executive session for personnel discussion (all ayes).
• Approved motion to return to open session at 6:45 P.M. (all ayes).
• Approved resignation of Village Administrator Napoleon Haney and waived 60-day notice requirement (6-0 roll call).
• Adjourned special board meeting at 7:00 P.M. to workshop (all ayes).

Board of Trustees

The Board of Trustees will meet remotely to approve November bills totaling $1,277,084.39 and consider a resolution for a TIF redevelopment feasibility study. The agenda also includes first and second readings for several ordinances regarding village code, personnel manuals, and public safety claims.

• Approval of November bills totaling $1,277,084.39
• Resolution #2021-12: Feasibility study for Tax Increment Financing (TIF) redevelopment area
• Ordinance #2021-14: Amending personnel manual to exchange Columbus Day for Juneteenth Day
• Resolution #2021-13 and #2021-14: Roadway resurfacing construction engineering and bond grants
• Appointment and swearing in of Officer Johnita Mitchell

The Board of Trustees approved several ordinances and resolutions. Notably, it adopted an ordinance establishing an administrative procedure for assessing claims under the Public Safety Employee Benefits Act (PSEBA), allowing the Village to review and determine eligibility for these benefits. The Board also approved an ordinance replacing Columbus Day with Juneteenth as a paid Village holiday, and approved a salary allocation of up to $18,000 for non-union employees. All votes were 5-0 except the holiday change, which passed 3-2.

• Approved November bills totaling $1,277,084.39 (5-0).
• Approved a salary allocation up to $18,000 for non-union employees (5-0).
• Adopted Ordinance 2021-12 amending liquor license restrictions (5-0).
• Adopted Ordinance 2021-13 establishing a PSEBA claims review process (5-0).
• Approved Resolution 2021-12 for a TIF feasibility study (5-0).
• Adopted Ordinance 2021-14 replacing Columbus Day with Juneteenth as a Village holiday (3-2).
• Approved Resolution 2021-13 allocating $71,441 in MFT funds for road construction engineering (5-0).
• Approved Resolution 2021-14 allocating $219,152.56 in Rebuild Illinois funds for road resurfacing (5-0).

Planning and Zoning Committee

The Planning and Zoning Commission will hold a public hearing to discuss adding animal hospitals with boarding as a permitted special use in the B-3 zoning district. The body will consider a special use request and a preliminary plat for a project at 21000 Olympian Way.

• Proposed amendment to Zoning Ordinance section 22-91 to allow animal hospitals with boarding in B-3 districts
• Special use request for an animal hospital with boarding at 21000 Olympian Way
• Preliminary Plat for VCA Olympia Fields Animal Hospital Subdivision consisting of a 1.96-acre parcel and a 10.378-acre parcel

The Planning and Zoning Commission voted to recommend approval of a special use for a VCA animal hospital with boarding at 21000 Olympian Way, along with a zoning text amendment and preliminary plat. The recommendation includes a condition that the project comply with the Site Plan Review and incur no costs to the Village. All motions passed 6-0, with Trustee Blackwell abstaining.

• Approved zoning text amendment adding 'Animal Hospital' as permitted special use (6-0)
• Granted special use for proposed animal hospital (6-0)
• Approved preliminary plat to create separate lot for the development (6-0)
• Added condition: project must comply with Site Plan Review and incur no Village costs (6-0)

Beautification Committee

The committee will review updates regarding the Green Committee, Village Hall landscape proposals, and the 2021 budget. The meeting also includes discussions on tree ordinance updates and holiday awards.

• Village Hall landscape improvements proposal
• 50/50 Tree program refund request approval
• Tree Ordinance (Section 106) updates
• BC 2021 budget review

Economic Development Commission

The Olympia Fields Economic Development Committee is meeting to discuss forward planning and next steps, receive an update from the Village President, and handle old and new business. The agenda is largely procedural with no specific action items or dollar amounts listed.

• Discussion of EDC forward plans and next steps
• Update from Village President Sterling M. Burke

Finance Committee

The Olympia Fields Finance Committee is meeting remotely to review the Fiscal Year 2021 Draft Annual Financial Report. The agenda includes roll call, the report review, public comment, and adjournment. Residents can submit comments by email before the meeting or listen in by phone.

• Review of Fiscal Year 2021 Draft Annual Financial Report
• Remote meeting with public comment via email and phone access

Public Safety Committee

The committee will meet remotely to discuss the annual report and follow up on recommendations. The agenda also includes a discussion regarding a village-wide public safety awareness workshop.

• Annual Report: Follow up on recommendations
• Village-Wide Public Safety Awareness Workshop

Educational Commission

The Olympia Fields Educational Commission is holding a remote meeting to discuss and potentially decide on several educational initiatives, including the Incubatoredu program, First Robotics, school choice, the commission's website, and a bi-annual student census. Public comments are accepted via email until 3:00 pm and will be read during the meeting.

• Discussion of 'School Choice' / 'A Parent's Right to Choose'
• Update on Incubatoredu program
• Update on First Robotics program
• Review of EC Website Page
• Discussion of Bi-Annual Student Census

Economic Development Commission

The committee will hold a discussion regarding EDC Forward and receive an update from Village President Sterling M. Burke. The agenda contains no specific items for decision or vote.

Board of Trustees

The Board of Trustees will meet remotely to approve September bills totaling $272,175.42 and review 2022 health, dental, and vision insurance renewal rates. The agenda also includes a retail marketing strategy update and the appointment of Officer Chivon Johnson.

• Approval of September bills totaling $272,175.42
• Appointment and swearing in of Officer Chivon Johnson
• Review of 2022 health, dental, and vision insurance renewal rates
• Resolution #2021-11 authorizing Motor Fuel Tax funding for maintenance costs
• Appointment of Edward J. Davis Jr. to the Beautification Committee

The Board of Trustees approved the 2022 United Healthcare renewal for village employees, which included a 1.2% cost reduction. They also approved the September bills totaling $272,175.42, ratified consent agenda payments, and approved resolutions for IRMA delegate appointments and Motor Fuel Tax funding for maintenance. A new police officer was sworn in, and the board approved a month-to-month contract for computer services.

• Approved September 2021 bills totaling $272,175.42 (6-0)
• Ratified consent agenda payments for Oak Lawn water, Speedway fuel, and water read adjustment (6-0)
• Approved Resolution 2021-10 appointing delegate and alternate to IRMA (6-0)
• Accepted 2022 United Healthcare renewal with 1.2% cost reduction (6-0)
• Approved Resolution 2021-11 authorizing Motor Fuel Tax funding for maintenance (6-0)
• Approved month-to-month contract with Spectrum Computer Services (6-0)
• Appointed Edward J. Davis Jr. to Beautification Committee for two-year term (6-0)
• Swore in new police officer Chivon Johnson-Dugan

Police Pension Fund Board

The Board of Trustees will conduct a regular meeting via teleconference to review financial and investment reports. The agenda includes reviewing retirement applications, disability benefits, and the annual actuarial valuation.

• Review/Approve Regular Retirement Benefit – Scott Morgan
• Approval of Surviving Spouse Benefit – Wanda Unger
• Review/Approve Duty Disability Benefit – Mark Akiyama
• Review/Approve Actuarial Valuation & Tax Levy Request
• Review/Update Investment Policy

Beautification Committee

The Beautification Committee is meeting to discuss updates on village landscaping, the 50/50 tree program, and a grant request from Vienna Woods. They will also consider raising fees in the Tree Ordinance (Section 106) as suggested by Ed Peck. The meeting includes routine items like roll call and minutes approval.

• Discussion of Tree Ordinance (Section 106) fee structure increase per Ed Peck
• BC grant request received from Vienna Woods
• Village Hall landscape improvements (island)
• 50/50 tree program updates
• Green Committee updates/Pumpkin Smash

Public Safety Committee

The Public Safety Committee is meeting remotely to follow up on the annual report and discuss a proposed village-wide public safety awareness workshop. The agenda also includes general old and new business items, with no specific decisions or proposals detailed in the agenda text.

• Follow-up discussion on the annual report
• Discussion of a village-wide public safety awareness workshop

Educational Commission

The Olympia Fields Educational Commission is meeting remotely to discuss several educational initiatives, including the Incubatoredu program, First Robotics, and a 'School Choice' / 'A Parent's Right to Choose' topic. The agenda also includes updates on the commission's website, a bi-annual student census, and suggestions for new initiatives. Public comments are accepted via email until 3:00 pm.

• Discussion of 'School Choice' / 'A Parent's Right to Choose'
• Update on First Robotics program
• Incubatoredu program discussion
• Bi-annual student census
• EC website page update

Community Relations Commission

The Olympia Fields Community Relations Commission is holding its regular monthly meeting. The agenda is largely procedural, covering approval of prior meeting minutes, public comments, and discussions of old and new business, with no specific action items listed.

• Review and approval of August 2nd meeting minutes
• Public comments accepted via email until 3:00 pm Friday, October 1, 2021

Educational Commission

The Olympia Fields Educational Commission is meeting remotely to discuss several agenda items, including the Incubatoredu program, a presentation on 'School Choice' and 'A Parent's Right to Choose', and updates to the commission's website. The meeting also includes public comment, approval of minutes, and open discussion. This is a regular business meeting with no final decisions listed on the agenda.

• Discussion of Incubatoredu program
• Presentation on 'School Choice' / 'A Parent's Right to Choose'
• Update on Educational Commission website page
• Public comment period with email submissions accepted until 3:00 pm

Board of Trustees

The Olympia Fields Board of Trustees will consider approving September bills totaling $265,846.90, appoint Napoleon Haney as village administrator, and approve several resolutions and ordinances, including designating the finance director as a bank signatory and IMRF agent. The board will also discuss non-union salary increases, a change order for the Graymoor Force Main Lining Project, and road re-surfacing engineering agreements.

• Approval of September bills for $265,846.90
• Appointment of Napoleon Haney as village administrator
• Resolution #2021-06 designating Finance Director Betty Zigras as authorized signatory on all village bank accounts
• Ordinance #2021-11 declaring certain property surplus and authorizing its sale
• Change order #1 for Graymoor Force Main Lining Project not to exceed $131,212.49

The Board approved a $131,212.49 change order for the Graymoor Force Main Lining Project, authorizing directional drilling to replace pipe sections that could not be lined, with completion required within six weeks. The Board also approved the appointment of Napoleon Haney as the new Village Administrator, a salary/bonus for outgoing Administrator Cindy Saenz, and several resolutions and permits. All votes were unanimous (5-0 or 6-0).

• Approved Change Order #1 for the Graymoor Force Main project, not to exceed $131,212.49, with completion within six weeks.
• Approved appointment of Napoleon Haney as Village Administrator.
• Approved salary and bonus for Cindy Saenz not to exceed $5,820.70 retroactive for FY2022.
• Approved Resolution #2021-06 designating Finance Director Betty Zigras as authorized signatory on all Village bank accounts.
• Approved Resolution #2021-07 designating Betty Zigras as authorized IMRF agent.
• Approved Ordinance #2021-11 declaring a 2012 Chevy Tahoe surplus and authorizing its sale.
• Ratified event permit for Gloria J. Taylor Foundation and sign permit for Tall Grass Arts Association.
• Approved road re-surfacing program award to K-Five Construction ($1,027,856.15) and related engineering agreements.

Beautification Committee

The Olympia Fields Beautification Committee is meeting to discuss village updates and several beautification programs, including the Home Improvement Program, Morton Arboretum Tree Donation Program, Village 50/50 Tree Program, and Village Landscape Program. The agenda is largely a list of discussion items with no specific proposals or decisions detailed.

• Village Update by Sandra Finley
• Southland Green Committee discussion
• Home Improvement Program review
• Morton Arboretum Tree Donation Program
• Village 50/50 Tree Program

The Olympia Fields Beautification Committee approved the home at 3442 Attica for the Home Improvement Program and will send a letter to the homeowner. The committee also set a new meeting time of 5:30 p.m. at Village Hall, starting with the next meeting on October 18th. No other formal votes were taken; most items were discussions or updates.

• Approved home at 3442 Attica for Home Improvement Program (unanimous)
• Set new meeting time to 5:30 p.m. at Village Hall
• Accepted August 16, 2021 minutes as written
• Agreed to suggest tree placement sites to Village Arborist Daryl, with final decision left to him
• Concurred with Public Works removing dead/dying plants at center island next to Village Hall this fall
• Agreed not to hire Eternally Green again for landscaping work
• Set application deadline for 50/50 Tree Program as Sept. 27, 2021

Board of Trustees

The Board of Trustees approved a services agreement with Baecore Group to assist with the RFP and vendor selection process for replacing the Village's core financial software, scheduling software, and solutions for time & attendance and tickets/adjudication, at a cost not to exceed $34,400. The Board also approved a $37,000 agreement with Teska Associates for a TIF study and retail marketing strategy update, and a $35,000 agreement with Baxter & Woodman for an alternate water delivery feasibility study. The IT consultant contract was extended for 90 days, and a subcommittee was formed to review long-term IT needs.

• Approved $34,400 Baecore Group software selection services agreement (6-0)
• Approved $37,000 Teska Associates TIF study and retail strategy agreement (6-0)
• Approved $35,000 Baxter & Woodman water feasibility study agreement (6-0)
• Extended IT consultant contract for 90 days (6-0)
• Ratified July bills of $189,966.40 and prior email-approved items (6-0)
• Approved August bills of $440,641.43 (6-0)
• Approved resignations from Public Safety Committee (6-0)
• Approved June 16, 2021 meeting minutes (6-0)

Beautification Committee

The Beautification Committee met to review updates on grants for six local Homeowners Associations and the Landscape Awards program. The agenda included a discussion on a tree donation from the Morton Arboretum and landscape improvements for the Old Village Hall. The meeting also covered nominations for home improvement awards.

• Updates on HOA grants for The Greens, Graymoor, The Lakes of Olympia, Wysteria, Arcadia, and Vienna Woods
• Discussion of a tree donation from Morton Arboretum
• Proposal for landscape improvements at the Old Village Hall
• Home Improvement nominations for 768 Brookwood and the Damien family

The committee approved grant applications from six HOAs, with two more pending. They also decided to redirect a declined landscape award certificate to the Vienna Woods HOA president for neighborhood beautification. The committee discussed tree donations, landscape improvements, and the 50/50 tree program, with follow-ups assigned.

• Approved HOA grant applications for The Greens, Graymoor, The Lakes of Olympia, Wysteria, Maynegaite, and Arcadia
• Decided to give declined 3rd place landscape award ($50 gift certificate) to George Chandler for Vienna Woods beautification
• Approved June minutes as provided
• Tabled Saunoris Brothers Nursery check ($225) until August 18th meeting

Community Relations Commission

The Olympia Fields Community Relations Commission is holding a routine monthly meeting to approve prior minutes, hear public comments submitted by email, and discuss old and new business. No votes on specific projects or ordinances are listed on the agenda.

• Public comments must be emailed by 3:00 pm Friday, July 30, 2021
• Review and approval of June 7th meeting minutes
• Public comment section with responses within 72 business hours

Police Pension Fund Board

The Board of Trustees will conduct a regular meeting via teleconference. The agenda includes financial and investment reports, trustee training approvals, and board officer elections.

• Approval of April 19, 2021 meeting minutes
• Accountant’s Report from Lauterbach & Amen, LLP
• Investment Report from Wall Capital Group
• Contribution Refund application for Lauren Bresnahan
• Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary

The Olympia Fields Police Pension Fund Board approved the monthly financial report and $43,228.27 in disbursements, plus the investment report showing a 5.98% return. They also approved a trustee training reimbursement of $795.76, a three-year engagement with Lauterbach & Amen, and elected officers. A resolution to appoint authorized agents was tabled until the next meeting.

• Approved April 19, 2021 meeting minutes as written
• Approved monthly financial report and $43,228.27 in disbursements
• Approved $795.76 reimbursement to Trustee Henderson for training
• Approved investment report as presented
• Approved three-year engagement with Lauterbach & Amen, LLP
• Elected Lopez as President, Townson as Vice President, Barry as Secretary, Henderson as Assistant Secretary
• Maintained Barry as FOIA Officer and OMA Designee
• Tabled resolution to appoint authorized agents until next meeting

Economic Development Commission

The Olympia Fields Economic Development Committee is meeting to discuss the EDC Forward initiative, receive an update from Village President Sterling M. Burke, and handle old and new business. The agenda is largely procedural, with no specific action items, contracts, or dollar amounts listed.

• Discussion of EDC Forward update and next steps
• President's update from Sterling M. Burke

Board of Trustees

The Village of Olympia Fields Board of Trustees met remotely on June 16, 2021, to approve the May 19 minutes and $235,408.12 in June bills. The meeting included administrative reports on road resurfacing, the Graymoor Force Main Project, and the Meter Exchange Program. The board also appointed Martin Stratton and Kenneth F. Smith to the Planning and Zoning Commission.

• Approval of June bills totaling $235,408.12
• Appointment of Martin Stratton to the Planning and Zoning Commission
• Appointment of Kenneth F. Smith to the Planning and Zoning Commission
• Update on the Graymoor Force Main Project
• Update on the Meter Exchange Program

The Board of Trustees approved the appointments of Martin Stratton, Jr. and Kenneth F. Smith to the Planning and Zoning Commission for two-year terms ending in 2023. The board also approved the June bills totaling $235,408.12 and the minutes from the May 19, 2021 meeting. The meeting included reports on police officer recruitment, road projects, and a proposed community barbecue cook-off, but no other formal decisions were made.

• Approved appointment of Martin Stratton, Jr. to Planning and Zoning Commission (6-0)
• Approved appointment of Kenneth F. Smith to Planning and Zoning Commission (6-0)
• Approved June 2021 bills in the amount of $235,408.12 (6-0)
• Approved minutes of May 19, 2021 Board of Trustees meeting (6-0)

Beautification Committee

The Olympia Fields Beautification Committee is meeting to discuss updates on grants, spring cleanup, Arbor Day, and new business including a Green Committee update and landscape awards. The agenda is largely routine with updates and planning items.

• BC HOA grant update
• Spring clean up update
• Arbor Day update
• Introduction of guests from public works (Terence Acquah and Daryl, village arborist)
• Landscape awards 2021 dates

Community Relations Commission

The Olympia Fields Community Relations Commission is holding a routine teleconference meeting. The agenda includes approval of prior minutes, public comments, and discussions of old and new business, with no specific action items listed.

• Meeting held via teleconference due to COVID-19
• Public comments accepted via email until June 4, 2021
• Review and approval of April 12 meeting minutes

The Community Relations Commission approved the April 12, 2021 minutes and discussed several items without formal votes. Trustee White will follow up on the CRC budget vote status and clarify funding for the South Suburban Housing Center. The commission agreed to end its COVID-19 initiatives due to vaccine availability, and discussed website updates and potential summer events, including a BBQ battle and line dance, with a follow-up meeting planned.

• Approved April 12, 2021 meeting minutes (unanimous)
• Agreed CRC has no further role in COVID-19 initiatives
• Decided to hold follow-up meeting in 2 weeks to plan summer events

Educational Commission

The Olympia Fields Educational Commission is holding a remote meeting on June 1, 2021, at 6:00 p.m. The agenda includes public comment, approval of minutes, a presentation by First-White, initiative suggestions, a discussion on school choice, and updates to the commission's website page. Residents can submit questions or comments by email before 3:00 p.m. that day.

• Public comment via email to publiccomments@olympia-fields.com by 3:00 pm June 1
• Discussion of 'School Choice' / 'A Parent's Right to Choose'
• EC Initiative Suggestions
• EC Website Page update
• Approval of minutes

Economic Development Commission

The Olympia Fields Economic Development Committee is meeting remotely to discuss the EDC Forward initiative, receive a president's update, and handle old and new business. The agenda is largely procedural, with no specific action items or dollar amounts listed.

• Discussion of EDC Forward update and next steps
• President's update from Sterling M. Burke
• Public comment via email or phone

Board of Trustees

The Olympia Fields Board of Trustees will vote on routine approvals including May bills totaling $456,437.71, a collective bargaining agreement with MAP Public Works Chapter #789, and a commercial real estate agreement for 20000 Governors Highway. They will also discuss an extension of the computer services agreement and receive updates on various projects and appointments.

• Approval of May bills for $456,437.71
• Resolution #2021-04 approving collective bargaining agreement (MAP Public Works Chapter #789, May 1, 2019-April 30, 2023)
• Authorization for commercial real estate agreement with MB797, LLC for 20000 Governors Highway
• Resolution #2021-05 authorizing promissory note and sixth TIF distribution (Lincoln-Western TIF District/Wal-Mart agreement)
• Appointments: Dr. Jasmine Monet Brewer to Educational Commission, Cynthia Smith to Accounting Supervisor, and police department appointments

The Olympia Fields Board of Trustees approved several key items, including a collective bargaining agreement with MAP Public Works Chapter #789, authorization to purchase property at 20000 Governors Highway for $50,000, and a 90-day extension of the computer services agreement with Spectrum. The board also approved police department promotions, including Scott Morgan as Chief of Police, and appointed Dr. Jasmine Monet Brewer to the Educational Commission. All votes were unanimous except for the police appointments, where Trustee Watkins abstained.

• Approved May bills for $456,437.71 (6-0)
• Approved Ordinance #2020-10 amending police department code (6-0)
• Approved Resolution #2021-04 collective bargaining agreement with MAP Public Works (6-0)
• Authorized $50,000 purchase of 20000 Governors Highway from MB797, LLC (6-0)
• Approved 90-day extension of Spectrum computer services agreement (6-0)
• Approved Resolution #2021-05 sixth TIF distribution to Wal-Mart (6-0)
• Approved police promotions: Morgan to Chief, Blasingame to Deputy Chief, Lopez and Mayden to Sergeants, Dean to Detective/Corporal (5-0, Watkins abstained)
• Appointed Dr. Jasmine Monet Brewer to Educational Commission (6-0)

Beautification Committee

The Olympia Fields Beautification Committee is meeting to review updates on a homeowners association grant, spring cleanup, and Arbor Day activities, along with a Green Committee update and a Tribune article. The agenda is mostly routine updates and unfinished business, with no major decisions or public hearings listed.

• BC HOA grant update
• Spring clean up update
• Arbor Day update
• Green Committee update
• Discussion of 'Speaking for the trees' Tribune article

Educational Commission

The Olympia Fields Educational Commission is holding a remote meeting on May 11, 2021. The agenda includes public comment, approval of minutes, follow-up on school attendance, suggestions for commission initiatives, a proposal on school choice to the President/Trustees, and updates on the commission's website page. Residents can join by phone or submit comments by email.

• Public comment via email by May 10, 2021
• Follow-up on school attendance
• EC Initiative Suggestions
• School Choice / Parent's Right to Choose to President/Trustees
• EC Website Page update

Public Safety Committee

The Public Safety Committee is meeting remotely to discuss preparation updates for its annual report, along with new and old business. Residents can join by phone or submit comments by email before the meeting.

• Annual report preparation updates
• New business items
• Old business items
• Remote meeting via phone (toll-free number provided)
• Public comments accepted via email until May 4, 2021

Educational Commission

The Olympia Fields Educational Commission is meeting remotely to handle routine business and discuss several topics. The agenda includes public comment, approval of minutes, and follow-up on school attendance, along with discussions on initiative suggestions, a school choice proposal to the President/Trustees, and the commission's website page.

• Follow-up on school attendance
• Educational Commission initiative suggestions
• Discussion of 'School Choice' / 'A Parent's Right to Choose' to President/Trustees
• Update on the EC website page
• Public comment via email by May 3, 2021

Economic Development Commission

The Olympia Fields Economic Development Committee is meeting to discuss the EDC Forward initiative, receive an update from the Village President, and handle old and new business. The agenda includes approval of the agenda and adjournment.

• Discussion of EDC Forward initiative and next steps
• President's update from Sterling M. Burke
• Old business and new business items

Board of Trustees

The Olympia Fields Board of Trustees will hold a public hearing and consider an ordinance approving the annual budget for fiscal year 2021/2022. They will also vote on April bills totaling $348,849.75, a Redflex contract extension, and a landscape maintenance agreement for village-owned properties. The meeting will be conducted remotely due to the COVID pandemic, with public comments accepted via email.

• Public hearing on proposed FY2021/2022 budget
• Ordinance #2021-09 approving annual budget for 2021-2022 fiscal year
• April bills for approval - $348,849.75
• Redflex contract extension (third amendment agreement)
• 2021 landscape maintenance agreement for village-owned properties

The Board of Trustees approved the annual budget for fiscal year 2021-2022, which projects a $84,000 surplus in the General Fund. They also approved a one-year extension of the Redflex red light camera contract, despite a 3-3 vote with the President casting the deciding vote. Other actions included approving April bills, a landscape maintenance contract, and accepting the resignation of the Village Clerk.

• Approved FY2021-22 budget ordinance (6-0)
• Approved Redflex red light camera contract extension (3-3, President voted aye)
• Approved April bills for $348,849.75 (6-0)
• Approved landscape maintenance contract with Eternally Green for $7,830 (6-0)
• Approved minutes of March 15, 2021 meeting as amended (6-0)

Police Pension Fund Board

The Board of Trustees will conduct a regular meeting to review fund reports and administrative items. The agenda includes reviews of accountant and investment reports, as well as membership and benefit applications.

• Accountant's Report
• Investment Report
• Applications for Membership/Withdrawals from Fund
• Applications for Retirement/Disability Benefits

The Olympia Fields Police Pension Fund Board approved sending disability applications to two officers and authorized independent medical exams for each, at up to $3,000 per physician. The board also accepted the monthly financial report, approved $37,509.18 in disbursements, and certified Steve Lopez's reelection to the board. No public comment was made, and no changes were made to the investment policy.

• Approved January 25, 2021 meeting minutes (3-0)
• Accepted monthly financial report and approved $37,509.18 in disbursements (3-0)
• Approved IDOI compliance fee up to $3,500 (3-0)
• Approved investment report as presented (3-0)
• Authorized independent medical exams for Riley Mayer, up to $3,000 per physician (3-0)
• Authorized independent medical exams for Mark Aikyama, up to $3,000 per physician (3-0)
• Certified Steve Lopez's reelection to active member position (3-0)

Public Safety Committee

The Public Safety Committee is holding a remote meeting due to the COVID pandemic. The agenda includes an annual report preparation, new business, and old business, but no specific items are listed.

• Remote meeting via phone: 1-(877) 336-1828, passcode 4567937#
• Public comments accepted via email until 3:00 pm, April 13, 2021
• Annual report preparation on agenda

Community Relations Commission

The Community Relations Commission will hold a remote teleconference meeting to conduct business. The agenda includes reviewing February 1st meeting minutes and discussing old and new business.

• Review and approval of February 1st Meeting Minutes

The Community Relations Commission discussed options for public events to help residents safely meet, including a movie night, outdoor concert, and picnic, with a resident suggesting movie night. The board also discussed a flyer with A Five Marketing to highlight the village partnership with the South Suburban Housing Center, subject to SSHC approval and village branding. No formal decisions were made on these items; the only action taken was approving the February minutes with a correction to SMART Home Mortgage.

• Approved February 2021 minutes with correction to SMART Home Mortgage (all in favor)
• Discussed public event options: movie night, outdoor concert, picnic (no decision)
• Discussed flyer with A Five Marketing for SSHC partnership (no decision)
• Discussed Covid-19 vaccine awareness outreach (no decision)

Educational Commission

The Olympia Fields Educational Commission is meeting remotely to discuss school district COVID-19 plans, school attendance, and a presentation on 'A Parent's Right to Choose' by Empower Illinois. The agenda also includes public comment, approval of minutes, and open discussion. Residents can submit comments by email before the meeting.

• Follow-up on School District Covid Plans
• Follow-up on School Attendance
• Discussion: 'A Parent's Right to Choose'; Empower Illinois
• Public comment via email by 3:00 pm March 22, 2021

The Educational Commission approved the minutes from its February 2, 2021 meeting. It agreed to post school district COVID-19 plans on the village website via links to each district's site, with the chairman contacting village administrators. The commission informally declined to support a youth cheerleading/football program, deeming it not educational. Discussion on school choice was continued to the May meeting, where a vote may be taken to bring the topic to the Village Board.

• Approved the minutes of the February 2, 2021 meeting.
• Agreed to post school district COVID-19 plans on the village website via links to each district's website.
• Declined to support a youth cheerleading/football program, as it was not considered educational.
• Continued discussion on school choice to the May meeting, with a possible vote to take the issue to the Village Board.

Beautification Committee

The Olympia Fields Beautification Committee is meeting to discuss routine business, including a draft HOA grant process, spring cleanup, and Arbor Day plans. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Discussion of BC HOA grant process draft
• Spring cleanup planning
• Arbor Day planning
• Next meeting orientation on March 25, 2021

The committee approved the edited grant process draft, which will be formatted into a checklist and uploaded by Trustee Watkins. They also planned the April cleanup month, tentatively setting April 24 for cleanup on Kedzie and Lincoln Hwy, and discussed Arbor Day tree planting. No major policy decisions were made; actions were administrative and planning-focused.

• Approved edited grant process draft (unanimous)
• Deleted 'call for final inspection' from grant application
• Tentatively chose April 24 for cleanup on Kedzie and Lincoln Hwy
• Trustee Watkins to contact county about Vollmer cleanup on Earth Day (April 22)
• Belinda to select tree for Arbor Day (April 30); members to submit location suggestions by April 1

Board of Trustees

The Olympia Fields Board of Trustees will vote on routine financial items, including approving February bills totaling $205,954.04 and six ordinances abating the 2020 tax levy for various general obligation bonds. They will also consider a contract renewal for transparency software and an engineering services agreement for a sewer project. The meeting is held remotely due to COVID-19, with public comments accepted via email.

• Approval of February bills for $205,954.04
• Six ordinances (2021-02 through 2021-08) abating 2020 tax levy for bond series 2005A, 2008, 2010, 2011 A&B, 2012A, 2012B, 2014B
• Resolution 2021-03 for FY2021 obligation retirement for Series 2012A bonds (Phase I Road Repaving Program)
• OpenGov software contract renewal for $6,240.00 (June 10, 2021 to June 9, 2024)
• Engineering services agreement with Baxter & Woodman for Graymoor Force Main Replacement Project

The Board approved the February bills totaling $205,954.04 and adopted seven ordinances abating the 2020 tax levy for various General Obligation Alternate Revenue Bonds, along with a resolution for the FY2021 obligation retirement for the Phase I Road Repaving Program. The Board also approved a three-year contract renewal for OpenGov transparency software at $6,240 per year, and an engineering services agreement with Baxter & Woodman for the Graymoor Force Main Replacement Project not to exceed $57,900. Three appointments were made to village committees, and a request for an investigation into a resident's email was tabled until after the election.

• Approved February 2021 bills in the amount of $205,954.04.
• Adopted Ordinances #2021-02 through #2021-08 abating the 2020 tax levy for various General Obligation Alternate Revenue Bonds.
• Approved Resolution #2021-03 for FY2021 obligation retirement for General Obligation Alternate Revenue Bonds Series 2012A for the Phase I Road Repaving Program.
• Approved a three-year contract renewal for OpenGov Reporting & Analysis and Transparency Reporting Software for $6,240.00 per year.
• Approved an Engineering Services Agreement with Baxter & Woodman for the Graymoor Force Main Replacement Project not to exceed $57,900.00.
• Approved the appointment of Cody Johnson to the Chicago South Suburban Mass Transit District for a two-year term ending in 2023.
• Approved the appointment of Garland Jones to the Public Safety Committee for a two-year term ending in 2023.
• Approved the appointment of Leon Francisco to the Economic Development Commission for a two-year term ending in 2023.

Finance Committee

The Olympia Fields Finance Committee is meeting remotely to review the draft FY2022 budget for several village funds and departments, including Police, DPW Streets, Water, Sewer, MFT, Beautification Committee, and Education Commission. The meeting is open to residents via phone, and public comments can be submitted by email ahead of the meeting. No final decisions are listed on the agenda; the item is a review and discussion.

• Review of FY2022 draft budget for Police Department
• Review of FY2022 draft budget for DPW Streets
• Review of FY2022 draft budget for Water Fund and Sewer Fund
• Review of FY2022 draft budget for MFT Fund
• Review of FY2022 draft budget for Beautification Committee and Education Commission

Finance Committee

The Olympia Fields Finance Committee met remotely on March 2, 2021, to review the FY2022 draft budget. The agenda covered the budget sections for Administration, Finance, Building, the CRC Committee, and Economic Development. No other substantive items were listed on the agenda.

• Review of FY2022 Draft Budget for Administration
• Review of FY2022 Draft Budget for Finance
• Review of FY2022 Draft Budget for Building
• Review of FY2022 Draft Budget for CRC Committee
• Review of FY2022 Draft Budget for Economic Development

Beautification Committee

The Olympia Fields Beautification Committee is meeting to handle routine business, including roll call, approval of minutes, and a village update. They will discuss unfinished business such as the HOA grant program form and the 2021 budget, and plan for a spring cleanup.

• Review of BC HOA grant program form
• 2021 budget update
• Spring cleanup planning

The Beautification Committee approved the November 2020 minutes with corrections and announced holiday award winners. The HOA grant program form was reviewed and uploaded to the website, with a review/approval process to be developed and approved at the March meeting. Spring clean-up plans were discussed, including incorporating Arbor Day and Earth Day, and outreach to HOA presidents.

• Approved November 2020 minutes with corrections
• Announced holiday award winners: 1st – 3400 Cumberland/The Trails, 2nd – 20525 Hellenic/Original Village, 3rd – 3013 Hermes/Olympia Club
• Uploaded HOA grant program form to website
• Deferred approval of HOA grant review/approval process to March meeting
• Discussed spring clean-up plans for April, including public areas on Kedzie, Lincoln Highway, and O.F. train station entrance

Board of Trustees

The Village Board will approve $324,870.43 in February bills and renew a contract with Administrative Consulting Specialist, LLC. The board is set to accept a bid for the Graymoor Force Main project and consider a rezoning request for a substance abuse treatment facility at 20300 Governors Highway. Additionally, the board will take first and second reading on an ordinance to sell surplus property.

• Approval of February bills totaling $324,870.43
• Renewal of 2021 contract with Administrative Consulting Specialist, LLC
• Acceptance of bid award for Graymoor Force Main project
• Rezoning request to MD-1 and special use for alcohol and substance abuse treatment facility at 20300 Governors Highway
• First and second reading of Ordinance #2020-01 declaring certain property surplus for sale

The Board of Trustees voted 5-0 to accept the Planning & Zoning Commission's recommendation to deny RoseHeart Recovery's request to rezone the former Tolentine Monastery at 20300 Governors Highway to MD-1 and grant a special use for an alcohol and substance abuse treatment facility. The denial was based on the applicant's lack of a required hospital affiliation and concerns about public safety and property values. The Board also approved several routine items, including February bills, a contract renewal for a grant writer, and a bid for the Graymoor Force Main project.

• Denied RoseHeart Recovery rezoning to MD-1 and special use for treatment facility (5-0)
• Approved February bills for $324,870.43 (5-0)
• Approved 2021 contract renewal with Administrative Consulting Specialist, LLC for $14,000 (5-0)
• Awarded Graymoor Force Main contract to Michels Corporation, not to exceed $747,429 (5-0)
• Approved Resolution #2021-02 for construction on state highway (5-0)
• Adopted Ordinance #2021-01 declaring property surplus and authorizing sale (5-0)
• Approved minutes from December 3, 2020 and January 20, 2021 meetings (5-0)
• Accepted resignation of Andrea Davis from Community Relations Commission (5-0)

Educational Commission

The Olympia Fields Educational Commission is holding a remote meeting to discuss school district COVID-19 plans, school attendance, and a discussion on 'A Parent's Right to Choose.' Public comments can be submitted by email before the meeting.

• Follow-up on School District COVID plans
• Follow-up on School Attendance
• Discussion: 'A Parent's Right to Choose'
• Public comment via email by Jan 29, 2021

The Educational Commission approved the minutes from its January 5, 2021 meeting. Members received updates on school district COVID-19 plans and attendance data, and discussed the topic of school choice, requesting that the chair seek expert input for further evaluation. No formal decisions were made on these agenda items.

• Approved January 5, 2021 meeting minutes
• Requested chair to seek experts on school choice for future discussion

Community Relations Commission

The Olympia Fields Community Relations Commission is holding a routine remote meeting. The agenda includes approval of prior minutes, public comments, and discussions of old and new business, with no specific action items listed.

• Review and approval of December 7, 2020 meeting minutes
• Public comments accepted via email until January 29, 2021

Board of Trustees

The Olympia Fields Board of Trustees is holding a remote workshop meeting. The main agenda item is a review of capital projects. The board will also take public comments submitted by email, which will be read during the meeting and answered within 72 business hours.

• Capital Projects Review
• Public Comment via email (deadline Jan. 25, 2021, 3:00 pm)
• Remote meeting via toll-free conference line

The Board of Trustees held a workshop to review proposed Capital Projects for Fiscal Year 2022, with a total projected cost of $1,156,000 for General Fund projects. The projects are expected to be funded by existing reserves, including $1.6 million in excess General Fund reserves and $639,000 in the Capital Projects Fund. No formal votes were taken; the workshop was informational only, and the board discussed specific projects like road resurfacing, financial software replacement, and demolition of the Old Village Hall.

• Reviewed $1,156,000 in proposed General Fund capital projects for FY2022
• Discussed $700,000 road resurfacing plan for FY2022, combining two years of work
• Discussed $150,000 placeholder for financial software replacement, with suggestion to double it
• Discussed $60,000 budget for Village Hall roof repairs, deferred to FY2022
• Discussed $100,045 quote for Village Hall window replacement
• Discussed $60,000 placeholder for Old Village Hall demolition
• Discussed $350,000 SCADA system for water and sewer, expected to cost less
• Discussed $884,000 in proposed Water Fund projects for FY2022

Police Pension Fund Board

The Board of Trustees will conduct a regular meeting via teleconference. The agenda includes reviewing financial and investment reports, processing benefit applications, and discussing pension adjustments.

• Approval of October 19, 2020 meeting minutes
• Accountant’s Report from Lauterbach & Amen, LLP
• Investment Report from Wall Capital Group
• Disability Benefits application for Mark Akiyama
• Surviving Spouse Benefit for Patricia Kickert

The Olympia Fields Police Pension Fund Board approved the 2021 Cost of Living Adjustments for pensioners as calculated by L&A, and adopted an updated investment policy that includes sustainability language per Public Act 101-0473. The board also approved the monthly financial report with $40,727.09 in disbursements, the investment report, a surviving spouse benefit for Patricia Kickert, continued disability benefits for Miguel Ayala, and fiduciary liability insurance renewal up to $6,500. All votes were unanimous.

• Approved 2021 Cost of Living Adjustments for pensioners (unanimous)
• Adopted updated investment policy with sustainability language (unanimous)
• Approved monthly financial report and $40,727.09 in disbursements (unanimous)
• Approved investment report for period ending Dec 31, 2020 (unanimous)
• Approved surviving spouse benefit for Patricia Kickert at $6,497.72/month (unanimous)
• Continued disability benefits for Miguel Ayala (unanimous)
• Approved fiduciary liability insurance renewal up to $6,500 (unanimous)
• Authorized attorney to send disability application to three medical examiners (unanimous)

Board of Trustees

The Olympia Fields Board of Trustees will meet remotely to approve January bills totaling $522,202.91 and consider Resolution 2021-01, which would establish a Beautification Enhancement Program. The board will also hear administrative updates on the South Suburban Landbank, a fence project, the backflow prevention program, and the Graymoor Force Main replacement, plus review December 2020 financial statements and a proposed FY 2022 budget calendar.

• Approval of January bills for $522,202.91
• Resolution 2021-01 to establish a Beautification Enhancement Program
• Maynegaite Fence update from Building Commissioner
• Backflow Prevention Program update
• December 2020 financial statements and FY 2022 budget process calendar review