Orange County Sanitation District public meetings in 2020
23 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors will consider awarding a $1.13 million construction contract for plant water pipeline replacement at Plant No. 2, despite a bid protest from J.F. Shea Construction, Inc. The board will also vote on several other contracts, including elevator modernization, valve replacement, generators, electric carts, and janitorial services, as well as adopt policies on debt and investments. The meeting includes routine items such as approving minutes and receiving reports.
- Award $1,134,000 contract to MMC Inc. for Plant Water Pipeline Replacement in Kinnison, Lindstrom, and Scott Tunnels at Plant No. 2, with $170,100 contingency; deny protest by J.F. Shea Construction, Inc.
- Approve $432,400 supplemental contract to Otis Elevator Company for elevator modernization at Plant No. 2, with $86,480 contingency
- Award $466,830 contract to J.R. Filanc Construction Co., Inc. for Seal Beach Pump Station Isolation Valve Replacement, with $93,366 contingency
- Approve $1,280,560 janitorial service contract with JLK Enterprise, Inc. for Plant Nos. 1 and 2, with renewal options
- Adopt Resolution No. OCSD 20-12 adopting a Debt Policy and Resolution No. OCSD 20-13 adopting the 2021 Investment Policy Statement
ADMINISTRATION COMMITTEE
The Orange County Sanitation District Administration Committee will consider routine consent items, including approving prior meeting minutes and authorizing up to $731,451 in annual NPDES permit fees. The main non-consent items are recommendations to adopt a new Debt Policy and a 2021 Investment Policy Statement, both replacing prior resolutions. No information items or closed session are scheduled.
- Authorize payment of annual NPDES permit fees not to exceed $731,451
- Adopt Resolution No. OCSD 20-XX adopting the District's Debt Policy and repealing Resolution No. OCSD 18-16
- Adopt Resolution No. OCSD 20-XX authorizing investment of funds and adopting the 2021 Investment Policy Statement, repealing Resolution No. OCSD 19-21
- Approve minutes of the November 10, 2020 Administration Committee meeting
OPERATIONS COMMITTEE
The Orange County Sanitation District Operations Committee will consider consent calendar items including several construction and service contracts, and two non-consent items: certifying a Program Environmental Impact Report for the Facilities Master Plan and receiving the 2020 Asset Management Plan. The committee will recommend actions to the Board of Directors.
- Approve $432,400 elevator rehabilitation contract with OTIS Elevator Co. (Project SC19-03)
- Award $466,830 construction contract to J.R. Filanc for Seal Beach Pump Station valve replacement (Project FRC-0004)
- Award $1,134,000 contract to MMC Inc. for plant water pipeline replacement in tunnels (Project FE18-14)
- Approve $1,280,560 janitorial service contract with JLK Enterprise for Plant Nos. 1 and 2
- Certify Final Program EIR for Facilities Master Plan (Project PS17-08)
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will consider approving a development agreement with the City of Fountain Valley, recommending it to the Board of Directors. The committee will also approve minutes from its October 28, 2020 meeting. No information items or closed session are scheduled.
- Approval of a development agreement with the City of Fountain Valley
- Approval of minutes from the October 28, 2020 Steering Committee meeting
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors will consider several contracts and agreements, including a $4.88 million design services agreement for Plant No. 2 improvements, a $598,000 valve replacement contract, and a $694,500 industrial cleaning services contract. They will also vote on a development agreement with the City of Fountain Valley and receive financial and legislative updates. The meeting includes commendations for outgoing board members and routine consent items.
- Approve $4,876,455 design services agreement with Stantec for Plant No. 2 warehouse/electrical substation replacement (plus 10% contingency)
- Award $598,000 contract to Innovative Construction Solutions for Bay Bridge Pump Station valve replacement (plus 10% contingency)
- Award $694,500 contract to Performance Pipeline Technologies for industrial cleaning services (plus 10% contingency)
- Approve $369,006 PFAS sampling and analysis services agreement with CDM Smith (plus 15% contingency)
- Approve development agreement with City of Fountain Valley
OPERATIONS COMMITTEE
The Orange County Sanitation District Operations Committee will consider routine consent items, including awarding a $598,000 contract for Bay Bridge Pump Station valve replacement and a $694,500 contract for industrial cleaning services. They will also discuss a non-consent item to reject bids for the Orange-Western Sub-Trunk Rehabilitation and combine it with another project, and approve a $4.88 million design services agreement for Plant No. 2 improvements. The meeting is largely procedural, with most items recommended for approval.
- Award $598,000 contract to Innovative Construction Solutions for Bay Bridge Pump Station valve replacement (Project FRC-0002), plus $59,800 contingency
- Award $694,500 contract to Performance Pipeline Technologies for industrial cleaning services, with four one-year renewal options and $69,450 contingency
- Reject all bids for Orange-Western Sub-Trunk Rehabilitation (Contract 3-64A) and combine with Los Alamitos Trunk Sewer Rehabilitation (3-64B)
- Approve $4,876,455 design services agreement with Stantec for Plant No. 2 warehouse, electrical substation, and 12kV service center replacement (Project P2-126), plus $487,646 contingency
- Approve $102,325 purchase order to Graybar Electric for UPS system replacement at Plant No. 1, plus $20,465 contingency
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will consider recommending approval to amend biosolids management contracts to allow fund transfers within the Biosolids Account Pool, up to the authorized annual amount of $19,000,000. The committee will also receive informational updates on the headquarters complex and classification/compensation, and convene closed sessions for labor negotiations and real property negotiations.
- Recommendation to authorize amending biosolids contracts to move funds within the Biosolids Account Pool, not to exceed $19,000,000 annually
- Information item on Orange County Sanitation District Headquarters Complex update
- Information item on classification and compensation overview
- Closed session: conference with labor negotiators for three employee organizations
- Closed session: real property negotiation for 7292 Slater Avenue, Huntington Beach (APN 110-010-39)
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors will consider several routine operational items, including contract amendments, equipment purchases, and a change to biosolids contract management. The agenda also includes a closed session on real estate negotiations for a property in Huntington Beach. Most items are consent calendar items expected to be approved without discussion.
- Amendment to coating inspection and corrosion testing services agreements with On-Site Technical Services, Inc. and CSI Services, Inc., adding $75,000 each, total $275,000 each
- Sole source purchase of six Gooch Thermal Spiral Heat Exchangers for Plant No. 2 Digesters C-H from Saddleback Environmental Equipment, not to exceed $187,500 plus tax and freight, with $18,750 contingency
- On-call coating rehabilitation contract with Techno Coatings, Inc., not to exceed $329,925 per year, with four one-year renewal options and $65,985 contingency
- Authorization to amend biosolids management contracts to move funds within the Biosolids Account Pool, total not to exceed $19,000,000 annually
- Closed session to negotiate price and terms for property at 7292 Slater Avenue, Huntington Beach (APN 110-010-39) with Northington Huntington Beach Investors LLC
OPERATIONS COMMITTEE
The Orange County Sanitation District Operations Committee will consider several contract approvals, including amendments for coating inspection services, a sole-source purchase of heat exchangers, and spare parts for centrifuges. The committee will also receive informational updates on PFAS and city water usage. The meeting is a regular business meeting with consent calendar items and no closed session.
- Approve amendments to coating inspection and corrosion testing agreements with On-Site Technical Services, Inc. and CSI Services, Inc., adding $75,000 each (total $275,000 each)
- Approve sole-source purchase of six Gooch Thermal Spiral Heat Exchangers from Saddleback Environmental Equipment for up to $187,500 plus tax/freight, with 10% contingency
- Approve sole-source purchase of inventory spare parts from GEA Mechanical Equipment US Inc. for up to $103,913 plus tax/freight, with 10% contingency
- Approve on-call coating rehabilitation contract with Techno Coatings, Inc. for up to $329,925/year with 20% contingency and optional renewals
- Information items on PFAS and city water usage and reduction plan
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will consider three items: approving minutes from August 26, 2020, recommending a $70,000 contingency increase for the Tustin Avenue Manhole and Pipe Repair project, and authorizing up to $900,000 in fees to the City of Fountain Valley for the Headquarters Complex at Plant No. 1. The meeting is open for public comment via eComment or email.
- Approve minutes of August 26, 2020 Steering Committee meeting
- Increase contingency by $70,000 for Tustin Avenue Manhole and Pipe Repair (Project FE17-06), total contingency $105,000 (30%)
- Authorize payment up to $900,000 to City of Fountain Valley for building and public works fees for Headquarters Complex at Plant No. 1 (Project P1-128A)
ADMINISTRATION COMMITTEE
The Orange County Sanitation District Administration Committee will consider recommending several actions to the Board of Directors, including advertising an RFP for a pension trust, awarding IT contracts for infrastructure and cybersecurity, and adopting a records management program. The agenda also includes routine consent items such as approving minutes, receiving reports on purchases, reimbursements, and the treasurer's report, plus an information item on COVID-19 sewage surveillance.
- Award $177,950 contract to ePlus Technology for Hyper Converged Infrastructure implementation (plus $17,795 contingency)
- Award $112,700 contract to Tevora Business Solutions for Cyber Incident Response Consulting (plus $16,905 contingency)
- Adopt Resolution No. OCSD 20-XX for Records Management Program and Records Retention Schedule
- Direct staff to advertise RFP for a Section 115 Trust Pension Account
- Receive and file General Manager approved purchases and add 7 vendors to OEM Sole Source List
OPERATIONS COMMITTEE
The Operations Committee will consider consent items including a $4.6 million per year digester cleaning contract, a $1.75 million engineering design agreement, and a $228,000 sole-source parts purchase. Non-consent items include approving on-call planning study agreements and a contingency increase for a pump station project. The committee will also receive reports on odor complaints and a COVID-19 sewage surveillance update.
- Digester Cleaning and Disposal Contract with American Process Group, Inc., up to $4,636,674/year for 5 years plus renewals
- Professional Design Services Agreement with CDM Smith for Gisler-Red Hill Interceptor Rehabilitation, up to $1,754,000 plus 10% contingency
- Sole Source Purchase Order to Schwing Bioset for spare parts, up to $228,193 plus 5% contingency
- On-Call Planning Studies agreements with 7 firms, up to $600,000 each for one year plus two optional extensions
- Bay Bridge Pump Station Replacement contingency increase of $1,784,250 (25%) for Arcadis U.S., Inc.
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors will hold a public hearing on collecting sewer service charges via the property tax roll for fiscal year 2020-21, and may adopt a resolution to do so. The board will also consider several routine items, including approving minutes, adopting a conflict of interest code, and approving a reimbursement agreement. Additionally, the board will discuss the General Manager's work plan, a research contribution, and a merit pay increase.
- Public hearing on sewer service charges for collection on tax rolls (FY 2020-21)
- Reimbursement agreement with Orange County Water District up to $72,435 for pipeline inspection
- Adopt Resolution No. OCSD 20-08 (Conflict of Interest Code)
- Contribution of $50,000 to UCI for perfluorinated compounds research
- Approve 2.5% merit increase for General Manager
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will consider recommending approval of the General Manager's FY 2020-21 work plan, a $50,000 contribution to a UCI research project on perfluorinated compounds, and a 2.5% merit pay increase for the General Manager. The committee will also discuss an interim food waste receiving facility and pricing policy, and hold a closed session on potential litigation with the City of Fountain Valley.
- Approve minutes of July 22, 2020 meeting
- Receive and file General Manager's FY 2020-21 Work Plan
- Authorize $50,000 contribution to UCI for sewershed-scale analysis of perfluorinated compounds
- Approve 2.5% merit increase for General Manager based on FY 2019/2020 performance
- Closed session on anticipated litigation regarding development fees at OCSD Headquarters with City of Fountain Valley
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee is meeting to recommend a three-year Memorandum of Understanding with California State University Fullerton Auxiliary Services Corporation for the operation of the Center for Demographic Research. The committee will also ratify temporary amendments to personnel policies regarding recruitment, attendance, and leave in response to the COVID-19 pandemic. Additionally, the body will recommend the adoption of a policy for the use of electronic signatures.
- Recommend approval of a three-year MOU with California State University Fullerton Auxiliary Services Corporation for the Center for Demographic Research, totaling not to exceed $331,504 (July 1, 2020 – June 30, 2023).
- Ratify amendments to Personnel Policies and Procedures (Recruitment, Temporary Workers, Internships, Hours of Work, Attendance, and Leave) effective March 25, 2020, in response to the COVID-19 pandemic.
- Recommend adoption of a policy for the use of electronic signatures.
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee held a special meeting on March 18, 2020, to receive a staff update on precautions regarding the Novel Coronavirus (COVID-19). The committee also convened in closed session to consult with legal counsel regarding anticipated litigation with the City of Fountain Valley concerning development fees and conditions for the Project OCSD Headquarters Building. No consent calendar items were scheduled.
- Staff verbal update on Novel Coronavirus (COVID-19) precautions
- Closed session to discuss litigation with City of Fountain Valley over Project OCSD Headquarters Building development fees
OPERATIONS COMMITTEE
The Operations Committee will consider several contract awards and agreements, including construction for explosive gas monitoring systems, a professional services agreement for electrical power improvements, a utility agreement for sewer relocation, and a study for ocean outfall assessment. It will also receive an asset management report and an environmental services update. All items are recommendations to the Board of Directors.
- Award construction contract to Baker Electric, Inc. for Headworks Explosive Gas Monitoring Systems at Plant Nos. 1 and 2, not to exceed $223,984, plus 10% contingency ($22,398)
- Approve Professional Services Agreement with Schweitzer Engineering Laboratories for Electrical Power Distribution System Improvements, not to exceed $1,296,878, plus 10% contingency ($129,687)
- Approve Utility Agreement No. OCSD-1005 with Orange County Transportation Authority for Redhill Relief Sewer relocation at State Route 55 in Santa Ana
- Approve Professional Services Agreement with Carollo Engineers, Inc. for Ocean Outfall Condition Assessment and Scoping Study, not to exceed $2,744,000, plus 10% contingency ($274,400)
- Receive and file Asset Management Program report
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee will meet to approve minutes, recommend approval of out-of-country travel to Singapore for an assistant general manager, and convene in closed session to discuss litigation, real estate negotiations, and a performance evaluation. The meeting includes routine consent items and closed-session matters.
- Approve minutes of January 22, 2020 meeting
- Recommend approval of travel to Singapore for Rob Thompson, contingent on $2,000 scholarship
- Closed session: litigation in OCSD v. Mission Clay Pipe et al.
- Closed session: anticipated litigation with City of Fountain Valley over development fees
- Closed session: real property negotiations for 18475 Bandilier Cir. and 7292 Slater Ave.
AUDIT AD HOC COMMITTEE
The Orange County Sanitation District's Audit Ad Hoc Committee meets on February 19, 2020, in Fountain Valley. The only substantive agenda item is selecting subject areas for an internal audit, with a recommendation to instruct staff to proceed in the areas the committee chooses. The rest of the agenda is procedural: call to order, quorum, public comments, other business, and adjournment.
- Item 2020-894: Selection of subject areas for internal audit, with a recommendation to instruct staff to proceed in the committee-selected areas
- Originator listed as Lorenzo Tyner, Assistant General Manager
- Public comments accepted; speakers limited to three minutes
- Meeting held at 10844 Ellis Avenue, Fountain Valley, CA
ADMINISTRATION COMMITTEE
The Orange County Sanitation District Administration Committee will consider routine consent items including approving meeting minutes, a $130,000 contract for rebuilding the M/V Nerissa's engines, and receiving the mid-year financial report. They will also discuss non-consent items such as approving budget assumptions for fiscal years 2020-21 and 2021-22, and receive an investment performance report. The meeting is largely procedural, with no public hearings or major policy changes.
- Approve contract to Quinn Company for M/V Nerissa engine rebuild, not to exceed $130,000
- Receive and file General Manager approved purchases and additions to OEM Sole Source List (Oct-Dec 2019)
- Receive and file Mid-Year Consolidated Financial Report for period ended December 31, 2019
- Approve FY 2020-21 budget assumptions and direct staff to prepare FY 2020-21 and 2021-22 budget
- Information item on investment performance results
OPERATIONS COMMITTEE
The Orange County Sanitation District's Operations Committee meets Wednesday, February 5, 2020, in Fountain Valley to review contracts and purchases and to forward recommendations to the Board of Directors. Most items sit on the consent calendar and would pass in one motion without discussion, including several equipment purchases and a sewer relocation agreement. The largest single item, taken separately as non-consent business, is a professional design services agreement with Brown and Caldwell for electrical power distribution improvements, Project No. J-98.
- Professional design services agreement with Brown and Caldwell for Electrical Power Distribution System Improvements, Project No. J-98, not to exceed $2,240,000, plus $224,000 (10%) contingency
- Sole source purchase of a spare rotating assembly and gearbox for Alfa Laval centrifuges, Model ALDEC G3-125, not to exceed $435,756, plus $43,576 (10%) contingency
- Three-year service contract with Halco Service Corp. for medium voltage cable testing at Plant No. 1 and Plant No. 2 (Specification No. S-2019-1107BD), not to exceed $491,655, plus $73,748 (15%) contingency
- Blanket purchase order with W.W. Grainger, Inc. for maintenance tools and supplies, up to $275,000 per year from March 1, 2020 through February 28, 2021, with two one-year renewal options
- Fleet purchases from National Auto Fleet Group: one medium-duty service body truck at $158,142 plus freight, and one sedan, six light-duty trucks, and three vans at $357,312 plus freight
STEERING COMMITTEE
The Orange County Sanitation District Steering Committee meets Wednesday, January 22, 2020 in Fountain Valley. The committee will vote on minutes, then consider recommending that the Board approve a $410,676 contribution to a California Association of Sanitation Agencies wastewater flow and loading study, and receive a mid-year update on the General Manager's FY 2019-2020 work plan. Two closed-session items are listed: anticipated litigation over development fees and conditions at the OCSD Headquarters Building involving the City of Fountain Valley, and real property negotiations with Sukut Real Properties II, LLC for 18475 Bandilier Cir., Fountain Valley.
- Consent calendar: approval of minutes from the December 18, 2019 Steering Committee meeting
- Item 2020-862: recommend Board approve $410,676 Participating Agency Contribution Pledge for CASA's wastewater flow and loading study
- Item 2020-869: receive and file General Manager's FY 2019-2020 Work Plan Mid-Year Update
- Closed session CS-1: anticipated litigation (Gov. Code 54956.9(d)(4)), 1 potential case, re development fees and conditions at OCSD Headquarters Building with City of Fountain Valley
- Closed session CS-2: real property negotiations (Gov. Code 54956.8) for 18475 Bandilier Cir., Fountain Valley, APN 156-163-15, with Sukut Real Properties II, LLC over price and terms
BOARD OF DIRECTORS
The Orange County Sanitation District Board of Directors meets January 22, 2020 to consider several contracts and agreements, including construction and construction-support services for headworks modifications at Plant No. 2 tied to the GWRS Final Expansion. The board will also vote on a $410,676 contribution to a wastewater flow and loading study, receive an investment report and a General Manager work plan update, and convene in closed session on anticipated litigation and real property negotiations. Several items are routine consent-calendar matters.
- Award a construction contract to Shimmick Construction Co., Inc. for Headworks Modifications at Plant No. 2 (Project No. P2-122), not to exceed $14,487,735, plus a $1,448,773 (10%) contingency
- Approve a professional construction services agreement with CDM Smith Inc. for Project No. P2-122, not to exceed $2,200,000, plus a $220,000 (10%) contingency
- Approve a professional consultant services agreement with Corrpro Companies, Inc. for corrosion management support, not to exceed $600,000 annually, plus a $60,000 (10%) contingency, with four one-year renewal options
- Approve a $410,676 Participating Agency Contribution Pledge for a California Association of Sanitation Agencies wastewater flow and loading study
- Closed session: anticipated litigation (1 potential case) over development fees and conditions at the OCSD Headquarters Building with the City of Fountain Valley; and real property negotiations for 18475 Bandilier Cir., Fountain Valley (APN 156-163-15) with Sukut Real Properties II, LLC