Oak Park public meetings in 2022

Tri-Board Committee

The Tri-Board Committee will review FY22 year-end and FY23 first-quarter financial statements. The committee will also hear a program report on the state of early childhood in Oak Park and River Forest. Public comment is accepted via email to Clerk Waters.

• FY22 Year-End Financial Statements
• FY23 First Quarter Financial Statement
• Administrative Agent Report
• Program Report on Early Childhood in Oak Park and River Forest

President and Board of Trustees

The Oak Park Village Board is reviewing a consent agenda containing multiple contract renewals and new agreements. Key actions include approving a $1,423,027 contract for Division Street sewer improvements and funding grants for housing and arts organizations. The Board will also discuss litigation in an executive session.

• RES 22-293: Contract with Cerniglia Co. for Division St. Sewer & Water Improvements up to $1,423,027
• RES 22-304: $257,000 grant agreement with Oak Park Area Arts Council for 2023
• RES 22-303: $35,000 grant agreement with Oak Park Housing Authority for 2023
• RES 22-290: Purchase of 2,500 tons of rock salt from Cargill Inc. up to $218,000
• RES 22-283: $350,000 contract renewal with Davis Tree Care for parkway tree services

President and Board of Trustees

The Village Board will finalize the Fiscal Year 2023 proposed budget before formal adoption on December 5th. The agenda also includes approval of intergovernmental agreements with School Districts 97 and 200 for law enforcement services. Additionally, the Park District of Oak Park will request $1,000,000 in ARPA funds for Anderson Park reconstruction.

• Approval of Intergovernmental Agreements with School Districts 97 and 200 for law enforcement and threat assessment services.
• Review of the Fiscal Year 2023 proposed budget, including General, Special Revenue, and Capital Improvement Funds.
• Request by the Park District of Oak Park for $1,000,000 in American Recovery Plan Act (ARPA) funds for Anderson Park.
• Preparation for adoption of nine debt levy abatement ordinances and three levy ordinances on December 5th.

President and Board of Trustees

The Village of Oak Park President and Board of Trustees will hold a regular meeting on November 21, 2022. The body is deciding on the Fiscal Year 2023 Proposed Budget, amending special event and parking fee ordinances, and approving several contracts. These include a $1,858,803 agreement for a bridge study over I-290 and a $500,000 grant program for child care providers.

• Public Hearing on the Fiscal Year 2023 Proposed Budget
• Ordinance amending Chapter 30 to provide discounts for certain special event fees
• Ordinance amending Chapter 15 regarding parking rates and permits
• Resolution approving a $1,858,803 agreement with AECOM for an I-290 bridge study
• Resolution authorizing a $500,000 Business Assistance Grant Program for licensed child care providers

The Village Board held a public hearing on the FY2023 proposed budget and adopted related ordinances, including keeping the $36M property tax levy flat. The board approved a special event fee waiver increase to 25% for FY23 (4-3), adopted a parking rate ordinance with 60 minutes of free garage parking (7-0), and approved the annual building permit fee schedule (7-0). The board also approved a consent agenda including the five-year capital improvement plan and several contracts, and referred a Turano Bakery parking lot expansion to the Plan Commission.

• Adopted special event fee waiver increase to 25% for FY23 (4-3)
• Adopted parking rate ordinance with 60 minutes free garage parking (7-0)
• Adopted annual building and construction permit fee ordinance (7-0)
• Approved consent agenda including FY23-2027 Capital Improvement Plan (7-0)
• Approved $1.86M AECOM engineering agreement for I-290 bridge study (consent)
• Approved $500K child care provider grant program using ARPA funds (consent)
• Approved pinch point on 500 block of S. Harvey Ave, removed 'Do Not Enter' sign (7-0)
• Referred Turano Bakery parking lot expansion to Plan Commission (7-0)

Finance Committee

The Oak Park Finance Committee will recommend next steps for distributing remaining American Rescue Plan Act (ARPA) funds, including hearing proposals from Housing Forward ($300,000 for a winter shelter) and the Chamber of Commerce (up to $16,000 for a holiday guide), plus draft guidelines for a daycare grant program. The committee will also continue reviewing the proposed Fiscal Year 2023 budget ahead of the November 21 public hearing. The meeting includes public comment periods and approval of prior minutes.

• Housing Forward requests $300,000 in ARPA funds for an emergency drop-in winter shelter
• Chamber of Commerce requests up to $16,000 in ARPA funds for 2022 Holiday Gift Guide
• Draft guidelines for ARPA-funded daycare grant program presented
• Review of FY2023 proposed budget across all fund types
• Public comment limited to 3 minutes per person

The Finance Committee unanimously recommended full ARPA funding requests for Housing Forward ($300K for an emergency winter shelter), daycare operators ($500K), and the Chamber of Commerce ($16K) to the full Village Board. The committee also discussed the FY2023 budget, including adding $10K for a mural project and one additional alley, and reviewed the fire department's request for three new firefighter-paramedics and a third ambulance.

• Recommended $300K ARPA grant for Housing Forward emergency shelter (unanimous)
• Recommended $500K ARPA grant for daycare operator program (unanimous)
• Recommended $16K ARPA grant for Chamber of Commerce (unanimous)
• Added $10K to OPAAC budget for Off the Wall mural project
• Reached consensus to add one additional alley to FY2023 budget
• Approved agenda and September 29, 2022 meeting minutes

President and Board of Trustees

The November 14, 2022 Village of Oak Park President and Board of Trustees agenda lists one substantive item. BerryDunn will present findings and recommendations from an operational assessment of the Oak Park Police Department as part of the Community Safety Project Report. The rest of the agenda is procedural, including call to order, roll call, agenda approval, public comment, and adjournment.

• ID 22-378: Presentation and discussion on the Village of Oak Park’s Community Safety Project Report
• BerryDunn overview of findings and recommendations for an operational assessment of the Oak Park Police Department
• Assessment areas include a management and operational study, race equity audit, alternative response recommendations, and fair and impartial policing measures

The Village Board received the final Community Safety Project report from consultant BerryDunn, which includes recommendations on police operations, technology, and bias reduction. No formal votes were taken; the board discussed the report and next steps, including potential funding for a new records management system and implementation planning.

• Received BerryDunn operational assessment report on OPPD (discussion only)
• Discussed $2M-$4M RMS system replacement, included in ARPA discussions
• Noted FY23 budget priorities include police space planning and consultant for implementation plan

President and Board of Trustees

The Village Board will hold a public hearing on the 2022 property tax levy, which is expected to increase by 1.06% including library fees. The Board will also consider a $900,000 sales tax rebate for a new Polestar dealership at 1047 Garfield Street and approve the purchase of four EV charging stations for $52,973. Additionally, the Board will review updates to building permit fees, parking regulations, and short-term rental definitions.

• Hold a Truth in Taxation Public Hearing for the Proposed Tax Year 2022 Property Tax Levy.
• Approve a Resolution for a Sales Tax Rebate Sharing Agreement with RRV Motor Cars II LLC up to $900,000 for a Polestar dealership at 1047 Garfield Street.
• Approve a Resolution for an Independent Contractor Agreement with CD, LLC d/b/a Carbon Day Automotive for four EV charging stations not to exceed $52,973.
• First Reading of Ordinance 22-74 to establish annual building and construction permit fees.
• First Reading of Ordinance 22-77 to amend Chapter 15 regarding parking meter rates and permits.

The Village Board reached consensus on a compromise for downtown parking: 45 minutes of free parking in garages effective January 1, 2023, with staff to report on rate adjustments at the November 21 meeting. The Board also held a Truth in Taxation public hearing for the proposed 2022 property tax levy, heard a first reading on building permit fees, and approved a special use permit for a five-story co-housing development at 839 Madison Street. A special use permit for a vehicle repair business at 6212 Roosevelt Road was denied unanimously.

• Approved 45-minute free parking compromise in garages effective Jan 1, 2023 (consensus)
• Adopted special use permit for 5-story co-housing development at 839 Madison St (7-0)
• Denied special use permit for vehicle repair business at 6212 Roosevelt Rd (0-7)
• Approved ordinance adding 7-Elevens to 12 AM-5 AM closing hours (6-1)
• Approved new D-18 movie theatre liquor license for Lake Theatre (7-0)
• Approved ordinance allowing package liquor tastings at grocery stores (7-0)
• Approved consent agenda including $52,973 EV charging stations contract (7-0)
• Approved motion for Polestar dealership sales tax rebate agreement (7-0)

President and Board of Trustees

The Board held a special meeting to review the proposed FY23 budget, with extensive discussion on staffing, the tax levy, and ARPA fund distribution. No formal votes were taken on these items; the Board directed staff to provide additional information and scheduled future meetings for decisions. The Board agreed to send community ARPA funding requests to the CDCAC for review.

• Approved meeting agenda (voice vote)
• Agreed to send community ARPA requests to CDCAC for review
• Scheduled future budget meetings: 11/7, 11/14, 11/17, 11/21, 11/29
• Directed staff to provide FTE descriptions and justifications
• Requested memo on temporary FTE positions and end dates
• Agreed to discuss hotel/motel tax allocation in a future study session
• Adjourned at 9:10 PM

Intergovernmental Committee

The Intergovernmental Committee approved the meeting agenda and the minutes from the February 23, 2022 meeting. The committee received a detailed special report from the Collaboration for Early Childhood (CEC) on its programs and outcomes, and a financial report showing strong fiscal health. No other substantive decisions were made.

• Approved October 26, 2022 agenda (voice vote)
• Approved February 23, 2022 meeting minutes (voice vote)

President and Board of Trustees

The Village of Oak Park President and Board of Trustees will hold a special meeting on October 25, 2022. The agenda includes a public hearing to determine whether to amend Ordinance 22-65, which regulates the hours of operation for service stations. The Board is also expected to enter an executive session to discuss collective bargaining and pending litigation.

• Public Hearing ID 22-360 on Ordinance 22-65 (Business Licensing, Article 20)
• Motion to amend Section 8-20-7 regarding service station hours of operation
• Executive session to discuss collective bargaining and pending litigation

The Board held a public hearing on Ordinance 22-65, which restricts 24-hour service station hours, and heard extensive testimony from residents, police, and station owners. After discussion, the Board directed staff to bring back an amended ordinance on November 7 that would potentially include 7-Eleven stores. No final vote on the ordinance was taken at this meeting.

• Approved motion to enter executive session for collective bargaining and pending litigation (6-0, Buchanan absent)
• Approved agenda (7-0)
• Opened public hearing on Ordinance 22-65 (7-0)
• Closed public hearing on Ordinance 22-65 (7-0)
• Directed staff to bring amended ordinance (including 7-Eleven stores) back on November 7

President and Board of Trustees

The Village Board will discuss pending litigation in executive session. Regular business includes approving a security services contract, purchasing vehicles, and reviewing the Health Department budget.

• Approve appointment of Cory Wesley to fill trustee vacancy
• Approve security contract with Securitas up to $876,086 total
• Authorize vehicle purchases up to $388,000
• Approve purchase of Ford electric van for up to $64,085.24
• Review Health Department budget and staffing for FY23

President and Board of Trustees

The Village Board will discuss proposed changes to the Parking Fund fees for Fiscal Year 2023. The Board is also set to approve a five-year contract with Axon Enterprise, Inc. for body-worn cameras and related equipment, with costs not exceeding $1,459,558.59. Additionally, the Board will consider grant applications for geothermal energy studies and bridge design, as well as a contract for pavement preservation.

• Approval of a contract with Axon Enterprise, Inc. for police body-worn cameras and Tasers, not to exceed $1,459,558.59.
• Discussion of proposed Parking Fund fee revisions for Fiscal Year 2023.
• Resolution to apply for a U.S. Department of Energy grant for a geothermal heating feasibility study.
• Resolution to apply for a U.S. Department of Transportation grant for the Home Avenue Bridge design.
• Approval of a pavement preservation contract with R.W. Dunteman Company, not to exceed $350,000.

Finance Committee

The Oak Park Finance Committee is meeting remotely to review the staff-recommended five-year Capital Improvement Plan (CIP) for 2023-2027, covering the Main Capital Fund, Community Development Block Grant (CDBG) Fund, and Building Improvement Fund. The first year of the plan is proposed for inclusion in the FY23 budget, with future years identifying extended capital needs. After review, the committee will forward a recommendation to the Village Board for adoption. The agenda also includes approval of minutes from the September 12, 2022 meeting and public comment periods.

• Presentation and discussion of recommended five-year Capital Improvement Plan (CIP) 2023-2027
• CIP covers Main Capital Fund, Community Development Block Grant (CDBG) Fund, and Building Improvement Fund
• First year of CIP proposed for inclusion in FY23 budget
• Approval of minutes from September 12, 2022 Finance Committee meeting
• Remote meeting with public comment up to three minutes per person

President and Board of Trustees

The Village Board is reviewing several consent agenda items, including a contract with Mesirow Insurance Services for up to $33,000 annually and a settlement for a workers' compensation case. Regular agenda items include a motion to modify the traffic calming petition process and a temporary moratorium on new petitions. The board will also consider a contract extension for the Community Choice Aggregation power supply through 2025.

• Contract with Mesirow Insurance Services for up to $33,000 annually for three years
• Resolution to reject bids for Pavement Preservation Project 22-6 due to costs exceeding the $450,000 budget
• Motion to modify traffic calming petition process and impose a temporary moratorium on new petitions
• Contract with MC Squared Energy Services for Community Choice Aggregation through December 31, 2025
• Resolution to approve a $30,260 agreement with S.B. Friedman & Company for Sustainable Incubator Projects research

Finance Committee

The Oak Park Finance Committee is meeting remotely to review the recommended Five Year Capital Improvement Plan (CIP) for 2023-2027, covering the Parking Fund, Water and Sewer Fund, Fleet Replacement Fund, Equipment Replacement Fund, Sustainability Fund, and Madison Street TIF Fund. The committee will forward a recommendation to the Village Board for approval. The agenda also includes approval of minutes from the October 25, 2021 meeting and public comment.

• Review of Five Year Capital Improvement Plan (CIP) 2023-2027 for Parking Fund, Water and Sewer Fund, Fleet Replacement Fund, Equipment Replacement Fund, Sustainability Fund, and Madison Street TIF Fund
• Approval of minutes from October 25, 2021 Finance Committee meeting
• Public comment allowed up to three minutes per person

The Finance Committee reviewed the recommended Five Year Capital Improvement Plan (CIP) for 2023-2027, covering parking, water and sewer, fleet, equipment, sustainability, and Madison Street TIF funds. No formal action was taken on the CIP; it was a discussion item. The committee approved the minutes from the October 25, 2021 meeting.

• Approved minutes from October 25, 2021 Finance Committee meeting (4-0)
• Reviewed 2023-2027 CIP for parking, water/sewer, fleet, equipment, sustainability, and TIF funds (no vote)

President and Board of Trustees

The Village Board is voting on several items including a $440,609 contract for sidewalk improvements and amendments to short-term rental regulations. The agenda also covers applications for federal grants for road safety and crime prevention, as well as approvals for utility and construction agreements.

• RES 22-199: Contract with Schroeder and Schroeder, Inc. for Sidewalk Improvements up to $440,609
• ORD 22-55: Amendment to Chapter 8 regulating Short-Term Rentals
• RES 22-198: Application for Safe Streets and Roads for All (SS4A) Grant for a Vision Zero Plan
• RES 22-205: Change order with AT&T Illinois for $1,285,832 for facility relocation at 703 Madison Street
• ORD 22-51: Special Use Permit for six light standards (80-90 feet tall) at Oak Park-River Forest High School

The Board approved a 9-month extension to May 31, 2023 for the Residences of South Boulevard planned development at 715-717 South Boulevard, with regular check-ins with staff. The Board also approved a special use permit for six 80-90-foot light standards at Oak Park-River Forest High School's South Athletic Field, amended to remove a PA system restriction. A motion to approve a boiler replacement at the North Fire Station was denied, with consensus to pursue a geothermal option instead.

• Approved 9-month construction extension for 715-717 South Boulevard (4-2)
• Approved special use permit for high school athletic field lights, amended to remove PA system restriction (4-2)
• Denied boiler replacement contract at North Fire Station (0-6); Board directed staff to explore geothermal option
• Approved $5,617,346.67 in bills from July 8 to August 11, 2022 (6-0)
• Approved $109,717.72 annual Granicus website services agreement (6-0)
• Approved $440,609 sidewalk improvements contract with Schroeder and Schroeder (6-0)
• Approved ordinance waiving right-of-way obstruction fees for 7 Van Buren Street development (6-0)
• Approved liquor license for Crepas Culichi (5-0, Parakkat abstained)

President and Board of Trustees

The Board adopted the 2022 Community Sustainability, Climate Action, and Resiliency Plan, titled 'Climate Ready Oak Park,' and declared a climate crisis. The Board also approved a sales tax rebate sharing agreement to attract Dom's Kitchen & Market to 1144 Lake Street, and approved a motion to implement portable speed radar signs and rumble strips on North Taylor Avenue. The fire station boiler replacement resolution was tabled to the September 6 meeting.

• Adopted Climate Ready Oak Park plan and declared climate crisis (6-0)
• Approved sales tax rebate sharing agreement with 1144 Lake Street, LLC for Dom's Kitchen & Market (6-0)
• Approved portable speed radar signs and rumble strips on 500/600 blocks of North Taylor Avenue (6-0)
• Tabled fire station boiler replacement resolution to September 6 (6-0)
• Approved $7,134,499.34 in bills from May 28 to July 8, 2022 (consent agenda)
• Approved $300,000 lead poisoning prevention grant from Cook County (consent agenda)
• Approved $659,000 contract for Central Pumping Station upgrades (consent agenda)
• Approved $40,000 nursing services agreement with Patrice Steurer, R.N. (consent agenda)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting with two agenda items. First, department directors will give a preliminary overview of the Fiscal Year 2023 budget, ahead of the Village Manager's draft budget in late September. Second, staff will present plans for a website redesign, community engagement portal, and a 311-style customer service hub, possibly using the Granicus Government Experience Cloud under an existing master agreement.

• Preliminary FY2023 budget discussion with department directors
• Proposal to expand Granicus master agreement for website redesign, engagement portal, and customer service hub
• Public comment allowed for up to 3 minutes per speaker

The Board directed staff to present a lower tax levy option for FY 2023, with several trustees supporting 0% or a very low increase, and to outline what would be cut. The Board also directed staff to proceed with the Granicus Government Experience Cloud proposal, expanding the contract to include all products, despite concerns about the $55,000 annual cost.

• Directed staff to present a lower tax levy option and identify trade-offs
• Directed staff to proceed with Granicus Government Experience Cloud proposal
• Approved agenda (6-0)
• Adjourned meeting at 9:27 P.M. (6-0)

President and Board of Trustees

The Board voted 5-0 to table a resolution approving a $40,293.75 contract with Comprehensive Construction Solutions, LLC to replace the boiler at the North Fire Station, after trustees raised concerns about using a natural gas boiler instead of an electric or geothermal option. Staff will bring additional cost and climate impact information to the August 1, 2022 meeting. The Board also approved a $3,199,000 street resurfacing contract with R.W. Dunteman Company, adopted several consent agenda items, and heard public comments about the BP gas station on Chicago Avenue.

• Tabled boiler replacement contract at North Fire Station (5-0)
• Approved $3,199,000 street resurfacing contract with R.W. Dunteman (5-0)
• Adopted ordinance amending FY2022 budget (consent agenda)
• Approved $33,000 amendment to H&H Electric emergency lighting contract (consent agenda)
• Adopted collective bargaining agreement with Teamsters (consent agenda)
• Approved $125,980 health protection grant from Illinois Dept. of Public Health (consent agenda)
• Approved temporary outdoor dining license for Papaspiros Agora Bistro (4-0, 1 abstention)
• Approved personnel manual amendments for job classifications and pay plan (5-0)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to consider several consent agenda items, including contracts for water valve replacements and sewer main improvements, and a professional services agreement for police fingerprint services. The regular agenda includes a presentation on reparations for Black Americans, a discussion of the Oak Park Regional Housing Center's expired funding grant, and an ordinance adding reproductive health rights to the village code, along with a resolution supporting federal codification of Roe v. Wade.

• Contract with Unique Plumbing Co., Inc. for water main valve replacements, not to exceed $150,000
• Contract with M.Q. Construction Company for sewer main improvements on Kenilworth, Thomas, and Lenox streets, not to exceed $2,706,728
• Professional services agreement with R.E. Walsh & Associates for latent fingerprint examination, up to $25,000 annually
• Ordinance adding Article 8 'Reproductive Health Rights' to Chapter 13 of the village code
• Resolution supporting codification of Roe v. Wade and the 'My Body, My Data Act of 2022'

The Board adopted an ordinance adding Reproductive Health Rights to the Village Code, protecting access to abortion and related care, and passed a resolution supporting federal codification of Roe v. Wade. Both measures passed 6-0 with Trustee Taglia absent. The Board also approved consent agenda items including contracts for water main and sewer improvements, and discussed reparations research and the Housing Center's funding agreement.

• Adopted ORD 22-50 adding Reproductive Health Rights to Village Code (6-0)
• Adopted RES 22-173 supporting codification of Roe v. Wade and My Body, My Data Act (6-0)
• Approved $2,706,728 sewer main improvements contract with M.Q. Construction (consent agenda)
• Approved $150,000 water main valve replacement contract with Unique Plumbing (consent agenda)
• Approved $25,000 latent fingerprint examination services agreement with R.E. Walsh & Associates (consent agenda)
• Approved May 2022 Treasurer's Report (consent agenda)
• Directed staff to bring back a contract for second half of 2022 for Oak Park Regional Housing Center
• Directed staff to research harm done by municipality for reparations discussion

President and Board of Trustees

The Village of Oak Park Board of Trustees is holding a special remote meeting to review two items. The board will receive a presentation on the final draft of the 2022 Comprehensive Sustainability, Climate Action, and Resiliency Plan. They will also receive a presentation on a Racial Equity Toolkit. No votes or binding decisions are listed in this agenda.

• Presentation of the final draft of the 2022 Comprehensive Sustainability, Climate Action, and Resiliency Plan titled 'Climate Ready Oak Park' (ID 22-204)
• Presentation on a Racial Equity Toolkit (ID 22-208)

The Oak Park Village Board held a regular meeting with no formal votes on substantive items. The board heard extensive public comment regarding violence and crime at the BP gas station on Chicago Ave and Taylor, with many residents urging action such as limiting hours or closing the station. The board also received presentations on the final draft of the 'Climate Ready Oak Park' sustainability plan and a Racial Equity Toolkit, with trustees asking clarifying questions and offering suggestions. The meeting adjourned without taking action on these items.

• Approved meeting agenda (7-0)
• Approved motion to adjourn (7-0)
• Heard public comment on BP gas station violence; no action taken
• Received presentation on Climate Ready Oak Park plan; no action taken
• Received presentation on Racial Equity Toolkit; no action taken

President and Board of Trustees

The Village Board will approve resolutions for Community Development Block Grant funding, including a $57,515 reallocation to public services and a mortgage amendment for 7 Van Buren Street. The board will also authorize contracts for fire hose ($47,850), asbestos removal ($43,750), and emergency vehicle equipment ($55,000). Additionally, the board will adopt ordinances granting special use permits for a massage service and banquet facility, and extend fee waivers for construction at 261 Washington Boulevard.

• Resolution to release a $135,663 mortgage for 7 Van Buren Street as a grant
• Approval of $57,515 in CDBG-CV funds for public service programs
• Contract with Air One Equipment for fire hose up to $47,850
• Contract with Enviroplus for asbestos removal at South Fire Station up to $43,750
• Ordinance granting special use permit for massage service at 1041 Chicago Avenue

The Village Board approved a Memorandum of Understanding with West Suburban Municipalities and the Cross-Community Climate Collaborative, despite concerns from two trustees about potential resource commitments. The board also approved the consent agenda, including bills totaling $5,812,978.12, several resolutions for equipment purchases and agreements, and two special use permits. A presentation on proposed athletic field renovations at Oak Park and River Forest High School was discussed but no action was taken.

• Approved MOU with West Suburban Municipalities and Cross-Community Climate Collaborative (5-2)
• Approved bills of $5,812,978.12 for April 22–May 27, 2022 (7-0)
• Approved fire hose purchase from Air One Equipment, Inc. up to $47,850 (7-0)
• Adopted special use permit for massage establishment at 1041 Chicago Avenue (7-0)
• Adopted special use permit for reception/banquet facility at 6435 North Avenue (7-0)
• Approved release of mortgage for 7 Van Buren Street ($135,663) (7-0)
• Approved asbestos removal contract at South Fire Station up to $43,750 (7-0)
• Approved reappointments to Aging in Place and Community Relations Commissions (7-0)

Finance Committee

The Oak Park Finance Committee is meeting remotely to review the Fiscal Year 2021 Annual Comprehensive Financial Report, Single Audit, and related documents, as well as the Police and Fire Pension Actuarial Reports in preparation for the FY2023 budget and property tax levy. The agenda includes approval of minutes from the October 25, 2021 meeting and public comment.

• Review of FY2021 Annual Comprehensive Financial Report (ACFR) and Single Audit (ID 22-123)
• Review of Police and Fire Pension Actuarial Reports for FY2023 budget and property tax levy (ID 22-124)
• Approval of minutes from October 25, 2021 Finance Committee meeting (ID 22-198)

President and Board of Trustees

The Board discussed the Environment and Energy Commission's recommendation to amend the Village Code regarding gasoline-powered leaf blowers. After hearing public comments and trustee discussion, Village President Scaman directed staff to move forward with bringing an ordinance to the Board for consideration. No ordinance was voted on at this meeting; the item was a presentation and discussion only.

• Directed staff to bring a gas leaf blower ordinance to the Board for consideration
• Approved the meeting agenda (7-0)
• Adjourned the meeting (7-0)

President and Board of Trustees

The Village Board is scheduled to reject the only bid for street resurfacing because it exceeded the budget, requiring a rebid. The board will also approve a $850,000 purchase for a new fire engine and amend a contract for the Madison Street streetscape project. Additionally, the board will vote on an ordinance removing crime-free housing lease requirements and approve several Department of Justice grant applications for police training.

• Reject all bids for Project 22-2 street resurfacing after the sole bid of $3,431,622.72 exceeded the budget
• Approve purchase of a fire engine pumper for up to $850,000, paid from the 2023 budget
• Amend Madison Street streetscape design contract with Christopher B. Burke Engineering to $966,444
• Amend Village Code to remove crime-free housing lease addendum provisions
• Approve $203,682 agreement with REDICO Management for Madison Street site work

The Oak Park Village Board approved a $850,000 fire pumper purchase, several DOJ grant submissions, and a consent agenda including financial reports, a crime-free housing ordinance amendment, and various contracts. Two items were moved from consent to the regular agenda: a temporary outdoor dining license for Robinson's Ribs (approved 5-0-1) and a DOJ crisis intervention teams grant (approved 5-1). The board also approved proclamations for Juneteenth and LGBTQ+ Pride Month, and made commission appointments.

• Approved $850,000 fire pumper purchase from MacQueen Equipment (6-0)
• Approved temporary outdoor dining license for Robinson's Ribs (5-0-1 abstention)
• Approved DOJ crisis intervention teams grant submission (5-1)
• Approved consent agenda including financial report, CDBG funding, crime-free housing ordinance, and multiple resolutions (6-0)
• Approved proclamations for Juneteenth and LGBTQ+ Pride Month (6-0)
• Approved commission appointments to Civic Information Systems, Disability Access, and Farmer's Market Commissions (6-0)
• Approved minutes from May 16, 2022 meeting (6-0)
• Approved agenda as amended (6-0)

President and Board of Trustees

The Oak Park Village Board is reviewing several financial and administrative items. Key decisions include awarding multi-family housing incentives, approving a fireworks display contract, and reallocating unspent federal grant funds. The board will also address funding for the Oak Park Regional Housing Center and a budget amendment for a conference.

• RES 22-128: Awarding 16 Multi-Family Housing Incentive Grants ranging from $6,500 to $10,000 each.
• RES 22-125: Approving a contract with Miand, Inc. for the Independence Day fireworks display up to $35,000.
• MOT 22-56: Re-allocating $57,515 in unspent CDBG-CV funds to nine local non-profits.
• MOT 22-48: Reviewing a request to release $125,000 withheld from the Oak Park Regional Housing Center.
• ORD 22-46: Approving a $20,000 budget amendment for the GreenTown Conference.

The Board approved a $150,000 funding agreement with the Oak Park Regional Housing Center (OPRHC) for January 1 through June 30, 2022, after amending the original contract to remove outreach/marketing and feasibility study components and shorten the term. The amendment passed 6-1, with Trustee Walker-Peddakotla dissenting. The Board also approved a separate motion to release $125,000 in withheld funds to OPRHC for invoices from August through December 2021, despite the organization's failure to provide a required 2020 audit. All other agenda items, including proclamations, a fireworks display agreement, and a budget amendment for the GreenTown Conference, were approved unanimously.

• Approved amended $150K OPRHC funding agreement ending June 30, 2022 (6-1)
• Approved release of $125,000 in withheld OPRHC funds for Aug-Dec 2021 invoices (7-0)
• Approved $20,000 budget amendment for GreenTown Conference co-sponsorship (7-0)
• Adopted resolution for Independence Day fireworks display with Mad Bomber Fireworks, not to exceed $35,000 (7-0)
• Adopted resolution awarding 16 multi-family housing incentive grants totaling $154,000 (7-0)
• Approved re-allocation of $57,515 in unspent CDBG-CV funds to nine local non-profits (7-0)
• Approved proclamations for Mental Health Month, National Bike Month, and John Hodge Day (7-0 each)
• Approved minutes from May 2 and May 9, 2022 meetings (7-0)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to discuss two main items. Staff will present recommendations for revising current parking fees. The Board will also review the draft 2022 Comprehensive Sustainability, Climate Action, and Resiliency Plan prepared by consultants GRAEF and ERG.

• Review of current parking fees structure (ID 22-131)
• Discussion of draft 2022 Climate Action Plan (ID 22-136)
• Consultants GRAEF and ERG presented the climate plan
• Public comment allowed for up to three agenda items

President and Board of Trustees

The Oak Park Village Board approved the consent agenda, including $7,232,241.63 in bills, a new Housing Trust Fund ordinance, and multiple contracts and grant agreements. The board also approved using CDBG funds for portable public restrooms in downtown, and adopted three liquor license ordinances. All votes were unanimous except for the landscape maintenance contract amendment, which passed 4-3.

• Approved $7,232,241.63 in bills (7-0)
• Adopted Housing Trust Fund ordinance (7-0)
• Approved $364,490 for 41 Cale paystations, waiving bid process (7-0)
• Approved $192,000 grant to Visit Oak Park (7-0)
• Approved $400,000 grant to Park District for recreation center (7-0)
• Approved CDBG funds for downtown portable restrooms (7-0)
• Adopted liquor license for Il Vicolo Trattoria (6-0, 1 absent)
• Approved $69,000 landscape maintenance contract amendment (4-3)

President and Board of Trustees

The Oak Park Village Board is meeting remotely to consider consent agenda items including ARPA funding agreements for community partners, a special use permit amendment for high school stadium lights, and a professional services agreement for the Health Department. The regular agenda includes renewing the community choice aggregation power supply agreement and a staff presentation on affordable housing data and a draft Housing Trust Fund ordinance.

• Resolution approving $1,000,000 ARPA grant agreement with Park District of Oak Park
• Resolution approving $525,000 ARPA grant agreement with Hephzibah Children's Association
• Resolution approving $180,000 ARPA grant agreement with Frank Lloyd Wright Trust
• Ordinance amending special use permit for Oak Park River Forest High School stadium lights for one-time event on April 30, 2022
• Resolution approving $47,000 contract with Henry Street Solutions for Health Department IPLAN process

President and Board of Trustees

The Village Board will approve a $565,215 renovation contract for the South Fire Station and a $112,500 agreement for license plate recognition cameras. The agenda also includes approving $3 million in state grants for street resurfacing and authorizing nursing services contracts. A motion to create a daycare recovery grant program is scheduled for discussion on a future agenda.

• RES 22-73: $565,215 contract for South Fire Station renovations at 900 S. East Ave.
• RES 22-85: $112,500 agreement with Flock Group Inc. for license plate recognition cameras
• RES 22-77: Application for $3 million in state grants for street resurfacing and Madison Street Streetscape
• RES 22-75/76: Nursing services agreements with Kathleen Monty and Patrice Steurer up to $40,000 each
• MOT 22-31: Motion to direct staff to create a Day Care COVID-19 Recovery Grant Program using ARPA funds

President and Board of Trustees

The Oak Park Village Board is deciding on several engineering contracts for street resurfacing projects on Austin and Division streets. The agenda also includes approving a new liquor license for a restaurant at 187 N. Marion Street and updating the fiscal year 2022 budget to account for inflation.

• Contract with TranSystems Corp up to $146,155 for Austin Boulevard resurfacing design
• Contract with Edwin Hancock Engineering up to $264,942 for Division Street resurfacing design
• Ordinance granting Restaurant Class B-1 liquor license to The Little Gem, Inc. at 187 N. Marion Street
• Amendment to increase HR Green, Inc. contract to $1,010,500 for health inspection services
• Resolution to apply for SPR grant funding for a Vision Zero traffic safety study

President and Board of Trustees

The Oak Park Village Board will discuss a budget amendment to increase the American Rescue Plan Act (ARPA) lost revenue transfer by $1,840,164, raising the total to $15,919,984. Staff will also provide an update on requirements under the new Lead Service Line Replacement Act. Additionally, the Board will review community funding recommendations from the CDCAC.

• Budget amendment increasing ARPA lost revenue transfer by $1,840,164
• Total revised ARPA transfer amount set at $15,919,984
• Update on Lead Service Line Replacement Act (Public Act 102-0613)
• Review of CDCAC recommendations for first-round ARPA community requests

President and Board of Trustees

The Village Board is voting on several public works contracts, including a $1.29 million alley improvement project and a $161,452 street sweeper. The Board will also adopt the official zoning map and update parking restriction codes. Additionally, the agenda includes renewing landscape maintenance contracts and extending outdoor dining permits for local businesses.

• Approve $1,289,791 contract with Triggi Construction for 10 alley improvements
• Adopt the Village of Oak Park’s Official Zoning Map
• Update codified map for daytime parking restrictions and prohibited areas
• Approve $161,452 purchase of a 2022 Multihog CV 350 Sweeper
• Extend outdoor dining permit fee waivers through November 30, 2022

The Board approved a six-month extension for the planned development at 715-717 South Boulevard, citing pandemic-related delays. They also approved a consent agenda including contracts for paving, landscaping, and a new sweeper, plus a COVID-19 response grant application. All votes were 6-0 except the grant, which passed 5-1.

• Approved 6-month construction extension for 715-717 South Boulevard (6-0)
• Approved $1,289,791 alley improvements contract with Triggi Construction (6-0)
• Approved $161,452.55 purchase of Multihog sweeper (6-0)
• Approved $250,000 paving contract with GA Paving (6-0)
• Approved $93,894.91 purchase of Lucas CPR devices (6-0)
• Approved COVID-19 response grant application for $250,000 (5-1)
• Approved collective bargaining agreement with IBEW (6-0)
• Approved 2022 outdoor dining ordinance waiving fees (6-0)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to discuss sustainability initiatives. They will hear a public health update, discuss issuing a request for proposals for a sustainability incubator feasibility study (budgeted at $10,000), review the draft 2020 community greenhouse gas inventory, and receive a report on community and pollinator gardens. No final votes are scheduled; these are discussion and presentation items.

• Discussion of RFP for sustainability incubator feasibility study, $10,000 budgeted
• Presentation of draft 2020 Community Greenhouse Gas Inventory by GRAEF and ERG
• Report on status of community gardens and pollinator gardens
• Public health update by Dr. Theresa Chapple-McGruder

The Board held discussions on issuing a request for proposals for a sustainability incubator feasibility study and reviewed the draft 2020 Community Greenhouse Gas Inventory. No formal votes were taken on these items; the meeting was primarily informational and advisory. The Board also received a public health update and a report on community gardens.

• Approved meeting agenda (7-0)
• Adjourned meeting at 9:34 P.M. (7-0)

President and Board of Trustees

The Oak Park Village Board is meeting to approve the Fiscal Year 2022 budget amendment and several resolutions regarding street maintenance and vehicle purchases. The board will also approve a new employment agreement for Village Manager Kevin J. Jackson. Additionally, the board will consider zoning changes for a daycare and a massage business.

• Approve Fiscal Year 2022 budget amendment (ORD 22-9)
• Approve employment agreement for Village Manager Kevin J. Jackson (RES 22-50)
• Grant special use permit for daycare at 1125-1105 Garfield Street (ORD 22-10)
• Grant special use permit for massage service at 101 N. Marion Street (ORD 22-11)
• Approve $72,736.11 contract with Lexipol LLC for law enforcement policies (RES 22-27)

The board approved a village manager employment agreement with Kevin J. Jackson and approved a three-year Lexipol law enforcement policy manual subscription (6-1, Walker-Peddakotla dissenting). The FY2022 budget amendment ordinance was tabled for more information, and the consent agenda was approved as amended, including special use permits for a day care center and a massage establishment.

• Approved village manager employment agreement with Kevin J. Jackson (7-0)
• Approved Lexipol subscription for law enforcement policy services, $72,736.11 over 3 years (6-1)
• Tabled FY2022 budget amendment ordinance (ORD 22-9)
• Adopted special use permit for day care center at 1125-1105 Garfield Street (consent)
• Adopted special use permit for massage establishment at 101 N. Marion Street (consent)
• Approved purchase of 2022 Ford Transit Connect van, not to exceed $26,831 (consent)
• Approved purchase of two 2022 Ford Hybrid Escapes, not to exceed $53,887 (consent)
• Approved $1,413,491 in motor fuel tax funds for street maintenance (consent)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to review the history of parking policies and determine future direction. This item is a discussion and review session rather than a vote on specific ordinances or contracts. The agenda contains no other substantive business items.

• Discussion and review of the Village's parking system (ID 22-33)

The Board held a discussion and review of the Village's parking system, receiving presentations from staff on the parking fund and pilot program recommendations. Trustees provided direction to staff, generally supporting pay-by-plate/metered parking fee revisions and reducing the free parking time allotment from 90 minutes to 60 (or 45) minutes, while opposing increases to quarterly/annual permit fees. No formal votes were taken on these items; the only votes were to approve the agenda and to adjourn.

• Approved meeting agenda (7-0)
• Adjourned meeting (7-0)
• Directed staff to explore pay-by-plate/metered parking fee revisions
• Directed staff to consider reducing free parking time from 90 to 60 or 45 minutes
• Opposed increases to quarterly/annual parking permit fees
• Supported reduced parking fees for Housing Choice Voucher Program

President and Board of Trustees

The Oak Park Village Board will vote on several consent agenda items, including a special use permit for a massage business, equipment purchases, and contract amendments. The regular agenda includes ordinances to vacate portions of Linden and East Avenues for Oak Park River Forest High School, and adoption of revised historic preservation rules. The meeting is held remotely due to COVID-19.

• Special use permit for massage establishment at 1105 Holley Court
• Purchase of firefighter turnout gear up to $62,000
• Amendment to HR Green contract increasing amount from $900,000 to $940,000
• Purchase of nine police vehicles up to $349,914
• Vacation of portions of Linden and East Avenues for School District #200

The Village Board approved all agenda items, including ordinances to vacate portions of Linden and East Avenues between Lake and Erie Streets, with the fee waived for District 200. The Board also adopted an ordinance amending the Historic Preservation Code and a resolution adopting the Historic Preservation Commission's Architectural Review Guidelines. The consent agenda, including the purchase of police vehicles, firefighter gear, and a tree planting program, was approved unanimously.

• Approved vacation of Linden Avenue portion (7-0)
• Approved vacation of East Avenue portion (7-0)
• Adopted Historic Preservation Ordinance amendment (7-0)
• Adopted Historic Preservation Architectural Review Guidelines (7-0)
• Approved consent agenda including $349,914 for 9 police vehicles (7-0)
• Approved $62,000 for firefighter turnout gear (7-0)
• Approved $150,000 for 2022 tree planting program (7-0)
• Approved special use permit for massage establishment at 1105 Holley Court (7-0)

President and Board of Trustees

This is a special meeting of the Oak Park Village Board conducted remotely. The board is expected to immediately adjourn to a closed Executive Session to discuss personnel, then reconvene briefly before adjourning. No substantive public business or decisions are listed on the agenda; it is largely procedural, with public comment periods available.

• Special meeting held remotely at 12:00 PM on February 3, 2022
• Motion to adjourn to Executive Session to discuss personnel
• Public comment allowed for non-agenda and agenda items (3 minutes per speaker)
• Meeting streamed live and archived at www.oak-park.us/boardtv

The Oak Park Village Board met remotely on February 3, 2022, due to COVID-19 restrictions. The board voted unanimously to enter executive session to discuss personnel matters, including the appointment of a specific employee and filling a vacancy in a public office. No substantive decisions were made during the open portion of the meeting; the board reconvened briefly and adjourned.

• Approved motion to enter executive session for personnel matters (7-0)
• Adjourned special meeting (6-0, 1 absent)

President and Board of Trustees

The Oak Park Village Board is holding a special virtual meeting. After an executive session, they will discuss an initial plan for expending $38,984,402 in American Rescue Act funds, including immediate needs from community organizations, but no formal funding decisions will be made at this meeting. The agenda also includes a proclamation, a commission appointment, and public comment periods.

• Discussion of initial plan for expending $38,984,402 in American Rescue Act funds
• Proclamation declaring January 31, 2022 as A Day of Remembrance for Lawrence (Larry) Christmas
• Motion to consent to appointment of Brian Straw to the Transportation Commission
• Non-agenda and agenda public comment periods with three-minute limits

The Oak Park Village Board held a discussion-only item on the initial plan for expending $38.9 million in American Rescue Plan Act (ARPA) funds. No formal decisions were made on fund allocations; the board heard presentations from community partners (Park District, Hephzibah, Collaboration for Early Childhood, and a tourism joint organization) and discussed prioritization and impact assessment. The board approved a proclamation, a commission appointment, and entered executive session, all by unanimous 7-0 votes.

• Approved motion to enter Executive Session (7-0)
• Approved agenda (7-0)
• Approved proclamation for Day of Remembrance Lawrence (Larry) Christmas (7-0)
• Approved appointment of Brian Straw to Transportation Commission (7-0)
• Discussed ARPA fund allocation plan; no action taken

President and Board of Trustees

The Oak Park Village Board held a brief public meeting that included only procedural actions. Trustees voted 6-0 to enter executive session to discuss the appointment of a specific employee and the selection of a person to fill a vacancy in a public office. The board reconvened briefly and adjourned without taking any substantive public decisions.

• Approved motion to enter executive session for personnel and vacancy selection (6-0)
• Approved motion to adjourn (6-0)

President and Board of Trustees

The Oak Park Village Board is holding a special meeting that will immediately adjourn to executive session to discuss personnel matters, then reconvene briefly. The agenda contains no regular business items, only procedural steps for the executive session and adjournment.

• Executive session to discuss personnel
• Special meeting reconvening at approximately 6:00 p.m.
• Public comment period before executive session

The Oak Park Village Board met on January 25, 2022, and took only procedural actions. It voted to enter executive session to discuss personnel matters and the selection of a person to fill a vacancy in a public office, then reconvened and adjourned. No substantive decisions were made.

• Approved motion to enter executive session for personnel and vacancy discussion (4-0, 3 absent)
• Approved motion to adjourn (5-0, 2 absent)

President and Board of Trustees

The Village Board will approve several contracts, including a $256,000 engineering task order for water and sewer improvements and a $200,000 agreement for lead water line replacements. The Board will also adopt an ordinance granting a special use permit for a six-story residential building at 7 Van Buren Street and authorize a $150,000 grant program for businesses affected by the new vaccination requirement order.

• ORD 22-3: Special Use Permit for 45-unit residential building at 7 Van Buren Street
• RES 22-1: $256,000 task order with Baxter & Woodman for water/sewer improvements
• RES 22-11: $200,000 agreement with Construction by Camco for lead water line replacement
• RES 22-26: $150,000 grant program for businesses complying with vaccination orders
• RES 22-2: $69,680 agreement with AECOM for pavement management services

The Board approved a special use permit for a six-story, 45-unit residential building at 7 Van Buren Street, despite public opposition over parking, height, and neighborhood fit. The Board also approved a $150,000 grant program to assist businesses with the vaccination requirement order, and concurred with staff's recommendation to add parking on S. Cuyler Avenue. All votes were unanimous or near-unanimous.

• Approved special use permit for 45-unit, 6-story building at 7 Van Buren St (7-0)
• Approved street vacation on Van Buren St between Austin Blvd and alley (6-0, 1 absent)
• Approved $150,000 business assistance grant for vaccination requirement (5-1, 1 absent)
• Approved adding parking on 500 block S. Cuyler Ave, overriding Transportation Commission (6-0, 1 absent)
• Approved $256,000 engineering contract for water/sewer project (consent agenda)
• Approved $69,680 pavement management engineering contract (consent agenda)
• Approved $8.53M in bills and financial reports (consent agenda)
• Approved appointments to citizen commissions (7-0)

President and Board of Trustees

The Village of Oak Park Board of Trustees will meet remotely on January 10, 2022, to discuss collective bargaining and pending litigation in executive session. The board will consider an ordinance amending zoning rules for accessory dwelling units on single-family properties. Additionally, the board will adopt an ordinance granting a special use permit for a hotel at 1140 Lake Street.

• ORD 22-1: Amend zoning for accessory dwelling units (attic/basement conversions) on single-family properties.
• ORD 22-2: Grant special use permit for a hotel/motel at 1140 Lake Street.
• RES 22-4 through RES 22-8: Approve one-year professional services agreements for five administrative law judges.
• RES 22-9: Approve a one-year bailiff services agreement with Joseph Giammona.

Personnel Committee

The Personnel Committee is meeting remotely on January 6, 2022, due to COVID-19 safety concerns. The agenda includes approving minutes from the December 14, 2021, meeting and moving to executive session. No substantive policy decisions or public hearings are listed.

• Approval of minutes from the December 14, 2021, Personnel Committee meeting
• Motion to adjourn to executive session

The Oak Park Personnel Committee met remotely on January 6, 2022, and approved the minutes from its December 14, 2021 meeting. The committee then voted unanimously to enter executive session to discuss executive session minutes, the appointment of a specific employee, and filling a public office vacancy. No other substantive decisions were made.

• Approved minutes from December 14, 2021 meeting (4-0)
• Approved motion to enter executive session (4-0)