Oak Park public meetings in 2021

Personnel Committee

The Personnel Committee will vote on the interview process for the Village Manager position, as proposed by GovHR USA. The plan includes virtual initial interviews with six candidates and in-person finalist interviews with three or four candidates. The process involves panels including community leaders and taxing body officials.

• Approval of interview process per GovHR USA memo dated Dec 9, 2021
• Virtual initial interviews for approximately 6 candidates
• In-person finalist interviews for 3-4 candidates
• Formation of Inclusion, Belonging & Sustainability Panel (6-12 leaders)
• Formation of Collaboration & Partnership Panel (taxing body officials)

The Personnel Committee approved the interview process for Village Manager candidates as outlined in GovHR USA's December 9, 2021 memorandum. The process includes virtual first-round interviews and a two-day final round with community panels. The committee also approved the October 28, 2021 meeting minutes and adjourned to executive session.

• Approved October 28, 2021 meeting minutes (4-0)
• Approved interview process for Village Manager candidates per GovHR USA memo (4-0)
• Adjourned to executive session for personnel matters (4-0)
• Reconvened and adjourned meeting at 10:03 P.M. (4-0)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to review the recommended Fiscal Year 2022 budget, discuss next steps for spending American Rescue Plan Act (ARPA) funds based on survey results, and consider an ordinance that would allow the Public Health Director to make reasonable rules and orders related to COVID-19. Public comment is limited to three minutes per person.

• Review of recommended FY2022 budget covering General, Special Revenue, Capital Improvement, Enterprise, Internal Service, and Fiduciary funds
• Discussion of survey results for expenditure of American Rescue Plan Act (ARPA) funds
• Ordinance ORD 21-92 amending Chapter 20 to permit Public Health Director to make reasonable COVID-19 rules and orders

President and Board of Trustees

The Village Board held a public hearing on the Fiscal Year 2022 recommended budget and voted on the second reading of an ordinance updating building and zoning permit fees. The meeting included the adoption of a $1,610,000 contract for the Lemoyne Relief Sewer project and a five-year waste hauling agreement with Lakeshore Recycling Systems. Additionally, the board discussed survey results regarding the expenditure of $38,984,402 in American Rescue Plan Act funds.

• Public hearing on the Fiscal Year 2022 Recommended Budget (ID 21-323)
• Second reading of Ordinance 21-88 establishing annual building and zoning application fees
• Contract with Trine Construction Corp. for the Lemoyne Relief Sewer project not to exceed $1,610,000 (RES 21-290)
• Five-year waste hauling contract with Lakeshore Recycling Systems, LLC (RES 21-279)
• Discussion of survey results for the expenditure of $38,984,402 in American Rescue Plan Act funds (ID 21-372)

President and Board of Trustees

The Village Board is discussing a Truth in Taxation hearing for the 2021 property tax levy and adopting new licensing rules for short-term rentals. The board is also approving a $3.9 million bond refunding to save money and updating building permit fees.

• Adoption of Ordinance 21-54 creating a licensing framework for short-term rentals.
• Approval of $3,900,000 General Obligation Bonds to refund Series 2016B.
• First reading of Ordinance 21-70 updating building and construction permit fees.
• Approval of contract amendment with Swallow Construction for $2,656,556 for Oak Park Avenue water/sewer improvements.
• Adoption of guidelines for Multifamily, Small Rental, and Residential Energy Efficiency Grant Programs.

The Board adopted the short-term rental ordinance (ORD 21-54) as amended, establishing a tiered license fee structure ($100, $200, $350) and setting the effective date to June 1, 2022. The Board also approved a $3.9M bond refunding ordinance and a $159,250 professional services agreement for community safety facilitator services. All votes were unanimous except the facilitator agreement, which passed 6-1 with Trustee Walker-Peddakotla dissenting.

• Adopted short-term rental ordinance with tiered fees and June 1, 2022 effective date (7-0)
• Approved $3.9M general obligation refunding bonds ordinance (7-0)
• Approved $159,250 facilitator services agreement with Berry, Dunn, McNeil & Parker (6-1)
• Approved consent agenda including $2,656,556 water/sewer contract amendment and $1,149,993 water meter replacement contract
• Adopted special use permit for massage establishment at 816 S. Oak Park Avenue
• Adopted three energy efficiency grant program guidelines (multifamily, small rental, residential)
• Approved LIHEAP vendor agreement with CEDA for low-income water utility customers
• Approved September 2021 Treasurer's Report and quarterly financial report

Personnel Committee

The Oak Park Personnel Committee is meeting to review and approve the recruitment brochure for the Village Manager search. The document, developed by GovHR, includes language based on stakeholder feedback and will be used to attract candidates. The committee will also approve minutes from the previous meeting.

• Approval of Recruitment Brochure for Village Manager search (MOT 21-111)
• Approval of Minutes from October 20, 2021 Personnel Committee meeting (ID 21-344)

The Personnel Committee approved the recruitment brochure for the village manager search, with amendments recommended during the meeting. The updated brochure will be revised by GovHR consultants and returned for final review. The committee also approved the minutes from the October 20, 2021 meeting.

• Approved recruitment brochure for village manager search, as amended (3-0)
• Approved minutes from October 20, 2021 Personnel Committee meeting (3-0)

Finance Committee

The Finance Committee is reviewing the draft Recommended Fiscal Year 2022 Budget. Staff previously provided an overview of Enterprise Funds, Internal Service Funds, and Special Revenue Funds. The committee will discuss remaining budgets for the Fire Department, Public Works, Health, IT, and other village departments.

• Review of Draft Recommended Fiscal Year 2022 Budget
• Discussion of Enterprise Funds (Water/Sewer, Parking, Environmental Services)
• Discussion of Internal Service Funds (Debt Service, Health Insurance)
• Discussion of Special Revenue Funds
• Review of departmental budgets including Fire, Public Works, Health, IT, Law, and Finance

Personnel Committee

The Personnel Committee is meeting remotely to approve the position announcement for the Village Manager search. The committee will also discuss the interview process for narrowing the applicant pool to a shortlist of 5-8 candidates. Additionally, the committee will approve the minutes from the August 19, 2021 meeting.

• Approval of the Position Announcement for the Village Manager Search (ID 21-315)
• Discussion regarding the interview process for Village Manager candidates (ID 21-316)
• Approval of minutes from the August 19, 2021 Personnel Committee meeting (ID 21-329)

The Personnel Committee approved the position announcement for the Village Manager search, incorporating changes to residency language, salary range, and consistent use of 'village' throughout. The committee also discussed the interview process for candidates, including feedback from senior staff and community engagement, but took no formal action on that item. The meeting was held remotely due to COVID-19.

• Approved minutes from August 19, 2021 Personnel Committee meeting (4-0)
• Approved Village Manager position announcement with changes to residency, salary, and wording (4-0)

President and Board of Trustees

The Village Board will vote on several items including up to $900,000 for the Lake Street Improvement Project and $114,965 for police vehicle cameras. They will also approve a fourth amendment to the redevelopment agreement for the 700-728 Madison Street project. Additionally, the board will adopt the Five-Year Capital Improvement Plan for 2022-2026.

• RES 21-242: Up to $900,000 from Motor Fuel Tax Fund for Lake Street Improvement Project
• RES 21-239: $114,965 for police vehicle camera equipment from C.D.S. Office Systems
• ORD 21-85: Fourth Amendment to redevelopment agreement for 700-728 Madison Street (Pete's)
• RES 21-240: $1,650,000 agreement for environmental remediation at 700-728 Madison Street
• MOT 21-94: Adoption of Five-Year Capital Improvement Plan (2022-2026)

The Oak Park Village Board approved a fourth amendment to the Pete's Fresh Market redevelopment agreement, extending construction milestones to November 2022, and approved up to $1.65 million for environmental remediation at the site. The board also adopted the five-year Capital Improvement Plan (2022-2026), which includes funding for police station schematic work, and approved a $125,000 contract for sustainability planning services. A motion to reconsider a prior appointment vote failed, and all other consent agenda items were approved unanimously.

• Approved fourth amendment to Pete's Fresh Market redevelopment agreement (6-1)
• Approved $1.65M environmental remediation agreement with Oak Park Madison Street LLC (6-1)
• Adopted Five-Year Capital Improvement Plan 2022-2026 (6-1)
• Approved $125,000 sustainability planning contract with Graef-USA (7-0)
• Adopted ordinance removing U.S. citizenship and certain criminal conviction restrictions for liquor licensees (consent agenda)
• Approved $114,965 for arbitrator camera equipment (consent agenda)
• Approved $900,000 Motor Fuel Tax appropriation for Lake Street Improvement Project (consent agenda)
• Approved bills totaling $6,132,084.33 (consent agenda)

Finance Committee

The Oak Park Finance Committee met remotely on October 11, 2021. The agenda included public comment and an item to approve minutes from the September 27, 2021 meeting (ID 21-306). The main new business item was a review of the draft recommended FY22 budget (ID 21-277).

• Approval of Finance Committee minutes from September 27, 2021 (ID 21-306).
• Review of the draft recommended FY22 budget (ID 21-277).

The Finance Committee reviewed the draft Recommended FY22 Budget, receiving overviews from staff on the general fund, water & sewer, environmental services, parking, and special revenue funds. No formal decisions were made on the budget; the committee only discussed details and asked clarifying questions. The committee approved the minutes from the September 27, 2021 meeting.

• Approved minutes from September 27, 2021 Finance Committee meeting (4-0)
• Reviewed draft FY22 budget — no action taken
• Discussed 3% tax levy increase — no vote
• Discussed waste hauling vendor options (Waste Management vs. Lakeshore) — no decision
• Discussed leaf collection program options — no decision
• Discussed parking rate increases and outdoor dining impact — no decision

President and Board of Trustees

The Village Board will approve several budget amendments, including funds for the Oak Park Avenue resurfacing project. The board will also authorize professional services for the South Fire Station renovation and traffic calming on Forest and Ontario. Additionally, the board will approve housing rehabilitation loans and grants for two single-family homes.

• ORD 21-62: Prohibits right turns on red at Lake and Marion Streets
• RES 21-206: Amends contract with Site Design Group to $66,736 for Forest/Ontario traffic calming
• RES 21-207: Appropriates up to $257,542 from Motor Fuel Tax for Oak Park Avenue resurfacing
• RES 21-231 & 232: Authorizes deferred loans of $24,999 and grants up to $10,500 for home repairs
• RES 21-199: Approves up to $32,287 for architectural services at South Fire Station

The Board reviewed the recommended Five-Year Capital Improvement Plan (CIP) for 2022-2026 and made several adjustments, including removing the heated sidewalks project, the $270,000 solar project amendment, and the $50,000 sustainable paving materials request. They also agreed to send the Bicycle Boulevard project to the Transportation Commission and to fund $165,000 for it from the main CIP fund rather than the Sustainability Fund. The Board approved the consent agenda, which included ordinances and resolutions on right turns on red, budget amendments, housing rehabilitation loans, and various professional services agreements.

• Approved consent agenda including ORD 21-62 prohibiting right turns on red at Lake & Marion (6-0)
• Approved ORD 21-61 amending FY2021 Annual Budget (6-0)
• Approved ORD 21-59 waiving right-of-way and parking meter fees for 715-717 South Boulevard (6-0)
• Approved RES 21-231 and RES 21-232 for housing rehabilitation loans and lead hazard grants (6-0)
• Approved RES 21-199 for architectural design services for South Fire Station renovation, not to exceed $32,287.50 (6-0)
• Approved RES 21-228 amending Chastain & Associates contract to $180,000 (6-0)
• Approved RES 21-206 amending Site Design Group contract to $66,736 (6-0)
• Approved RES 21-207 appropriating $257,542 from Motor Fuel Tax Fund for Oak Park Avenue resurfacing (6-0)

Finance Committee

The Finance Committee will review the staff-recommended five-year Capital Improvement Plan (CIP) for funds covering 2022 through 2026. The first year of this plan is intended for inclusion in the FY22 budget, while subsequent years identify future capital needs. The Committee will forward a recommendation to the Village Board for approval after its review.

• Review of the Recommended Five-Year Capital Improvement Plan (CIP) for 2022-2026
• Approval of minutes from the September 13, 2021 Finance Committee meeting

The Finance Committee reviewed the recommended Five-Year Capital Improvement Plan (CIP) for 2022-2026, focusing on water, parking, sustainability, and CDBG funds. No formal decisions were made on the CIP; the review was informational, with trustees discussing funding sources, project details, and requesting clarifications. The committee approved the minutes from the September 13, 2021 meeting.

• Approved minutes from September 13, 2021 Finance Committee meeting (4-0)
• Reviewed 2022-2026 CIP for water, parking, sustainability, and CDBG funds (no vote)
• Discussed removing sustainability fund placeholder items until specific plans are approved (no vote)
• Discussed potential parking fee increase to address budget deficit (no vote)

President and Board of Trustees

The Oak Park Village Board will hold a regular meeting, starting with an executive session on collective bargaining and pending litigation, then reconvene to consider a consent agenda with multiple contracts and resolutions. Key items include approving a street resurfacing contract, a water meter purchase, and several professional service agreements. The board will also review meeting calendars and make citizen commission appointments.

• Resolution approving Brothers Asphalt Paving contract for street resurfacing (Project 21-2) not to exceed $580,696
• Resolution approving water meter purchase from Ferguson Enterprises not to exceed $901,741.30
• Resolution approving amendment to food inspection contract with Health Inspection Professionals, increasing from $25,000 to $50,000
• Resolution approving renewal of insurance broker services with Mesirow Insurance for $29,500
• Resolution approving purchase of two cardiac monitors from Zoll Medical for $61,953.05

The Oak Park Village Board approved a motion to select GRAEF to develop the Comprehensive Sustainability, Climate Action and Resiliency Plan, directing staff to draft a scope of work. The board also approved a $10,000 increase for rat control services, several liquor license ordinances, and a consent agenda with numerous contracts and purchases. Trustee Parakkat recused himself from votes on liquor licenses due to a conflict of interest.

• Approved GRAEF for climate action plan (7-0)
• Approved $10,000 increase for rat control services (7-0)
• Approved special use permit for craft brew lounge at 1026 North Blvd (6-0, 1 recusal)
• Approved liquor license for Bourbon Fire (6-0, 1 recusal)
• Approved liquor license for Puree's Pizza & Chicken (6-0, 1 recusal)
• Approved liquor license for Fritzi's Delicatessen (6-0, 1 recusal)
• Approved liquor license for The Grove (6-0, 1 recusal)
• Approved liquor license for Betty's Pizza and Pasta (6-0, 1 recusal)

Finance Committee

The Oak Park Finance Committee is reviewing the staff-recommended Five Year Capital Improvement Plan (CIP) for 2022-2026. The first year of the plan is intended for inclusion in the FY22 budget, with future years outlining capital needs. After review, the committee will forward a recommendation to the Village Board for approval.

• Review of the Recommended Five Year Capital Improvement Plan (CIP) 2022-2026
• First year of CIP to be included in FY22 budget
• Future years identify capital needs
• Committee will forward recommendation to Village Board

The Finance Committee reviewed the recommended Five Year Capital Improvement Plan (CIP) for 2022-2026 but took no formal action, deferring the Water and Sewer Fund discussion to the next meeting. The committee heard staff presentations on public works, building improvements, fleet replacement, equipment, IT, fire, police, and customer service systems. No votes were taken on the CIP or any projects.

• Reviewed 2022-2026 Capital Improvement Plan (no vote)
• Deferred Water and Sewer Fund discussion to next Finance Committee meeting
• Tabled approval of previous meeting minutes

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to consider consent agenda items including ARPA-funded grants to Beyond Hunger ($85,000), Housing Forward ($500,000), and a new Business and Non-Profit Coronavirus Recovery grant program ($550,000). They will also discuss selecting a third-party facilitator for community safety goals and hear a presentation on racial equity action planning. The meeting includes public comment periods and is conducted remotely due to COVID-19.

• Resolution approving $85,000 grant to Beyond Hunger for food insecurity
• Resolution approving $500,000 grant to Housing Forward for rental assistance and homelessness
• Resolution creating Business and Non-Profit Coronavirus Recovery grant program up to $550,000
• Resolution approving $32,000 executive search contract with GovHR USA for Village Manager search
• Discussion on selecting independent facilitator for Community Safety Goals

The Board voted 5-2 to recommend BerryDunn as the third-party consultant for the Community Safety Goal Assessment, with the contract to return for approval at the September 20 meeting and be reviewed by the Citizens Police Oversight Committee. The Board also approved ARPA funding agreements for Beyond Hunger ($85,000), Housing Forward ($500,000), and a Business and Non-Profit Coronavirus Recovery grant program ($550,000).

• Recommended BerryDunn for Community Safety Goal Assessment (5-2)
• Approved $85,000 grant agreement with Beyond Hunger (7-0)
• Approved $500,000 grant agreement with Housing Forward (7-0)
• Approved $550,000 BNPCR grant program (5-2)
• Approved consent agenda including building code sustainability review, GovHR search services ($32,000), and crossing guard renewal
• Approved agenda and adjourned at 9:37 PM

Personnel Committee

The Personnel Committee will interview three executive search firms selected to find a new Village Manager. The committee will discuss a recommendation for the final firm selection to present to the Village Board.

• Interviews of three executive search firms for the Village Manager search
• Recommendation to the Village Board regarding final firm selection
• Approval of minutes from the August 19, 2021 Personnel Committee meeting

President and Board of Trustees

The Oak Park Village Board will consider a special budget amendment for a collective bargaining agreement and new positions, authorize a settlement in a federal lawsuit, and approve numerous contract renewals and agreements, including street sweeping, parking technology, and nursing services. The board will also discuss selecting a facilitator for community safety goals and review the revised meeting calendar.

• Ordinance amending FY2021 budget for collective bargaining agreement and new full-time positions
• Resolution authorizing settlement in U.S. District Court Case 2017 CV 6592
• Resolution approving $110,000 street sweeping contract renewal with Waste Management
• Resolution approving $120,250 property tax incentive for Mosaic Counseling at 213-215 Harrison St.
• Resolution approving $2,173,648.05 in bills from July 10-22, 2021

The Board unanimously approved amendments to the Personnel Manual to increase the pay range for village engineer recruitment and add two Health Department positions, funded partly through ARPA. It also approved a Fiscal Year 2021 budget amendment. The consent agenda was approved 6-1, with Trustee Walker-Peddakotla voting against, and included numerous resolutions for contracts, grants, and agreements.

• Approved Personnel Manual amendments for engineer pay range and two Health Dept positions (7-0)
• Approved FY2021 budget amendment (7-0)
• Approved consent agenda (6-1, Walker-Peddakotla opposed)
• Approved $2,173,648.05 in bills (consent agenda)
• Approved renewal of street sweeping contract with Waste Management up to $110,000 (consent agenda)
• Approved CDBG water service line replacement contract up to $50,000 (consent agenda)
• Approved extension of OPEDC operating agreement (consent agenda)
• Approved settlement agreement in federal case 2017 CV 6592 (consent agenda)

Personnel Committee

The Personnel Committee reviewed proposals from five firms responding to the RFP for executive search services for a new Village Manager. After discussion, the committee narrowed the field to Baker Tilly, GovHR, and Slavin Management Consultants, and provided feedback on community engagement and timelines. The committee agreed to interview all three firms in one meeting and aim to recommend a single firm to the Board by the August 30th meeting. No formal vote was taken on the selection; the decision was a consensus recommendation.

• Approved minutes from July 6, 2021 meeting (4-0)
• Narrowed executive search firms to Baker Tilly, GovHR, and Slavin Management Consultants
• Agreed to interview all three firms in one meeting
• Set goal to recommend one firm to Board by August 30th meeting

President and Board of Trustees

The Village Board is meeting remotely to approve a new collective bargaining agreement with the fire union. They will also hold a preliminary discussion on the FY 2022 budget and hear a presentation on the Community Choice Aggregation energy program.

• Resolution RES 21-164 approving a collective bargaining agreement with Local 95 International Association of Fire Fighters, AFL-CIO, for Jan 1, 2021 to Dec 31, 2023
• Preliminary discussion with Department Directors regarding the FY 2022 Budget
• Presentation by Mark Pruitt of Illinois Community Choice Aggregation Network (ICCAN) regarding the Oak Park CCA Program

President and Board of Trustees

The Village Board is scheduled to take a first reading on a new ordinance regulating short-term rentals and approve a $5.8 million bill payment. The meeting also includes the transition of public bodies back to in-person meetings starting July 26, 2021, and a decision on whether to adopt Cook County's residential tenant and landlord ordinance.

• First reading of ORD 21-53 to add Article 40 for Short-Term Rentals to the Village Code
• Motion to approve bills totaling $5,820,273.60 for the period June 5 through July 9, 2021
• Resolution to approve a contract with Schroeder and Schroeder, Inc. for sidewalk improvements up to $225,000
• Motion to concur with the recommendation not to adopt Cook County Ordinance 20-3562 (Residential Tenant and Landlord Ordinance)
• Resolution to approve a security services contract with Advanced Security Solutions Inc. up to $564,902.40

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to discuss two items: the annual actuarial reports for the Police and Fire pension funds, which will inform the FY2022 budget and property tax levy, and interviews with two consultant firms vying to serve as an independent facilitator for the Community Safety Goal. No final decisions are expected on the consultant interviews, as this is an interview-only session.

• Review of Police and Fire Pension actuarial reports for FY2022 budget and tax levy
• Interviews of two RFP-selected firms for independent facilitator role on Community Safety Goal
• Remote meeting due to COVID-19, with public comment via virtual participation

President and Board of Trustees

The Village of Oak Park Board of Trustees is meeting remotely to discuss the allocation of $38,984,402 in state and local recovery funds. The agenda includes approving contract amendments for security and street lighting services, appointing an interim Village Manager, and updating the personnel manual to include Juneteenth as a holiday.

• Review of budgeting for $38,984,402 in Coronavirus State and Local Recovery Funds
• Amendment to contract with Advanced Security Solutions, Inc. increasing Village Hall security budget from $30,000 to $55,000
• Amendment to contract with Meade, Inc. for emergency street lighting and traffic signal repairs, increasing limit from $20,000 to $26,000
• Appointment of Lisa Shelley as Interim Village Manager
• Adoption of amendment to Personnel Manual adding Juneteenth as an employee holiday

The board unanimously appointed Lisa Shelley as interim village manager. It also approved a consent agenda that included a Juneteenth holiday, a parking restriction on South Harvey, and several contract amendments. A discussion on allocating $38.98 million in federal COVID-19 recovery funds was held, but no decision was made.

• Appointed Lisa Shelley interim village manager (7-0)
• Approved consent agenda including Juneteenth holiday, parking restriction on 1150 block of South Harvey, and contract amendments (7-0)
• Approved sale and donation of surplus property, including bicycles (7-0)
• Approved appointments to Citizen Police Oversight Committee, Community Relations Commission, and Housing Programs Advisory Committee (7-0)
• Approved minutes from June 24 and June 28 meetings (7-0)

President and Board of Trustees

The Oak Park Village Board will discuss a potential leaf blower ban and receive a status report on 2021 sustainability initiatives. The agenda also includes consideration of a contract with CISYNC, LLC for police records management services. A special meeting will include an executive session to discuss personnel matters.

• Discussion of a leaf blower ban ordinance review
• 90-day update on sustainability initiatives and $1,145,617 budget amendments
• Resolution to approve up to $35,240 for police records management services with CISYNC, LLC
• Executive session to discuss personnel matters

The Board approved a professional services agreement with CISYNC, LLC for Police Department records management services, not to exceed $35,240, with an option to renew for two additional one-year periods. The vote was 6-1, with Trustee Walker-Peddakotla voting no after requesting the item be tabled for review by the Citizen Police Oversight Committee. The Board also discussed, but took no action on, a potential leaf blower ban, referring it to the Environment and Energy Commission for review. A staff presentation on the 2021 Sustainability Initiatives Status Report was given, with no formal action taken.

• Approved $35,240 professional services agreement with CISYNC, LLC for police records management (6-1)
• Referred leaf blower ban discussion to Environment and Energy Commission for review
• Approved agenda (7-0)
• Approved motion to adjourn to executive session for personnel discussion (7-0)
• Adjourned meeting at 9:10 P.M.

President and Board of Trustees

The Village Board will vote on several contracts and ordinances, including a $500,000 grant for the Lemoyne Parkway Relief Sewer Project and agreements for traffic signal maintenance. The agenda also includes approvals for two new liquor licenses and repairs to brick crosswalks on Chicago Avenue. Additionally, the board will review the draft 2021 Community Development Block Grant Action Plan.

• RES 21-123: Intergovernmental Agreement for Lemoyne Parkway Relief Sewer Project ($500,000 grant)
• ORD 21-49: Restaurant Class B-1 Liquor License for Taco Mucho at 220 Harrison Street
• ORD 21-50: Craft Brew Lounge Class D-16 Liquor License for The Beer Shop at 1026 North Boulevard
• RES 21-137: Contract with MYS, Inc. for Chicago Avenue brick crosswalk repairs (up to $60,000)
• RES 21-138: Contract with Superior Road Striping for pavement markings on Division, Augusta, and other streets (up to $50,000)

The Village Board approved a consent agenda including a sewer project agreement with MWRD, a special use permit for a car wash at 248 Madison St., and two liquor licenses. A police records management contract was tabled for further review. The board also received the FY2020 financial reports and approved CDBG funding recommendations.

• Approved intergovernmental agreement for Lemoyne Parkway Relief Sewer Project (5-0)
• Approved special use permit for detail center car wash at 248 Madison St. (5-0)
• Approved liquor licenses for Taco Mucho and The Beer Shop (5-0)
• Approved bills totaling $5,324,218.36 (5-0)
• Approved CDBG PY2021 funding recommendations and released draft Action Plan (5-0)
• Approved amendment to Oak Park Regional Housing Center grant agreement (4-1)
• Tabled police records management contract with CISYNC, LLC until next meeting (5-0)
• Received FY2020 Comprehensive Annual Financial Report and Single Audit Report (5-0)

President and Board of Trustees

The Village Board will review draft financial audit documents for the year ending December 31, 2020. They will also vote on an ordinance extending the Public Health Director's authority to manage COVID-19 response through November 15, 2021. Additionally, the Board will adopt revised goals for the 2021-2023 term.

• Review of Draft Fiscal Year 2020 Comprehensive Annual Financial Report
• Ord 21-47: Extends Public Health Director's COVID-19 authority through Nov 15, 2021
• Res 21-143: Adoption of 2021-2023 Village Board Goals

The Board adopted an ordinance extending the Public Health Director's authority to issue COVID-19-related rules through November 15, 2021, despite the state moving to Phase 5. Trustees also adopted the 2021-2023 Village Board Goals as amended, adding a line about contracting for specialized community safety expertise. The draft FY2020 Comprehensive Annual Financial Report was reviewed but final adoption was scheduled for June 21.

• Adopted ordinance extending Public Health Director's COVID-19 rule-making authority to Nov. 15, 2021 (6-0)
• Adopted 2021-2023 Village Board Goals as amended with added line on contracting for community safety expertise (6-0)
• Reviewed draft FY2020 CAFR and single audit; final adoption set for June 21, 2021

President and Board of Trustees

The Oak Park Village Board will hold a regular meeting, starting with an executive session on collective bargaining and litigation. The board will consider several items, including a request from the Oak Park Regional Housing Center to release $225,000 in withheld grant funds and extend audit deadlines. Other actions include approving a capital lease for a street sweeper, zoning changes for behavioral health and physical therapy uses, and reviewing draft 2021-2023 board goals.

• Capital lease of $244,720 for a Pelican street sweeper
• Zoning amendment to add outpatient behavioral health as special use in HS district
• Special use permit for outpatient behavioral health at 213-215 Harrison Street
• Special use permit for physical therapy clinic at 221 Harrison Street
• Release of $225,000 in withheld funds to Oak Park Regional Housing Center

The Oak Park Village Board approved the 2021-2023 Village Board Goals as amended, incorporating changes on racial equity, community engagement, and a Vision Zero plan. The board also approved a $244,720 capital lease for a street sweeper, adopted zoning changes for outpatient behavioral health and physical therapy uses, and approved a home repair program agreement with neighboring villages and townships. A motion to release $225,000 in withheld funds to the Oak Park Regional Housing Center and amend its agreement was approved 6-1, with Trustee Taglia dissenting.

• Approved 2021-2023 Village Board Goals as amended (7-0)
• Approved $244,720 capital lease for Pelican street sweeper (7-0)
• Adopted zoning amendment adding outpatient behavioral health as special use in HS district (7-0)
• Granted special use permit for outpatient behavioral health at 213-215 Harrison St (7-0)
• Granted special use permit for physical therapy clinic at 221 Harrison St (7-0)
• Approved release of $225,000 to OPRHC and amended funding agreement (6-1)
• Approved intergovernmental agreement for home repair program (7-0)
• Approved Juneteenth proclamation annually on June 19 (7-0)

President and Board of Trustees

The Village Board held a special remote meeting to approve routine financial reports and a series of consent agenda items. Key decisions included approving $6,343,650.98 in bills, amending a liquor license ordinance for Brewpoint Craft, and authorizing a new towing services agreement. The board also voted to issue a request for proposals for the municipal solid waste collection contract expiring in 2022.

• Motion to approve bills totaling $6,343,650.98 for the period April 10, 2021, through May 4, 2021
• Ordinance amending the Village Code to issue a Restaurant Class B-1 liquor license to Brewpoint Craft at 163 S. Oak Park Avenue
• Resolution approving a two-year towing services agreement with O’Hare Truck Service, Inc.
• Motion to issue a Request for Proposals for the Municipal Solid Waste Collection Contract expiring April 1, 2022
• Resolution amending the C.D.E. Body Shop II, Inc. contract to increase the not-to-exceed amount from $25,000 to $35,000

The Oak Park Village Board approved a motion to issue a request for proposals for the municipal solid waste collection contract, which expires April 1, 2022. The board also tabled an ordinance to sell surplus property, including bicycles, directing staff to explore donating bikes locally. Several consent agenda items were approved, including a liquor license for Brewpoint Craft and a towing services agreement.

• Approved motion to issue RFP for solid waste collection contract (7-0)
• Tabled ordinance authorizing sale of surplus property, including bicycles (7-0)
• Adopted ordinance granting Class B-1 liquor license to Brewpoint Craft OP LLC (consent agenda)
• Adopted resolution for IDHS grant application for Police Tobacco Enforcement Program (consent agenda)
• Approved towing services agreement with O'Hare Towing Service for two years (consent agenda)
• Approved bills totaling $6,343,650.98 (consent agenda)
• Adopted resolution to co-sponsor Juneteenth Car Caravan event with up to $2,000 reimbursement (7-0)
• Adopted resolution to submit camera grant application for $36,000 (7-0)

President and Board of Trustees

The Oak Park Village Board is meeting remotely on May 17, 2021, due to COVID-19 safety concerns. The primary agenda item is to discuss and develop goals for the 2021-2022 term. The meeting includes standard procedural items and public comment periods.

• Discuss and Develop 2021-2022 Board Goals (ID 21-142)

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to discuss the 2021-2023 Village Board Protocols, which are reviewed after each election. The agenda includes only this discussion item, along with public comment periods. No votes or other substantive actions are listed.

• Discussion of 2021-2023 Village Board Protocols
• Remote meeting due to COVID-19
• Non-agenda and agenda public comment periods

President and Board of Trustees

The Village Board approved a consent agenda including a FY2021 budget amendment, a $1.8M motor fuel tax resolution for street maintenance, and several other resolutions. They also adopted the 2021 Special Event Fees and granted liquor licenses to Tacos El Tio and Spilt Milk. All votes were unanimous.

• Approved FY2021 budget amendment ordinance
• Approved $1,808,262 motor fuel tax funds for street maintenance
• Approved $30,000 emergency lighting/sound equipment purchase agreement with Fleet Safety Supply
• Approved parking lot license agreement with Pilgrim Congregational Church
• Approved encroachment agreement with 500 Lyman LLC for fenced area at 504 S. Lyman Avenue
• Approved workers' compensation settlement agreements (cases 2019 WC 27535 and 27536)
• Approved 2021 Special Event Fees resolution
• Approved B-1 liquor license for Tacos El Tio and C-2 license for Spilt Milk

President and Board of Trustees

The Board approved committing $400,000 from the Sustainability Fund to the Park District's Community Recreation Center project, despite public opposition. It also approved suspending parking enforcement in Lot 1 during SouthTown construction, and approved the FY2021 Sustainability Fund recommendations. All votes were 6-0 except the parking suspension, which passed 4-2.

• Approved $400,000 commitment to Community Recreation Center (6-0)
• Approved suspending parking enforcement in Lot 1, with staff able to reinstate if needed (4-2)
• Approved FY2021 Sustainability Fund recommendations, including $35,000 for public campaign and $200,000 CDBG for retrofit grants (6-0)
• Approved agenda (6-0)
• Approved motion to enter Executive Session (6-0)

President and Board of Trustees

The Village Board will approve the FY21 budget amendment and several contracts, including $150,000 for water line replacements and $200,000 for paving. They will also decide on zoning changes for a live/work unit and a major development at 203 South Marion Street. Additionally, the Board will update parking fine penalties and renew labor agreements.

• ORD 21-22: Amending the FY21 Annual Budget
• RES 21-80: $150,000 contract with Construction by Camco, Inc. for water service line replacement
• ORD 21-31: Special Use Permit for a 158-unit mixed-use building at 203 South Marion Street
• ORD 21-33: Reducing parking ticket late fees from $30 to $5
• RES 21-93: One-year contract extension with Teamsters Union Local No. 705

The Board approved a special use permit for a major planned development at 203 South Marion Street, a seven-story mixed-use building with 158 dwelling units, commercial space, and parking, as amended to extend the building permit application period from 12 to 24 months. The vote was 5-2, with Trustees Boutet and Walker-Peddakotla dissenting. The Board also adopted an ordinance lowering parking ticket late fees to $10 initially and $20 after final determination of liability, effective June 27, 2021. All other agenda items, including the consent agenda, were approved unanimously.

• Approved special use permit for 203 S. Marion St. development (5-2)
• Amended motion to extend building permit application period to 24 months (5-2)
• Adopted ordinance lowering parking ticket late fees to $10/$20 (7-0)
• Approved consent agenda including budget amendment, farmers market online sales, and various contracts (7-0)
• Approved proclamation for Day of Remembrance in honor of Sherlynn D. Reid (7-0)
• Approved proclamation for Arbor Day (7-0)
• Approved Noel Chavez as Chair of Board of Health (7-0)
• Tabled minutes from March 8, 2021 special meeting (7-0)

President and Board of Trustees

The Oak Park Village Board is meeting remotely to hear a presentation on 2020 crime statistics from the police chief and to vote on approving the 2021 work plans for the village's boards and commissions. Public comment is accepted remotely via email or drop box.

• Presentation on 2020 crime statistics by Chief of Police Reynolds
• Resolution RES 21-87 to approve 2021 work plans for village boards and commissions
• Employee Years of Service Awards presentation
• Remote meeting due to COVID-19; public comment via email or drop box

President and Board of Trustees

The Village Board will approve a $300,000 funding grant for the Oak Park Regional Housing Center. The agenda also includes resolutions for parkway tree planting, snow removal contract increases, and a rain garden project. Additionally, the Board will adopt the official zoning map and approve the sale of surplus vehicles.

• RES 21-83: $300,000 grant to Oak Park Regional Housing Center
• RES 21-68: Up to $165,000 for parkway tree planting via Suburban Tree Consortium
• RES 21-77: Amendment to A & B Landscaping contract increasing limit to $250,000
• RES 21-73: $73,291 contract for Public Works Center rain garden
• RES 21-69: Adoption of the Village's Official Zoning Map

President and Board of Trustees

The Oak Park Village Board unanimously adopted two ordinances: one adding a pavement openings moratorium and restrictions to the Village Code, and another expanding the issuance of overnight parking passes. The board also approved a third amendment to the redevelopment agreement for the 700-728 Madison Street project. During a presentation on community reparations, the board reached consensus to draft a letter to federal representatives in support of reparations and to formally acknowledge harm to early Black residents.

• Adopted ORD 21-27 adding pavement openings moratorium and restrictions (7-0)
• Adopted ORD 21-25 expanding overnight parking pass issuance (7-0)
• Approved ORD 21-21 third amendment to Madison Street redevelopment agreement
• Consensus to draft letter to federal representatives supporting reparations
• Consensus to formally acknowledge harm to early Black residents

President and Board of Trustees

The Oak Park Village Board is meeting remotely to consider several items, including first readings of ordinances on overnight parking passes and pavement opening restrictions, and a consent agenda with multiple contracts and purchases. Key actions include approving contracts for water and sewer main improvements on Oak Park Avenue totaling over $4.3 million, purchasing six police vehicles, and cancelling uncollected parking fines.

• Contract with Swallow Construction for Oak Park Ave water/sewer improvements (south) up to $2,415,524
• Contract with Cerniglia Co. for Oak Park Ave water/sewer improvements (north) up to $1,907,617
• Purchase of six 2021 Ford Utility Hybrid Police Interceptor vehicles up to $238,476
• Ordinance to increase overnight parking passes from 10 to 15 per month (April-Oct), first 3 free, rest $7 each
• Ordinance to establish pavement opening moratorium on new/reconstructed roads (5 years) and resurfaced roads (3 years)

The Board approved a special use permit for a major planned development containing a commercial building with 220 parking spaces at 640-728 Madison Street, allowing Pete's Fresh Market to proceed. The Board also approved the vacation of portions of Euclid Avenue and Madison Street related to the development. All other agenda items, including the consent agenda, were approved, with Trustee Walker-Peddakotla casting the sole dissenting vote on the two development-related ordinances.

• Approved special use permit for Pete's Fresh Market at 640-728 Madison St (6-1)
• Approved vacation of portions of Euclid Ave and Madison St (6-1)
• Approved consent agenda with 6-1 vote (Trustee Walker-Peddakotla dissenting)
• Approved $2,415,524 contract for Oak Park Ave water/sewer improvements (South)
• Approved $1,907,617 contract for Oak Park Ave water/sewer improvements (North)
• Approved purchase of six police hybrid vehicles up to $238,476
• Approved $5,543,669.94 in bills for Jan 9-Feb 5, 2021
• Approved appointments to Historic Preservation, Building Codes, and Farmers Market commissions

President and Board of Trustees

The Oak Park Village Board is holding a special remote meeting to consider several items, including a motion to use sustainability funds for the 2021 Green Alley Improvement Project, with a plan to reimburse the fund in FY2022. The board will also discuss the FY2021 Sustainability Fund and a framework for developing a Climate Action Plan. Additionally, they will vote on renewing a crossing guard services agreement with Andy Frain Services, Inc. through June 30, 2021.

• Motion to approve proclaiming 2021 the Year of the Butterfly
• Motion to use Sustainability Funds for 2021 Green Alley Project, with reimbursement in FY2022, to avoid losing $475,000 in MWRD grant funds
• Discussion of FY2021 Sustainability Fund
• Discussion of Climate Action Plan (CAP) and Resiliency Plan framework using ICLEI ClearPath platform
• Resolution to renew crossing guard services agreement with Andy Frain Services, Inc. through June 30, 2021

The Oak Park Village Board voted 3-4 against a motion to use sustainability funds for the 2021 Green Alley Improvement Project and to reimburse the fund in FY2022. The board approved a proclamation declaring 2021 the Year of the Butterfly and renewed the crossing guard services agreement with Andy Frain Services through June 30, 2021. Discussions on the FY2021 Sustainability Fund and a Climate Action Plan were deferred for further staff review and a 30-day follow-up.

• Approved proclamation declaring 2021 the Year of the Butterfly (7-0)
• Denied motion to use sustainability funds for 2021 Green Alley Improvement Project (3-4)
• Approved renewal of crossing guard services agreement with Andy Frain Services through June 30, 2021 (7-0)
• Directed staff to review sustainability recommendations and report back in one month
• Agreed to revisit Climate Action Plan discussion in 30 days

President and Board of Trustees

The Village Board approved a special use modification for a six-floor, 713-space private parking garage at 520 South Maple Avenue, despite public opposition. The board also approved a consent agenda including special use permits, a historic landmark designation, and multiple contracts. A zoning map amendment for 601-615 Maple Avenue to hospital district was approved, along with a street vacation on Monroe Street.

• Approved parking garage at 520 S. Maple Ave (5-1)
• Approved special use permit for drive-through at 400-406 Madison St
• Approved special use permit for contractor shop at 248 Madison St
• Approved 28-unit residential building at 261 Washington Blvd
• Designated 609 Linden Ave as historic landmark
• Approved zoning map amendment for 601-615 Maple Ave to hospital district
• Approved vacation of Monroe St between Wisconsin and Wenonah
• Approved $999,102 contract for Oak Park Ave construction engineering

Municipal Officers Electoral Board of the Village of Oak Park

The Municipal Officers Electoral Board of Oak Park is meeting remotely to handle procedural items and reconvene a hearing in Case No. 2020-1, Peppard v. Clark, regarding an objection to nomination papers for the April 6, 2021 Consolidated Election. The agenda includes approval of prior minutes and public comment.

• Reconvene hearing in Case No. 2020-1, Peppard v. Clark
• Motion to approve minutes from January 19, 2021 meeting
• Public comment via email or drop box

The Municipal Officers Electoral Board voted 2-1 to sustain the verified objection in Case No. 2020-1, Peppard v. Clark, finding that candidate Anthony Clark does not reside in Oak Park. The board recessed until January 28, 2021, to issue its formal decision. Public comment was heard both supporting and opposing Clark's candidacy.

• Approved agenda as presented (3-0)
• Approved minutes from January 19, 2021 meeting (3-0)
• Sustained objection in Case No. 2020-1, Peppard v. Clark (2-1)
• Recessed until January 28, 2021 for decision issuance

Municipal Officers Electoral Board of the Village of Oak Park

The Oak Park Municipal Officers Electoral Board met remotely and approved its agenda and prior meeting minutes. The board recessed Case No. 2020-1, Peppard v. Clark, a ballot challenge involving Village Trustee candidate Anthony Clark, until January 25, 2021, after receiving briefs from both parties and retaining special counsel. Public comments were heard in support of Clark remaining on the ballot, but no substantive decision was made on the case.

• Approved agenda as presented (3-0)
• Approved minutes from Jan. 12 and Jan. 14 meetings (3-0)
• Recessed Case No. 2020-1, Peppard v. Clark until Jan. 25, 2021 (3-0)

President and Board of Trustees

The Village Board will vote on an ordinance to place an advisory referendum on the April 6, 2021 ballot asking voters whether to defund the police department. The meeting also includes approval of a $3.1 million retroactive use of motor fuel tax funds for street improvements and a resolution extending the public health emergency declaration through June 15, 2021.

• ORD 21-7: Ordinance authorizing an advisory referendum on defunding the police department for the April 6, 2021 election
• RES 21-15: Retroactive authorization of $3,091,828.68 in Motor Fuel Tax funds for local street improvements
• RES 21-43: Declaration of a public health emergency through June 15, 2021, due to the COVID-19 outbreak
• ORD 21-8: Ordinance extending the Public Health Director's authority to make rules and orders through June 15, 2021
• RES 21-16: Agreement with Commonwealth Edison to relocate electrical facilities for the Senior Living Center at 703 Madison Street, not to exceed $431,642.70

The Board approved an ordinance to place an advisory referendum question on the April 6, 2021 ballot asking whether the Village shall defund its police department, with a 4-3 vote. The Board also tabled a motion to bid the 2021 Green Alley Improvement Project to allow further review by the Environment and Energy Commission and Climate Action Team. All consent agenda items were approved unanimously, including several funding agreements and expenditure resolutions.

• Approved ordinance to submit advisory referendum on defunding police to April 6, 2021 ballot (4-3)
• Tabled motion to bid 2021 Green Alley Improvement Project (5-2)
• Approved $184,500 grant to Oak Park Area Arts Council (consent agenda)
• Approved $155,000 grant to Visit Oak Park (consent agenda)
• Approved $35,000 grant to Oak Park Residence Corporation (consent agenda)
• Approved $35,000 grant to Oak Park Housing Authority (consent agenda)
• Approved retroactive use of $3,091,828.68 in Motor Fuel Tax funds for street improvements (consent agenda)
• Approved bills totaling $6,039,609.16 (consent agenda)

Municipal Officers Electoral Board of the Village of Oak Park

The Municipal Officers Electoral Board is meeting remotely to reconvene a hearing and issue findings, decision, and order in Case No. 2020-2, Peppard v. Enyia, an objection to nomination papers for the April 6, 2021 Consolidated Election. The agenda includes call to order, roll call, agenda approval, and public comment. The meeting is held remotely due to COVID-19 precautions.

• Reconvene hearing and issuance of findings, decision and order in Case No. 2020-2, Peppard v. Enyia
• Remote meeting due to COVID-19, streamed online and on cable
• Public comment via email or drop box, up to 3 minutes per statement

The Municipal Officers Electoral Board voted unanimously to adopt the findings, decision, and order overruling the objection in Case No. 2020-2, Peppard v. Enyia. The board also approved the agenda and recessed until January 19, 2021. No public comment was made.

• Adopted findings, decision, and order to overrule objection in Case No. 2020-2, Peppard v. Enyia (3-0)
• Approved meeting agenda as presented (3-0)
• Recessed until January 19, 2021 at 10:30 A.M.

Municipal Officers Electoral Board of the Village of Oak Park

The Municipal Officers Electoral Board is meeting remotely to hear and rule on objections to nomination papers for the April 6, 2021 Consolidated Election. The agenda includes reconvening hearings for two specific cases: Peppard v. Clark and Peppard v. Enyia. The meeting is held via live stream due to COVID-19 safety concerns.

• Reconvene hearing in Case No. 2020-1, Peppard v. Clark
• Reconvene hearing in Case No. 2020-2, Peppard v. Enyia
• Motion to approve minutes from January 6, 2021 meeting
• Public comment period for nomination paper objections

Municipal Officers Electoral Board of the Village of Oak Park

The Municipal Officers Electoral Board is meeting remotely to hear objections to nomination papers for candidates in the April 6, 2021 Consolidated Election. The board will adopt rules of procedure and convene hearings in two cases: Peppard v. Clark and Peppard v. Enyia. Public comments are accepted via email or drop box.

• Adoption of Rules of Procedure (MOT 21-1)
• Hearing in Case No. 2020-1, Peppard v. Clark
• Hearing in Case No. 2020-2, Peppard v. Enyia
• Remote meeting due to COVID-19, streamed online and on VOP-TV