Monona public meetings in 2021

Police & Fire Commission

The Monona Police and Fire Commission will meet to consider reclassifying and promoting a lieutenant position to captain, and to interview and discuss candidates for a police officer position. These items will be discussed in closed session, with possible action taken after reconvening in open session. The agenda is otherwise procedural, with no other substantive business listed.

• Closed session to consider reclassification and promotion of Lieutenant position to Captain position
• Closed session to interview and discuss candidates for Police Officer position
• Possible action on items arising from closed session

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to determine if a variance should be granted for a property owner to build a new attached garage. The board will evaluate if the request meets the necessary criteria for street and side yard setbacks.

• Public hearing for Malcolm Crennell, 411 W. Dean Avenue, regarding street and side yard setback variances for a new attached garage (Case No. Z-012-2021)

The Monona Zoning Board of Appeals voted 3-1 to approve a street yard setback variance for a new attached garage at 411 W. Dean Avenue, but denied the side yard setback request. The board found the lot's shape and location created a hardship for the street setback, but storage needs did not justify the side yard variance. The applicant, Malcolm Crennell, plans to build the garage and convert the existing garage into a kitchen.

• Approved street yard setback variance for garage at 411 W. Dean Ave (3-1)
• Denied side yard setback variance for garage at 411 W. Dean Ave (3-1)
• Approved minutes of November 18, 2021 meeting

San Damiano Project Steering Committee

The San Damiano Project Steering Committee is meeting to hear a presentation from the Ho-Chunk Nation about the history of the 4123 Monona Drive property. They will also discuss updates on the year-end giving campaign and communications, and plan future agenda items. The meeting follows a November session focused on team development and master planning for the property.

• Presentation on Ho-Chunk Nation's history with 4123 Monona Drive property
• Update on Year End Giving Campaign and Communications
• Discussion of future agenda items
• Approval of November 12, 2021 meeting minutes

License Review Committee

The License Review Committee will consider the 2020/2021 massage establishment license for Yang Wang, doing business as Sunny Massage at 105 River Place, Monona. This follows a citation for not having a licensed massage therapist on premises, a repeat violation. The committee will discuss the matter and may take action.

• Discussion of 2020/2021 massage establishment license for Yang Wang, Sunny Massage, 105 River Place
• Citation for unlicensed massage therapist on premises (repeat violation)
• Approval of minutes from October 12, 2021 meeting

The License Review Committee held an informational hearing on the massage establishment license for Sunny Massage, owned by Yang Wang, after repeated violations for operating without a licensed masseuse on premise. No formal action was taken, but the committee warned that further violations could lead to license revocation. The owner agreed to remove provocative content from her website.

• Approved minutes of October 12, 2021 meeting
• Held informational hearing on Sunny Massage license; no action taken
• Owner agreed to remove website content; no formal vote

Library Board

The Board approved a 2022 holiday schedule that includes closing for Martin Luther King Jr. Day to align with the City of Monona. Members also discussed potential updates to library bylaws and evaluated the $3,000 annual cost for the Kanopy streaming service.

• Approved 2022 closures: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Eve, Christmas Day, and MLK Jr. Day
• Evaluated Kanopy streaming service proposal at $3,000 per year for 10 monthly viewings per cardholder
• Reported City-funded HVAC replacement for RTU-2 unit estimated at approximately $45,00/00
• Discussed book sorter failure following a power surge; staff may proceed without a replacement
• Reviewed November 2021 financial report including $2,216.36 in gas and electric utilities

The Monona Public Library Board approved amendments to its bylaws, adding language about avoiding perceived conflicts of interest and designating the Director or designee as liaison to other library boards. The board also approved the November 2021 minutes, bill payments, financial report, and activity report. No other formal decisions were made; the director reported on HVAC repairs, the book sorter, and a possible Kanopy streaming service pilot.

• Approved November 2021 meeting minutes
• Approved November 2021 bill payments, financial report, and activity report
• Approved bylaw amendments adding 'and avoiding perceived conflicts of interest' and 'the Director or designee'

Parks & Recreation Board

The Parks and Recreation Board will discuss recommendations for capital budget amendments regarding a mower and tree plantings. The board will also review 2022 staff park projects and receive updates on diversity, equity, and inclusion efforts.

• Capital Budget Amendment - Mower
• Capital Budget Amendment – Tree Plantings
• Discussion of 2022 Staff Park Projects
• Updates/Discussion on Diversity, Equity, and Inclusion (DEI) Efforts

The Monona Parks and Recreation Board recommended two Capital Budget amendments: one to purchase a wide area mower for about $20,000 more than originally budgeted, and another to add $15,000 for tree removals/replacements in 2022. Both motions carried. The board also discussed 2022 staff park projects but took no action.

• Recommended Capital Budget amendment for wide area mower purchase (motion carried)
• Recommended $15,000 Capital Budget amendment for tree removals/replacements (motion carried)
• Approved minutes from October 19 meeting (motion carried)

Plan Commission

The Monona Plan Commission will hold prehearing conferences on two development requests: a zoning permit for a retail motor vehicle dealership at 915 Femrite Drive and a General Development Plan/Precise Implementation Plan for a mixed-use development at 112-208 Owen Road. The meeting also includes staff reports on development project status and upcoming items. The agenda is otherwise procedural, including approval of minutes and reports.

• Prehearing conference: zoning permit for retail motor vehicle dealership at 915 Femrite Drive (Case No. 2-026-2021)
• Prehearing conference: GDP/PIP for mixed-use development at 112-208 Owen Road (Case No. 2-027-2021)
• Staff report on development project proposals, economic development update, and DEI efforts
• Upcoming meetings: December 27, 2021 (cancelled), January 10, 2022

The Plan Commission held prehearing conferences for two proposals: a retail motor vehicle dealership at 915 Femrite Drive and a mixed-use development at 112-208 Owen Road. No final decisions were made; the commission provided feedback and requested additional information for future submittals. The minutes were approved with corrections, and no substantive decisions were taken.

• Approved minutes of November 22, 2021 with two corrections
• Held prehearing conference on zoning permit for car dealership at 915 Femrite Drive; no decision made
• Held prehearing conference on GDP/PIP for mixed-use development at 112-208 Owen Road; no decision made

Sustainability Committee

The Monona Sustainability Committee will meet virtually to approve minutes, discuss a staff update on the OEI Grant Application, and consider diversity, equity, and inclusion items for council advisement. The meeting is open to the public both in person and via Zoom.

• Approval of minutes from November 11, 2021 meeting
• OEI Grant Application – staff update and discussion
• Diversity, Equity, Inclusion discussion items for council advisement

The Monona Sustainability Committee met and discussed potential projects for OEI grant funding, including a LEED Platinum or net-zero Public Safety building, solar and battery upgrades at the Public Works garage, and LED streetlights on Monona Drive. No formal decisions were made; the committee agreed to have staff plot project timelines for future grant applications. The meeting was procedural, with no substantive votes or approvals.

• Approved minutes from November 11, 2021 meeting with one correction
• Discussed OEI grant application projects, no action taken
• Agreed to have staff create a timeline of projects for future grant applications
• Agreed to update forestry fund webpage for easier donations

Mass Transit Commission

The Mass Transit Commission will discuss ridership data, updates on First Student's Loops 1 and 3, and potential contributions to the City's DEI initiatives. The meeting also includes a review of Madison Metro routes. No specific dollar amounts or new contracts are listed in the agenda text, though previous minutes note a 2022-26 contract approval.

• Review of Madison Metro routes
• First Student update on Loops 1 and 3
• Discussion of contributions to City DEI initiatives
• Ridership report review

Landmarks Commission

The Monona Landmarks Commission will hold a public hearing and consider a demolition permit for the landmarked Springhaven Pagoda at 4227 Winnequah Road, but no action will be taken because a required professional opinion has not been received. The commission will also discuss a strategy for spending remaining Certified Local Government grant funds on National Register nominations and other preservation projects.

• Public hearing on demolition permit for Springhaven Pagoda (Case No. Z-020-2021) - no action due to missing professional opinion
• Discussion of Certified Local Government grant funding strategy - $25,000 total, $17,053.60 remaining
• Possible National Register nominations for 5601 Monona Drive and 110 Henuah Circle (est. $4,000 each)
• Plaques for National Register properties (est. $1,500 each)
• San Damiano archaeological survey (est. $1,500+) and Oneida Park historical marker (est. $1,500+)

The Landmarks Commission took no action on the demolition permit for the Springhaven Pagoda at 4227 Winnequah Road because a required professional opinion was not received in time. The item is targeted for the January 12, 2022 meeting. The Commission also discussed priorities for spending the remaining $17,000 of a Certified Local Government grant, including possible National Register plaques, an archaeological survey at San Damiano, and a marker at Oneida Park, but made no formal decisions.

• Approved minutes of October 13, 2021 (unanimous)
• No action on demolition permit for Springhaven Pagoda (Case Z-020-2021) — postponed to January 12, 2022
• Adjourned at 5:38 PM (motion carried)

Distinguished Service Award Committee

The Distinguished Service Award Committee will consider candidates for the 2021 Distinguished Service Awards, discuss recommendations for the 2021 Mayoral Awards, and plan the appreciation reception. The meeting includes approval of minutes from January 26, 2021, and discussion of award eligibility lists and past recipients.

• Consideration of 2021 Distinguished Service Awards
• Discussion of recommendations for 2021 Mayoral Awards
• Discussion of appreciation reception schedule, location, and caterer
• Approval of minutes from January 26, 2021

The Distinguished Service Award Committee nominated D. Bruce McConnell, Valorie Edwards, and Wayne Kimmell for the 2021 Distinguished Service Award. The committee also discussed plans for the appreciation reception, tentatively scheduling it for September 2 or 8 at San Damiano, with boxed dinners and other logistics to be explored.

• Approved minutes of January 26, 2021 meeting
• Nominated D. Bruce McConnell for 2021 Distinguished Service Award
• Nominated Valorie Edwards for 2021 Distinguished Service Award
• Nominated Wayne Kimmell for 2021 Distinguished Service Award
• Agreed to hold appreciation reception on September 2 or 8 at San Damiano (with alternatives)

Finance & Personnel Committee

The Finance and Personnel Committee will consider three resolutions: a new contract with Nehemiah Community Development Corporation for community facilitation services at a cost not to exceed $29,500, approval to purchase video laryngoscopy equipment for $23,177.27, and approval to purchase two powered stair chairs. The committee will also accept General Fund accounts payable checks dated November 12–December 2, 2021. The agenda includes routine items like call to order, roll call, and approval of minutes.

• Resolution 21-12-2525: New contract with Nehemiah Community Development Corporation for community facilitation services, not to exceed $29,500
• Resolution 21-12-2526: Approval to purchase video laryngoscopy equipment for $23,177.27 from EMS fund balance
• Resolution 21-12-2527: Approval to purchase two powered stair chairs
• Acceptance of General Fund accounts payable checks dated November 12–December 2, 2021

The Finance and Personnel Committee approved a new contract with the Nehemiah Community Development Corporation for community facilitation services, continuing a partnership that has already paid $44,000 of a $56,000 contract. The committee also approved purchases of video laryngoscopy equipment and two powered stair chairs for the fire department, funded from EMS and state EMS assistance funds. Accounts payable checks were accepted. All motions passed unanimously.

• Approved Resolution 21-12-2525 authorizing new contract with Nehemiah CDC for community facilitation services (unanimous)
• Approved Resolution 21-12-2526 to purchase video laryngoscopy equipment system (unanimous)
• Approved Resolution 21-12-2527 to purchase two powered stair chairs (unanimous)
• Accepted General Fund accounts payable checks dated Nov 12-Dec 2, 2021 (unanimous)

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues is meeting to continue discussions on its charge and tasks, as well as future meeting schedules and agenda topics. The agenda includes approval of prior minutes and updates on other projects, with no specific decisions or proposals listed.

• Continued discussion on Workgroup charge and tasks
• Continued discussion on future meeting schedule, discussion topics, and agenda items
• Updates on Other Projects
• Next meeting date set for January 2022, TBD

Public Works Committee

The Public Works Committee will discuss additional research on design and engineering options for South Winnequah Road, focusing on relocating pedestrians off the street, and may consider new recommendations to the City Council. The agenda also includes approval of minutes from October meetings and a public works report. The meeting is largely procedural, with the main substantive item being the South Winnequah discussion.

• Discussion of South Winnequah design options (Alt #1, #3, #4, #4a, #5) with costs ranging from $925,000 to $1,550,000
• Consideration of new recommendations to City Council on South Winnequah pedestrian safety
• Approval of minutes from October 6 and October 21, 2021 meetings
• Public Works & Utility Operations Report

The committee recommended Option 3 for the South Winnequah preliminary design, which includes a sidewalk on the east side and speed humps at intersections or crosswalks. The motion passed with one no vote and one abstention. Residents raised concerns about the process being rushed and the need for more crosswalks and tree preservation.

• Recommended Option 3 for South Winnequah redesign with sidewalk on east side and speed humps at intersections or crosswalks (motion by Speight, seconded by Turino; Stolper voted no, Thomas abstained).
• Approved the meeting minutes (no details provided in the record).
• Adjourned the meeting at 8:36 pm (motion by Busse, seconded by Speight).

Tourism Commission

The Monona Tourism Commission will meet electronically to discuss and possibly approve a request from MESBA for $1,500 to fund a 2022 ice fishing marketing campaign. The campaign aims to attract ice fishermen to local lakes and encourage overnight hotel stays. The meeting will also include approval of minutes from the previous meeting and discussion of future agenda items.

• Request for $1,500 for 2022 Ice Fishing Marketing Campaign (MESBA)
• Approval of minutes from October 27, 2021
• Discussion of items for future agendas

The Tourism Commission approved a $1,500 grant to MESBA for a joint digital marketing campaign with the City of Stoughton for the 2022 ice fishing season. The campaign, called "Ice Fish in the Middle of Somewhere," will target the Chicago area and split costs with Stoughton. The commission also approved the October 27, 2021 minutes. No other substantive decisions were made.

• Approved the October 27, 2021 meeting minutes.
• Approved $1,500 in Tourism funds for the 2022 Ice Fishing Marketing Campaign with MESBA.

Public Safety Committee

The committee will hold a public hearing and discuss draft Municipal Mitigation Strategies for the 2023 Update to the Dane County Natural Hazard Mitigation Plan. Members will also consider equipment purchases for ambulances and updates to the city noise ordinance.

• Public hearing on draft Municipal Mitigation Strategies for the 2023 Dane County Natural Hazard Mitigation Plan
• Recommendation for purchase of CMAC video laryngoscope system for a second ambulance
• Recommendation for purchase of two powered stair chairs for ambulances
• Discussion and action on additions to City Noise Ordinance 335-8
• Update on Public Safety Building Feasibility Analysis Study and RFP recommendation

The Public Safety Committee approved and recommended to the Council the City's draft Municipal Mitigation Strategies, incorporating written public comments. It also recommended FGM Architects for the Public Safety Building feasibility study, approved the purchase of two CMAC Video Laryngoscopes for $22,000, and approved the purchase of two powered stair chairs with a $7,000 EMS fund supplement. The committee also approved additions to the City Noise Ordinance.

• Approved the minutes of the Sept 22, 2021 meeting.
• Approved and recommended to Council the draft Municipal Mitigation Strategies, including public comments.
• Recommended FGM Architects to Council for the Public Safety Building feasibility study.
• Approved purchase of two CMAC Video Laryngoscopes for $22,000 from EMS fund.
• Approved purchase of two powered stair chairs, using $7,000 from state EMS assistance funds.
• Approved additions to the City Noise Ordinance 335-8.

Plan Commission

The Plan Commission approved revisions to the zoning permit for One City Schools at 1707 W. Broadway, including a traffic circle, playground, and bike parking, with conditions such as landscaping, fencing, and a storage shed design review. The Commission also held prehearing conferences for a proposed mixed-use building on Monona Drive and a signage plan for One City Schools, and approved a fence permit for KinderCare at 6109 Monona Drive.

• Approved revisions to the One City Schools zoning permit at 1707 W. Broadway with conditions including landscaping, fencing, and shed design review.
• Approved a fence permit for KinderCare at 6109 Monona Drive, allowing an 8-foot fence with a condition to address potential noise issues.
• Held a prehearing conference for a proposed 97-unit mixed-use building at 4600-4611 Monona Drive, with no action taken.
• Held a prehearing conference for a new comprehensive signage plan for One City Schools, with no action taken.
• Approved the minutes from the November 8, 2021 meeting with one correction.

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings and consider action on two variance requests for home additions and a deck on Nishishin Trail. The board will also review minutes from the October 21, 2021, meeting.

• Variance request for a two-story addition at 1311 Nishishin Trail (Case No. Z-010-2021)
• Variance request for a property addition and replacement deck at 1100 Nishishin Trail (Case No. Z-011-2021)
• Approval of October 21, 2021 meeting minutes

The Monona Zoning Board of Appeals denied a variance request from James Lindholm and Deborah Ethington-Lindholm for a shore yard setback at 1100 Nishishin Trail, needed to build a kitchen addition and replace a deck. The motion to approve failed 3-2, with the majority finding the request did not meet the unnecessary hardship standard. A separate variance request from Steve and Ann Donovan for 1311 Nishishin Trail was withdrawn by the applicants, who plan to return with revised plans.

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues will meet to receive updates on the Dane County deed restriction process, discuss collecting diversity and equity views from other parties, and continue refining its charge and tasks. The group will also plan future meeting schedules and topics. This is a working session with no final decisions expected.

• Update on Dane County deed restriction process
• Discussion on collecting diversity and equity views from other parties
• Continued discussion on workgroup charge and tasks
• Future meeting schedule and topics

The Ad Hoc Workgroup on Diversity and Equity Issues discussed future meeting schedules, a community survey, and focus groups. They reached consensus to recommend that the City conduct a survey and focus group project, but hire a professional consultant to administer it. They also approved the November 14th meeting minutes and scheduled their next meeting for December 2nd.

• Approved November 14th meeting minutes
• Consensus to recommend City hire consultant for survey/focus groups
• Scheduled next meeting for December 2nd at 3:30 pm

Facilities Committee

The Facilities Committee will review the 60% design manual for the Phase 4 Library HVAC Upgrades Project. The committee will also receive staff updates regarding several previously approved budgets for building inspections, roof replacements, and remodeling projects.

• Phase 4 Library HVAC Upgrades Project Manual Review – 60% Design
• Building Envelope Inspections update
• Public Safety Building design budget update
• Public Works Garage Roof and Insulation Replacement update
• Wells 1 & 2 Air Conditioning System Replacements update

The Facilities Committee reviewed the 60% design for the Phase 4 Library HVAC upgrades, noting that the project will be bid with an alternate to allow flexibility due to budget constraints, and that a part of the project may be dropped if bids exceed the budget. The committee discussed duct silencing, MERV 13 filters, ionization, and the cost of installing auto-shutoff switches tied to the fire detection system (about $1,800 for RTU-5). They agreed that a 5-year warranty on heat exchangers and 1-year on other components should be sufficient, and staff will get answers from Strand on warranties, electrical costs, and fire detection hookup costs. The committee also received updates on several facilities projects, including building envelope inspections, the Public Safety Building design process, the Public Works Garage roof and insulation replacement (with discussion of design-build to save costs), Wells 1&2 air conditioner replacements, Library upper level bathroom remodel, and Community Center remodel design.

• Approved the 7/21/2021 minutes.
• Reviewed the Phase 4 Library HVAC 60% design and discussed bid alternates for budget flexibility.
• Agreed that a 5-year warranty on heat exchangers and 1-year on other components is sufficient for HVAC units.
• Directed staff to obtain answers from Strand on warranties, electrical costs, and fire detection hookup costs.
• Noted that the budget for building envelope inspections was approved and staff will contact the same company used in 2021.
• Discussed the Public Safety Building design process, with a request for formal language to bring the design before the committee.
• Discussed the Public Works Garage roof and insulation replacement, considering design-build to reduce costs.
• Agreed that the Wells 1&2 air conditioner replacements are necessary.

Library Board

The Monona Public Library Board will vote on the 2022 scheduled closings and on changes to the Board Bylaws regarding library-related boards. The board will also discuss in-person programs, the mask mandate, HVAC issues, and a potential BCycle pass program.

• Vote to approve 2022 scheduled closings (New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day)
• Vote to approve changes to Board Bylaws regarding Monona Public Library-related boards
• Discussion of adding MLK Jr. Day, Juneteenth, or Indigenous Peoples' Day as closings
• Director recommends aligning with Dane County mask mandate through Nov 27, then strongly recommending masks
• Discussion of BCycle pass program for library card holders, possibly starting March 2022

The Monona Public Library Board approved the 2022 closure schedule, adding Martin Luther King Jr. Day to the previously proposed list of holidays. The board tabled a vote on bylaw changes to further review the entire document. The library will follow Dane County guidelines and not require masks after November 27, with plans to restart in-person programs in January 2022.

• Approved 2022 closures: New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Eve, Christmas Day, and MLK Jr. Day
• Tabled vote on Board Bylaws changes until next meeting
• Approved October 2021 minutes
• Approved October 2021 bill payments, financial report, and activity report

Finance & Personnel Committee

The Finance and Personnel Committee is meeting to consider several financial resolutions, including adopting the 2022 operating budget and tax levy, selling $14,325,000 in taxable tax increment revenue bonds for TID No. 9, and redeeming older general obligation bonds and notes. The committee will also discuss a public safety building feasibility study, an employment agreement for City Clerk, and a subrogation claim from Geico. The meeting includes a closed session for legal advice on the claim.

• Resolution 21-11-2518: Adopt 2022 operating budget and set tax levy
• Resolution 21-11-2519: Sell $14,325,000 taxable tax increment revenue bonds (TID No. 9), Series 2021D
• Resolution 21-11-2520: Redeem 2012 and 2013 general obligation bonds and notes
• Resolution 21-11-2521: Amend 2021 capital budget for public safety building feasibility study
• Resolution 21-11-2522: Approve employment agreement for City Clerk

The Finance and Personnel Committee voted to send the 2022 operating budget and tax levy resolution to the City Council without recommendation, and approved the sale of $14,325,000 in taxable TIF bonds for TID No. 9. It also authorized the redemption of several older debt obligations, approved a capital budget amendment for a public safety building feasibility study, and approved a new employment agreement for the City Clerk. The committee additionally approved a $3,287.02 claim from Geico Casualty Company and accepted accounts payable checks.

• Sent Resolution 21-11-2518 (2022 Operating Budget and Tax Levy) to City Council without recommendation
• Approved Resolution 21-11-2519 for sale of $14,325,000 Taxable TIF Bonds (TID No. 9), Series 2021D
• Approved Resolution 21-11-2520 authorizing redemption of 2012/2013 GO refunding bonds and notes
• Approved Resolution 21-11-2521 amending 2021 Capital Budget for Public Safety Building Feasibility Analysis Study
• Approved Resolution 21-11-2522 approving Employment Agreement for City Clerk
• Approved claim of Geico Casualty Company for insured Maciel Luna Luna in amount of $3,287.02
• Accepted General Fund Accounts Payable checks dated October 16 through November 11, 2021

San Damiano Project Steering Committee

The San Damiano Project Steering Committee is meeting for a facilitated team-building and planning session to address key project issues and outline next steps for the master planning process. The agenda includes debriefing previous meetings, conducting team-forming activities led by Greg Schneider, and discussing future agenda items and meeting dates. The meeting is primarily procedural and planning-focused, with no formal decisions or public hearings scheduled.

• Introduction of Greg Schneider of Schneider Consulting for meeting facilitation
• Discussion of key project issues for the master planning process, including financial feasibility and community engagement
• Outline of next steps in team development and planning, including a communication plan and timeline
• Review of prior meeting minutes from October 26, 2021
• Discussion of future agenda items and meeting dates

The San Damiano Project Steering Committee discussed goals for the property, including preserving it as a public asset and ensuring financial feasibility. They set a timeline to publish a Request for Proposal (RFP) for community engagement in Q1 2022, hire a consultant by June 1, 2022, and aim for a master plan recommendation to the City Council by end of 2023. The committee also approved the October 26 meeting minutes and discussed fundraising targets, with the Friends group having $50,000 available and $35,000 in pending grants.

• Approved October 26 meeting minutes (motion carried)
• Set timeline: RFP in Q1 2022, consultant hired by June 1, 2022, master plan recommendation by end of 2023
• Agreed to meet monthly through the master planning process
• Friends to fundraise for at least half of acquisition cost plus master planning and operations
• Block and Moore to draft FAQ document for review
• Scheduled Ho-Chunk Nation presentation for December 15
• Scheduled house assessment for January
• Scheduled Ann Waidelich history presentation for January 15

Sustainability Committee

The Monona Sustainability Committee is meeting to discuss the city's Energy Roadmap and a potential solar permitting program (SolarAPP+), along with other sustainability initiatives. They will also consider adding sustainability to staff reports and committee agendas, and discuss a water usage community challenge. The meeting is being held virtually due to the COVID-19 pandemic.

• Discussion of Energy Roadmap
• Discussion of Department of Energy SolarAPP+ (solar permitting)
• Discussion of adding sustainability to staff reports and committee agendas
• Discussion of Water Usage Community Challenge
• Update on Burial Mount Maintenance

The Sustainability Committee approved a motion to advocate for adding sustainability updates to all City committee agendas and staff reports. They also discussed pursuing an Energy Innovation Grant for LED conversions and other energy projects, and considered a water usage community challenge.

• Approved motion to advocate for sustainability updates on city committee agendas and staff reports
• Discussed pursuing Energy Innovation Grant for LED conversions and other energy projects
• Discussed water usage community challenge and educating residents on smart water meter app

Landmarks Commission

The November 10, 2021 Landmarks Commission meeting has been cancelled. The Commission will next meet on December 8, 2021. The agenda contains only this cancellation notice and standard procedural boilerplate.

• Meeting cancelled; next meeting scheduled for December 8, 2021

License Review Committee

The License Review Committee meeting scheduled for November 9, 2021, was cancelled due to a lack of agenda items.

Parks & Recreation Board

The Monona Parks and Recreation Board meeting scheduled for November 9, 2021, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Plan Commission

The Monona Plan Commission will hold public hearings and consider approvals for two development requests: a 75-unit residential development called Broadway Lofts and Townhomes at approximately 1208 E. Broadway, and a 2-lot certified survey map and zoning permit for new construction at 6501 Monona Drive. The commission will also hear a staff report on development project statuses and diversity, equity, and inclusion efforts.

• Public hearing and action on General Development Plan for Broadway Lofts and Townhomes, a 75-unit residential development at approximately 1208 E. Broadway (Case No. 2-022-2021)
• Public hearing and action on 2-lot Certified Survey Map to divide the Old National Bank lot at 6501 Monona Drive (Case No. 2-019-2021)
• Public hearing and action on zoning permit for new construction and new use at 6501 Monona Drive (Case No. 2-021-2021)
• Staff report on economic development update and potential upcoming Plan Commission items

The Plan Commission recommended City Council approval of a General Development Plan for the Broadway Lofts and Townhomes, a 75-unit residential project at 1208 E. Broadway, with conditions including an on-site manager and service coordinator for 30 years. The commission also recommended approval of a 2-lot certified survey map and a zoning permit for new construction at 6501 Monona Drive, which includes a Chipotle with drive-thru and a medical clinic. All recommendations were made with specific conditions and will go to the City Council for final approval.

• Recommended approval of GDP for Broadway Lofts and Townhomes (75 units) with conditions (motion carried, 2 nay votes)
• Added conditions requiring on-site manager and service coordinator for 30 years
• Recommended approval of 2-lot CSM at 6501 Monona Drive (motion carried, 1 abstention)
• Approved zoning permit for new construction at 6501 Monona Drive (Chipotle and medical clinic) with 18 conditions (unanimous, 1 abstention)

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues will continue its discussion on its charge and tasks, recap prior discussions to identify emerging themes and potential priorities, and consider other parties to engage with. The group will also plan future meeting schedules and agenda items. The agenda is largely procedural, with no final decisions expected.

• Continued discussion on workgroup charge and tasks
• Recap of discussions to date and emerging themes
• Discussion of potential priorities and community contacts
• Planning future meeting schedule and agenda items

The DEI Workgroup met and approved the October 28th minutes. Members discussed updates on the county deed project, shared takeaways from a bias training, and reviewed draft survey questions, noting the need for baseline data and bilingual options. The group also discussed conflict management approaches, including community conferences, and scheduled the next meeting for November 18th. No formal decisions were made beyond approving the minutes and adjourning.

• Approved October 28th meeting minutes (motion carried)
• Scheduled next meeting for November 18th at 3:30pm
• Adjourned meeting at 5:11pm (motion carried)

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues will continue discussions regarding its official charge, tasks, and future meeting schedules. The group also plans to review emerging themes and identify other community parties for potential engagement.

• Discussion on Workgroup charge and tasks
• Review of emerging themes and priorities from previous sessions
• Identification of community groups for future conversation
• Planning of future meeting schedules and agenda items

The DEI Workgroup discussed outreach to community groups, including affordable housing and school equity issues, and agreed to develop a survey. Members also began exploring deed restriction language, with a member to contact the Register of Deeds. No formal decisions were made beyond approving minutes and scheduling the next meeting.

• Approved October 7th meeting minutes (motion carried)
• Agreed to develop survey questions for community groups (discussed)
• Member to contact Register of Deeds about deed restriction process (planned)
• Scheduled next meeting for November 4th at 3:30pm

Tourism Commission

The Tourism Commission is meeting to discuss 2022 tourism grant requests and the renewal of a tourism entity agreement. The body will review specific funding requests for area guides and maps.

• Request for $2,500 for the 2022 Guide to the Monona Area (MESBA)
• Request for $2,500 for the 2022 Biennial Monona Lake Loop Map (MESBA)
• Renewal of Tourism Entity Agreement with MESBA to December 31, 2023

The Monona Tourism Commission approved three items: a $2,500 grant to MESBA for the 2022 Guide to the Monona Area, a $2,500 grant for the 2022 Biennial Monona Lake Loop Map, and the renewal of the tourism entity agreement with MESBA. All motions carried unanimously. The commission also discussed future agenda items, including potential conflicts of interest and a hotel data collection sheet.

• Approved $2,500 for 2022 Guide to the Monona Area (MESBA) (unanimous)
• Approved $2,500 for 2022 Biennial Monona Lake Loop Map (MESBA) (unanimous)
• Approved renewal of Tourism Entity Agreement with MESBA (unanimous)

Community Development Authority

The Community Development Authority is continuing its review of a Tax Increment Finance request for the 'Neutral Project' at 4711-4601 Monona Drive. The proposal involves a mixed-use development featuring 98 apartment units and ground-floor commercial space. Members are evaluating updated financial projections and potential parking shortages.

• $5,090,861 TIF assistance request for the Springhaven/Dean project
• Proposed redevelopment of 4711-4601 Monona Drive
• Projected total guaranteed value of $20,320,000
• Plan for 98 apartment units and ground-floor commercial use
• Potential parking deficit: 161 proposed stalls vs. 193 required by ordinance

The CDA reviewed the proposed development at 4711-4601 Monona Drive (The Neutral Project), which includes 98 residential units with 10% potentially set at 80% AMI, and discussed its TIF request. No formal action was taken on this project. The CDA also convened into closed session to discuss the 6501 Bridge Road Project, but after reconvening, no action was taken; the project will return for further review after additional TIF information is provided.

• Approved minutes of August 24, 2021 meeting
• Convened into closed session for 6501 Bridge Road Project (all aye)
• Reconvened into open session
• No action taken on 6501 Bridge Road Project; further review pending

San Damiano Project Steering Committee

The San Damiano Project Steering Committee is meeting to review the history of the City's $8.6 million purchase of the San Damiano property at 4123 Monona Drive, the Memorandum of Understanding with the Friends of San Damiano, and updates on fundraising and City activities. They will also discuss future agenda items and prepare for a November 12th facilitated discussion on next steps in the community master plan process. The agenda is largely informational and planning-focused, with no votes on new actions listed.

• Overview of City purchase history of San Damiano parcel (4123 Monona Drive)
• Overview of MOU between City and Friends of San Damiano
• Update on fundraising activity
• Update on City activities
• Discussion of November 12th facilitated discussion

The San Damiano Project Steering Committee met and approved the September 15th meeting minutes. Members received updates on the city's purchase of the parcel, the MOU with Friends of San Damiano, fundraising ($170K pledges, $60K cash), and city activities including a structural evaluation and archaeological survey. The city was tentatively awarded $249,000 from a WIDNR grant, but was not awarded a LAWCON grant. No formal decisions were made beyond approving the minutes and setting a tentative next meeting date.

• Approved September 15th meeting minutes (motion carried)
• Tentatively agreed on December 15th next meeting date, pending Doodle poll

Plan Commission

The Monona Plan Commission will hold public hearings and consider action on two requests: a zoning permit for a new use at 508-510 River Place and a fence permit at 6408 Bridge Road. The agenda also includes staff reports on development projects, economic development, and diversity, equity, and inclusion efforts.

• Public hearing on zoning permit for new use at 508-510 River Place (Case No. 2-024-2021)
• Public hearing on fence permit at 6408 Bridge Road
• Staff report on status of development project proposals
• Discussion on Diversity, Equity, and Inclusion (DEI) efforts

The Plan Commission unanimously approved a zoning permit for Auburn Ridge to operate a custom cabinet showroom and office at 508-510 River Place, with conditions including obtaining building permits and a separate sign permit. The commission also approved a fence permit for Galway Companies at 6408 Bridge Road, with conditions including a decorative fence and a setback from the sidewalk, with one member abstaining.

• Approved zoning permit for Auburn Ridge at 508-510 River Place (unanimous)
• Approved fence permit for Galway Companies at 6408 Bridge Road (unanimous, Homburg abstained)

Zoning Board of Appeals

The Monona Zoning Board of Appeals will hold a public hearing and consider a variance request from Brandon and Emily Goetzman to build a pergola shade structure on top of their existing boathouse at 4541 Winnequah Road. The request seeks relief from the accessory structure maximum height limit in the municipal code. The board will also approve minutes from the August 26, 2021 meeting and discuss upcoming meeting dates and DEI efforts.

• Public hearing and action on variance request (Case No. Z-009-2021) for a pergola on an existing boathouse at 4541 Winnequah Road
• Approval of August 26, 2021 minutes
• Discussion of upcoming meeting dates: November 18 and December 16, 2021
• Updates/discussion on Diversity, Equity, and Inclusion (DEI) efforts

The Monona Zoning Board of Appeals unanimously denied a variance request from Brandon and Emily Goetzman to build a pergola shade structure atop their existing boathouse at 4541 Winnequah Road. The board found the applicants did not demonstrate an unnecessary hardship unique to the property, noting the shoreline is consistent throughout the area. The motion to deny carried unanimously.

• Denied variance for pergola on boathouse at 4541 Winnequah Road (unanimous)
• Approved minutes of August 26, 2021 meeting (unanimous)

Public Works Committee

The Public Works Committee will meet to discuss and consider design options for South Winnequah. The agenda also includes routine items such as the approval of minutes and roll call.

• Discussion and Consideration of South Winnequah Preliminary Design Options

The Monona Public Works Committee voted to recommend Option 4 for the South Winnequah Road preliminary design, with a maximum path width of 10 feet and a minimum of 8 feet where needed to avoid structures or trees. The motion carried with one opposition (Mr. Stolper). The item had been tabled at the October 6, 2021 meeting and was removed from the table before discussion.

• Removed South Winnequah preliminary design from table (motion carried)
• Recommended Option 4 with 10-ft max / 8-ft min path width (motion carried, Stolper opposed)

Finance & Personnel Committee

The Finance and Personnel Committee will meet to consider promoting an employee to City Clerk, which will be discussed in closed session. The committee will also accept General Fund accounts payable checks dated October 1–15, 2021, and approve minutes from the previous meeting.

• Closed session to discuss employee promotion to City Clerk
• Acceptance of General Fund accounts payable checks for October 1–15, 2021
• Approval of minutes from October 4, 2021 meeting

The Finance and Personnel Committee approved the minutes from the October 4 meeting, convened in closed session to discuss a city clerk promotion, and accepted General Fund accounts payable checks dated October 1-15, 2021. No other substantive decisions were made.

• Approved minutes of October 4, 2021 meeting
• Convened in closed session for employee promotion discussion (unanimous)
• Accepted General Fund accounts payable checks dated Oct 1-15, 2021

Parks & Recreation Board

The Monona Parks and Recreation Board will discuss a draft management plan for Native American burial mounds, review a proposed land acknowledgement statement, and consider a landscaping project for the pool parking lot. The board will also hear a presentation on tobacco-free parks and receive updates on diversity, equity, and inclusion efforts.

• Review draft Mound Management Plan for San Damiano and Outlet Mound, with recommendation to defer final approval pending Ho-Chunk Nation input
• Review and recommend a Land Acknowledgement Statement recognizing Ho-Chunk Nation and 11 other Wisconsin Indigenous nations
• Discuss and potentially approve pool parking lot landscaping: remove shrubs along Nichols Rd, replant with feather reed grass
• Presentation by Dane County Alliance Against Commercial Tobacco on tobacco-free beaches and parks with signage recommendations
• Updates on Diversity, Equity, and Inclusion (DEI) efforts

The Monona Parks and Recreation Board approved removing box hedges at the Monona Community Pool parking lot and planting perennial grasses. The board also discussed a draft mound management plan and a land acknowledgement statement, but took no action on either, pending feedback from the Ho-Chunk Nation. A presentation on no-smoking signage at parks was heard with no action taken.

• Approved removal of box hedges at Monona Community Pool parking lot and planting perennial grasses (motion carried)
• Approved minutes from August 9 and September 14 meetings (motion carried)
• Discussed draft mound management plan; no action taken
• Discussed draft land acknowledgement statement; no action taken
• Heard presentation on no-smoking/vaping signage; no action taken

Library Board

The Monona Public Library Board will meet to approve the 2022 scheduled closings and review the director's report on pandemic services, the operating budget, and diversity training. The board will also discuss library services, programs, and scheduled closings. The agenda includes approval of minutes and consent agenda items.

• Vote to approve 2022 Scheduled Closings
• Review of September 2021 expenditures totaling $14,579.36
• Discussion of operating budget with proposed 0% or 1% increase
• Update on Diversity, Equity, and Inclusion training (Justified Anger and Equity in Action courses)
• Plans for hybrid programming with new AV equipment funded by ARPA grants

The Monona Public Library Board approved the September 2021 minutes, bill payments, financial report, and activity report. The board tabled a decision on 2022 holiday closures to the next meeting, after discussing proposed closures and considering additional holidays. The director's report noted the operating budget moves to City Council, the capital budget was delayed, and service volume is down.

• Approved September 2021 minutes
• Approved bill payments, financial report, and activity report for September 2021
• Tabled decision on 2022 holiday closures to next meeting

Sustainability Committee

The Monona Sustainability Committee will meet virtually to discuss unfinished business including outreach efforts, the Energy Roadmap, and the 2022 Operating Budget, as well as new items like Eco-Action Tuesday programming and the Department of Energy SolarAPP+ solar permitting tool. The meeting is open to the public, with options to attend in person or via Zoom.

• Discussion of Energy Roadmap
• 2022 Operating Budget review
• Department of Energy SolarAPP+ (Solar Permitting) discussion
• Eco-Action Tuesday programming
• Outreach efforts for Fall Festival

The Monona Sustainability Committee approved its proposed 2022 operating budget, which includes funds for marketing and the Earth Day e-cycling event. The committee also discussed outreach for the Fall Festival, the Energy Roadmap, and potential future topics like smart zoning codes. No other formal decisions were made.

• Approved 2022 Sustainability Budget (motion by Chris, seconded by Sarah, carried)

Landmarks Commission

The Commission postponed a decision on the demolition of the Springhaven Pagoda landmark at 4227 Winnequah Road. Members voted to seek a second structural integrity opinion from CMR or Wes Masonry regarding potential preservation or restoration.

• Demolition permit request for Springhaven Pagoda (Case No. Z-020-2021)
• Motion to pursue second structural opinions from CMR or Wes Masonry
• Discussion of National Register Nomination grant extension through mid-September 2022
• Proposed full reconstruction estimate for the Pagoda totaling $38,427.31

The Monona Landmarks Commission tabled action on a Certificate of Appropriateness for demolishing the Springhaven Pagoda at 4227 Winnequah Road, pending a structural opinion from a Madison firm expected in mid-October. The commission also discussed joining the National Alliance of Preservation Commissions and heard updates on the Pagoda fencing, National Register nominations, and DEI efforts. No final decisions were made on the demolition or membership.

• Tabled action on demolition permit for Springhaven Pagoda (Case Z-020-2021)
• Approved minutes of September 8, 2021 meeting
• Adjourned meeting at 5:15 PM

Mass Transit Commission

The Commission reviewed two transit service bids, including a $2,311,488 proposal from Mobility Transformation, Inc. for new electric buses. Members also discussed the 2021 transit survey results and recent ridership trends.

• First Student bid of $2,311,488 for five years using used buses
• Mobility Transformation, Inc. bid of $2,311,488 for new electric buses
• Ridership report showing overall decrease of 2,518 rides compared to last year
• Review of 2021 Transit Survey results regarding service improvements
• Discussion on potential committee contributions to City DEI initiatives

License Review Committee

The License Review Committee will consider Walmart's request to extend its Class B liquor and fermented malt beverage license premises to include designated parking lot pickup locations for online grocery orders containing alcohol. The committee is deciding whether to approve the premise extension, which would allow alcohol sales via curbside pickup with face-to-face ID checks.

• Premise extension application for Walmart #3857, 2151 Royal Avenue, for 2021/2022 Class B liquor and Class B fermented malt beverage licenses
• Proposal to add parking lot canopy and dedicated stalls for online grocery pickup to licensed premises
• Walmart's procedure requires licensed personal shoppers to verify customer age and complete payment at pickup
• Application lists James A. Hanson as agent and David Reading as contact

The License Review Committee approved Walmart's premise extension for its 2021/2022 Class B liquor and fermented malt beverage licenses, allowing alcohol to be included in online grocery pickup starting October 22. Approval is conditional on video cameras being installed to Police Department specifications. The committee also approved the September 14, 2021 meeting minutes.

• Approved the minutes of the September 14, 2021 License Review Committee meeting.
• Approved the Premise Extension Application for Walmart #3857, 2151 Royal Avenue, for Class B liquor and fermented malt beverage licenses, subject to satisfactory video camera installation.
• Noted City Clerk Joan Andrusz's year-end retirement and introduction of Deputy Clerk Alene Houser.
• Noted CRO Reynolds will serve on the committee until a new officer starts in January.

Plan Commission

The Monona Plan Commission will hold a prehearing conference on a proposed 75-unit workforce housing development at the Whitehorse property (1208 E. Broadway), with no formal action expected. The commission will also hold public hearings and consider action on Walmart's request for zoning permits for order pickup modifications, store renovations, and new signage at 2151 Royal Avenue, plus a signage request at 400 Interlake Drive. Staff will report on development project statuses and upcoming items.

• Prehearing conference for 75-unit workforce housing at 1208 E. Broadway (Case 2-022-2021)
• Public hearing and action on Walmart zoning permit for order pickup and renovations at 2151 Royal Avenue (Case 2-025-2021)
• Public hearing and action on Walmart new signage at 2151 Royal Avenue (Case S-020-2021)
• Public hearing and action on RMR Financial new signage at 400 Interlake Drive (Case S-021-2021)
• Staff report on development proposals, including DEI efforts and upcoming meetings

The Monona Plan Commission approved Walmart's zoning permit for order pickup modifications and store renovations at 2151 Royal Avenue, and approved new signage for the store, both unanimously. It also approved a new wall sign for RMR Wealth Advisors at 400 Interlake Drive with a reduced size of 32 square feet (7-1). The Northpointe Development Corporation's request for a zoning permit for a 75-unit housing project at 1208 E. Broadway was discussed but no action was taken, as it was a prehearing conference.

• Approved Walmart zoning permit for order pickup modifications and store renovations at 2151 Royal Avenue (unanimous)
• Approved Walmart new wall and directional signage at 2151 Royal Avenue (unanimous)
• Approved RMR Wealth Advisors wall sign at 400 Interlake Drive, reduced to 32 sq ft (7-1)
• No action on Northpointe Development's Broadway Lofts proposal; prehearing only

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues will continue its discussion on its charge and tasks, recap prior discussions to identify emerging themes and priorities, and plan future meeting schedules and topics. The meeting is a working session with no final decisions expected.

• Continued discussion on Workgroup charge and tasks
• Recap of discussions and emerging themes and potential priorities
• Discussion on future meeting schedule and agenda items
• Appearances by Sue Carr, Katy Kaufman, and Sally Buffat

The Monona Ad Hoc Workgroup on Diversity and Equity Issues met on October 7, 2021, and approved the September 16th minutes. Members heard presentations from community members about the Monona Anti-Racism Circles (ARC) and a draft resolution on racially restrictive covenants. The group continued brainstorming with the Nehemiah Center, focusing on racial equity initiatives, and scheduled its next meeting for October 28th. No formal policy decisions were made.

• Approved September 16th meeting minutes (motion by Reed, seconded by Orr)
• Scheduled next meeting for October 28th at 3:30 pm
• Adjourned at 5:00 pm (motion by Hazen, seconded by Reed)

Public Works Committee

The Monona Public Works Committee will discuss and consider preliminary design options for the South Winnequah Road improvements project, which will be presented at a public information meeting on October 21, 2021. They will also consider changes to the alternate side parking configuration on Shore Acres Road between Coldspring Avenue and Parkway Drive. The meeting includes routine items like approving minutes and receiving the Public Works & Utility Operations Report.

• South Winnequah Road improvements: three options ranging from $913,750 to $1,343,750, including road resurfacing, speed humps, parking in-bays, and possible sidewalks
• Alternate side parking configuration change on Shore Acres Road (Coldspring Avenue to Parkway Drive)
• Public information meeting scheduled for October 21, 2021 on South Winnequah Road improvements
• Approval of minutes from September 1, 2021 meeting

The Public Works Committee tabled discussion of South Winnequah Road design options until after the October 21 public information meeting, with Mr. Stolper opposed. The committee also recommended new parking restrictions on Shore Acres Road: no parking on the east side from 7:30am to 3:00pm on the second and fourth Tuesdays of each month, and no parking at any time on the west side. Both motions carried.

• Tabled South Winnequah design options until after Oct 21 public meeting (motion carried, Stolper opposed)
• Recommended no parking 7:30am-3:00pm on east side of Shore Acres on 2nd and 4th Tuesdays (carried)
• Recommended no parking at any time on west side of Shore Acres (carried)

Finance & Personnel Committee

The Finance and Personnel Committee will meet to consider a promotion to City Clerk in closed session, then reconvene in open session to accept General Fund accounts payable checks dated October 1–15, 2021. The agenda includes approval of minutes and no unfinished business.

• Closed session to consider employee promotion to City Clerk
• Acceptance of General Fund accounts payable checks dated October 1–15, 2021
• Approval of minutes from October 4, 2021

The Finance and Personnel Committee accepted a $212,700 FEMA grant for new breathing apparatus, with a $10,000 city match from fund balance. It also moved the 2022-2026 Capital Improvements Program and 2022 Capital Borrowing to the City Council without recommendation, and approved September accounts payable checks.

• Approved minutes of September 7, 2021 meeting
• Approved Resolution 21-10-2515 accepting FEMA Assistance to Firefighters Grant ($212,700, $10,000 city match)
• Moved Resolution 21-10-2514 (2022-2026 Capital Improvements Program and 2022 Capital Borrowing) to City Council without recommendation
• Accepted General Fund Accounts Payable checks dated September 3-30, 2021

Plan Commission

The Monona Plan Commission will hold a public hearing and consider action on a zoning permit for Menard, Inc. to add a new bridge crossing between its warehouse and store at 6401 Copps Ave. The proposal includes changes to the bioretention basin and is subject to conditions of approval. The meeting also includes approval of prior minutes and staff reports on development projects.

• Public hearing and action on Menard, Inc. zoning permit for new bridge crossing at 6401 Copps Ave. (Case No. 2-023-2021)
• Approval of minutes from September 13, 2021 meeting
• Staff report on development project proposals, including economic development update and DEI efforts

The Monona Plan Commission unanimously approved a zoning permit for Menards to build a new bridge crossing between its warehouse and store at 6401 Copps Ave. The bridge will be constructed above the floodplain, with conditions including obtaining all required permits and addressing review comments. The approval includes expanding the bio-retention area to manage stormwater.

• Approved zoning permit for Menards bridge addition at 6401 Copps Ave (unanimous)
• Approved minutes of September 13, 2021 meeting (unanimous)

Public Safety Committee

The Public Safety Committee will discuss a FEMA grant to replace obsolete self-contained breathing apparatus (SCBA) for the fire department. The body will also address street safety for pedestrians and cyclists and a potential partnership with Safe Communities.

• Resolution 21-6-xxxx: Participation in a FEMA AFG grant for SCBA Replacement ($202,571.43 federal funds; $10,128.57 city match)
• Discussion/Action on street safety for cars, bikes and pedestrians
• Discussion/Action on potential partnership between Safe Communities and the City of Monona
• Discussion/Action on Patrol K9 program and introduction of new MOPD K9 Handler
• Introduction of newly promoted MOFD Fire Lieutenants

The Public Safety Committee voted unanimously to pursue a partnership with Safe Communities, support the Monona Police Department's transition to a full-service K9 patrol officer, and approve a resolution accepting a $212,700 FEMA grant for new SCBAs, forwarding it to the City Council. The committee also approved the August 25, 2021 minutes with a correction. No other substantive decisions were made.

• Approved minutes of August 25, 2021 as amended (unanimous)
• Motion to work with Safe Communities for partnership passed (unanimous)
• Motion to support MOPD transition to full-service K9 patrol officer passed (unanimous)
• Motion to approve resolution accepting FEMA grant and forward to City Council passed (unanimous)

Library Board

The Monona Public Library Board will vote on the 2022 operating budget and discuss the director's report, including pandemic services, capital projects, and library programs. The meeting also includes approval of minutes, consent agenda, and financial reports.

• Vote to approve 2022 Operating Budget
• Discussion of capital budget projects: upper level restroom renovation ($22,000) and dumpster relocation ($10,000)
• Review of August 2021 expenditures totaling $8,705.03
• Update on retaining wall replacement on Nichols Rd side
• Community Read Project delayed to May 2022

The Monona Public Library Board approved the 2022 operating budget as prepared, allowing for either a 0% or 1% increase. The board also approved the August 2021 minutes, bill payments, financial report, and activity report. No other substantive decisions were made; the meeting included reports and discussions on pandemic services, capital projects, and programming.

• Approved 2022 operating budget with 0% or 1% increase (motion passed)
• Approved August 2021 minutes (motion passed)
• Approved bill payments, financial report, and activity report for August 2021 (motion passed)

Mass Transit Commission

The Mass Transit Commission will review and consider approval of a transit contract for 2022–2026 and the 2022 operating budget. No new business is listed. The meeting is held remotely due to the COVID-19 pandemic.

• Review and approval of transit contract for 2022–2026
• Review and approval of 2022 operating budget

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues will continue discussing its charge, tasks, and future meeting schedule. The agenda includes approval of minutes from July 29 and September 2, 2021, and an appearance by Beth Esser. The workgroup is advised by staff from the Nehemiah Center for Urban Leadership.

• Continued discussion on Workgroup charge and tasks
• Continued discussion on future meeting schedule and agenda items
• Approval of meeting minutes from July 29 and September 2, 2021
• Appearance by Beth Esser
• Next meeting scheduled for October 7, 2021

The Ad Hoc Workgroup on Diversity and Equity Issues met on September 16, 2021, and approved minutes from July 29 and September 2. The group continued brainstorming with Karen Reece from the Nehemiah Center, discussing topics such as conflict in racial equity work, historical racial restrictions, and community engagement. No formal decisions or policy actions were taken; the next meeting is scheduled for October 7, 2021.

• Approved minutes from July 29 and September 2 meetings (motion carried)
• Continued brainstorming session with Nehemiah Center on workgroup charge and tasks
• Scheduled next meeting for October 7, 2021 at 3:30 pm
• Adjourned at 5:04 pm (motion carried)

San Damiano Project Steering Committee

The San Damiano Project Steering Committee is holding its first meeting, focused on organization and orientation. Members will introduce themselves, receive an overview of the committee's role, discuss future agenda items and meeting dates, and tour the San Damiano Property at 4123 Monona Drive. No decisions or votes are scheduled.

• Member introductions
• Overview of committee role
• Discussion of future agenda items and meeting dates
• Tour of San Damiano Property at 4123 Monona Drive

The San Damiano Project Steering Committee met for the first time, with members introducing themselves and receiving an overview of the City's and Friends of San Damiano's roles. The committee discussed future meeting topics and tentatively agreed to schedule a late October meeting, pending a Doodle poll, and a November half-day facilitated session on the community master plan. No formal decisions were made beyond adjourning and touring the property.

• Tentatively agreed to schedule a late October meeting, pending Doodle poll responses
• Discussed scheduling a November half-day facilitated session on community master plan next steps
• Adjourned and proceeded on a tour of the San Damiano property (motion by Alder Wood, seconded by Mr. Kitslaar)

Mass Transit Commission

The Monona Mass Transit Commission will hold a remote meeting to approve minutes and review the 2022-2026 transit contract and 2022 operating budget. The agenda includes a discussion on contributions to the City's DEI initiatives and a review of the 2021 Transit Survey. No updated ridership information is available for the report.

• Review and approval of Transit Contract for 2022-26
• Review and approval of 2022 Operating Budget
• Discussion of potential contributions to the City’s ongoing and expanding DEI initiatives
• Review of 2021 Transit Survey
• Approval of minutes from May 12, 2021, and August 11, 2021

License Review Committee

The License Review Committee will consider Alexander M. Verhagen's 2021/2023 operator license application, which was flagged by police due to an OWI conviction within the last five years. The applicant is requested to attend and provide information. The meeting also includes approval of prior minutes and other routine business.

• Operator license application for Alexander M. Verhagen, 505 University Avenue, Madison, WI, recommended for review due to OWI conviction
• Approval of minutes from August 10, 2021 meeting
• No other new business or unfinished business listed

The License Review Committee approved the 2021/2023 Operator License Application for Alexander M. Verhagen of Madison, Wisconsin. The committee also approved the minutes from the August 10, 2021 meeting. Community Resource Officer Nathan Reynolds announced his resignation and return to patrol duties, and members thanked him for his service.

• Approved the minutes of the August 10, 2021 License Review Committee meeting
• Approved the 2021/2023 Operator License Application for Alexander M. Verhagen, 505 University Avenue, Apartment 101, Madison, Wisconsin 53703
• Adjourned the meeting at 4:08 p.m.

Parks & Recreation Board

The Monona Parks and Recreation Board will review and discuss the draft 2021-2025 Parks & Open Space Plan, including a community survey, and make a recommendation on the 2022 operating budget for parks, pool, community center, and recreation. The board will focus on goals and objectives for the plan, with a public input session expected in October before a recommendation to the City Council. The meeting is a virtual Zoom session.

• Review of 2021-2025 Parks & Open Space Plan, including a community survey with 541 responses
• Discussion and recommendation of the 2022 Parks, Pool, Community Center, Recreation Operating Budget
• Survey shows 81.89% support for purchasing the San Damiano property for a public park
• Survey shows 63.40% support for a $30 per $100,000 assessed value tax increase for 25 years to acquire the San Damiano property
• Discussion of goals and objectives for the Parks & Open Space Plan

The Monona Parks and Recreation Board recommended the staff-proposed 2022 operating budgets for the Outdoor Pool, Recreation, Parks, and Community Center Department, including proposed fee schedules, via a motion by Jeff Hinz, seconded by Pat Howell, which carried. The board also reviewed the draft 2021-2025 Parks & Open Space Plan, requesting Monona-specific photos and a section on completed projects from the past five years; no action was taken on the plan, and a final draft will be available for public input in October. Minutes from the August 9th meeting were not available and will be presented at the October meeting.

• Recommended 2022 operating budgets for Outdoor Pool, Recreation, Parks & Community Center with fee schedules (motion carried)
• Reviewed draft 2021-2025 Parks & Open Space Plan; no action taken
• Requested Monona-specific photos and completed-projects section for the plan
• Agreed to add standing DEI initiatives agenda item for future meetings

Plan Commission

The Monona Plan Commission will hold a public hearing and consider approval of a zoning permit modification for a temporary outdoor play area at One City Schools, 1707 W. Broadway. The commission will also hold pre-hearing conferences on new construction zoning permits at 6501 Monona Drive and 1208 E. Broadway. Staff reports and updates on development proposals and diversity, equity, and inclusion efforts are also on the agenda.

• Public hearing and action on One City Schools' temporary play area at 1707 W. Broadway (Case No. 2-010-2021)
• Pre-hearing conference on Alrig USA's zoning permit for new construction at 6501 Monona Drive (Case No. 2-021-2021)
• Pre-hearing conference on Northpointe Development Corporation's zoning permit for new construction at 1208 E. Broadway (Case No. 2-022-2021)
• Staff report on development project proposals, including economic development update and DEI efforts

The Monona Plan Commission unanimously approved a zoning permit modification for a temporary playground at 1707 W. Broadway, with conditions including removal by August 15, 2022. The commission also held pre-hearing conferences for a new drive-thru restaurant at 6501 Monona Drive and a workforce housing development at 1208 E. Broadway, but took no action on these items.

• Approved temporary playground zoning permit at 1707 W. Broadway (unanimous)
• Approved minutes of August 9, 2021
• Held pre-hearing conference for zoning permit at 6501 Monona Drive (no action)
• Held pre-hearing conference for zoning permit at 1208 E. Broadway (no action)

Landmarks Commission

The Monona Landmarks Commission will hold a public hearing and consider action on a Certificate of Appropriateness for a demolition permit for the Springhaven Pagoda, a locally designated landmark at 4227 Winnequah Road. The structure's foundation and columns are in worse condition than expected, and staff recommend removal. The commission will also receive staff updates on a National Register nomination and diversity, equity, and inclusion efforts.

• Public hearing on Certificate of Appropriateness for demolition of Springhaven Pagoda (Case No. Z-020-2021)
• Consideration of action on demolition permit for Springhaven Pagoda at 4227 Winnequah Road
• Staff update on National Register Nomination
• Discussion on Diversity, Equity, and Inclusion (DEI) efforts

The Monona Landmarks Commission voted 5-2 to table a decision on a Certificate of Appropriateness for a demolition permit for the landmarked Springhaven Pagoda at 4227 Winnequah Road, pending a second structural opinion. The Commission also voted 6-1 to pursue a second opinion from either CMR or Wes Masonry on the structure's integrity and preservation possibilities. Temporary fencing around the Pagoda will be installed by the Parks Director.

• Tabled the Certificate of Appropriateness for demolition of the Springhaven Pagoda (Case No. Z-020-2021) by a 5-2 vote.
• Approved seeking a second structural opinion from CMR or Wes Masonry on the Pagoda's integrity and preservation options by a 6-1 vote.
• Directed City Planner to coordinate with Parks Director for temporary fencing around the Pagoda.
• Approved the minutes of the August 11, 2021 meeting as read.
• Adjourned the meeting at 5:49 PM.

Finance & Personnel Committee

The Monona Finance & Personnel Committee will consider several resolutions, including a three-year school resource officer agreement with the Monona Grove School District and Village of Cottage Grove, a five-year transit services contract with First Student, Inc., and a full-time parks and recreation director position. The committee will also discuss terminating a contract for the Springhaven Pagoda roof replacement and amending the capital budget for the Winnequah Park paved path.

• Resolution 21-9-2507: Approve 3-year police school resource officer agreement with Monona Grove School District and Village of Cottage Grove
• Resolution 21-9-2508: Terminate contract for Springhaven Pagoda roof replacement
• Resolution 21-9-2510: Award 5-year city transit services contract to First Student, Inc.
• Resolution 21-9-2511: Increase Water Utility Billing Clerk position to full-time
• Resolution 21-9-2512: Amend capital budget for Winnequah Park paved path

The Finance and Personnel Committee approved Resolution 21-9-2507, a three-year Police School Resource Officer Agreement between the City of Monona, the Monona Grove School District, and the Village of Cottage Grove. The committee also approved resolutions to terminate the Springhaven Pagoda roof replacement contract, award a five-year transit services contract to First Student, Inc., increase the Water Utility Billing Clerk position to full-time, amend the capital budget for a paved path at Winnequah Park, and authorize a full-time Parks and Recreation position. All votes were unanimous.

• Approved Resolution 21-9-2507: Three-Year Police School Resource Officer Agreement with Monona Grove School District and Village of Cottage Grove.
• Approved Resolution 21-9-2508: Terminating Contract for Springhaven Pagoda Roof Replacement.
• Approved Resolution 21-9-2510: Awarding Five-Year Contract for City Transit Services to First Student, Inc.
• Approved Resolution 21-9-2511: Authorizing Increasing the Water Utility Billing Clerk Position to Full-Time.
• Approved Resolution 21-9-2512: Amending the Capital Budget for Winnequah Park Paved Path.
• Approved Resolution 21-9-2509: Authorizing a Full-Time Parks and Recreation Position (after closed session).
• Accepted General Fund Accounts Payable Checks Dated July 30 through September 2, 2021.

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues will continue its discussion on its charge and tasks, as well as future meeting schedules and topics. The agenda is largely procedural, with no formal decisions or votes scheduled.

• Continued discussion on workgroup charge and tasks
• Continued discussion on future meeting schedule and agenda items
• Next meeting set for September 16, 2021

The Ad Hoc Workgroup on Diversity and Equity Issues met on September 2, 2021, and continued its brainstorming session on racial equity in Monona, with input from Nehemiah Center representatives. No formal decisions were made; the group agreed to continue meeting every other Thursday but moved the start time to 3:30 p.m. The next meeting will focus on the committee charge and responsibilities.

• Continued racial equity brainstorming with Nehemiah Center (no vote)
• Agreed to meet every other Thursday at 3:30 p.m. (no vote)
• Adjourned at 8:05 p.m. (motion carried)

Senior Citizens Committee

The Monona Senior Citizens Committee is meeting to consider the 2022 operating budget proposal for Monona Senior Services, which includes a 2% levy increase and options for 0% and 1% budget increases. The agenda also includes updates on diversity, equity, and inclusion efforts, as well as reports from the chairperson, Friends of the Monona Senior Center, NewBridge, and the Senior Center director.

• 2022 Operating Budget proposal for Monona Senior Services, with proposed property tax levy of $233,438
• Discussion of Diversity, Equity, and Inclusion (DEI) efforts
• Chairperson's Report from Alderperson Molly Grupe
• Friends of the Monona Senior Center Report by Stan Nielsen
• NewBridge Report by Executive Director Jim Krueger

Public Works Committee

The Public Works Committee will discuss and consider a certified survey map (CSM) to subdivide the 1.02-acre Old National Bank site at 6501 Monona Drive into two lots, with plans for a Chipotle restaurant with a drive-thru on Lot 1 and future commercial space on Lot 2. They will also discuss and consider the 2022 Public Works Operating Budget. The meeting includes approval of minutes from August 4, 2021, and a report from Public Works and Utility Operations.

• CSM update and parcel division for 6501 Monona Drive (Old National Bank site), creating two lots (0.601 and 0.416 acres)
• Discussion and consideration of the 2022 Public Works Operating Budget
• Public Works & Utility Operations Report
• Next meeting: September 22, 2021 – Public Information Meeting on South Winnequah Road Improvements

The Public Works Committee recommended approval of a certified survey map (CSM) to subdivide 6501 Monona Drive into two lots for a Chipotle restaurant and another future business, with the existing structure to be demolished and shared access from River Place. The committee also recommended approval of the 2022 Public Works Department Operating Budget, which includes a zero percent increase option and a one percent increase option, with notable increases for City Hall repairs, brush collection, and fuel costs. A resident's request to change alternate side parking signage was placed on a future agenda.

• Approved minutes of the August 4, 2021 meeting.
• Recommended approval of the CSM parcel division for 6501 Monona Drive, subdividing the lot into two for a Chipotle and another business.
• Recommended approval of the 2022 Public Works Operating Budget as presented.
• Placed resident Jeff VerBurg's request to change alternate side parking signage on a future agenda.
• Adjourned the meeting at 7:31 pm.

Tourism Commission

The Tourism Commission will discuss a funding request for the 38th Monona Chili Fest and establish the process and timeline for 2021-2022 tourism grant applications.

• Consideration of $5,000 funding request from MESBA for the Monona Chili Fest
• Approval of 2021-2022 Tourism Grant Application process and timeline
• Approval of 2021-2022 Tourism Grant Application
• Appointment of Chair, Vice-Chair, and Secretary

The Commission approved a $5,000 tourism fund request for the Monona Chili Fest, organized by MESBA, with a requirement for accurate room counts and an after-event report. It also approved the 2021-2022 tourism grant application form with edits, including suggested questions and flexible budget reporting options. The Commission set a timeline for posting applications and reviewing them in October.

• Approved $5,000 in tourism funds for Monona Chili Fest (MESBA), with after-event report required
• Approved 2021-2022 tourism grant application form with edits, including added questions and flexible budget options
• Set process: applications posted online, four-week submission window, review in October
• Elected Andrew Kitslaar as Chair, Mike Strigel as Vice-Chair, and Alder Kristie Goforth as Secretary
• Approved October 29, 2020 meeting minutes

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to discuss a variance request for a residential property. The board will decide whether to allow a new deck to be built in the shore yard.

• Public hearing and action on variance request for a new deck at 5705 Tonyawatha Trail (Case No. Z-008-2021)
• Requested variance from Sec. 480-24(d)(7)(c)(2) Accessory Structure Side Yard Setbacks
• Requested variance from Sec. 480-24(d)(7)(c)(4) Accessory Structure Shore Yard Setbacks

The Monona Zoning Board of Appeals unanimously denied a variance request by Matthew and Molly Goetzinger to build a new deck in the shore yard at 5705 Tonyawatha Trail. The board found the stated hardship—blocked views due to a neighbor's new boathouse—did not meet the burden of an unnecessary hardship and was not unique to the property. The motion to deny carried unanimously.

• Approved minutes of July 15, 2021 (unanimous)
• Denied variance for accessory structure side yard and shore yard setbacks for a new deck (unanimous)

Public Safety Committee

The committee will discuss and potentially take action on the 2022 operating budgets for Police, Dispatch, Fire, and EMS. Members will also review street safety for cars, bikes, and pedestrians and the City's Noise Ordinance.

• 2022 Operating Budgets for Police, Dispatch, Fire, and EMS
• City Noise Ordinance discussion/action
• Street safety for cars, bikes, and pedestrians discussion/action
• Discussion on 2021 WI Act 75
• Monthly financial reports for Law Enforcement, Fire Protection, Emergency Communications, and Ambulance

The Public Safety Committee approved an updated city noise ordinance after receiving legal feedback from Attorney Cole. It also voted unanimously to recommend the Fire and EMS operating budgets and the Police and Dispatch capital budget to the Mayor and Council. The committee discussed street safety and the 2021 WI Act 75 but took no action on those items.

• Approved the minutes of the July 28, 2021 meeting by unanimous voice vote
• Approved the updated city noise ordinance by unanimous voice vote
• Recommended the Fire and EMS operating budgets to the Mayor and Council by unanimous voice vote
• Recommended the Police and Dispatch Capital Budget to the Mayor and Council by unanimous voice vote

Community Development Authority

The Community Development Authority is conducting a preliminary discussion on a new development proposal at 4711-4601 Monona Drive, which includes a request for $3.47 million in Tax Increment Financing. The body is also continuing its review of a revised TIF request for the 6501 Bridge Road project, where the funding amount was reduced from $2.45 million to $1.67 million. The meeting includes a closed session to deliberate on the 6501 Bridge Road project before reconvening for potential action.

• Preliminary discussion on TIF request for 4711-4601 Monona Drive (The Neutral Project), estimated at $3,467,276
• Continued review of revised TIF request for 6501 Bridge Road, reduced to $1.67 million from $2.45 million
• Closed session convened to deliberate on the 6501 Bridge Road project under Wisconsin State Statute 19.85(1)(e)
• Approval of CDA Meeting Minutes from June 22, 2021

The Community Development Authority held a preliminary discussion on a development proposal and $3.4 million TIF request for 4711-4601 Monona Drive (The Neutral Project), but took no formal action. The board also continued review of the 6501 Bridge Road project, convening into closed session and reconvening without a decision, asking for more information. The minutes were approved, and no other substantive decisions were made.

• Approved minutes of June 22, 2021 meeting (motion carried)
• Convened into closed session for 6501 Bridge Road project (unanimous roll call)
• Reconvened into open session (motion carried)
• No action on Monona Drive TIF request; further details requested
• No action on 6501 Bridge Road TIF request; further review scheduled

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

The Ad Hoc Workgroup on Diversity and Equity Issues will discuss its charge, specific tasks, and future meeting schedules. Staff from the Nehemiah Center for Urban Leadership will serve as advisors during this meeting.

• Discussion on Workgroup charge and tasks
• Discussion regarding future meeting schedule and agenda items
• Approval of minutes from July 29, 2021

The Ad Hoc Workgroup on Diversity and Equity Issues met on August 19, 2021, but failed to achieve quorum by 6:39 pm. No formal decisions were made; remaining members informally discussed potential topics for the next meeting. The meeting adjourned at 7:58 pm.

Library Board

The Monona Public Library Board is scheduled to vote on the 2022 operating budget, which includes a 2% increase in salaries and wages. The board will also discuss the library's values, a work-from-home policy, and recruitment for an open board seat. Additionally, the director will report on the tool library, homeless community resources, and the upcoming Community Read project.

• Possible vote to approve the 2022 Operating Budget
• Discussion of draft Library Values
• Review of Employee Work From Home Agreement
• Recruitment for an open Library Board seat
• Report on Tool Library and Homeless Community Resources

The Monona Public Library Board tabled the proposed operating budget until the next meeting after offering feedback. The board also approved the July 2021 minutes, bill payments, financial report, and activity report. The mask requirement will be reinstated per a new Dane County health mandate for ages 2 and up.

• Approved July 2021 minutes (unanimous)
• Approved bill payments, financial report, and activity report for July 2021 (unanimous)
• Tabled operating budget until next meeting
• Reinstated mask requirement for ages 2+ per Dane County mandate

Sustainability Committee

The committee will discuss project priorities for 2021-2022 and the 2022 budget. Members will also review recent outreach efforts and discuss burial mound maintenance best practices.

• Discussion of 2021-2022 Project Priorities
• Discussion of Sustainability Committee 2022 Budget
• Review of Renew WI Webinar, National Night Out, and Fall Festival outreach
• Discussion regarding burial mound maintenance best practices

The Sustainability Committee voted to make creating a strategic energy roadmap its main project for the rest of 2021, after discussing whether to focus on one project or split into work groups. The committee also supported proposed changes to the 2022 operating budget, including increasing intern pay to $18/hour and reducing the sustainability operating budget. No other formal decisions were made.

• Designated strategic energy roadmap as main project for remainder of 2021 (motion carried)
• Supported 2022 budget changes: intern pay to $18/hour, hours to 20/week, operating budget cut to $1000

Mass Transit Commission

The Mass Transit Commission will meet via Zoom to consider the 2022 operating budget and a transit contract for 2022-26. The commission will also discuss potential contributions to the city's DEI initiatives and review a ridership report.

• Review and approval of 2022 Operating Budget
• Review and approval of Transit Contract for 2022-26
• Discussion regarding suggestions for City DEI initiatives
• Ridership Report review

Landmarks Commission

The Landmarks Commission will conduct a site visit to Stone Bridge Park to review existing conditions at the Springhaven Pagoda. The commission will also discuss potential recommendations to the City Council regarding a project to replace the pagoda's roof.

• Site visit to Springhaven Pagoda at 4227 Winnequah Road
• Discussion of Springhaven Pagoda roof replacement project
• Update on National Register Nominations for Kohl’s Food Store and 4811 Tonyawatha Trail
• Discussion regarding Diversity, Equity, and Inclusion (DEI) efforts

The Landmarks Commission voted unanimously to recommend that the Monona City Council halt the Springhaven Pagoda roof replacement project and consider removing the Pagoda while equipment is on site. The decision follows a site visit revealing worse-than-expected structural issues with the columns and foundation. The Commission also requested a structural report and continued public discussion on a possible replacement.

• Recommended halting Pagoda roof replacement and possible removal (unanimous)
• Approved minutes of July 14, 2021 (unanimous)
• Requested structural report from project engineer for future meetings
• Requested public notice in Herald Independent about Pagoda discussion

License Review Committee

The License Review Committee will consider a temporary Class “B” fermented malt beverage retailer’s license for an event on September 4, 2021. The committee will also review an informational letter regarding operator requirements for Breakwater.

• Temporary Class “B” license consideration for Knights of Columbus Council 4879
• Informational item regarding a letter to Breakwater concerning ordinance compliance

The License Review Committee approved a temporary Class 'B' fermented malt beverage retailer's license for the Knights of Columbus Council 4879 for a September 4, 2021 event organized by Madison Events at Winnequah Park. The event, a marathon with about 1,500 attendees, will provide free beer samples to runners only. The committee also noted the resignation of member Joe Forward and discussed a letter to Breakwater about licensed operator requirements.

• Approved temporary Class 'B' beer license for Knights of Columbus Council 4879 for Sept 4, 2021 event (unanimous)
• Approved minutes of June 9, 2021 meeting (unanimous)
• Adjourned meeting at 4:21 p.m. (unanimous)

Parks & Recreation Board

The Monona Parks & Recreation Board will take a second reading and vote on the 2022-2026 Capital Budget. The 2022 portion totals $181,000 for parks, $50,000 for the Community Center, and $43,000 for the Outdoor Pool. Staff recommends approval, noting that potential Urban Forestry grants could reduce the parks total to $161,000. The meeting is held virtually via Zoom.

• 2022 Parks Budget: $181,000 total (reduced to $161,000 if Urban Forestry Grant is awarded)
• Wide Area Mower Replacement: $78,000 to replace 2010 John Deere 1435 with 11' mower
• Park Sign Replacement: $15,000 for signs at Three Meadows, Winnequah, and Waterman Way parks
• ADA Transition Plan: $24,000 for accessibility audit and corrective measures study
• Winnequah Park Tree Removal: $25,000 for ash tree removal and planting, partially grant-funded

The Monona Park and Recreation Board approved the minutes from July 21st and recommended adding funding for additional beach booms at Frost Woods Beach and Wyldhaven Park in the 2023 capital budget. The board discussed the 2022-2026 Capital Budget staff recommendations but took no other substantive action. The meeting was held virtually and adjourned at 7:23 pm.

• Approved minutes from July 21st as presented
• Approved motion to include funding in 2023 for additional beach booms at Frost Woods Beach and Wyldhaven Park

Plan Commission

The Monona Plan Commission will hold a prehearing conference on a request by Alrig USA to divide the former Old National Bank lot at 6501 Monona Drive into two parcels, with plans for a Chipotle restaurant with drive-thru and a medical clinic. The commission will also hear a presentation from the Capital Area Regional Planning Commission on the 2050 Regional Development Framework. The agenda includes approval of minutes and staff reports; no final action is expected on the CSM at this meeting.

• Prehearing conference on 2-lot Certified Survey Map to divide 6501 Monona Drive (Case No. 2-019-2021)
• Presentation by CARPC on 2050 Regional Development Framework
• Staff report on development proposals, including Monona Garden and Hobby Lobby signage
• Discussion on Diversity, Equity, and Inclusion (DEI) efforts

The Plan Commission held a prehearing conference on a request to divide 6501 Monona Drive into two lots for a Chipotle restaurant and a future medical clinic, but took no formal action. Members raised concerns about green space, drive-thru queuing, and pedestrian access. The commission also heard a presentation on the CARPC 2050 Regional Development Framework and discussed its implications for Monona.

• Approved minutes of July 26, 2021 with one correction
• No action taken on 2-lot CSM for 6501 Monona Drive; prehearing only
• Commission preferred hybrid meetings for future sessions

Senior Citizens Committee

The Monona Senior Citizens Committee will meet to discuss the 2022-2026 Capital Budget proposal for Monona Senior Services, which includes funding for technology upgrades, a bathroom renovation, and an outdoor vestibule. The committee will also receive updates on diversity, equity, and inclusion efforts and reports from the Senior Center, NewBridge, and Friends of the Monona Senior Center. The agenda includes approval of minutes from June 16, 2021, and is otherwise routine.

• 2022-2026 Capital Budget proposal for Monona Senior Services
• $3,000 for MySeniorCenter upgrades (touchscreen, scanner, key tags)
• $10,000 for Family Bathroom Update
• $15,000 for Outdoor Vestibule (entrance canopy)
• Updates on Diversity, Equity, and Inclusion (DEI) efforts

Public Works Committee

The Public Works Committee will discuss and consider requiring contractors to file an affidavit before working in city right-of-way, award a sanitary sewer main lining project bid, and review the 2022 Public Works Capital Budget. The agenda also includes approval of minutes from June 2, 2021, and a report from Public Works and Utility Operations.

• Discussion and consideration of requiring affidavit to work in City right of way
• Discussion and consideration of sanitary sewer main lining project bid award
• Discussion and consideration of the 2022 Public Works Capital Budget
• Approval of minutes from June 2, 2021

The Public Works Committee recommended approval of a $135,132.90 sewer main lining contract with Visu Sewer and approved a new affidavit requirement for contractors working in city right-of-way. The committee also recommended the 2022 DPW capital budget with $1,902,000 in general fund projects after cutting $891,372.50, including removing sidewalks from the South Winnequah Road project.

• Approved affidavit requirement for contractors in city right-of-way (motion carried, Stolper no)
• Recommended sewer main lining bid award to Visu Sewer for $135,132.90 (carried)
• Recommended 2022 DPW capital budget with $1,902,000 general fund projects (carried)
• Reduced South Winnequah Road project by $695,500 by excluding sidewalks
• Removed trailer-mounted leaf collection vac unit, cutting $72,235
• Split costs for garage roof/heating design and equipment among utilities, reducing general obligation

Finance & Personnel Committee

The Finance and Personnel Committee will consider awarding a contract for the Sanitary Sewer Main Lining Project to Visu Sewer for $135,132.90, and will accept General Fund accounts payable checks dated July 16–29, 2021. The meeting also includes approval of minutes from July 19, 2021, and no unfinished business.

• Resolution 21-8-2405: Award contract for Sanitary Sewer Main Lining Project to Visu Sewer, $135,132.90
• Acceptance of General Fund Accounts Payable Checks dated July 16–29, 2021
• Approval of minutes from July 19, 2021

The Finance and Personnel Committee approved Resolution 21-8-2405 awarding the sanitary sewer main lining project to Visu Sewer, the low bidder, for the 2021 Capital Budget. The committee also accepted General Fund accounts payable checks dated July 16-29, 2021. Both motions were carried unanimously by the members present.

• Approved Resolution 21-8-2405 awarding sanitary sewer main lining contract to Visu Sewer (unanimous)
• Accepted General Fund accounts payable checks dated July 16-29, 2021 (unanimous)
• Approved minutes of July 19, 2021 meeting (unanimous)

Committees on Diversity & Equity Issues: DEI Workgroup & DEIB Implementation Committee

This is the first meeting of the City of Monona's Ad Hoc Workgroup on Diversity and Equity Issues. The agenda is organizational only: members will introduce themselves, receive background on the committee's setup, and discuss future meeting schedules and topics. No decisions or votes are scheduled.

• Member introductions
• Background on committee setup, structure, and meetings
• Discussion of future meeting schedule and agenda items

The Ad Hoc Workgroup on Diversity and Equity Issues held its first meeting, with introductions and a review of its charge. No formal decisions were made; the group tentatively agreed to meet on August 5th and 19th, pending schedule review.

• Tentatively agreed to meet on August 5th and 19th, pending schedule review
• Adjourned at 7:45 pm

Public Safety Committee

The Public Safety Committee will meet to discuss 2022 capital budgets for Police, Dispatch, Fire, and EMS. The body will also address unfinished business regarding the city's noise ordinance and street safety for cars, bikes, and pedestrians.

• 2022 Capital Budgets for Police, Dispatch, Fire, and EMS
• City's Noise Ordinance
• Street safety for cars, bikes, and pedestrians

The Public Safety Committee unanimously recommended moving the 2022 Fire/EMS and Police/Dispatch capital budgets to the Mayor and Council. The committee also directed the police chief to work with the city attorney on a first draft of a new noise ordinance, with no further action taken. Street safety discussions continued, including updates on the Winnequah Rd project and a concern about obscured signs on Monona Dr.

• Recommended Fire and EMS Capital Budget to Mayor and Council (unanimous)
• Recommended Police and Dispatch Capital Budget to Mayor and Council (unanimous)
• Directed Chief Chaney Austin to work with Attorney Bill Cole on first draft of new noise ordinance
• Approved minutes of June 23, 2021 meeting (unanimous)

Plan Commission

The Monona Plan Commission will hold public hearings and consider action on several zoning and signage permits, including a building addition and new signage for Menard's at 6401 Copps Ave., a used car sales permit at 925 E. Broadway, and new signage for Balancing Meridians at 136 Owen Road. The commission will also receive staff updates on development projects and diversity, equity, and inclusion efforts.

• Public hearing and action on Menard, Inc. zoning permit for building addition at 6401 Copps Ave. (Case 2-017-2021)
• Public hearing and action on Menard, Inc. new signage at 6401 Copps Ave. (Case S-014-2021)
• Public hearing and action on Madison Mobile Pressure Washing, LLC zoning permit for used car sales at 925 E. Broadway (Case 2-018-2021)
• Public hearing and action on Balancing Meridians new signage at 136 Owen Road (Case S-013-2021)
• Staff report on development project proposals and DEI efforts

The Monona Plan Commission unanimously approved a zoning permit for Menards to add a building addition at 6401 Copps Ave. for online order pick-up, with conditions including lighting review and Knox Box installation. They also approved new signage for the addition, a zoning permit for Madison Mobile Pressure Washing to sell up to five used cars at 925 E. Broadway, and a sign for Balancing Meridians at 136 Owen Road.

• Approved Menards building addition zoning permit (unanimous)
• Approved Menards new signage permit (unanimous)
• Approved used car sales zoning permit for Madison Mobile Pressure Washing (unanimous)
• Approved Balancing Meridians signage permit (unanimous)

Facilities Committee

The Facilities Committee is meeting to review several facility projects: a Phase 4 library HVAC engineering scope, a building envelope study with a suggested preventative maintenance plan, and an RFP for HVAC maintenance contracts at multiple city buildings. The agenda also includes a staff update on 2020 projects and a facilities project progress report.

• 2021 Library HVAC Engineering Scope Review – Phase 4 Library HVAC Upgrades
• Building Envelope Study Report Review – Suggested Preventative Maintenance Plan
• Library, Community Center, Public Works Garage, and City Hall HVAC Maintenance Contract RFP Review
• Staff Update – Recap of 2020 Projects and Facilities Project Progress Report
• Approval of Minutes from the 2.19.2020 meeting

The Facilities Committee discussed and generally supported plans for phased HVAC improvements at the Library and DPW Garage, reviewed a building envelope study, and agreed on a preferred maintenance contract approach. No formal votes were taken; the meeting was informational and advisory.

• Discussed phased HVAC upgrades for Library and DPW Garage (no vote)
• Reviewed building envelope study and suggested preventative maintenance (no vote)
• Agreed to prefer a single local contractor for HVAC maintenance (no vote)

Parks & Recreation Board

The Monona Parks and Recreation Board will discuss and vote on a special event request for the Pink Pumpkin 5K/Half Marathon on October 9, 2021, and begin discussion of the 2022-2026 capital budget. The board will also approve minutes from four prior meetings and hear a director's report.

• Special event request: Pink Pumpkin 5K/Half Marathon, Oct 9, 2021, start/finish at Outdoor Pool parking lot
• Staff recommends approval with fees: $50 application, $500 Dream Park Shelter rental, $50 amplified sound permit, $75 temporary structure permit
• 2022-2026 Capital Budget discussion
• Approval of minutes from March 9, April 13, May 11, and June 1, 2021 meetings

Library Board

The Monona Public Library Board will vote on a $3,000 expenditure from the fund balance for new bilingual signage and consider approving capital budget ideas. The board will also elect officers and discuss the HVAC project, signage bids, and recruitment for an open position.

• Vote to approve $3,000 from Fund Balance for new, bilingual signage
• Possible vote to approve Capital Budget ideas
• Discussion of HVAC replacement project with city funding
• Signage bids and field trip through the space
• Elect officers: Mary A. for President, Todd for VP, Rose for Secretary

The Monona Public Library Board approved capital budget project rankings, prioritizing moving the dumpster structure and remodeling the upper level restroom. The board also approved spending up to $3,000 from the fund balance for new bilingual signage. Officers were elected for the coming year, and the board discussed but did not vote on meeting room fees, values wording, and signage bids.

• Approved capital budget projects ranking dumpster moving first and upper level bathroom remodel second
• Approved up to $3,000 from Fund Balance for new bilingual signage
• Elected Mary Anderson as President, Todd Stebbins as Vice President, and Rose Ebel as Secretary
• Approved June 2021 minutes
• Approved bill payments, financial report, and activity report for June 2021

Finance & Personnel Committee

The Monona Finance & Personnel Committee will discuss and consider a write-off request for an EMS service provided on April 6, 2020, and accept General Fund accounts payable checks dated June 18–July 15, 2021. The agenda includes no other substantive items.

• Write-off request for EMS service provided on April 6, 2020
• Acceptance of General Fund accounts payable checks (June 18–July 15, 2021)
• Accounts payable include $16,309 for a speed trailer/message board from Applied Concepts Inc.
• Accounts payable include $34,629 for water meter replacement from Hydrocorp
• Accounts payable include $17,005.67 in legal fees from Axley Brynelson, LLP

The Finance and Personnel Committee approved a write-off request for an EMS service provided on April 6, 2020, after the patient's Power of Attorney found unopened bills due to COVID-19 restrictions. The patient has since passed away, and the write-off is symbolic as it is too late to bill Medicare. The committee also accepted General Fund accounts payable checks dated June 18 through July 15, 2021, and approved the minutes from the June 21 meeting.

• Approved the Write-Off Request for EMS Service Provided on April 6, 2020
• Accepted General Fund Accounts Payable Checks Dated June 18 through July 15, 2021
• Approved the Minutes of the June 21, 2021 Finance & Personnel Committee meeting

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings and consider actions on two variance requests for residential property improvements. The board will also discuss Diversity, Equity, and Inclusion (DEI) efforts.

• Variance request for a new carport at 4807 McKenna Road (Case No. Z-006-2021)
• Variance request for a deck and screen porch at 1410 Neponset Trail (Case No. Z-007-2021)

The Monona Zoning Board of Appeals denied a side yard setback variance for a carport at 4807 McKenna Road, as the applicants did not demonstrate unique property limitations. The board approved a shore yard setback variance for a deck and screen porch at 1410 Neponset Trail, subject to conditions requiring an updated survey and floodplain elevation verification.

• Denied variance for carport at 4807 McKenna Road (Case Z-006-2021) unanimously.
• Approved variance for deck and screen porch at 1410 Neponset Trail (Case Z-007-2021) unanimously.
• Condition: Provide updated survey showing setbacks to meander line before building permits.
• Condition: Provide spot elevations to confirm structure is outside floodplain before building permits.
• Approved minutes of June 24, 2021 meeting as presented.
• Adjourned meeting at 7:02 pm.

Landmarks Commission

The Monona Landmarks Commission will discuss the draft National Register nomination for the Schroeder House at 4811 Tonyawatha Trail, consider allocating Certified Local Government grant funds, and possibly recommend installing warning signs at the San Damiano property to protect a burial mound. The meeting also includes updates on the Springhaven Pagoda roof replacement and diversity, equity, and inclusion efforts.

• Discussion of draft National Register nomination for 4811 Tonyawatha Trail (Schroeder House)
• Discussion and possible action on Certified Local Government grant allocation
• Discussion and possible recommendation to Parks & Recreation Board on warning signs at San Damiano property to protect burial mound
• Update on Springhaven Pagoda roof replacement
• Discussion on Diversity, Equity, and Inclusion (DEI) efforts

The Monona Landmarks Commission discussed the draft National Register nomination for 4811 Tonyawatha Trail, with the consultant noting the house is in excellent condition and the owners fully endorse it. Small edits were suggested and will be shared with the consultant. The Commission also discussed the Certified Local Government grant, with a possible 1-year extension requested due to COVID, and members volunteered to contact property owners about potential nominations. No formal actions were taken on these items.

• Approved the minutes of June 9, 2021, with no corrections.
• Discussed the draft National Register nomination for 4811 Tonyawatha Trail; suggested edits will be shared with the consultant.
• Discussed the Certified Local Government grant; a 1-year extension will be requested from SHPO, and members will contact property owners about nominations.
• Supported the City's plan to rope off a possible burial mound area at San Damiano property.

Plan Commission

The commission discussed a zoning permit request from One City Schools to repurpose an office building into a school at 1707 W. Broadway. The agenda also included signage approvals for Galway Companies and Mala Yoga Center, as well as a prehearing conference for a mixed-use development proposal.

• Zoning permit request by One City Schools for 1707 W. Broadway
• Signage plan approval for Galway Companies at 6408 Bridge Road
• New signage approval for Mala Yoga Center at 5734 Monona Drive
• Mixed-use building proposal discussion for 4601-4711 Monona Drive

The Plan Commission unanimously approved a zoning permit for One City Schools to use the former WPS office building at 1707 W. Broadway as a school, with conditions including future approval for playground, lighting, and traffic modifications. They also recommended the City Council approve a revised Certified Survey Map to replace a cross-access easement with an emergency access agreement, allowing barriers to close off the ring road between the WPS and One City Schools parcels.

• Approved a zoning permit for One City Schools at 1707 W. Broadway, with conditions including a signage plan, fire safety upgrades, and future approval of playground and traffic changes.
• Recommended the City Council approve a 3-Lot Certified Survey Map to modify lots at 1707 W. Broadway, replacing the cross-access easement with an emergency access agreement.
• Amended the CSM recommendation to specify emergency access for occupants of Lot 2 of CSM 15671 and require City Staff approval of barricade designs.
• Approved the minutes of the June 28, 2021 meeting with one correction.

Sustainability Committee

The Monona Sustainability Committee is meeting virtually to handle routine business, including approving June minutes, and to discuss unfinished items like the energy campaign and 2021 project priorities. The main new item is a discussion of the committee's 2022 budget, with no final votes expected on the agenda.

• Approval of minutes from June 10, 2021 meeting
• Energy campaign updates: Renew WI webinar promotion and Monona Community Festival tabling recap
• Discussion of 2021 project priorities
• Discussion of Sustainability Committee 2022 budget
• Diversity, equity, and inclusion considerations for council advisement

The Monona Sustainability Committee met on July 8, 2021, but lacked quorum, so it could not approve the June minutes or take formal votes. Members discussed outreach for the Renew WI webinar and future tabling events, and deferred the 2021 project priorities and 2022 budget discussions to the next meeting. No substantive decisions were made.

• Deferred approval of June 10 minutes due to lack of quorum
• Held 2021 project priorities discussion for next meeting
• Held 2022 budget discussion for next meeting
• Agreed to follow up on recording the Renew WI webinar
• Discussed tabling at National Night Out and Fall Festival

Police & Fire Commission

The Monona Police and Fire Commission is meeting to handle routine business and then enter closed session to interview and discuss candidates for a police officer position. After the closed session, they may reconvene in open session to take possible action on items arising from it. The agenda is otherwise procedural, with no other substantive public items listed.

• Closed session under Wis. Stat. 19.85(1)(c) to interview and discuss police officer candidates
• Possible action on items arising from closed session
• Approval of minutes
• No unfinished business

The Monona Police and Fire Commission met on July 6, 2021, to interview two candidates for a police officer position. After a closed session for interviews, the Commission voted in open session to offer positions to Julie Riberio and Emma Gunsolus, in that order. The meeting was otherwise procedural.

• Moved into closed session to interview candidates (unanimous roll call vote)
• Offered police officer position to Julie Riberio
• Offered police officer position to Emma Gunsolus

Plan Commission

The Monona Plan Commission will hold public hearings and consider action on two signage requests: a comprehensive signage plan and feature wall at 6408 Bridge Road by Galway Companies, and new signage for Mala Yoga Center at 5734 Monona Drive. The commission will also hold a prehearing conference on a zoning permit for a new mixed-use building at 4601-4711 Monona Drive by Compass Properties and The Neutral Project. The meeting is conducted remotely via Zoom due to the COVID-19 pandemic.

• Public hearing and action on Galway Companies' comprehensive signage plan and feature wall at 6408 Bridge Road (Case No. S-010-2021)
• Public hearing and action on Mala Yoga Center's new signage at 5734 Monona Drive (Case No. S-011-2021)
• Prehearing conference on zoning permit for mixed-use building at 4601-4711 Monona Drive (Case No. 2-016-2021)
• Approval of minutes from June 14, 2021 meeting
• Staff report on development project proposals and upcoming meetings

The Plan Commission approved a comprehensive signage plan and feature wall for Galway Companies' Phase 2 of The Current development at 6408 Bridge Road, with conditions. The commission also approved a new wall sign for Mala Yoga Center at 5734 Monona Drive. A prehearing conference was held for a proposed mixed-use building at 4601-4711 Monona Drive, but no action was taken.

• Approved the comprehensive signage plan and feature wall for The Current at 6408 Bridge Road, with findings of fact and conditions (Case S-010-2021).
• Approved a new wall sign for Mala Yoga Center at 5734 Monona Drive, with conditions (Case S-011-2021).
• Held a prehearing conference for a proposed mixed-use building at 4601-4711 Monona Drive; no decision made.
• Approved the minutes of June 14, 2021, with one correction.

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings and consider actions on three separate requests for zoning variances. All three requests involve residential property modifications including a porch, a deck, and a safety railing.

• Variance request for a new screened-in porch at 408 Sethne Court (Case No. Z-003-2021)
• Variance request for a new rear deck at 4313 Winnequah Road (Case No. Z-004-2021)
• Variance request for a new safety railing at 1401 Baskerville Avenue (Case No. Z-005-2021)

The Monona Zoning Board of Appeals unanimously approved three variance requests. They granted a rear yard setback variance for a new screened porch at 408 Sethne Court, side and shore yard setback variances for a new deck at 4313 Winnequah Road, and a street yard fence setback variance for a safety railing at 1401 Baskerville Avenue, with three conditions. The board also approved the minutes from the February 18, 2021 meeting.

• Approved rear yard setback variance for a screened porch at 408 Sethne Court (Case Z-003-2021), citing accessibility and unique lot shape.
• Approved side and shore yard setback variances for a new deck at 4313 Winnequah Road (Case Z-004-2021), citing lot shape and safe exit needs.
• Approved street yard fence setback variance for a safety railing at 1401 Baskerville Avenue (Case Z-005-2021), with conditions: hold City harmless, establish vision triangle, and obtain right-of-way permit.
• Approved minutes of the February 18, 2021 meeting without corrections.

Public Safety Committee

The Public Safety Committee will meet to discuss the city's noise ordinance and a potential memorandum of understanding with the DNR for grants. The body will also consider a write-off for EMS services provided on April 6, 2020, and review 2022 Medicaid rates.

• Discussion and recommendation on the City’s Noise Ordinance
• Consideration of MOU with DNR for future grant opportunities
• Consideration of write-off for EMS services provided on 04/06/20
• Update on Medicaid rates for 2022
• Discussion of street safety for cars, bikes, and pedestrians

The Public Safety Committee recommended approval of a DNR MOU for future grant opportunities and a write-off for EMS services provided on 04/06/20. They also discussed updating the noise ordinance and street safety, but took no action on those items. The meeting was procedural with no other substantive decisions.

• Recommended approval of DNR MOU for wildland extinguishment aid (unanimous)
• Recommended approval of EMS write-off for services on 04/06/20 (unanimous)
• Approved minutes of May 26, 2021 meeting as corrected (unanimous)

Community Development Authority

The Community Development Authority will hold a preliminary review and discussion of a $2.459 million Tax Increment Financing request for a mixed-use redevelopment at 6501 Bridge Road (current Monona Garden Restaurant site). The project proposes demolishing the existing building and constructing a 3-4 story building with ground-floor commercial, about 50 residential units, and structured parking. The CDA may also convene in closed session to discuss the project if needed.

• Preliminary review of $2.459M TIF request for 6501 Bridge Road redevelopment (Semovski & Zytelja, LLC and Populance, LLC)
• Possible closed session under Wis. Stat. § 19.85(1)(e) for property purchase/negotiation discussions (6501 Bridge Road Project)
• Approval of May 25, 2021 CDA meeting minutes
• Staff report on existing and proposed developments
• No public hearings or old business scheduled

The Community Development Authority held a preliminary review of a mixed-use development proposal and Tax Increment Finance (TIF) request for 6501 Bridge Road, presented by Populance, LLC. No formal action was taken on the proposal; instead, the CDA requested more information on the TIF request, developer fees, and property contribution, with the project to return for further review. The board also convened into closed session to discuss the project and reconvened without taking public action.

• Approved the minutes of the May 25, 2021 meeting.
• Convened into closed session under Wis. Stat. § 19.85(1)(e) to discuss the 6501 Bridge Road project.
• Reconvened into open session under Wis. Stat. § 19.85(2).
• Deferred action on the 6501 Bridge Road TIF request pending additional information.
• Adjourned the meeting at 8:00 pm.

Finance & Personnel Committee

The Finance and Personnel Committee will consider approving a Memorandum of Understanding with the police union setting pay and benefits for noncertified new hires attending the Police Recruit Academy. The committee will also review the financial report and accept accounts payable checks issued June 4–17, 2021.

• Memorandum of Understanding with Wisconsin Professional Police Association on noncertified new hires and Police Recruit Academy attendees
• Financial report
• Acceptance of General Fund Accounts Payable checks dated June 4–17, 2021

The Finance and Personnel Committee approved a Memorandum of Understanding with the Wisconsin Professional Police Association regarding noncertified new hires and those attending the Police Recruit Academy. The committee also accepted the May 2021 Financial Report and approved General Fund accounts payable checks dated June 4 through June 17, 2021. The meeting was held via Zoom and adjourned at 6:49 p.m.

• Approved the minutes of the June 7, 2021 Finance & Personnel Committee meeting.
• Approved the Memorandum of Understanding Between the City of Monona and the Wisconsin Professional Police Association Regarding Noncertified New Hires and Those Attending the Police Recruit Academy.
• Accepted the Financial Report through May, 2021.
• Accepted General Fund Accounts Payable Checks Dated June 4 through June 17, 2021.
• Adjourned the meeting at 6:49 p.m.

Senior Citizens Committee

The Monona Senior Citizens Committee meets remotely to discuss suggestions and potential acts related to diversity, equity and inclusion, and to hear reports from the chairperson, Friends of the Monona Senior Center, NewBridge, and the Senior Center director. The agenda includes approval of minutes from August 18, 2020. No votes on substantive items are listed on the agenda.

• Discussion of suggestions/potential acts related to diversity, equity and inclusion
• Chairperson's report from Alderperson Molly Grupe
• Friends of the Monona Senior Center report from Stan Nielsen
• NewBridge report from Executive Director Jim Krueger
• Monona Senior Center report from Director Diane Mikelbank

The Senior Citizens Committee approved the 2021-2025 Capital Budget for Monona Senior Services, which includes funding for signage, painting, a touchscreen scanner, and an entrance vestibule. The committee also discussed the 2021 operating budget alternatives, noting that no drastic cuts are needed. Reports were given on equity work, Friends' fundraising challenges, NewBridge services, and Senior Center activities.

• Approved the minutes of the August 27, 2019 meeting.
• Approved the 2021-2025 Capital Budget for Monona Senior Services.
• Discussed 2021 operating budget alternatives (1% increase, 0%, 1% decrease, 2% decrease) with no action taken.

Library Board

The Monona Public Library Board will meet to discuss reopening more of the library, a tool borrowing program, the Community Read Project, and HVAC funding. They will also consider a draft of library values and review cost estimates for new bilingual signage.

• Discussion of HVAC controls update in 2022 with city funding constraints
• Tool library donation from Atwood Tool Library, free of charge
• Bilingual (Spanish/English) signage estimate of $4,375.84 from Signs By Tomorrow
• Community Read Project planned for October 2021–June 2022 with three anti-racism books
• May 2021 expenditures totaled $16,540.82

The Monona Public Library Board approved the May 2021 meeting minutes, bill payments, financial report, and activity report. The board also discussed reopening plans, with the director recommending masks become recommended in July and meeting rooms open later that month. The fire curtain was confirmed as not needed for code compliance, and the summer reading program has 390 sign-ups, surpassing last year's enrollment.

• Approved May 2021 meeting minutes
• Approved bill payments, financial report, and activity report for May 2021
• Discussed reopening: masks recommended in July, meeting rooms to open later in July
• Confirmed fire curtain not needed for code compliance; will be locked in place
• Noted summer reading program has 390 sign-ups, exceeding last year's enrollment
• Discussed Community Read Project grant of $3000 for book distribution and programming
• Recommended director discuss tool library liability waiver with City Attorney
• Discussed HVAC project funding, with piecemeal approach under consideration

Plan Commission

The Monona Plan Commission will hold public hearings and consider actions on several land-use requests, including revisions to the WPS property at 1707 W. Broadway, a zoning permit for Floor & Décor at 2101 W. Broadway, and new signage for multiple businesses. The meeting also includes pre-hearing conferences for new-use zoning permits at 901 Femrite Drive and 800 E. Broadway, plus staff updates on development projects.

• Public hearing and action on WPS request to revise lots at 1707 W. Broadway (Case 2-013-2021)
• Public hearing and action on Floor & Décor zoning permit for new use at 2101 W. Broadway (Case 2-012-2021)
• Public hearing and action on ENR Investment signage at 6325 Monona Drive (Case S-008-2021)
• Public hearing and action on Floor & Décor signage at 2101 W. Broadway (Case S-009-2021)
• Pre-hearing conferences for new-use zoning permits at 901 Femrite Drive and 800 E. Broadway

The Monona Plan Commission recommended City Council approval of a 3-lot Certified Survey Map revision for Wisconsin Physician Services at 1707 W. Broadway, with conditions including maintaining a cross access easement. It also approved a zoning permit for Floor & Decor at 2101 W. Broadway, requiring electrical conduit for future EV charging stations. The commission approved new signage for Floor & Decor and ENR Investment, but could not vote on Galway Companies' signage plan due to lack of quorum.

• Recommended approval of WPS CSM revision at 1707 W. Broadway to City Council, with conditions (motion carried, Stein abstained).
• Approved Floor & Decor zoning permit at 2101 W. Broadway with conditions, including EV conduit installation (unanimous).
• Approved Floor & Decor signage at 2101 W. Broadway with findings of fact and conditions (unanimous).
• Approved ENR Investment wall sign at 6325 Monona Drive, requiring channel letters (unanimous).
• Took ENR Investment signage request off the table (motion carried).
• Approved minutes of May 24, 2021 with one correction (motion carried).
• Adjourned meeting at 10:05 pm (motion carried).

Sustainability Committee

The Monona Sustainability Committee will meet virtually on June 10, 2021, to discuss staff updates on LED streetlights and HVAC recommendations, an energy campaign, and a presentation on the Dane County Solar Group Buy. They will also discuss 2021 project priorities and diversity, equity, and inclusion considerations. The meeting is open to the public, with options for in-person or electronic attendance.

• Staff updates on LED streetlights and HVAC project recommendations
• Energy campaign: Sustainability Champions, outreach, Monona Community Festival tabling (July 3-4), seed card distribution
• Dane County Solar Group Buy presentation by Peter Fiala, Legacy Solar Co-op
• 2021 Project Priorities discussion
• Diversity, Equity, Inclusion discussion items for Council advisement

The Sustainability Committee discussed and supported a phased LED streetlight retrofit project, recommending it be included in the 2024 and 2025 capital budgets to align with MGE's maintenance schedule. The project is expected to save over $90,000 over the lifetime of the lights. The Committee also discussed a phased HVAC upgrade for the Library, to be completed through 2024 due to budget constraints. No formal votes were taken on these items; the meeting was primarily informational and discussion-based.

• Approved minutes from April 8, 2021 meeting without corrections
• Moved agenda item 6A (LED streetlights and HVAC) to be discussed first
• Supported LED streetlight project for 2024-2025 capital budgets (discussion, no formal vote)
• Discussed phased HVAC upgrade for Library through 2024 (discussion, no formal vote)
• Decided to continue online meetings for the time being
• Adjourned at 8:30 PM

Landmarks Commission

The Monona Landmarks Commission will discuss a draft National Register nomination for the former Kohl's Food Store at 4207 Monona Drive and consider using CLG funds for a nomination of 110 Henuah Circle. The commission will also hear updates on the Friends of San Damiano interviews, Historic Preservation Month, the Springhaven Pagoda roof replacement, and a possible return to in-person meetings.

• Discussion of draft National Register nomination for 4207 Monona Drive (Kohl's Food Store)
• Possible action on using CLG funds for National Register nomination of 110 Henuah Circle
• Update from Friends of San Damiano on informational interviews
• Staff updates: Historic Preservation Month, National Register nomination, Springhaven Pagoda roof replacement, return to in-person meetings

The Monona Landmarks Commission approved using CLG grant funding to nominate 110 Henuah Circle to the National Register, pending eligibility determination. The motion carried unanimously. The commission also discussed the draft National Register nomination for 4207 Monona Drive and received updates on several projects, including the Springhaven Pagoda roof replacement and a return to in-person meetings in July.

• Approved using CLG grant funding to nominate 110 Henuah Circle to the National Register, pending eligibility determination (unanimous)
• Approved minutes of April 14, 2021, with no corrections
• Discussed draft National Register nomination for 4207 Monona Drive (no formal action)
• Agreed to return to in-person meetings starting July 2021
• Requested price estimate for possible Frost Woods Historic District nomination
• Adjourned at 5:25 PM

Mass Transit Commission

The Monona Mass Transit Commission is meeting to review ridership reports, consider approving a transit survey for resident feedback, discuss contributions to the city's DEI initiatives, and adopt a public appearance policy. The meeting is held remotely via Zoom due to COVID-19.

• Ridership report shows Monona Express and Lift totals for 2021 through May, with combined ridership down 2,450 from 2020
• Approval of a transit survey asking residents about bus usage, preferences, and demographics
• Discussion of potential committee contributions to the city's DEI initiatives
• Adoption of a public appearance policy for the commission

License Review Committee

The License Review Committee will consider Courtney L. Doiron's 2021/2022 operator license application, which was flagged for review due to a felony Possession of THC charge within the last five years. The meeting also includes approval of minutes from the May 20 special meeting. The agenda is otherwise limited to this single new business item.

• Operator license application for Courtney L. Doiron, 5008 Gordon Avenue, Apartment 1, Monona
• Police recommended review due to felony Possession of THC charge within last 5 years
• Approval of minutes from May 20, 2021 special meeting

The License Review Committee approved Courtney L. Doiron's 2021/2022 operator license application. The approval came after discussion of a 2019 citation for selling to an underage patron, which was not initially disclosed on the application. The committee noted her apology and her role in training staff on ID checks.

• Approved minutes of May 20, 2021 meeting
• Approved 2021/2022 Operator License for Courtney L. Doiron

Board of Review

The Monona Board of Review will accept the 2021 assessment roll and hear eight property assessment appeals, including a request from Wal-Mart Real Estate Business Trust to waive its hearing and take its case to Circuit Court. The board will also approve minutes from its May 18 meeting and administer the assessor's oath.

• Wal-Mart Real Estate Business Trust, 2151 Royal Avenue, Parcel 0710-301-4175-2: assessment $18,000,000, owner's opinion $8,400,000, waiver requested to go to Circuit Court
• Kevin Wilson, Broadway Hotel Partners d/b/a Americinn, 101 West Broadway, Parcel 0710-204-9845-2
• Carol & Terry Nimmer, 610 Greenway Road, Parcel 0710-174-4990-2
• Jimmer Yunek, 4605 Wallace Avenue, Parcel 0710-171-7323-5
• Tyler Miller, 704 Interlake Drive, Parcel 0710-291-2115-2

The Monona Board of Review approved two waivers for commercial properties (Wal-Mart and AmericInn) and heard five assessment appeals. It sustained assessments for three properties, reduced one (610 Greenway Road) from $529,500 to $499,500, and sustained another (4017 Monona Drive) at $826,600, later corrected to $768,900, with one member voting against. The board also accepted the 2021 Assessment Roll and approved prior minutes.

• Accepted 2021 Assessment Roll (unanimous)
• Approved waiver for Wal-Mart Real Estate Business Trust, 2151 Royal Avenue (unanimous)
• Approved waiver for Broadway Hotel Partners/AmericInn, 101 West Broadway (unanimous)
• Reduced assessment at 610 Greenway Road to $499,500 (unanimous)
• Sustained assessment at 5004 McKenna Road at $450,600 (unanimous)
• Sustained assessment at 5705 Tonyawatha Trail at $1,526,700 (unanimous)
• Sustained assessment at 4017 Monona Drive at $826,600, corrected to $768,900 (4-1, Kelley opposed)

Finance & Personnel Committee

The Monona Finance & Personnel Committee will meet to consider two legal claims, a loan request, a grant approval, and accounts payable. The committee will also convene in closed session to discuss litigation strategy with legal counsel. The most consequential item is a $23,000 Renew Monona loan request for a new detached garage at 4507 Oak Ct.

• Consideration of claim of Joel and Nicole Duensing
• Consideration of claim of Artisan and Truckers Casualty Company A/S/O Insured Debra Prentice
• Consideration of Renew Monona Loan Program request for Kye Richards and Vivienne Andersen, 4507 Oak Ct, for $23,000
• Consideration of Resolution No. 21-6-2199 for participation in Wisconsin Bureau of Transportation Safety 2021 Speed Grant Task Force
• Acceptance of General Fund Accounts Payable checks dated May 14–June 3, 2021

The Finance and Personnel Committee denied claims from Joel and Nicole Duensing and from Artisan and Truckers Casualty Company after closed-session legal consultation. It approved a $23,000 Renew Monona loan for a new garage at 4507 Oak Court, and approved participation in a Wisconsin Bureau of Transportation Safety speed grant for the Beltline. The committee also accepted accounts payable checks and approved the prior meeting minutes.

• Denied claim of Joel and Nicole Duensing
• Denied claim of Artisan and Truckers Casualty Company A/S/O Insured Debra Prentice
• Approved Renew Monona Loan Program Request for Kye Richards and Vivienne Andersen, 4507 Oak Court ($23,000)
• Approved Resolution No. 21-6-2199 Participation in 2021 Speed Grant Task Force
• Accepted General Fund Accounts Payable Checks Dated May 14 through June 3, 2021
• Approved minutes of May 17, 2021 meeting

Public Works Committee

The Monona Public Works Committee will consider two water use credit requests (1220 Femrite Drive and 6101 Sylvan Lane), discuss a Neighborhood Traffic Management plan, and recommend re-apportioning WPS Lots 1 and 2 of CSM 15671 and Lot 3 of CSM 10267. The meeting is held remotely via Zoom due to COVID-19.

• Water use credit request for 1220 Femrite Drive office complex (running toilet leak)
• Water use credit request for 6101 Sylvan Lane
• Discussion on Neighborhood Traffic Management
• Re-apportioning WPS Lots 1 and 2 of CSM 15671 and Lot 3 of CSM 10267
• Approval of minutes from May 5, 2021

The Public Works Committee denied a water use credit request for 1220 Femrite Drive, finding the meter under-read rather than overcharged. A separate credit request for 6101 Sylvan Lane was tabled after a motion to adjust the bill failed; the issue was later resolved when a meter mix-up was discovered. The committee also approved a re-apportioning of WPS lots to give One City Schools full ownership of a private road, and discussed but took no action on a Neighborhood Traffic Management Plan.

• Denied water credit request for 1220 Femrite Drive (5-2, Stolper and Turino opposed)
• Tabled water credit request for 6101 Sylvan Lane after motion to adjust bill to 22 units failed
• Approved re-apportioning of WPS Lots 1 and 2 of CSM 15671 and Lot 3 of CSM 10267
• Approved minutes of May 5, 2021 meeting

Parks & Recreation Board

The Monona Parks and Recreation Board will discuss and possibly recommend changes to the 2021 outdoor pool operating schedule, a capital budget amendment for paving a pedestrian path at Winnequah Park, and a proposal to rent Grand Crossing Park for MESBA Badger Tailgate events. The board will also approve minutes from previous meetings and hear a director's report.

• Pool schedule changes: no masks, no distancing, no capacity limits, no pre-reservation required
• Capital budget amendment: $24,650 contract for paving path around pool/skate park at Winnequah Park
• Rental of Grand Crossing Park green space for 3 Badger home games at $500 per event
• MESBA tailgate event: paid entry for locals ($40) and non-residents ($55), shuttle to Camp Randall
• Tour of San Damiano property after adjournment

Public Safety Committee

The committee discussed methods to improve safety for pedestrians and bicyclists, including the potential use of speed humps. They also reviewed a proposal for a speed enforcement grant to fund police overtime.

• Discussion of street safety for cars, bikes, and pedestrians
• Introduction of new Police Chief Brian Chaney Austin
• Approval of 2021 Speed Grant Task Force involving up to $5,000 in grant funds and a $1,250 city match
• Review of monthly financial reports for Law Enforcement, Fire Protection, Emergency Communications, and Ambulance

Police & Fire Commission

The Monona Police and Fire Commission is holding its regular spring meeting, which includes electing a President and Secretary and meeting with the Fire Chief and Police Chief to discuss department status and goals for the upcoming year. The meeting is conducted virtually due to the COVID-19 pandemic, with public access via Zoom or phone.

• Election of Commission President and Secretary
• Discussion with Fire Chief on department status and goals
• Discussion with Chief of Police on department status and goals
• Meeting conducted electronically due to COVID-19 emergency

The Monona Police and Fire Commission held its spring organization meeting, electing Tom Stolper as President and Jeff Simmons as Secretary. The commission also appointed Joe Fontaine as its representative to the Public Safety Committee and thanked outgoing Commissioner Steve Brezinski for his 19 years of service. No substantive policy decisions were made; the meeting was procedural and organizational.

• Approved minutes of April 28, May 6, and May 10, 2021 (unanimous)
• Elected Tom Stolper as President (unanimous)
• Elected Jeff Simmons as Secretary (unanimous)
• Appointed Joe Fontaine as PFC representative to Public Safety Committee (unanimous)
• Extended thanks to Steve Brezinski for 19 years of service (acclamation)

Community Development Authority

The Monona Community Development Authority will consider a $23,000 Renew Monona Loan Program request from Kye Richards and Vivienne Andersen to build a detached garage at 4507 Oak Ct, with total project costs estimated at $47,000. The board will also discuss potential policy changes to the loan program's review procedures. No public hearings are scheduled.

• Loan request: $23,000 for new detached garage at 4507 Oak Ct (total project $47,000)
• Policy changes to Renew Monona Loan Program review procedures
• Staff report on development projects and applications
• Update on Floor and Decor outlet proposal (2101 W. Broadway Ave) and Monona Garden site redevelopment

The Community Development Authority approved a $23,000 Renew Monona Loan Program request for a new detached garage at 4507 Oak Court. The board also approved policy changes to the loan program, setting a $50,000 threshold for staff versus full CDA review. No other substantive decisions were made.

• Approved $23,000 Renew Monona Loan for 4507 Oak Court garage (unanimous)
• Approved policy changes to Renew Monona Loan Program review procedures (unanimous)

Plan Commission

The Monona Plan Commission will hold public hearings and consider actions on several development items, including a revised landscaping plan for Restaurant Depot, new signage for Four Lakes Yacht Club and ENR Investment, and prehearing conferences for zoning permits involving One City Schools, Populance LLC, and Wisconsin Physician Services. The meeting also includes staff reports on development project statuses.

• Public hearing and action on Restaurant Depot revised landscaping plan at 6950 Gisholt Drive (Case 2-007-2021)
• Prehearing conference for One City Schools zoning permit for new use at 1707 W. Broadway (Case 2-010-2021)
• Prehearing conference for Populance LLC new construction at 6501 Bridge Road (Case 2-006-2021)
• Public hearing and action on Four Lakes Yacht Club new signage at 6312 Inland Way (Case S-007-2021)
• Public hearing and action on ENR Investment new signage at 6325 Monona Drive (Case S-008-2021)

The Plan Commission approved a revised landscaping plan for Restaurant Depot at 6950 Gisholt Drive, with a condition to submit a revised plan for plantings near the monument sign. They also approved new signage for Four Lakes Yacht Club at 6312 Inland Way, tabled a signage request for ENR Investment at 6325 Monona Drive, and held prehearing conferences on zoning permits for One City Schools and Populance LLC. No other substantive decisions were made.

• Approved revised landscaping plan for Restaurant Depot at 6950 Gisholt Drive (motion carried)
• Approved two wall signs for Four Lakes Yacht Club at 6312 Inland Way (motion carried, Homburg abstained)
• Tabled signage request for ENR Investment at 6325 Monona Drive (motion carried)

License Review Committee

The License Review Committee will consider several license applications, including an operator's license for Jaime L. Koenig, who has a prior OWI conviction, and new and renewal Class B liquor and fermented malt beverage licenses for Salvatore's Tomato Pies. They will also review a massage establishment license for Yang Wang (Sunny Massage) and a Class A fermented malt beverage license for La Rosita Mexican Store. The meeting includes approval of prior minutes and other routine business.

• Operator license for Jaime L. Koenig (200 N. Rutland Ave., Brooklyn, WI) — prior OWI conviction within 5 years
• New 2020/2021 and renewal 2021/2022 Class B liquor/beer licenses for Salvatore's Tomato Pies (5507 & 5511 Monona Dr.)
• 2021/2022 patio permit for Salvatore's Tomato Pies
• 2020/2021 massage establishment license for Yang Wang, Sunny Massage (105 River Place)
• 2021/2022 Class A fermented malt beverage license for La Rosita Mexican Store (6001 & 6005 Monona Dr.)

The License Review Committee approved several licenses, including operator, massage establishment, liquor, and patio permits. Salvatore's Tomato Pies received approval for its liquor licenses and a patio permit with a 10:00 p.m. closing time variance. Yang Wang's massage establishment license was approved despite a prior citation for operating without a license.

• Approved 2021/2023 Operator License for Jaime L. Koenig (unanimous)
• Approved 2020/2021 Massage Establishment License for Yang Wang, Sunny Massage (4-1, Mueller opposed)
• Approved 2020/2021 Class B Liquor and Fermented Malt Beverage Licenses for Salvatore's Tomato Pies (unanimous)
• Approved 2021/2022 Renewal Liquor Licenses for Salvatore's Tomato Pies (unanimous)
• Approved 2021/2022 Patio Permit for Salvatore's Tomato Pies with 10:00 p.m. closing variance (unanimous)
• Approved 2021/2022 Class A Fermented Malt Beverage License for La Rosita Mexican Store (unanimous)

Library Board

The Monona Public Library Board is meeting in person to discuss reopening parts of the library, the Tool Library, and Little Library Stewards. They will also discuss HVAC and city funding, the fire curtain project, the mission statement, and bilingual signage. The agenda includes approval of minutes, consent agenda, and the director's report.

• Discussion of HVAC project with estimated costs of $600K for lower level and $150K for rooftop units
• Fire curtain project: possible removal or decommissioning, with quotes for fire-grade glass
• Review of fund balance and potential expenditures, including staff bonuses and restroom remodels
• Discussion of bilingual signage and mission statement
• Approval of April 2021 expenditures totaling $13,608.24

The Monona Public Library Board approved the April 2021 minutes, bill payments, financial report, and activity report. The board discussed reopening additional library areas, a tool borrowing program with donated tools, and a volunteer-based little library maintenance approach. No major policy decisions were made; most items were informational or directed staff to gather more details.

• Approved April 2021 meeting minutes
• Approved April 2021 bill payments, financial report, and activity report
• Discussed reopening study rooms and adding furniture
• Discussed creating a tool borrowing program with donated tools
• Encouraged volunteer-based approach for little library maintenance
• Discussed bilingual signage and directed staff to gather cost estimates

Board of Review

The Monona Board of Review is meeting to approve prior minutes, confirm the chairperson, acknowledge training requirements, and receive the assessor's report on the 2021 assessment roll, which shows an overall 4.91% increase (residential 7.08%, commercial 0.05%). The board will also discuss a 2022 training requirement law change. The agenda includes no new appeals or public hearings.

• Approval of minutes from June 30, 2020 hearing
• Confirmation of chairperson appointment
• Assessor's report: 2021 assessments total $1,476,561,800, up 4.91% from 2020
• Assessment notices mailed April 19, 2021; open book May 3-4, 2021
• Discussion of Board of Review training requirement law change for 2022

The Board of Review approved the June 30, 2020 minutes with a correction, reappointed Robert Larsen as chair for 2021/2022, and adjourned to June 8, 2021, when the assessment roll is expected to be ready. No formal assessment decisions were made; the assessor's report noted a preliminary average assessment increase of 4.91%.

• Approved June 30, 2020 minutes with correction (unanimous)
• Reappointed Robert Larsen as Board of Review Chairperson for 2021/2022 (unanimous)
• Adjourned to June 8, 2021, 6:00 p.m. at Library Municipal Room (unanimous)

Finance & Personnel Committee

The Finance and Personnel Committee is meeting to consider approving an employment agreement for Brian M. Chaney Austin as the new Monona Police Chief, with a salary of $117,100 per year. The committee will also accept General Fund accounts payable checks dated April 30–May 13, 2021. The meeting is held remotely via Zoom due to the COVID-19 pandemic.

• Resolution 21-5-2497 approving employment agreement for Police Chief Brian M. Chaney Austin, salary $117,100
• Acceptance of General Fund accounts payable checks dated April 30–May 13, 2021

The Finance and Personnel Committee approved Resolution 21-5-2497, an employment agreement for Incoming Police Chief Chaney Austin, whose start date is June 1, 2021. The committee also accepted General Fund accounts payable checks dated April 30 through May 13, 2021, and approved the minutes of the May 3, 2021 meeting. All motions were carried unanimously.

• Approved Resolution 21-5-2497, employment agreement for Police Chief Chaney Austin
• Accepted General Fund accounts payable checks dated April 30 through May 13, 2021
• Approved minutes of the May 3, 2021 Finance & Personnel Committee meeting

Sustainability Committee

The Monona Sustainability Committee is meeting virtually to review staff updates on recent sustainability projects and discuss potential capital budget project, policy, or program recommendations for Council advisement. The agenda includes approval of prior minutes and diversity, equity, and inclusion considerations.

• Staff update on Forestry Challenge, Earth Week Event Recap, Storm Drain Mural, Sustainability Dashboard, Energy Campaign
• Discussion of Capital Budget Project, Policy, or Program Recommendations
• Diversity, Equity, Inclusion discussion items for Council advisement

The Sustainability Committee voted to recommend phased residential LED streetlight retrofits for the 2022 capital budget and to support HVAC upgrades at Monona Public Library. Staff reported on the Forestry Challenge, Earth Week recycling event, and a new storm drain mural. No other substantive decisions were made.

• Recommended phased residential LED streetlight retrofits for 2022 capital budget (motion carried)
• Supported HVAC upgrades for Monona Public Library in 2021-2022 (motion carried)
• Approved minutes from April 8, 2021 meeting (passed)

Mass Transit Commission

The Monona Mass Transit Commission is meeting to discuss unfinished business, including a ridership report and a transit survey, and to consider contributions to the city's DEI initiatives. The meeting is held electronically due to the COVID-19 pandemic.

• Ridership report for Monona Express and Monona Lift
• Transit survey discussion
• Potential committee contributions to DEI initiatives

Parks & Recreation Board

The Monona Parks and Recreation Board will meet at Grand Crossing Park to approve minutes, recommend dates for the 2021 Biergarten at The Beach, and participate in a B-Cycle tour of local parks led by Director Jake Anderson. The tour will highlight recent and potential future park projects. The meeting is open to the public, who are invited to join by bicycle.

• Recommendation of dates for 2021 Biergarten at The Beach
• B-Cycle Parks Tour stops at Frost Woods Beach, Maywood Park, Winnequah Park, Schluter Park, San Damiano
• Approval of minutes from March 9, 2021 and April 13, 2021
• Director's report and questions to staff from committee

The Monona Park and Recreation Board unanimously recommended approval of the 2021 Biergarten at the Beach dates at Schluter Park, subject to public health restrictions. The board also toured new B-Cycle stations and park projects but took no action on that item. Minutes from the previous meeting were not available.

• Approved 2021 Biergarten at the Beach dates at Schluter Park (unanimous)

License Review Committee

The Monona License Review Committee will consider several operator license applications flagged by police, including those with prior alcohol-related convictions, and will vote on renewals for numerous Class A and Class B alcohol licenses, patio permits, and a beer garden for 2021/2022. The agenda also includes discussion of a land-use article and rescheduling the June 8 meeting.

• Operator license applications for Andrew Nyenhuis (underage alcohol conviction), Xiao Liu (undisclosed OWI), Kayla Ball (OWI)
• Massage establishment license renewal for Sunny Massage, 105 River Place
• Renewal of Class A liquor licenses for Kwik Trip 966, Speedway #4088 and #4533, Fraboni's, Ken's Meats & Deli, Monona Mart, O'Connell's Liquor, Pick 'n Save #8181, Walgreens #04830, Wal-Mart Supercenter #3857
• Renewal of Class B liquor licenses for 15 establishments including Buck and Honey's, Buffalo Wild Wings, East Side Club, Edo Garden, Fat Jack's, Mr Brews, Red Robin, Silver Eagle, Snick's, Tasting Room, Tower Inn, Tully's II, Waypoint Public House
• Renewal of patio permits for 7 establishments and beer garden for Breakwater

The License Review Committee approved several operator licenses, liquor license renewals, and patio permits, and tabled a massage establishment license application for Yang Wang until she provides Wisconsin certifications. The committee also approved a variance for Breakwater's beer garden table service through June 30, 2022.

• Approved operator license for Andrew R. Nyenhuis
• Approved operator license for Xiao Liu
• Approved operator license for Kayla A. J. Ball
• Tabled massage establishment license for Yang Wang (Sunny Massage) until application complete
• Approved Class A liquor license renewals for Kwik Trip, Speedway #4088, Speedway #4533
• Approved Class A liquor license renewal for Fraboni's
• Approved Class A liquor license renewals for Ken's Meats & Deli, Monona Mart, O'Connell's Liquor, Pick 'n Save, Walgreens, Walmart
• Approved Class B liquor license renewals for 15 establishments including Breakwater, Buck and Honey's, Buffalo Wild Wings, and others

Plan Commission

The Monona Plan Commission will hold a public hearing and consider action on revising the outdoor Tiki Bar hours at 3735 Monona Drive, and a prehearing conference for a zoning permit for a new use by Floor & Décor at 2101 W. Broadway. The agenda also includes routine items like approving minutes and staff reports.

• Public hearing and action on revising Tiki Bar hours at 3735 Monona Drive (Case 2-011-2021)
• Prehearing conference for Floor & Décor zoning permit at 2101 W. Broadway (Case 2-012-2021)
• Approval of April 12, 2021 minutes
• Staff report on development project proposals and upcoming meetings

The Plan Commission approved a revision to the zoning permit for the East Side Club's outdoor Tiki Bar at 3735 Monona Drive, allowing earlier opening hours on Saturdays and Sundays (from 12pm to 11am) to accommodate events. The approval included specific hours of operation, with music stopping one hour before closing and food/alcohol service ending half an hour before closing. The motion carried with one abstention. The commission also held a prehearing conference for a Floor & Décor proposal at 2101 W. Broadway, but no action was taken on that item.

• Approved revision to Condition #2 of zoning permit for East Side Club Tiki Bar, changing weekend opening hours to 11am (carried, Homburg abstained)
• Set Tiki Bar hours: 11am-10pm Sunday, 2pm-10pm Mon-Thu, 12pm-11pm Fri, 11am-11pm Sat
• Set holiday hours for Memorial Day, Labor Day, and Independence Day
• Required food/alcohol service to end 30 minutes before closing and music to stop 1 hour before closing
• Prohibited live amplified outdoor music during weddings
• Held prehearing conference for Floor & Décor zoning permit at 2101 W. Broadway (no action taken)

Police & Fire Commission

The Commission will conduct interviews for candidates for the Police Chief position during a closed session. The meeting includes a provision for possible action on items arising from that session.

• Closed session interviews for Police Chief finalist candidates

The Monona Police and Fire Commission met on May 10, 2021, and after a closed session to interview candidates, voted unanimously to extend a conditional offer of employment as Police Chief to Brian Chaney Austin, subject to normal City hiring practices. The meeting was held by Zoom and all commissioners were present.

• Approved motion to enter closed session to interview police chief candidates (unanimous)
• Approved motion to return to open session (unanimous)
• Approved conditional offer of employment as Police Chief to Brian Chaney Austin (unanimous)
• Approved motion to adjourn at 2:00 pm (unanimous)

Police & Fire Commission

The Police and Fire Commission is holding a community listening session to gather public input on finalist candidates for the police chief position. The meeting will be conducted electronically due to the COVID-19 pandemic, with public attendance available via Zoom or phone. No formal decisions are scheduled; the agenda includes only call to order, roll call, the listening session, and adjournment.

• Community listening session on police chief recruitment finalists
• Electronic meeting via Zoom (Meeting ID: 836 8265 1012) or phone (1-312-626-6799)
• Public encouraged to attend electronically due to COVID-19 social distancing
• Accommodations for disabled individuals available upon notice to Joan Andrusz at 608-222-2525

The Monona Police and Fire Commission held a community listening session via Zoom on May 6, 2021, moderated by Harry Hawkins from the Nehemiah Center. Finalists Hoey and MacGillis withdrew from consideration before this stage. No substantive decisions were made; the meeting was procedural and adjourned unanimously at 8:26 pm.

• Adjourned meeting unanimously at 8:26 pm

Public Works Committee

The Public Works Committee will discuss and consider a water use credit request for the 1220 Femrite Drive office complex, bid awards for the 2021 street resurfacing project and the Winnequah Road Traffic Calming Project, and review the 2010 Draft Residential Neighborhood Traffic Management Plan. The meeting will be held remotely via Zoom due to the COVID-19 pandemic.

• Water use credit request for 1220 Femrite Drive office complex
• Bid award for 2021 street resurfacing project
• Bid award for Winnequah Road Traffic Calming Project
• Review of 2010 Draft Residential Neighborhood Traffic Management Plan

The Public Works Committee recommended approval of the 2021 Street Resurfacing Project bid to Payne & Dolan for $92,410.70, and the Winnequah Road Traffic Calming Project bid to Raymond P. Cattell for $58,654. A water use credit request for 1220 Femrite Drive was tabled to the June meeting pending a meter test. The committee also discussed the draft 2010 Neighborhood Traffic Management Plan and agreed to gather templates from other cities.

• Approved minutes of April 7, 2021 meeting
• Recommended Payne & Dolan bid for 2021 Street Resurfacing Project ($92,410.70)
• Recommended Raymond P. Cattell bid for Winnequah Road Traffic Calming Project ($58,654) (Mr. Stolper voted no)
• Tabled water use credit request for 1220 Femrite Drive to June meeting
• Agreed to place Ted Stapleton's water use inquiry on June agenda

Finance & Personnel Committee

The Finance and Personnel Committee will consider resolutions authorizing the issuance and sale of $3,260,000 in general obligation promissory notes, $8,600,000 in general obligation promissory notes with note anticipation notes, and $1,550,000 in water and sewer revenue bond anticipation notes. They will also consider awarding contracts for the 2021 street resurfacing project and the Winnequah Road traffic calming project, plus a loan program request for a property on W. Dean Avenue. The meeting will be held remotely via Zoom due to the COVID-19 pandemic.

• Resolution 21-5-2487: $3,260,000 General Obligation Promissory Notes, Series 2021A
• Resolution 21-5-2488: $8,600,000 General Obligation Promissory Notes and Note Anticipation Notes, Series 2021B
• Resolution 21-5-2489: $1,550,000 Water System and Sewer System Revenue Bond Anticipation Notes, Series 2021C
• Resolution 21-5-2490: Award of contract for 2021 Street Resurfacing Project
• Resolution 21-5-2491: Award of contract for Winnequah Road Traffic Calming Project

The Finance and Personnel Committee approved several resolutions, including awarding contracts for street resurfacing and traffic calming projects, and authorizing multiple bond issuances. All votes were unanimous. The committee also approved a Renew Monona loan for flood correction work and accepted accounts payable.

• Approved Resolution 21-5-2490 for 2021 Street Resurfacing Project contract (unanimous)
• Approved Resolution 21-5-2491 for Winnequah Road Traffic Calming Project contract (unanimous)
• Approved Resolution 21-5-2487 for $3,260,000 General Obligation Promissory Notes, Series 2021A (unanimous)
• Amended Resolution 21-5-2488 to reduce borrowing from $8,600,000 to $8,500,000 (unanimous)
• Approved Resolution 21-5-2488 for $8,500,000 General Obligation Promissory Notes, Series 2021B (unanimous)
• Approved Resolution 21-5-2489 for $1,550,000 Water and Sewer Revenue Bond Anticipation Notes, Series 2021C (unanimous)
• Approved Renew Monona Loan for Taymoor Sardar and Darcy Wittberger, 615 W. Dean Avenue (unanimous)
• Accepted General Fund Accounts Payable Checks dated April 16-29, 2021 (unanimous)

Public Safety Committee

The Public Safety Committee will discuss and take action on a resolution to repeal the city ordinance requiring the registration and licensing of bicycles. The committee will also discuss street safety for cars, bikes, and pedestrians and review monthly financial reports for public safety departments.

• Resolution 5-21-739: Ordinance to repeal Chapter 168-3 regarding bicycle registration and licensing
• Discussion of street safety for cars, bikes, and pedestrians
• Review of monthly financial reports for Law Enforcement, Fire Protection, Emergency Communications, and Ambulance

The Public Safety Committee voted to pass a resolution to the council to repeal Monona's bike registration ordinance, without recommending a specific national registry. The committee also discussed street safety for cars, bikes, and pedestrians, including speed humps, signage, and education, but took no formal action. Monthly financial reports were reviewed with no discussion.

• Approved minutes of February 24, 2021 meeting
• Passed resolution to repeal bike registration ordinance to council (motion by Henderson, second by Reed)

Police & Fire Commission

The Monona Police and Fire Commission is meeting electronically to handle routine business and then convene in closed session to discuss candidates for a Police Officer position and review applications for the Police Chief position. No new business or unfinished business is listed. The meeting is open to the public via Zoom or phone due to COVID-19.

• Closed session under Wisconsin Statute 19.85(1)(c) to discuss employment, promotion, compensation, or performance evaluation data of public employees
• Discussion and consideration of candidates for Police Officer position
• Review of applications for Police Chief position
• Possible action on items arising from closed session

The Monona Police and Fire Commission met via Zoom and, after a closed session, unanimously named four finalists for the Police Chief position: Brian Chaney Austin, Sara Deumann, Pat Hoey, and James MacGillis. The Commission also voted unanimously to rescind the conditional offer previously made to Sam Yanke on March 24th. The meeting was otherwise procedural, with no other substantive decisions.

• Approved minutes of April 6, 2021 meeting (unanimous)
• Entered closed session to review Police Chief applications and conditional offer (unanimous)
• Named Police Chief finalists: Brian Chaney Austin, Sara Deumann, Pat Hoey, James MacGillis (unanimous)
• Rescinded conditional offer to Sam Yanke (unanimous)

Community Development Authority

The Monona Community Development Authority will consider a Renew Monona Loan Program request of $22,845 from Taymoor Sardar and Darcy Wittberger for basement remodeling, waterproofing, sump pump installation, and electrical updates at 615 W. Dean Ave. Staff recommends review and discussion of the application. The meeting will be held electronically via Zoom due to the COVID-19 pandemic.

• Consideration of $22,845 Renew Monona Loan request for 615 W. Dean Ave.
• Approval of March 23, 2021 meeting minutes.
• Staff report on development projects and applications.
• Upcoming CDA meeting scheduled for May 25, 2021.

The Community Development Authority approved a Renew Monona Loan Program request of $22,845 for renovation and waterproofing of the basement at 615 W. Dean Ave. The applicant had previously returned an awarded loan due to the COVID-19 pandemic, and the increased amount reflects higher construction costs. The motion carried unanimously.

• Approved $22,845 Renew Monona Loan Program request for 615 W. Dean Ave (unanimous)
• Approved minutes of March 23, 2021 meeting (unanimous)

Library Board

The Monona Public Library Board will discuss reopening plans, including curbside service and Saturday hours, as well as 5-year capital projects (HVAC/fire system) and a review of the strategic plan. The board will also consider equity and diversity work by library staff. The agenda includes standard approvals of minutes, bills, and reports.

• Discussion of reopening/return to curbside and Saturday hours
• 5-year capital projects including HVAC and fire system
• Review of the Strategic Plan and timetable
• Equity and Diversity work by Library Staff
• Approval of minutes, bill payments, financial report, and activity report

The Monona Public Library Board approved the March 2021 minutes with a clarification on building envelope study costs, and approved the bill payments, financial report, and activity report for March. The board discussed reopening plans, a potential fire curtain replacement, and a gift table in memory of Mayor Dick Litchfield, but no formal decisions were made on these topics.

• Approved March 2021 minutes with clarification that City pays 50% of building envelope study and Library budget pays 50%
• Approved bill payments, financial report, and activity report for March 2021

Finance & Personnel Committee

The Monona Finance & Personnel Committee will consider several resolutions, including correcting the Stone Bridge Park Improvement contract award, authorizing the sale of $3.56M in general obligation notes, $8.6M in note anticipation notes, and $1.8M in water/sewer revenue bond anticipation notes, and approving the purchase of a speed trailer/message board. They will also accept accounts payable checks for April 2-15, 2021.

• Resolution 21-4-2480: Corrects Stone Bridge Park contract to base bid of $731,543.75, excluding $22,845 bid alternate
• Resolution 21-4-2481: Sale of $3,560,000 General Obligation Promissory Notes, Series 2021A
• Resolution 21-4-2482: Sale of $8,600,000 Note Anticipation Notes, Series 2021B
• Resolution 21-4-2483: Sale of $1,800,000 Water System and Sewer Revenue Bond Anticipation Notes, Series 2021C
• Resolution 21-4-2486: Purchase approval of one speed trailer/message board

The Finance and Personnel Committee approved four resolutions authorizing the sale of bonds and notes totaling $13.96 million for capital projects, including a correction to a prior contract award, and approved a speed trailer purchase and accounts payable. All votes were unanimous.

• Approved Resolution 21-4-2480 correcting Stone Bridge Park Improvement contract to base bid only (unanimous)
• Approved Resolution 21-4-2481 for sale of $3,560,000 General Obligation Promissory Notes, Series 2021A (unanimous)
• Approved Resolution 21-4-2482 for sale of $8,600,000 Note Anticipation Notes, Series 2021B (unanimous)
• Approved Resolution 21-4-2483 for sale of $1,800,000 Water System and Sewer Revenue Bond Anticipation Notes, Series 2021C (unanimous)
• Approved Resolution 21-4-2486 purchase of one speed trailer / message board (unanimous)
• Accepted General Fund Accounts Payable checks dated April 2-15, 2021 (unanimous)

Landmarks Commission

The Monona Landmarks Commission will discuss text for Springhaven Pagoda and Stone Bridge Park signage, plan a Historic Preservation Month event focused on International Style homes, and receive staff updates on the pagoda roof replacement and other projects. The meeting is held remotely via Zoom due to COVID-19.

• Discussion of signage text for Springhaven Pagoda and Stone Bridge Park
• Planning for Historic Preservation Month event on International Style homes
• Update on Springhaven Pagoda roof replacement
• Staff updates on WSHS datasets and CLG National Register
• May 12, 2021 meeting cancelled

The Monona Landmarks Commission met on April 14, 2021, and approved the March minutes. They discussed signage text for Springhaven Pagoda and Stone Bridge Park, with plans to consult the Homburg family and Parks Board. They also reviewed updates on Historic Preservation Month, WSHS datasets, CLG National Register updates, and the Pagoda roof replacement. No formal decisions were made beyond approving the minutes.

• Approved minutes of March 10, 2021 (unanimous)
• Discussed signage text for Springhaven Pagoda and Stone Bridge Park; will consult Homburg family and Parks Board
• Discussed Historic Preservation Month events; web map and form to be developed
• Noted Pagoda roof replacement contract under City Attorney review; approved by City Council
• Requested proclamation for Historic Preservation Month at April 19 City Council meeting
• Requested follow-up with Matthew Aro on National Register nomination and cost estimate for Frost Woods Historic District

Mass Transit Commission

The Mass Transit Commission will meet remotely to discuss unfinished business, including the ridership report, the transit RFP for 2022-26, and a transit survey. They will also hear an appearance from Shree Kalluri of Moblie22. The meeting is largely procedural, with no final decisions listed on the agenda.

• Review of transit RFP for 2022-26 contract
• Discussion of transit survey
• Ridership report update
• Public appearance by Shree Kalluri, owner of Moblie22

Parks & Recreation Board

The Monona Parks and Recreation Board will consider a food cart facility use agreement at Ahuska Park, the 2021 community pool operating plan, a pier relocation for an accessible kayak launch at Schluter Park, and discuss ash tree removal. The meeting is held virtually via Zoom.

• Food Cart Facility Use Agreement at Ahuska Park – Papa Bear BBQ
• 2021 Monona Community Pool Operating Plan
• Schluter Park Pier Relocation – Accessible Kayak Launch
• Parks Ash Tree Removal Discussion

The Monona Parks and Recreation Board approved a Facility Use Agreement allowing Pa Pa's BBQ to operate a food cart at Ahuska Park as a pilot program, and approved the 2021 Monona Community Pool Operating Plan. The board also approved relocating piers at Schluter Park for an accessible kayak launch. No action was taken on ash tree removal, which will be discussed during the Capital Budget process.

• Approved Facility Use Agreement with Pa Pa's BBQ for food cart at Ahuska Park (unanimous)
• Approved Monona Community Pool Operating Plan for 2021 season (unanimous)
• Approved relocation of piers at Schluter Park for accessible kayak launch (unanimous)

License Review Committee

The License Review Committee will consider two operator license applications flagged by police for review, a one-hour early opening variance for the East Side Club's Tiki Bar on May 1, 2021, and possible permanent amendments to the club's license conditions. The meeting also includes approval of prior minutes and routine procedural items.

• Operator license application for Brian K. Ford, 265 Langdon Street, Madison, due to pending domestic abuse charges
• Operator license application for Taylor H. DeNoble, 7502 Indigo Circle, Middleton, due to undisclosed OWI and underage alcohol convictions
• Request for May 1, 2021 Tiki Bar opening hour variance (11 a.m. instead of 12 p.m.) for East Side Club, 3735 Monona Drive
• Consideration of permanent change to Tiki Bar Saturday/Sunday start time to 11 a.m.
• Approval of minutes from January 12, 2021 meeting

The License Review Committee approved operator licenses for Taylor DeNoble and Brian Ford, despite DeNoble's revoked driver license and Ford's pending felony charges. It also approved a one-time Tiki Bar opening hour variance for the May 1 race and amended East Side Club license conditions to permanently allow earlier weekend Tiki Bar hours, subject to further approvals.

• Approved operator license for Taylor H. DeNoble (unanimous)
• Approved operator license for Brian K. Ford (unanimous)
• Approved May 1, 2021 Tiki Bar opening hour variance for East Side Club (unanimous)
• Approved amendments to East Side Club license conditions for permanent Tiki Bar hours (unanimous)

Plan Commission

The Monona Plan Commission will hold public hearings and consider action on zoning permits for Restaurant Depot (new use and construction, plus signage) at 6950 Gisholt Drive, a new use at 6325 Monona Drive by ENR Investment, and a new boathouse at 4017 Monona Drive. A prehearing conference is scheduled for One City Schools' new use at 1707 W. Broadway. The meeting is remote via Zoom due to COVID-19.

• Public hearing and action on Restaurant Depot zoning permit for new use and construction at 6950 Gisholt Drive (Case 2-007-2021)
• Public hearing and action on Restaurant Depot signage request at 6950 Gisholt Drive (Case S-005-2021)
• Public hearing and action on ENR Investment zoning permit for new use at 6325 Monona Drive (Case 2-008-2021)
• Public hearing and action on Andrew McCarthy's zoning permit for new boathouse at 4017 Monona Drive (Case 2-009-2021)
• Prehearing conference on One City Schools zoning permit for new use at 1707 W. Broadway (Case 2-010-2021)

Sustainability Committee

The Monona Sustainability Committee will meet to discuss the Monona 100% Clean Energy Action Plan, which includes staff recommendations for LED streetlight retrofits and solar array updates. The committee will also receive updates on the Energy Campaign and plan Earth Week events, including an e-cycling event at Ahuska Park on April 24.

• Discussion of Monona 100% Clean Energy Action Plan with staff recommendations
• LED streetlight retrofit estimated to save ~$20,000 per year and reduce electricity use by 35-75% per light
• E-cycling event at Ahuska Park on April 24, 8am-noon, with Resource Solutions and Reynolds Urethane Recycling
• Earth Week kayak/canoe event planned for April 25 from Olbrich Park to Rutabaga
• Volunteers needed for e-cycling event traffic control and assistance

The Monona Sustainability Committee met on April 8, 2021, and approved the minutes from the February 11 meeting. The committee discussed the Sustainability Champions project, Earth Week events, and strategies for the city's clean energy goals, including LED streetlights, building efficiency, and electric vehicle maintenance. No formal decisions were made beyond the minutes approval.

• Approved minutes from February 11, 2021 meeting (unanimous)
• Discussed LED streetlight project with MG&E and potential funding from Focus on Energy
• Discussed advocating for sustainable development incentives via TIF policy
• Discussed building envelope studies for energy efficiency
• Discussed options for EV fleet maintenance, including partnerships with Madison or Dane County

Public Works Committee

The Public Works Committee will discuss and consider awarding a bid for the 2021 street chip sealing project. The low bid is from Scott Construction for $134,308.74, covering chip sealing on several streets, crack filling, spray patching, and pavement marking. The committee will also review the Public Works & Utility Operations Report and approve minutes from the previous meeting.

• Bid award for 2021 street chip sealing project to Scott Construction for $134,308.74
• Chip sealing on Dean Ave., Winnequah Rd., Mesa Rd., and Mathy's Rd.
• Project funded from $308,000 capital budget for street repair and maintenance
• Approval of minutes from March 3, 2021 meeting

The Public Works Committee recommended approval of the 2021 street chip sealing project bid award to Scott Construction for $134,308.74. The project will chip seal over 3 miles of City streets. The committee also agreed to discuss a water credit request for 1220 Femrite Drive at the May 2021 meeting. The minutes of the March 3, 2021 meeting were approved.

• Approved the minutes of the March 3, 2021 Public Works Committee meeting.
• Recommended approval of the 2021 chip seal project bid award to Scott Construction for $134,308.74 (motion carried, Mr. Speight voted no).
• Agreed to discuss and consider a water credit request for 1220 Femrite Drive at the May 2021 meeting.

Police & Fire Commission

The Monona Police and Fire Commission is meeting electronically via Zoom. The agenda is mostly procedural, with the only substantive item being a closed session to review applications for the Police Chief position, followed by reconvening in open session.

• Closed session under Wis. Stat. 19.85(1)(c) to review Police Chief applications
• Electronic meeting via Zoom due to COVID-19 pandemic
• Public can attend in person or via Zoom/phone

The Monona Police and Fire Commission met via Zoom and approved minutes from three prior meetings. The Commission discussed the police chief hiring process with a resident, noting that finalist names will be made public once identified. In closed session, they reviewed applications for the police chief position. The Commission scheduled an April 28 meeting to narrow the field, a May 6 community listening session, and finalist interviews starting May 10.

• Approved minutes from March 24, 2021, February 9, 2021, and December 14, 2021 meetings
• Held closed session to review police chief applications
• Scheduled April 28 meeting to narrow candidate field
• Scheduled May 6 community listening session
• Scheduled finalist interviews starting May 10
• Adjourned meeting at 9:10 pm

Finance & Personnel Committee

The Finance & Personnel Committee is reviewing a contract for the 2021 Street Chip Seal Project and the purchase of two hybrid police vehicles. The agenda also includes approving funds for a local home loan and reviewing recent accounts payable.

• Contract award to Scott Construction for $134,308.74 for the 2021 Street Chip Seal Project
• Purchase of two 2021 Ford Police Interceptor Utility AWD Hybrid vehicles for $83,331 from Ewald Automotive Group
• Capital budget amendment for police vehicle purchases
• Approval of funds for Renew Monona Home Loan for Greg and Margaret Jakubczak at 201 Stone Terrace
• Acceptance of General Fund Accounts Payable checks dated March 12–April 1, 2021

The Finance and Personnel Committee approved a $134,308.74 contract for chip sealing 10 streets, awarded to Scott Construction. It also approved purchasing two hybrid police vehicles with additional rear lights, amending the capital budget for that purchase, and approved a $75,000 Renew Monona home loan for Greg and Margaret Jakubczak at 201 Stone Terrace. All votes were unanimous.

• Approved Resolution 21-4-2476 awarding chip seal contract to Scott Construction for $134,308.74 (unanimous)
• Approved purchase of two hybrid police vehicles with additional rear lights (unanimous)
• Approved Resolution 21-4-2479 amending capital budget for police vehicle purchase (unanimous)
• Approved $75,000 Renew Monona home loan for Greg and Margaret Jakubczak at 201 Stone Terrace (unanimous)
• Accepted General Fund accounts payable checks dated March 12 through April 1, 2021 (unanimous)

Police & Fire Commission

The Monona Police and Fire Commission is meeting electronically to conduct routine business and then convene in closed session to interview candidates for a Police Officer position and review applications for the Police Chief position. The meeting is open to the public, who may attend via Zoom or in person.

• Closed session under Wisconsin Statute 19.85(1)(c) to interview police officer candidates and review police chief applications
• Meeting held electronically via Zoom due to COVID-19 pandemic
• Public can attend via Zoom (Meeting ID: 846 3972 4033) or by phone (1-312-626-6799)

The Monona Police and Fire Commission interviewed candidates in closed session and made a conditional offer of employment to Sam Yanke for an open police officer position. The commission also discussed staffing levels, noting two openings, and scheduled its next meeting for April 6 at 6:30 PM.

• Made conditional offer of employment to Sam Yanke for police officer position (unanimous)
• Entered closed session to interview police officer candidates (unanimous)
• Entered closed session to discuss candidates and process (unanimous)
• Scheduled next meeting for April 6 at 6:30 PM

Community Development Authority

The Monona Community Development Authority will consider a $75,000 Renew Monona Loan Program request from Greg and Margaret Jakubczak for major home improvements at 201 Stone Terrace, including a kitchen, master suite, finished basement, and lead paint remediation. The board will also discuss recording CDA meetings and possible participation in the Wisconsin Economic Development Corporation's Connect Communities Program. The meeting will be held electronically via Zoom due to the COVID-19 pandemic.

• Consideration of $75,000 Renew Monona Loan for 201 Stone Terrace (total project cost $304,742.20)
• Discussion on recording CDA meetings
• Discussion on participation in WEDC's Connect Communities Program
• Approval of September 22, 2020 meeting minutes
• Staff report on development projects and applications

The Community Development Authority approved a $75,000 Renew Monona Loan Program request for a home remodel at 201 Stone Terrace. They also approved participation in the WEDC Connect Communities program. Discussion on recording meetings was held with mixed opinions, but no decision was made.

• Approved $75,000 RMLP loan for 201 Stone Terrace (motion carried)
• Approved application for WEDC Connect Communities program (motion carried)
• Approved minutes of September 22, 2020 meeting (motion carried)

Plan Commission

The Monona Plan Commission will hold prehearing conferences and a public hearing on three zoning-related requests: new construction at 6501 Bridge Road, a revised signage plan for Pier 37, and a new use at 6950 Gisholt Drive. The meeting also includes approval of prior minutes and staff reports on development proposals.

• Prehearing conference: Populance LLC zoning permit for new construction at 6501 Bridge Road (Case 2-006-2021)
• Public hearing and action: Repeal 2016 Pier 37 Signage Plan, replace with revised plan (Case S-004-2021)
• Prehearing conference: Restaurant Depot new use and construction at 6950 Gisholt Drive (Case 2-007-2021)
• Staff report on development project proposals and economic development update

The Monona Plan Commission tabled a request to replace the 2016 Pier 37 signage plan with a revised plan for the new Metro Market, asking the applicant to return with modifications. The commission also held prehearing conferences on a proposed housing development at 6501 Bridge Road and a Restaurant Depot Express at 6950 Gisholt Drive, providing feedback but taking no formal action on either. The minutes of March 8, 2021, were approved with two corrections.

• Approved the minutes of March 8, 2021, with two corrections.
• Tabled the request to repeal the 2016 Pier 37 Signage Plan and replace it with a revised plan (Case No. S-004-2021), with a unanimous motion.
• Held a prehearing conference on a zoning permit for new construction at 6501 Bridge Road (Case No. 2-006-2021), with no action taken.
• Held a prehearing conference on a zoning permit for a new use and construction at 6950 Gisholt Drive (Case No. 2-007-2021), with no action taken.

Library Board

The Monona Public Library Board will discuss and vote on adjusted hours for reopening, changes to the borrowing policy, and a $10,000 fund balance expenditure for limited-term staffing. The board will also review the director's report on reopening plans, vaccine access for staff, and the Ripple equity project. The meeting includes approval of minutes, bills, and financial reports.

• Vote on adjusted library hours after reopening (Mon-Sat, closed Sunday)
• Vote on borrowing policy changes
• Vote on $10,000 fund balance expenditure for LTE staffing
• Discussion of reopening plan and staff vaccine concerns
• Approval of February 2021 expenditures totaling $9,200.99

The Monona Public Library Board approved adjusted reopening hours (Mon-Fri 10-6, Sat 10-5, closed Sun), updated borrowing policy changes, and a $10,000 expenditure for a limited-term position or extra staff hours. The board discussed reopening plans, including waiting for staff vaccination immunity before opening, and noted the library's fund balance and strategic plan updates.

• Approved adjusted library hours after reopening: Mon-Fri 10-6, Sat 10-5, closed Sun
• Approved borrowing policy changes including ID requirements, no collections agency, and fee procedures over $50
• Approved $10,000 expenditure for LTE position/extra hours for circ desk support through end of year

Finance & Personnel Committee

The Finance and Personnel Committee is considering three resolutions to award contracts for the Springhaven Pagoda Rehabilitation Project, Woodland Park Parking Lot and Trail Improvements, and to apply for a Knowles-Nelson Stewardship grant. They will also accept General Fund accounts payable checks. The meeting is held remotely via Zoom due to the COVID-19 pandemic.

• Resolution 21-3-2472: Award contract for Springhaven Pagoda Rehabilitation to Daniels General Contractors for $31,304
• Resolution 21-3-2473: Award contract for Woodland Park Parking Lot and Trail Improvements
• Resolution 21-3-2474: Authorization to apply for Knowles-Nelson Stewardship Local Assistance Grant
• Acceptance of General Fund Accounts Payable Checks dated February 26–March 11, 2021

The Finance and Personnel Committee approved three resolutions: awarding a contract to Joe Daniels Construction for the Springhaven Pagoda Rehabilitation Project, awarding a contract to Blaze Landscaping Contracting, Inc. for Woodland Park parking lot and trail improvements, and authorizing an application for a Knowles-Nelson Stewardship grant for San Damiano. The committee also approved the minutes of the March 1 meeting and accepted general fund accounts payable checks.

• Approved Resolution 21-3-2472 awarding the Springhaven Pagoda Rehabilitation contract to Joe Daniels Construction
• Approved Resolution 21-3-2473 awarding the Woodland Park Parking Lot and Trail Improvements contract to Blaze Landscaping Contracting, Inc.
• Approved Resolution 21-3-2474 authorizing application for the Knowles-Nelson Stewardship Local Assistance Grant Program
• Approved the minutes of the March 1, 2021 Finance & Personnel Committee meeting
• Accepted General Fund Accounts Payable Checks dated February 26 through March 11, 2021

Sustainability Committee

The committee will receive staff updates regarding the Energy Campaign - Sustainability Champions and Earth Week event planning. The agenda also includes a discussion on Monona 100% Clean Energy Action Planning.

• Staff update on Energy Campaign – Sustainability Champions
• Earth Week Events planning discussion
• Volunteer recruitment for Ecycling Event
• Discussion on Monona 100% Clean Energy Action Planning

Landmarks Commission

The Commission is reviewing maintenance projects for the Springhaven Pagoda and discussing text for new park signage. Members are also evaluating recommendations from a 2019 architectural survey to guide future preservation efforts.

• Discussion of Springhaven Pagoda signage text and Stone Bridge Park signage
• Review of 2019 Mead & Hunt Architectural Survey recommendations
• Update on CLG grant funding opportunities, including $17,500 in remaining funds
• Recommendation to Council regarding a contractor for the Springhaven Pagoda
• Public comments received requesting inclusion of Native history on park signage

The Monona Landmarks Commission voted unanimously to recommend Joe Daniels Construction for the Springhaven Pagoda Restoration Project to City Council, emphasizing review of a concrete sample and care with columns and base. The commission also discussed a potential CLG grant for archaeological surveys, with the State Archaeologist noting the San Damiano property as a candidate, and agreed to pursue oral histories and International Homes information for Historic Preservation Month. Signage for Stone Bridge Park and the Pagoda was discussed, with consensus for two signs.

• Recommended Joe Daniels Construction for the Springhaven Pagoda Restoration Project to City Council, passed unanimously
• Approved minutes of February 10, 2021 with one correction
• Discussed pursuing a CLG grant for archaeological work, to be on a future agenda
• Agreed to collect oral histories and develop International Homes information for Historic Preservation Month
• Consensus to use two signs for Stone Bridge Park and Pagoda signage
• Planner Plowman to contact property owner about National Register eligibility for Mr. Aro's property

Mass Transit Commission

The Monona Mass Transit Commission will meet remotely to discuss unfinished business including the 2020 ridership report, COVID-19 updates, the transit RFP for 2022-26, a possible free ride week in May, and a transit survey. The meeting is open to the public via Zoom or in person.

• Ridership report: Monona Express down 8,881 riders, Monona Lift down 1,686 rides in 2020 vs 2019
• Transit RFP for 2022-26: proposals due July 7, 2021, 5-year contract starting Jan 1, 2022
• Discussion of free ride week in May, possibly tied to transportation week May 11-17
• Transit survey: early to conduct, but gathering questions
• COVID-19 update: no confirmed cases among riders or senior housing affecting Monona Lift

Parks & Recreation Board

The Parks & Recreation Board will consider a recommendation for installing a mountain bike park at Maywood Park. The meeting also includes discussions on special event requests and potential contract awards.

• Recommendation for Mountain Bike Park at Maywood Park
• Special Event Request: Solar Plunge Special Olympics
• Commercial Use of Park Space Ordinance discussion
• Contract award discussion for Woodland Park Project
• Grant application resolution for San Damiano Property

The Monona Park and Recreation Board recommended approval of a three-year pilot program for a mountain bike trail at Maywood Park, following a proposal from young residents. The board also recommended approval of a special event request for a Special Olympics 5K run at Schluter Park, an ordinance change for commercial use of park space, a contract with Blaze Landscaping for the Woodland Park project, and a resolution supporting a grant application for the San Damiano property. All motions carried unanimously.

• Approved minutes from February 25, 2021
• Recommended approval of Mountain Bike Trail at Maywood Park for a 3-year pilot program
• Approved Special Event Request for Solar Plunge Special Olympics 5K at Schluter Park on June 19, 2021
• Recommended ordinance change for Commercial Use of Park Space
• Recommended award of contract to Blaze Landscaping for Woodland Park Project
• Recommended resolution supporting Knowles-Nelson grant application for San Damiano property
• Adjourned meeting at 9:01 pm

Plan Commission

The Monona Plan Commission will hold public hearings and consider action on several zoning permits, including a revised landscaping plan for the WPS building at 1765 W. Broadway, a zoning permit for building renovations at the Four Lakes Yacht Club, and a new use permit for Paws Aquatic Center. A prehearing conference will also be held for a proposed new construction at 6501 Bridge Road. The meeting will be conducted remotely via Zoom due to the COVID-19 pandemic.

• Revised landscaping plan for WPS building at 1765 W. Broadway (Case 2-002-2021)
• Zoning permit for building renovations at Four Lakes Yacht Club, 6312 Inland Way (Case 2-004-2021)
• Zoning permit for new use at Paws Aquatic Center, 915 Femrite Drive (Case 2-005-2021)
• Prehearing conference for new construction at 6501 Bridge Road (Case 2-006-2021)
• Staff report on development project proposals and economic development update

The Monona Plan Commission approved a revised landscape plan for the WPS building at 1765 W. Broadway, adding trees and screening plants. It also approved a zoning permit for building renovations at the Four Lakes Yacht Club (6312 Inland Way) with conditions, and a zoning permit for a new canine aquatic center at 915 Femrite Drive. A prehearing conference was held for a proposed mixed-use development at 6501 Bridge Road, but no action was taken.

• Approved revised landscape plan for WPS at 1765 W. Broadway (unanimous, Stein abstained).
• Approved zoning permit for Four Lakes Yacht Club renovations at 6312 Inland Way with conditions (unanimous, Homburg and Peterson abstained).
• Approved zoning permit for Paws Aquatic Center at 915 Femrite Drive with 11 conditions (unanimous).
• Held prehearing conference for Populance LLC proposal at 6501 Bridge Road; no action taken.

Public Works Committee

The Monona Public Works Committee will discuss and consider several traffic safety and infrastructure items, including speed humps on Winnequah Road, a three-way stop sign at Nichols Road and Winnequah Road, and bid awards for the Water Tower Painting, Gateway Green Storm Water, and Stonebridge Park Improvements projects. The meeting will be held remotely via Zoom due to the COVID-19 pandemic.

• Speed hump design discussion for Winnequah Road at Schluter Park and Outlook Street
• 3-way stop sign consideration at Nichols Road and Winnequah Road
• Bid award for Water Tower Painting Project
• Bid award for Gateway Green Storm Water Project
• Bid award for Stonebridge Park Improvements Project

The Public Works Committee approved the design for two speed humps on Winnequah Road, recommended approval of a 3-way stop sign at Nichols Road and Winnequah Road, and recommended approval of bids for the Water Tower Painting Project ($68,500), the Gateway Green Storm Water Project ($799,008.50), and the Stonebridge Park Improvements Project ($731,543.75). All recommendations will go to the City Council for final approval.

• Approved the speed hump design for Winnequah Road at Schluter Park and Outlook Street as proposed by Vierbicher engineers.
• Recommended approval of the 3-way stop sign installation at Nichols Road and Winnequah Road.
• Recommended approval of the bid from V&T Painting for $68,500 plus $5,000 for Alternate 1 for the Water Tower Painting Project.
• Recommended approval of the bid from Homburg Contractors for $799,008.50 for the Gateway Green Storm Water Project.
• Recommended approval of the bid from Joe Daniels Construction for $731,543.75 for the Stonebridge Park Improvements Project.
• Approved the minutes of the February 3, 2021 Public Works Committee meeting.

Finance & Personnel Committee

The Finance and Personnel Committee is considering a 3-month agreement for police school resource officers with the Monona Grove School District and Village of Cottage Grove. The committee will also vote on contract awards for the Stone Bridge Park, Gateway Green Storm Water, and Water Tower Painting projects, as well as a capital budget amendment for B-Cycle stations.

• Approval of Resolution 21-3-2469 for a 3-month Police School Resource Officer Agreement
• Amendment to Capital Budget for B-Cycle Stations at Grand Crossing Park and Schluter Park
• Award of Contract for the Stone Bridge Park Improvement Project
• Award of Contract for the Gateway Green Storm Water Improvement Project
• Award of Contract for the Water Tower Painting Project

The Finance and Personnel Committee approved five resolutions: a 3-month School Resource Officer agreement with the Monona Grove School District and Village of Cottage Grove; an amended capital budget to install B-Cycle stations at Grand Crossing and Schluter Parks; a contract award for the Stone Bridge Park Improvement Project; a contract award for the Gateway Green Storm Water Improvement Project; and a contract award for the Water Tower Painting Project. The committee also accepted General Fund accounts payable checks and approved the previous meeting's minutes.

• Approved Resolution 21-3-2469: 3-month Police School Resource Officer Agreement with Monona Grove School District and Village of Cottage Grove
• Approved Resolution 21-3-2471: Amending Capital Budget for B-Cycle Stations at Grand Crossing Park and Schluter Park
• Approved Resolution 21-3-2466: Award of Contract for Stone Bridge Park Improvement Project to Joe Daniels Construction
• Approved Resolution 21-3-2467: Award of Contract for Gateway Green Storm Water Improvement Project to Homburg Contractors
• Approved Resolution 21-3-2468: Award of Contract for Water Tower Painting Project to V&T Painting
• Accepted General Fund Accounts Payable Checks Dated February 12 through February 25, 2021
• Approved the minutes of the February 15, 2021 meeting

Parks & Recreation Board

The Monona Parks and Recreation Board will hold a special meeting to discuss and possibly recommend installing Madison B-Cycle bike-share stations at Grand Crossing Park and Schluter Park. The proposal includes a 3-year contract with annual sponsorship fees and city contributions. The board previously expressed mixed support and asked for better terms. No final action is expected at this meeting; it is a discussion and recommendation item.

• B-Cycle station at Grand Crossing Park: 12 docks, $15,000 capital cost, $4,000 annual sponsorship fee for 3 years
• B-Cycle station at Schluter Park Beach: 6 docks (plus 4 free docks), $7,500 capital cost, $3,000 annual sponsorship fee for 3 years
• City contribution for Grand Crossing station: $2,000/year from existing operational expenses or advertising
• Funding source: $15,000 approved in 2020 Capital Budget plus capital reserves from under-budget projects
• Board previously asked Director Anderson to negotiate better financial terms with B-Cycle

The Monona Park and Recreation Board held a special virtual meeting and recommended approval of a proposal to install Madison B-Cycle bike-share stations at Schluter Park and Grand Crossing Park. The motion was made by Molly Grupe, seconded by Jeff Hinz, and carried unanimously. The board also approved the minutes from February 9th with a correction. No new business was discussed.

• Approved minutes from February 9th with an appearance addition and spelling correction.
• Recommended approval of the B-Cycle proposal for Schluter Park and Grand Crossing Park; motion carried unanimously.

Parks & Recreation Board

The Monona Parks and Recreation Board is holding a public input meeting to discuss a proposed mountain bike trail in Maywood Park. This session is designated as a public forum for community comment.

• Public input regarding a proposed mountain bike trail in Maywood Park

Public Safety Committee

The committee will discuss and take action on a Memorandum of Understanding (MOU) for a School Resource Officer with MGSD. The meeting also includes discussions on bike registration and a public education initiative.

• SRO MOU with MGSD for the period of March 15 through the end of the Spring semester
• Discussion of Bike Registration
• Discussion of Public Education Initiative
• Review of monthly financial reports for Law Enforcement, Fire Protection, Emergency Communications, and Ambulance

The Public Safety Committee recommended approval of the School Resource Officer (SRO) Memorandum of Understanding as written, with a recommendation that future MOUs include a clause requiring the SRO to receive training from NASRO or another national organization. The motion carried. Other items were discussion-only, including bike registration updates and a public education initiative.

• Recommended approval of SRO MOU as written, with future training clause recommendation (motion carried)

Plan Commission

The Monona Plan Commission will hold public hearings and consider zoning permits for two major projects: a new 43,500-square-foot administrative services building for Wisconsin Physicians Service at 1765 W. Broadway, and a new artificial turf field and replacement running track for Monona Grove School District at 4400 Monona Drive. The commission will also approve minutes from the previous meeting and receive staff updates on development projects.

• Zoning permit for WPS new construction at 1765 W. Broadway (Case No. 2-002-2021)
• Zoning permit for Monona Grove School District artificial turf field and running track at 4400 Monona Drive (Case No. 2-003-2021)
• Public hearings for both zoning permit requests
• Approval of minutes from February 8, 2021 meeting
• Staff report on development project proposals and upcoming meetings

The Plan Commission unanimously approved a zoning permit for Wisconsin Physicians Service (WPS) to construct a new building at 1765 W. Broadway, with conditions including revised landscaping, EV and e-bike charging conduit, and additional bike racks. The commission also unanimously approved a zoning permit for Monona Grove School District's artificial turf field and replacement running track at 4400 Monona Drive, subject to stormwater and right-of-way conditions.

• Approved zoning permit for WPS new construction at 1765 W. Broadway (unanimous)
• Approved zoning permit for artificial turf field and running track at 4400 Monona Drive (unanimous)
• Approved minutes of February 8, 2021 meeting (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing and consider a variance request for David and Jane Beebe. The applicants are seeking a variance from side yard setbacks to construct a second-story addition to their existing garage.

• Public hearing and action on variance request for 4647 Tonyawatha Trail (Case No. Z-002-2021) regarding side yard setbacks for a garage addition

The Monona Zoning Board of Appeals unanimously approved a variance request from David and Jane Beebe for a second-story addition to their existing garage at 4647 Tonyawatha Trail, waiving the side yard setback requirement. The board found the narrow, pie-shaped lot created an unnecessary hardship and that the 3-foot setback would compromise the building's design and integrity. The motion carried unanimously.

• Approved side yard setback variance for garage addition at 4647 Tonyawatha Trail (unanimous)
• Approved minutes of January 21, 2021 meeting (unanimous)

Library Board

The Monona Public Library Board will discuss the borrowing policy, annual report, strategic plan, and bookstore relocation plans. They will also review the director's report on a new youth services hire and the Ripple Project. The meeting includes approval of minutes, consent agenda, and bill payments.

• Review of borrowing policy
• Review of annual report and strategic plan
• Bookstore/Friends discussion on lower-level bookstore renovation
• Youth Services hire: Angelika Neitzel starting March 1, 2021
• January 2021 expenditures: $59,776.14 total

The Monona Public Library Board met via Zoom and approved the January 2021 minutes (with a correction to the meeting date), as well as the bill payments, financial report, and activity report for January. The board also discussed the upcoming retirement of Youth Services Coordinator Karen Wendt and a planned bookstore renovation, but tabled several other topics until the next meeting when more members are present.

• Approved January 2021 minutes with correction (motion passed)
• Approved bill payments, financial report, and activity report for January 2021 (motion passed)
• Tabled bookstore/Friends discussion, borrowing policy, annual report, YouTube/taping meetings, strategic plan, and book/movie recommendations until next meeting

Finance & Personnel Committee

The Finance & Personnel Committee will consider awarding a $1,193,436.94 contract to R.G. Huston for the Pirate Island Bridge Replacement Project, approve the purchase of an outdoor pool heater, and accept accounts payable checks. The meeting is held remotely via Zoom due to COVID-19.

• Resolution 21-2-2463: Award contract to R.G. Huston for $1,193,436.94 for Pirate Island Bridge Replacement
• Resolution 21-2-2464: Purchase approval of outdoor pool heater
• Acceptance of General Fund Accounts Payable checks dated Jan 15–Feb 11, 2021

The Finance and Personnel Committee approved a $1,193,436.94 contract with R.G. Huston for the Pirate Island Bridge Replacement Project, which came in under the $1.425M budget. The committee also approved the purchase of a new outdoor pool heater from Badger Swimpools for $10,000 under budget. Both resolutions passed unanimously on roll call votes.

• Approved Resolution 21-2-2463 awarding Pirate Island Bridge Replacement contract to R.G. Huston for $1,193,436.94 (unanimous)
• Approved Resolution 21-2-2464 for outdoor pool heater purchase from Badger Swimpools (unanimous)
• Accepted General Fund Accounts Payable checks dated January 15–February 11, 2021 (unanimous)
• Approved minutes of January 19, 2021 meeting (unanimous)

Sustainability Committee

The Monona Sustainability Committee will meet virtually on February 11, 2021, to discuss and plan sustainability initiatives. Key agenda items include updates on the Energy Campaign, Earth Week events, and the Forestry Challenge, as well as new business on Monona's 100% Clean Energy Action Planning. The meeting is open to the public, with options for in-person or electronic attendance.

• Energy Campaign staff and workgroup update
• Earth Week Events Planning Discussion
• Forestry Challenge staff update
• Monona 100% Clean Energy Action Planning

The Sustainability Committee discussed a proposed community garden by MESBA and agreed to vote on supporting it at the next meeting. They also planned Earth Week events, including a kayak/canoe paddle, an e-cycling event, and a forestry challenge, with some details still to be finalized. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved minutes from December 10, 2020 meeting (unanimous)
• Agreed to vote on supporting MESBA community garden at next meeting
• Planned kayak/canoe event for Earth Week on April 25
• Signed contract with Resource Solutions for e-cycling event on April 24
• Decided to merge memorial tree program with dedication tree idea
• Tabled forestry event details for further work group discussion

Landmarks Commission

The Monona Landmarks Commission will meet remotely to discuss maintenance projects for the Springhaven Pagoda and Stone Bridge Park improvements, as well as recommendations from the 2019 Mead & Hunt Architectural Survey for future preservation activities. They will also consider a promotional video for National Register nominations in partnership with Monona Community Media and receive staff updates on the CLG National Register and the Pagoda RFP.

• Discussion of maintenance projects for Springhaven Pagoda and Stone Bridge Park improvements
• Discussion of recommendations from 2019 Mead & Hunt Architectural Survey for future preservation activities
• Discussion of National Register Nomination Promotional Video with Monona Community Media
• Staff updates on CLG National Register and Springhaven Pagoda RFP
• Approval of minutes from January 13, 2021 meeting

The Monona Landmarks Commission held a discussion-only meeting, approving minutes from January 13, 2021. Members discussed potential maintenance projects for the Springhaven Pagoda, including stone repair and a sign, and explored options for using remaining CLG grant funds for preservation activities. No formal decisions or votes were taken on these items.

• Approved minutes of January 13, 2021 (unanimous)
• Discussed Springhaven Pagoda maintenance and sign content (no action)
• Discussed using remaining $17,500 CLG grant for Schwenn's Service or Panther Mound nominations (no action)
• Discussed archaeological investigation and inviting State Archaeologist to March meeting (no action)
• Discussed National Register promotional video with Monona Community Media (no action)

Parks & Recreation Board

The Monona Parks and Recreation Board will discuss and possibly recommend several items, including installing a B-Cycle bike-share station at Grand Crossing Park, purchasing a new outdoor pool heater, and supporting an Eagle Scout project for an accessible kayak launch at Schluter Park. They will also hear a final recommendation for a phased mountain bike trail at Maywood Park and discuss a resolution supporting reauthorization of the Knowles-Nelson Stewardship Grant Program.

• B-Cycle station at Grand Crossing Park: $19,620 capital cost for 12 docks, plus $6,000/year sponsorship/operation fees
• Outdoor pool heater replacement: $30,002 proposal from Badger Swimpools, within $40,000 budget
• Eagle Scout project: accessible kayak launch at Schluter Park
• Mountain bike trail discussion: phased approach at Maywood Park
• Resolution supporting Knowles-Nelson Stewardship Grant Program reauthorization

The Monona Park and Recreation Board voted unanimously to proceed with a mountain bike trail at Maywood Park and schedule a public information meeting, with final consideration set for March 9. The board also approved an Eagle Scout project and fundraising campaign for an accessible kayak/canoe launch at Schluter Park, and recommended City Council adopt a resolution supporting reauthorization of the Knowles-Nelson Stewardship Grant Program. A proposal for a B-Cycle station at Grand Crossing Park was discussed but no official action was taken, as board members wanted better financial terms.

• Approved Maywood Park location for mountain bike trail and scheduled public hearing (unanimous)
• Approved Eagle Scout project and fundraising for accessible kayak launch at Schluter Park (unanimous)
• Recommended City Council adopt resolution supporting Knowles-Nelson Stewardship Program reauthorization (unanimous)
• Recommended approval of new pool heater at Monona Community Pool (unanimous)
• Approved minutes from January 12, 2021 meeting (unanimous)
• B-Cycle station at Grand Crossing Park discussed, no action taken

License Review Committee

The February 9, 2021 License Review Committee meeting is cancelled because there are no agenda items. No decisions or discussions will take place.

Police & Fire Commission

The Monona Police and Fire Commission is holding a community listening session to gather input on police chief recruitment. The meeting will be conducted electronically due to the COVID-19 pandemic, with public attendance available via Zoom or phone.

• Community listening session on police chief recruitment
• Electronic meeting via Zoom (Meeting ID: 890 6283 8059) or phone 1-312-626-6799

The Monona Police and Fire Commission held a listening session to gather public input on the recruitment of a Police Chief. Five members of the public provided comments. No substantive decisions were made; the meeting adjourned unanimously.

• Adjourned meeting unanimously (7:13 PM)

Plan Commission

The Monona Plan Commission will hold a prehearing conference on a zoning permit request for building renovations at the Four Lakes Yacht Club (6312 Inland Way) and a public hearing on a new wall sign for Mojo Home Interiors (6328 Monona Drive). The meeting also includes approval of minutes and staff reports on development projects.

• Prehearing conference for Four Lakes Yacht Club renovations at 6312 Inland Way (Case No. 2-004-2021)
• Public hearing and action on Mojo Home Interiors wall sign at 6328 Monona Drive (Case No. S-001-2021)
• Staff report on development project proposals and economic development update

The Monona Plan Commission approved a wall sign permit for Mojo Home Interiors at 6328 Monona Drive, with conditions requiring an electrical permit and potential lighting adjustments. The commission also held a prehearing conference for a zoning permit request by Four Lakes Yacht Club for building renovations at 6312 Inland Way, but took no action on it. No other substantive decisions were made.

• Approved wall sign permit for Mojo Home Interiors at 6328 Monona Drive (motion carried)
• Held prehearing conference on Four Lakes Yacht Club zoning permit request (no action taken)

Public Works Committee

The Public Works Committee will discuss and consider awarding a $1,193,436.94 bid to R.G. Huston for the Pirate Island Bridge Replacement Project, along with updates on 2021 street maintenance and a parking ordinance change for apartment areas during snow emergencies. The meeting also includes a public appearance on Shore Acres alternate side parking and discussion of that topic.

• Pirate Island Bridge bid award: R.G. Huston, $1,193,436.94
• 2021 street maintenance update
• Parking ordinance update for apartment areas during snow emergency
• Shore Acres alternate side parking discussion
• Public appearance by Timothy Casper on Shore Acres parking

The Public Works Committee recommended approval of the R.G. Huston bid of $1,193,436.94 for the Pirate Island Bridge Improvements Project. The committee also discussed but took no action on a petition to revoke alternate side parking on Shore Acres Road, and discussed a potential ordinance update for apartment area parking during snow emergencies, which will be brought back later.

• Recommended approval of R.G. Huston bid for Pirate Island Bridge Improvements ($1,193,436.94)
• Approved minutes of December 2, 2020 meeting
• Adjourned at 7:15 pm

Public Safety Committee

The committee will discuss providing input for the Police Chief search and reviewing the 'Safe at Home' public education initiative. Members will also discuss the possibility of video recording committee meetings for public posting.

• Discussion of 'Safe at Home' Public Education Initiative
• Input regarding the City of Monona Police Chief search
• Discussion on video recording committee meetings for public posting
• Review of monthly financial reports for Law Enforcement, Fire Protection, Emergency Communications, and Ambulance

The Public Safety Committee discussed, but took no formal votes on, the new Safe at Home public education initiative, the potential elimination of the bicycle registration ordinance, and the process for the police chief search. The committee also discussed the possibility of recording meetings for public posting but made no decision. The minutes were approved as corrected.

• Approved minutes of December 23, 2020 meeting as corrected
• Discussed Safe at Home initiative; no formal action taken
• Discussed eliminating bike registration ordinance; no formal action taken
• Discussed recording committee meetings; no formal action taken
• Discussed police chief search process; no formal action taken

Distinguished Service Award Committee

The Distinguished Service Award Committee will meet electronically to consider the 2020 Distinguished Service Awards and Mayoral Award recommendations, and to discuss the appreciation reception and recording/broadcasting of meetings. The agenda includes a list of 2020 candidates and notes that the 2020 event was not held due to COVID-19, with awards to be issued in 2021.

• Consideration of 2020 Distinguished Service Awards
• Consideration of recommendations for 2020 Mayoral Awards
• Discussion of appreciation reception schedule/location/caterer
• Discussion of recording/broadcasting committee meetings
• 2020 event not held due to COVID-19; awards to be issued in 2021

The Distinguished Service Award Committee nominated Tom Stolper, Todd Stebbins, and Peggy McDonald for 2020 Distinguished Service Awards. The committee also discussed combining the 2019 and 2020 award events into one longer event, and agreed not to record or broadcast committee meetings to preserve the surprise for awardees.

• Approved minutes of December 16, 2019 meeting
• Nominated Tom Stolper for 2020 Distinguished Service Award
• Nominated Todd Stebbins for 2020 Distinguished Service Award
• Nominated Peggy McDonald for 2020 Distinguished Service Award
• Agreed recording/broadcasting committee meetings is not preferred or necessary

Plan Commission

The Monona Plan Commission will hold a public hearing and consider action on a zoning permit for Devon Self Storage at 2101 W. Broadway, a proposal that drew significant public opposition at the prior meeting. The commission will also hear a presentation on economic development in Monona. The agenda includes approval of minutes and staff reports.

• Public hearing and action on zoning permit for Devon Self Storage at 2101 W. Broadway (Case No. 2-015-2020)
• Presentation on economic development by City Administrator Gadow and City Planner Plowman
• Staff report on status of development project proposals
• Approval of minutes from January 11, 2021

Zoning Board of Appeals

The Zoning Board of Appeals will consider a variance request from Greg and Margaret Jakubczak. The applicants seek to reduce rear yard setbacks to construct an addition and a deck at their property.

• Variance request: 201 Stone Terrace (Case No. Z-001-2021) for rear yard setback reduction from 40' to 34'

Finance & Personnel Committee

The Finance and Personnel Committee will consider an ordinance updating the city's fees, fines, and penalties schedule, a resolution amending the 2021 capital budget for fire/EMS equipment, and a revised COVID-19 policy for employees. They will also accept accounts payable checks. The meeting is held remotely via Zoom due to the COVID-19 pandemic.

• Ordinance 1-21-737 updating the Fees, Fines and Penalties Schedule
• Resolution 21-1-2460 amending the 2021 Capital Budget for Fire/EMS Equipment
• Approving a Revised COVID-19 Policy for Employees
• Acceptance of General Fund Accounts Payable Checks (Dec 4, 2020 – Jan 14, 2021)

The Finance and Personnel Committee approved an updated Fees, Fines and Penalties Schedule (Ordinance 1-21-737), a capital budget amendment for fire/EMS equipment (Resolution 21-1-2460), a revised COVID-19 employee policy extending paid leave, and accepted accounts payable checks. All motions carried unanimously.

• Approved Ordinance 1-21-737 updating Fees, Fines and Penalties Schedule
• Approved Resolution 21-1-2460 amending 2021 Capital Budget for Fire/EMS equipment
• Approved revised COVID-19 Policy for Employees extending two weeks paid leave
• Accepted General Fund Accounts Payable checks dated Dec 4, 2020 – Jan 14, 2021

Library Board

The Monona Public Library Board will meet to discuss the library's reopening plan, the recent hire of a new Youth Services Coordinator, and other operational matters. The board will also review the director's report on a plumbing leak and bookstore renovation, and consider topics such as bilingual signage and video recording board meetings.

• Discussion of reopening plan in three stages
• New Youth Services Coordinator Tiffany Helgerson starting February 1, 2021
• Water main leak repair and bookstore renovation updates
• Review of December 2020 expenditures totaling $10,446.68
• Discussion of bilingual signage and video taping board meetings

Sustainability Committee

The Monona Sustainability Committee is meeting virtually due to COVID-19. They will discuss staff updates on outreach, smart metering, and building automation, plan Earth Week events, and consider a letter of support for the Monona Grove School District's Energy Innovation Grant application.

• Letter of support for Monona Grove School District Energy Innovation Grant application
• Discussion of Earth Week events planning
• Staff update on MSBI Logo, 2020 Outreach Summary, and Smart Metering and Building Automation Systems
• Forestry Challenge: donation fund and tree plantings
• Energy Campaign staff and workgroup update

The Sustainability Committee approved a motion to hire Resource Solutions to host an Earth Week e-cycling event, with the motion carried unanimously. The committee also discussed updates on the MSBI logo, outreach, smart metering, the energy campaign, and the Forestry Challenge, but no other formal decisions were made.

• Approved hiring Resource Solutions for Earth Week e-cycling event (unanimous)
• Approved minutes from December 10, 2020 meeting (no corrections)

Landmarks Commission

The Monona Landmarks Commission will meet remotely to receive updates on the San Damiano property at 4123 Monona Drive and discuss maintenance projects for the Springhaven Pagoda, alongside Stone Bridge Park improvements. The agenda includes staff updates on the park improvements, the pagoda RFP, and a CLG National Register update. No formal decisions are listed; the meeting is primarily for discussion and updates.

• Update on San Damiano property at 4123 Monona Drive
• Discussion of maintenance projects for Springhaven Pagoda
• Stone Bridge Park improvements update (Parks Board meeting 1/12/2021)
• Springhaven Pagoda RFP status
• CLG National Register update

The Monona Landmarks Commission received an update on the San Damiano property at 4123 Monona Drive, including news of a Clean Lakes Alliance award and fundraising efforts. The Commission also discussed maintenance projects for the Springhaven Pagoda and Stone Bridge Park improvements, but took no formal votes on these items. The only formal action was approval of the December 9, 2020 minutes with one correction.

• Approved minutes of December 9, 2020 with one correction
• Discussed San Damiano property update, no formal action
• Discussed Springhaven Pagoda maintenance and Stone Bridge Park improvements, no formal action
• Discussed CLG National Register nomination of three properties, no formal action

Mass Transit Commission

The Monona Mass Transit Commission will meet remotely to discuss unfinished business including the ridership report and COVID-19 update, and new business on the transit RFP for 2022-26, a post-COVID marketing plan, and a rider survey. The meeting is open to the public via Zoom or in person.

• Ridership report update
• COVID-19 update
• Transit RFP for 2022-26
• Transit marketing plan for post-COVID
• Transit survey

Parks & Recreation Board

The Monona Parks and Recreation Board will review the final design for Stone Bridge Park, including a recommendation to approve it, with a tentative bid date in early February. They will also hear a presentation from students about a potential mountain bike park, discuss whether to record board meetings, and consider a pilot floating pier at Winnequah Park lagoon.

• Stone Bridge Park final design review and recommendation; estimated project cost $743,500
• Mountain bike park presentation by Monona students; no decision expected
• Discussion on recording and publishing board meetings on YouTube
• Pilot project for floating pier on Winnequah Park lagoon
• Monona Bank RiverRink 2020 financial report

License Review Committee

The License Review Committee will consider the 2020/2021 operator license application for Ryan E. Driessen, a manager at Speedway on Royal Avenue, whose application was flagged by police due to a prior underage alcohol conviction within the last five years. The committee will decide whether to approve the license, with Driessen requested to attend and provide information. The meeting also includes approval of minutes from August 19, 2020.

• Operator license application for Ryan E. Driessen, 42 North Breese Terrace, Madison, WI 53726
• Police recommended review due to prior underage alcohol conviction
• License fees range from $10 to $65 depending on type and duration
• Meeting at 4:00 p.m. in Library Municipal Room, 1000 Nichols Road, Monona

The License Review Committee approved the 2020/2021 Operator License application for Ryan E. Driessen of Madison, Wisconsin. The committee reviewed his application and discussed his prior underage conviction, which does not meet denial criteria. The motion to approve was carried.

• Approved minutes of August 19, 2020 meeting
• Approved 2020/2021 Operator License for Ryan E. Driessen

Plan Commission

The Monona Plan Commission will hold public hearings and consider zoning permits for new uses at 2101 W. Broadway (Devon Self Storage) and 6007B Monona Drive (Brittni Andow), plus prehearing conferences for new construction at 1765 W. Broadway (WPS) and a new artificial turf field and track at 4400 Monona Drive (Monona Grove School District). The meeting also includes approval of minutes and staff reports.

• Zoning permit for indoor self-storage at 2101 W. Broadway (former Shopko, vacant since May 2019)
• Zoning permit for new use at 6007B Monona Drive
• Prehearing conference for WPS new construction at 1765 W. Broadway
• Prehearing conference for Monona Grove School District artificial turf field and running track at 4400 Monona Drive
• Approval of minutes from November 23, 2020

The Monona Plan Commission unanimously voted to table a zoning permit request by Devon Self-Storage, LLC for a new self-storage use at 2101 W. Broadway (Case No. 2-015-2020), after extensive public comment and discussion about whether the use is appropriate for the Community Design District. The Commission also unanimously approved a zoning permit for a nutrition club at 6007B Monona Drive (Case No. 2-001-2021), with conditions. Prehearing conferences were held for a new WPS building at 1765 W. Broadway and a new artificial turf field and track at 4400 Monona Drive, with no action taken.

• Tabled zoning permit for Devon Self-Storage at 2101 W. Broadway (unanimous)
• Approved zoning permit for Empire Nutrition at 6007B Monona Drive (unanimous)
• Held prehearing conference for WPS new construction at 1765 W. Broadway
• Held prehearing conference for Monona Grove School District turf field and track at 4400 Monona Drive