Moreland Hills public meetings in 2025

DEIB Commission

The commission will review the November 18, 2025 meeting minutes and receive updates on several ongoing projects, including a community cookbook, an art center collaboration, and website development. It will examine the 2025 financial statement, noting a $27.88 overspend of the $750 budget. The body will consider adding 2‑3 new DEIB commissioners and will receive the annual DEIB report for fiscal 2025.

• Review November 18, 2025 minutes
• Financial statement: $243.83 for welcome cards, $288.00 for DEIB T‑shirts, $174.60 for signs; $27.88 over $750 budget
• Consider adding 2‑3 new DEIB commissioners
• Update on DNO Insurance
• Annual DEIB Report for fiscal 2025

Village Council

The Village Council will consider the 2026 fiscal year budget and various administrative contracts. The meeting includes votes on insurance extensions, legal and engineering services, and personnel appointments.

• ORD. 2025-43: Permanent appropriations for fiscal year 2026
• ORD. 2025-44: Change Order No. 1 with United Survey, Inc. for 2024 Sewer Rehabilitation Program
• ORD. 2025-45 & 2025-46: Insurance contract extensions for MetLife and Mutual of Omaha
• ORD. 2025-48: Reappointment of Sherri Arrietta as Clerk
• ORD. 2025-52: Agreement with Chagrin Valley Engineering, Ltd. and Jeffrey J. Filarski for engineer services

The council unanimously approved the minutes from the November 12, 2025 meeting. It then suspended the rules and passed Ordinance 2025-43, establishing permanent appropriations for fiscal year 2026 and declaring an emergency. Finally, the council approved Ordinance 2025-44, authorizing Change Order No. 1 with United Survey, Inc. for the 2024 sewer rehabilitation program.

• Approved November 12, 2025 meeting minutes (6-0)
• Suspended rules for Ordinance 2025-43 (6-0)
• Passed Ordinance 2025-43 establishing FY 2026 appropriations and emergency (6-0)
• Passed Ordinance 2025-44 authorizing sewer rehab change order (6-0)

Village Council

The Village Council will hold a special meeting to discuss the Village Fiber Optic Project. The agenda also includes roll call, a period for resident questions and comments, and adjournment. No other specific actions or decisions are listed.

• Discussion of the Village Fiber Optic Project

The Village Council heard presentations from AT&T and a consulting firm about a proposed fiber‑optic network. Members asked questions about costs, timelines, landline service, and competition. The council indicated it may vote on the project later this month, but no vote or formal action was recorded at this meeting.

Village Council

The Village Council is holding a special meeting to review a specific ordinance. The body will discuss authorizing the Mayor to enter into a healthcare insurance contract for village employees.

• ORD. 2025-42: Contract with Cigna Healthcare for village employee healthcare insurance

The council first voted to suspend the rules for Ordinance 2025-42. It then unanimously approved the ordinance, authorizing Mayor Spencer to enter a contract with Cigna Healthcare for village employee coverage. The meeting was adjourned after a unanimous vote.

• Suspended rules for Ordinance 2025-42 (ayes: Emerman, Fish, Irish-Glass, Janke, Richman, Vincent; nays: none)
• Approved Ordinance 2025-42 authorizing Cigna health‑insurance contract (ayes: Emerman, Fish, Irish-Glass, Janke, Richman, Vincent; nays: none)
• Adjourned the special council meeting at 7:12 pm (ayes: Emerman, Fish, Irish-Glass, Janke, Richman, Vincent; nays: none)

Council Committee of the Whole

The Council Committee of the Whole will meet on Dec 3, 2025 to consider several agenda items. The meeting includes a discussion of employee salary increases and a review of upcoming ordinances. Routine reports and miscellaneous discussion are also on the agenda.

• Employee raises
• Upcoming ordinances
• Miscellaneous discussion

Road & Safety Committee

The committee will review updates from the Police, Service, and Engineering departments. Discussions include the addition of Flock LPR cameras and road maintenance activities.

• Proposed purchase of two Flock LPR Cameras on Bentleyville Road
• Installation of a speed box pole with solar panel at 419 Bentleyville Road
• Hiring of new officer Talmadge Patterson
• MH 15 auger motor replacement for equipment/truck repairs
• Update on clean-up from April 25, 2025 storm and flooding

Facilities Committee

The Facilities Committee will discuss maintenance updates for the Police Department and Village Hall. The body will also review utility updates and the final change order for the 2024 Sewer Rehabilitation Program.

• Police Department electrical update
• Village Hall handicap door materials for employee restroom remodel
• 2024 Sewer Rehabilitation Program final change order
• Tree planting on Strawberry Lane
• Garfield Park fall and leaf clean-up

Board of Zoning Appeals

The Board of Zoning Appeals will hear variance requests for a property at 3995 SOM Center Road and a property at 90 Greentree Road. The board will also approve minutes from a previous meeting.

• Approval of November 3, 2025 meeting minutes
• Front and side setback variance for 3995 SOM Center Road
• Garage door and roof pitch variance for 90 Greentree Road
• Public hearing for 3995 SOM Center Road
• Public hearing for 90 Greentree Road

The Board approved the minutes of the November 3, 2025 hearing (5‑0). It accepted the Conclusions of Fact for setback and accessory‑square‑footage variances at 3995 SOM Center Road (4‑0, 1 abstention). It granted variances for a front‑facing garage door and a third roof pitch at 90 Greentree Road (5‑0). The meeting was then adjourned (5‑0).

• Approved November 3 minutes (5-0)
• Approved Conclusions of Fact for setbacks and accessory square footage at 3995 SOM Center Road (4-0, 1 abstention)
• Approved front‑facing garage door variance at 90 Greentree Road (5-0)
• Approved third roof‑pitch variance at 90 Greentree Road (5-0)
• Accepted Conclusions of Fact for the Greentree Road variances (6-0)
• Adjourned the hearing (5-0)

Planning Commission

The Planning Commission will review three residential project applications. This includes a public hearing for a conditional use certificate regarding a stairway in a hillside zone.

• Addition at 90 Greentree Road (Lower Residence)
• Public hearing for conditional use certificate for a stairway in hillside zone at 30 Addison Lane (Dieleman Residence)
• Pool house at 4800 Chagrin River Road (Mehta/Leone Residence)

The commission approved the minutes from the November 3, 2025 meeting. It approved an addition and renovation at 90 Greentree Road, a conditional use certificate for a second stairway at 30 Addison Lane, and a pool house at 4800 Chagrin River Road, each with a condition for engineering review of topographical and storm‑water plans. The meeting was then adjourned.

• Approved November 3, 2025 minutes (5-0)
• Approved addition and renovation at 90 Greentree Road, contingent on topographical and storm‑water plans (5-0)
• Approved Conditional Use Certificate for additional stairway at 30 Addison Lane (5-0)
• Approved pool house at 4800 Chagrin River Road (5-0)
• Added condition requiring topographical and storm‑water plans for pool house (5-0)
• Adjourned meeting (5-0)

Road & Safety Committee

The Special Roads & Safety Committee will review traffic issues on Bentleyville Road. The agenda includes an introduction by the mayor and chair, a safety update from the chief, a legal update from the law director, public‑works considerations from the village engineer and service director, and a period for resident comments.

• Safety update on Bentleyville Road
• Legal update on Bentleyville Road
• Public works considerations for Bentleyville Road
• Resident comment period on Bentleyville Road issues

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will review progress on community projects and determine how to spend the remaining $678.55 in funds. The body will also discuss collaborations with the Orange Art Center and local food and book banks.

• Spending of remaining $678.55 for T-shirts and 'We Are Moreland Hills' signs
• Updates on 'We Are Moreland Hills' Cookbook
• Orange Art Center Collaboration
• Website and newsletter development
• Cleveland Food Bank and Cleveland Kid's Book Bank

Parks Commission

The Parks Commission will review updates from the mayor and the service department, recap the recent Fall Fest, and select the 2026 date for the Head for the Hills event based on survey feedback. The commission will also revisit ideas for improvements to Veterans Park. Additional business includes noting there will be no December meeting.

• Approve minutes from the October meeting
• Recap Fall Fest attendance, observations, and feedback
• Select and confirm the 2026 date for the Head for the Hills event
• Discuss ideas and improvements for Veterans Park
• Announce that there will be no December meeting

Village Council

The Village Council will consider several emergency ordinances. One ordinance (ORD 2025-27) amends zoning and recreation codes to clarify that private residential swimming pool rentals are not permitted. Additional ordinances (ORD 2025-39 and ORD 2025-40) authorize the mayor to purchase new pumps for the Easton Pump Station and to contract United Survey for smoke and dye testing at the Jackson Valley Pump Station. The meeting also includes a public hearing and routine council business.

• ORD 2025-27: Amend chapters 1171, 1323, 1151.03 and add Section 1121.17 to prohibit private residential swimming pool rentals (emergency).
• ORD 2025-39: Authorize the mayor to execute a purchase agreement with Excel Fluid Group for new chopper‑style pumps for the Easton Pump Station (emergency).
• ORD 2025-40: Authorize the mayor to contract United Survey, Inc. for smoke and dye testing at the Jackson Valley Pump Station area (emergency).
• ORD 2025-41: Provide additional appropriations and transfer already appropriated items (emergency).
• Public Hearing: Residents may present comments limited to two minutes.

The council approved the October 8, 2025 meeting minutes. Police Officer Brent Hathaway was sworn in as a new officer. Ordinance 2025-27, which prohibits the rental of private residential swimming pools, was passed on third reading.

• Approved minutes of October 8, 2025 (6-0)
• Swore in Police Officer Brent Hathaway
• Passed Ordinance 2025-27 prohibiting private residential pool rentals (6-0)

Green Commission

The Green Commission will hear a presentation from Cleveland Metroparks about a proposed All‑Purpose Trail through the South Chagrin Reservation. No formal decision is listed on the agenda; the item appears to be informational. The meeting also includes routine items such as approval of September minutes and miscellaneous business.

• Cleveland Metroparks presentation on proposed All‑Purpose Trail through South Chagrin Reservation
• Approval of September meeting minutes
• Miscellaneous business

Council Committee of the Whole

The Council Committee of the Whole will review a fiber optic Request for Proposals presented by Tom Reid and Sean O’Malley of Reid Consulting Group. The meeting includes reports from the mayor and other municipal officials, an update from the Council President, and consideration of upcoming ordinances. A miscellaneous discussion will follow before adjournment.

• Fiber Optic RFP – presentation by Tom Reid and Sean O’Malley (Reid Consulting Group)
• Reports and Communications from the Mayor & Other Municipal Officials
• Update from Council President
• Upcoming Ordinances
• Miscellaneous Discussion

The council voted to approve the minutes from the September 3, 2025 meeting. Council members then reviewed the fiber optic RFP results and compared proposals from AT&T and Chagrin Valley Gig, but no contract was selected. The next step is to hold a public meeting before any contract negotiations.

• Approved September 3, 2025 meeting minutes (unanimous AYES, no NAYS)

Road & Safety Committee

The Roads & Safety Committee will hear resident concerns about Bentleyville Road and receive updates from the Police Department, Village Engineer, and Service Department. Topics include a new officer in training, a hiring candidate in the final phase, the 2025 Drainage and Culvert Program, equipment and road repairs, and a recent storm clean‑up. No formal actions are listed.

• Resident concerns regarding Bentleyville Rd
• Police Dept.: New Officer Brent Hathaway in training with FTO Ptl. Schoger
• Police Dept.: Candidate Patterson in final hiring phase, conditional offer given
• Village Engineer: Update on the 2025 Drainage and Culvert Program
• Service Dept.: Equipment/truck repairs, drainage, roadside pruning, in‑house pavement repairs

The Roads & Safety Committee approved the minutes from the previous meeting. A motion to adjourn was then approved, ending the session. No other formal actions were voted on during this meeting.

• Approved previous meeting minutes
• Adjourned the meeting

Facilities Committee

The Facilities Committee will discuss building maintenance items, including the police department and the acquisition of materials for the Village Hall handicap door restroom remodel. Utilities topics include updates to the plant and pump stations, a pump replacement at the Easton Pump Station, and a testing contract for the Jackson Valley Pump Station investigation. Parks and greenspace items cover village landscaping projects and fall leaf clean‑up at Garfield Park. The committee will also address pavilion restroom issues.

• Employee restroom remodel: Village Hall handicap door – materials acquisition
• Easton Pump Station pump replacement
• Jackson Valley Pump Station I&I investigation testing contract
• Village landscaping projects
• Garfield Park fall/leaf clean‑up

The Facilities Committee approved the September 30 meeting minutes with a unanimous vote. The committee discussed replacing the Easton Lane pump station with a Barnes chopper pump and plans to recommend awarding Jackson Valley testing to United Survey, but no final vote was taken. Ongoing maintenance issues were noted, and the committee will seek quotes for time‑activated locks for pavilion restrooms.

• Approved September 30 meeting minutes (unanimous)

Planning Commission

The Moreland Hills Planning Commission will first approve the minutes from its October 6, 2025 meeting. It will then consider an exterior alteration request for the Farris Residence at 30790 Jackson Road, submitted by owners Timothy and Hilary Farris with architect Eli Mahler & Associates. Finally, the commission will discuss a sunroom addition/reconstruction for the Zuker Residence at 70 Cableknoll Lane, a project previously approved in July 2021. The meeting will conclude with discussion and adjournment.

• Approval of minutes from the October 6, 2025 Planning Commission meeting
• Exterior alterations request for 30790 Jackson Road (Farris Residence)
• Sunroom addition/reconstruction for 70 Cableknoll Lane (Zuker Residence, previously approved July 2021)
• Discussion and adjournment

The commission unanimously approved the minutes from the October 6 meeting. It also approved exterior alterations at 30790 Jackson Road, including removal of a garage door and new siding. Finally, the commission approved the previously authorized sunroom addition at 70 Cableknoll Lane, conditioning approval on no more than two roof pitches and recommending the roof slope match the house.

• Approved October 6 meeting minutes (6-0)
• Approved exterior alterations at 30790 Jackson Road (6-0)
• Approved sunroom addition at 70 Cableknoll Lane, conditioned on ≤2 roof pitches (6-0)
• Adjourned meeting (6-0)

Board of Zoning Appeals

The Board will approve minutes from the October 6, 2025 hearing, consider conclusions of fact for a lot split/consolidation on Nyman Properties (35095 Miles Road/4925 SOM Center Road), and decide on variances requested for front and side setbacks and an accessory barn on the Brown Property at 3995 SOM Center Road. The meeting will conclude with discussion and adjournment.

• Approve minutes from the October 6, 2025 Board of Zoning Appeals public hearing
• Nyman Properties – conclusions of fact for lot split/consolidation at 35095 Miles Road and 4925 SOM Center Road
• Brown Property – front setback variance of 55 ft (required 120 ft) and side setback variance of 20 ft (required 35 ft) at 3995 SOM Center Road
• Brown Property – accessory structure variance of 440 sq ft for a 1,440 sq ft barn (allowable 1,000 sq ft) at 3995 SOM Center Road
• Discussion and adjournment

The Board unanimously approved the minutes from the October 6, 2025 hearing. The applicant for the Nyman Properties lot‑split variance withdrew the request, so the Board took no further action. No vote was taken on the variances requested for the Brown Property; the matter was left for future consideration.

• Approved October 6, 2025 Board of Zoning Appeals minutes (unanimous)
• Dismissed Nyman Properties variance request after applicant withdrawal (no further action)
• No decision made on Brown Property front, side, and area variances (discussion only)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will review the September 16, 2025 minutes and discuss the Accidental Anchorwoman Book Club. It will receive updates on several ongoing projects, including a community cookbook, an art‑center collaboration, newsletter/social media, website development, and a book‑club subcommittee. The commission will also review its financial statement and decide how to spend the remaining $678.55, and will receive an update on DNO insurance.

• Review September 16, 2025 meeting minutes
• Review Accidental Anchorwoman Book Club
• Updates on cookbook, art‑center collaboration, newsletter/social media, website development, and book‑club subcommittee
• Update on financial statement and decision on spending the remaining $678.55
• Update on DNO insurance

Parks Commission

The Parks Commission will discuss updates from the mayor and service department, consider closing the Cabin at Cabin & Birth Site Park and identify any needs before spring 2026, recap the 2025 Head for the Hills event with financial results and feedback, and finalize planning for the Fall Fest on October 25. The board will also revisit ideas for improvements to Veterans Park before adjourning.

• Cabin & Birth Site Park – discuss cabin closing and any needs before spring 2026
• Head for the Hills 2025 – review results, financial summary, feedback, and 2026 ideas
• Fall Fest (Oct 25) – finalize remaining preparation tasks and volunteer needs
• Veterans Park – revisit discussion on ideas and improvements

The commission unanimously approved the minutes from the September 15 meeting, pending a change to remove a former member from the absent list. Commissioners decided the board will not meet in December. The meeting was then adjourned unanimously.

• Approved September 15 minutes (unanimous, pending member list change)
• Decided the Parks Commission will not meet in December
• Adjourned the meeting (unanimous)

Village Council

The Village Council will discuss ordinances regarding pool rentals, road resurfacing, and public service contracts. The body is also reviewing agreements for fire protection and emergency medical services.

• Ord. 2025-27: Clarifies that private residential swimming pool rental is not permitted
• Ord. 2025-34: Consent for ODOT project to resurface So. Woodland Road
• Ord. 2025-35: Contract with Gridiron Guys LLC for Village salt barn roof replacement
• Ord. 2025-36: Agreement with Chagrin Falls Suburban Volunteer Fireman’s Association Inc. for fire and EMS
• Res. 2025-37: Request for tax levy and special assessment advances for fiscal year 2026

The council voted to approve the minutes of the September 20, 2025 regular meeting as amended. All six members present voted aye and none voted nay, so the motion carried. No other substantive actions or votes were recorded at this meeting.

• Approved September 20, 2025 meeting minutes (6-0)

Planning Commission

The Planning Commission will hold a public hearing on Ordinance 2025-27, which amends swimming pool regulations to prohibit private residential pool rentals and declares an emergency. The commission will also consider three development applications: an accessory building at 34775 Miles Road, exterior alterations and an addition at 40 Winterberry Lane, and a re‑plat of the Moreland Commons subdivision on Chagrin Boulevard. After reviewing these items, the commission will adjourn.

• Ordinance 2025-27 – public hearing to prohibit private residential swimming pool rentals
• Haus Residence – accessory building request at 34775 Miles Road
• Kamat Residence – exterior alterations and addition at 40 Winterberry Lane
• OGDC Moreland Commons – re‑plat of Moreland Commons Town Homes on Chagrin Boulevard
• Approval of minutes from the September 2, 2025 Planning Commission meeting

The commission approved the September 2 minutes with minor corrections. It approved an accessory barn at 34775 Miles Road and an exterior addition at 40 Winterberry Lane. It also approved the re‑plat revisions for the Moreland Commons townhomes. No decision was made on the proposed swimming‑pool ordinance.

• Approved September 2 minutes (6-0)
• Approved accessory building at 34775 Miles Road (6-0)
• Approved addition and exterior alterations at 40 Winterberry Lane (6-0)
• Approved plat revisions for Moreland Commons townhomes (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to establish conclusions of fact for two properties. The session includes a continued review of a lot split and a variance for a detached garage.

• Nyman Properties: Conclusions of fact for lot split/consolidation at 35095 Miles Road/4925 SOM Center Road
• Goldman Residence: Conclusions of fact for area variance for a detached garage at 33435 Jackson Road

The Board of Zoning Appeals approved the September 2, 2025 meeting minutes and deferred a vote on Nyman Properties lot split/consolidation to the November 3, 2025 hearing. It also approved a variance allowing a detached garage at 33435 Jackson Road by a 4‑to‑2 vote, requiring evergreen screening on the west facade. The meeting was adjourned at 6:02 pm.

• Approved September 2, 2025 Board of Zoning Appeals minutes (unanimous)
• Deferred vote on Nyman Properties lot split/consolidation Conclusions of Fact to November 3, 2025 (unanimous)
• Approved variance for accessory building at 33435 Jackson Road (4‑2), condition: plant evergreen screening
• Adjourned the meeting at 6:02 pm (unanimous)

Road & Safety Committee

The Roads & Safety Committee will receive updates on several ongoing projects, including the South Woodland road resurfacing funded by ODOT and the 2025 asphalt program. It will also discuss police department equipment orders and background checks for two officer candidates. Additional items include a resident concern about Bentleyville Road, service department repairs, and recent storm‑related clean‑up.

• South Woodland Resurfacing – ODOT
• Ordering new Police Department PCs
• Background checks for two officer candidates
• Pavement repairs: patch over culverts on Chagrin River Road and Jackson Road near Orange Village line
• Resident concern: Bentleyville Road

The committee voted to approve the September 30, 2025 minutes. The meeting was then adjourned. No other substantive actions were decided.

• Approved meeting minutes (motion by Bill Janke, seconded by Mayor Spencer)
• Adjourned meeting (motion by Bill Janke, seconded by Mayor Spencer)

Facilities Committee

The committee will consider maintenance work for the police department gutter tape, the Village Hall restroom handicap door, and the Salt Barn roof. It will receive updates on the plant and pump station. The committee will also discuss landscaping projects, including tree planting on South Strawberry and work at Garfield Park. No other business is listed.

• Police Department gutter tape repairs – two quotes received
• Village Hall employee restroom remodel – handicap door, materials being acquired
• Salt Barn roof repair
• Plant and pump station updates
• Village landscaping projects – trees to be planted on S. Strawberry

The committee approved the September 2 meeting minutes unanimously. It agreed to move ahead with Agresta's $11,500 gutter‑tape repair for the Police Department. The committee approved replacing two removed trees with new ones on S. Strawberry and at the Pavilion. It approved adding pest control at Garfield Cabin to the village‑wide contract. The meeting was adjourned by motion.

• Approved September 2 meeting minutes (unanimous)
• Approved moving ahead with Agresta gutter tape repair ($11,500)
• Approved replacing two removed trees with new ones on S. Strawberry and Pavilion
• Approved adding pest control at Garfield Cabin to village contract
• Motion to adjourn passed

DEIB Commission

The commission will review the August 15, 2025 meeting minutes and the “We Are Moreland Hills” initiative. Members will receive updates on several ongoing projects, including a community cookbook, an art center collaboration, newsletter and website work, and a book‑club subcommittee. The agenda also includes a review of the Neighborhood Block Party held on August 24, 2025 and a presentation of the Fiscal 2025 year‑end report.

• Review August 15, 2025 meeting minutes
• Review “We Are Moreland Hills” initiative
• Update on Neighborhood Block Party at 80 Meadowhill (8/24/25)
• Fiscal 2025 year‑end report presentation
• Updates on ongoing projects: cookbook, art center collaboration, newsletter/social media, website, book‑club subcommittee

The commission moved to approve the August 19 minutes; the motion was seconded. The commission deferred further discussion of the $750 allocation to next month after a motion was made and seconded. The meeting was adjourned at 8:16 PM after a motion that carried.

• Motion to approve August 19 minutes made and seconded (outcome not recorded)
• Motion to discuss $750 allocation further next month made and seconded (outcome not recorded)
• Motion to adjourn meeting at 8:16 PM carried

Parks Commission

The Parks Commission will discuss planning for the Head for the Hills 2025 event and the October 25th Fall Fest. The body will also receive updates on the Cabin & Birth Site Park and trail maintenance.

• Discussion of possible additional appropriation for aggregate on Forest Ridge trails
• Planning for Head for the Hills 2025, including 5K, sponsors, and marketing
• Planning for Fall Fest on October 25th
• Review of Cabin docent schedule and maintenance needs

The commission unanimously approved the minutes from the August 18, 2025 meeting. A motion to adjourn was also passed unanimously. In addition, the commission ordered 130 tote bags for the upcoming Head for the Hills event.

• Approved August 18, 2025 minutes (unanimous)
• Ordered 130 tote bags for Head for the Hills giveaway (no vote)
• Adjourned meeting (unanimous)

Village Council

The Moreland Hills Village Council will consider several resolutions and ordinances. Items include authorizing the mayor to extend an audit services agreement with Julian & Grube, Inc. for five fiscal years, entering a grant program with the Northeast Ohio Regional Sewer District, and approving forms for opioid settlement agreements. Additional measures cover a purchase of a recycle truck and the adoption of budget‑commission tax levy rates.

• Res. 2025-28 – Authorize the mayor to enter an extension agreement with Julian & Grube, Inc. for audit services for fiscal years ending Dec 31, 2025 through Dec 31, 2029, declaring an emergency.
• Ord. 2025-29 – Authorize the mayor to enter a Member Community Infrastructure Grant Program agreement with the Northeast Ohio Regional Sewer District for the Jackson Valley Pump Station Service Area I & II Removal Phase 1 project, declaring an emergency.
• Ord. 2025-30 – Authorize the mayor to execute and deliver subdivision participation and release forms for nationwide opioid settlement agreements with Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus, declaring an emergency.
• Ord. 2025-32 – Authorize the mayor to execute a purchase agreement with Best Equipment Co. for a recycle/rubbish truck through the Sourcewell Cooperative Purchasing Program, declaring an emergency.
• Res. 2025-33 – Accept the amounts and rates determined by the Budget Commission, authorize the necessary tax levies, and certify them to the County Fiscal Officer.

The council unanimously approved the minutes from the August 13 meeting. It also approved a motion allowing the Village Engineer to develop specifications and begin easement acquisition for the West Juniper Storm Sewer Relief Improvement Project. The council discussed recycling‑cart stickers and possible fines, but no action was taken on those items.

• Approved August 13, 2025 meeting minutes (unanimous)
• Approved Village Engineer to develop specs and start easement work for West Juniper storm‑sewer project (unanimous)
• Discussed recycling‑cart sticker education (no decision)
• Discussed possible fines for improper recycling items (no decision)
• Mayor reported pending purchase of a new recycling truck (no decision)
• Chief reported upcoming $12,500 police computer purchase (no decision)
• Mayor noted potential $30,000 federal grant for solar project (no decision)
• Law Director mentioned upcoming cybersecurity resolution deadline (no decision)

Green Commission

The Green Commission will meet to receive updates on low/no waste initiatives and the website subcommittee. The body will also discuss future events including EcoFest and talks on invasive and native plants.

• Low/No Waste update
• Website subcommittee update
• Ripples of Plastic Screening update
• Planning for EcoFest
• Planning for Invasive Plant and Native Garden talks

The Green Commission approved the September 3 meeting minutes after a motion by Ms. Neuger and a second by Ms. Dawson. The meeting was then adjourned following a motion by Ms. Meli. The board also discussed updates on recycling audits, waste‑reduction flyers, website plans, upcoming community events, and a possible South Chagrin Metroparks trail project, but no formal votes were taken on those items.

• Approved meeting minutes (motion by Ms. Neuger, seconded by Ms. Dawson)
• Adjourned meeting (motion by Ms. Meli)

Council Committee of the Whole

The Council Committee of the Whole will meet to discuss the renewal of the Chagrin Valley Fire Department contract with Chief Frank Zugan. The body will also review upcoming ordinances and receive reports from municipal officials.

• Chagrin Valley Fire Department contract renewal discussion

The council unanimously approved the minutes from the August 6, 2025 meeting. Council members discussed the Chagrin Valley Fire Department contract renewal and decided to adopt a 12% annual increase for the three‑year contract, using ambulance billing offsets to fund capital costs. The fire chiefs will send the proposed contract to each community for signature.

• Approved August 6, 2025 meeting minutes (unanimous)
• Adopted 12% yearly increase to Chagrin Valley Fire Dept contract (2026‑2028)
• Authorized offset of ambulance billing to fund capital budget over three years
• Directed fire chiefs to submit contract offers to all six communities

Planning Commission

The Planning Commission will hold a preliminary discussion on an ordinance to prohibit private residential swimming pool rentals. The body will also review several residential construction and zoning requests.

• Ordinance 2025-27 regarding the prohibition of private residential swimming pool rentals
• Detached garage request for 33435 Jackson Road
• Addition request for 4800 Chagrin River Road
• Detached garage and porch extension request for 12 Cotswold Lane
• Hillside Zoning Certificate and new dwelling for 35 Hopewell Trail

The commission approved the minutes from the August 4, 2025 meeting. It conditionally approved a detached garage at 33435 Jackson Road, an addition at 4800 Chagrin River Road, and a detached garage with porch extension at 12 Cotswold Lane. It also approved the revised design for a new home at 35 Hopewell Trail and the accompanying hillside zoning certificate. Finally, the commission adopted Ordinance 2025-27, which clarifies that private residential swimming pool rentals are prohibited.

• Approved August 4, 2025 Planning Commission minutes
• Approved detached garage at 33435 Jackson Road, conditional on plan revisions and engineering approval
• Approved addition at 4800 Chagrin River Road
• Approved detached garage and porch extension at 12 Cotswold Lane, conditional on engineering review and matching garage doors
• Approved new home design at 35 Hopewell Trail, conditional on siding change and engineering topo approval
• Approved hillside zoning certificate for construction at 35 Hopewell Trail
• Approved Ordinance 2025-27 banning private residential pool rentals and declaring an emergency

Facilities Committee

The Moreland Hills Facilities Committee will conduct routine procedural items and discuss ongoing building maintenance, utility updates, and parks projects. No formal decisions are listed on this agenda.

• Police Department gutter tape repairs pending additional quotes
• Village Hall employee restroom handicap door materials being acquired
• Jackson Valley Pump Station flow monitoring
• Village Landscaping Projects: trees to be planted on S. Strawberry in September

The committee unanimously approved the August 5 meeting minutes. No other substantive actions were taken. The meeting was then adjourned at 11:14 a.m.

• Approved August 5 meeting minutes (unanimous)
• Adjourned meeting

Road & Safety Committee

The committee will discuss resident concerns regarding Bentleyville Road and signage at Giles and Millcreek. The meeting includes updates on police department hiring and equipment, as well as engineering reports on the 2025 Asphalt Program and W. Juniper Drainage Study.

• Resident signage complaint at Giles and Millcreek
• Background checks for two new police officer candidates
• 2025 Asphalt Program update
• W. Juniper Drainage Study
• Clean-up update for April 25, 2025 storm and flooding issues

The committee approved the September 2 meeting minutes. It decided to pull the road‑closed signs at Giles and Millcreek, leaving only the dead‑end sign. No other formal actions were voted on; the meeting was then adjourned.

• Approved meeting minutes (motion by Mayor Spencer, seconded by Ted DeWater)
• Ordered removal of road‑closed signs at Giles and Millcreek, leaving dead‑end sign (action by Ted DeWater)
• Adjourned meeting (motion by Council Person Bill Janke, seconded by Mayor Spencer)

Board of Zoning Appeals

The Board of Zoning Appeals will consider several variance requests for residential additions and garages. The board will also determine conclusions of fact for a lot split and a garage addition from previous hearings.

• Nyman Properties: Conclusions of fact for lot split/consolidation at 35095 Miles Road/4925 SOM Center Road
• Moore Residence: Conclusions of fact for garage addition and side setback variance at 185 Murwood Drive
• Goldman Residence: 470 square foot area variance for a 1,470 square foot detached garage at 33435 Jackson Road
• Mehta/Leone Residence: Driveway width and side setback variances for an addition at 4800 Chagrin River Road
• Wolfort Residence: 1 foot eave height variance for a detached garage at 12 Cotswold Lane

The Board approved the amended Conclusions of Fact for the garage addition at 185 Murwood Drive. It deferred the vote on the Nyman Properties lot‑split conclusions to the October 6 meeting. It also approved a 470‑square‑foot variance for a detached garage at 33435 Jackson Road, conditional on additional evergreen screening, and approved the minutes of prior meetings.

• Approved July 7, 2025 Board minutes (AYES all members, NAYES none)
• Approved August 4, 2025 Board minutes with correction (AYES 5, ABSTENTIONS 1, NAYES none)
• Deferred vote on Nyman Properties Conclusions of Fact to Oct 6, 2025 (AYES all members, NAYES none)
• Amended Conclusions of Fact for 185 Murwood Drive garage addition (AYES 5, ABSTENTIONS 1, NAYES none)
• Approved amended Conclusions of Fact for 185 Murwood Drive garage addition (AYES 5, ABSTENTIONS 1, NAYES none)
• Approved 470‑sq ft variance for detached garage at 33435 Jackson Road, contingent on evergreen screening (AYES 4, NAYES 2)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission is meeting to receive updates on ongoing community projects. The body will discuss local collaborations and upcoming neighborhood events.

• Updates on 'We Are Moreland Hills' Cookbook and website development
• Orange Art Center Collaboration update
• Book Club Subcommittee meeting for 'Anatomy of Innocence' on 9/18
• Park and Green Commission event featuring Carter BBQ Food Truck and live music
• Neighborhood Block Party at 80 Meadowhill on 8/24/25

The commission made and seconded a motion to approve the July 15, 2025 minutes (outcome not recorded). A motion to adjourn the meeting was carried. The session also included updates on the cookbook project, Orange Art Center Art Fest, newsletter, website, book clubs, and planning for the September community event.

• Motion to approve July 15, 2025 minutes made and seconded (outcome not recorded)
• Motion to adjourn the DEIB Commission meeting carried

Parks Commission

The Parks Commission will discuss updates on Veterans’ Park improvements, plan the 2025 Head for the Hills 5K event, and prepare for Fall Fest on October 25th. The meeting will also include a welcome for new member Oriana Arnold and updates from the mayor and service department.

• Welcome new Parks Commission member Oriana Arnold
• Review Veterans’ Park improvements and observations
• Plan Head for the Hills 2025 5K event logistics (sponsors, marketing, hike guide)
• Prepare Fall Fest (Oct 25) plans and volunteer needs

The commission approved the purchase of two overhead banners, 20 new road signs, and a sponsor banner. The Fall Fest on October 25 was scheduled for 12:00 p.m. to 3:00 p.m., extending the event by one hour. The minutes from the July 21 meeting were adopted, and the meeting was adjourned unanimously.

• Approved purchase of two overhead banners ($1,048.55) and 20 new road signs ($1,526.86) (vote not recorded)
• Approved purchase of sponsor banner (vote not recorded)
• Approved Fall Fest schedule for Oct 25, 12:00‑3:00 (all members voted yes)
• Approved minutes from July 21, 2025 meeting (all members in attendance voted yes)
• Motion to adjourn passed (all members voted yes)

Village Council

The Village Council will review several ordinances, including a proposal to prohibit the rental of private residential swimming pools. The body will also consider a pavement marking contract and a settlement regarding opioid claims.

• Ord. 2025-24: Contract with American Roadway Logistics for 2025 pavement marking program
• Ord. 2025-25: Settlement of claims against Purdue Pharma L.P. & Sackler Family regarding opioids
• Ord. 2025-26: Additional appropriations and transfer of appropriated items
• Ord. 2025-27: Amendment to prohibit private residential swimming pool rentals

The council unanimously approved the minutes from the June 11, 2025 meeting. Matthew Spannagel was sworn in to serve on the DEIB and Green Commissions. A motion was carried to let the Village Engineer develop specifications and advertise bids for the 2025 Culvert and Drainage Program.

• Approved minutes of June 11, 2025 (unanimous)
• Swore in Matthew Spannagel to DEIB and Green Commissions
• Motion carried to allow Village Engineer to develop specs and advertise bids for 2025 Culvert and Drainage Program (unanimous)

Council Committee of the Whole

The meeting agenda consists of procedural boilerplate. The body will review reports, receive updates from the Council President, and discuss upcoming ordinances.

The Council voted to approve the minutes from the July 2, 2025 meeting. The meeting was then adjourned at 7:43 pm. No other substantive actions were decided during this session.

• Approved July 2, 2025 meeting minutes (6-0)
• Adjourned meeting at 7:43 pm (6-0)

Road & Safety Committee

The committee will discuss police department recruitment and the need for new computers to meet CJIS requirements. The meeting also covers road maintenance, drainage programs, and storm clean-up updates.

• Police Department background process for one of five interviewed candidates
• Quote request from CVD for new Police Department PCs
• Pavement Marking Program bids
• 2025 Drainage & Culvert Program
• Storm sewer replacement at Lochspur Cul-de-Sac

The committee established a quorum and approved the minutes from the August 5 meeting. The village engineer presented a $30,213.50 contract award request for pavement marking, but the outcome was not recorded. The service department plans to budget replacement of five computers in 2026 and to replace a 12‑inch culvert with a 15‑inch culvert on Lochspur. Residents discussed flooding and traffic concerns, but no further actions were decided.

• Approved meeting minutes (motion by Bill Janke, seconded by Mayor Spencer)

Facilities Committee

The Facilities Committee is discussing ongoing building repairs and utility updates. The body is reviewing quotes for police department gutter repairs and tracking landscaping progress in village parks and streets.

• Police Dept. gutter tape repairs (awaiting additional quotes after Agresta Electric quote was deemed too high)
• Village Hall employee restroom handicap door remodel
• Plant and pump station utility updates
• Tree planting on Basswood and Aspenwood
• Scheduled tree planting on S. Strawberry in September

The Facilities Committee unanimously approved the July 1 meeting minutes. A motion to adjourn was made, seconded and carried, ending the meeting at 11:14 am. No other substantive actions were decided.

• Approved July 1 meeting minutes (unanimous)
• Adjourned meeting at 11:14 am (motion passed)

Planning Commission

The Planning Commission will review plans for two residential additions. The meeting includes the approval of minutes from the July 7, 2025, meeting.

• Addition to the Shapiro/Rossi residence at 185 Sterncrest Drive
• Addition to the Kanfer residence at 95 Ridgecreek Trail

The Planning Commission approved the minutes from the July 7, 2025 meeting. It then approved a master‑suite addition at 185 Sterncrest Drive and a screen‑porch addition at 95 Ridgecreek Trail. The meeting was adjourned at 7:05 p.m.

• Approved July 7 minutes (4‑0‑1 abstain)
• Approved master suite addition at 185 Sterncrest Drive (5‑0)
• Approved screen porch addition at 95 Ridgecreek Trail (5‑0)
• Adjourned meeting (5‑0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider variance requests for residential additions and garage construction. The board will also determine conclusions of fact for a lot split and consolidation.

• Nyman Properties: Conclusions of fact for lot split/consolidation at 35095 Miles Road/4925 SOM Center Road
• Moore Residence (185 Murwood Drive): Variance of 26 feet for side setback and variance for front-facing garage doors
• Shapiro/Rossi Residence (185 Sterncrest Drive): Variance of 5 feet 2 inches for side setback for an addition

The Board postponed approval of the July 7 minutes and the Nyman property conclusions until the September 2 meeting (5‑0 vote). It then approved the side‑setback and front‑facing garage door variances for the Moore residence, requiring evergreen screening at the property line (3‑2 vote). No other applications were decided.

• Postponed approval of July 7, 2025 minutes and Nyman property Conclusions of Fact to Sep 2, 2025 (5‑0)
• Approved Moore residence side‑setback and front‑facing garage door variances, conditioned on evergreen screening (3‑2)

Records Commission

The Records Commission will meet to discuss and review any necessary changes to the city's Records Retention Schedule. The body will also vote on the approval of minutes from the January 28, 2025 meeting.

• Approval of January 28, 2025 meeting minutes
• Review of Records Retention Schedule changes

Parks Commission

The Parks Commission will review results from the Garfield Cabin open house and archaeological dig camp. Members will discuss potential improvements for Veterans’ Park and coordinate logistics for the Head For The Hills 2025 event. The Service Department will provide updates on Forest Ridge trails and water sources.

• Garfield Cabin, Birth Site and MHHS transition activities
• Water source exploration and aggregate for Forest Ridge trails
• Veterans’ Park improvement ideas
• Head For The Hills 2025 planning including 5K, sponsors, and marketing

The Parks Commission unanimously approved the minutes from the May 19, 2025 meeting. A motion to adjourn was also passed unanimously. No other formal actions or votes were recorded.

• Approved May 19, 2025 Parks Commission minutes (unanimous)
• Adjourned the meeting (unanimous)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will discuss updates on several ongoing community projects. The body will also review details for the 'We Are Moreland Hills' event involving the Park and Green Commission.

• Updates on 'We Are Moreland Hills' Cookbook
• Orange Art Center Collaboration
• Newsletter, social media, and website development
• Book Club Subcommittee planning
• Coordination of Carter BBQ Food Truck, face painting, and live music for 'We Are Moreland Hills'

The DEIB Commission voted to adjourn the July 15, 2025 meeting at 8:24 PM. No other motions were recorded as carried. The remainder of the meeting consisted of updates and discussion items.

• Adjournment motion carried (8:24 PM)

Planning Commission

The Planning Commission will review several requests for residential additions and a lot split/consolidation. The body will also vote on the approval of minutes from the June 2, 2025 meeting.

• Rear porch addition at 33870 Hiram Trail
• Lot split/consolidation at 35095 Miles Road/4925 SOM Center Road
• Breezeway addition at 4265 Giles Road
• New dwelling at 150 Mill Creek
• Garage addition at 185 Murwood Drive

The commission unanimously approved the minutes from the June 2 meeting with a correction. It also approved a rear porch addition, a lot split/consolidation, a breezeway addition, a new dwelling, and an addition with contingencies at several village properties. All motions passed with no nay votes.

• Approved June 2, 2025 minutes with correction (unanimous)
• Approved rear porch addition at 33870 Hiram Trail (unanimous)
• Approved lot split/consolidation at 35095 Miles Rd and 4925 SOM Center Rd (unanimous)
• Approved breezeway addition at 4265 Giles Rd (unanimous)
• Approved new dwelling at 150 Mill Creek Lane (unanimous)
• Approved addition/renovation at 4087 Giles Rd with brick and window contingencies (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will consider several variance requests for residential properties. This includes a proposal for a lot split and consolidation at 35095 Miles Road/4925 SOM Center Road. The board will also review setback requests for a pool, patio, and porch additions.

• Nyman Properties: Variances for lot split/consolidation at 35095 Miles Road/4925 SOM Center Road
• Schaefer Residence: Side setback variances for an in-ground pool and patio at 90 Quail Hollow Drive
• Dommus Construction: Side setback variance for a porch addition at 33870 Hiram Trail
• Myeroff Residence: Conclusions of fact for side setback variances at 4265 Giles Road

The Board unanimously approved the minutes of the June 2, 2025 Board of Zoning Appeals hearing, with one modification on the second page. The Board also unanimously approved the Conclusions of Fact for two side‑setback variances for the Myeroff Residence at 4265 Giles Road. No other variances were granted or denied at this meeting.

• Approved June 2, 2025 Board minutes (unanimous AYES, no NAYES)
• Approved Myeroff Residence side‑setback variances (unanimous AYES, no NAYES)

Council Committee of the Whole

The Moreland Hills Council Committee of the Whole will meet to discuss municipal business. The primary agenda item is a presentation regarding a fiber optic Request for Proposals (RFP).

• Fiber Optic RFP Presentation by Tom Reid of Reid Consulting Group

The Committee of the Whole approved the minutes from the June 4, 2025 council meeting. The motion was made by Mr. Vincent, seconded by Mr. Fish, and carried unanimously with six ayes and no nays. No other actions were formally decided during this meeting.

• Approved June 4, 2025 meeting minutes (6‑0)

Road & Safety Committee

The committee will discuss resident requests for traffic signs on Hemlock Lane. The meeting also includes operational updates from the Police, Engineering, and Service departments.

• Sign request for "25 MPH" and "Slow Children" on Hemlock Lane
• Police Department update on new garage doors
• Service Department updates on debris loader repairs and drainage
• Discussion regarding culverts on private properties

The committee approved the July 1 meeting minutes after a motion by Mayor Ethan Spencer and second by Bill Janke. Members discussed resident concerns, police and village updates, and recommended purchasing a debris loader from Marshall. The meeting was then adjourned.

• Approved meeting minutes (motion by Mayor Ethan Spencer, seconded by Bill Janke)
• Recommended purchasing debris loader from Marshall (no vote recorded)
• Adjourned meeting (motion by Bill Janke, seconded by Mayor Ethan Spencer)

Facilities Committee

The Facilities Committee is meeting to discuss ongoing maintenance for village buildings and utilities. The agenda includes updates on police department repairs, Village Hall renovations, and park landscaping.

• Police Dept. gutter tape repairs by Agresta Electric
• Village Hall exterior door replacement
• Village Hall employee restroom handicap door remodel
• Plant and pump station updates
• Cul-de-sac cleanup and topsoil repairs

The committee approved the minutes from the June 3, 2025 meeting with a unanimous vote. A motion to adjourn was made and the meeting was adjourned at 11:12 am. No other formal decisions or votes were recorded.

• Approved June 3rd meeting minutes (unanimous)
• Adjourned meeting (motion passed)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will review project updates and discuss a strategic planning calendar for 2025. The body will also evaluate a live music proposal from Ms. Irish-Glass.

• Review of May 20, 2025 minutes
• Updates on 'We Are Moreland Hills' Cookbook
• Orange Art Center Collaboration update
• Newsletter, social media, and website development updates
• Discussion of Ms. Irish-Glass' live music idea

The DEIB Commission voted to adjourn the June 17, 2025 meeting at 8:30 PM, and the motion was carried. Several other items, such as book‑club messaging and a cookbook plan, were discussed and motions were made, but no outcomes were recorded in the minutes.

• Adjourned meeting at 8:30 PM (motion carried)

Parks Commission

The Parks Commission is meeting to discuss potential improvements to Veterans’ Park and coordinate planning for the Head for the Hills 2025 event. The body will also review water sources and trail aggregate at Forest Ridge.

• Discussion of Veterans’ Park improvement ideas
• Planning for Head for the Hills 2025, including 5K, sponsors, and marketing
• Review of water sources and trail aggregate at Forest Ridge
• Coordination for the July 12th Open House at Garfield Cabin and Birth Site
• Status update on the Archaeological Dig Camp

Village Council

The Moreland Hills Village Council will meet to discuss municipal business and resident concerns. The body is considering two ordinances regarding a infrastructure project and budget appropriations.

• ORD. 2025-22: Contract for the Jackson Valley and Woodland Glen Comminutor Replacement Project
• ORD. 2025-23: Additional appropriations and transfer of appropriated items

The council approved the May 14, 2025 meeting minutes and swore in Sergeant Josh White after his promotion. It passed Ordinance 2025-22, authorizing an emergency contract for the Jackson Valley and Woodland Glen comminutor replacement project, and Ordinance 2025-23, moving $100,000 to the Police/Fire Levy, $20,000 to the Police Pension Fund, and $17,000 for garage doors at the Police Department. Council voted to cancel the July regular meeting but will keep a July Committee of the Whole to discuss the fiber‑optics project. The meeting was adjourned at 7:41 pm.

• Approved May 14, 2025 council minutes (unanimous)
• Swore in Sergeant Josh White promotion (unanimous)
• Passed Ordinance 2025-22 authorizing emergency comminutor replacement contract (unanimous)
• Passed Ordinance 2025-23 approving fund transfers and capital amendment (unanimous)
• Cancelled July Council meeting (unanimous)
• Scheduled July Committee of the Whole meeting to discuss fiber optics project (unanimous)
• Approved May 5, 2025 Board of Zoning Appeals minutes with corrections (unanimous)
• Adjourned meeting at 7:41 pm (unanimous)

Council Committee of the Whole

The Council Committee of the Whole will meet to discuss updates to the tree ordinance and a survey for Bentleyville Road. The body will also consider cancelling the July Council meeting and review upcoming ordinances.

• Discussion of Tree Ordinance (Section 1173.05 & Chapter 1353)
• Bentleyville Road Survey
• Potential cancellation of July Council meeting
• Review of upcoming ordinances

Council members voted to approve the minutes from the May 7, 2025 meeting after amendments were proposed. The motion was made by Mr. Janke, seconded by Mr. Fish, and passed unanimously with six ayes and no nays. No other substantive actions were decided at this meeting.

• Approved May 7, 2025 meeting minutes (amended) – vote 6-0

Road & Safety Committee

The committee will discuss police department updates, including officer candidate backgrounds and upcoming training. The meeting also covers service department maintenance and updates on storm clean-up from April 25, 2025.

• Background investigations for two possible new police officer candidates
• RTF training on Orange School Campus June 24th & 25th
• Defensive Tactics Training July 30th & 31st at OHS
• Box Culvert Clean Out on Chagrin River Road
• Clean-up update for April 25, 2025 storm and flooding issues

The Roads & Safety Committee met, established quorum and approved the previous meeting’s minutes with no changes. Residents raised severe flooding at 3780 Chagrin River Road; the mayor will work with the village engineer on a response. The committee received updates on police staffing, training events, and service department activities, but no further actions were decided.

• Approved previous meeting minutes (no changes)

Facilities Committee

The Facilities Committee will review maintenance needs for Village Hall and the Police Department. The body will also discuss utility updates, including a sanitary sewer extension request for Jackson Road.

• Sanitary sewer extension request for Jackson Road
• NEORSD MCIP Application
• Police Dept. gutter tape repairs by Agresta Electric
• Employee restroom remodel in Village Hall for handicap door
• Landscaping and clean-up at Garfield Park and village cul-de-sacs

The committee voted to approve the May 6 meeting minutes after a motion and second, with a unanimous vote. No other substantive actions were decided; the agenda consisted of updates on building maintenance, utilities, parks, and miscellaneous items. The meeting was adjourned at 11:23 a.m.

• Approved May 6 meeting minutes (unanimous)
• Adjourned meeting (motion passed)

Planning Commission

The Planning Commission will review applications for new dwellings and additions to existing homes. The body is deciding on zoning certificates and construction plans for several residential properties.

• New dwelling and zoning certificate for 35 Hopewell Trail
• Breezeway addition at 4265 Giles Road
• Front covered patio addition at 5000 Chagrin River Road
• Covered rear porch addition at 33870 Hiram Trail
• New dwelling at 85 Windrush Drive

The Planning Commission approved the rear pergola and front covered patio addition at 5000 Chagrin River Road, requiring added bracketing on the front columns. The commission also approved the minutes from the May 5, 2025 meeting, postponed the Rayburn Residence variance, and postponed the Myeroff Residence breezeway addition to the July 7, 2025 meeting. A front‑setback variance for the Heksch residence and a side‑setback variance for the Myeroff residence were noted as granted.

• Approved May 5, 2025 minutes (5‑0)
• Postponed Rayburn Residence variance decision (5‑0)
• Postponed Myeroff Residence breezeway addition to July 7, 2025 (5‑0)
• Granted front‑setback variance for Heksch Residence (recorded)
• Granted side‑setback variance for Myeroff Residence (recorded)
• Approved rear pergola and front patio cover at 5000 Chagrin River Rd, with required column bracketing (5‑0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider several requests for variances from zoning codes regarding residential additions and new construction. The board will also determine conclusions of fact for a previously heard case.

• Chess Residence (550 Chagrin Boulevard): Location and square footage variances for an accessory shed
• Heksch Residence (5000 Chagrin River Road): 12-foot front set-back variance for a covered patio addition
• Myeroff Residence (4625 Giles Road): Side yard set-back variances and a variance for two additional roof pitches for a breezeway addition
• Rayburn Residence (35 Hopewell Trail): Variance to allow garage doors to face the cul-de-sac for a new dwelling

The Board approved the minutes of the May 5, 2025 hearing with two corrections. It approved the Finding of Facts for the accessory‑shed variance at 550 Chagrin Boulevard. The Board voted to grant a 12‑foot front‑setback variance for a covered patio at 5000 Chagrin River Road, conditioned on design approval by the Planning Commission. It also approved side‑setback variances for a breezeway addition at 4625 Giles Road, conditioned on design approval and additional landscape screening.

• Approved minutes of May 5 2025 hearing (5‑0, 1 abstention)
• Approved Finding of Facts for 550 Chagrin Blvd accessory shed (4‑0, 2 abstentions)
• Approved 12‑foot front setback variance for 5000 Chagrin River Rd, conditioned on Planning Commission design approval (6‑0‑0)
• Accepted Conclusions of Fact for the Heksch front‑setback variance (6‑0‑0)
• Approved side‑setback variances (Planes A & B) for breezeway at 4625 Giles Rd, conditioned on design approval and additional landscape screening (6‑0‑0)

DEIB Commission

The Moreland Hills Diversity, Equity, Inclusion & Belonging Commission will hold its May 2025 meeting to review prior minutes, address concerns about a book club selection, and discuss Ordinance No. 2025-16. The group will also provide updates on ongoing projects and brainstorm strategic planning ideas for the year.

• Review of March meeting minutes
• Discussion of resident disagreement with book club selection (THE MESSAGE)
• Consideration of Ordinance No. 2025-16
• Updates on We Are Moreland Hills Cookbook, Orange Art Center Collaboration, Newsletter/Social Media, and Website Development projects

The commission approved the April 15 minutes with a correction to the food‑truck name. An emergency ordinance (No. 2025‑16) was adopted to revise the DEIB Commission’s duties, functions and organization, taking effect immediately. The June 3 book club will discuss Ta‑Nehisi Coates’s *The Message* in the Orange Library room. Additional updates included a scheduled mural‑artist selection on May 22 and an Art Fest set for August 16.

• Approved April 15 meeting minutes with correction (motion by Nepo, seconded by Krysiak)
• Adopted Ordinance No. 2025‑16 amending DEIB Commission duties and organization (emergency)
• Scheduled DEIB Book Club for June 3, 2025 to discuss *The Message* (room reserved by Eiler)
• Set mural‑artist selection event for May 22, 2025 at the Arts Center (12:45 PM)
• Confirmed Art Fest 2025 for August 16, 2025 (10 AM‑2 PM)
• Updated newsletter to include religious holidays and new “Family Recognition Month”
• Booked Carter’s BBQ food truck for the “We Are Moreland Hills” event at a cost of $750
• Motion to adjourn the meeting carried (motion by Krysiak, seconded by Devadoss)

Parks Commission

The Parks Commission is meeting to discuss updates regarding water sources and aggregate on Forest Ridge trails. The body will review the transition of the Garfield Cabin and Birth Site and coordinate planning for the Head For The Hills 2025 event.

• Water source exploration at Forest Ridge
• Aggregate on Forest Ridge trails
• Garfield Cabin and Birth Site transition from MHHS
• July 12 event featuring new trail, steps, and signage at birth site
• Head For The Hills 2025 planning for 5K, hike, and sponsors

The commission voted to approve the minutes from the April 21, 2025 meeting. The motion passed unanimously. The meeting was then adjourned by unanimous vote. No other substantive actions or approvals were recorded.

• Approved April 21, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Village Council

This Moreland Hills Village Council meeting will consider several ordinances and resolutions, including contracts for the 2025 asphalt pavement program and consulting services for a fiber optic communications system, as well as adoption of the alternative tax budget for fiscal year 2026. Other items include amendments to the Diversity, Equity, Inclusion, and Belonging Commission duties, adjustments to clothing and uniform allowances, and adoption of the county solid waste management plan. All items are declared emergencies.

• ORD. 2025-15: Authorize contract with Geauga Highway Company for the 2025 Asphalt Pavement Program
• ORD. 2025-21: Authorize agreement with Reid Consulting Group for fiber optic communications system RFP consulting
• RES. 2025-20: Adopt alternative tax budget for fiscal year 2026
• ORD. 2025-16: Amend duties and organization of the Diversity, Equity, Inclusion, and Belonging Commission
• ORD. 2025-19: Adopt the Cuyahoga County Solid Waste Management District plan

The council approved the minutes from the April 9 meeting. It passed seven emergency ordinances covering a drainage change order, the 2025 asphalt pavement program, DEIB commission amendments, and updates to clothing allowances for the service and police departments, and adopted the Cuyahoga County solid waste management plan. All motions carried with unanimous affirmative votes, except one abstention on the solid waste plan.

• Approved April 9, 2025 meeting minutes (unanimous)
• Passed Ordinance 2025-14 – Change Order for 2024 drainage program ($8,242.66 increase) (unanimous)
• Passed Ordinance 2025-15 – Contract with Geauga Highway for 2025 asphalt pavement program (unanimous)
• Passed Ordinance 2025-16 – Amendments to DEIB Commission duties and organization (unanimous)
• Passed Ordinance 2025-17 – Update service department clothing allowance reference (unanimous)
• Passed Ordinance 2025-18 – Update police department clothing allowance language (unanimous)
• Passed Ordinance 2025-19 – Adopt Cuyahoga County solid waste management plan (5‑0‑1; one abstention)

Green Commission

The Green Commission will vote on a revised mission statement focused on preserving and protecting resources. Members will also receive updates from the Mayor and Service Department, and plan upcoming community events including Greening the Hills and a plastic film screening.

• Vote on mission statement: current 'improve quality of life and protect fragile ecosystem' vs. proposed 'preserve and protect resources of Moreland Hills'
• Greening the Hills event – volunteers needed to work and take pictures
• Ripples of Plastic screening scheduled for September 13 – facilitator needed
• Volunteer table at We are Moreland Hills event on September 13 from 12:00-3:00 pm
• Pavilion rental policy discussion for no/low waste gatherings

The commission approved the March 5, 2025 minutes. The vote on a new mission statement was tabled until more community input is gathered. Ms. Meli agreed to email residents to recruit volunteers for the September 13 "We are Moreland Hills" event. The meeting was adjourned by motion.

• Approved March 5, 2025 minutes (motion by Ms. Meli, seconded by Ms. Dawson)
• Mission statement vote tabled pending further public input
• Ms. Meli will send email soliciting volunteers for September 13 event
• Motion to adjourn passed (motion by Ms. Meli, seconded by Mr. Spencer)

Council Committee of the Whole

The Council Committee of the Whole will discuss proposed amendments to Chapter 161 (Ordinance 2024-15) concerning the Diversity, Equity, Inclusion, and Belonging Commission. Other agenda items are routine procedural matters.

• Amendments to Chapter 161 Diversity, Equity, Inclusion, and Belonging Commission (Ordinance 2024-15)

Council President Emerman called the meeting to order. Mr. Fish moved, and Mr. Vincent seconded, to approve the minutes from the April 2, 2025 meeting. All members present voted aye, with no nays, and the motion carried. No other formal actions or votes were recorded.

• Approved April 2, 2025 meeting minutes (unanimous aye vote, motion carried)

Road & Safety Committee

The Roads & Safety Committee will review bids for the 2025 Asphalt Program, discuss a change order for the 2024 Drainage Program, and authorize bids for pavement markings. Committee members will also receive updates on police staffing and garage door repairs, service department equipment delivery, and cleanup from the April 25 storm and flooding.

• 2025 Asphalt Program – bids due 05/09/25
• 2024 Drainage Program – Change Order
• 2025 Pavement Marking Program – Bid Authorization
• Rear Loader truck estimated delivery in mid-June
• Box Culvert Clean Out on Chagrin River Road

The committee approved that there were no minutes from the prior meeting. It agreed to install a “Children at Play” sign on Jackson Road, with Chief Dietzel coordinating installation. Sgt. Tackla’s resignation was accepted and Officer Josh White was promoted to Sergeant, effective May 10.

• Approved that there were no minutes from the previous meeting
• Agreed to install a “Children at Play” sign on Jackson Road
• Accepted Sgt. Tackla’s resignation after 22 years of service
• Promoted Officer Josh White to Sergeant, effective May 10

Facilities Committee

The Moreland Hills Facilities Committee will discuss routine building maintenance, utility plant and pump station updates, and parks/landscaping projects. No votes or contracts with dollar amounts are listed; the agenda consists of operational updates and minor repair approvals.

• Community Building deck repair: minor grading and landscaping
• Police Department gutter tape repairs by Agresta Electric
• Pressure wash retaining walls at Village Hall complex
• Plant and pump station updates at the village utility facilities
• Cul-de-sac clean-up and topsoil repairs; Garfield Park clean-up

The committee unanimously approved the March 4" meeting minutes as amended. A motion to adjourn was made, seconded, and the meeting was adjourned at 11:18 am. No other substantive actions were taken.

• Approved March 4" meeting minutes (unanimous)
• Adjourned meeting (motion passed)

Planning Commission

The Planning Commission will consider approval of minutes from April and then review seven residential permit applications. Items include a continued addition/renovation at 72 Wychwood Drive, a new dwelling at 40 Old Farm Road, and various exterior alterations and additions at five other properties. These are public hearings, and decisions may be made.

• Mendelsohn Residence – addition and renovations at 72 Wychwood Drive (continued from Feb. 3)
• Fellinger Residence – exterior alterations at 40 Fircrest Lane
• Dennis Residence – kitchen extension at 135 Mill Creek Lane
• Schaefer Residence – additions/alterations at 90 Quail Hollow
• Drasner Residence – new dwelling at 40 Old Farm Road

The commission unanimously approved the minutes from the April 7 meeting. It also approved additions, renovations, and new construction for six residences, each with required engineering or storm‑water conditions. All motions passed with a 5‑0 vote.

• Approved April 7 minutes with typographical corrections (5‑0)
• Approved addition and renovations at 72 Wychwood Drive (5‑0)
• Approved exterior door alterations at 40 Fircrest Lane (5‑0)
• Approved kitchen extension at 135 Mill Creek Lane (5‑0)
• Approved additions and alterations at 90 Quail Hollow Drive, subject to storm‑water plan (5‑0)
• Approved new dwelling at 40 Old Farm Road, contingent on final engineering review (5‑0)
• Approved garage addition at 30 Addison Lane, subject to engineering, storm‑water plan, and zoning certificate (5‑0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to review two variance requests for a residence at 20 Addison Lane: an 8-inch height variance for driveway entrance columns and a variance from the prohibition on driveway gates to install retractable bollards. The Board will also consider conclusions of fact for previously heard variances for an accessory shed at 550 Chagrin Boulevard and approve minutes from the April 7 meeting.

• Variance request of 8 inches to construct driveway columns at 4 feet 8 inches height at 20 Addison Lane
• Variance request from prohibition on driveway gates to install retractable bollards at 20 Addison Lane
• Conclusions of fact for location and square footage variances for a shed at 550 Chagrin Boulevard (postponed from April 7)
• Approval of minutes from the April 7, 2025 Board of Zoning Appeals public hearing

The Board approved the April 7 minutes with typographical corrections. It deferred the Chess Residence variance to the June 2 meeting. The request for driveway bollard variance was postponed to June 2, 2025. The Board approved an eight‑inch height variance for the Grannum residence entrance columns.

• Approved April 7 minutes with typographical corrections (5‑0)
• Deferred Chess Residence variance to June 2, 2025 (no vote recorded)
• Postponed driveway bollard variance to June 2, 2025 (5‑0)
• Approved 8‑inch column height variance (5‑0)

Parks Commission

The Moreland Hills Parks Commission will discuss and vote on a recommendation to Council regarding the transition of Historical Society activities. They will also receive updates on the America 250 Grant and Service Department work at Forest Ridge, and plan the Head For The Hills 2025 and Fall Fest events.

• Vote on proceeding with a recommendation to Council for adoption of Historical Society responsibilities
• Update on America 250 Grant status from the Mayor
• Exploring water sources and aggregate on Forest Ridge trails
• Head For The Hills 2025 assignments: Hermes/website/5K, hike, sponsors, marketing, social media, giveaways, kids activities, food truck
• Fall Fest 2025: confirm date of October 25 (Saturday before Halloween)

The commission approved the March 17, 2025 meeting minutes. Members voted to have the Parks Commission assume MHHS responsibilities for the Cabin and Birth Site area. Fall Fest 2025 was scheduled for Saturday, October 25. The commission decided not to open the cabin during the Greening of the Hills event.

• Approved March 17, 2025 minutes (unanimous)
• Approved assumption of MHHS duties for Cabin and Birth Site (unanimous)
• Scheduled Fall Fest 2025 for Saturday, October 25 (unanimous)
• Decided not to open cabin during Greening of the Hills event (unanimous)
• Motion to adjourn passed (unanimous)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will hear from Police Chief Todd Dietzel, review March minutes, and discuss ongoing projects including the We Are Moreland Hills Cookbook and Orange Art Center collaboration. The commission will also brainstorm a strategic planning calendar for 2025 and address questions from the Council of the Whole meeting. A book club session on April 28 with former Ohio Supreme Court Justice Melody Stewart is scheduled.

• Police Chief Todd Dietzel appears before the commission
• Next Book Club meeting on April 28, 2025, facilitated by former Ohio Supreme Court Justice Melody Stewart, discussing 'Lovely One'
• Updates on We Are Moreland Hills Cookbook project led by Oriana Arnold and Betsy Larson
• Orange Art Center Collaboration update presented by Christabel Devadoss
• Brainstorming of a Strategic Planning Calendar for 2025

The commission members made a motion to approve the March 18 minutes, which was seconded but the outcome was not recorded. A motion to adjourn the meeting was made, seconded, and carried, ending the session at 8:36 PM. The minutes also noted updates on the upcoming Book Club event and other community projects.

• Motion to approve March 18 minutes made and seconded (outcome not recorded)
• Motion to adjourn carried; meeting ended at 8:36 PM

Village Council

The Moreland Hills Village Council will meet to vote on several ordinances, including a lease amendment and road salt procurement. The body will also consider budget appropriations and updates to the codified ordinances.

• ORD. 2025-10: Second amendment to ground lease agreement with STC Two LLC
• ORD. 2025-12: Participation in 2025 ODOT road salt contracts
• ORD. 2025-13: Additional appropriations and transfer of appropriated items
• ORD. 2025-11: Adoption of current replacement pages to codified ordinances

The council approved the minutes from the March 12, 2025 meeting by unanimous vote. Mayor Spencer approved the promotion of Officer Sean Schoger to Second Class Patrol. No other substantive actions were voted on during the meeting.

• Approved minutes of March 12, 2025 (unanimous)
• Mayor approved promotion of Officer Sean Schoger to Second Class Patrol

Planning Commission

The Planning Commission is meeting to review several residential project applications. This includes requests for additions, exterior alterations, and a new dwelling. One item involves a public hearing for a conditional use certificate.

• Public hearing for a conditional use certificate for a stairway at 30 Addison Lane
• New dwelling application for 4021 Ellendale Road
• Addition request for 255 Meadowood Lane
• Addition request for 25 Fox Glen Road
• Addition request for 185 Murwood Drive

The commission approved the March 3 minutes and unanimously approved additions, exterior alterations, a conditional‑use certificate for stairs, and a porch addition for multiple residences. All motions carried with votes of five in favor and none against. No other substantive actions were taken.

• Approved March 3, 2025 minutes (4 ayes, 0 nays, 1 abstention)
• Approved addition at 255 Meadowood Lane (5-0)
• Approved conditional use certificate for stairs at 30 Addison Lane (5-0)
• Approved addition at 25 Fox Glen Road (5-0)
• Approved exterior alterations at 215 Sterncrest Drive (5-0)
• Approved addition at 185 Murwood Drive (5-0)
• Approved porch addition at 38210 Berkeley Lane (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider variance requests for residential additions and construction. The meeting includes a decision on a shed and hearings for a side set-back and roof pitch.

• Chess Residence (550 Chagrin Boulevard): Conclusions of fact for accessory shed location and square footage variances
• Pollina Residence (255 Meadowood Lane): Variance to allow an addition to encroach 11 feet into a 35-foot side set-back
• Cahaus Residence (4021 Ellendale Road): Variance to allow a new dwelling with three roof pitches

The board approved the minutes of the March 3, 2025 hearing with one correction. The Chess Residence accessory‑shed variance was deferred to the May 5 meeting because it lacked a majority vote. The board approved a side‑setback variance for 255 Meadowood Lane, requiring a landscape plan approved by the building official. The board also accepted the Conclusions of Fact supporting that variance.

• Approved March 3 minutes (4-1)
• Deferred Chess Residence accessory shed variance (3-2)
• Approved side‑setback variance for 255 Meadowood Lane, conditioned on landscape plan (5-0)
• Accepted Conclusions of Fact for Pollina variance (5-0)

Council Committee of the Whole

The Village Council Committee of the Whole will meet for a regular session including routine items such as roll call, approval of previous minutes, and reports from the mayor and other officials. The main business is receiving the Diversity, Equity, Inclusion, and Belonging (DEIB) Commission's 2024 annual report and a discussion of upcoming ordinances.

• DEIB Commission Report for 2024
• Upcoming Ordinances discussion

The Committee of the Whole approved the minutes from the March 5, 2025 council meeting. The motion was carried with all members voting aye and no nays recorded.

• Approved March 5, 2025 meeting minutes (motion carried, all ayes, no nays)

Road & Safety Committee

The Moreland Hills Road & Safety Committee will receive updates from the Police Department, Village Engineer, and Service Department. Key topics include the 2025 Asphalt Program, a change order for the 2024 Asphalt Program, and renewal of a radio communications license with the FCC. No final decisions are scheduled; the meeting is for discussion and updates only.

• 2025 Asphalt Program update
• 2024 Asphalt Program Change Order
• Radio Communications License Renewal with FCC (in process)
• Equipment and truck repairs
• Drainage and road-side pruning updates

The committee met on April 1, 2025. A motion was made by Bill Janke and seconded by Chief Dietzel, but the minutes do not record a vote outcome. Updates were given on road signs, the 2025 asphalt program, equipment sale, drainage work, tree pruning, pothole repairs, and radio license renewal.

Facilities Committee

The April 1, 2025 Facilities Committee meeting has been cancelled. The agenda would have covered building maintenance items (community building deck repair, police department gutter tape, pressure washing retaining walls), utility updates (plant and pump station), and parks/greenspace projects (landscaping, cul-de-sac clean-ups, Garfield Park clean-up).

• Community Building Deck Repair update
• Police Department gutter tape repairs
• Pressure Wash Retaining Walls at Village Hall complex
• Plant & Pump Station updates
• Village Landscaping Projects – Cul-de-sac clean-ups and topsoil repairs

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will discuss the presentation of its 2024 annual report and fiscal 2025 recommendations to Council on April 2. The body will also review ongoing community projects and a 2025 strategic planning calendar.

• Review of 2024 annual report and fiscal 2025 recommendations
• Book club discussion of 'Lovely One' on April 28, 2025, facilitated by Melody Stewart
• Updates on 'We Are Moreland Hills Cookbook'
• Updates on Orange Art Center Collaboration
• Planning for a visit from the Police Chief

The Commission approved the February minutes and created a Book Club Subcommittee to manage event logistics, with Ms. Turner, Ms. Urogdy Eiler, and Dr. Devadoss leading it. The next book club is scheduled for April 28, 2025, featuring 'Lovely One' by Ketanji Brown Jackson, facilitated by former Ohio Supreme Court Justice Melody Stewart. The Commission also discussed presenting its 2024 annual report to Council on April 2, 2025, and brainstormed strategic planning ideas for 2025, including a possible survey and fundraising opportunities.

• Approved February 18 minutes (motion by Dr. Devadoss, seconded by Mr. Steele)
• Created Book Club Subcommittee (motion by Mr. Hippensteele, seconded by Dr. Devadoss)
• Scheduled next book club for April 28, 2025, at Orange Branch Library
• Scheduled June 3, 2025, book club for 'The Message' by Ta-Nehisi Coates
• Discussed presenting 2024 annual report to Council on April 2, 2025
• No expenses to date; $750 in account

Parks Commission

The Parks Commission will review recommendations regarding the transition of Moreland Hills Historical Society activities. The body will also begin planning for the Head For The Hills 2025 event and receive updates on park maintenance.

• Report and recommendations on the transition of MH Historical Society activities
• Planning kickoff for Head For The Hills 2025
• Status update on America 250 Grant
• Discussion of water sources and aggregate on Forest Ridge trails
• Review of signs at Garfield Birth Site park

The Parks Commission discussed the transition of Moreland Hills Historical Society activities to the commission but decided to continue the discussion at next month's meeting before preparing a recommendation to Village Council. They also approved the January 21, 2025 meeting minutes and assigned initial responsibilities for the Head for the Hills 2025 event, including eliminating the silent auction to focus on sponsorships.

• Approved January 21, 2025 meeting minutes (all in favor, Wyatt abstained)
• Delayed recommendation on MHHS activities transition to next month's meeting
• Assigned initial Head for the Hills 2025 responsibilities (to be confirmed in April)
• Proposed eliminating silent auction for Head for the Hills, focusing on sponsorships

Village Council

The Moreland Hills Village Council will hold its regular meeting on March 12, 2025, at 7:00 p.m. The agenda is procedural, covering routine items like roll call, reports, and confirmations. The only substantive item is a second reading of Ordinance 2025-05, which proposes changes to proximity regulations for tennis courts and new rules for pickleball courts.

• ORD. 2025-05 (2nd READING): Amending Chapter 1333 to revise tennis court proximity rules and add new pickleball court regulations

Council approved Ordinance 2025-05, amending tennis court regulations to add pickleball court proximity rules, and authorized the Village Engineer to develop specs and advertise bids for the 2025 Asphalt and Pavement Maintenance Program. They also approved the February minutes as amended and administered the oath to new police officer Ana Baric.

• Approved Ordinance 2025-05 (amended) adding pickleball court regulations (5-0)
• Approved motion to develop specs and advertise bids for 2025 Road Program (5-0)
• Approved February 12, 2025 Council minutes as amended (5-0)
• Administered oath of office to Officer Ana Baric
• BZA approved variances for accessory shed at 550 Chagrin Blvd (3-1)
• Planning Commission approved shed at 550 Chagrin Blvd (5-0)
• Planning Commission approved barn at 550 Chagrin Blvd with changes (5-0)
• Planning Commission approved new dwelling at 55 Easton Ln contingent on engineering review (5-0)

Green Commission

This is a routine meeting with procedural items including approval of minutes, updates from the mayor and service director, and discussions on subcommittees. The commission will also receive an update on the Greening the Hills initiative. No votes on ordinances, contracts, or fee changes are listed on the agenda.

• Approval of January 15, 2025 minutes
• Update from Mayor Ethan Spencer
• Update from Service Director Ted DeWater
• Discussion of subcommittees
• Greening the Hills updates

The Green Commission approved a motion to host a screening of 'Ripples of Plastic' in collaboration with Orange High School's Environmental Club, with the village sharing the $350 cost ($175 for the commission). The commission also discussed plans for the Grow No Mow initiative, recycling contamination spot checks, and the Greening the Hills event, but no other formal votes were taken.

• Approved hosting 'Ripples of Plastic' screening with Orange High School (all in favor)
• Approved minutes from January 15, 2025 (all in favor)

Council Committee of the Whole

The Moreland Hills Council Committee of the Whole will meet to discuss upcoming ordinances, with a focus on Ordinance 2025-05. The agenda also includes routine items such as roll call, journal approval, and reports from the mayor and other officials. No votes or decisions are scheduled; this is a discussion-only session.

• Discussion on Ordinance 2025-05
• Upcoming Ordinances overview
• Reports and communications from the Mayor & other municipal officials
• Update from Council President
• Miscellaneous discussion

Council discussed and agreed to revised language for Ordinance 2025-05, which sets a 150-foot setback from neighboring residences for pickleball courts, while tennis courts and other hard-surfaced areas remain at 100 feet. The ordinance will be updated accordingly and is scheduled for a second reading at the March Council meeting. No final vote was taken at this Committee of the Whole meeting.

• Agreed to revised pickleball court setback language: 150 feet from adjacent residences, 30 feet from lot lines.
• Confirmed that tennis courts and other hard-surfaced areas retain the 100-foot setback requirement.
• Clarified that the ordinance is a zoning regulation, not an activity or noise ordinance.
• Discussed that enforcement after construction would fall under existing noise and nuisance ordinances.
• Approved minutes from the February 5, 2025 meeting.
• Adjourned the meeting at 7:58 PM.

Road & Safety Committee

The committee is meeting to receive updates from the Police Department, Village Engineer, and Service Department. Discussions include personnel changes in the police force and road maintenance planning.

• Retirements of Detective Williams (02/22/25) and Sgt. Fowler (03/02/25)
• Hiring of new officer Ana Baric
• 2025 Asphalt Program and road evaluations
• FCC radio communications license renewal
• Service Department updates on drainage, pruning, and pothole repairs

The Roads & Safety Committee reviewed the 2025 Asphalt Program, recommending resurfacing for Fairway Trail, Meadowood Ln., Wiltshire, Rydalwood, and Woodburn, plus rejuvenation for Sterncrest, Ellendale, and Old Plank Ln. Crack sealing and pavement repairs were added for Farwood, East Juniper, Jackson, and Miles Rd., with work budgeted at approximately $880,000. A motion for this will be presented at Wednesday's council meeting. The committee also approved the previous meeting's minutes with a correction to a road name (Woodbury to Woodburn).

• Approved minutes of previous meeting as amended, correcting 'Woodbury' to 'Woodburn'.
• Reviewed 2025 Asphalt Program maps; recommended resurfacing for five streets and rejuvenation for three others.
• Noted $880,000 budget for road work, with $130,000 for repairs; motion to be presented at council meeting.
• Discussed adding Willowood and Quail Hollow to the asphalt program; engineer to provide cost estimates.
• Heard police updates: new officer Ana Baric started March 3, 2025; Det. Scott Williams retired 2/22/25; Sgt. Fowler retired March 2.
• Discussed drainage, pothole repairs, and radio license renewal; service dept. to inspect Bentleyville Road end.
• Agreed to coordinate with police on traffic issues from new construction on Hiram Trail and SOM Center.
• Adjourned; next meeting set for April 1, 2025 at 11:30 a.m.

Facilities Committee

The Facilities Committee will meet to receive updates on building maintenance, including the community building deck repair and police department gutter tape repairs. They will also discuss utility plant and pump station updates, the Greentree water system, and village landscaping projects, including sign bases installed at Garfield Park.

• Community Building Deck Repair update
• Police Department gutter tape repairs
• Pressure wash retaining walls at Village Hall complex
• Plant and pump station updates
• Village landscaping projects

The Facilities Committee discussed the Greentree water system, noting the Village cannot sponsor or hold a loan for repairs because it is not a public water system agency. Options include Greentree or Chagrin Falls Village applying for a loan, or residents petitioning the Village to install a public line, with costs assessed to residents. No formal decision was made; the Mayor will explore other options and consult with officials.

• Approved December 3, 2024 meeting minutes (unanimous)
• Discussed Greentree water system repair options; no decision made
• Planned pump station tour before May 6 meeting
• Adjourned meeting at 11:24 am

Planning Commission

The Planning Commission is meeting to review several residential project applications. The agenda consists of requests for new dwellings, additions, and accessory structures at various properties within the village.

• New dwelling at 55 Easton Lane (Steinmeyer/Scheer Residence)
• New dwelling at 35750 South Woodland Road (Pavlofsky Residence)
• Accessory shed and barn at 550 Chagrin Boulevard (Chess Residence)
• Addition and renovations at 72 Wychwood Drive (Mendelsohn Residence)
• Addition at 30 Old Farm Road (Stark Residence) and 25 Fox Glen Road (Gentsch Residence)

The Moreland Hills Planning Commission approved several residential projects, including accessory structures, additions, and new dwellings, all with unanimous votes. The Mendelsohn Residence application was postponed to April, and the Gentsch Residence addition was postponed due to no applicant attendance. All approvals were subject to conditions where noted.

• Approved accessory shed at 550 Chagrin Boulevard (unanimous)
• Approved accessory barn at 550 Chagrin Boulevard with structural and color changes (unanimous)
• Approved addition at 30 Old Farm Road (unanimous)
• Postponed Gentsch Residence addition at 25 Fox Glen Road (unanimous)
• Approved covered deck at 25 Bernwood Lane (unanimous)
• Approved new dwelling at 55 Easton Lane contingent on engineering review (unanimous)
• Approved new dwelling at 35750 South Woodland Road subject to color scheme and topo approval (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a request for a detached shed. The board will determine if variances are granted for the structure's size and its location in the front yard.

• Variance request for a 360-square-foot detached shed at 550 Chagrin Boulevard
• Variance request to allow a detached shed in the front yard at 550 Chagrin Boulevard

The Board of Zoning Appeals approved two variances for an accessory shed at 550 Chagrin Boulevard, allowing a 360-square-foot shed in the front yard despite code limits. The vote was 3-1, with Mayor Spencer dissenting. The board also approved the minutes from the February 3, 2025 meeting, with one abstention.

• Approved minutes of February 3, 2025 BZA hearing (3-0, 1 abstention)
• Approved 360 sq ft variance for accessory shed at 550 Chagrin Blvd (3-1)
• Approved front-yard location variance for shed at 550 Chagrin Blvd (3-1)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will meet to review minutes, welcome new commissioners, and discuss ongoing projects including a cookbook and art center collaboration. They will also prepare the 2024 Annual Report for a future Council meeting and discuss the Village's advertising for one service position and two police officers.

• Congratulations to new commissioners Andy Hippensteele and Neill Nepo
• Review of Caste book club and scheduling next meeting
• Update on We Are Moreland Hills Cookbook and Orange Art Center Collaboration
• Discussion of Village hiring for one service position and two police officers
• Brainstorm strategic planning calendar for 2025

The Moreland Hills DEIB Commission approved January minutes, appointed Andrew Hippensteele as Secretary, and created a Web and Communications Subcommittee. They also discussed the next book club, cookbook project, and plans to present the 2024 annual report to Council. No major policy decisions were made; actions were procedural and organizational.

• Approved January 21 meeting minutes (motion by Nepo, seconded by Larson)
• Appointed Andrew Hippensteele as Secretary (motion by Steele, seconded by Devadoss)
• Created Web and Communications Subcommittee (motion by Devadoss, seconded by Turner)
• Moved to invite Chief Dietzel to an upcoming meeting (motion by Steele, seconded by Larson)
• Adjourned at 8:19 PM (motion by Steele, seconded by Larson)

Parks Commission

This meeting of the Moreland Hills Parks Commission includes updates from the Mayor on the America 250 Grant status and from the Service Department on water sources and trail aggregate at Forest Ridge, as well as signs at Garfield Birth Site park. The main discussion item is the transition of Moreland Hills Historical Society activities, exploring what the Parks Commission and the Village might take on. The agenda is primarily updates and discussion with no voting items.

• America 250 Grant status update from Mayor
• Exploring water sources at Forest Ridge
• Aggregate on Forest Ridge trails
• Signs at Garfield Birth Site park
• Transition of MH Historical Society activities

The Parks Commission approved the January 21, 2025 minutes and formed a sub-group (Geck, Sitzwohl, Spaulding, Olsson) to review responsibilities and recommend solutions for maintaining the Garfield cabin and grounds after the Moreland Hills Historical Society dissolves. No other formal decisions were made; other items were updates or discussions.

• Approved January 21, 2025 meeting minutes (all present voted yes)
• Created sub-group to review cabin maintenance responsibilities (Geck, Sitzwohl, Spaulding, Olsson)

Village Council

The Moreland Hills Village Council will hold a regular meeting on February 12, 2025, to consider several ordinances. Key items include prohibiting commercial landscapers from operating before 9am or after 6pm on weekends, adding regulations for above-ground hot tubs, and revising regulations for tennis and pickleball courts. The council will also accept a NOPEC community grant, authorize a change order for the James A. Garfield Birth Site stairs project, and approve an insurance agreement with Wichert Insurance Services.

• Ord. 2025-03: Prohibits commercial landscapers from operating before 9am or after 6pm on Saturdays and Sundays
• Ord. 2025-04: Adds regulations for above-ground hot tubs
• Ord. 2025-05: Revises regulations for tennis courts and adds regulations for pickleball courts
• Ord. 2025-06: Authorizes acceptance of a NOPEC 2025 Energized Community Grant
• Ord. 2025-07: Authorizes change order with Schirmer Construction LLC for the James A. Garfield Birth Site stairs project

Council approved several ordinances, including restricting commercial landscapers to 9am-6pm on weekends, adding privacy screening rules for above-ground hot tubs, and accepting a NOPEC grant. A pickleball court ordinance was tabled for further work. Council also approved a $80,708 insurance agreement and appointed two members to the DEIB Commission.

• Approved Ordinance 2025-03 limiting commercial landscaping equipment to 9am-6pm on weekends (6-0)
• Approved Ordinance 2025-04 allowing privacy screening for above-ground hot tubs (6-0)
• Tabled Ordinance 2025-05 on pickleball court regulations for further revision
• Approved Ordinance 2025-06 accepting NOPEC grant (6-0)
• Approved Ordinance 2025-07 amending Garfield Birth Site stairs contract change order (6-0)
• Approved Ordinance 2025-08 with $22,000 additional appropriations (6-0)
• Approved Ordinance 2025-09 for insurance not to exceed $80,708 (6-0)
• Appointed Andrew Hippensteele and Neill Nepo to DEIB Commission for 4-year terms (6-0)

Village Council

The Village Council is holding a special meeting to consider one ordinance. The item concerns the purchase of a vehicle for the Department of Public Service.

• ORD. 2025-02: Purchase of one 2025 Chevrolet Silverado 3500 regular cab pickup truck from Sarchione Chevrolet, Inc.

The Village Council unanimously approved Ordinance 2025-02, authorizing the mayor to purchase a 2025 Chevrolet Silverado 3500 pickup truck from Sarchione Chevrolet for $51,000, replacing a 2014 truck. The purchase was within the $62,000 budget and was declared an emergency, allowing immediate passage.

• Approved Ordinance 2025-02 to purchase 2025 Chevrolet Silverado 3500 from Sarchione Chevrolet for $51,000 (5-0)
• Suspended rules for Ordinance 2025-02 to allow immediate consideration (5-0)

Council Committee of the Whole

The Council Committee of the Whole is meeting to discuss upcoming ordinances and receive reports from the Mayor and other municipal officials. The agenda consists of procedural items and general discussion.

• Discussion of upcoming ordinances

The Committee of the Whole decided not to pursue a crosswalk project at SOM Center and Chagrin Boulevard after discussing three options costing $25,000 to $75,000. Council members agreed the project addressed an undefined problem and could create traffic issues. The committee also discussed potential road work, cul-de-sac beautification, and reserve spending, but took no formal action on those items.

• Approved minutes from December 4, 2024 meeting (6-0)
• Decided not to pursue crosswalk project at SOM and Chagrin
• Discussed potential early road work and parking lot paving, no action
• Discussed cul-de-sac beautification and reserve spending, no action
• Adjourned meeting at 8:05 pm (6-0)

Road & Safety Committee

The Roads & Safety Committee will hear updates on police staffing changes, including a conditional job offer to Ana Baric and the promotion of Sgt. Joe Scolaro to Executive Lieutenant. Two retirements are noted for late February. Village Engineer and Service Department updates cover the 2025 asphalt program, crosswalks at SOM Center and Chagrin Boulevard, equipment repair, drainage, potholes, and radio license renewal. A final change order revision for Garfield Park is also on the agenda.

• Ana Baric given conditional offer for police hire on 01/15/25
• Sgt. Joe Scolaro promoted to Executive Lieutenant; Ptl. Gary Byers promoted to Detective Sgt.; Ptl. Kyle Hosta promoted to full-time
• Two retirements: Sgt. Ross Fowler (02/28/25) and Det. Scott Williams (02/22/25)
• 2025 Asphalt Program and SOM Center & Chagrin Blvd. crosswalks discussed
• Garfield Park – Final Change Order Revision

The Roads & Safety Committee reviewed plans for the 2025 asphalt program, recommending resurfacing for Fairway Trail, Meadowood Lane, Wiltshire, Woodbury, and Rydalwood, with bidding set for March. Police Chief Dietzel reported a conditional job offer to candidate Ana Baric, and noted upcoming retirements of Sgt. Ross Fowler and Det. Scott Williams. Service Director DeWater announced plans to request approval for a new 2025 Chevrolet Silverado 3500 truck at a special meeting, priced at $51,000. No formal votes were taken; items were discussed for future action.

• Discussed 2025 asphalt program with recommended streets for resurfacing
• Reported conditional job offer to police candidate Ana Baric
• Noted retirements of Sgt. Ross Fowler and Det. Scott Williams
• Planned ordinance for 2025 Chevrolet Silverado 3500 truck purchase
• Agreed to research pedestrian accidents at SOM Center & Chagrin Blvd
• Discussed re-ratifying mutual aid agreement between communities

Facilities Committee

The Facilities Committee will discuss building maintenance updates, utility projects, and parks and greenspace items. Key topics include an update on the Jackson Valley inflow and infiltration study, communicator installation at two pump stations, and bid authorization for the Greentree water system. Parks items cover village landscaping projects and sign bases for Garfield Park plaques.

• Jackson Valley I&I (inflow and infiltration) study update
• Communicator installation at Jackson Valley and Woodland Glen pump stations
• Bid authorization for the Greentree water system
• Community building deck repair update
• Garfield Park – sign bases for plaques

The Facilities Committee reviewed the Jackson Valley inflow/infiltration (I/I) study, which identified three high-priority areas (Easton/Chagrin Valley Country Club, West Juniper, and Jackson Rd). The committee discussed plans for additional flow meters, smoke and dye testing of sewers, and homeowner notifications, all included in the 2025 budget. The Service Director will request a motion at the next Council meeting (2/12/25) to authorize bid advertisement for comminutor installation at Jackson Valley and Woodland Glen pump stations. The committee also discussed the Greentree water system's ongoing temporary connection to Chagrin Falls, with plans to continue fixing the existing well system and use Chagrin as emergency backup.

• Approved December 3, 2024 meeting minutes unanimously
• Discussed Jackson Valley I/I study; identified three high-priority areas for investigation
• Planned additional flow meters, smoke and dye testing of sewers, and homeowner notifications for I/I investigation
• Service Director to request motion at 2/12/25 Council meeting to authorize bid advertisement for comminutor installation
• Discussed NEORSD Community Compliance Plan due 3/17/25 to maintain grant eligibility
• Discussed Greentree water system repairs; continuing temporary Chagrin Falls connection
• Community Building deck repair to be completed this week; solar lights to be added
• Police Dept. gutter tape repairs: temporary tape this week, electrician repair in spring

Planning Commission

The Moreland Hills Planning Commission will review several residential proposals: a detached garage, an addition and renovations, a pool house, and two new dwellings. One new dwelling is a preliminary discussion only. The commission will also approve minutes from the December 2024 meeting.

• Hodgson Residence – detached garage at 37970 Berkeley Lane
• Mendelsohn Residence – addition and renovations at 72 Wychwood Drive
• Ungar Residence – pool house at 265 Sterncrest Drive
• Indriolo Residence – new dwelling at 675 Chagrin Boulevard
• Scheer/Steinmeyer Residence – new dwelling, preliminary discussion only, at 55 Easton Lane

The Moreland Hills Planning Commission approved a detached garage at 37970 Berkeley Lane, a pool house at 265 Sterncrest Drive, and a new home at 675 Chagrin Boulevard, each with conditions. It also continued discussion of an addition at 72 Wychwood Drive to a later meeting. All votes were unanimous (5-0).

• Approved detached garage at 37970 Berkeley Lane, contingent on engineering review (5-0)
• Approved pool house at 265 Sterncrest Drive, with beams/columns to match house (5-0)
• Approved new home at 675 Chagrin Boulevard, subject to window trim/railing details and engineer review (5-0)
• Continued discussion of addition at 72 Wychwood Drive to next meeting (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on February 3, 2025, to decide several variance requests, including a front-facing garage variance for a new dwelling at 38390 Chagrin Blvd. and a front setback variance for an addition at 72 Wychwood Drive. The board will also consider square footage and site location variances for a detached garage at 37970 Berkeley Lane and adopt findings from a previous hearing on a barn at 550 Chagrin Boulevard.

• Israel Residence – variance from prohibition on front-facing attached garages for new dwelling at 38390 Chagrin Blvd.
• Mendelsohn Residence – variance of 6.2 feet from 70-foot front setback for addition at 72 Wychwood Drive.
• Hodgson Residence – variance of 40 square feet for 1,040 sq. ft. detached garage and variance to allow garage in front yard at 37970 Berkeley Lane.
• Chess Residence – adoption of conclusions of fact for height and square footage variances for accessory barn at 550 Chagrin Boulevard.
• Approval of minutes from December 2, 2024 Board of Zoning Appeals public hearing.

The Board of Zoning Appeals approved all three variance requests on the agenda. It granted a front-facing attached garage variance for a new home at 38390 Chagrin Boulevard, a 6.2-foot front setback variance for an addition at 72 Wychwood Drive, and a conditional variance for a detached garage at 37970 Berkeley Lane, subject to a revised site plan. All votes were unanimous (5-0).

• Approved front-facing garage variance for new home at 38390 Chagrin Boulevard (5-0)
• Approved 6.2-foot front setback variance for addition at 72 Wychwood Drive (5-0)
• Approved side-yard garage placement and 40 sq ft area variance at 37970 Berkeley Lane, contingent on revised site plan (5-0)
• Approved minutes of December 2, 2024 hearing with typographical corrections (5-0)
• Accepted Conclusions of Fact for Chess Residence variances at 550 Chagrin Boulevard (5-0)

Records Commission

The Records Commission will meet to approve minutes from July 22, 2024. The body will review and discuss any necessary changes to the Records Retention Schedule.

• Approval of July 22, 2024 meeting minutes
• Review of Records Retention Schedule changes

Parks Commission

The Parks Commission will meet to elect a Chair, Vice-Chair, and Secretary for 2025. The body will also hold discussions regarding park benches, plaques, and commission funds.

• Election of 2025 Chair
• Election of 2025 Vice-Chair
• Election of 2025 Secretary
• Discussion on Park Benches & Plaques
• Discussion on Parks Commission Funds

The Moreland Hills Parks Commission approved the November 18, 2024 minutes with revisions and elected new officers for 2025: Mr. Friedman as Chair, Ms. Hardin-Levine as Vice-Chair, and Mr. Olsson as Secretary. The commission discussed several updates, including a $5,000 grant application for Heritage Trees, a bench placement for Phil Owen, and a possible donation of vacant lots from Woodland Glen Estates. No other formal decisions were made; most items were informational or under discussion.

• Approved November 18, 2024 minutes with revisions (all in favor)
• Elected Mr. Friedman as Chair for 2025 (all in favor)
• Elected Ms. Hardin-Levine as Vice-Chair for 2025 (all in favor)
• Elected Mr. Olsson as Secretary for 2025 (all in favor)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will hold elections for Chair, Vice Chair, Secretary, and Treasurer. The body will also discuss a February 10 book club event and review ongoing projects. A strategic planning calendar for 2025 will be brainstormed.

• Election of 2025 officers
• Caste: Origin of Our Discontents Book Club Event on February 10, 2025
• We Are Moreland Hills Cookbook project update
• Orange Art Center Collaboration update
• Website and newsletter development updates

The Moreland Hills DEIB Commission elected officers for 2025, approving Mr. Steele as Chair and Ms. Devadoss as Vice Chair unanimously, and Ms. DiLauro as Treasurer. The Secretary position was tabled until February, with a future commissioner volunteering. The Commission also approved $60 for Book Club refreshments and discussed ongoing projects.

• Elected Mr. Steele as Chair (unanimous)
• Elected Ms. Devadoss as Vice Chair (unanimous)
• Elected Ms. DiLauro as Treasurer (unanimous)
• Tabled Secretary election until February
• Approved $60 for Book Club refreshments

Green Commission

The Green Commission will meet to receive updates from the Mayor and the Service Department. The body will also discuss subcommittees and the Mission Statement Subcommittee.

• Approval of November 6, 2024 minutes
• Update from the Mayor
• Update from the Service Department
• Discussion of subcommittees
• Update from Mission Statement Subcommittee

The Green Commission discussed potential pollinator garden locations, recycling improvements, and subcommittee formation, but no formal decisions were made. The minutes were approved with a correction. The meeting was largely informational and planning-focused.

• Approved January 15, 2025 minutes with correction (motion by Meli, second by Sharpe)
• Discussed pollinator garden locations (Elandale & Chagrin, SOM Center Rd) — no decision
• Discussed recycling contamination reduction plan — no decision
• Discussed forming subcommittees — no decision
• Discussed mission statement revisions — no decision
• Tabled working with other commissions until communication possible

Village Council

This is an organizational and regular meeting. Council will swear in new police officers, elect a council president, and make appointments to boards and commissions. The main legislative item is an ordinance to authorize purchasing a 2025 Freightliner rear loader rubbish truck through the Ohio DOT cooperative purchasing program.

• Swear-in Sgt. Joseph Scolaro as Executive Lieutenant and Officer Gary Byers as Sergeant
• Elect Council President and appoint one council member to the Planning Commission
• Reappoint one Diversity & Inclusion Commission member (Christabel Devadoss) and two Parks Commission members (Ursula Freundlich, Carolyn Hardin-Levine)
• ORD. 2025-01: Authorize purchase of one 2025 Freightliner 108SD Plus rear loader rubbish truck
• Discuss committee structure and schedule for 2025

The Village Council approved the purchase of a 2025 Freightliner rubbish truck through the Ohio DOT cooperative purchasing program, elected David Emerman as Council President, and appointed Mr. Richman to the Planning Commission and as its Chair. Council also confirmed reappointments to the Parks and DEIB Commissions and voted to support OML's challenge to an AT&T tariff application.

• Approved Ordinance 2025-01 for purchase of one 2025 Freightliner rubbish truck (6-0)
• Elected David Emerman as Council President for 2025 (6-0)
• Appointed Mr. Richman to Planning Commission for two-year term (6-0)
• Appointed Mr. Richman as Planning Commission Chair for 2025 (6-0)
• Reappointed Ursula Freundlich to Parks Commission for four-year term (6-0)
• Reappointed Christabel Devadoss to DEIB Commission for four-year term (6-0)
• Reappointed Carolyn Hardin-Levine to Parks Commission for four-year term (6-0)
• Approved motion to support OML's challenge to AT&T tariff application (6-0)