Moreland Hills public meetings in 2023

DEIB Commission

The Commission will review the final end-of-year report due December 31. Members will also discuss a potential collaboration with Orange Art Center for a community art event in 2024.

• Approval of November 29, 2023 meeting minutes
• Review of End of Year Report
• Discussion regarding 2024 Commission Sponsored Community Art Event with Orange Art Center

Parks Commission

This Parks Commission meeting was cancelled. The agenda lists standard items such as roll call, minutes approval, updates from the mayor and historical society, and open discussion, but none of these will occur.

• Meeting cancelled

Village Council

This is a special meeting of the Moreland Hills Village Council. The agenda includes only the agenda document and meeting materials, which consist of the council minutes from the same date. No substantive items are listed for discussion or decision.

• Special council agenda for 12-13-23
• Council minutes for 12-13-23 attached

Village Council

This regular meeting was cancelled and replaced by a special meeting at 6:00 pm. The agenda includes routine administrative items: approving legal and dental contracts, confirming appointments, setting compensation, and establishing temporary appropriations for early 2024. No major policy decisions or public hearings are listed.

• ORD. 2023-59: Authorizes agreement with Roetzel & Andress law firm for Jan 2024–Jan 2025
• ORD. 2023-60: Continues Santo T. Incorvaia as Prosecutor, fixing compensation
• ORD. 2023-61: Confirms Sherri Arrietta as Clerk of Council for term ending Jan 2026
• ORD. 2023-63: Authorizes dental coverage contract with Mutual of Omaha
• ORD. 2023-68: Establishes temporary appropriations for Q1 2024

Facilities Committee

The Facilities Committee meeting scheduled for December 5, 2023, was cancelled. No actions were taken.

Road & Safety Committee

This meeting of the Moreland Hills Road & Safety Committee is cancelled. The agenda items that would have been discussed include police, village engineer, and service department updates, as well as resident concerns.

• Meeting cancelled
• Police Dept. Updates
• Village Engineer Updates
• Service Dept. Updates
• Resident Concerns

Board of Zoning Appeals

The Board of Zoning Appeals will meet to approve previous minutes and determine conclusions of fact regarding an area variance for a property. The meeting focuses on a specific residential lot on SOM Center Road.

• Conclusions of Fact for area variance: Dye Residence, 4765 SOM Center Road (rear lot)

Planning Commission

The Moreland Hills Planning Commission will review three property renovation applications: an addition at 36240 Jackson Road, exterior renovations at 411 Chagrin Blvd., and exterior renovations at 3975 Ellendale Road. The meeting will also include approval of the November 6, 2023 minutes and a discussion before adjournment.

• Binder Residence addition at 36240 Jackson Road
• Waters Residence exterior renovations at 411 Chagrin Blvd.
• Venture Partners Inc. exterior renovations at 3975 Ellendale Road
• Approval of minutes from November 6, 2023 meeting

DEIB Commission

The Commission is meeting to discuss collaboration with the Orange Art Center for a 2024 sponsored art event and competition. Members will also evaluate the November 9 'How To Think More Inclusively' event and prepare the end-of-year report due December 31.

• Collaboration with Orange Art Center for 2024 Art Event/Competition
• Evaluation of November 9 'How To Think More Inclusively' event
• Preparation of End of Year Report due Dec. 31

Village Council

The Moreland Hills Village Council is holding a special meeting to consider Resolution 2023-58, which approves a public notice about a retired person seeking reemployment with the village and schedules a public meeting. The resolution also declares an emergency. An executive session may be held for purposes allowed under Ohio law.

• Resolution 2023-58: Approving public notice of a retirant seeking reemployment with the village, providing notice of a public meeting, and declaring an emergency.

Parks Commission

The Moreland Hills Parks Commission is meeting to handle routine business, including approving minutes and receiving updates from the mayor and the Historical Society. They will also discuss the wrap-up of the Kids' Halloween Fest, an update on park benches, and ideas to honor former Mayor Dan Fritz.

• Approval of minutes
• Updates from Mayor Spencer
• Kids' Halloween Fest wrap-up
• Park benches update
• Ideas to honor Mayor Dan Fritz

Village Council

This is a procedural meeting agenda with no substantive items listed. The only documents are the amended agenda and the council minutes from the same date, indicating routine administrative business.

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to consider area and setback variances. Decisions will be made regarding generator placement and lot area requirements for specific residential addresses.

• 60 Easton Lane: Conclusions of fact for side setback variance (Najm)
• 38519 Berkeley Lane: Variance of 20 feet to allow generator installation 15 feet from side lot line (Adams Residence)
• 4765 SOM Center Road: Variance of 4,444 square feet to create a buildable lot of 82,556 square feet (Dye Residence)

Planning Commission

The Moreland Hills Planning Commission will meet to approve minutes from October 2, 2023, and discuss several property applications, including lot splits, a consolidation, and a new dwelling. These are items under review, not final decisions.

• Dye and Bellina Residences – lot split and consolidation at 4765 SOM Center and 30 Pebblebrook Lane
• 35 South Lane LLC – lot split at 35 South Lane
• CWG LLC – new dwelling at 3940 Ellendale Road

Facilities Committee

The Facilities Committee will meet to discuss building maintenance, utility updates, and parks and greenspace. The agenda includes reviews of the Greentree WWP EQ Tank and Garfield Park.

• Shot Stop Ballistic Plate discussion
• Plant & Pump Station updates
• Greentree WWP EQ Tank
• Village landscaping projects
• Garfield Park

Road & Safety Committee

The committee will review police department updates including candidate progress and the 2024 budget. The Village Engineer will also present final change orders for the 2023 Asphalt Program and Chagrin Blvd.

• 2024 Police Department Budget discussion
• 2023 Asphalt Program final change order
• Chagrin Blvd final change order revision
• Police department RMS system transition with Motorola P1
• Lexipol policy creation and upgrades

DEIB Commission

The Commission is planning an inclusive thinking event for November 9 featuring the ACLU of Ohio. Members are also coordinating the completion of their end-of-year report due December 31.

• November 9 event: 'How To Think More Inclusively' with Raphael Davis-Williams
• Preparation of End of Year Report due Dec. 31
• Planning for new activities including an art competition and book club
• Proposal for 'Check This Out' social media and newsletter content
• Adjusting November and December meeting dates

DEIB Commission

The scheduled meeting for the Moreland Hills Diversity & Inclusion Commission on October 17, 2023, was cancelled. The agenda included planning for an upcoming event with the ACLU of Ohio and preparations for an end-of-year report.

• Planning for 'How To Think More Inclusively' event on 11/9
• Preparation of End of Year Report due Dec. 31
• Discussion of upcoming activities including an art competition and book club
• Proposal for 'Check This Out' social media and newsletter content

Parks Commission

The Parks Commission will meet to discuss community events and park maintenance. The agenda includes updates on the 2023 Head for the Hills event and the Kids’ Halloween Fest.

• 2023 Head for the Hills wrap-up
• Kids’ Halloween Fest discussion
• Park benches update
• Update on ideas to honor Mayor Dan Fritz

Village Council

This is a procedural agenda with no substantive items listed. The council will review the agenda and meeting materials, including the attached minutes from a previous meeting.

Road & Safety Committee

The Moreland Hills Roads & Safety Committee is meeting to discuss police department updates, including advancing four candidates for a patrol officer position and selling a 2020 Ford Explorer, as well as village engineer updates on road resurfacing projects and a change order for Chagrin Blvd. Service department updates cover equipment repairs, drainage, paving, and pruning. The meeting is largely informational with no formal votes expected.

• Four of eight patrol officer candidates advance to background checks
• F-150 patrol vehicle up-fitting completed
• 2020 Ford Explorer to be sold on Govdeals
• Resurfacing of Jackson Road and Chagrin River Road
• Chagrin Blvd. resurfacing final change order

Facilities Committee

This Facilities Committee meeting has no agenda available. The agenda text states only that there is no agenda and directs readers to review the minutes. The meeting appears to be procedural or cancelled.

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing to consider two area variance requests: one for a taller, less open privacy fence and another, continued from August, for a garage addition encroaching into a side yard setback. The board will also approve minutes from its August 28 meeting.

• Rosenberg/Green Residence: variance for 6-foot board-on-board privacy fence at 38210 Berkeley, exceeding 5-foot height and 50% openness limits
• Najm Residence: variance of 37.52 feet for garage addition encroachment into side yard setback at 60 Easton Lane (continued from Aug. 28)
• Approval of minutes from Aug. 28, 2023 public hearing

Planning Commission

The Moreland Hills Planning Commission will meet to approve minutes from August 28, 2023, and consider two residential projects: a continued garage addition at 60 Easton Lane and a new addition with exterior alterations at 38080 Berkeley Avenue. The meeting includes discussion and adjournment.

• Continued garage addition at 60 Easton Lane (Najm Residence)
• Addition and exterior alterations at 38080 Berkeley Avenue (Flick Residence)
• Approval of minutes from August 28, 2023 meeting

DEIB Commission

The Commission will evaluate the September 9 "We Are Moreland Hills" event, including attendee feedback and a financial report. Members will also discuss upcoming initiatives such as an art competition, lunch and learn sessions, and potential website updates.

• Evaluation of the 9/9 "We Are Moreland Hills" event
• Discussion of upcoming Art Event/Competition
• Planning for First Lunch & Learn and First More in the Hills
• Preparation for End of Year Report due December 31

Parks Commission

The Moreland Hills Parks Commission is meeting to discuss routine updates and several specific items, including rescheduling a 5K training event, updating park benches, and considering ideas to honor former Mayor Dan Fritz. The agenda also includes updates from the mayor and the Historical Society, as well as planning for the 2023 Head for the Hills event.

• Reschedule 'Training for a 5K' More in the Hills event
• Park benches update
• Ideas to honor Mayor Dan Fritz
• 2023 Head for the Hills event

Village Council

This is a procedural agenda with no substantive items listed. The council will review the agenda and meeting materials, including the attached minutes from a previous meeting.

Road & Safety Committee

The Roads & Safety Committee is meeting to receive updates from the police, village engineer, and service departments. Items include starting interviews for 10 police officer candidates, a drainage program bid opening, and various road and maintenance projects. No formal decisions are listed; the agenda is primarily informational.

• Police officer candidate interviews to begin for 10 applicants
• 2023 Drainage Program bid opening scheduled for 09/08/23
• Chagrin Blvd. retaining wall painting project update
• In-house paving and road-side pruning updates
• Old police furniture to be sold on Govdeals

The committee approved the minutes from the August meeting. Other business consisted of departmental updates regarding police equipment, road paving, and drainage projects. No other formal votes were recorded.

• Approved August meeting minutes (unanimous)

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss routine building maintenance, utility updates, and parks projects. Items include repairs to the police department men's locker room, installation of bollards at police and building department windows, updates to the plant and pump station, and village landscaping including Garfield Park. No votes or decisions are listed on the agenda; it is primarily a discussion and review session.

• Police Department men's locker room stall/urinal area wall repairs
• Bollards at entrances to Police Dept. and Building Dept. windows
• Plant & Pump Station updates
• Village landscaping projects
• Garfield Park discussion

The committee approved the minutes from the August meeting. Members discussed damage to several pump stations caused by power outages and the use of a contractor for bathroom panel installation. No other formal votes were recorded.

• Approved August meeting minutes (unanimous)

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing to consider two area variance requests: one for a fence exceeding height and openness limits, and another for a garage addition and driveway encroaching into side yard setbacks. The board will also approve minutes from its August 7, 2023 meeting.

• Wood Residence, 205 Sterncrest Drive: variance for fence exceeding 5-foot height limit and 50% openness requirement
• Najm Residence, 60 Easton Lane: variance of 37.14 feet for garage addition encroaching into side yard setback
• Najm Residence, 60 Easton Lane: variance of 8 feet for reconfigured driveway encroaching into side yard setback
• Approval of minutes from August 7, 2023 BZA public hearing

The Board approved a variance for a privacy fence at 205 Sterncrest Drive, conditioned on the addition of evergreen screening. The Board also accepted the related Conclusions of Fact. A variance request for a garage and driveway at 60 Easton Lane was discussed but not decided in the provided text.

• Approved fence height and openness variances for 205 Sterncrest Drive subject to adding 2-4 evergreen trees (4-0)
• Accepted Conclusions of Fact for 205 Sterncrest Drive (4-0)
• Approved minutes of August 7, 2023 meeting with one correction (4-0)

Planning Commission

The Moreland Hills Planning Commission will meet to approve minutes from August 7, 2023, and review several residential proposals: a garage addition at 60 Easton Lane, a new dwelling at 45 Farwood Drive, and an addition at 50 Willow Wood Lane. The commission will also consider conditional use certificates for slope stabilization and riparian work at 50 and 40 Addison Lane, and erosion protection in riparian areas at 108 and 110 Hunting Trail. The meeting concludes with discussion and adjournment.

• Garage addition at 60 Easton Lane (Najm/Hammoda)
• New dwelling at 45 Farwood Drive (Holz)
• Addition at 50 Willow Wood Lane (Siegel)
• Conditional use certificates for slope stabilization at 50 and 40 Addison Lane
• Conditional use certificates for erosion protection at 108 and 110 Hunting Trail

The Planning Commission approved a new dwelling at 45 Farwood Drive and a home addition at 50 Willow Wood Lane. The commission also recommended that Village Council approve two separate conditional use certificates for erosion and slope stabilization projects.

• Approved new dwelling at 45 Farwood Drive subject to final engineering review (4-0)
• Approved addition at 50 Willow Wood Lane (4-0)
• Recommended Village Council approval for slope stabilization at 40 and 50 Addison Lane (4-0)
• Recommended Village Council approval for erosion protection at 108 and 110 Hunting Trail (4-0)
• Continued garage addition application for 60 Easton Lane to October 2, 2023 (4-0)
• Approved August 7, 2029 minutes with typographical corrections (4-0)

Parks Commission

The Moreland Hills Parks Commission is meeting to handle routine business and discuss several park-related topics. They will consider ideas and dates for the 'More in the Hills' event, receive updates on park benches, and brainstorm ways to honor former Mayor Dan Fritz. The commission will also get updates from the mayor and the Historical Society.

• Introduction of new commission member Joy Utech
• Discussion of 'More in the Hills' event ideas and dates
• Update on park benches
• Ideas to honor Mayor Dan Fritz
• Planning for the 2023 Head for the Hills event

The Commission approved the minutes from the July 17, 2023 meeting. Members discussed the management of a cabin, upcoming community events, and park bench plaques. No other formal votes were recorded.

• Approved July 17, 2023 meeting minutes
• Decided September meeting will be held at Lang Pavilion

DEIB Commission

The Diversity & Inclusion Commission is planning activities for the September 9th event, including food trucks and a cornhole tournament. The meeting also includes updates on marketing efforts and feedback from the July 26th diversity table.

• Planning for 'We Are Moreland Hills' event on September 9
• Flyer distribution at Orange High School football tailgate on August 25
• Discussion of reimbursement for commission shirts

The Commission approved the July 18 meeting minutes and coordinated logistics for the upcoming "We Are Moreland Hills" event. Planning included food vendors, a cornhole tournament, activities, and resource table invitations.

• Approved July 18, 2023, meeting minutes by common consent
• Agreed to proceed with a food truck for the September 9 event
• Adjourned meeting at 8:27 p.m.

Village Council

This agenda contains only procedural items: the agenda itself and meeting materials (attached minutes). No substantive decisions or discussions are listed.

Village Council approved three contracts for road resurfacing, pavement marking, and retaining wall painting. The council also appointed a student member to the Parks Commission and swore in a student member to the Green Commission.

• Approved Jackson Road/Chagrin River Road Resurfacing contract with Ronyak Paving for $904,610.00
• Approved Pavement Marking Program contract with JD Striping for $35,995.00
• Approved Chagrin Blvd Retaining Wall painting contract with Athos Contracting
• Confirmed appointment of Joy Utech to the Parks Commission (5-0)
• Swore in Saffron Meli to the Green Commission
• Approved July 12, 2023 meeting minutes as amended (5-0)

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing to consider a side setback variance for a residence at 140 Murwood Drive, allowing an addition to an existing non-conforming single-family dwelling. The board will also approve minutes from the July 10, 2023 hearing.

• Setback variance of 10.3 feet for 140 Murwood Drive (Section 1151.07(e)(2))
• Addition to existing non-conforming single-family dwelling
• Owners: Andriy & Oksana Lotetskyy; Architects: LMS Design LLC
• Approval of minutes from July 10, 2023 public hearing

The Board of Zoning Appeals approved a 10.3-foot side-yard setback variance to allow a home addition at 140 Murwood Drive. The board also approved the minutes from the July 10, 2023 meeting.

• Approved minutes of the July 10, 2023 Public Hearing (5-0)
• Approved 10.3 foot side-yard setback variance for addition at 140 Murwood Drive (5-0)
• Accepted Conclusions of Fact regarding the 140 Murwood Drive variance (5-0)

Planning Commission

The Moreland Hills Planning Commission will review three residential projects: an addition/alteration at 140 Murwood Drive, an addition at 35 Lochspur Lane, and a new dwelling at 315 Bentleyville Road. The meeting will also include approval of the July 10, 2023 minutes.

• Lotetskyy Residence addition and alterations at 140 Murwood Drive
• Starr Residence addition at 35 Lochspur Lane
• New dwelling at 315 Bentleyville Road

The Planning Commission approved an addition and alterations to the Lotetskyy residence. Approval is contingent upon the submission of revised drawings addressing specific window sizes and alignment. The commission overrode a non-approval recommendation from the Village Architect.

• Approved minutes of the July 10, 2023 meeting (5-0)
• Approved addition and renovations at 140 Murwood Drive contingent on revised drawings for window height/size on east and west facades and window alignment on the north facade

Road & Safety Committee

The Moreland Hills Roads & Safety Committee is meeting to discuss resident concerns about traffic on Hiram Trail and a line-of-sight issue at 400 Chagrin Blvd. They will also receive updates on police staffing, including a new school resource officer, and village engineer updates on drainage, asphalt, and pavement marking programs. The meeting is a regular working session with no final votes scheduled.

• Resident concern: Hiram Trail traffic
• Resident concern: Line of sight at 400 Chagrin Blvd.
• Police: Patrol officer vacancy, new SRO Patrolman Bennett
• Village engineer: 2023 drainage, asphalt, pavement marking bids
• Chagrin Blvd. wall painting bid results

The committee approved the June meeting minutes. Members discussed traffic concerns on Hiram Trail and a proposal to index private street plowing charges to the CPI, which the committee generally supported.

• Approved June meeting minutes (unanimous)

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss routine building maintenance, utility updates, and parks projects. Items include repairs to the police department locker room, bollard installations, and updates on wastewater treatment plant equipment.

• Police Department men's locker room stall/urinal area walls repair
• Bollard installation at Police Department and Building Department windows
• Greentree blowers installed at plant and pump station
• Greentree WWTP EQ Tank update
• Garfield Park entrance along SR 91 cleaned up

The committee approved the minutes from the June meeting. Members discussed ongoing maintenance and utility updates, including pump station repairs and the upcoming Greentree EQ tank replacement.

• Approved June meeting minutes (unanimous)

DEIB Commission

The commission will review the minutes from the June 20, 2023 meeting and welcome new member Saffy Meli. Members will also discuss plans for a table at Community Day on July 29 and an event scheduled for September 9.

• Approval of June 20, 2023 minutes
• Introduction of new Student Civic Leadership Member Saffy Meli
• Planning for Moreland Hills Community Day table on July 29
• Planning for 'We Are Moreland Hills—Let’s Play Together' event on September 9

The Commission swore in Saffron Meli as the new Student Civic Leadership Member. Members discussed planning for a July 29 community event and a larger "We are Moreland Hills" event scheduled for September 9.

• Sworn in Saffron Meli as new Student Civic Leadership Member
• Approved June 20, 2023 meeting minutes by common consent

Parks Commission

The Moreland Hills Parks Commission is holding a regular meeting with updates from the mayor and historical society, plus discussions on event ideas, park benches, and ways to honor former Mayor Dan Fritz. The agenda is mostly discussion items with no formal votes or contracts listed.

• Introduction of new commission members
• Updates from Mayor Ethan Spencer
• More in the Hills event ideas and dates
• Park benches update
• Ideas to honor Mayor Dan Fritz

The Commission approved the minutes from the May 15, 2023 meeting. Members discussed planning for the 'Head for the Hills' event and the 'More in the Hills' series. No other formal votes were recorded.

• Approved May 15, 2023 meeting minutes
• Decided August meeting will be held at Lang Pavilion

Village Council

This is a procedural agenda with no substantive items listed. The council is meeting, with the agenda and regular council minutes from the same date attached for review.

• Agenda document
• Regular council minutes attachment

The Village Council approved the amended minutes from the June 14, 2023, meeting. Members discussed resident complaints regarding noise from the Chagrin Valley Country Club and agreed to use a decibel meter for benchmarking during an August event. The Police Chief reported that the Orange School Board officially approved the School Resource Officer (SRO) project.

• Approved June 14, 2023, meeting minutes as amended (6-0)
• Decided Police Department will use a decibel meter at a resident's home during an August CVCC event for benchmarking

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing to consider a setback variance request for a master suite addition at 195 Sterncrest Drive. The board will also approve minutes from its April 3, 2023 meeting. The agenda contains one substantive item and otherwise is procedural.

• Approval of minutes from April 3, 2023 BZA hearing
• Goss Residence: variance of 40 feet from required 70-foot setback for addition at 195 Sterncrest Drive
• Addition would be 30 feet from side lot line on corner lot

The Board of Zoning Appeals approved a 40-foot side setback variance for a master suite addition at 195 Sterncrest Drive. The approval is conditioned upon the installation of additional landscape screening. The board also accepted the associated Conclusions of Fact.

• Approved minutes of April 3, 2023 meeting (6-0)
• Approved 40-foot side setback variance for 195 Sterncrest Drive, conditioned on landscape screening (6-0)
• Accepted Conclusions of Fact regarding the 195 Sterncrest Drive variance (6-0)

Planning Commission

The Moreland Hills Planning Commission will review several residential exterior and addition projects, including a master suite addition, a portico and garage door modification, exterior modifications, and a preliminary discussion for an addition. The meeting also includes approval of the June 5, 2023 minutes and a final discussion.

• Goss Residence master suite addition at 195 Sterncrest
• Jordan/Stein Residence portico and garage door modification at 80 Ridgecreek Trail
• Pesses Residence exterior modifications at 75 Hunting Trail
• Lotetskyy Residence preliminary discussion for addition and alterations at 140 Murwood Drive
• Bolek Residence exterior modifications at 4116 Giles Road

The Commission approved a master suite addition at 195 Sterncrest Drive and a portico and garage door project at 80 Ridgecreek Trail. A proposal for exterior modernization at 75 Hunting Trail was tabled pending further architectural details.

• Approved master suite addition at 195 Sterncrest Drive (6-0)
• Approved portico and garage door modifications at 80 Ridgecreek Trail (6-0)
• Tabled exterior modifications at 75 Hunting Trail until August 7 meeting

DEIB Commission

The Commission is meeting to plan several community programs, including summer events and educational lunch sessions. Members will also discuss developing a welcome packet for new residents and reviewing survey questions for the Mayor's Village Survey.

• Planning for 'We Are Moreland Hills—Let’s Play Together' events in August and September
• Discussion of 'Lunch & Learns' regarding location and topics
• Planning for Thursday evening educational experiences at the Pavilion
• Formalizing recommendations for a new resident welcome packet to the Mayor and Police
• Review of survey questions for Mayor Spencer’s Village Survey

Parks Commission

The Moreland Hills Parks Commission is meeting to discuss routine business including minutes approval, updates from the mayor and historical society, and planning for community events. They will also consider park bench matters and ideas to honor former Mayor Dan Fritz.

• Discussion of 'More in the Hills' event ideas and dates
• Park benches update from Rick Misterka
• Ideas to honor Mayor Dan Fritz
• Planning for the 2023 Head for the Hills event

The commission approved the minutes from the May 15, 2023 meeting. Members discussed potential recycled material park benches for fundraising and updates on the Head for the Hills event. The commission decided to hold its July meeting at Lang Pavilion.

• Approved May 15, 2023 meeting minutes
• Decided July Parks Commission meeting will be held at Lang Pavilion

Village Council

This is a procedural agenda for the Moreland Hills Village Council meeting. The council will review the agenda and meeting materials, including minutes from a prior meeting and motions related to conditional uses from the Planning Commission. No substantive decisions or public hearings are listed.

• Review of council agenda for June 14, 2023
• Meeting materials include council minutes from June 14, 2023
• Attachments include conditional use motions from the Planning Commission

Village Council approved adding three Diversity & Inclusion Commission questions to the Village Survey and authorized bids for resurfacing Jackson Road and Chagrin River Road. The council also swore in a new full-time police officer and approved a temporary riparian area crossing for a residence on Jackson Road.

• Approved May 10, 2023 meeting minutes as amended (6-0)
• Swore in Ptl. Dennis Jezior as a full-time police officer
• Approved addition of three Diversity & Inclusion Commission questions to the Village Survey (6-0)
• Approved authorization for Village Engineer to develop specifications and advertise bids for Jackson Road and Chagrin River Road resurfacing (6-0)
• Approved Conditional Use Certificate for a temporary timber bridge crossing of a riparian area at 33650 Jackson Road

Road & Safety Committee

The committee decided not to reimburse a resident for driveway widening and culvert work at 20 Mill Creek. Members discussed speeding and line-of-sight concerns in Pebble Brook and Quail Hollow subdivisions. The committee also reviewed updates on asphalt and drainage programs and a proposed increase for private street plowing rates.

• Denied reimbursement request for driveway and culvert work at 20 Mill Creek
• Approved previous meeting minutes as amended (unanimous)

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss building maintenance, utilities, and parks projects. Key items include repairs to the police department locker room, installation of bollards, updates on plant and pump stations, a bid opening for the Greentree WWTP equalization tank, and a change order for the Jackson Valley force main. The committee will also review village landscaping and Garfield Park projects.

• Police Department men's locker room stall/urinal area walls repair
• Bollards at Police Dept and Building Dept entrances
• Greentree WWTP EQ Tank bid opening
• Jackson Valley pump repairs update
• Jackson Valley Force Main change order

The committee recommended moving forward with an alternate bid from S.E.T. Inc. for the Greentree EQ tank. An ordinance for this project and a change order for the Jackson valley force main project will be presented at the June council meeting.

• Approved April meeting minutes (unanimous)
• Recommended S.E.T. Inc. alternate bid of $425,660 for Greentree EQ tank
• Identified $6,350 under-budget surplus for Jackson valley force main project

Planning Commission

The Moreland Hills Planning Commission will meet to review several residential projects, including a new dwelling with a conditional use permit for a temporary culvert, exterior renovations, and another new dwelling. They will also hold a public hearing on extending a conditional use modification for Hiram House Camp to allow school bus ingress. The meeting includes approval of prior minutes and discussion.

• Public hearing on conditional use permit for Duber/Greenleaf residence at 33650 Jackson Road for new dwelling and temporary culvert/driveway crossing of riparian area
• Review of exterior renovations, additions, and deck for Kroll residence at 30 Laurel Court
• Review of new dwelling for Horinger/Funovits residence at 4015 SOM Center Road
• Public hearing on extension of conditional use modification for Hiram House Camp at 33775 Hiram Trail for Orange City Schools bus ingress
• Approval of minutes from April 3, 2023 meeting

The Commission approved a new dwelling and a temporary riparian crossing at 33650 Jackson Road, exterior renovations at 30 Laurel Court, and a new dwelling at 4015 SOM Center Road. The temporary bridge approval is contingent upon a permanent crossing being approved before a Certificate of Occupancy is issued.

• Approved minutes of April 3, 2023 meeting (5-0)
• Recommended to Council approval of Conditional Use Permit for temporary timber bridge at 33650 Jackson Road (5-0)
• Approved new dwelling at 33650 Jackson Road, contingent on final engineering review (5-0)
• Approved exterior renovations and additions at 30 Laurel Court (5-0)
• Approved new dwelling at 4015 SOM Center Road, contingent on final engineering review (5-0)

DEIB Commission

The Commission is reviewing feedback from Mayor Ethan Spencer regarding a proposed community survey. Members are also discussing ways to formalize recommendations for police welcome packets and planning an August or September community event.

• Revision of community survey based on Mayor's feedback
• Research into a potential survey platform
• Recommendations for Police Department welcome packets
• Planning for 'We Are Moreland Hills—Let’s Play Together' event

The Commission approved the April 18, 2023, meeting minutes. Mayor Spencer presented a shorter resident survey focused on village amenities and services as an alternative to the Commission's prepared survey. Commission members discussed concerns regarding the avoidance of implicit bias and the breadth of the Mayor's diversity questions.

• Approved April 18, 2023, meeting minutes (Motion carried)

Parks Commission

The Moreland Hills Parks Commission is meeting to handle routine business, including roll call, approval of minutes, and updates from Mayor Spencer and the Historical Society. The main discussion items are ideas to honor Mayor Dan Fritz and planning for the 2023 Head for the Hills event. The meeting will also include open discussion before adjournment.

• Ideas to honor Mayor Dan Fritz
• 2023 Head for the Hills event planning
• Updates from Mayor Spencer
• Updates from Moreland Hills Historical Society
• Approval of minutes

The Commission approved the minutes from the April 17, 2023 meeting. Members discussed potential changes to Lang Pavilion reservation rules and proposed ways to honor Mayor Dan Fritz, though no formal votes were taken on these items.

• Approved April 17, 2023 meeting minutes

Village Council

This is a procedural-only agenda. The Village Council is meeting to review the amended agenda and the minutes from a prior session; no substantive decisions or discussions are listed.

• Amended agenda for May 10, 2023
• Council minutes from a prior session (attached)

Village Council approved a $199,690 contract for sewer inspection and cleaning. The council also authorized the Mayor to enter into grant agreements for the President Garfield Birth Site and Forest Ridge Park improvements. Additionally, Council swore in new member Rick Vincent.

• Approved $199,690 contract with United Survey, Inc. for 2023 Sewer Inspection and Cleaning Program (6-0)
• Approved Ordinance 2023-22 for $186,173 ARPA grant for President Garfield Birth Site and Cabin Path Stairs Project (6-0)
• Approved Ordinance 2023-23 for $75,000 ODNR grant for Forest Ridge Park Improvements (6-0)
• Authorized Village Engineer to bid for repairs and painting of steel retaining wall on Chagrin Blvd (6-0)
• Approved minutes from April 12, April 17, and April 26 meetings (6-0)
• Swore in new Councilmember Rick Vincent

Road & Safety Committee

The Moreland Hills Roads & Safety Committee is meeting to discuss resident concerns, police department updates, and village engineer and service department reports. Items include a drainage improvement request, new police furniture, a new officer hire, and the 2023 drainage and asphalt programs. The meeting is primarily informational and planning-focused, with no final votes or ordinances listed.

• 4119 Giles Road – drainage improvement request
• New furniture for Police Dept. offices (current from 1998)
• New officer to replace vacancy left by Ptl. Buzecan
• Ordering new speed/radar signs
• 2023 Drainage Program and 2023 Asphalt Program

The Roads and Safety Committee approved a drainage improvement project for 4119 Giles Road. The committee also supported the purchase of new police office furniture and speed/radar signs. A fund transfer for service department employee training was approved.

• Approved drainage improvement project at 4119 Giles Road (unanimous)
• Approved $29K purchase of police office furniture from APG (unanimous)
• Approved $6.5K purchase of two speed/radar signs (unanimous)
• Approved fund transfer for $1,500 annual employee training (unanimous)
• Approved previous meeting minutes as amended (unanimous)

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss routine facilities matters, including building maintenance, utilities, and parks. Specific items include repairs to the police department locker room, installation of bollards, updates on plant and pump stations, and landscaping projects. The meeting is primarily for discussion and planning, with no final decisions expected.

• Police Department men's locker room stall/urinal area walls
• Bollards at Police Dept and Building Dept windows
• Plant & Pump Station updates
• Greentree WWTP EQ Tank
• Jackson Valley pump repairs

Village Council

This is a special council meeting called primarily for an executive session, which is closed to the public, to discuss the appointment of a public official. The agenda contains no other business items, so no decisions or public discussions are scheduled.

• Executive session for appointment of a public official

The council met in executive session to discuss the appointment of a public official. No substantive decisions or votes were recorded in the minutes.

DEIB Commission

The commission is reviewing the approval process, format, and tallying logistics for a village survey. Members are also discussing potential first events such as 'Welcoming New Residents' or 'More in the Hills Events'.

• Update on village survey approval process
• Discussion of electronic options for survey format
• Planning for upcoming community events
• Promotion of survey and events at Greening the Hills

The Commission approved the modified village survey, which now awaits Village Council approval before distribution. Members planned a community event for September 9 and discussed providing welcome baskets to new residents.

• Approved April 4, 2023 meeting minutes
• Accepted modified village survey
• Scheduled 'We are Moreland Hills: Come Play with Us' event for September 9

Parks Commission

The Moreland Hills Parks Commission is meeting to handle routine business, including approving minutes and receiving updates from the mayor and the Historical Society. The main discussion items are reports on the Easter Egg Hunt and planning for the 2023 Head for the Hills event, followed by open discussion.

• Approval of minutes
• Updates from Mayor Spencer
• Updates from Moreland Hills Historical Society
• Easter Egg Hunt event report
• 2023 Head for the Hills event planning

The commission approved the minutes from the March 20, 2023 meeting. Members discussed planning for the Head for the Hills 5K and More in the Hills yoga sessions, and reviewed the recent Easter Egg Hunt.

• Approved March 20, 2023 meeting minutes
• Decided to use the same shirt logo as last year for Head for the Hills

Village Council

The Village Council is holding a special meeting to consider an ordinance amending a prior authorization for the village's participation in ODOT road salt contracts for 2023. The agenda also includes a possible executive session for the appointment of a public official, as permitted by Ohio law.

• Ordinance 2023-21 amending Ordinance 2023-18 for ODOT road salt contracts
• Possible executive session for appointment of a public official

Village Council passed Ordinance 2023-21, which amends a previous ordinance to authorize the Village of Moreland Hills to participate in 2023 ODOT road salt contracts. The council also held an executive session to discuss personnel employment and compensation.

• Passed Ordinance 2023-21 to authorize participation in 2023 ODOT road salt contracts (5-0)
• Entered executive session to discuss personnel employment and compensation (5-0)

Village Council

This agenda contains only procedural items: the agenda itself and meeting materials, with no specific decisions, discussions, or public hearings listed. The meeting appears to be routine or the substantive items are not detailed in this agenda text.

• Agenda adoption
• Meeting materials review

Village Council approved a contract for the 2023 asphalt pavement program and authorized the purchase of a new wood chipper and a police vehicle. Council also approved several fund transfers to correct previous accounting errors and appointed a new Planning Commission Chair.

• Approved $847,000 contract with Crossroads Asphalt Recycling, Inc. for 2023 asphalt pavement program (5-0)
• Approved purchase of wood chipper from KTS Equipment Inc. for up to $69,104.80 (5-0)
• Approved purchase of 2023 Ford F-150 Police Responder from Jim Shorkey Auto Group (5-0)
• Approved Ordinance 2023-20 for fund transfers and appropriations, including $40,000 from Police Levy Fund to General Fund (5-0)
• Appointed Mr. Richman as Planning Commission Chair for the remainder of 2023 (5-0)
• Authorized Village Engineer to bid for Greentree Wastewater Equalization Tank (5-0)
• Authorized Village Engineer to bid for 2023 Sewer Inspection and Cleaning Program (5-0)
• Authorized Village Engineer to bid for 2023 Culvert and Drainage Program (5-0)

Road & Safety Committee

The Moreland Hills Road & Safety Committee is meeting to discuss police department updates, including new vehicle purchases and a sergeant promotion, as well as village engineer updates on drainage and asphalt programs. Service department items include equipment repairs and an ODOT salt contract. The agenda is largely routine operational updates with no major policy decisions.

• New Ford F150 police vehicle purchase (item 4933)
• 2022 replacement detective vehicle to be up-fitted (item 4951)
• Sergeant promotion of Sgt. Joe Scolaro on 3/22/23
• 2023 Drainage Program and 2023 Asphalt Program updates
• ODOT Salt Contract discussion

The committee reviewed updates on police vehicle procurement, the 2023 drainage and asphalt programs, and service department equipment. No new contracts or ordinances were voted on during the meeting.

• Approved previous meeting minutes (unanimous)

DEIB Commission

The Diversity & Inclusion Commission is reviewing the final draft of a community survey. Members will discuss methods for distributing the survey, timelines, and ways to ensure resident participation without barriers.

• Review final draft of Community Survey
• Determine survey distribution formats and means
• Establish timeline for opening and closing the survey
• Discuss safeguards for submission validity

The Commission finalized the text and distribution logistics for a community survey regarding how residents feel valued and treated in the Village. The survey includes sections on diversity, inclusion, equity, and interactions with Village officials and police.

• Approved minutes from March 21, 2023, meeting as corrected
• Finalized text for the Village survey
• Determined survey will be available in paper and digital formats
• Decided survey will be distributed via QR code and announcement in the monthly newsletter
• Set survey availability period for 30-45 days from delivery

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss building maintenance, utilities, and parks projects. Items include repairs to the police department locker room, installation of bollards, updates on plant and pump stations, the Greentree WWTP EQ tank, the 2023 sewer inspection and cleaning program, cul-de-sac renovations, and Garfield Park. The meeting is primarily a discussion and review of these facilities-related topics.

• Police Department men's locker room stall/urinal area walls repair
• Bollards at entrances to Police Dept. and Building Dept. windows
• Plant & Pump Station updates
• Greentree WWTP EQ Tank
• 2023 Sewer Inspection & Cleaning Program

The committee approved the March meeting minutes. Members discussed ongoing maintenance for Village Hall and the Police Department, pump station issues, and a $240,000 sewer inspection program for the south portion of the village.

• Approved March meeting minutes (unanimous)

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing to consider an area variance request from homeowner Ryan Stalewski for a garden shed at 35075 Jackson Road. The board will also approve minutes from its March 6, 2023 meeting. The meeting is scheduled for April 3, 2023 at 6:00 PM.

• Approval of minutes from March 6, 2023 public hearing
• Area variance request for a garden shed at 35075 Jackson Road
• Variance from Section 1151.13(b)(1) to allow shed partially in side yard

The Board of Zoning Appeals approved a request to allow a 12-foot by 12-foot garden shed to extend ten feet into a side yard. The board also accepted the associated Conclusions of Fact regarding the variance.

• Approved minutes of March 6, 2023 hearing (5-0, 1 abstention)
• Approved 10-foot side yard variance for garden shed at 35075 Jackson Road (6-0)
• Accepted Conclusions of Fact for 35075 Jackson Road variance (6-0)

Planning Commission

The Moreland Hills Planning Commission is meeting to approve prior minutes and discuss two new dwelling construction proposals. The first is for a residence at 315 Bentleyville Road by Renner/Curran (311 Land LLC), and the second is for a residence at 33650 Jackson Road by Duber/Greenleaf. No final decisions are noted on the agenda; items are listed for discussion.

• Approval of minutes from March 6, 2023 meeting
• New dwelling at 315 Bentleyville Road (Renner/Curran, 311 Land LLC)
• New dwelling at 33650 Jackson Road (Duber/Greenleaf)

The commission approved one new dwelling contingent on engineering review and tabled another due to riparian setback and permitting issues. The board also approved the minutes from the March 6, 2023 meeting.

• Approved minutes of March 6, 2023 meeting with amendment (6-0)
• Approved new dwelling at 315 Bentleyville Road contingent upon final engineering review and approval (6-0)
• Tabled application for new dwelling at 33650 Jackson Road until engineering concerns are addressed (6-0)

DEIB Commission

The Diversity & Inclusion Commission is meeting to finalize questions for a village-wide survey. The commission will also discuss logistics including council approval, distribution methods, and deadlines.

• Finalizing survey questions
• Discussion of survey logistics and distribution

Village Council

This is a special council meeting with a short agenda. Council will elect a Council President, discuss the process for filling a council vacancy, and vote on a motion to allow the village to donate toward funeral services for Mayor Fritz.

• Election of Council President
• Discussion of process to fill council vacancy
• Motion to allow village donation for Mayor Fritz's funeral services

Council elected Mr. Janke as Council President for the remainder of 2023. The body also established a public application process to fill a vacant council seat and approved a donation for Mayor Fritz's funeral services.

• Elected Mr. Janke as Council President for the rest of 2023 (4-1)
• Decided to open public applications for the vacant council seat with a deadline of April 7 at 4:30pm
• Approved $500.00 donation toward funeral services for Mayor Fritz to the Orange Village Firefighters Association (5-0)

Parks Commission

The Moreland Hills Parks Commission is meeting to handle routine business including roll call, approval of minutes, and updates from the mayor and the Moreland Hills Historical Society. The commission will also discuss upcoming community events, specifically the Easter Egg Hunt on April 1st and the 2023 Head for the Hills event, followed by open discussion.

• Easter Egg Hunt scheduled for April 1st
• 2023 Head for the Hills event discussion
• Updates from Mayor Spencer
• Updates from Moreland Hills Historical Society

The Commission approved the minutes from the February 21, 2023 meeting. Members discussed planning for the Easter Egg Hunt and the Head for the Hills event, including revised entry fees. A county ARPA fund application for a metal stairway at the birth site was not approved.

• Approved February 21, 2023 meeting minutes
• Revised Head for the Hills entry fees to $30 for adults and $20 for children 13 and under

Village Council

This is a procedural agenda for the Moreland Hills Village Council meeting. It lists only the agenda and meeting materials, with no substantive items for decision or discussion.

The Village Council swore in Todd Dietzel as Chief of Police and approved several vehicle purchases for the Service and Police departments. Council also passed the 2023 permanent appropriations and accepted $250,000 in ARPA funding for the Jackson Road project.

• Swore in Todd Dietzel as Chief of Police
• Approved purchase of Labrie automated side loader (Ordinance 2023-04)
• Approved 2023 permanent appropriations (Ordinance 2023-10)
• Approved $139,900.48 purchase of 2022 International CV515 SFA (Ordinance 2023-11)
• Approved price increase of $401.50 for 2023 Chevrolet Traverse LS (Ordinance 2023-12)
• Accepted $250,000 ARPA grant for Jackson Road project (Ordinance 2023-13)
• Passed resolution urging Ohio Governor to restore Local Government Fund (Resolution 2023-14)
• Approved $500 donations to Chagrin Falls and Orange Schools After-Prom events

DEIB Commission

The Diversity & Inclusion Commission will finalize a village survey on equity, inclusion, and diversity, including selecting definitions, finalizing questions, and discussing logistics such as council approval, distribution methods, and deadlines. The meeting also includes roll call, approval of prior minutes, and open discussion.

• Selection of definitions for Equity, Inclusion, Diversity survey questions
• Finalizing survey questions
• Logistics: Council approval, means of distribution, deadline

The Commission approved the introduction and four specific questions for a resident survey. They also agreed upon formal definitions for diversity and inclusion to be used in the survey. The definition for equity will be determined at the March 21 meeting.

• Approved February 23, 2023 meeting minutes as corrected
• Approved survey introduction text
• Approved definitions for diversity and inclusion
• Approved four specific survey questions
• Postponed invitation to the Village Council

Board of Zoning Appeals

The Moreland Hills Board of Zoning Appeals will hold a public hearing to consider an area variance for a new dwelling at 192 South Strawberry Lane, seeking a reduced side setback. The board will also approve minutes from its December 5, 2022 meeting.

• Approval of minutes from December 5, 2022 regular hearing
• Soble Residence: area variance for side setback at 192 South Strawberry Lane
• Variance of 3.12 feet from required minimum side setback
• Proposed new dwelling to be 31.88 feet from side lot line
• Owners: Scott & Lori Soble; applicant: Alan Brown Construction

The Board of Zoning Appeals approved a 3.12-foot side setback variance for a new dwelling. The board also approved the minutes from the December 5, 2022 meeting and accepted the Conclusions of Fact regarding the variance.

• Approved minutes of the December 5, 2022 meeting (5-0-1)
• Approved 3.12 foot side setback variance for 192 South Strawberry Lane (5-1)
• Accepted Conclusions of Fact for the 192 South Strawberry Lane variance (6-0)

Planning Commission

The Moreland Hills Planning Commission will review four residential proposals: two new dwellings, an accessory shed, and a detached garage. The meeting will also include approval of the previous month's minutes and general discussion.

• Soble Residence – new dwelling at 192 South Strawberry Lane
• Harris Residence – accessory shed at 36550 Chagrin Boulevard
• Dennis Residence – detached garage at 135 Mill Creek Lane
• Katz Residence – new dwelling at 190 Aspenwood

The Planning Commission approved plans for two new dwellings, one detached garage, and one accessory shed. Most approvals were granted unanimously, with some contingent upon final engineering review.

• Approved new dwelling at 192 South Strawberry Lane contingent upon final engineering review (6-0)
• Approved accessory shed at 36550 Chagrin Boulevard (6-0)
• Approved detached garage at 135 Mill Creek Lane with suggestion to match roofing material to house (6-0)
• Approved new dwelling at 190 Aspenwood Drive contingent upon final engineering review (6-0)
• Approved February 6, 2023 meeting minutes (6-0)

Road & Safety Committee

The Moreland Hills Roads & Safety Committee is meeting to receive updates on police, village engineer, and service department matters. Items include Flock cameras on Hiram Trail, the 2022 drainage program, the 2023 asphalt program, and equipment repairs. The meeting is primarily informational with no votes scheduled.

• Flock cameras on Hiram Trail
• 2022 drainage program
• 2023 asphalt program
• Equipment/truck repairs: MH13/MH8 replacement
• Hazardous trees

The committee received updates on police staffing, the 2023 drainage and asphalt programs, and truck fleet replacement. No new legislative actions were taken other than the approval of previous minutes.

• Approved previous meeting minutes (unanimous)

Facilities Committee

The Moreland Hills Facilities Committee is meeting to discuss building maintenance, utility plant updates, and parks projects. Items include the police department building, the Greentree wastewater treatment plant (EQ tank, NPDES permit renewal, blower replacement), the Jackson Valley force main extension, cul-de-sac renovations, and Garfield Park. No dollar amounts or decisions are specified in the agenda.

• Police Department building maintenance
• Greentree WWTP: EQ tank, NPDES permit renewal, blower replacement
• Jackson Valley force main extension
• Cul-de-sac renovations
• Garfield Park

The committee approved the December meeting minutes. Members discussed ongoing building maintenance, utility repairs, and a dispute regarding the maintenance of private fire hydrants on Greentree Road.

• Approved December meeting minutes (unanimous)

DEIB Commission

The Diversity, Equity, Inclusion & Belonging Commission will discuss finalizing a village-wide survey on equity and inclusion, including definitions, questions, and distribution logistics. Members will also receive updates on information requests regarding police complaint tracking, use-of-force data, and recent village hiring practices.

• Finalizing village survey on equity and inclusion, including definitions and questions
• Update on police complaint tracking and use-of-force data for last 5 years
• Review of recent village hires, including open positions, applicants, and evaluation process
• Discussion of village restroom information request
• Update on Village Instagram account

The Commission approved a motion to invite the Village Council to its March 21 meeting to evaluate Ordinance No. 2022-17. Members reviewed responses to information requests regarding police complaints and hiring practices. The Commission also discussed a draft resident survey and the launch of a Village Instagram account.

• Approved February 7, 2023 meeting minutes (Motion Carried)
• Approved motion to invite Village Council to March 21 meeting to evaluate Ordinance No. 2022-17 (Motion Carried)
• Approved motion to send regional diversity and inclusion events to Ms. Utech for Instagram posting (Motion Carried)

Parks Commission

The Commission approved the creation of a registration website for the Head for the Hills event, pending approval from Mayor Fritz. Members discussed potential changes to participant fees and the use of reusable plastic eggs for the April 1st Easter Egg Hunt. A purchase order was issued for new signs at the birthplace site.

• Approved January 23, 2023 meeting minutes
• Approved creation of Head for the Hills registration website, pending Mayor Fritz's approval

Village Council

This is a regular Village Council meeting with an agenda and meeting materials, but the provided text contains only procedural items (agenda and attachments). No substantive decisions or discussions are listed.

• Agenda adoption
• Meeting materials (attachments) for council minutes

Village Council confirmed two commission appointments and passed several ordinances regarding insurance, grants, and budget appropriations. Council also initiated the first reading of an ordinance to purchase a new automated side loader for the Service Department.

• Confirmed Tim Collier to the Diversity & Inclusion Commission (6-0)
• Confirmed Mark Goren to the Green Commission (6-0)
• Placed Ordinance 2023-04 to purchase a Labrie automated side loader on First Reading (6-0)
• Approved Ordinance 2023-05 for a $6,424.95 drainage program change order (6-0)
• Approved Ordinance 2023-06 to apply for a $9,886 NOPEC grant (6-0)
• Approved Ordinance 2023-07 to adopt updated replacement pages for Codified Ordinances (6-0)
• Approved Ordinance 2023-08 for additional appropriations and fund transfers (6-0)
• Approved Ordinance 2023-09 to renew insurance policies through Wichert Insurance Services, Inc. (6-0)

DEIB Commission

The Diversity & Inclusion Commission will review updates on ADA compliance, complaint tracking, and use-of-force tracking, and discuss gathering community input via a survey. They will also plan next steps for 2023 strategic planning.

• Updates on Village Facilities & ADA Compliance
• Complaint Tracking and Use of Force Tracking
• Discussion of survey questions and logistics for community input
• Creating a potential timeline for 2023 strategic planning

The Commission recommended that Village Council provide computers for Zoom access to ensure all meetings are virtually accessible to residents and members. The body also determined specific survey questions and demographic data points to gather community input on diversity and inclusion.

• Approved January 23, 2023 meeting minutes
• Recommended to Council that all Village meetings be virtually accessible via Zoom registration
• Recommended that Council provide a computer or Chrome Book for Zoom access to avoid personal computer use
• Determined three scale-based survey questions regarding inclusivity, equity, and diversity
• Determined demographic data points for community survey
• Tabled discussion on survey logistics
• Tabled discussion on strategic planning next steps

Road & Safety Committee

The Moreland Hills Roads & Safety Committee will discuss resident concerns, police updates, and village engineer and service department reports. Items include a request for wrong-way signage, Flock cameras, drainage programs, and road repairs. The meeting is primarily for discussion and updates, with no final decisions indicated.

• Resident request for wrong-way signage at Park Lane & Glen Road
• Flock cameras at Hiram Trail
• 2022 Drainage Program update
• OPWC preliminary repairs for Jackson Road and Chagrin River Road
• 2023 Asphalt Program update

The committee decided to assign all priority points to the Chagrin River Road proposal to increase its chances of receiving a statewide OPWC grant. The Village Engineer proposed a 2023 asphalt program estimated at $2.1 million. The Service Director is assessing whether to replace a rubbish truck or contract with a private hauler.

• Approved previous meeting minutes (unanimous)
• Decided to assign all priority points to Chagrin River Road for OPWC grant scoring
• Proposed $2 million for resurfacing and $100k for patching in 2023 Asphalt Program

Facilities Committee

The committee approved the December meeting minutes. Members discussed ongoing maintenance for the community building, pump station repairs, and upcoming sewer inspections. No other formal votes were recorded.

• Approved December meeting minutes (unanimous)

DEIB Commission

The Diversity & Inclusion Commission will discuss member ideas for activities under Section 161.02 A-D and develop a strategic plan to prioritize and implement them. The meeting also includes approval of minutes, setting 2023 meeting dates, and open discussion.

• Discussion of member ideas for activities based on Section 161.02 A-D
• Development of a strategic plan to prioritize and implement ideas
• Setting meeting dates for 2023

The Commission approved the November 2022 meeting minutes and established a twice-monthly meeting schedule for February and March 2023. Members categorized potential activities and outreach goals based on Ordinance No. 2022-17 and discussed the development of a strategic plan.

• Approved November 16, 2022 meeting minutes as amended
• Approved meeting twice monthly on first and third Tuesdays for February and March 2023

Parks Commission

The Commission approved the November 21, 2022 meeting minutes and re-elected Mrs. Wyatt as Chair for 2023. Mayor Fritz reported on budget proposals for events and funding for repairs and construction at the Garfield Birth Site. No other formal votes were taken.

• Approved November 21, 2022 meeting minutes
• Elected Mrs. Wyatt as Chair for 2023

Village Council

This is a special council meeting with a standard agenda. The main substantive item is Ordinance 2023-03, which would provide additional appropriations, transfer items already appropriated, and declare an emergency. The rest of the agenda consists of routine procedural items such as roll call, journal approval, and public comments.

• Ordinance 2023-03: additional appropriations and transfers, declared an emergency
• Public comments limited to two minutes per resident
• Meeting held via Zoom

Village Council passed Ordinance 2023-03 to provide additional appropriations and transfer funds. The measure covers unanticipated Service Department overtime from a major snowstorm and adjusts other appropriations to match actual revenues.

• Approved Ordinance 2023-03 for additional appropriations and fund transfers (6-0)

Village Council

The Moreland Hills Village Council is holding its organizational and regular meeting to elect a Council President, appoint a Planning Commission member and chair, reappoint Parks Commission members, and set the 2023 meeting schedule. The council will also consider two ordinances authorizing the mayor to enter into agreements with Roetzel & Andress for legal services and Chagrin Valley Engineering for village engineer services, both declared as emergencies.

• Election of Council President
• Appointment of one Council member to Planning Commission for two-year term (from Cycle B: Irish-Glass, Richman, Spencer)
• Reappointment of Parks Commission resident members Friedman, Sitzwohl, Olsson, Wyatt for four-year term
• ORD. 2023-01: Agreement with Roetzel & Andress for legal services through January 2024
• ORD. 2023-02: Agreement with Chagrin Valley Engineering, Ltd. and Jeffrey J. Filarski for village engineer services

Village Council approved annual agreements for legal services with Roetzel and Andress and engineering services with Chagrin Valley Engineering, Ltd. The council also completed organizational appointments for the 2023 term, including the Council President and various commission members.

• Approved Ordinance 2023-01 for legal services with Roetzel and Andress (6-0)
• Approved Ordinance 2023-02 for engineering services with Chagrin Valley Engineering, Ltd. and Jeffrey J. Filarski (6-0)
• Elected Mr. Spencer as Council President for 2023 (6-0)
• Appointed Mr. Richman to the Planning Commission for a two-year term (6-0)
• Appointed Mr. Janke as Planning Commission Chair for 2023 (6-0)
• Confirmed re-appointments of Ted Friedman, Kathy Sitzwohl, Angela Wyatt, and Alan Olsson to the Parks Commission (6-0 each)
• Approved 2023 meeting schedule for Committee of the Whole and Council Meetings
• Approved December 14, 2022 meeting minutes (6-0)