Minster public meetings in 2022

Council

Council approved interim appropriations for 2023 and a resolution for fund transfers. The body also advanced a new ordinance regarding cats running at large and discussed upcoming water rate increases.

• Approved 2023 interim appropriations totaling $7,101,950.00
• Adopted Resolution 22-12-02 to transfer funds and amend appropriations
• Approved first reading of Ordinance 22-12-01 regarding cats running at large (4-1)
• Approved $35,417.61 legal invoice for Solar Project lawsuit
• Approved re-employment of Trent Langenkamp at $11.75 per hour
• Approved November 2022 income tax report of $260,290.87
• Appointed Nicole Clune and Craig Oldiges to Volunteer Fire Fighters' Dependent Fund
• Approved cash receipts of $1,552,437.39 and invoices of $1,529,337.22

Zoning Board

The Board denied a variance request to allow a garage to remain 11-3/4 inches from a property line and upheld a cease-and-desist order. Two other residential variances were approved, and a height limit recommendation for accessory buildings was sent to the Planning Commission.

• Approved 5-foot front yard setback variance for porch at 278 S. Cleveland St. (Unanimous)
• Approved 7.5-foot rear property line setback variance for shed/breezeway at 201 S. Frankfort St. (3-2)
• Denied variance to allow garage to remain 11-3/4 inches from property line at 40 S. Hanover St. (Unanimous)
• Upheld cease-and-desist order for 40 S. Hanover St. and extended deadline to Nov 15 (Unanimous)
• Recommended to Planning Commission to change accessory building height limit to 20 feet (Unanimous)
• Tabled approval of October 11 and November 8, 2022 minutes for further review

Council

Council approved a three-year energy efficiency contract with American Municipal Power, Inc. and passed an ordinance regulating cats running at large. The board also authorized several fund transfers and approved various invoices over $3,000.

• Approved Ordinance 22-11-01 for EfficiencySmart contract with AMP Inc. (6-0)
• Approved Ordinance 22-12-01 regarding cats running at large (6-0)
• Adopted Resolution 22-12-01 to transfer funds and amend appropriations (6-0)
• Approved $35,417.61 legal invoice from Duncan and Allen (6-0)
• Approved re-employment of Trent Langenkamp as part-time employee (6-0)
• Approved November 2022 Income Tax report from City of St. Marys (6-0)
• Approved payment of invoices over $3,000 (6-0)
• Approved cash receipt ledger of $1,952,217.73 (6-0)

Council

Council approved the annexation of property from the Harold and Diane Riethman Trust and appointed Alan Winner as the new Fire Chief. The board also authorized a contract for energy efficiency services and a property valuation appraisal.

• Approved Ordinance 22-10-01 annexing 1.022 acres in Jackson Township (5-0)
• Approved first reading of Ordinance 22-11-01 for EfficiencySmart contract with AMP Inc. (5-0)
• Adopted Resolution 22-09-05 to transfer funds and amend appropriations (5-0)
• Adopted Ordinance 22-11-02 setting Fiscal Officer pay at $65,000 annually for 25 hours/week (5-0)
• Appointed Alan Winner as Minster Jackson Township Fire Chief (5-0)
• Approved $56,915 purchase of a Fire Department Chassis (5-0)
• Approved $17,739.60 legal invoice from Duncan and Allen (5-0)
• Approved invoices over $3,000 totaling $25,523.00 (5-0)

Zoning Board

The provided document contains the agenda and hearing notices for the meeting, but does not record any final decisions, votes, or outcomes for the items discussed.

Council

Council appointed Alan Winner as the Minster Jackson Township Fire Chief and established a new part-time pay rate for the Fiscal Officer. The board also approved several fund transfers, legal service payments, and a renewal of the Efficiency Smart energy program.

• Appointed Alan Winner as Minster Jackson Township Fire Chief
• Approved Ordinance 22-11-02 establishing Fiscal Officer as a part-time position with a $65,000 annual salary
• Approved Ordinance 22-11-01 to renew the Efficiency Smart energy program with American Municipal Power, Inc.
• Adopted Resolution 22-11-01 to transfer funds between various municipal accounts
• Approved $17,739.60 payment to Duncan and Allen for legal services
• Approved invoices over $3,000 totaling $73,457.84 for engineering, well repairs, and equipment
• Approved second reading of Ordinance 22-10-01 to annex 1.022 acres in Jackson Township

Council

Council held the first reading of Ordinance 22-10-01 to annex 1.022 acres in Jackson Township into the Village of Minster, following approval by the Auglaize County Commissioners. Council also approved invoices over $3,000 totaling $1,253,266.28 and accepted the August 2022 Income Tax Report showing $399,996.19 in receipts for September. The meeting included committee reports and discussion of the Dues Ditch storm sewer project.

• Held first reading of Ordinance 22-10-01 to annex 1.022 acres from Jackson Township into Minster
• Approved invoices over $3,000 totaling $1,253,266.28
• Accepted the August 2022 Income Tax Report showing $399,996.19 in receipts for September
• Approved minutes of the October 4, 2022 meeting
• Approved cash receipts of $1,030,447.36
• Entered executive session to discuss personnel
• Adjourned the meeting

Zoning Board

The Minster Board of Zoning Appeals held a public hearing on October 11, 2022, regarding a variance request by Philip and Erin Frilling for an attached garage at 40 South Hanover Street that was built closer to the property line than allowed. The board also received a formal complaint from neighbors Paul and Denise Williams alleging the garage encroaches into the setback area and over the property line. No final decision on the variance or the complaint was recorded in the minutes; the meeting appears to have been procedural only.

• No decisions recorded; meeting was a public hearing only

Council

Council awarded a $191,600 contract to H2O Innovations for water treatment plant membrane replacement and a $337,000 contract to Peterson Construction for pressure sand filter replacement. Council also approved the resignation of Darrin Mumaw from the Public Works Department, accepted the August 2022 income tax report showing $302,999.53 in receipts, and approved payment of invoices over $3,000 totaling $458,455.76.

• Approved Ordinance 22-09-02 awarding a $191,600 contract to H2O Innovations for water treatment plant membrane replacement.
• Approved Ordinance 22-09-03 awarding a $337,000 contract to Peterson Construction for pressure sand filter replacement.
• Approved Resolution 22-09-01 accepting $93,172.55 in local government funds from Auglaize County.
• Approved Resolution 22-09-02 accepting tax levy rates as determined by the Budget Commission.
• Approved Resolution 22-09-03 establishing Fund 512 for the water tower construction project.
• Approved Resolution 22-09-04 appropriating $2,500,000 into Fund 512 for the water tower project.
• Approved Resolution 22-09-05 allowing transfer of funds and supplemental appropriations.
• Approved Ordinance 22-09-04 authorizing participation in AMP's solar energy schedule.

Zoning Board

The Minster Zoning Board of Appeals approved two variance requests at its September 13, 2022 meeting. Robert and Kimberly Sloan received a variance of 2 feet 8 inches to build a detached accessory building 4 feet 10 inches from the east property line at 56 West Sixth Street. Scot and Casie Kitzmiller received a 1-foot height variance to erect a 19-foot detached garage at 260 South Webster Street. The board also approved minutes from the June 14, 2022 meeting and noted that letters were sent to property owners on Stallo Road and East Third Street regarding code violations.

• Approved a 2-foot-8-inch setback variance for Robert and Kimberly Sloan to build a detached accessory building at 56 West Sixth Street.
• Approved a 1-foot height variance for Scot and Casie Kitzmiller to erect a 19-foot detached garage at 260 South Webster Street.
• Approved the minutes from the June 14, 2022 meeting with a typo correction.
• Noted that letters were sent to property owners on Stallo Road and East Third Street about code violations.

Council

Council approved multiple ordinances and resolutions, including awarding contracts for the Water Treatment Plant Membrane Replacement Project to H2O Innovations for $191,600 and the Pressure Sand Filter Replacement Project to Peterson Construction for $337,000. They also levied $190,076.35 in special assessments for East Seventh Street improvements, accepted the county's local government fund distribution plan, and authorized a solar energy schedule with American Municipal Power. All votes were 5-0.

• Approved $191,600 water membrane replacement contract to H2O Innovations (5-0)
• Approved $337,000 pressure sand filter replacement contract to Peterson Construction (5-0)
• Levied $190,076.35 in special assessments for East Seventh Street improvements (5-0)
• Accepted alternate plan of distribution of local government funds for Auglaize County (5-0)
• Accepted tax rates and levies as determined by the Budget Commission (5-0)
• Established new Water Tower Construction Fund (Fund 512) (5-0)
• Appropriated $2,500,000 into Water Tower Construction Fund (5-0)
• Authorized 2022 solar energy schedule with American Municipal Power, Inc. (5-0)

Council

Council passed Resolution 22-07-02 on third reading, declaring it necessary to reconstruct Seventh Street from Hamilton Street to the corporation limit and a portion of north Paris Street, with a portion of costs assessed to adjacent property owners. Council also passed Resolution 22-08-02 transferring funds and increasing appropriations in various accounts, approved invoices over $3,000, authorized disposal of excess equipment, entered into a design contract with Garmann and Miller for police department renovations, and accepted the July 2022 income tax report.

• Passed Resolution 22-07-02 declaring necessity to improve Seventh Street and north Paris Street (5-0)
• Passed Resolution 22-08-02 transferring funds and increasing appropriations (5-0)
• Approved payment of invoices over $3,000 totaling $84,511.20 (5-0)
• Authorized disposal of excess equipment via online auction (5-0)
• Approved agreement with Garmann and Miller for police department design work at 8% of construction cost (5-0)
• Accepted July 2022 income tax report showing $387,530.99 in receipts (5-0)
• Approved cash receipts ledger of $2,138,504.51 (5-0)
• Approved invoices totaling $723,740.92 (5-0)

Council

Council gave first reading to Resolution 2022-07-02 declaring it necessary to improve Seventh Street and part of Paris Street, with assessments to property owners. They also suspended rules to pass Ordinance 2022-08-01, raising lifeguard wages and adding shift/weekend differentials. Invoices over $3,000 were approved, and Carter Mescher was hired for Public Works.

• First reading of Resolution 2022-07-02 for Seventh Street/Paris Street improvements
• Passed Ordinance 2022-08-01 amending salary plan for lifeguards (first-year wage to $10.00/hr, $0.40 shift differential, $0.50 weekend differential)
• Approved invoices over $3,000 totaling $1,085,812.86
• Approved Oktoberfest Committee use of parks and dog prohibition during event
• Employed Carter Mescher as Utility Maintenance Worker 1 at $16.75/hr

Council

Council held the first reading of a resolution declaring it necessary to improve Seventh Street and North Paris Street, which would allow the village to assess a portion of costs to property owners. Council also adopted a resolution honoring retiring Fiscal Officer John Stechschulte. Several routine financial approvals were passed, including legal invoices, purchases over $3,000, and the June income tax report.

• Adopted Resolution 2022-07-01 honoring retiring Fiscal Officer John Stechschulte
• Held first reading of Resolution 2022-07-02 declaring Seventh/Paris Street improvements necessary
• Approved $7,705 invoice from Duncan and Allen for solar lawsuit legal services
• Approved invoices over $3,000 totaling $83,820.77
• Approved June 2022 income tax report from City of St. Marys ($435,910.18)
• Approved receipts totaling $2,128,374.09
• Approved invoices totaling $343,606.07
• Held executive session to discuss sale of land

Zoning Board

The Minster Zoning Board of Appeals approved two variance requests: one for a detached accessory building at 56 West Sixth Street and another for a 19-foot-tall accessory building at 260 South Webster Street. The board also approved the June 14, 2022 minutes. No other substantive decisions were made.

• Approved variance for Sloan property at 56 West Sixth Street (2 ft 8 in setback reduction)
• Approved variance for Kitzmiller property at 260 South Webster Street (1 ft height increase)
• Approved June 14, 2022 minutes (unanimous)

Council

Council approved the third and final reading of Ordinance 22-05-03, authorizing an annexation agreement with Jackson Township for a 1.015-acre parcel on State Route 119. They also approved several motions to seek bids for water treatment facility upgrades, enter into a contract with CDM Smith for a wastewater study, and approve invoices over $3,000.

• Approved Ordinance 22-05-03 authorizing annexation agreement with Jackson Township (5-0)
• Approved payment of $8,987.78 legal invoice from Duncan and Allen
• Authorized seeking bids for sand filter media replacement at Water Treatment Facility
• Authorized seeking bids for reverse osmosis membrane replacement at Water Treatment Facility
• Approved contract with CDM Smith for wastewater study (cost $46,000, Dannon to pay $24,100)
• Approved invoices over $3,000 totaling $681,754.91

Council

Council awarded the Dues Ditch Storm Sewer Reconstruction Project contract to RD Jones Excavating Inc. for $1,071,636.95, the lowest alternate bid. Council also passed a resolution declaring it necessary to repair sidewalks, established a handicapped parking area on West Fourth Street, and approved an annexation agreement with Jackson Township. Several other administrative items were approved, including the fiscal officer's residency waiver and various invoices.

• Awarded Dues Ditch Storm Sewer Reconstruction contract to RD Jones Excavating Inc. for $1,071,636.95
• Passed Resolution 22-05-01 declaring it necessary to repair/replace sidewalks (assessment process)
• Passed Ordinance 22-05-02 establishing handicapped parking area on West Fourth Street
• Passed Ordinance 22-05-03 authorizing annexation agreement with Jackson Township for Riethman Trust property
• Passed Ordinance 22-06-02 allowing Fiscal Officer to reside outside village limits
• Approved $32,137.50 invoice to Duncan and Allen for legal services (solar lawsuit)
• Approved invoices over $3,000 totaling $378,231.62
• Accepted resignation of Derek Siefring from Police Department

Zoning Board

The Minster Zoning Board of Appeals denied a variance request by Heckman Minster LLC to build a detached accessory building at 8 North Hanover Street that would exceed the 35% rear yard coverage limit. The board approved a variance for Kristine Prenger to install a patio at 42 East Fourth Street, allowing it up to the property line despite the six-foot setback requirement.

• Denied Heckman Minster LLC variance for accessory building at 8 North Hanover Street (all voted yes to deny)
• Approved Kristine Prenger variance for patio at 42 East Fourth Street (all voted yes)
• Approved minutes from May 10, 2022 meeting (all voted yes)

Council

Council awarded the Ohio Street Replacement Elevated Water Storage Tank Project to Landmark Structures for $5,078,000 and the 2022 Minor Street Resurfacing Project to Buehler Asphalt Paving for $505,398.25, both declared emergencies. Council also approved hiring four additional pool employees, accepted a parks department resignation, and approved invoices over $3,000. Several ordinances received readings: sidewalk repair resolution (second reading), handicapped parking ordinance (second reading), and annexation agreement ordinance (first reading).

• Awarded $5,078,000 Ohio Street water tank contract to Landmark Structures
• Awarded $505,398.25 2022 street resurfacing contract to Buehler Asphalt Paving
• Approved hiring 4 additional pool employees (Russel Heid, Alayna Prenger, Maggie Hemmelgam, Ryan Halpin)
• Accepted resignation of Andrew Roetgerman from Parks Department
• Approved invoices over $3,000 totaling $124,730.07
• Approved income tax report from City of St. Mary's showing $692,732.52 for April
• Gave second reading to sidewalk repair resolution 22-05-01
• Gave second reading to handicapped parking ordinance 22-05-02

Zoning Board

The Minster Zoning Board of Appeals approved variances for accessory buildings at 161 South Cleveland Street and 93 South Webster Street, and denied a variance for a shed at 231 North Frankfort Street. The board also affirmed a property maintenance code violation for James and Martha Geiger at 48 West Sixth Street. All votes were unanimous.

• Approved 5-foot height variance for accessory building at 161 South Cleveland Street (unanimous)
• Approved 11-foot front setback variance for attached garage at 93 South Webster Street (unanimous)
• Denied variance for portable shed at 231 North Frankfort Street (unanimous)
• Affirmed property maintenance code violation for 48 West Sixth Street (unanimous)

Council

Council passed Resolution 22-05-01 declaring it necessary to repair concrete sidewalks village-wide, funded by property assessments, and adopted Ordinance 22-05-01 setting the Fiscal Officer salary at $75,000 and Assistant Fiscal Officer at $60,000. Council also approved appointments of Brittany Hemmelgarn as Fiscal Officer and John Stechschulte as Assistant Fiscal Officer, and authorized seeking bids for the Dues Ditch storm water project. Several other motions were approved, including payment of invoices over $3,000 and purchase of a new meter reading system.

• Adopted Resolution 22-05-01 for sidewalk repairs via assessments (unanimous)
• Adopted Ordinance 22-05-01 setting Fiscal Officer pay at $75,000 and Assistant at $60,000 (unanimous)
• Appointed Brittany Hemmelgarn as Fiscal Officer (unanimous)
• Appointed John Stechschulte as Assistant Fiscal Officer (unanimous)
• Authorized seeking bids for Dues Ditch Storm Water Project (unanimous)
• Approved Duncan & Allen invoice of $6,317.40 for solar lawsuit (unanimous)
• Approved invoices over $3,000 totaling $61,751.78 (unanimous)
• Authorized seeking proposals for new meter reading system (unanimous)

Council

The Minster Village Council voted to seek bids for the 2022 Minor Street Resurfacing Program, covering multiple streets and parking areas. The council also approved invoices over $3,000, the March 2022 Income Tax Report, and the hiring of part-time and seasonal employees. The meeting included a motion to enter executive session to discuss personnel hiring.

• Motion to seek bids for the 2022 Minor Street Resurfacing Program
• Approved invoices over $3,000
• Approved the March 2022 Income Tax Report as submitted by the CNS of St. Marys
• Motion to hire part-time and seasonal employees
• Motion to enter executive session to discuss the hiring of personnel

Council

Council passed Ordinance 22-04-01 establishing the Fiscal Officer's pay at $60,000 per year. Council approved the purchase of a John Deere skid loader for $68,812, a Kubota utility vehicle for $14,971.45, and a Kubota zero-turn mower for $20,213.10. Council also approved payment of a $6,852.50 legal invoice from Duncan and Allen, and approved invoices over $3,000 totaling $228,371.72.

• Approved Ordinance 22-04-01 setting Fiscal Officer pay at $60,000/year
• Approved $68,812 purchase of John Deere skid loader for Electric Department
• Approved $14,971.45 purchase of Kubota utility vehicle for Parks Department
• Approved $20,213.10 purchase of Kubota zero-turn mower for Parks Department
• Approved $6,852.50 payment to Duncan and Allen for legal services
• Approved invoices over $3,000 totaling $228,371.72
• Took no action on liquor permit renewal objections
• Removed Luke Lazier from introductory status

Council

Council approved the 2022 appropriations budget of $30,294,902.84 and a resolution transferring funds between accounts. They also approved several expenditures, including legal fees, wire purchases, playground material, water well testing, and seeking bids for the North Ohio Street Water Tower Replacement Project. All votes were unanimous (6-0) unless noted.

• Approved 2022 appropriations budget of $30,294,902.84 (6-0)
• Approved Resolution 22-03-01 authorizing fund transfers (6-0)
• Approved $12,977.80 payment to Duncan & Allen for legal services (6-0)
• Approved $32,400 invoice for electrical wire from Anixter (6-0)
• Approved $30,201.20 invoice for playground surface material (6-0)
• Approved $42,500 water well testing for WWTP TDS issue (6-0)
• Authorized seeking bids for North Ohio Street Water Tower Replacement (6-0)
• Approved invoices over $3,000 totaling $173,331.44 (6-0)

Zoning Board

The Minster Zoning Board of Appeals approved a conditional use permit for Adam and Sara Suchland to operate a smokehouse business from a rebuilt barn at 278 South Main Street. The permit includes restrictions on signage, traffic flow, and food consumption. The board also elected officers and approved prior meeting minutes.

• Approved conditional use permit for smokehouse at 278 South Main St with restrictions (unanimous)
• Elected Brad Garmann as President and Steve Bruns as Vice President for 2022
• Approved minutes from November 9, 2021 meeting (unanimous)

Council

Council passed Ordinance 22-03-01 adopting the 2022 annual appropriations totaling $30,294,902.84 and Resolution 22-03-01 authorizing multiple fund transfers. Council also discussed appointing a designee for public records training and entered executive session for pending litigation and personnel hiring.

• Adopted Ordinance 22-03-01: 2022 annual appropriations of $30,294,902.84
• Adopted Resolution 22-03-01: authorized transfers among various funds
• Discussed appointing designee for public records training (no vote recorded)
• Entered executive session for pending litigation and personnel hiring

Council

Council passed Ordinance 22-02-01 authorizing a mutual aid contract with the Loramie Fire District for 2022, paying $14,975 to the Minster-Jackson Township Fire Department. Council also removed Parker Maurer from probationary status as a part-time police officer, raising his pay to $17.73 per hour retroactive to February 4. Invoices over $3,000 totaling $608,873.27 and the January 2022 income tax report from the City of St. Marys were approved.

• Passed Ordinance 22-02-01 authorizing mutual aid contract with Loramie Fire District (6-0)
• Removed Parker Maurer from probationary status as part-time police officer
• Approved invoices over $3,000 totaling $608,873.27
• Approved January 2022 Income Tax Report from City of St. Marys
• Approved minutes from February 1, 7, and 16, 2022 meetings
• Entered executive session to discuss pending litigation and hiring of personnel

Zoning Board

The Minster Zoning Board of Appeals approved four variance requests and denied one. Approved: an LED sign for DS Wash Enterprises with restrictions, a 20-foot front setback variance for BSB Land Partners, a 3.5-foot side yard variance for Brett and Jennifer Steinke, and three variances for Adam Suchland's accessory building. Denied: a variance for two ground signs in the right-of-way for Minster-New Bremen Storage. The board also elected officers for 2022 and approved prior meeting minutes.

• Approved LED sign variance for DS Wash Enterprises with restrictions (unanimous)
• Approved 20-foot front setback variance for BSB Land Partners (3-1)
• Denied right-of-way sign variance for Minster-New Bremen Storage (unanimous)
• Approved 3.5-foot side yard variance for Steinke residence (unanimous)
• Approved three variances for Suchland accessory building (unanimous)
• Approved November 9, 2021 minutes (unanimous)

Council

Council accepted Amy Siegel's resignation as Fiscal Officer and appointed John Stechschulte to the position. Council also approved the first readings of resolutions to participate in the state cooperative purchasing program and to sell excess property by internet auction. A request from the Historical Society to hold a Food Truck Rally was introduced.

• Accepted Amy Siegel's resignation as Fiscal Officer
• Appointed John Stechschulte as Fiscal Officer
• First reading of Resolution 22-02-01 authorizing participation in Ohio Cooperative Purchasing Program
• First reading of Resolution 22-02-02 authorizing sale of excess personal property by internet auction
• Introduced request from Historical Society to hold Food Truck Rally