Middletown public meetings in 2023

Russell Library Strategic Planning Committee

The scheduled meeting of the Russell Library Strategic Planning Committee for December 28, 2023, has been canceled.

Code Enforcement Committee

The regular meeting of the Code Enforcement Committee scheduled for 9:00 a.m. on Thursday, December 28, 2023, has been cancelled.

Area Transit District

The regularly scheduled meeting of the Estuary Transit District Facilities Committee on December 26, 2023, has been cancelled. No other agenda items were provided.

• Cancellation of the December 26, 2023, Facilities Committee meeting

Sanitary Disposal District Commission

The regular Sanitation Commission meeting scheduled for December 26, 2023, has been cancelled. This notice was issued by Christopher M. Holden, P.E., Director of Public Works.

Snow School Roof Building Committee

The Farm Hill Roof, Snow School Roof, and Middletown High School Turf/Track committees are meeting to discuss project updates. The agenda includes reviewing several design and consulting invoices and discussing the 2024 meeting schedule.

• Review of $825.00 invoice from Silver Petrucelli and Associates for Farm Hill School P/V panels
• Review of $700.00 invoice from Silver Petrucelli and Associates for Snow School Roof Project P/V panels
• Discussion of contractor selection for the Middletown High School Turf and Track Project
• Review of $1,650.00 invoice from SLR Consulting for MHS project Phase I work
• Update on Board of Education Indoor Air Quality Grant

Harbor Improvement Agency

The regular meeting of the Harbor Improvement Agency scheduled for December 21, 2023, was canceled. The cancellation occurred due to a lack of quorum.

• Cancellation of the December 21, 2023, regular meeting

Harbor Improvement Agency

The agency will review the Harbor Master Report and consider reappointments for the Harbor Master and Deputy Harbor Master positions. The meeting also includes approval of the 2024 meeting calendar.

• Reappointment of Harbor Master and Deputy Harbor Master
• Harbor Master Report
• Approval of the 2024 Meeting Calendar

Recreation & Community Services Commission

The Commission will review department updates for Senior and Recreation services. Discussion includes the 2024 meeting schedule, commission appointments, and RecPass.

• Senior Dept program updates
• Recreation Dept program updates
• Veterans Pool residency/non-residency discussion (to be presented in January)
• Sports Grant Application Process discussion
• 2024 Meeting Schedule

Middletown High Track/Turf Building Committee

The Farm Hill Roof, Snow School Roof, and Middletown High School Turf/Track Building Committees will meet to review several school construction projects. The agenda includes discussing the selection of a contractor for the high school turf and track project and reviewing design invoices. Members will also receive updates on the Farm Hill and Snow School roof projects.

• Selection of contractor for Middletown High School Turf and Track Project
• $825.00 invoice from Silver Petrucelli and Associates for Farm Hill School P/V panels
• $700.00 invoice from Silver Petrucelli and Associates for Snow School Roof P/V panels
• $1,650.00 invoice from SLR Consulting for MHS Turf and Track Phase I work
• Updates on the Farm Hill Roof and Snow School Roof building projects

Walter C. Jones Fund

The Walter C. Jones Fund Committee is holding its regular meeting on December 21, 2023. The agenda includes call to order, attendance, and approval of the agenda and minutes.

Farm Hill School Roof Building Committee

The Farm Hill Roof, Snow School Roof, and Middletown High School Turf/Track committees will meet to discuss project updates. The agenda includes reviewing design invoices for solar panels and discussing the selection of a contractor for the high school track project.

• Review invoice 23-1407 from Silver Petrucelli and Associates for $825.00 (Farm Hill School P/V panels)
• Review invoice 23-1405 from Silver Petrucelli and Associates for $700.00 (Snow School Roof P/V panels)
• Selection of contractor for the Middletown High School Turf and Track Project
• Review invoice 000000193409 from SLR Consulting for $1650.00

Riverfront Boathouse Building Committee

The regular meeting of the Middletown Boathouse Building Committee scheduled for December 20, 2023, has been cancelled.

• Meeting cancellation

Human Relations Commission

The Human Relations Commission will meet to follow up on work regarding Beman Middle School. The commission will also review 2023 attendance and approve minutes from the November 15, 2023, meeting.

• Follow-up on work with Beman Middle School
• Review of 2023 attendance
• Approval of November 15, 2023, meeting minutes

Russell Library / City Hall Feasibility Study Committee

The committee is reviewing timelines, site configurations, and budget status for the feasibility study. Members will also discuss the process for selecting consultants and identify finalists for interviews.

• Discussion of site needs, viability, and configurations
• Consultant selection process review
• Selection of finalist consultants to interview
• Budget status update

Board of Education

The committee will review previous minutes and receive updates on several facility projects. Discussions include Beman Middle School open projects, the 5-year capital plan, and indoor air quality grants.

• Beman Middle School open projects update
• 5-Year Capital Plan update
• Indoor Air Quality Grant discussion
• Space planning and inventory management
• Track, field, and roof replacement updates

Board of Education

The School Readiness Council will discuss new information regarding kindergarten entry age changes. The group will also brainstorm ideas for an Early Childhood Program and Resource Fair scheduled for March 23rd.

• Updates on Kindergarten entry age information
• Planning for an Early Childhood Program and Resource Fair on March 23rd
• Discussion regarding the group's name

Youth Service Bureau Advisory Board

The regular meeting of the Youth Services Bureau Advisory Board scheduled for December 19, 2023, was canceled. No other items were listed on the agenda.

Retirement Board

The Special Meeting scheduled for December 19, 2023, could not be completed due to technical difficulties. The meeting was unable to proceed to completion.

Retirement Board

The Retirement Board will meet to discuss the Pension Ordinance and options regarding potential violations. The agenda also includes a review of investments, reports on management fees, and several new membership applications.

• Discussion on Pension Ordinance and Options to Address Potential Violations
• Review of Investments
• Applications for Membership from various departments including Fire, Police, and Russell Library
• Requests to Retire/Collect/Vest from several employees
• Deceased Pensioner report regarding benefits to spouse

LGBTQIA+ Commission

The regular meeting of the Middletown LGBTQIA+ Commission scheduled for December 19, 2023, has been cancelled.

Recreation Center Building Committee

The scheduled meeting for the Recreation Center Committee on December 19, 2023, is cancelled. This notice was issued by Christopher Holden, Director of Public Works.

• Cancellation of the December 19, 2023, Recreation Center Committee meeting

Firing Range Building Committee

The Firing Range Building Committee will discuss FBI reimbursement and review project updates and invoices. The agenda provides limited detail on these items.

• FBI reimbursement
• Project update
• Invoices

Board of Education

The Middletown Board of Education Policy Committee meeting scheduled for December 19, 2023, has been canceled. The notice was issued by the Office of the Superintendent.

• Cancellation of the December 19, 2023, Policy Committee meeting

Lower Connecticut River Valley

The Lower Connecticut River Valley Regional Planning Committee will hold a teleconference meeting to handle routine administrative business. The agenda includes approving past minutes, setting 2024 meeting dates, and taking public comment. No substantive policy discussions, referrals, or projects are listed for this session.

• The agenda contains only standard procedural and administrative items with no rezonings, contracts, or public hearings scheduled.

Board of Assessment Appeals

The Board of Assessment Appeals will meet to elect a Chairman and Secretary for the commission. The board will also select dates for the 2024 assessment hearings.

• Election of Chairman and Secretary
• Selection of dates for 2024 assessment hearings

Public Safety Commission

The commission will review monthly reports regarding overtime balances and incident statistics. The agenda also includes discussions of traffic concerns on Preston Ave and Country Club Rd, and a vote on the 2024 meeting schedule.

• Review of monthly overtime balances and incident statistics
• Discussion of traffic concerns on Preston Ave
• Discussion of traffic concerns on Country Club Rd
• Vote on 2024 meeting schedule

Public Safety Commission

The Public Safety Commission will review monthly Fire Department reports covering call statistics, events, and training. The agenda includes discussions on overtime status, EMS response, personnel vacancies, and new apparatus. Additionally, the commission will receive a summary of actions from the Telecommunications Committee.

• Fire Department monthly report (calls, events, and training)
• Review of overtime status and EMS response
• Discussion of new apparatus and personnel vacancies
• Telecommunications Committee monthly summary of action

Resource Recycling Advisory Council

The regular meeting scheduled for December 18, 2023, has been cancelled. The next regular meeting is scheduled for January 24, 2023.

Resource Recovery Commission to ECCRA

The Eastern Connecticut Resource Recovery Authority will hold a special meeting on December 18, 2023. The agenda includes reviewing quarterly results and receiving an update from RiverCog. Members will also discuss ECRRA audit fees.

• Quarterly Results
• RiverCog Update
• ECRRA Audit Fees

Resource Recovery Commission to ECCRA

The Eastern Connecticut Resource Recovery Authority will hold a special meeting via Webex. The agenda includes a review of quarterly results and an update regarding RiverCog.

• Quarterly Results
• RiverCog Update

Mattabassett District Board

The Board of Directors will review financial reports including receipts, expenditures, and the November check register. Staff reports will cover operational profiles, safety/energy data, and water quality metrics. The agenda includes a discussion on tabled reserve capacity.

• Review of November 20, 2023 minutes
• Treasurer's Report on FY 23-24 receipts and expenditures
• Staff reports on monthly flows, rainfall, effluent quality, and nitrogen
• Discussion of tabled Reserve Capacity item

Housing Authority

The Middletown Housing Authority Board of Commissioners will hold a special meeting for procedural matters. The agenda includes the approval of bills and a review of a confidential memo during an executive session.

• Review of confidential memo in executive session
• Approval of bills

Russell Library Finance Committee

The Russell Library Finance Committee met on December 14, 2023, to review financial updates and upcoming business. The agenda includes an update from Essex Financial Services and discussions regarding the Middletown Literary Festival and FY25 rent for the Connecticut Library Consortium.

• Approval of October 12, 2023, meeting minutes
• Essex Financial Services update from Mike LaRiviere
• Discussion of Company Financial Policies
• Reduction of Budget to Actual Reports to Quarterly
• Connecticut Library Consortium rent for FY25

General Counsel Commission

The General Counsel Commission will hold a regular meeting to discuss various personnel and administrative matters. The agenda includes a vote on the 2024 meeting schedule and updates on recruitment efforts.

• Vote on 2024 GCC Meeting Schedule
• Discussion of GIS Technician – IT position
• Discussion of Police Department Caseworker position
• Discussion of Director of Equal Opportunity & Diversity Management position
• Labor Management discussion regarding several municipal roles

Code Enforcement Committee

The committee will approve minutes from the November 9, 2023 meeting and set the 2024 regular meeting schedule. Various city departments, including Public Works and Health, will provide updates. The agenda also includes reviews of ongoing matters involving specific properties.

• Approval of November 9, 2023 minutes
• Adoption of the 2024 regular meeting schedule
• Review of 455 & 465 Middlefield Street
• Review of 699 Country Club Road
• Review of Forest City Laundry and 237 Spencer Drive

Downtown Business District

The regular meeting scheduled for Wednesday, Dec. 13th has been cancelled. The next meeting is scheduled for January 27, 2024, at 8:30 a.m.

American Rescue Plan Task Force

The task force will review the minutes from the November 8, 2023 meeting. Members will also discuss the 2024 ARPA meeting schedule and receive a report on current expenses and balances.

• Review of November 8, 2023 regular meeting minutes
• Discussion of 2024 ARPA meeting schedule
• Report on current expenses and balances

Lower Connecticut River Valley

The Lower Connecticut River Valley Council of Governments and Metropolitan Planning Organization will meet to adopt their 2024 legislative agenda. The meeting includes reviewing the Fiscal Year 2023 audit and discussing regional transportation amendments for I-95 and RT 82/154. Officials will also consider climate grants and the election of 2024 officers.

• Increase Haddam RT 82/154 roundabout and bridge project estimate from $3,740,000 to $9,200,000
• I-95 southbound reconfiguration and safety improvements in Old Lyme and East Lyme
• Approval of the Fiscal Year 2023 Audit
• Agreement with CRCOG for Climate Pollution Reduction Grant funding
• Digital Documents License Purchase Authorization

Veterans Park Pool and Splash Building Committee

The committee will review the current status of the Veterans' Park Pool & Splash Pad project. Discussion includes reviewing invoices from CJ Fucci and SLR, as well as a change order for CJ Fucci.

• CJ Fucci Invoice
• CJ Fucci Change Order
• SLR Invoice for $5,410.35
• 2024 Committee Schedule

Design Review & Preservation Board, Middletown

The regular meeting scheduled for December 13, 2023, has been canceled. The cancellation is due to a lack of a quorum.

Public Works & Facilities Commission

The commission will discuss new business including Newfield Street development and the 2024 meeting schedule. Old business items include updates on Smith Park playground, Veterans Park pool, and various road updates.

• Newfield Street Development street naming
• Smith Park playground update
• Veterans Park Pool and Splash Pad update
• Quinten “Q” Williams Multi-use Field scoreboard update
• November 2023 monthly reports for Highway, Parks, and Overtime

Mary Shepherd Home Citizens' Advisory Committee

This meeting agenda is primarily procedural, covering the approval of November minutes and CVH collaboration. The committee will also address occupancy issues, financials, and building issues.

• Review of November minutes
• CVH Collaboration
• Occupancy issues
• Financials
• Building issues

80 Harbor Drive Renovation Building Committee

The regular meeting scheduled for December 13, 2023, has been canceled. This memorandum was issued by Brian Gartner of the Economic and Community Development Department.

Planning & Zoning Commission

The commission will hold public hearings regarding a new indoor recreational facility, several zoning map amendments, and changes to the zoning code for child care homes. Additional business includes a site plan approval for an event space and the adoption of the 2024 meeting calendar.

• Special exception for an indoor recreational facility at 425 Main Street
• Zoning map amendment for 749, 789, and 825 Saybrook Road and 102 Coe Avenue
• Zoning text amendment regarding Child Care Homes
• Zoning map amendment for Forest Glen Circle, Windshire Apartments
• Site plan approval for an event space at 695 South Main Street

Arts Commission

The Commission will review the regular meeting schedule for the 2024 calendar year. Members will also discuss planning criteria drafts and nominations from the Nominating Subcommittee.

• Review of 2024 MCA Regular Meeting Schedule
• Discussion of Planning & Projects Criteria Drafts
• Nominating Subcommittee report including Commissioner Recommendations
• Approval of November 15, 2023 meeting minutes

Russell Library / City Hall Feasibility Study Committee

The December 13, 2023, meeting of the Russell Library/City Hall Feasibility Study Committee has been canceled. The notice was issued by committee chairs Philip Pessina and Anthony Mangiafico on July 10, 2023.

• Cancellation of the December 13, 2023, meeting

Russell Library Governance Committee

The committee will review the Community Dialogue Framework and approve minutes from the October 25, 2023 meeting. Unfinished business includes discussions regarding a Personnel Policy Compilation and a Code of Conduct.

• Review of Community Dialogue Framework
• Approval of October 25, 2023 minutes
• Personnel Policy Compilation discussion
• Code of Conduct discussion

Economic Development Commission

The Economic Development Commission will discuss several redevelopment projects, including the Arcade Redevelopment and Riverfront Master Plan. The meeting also includes reviews of property updates for Dripps Road, Miller Street, and Portland Street. Additionally, members will address the 2024 meeting calendar and fund balances.

• Draft Land Disposition and Public Private Partnership agreements for Arcade Redevelopment
• National Register Designation for the Beman Triangle
• R. M. Keating lease agreement updates
• Economic Development Fund Balance review
• Updates on Dripps Road, Miller Street, and Portland Street properties

Common Council

The Common Council will address old business regarding the adoption of Robert’s Rules of Order and the Rules of Procedure. The meeting also includes a proposed appointment for a Council Parliamentarian.

• Adoption of Robert’s Rules of Order and Rules of Procedure (Resolution No: 112-23)
• Appointment of Kelly Scott, Esq. as Common Council Parliamentarian

Parking Advisory Committee

The regular meeting scheduled for December 12, 2023, has been canceled. The cancellation is due to a special meeting of the Common Council.

Board of Health

The Middletown Board of Health will not hold its regularly scheduled meeting on December 12, 2023.

Mattabassett District Board

The Finance Committee will meet to discuss the Final Audit for fiscal year 2023. Members will also review the Draft Budget for fiscal year 2025 and discuss reserve capacity.

• Presentation and discussion of the Final Audit for FY2023
• Review and discussion of the Draft Budget for FY2025
• Review and discussion of Reserve Capacity

Board of Education

The Board of Education will review several policy revisions regarding homeschooling, pilot programs, and adult education. The meeting also includes reports on district highlights, financial transfers, and student field trips.

• Revision of Policy # 6172.3 - Parent Instruction of Children at Home
• Revision of Policy # 6173 - Homebound/Hospitalized Instruction
• Revision of Policy # 6172.5 - Pilot Programs
• Revision of Policy # 6200 - Adult/Continuing Education
• MHS Robotics Team 9909 out of state field trip

Board of Education

The Board of Education held a special meeting on December 12, 2023. The agenda focuses on approving education specifications for an HVAC Indoor Air Quality Grant submission.

• Approval of Education Specifications for the HVAC Indoor Air Quality Grant submission

Housing Authority

The Housing Authority will conduct a regular meeting including reports on maintenance and modernization. The agenda includes administrative tasks such as the approval of minutes and bills.

• Approval of Minutes
• Approval of Bills
• Maintenance report
• Modernization report

Anti-Racism Task Force

The Anti-Racism Task Force will review current themes including workforce analysis and labor equity. The meeting includes updates on community building, housing and fair rent, and the Public Safety Commission.

• Review of Workforce Analysis and potential workshop dates
• Discussion on Labor Equity and Diversity in Hiring
• Update on Black Lives Matter crosswalk
• Update on Community Review Board (CRB)
• Update on Housing and fair rent

Resource Recovery Commission to ECCRA

The scheduled meeting for the Middletown Resource Recovery Commission on December 11, 2023, has been cancelled.

• Cancellation of the December 11, 2023, meeting

Resource Recovery Commission to ECCRA

The Eastern Connecticut Resource Recovery Authority will hold a special meeting via Webex. The agenda includes reviewing quarterly results and receiving an update on RiverCog.

• Review of quarterly results
• RiverCog update

Mattabassett District Board

The committee will review a prepared travel policy for the Executive Director. Members will also enter executive sessions to discuss personnel matters, updates to the personnel policy manual, and union contracts.

• Review of Executive Director travel policy
• Discussion of Personnel Policy Manual changes
• Discussion of Non-Bargaining Policy Manual and Union Contracts

Mattabassett District Board

The Mattabassett District Board’s Human Resources Committee will meet in executive session on December 11, 2023. Members will review a travel policy for the Executive Director and begin discussing updates to the Personnel Policy Manual. They will also discuss scheduling and potential changes to union contracts and the Non-Bargaining Policy Manual. These items determine district staff management rules and compensation structures that support local services.

• Review of the Executive Director’s travel policy
• Initial discussion on updates to the Personnel Policy Manual
• Discussion on scheduling and possible changes to union contracts and the Non-Bargaining Policy Manual
• Closed executive session for personnel matters
• Meeting location: District Offices, 245 Main Street, Cromwell, Connecticut

Board of Education

The Middletown Board of Education Budget Committee will hold a virtual meeting on December 11, 2023. The agenda includes a review of line-item transfers and the financial statement. The committee also plans to approve meeting dates for 2024.

• Review of line-item transfers and financial statement
• Approval of 2024 meeting dates

Area Transit District

The Estuary Transit District Board will conduct a regular meeting including committee and director reports. New business includes discussion of the 2024-25 Town Dues and the 2024 Schedule of Meetings.

• 2024-25 Town Dues
• 2024 Schedule of Meetings

Area Transit District

The Estuary Transit District Special Finance Committee will meet to address other business items. The discussion includes the 2024-25 Town Dues and the 2024 Schedule of Meetings.

• 2024-25 Town Dues
• 2024 Schedule of Meetings

Area Transit District

The board will meet at the MAT Garage and via remote options. The agenda consists of procedural items including a roll call and the acceptance of previous meeting minutes.

• Acceptance of November 17, 2023, regular board meeting minutes

Water Pollution Control Authority

The Water Pollution Control Authority is reviewing several goodwill adjustments for specific residential addresses. The meeting also includes updates on various infrastructure projects including the Red Road Pump Station and Oak Ridge water main.

• Goodwill Adjustment: 67 Margarite Rd., Grimaldi
• Goodwill Adjustment: 149 Spring St., Perruzzello
• Goodwill Adjustment: 498 Hunting Hill Rd., Mauri
• Goodwill Adjustment: 32 Johnson St., M Cunningham
• Proposed Capital Projects for Non-Referendum Bonding

Russell Library Facilities Committee

The December 7, 2023, meeting of the Russell Library Facilities Committee has been canceled. This notice was issued by the committee chair.

• Cancellation of the December 7, 2023, meeting

Technology Advisory Committee

The Technology Advisory Committee is meeting to discuss its future role and a potential repeal of Municipal Ordinance § 23-18. The agenda also includes discussions regarding the GIS Analyst position, charter revisions, and a recruitment plan.

• Repeal of Municipal Ordinance § 23-18
• Discussion of GIS Analyst Position
• Charter Revision
• Recruitment Plan
• 2024 Meeting Schedule

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings on several variance requests and an appeal regarding a cease and desist order. The board will also conduct an election of officers.

• Appeal of a cease and desist order for residential leasing at 465 Middlefield Street
• Variance request for a 590 sf two-car garage at 6 Round Hill Road
• Variance request for a new sign at 67 Round Hill Road
• Variance request for an 8 ft by 10ft upper level deck at 180 East Ridge Road
• Election of officers

Board of Education

The Curriculum Committee will meet virtually to discuss various educational topics and curriculum items. The meeting includes discussions regarding writing programs from CCSU and UConn, as well as STEAM and government topics.

• CCSU: Fundamentals of Writing
• UConn: Writing Center
• STEAM Studio
• Intro to Genocide
• SCSU: American Government

Area Transit District

The Estuary Transit District Finance Committee will discuss budget versus actual figures and cash flow. The committee will also address 2024-25 town dues and the 2024 meeting schedule.

• Discussion of Budget vs. Actual and Cash Flow
• Review of 2024-25 Town Dues
• Establishment of 2024 Schedule of Meetings

LGBTQIA+ Commission

The Middletown Pride Scholarship Subcommittee is holding a special meeting to review scholarship applications. The subcommittee will also set dates for scholarship activation, deadlines, and future meetings.

• Review of Middletown Pride Scholarship Application
• Setting of dates for scholarship activation and deadlines
• Scholarship presentation
• Setting of dates for next subcommittee meeting

Clean Energy Taskforce

The Clean Energy Taskforce will hear a presentation on solar canopy siting and incentives. The meeting also includes updates regarding battery storage responses and the status of municipal solar dashboards.

• Presentation on solar canopy siting and incentives by Bernie Pelletier (PACE)
• Responses from East Point Energy regarding the battery storage site
• Next steps for a solar canopies RFP for municipal properties
• Status updates for solar dashboards at Moody School, Mount Higby, and Beman Middle School/Rec Center

Arts Commission

The commission is conducting a question and answer session focused on MCA grants. The meeting includes the distribution of forms and a review of grant guidelines and online application procedures.

• Distribution of Grant Forms
• Review of MCA Grant Guidelines
• Review of the MCA Grant Online Application

Russell Library Governance Committee

The December 6, 2023, meeting of the Russell Library Board of Trustees Governance Committee has been canceled. This notice was issued by Chair Jennifer Hadley on October 30, 2023.

Committee Concerning People with Disabilities

The scheduled meeting for December 5, 2023, was cancelled due to a lack of quorum. The next meeting is scheduled for January 9, 2024, at 6:00pm.

Committee Concerning People with Disabilities

The committee will meet to approve minutes from October 2nd and receive an ADA Summary Report. No other specific business, public hearings, or new items are listed on the agenda.

• Approval of October 2nd minutes
• ADA Summary Report department report

Russell Library Executive Committee

The scheduled meeting of the Russell Library Executive Committee has been canceled. This notice was issued by Board President Eamonn Wisneski.

Insurance & Claims

The Insurance & Claims Committee will hold a virtual meeting to approve previous minutes and discuss the 2024 meeting schedule. The committee will also review a summary of various settled, won, paid, or denied claims.

• Approval of August 2023 meeting minutes
• Discussion of 2024 meeting schedule
• Review of claim closure summary including incidents on Washington St, Spencer Elementary, and Broad St

Common Council

The Common Council is holding a special meeting for the Questions to Directors Workshop. No specific topics or departmental inquiries are listed in the agenda.

Common Council

The Council is considering several appropriation requests for Youth Services, Health, and the Board of Education. Discussion includes revoking $88,000 in declined ARPA allocations and approving a state grant application for lead service line inventory.

• Revocation of $88,000 in ARPA allocations previously awarded to Middlesex Redemption Center
• $237,000 appropriation for Middletown High School track & field project
• $466,311 funding for cooling systems at Bielefield, Farm Hill, Moody, and Snow schools
• Application for $355,000 state grant to inventory water service lines for lead presence
• Appointment of Adam Hayn to the Board of Education through November 2025

Mattabassett District Board

The committee will interview USI Insurance Services of Meriden, CT. Members will discuss the 2024 calendar year and select a firm to serve as the District's insurance broker.

• Interview and presentation by USI Insurance Services
• Selection of an insurance broker for the 2024 calendar year

Board of Education

The Board of Education is holding a special meeting for an annual retreat workshop. The agenda includes a board retreat session involving attorney Natalia Sieira Millan and Patrice McCarthy.

• Annual Retreat Workshop

Mattabassett District Board

The Engineering Committee will meet to review incinerator costs and sludge pricing analysis. The meeting includes discussions on odor control, on-call consultant contracts, and PFAS wastewater sampling.

• Incinerator costs and Sludge Pricing Analysis review
• On-Call Consultants contract status
• Odor Monitoring and Control update
• PFAS Wastewater Sampling draft POTW EPA sampling
• CTDEEP report on Wastewater Treatment Plant sampling discussion

Lower Connecticut River Valley

The Regional Housing Committee will elect 2024 officers and approve October meeting minutes. The agenda also includes a discussion on a single family conversions toolkit and a presentation by Middlesex Habitat for Humanity.

• Election of 2024 Officers
• Discussion of Single Family Conversions Toolkit
• Speaker series featuring Sarah Bird from Middlesex Habitat for Humanity

Area Transit District

The regularly scheduled meeting of the Estuary Transit District Facilities Committee for Tuesday, November 28, 2023, has been cancelled.

• Cancellation of the November 28, 2023, Facilities Committee meeting

Sanitary Disposal District Commission

The Regular Sanitation Meeting scheduled for Tuesday, November 28, 2023, has been cancelled. This notice was issued by the Director of Public Works.

Sanitary Disposal District Commission

The Commission will receive a presentation regarding the Sustainable Materials Management Grant, also known as Save As You Throw. The agenda also includes a review of the Tonnage Report and discussion of the 2024 meeting schedule.

• Update on the Sustainable Materials Management Grant (Save As You Throw)
• Review of Tonnage Report
• Approval of August 22, 2023 meeting minutes
• Establishment of 2024 meeting schedule

Russell Library / City Hall Feasibility Study Committee

The committee is reviewing timelines, site viability, and capital planning phases. Discussions include the consultant selection process and a budget status update for City Hall.

• Review of timeline and deadlines
• Site needs, viability, and configurations
• Consultant selection process/RFP rating form
• City Hall budget status update
• Executive session regarding property acquisition

Lower Connecticut River Valley

The Lower Connecticut River Valley Regional Planning Committee has scheduled a meeting for November 27, 2023. The agenda consists of procedural items and regional planning discussions.

• No specific projects or contracts are listed on this agenda.

Resource Recycling Advisory Council

The commission will hear reports from the Recycling Coordinator and Chairman. Discussion items include updates on the SMM Grant, Swap Shack, and a Quantum BioPower field trip.

• SMM Grant update
• Swap Shack discussion
• Quantum BioPower Field Trip update
• Recycling Coordinator Report

Arts Commission

The subcommittee is meeting to discuss recommendations for prospective Commissioners. The agenda also includes reviewing Sunshine club correspondences and youth and government recruitment.

• Recommendations for prospective Commissioners
• Sunshine club correspondences
• Youth & Gov’t recruitment

Russell Library Strategic Planning Committee

The Russell Library Strategic Planning Committee canceled its scheduled session for November 23, 2023. No agenda items or public business will be addressed because the meeting was called off.

• Meeting canceled on October 26, 2023

Code Enforcement Committee

The committee will review minutes from the November 9, 2023 meeting and receive updates from various city departments. Old business includes discussions regarding Forbidden Llama, 455 & 465 Middlefield Street, Bob’s Building, 699 Country Club Road, Forest City Laundry, and 237 Spencer Drive.

• Review of November 9, 2023 minutes
• Discussion regarding 455 & 465 Middlefield Street
• Discussion regarding Bob’s Building
• Discussion regarding 699 Country Club Road
• Discussion regarding Forest City Laundry and 237 Spencer Drive

Youth Service Bureau Advisory Board

The Youth Services Bureau Advisory Board is meeting to provide updates on Covid Relief Funding (ARPA) and planning. The agenda also includes a police and youth report.

• Covid Relief Funding (ARPA) update and planning
• Police and Youth Report
• Approval of August minutes

LGBTQIA+ Commission

The commission will review applications for proposed community events and discuss planning for Middletown PrideFEST 2024. The meeting also includes updates on various community programs, including mutual aid, scholarships, and safety initiatives.

• Proposed event: Cookie Decorating at Sweet Harmony (December 10)
• Proposed event: Happy Hour at Perk on Main (December 15)
• Proposed event: Speed Dating and Friending at Relish (December 18)
• Middletown PrideFEST 2024 planning and application review
• Middletown Pride Grant and Scholarship programs

Recreation Center Building Committee

The scheduled meeting for the Recreation Center Committee on November 21, 2023, has been cancelled. No agenda items were provided for this date.

Firing Range Building Committee

The committee will review the October minutes and discuss old business regarding FBI reimbursement. New business includes a project update and a review of invoices.

• FBI reimbursement discussion
• Project update
• Invoice review

Board of Education

The Middletown Board of Education is meeting to elect new officers and assign committee roles. The agenda includes reviewing various grants and voting on revisions to district policies.

• Election of officers and committee assignments
• Revision of Policy #6172.3 regarding homeschooling
• Revision of Policy #6173 regarding homebound/hospitalized instruction
• Review of Title IV, Laura Bush Foundation, and Rockfall Foundation grants
• Action on PIMF Grant

Retirement Board

The Special Meeting of the Retirement Board scheduled for November 20, 2023, has been cancelled. The notice was issued by the Finance Department/Retirement Board.

• Cancellation of the November 20, 2023, Special Meeting

Retirement Board

The Special Meeting of the Retirement Board scheduled for Monday, November 20, 2023, has been cancelled.

Public Safety Commission

The Public Safety Commission will review monthly reports including overtime balances and incident statistics. The meeting also includes discussions regarding traffic concerns on I-91, Preston Ave, and Country Club Rd, as well as digital traffic camera enforcement.

• Monthly reports on overtime balances and incident statistics
• Traffic concerns for I-91, Preston Ave, and Country Club Rd
• Digital traffic camera enforcement
• New business regarding case workers and CNR

Public Safety Commission

The commission will review the Fire Department's monthly report, including call comparisons and training updates. The meeting also includes discussions regarding overtime status, recruitment, and vehicle replacement.

• Fire Department monthly report on calls, events, and training
• Discussion of overtime status and recruitment
• Review of staff vehicle replacement and new apparatus
• Telecommunications Committee monthly summary of action

Arts Commission

The Nominating Committee is meeting to review recommendations for prospective Commissioners. The agenda also includes discussion regarding Sunshine club correspondences and youth and government recruitment.

• Recommendations for prospective Commissioners
• Sunshine club correspondences
• Youth & Gov’t recruitment

Mattabassett District Board

The Board of Directors will review financial reports including receipts, expenditures, and investment schedules. The agenda includes staff reports on safety, energy, operations, and water quality data.

• Treasurer's Report on FY 23-24 Receipts & Expenditures
• Staff Reports on Monthly Flows, Rainfall Data, Effluent Quality, and Nitrogen
• Review of October 2023 Check Register Report
• Discussion of 2024 Board of Directors Meeting Dates
• Discussion of tabled Reserve Capacity item

Area Transit District

The Estuary Transit District Board will review committee reports and administrative items. The agenda includes a letter from the FTA regarding a Triennial Review and the adoption of previous minutes.

• Acceptance of October 13, 2023, Board Meeting Minutes
• Letter from FTA regarding Triennial Review
• Establishment of the 2024 meeting schedule

Area Transit District

The board will conduct a regular meeting including a roll call and the acceptance of minutes from the July 14, 2023, meeting. The agenda includes sections for old and new business.

• Acceptance of July 14, 2023, meeting minutes

Snow School Roof Building Committee

The scheduled meetings for the Farm Hill Roof Building Committee, Snow Roof Building Committee, and Middletown High School Turf/Track Building Committee have been canceled.

Common Council

The Common Council is conducting an organizational meeting to establish leadership and procedural rules. The agenda includes the oath of office for Steven Kovach, the election of a President and President Pro Tempore, and various councilmanic appointments to city commissions and committees.

• Oath of Office for Councilman-Elect Steven Kovach
• Election of Council President and President Pro Tempore
• Adoption of Robert’s Rules of Order and Rules of Procedure
• Authorization for Mayor Benjamin D. Florsheim to sign city documents
• Appointment of members to various standing commissions, task forces, and building committees

Harbor Improvement Agency

The agency will review a report from the Harbor Master and consider reappointments for the Harbor Master and Deputy Harbor Master positions. The meeting also includes approval of the upcoming meeting calendar.

• Harbor Master Report
• Reappointment of Harbor Master and Deputy Harbor Master
• Approval of the Meeting Calendar

Middletown High Track/Turf Building Committee

The meeting scheduled for Thursday, November 16th, 2023, has been canceled. This cancellation also applies to the Farm Hill Roof Building Committee and Snow Roof the Building Committee.

• Cancellation of the November 16, 2023, committee meeting

Walter C. Jones Fund

The Walter C. Jones Fund Committee will hold its regular meeting on November 16, 2023. The provided agenda contains only procedural boilerplate and does not list specific topics for discussion or decision.

Farm Hill School Roof Building Committee

The scheduled meeting for the Farm Hill School Roof Building Committee on November 16, 2023, has been canceled.

Downtown Business District

The Downtown Business District will hold its monthly meeting via Zoom. The agenda includes updates from city and community partners, a treasurer report, and discussions regarding DBD promotion and maintenance.

• City Partner updates including Mayor, Police, Public Works, Economic Development/Parking, and Health Department
• Community Partner updates including St. Vincent’s, Chamber of Commerce, North End Team, and Wesleyan University
• Treasurer Report
• DBD Updates on promotion, beautification, maintenance, gift cards, and special projects

Riverfront Boathouse Building Committee

The regular meeting of the Riverfront Boathouse Building Committee scheduled for November 15, 2023, was cancelled. No other agenda items were listed.

• Meeting cancellation

Human Relations Commission

The Human Relations Commission will meet to discuss ongoing work with Beman Middle School. The commission will also review attendance for the year 2023.

• Discussion of follow up on work with Beman Middle School
• Review of 2023 Attendance

80 Harbor Drive Renovation Building Committee

The Building Committee is meeting to formally approve several change orders and progress payments related to the 80 Harbor Drive project. These items include costs for engineering, electrical transformer relocation, mechanical duct demolition, and site work.

• Silva Engineering change order: $58,300.00 for design and consultation
• Giuffrida Electric change order: $79,543.00 for electrical transformer relocation
• B-G Mechanical Services change order: $4,980.00 for kitchen and floor duct demolition
• Coughlin Service Corp change order #12: $1,328,601.18 for site work, plumbing, and electrical items
• Multiple Giuffrida Electric, B-G Mechanical, and Coughlin Service Corp invoices for approval

School Readiness Council

The Council will vote on a request to convert PreK spaces into infant/toddler spaces. The meeting includes discussions regarding Parent Leadership Institute Training and a report from Early Care Connection. Members will also brainstorm ideas for resource fairs and kindergarten entry age.

• Vote to convert PreK spaces to infant/toddler spaces
• Discussion of Parent Leadership Institute Training (PLTI)
• Report from Early Care Connection
• Brainstorming for resource fairs and kindergarten entry age

Arts Commission

The Commission will meet to approve previous minutes and the current agenda. Discussion includes staff, committee, and public art reports, as well as grants review.

• Approval of October 25, 2023 minutes
• Committee reports on planning, projects, and public art
• Grants review

Board of Education

The Facilities Committee meeting scheduled for November 15, 2023, has been canceled.

Lower Connecticut River Valley

This is an informational meeting focused on the Regional Veteran's Committee. The agenda includes discussing statutory requirements, the structure of a multi-town committee, and MOUs between towns.

• Discussion of statute/requirements
• Review of multi-town committee structure
• Discussion of MOUs between towns

Economic Development Commission

The regular meeting of the Middletown Economic Development Committee scheduled for November 14, 2023, has been canceled.

• Cancellation of the November 14, 2023, regular meeting

Common Council

This special biennial meeting focuses on the administration of oaths of office to several local officials. The agenda includes the swearing-in of Mayor Benjamin Florsheim and members-elect for various municipal boards and commissions.

• Oath of office for Mayor-elect Benjamin Florsheim
• Oaths of office for Common Council members-elect
• Oaths of office for Board of Education members-elect
• Oaths of office for Planning and Zoning Commission members-elect
• Oaths of office for Board of Assessment Appeals members-elect

Parking Advisory Committee

The regular meeting of the Parking Advisory Committee scheduled for November 14, 2023, has been canceled.

Arts Commission

The Planning and Projects Subcommittee is discussing tasks for the January 2024 Music Ambassador launch. Members are also reviewing criteria for future selections and discussing a potential name for an Arts Advocacy Award.

• Music Ambassador implementation tasks for January 2024
• Review of draft criteria for Music Ambassador selection
• Discussion of Arts Advocacy Award nominee and selection criteria
• Discussion of potential new projects

Board of Health

The Board of Health will hold a regularly scheduled meeting to review department reports and previous minutes. Discussion includes topics regarding congregate meals at the Middletown Senior Center and automatic external defibrillators in city buildings.

• Congregate Meals at Middletown Senior Center
• Automatic External Defibrillators in City Buildings

Mattabassett District Board

The committee will discuss how potential changes to reserve capacity might impact served communities. The meeting also includes discussions regarding a new 2024 newsletter edition and drone video footage of the district.

• Discussion on reserve capacity impact on communities
• Review of the 2024 Newsletter edition
• Discussion of drone video of the District and served communities

Board of Education

The Board of Education has cancelled its scheduled meeting for November 14, 2023. The meeting is rescheduled as a Special Meeting for November 21, 2023, at Beman Middle School.

• Cancellation of November 14 meeting
• Rescheduling of meeting to November 21 at Beman Middle School

Housing Authority

The agenda consists of procedural and boilerplate items. The session includes approval of minutes from September and October meetings and reports on maintenance and modernization.

• Approval of minutes from September 27, October 10, and October 16
• Maintenance and modernization reports

Retirement Board

The regular meeting of the Retirement Board scheduled for November 13, 2023, has been cancelled. A special meeting will instead be held on Monday, November 20, 2023.

• Cancellation of November 13 meeting
• Scheduling of Special meeting for November 20

Anti-Racism Task Force

The task force will review current themes including workforce analysis and labor equity. The agenda includes updates on community building, housing and fair rent, and public safety.

• Approval of the 2024 meeting calendar
• Review of NCCJ workforce analysis themes
• Discussion on labor equity recommendations
• Update on Black Lives Matter crosswalk community building
• Updates on CRB, housing and fair rent, and Public Safety Commission

Board of Education

The November 13, 2023, meeting for the Middletown Board of Education Budget Committee has been canceled. The provided document contains no other agenda items.

General Counsel Commission

The regular meeting of the General Counsel Commission scheduled for November 9, 2023, has been cancelled.

Mattabassett District Board

The Mattabassett District Finance Committee will meet to review the FY2023 Final Audit and the FY2025 Draft Budget. The committee will also discuss cash flow, investment schedules, and Clean Water Fund direct payments.

• Review of FY2023 Final Audit
• Review of FY2025 Draft Budget
• Discussion of cash flow and investment schedule
• Clean Water Fund direct payments

Code Enforcement Committee

The committee will review minutes from the October 26, 2023 meeting and receive updates from various city departments. Old business includes discussions regarding Forbidden Llama, several properties, and Forest City Laundry.

• Review of October 26, 2023 minutes
• Updates from Mayor's Office, Public Works, Health Department, Land Use, Building, Police, City Fire, South Fire District, Westfield Fire District, and General Counsel
• Discussion regarding Forbidden Llama
• Discussion regarding 455 & 465 Middlefield Street
• Discussion regarding 237 Spencer Drive

Board of Education

The Curriculum Committee is meeting to review potential changes to course offerings. The discussion includes a proposal for a drone business course and updates regarding ECE credit classes and AP offerings at Middletown High School.

• New Course Proposal: Drone Business Course
• ECE Credit Classes and AP offerings at MHS

American Rescue Plan Task Force

The American Rescue Plan Act Task Force will review the minutes from the October 11, 2023, meeting. The agenda includes a budget revision request for the YMCA Peer to Peer Program and the reallocation of funds from Connecticut Home Collective, PLCC to the Contingency Fund. The task force will also receive a report on current expenses and balances.

• Budget Revision Request for YMCA Peer to Peer Program
• Reallocation of funds from Connecticut Home Collective, PLCC to the Contingency Fund
• Report on Current Expenses and Balances

Veterans Park Pool and Splash Building Committee

The Veterans Park Pool & Splash Pad Building Committee will review project updates and various financial documents. The meeting includes discussion of invoices and a change order from CJ Fucci and an invoice from SLR.

• CJ Fucci Invoice
• CJ Fucci Change Order
• SLR Invoice

Design Review & Preservation Board, Middletown

The board will consider proposed exterior renovations for a building at 267 Court Street. The agenda also includes the proposed restoration of the façade for the boathouse at 36 Harbor Drive.

• Proposed exterior renovations at 267 Court Street
• Proposed façade restoration for the boathouse at 36 Harbor Drive
• Approval of September 13, 2023 meeting minutes

Public Works & Facilities Commission

The commission will review new business regarding sanitation fees and Preston Avenue safety. The meeting also includes several updates on parks, roads, and monthly division reports.

• Sanitation Fees & Enforcement Policy discussion
• Preston Avenue Safety Concerns discussion
• Dog Park update
• Veterans Park Pool and Splash Pad update
• Proposed Paving Program update

Mary Shepherd Home Citizens' Advisory Committee

The provided text for the Mary Shepherd Home Citizens' Advisory Committee meeting contains only numerical sequences and lacks any readable information regarding decisions or discussions.

80 Harbor Drive Renovation Building Committee

The regular meeting of the 80 Harbor Drive Building Committee scheduled for November 8, 2023, has been canceled. A special meeting is now scheduled for November 15, 2023, via WebEx.

• Cancellation of the November 8, 2023, regular meeting
• Special meeting scheduled for November 15, 2023, via WebEx

Planning & Zoning Commission

The Middletown Planning and Zoning Commission is reviewing a request to add 72 residential units to a development at 530-534 Newfield Street. The agenda also includes site plan modifications for Butternut Street and the acceptance of a drainage easement. Additionally, the commission will consider a proposal for a new law enforcement training building at 260 Meriden Road.

• Expansion of multi-family development at 530-534 Newfield Street to a total of 486 units
• Site plan modification for two multi-family dwellings at 173-179 Butternut Street
• Acceptance of a 1,370 SF drainage easement area at 173-179 Butternut Street
• Construction of a 50' x 70' law enforcement training building at 260 Meriden Road

Russell Library / City Hall Feasibility Study Committee

The November 8, 2023, meeting of the Russell Library/City Hall Feasibility Study Committee has been canceled. This notice was issued by committee chairs Philip Pessina and Anthony Mangiafico.

Committee Concerning People with Disabilities

The Committee will meet to review the ADA Summary Report. The agenda also includes the approval of minutes from the October 2nd meeting.

• Approval of October 2nd minutes
• ADA Summary Report

Russell Library Executive Committee

The scheduled meeting for the Russell Library Executive Committee on November 7, 2023, has been canceled.

Common Council

The Common Council will consider a $12 million state grant for the 'Return to the Riverbend' project. Other items include repurposing ARPA funds for housing education and approving fire department equipment purchases. The meeting also honors four retiring councilmembers.

• $12,000,000 state grant for 'Return to the Riverbend' brownfield remediation
• Repurposing $75,000 in ARPA funds for a housing education program
• Lease agreement with Middletown Main Street Properties LLC for 594 Main Street
• $73,655 fire department equipment and appliance plan
• $40,313.50 federal grant for police bulletproof vests

Common Council

The Common Council is holding a special meeting for the Questions to Directors Workshop. The agenda consists of opening the workshop, conducting questions, and adjourning.

Board of Education

The Board of Education will hold a virtual special meeting. The agenda includes the approval of revised minutes from the June 8, 2023, special meeting.

• Approval of the Revised Minutes of June 8, 2023 Special Meeting

Water Pollution Control Authority

The Water Pollution Control Authority is reviewing department updates and staff reports regarding local water projects. Items include a sewer relief request for 1102 River Road and progress updates on several infrastructure projects.

• Goodwill Adjustment: Marc Johnson, 1102 River Road Sewer Relief Request
• Regional Water Authority Pipe Safe Protection Plan
• Pameacha Project update
• Inflow & Infiltration update for Basin #25, 26 & 27
• Red Road Pump Station Replacement update

Russell Library Facilities Committee

The November 2, 2023, meeting of the Russell Library Facilities Committee has been canceled. The notice was issued by Facilities Chair Stephen Nelson.

• Cancellation of the November 2, 2023, meeting

Snow School Roof Building Committee

The Farm Hill Roof, Snow School Roof, and MHS Turf/Track building committees are holding a special meeting. The session includes updates on ongoing construction projects and reviews of financial documents.

• Review of final payment application from Young Developers, LLC for $43,944.84
• Review of SLR Consulting invoice #000000191203 for $11,000.00 regarding MHS Turf and Track Phase I work
• Discussion of budget and funding for Farm Hill Roof, Snow Roof, and MHS Turf and Track projects
• Review of committee secretary time cards from 9/21/2023-11/1/2023

Middletown High Track/Turf Building Committee

The committees will discuss updates on the Farm Hill and Snow School roof projects and the MHS Turf and Track project. The meeting includes reviews of developer payments, consultant invoices, and project funding.

• Final payment application from Young Developers, LLC for $43,944.84
• SLR Consulting invoice for $11,000.00 regarding MHS Turf and Track Phase I work
• Budget and funding discussion for Farm Hill, Snow School, and MHS projects

Technology Advisory Committee

The Technology Advisory Committee meeting scheduled for November 2, 2023, has been cancelled. This notice was issued by Brianna Skowera of the Technology Services Department.

Zoning Board of Appeals

The Board will consider an appeal regarding a Cease and Desist Order at 465 Middlefield Street. Additionally, public hearings are scheduled for garage and deck variance requests on Dripps Road and Bielefield Road.

• Appeal of Cease and Desist Order for residential use at 465 Middlefield Street
• Variance request for a 24 ft. by 24 ft. detached garage at 239 Dripps Road
• Variance request for a rear deck addition at 70 Bielefield Road
• Adoption of the 2024 Regular Meeting Schedule

Clean Energy Taskforce

The task force will hear a presentation regarding a proposed battery storage project seeking preliminary approval and a recommendation to the Common Council. The meeting also includes updates on solar canopy RFPs, business energy programs, and solar dashboard functionality.

• Grid-scale battery storage proposal at 1825 South Main Street
• Artis Energy proposal for Eversource’s Small Business Energy Advantage program
• Solar canopies RFP for municipal properties
• Status updates on solar dashboards for Moody School, Mount Higby, and Beman Middle School

Russell Library Governance Committee

The Governance Committee of the Russell Library Board of Trustees has canceled its scheduled meeting for November 1, 2023.

Board of Education

The Middletown Public Schools Facilities Committee is meeting to receive an update on Indoor Air Quality Grant quotes. The committee will also review space planning and inventory management needs.

• Indoor Air Quality Grant update and quotes
• Space planning and inventory management

Walter C. Jones Fund

The agenda for the October 30, 2023, meeting contains only procedural boilerplate. No specific topics, new business, or old business items are listed in the document.

Russell Library Strategic Planning Committee

The committee is meeting to address unfinished business regarding advocacy and messaging. Discussion topics include a timeline, board presence at city events, and the library's 150th birthday in 2026.

• Finalization of 'Talking Points' document
• Discussion of Q&A document
• Review of advocacy and messaging
• Planning for Russell Library 150th birthday (2026)

Affirmative Action Monitoring Committee

The Affirmative Action Monitoring Committee has cancelled its regular scheduled meeting for Thursday, October 26 at 6:00 p.m.

• Meeting cancellation

Walter C. Jones Fund

The Walter C. Jones Fund Committee has cancelled its regular scheduled meeting. No other business or items were listed for this session.

Mattabassett District Board

The Property Management Committee will meet to discuss selecting an insurance broker for the 2024 calendar year. The meeting will also include related business and staff updates.

• Discussion of the 2024 calendar year Insurance Broker
• Related business and staff updates

Code Enforcement Committee

The committee will review minutes from the October 12, 2023 meeting and receive updates from several city departments. Old business discussions include items regarding Forbidden Llama, 455 & 465 Middlefield Street, Bob’s Building, 460 Main Street, 699 Country Club Road, Forest City Laundry, and 237 Spencer Drive.

• Review of October 12, 2023 minutes
• Discussion regarding 455 & 465 Middlefield Street
• Discussion regarding Bob’s Building and 460 Main Street
• Discussion regarding 699 Country Club Road
• Discussion regarding Forest City Laundry and 237 Spencer Drive

Downtown Business District

The Downtown Business District will hold its monthly meeting via Zoom. The agenda includes updates from city and community partners, a treasurer report, and discussions regarding promotion and beautification.

• City Partner updates including Mayor, Police, Public Works, Economic Development/Parking, and Health Department
• Community Partner updates including St. Vincent’s, Chamber of Commerce, and Wesleyan University
• Treasurer Report
• DBD Updates on promotion, beautification, maintenance, gift cards, and special projects

Lower Connecticut River Valley

The LCRVMPO and LCRVCOG will meet to review transportation updates and regional resolutions. Proposed actions include endorsing safety performance measure targets and a HUD Pro Housing Grant application resolution. The agenda also includes updates on economic development bylaws and aquatic invasive species programs.

• Endorsement of Safety Performance Measure Targets
• HUD Pro Housing Grant Application Leverage Resolution
• Bylaw Amendment – Economic Development District
• Aquatic Invasive Species Program Update (Budget Years 2024, 2025, 2026)

General Counsel Commission

The General Counsel Commission is meeting to address labor management for various municipal roles. The agenda also includes a review of the 2022-2023 fourth quarter employment report and discussions regarding recruitment efforts.

• Labor management for several municipal positions
• Review of 2022-2023 Employment 4th Quarter Report
• Discussion of HR Specialist job description
• Discussion regarding Baker Tilly
• Recruitment efforts

Affirmative Action Monitoring Committee

The committee will meet via WebEx to approve the October 25 agenda and July 27 meeting minutes. Discussion items include committee vacancies and the 2022-2023 year-end quarter report.

• Approval of October 25, 2023 meeting agenda
• Approval of July 27, 2023 meeting minutes
• Discussion regarding committee vacancies
• Review of 2022-2023 year-end quarter report
• Approval of 2024 meeting schedule

Planning & Zoning Commission

The commission will hold a public hearing regarding an expansion of a multi-family development at 530-534 Newfield Street. The agenda also includes site plan approval requests for properties on Main Street and Butternut Street.

• Public Hearing: Expansion of multi-family development at 530-534 Newfield Street to total 486 units
• Site plan approval: Reconstruction of a mixed use building at 584 Main Street
• Site plan modification: Two multi-family dwellings at 173-179 Butternut Street (postponed to November 8th)
• Site plan: Proposed convenience store located at 460 Main Street

Arts Commission

The General Counsel Commission will discuss labor management for several city positions, including roles in fire, parks, and water/sewer departments. The meeting also includes a review of the 2022-2023 fourth quarter employment report and discussions on recruitment efforts.

• Labor management for various roles including Custodians and Building Superintendent I
• Review of 2022-2023 Employment 4th Quarter Report
• Discussion of HR Specialist job description
• Discussion of Baker Tilly

Russell Library Governance Committee

The committee will review the Community Dialogue Framework and approve minutes from the June 7, 2023 meeting. Discussion includes unfinished business regarding personnel and anti-bullying policies, as well as new business involving a code of conduct and resource selection policy.

• Review of Community Dialogue Framework
• Approval of June 7, 2023 minutes
• Personnel Policy Compilation discussion
• Workplace Anti-bullying policy discussion
• Resource Selection Policy and Code of Conduct review

Lower Connecticut River Valley

The committee will review the HUD PRO Housing Grant overview and hear from the HOPE Partnership. The agenda also includes updates on regional housing authorities in Portland and Deep River.

• HUD PRO Housing Grant overview
• Speaker series featuring Karla Lindquist of HOPE Partnership
• Regional Housing Authorities for Portland & Deep River
• Thrive Grant update

Area Transit District

The Facilities Committee will discuss a facilities plan with the DOT and receive an Executive Director's report. The committee will also hold an executive session to discuss the Middletown Terminal.

• Facilities Plan with DOT
• Executive Session regarding the Middletown Terminal

Sanitary Disposal District Commission

The Commission will review previous meeting minutes and receive updates on the Sustainable Materials Management (SMM) Grant and tonnage reports. The agenda also includes discussions regarding enforcement procedures and upcoming contracts.

• Sustainable Materials Management (SMM) Grant update
• Tonnage Report review
• Discussion of Enforcement Procedures
• Upcoming Contracts discussion

Russell Library / City Hall Feasibility Study Committee

The committee is reviewing the timeline, site configurations, and next phases of capital planning. Discussion includes the consultant selection process and a status update on the project budget.

• Review of July 25 and September 26 meeting minutes
• Discussion of site needs and viability
• Consultant selection process/RFP discussion
• HMA 2 Final Report-Phase 1
• Executive session regarding property acquisition

Board of Education

The Policy Committee will meet virtually to discuss revisions to various educational policies. The agenda includes reviews of homeschooling, homebound instruction, pilot programs, and adult education.

• Revision of Policy #6172.3 regarding Parent Instruction of Children at Home
• Revision of Policy #6173 regarding Homebound/Hospitalized Instruction
• Revision of Policy #6172.5 regarding Pilot Programs
• Revision of Policy #6200 regarding Adult/Continuing Education
• Discussion of Attendance Policy

Lower Connecticut River Valley

The Regional Planning Committee will meet via Zoom on October 23, 2023. The agenda includes standard procedural items alongside discussions regarding the State POCD and a HUD PRO Housing Grant Application.

• HUD PRO Housing Grant Application
• State POCD
• Land Use Training Opportunities

Anti-Racism Task Force

The Anti-Racism Task Force will discuss labor equity recommendations and workforce analysis. The meeting also includes updates on the Black Lives Matter crosswalk, housing, and fair rent.

• Discussion on labor equity recommendations and information cards
• Review of NCCJ themes and workforce analysis
• Update on the Black Lives Matter crosswalk
• Updates on housing, fair rent, and CRB
• Report from the Public Safety Commission

Resource Recycling Advisory Council

The commission will receive reports from the Recycling Coordinator and the Chairman. Discussion includes updates on Sustainable CT Certification and several items of old business.

• Sustainable CT Certification Update
• Swap Shack discussion
• SAYT Co-Collection Program discussion
• Review of Fall Events

Snow School Roof Building Committee

The Farm Hill Roof, Snow Roof, and MHS Track/Turf Building Committees are meeting to provide project updates. The agenda includes a review of previous minutes, secretary time cards, and budget discussions for all three projects.

• Update on the Farm Hill Roof Building Project
• Update on the Snow School Roof Building Project
• Update on the MHS Turf and Track Project with SLR Environmental Consulting
• Review of invoice 000000191203 from SLR Consulting for $11,000.00
• Budget and funding discussion for all three projects

Harbor Improvement Agency

The regular meeting of the Middletown Harbor Improvement Agency scheduled for October 19, 2023, has been canceled. The cancellation is due to a lack of quorum.

Recreation & Community Services Commission

The commission will review department updates for Senior and Recreation services. Discussion includes residency status for the Veterans Pool and the sports grant application process.

• Veterans Pool residency/non-residency discussion
• Sports grant application process report
• Senior Department program updates
• Recreation Department program updates

Middletown High Track/Turf Building Committee

The committees will discuss updates for the Farm Hill Roof, Snow School Roof, and MHS Turf/Track projects. Agenda items include reviewing minutes from September 21, 2023, and discussing budget and funding. The committee will also review an $11,000.00 invoice from SLR Consulting for Phase I work on the track project.

• Update on Farm Hill Roof Building Project
• Update on Snow School Roof Building Project
• Update on MHS Turf and Track Project with SLR Environmental Consulting
• Review of $11,000.00 invoice from SLR Consulting for Phase I work
• Discussion of budget and funding for all three projects

Farm Hill School Roof Building Committee

The Farm Hill Roof, Snow Roof, and Middletown High School Turf/Track Building Committees are meeting to provide project updates. The agenda includes a review of the September 21st minutes and discussions regarding budget and funding for all three projects.

• Update on Farm Hill Roof Building Project
• Update on Snow School Roof Building Project
• Update on MHS Turf and Track Project with SLR Environmental Consulting
• Review of $11,000.00 invoice from SLR Consulting for Phase I work
• Budget and funding discussion for all three projects

Riverfront Boathouse Building Committee

The regular meeting of the Boathouse Building Committee scheduled for October 18, 2023, has been cancelled.

Common Council

The agenda consists of procedural steps for a special community meeting. No specific legislative items, contracts, or ordinances are listed for discussion.

Common Council

The Common Council will hold a workshop regarding the American Rescue Plan (ARPA). The presentation covers the status of distributions, pending distributions, and funding management.

• Update on American Rescue Plan (ARPA) funds distribution and reporting

Human Relations Commission

The Human Relations Commission will meet to review 2023 attendance and approve the 2024 meeting schedule. The commission will also follow up on work regarding Beman Middle School and discuss the possibility of youth serving on the commission.

• Follow-up on work with Beman Middle School
• Discussion on the possibility of youth serving on the commission
• Approval of 2024 Meeting Schedule
• Review of 2023 Attendance

Mary Shepherd Home Citizens' Advisory Committee

The committee will review previous minutes and discuss occupancy application access. The agenda also includes updates regarding the CVH relationship, finances, and facility issues.

• Occupancy/Access to application
• CVH relationship
• Finances
• Facility Issues

Board of Education

The committee will review previous meeting minutes and receive updates on the Beman Middle School Construction Project. Discussions also include the 5-Year Capital Plan update and an Indoor Air Quality Grant.

• Beman Middle School Construction Project status update
• 5-Year Capital Plan update
• Indoor Air Quality Grant discussion

Board of Education

The Middletown School Readiness Council has canceled its regularly scheduled meeting for October 18, 2023. There is no business to attend to at this time. The council will meet as scheduled on November 15, 2023.

Lower Connecticut River Valley

The RiverCOG Executive Committee will meet via Zoom to conduct administrative business. The agenda includes approving previous minutes and discussing the regional planner posting.

• Approval of September 19, 2023 meeting minutes
• Discussion regarding the Regional Planner posting
• Planning for the 2024 Legislative Meeting

Youth Service Bureau Advisory Board

The board will discuss updates regarding ARPA Covid relief funding projects and recruitment for a qualitative research pilot. The agenda also includes a police and youth report and the approval of August minutes.

• ARPA Covid relief funding updates and planning
• Recruitment for Qualitative Research Pilot
• Police and Youth Report
• Approval of August minutes

LGBTQIA+ Commission

The commission will review proposed event applications and discuss planning for Middletown PrideFEST 2024. The meeting also includes updates on various community programs and safety initiatives.

• Middletown PrideFEST 2024 budget approval for DJ Lady Tita
• LGBTQIA+ Happy Hour at Conspiracy on November 16
• Pride Health Clinic at City Hall on November 13
• Pridesgiving event at Perk on Main
• Swim with Pride at Middletown Recreation on December 9

Arts Commission

The Planning and Projects Subcommittee will discuss updates on the Music Ambassador and Wadsworth Open Air Market. The committee will also consider potential new projects and upcoming 2024 Arts Advocate nominations.

• Updates on Music Ambassador and Wadsworth Open Air Market
• Discussion of potential new projects and legacy commissioner video bios
• Call for 2024 Arts Advocate nominations

Recreation Center Building Committee

The regular meeting scheduled for Tuesday, October 17, 2023, has been cancelled. This notice was issued by Christopher Holden, P.E., Director of Public Works.

Firing Range Building Committee

The committee will review the August minutes and discuss an FBI reimbursement. The agenda also includes a project update and a review of invoices.

• FBI reimbursement discussion
• Project update
• Invoice review

Housing Authority

The Board of Commissioners will meet in an executive session to discuss written attorney-client communications regarding employee workplace complaints.

• Discussion of employee workplace complaints via executive session

Public Safety Commission

The Public Safety Commission will review monthly reports regarding overtime balances and incident statistics. The agenda also includes the confirmation of a $40,313.50 grant for bulletproof vests.

• $40,313.50 grant confirmation for bulletproof vests
• Review of monthly overtime balances
• Review of incident statistics report
• Review of accountability update

Public Safety Commission

The Public Safety Commission will review the Fire Department's monthly report regarding calls, events, and training. The meeting also includes discussions on overtime status, recruitment, and vehicle replacement.

• Fire Department monthly report (calls, events, and training)
• Overtime status and recruitment updates
• Staff vehicle replacement and new apparatus
• Telecommunications Committee monthly summary of action taken

Mattabassett District Board

The meeting consists of routine reviews of financial statements and staff reports. The board will examine the September 2023 check register and fiscal year 23-24 receipts and expenditures. Staff will also present data regarding safety, energy, and water quality.

• Review of September 2023 check register report
• Treasurer's report on FY 23-24 receipts and expenditures
• Staff reports on effluent quality and nitrogen levels
• Committee updates from Engineering, Finance, and Human Resources

Area Transit District

The Estuary Transit District Board will conduct a regular meeting including committee and director reports. New business includes a borrowing resolution, and an executive session is scheduled to discuss the management contract.

• Borrowing Resolution
• Executive Session regarding Management Contract

Area Transit District

The regularly scheduled meeting of the Middletown Transit District Board of Directors for Friday, October 13, 2023, has been cancelled. This notice contains no other agenda items.

Russell Library Finance Committee

The committee will meet to approve the minutes from the May 11, 2023, meeting. The agenda includes a financial update from Mike LaRiviere of Essex Financial Services and an update on grants.

• Approval of May 11, 2023, meeting minutes
• Essex Financial Services update from Mike LaRiviere
• Grants update

General Counsel Commission

The regular meeting of the General Counsel Commission scheduled for 6:30 p.m. on Thursday, October 12, 2023, has been cancelled.

Code Enforcement Committee

The Code Enforcement Committee will hold a regular meeting via Webex to review minutes from the September 28, 2023 meeting. The agenda includes updates from several city departments and discussion of specific properties.

• Review of September 28, 2023 minutes
• Updates from Mayor’s Office, Public Works, Health Department, Land Use, Building Department, Police, City Fire, South Fire District, Westfield Fire District, and General Counsel
• Discussion regarding Forbidden Llama
• Discussion regarding 455 & 465 Middlefield Street
• Discussion regarding Bob’s Building and 460 Main Street

American Rescue Plan Task Force

The task force will review the September 13, 2023 meeting minutes and receive a report on current expenses and balances. The agenda includes a request to change the budget for St. Vincent de Paul and a declination of funding for the Middlesex Redemption Center.

• Request to change budget for St. Vincent de Paul
• Declination of funding for Middlesex Redemption Center
• Report on current expenses and balances

Veterans Park Pool and Splash Building Committee

The committee will discuss project updates regarding the Veterans Park Pool and Splash Pad. The agenda includes reviewing a $144,189.99 invoice from CJ Fucci and Change Order 14 for $11,426.82.

• CJ Fucci Invoice: $144,189.99
• CJ Fucci Change Order 14: $11,426.82
• Project update for Veterans Park Pool and Splash Pad
• SLR Invoice review

Design Review & Preservation Board, Middletown

The Design Review & Preservation Board meeting scheduled for October 11, 2023, has been canceled.

Area Transit District

The Estuary Transit District Finance Committee will meet to discuss the current budget versus actual expenditures and cash flow. The agenda also includes a call to order, roll call, and other business.

• Discussion of Budget vs. Actual and Cash Flow

Middletown Old Burying Ground Association

The association will conduct its annual meeting to elect officers and review financial reports. Discussion topics include revising decades-old by-laws and increasing cemetery inspections.

• Election of President, Vice President, Secretary, and Treasurer
• Review of financial report from Key Bank
• Discussion on revising association by-laws
• Discussion on stipends and expense reimbursements for officers
• Discussion on cemetery inspections and grounds walking

Public Works & Facilities Commission

The commission will review updates on several city projects, including the Dog Park and Veterans Park facilities. The meeting also includes reviews of September 2023 monthly reports for the Highway and Parks divisions.

• Memorial bench for Morty Pear at Vets Park
• Updates on Dog Park, Veterans Park Pool/Splash Pad, and Skating Rink
• Proposed Paving Program update
• September 2023 Highway and Parks Division monthly reports
• September 2023 Public Works overtime report and building permits

80 Harbor Drive Renovation Building Committee

The 80 Harbor Drive Renovation Building Committee is meeting to approve a construction change order and several project invoices. These items involve payments to Coughlin Service Corp and Silva Engineering for various renovation services.

• Change Order #12 for Coughlin Service Corp ($132,924.00) for HVAC platform installation and excavation
• Invoice from Coughlin Service Corp for drywall services ($125,992.90)
• Invoice from Coughlin Service Corp for carpentry services ($150,000.00)
• Invoice from Silva Engineering for structural design services ($59,788.20)

Zoning Board of Appeals

The Zoning Board of Appeals will conduct a special meeting including three public hearings. The board will consider variance requests for garage expansions or constructions and a building addition.

• Variance for garage replacement and expansion at 406 Wadsworth Street
• Variance for attached garage construction at 741 Atkins Street
• Variance for an addition to a public facility at 445 Randolph Road

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a subdivision at 40 Broad Street and a residential expansion at 530-534 Newfield Street. The meeting also includes reviews of site plans for developments on Main Street and Butternut Street.

• Subdivision of 2.22 acres at 40 Broad Street into two lots
• Expansion of multi-family development at 530-534 Newfield Street by 72 units
• Site plan for mixed-use building reconstruction at 584 Main Street
• Site plan modification for multi-family dwellings at 173-179 Butternut Street
• Site plan for a convenience store at 460 Main Street

Arts Commission

The Middletown Commission on the Arts is conducting the second of two sessions for Project Support Grant interviews. The meeting includes an interview with Kate Ten Eyck followed by a panel discussion.

• Project Support Grant applicant interview: Kate Ten Eyck

Russell Library / City Hall Feasibility Study Committee

The scheduled meeting for October 11, 2023, has been canceled. This notice was issued by committee chairs Philip Pessina and Anthony Mangiafico.

Economic Development Commission

The Economic Development Commission is reviewing draft land and partnership agreements for the Arcade Redevelopment Project. The meeting also includes a proposed transfer of ARPA funding to the ECD Department and updates on several local properties.

• Draft Land Disposition Agreement for The Village at Riverside
• Draft Public Private Partnership Agreement for The Village at Riverside
• Transfer of CT Home Collective ARPA funding to the ECD Department
• Proposed bottle redemption center at R. M. Keating
• Updates on Dripps Road and Miller Street properties

Housing Authority

The Housing Authority will conduct a regular meeting including roll call and approval of previous minutes. The agenda includes reports on maintenance, modernization, and legal actions.

• Approval of September 27, 2023, special meeting minutes
• Maintenance report
• Modernization report

Parking Advisory Committee

The committee will review the remaining 2023 meeting calendar and discuss various parking topics. Discussion items include free parking spaces, city event amnesty, and an update on the New Garage.

• Review of remaining 2023 meeting calendar
• Discussion of 10 minute free spaces and locations
• City event parking amnesty and grace periods
• Warning notices for handicap violations
• Update on New Garage

Arts Commission

The Middletown Commission on the Arts is conducting the first session of grant interviews. The panel will interview applicants for Project Support Grants.

• Interview: Emmy Brockman
• Interview: Connecticut Storytelling
• Interview: New Haven Symphony Orchestra

Board of Health

The Board of Health will hold a regular meeting to review department reports and conduct new business. Discussion items include congregate meals at the Middletown Senior Center and automatic external defibrillators in city buildings.

• Congregate Meals at Middletown Senior Center
• Automatic External Defibrillators in City Buildings

Board of Education

The Board of Education will consider adopting new policies for hiring certified and non-certified staff. The agenda also includes approvals for several out-of-state student field trips and a revision to summer school policy. Additionally, the board will receive reports on finances, facilities, and student performance data.

• Adoption of policies #4010 and #4020 regarding staff hiring
• Approval of out-of-state field trips for MHS Robotics and MHS Band
• Revision of summer school policy #5123.1
• Deletion of policies related to Title I programs and research testing
• Review of student performance and attendance data

Anti-Racism Task Force

The Mayor’s Anti-Racism Task Force meeting scheduled for October 9, 2023, was cancelled. The cancellation is in observation of Indigenous People's Day.

• Cancellation of the October 9 Anti-Racism Task Force meeting

Water Pollution Control Authority

The Water Pollution Control Authority will consider approving an engineering agreement for a state drinking water grant and a resolution to accept a loan for lead service line planning. The meeting also includes progress updates on several infrastructure projects, including pump station and water main replacements.

• Approval of Engineering Agreement for Drinking Water State Revolving Fund (DWSRF) Grant
• Resolution to Accept Grant Loan for Lead Service Line Engineering Planning
• Update on Red Road Pump Station Replacement
• Update on Oak Ridge Water Main Replacement
• Update on Pameacha Project

Russell Library Facilities Committee

The scheduled meeting of the Russell Library Board of Trustees Facilities Committee has been canceled. This notice was issued by Facilities Chair Stephen Nelson.

Technology Advisory Committee

The Technology Advisory Committee meeting scheduled for October 5, 2023, has been cancelled. This notice was issued by Brianna Skowera of the Technology Services Department.

Technology Advisory Committee

The committee will discuss its future role and a proposal to repeal Municipal Ordinance § 23-18. The agenda also includes a discussion regarding the GIS Analyst Position.

• Repeal of Municipal Ordinance § 23-18
• Discussion of GIS Analyst Position
• Review of the committee's future role

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding several variance requests. These include proposals for detached, expanded, and attached garages at residential properties, as well as a digital sign and a public facility addition.

• Variance for a 24 ft. by 24 ft. detached two-car garage at 239 Dripps Road
• Variance for garage replacement and expansion at 406 Wadsworth Street
• Variance for an attached garage at 741 Atkins Street
• Variance for a digital sign at 445 Randolph Road
• Variance for a public facility addition at 445 Randolph Road

Board of Education

The Middletown Board of Education has canceled the special meeting scheduled for Thursday, October 5, 2023. No other agenda items were provided in this notice.

Board of Education

The Curriculum Committee is meeting virtually to review recent mathematics programming. The agenda includes recaps of a math professional development session and a family and community math workshop.

• Math Professional Development Recap of 9/19
• Family & Community Math Workshop Recap of 10/3

Board of Education

This special meeting is an annual retreat workshop for the Board of Education. The session includes a presentation on board goals and the development of board goals by members.

• CABE presentation regarding Board Goals
• Development of Board Goals by Board of Education Members

Sustainable CT Sustainability Team

The Sustainable Middletown Team meeting scheduled for October 4, 2023, has been cancelled. Meetings are suspended while a new format is developed.

Russell Library Governance Committee

The October 4, 2023, meeting of the Russell Library Governance Committee has been canceled. This notice was issued by Governance Chair Jennifer Hadley on September 27, 2023.

• No items scheduled due to cancellation

Committee Concerning People with Disabilities

The Committee Concerning People with Disabilities will meet to review department reports. The agenda includes the approval of minutes from May 2nd and an ADA Summary Report.

• Approval of May 2nd minutes
• ADA Summary Report

Area Transit District

The Estuary Transit District Special Legislative Committee will discuss the status of the Middletown facility and address municipal elections. The agenda also includes a section for new business.

• Status of Middletown Facility
• Municipal Elections

Russell Library Executive Committee

The scheduled October 3, 2023, meeting of the Russell Library Executive Committee has been canceled.

Insurance & Claims

The regular meeting of the Insurance & Claims Committee scheduled for October 3, 2023, has been cancelled. This notice was issued by General Counsel Brig Smith.

Public Safety Telecommunications Commission

The Public Safety Telecommunications Commission will review Director Bartolotta's monthly report and discuss an RFP for a feasibility study. No public hearings or correspondence are scheduled for this meeting.

• Monthly report from Director Bartolotta
• RFP – Feasibility Study

Common Council

The Common Council is holding a workshop for questions to department directors. The provided agenda contains only procedural steps and does not list specific topics or decisions.

Common Council

The Common Council is reviewing several appropriation requests and grant confirmations for city departments. The agenda includes a request regarding Police Chief Costa's compliance with residency requirements and the purchase of a new water valve machine.

• Police: $191,971.67 for private duty overtime
• Police: $233,058.24 for replacement overtime
• Water: $100,000 to purchase/replace Wachs Turning Valve Machine
• Board of Education: $189,919 for Middletown High School pool boiler system
• Police Department Evidence Room renovation grant application for $51,000

Technology Advisory Committee

The committee will discuss its future role and a proposal to repeal Municipal Ordinance § 23-18. The agenda also includes discussion regarding the GIS Analyst position.

• Repeal of Municipal Ordinance § 23-18
• Technology Advisory Committee’s future role
• GIS Analyst Position

Board of Education

The Middletown Board of Education Budget Committee will meet virtually on October 2, 2023. The committee will review line-item transfers, the financial statement, and an update on the Track and Turf Project. Reports regarding food services and transportation are also scheduled for discussion.

• Line-item transfers and financial statement review
• Track and Turf Project update
• Food Services Report
• Transportation Report

Walter C. Jones Fund

The Walter C. Jones Fund Committee has scheduled a regular meeting for September 29, 2023. The provided agenda contains only procedural boilerplate and does not list specific topics for discussion or decision.

Russell Library Strategic Planning Committee

The Strategic Planning Committee is meeting to discuss the Strategic Planning report and finalize a "Talking Points" document for the board. The agenda also includes discussions on advocacy, messaging timelines, and the library's 150th anniversary in 2026.

• Discussion of Strategic Planning report
• Finalizing 'Talking Points' document for the board
• Planning for Russell Library 150th birthday (2026)
• Reviewing advocacy and messaging timelines

Resource Recovery Commission to ECCRA

The Eastern Connecticut Resource Recovery Authority will hold a special meeting via Webex. The agenda includes a review of quarterly results and an invoice.

• Quarterly Results
• Invoice

Code Enforcement Committee

The Code Enforcement Committee will hold a regular meeting via Webex to receive updates from various city departments. The agenda includes discussions on several specific properties and departmental reports.

• Update regarding 58 Washington Street (Munchiez)
• Discussion of Forbidden Llama
• Discussion of 455 & 465 Middlefield Street
• Discussion of Bob’s Building and 460 Main Street
• Discussion of 699 Country Club Road, 139 Church Street, Forest City Laundry, and 237 Spencer Drive

Downtown Business District

The Downtown Business District will hold its monthly meeting via Zoom. The agenda includes updates from city and community partners, a treasurer report, and discussions regarding promotion and beautification.

• City Partner updates including Mayor, Police, Public Works, Economic Development/Parking, and Health Department
• Community Partner updates including St. Vincent’s, Chamber of Commerce, and Wesleyan University
• Treasurer Report
• DBD Updates on promotion, beautification, maintenance, gift cards, and special projects
• 925 Report

Planning & Zoning Commission

The Commission will conduct public hearings regarding property re-subdivisions and zoning text amendments. The agenda also includes a discussion of potential zoning map amendments for several local roads.

• Public hearing: Re-subdivision of 8.987 acres at 830 Bow Lane
• Public hearing: Zoning text amendment regarding the I-4 zone
• Public hearing: Zoning text amendment regarding Temporary Signs and Public Hearing Notice
• Discussion: Potential zoning map amendments for Saybrook Road, South Green, Forest Glen, and Bridge Street

Arts Commission

The Middletown Commission on the Arts will hold a Freedom of Information Act (FOIA) workshop. Christopher J. Forte, Assistant General Counsel, will provide an overview and lead a discussion.

• FOIA overview and discussion

Arts Commission

The Commission will review the Conflict of Interest Policy and Procedures. Members will also discuss upcoming grant panel assignments and interview dates.

• Review of Commission’s Conflict of Interest Policy and Procedures
• Grant Panel Assignments
• Grant Interviews Date

Housing Authority

The Middletown Housing Authority Board of Commissioners is holding a special meeting to address administrative matters. The board will consider a legal services agreement during an executive session and review reports from the previous month's meeting.

• Consideration of Legal Services Agreement (Executive Session)
• Approval of minutes from the September 7, 2023 meeting
• Review of follow-up reports from the prior month's meeting

Area Transit District

The committee will discuss a progress plan regarding the Facilities Plan with the DOT. The agenda also includes an Executive Director's report and standard procedural items.

• Progress plan for the Facilities Plan with DOT
• Executive Director's report

Sanitary Disposal District Commission

The Sanitary Disposal District Commission meeting scheduled for September 26, 2023, has been cancelled. The cancellation was communicated via a memo from the Director of Public Works.

• Cancellation of the regular sanitation meeting scheduled for September 26, 2023

Russell Library / City Hall Feasibility Study Committee

The committee is reviewing a draft final report from HMA2 Architects regarding Phase 1 of the study. Members will discuss next phases for library and City Hall planning, including consultant selection processes and project budget status.

• Review of draft final HMA2 report on Phase 1
• Discussion of consultant selection process/RFP for Library and City Hall
• Project budget status update
• Approval to pay HMA2 invoices

Resource Recycling Advisory Council

The commission will hear reports from the Recycling Coordinator and the Chairman. Discussion includes updates on the Swap Shack, Co-Collection Pilot Program, and fall events.

• Swap Shack update
• Co-Collection Pilot Program discussion
• Fall Events discussion
• Discussion of meeting format (virtual or hybrid)

Economic Development Commission

The commission will review several ongoing projects including the Arcade site redevelopment and the Riverfront Master Plan. The meeting also includes discussions regarding 80 Harbor Drive, R. M. Keating lease agreements, and properties on Dripps Road and Miller Street.

• Presentation on the Arcade site redevelopment project
• Discussion of the 21st Century Bond
• Review of the Riverfront Master Plan
• Updates on 80 Harbor Drive
• Discussion of R. M. Keating lease agreements

Recreation & Community Services Commission

The commission will review program updates for the Senior and Recreation departments. The agenda also includes a summer recap and discussions regarding staffing updates.

• Approval of April meeting minutes
• Senior Department program updates
• Recreation Department program updates
• Summer recap discussion
• Staffing updates

Middletown High Track/Turf Building Committee

The Middletown High School Turf/Track Building Committee and other committees will meet to review project updates. The agenda includes discussions on the Farm Hill Roof and Snow School Roof building projects, as well as an update on the MHS Turf and Track Project.

• Update and discussion on the Farm Hill Roof Building Project
• Update and discussion on the Snow School Roof Building Project
• Review of Silver, Petrucelli and Associates invoice 23-1048 for $700
• Review of Silver, Petrucelli and Associates invoice 23-1049 for $825
• Update and discussion with SLR Environmental Consulting on the MHS Turf and Track Project

Farm Hill School Roof Building Committee

The committees will discuss updates for the Farm Hill Roof, Snow School Roof, and Middletown High School Turf and Track projects. The meeting includes a review of minutes from August 22, 2023, and committee secretary time cards. Members will also review two invoices from Silver, Petrucelli and Associates.

• Update on Farm Hill Roof Building Project
• Update on Snow School Roof Building Project
• Silver, Petrucelli and Associates invoice for $700
• Silver, Petrucelli and Associates invoice for $825
• Update on MHS Turf and Track Project

Riverfront Boathouse Building Committee

The regular meeting of the Boathouse Building Committee scheduled for September 20, 2023, has been cancelled.

Board of Assessment Appeals

The Board of Assessment Appeals will conduct hearings specifically for motor vehicle assessments. These sessions are scheduled as walk-in only between 5 PM and 8 PM.

• Motor vehicle assessment appeal hearings

Human Relations Commission

The Human Relations Commission will meet to discuss commission vacancies and upcoming projects or speakers. The session includes a welcome for guest speaker Ray Byron, Principal of Beman Middle School.

• Guest speaker: Ray Byron, Principal, Beman Middle School
• Discussion of commission vacancies
• Discussion of upcoming commission projects or speakers
• Review of 2023 attendance

Mary Shepherd Home Citizens' Advisory Committee

The committee will discuss topics including occupancy, finances, and program. The agenda also includes HVAC facility issues and an update on discussions with CVH staff.

• Occupancy
• Finances
• HVAC issues
• Update on discussion with CVH staff
• Program

Board of Education

The committee will review previous minutes and receive updates on several facility projects. Discussions include the Beman Middle School construction project and the 5-year capital plan.

• Beman Middle School Construction Project status update
• 5-Year Capital Plan update
• Farm Hill and Snow School roof update
• Indoor Air Quality Grant discussion

Board of Education

The Middletown School Readiness Council meeting consisted of procedural introductions and announcements for the new school year. The council's role involves planning high-quality programs for 3- and 4-year-old children, but no specific decisions or motions were listed on this agenda.

Lower Connecticut River Valley

The RiverCOG Executive Committee will meet via Zoom to conduct administrative business. The agenda includes a review of previous minutes and discussions regarding bylaw amendments and regional services funding.

• Approval of July 18, 2023 meeting minutes
• EDD bylaw amendment discussion
• Possible regional services funding (RSG)

Youth Service Bureau Advisory Board

The regular meeting for the Middletown Youth Services Bureau Advisory Board scheduled for September 19, 2023, was canceled. The next regular meeting is scheduled for October 17, 2023.

Youth Service Bureau Advisory Board

The board will meet in person to discuss updates regarding COVID-19 relief funding (ARPA). The agenda also includes reports from the police and youth services.

• COVID-19 relief funding (ARPA) update and planning
• Police and Youth report

LGBTQIA+ Commission

The commission will consider applications for upcoming community events, including queer speed dating and a youth open mic. Members will also discuss recommendations for the schedule and logistics of Middletown PrideFEST 2024. Additionally, the body will review past events and discuss the Q+ Community Grant Program.

• Recommendations for Middletown PrideFEST 2024 schedule and locations
• Applications for proposed events including Queer Speed Dating and Star GAY-zing
• Deadlines for 2024 PrideFEST Grand Marshal nominations and performer applications
• Sponsorship for the Hartford Gay and Lesbian Health Collective’s gala
• Q+ Community Grant Program 2023-2024 updates

Arts Commission

The Planning and Projects Committee is reviewing ongoing business including the Music Ambassador and Wadsworth Open Air Market. The committee is also discussing potential new projects such as short video bios from legacy commissioners.

• Music Ambassador discussion
• Wadsworth Open Air Market discussion
• Arts Advocacy Award review
• Potential video bios of legacy commissioners
• 2024 Arts Advocate nominations

Recreation Center Building Committee

The regular Recreation Center Committee meeting scheduled for Tuesday, September 19, 2023, has been cancelled. No other business was listed on the agenda.

• Meeting cancellation

Firing Range Building Committee

The Firing Range Building Committee will discuss an amendment to a Memorandum of Agreement (MOA). The committee is also scheduled to receive a project update and review invoices.

• Amendment to MOA
• Project update
• Review of invoices

Board of Education

The Board of Education Policy Committee will hold a virtual meeting on September 19, 2023. The committee is reviewing the deletion of several existing policies.

• Delete Policy #6161.3: Comparability of Services
• Delete Policy #6161.31: Title I Program
• Delete Policy #6162.31: Research; Testing- Testing Exclusion
• Delete Policy #6200: Adult/Continuing Education

Public Safety Commission

The commission will review monthly reports including overtime balances and incident statistics. New business includes $50,600 in LoCIP funding for HVAC work to the Evidence. The meeting also covers appropriations for replacement overtime and private duty lines.

• $50,600.00 LoCIP funding for HVAC work to the Evidence
• $233,058.24 appropriation for Replacement Overtime Line
• $191,971.67 appropriation for Private Duty Line

Public Safety Commission

The Public Safety Commission will review the Fire Department's monthly report, including call comparisons and training. The meeting also includes discussions on ongoing matters such as overtime status, recruitment, and vehicle replacement.

• Fire Department monthly report (calls, events, and training)
• Updates on overtime status and EMS response
• Discussion of active shooter committee and recruitment
• Staff vehicle replacement and new apparatus
• Telecommunications Committee monthly summary

Mattabassett District Board

The Board will vote on several officer positions, including Chairman and Treasurer. Members will also discuss reserve capacity and five-year average flow assessments. The agenda includes reviews of financial reports and staff updates.

• Election of Chairman, Vice-Chairman, Secretary, Treasurer, and Deputy Treasurer
• Review of August 2023 check register report
• Discussion of reserve capacity and five-year average flow assessments
• Review of rules, regulations, and motions

Mattabassett District Board

The Mattabassett District Nominating Committee is meeting to select a slate of officers and choose members for the Finance Committee. The committee will also review recommended assignments for engineering, human resources, property management, and public relations.

• Selection of a slate of officers
• Selection of the Finance Committee
• Review of recommended assignments for Engineering, HR, Property Management, and Public Relations

General Counsel Commission

The regular meeting of the Middletown General Counsel Commission scheduled for September 14, 2023, has been cancelled. The provided agenda contains only this cancellation notice.

• Cancellation of the September 14, 2023, regular meeting

Code Enforcement Committee

The Code Enforcement Committee will hold a regular meeting via Webex. The agenda includes updates from various city departments and discussion of several specific properties.

• Department of Land Use update regarding 460 Main Street
• Police Department update regarding 58 Washington Street (Munchiez)
• Old Business: Forbidden Llama
• Old Business: 455 & 465 Middlefield Street
• Old Business: Bob’s Building, 699 Country Club Road, 139 Church Street, Forest City Laundry, and 237 Spencer Drive

American Rescue Plan Task Force

The American Rescue Plan Act Task Force will meet to review minutes from July 12, 2023. The body is scheduled to consider a $19,200 advance for the MUF/MRJC Project and discuss potential cut-offs for problematic projects.

• $19,200 one-time advance to MUF/MRJC Project
• Discussion of potential cut-off for projects encountering problems
• Amending resolutions replacing appointment
• Connecticut Home Collective move from subrecipient to city project
• Report on current expenses and balances

Veterans Park Pool and Splash Building Committee

The committee will receive a project update regarding the Veterans' Park pool and splash pad. The agenda includes reviewing several financial documents, including invoices and a change order.

• CJ Fucci Invoice: $129,002.81
• SLR Change Order: $45,000.00
• SLR Invoice: $4,844.99

Design Review & Preservation Board, Middletown

The Design Review & Preservation Board will consider requests for a 400 kW generator installation and new mixed-use construction. The board will also discuss the proposed restoration of 267 Court Street.

• Proposed 400 kW generator installation at 111 Church Street
• New construction for a mixed use building at 584 Main Street
• Proposed restoration of 267 Court Street

80 Harbor Drive Renovation Building Committee

The committee will meet online to discuss the 80 Harbor Drive project. The agenda includes reviewing change order approvals, invoices for approval, and project updates.

• Change order approvals
• Invoices for approval
• Project updates regarding 80 Harbor Drive

Planning & Zoning Commission

The commission will hold public hearings regarding a new pickleball court facility on Industrial Park Road and zoning text amendments. The agenda also includes requests for property subdivisions at 830 Bow Lane and 40 Broad Street.

• Public hearing for indoor/outdoor pickleball courts at Industrial Park Road
• Re-subdivision of 8.987 acres at 830 Bow Lane into two lots
• Zoning text amendment regarding the IOP Zone
• Subdivision of 2.22 acres at 40 Broad Street into two lots

Russell Library / City Hall Feasibility Study Committee

The scheduled meeting for September 13, 2023, has been canceled. This notice was issued by committee chairs Philip Pessina and Anthony Mangiafico.

Committee Concerning People with Disabilities

The September 12, 2023, meeting of the Committee Concerning People with Disabilities has been cancelled. The next scheduled meeting will take place on October 3, 2023.

Committee Concerning People with Disabilities

The committee will meet to approve minutes from the May 2nd meeting. The agenda also includes a department report regarding the ADA Summary Report.

• Approval of May 2nd minutes
• ADA Summary Report department report

Economic Development Commission

The regular meeting of the Middletown Economic Development Committee scheduled for September 12, 2023, has been canceled. No other business was listed in the memorandum.

• Cancellation of the September 12th regular meeting

Board of Health

The Middletown Board of Health will meet on September 12, 2023. The agenda includes reviewing draft revisions to Chapter 107 of the Code of Ordinances regarding animals and receiving department reports.

• Draft revisions to Middletown Code of Ordinances, Chapter 107: Animals
• Approval of June 13, 2023 minutes
• Department reports from Kevin Elak and Tanielle Davis

Mattabassett District Board

The Engineering Committee will meet at the District Offices in Cromwell. The meeting includes a review and discussion of QBS-RFQ interviews to select on-call consultants.

• Review and discussion of QBS-RFQ interviews for on-call consultants

The Engineering Committee voted to recommend that the Board of Directors begin contract negotiations with CDM Smith and Jacobs. The committee also included an option for the Board to add Hazen and Sawyer as a third firm.

• Recommended beginning contract negotiations with CDM Smith and Jacobs (Unanimous)
• Recommended option to add Hazen and Sawyer as a third firm (Unanimous)

Board of Education

The Board of Education will review various district highlights, department reports, and committee updates. Action items include adopting new policies regarding certified and non-certified staff hiring and revising the summer school policy.

• Policy #4010: Adoption of hiring procedures for certified staff
• Policy #4020: Adoption of hiring procedures for non-certified staff
• Policy #4111: Deletion of Recruitment and Selection policy
• Policy #5123.1: Revision of Summer School policy
• Policy #5127: Readoption of Student Representation on the Board of Education

Housing Authority

The September 11, 2023, meeting of the Middletown Housing Authority has been cancelled. The meeting will instead be held on September 7, 2023, at 5:00 pm.

Area Transit District

The Estuary Transit District Special Transit Advisory Committee is meeting to discuss transit updates. The agenda includes discussions regarding a new fare structure, bus route changes, and bus stops.

• New Fare Structure
• Bus Route Changes
• Bus Stops

Anti-Racism Task Force

The Anti-Racism Task Force will meet to accept minutes from July and August 2023. The agenda includes reviewing current NCCJ themes and assigning leads for those themes. Members will also receive updates on the Black Lives Matter crosswalk, CRB, housing, fair rent, and the Public Safety Commission.

• Review of current NCCJ themes and assignment of leads
• Update on Black Lives Matter crosswalk project
• Updates regarding CRB, housing, and fair rent
• Report from the Public Safety Commission

Anti-Racism Task Force

The regular meeting of the Anti-Racism Task Force scheduled for September 11, 2023, was canceled.

Board of Education

The Budget Committee will meet virtually to review financial matters. The agenda includes a report for Fiscal Year 2023-2024 and discussions regarding line-item transfers.

• Financial Report for Fiscal Year 2023-2024
• Line-Item Transfers

Area Transit District

The Estuary Transit District Board will hold a regular meeting at its offices in Middletown and via remote options. The agenda includes reports from the Secretary, Treasurer, and various committees, as well as an executive session.

• Acceptance of August 11, 2023, board meeting minutes
• Executive Session to discuss Management Contract

Water Pollution Control Authority

The Water Pollution Control Authority is reviewing the final FY 2023 Water & Sewer budget and new city ordinances. Staff will provide updates on several projects, including the Red Road Pump Station replacement and Oak Ridge water main replacement.

• City of Middletown Water Ordinance
• City of Middletown Sewer Ordinance
• Good Will Adjustment for 113 Huntington Hill Ave.
• Resolution for a New Valve Turning Machine
• Miller Street Community Garden water service request

Housing Authority

The Housing Authority will conduct its monthly meeting on September 7, 2023. The agenda includes reports on accounts receivable, legal action, financial status, Section 8, and personnel.

• Approval of August 14, 2023 minutes
• Maintenance and modernization reports

The Housing Authority unanimously approved the bills as submitted and the minutes from the August 14, 2023 meeting. The session included reports on accounts receivable, legal actions, and modernization projects.

• Approved August 14, 2023 meeting minutes (unanimous)
• Approved bills as submitted (unanimous)

Russell Library Facilities Committee

The scheduled meeting of the Russell Library Facilities Committee for September 7, 2023, has been canceled. This notice contains only the cancellation and no other agenda items.

• No items were scheduled due to the cancellation

Zoning Board of Appeals

The Zoning Board of Appeals meeting scheduled for September 7, 2023, has been canceled. The cancellation is due to a lack of a quorum.

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two residential garage projects. These items involve requests for variances related to backyard and side yard setbacks.

• Variance request for a 24 ft. by 24 ft. detached two-car garage at 239 Dripps Road
• Variance request for garage replacement and expansion at 406 Wadsworth Street

Board of Education

The Middletown Board of Education Curriculum Committee is meeting to discuss math options for Grade 8 students for the 2023-2024 school year. The meeting will be held virtually.

• Grade 8 math options for the 2023-2024 school year

Sustainable CT Sustainability Team

The meeting scheduled for September 6, 2023, has been cancelled. The next meeting is scheduled for October 4, 2023.

Russell Library Governance Committee

The September 6, 2023, meeting of the Russell Library Board of Trustees Governance Committee has been canceled. This notice was issued by Governance Chair Jennifer Hadley.

Common Council

The Common Council is holding a workshop to ask questions of city directors. The meeting includes a presentation by Public Works Director Christopher Holden regarding a proposed large scale community mosaic project at Harbor Park Tunnel.

• Presentation: Proposed Large Scale Community Mosaic Project -- Harbor Park Tunnel

The Common Council held a Questions to Directors workshop featuring a presentation on a proposed new boathouse. No formal votes or decisions were recorded during this session.

Common Council

The Common Council is reviewing several appropriation requests and grant confirmations. Key items include a proposed $13,500,000 bond for a new boathouse and renovations to the John Smith Boathouse.

• $13,500,000 appropriation for a new boathouse and John Smith Boathouse renovations
• $200,000 for Russell Library/City Hall Feasibility Study Committee
• Various Youth Services Bureau grants totaling over $95,000
• $78,000 in Public Health Block Grant allocations
• $15,000 in Educational Incentive Challenge Grant distributions

Russell Library Executive Committee

The September 5, 2023, meeting of the Russell Library Executive Committee has been canceled. This notice was issued by Eamonn Wisneski, President of the Russell Library Board of Trustees.

• Cancellation of the September 5, 2023, meeting

Mattabassett District Board

The Property Management Committee is meeting to discuss selecting insurance brokers for the District's 2024 calendar year. The agenda also includes related business and staff updates.

• Discussion of 2024 calendar year insurance brokers
• Related business and staff updates

The Property Management Committee decided to request qualifications and proposals from three insurance brokers. The District's current coverage ends December 31, 2023.

• Approved requesting insurance proposals from USI, Brown & Brown, and Abbate Insurance

Anti-Racism Task Force

The task force will discuss community building initiatives and criminal justice updates. The agenda includes scheduling a workshop with Kristina Smith and discussing a consultant for a strategic plan.

• Black Lives Matter crosswalk project
• Discussion on consultant for strategic plan
• Update from Racial Profiling Forum
• Two-day workshop with Kristina Smith from Via Arts
• Meeting with NAACP regarding future collaborations

The Task Force discussed pausing work on the Black Lives Matter Cross Walk due to paint failure and slipperiness. Members discussed hiring a strategic planning consultant and potential alternatives to City Hall for future meeting locations.

• Decided to stop work on the Black Lives Matter Cross Walk project temporarily due to paint failure
• Proposed hiring a consultant for strategic planning
• Proposed moving future meetings to venues outside City Hall, with Shiloh suggested as a host

80 Harbor Drive Renovation Building Committee

The Building Committee is meeting to review change order approvals and various project invoices. The agenda includes updates regarding the 80 Harbor Drive renovation project.

• Change Order #11: $1,284,545.78
• Coughlin Invoice #118074: $234,000.00 (Plumbing deposit)
• Coughlin Invoice #118075: $92,233.20 (Helical pilings deposit)
• Coughlin Invoice #118076: $51,187.50 (Walk in coolers 50% deposit)
• Connecticut Rental Center Contract #53465: $7,660.90 (Tent rental)

The committee unanimously approved Change Order #11 and three deposit invoices for Coughlin Services. A tent rental invoice was accepted pending a purchasing department review.

• Approved Change Order #11 for $1,284,545.78 (unanimous)
• Approved Coughlin Services Inv. #118074 for $234,000.00 (unanimous)
• Approved Coughlin Services Inv. #118075 for $92,233.20 (unanimous)
• Approved Coughlin Services Inv. #118076 for $51,187.50 (unanimous)
• Accepted CT Rental Center Contract #53465 for $7,660.90 pending purchasing department review (unanimous)

Resource Recycling Advisory Council

The Middletown Resource Recycling Advisory Commission meeting includes discussions on old business regarding the Swap Shack and SMM Grant Phase 2 Resolution. The agenda does not provide specific details for new business.

• Swap Shack
• SMM Grant Phase 2 Resolution

The Commission unanimously supported a resolution to move the Sustainable Materials Management grant-funded pilot program into Phase 2. This phase would reduce the Sanitation District flat charge for property owners but require residents to use specific orange and green bags. The transition depends on receiving bridge funding from DEEP.

• Unanimously supported resolution for SMM Grant Pilot Program—Phase 2

Mattabassett District Board

The Engineering Committee is meeting to conduct interviews for an RFQ regarding On-Call Engineering and Related Services. Three firms are scheduled to give presentations and answer questions.

• Jacobs Engineering Group presentation
• Wright-Pierce presentation
• CDM Smith presentation

Russell Library Strategic Planning Committee

The scheduled meeting of the Russell Library Strategic Planning Committee for August 24, 2023, has been canceled.

Mattabassett District Board

The Engineering Committee is meeting to conduct interviews for an RFQ regarding On-Call Engineering and Related Services. Three firms are scheduled to provide presentations and answer questions.

• Interview with Hazen & Sawyer at 4:00pm
• Interview with Brown & Caldwell at 5:15pm
• Interview with Weston & Sampson at 6:30pm

Code Enforcement Committee

The regular meeting of the Middletown Code Enforcement Committee scheduled for August 24, 2023, was cancelled. No business was presented for discussion or decision.

Downtown Business District

The Middletown Downtown Business District monthly meeting consists of procedural updates and reports. The agenda includes partner updates, a treasurer report, and discussions regarding promotion and beautification projects.

• Updates from city and community partners
• Approval of July 2023 minutes
• Treasurer report
• Updates on promotion, beautification, and gift cards
• 925 Report

Lower Connecticut River Valley

The Council of Governments is meeting to review transportation amendments and regional business. Discussions include moving project phases for a bridge replacement in Westbrook and reviewing an MPO Merger Study.

• FY 21 TIP Amendment #30: Move phase from FY 24 to FYI for bridge 00232 over I-95 ($50,000)
• FY 21 TIP Amendment #30: Move phase from FY 24 to FYI for bridge 00232 over I-95 ($924,000)
• MPO Merger Study discussion
• Authorization of RSG Resolution
• Regional Waste Authority Grant and WRDA Request

Lower Connecticut River Valley

The LCRVMPO is considering amendments to the FY 21 TIP regarding bridge and intersection improvements in Westbrook. The LCRVCOG will also discuss a Regional Waste Authority Grant and the authorization of an RSG Resolution.

• Westbrook bridge replacement over I-95 ($924,000)
• Westbrook intersection improvements ($50,000)
• MPO Merger Study
• Authorization of RSG Resolution
• Regional Waste Authority Grant discussion

Planning & Zoning Commission

The Planning and Zoning Commission meeting scheduled for August 23, 2023, has been canceled due to a lack of business.

Arts Commission

The Middletown Commission on the Arts regular meeting scheduled for August 23, 2023, is cancelled. The Commissioners voted unanimously to cancel this meeting during their July 26, 2023, session.

• Cancellation of the August 23rd regular meeting
• Next regular meeting scheduled for September 27, 2023

Lower Connecticut River Valley

The Regional Housing Committee will receive updates on its website and speaker series. The meeting also includes discussion regarding an inclusionary zoning toolkit and regional housing authorities in Portland and Middletown.

• Inclusionary Zoning toolkit
• Regional Housing Authorities for Portland and Middletown
• Website update
• Speaker series update

Snow School Roof Building Committee

The Farm Hill Roof, Snow School Roof, and Middletown High School Turf/Track building committees are holding a joint special meeting. The agenda includes reviews of schematic drawings for the roof projects and discussion of various project updates.

• Review of P/V Schematic Drawings for the Farm Hill Roof Building Project
• Review of P/V Schematic Drawings for the Snow School Roof Building Project
• Invoice 23-918 from Silver, Petrucelli and Associates for $1,400 (Snow School)
• Invoice 23-919 from Silver, Petrucelli and Associates for $1,650.00 (Farm Hill)
• Two invoices from SLR Environmental Consulting totaling $11,000 for MHS Turf and Track

The committee approved several invoices for schematic drawings and design documents related to the Snow School and Farm Hill roof projects and the MHS Turf and Track project. Bidding documents for the MHS Turf and Track project were approved subject to Board of Education edits.

• Approved July 20, 2023 meeting minutes with corrections (Unanimous)
• Approved committee secretary timecard for 7/20/2023-8/22/2023 (Unanimous)
• Approved $1,400 payment to Silver, Petrucelli and Associates for Snow School P/V drawings (Unanimous)
• Approved $1,650 payment to Silver, Petrucelli and Associates for Farm Hill P/V drawings (Unanimous)
• Approved MHS Turf and Track bid documents subject to Board of Education edits (Unanimous)
• Approved $5,500 payment to SLR Environmental Consulting for bid documents and design (Unanimous)
• Approved $5,500 payment to SLR Environmental Consulting for Phase I site investigation and design (Unanimous)

Area Transit District

The regularly scheduled meeting of the Estuary Transit District Facilities Committee for August 22, 2023, has been cancelled. This notice contains only a cancellation announcement.

• Meeting cancellation

Sanitary Disposal District Commission

The Sanitary Disposal District Commission is meeting to discuss the sanitation budget and a resolution amendment for Phase II of the Sustainable Materials Management Grant. The commission will also review a tonnage report update.

• SMM Grant Resolution Amendment – Phase II
• Sanitation Budget
• Tonnage Report

The Commission reviewed a proposed two-tiered rate structure for residential and small business food scrap disposal. The proposed resolution amendment was moved to the City Council for further review.

• Approved July 25, 2023 meeting minutes (unanimous)
• Moved Sustainable Materials Management Grant Resolution Amendment to Council for review (unanimous)

Middletown High Track/Turf Building Committee

The Middletown High School Turf/Track Building Committee, along with the Farm Hill and Snow School roof committees, will hold a special meeting. The agenda includes updates on schematic drawings for roof projects and discussions regarding the MHS Turf and Track project.

• Review of Silver, Petrucelli and Associates invoice 23-918 for $1,400 (Snow School)
• Review of Silver, Petrucelli and Associates invoice 23-919 for $1,650.00 (Farm Hill)
• Review of SLR Environmental Consulting invoice 000000188536 for $5,500
• Review of SLR Environmental Consulting invoice 000000189686 for $5,500
• Update on the MHS Turf and Track Project

The committee approved bid documents for the MHS Turf and Track project, pending Board of Education edits. Members also approved several invoices for design work and schematic drawings for the Snow School and Farm Hill roof projects.

• Approved MHS Turf and Track bid documents subject to Board of Education edits (Unanimous)
• Approved $1,400 invoice 23-918 for Snow School P/V drawings and bid documents (Unanimous)
• Approved $1,650 invoice 23-919 for Farm Hill P/V drawings and bid documents (Unanimous)
• Approved $5,500 invoice 188536 to SLR Environmental Consulting for bid documents and design (Unanimous)
• Approved $5,500 invoice 189686 to SLR Environmental Consulting for Phase I site investigation and design (Unanimous)
• Approved committee secretary timecard (Unanimous)
• Approved July 20, 2023 meeting minutes with corrections (Unanimous)

Arts Commission

The Public Art Committee is reviewing old business, including the City Art Collection inventory and flags in City Hall. The committee will also discuss the Mayor's Art Show. There is no report provided regarding images on the Arts Office website.

• Approval of July 25, 2023 meeting minutes
• Inventory of City Art Collection
• Flags in City Hall
• Mayor’s Art Show

The Public Art Committee approved the meeting agenda and the July 25, 2023, minutes. Members discussed the ongoing inventory of the City Art Collection, the installation of cultural flags in City Hall, and a proposal for a juried Mayor’s Art Show for youth.

• Approved meeting agenda (unanimous)
• Approved July 25, 2023 minutes (unanimous)

Russell Library / City Hall Feasibility Study Committee

The August 22, 2023, meeting of the Russell Library/City Hall Feasibility Study Committee has been canceled. The notice was issued by committee chairs Philip Pessina and Anthony Mangiafico.

• Cancellation of the August 22, 2023, meeting

Farm Hill School Roof Building Committee

The Farm Hill, Snow School, and Middletown High School building committees will discuss progress on various construction projects. The meeting includes reviews of schematic drawings for the Farm Hill and Snow School roof projects. Members will also review several invoices from Silver, Petrucelli and Associates and SLR Environmental Consulting.

• Review of P/V Schematic Drawings for Farm Hill and Snow School roof projects
• Invoice 23-918 ($1,400) for Snow School drawings and bid documents
• Invoice 23-919 ($1,650.00) for Farm Hill drawings and bid documents
• Review of SLR Environmental Consulting invoices totaling $11,000
• Update on the Middletown High School Turf and Track Project

The committee approved bid documents for the MHS Turf and Track project, pending Board of Education edits. Members also approved several invoices for design and schematic drawings related to roof projects at Farm Hill and Snow schools.

• Approved MHS Turf and Track bid documents subject to Board of Education edits (Unanimous)
• Approved $5,500 payment to SLR Environmental Consulting for invoice 188536 (Unanimous)
• Approved $5,500 payment to SLR Environmental Consulting for invoice 189686 (Unanimous)
• Approved $1,400 payment to Silver, Petrucelli and Associates for Snow School P/V drawings (Unanimous)
• Approved $1,650 payment to Silver, Petrucelli and Associates for Farm Hill P/V drawings (Unanimous)
• Approved committee secretary timecard (Unanimous)
• Approved July 20, 2023 meeting minutes with corrections (Unanimous)

Public Safety Commission

The Public Safety Commission will review the Fire Department's monthly report on calls, events, and training. The meeting also includes discussions regarding overtime status, recruitment, and equipment replacement.

• Overtime status
• EMS response
• Active shooter committee
• Staff vehicle replacement
• New apparatus

The Commission approved the minutes from the July 17, 2023 meeting. Members received reports on fire department operations, including 311 emergency runs and the purchase of four respirators for fire marshals using CNR funds.

• Approved July 17, 2023 meeting minutes (unanimous)

Public Safety Commission

The Public Safety Commission meeting consists of procedural items and monthly reports. The commission will review overtime balances, community reports, incident statistics, and accountability updates. No old or new business is scheduled for discussion.

• Overtime Balances report
• Community Reports
• Incident Statistics Report
• Accountability Update

The commission approved the minutes from the July 17, 2023 meeting. Chief Costa provided reports on police department activity, including a $230,000 ARPA funding award for the PAL program and staffing updates. No new business was introduced.

• Approved July 17, 2023 meeting minutes

Mattabassett District Board

The Board of Directors will review financial reports including receipts, expenditures, and investment schedules. New business includes a discussion on reserve capacity and five-year average flow assessments.

• Review of FY 22-23 and FY 23-24 Receipts & Expenditures
• Discussion of Reserve Capacity and 5 year average flow assessments
• Staff reports including safety, energy, and effluent quality data

Economic Development Commission

The Economic Development Commission will discuss updates regarding the Newfield Residential Partners Phase II Tax Abatement and the Boathouse Building Committee. The meeting also includes discussions on Miller Street property correspondence and the Riverfront Master Plan.

• Newfield Residential Partners Phase II Tax Abatement update
• Boathouse Building Committee update
• Miller Street Property correspondence
• 21st Century Bond Arcade Redevelopment updates
• 80 Harbor Drive lease agreements

The Commission unanimously approved a modified tax abatement agreement for Newfield Residential Partners and recommended a bond ordinance for a new boathouse to the Common Council. No action was taken regarding the sale of the city-owned property at 17 Miller Street.

• Approved modified Newfield Residential Partners Phase II Tax Abatement (unanimous)
• Recommended Boathouse bond ordinance to Common Council (unanimous)
• Approved July 11th 2023 meeting minutes (unanimous)
• Tabled decision on 17 Miller Street property sale

Snow School Roof Building Committee

The committees will discuss updates on the Farm Hill, Snow School, and MHS Turf/Track building projects. The agenda includes reviewing schematic drawings and several professional service invoices. Members will also review previous meeting minutes and secretary time cards.

• Review of P/V Schematic Drawings for Farm Hill and Snow School roof projects
• $1,400 invoice from Silver, Petrucelli and Associates for Snow School drawings
• $1,650 invoice from Silver, Petrucelli and Associates for Farm Hill drawings
• $5,500 invoice from SLR Environmental Consulting for MHS Turf and Track design

Harbor Improvement Agency

The agency will conduct a regular meeting to address old and new business. The agenda includes reports from the Harbor Master and potential reappointments for the Harbor Master and Deputy Harbor Master roles.

• Harbor Master Report
• Harbor Master and Deputy Harbor Master reappointments
• Approval of the Meeting Calendar

Middletown High Track/Turf Building Committee

The committees will discuss progress on the Farm Hill Roof, Snow School Roof, and Middletown High School Turf and Track projects. The agenda includes a review of schematic drawings and several professional service invoices.

• Review of P/V Schematic Drawings for Farm Hill and Snow School roof projects
• Silver, Petrucelli and Associates invoice 23-918 for $1,400
• Silver, Petrucelli and Associates invoice 23-919 for $1,650
• SLR Environmental Consulting invoice 000000188536 for $5,500
• Update on the Middletown High School Turf and Track Project

Mattabassett District Board

The Engineering Committee will meet to review several technical items including equipment repairs and network hardware. Discussions include water treatment components, odor control systems, and flow meter investigations.

• Clarifier No. 1 Center Column major repair discussion
• Odor Control CupriDyne Site Misting System Phase II review
• Flow Meter Investigation phase comparison
• Meraki Network Switches review
• QBS- RFQ Qualifications Review regarding interview dates and fee proposals

The Engineering Committee unanimously approved a bid waiver to purchase and install a center column for Clarifier No. 1 from GMH Associates of America. This recommendation is referred to the Board of Directors for final approval. The committee also reviewed odor control options and network switch upgrades.

• Approved bid waiver for Clarifier No. 1 center column installation from GMH Associates of America not to exceed $428,288.03 (Unanimous)