Middletown public meetings in 2022

Finance & Government Operations Commission

The Finance & Government Operations Commission will review several grant confirmations, including a $1,312,793.18 award for the Board of Education. The agenda includes an ordinance for the Red Road Sanitary Sewer Pump Station and updates to building department job descriptions. An executive session is also requested regarding an independent financial audit.

• $750,000 appropriation for Red Road Sanitary Sewer Pump Station replacement
• $1,312,793.18 Board of Education grant confirmation
• $317,942.00 LoCIP FY 2023 state grant confirmation
• Job description and on-call pay revisions for Building Department officials
• Energy efficiency services proposal for the Police Department

The Commission unanimously approved updated job descriptions and on-call requirements for Building Department officials. It also confirmed several state grants for public works, school readiness, and education. A proposal for police department energy efficiency services was tabled.

• Approved Building Department MOUs and updated job descriptions for Chief and Assistant Building Officials (unanimous)
• Approved $9,600 fiscal impact for Assistant Chief Building Official job description revision (unanimous)
• Approved $3,900 fiscal impact for Chief Building Official job description revision (unanimous)
• Approved $317,942.00 LoCIP FY 2023 state grant (unanimous)
• Approved $15,034.00 Clean Energy Task Force state grant (unanimous)
• Approved $32,262.00 OEC school readiness program state grant (unanimous)
• Approved $1,312,793.18 and $81,675.73 BOE grant confirmations (unanimous)
• Tabled Resource Lighting & Energy Inc. proposal for Police Department (unanimous)

Area Transit District

The Estuary Transit District Facilities Committee is meeting to discuss a facilities plan involving the DOT. The agenda also includes an Executive Director's report and the 2023 schedule of meetings.

• Facilities Plan with DOT
• Executive Director's Report
• 2023 Schedule of Meetings

Resource Recycling Advisory Council

The regular meeting of the Middletown Resource Recycling Advisory Commission scheduled for December 26, 2022, has been cancelled. The next regular meeting is listed as January 23, 2022.

Code Enforcement Committee

The committee will receive updates from several city departments, including Public Works, Health, and Police. The agenda also includes discussion of old business related to various addresses and businesses.

• 184-188 South Main Street and 460 Main Street
• 23 Silver Street and 914 Saybrook Road
• 444 & 465 Middlefield Street
• Forbidden Llama and 695 South Main (Midnight Hookah Lounge)
• 159 Boston Road and 26 Delwood Avenue

The committee approved the minutes from the December 8, 2022, meeting. Members received updates on several blight and zoning violations, including properties at 20 White Street and 23 Silver Street. No new substantive motions were decided beyond the approval of previous minutes.

• Approved December 8, 2022 minutes (unanimous)

Urban Forestry Commission

The commission will review reports from the Tree Warden and Public Works. Discussion items include street tree planting lists, a tree removal at 256 Toll Gate Road, and Eversource pruning activities.

• Tree removal at 256 Toll Gate Road for power poles
• Review of recommended street tree planting list
• Account balance update of $11,444.69
• Planning for the 2023 Arbor Day Celebration
• Discussion on Eversource tree removal and pruning

Board of Education

The Facilities Committee is reviewing progress on several school construction and maintenance projects. Discussions include updates on Beman Middle School, high school track replacement, and roofing work at Snow and Farm Hill Schools.

• Beman Middle School Construction Project status update
• Snow and Farm Hill Schools roofing, PV, and air-conditioning updates
• Middletown High School Track and Field Replacement project
• Middletown High School Translucent Panel Replacement Project
• 5 Year Capital Plan Update

The committee reviewed status updates for the Beman Middle School construction project and roofing projects at Snow and Farm Hill schools. No new contracts or project approvals were decided; the committee discussed funding gaps for air conditioning and potential RFPs for track replacement.

• Approved November 30, 2022 meeting minutes

Riverfront Boathouse Building Committee

The regular meeting of the Riverfront Boathouse Building Committee scheduled for December 21, 2022, was cancelled.

Human Relations Commission

The Human Relations Commission will meet via WebEx on December 21, 2022. The commission will review Resolution # 154-22 regarding the working definition of antisemitism. Members will also discuss returning to in-person or hybrid meetings for 2023 and address a commission vacancy.

• Review of Resolution # 154-22 (Working Definition of Antisemitism)
• Discussion on transitioning to in-person or hybrid meetings in 2023
• Discussion regarding a commission vacancy
• Review of 2022 attendance

The meeting was not called to order because only one commissioner was present. No official business was conducted, and no votes were taken.

School Readiness Council

The meeting includes procedural items such as accepting minutes and reviewing the 2023 meeting schedule. The council will also hear a financial and coordinator's report, including infant-toddler applications, and receive legislative updates.

• Financial and Coordinator’s Report, including Infant-Toddler applications
• Legislative updates from Izzi Greenberg
• Review of the 2023 SRC meeting schedule

Resource Recovery Commission to ECCRA

The Eastern Connecticut Resource Recovery Authority (ECCRA) will hold a special meeting via Webex. The agenda includes reviewing meeting minutes, quarterly results, and ECRRA invoices.

• Review of quarterly results
• Review of ECRRA invoices

The Commission approved the quarterly operating and tonnage reports, noting that year-to-date numbers and royalties are above budget. The board also approved a payment for professional services.

• Approved September 29, 2022 meeting minutes (Unanimous)
• Approved quarterly operating and tonnage reports (Unanimous)
• Approved payment of $18,429 to R.S. Lynch & Company (Unanimous)

Board of Education

The Middletown Board of Education Policy Committee is meeting to consider new and revised school policies. The agenda includes updates regarding athletics safety and student health management.

• New Emergency Action Plan for interscholastic and intramural athletic events
• New Exertional Heat Illness Awareness policy for athletics
• Revision of medication administration policy
• Revision of food allergy, asthma, and diabetes management plan

Youth Service Bureau Advisory Board

The Youth Services Bureau Advisory Board will review previous meeting notes and approve the 2023-24 meeting calendar. The agenda includes a presentation by Bonnie Daley regarding the Community Resilience Model.

• Approval of the 2023-24 YSBAB Meeting Calendar
• Presentation on the Community Resilience Model (CRM) by Bonnie Daley
• Police and Youth Report

Commission on Conservation & Agriculture

The Commission will review a request for comment regarding two four-story apartment buildings at Newfield Street and Mile Lane. Additionally, committees will provide updates on trail maintenance, agricultural grants, and open space management plans.

• Construction of two four-story apartment buildings (Newfield Street and Mile Lane)
• ATV activity and trail maintenance updates
• Red Maple Swamp Environmental Review Team assessment
• Proposed second round of Agricultural Grants
• Wilcox & Guida Management Plans

Commission on Conservation & Agriculture

The regular meeting of the Middletown Commission on Conservation and Agriculture scheduled for December 20, 2022, was canceled. The cancellation was due to a lack of a quorum.

Commission on Conservation & Agriculture

The Commission on Conservation & Agriculture will review a request regarding the construction of two four-story apartment buildings. The meeting also includes committee reports on trails, agriculture grants, and open space management.

• Request for comment on two four-story apartment buildings at Newfield Street and Mile Lane
• Chair's report on bylaw updates and agricultural land use lease agreements
• Trails Committee update on ATV activity and maintenance
• Red Maple Swamp Environmental Review Team Assessment progress
• Proposed Eagle Scout projects

Middletown Recreation Center Building Committee

The committee will review the minutes from the November 15, 2022, meeting. Discussion includes project updates, budget status, and new business regarding an invoice and proposed change orders from A. Secondino & Sons.

• A. Secondino & Sons invoice
• A. Secondino & Sons proposed change order(s)
• Project update and budget discussion

The committee approved a monthly invoice and two change orders for A. Secondino & Sons. Members also approved payments for exercise equipment, lockers, and a diving board using funds from a pending $225,000 transfer approved by the Mayor.

• Approved A. Secondino & Sons monthly invoice for $380,714.68
• Approved A. Secondino & Sons Change Order 7 for $15,935.96
• Approved A. Secondino & Sons Change Order 8 for $160,961.52
• Approved payment for exercise equipment, new lockers, and diving board
• Approved November 15, 2022 meeting minutes

LGBTQIA+ Commission

The Middletown LGBTQIA+ Commission is reviewing event applications and approving 2023 meeting dates. The agenda includes updates on community safety, a Transgender Day of Remembrance vigil, and components for Middletown PrideFEST 2023.

• Approval of 2023 meeting dates
• Review of applications for proposed events
• TCC Partnership update
• Transgender Day of Remembrance Vigil and Speakout review
• Middletown PrideFEST 2023 planning

The Commission approved its 2023 meeting schedule and recommended approval for two community dinners on February 3 and 10, 2023. Members also approved new language for event applications to prioritize local performers and those working with statewide queer organizations.

• Approved November 15, 2022 meeting minutes (unanimous)
• Approved 2023 meeting schedule (unanimous)
• Recommended approval of Middletown Pride Dinners for Feb 3 and Feb 10, 2023 (unanimous)
• Recommended approval of application language prioritizing local and statewide queer organization performers (unanimous)

Russell Library Board of Trustees

The regular meeting of the Russell Library Board of Trustees scheduled for December 20, 2022, has been canceled. No business will be conducted at this meeting.

Russell Library Board of Trustees

The Russell Library Board of Trustees will review administrative and committee reports. The agenda includes approving November minutes and reviewing the 2023-2024 fiscal holiday calendar. The board will also meet in executive session to discuss a bargaining unit contract tentative agreement.

• Approval of November 15, 2022, meeting minutes
• Review of the Community Dialogue Framework
• Discussion of the 2023-2024 Fiscal Holiday Calendar
• Executive session regarding a bargaining unit contract tentative agreement

Public Safety Commission

The regular meeting of the Middletown Public Safety Commission scheduled for December 19, 2022, has been cancelled. No other agenda items were listed in the notice.

• Cancellation of the December 19, 2022, regular meeting

Public Safety Commission

The commission will review the Fire Department's monthly report regarding calls, events, and training. The meeting also includes discussions on recruitment, overtime status, and vehicle replacements.

• Fire Department monthly report
• Updates on firefighter recruitment and staffing
• Status of staff vehicle replacement and new apparatus
• EMS response and active shooter committee updates
• Telecommunications Committee summary of action

Public Safety Commission

The commission will review monthly reports including overtime balances and incident statistics. The agenda also includes an IT media upgrade for the community room and approval of the 2023 meeting calendar.

• IT Media Upgrade for Community Room
• Approval of 2023 PSC Meeting Calendar
• Review of monthly overtime balances and incident statistics

Mattabassett District Board

The Board of Directors will review the November 2022 check register, treasurer's report, and budget statement. The agenda includes staff reports on operations, safety, and maintenance, as well as engineering committee updates regarding trunkline rehabilitation.

• Review of November 2022 Check Register Report
• Engineering Committee update on Trunkline Rehabilitation
• Discussion of Reserve Capacity under New Business
• Review of FY 22-23 Receipts & Expenditures

The Board unanimously approved the November 21, 2022 minutes, the Treasurer's Report, the Budget Statement, and the Staff Reports. Two residents of Cromwell spoke regarding nuisance odors near their homes. No new business was introduced.

• Approved November 21, 2022 minutes (unanimous)
• Accepted Treasurer's Report (unanimous)
• Accepted Budget Statement (unanimous)
• Accepted Staff Reports (unanimous)

Farm Hill School Roof Building Committee

The committee will review minutes from previous meetings and approve the secretary's time-sheet. Members will receive updates on the Farm Hill and Snow School roof projects. Discussions include PV panels, an HVAC proposal from HF Lenz, and the MHS turf/track replacement project.

• Updates on Farm Hill Roof Project
• Updates on Snow Roof Project
• Next steps for P/V Panels
• HVAC proposal from HF Lenz
• MHS Turf/Track Replacement Project next steps

The committee voted to seek a civil engineer via RFP to conduct a neutral study of the MHS Turf/Track site. Members also approved a motion to request that the Common Council expand the committee's oversight to include HVAC proposals. Other actions included approving previous meeting minutes and the 2023 meeting schedule.

• Approved RFP for a Civil Engineer to analyze MHS site and provide a neutral presentation (Unanimous)
• Approved motion to request Common Council modify committee charge to include HVAC proposals (Unanimous)
• Approved 2023 meeting schedule (Unanimous)
• Approved Committee Secretary time-sheet (Unanimous)
• Approved minutes from March 9, June 29, September 8, and November 17, 2022 (Unanimous)

Snow School Roof Building Committee

The committee will receive updates on the Farm Hill Roof Project and the Snow Roof Project. Members will also discuss an HVAC proposal from HF Lenz and next steps for P/V panels. Additionally, the meeting includes discussion regarding the MHS Turf/Track Replacement Project.

• Update on Farm Hill Roof Project
• Update on Snow Roof Project
• Discussion on HVAC proposal from HF Lenz
• Discussion on P/V Panels-Next Steps
• Discussion of MHS Turf/Track Replacement Project

The committee voted to issue an RFP for a civil engineer to analyze the MHS Turf/Track project. Members also approved a motion to request the Common Council modify the committee's charge to include oversight of HVAC proposals. Additionally, the committee approved the 2023 meeting schedule and secretary's time-sheet.

• Approved motion to create RFP for a Civil Engineer to analyze MHS site (Unanimous)
• Approved motion to request Common Council modify committee charge to include HVAC proposals (Unanimous)
• Approved 2023 meeting schedule (Unanimous)
• Approved Committee Secretary time-sheet (Unanimous)
• Approved minutes from March 9, June 29, September 8, and November 17, 2022 (Unanimous)

Recreation & Community Services Commission

The commission will review program updates for the Senior and Recreation departments. Discussion topics include recreation center updates, ARPA funding, and budget planning.

• Recreation Center updates
• ARPA funding
• Budget planning
• Veterans Pool
• Sports grants process

The Commission discussed the final construction stages of the Recreation Center and the progress of the Veterans Pool. Updates were provided on ARPA funding budget modifications and the launch of the Sports Grants Application process.

• Approved November Meeting Minutes (unanimous)

Walter C. Jones Fund

The Walter C. Jones Fund Committee is holding its regular meeting via conference call. The provided agenda contains only procedural items and does not list specific topics for discussion or decision.

The committee approved the meeting agenda and the minutes from October 26, 2022. Members reviewed December fund applications, inquiries, and October transactions. No other substantive decisions were recorded.

• Approved December 15, 2022 Meeting Agenda
• Approved October 26, 2022 Meeting Minutes

Downtown Business District

The meeting includes updates from various city and community partners regarding downtown operations. Committees will also provide reports on advertising, beautification, and special projects.

• Updates from City Partners including Mayor, Police, and Public Works
• Updates from Community Partners such as St. Vincent’s and Wesleyan University
• Committee reports on advertising and promotion
• Beautification and maintenance planning
• Special projects involving grants and ARPA funding

The board approved the December meeting minutes and the treasurer's report. Members discussed police foot patrols, public works maintenance, and the process for $300k in ARPA funding.

• Approved December minutes
• Accepted Treasurer's report

American Rescue Plan Task Force

The task force will vote on the 2023 ARPA meeting schedule and review applications for city projects. The agenda also includes reports on current expenses, balances, and water and sewer.

• Vote on 2023 ARPA Meeting Schedule
• Applications for City Projects
• Report on Current Expenses and Balances
• Report for Water and Sewer

The Task Force approved the 2023 meeting schedule and recommended that a $2 million application for the 80 Harbor Drive project move forward to the Council. Members also reviewed city project applications totaling nearly $6.2 million.

• Approved November 9, 2022 meeting minutes (unanimous)
• Approved 2023 meeting schedule for second Wednesday of each month at 11:00 a.m. (unanimous)
• Approved recommending 80 Harbor Drive project application for $2 million to Council (unanimous, 1 abstention)

Arts Commission

The Middletown Commission on the Arts will review the November 16, 2022, minutes and approve the current agenda. The meeting includes discussions regarding 2023 meeting dates and new committee assignments. Additionally, the commission will receive an update on Youth in Gov’t.

• Approval of November 16, 2022, minutes
• Review of 2023 meeting schedule dates
• MCA new committee assignments
• Youth in Gov’t update

The commission approved the minutes from the November 16, 2022, meeting and the current agenda. Members discussed a donation of photographs and digital images from David Bauer and reviewed committee assignments. No other formal votes were recorded.

• Approved Nov. 16, 2022 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Arts Commission

The Middletown Arts Commission is conducting a special meeting for a grants workshop. The session includes a review of the guidelines and applications for Municipal Arts Grants.

• Review of MCA Guidelines for Municipal Arts Grants
• Review of MCA Application for Municipal Arts Grants

The commission conducted a workshop to review the mission statement, guidelines, and application process for Municipal Arts Grants. The session included a question-and-answer period regarding award amounts and match documentation. No formal votes or policy decisions were recorded.

Arts Commission

The Middletown Commission on the Arts will review the 2023 meeting schedule dates and new committee assignments. The commission will also receive an update regarding the Youth in Gov’t program.

• Review of 2023 meeting schedule dates
• MCA new committee assignments
• Youth in Gov’t update

The Commission approved the minutes from the November 16, 2022 meeting and the current agenda. Members discussed a donation of photographs and digital images from David Bauer and reviewed committee assignments.

• Approved Nov. 16, 2022 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Lower Connecticut River Valley

The Middletown Board of Education Budget Committee will meet virtually on December 12, 2022. The committee will review line-item transfers, the financial statement, and personnel updates. A food services report from Food Corps is also scheduled for presentation.

• Line-item transfers and financial statement review
• Food Services Report – Food Corps Presentation
• Approval of Budget Committee Meeting Schedule for next year
• Personnel/staffing updates
• Transportation report

Veterans Park Pool and Splash Building Committee

The committee will discuss a project update regarding the Veterans Park Pool & Splash Pad. The agenda includes reviewing several invoices and change orders related to CJ Fucci and SLR.

• CJ Fucci invoice of $803,399.17
• CJ Fucci Change Order 2 for $15,814.80
• CJ Fucci Change Order 3 for $58,784.25
• SLR invoice of $29,442.42

The committee approved several payments for construction, security, and inspection services. Director Holden provided a project update noting that the pool is largely poured and interior building work is underway.

• Approved C.J. Fucci amended invoice for $793,424.17 (unanimous)
• Approved C.J. Fucci change order for water heaters for $15,814.00 (unanimous)
• Approved C.J. Fucci change order for fire alarm system for $58,784.25 (unanimous)
• Approved SLR construction inspection invoice for $29,442.42 (unanimous)
• Approved Utility Communications security systems invoice for $52,206.37 (unanimous)
• Approved November 9, 2022 meeting minutes (unanimous)

Design Review & Preservation Board, Middletown

The scheduled meeting for the Middletown Design Review & Preservation Board on December 14, 2022, has been canceled. No other agenda items were provided in the memorandum.

Riverfront Boathouse Building Committee

The committee will conduct a design review regarding project progress and the timeline for 40% design. This includes a new boathouse for Middletown High Rowing and improvements to an existing community rowing facility.

• Design review of 40% design progress for new and improved boathouses

Russell Library Board of Trustees

The Russell Library Company Board of Trustees mid-year meeting consists primarily of procedural items and committee reports. The agenda includes approving the June 13, 2022, annual meeting minutes and receiving library updates from Director Ramona Burkey.

• Approval of June 13, 2022, annual meeting minutes
• Library updates and aspirations from Director Ramona Burkey
• Committee updates from Executive, Facilities, Finance, and Governance committees

Public Works & Facilities Commission

The Public Works & Facilities Commission will discuss updates on several local projects, including Monarca Drive and the Veterans Park Pool. The agenda also includes November 2022 monthly reports for the Highway and Parks divisions. Additionally, the commission will receive correspondence regarding environmental summits.

• Updates on Monarca Drive, Dog Park, and Recreation Center
• Update on Veterans Park Pool and Splash Pad
• Update on Saybrook Rd/Dripps Rd
• November 2022 Highway and Parks Division monthly reports
• Food Scrap Co-Collection Pilot Program & Recycling Report

The Commission established an ad hoc committee to evaluate viable sites for a dog park. It also approved funding for two staff training sessions. No decisions were reached regarding petitions to make Monarca Drive or Old Road Drive public roads.

• Approved creation of an ad hoc committee for dog park site evaluations
• Approved $90 per person for CT Tree Protective Association Annual Meeting training
• Approved training for CT Leave of Conservation Voters Environmental Summit
• Approved meeting minutes from November 9, 2022

80 Harbor Drive Renovation Building Committee

The 80 Harbor Drive Renovation Building Committee is meeting to review project updates. The committee will also consider approvals for change orders and invoices.

• Approval of change orders
• Approval of invoices
• Project updates

Mary Shepherd Home Citizens' Advisory Committee

The committee will discuss DeMarco staffing, occupancy, and a roof project. The meeting also includes reviews of finances and approval of previous minutes.

• DeMarco staffing
• Occupancy
• Roof Project
• Finances

The committee approved previous meeting minutes with one revision. The National Equity Fund authorized the use of reserves to replace the roof via Elite Roofing. The committee identified necessary revisions for the DeMarco and St Vincent agreements.

• Approved previous meeting minutes with revision regarding attendance
• Approved roof replacement with Elite Roofing using Shepherd reserves

Planning & Zoning Commission

The Commission will consider a request to re-subdivide 26.84 acres at 2015 South Main Street into 10 lots. The meeting also includes discussions on Riverfront Master Plan design guidelines and the rental of City property at 180 Johnson Street. A special exception request for 572 Washington Street has been postponed by the applicant.

• Re-subdivision of 26.84 acres at 2015 South Main Street into 10 lots
• Discussion on Design Guidelines for the Return to the Riverbend - Riverfront Master Plan
• Request to rent City property at 180 Johnson Street to five separate tenants
• Postponement of special exception request for 572 Washington Street

The Commission approved a re-subdivision of a 26.84-acre property into 10 lots and granted an affirmative GS 8-24 report for five tenants at 180 Johnson Street. Members also discussed design guidelines for the Riverfront Master Plan and upcoming transportation planning.

• Approved re-subdivision of 2015 South Main Street into 10 lots (7-0)
• Granted affirmative GS 8-24 report for five tenants at 180 Johnson Street (7-0)
• Approved November 9, 2022 meeting minutes (6-1)
• Approved November 28, 2022 special meeting minutes (6-1)

Board of Education

The Board of Education will vote on adopting a district equity policy and several policy revisions regarding fees and student health. The board is also scheduled to review proposed Fall 2023 course offerings for Middletown High School and elementary school projects.

• Adoption of District Board of Education Equity Policy (#0301)
• Revision of Materials/Services Fees, Fines, and Charges policy (#3250)
• Approval of Fall 2023 Middletown High School course offerings
• Macdonough Elementary School Project #083-0121 CV/OT
• Moody Elementary School Project #083-0120 CV/OT

Board of Health

The Middletown Board of Health is reviewing proposed changes to Chapter 107 of the City Code regarding animals. The meeting also includes welcoming a new commissioner and receiving department reports.

• Draft revisions to Middletown Code of Ordinances, Chapter 107: Animals
• Welcoming new Board of Health Commissioner Brian K. Gartner, Jr.
• Department reports from the Director of Health and Division

Mattabassett District Board

The Engineering Committee will meet to discuss gasification technology for processing sludge and waste using a portable plant. The committee will also review preliminary design documents for trunkline rehabilitation.

• Discussion of gasification technology for sludge and waste processing
• Review and recommendation for approval of trunkline rehabilitation preliminary design documents

Mattabassett District Board

The Human Resources Committee will meet to review grievances and personnel policy changes in executive session. The committee will also discuss staffing needs and the addition of a June 19 holiday.

• Review of grievances in executive session
• Discussion regarding a new June 19 holiday
• Review of staffing needs
• Review of personnel policy changes in executive session

Board of Education

The Middletown Board of Education Budget Committee will review line-item transfers and the current financial statement. The meeting also includes reports on food services and transportation.

• Approval of next year's Budget Committee Meeting Schedule
• Review of line-item transfers and financial statement
• Food Services Report featuring a Food Corps presentation
• Transportation report
• Personnel/staffing updates

Housing Authority

The Middletown Housing Authority will review financial reports regarding base rent increases for MR and E101. The commission will also consider Resolution 2022-12 for Marino Manor expansion funding.

• Resolution 2022-12 Marino Manor Expansion Funding
• MR base rent increase
• E101 base rent increase

The Board unanimously adopted Resolution 2022-12 to fund the addition of 8 units at the Marino Manor Randolph Road location. The funding is provided by the Middletown Housing Authority Local Initiatives Fund. The Board also approved the November meeting minutes and submitted bills.

• Approved Resolution 2022-12 for $950,000 in financing for 8 additional units at Marino Manor (Unanimous)
• Approved November 14, 2022 meeting minutes (Unanimous)
• Approved bills as submitted (Unanimous)

Complete Streets & Bikeway Committee

The Committee is reviewing progress on several ongoing transportation projects. This includes updates on the ALT-FCT Connector Study, micro-transit initiatives, and intersection work at Washington & DeKoven Dr and Washington & Rte 3/Vine. The meeting also covers reports from other local committees and a draft 2023 meeting schedule.

• ALT-FCT Connector Study Update
• Micro-Transit (bikes/scooters) updates
• Washington & DeKoven Dr intersection work
• Washington & Rte 3/Vine intersection work
• Draft 2023 meeting schedule

The committee reviewed updates on the Air Line Trail-Farmington Canal Trail Connector Study and the Complete Streets Leadership Academies award. Members discussed safety concerns at the Main Street Extension and the tunnel under Route 3. The proposed 2023 meeting schedule was accepted without objection.

• Approved draft 2023 meeting schedule

Anti-Racism Task Force

The scheduled meeting of the Middletown Anti-Racism Task Force for December 12, 2022, was canceled due to a lack of quorum. No action was taken by the body.

Anti-Racism Task Force

The Anti-Racism Task Force will discuss reestablishing a relationship with Yale’s Justice Collaboratory for the Community Review Board. The meeting also includes reviews of police data and updates on diversity, hiring, and task force vacancies.

• Reviewing models for CRB from Yale's Justice Collaboratory
• Reviewing public safety commission data
• Discussion regarding BLM Crosswalk
• Update on diversity and hiring in Middletown
• Middletown housing market update

Area Transit District

The board will review committee reports, budget status, and ridership data. New business includes a resolution for a bus purchase and the approval of a PTASP revision. An executive session is scheduled to discuss strategy for labor contract negotiations.

• Bus Purchase Resolution
• Approval of PTASP Revision
• 2023-24 Town Dues
• Labor contract negotiation strategy

The Board approved a 3% increase in Town Dues for 2023-24 and authorized the purchase of up to five buses. The Board also adopted a revised Public Transportation Agency Safety Plan and approved the 2023 meeting schedule.

• Approved 3% increase in Town Dues (Unanimous)
• Authorized purchase of up to 5 body-on-chassis buses from Coach and Equipment not to exceed $775,000 (Unanimous)
• Adopted PTASP Revision (Unanimous)
• Approved 2023 Meeting Schedule (Unanimous)
• Approved Board Meeting minutes dated 11/18/22 as amended (Unanimous)
• Approved Facilities Committee minutes dated 11/22/22 (Unanimous)
• Approved Finance Committee minutes dated 12/7/22 (Unanimous)

Area Transit District

The board will review the agency's cashflow and the FY 21-22 audit. The meeting also includes discussions regarding the FY 2024 Town Dues and the upcoming board meeting schedule.

• Discussion of cashflow
• FY 21-22 Audit
• FY 2024 Town Dues
• Board meeting schedule

Code Enforcement Committee

The Code Enforcement Committee will receive updates from several city departments, including Public Works, Health, and Police. The agenda includes discussions regarding various property addresses and a vote on the 2023 meeting schedule.

• Vote on 2023 Meeting Schedule
• Review of 465 Middlefield Street
• Updates on 184-188 South Main Street, 23 Silver Street, and 914 Saybrook Road
• Police Department updates regarding Forbidden Llama and 695 South Main (Midnight Hookah Lounge)
• Review of 159 Boston Road, 212 Sisk Street, and 26 Delwood Avenue

The committee approved the 2023 meeting schedule and the minutes from the November 10, 2022 meeting. Members discussed several properties with blight, zoning, and health code violations, including 460 Main Street and 23 Silver Street.

• Approved November 10, 2022 meeting minutes (unanimous)
• Approved 2023 meeting schedule for 2nd and 4th Thursday of each month (unanimous)

General Counsel Commission

The General Counsel Commission will consider ordinances regarding solid waste and a library/city hall feasibility study committee. The meeting also includes discussions on building department MOUs and the Fair Rent Commission.

• Vote on 2023 GCC Meeting Schedule
• Russell Library /City Hall Feasibility Study Committee ordinance
• UPSEU & 466 Building Department MOUs/Job Descriptions
• Solid Waste ordinance
• Discussion of Fair Rent Commission

General Counsel Commission

The General Counsel Commission will meet to vote on the 2023 meeting schedule and review UPSEU and 466 Building Department MOUs or job descriptions. The agenda also includes a solid waste ordinance and a discussion regarding the Fair Rent Commission.

• Vote on 2023 GCC Meeting Schedule
• UPSEU & 466 Building Department MOUs/Job Descriptions
• Solid Waste Ordinance (253-1 to 253-18)
• Discussion of Fair Rent Commission

The General Counsel Commission approved an ordinance to create a feasibility study committee for a new public library and City Hall. It also approved a solid waste ordinance and a settlement regarding building department on-call duties. The commission discussed the state-mandated creation of a fair rent commission.

• Approved November 10 regular meeting minutes (unanimous)
• Set 2023 GCC meetings for the second Thursday of each month at 6:30 p.m. (unanimous)
• Approved ordinance for Russell Library/City Hall Feasibility Study Committee (unanimous)
• Approved resolutions, MOUs, and job descriptions for UPSEU & 466 Building Department including a $300/week stipend (unanimous)
• Approved Solid Waste ordinance (253-1 to 253-18) including a $25 licensing fee for haulers (unanimous)

General Counsel Commission

The General Counsel Commission will vote on the 2023 meeting schedule and review UPSEU and 466 Building Department MOUs and job descriptions. The commission will also hold a discussion regarding the Fair Rent Commission.

• Vote on 2023 GCC Meeting Schedule
• UPSEU & 466 Building Department MOUs/Job Descriptions
• Discussion of Fair Rent Commission
• Approval of November 10, 2022 minutes

Russell Library Board of Trustees

The Russell Library Finance Committee will review the FY24 City budget. The meeting also includes an update from Essex Financial Services and discussions regarding grants and the endowment.

• Approval of November 10, 2022, meeting minutes
• Essex Financial Services update from Bob Marcinek and Mike LaRiviere
• FY24 City budget discussion
• Grants update
• Endowment discussion

The Finance Committee approved the minutes from the November 13, 2022 meeting. Members discussed market conditions, potential budget constraints due to legal expenses, and the FY 24 City Budget. The committee noted a $250,000 grant from the Connecticut State Library for lobby and restroom renovations.

• Approved November 13, 2022 meeting minutes (unanimous)

Clean Energy Taskforce

The taskforce will review progress on tool electrification and renewable energy bundling via River COG. The meeting also includes updates on the HeatSmart program and various building committee projects.

• Update on HeatSmart program
• Progress on Public Works and small tool electrification
• Solar and renewable energy bundling via River COG
• EV charger incentive presentations for Chamber of Commerce
• Building Committee updates for Boathouse, Canoe Club, School Roofs, Vets Park, and Middletown Recreation Center

Area Transit District

The Estuary Transit District Finance Committee will meet to review budget versus actual figures and current cash flow. The committee will also address the 2023 meeting schedule.

• Discussion of Budget vs. Actual
• Discussion of Cash Flow
• Review of 2023 Schedule of Meetings

Sustainable CT Sustainability Team

The Sustainable Middletown Team will discuss progress toward Sustainable CT certification. The meeting includes an update on Wesleyan interns Tamira Le and Serena Levingston. Members will also review project suggestions and the status of city sustainability appointments.

• Update on Wesleyan Sustainable Middletown Interns Tamira Le and Serena Levingston
• Next steps toward Sustainable CT certification
• Project suggestions and sign-ups
• Status of Sustainability and Energy Officials appointments

Inland / Wetlands & Water Courses Agency

The agency will review a request for Kaplan Drive access to construct two four-story apartment buildings. It will also consider a subdivision for a single-family lot at 874 Millbrook Road. The meeting includes the adoption of the 2023 meeting calendar.

• Subdivision for one single-family lot at 874 Millbrook Road
• Access request for two four-story apartment buildings at Newfield Street and Mile Lane
• Adoption of the 2023 meeting calendar

The agency accepted applications for a single-family lot at 874 Millbrook Road and an apartment complex project at Newfield Street and Mile Lane. Both items were scheduled for further action or public hearing in January 2023. The 2023 meeting calendar was also approved.

• Accepted application for single family lot at 874 Millbrook road (unanimous, 2 abstentions)
• Accepted application for apartment complex at Newfield Street and Mile Lane (unanimous)
• Scheduled public hearing for January 4, 2023 regarding Newfield Street and Mile Lane project (unanimous)
• Approved November 2, 2022 meeting minutes (unanimous, 3 abstentions)
• Approved 2023 meeting calendar (unanimous)

Russell Library Board of Trustees

The Russell Library Governance Committee is meeting to review several library usage policies. The agenda includes discussions on the Community Dialogue Framework and updates to circulation, computer/internet, meeting room, and anti-bullying policies.

• Review of Community Dialogue Framework
• Circulation Policy review
• Computer/Internet Use Policy review
• Meeting Room Use Policy discussion
• Anti-Bullying Policy discussion

The committee approved the minutes from the October 5, 2022 meeting. Members discussed ongoing revisions to the circulation and computer/internet use policies, but no new policies were adopted.

• Approved October 5, 2022 meeting minutes (unanimous)
• Tabled Meeting Room Use Policy until next meeting

Insurance & Claims

The Insurance & Claims Committee will meet virtually on December 6, 2022. The agenda includes a verbal update regarding damages at Russell Library and a vote on the 2023 meeting schedule. No claims were reported for this period.

• Verbal update to damages at Russell Library
• Vote on 2023 meeting schedule
• Approval of November 2022 meeting minutes

The committee approved the minutes from the November 2022 meeting and adopted the regular meeting schedule for 2023. Claims Administrator Matthew Bacon provided a report on closed claims and briefed members on water damages at the library.

• Approved November 2022 meeting minutes (unanimous)
• Adopted 2023 regular meeting schedule (unanimous)

Committee Concerning People with Disabilities

The Committee Concerning People with Disabilities will review an ADA Summary Report. The committee will also discuss meeting calendar dates for 2023.

• ADA Summary Report
• CCPD 2023 Meeting Calendar Dates
• Approval of November 1st minutes

The committee approved changes to its meeting schedule for January 2023 and January 2024. Members discussed ADA accessibility concerns regarding the Recreation building, bus stops at Marino Manor, and transit driver training.

• Approved meeting minutes of November 1, 2022
• Approved moving January 2023 and January 2024 meetings to the second Tuesday of the month

Russell Library Board of Trustees

The Executive Committee will review minutes from the November 1, 2022 meeting and discuss ongoing facilities assessment and planning. The committee will also address equity, diversity, and inclusion efforts and the upcoming 2023-2024 City budget.

• Approval of November 1, 2022 meeting minutes
• Facilities assessment and planning updates
• Equity, Diversity and Inclusion discussion
• Review of the 2023-2024 City budget
• Motion for executive session regarding legal and personnel matters

School Readiness Council

The School Readiness Council is conducting a brainstorming session focused on early childhood. No specific motions or decisions are listed in the agenda.

• Brainstorming session around Early Childhood

Public Safety Telecommunications Commission

The scheduled meeting for the Public Safety Telecommunications Commission on December 5, 2022, is cancelled. There are no items for discussion or decision.

Common Council

This meeting is a special workshop for the Middletown Common Council. The agenda consists only of procedural steps for a 'Questions to Directors' session and does not list specific topics or decisions.

Common Council

The Common Council will consider a resolution to opt out of certain state accessory apartment provisions. The meeting includes appropriations for the Police Activity League, Arts Department, and Public Works. The council will also review tax stabilization for 545 Main Street.

• Resolution regarding accessory apartment provisions opt-out
• $15,000 appropriation for Police Activity League expansion
• $25,000 appropriation for Public Works eviction storage costs
• Adoption of the IHRA Working Definition of Antisemitism
• Tax stabilization amendment for 545 Main Street

The Common Council adopted the International Holocaust Remembrance Alliance working definition of antisemitism as official city policy. The Council also approved a tax stabilization agreement for 545 Main Street and opted out of state accessory apartment provisions to retain local zoning control.

• Adopted IHRA Working Definition of Antisemitism (11-0)
• Approved 10-year tax stabilization agreement for 545 Main Realty, LLC (11-0)
• Approved opt-out of state accessory apartment provisions (PA 21-29) (11-0)
• Approved $7,200 for Arts Department Amistad event (11-0)
• Approved $25,000 for Public Works to store evicted tenants' possessions (11-0)
• Approved $4,958 and $2,502 grants for Oddfellows Playhouse and YMCA Kids Korner (11-0)
• Approved $1.85M Board of Education grants with condition of written report (11-0)
• Tabled $15,000 Police Activity League appropriation and $80,000 MPD Community Rooms grant

Board of Education

The Middletown Board of Education Curriculum Committee will discuss proposed high school course offerings for the Fall 2023 semester. The meeting also includes a discussion regarding a Mental Health Grant and the approval of 2023 meeting dates.

• Proposed Fall 2023 MHS courses: Introduction to Human Rights, If You Love It, Teach It, and Genetics
• Mental Health Grant discussion
• Approval of 2023 Curriculum Committee meeting dates

Water Pollution Control Authority

The Water Pollution Control Authority will review financial reports and project updates. The agenda includes a resolution for a $750,000 non-referendum bond for the Red Road Pump Station. Staff will also provide updates on the Pameacha Project and basin infiltration.

• $750,000 non-referendum bond resolution for Red Road Pump Station
• Update on the Pameacha Project
• Update on Inflow & Infiltration for Basins #25, 26 & 27
• Review of November monthly fund balance and consumption reports
• Good Will Adjustment for 60 Warner Avenue-Reynolds

The Water Pollution Control Authority unanimously endorsed a $750,000 non-referendum bond to replace the Red Road Sanitary Sewer Pump Station, which will be forwarded to the Common Council. The board also approved a small good will adjustment for a specific address. Other items were presented for informational purposes.

• Endorsed $750,000 Non-Referendum Bond for Red Road Pump Station replacement (unanimous)
• Approved Good Will Adjustment for 60 Warner Avenue in the amount of $891.14 (unanimous)
• Approved minutes from November 3, 2022 meeting (unanimous)

Technology Advisory Committee

The Technology Advisory Committee meeting scheduled for Thursday, December 1, 2022, has been cancelled. No other agenda items were included in the notice.

Technology Advisory Committee

The Technology Advisory Committee will discuss its future membership and the purpose of multi-factor authentication. The agenda also includes a Director's report and approval of minutes.

• Committee membership and its future
• Multi-factor authentication and its purpose

Zoning Board of Appeals

The Middletown Zoning Board of Appeals meeting scheduled for December 1, 2022, has been canceled. The cancellation is due to a lack of business.

• Cancellation of the December 1, 2022, meeting

Board of Education

The Middletown Public Schools Facilities Committee is reviewing the status of several ongoing construction and repair projects. This includes updates on Beman Middle School, roofing at Snow and Farm Hill schools, and HVAC replacements at Lawrence, Wesley, and Bielefield schools. The committee will also review the five-year capital plan.

• Beman Middle School Construction Project status update
• Snow and Farm Hill Schools roofing, PV, air-conditioning, and track and field replacement updates
• Middletown High School translucent panel replacement project
• HVAC RTU replacement for Lawrence, Wesley, and Bielefield schools
• Five-year capital plan update

The committee approved the 2023-2024 meeting calendar and the October 19, 2022 minutes. Members voted to present updated oil tank replacement costs to the board and authorize the Superintendent to notify the State of Connecticut regarding grant reapplications.

• Approved October 19, 2022 meeting minutes (Unanimous)
• Approved 2023-2024 Facilities Committee meeting calendar (Unanimous)
• Authorized Dr. Vazquez Matos to write a letter to the State of Connecticut to pull two original oil tank contracts (Unanimous)
• Approved presenting updated oil tank replacement figures at the December 22 board meeting (Unanimous)

Board of Education

The Facilities Committee is reviewing the status of several ongoing school construction and repair projects. This includes updates on Beman Middle School, roofing at Snow and Farm Hill Schools, and HVAC replacements at multiple elementary schools. The committee will also discuss inspections and the five-year capital plan.

• Beman Middle School Construction Project status update
• Snow and Farm Hill Schools roofing, PV, air-conditioning, and track replacement updates
• Middletown High School translucent panel replacement project
• HVAC RTU replacement for Lawrence, Wesley, and Bielefield schools
• Five-year capital plan update

Lower Connecticut River Valley

The LCRVCOG and LCRVMPO will meet to discuss regional business, including legislative agendas and transit updates. Proposed motions include amendments to Regional Housing Committee bylaws and resolutions for CT DEEP Climate Resilience and RPIP grants. A presentation on the Fiscal Year 2022 Audit is also scheduled.

• Regional Housing Committee Bylaw Amendment motion
• CT DEEP Climate Resilience Fund Grant Resolution motion
• RPIP Grant Resolution motion
• Air Line Trail to Farmington Canal Trail Connector Study
• Fiscal Year 2022 Audit Presentation

Finance & Government Operations Commission

The Finance & Government Operations Commission will discuss several requests for additional appropriations from the General Fund. These include funding for Public Works evictions, Arts/Culture events, and Police programs. The commission will also review large grant confirmations for the Board of Education.

• $25,000 appropriation request for Public Works evictions
• $80,000 resolution for MPD Community Rooms Renovation
• $15,000 appropriation request for Police Activity League expansion
• $7,200 appropriation request for Amistad event costs
• $9,618,544.31 grant confirmation for Board of Education programs

The Finance & Government Operations Commission approved several additional appropriations from the General Fund for public works, arts, and youth services. The commission also confirmed over $9.6 million in grants for the Board of Education. Police Department requests were withdrawn.

• Approved $25,000 for Public Works to cover increased eviction costs (unanimous)
• Approved $7,200 for Arts/Culture to cover Amistad event costs (unanimous)
• Approved $2,502 for YMCA Kids Korner Educational Incentive Challenge grant (unanimous)
• Approved $4,958 for Oddfellows Playhouse Educational Incentive Challenge grant (unanimous)
• Confirmed $9,618,544.31 in grants for Board of Education special programs (unanimous)
• Confirmed $459,266.94 in grants for Board of Education Cafeteria/Food Service (unanimous)
• Withdrawn: $80,000 for MPD Community Rooms Renovation
• Withdrawn: $15,000 for Police Activity League program

Lower Connecticut River Valley

The Lower Connecticut River Valley Regional Planning Committee will discuss the elimination of reserve septic discharge areas and printed RPOCDs. The meeting also includes updates on the Comprehensive Economic Development Strategy and the Regional Housing Plan.

• Discussion on elimination of reserve septic discharge areas
• Discussion on printed RPOCDs
• Update on Comprehensive Economic Development Strategy
• Update on Regional Housing Plan

Russell Library Board of Trustees

This agenda is a cancellation notice only. The Russell Library Facilities Committee meeting scheduled for November 28, 2022, has been canceled. No business items are listed for discussion or decision.

• Meeting canceled for 11/28/2022

Russell Library Board of Trustees

The committee will discuss the feasibility study, building program, financing, and schedule for a new library facility. They will also review the CT State Library grant application status for the lobby and the Manchester, CT "21st Century Library Report".

• Updates on new library facility feasibility, building program, financing, and schedule
• CT State Library grant application status for the lobby
• Review of Manchester, CT "21st Century Library Report"
• Approval of November 3, 2022 meeting minutes

Resource Recycling Advisory Council

The Middletown Resource Recycling Advisory Commission will review reports from the Recycling Coordinator and Chairperson. The meeting includes updates on hauler registration and the Sanitation District Waste Reduction Program. New business features the Rockfall Foundation’s Wrapping Paper Program.

• Sanitation District Waste Reduction Program
• Hauler Registration Update
• Rockfall Foundation’s Wrapping Paper Program

Planning & Zoning Commission

The Commission will hold a public hearing on a petition to amend several sections of the Middletown Zoning Code concerning accessory apartments. The meeting also includes a continued request for the Commission to opt-out of Section 6 of Public Act 21-29 regarding accessory apartments.

• Public hearing for zoning code amendments regarding accessory apartments (Z2022-7)
• Request to opt-out of Section 6 of Public Act 21-29 regarding accessory apartments
• Review of RiverCOG Report and Staff Report

The Planning and Zoning Commission approved amendments to the zoning code regarding accessory apartments to increase housing diversity and accessibility. The Commission also voted to opt-out of Section 6 of Public Act 21-29.

• Approved zoning text amendments for accessory apartments (7-0)
• Approved opting out of Section 6 of Public Act 21-29 (7-0)

Standardization and Specifications Committee

The Standardization and Specifications Committee held a special meeting. The agenda includes discussion regarding procurement guidelines for ARPA funded projects.

• Procurement guidelines for ARPA funded projects

The committee decided that subgrantees using ARPA funds will be exempt from the City of Middletown Purchasing Ordinance. These subgrantees will instead follow the Federal Uniform Guidance Competitive Procurement Standards.

• Approved exemption of ARPA subgrantees from City Purchasing Ordinance Chapter 78 (Unanimous)

Urban Forestry Commission

The Urban Forestry Commission meeting scheduled for Thursday, November 24, 2022, has been canceled. No other agenda items were provided in the memorandum.

Area Transit District

The Estuary Transit District Facilities Committee is meeting to review a facilities progress plan involving the DOT. The committee will also establish its 2023 schedule of meetings.

• Facilities Progress Plan with DOT
• 2023 Schedule of Meetings

Lower Connecticut River Valley

The RiverCOG Executive Committee will review amendments to the Regional Housing Committee bylaws. The meeting also includes discussions on a Regional Election Monitor contract and grant applications for an invasive program.

• Bylaws amendments for the Regional Housing Committee
• Regional Election Monitor Contract
• DEEP Resiliency Grant application
• RPIP grant application

Public Safety Commission

The commission will review monthly Fire Department reports regarding calls and training. Discussion topics include overtime status, recruitment, and vehicle replacement.

• Overtime status
• EMS Response
• Active shooter committee
• Staff Vehicle replacement
• New apparatus

The Commission approved the minutes from the October 17, 2022, meeting. The session primarily consisted of reports on fire department activity, staffing, and equipment updates, with no new ordinances or contracts decided.

• Approved October 17, 2022 meeting minutes (4-0, 1 abstention)

Public Safety Commission

The Public Safety Commission will review monthly police department reports including overtime balances and incident statistics. The agenda also includes a discussion regarding an IT media upgrade for the Community Room.

• Approval of October 17, 2022 minutes
• Review of monthly overtime balances and incident statistics
• IT media upgrade for Community Room
• Discussion regarding 'Forbidden Llama'

The Commission approved the minutes from the October 17, 2022 meeting. Chief Costa provided reports on department staffing, overtime, and community activities. The meeting was cut short due to technical difficulties with the video connection.

• Approved October 17, 2022 meeting minutes

Mattabassett District Board

The board will review financial statements, including receipts, expenditures, and budget updates. Members will also hear committee reports on engineering and staff updates regarding operational data.

• Railroad crossing improvements
• Review of FY 22-23 receipts and expenditures
• Discussion of reserve capacity
• October 2022 check register report
• Staff reports on effluent quality and nitrogen levels

The Mattabassett District Board approved a contract for railroad crossing construction improvements. The board also accepted the Treasurer's report, budget statement, and staff reports.

• Approved $95,000 for railroad crossing improvements using A.J. Belliveau (unanimous)
• Approved October 17, 2022 minutes (approved with two abstentions)
• Accepted Treasurer's Report (unanimous)
• Accepted Budget Statement (unanimous)
• Accepted Staff Reports (unanimous)
• Approved November 15, 2022 Engineering report (unanimous)
• Approved November 15, 2022 Finance report (unanimous)

Area Transit District

The board is scheduled to review reports from several committees and the Executive Director. The meeting includes discussions on wage increases and a bus purchase resolution. The board will also vote to accept various committee and board minutes.

• Wage increases
• Bus Purchase Resolution
• Acceptance of committee and board meeting minutes

The Board approved a contract for new buses and authorized wage increases for non-union staff. Members also agreed to participate in a state bus fare holiday if extended through April 1, 2023.

• Authorized purchase of up to 8 body-on-chassis buses from Coach and Equipment not to exceed $1,545,000 (Unanimous)
• Approved wage increases for non-union staff not to exceed $50,000 (Unanimous)
• Approved participation in the Bus Fare Holiday if extended by the Governor/Legislature through 4/1/23 (Unanimous)
• Rescinded Resolution 23-002 regarding previous bus purchase (Unanimous)
• Accepted Personnel Committee minutes from 8/1/22 (Unanimous)
• Accepted Board meeting minutes from 10/14/22 and 10/31/22 (Unanimous)
• Accepted Facilities Committee minutes from 10/25/22 (Unanimous)
• Accepted Legislative Committee, Marketing Committee, Executive Director, and Transit Planner reports

Area Transit District

The Estuary Transit District Board will review reports from various committees and directors. The agenda also includes the acceptance of several sets of previous meeting minutes. One item under new business is listed as salaries.

• New business regarding salaries
• Acceptance of Personnel Committee minutes from August 1 and September 2, 2022
• Acceptance of Board Meeting minutes from October 14, 2022
• Reports from the Facilities, Finance, and Marketing committees

Area Transit District

The regularly scheduled meeting for the Middletown Transit District Board of Directors on November 18, 2022, has been cancelled.

Farm Hill School Roof Building Committee

The committee will discuss updates for the Farm Hill roof gutter guard proposal and next steps for the Snow School roof project. It will also consider approving invoices from Silver Petrucelli & Associates and Young Developers. Additionally, members will discuss P/V panels and the MHS turf/track replacement project.

• Farm Hill Roof Project gutter guard proposal update
• Approval of Silver Petrucelli & Associates Invoice 22-1221
• Approval of Young Developers Application for Payment #4
• Appointment of Randall Mel as Committee Secretary
• Discussion of Snow School roof project next steps

The committee approved the installation of gutter guards for the entire Farm Hill School building and authorized several project payments. Randall Mel was appointed as committee secretary. The committee also discussed next steps for the Snow School roof and MHS turf/track replacement.

• Appointed Randall Mel as committee secretary (Unanimous)
• Approved $19,426.72 for gutter guards around the entire Farm Hill School Building (Unanimous)
• Approved $15,515.05 payment for Silver Petrucelli and Associates Invoice 22-1221 (Unanimous)
• Approved $36,094.68 payment for Young Developers application #4 (Unanimous)
• Appointed Councilman Vincent Loffredo as temporary chair for the meeting (Unanimous)

Snow School Roof Building Committee

The committees will review updates on the Farm Hill and Snow School roof projects. They will also discuss P/V panels and the MHS Turf/Track Replacement Project. The agenda includes approvals for construction administration invoices and developer payments.

• Update on Farm Hill Roof Project gutter guard proposal
• Approval of Silver Petrucelli & Associates Invoice 22-1221
• Approval of Young Developers Application for Payment #4
• Appointment of Randall Mel as Committee Secretary
• Discussion of MHS Turf/Track Replacement Project next steps

The committee approved the installation of gutter guards for the entire Farm Hill School building and authorized several project payments. Members also discussed the timeline for the Snow School roof project and potential solar panel grants.

• Appointed Randall Mel as Committee Secretary (Unanimous)
• Approved $19,426.72 for gutter guards around the entire Farm Hill School Building (Unanimous)
• Approved $15,515.05 payment for Silver Petrucelli and Associates Invoice 22-1221 (Unanimous)
• Approved $36,094.68 payment for Young Developers application #4 (Unanimous)
• Appointed Councilman Vincent Loffredo as temporary chair for the meeting (Unanimous)

Recreation & Community Services Commission

The commission will discuss updates regarding the Recreation Center, including ARPA funding and budget planning. The meeting also includes recommendations for commissioner replacements and reviews of department program updates.

• Recreation Center updates involving ARPA funding and budget planning
• Updates regarding the Veterans Pool
• Recommendations for commissioner replacements
• Review of the 2023 calendar
• Senior and Recreation Department program updates

The Commission approved the names of Andrea Dallas and Harold Panciera to fill two vacancies. The body also approved its 2023 meeting calendar. Staff provided updates on the Recreation Center opening and Veterans Pool construction.

• Approved recommendations of Andrea Dallas and Harold Panciera for commission vacancies (unanimous)
• Approved 2023 meeting calendar (unanimous)
• Approved amended October meeting minutes (unanimous)
• Approved amendment to the meeting agenda (unanimous)

Walter C. Jones Fund

The Walter C. Jones Fund Committee has cancelled its regular meeting scheduled for Thursday, November 17, 2022. No other agenda items were provided in the memorandum.

• Meeting cancellation

Downtown Business District

The Downtown Business District will meet to receive updates from city and community partners. The body will review reports from the treasurer and various committees, including advertising and beautification.

• Updates from Mayor, Police, Public Works, Economic Development/Parking, and Health Department
• Reports from St. Vincent’s, Chamber of Commerce, and Wesleyan University
• Beautification Project update from Ken Ahnell
• Discussion on Special Projects regarding Grants/ARPA Funding
• Review of Gift Cards and Promotion efforts

The commission approved funding for the St. Vincent’s Outreach Program through January. Members also approved the November meeting minutes and the Treasurer's report. City partners provided updates on police staffing, public health clinics, and downtown maintenance.

• Approved $5,500 to fund St. Vincent’s Outreach Program through end of January
• Approved November minutes
• Approved Treasurer's report

Board of Education

The Facilities Committee meeting scheduled for November 16, 2022, is canceled. The provided notice contains no other agenda items or discussion topics.

• Cancellation of the November 16, 2022, Facilities Committee meeting

Board of Education

The Facilities Committee is reviewing the status of several ongoing school infrastructure projects. This includes updates on Beman Middle School construction, roofing at Snow and Farm Hill Schools, and HVAC replacements for Lawrence, Wesley, and Bielefield schools.

• Beman Middle School Construction Project status update
• Snow and Farm Hill Schools roofing, PV, and track replacement updates
• Middletown High School translucent panel replacement project
• HVAC RTU replacement for Lawrence, Wesley, and Bielefield schools
• 5 Year Capital Plan update

Arts Commission

The commission will review PSG grant recommendations and updates to MCA grant guidelines. The meeting also includes discussions regarding new committee assignments and the 2023 meeting schedule.

• PSG Grant Recommendations
• MCA Grants: Guidelines and Conflict of Interest Updates
• New Committee Assignments
• 2023 Meeting Schedule Dates

The Commission approved grant recommendations for the CT Storytelling Center and Nannette Fresher. Members also established 2023 meeting dates and assigned members to the Nominating, Public Arts, and Planning and Projects subcommittees.

• Approved grant recommendations for CT Storytelling Center ($2,000) and Nannette Fresher ($2,500) (unanimous, 3 abstentions)
• Approved 2023 meeting dates (unanimous)
• Approved September 28, 2022 meeting minutes with corrections (unanimous, 2 abstentions)
• Approved agenda (unanimous)
• Assigned members to Nominating, Public Arts, and Planning and Projects subcommittees

Riverfront Boathouse Building Committee

The committee will review the 40% design progress and timeline for a new boathouse. This project includes a facility for Middletown High Rowing and improvements to existing community rowing facilities.

• Review of 40% design progress by Christina Wasch and DiBattisto Associates
• Approval of minutes from April 20, 2022, and June 15, 2022

The committee reviewed the 40% design progress for a new Middletown High Rowing boathouse and improvements to the community rowing boathouse. Members discussed the impacts of DOT Route 17 ramp improvements and the city's energy efficiency ordinances for building committees.

• Reserved special meeting dates for December 14, 2022, January 11, 2023, and February 1, 2023

Human Relations Commission

The Human Relations Commission is meeting to approve a resolution regarding a working definition of antisemitism for the Common Council. The commission also plans to invite Myra Clark-Siegel and Jay Tulin to speak at the December 5, 2022, Common Council meeting. Additionally, members will discuss a commission vacancy and review 2022 attendance.

• Approval of Working Definition of Antisemitism resolution
• Invitation for Myra Clark-Siegel and Jay Tulin to speak at Common Council
• Discussion regarding a commission vacancy
• Review of 2022 attendance

The Human Relations Commission voted to send the Working Definition of Antisemitism to the Common Council for a December 5, 2022 meeting. The commission also invited two individuals to speak on the resolution at that meeting. Discussion regarding a commission vacancy was tabled.

• Approved sending Working Definition of Antisemitism to Common Council for Dec 5, 2022 (unanimous)
• Approved inviting Jay Tulin and Myra Clark-Siegel to speak at Common Council on Dec 5, 2022 (unanimous)
• Approved November 16, 2022 Meeting Agenda
• Approved October 19, 2022 Meeting Minutes
• Tabled discussion of commission vacancy

School Readiness Council

The School Readiness Council meeting scheduled for November 16, 2022, has been cancelled. There was no business to conduct at this time.

Citizens Advisory Committee

The Citizens Advisory Committee is meeting to discuss extensions and budget adjustments for 2021 programs and activities. The committee will also receive updates regarding the annual plan and programs.

• Extensions and budget adjustments of programs and activities for 2021 PY
• Annual Plan and Program Updates

Commission on Conservation & Agriculture

The meeting for the Commission on Conservation & Agriculture scheduled for November 15, 2022, was cancelled.

Firing Range Building Committee

The regular meeting of the Firing Range Building Committee scheduled for November 15, 2022, was cancelled. No other agenda items were provided in the notice.

Board of Education

The Middletown Board of Education has canceled the Policy Committee Meeting scheduled for Tuesday, November 15, 2022. This notice contains no other agenda items.

• Cancellation of the Policy Committee Meeting scheduled for November 15, 2022

Youth Service Bureau Advisory Board

The regular meeting of the Middletown Youth Services Bureau Advisory Board scheduled for November 15, 2022, was canceled. The next meeting is scheduled for December 20, 2022.

Youth Service Bureau Advisory Board

The Youth Services Bureau Advisory Board is continuing discussions regarding a COVID resilience and recovery model for Middletown youth. The meeting also includes a police and youth report.

• Continued conversation on COVID Resilience & Recovery Model for Middletown Youth
• Police and Youth Report

Commission on Conservation & Agriculture

The Commission will review a request for comment regarding the construction of two four-story apartment buildings at Newfield Street and Mile Lane. The meeting also includes committee reports on trails, agriculture, and open space management.

• Construction of two four-story apartment buildings at Newfield Street and Mile Lane
• ATV activity updates for Lamentation Mountain/Land Trust properties
• Red Maple Swamp Environmental Review Team Assessment update
• Proposed second round of agricultural grants
• Wilcox & Guida management plans

Middletown Recreation Center Building Committee

The committee will review recent invoices from Landmark Architects and A. Secondino & Sons. The agenda also includes discussion regarding a proposed change order and updates on the project budget.

• Landmark Architects invoice of $9,750.00
• A. Secondino & Sons invoice of $403,811.59
• Proposed Change Order #8 for A. Secondino & Sons ($4,240.08)

The committee approved a final invoice for Landmark Architects and a $15,000 proposal for ADA door paddles, ceiling tile patching, and gas regulators. Discussions were held regarding pool diving boards and delays with the pool deck epoxy floor contractor.

• Approved October 18, 2022 minutes
• Approved $9,750.00 final invoice for Landmark Architects
• Approved $15,000.00 proposal for ADA door paddle, gymnasium ceiling tile patching, and gas regulators (unanimous)

LGBTQIA+ Commission

The LGBTQIA+ Commission is meeting to review previous minutes and discuss upcoming community initiatives. The agenda includes recommending a deadline for Pride Month event applications and reviewing plans for various local events.

• Recommendation of an April 1, 2023, deadline for Pride Month event approvals
• Transgender Day of Remembrance Vigil and Speakout proposal
• Updates on Middletown PrideFEST 2023 components
• Discussion regarding a concert at Harbor Park
• Update on a Transgender and Intersex Panel at Russell Library

The Commission recommended approval for a Transgender Day of Remembrance Vigil and Speakout on November 20, 2022. It also recommended moving the application deadline for Pride Month events to April 1, 2023. Members discussed planning for PrideFEST 2023 and potential partnerships for youth and adult dinners.

• Approved minutes from September 20, 2022 meeting (unanimous)
• Recommended April 1, 2023 as the deadline for Pride Month event submissions (unanimous)
• Recommended approval of Transgender Day of Remembrance Vigil and Speakout on Nov 20, 2022 with a $370 budget (unanimous)

Russell Library Board of Trustees

The Board will review the Community Dialogue Framework and approve minutes from the October 18, 2022, meeting. The agenda includes committee reports and discussions regarding board retreats and upcoming meeting schedules. An executive session is also scheduled to discuss strategy, personnel, contracts, property, and pending litigation.

• Review of Community Dialogue Framework
• Approval of October 18, 2022, meeting minutes
• Committee reports from Finance, Facilities, Governance, and Strategic Planning committees
• Discussion regarding board retreat and committee assignments
• Executive session regarding personnel, contracts, and litigation

The Board of Trustees approved the meeting schedule for February 2023 through January 2024 and the minutes from the October 18, 2022 meeting. The session included a public comment from the AFSCME staff union requesting fair wages and retroactive pay. The Board also entered an executive session to discuss strategy, personnel, contracts, and property.

• Approved October 18, 2022 meeting minutes
• Adopted Board meeting schedule for February 2023-January 2024 (unanimous)
• Entered Executive Session to discuss strategy, personnel, contracts, and property (unanimous)

Mattabassett District Board

The Engineering Committee will review construction improvements for the Mattabassett Railroad crossing. The meeting also includes discussions regarding FY2023 capital projects, sludge pricing, and gasification technology for waste processing.

• Construction improvements to the Mattabassett Railroad crossing
• Review of FY2023 and 5-year Capital Projects
• Discussion on flow meter discrepancies between Town of Berlin and Parshall Flumes
• Sludge pricing discussion regarding industry inflation and demand
• Gasification technology for sludge and waste processing

The Engineering Committee approved a contract for construction improvements to the Mattabassett Railroad crossing. The committee also discussed capital projects, flow meter installation, and sludge processing technology.

• Approved $95,000 contract with AJ Belliveau for Mattabassett Railroad crossing improvements (Unanimous)

Mattabassett District Board

The Engineering Committee will review capital projects for fiscal year 2023 and long-term five-year planning. The committee will also discuss discrepancies between Town of Berlin flows and Parshall Flumes.

• Review of FY2023 capital projects and 5-year planning
• Discussion on flow meter discrepancies between Town of Berlin flows and Parshall Flumes

Mattabassett District Board

The Finance Committee will review the Final Audit for fiscal year 2022. The committee will also discuss the Draft Budget for fiscal year 2024 and receive staff updates.

• Review of FY2022 Final Audit
• Discussion of FY2024 Draft Budget

The Finance Committee reviewed the final FY2022 audit and the proposed FY2024 budget. To reduce assessment increases, the committee plans to use $1,000,000 from reserves for capital projects. The budget will be reviewed again in December prior to Board approval in January.

• Approved adjournment of meeting (unanimous)

Housing Authority

The November 14, 2022, meeting consists of routine administrative business and departmental reports. The agenda contains only procedural items with no specific new projects or policy changes listed.

The Housing Authority unanimously approved the minutes from the October 11, 2022 meeting and the bills as submitted. The session included reports on accounts receivable, legal actions, and modernization projects.

• Approved October 11, 2022 meeting minutes (unanimous)
• Approved bills as submitted (unanimous)

Retirement Board

The Middletown Retirement Board will meet to discuss rate of return assumptions and review investments. The agenda includes the treasurer's report and a pension management fee report. The board will also review new membership applications for various city departments.

• Discussion regarding rate of return assumptions
• Review of investments
• Approval of August 15, 2022 meeting minutes
• Proposed 2023 meeting schedule
• Review of new membership applications for departments including BOE and Public Works

The Board voted to keep the rate of return assumption at 6.9% and approved a 50% rebalance of the Pension Fund. A proposal to permanently increase the retiree CPI cap from 3% to 5% was defeated. The Board also approved the 2023 meeting schedule.

• Approved August 15, 2022 meeting minutes (All in favor)
• Approved 2023 meeting schedule (All in favor)
• Maintained rate of return at 6.9% (All in favor)
• Denied permanent CPI cap increase from 3% to 5% (3-3)
• Approved 50% Pension Fund rebalance (All in favor)

Complete Streets & Bikeway Committee

The committee will review updates on ongoing transportation projects and intersection work. Members will also hear reports from various environmental, health, and infrastructure committees.

• ALT-FCT Connector Study Update
• Micro-Transit (bikes/scooters) update
• Washington & DeKoven Dr intersection work
• Washington & Rte 3/Vine intersection work
• Bike Friendly Middletown application status

The committee reviewed updates on the Air Line Trail-Farmington Canal Trail Connector Study and micro-transit usage. No formal votes or policy decisions were recorded during the meeting.

• Discussed potential $10,000-$15,000 award for a quick-build demonstration project via Complete Streets Leadership Academies
• Reviewed status of ALT-FCT Connector Study currently with OPM
• Discussed monitoring road fatalities to determine if road design played a role

Anti-Racism Task Force

The regular meeting of the Middletown Anti-Racism Task Force scheduled for November 14, 2022, was canceled. No other items were listed on the agenda.

• No items were scheduled due to the cancellation.

Code Enforcement Committee

The Code Enforcement Committee agenda lists items under the Office of the General Counsel. These items include a private fire hydrant at Peppermill and addresses at 159 Boston Road and 212 Sisk Street. The provided document does not specify the nature of the discussion or any decisions to be made regarding these items.

• Peppermill Private Fire Hydrant
• 159 Boston Road
• 212 Sisk Street

The committee approved the October 27 minutes and voted to cancel the meeting scheduled for November 24, 2022. Members received updates on blight violations, fire code compliance, and pending citations for several city properties.

• Approved October 27, 2022 minutes (unanimous)
• Cancelled November 24, 2022 meeting (unanimous)

General Counsel Commission

The General Counsel Commission will meet via Webex to discuss new business. The agenda includes an ordinance regarding a tax stabilization agreement for 545 Main Street in favor of 545 Main Realty, LLC. The commission will also review minutes from the October 13, 2022 meeting.

• Tax Stabilization Agreement for 545 Main Street (545 Main Realty, LLC)
• Review of October 13, 2022 meeting minutes

The General Counsel Commission approved an ordinance amending a tax stabilization agreement for 545 Main Realty, LLC. The project includes workforce housing and retail space.

• Approved October 13 regular meeting minutes (unanimous)
• Approved ordinance for Tax Stabilization Agreement for 545 Main Street (unanimous)

General Counsel Commission

The General Counsel Commission will meet on November 10, 2022. The agenda includes the approval of minutes from the October 13 meeting and consideration of an ordinance for a tax stabilization agreement at 545 Main Street.

• Tax Stabilization Agreement for 545 Main Street in favor of 545 Main Realty, LLC
• Approval of October 13, 2022 meeting minutes

Russell Library Board of Trustees

The Finance Committee will discuss the FY23 company budget and determine the 2023 meeting schedule. The committee will also receive updates on grants and hold a discussion regarding the endowment.

• Approval of October 13, 2022, minutes
• FY23 company budget discussion
• Grants update
• Endowment discussion
• Determination of 2023 meeting schedule

The Finance Committee approved the October 13, 2022 meeting minutes and established a monthly meeting schedule for 2023. The board discussed the tight FY 23 budget and a $50,000 appropriation for a new library building feasibility study.

• Approved October 13, 2022 meeting minutes (unanimous)
• Approved meeting on the second Thursday of each month at 4:00 p.m. for 2023 (unanimous)

American Rescue Plan Task Force

The American Rescue Plan Act Task Force will receive reports regarding water and sewer ARPA funding requests and consultant updates. The meeting also includes a report on current expenses and balances.

• Water & Sewer ARPA funding request reports
• Update on ARPA consultants
• Report on current expenses and balances
• Approval of October 12, 2022, special meeting minutes

The American Rescue Plan Act Task Force approved repurposing existing Water & Sewer funding for a specific pump station project. The group also directed the Mayor's office to establish a priority list for city project funding requests.

• Approved repurposing Water & Sewer upgrade funding for the Bartholomew Road water booster pump station (Unanimous)
• Approved designating the Mayor's office to create a list of priorities for city projects (Unanimous)
• Approved minutes of the October 12, 2022 meeting (Unanimous)

Veterans Park Pool and Splash Building Committee

The committee will discuss updates regarding the Veterans Park Pool & Splash Pad project. The agenda includes reviewing a $787,941.61 invoice and a $48,088.34 change order from CJ Fucci. An SLR invoice is also listed for review, though no amount was provided in the agenda.

• CJ Fucci invoice of $787,941.61
• CJ Fucci Change Order 1 of $48,088.34
• Veterans Park Pool & Splash Pad project update

The Veterans’ Park Pool & Splash Pad Building Committee approved four payments and one change order related to construction and inspection. The committee also approved the meeting schedule and received a project progress update.

• Approved C.J. Fucci invoice for $787,941.61 (unanimous)
• Approved C.J. Fucci change order for $48,088.34 for surge tank and piping modifications (unanimous)
• Approved SLR invoice for $9,165.00 for construction administration (unanimous)
• Approved SLR invoice for $27,756.14 for construction inspection (unanimous)
• Approved meeting schedule (unanimous)

Design Review & Preservation Board, Middletown

The Board will discuss a proposed gazebo for Luce Restaurant at 98 Washington Street and potential changes to a building at 56 Hamlin Street. The meeting also includes discussion on development guidelines related to the riverfront master plan.

• Proposed gazebo at 98 Washington Street (Luce Restaurant)
• Building additions and modifications at 56 Hamlin Street
• Riverfront master plan development guidelines
• Adoption of 2023 meeting calendar

The Design Review & Preservation Board approved a proposal for a new gazebo at 98 Washington Street and adopted the 2023 meeting calendar. The board also held discussions regarding building modifications at 56 Hamlin Street and riverfront master plan development guidelines.

• Approved gazebo at 98 Washington Street (Luce Restaurant) (5-0)
• Approved 2023 Meeting Calendar (5-0)

Public Works & Facilities Commission

The commission will review updates regarding Monarca Drive and Fairchild Road Island. The meeting also includes progress reports for the Dog Park, Recreation Center, and Veterans Park Pool. Monthly division reports and building permits are also scheduled for review.

• Monarca Drive update
• Fairchild Road Island update
• Dog Park update
• Recreation Center update
• Veterans Park Pool and Splash Pad update

The Commission unanimously approved updates to the hauler registration and bulk waste ordinance to tighten the process for registering companies transporting solid waste. Members also received progress reports on the Recreation Center, Veterans Pool, and various road projects.

• Approved updates to Hauler Registration & Bulk Waste ordinance (unanimous)
• Approved meeting minutes from October 12, 2022 (unanimous)

80 Harbor Drive Renovation Building Committee

The 80 Harbor Drive Renovation Building Committee is meeting to review project updates. The committee will consider approvals for change orders and invoices.

• Change order approvals
• Invoices for approval

Mary Shepherd Home Citizens' Advisory Committee

The text for the Mary Shepherd Home Citizens' Advisory Committee meeting consists of unreadable numeric strings. No specific topics, decisions, or discussions are identifiable in this document.

The committee reviewed ongoing facility issues and staffing vacancies. No new contracts or budget items were approved during the session.

• Approved previous meeting minutes

Planning & Zoning Commission

This memorandum is a notice for the Planning and Zoning Commission's regular meeting on November 9, 2022. The document contains only procedural information regarding the meeting time and hybrid format.

Planning & Zoning Commission

The Planning and Zoning Commission will elect new officers and review several land use applications. The agenda includes a request for a five-lot subdivision on Ridgewood Road and a zoning change for a storage building on Anderson Road. The commission will also discuss amendments to accessory apartment regulations.

• Re-subdivision of 17.9 acres at 665 Ridgewood Road into 5 lots
• Zoning change from R-30 to I-4 for a metal storage building on Anderson Road
• Approval of settlement in Mile Lane LLC v. Planning and Zoning Commission
• Petition to amend zoning sections regarding accessory apartments

The Commission elected its leadership for the term and approved a re-subdivision to create five lots at 665 Ridgewood Road. A site plan for a metal storage building on Anderson Road was approved, and a legal settlement regarding Mile Lane LLC was authorized. The public hearing on accessory apartment opt-outs and text amendments was continued to November 28.

• Elected Thom Pattavina as Chair (5-0)
• Elected Marcus Fazzino as Vice Chair (5-0)
• Elected Shanay Fulton as Secretary (5-0)
• Approved re-subdivision of 665 Ridgewood Road into 5 lots (7-0)
• Approved site plan for metal storage building at Anderson Road (6-1)
• Approved settlement to resolve Mile Lane LLC v. P&Z Commission litigation (6-0)
• Adopted 2023 meeting calendar (6-0)
• Continued accessory apartment public hearing to November 28 (7-0)

Board of Education

The Board of Education will consider several policy updates, including the adoption of a new district equity policy. Members will also review revisions to student fees and athletic health examination requirements. Additionally, the board will receive reports on academic assessments and financial transfers.

• Adoption of District Board of Education Equity Policy (#0301)
• Revision of Materials/Services Fees, Fines, and Charges policy (#3250)
• Revision of Health Examination for Interscholastic Athletic Participation (#5141.31)
• Revision of Suicide Prevention/Intervention policy (#5141.5)
• Revision of Meal Charging Policy (#3542.43)

Board of Education

The Board of Education will vote on several policy changes, including a new district equity policy. The meeting also includes reports on student academic assessments and the status of grants.

• Adoption of District Board of Education Equity Policy (#0301)
• Revision of Materials/Services Fees, Fines, Charges (Policy #3250)
• Revision of Suicide Prevention/Intervention policy (#5141.5)
• Action on PIMF Grant
• Replacement of Physical Restraint/Seclusion/Exclusionary Time Out policy (#5144.1)

Board of Health

The Middletown Board of Health will review department reports and approve minutes from the September 13, 2022 meeting. The board is also scheduled to discuss draft revisions to Chapter 107 of the Middletown Code of Ordinances regarding animals.

• Draft revisions to Middletown Code of Ordinances, Chapter 107: Animals
• Approval of September 13, 2022 minutes
• Department reports from the Director and Division

The Board of Health voted to amend a proposed change to the Chapter 107 Animal ordinance regarding poultry. The amendment adds a six-month implementation period for the rooster portion of the ordinance before it moves to the general council commission.

• Approved minutes from September 13, 2022
• Approved adding a six-month implementation period to the proposed rooster ordinance (4-1)

Board of Education

The Middletown Board of Education Budget Committee will review line-item transfers and the financial statement. The meeting also includes updates on food services, transportation, and progress regarding paraprofessional hiring and world languages.

• Review of line-item transfers and financial statement
• Updates on paraprofessional hiring and world languages progress
• Food services report
• Transportation report

Public Safety Telecommunications Commission

The commission will review minutes from the October 3, 2022, meeting and receive a monthly report from Director Wayne Bartolotta. The agenda also includes a discussion regarding the 2023 meeting schedule.

• Monthly report from Director Wayne Bartolotta
• Discussion of 2023 meeting schedule

The Commission voted to move to a quarterly meeting schedule beginning in 2023, while continuing to receive monthly reports. The Director provided updates on dispatch staffing shortages and call statistics.

• Approved transition to quarterly commission meetings starting in 2023 (unanimous)
• Approved minutes from the October 3, 2022 meeting

Common Council

This meeting consists of a workshop for the Common Council to ask questions to department directors. The agenda contains no other substantive items or legislative actions.

The meeting served as a workshop for directors to answer questions regarding American Rescue Plan (ARPA) applications, accessory apartment zoning, and a library feasibility study. No substantive votes were taken on the funding or zoning items discussed.

• Adjourned meeting (12-0)

Common Council

The Common Council will consider a $50,000 appropriation to fund a feasibility study for a new public library and potential shared site with a new City Hall. The agenda also includes several recommendations for American Rescue Plan Act project funding and various grant confirmations.

• $50,000 appropriation for a library and City Hall feasibility study
• American Rescue Plan funding for Oddfellows Playhouse ($180,000) and Middlesex YMCA ($75,000)
• Tax abatement ordinance for the Dr. Abijah Moore House at 135 High Street
• $15,000 in additional funds for the Health Department shelter grant
• Appointment of Tyler Eckstrom to the Planning & Zoning Commission

The Common Council approved a $50,000 appropriation for a feasibility study to explore constructing a new public library and City Hall. The Council also approved several American Rescue Plan Act grants for youth and emergency services and a tax abatement for a historic home. A proposal to opt out of state accessory apartment provisions was tabled.

• Approved $50,000 for Russell Library and City Hall feasibility study (12-0)
• Approved 10-year real estate tax abatement for 135 High Street (12-0)
• Approved $180,000 ARPA grant for Oddfellows Playhouse Youth Theater (12-0)
• Approved $75,000 ARPA grant for Middlesex YMCA Teen Night (12-0)
• Approved $35,000 ARPA grant for Middletown United Fathers’ Inc. (12-0)
• Approved $110,000 ARPA grant for Middlesex Coalition for Children (12-0)
• Approved $83,024.84 and $38,488.00 ARPA grants for South and Westfield Fire Districts (12-0)
• Tabled resolution to opt out of state accessory apartment provisions (12-0)

Board of Education

The Middletown Board of Education Curriculum Committee will meet virtually on November 3, 2022. The agenda includes an overview of the PIMF Grant and a discussion regarding Math Pathways.

• Math Pathways
• PIMF Grant Overview

Water Pollution Control Authority

The Water Pollution Control Authority will review monthly fund balances, delinquency reports, and consumption data. The meeting includes updates on the Pameacha Project and inflow and infiltration in Basins 25, 26, and 27. A good will adjustment for a property on Catherine Drive is also on the agenda.

• Update on Pameacha Project
• Inflow & Infiltration update for Basin #25, 26 & 27
• Good Will Adjustment for 115 Catherine Dr.
• Review of October monthly fund balance report

The Water Pollution Control Authority approved the 2023 meeting calendar and a specific good will adjustment. The board also reviewed reports on the Pameacha Project and inflow/infiltration designs.

• Approved Minutes of October 6, 2022 (unanimous)
• Approved 2023 meeting dates with a new 6:30 pm start time (unanimous)
• Approved Good Will Adjustment for 115 Catherine Drive in the amount of $322.66 (unanimous)

Russell Library Board of Trustees

The committee will discuss the building program, financing, and schedule for a new library facility. Members will also review the CT State Library grant application status for the lobby.

• Approval of June 2, 2022 meeting minutes
• New Library Facility building program, financing, and schedule updates
• CT State Library grant application status for the lobby
• Motion for executive session regarding legal, contractual, strategic, and real estate matters

Technology Advisory Committee

The committee will review the Director's Report and address new business. Agenda items include discussing committee memberships and system protection.

• Committee Memberships
• System Protection

The committee unanimously approved the minutes from the March 3 meeting. Members discussed cybersecurity initiatives, password standards, and committee membership, but no other formal actions were taken.

• Approved March 3 meeting minutes (Unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals meeting scheduled for November 3, 2022, has been canceled. The cancellation was due to a lack of business.

• Cancellation of the November 3, 2022 meeting

Clean Energy Taskforce

The Clean Energy Taskforce will discuss progress on tool electrification and updates to the Energy Coordinator job description. The meeting also includes a review of Building Committee ordinances regarding fossil fuel usage in new construction and potential resident solar incentive programs.

• Review of Building Committee ordinance regarding fossil fuel usage in new construction
• Progress update on Public Works and small tool electrification
• Discussion of a possible resident solar-incentive program
• Updates on Boathouse, Canoe Club, School Roofs, Vets Park, and Middletown Recreation Center projects
• Discussion regarding recruiting new task force members

The Task Force approved the minutes from the October 5 meeting. Members discussed the feasibility of electric city tools, the framework for an energy coordinator position, and solarization efforts, but no further formal actions were taken.

• Approved October 5 meeting minutes

Finance & Government Operations Commission

The Commission will consider funding requests for a library feasibility study and a health shelter grant. The agenda includes confirming several state and federal grants for the Board of Education and Mayor's Office. Additionally, Public Works may seek authorization to apply for an EPA recycling grant.

• $50,000 appropriation request for library and City Hall feasibility study
• $270,672.33 state grant confirmation for COVID-19 response and prevention
• $1,852,423.54 Board of Education grant confirmation for special programs
• $164,250.26 Mayor's Office grant confirmation for School Readiness COLA
• Authorization for $40,000 EPA grant application for a recycling program

The Commission approved funding and the creation of a committee to study a new public library and potential shared site with City Hall. Several state and federal grants for health, education, and recycling were confirmed. One Board of Education grant was tabled until the next meeting.

• Approved $50,000 appropriation for library and City Hall feasibility study (unanimous)
• Approved establishment of Russell Library and City Hall Feasibility Study Committee (unanimous)
• Approved $15,000 additional appropriation for shelter grant (unanimous)
• Approved $270,672.33 state grant for COVID-19 detection and response (unanimous)
• Tabled $1,852,423.54 BOE grant confirmation (unanimous)
• Approved $2,472.25 BOE grant for cafeteria/food services (unanimous)
• Approved $164,250.26 School Readiness COLA Grant (unanimous)
• Approved $40,000 EPA grant application and confirmation for takeout container recycling (unanimous)

Inland / Wetlands & Water Courses Agency

The agency will continue discussion regarding a subdivision application by Hubbard Properties, LLC to create five residential building lots at 665 Ridgewood Road. No new business or public hearings are scheduled for this meeting.

• Subdivision of 665 Ridgewood Road into five residential lots

The Inland Wetlands and Watercourses Agency approved a permit for Hubbard Properties, LLC to create five residential building lots. The approval includes conditions for a temporary 120sqft disturbance to wetlands for sanitary sewer pipe installation.

• Approved permit #W 2022-9 for 5 residential lots at 665 Ridgewood Road (unanimous)
• Added condition requiring sanitary sewer pipe installation to occur between June 1 and September 3 during dry conditions (unanimous)
• Approved September 7, 2022 meeting minutes as amended (unanimous)

Russell Library Board of Trustees

The November 2, 2022, meeting of the Russell Library Board of Trustees Governance Committee has been canceled.

Insurance & Claims

The committee will meet to approve the September 2002 meeting minutes and review a report of insurance claims closed within the General Counsel’s settlement authority. The report details costs for incidents including sewer backups, vehicle collisions, and highway defects.

• $11,995.17 for sewer backup at 42 Columbus Ave
• $4,560.10 for vehicle collision at Church St stop light
• $2,779.65 for garbage truck incident in Middletown
• $2,327.17 for vehicle collision on Durwin St
• $188.45 for pothole damage on Miner St

The committee met virtually for one minute to address administrative items. The only substantive action taken was to table the approval of the September 2022 meeting minutes.

• Tabled approval of September 2022 meeting minutes (unanimous)

Board of Education

The Board of Education scheduled a special meeting for November 1, 2022. The agenda proposes an executive session to discuss the pending litigation Macri v. Middletown BOE.

• Proposed executive session regarding Macri v. Middletown BOE

Committee Concerning People with Disabilities

The committee will meet to approve the minutes from the October 4th meeting and receive a department report regarding the ADA Summary. No other specific business or public hearings are listed on this agenda.

• Approval of October 4th minutes
• ADA Summary Report

The committee approved the minutes from the October 4, 2022, meeting. Members discussed accessibility issues regarding scooters on sidewalks and the compliance of a new handicapped parking spot at MacDonough School.

• Approved October 4, 2022 meeting minutes

Russell Library Board of Trustees

The Russell Library Executive Committee will review minutes from the October 4, 2022, meeting. The agenda also includes discussions on facilities assessment, equity, diversity and inclusion, and board retreats.

• Approval of October 4, 2022, meeting minutes
• Facilities Assessment and Planning discussion
• Equity, Diversity and Inclusion discussion
• Motion for Executive Session regarding legal, personnel, and real estate matters

The Executive Committee established a monthly meeting schedule for February 2023 through January 2024. The board also agreed to trial the circulation of committee meeting minutes to members prior to monthly meetings.

• Approved October 4, 2022 meeting minutes (unanimous)
• Set meeting schedule for 5:00 p.m. first Tuesday of the month from February 2023 through January 2024
• Approved trial of circulating committee meeting minutes to board members before monthly meetings
• Entered Executive Session at 5:22 p.m. (unanimous)
• Exited Executive Session at 5:58 p.m. (unanimous)

Area Transit District

The Estuary Transit District board will meet to discuss bus purchase resolutions and the approval of a new logo. The meeting also includes the approval of the Finance Director's report from October 14, 2022.

• Bus purchase resolutions
• Approval of new logo
• Approval of Finance Director's report of October 14, 2022

The board authorized the purchase of heavy duty and body on chassis buses from two different vendors. Members also approved a new logo for River Valley Transit with modifications and accepted the October 14 Finance Director's Report.

• Approved purchase of 4 heavy duty transit buses from Gillig LLC not to exceed $3,000,000.00 (Unanimous)
• Approved purchase of 8 body on chassis buses from Coach and Equipment not to exceed $840,000.00 (Unanimous)
• Approved River Valley Transit logo with discussed modifications (Passed; Beverly Lawrence opposed)
• Accepted Finance Director’s Report dated 10/14/22 (Unanimous)

Code Enforcement Committee

The Code Enforcement Committee will hold a regular meeting via Webex to receive updates from various city departments. The committee will also address several items of old business involving specific addresses.

• Approval of October 13, 2022 minutes
• Old business regarding Rapallo Ave, Main Street, and Route 17
• Old business regarding 23 Silver Street
• Old business regarding 52 North Main Street
• Old business regarding 159 Boston Road and 212 Sisk Street

The committee approved the minutes from the October 13, 2022, meeting. Members received updates on blight violations, fire code remediation, and pending citations for properties on Silver Street, Boston Road, and Sisk Street.

• Approved October 13, 2022 minutes (unanimous)

Affirmative Action Monitoring Committee

The committee will meet to approve the October 27 agenda and July 28 meeting minutes. The session includes discussions regarding the 2021-2022 fourth quarter and year-end report, as well as a vacancy report.

• Approval of July 28, 2022 meeting minutes
• Discussion of 2021-2022 4th Quarter and Year-End Report
• Discussion of Vacancy Report
• Approval of 2023 Meeting Schedule
• Review of 2022 attendance

The committee approved the 2023 meeting schedule and reviewed hiring and promotion reports for the 2021-2022 fiscal year. Members discussed city outreach efforts and the status of applicant pools. The committee voted to remove Christine Sherwood from the committee due to attendance issues.

• Approved Meeting Agenda for October 27, 2022
• Approved Meeting Minutes for July 28, 2022
• Approved 2023 Meeting Schedule
• Approved motion to remove Christine Sherwood from the committee for lack of attendance and dereliction of duty

Walter C. Jones Fund

The Walter C. Jones Fund Committee will hold its regular meeting via confidential conference call. The provided agenda contains only procedural items and does not list specific topics for discussion or decision.

Downtown Business District

The meeting includes updates from city partners and community organizations. Committees will report on advertising, promotion, beautification, and special projects involving ARPA funding.

• Updates from city and community partners
• Beautification Project update by Ken Ahnell
• Special Projects regarding Grants/ARPA Funding
• Approval of August 2022 meeting minutes

Recreation & Community Services Commission

The Recreation & Community Services Commission is holding a special meeting to review department reports and old business. Discussion topics include Riverfront Redevelopment, ARPA funding, and rental fee resolutions. New business includes budget planning and the Veterans Pool.

• Recreation Center updates
• Riverfront Redevelopment
• ARPA Funding
• Budget Planning
• Veterans Pool

Walter C. Jones Fund

The Walter C. Jones Fund Committee will hold its regular meeting on October 26, 2022. The provided agenda contains only procedural boilerplate and does not list specific topics for discussion.

The committee approved a funding request for Recreation and Community Services and finalized the 2023 meeting schedule. Members also voted to close a specific application from May.

• Approved $917 request from Recreation and Community Services
• Approved 2023 Meeting Schedule
• Voted to close the May application
• Approved October 26, 2022 Meeting Agenda
• Approved September 22, 2022 Meeting Minutes

Planning & Zoning Commission

The Commission will conduct public hearings regarding a zoning map amendment for Anderson Road and new uses for bottle redemption centers. Members will also consider opting out of certain state regulations for accessory apartments. A site plan for a metal storage building is also up for review.

• Rezoning 7.56 acres at Anderson Road from R-30 to I-4
• Zoning text amendment for bottle redemption centers in IRA and MXI zones
• Special exception for a bottle redemption center at 373 East Main Street
• Opting out of Section 6 of Public Act 21-29 regarding accessory apartments
• Site plan approval for a metal storage building on Anderson Road

The Commission approved a zoning map amendment for a warehouse on Anderson Road and updated the zoning code to allow bottle redemption centers in IRA and MXI zones. A special exception was also granted for a specific redemption center at 373 East Main Street. The decision to opt out of state accessory apartment standards was continued to November 9th.

• Approved rezoning 7.56 acres at Anderson Road from R-30 to I-4 for a warehouse (7-0)
• Approved zoning text amendment to allow bottle redemption centers in IRA and MXI zones (5-2)
• Approved special exception for bottle redemption center at 373 East Main Street (5-2)
• Continued public hearing on opting out of state accessory apartment standards to Nov 9 (6-1)
• Continued site plan approval for Anderson Road warehouse to next meeting (7-0)
• Approved October 12, 2022 meeting minutes (5-2)

Area Transit District

The Estuary Transit District Facilities Committee will discuss a Facilities Progress Plan involving the DOT. The meeting also includes an Executive Director's report and discussions regarding old and new business.

• Facilities Progress Plan with DOT
• Executive Director's Report

Lower Connecticut River Valley

The Lower Connecticut River Valley Regional Planning Committee will review a presentation on regional transit. The agenda also includes discussions regarding Durham farm store zoning regulations and updates on the Regional Housing Plan.

• Presentation on Regional Transit by Brendan Geraghty
• Farm Store Zoning Regulations referral for Durham
• Discussion on Pameacha Pond, Middletown
• Update on Regional Housing Plan
• Update on Comprehensive Economic Development Strategy

Veterans Park Pool and Splash Building Committee

The committee is meeting to receive a project update regarding the Veterans Park Pool & Splash Pad. The agenda also includes the review of invoices from CJ Fucci and SLR.

• Project update
• CJ Fucci invoice for $633,390.86
• SLR invoice for $30,601.69

The committee approved two payments for site work, utilities, and inspection services. Director Holden provided a project update noting that the pool pour is anticipated for the second week of November.

• Approved CJ Fucci invoice for $633,390.86 (unanimous)
• Approved SLR invoice for $30,601.69 (unanimous)

Resource Recycling Advisory Council

The commission will review reports from the Recycling Coordinator and Chairperson. Discussion includes updates on glass separation at the transfer station and waste reduction programs. The agenda also covers upcoming community recycling events.

• Sanitation District Waste Reduction Program update
• Glass Separation at Transfer Station discussion
• Hauler Registration Update
• Pumpkin Smash event on Nov. 5
• Recycling Workshop on Nov. 15

Recreation & Community Services Commission

The Recreation and Community Services Commission meeting scheduled for October 20, 2022, was canceled. The cancellation was due to a lack of quorum.

Recreation & Community Services Commission

The commission will review program updates for the Senior and Recreation departments. Discussion includes recreation center updates, riverfront redevelopment, and ARPA funding. New business items include budget planning and the Veterans Pool.

• Recreation Center updates
• Riverfront Redevelopment
• ARPA Funding
• Rental Fee Resolution
• Budget Planning

Firing Range Building Committee

The regular meeting of the Firing Range Building Committee scheduled for October 19, 2022, has been cancelled. The next meeting is scheduled for Tuesday, November 15, 2022.

Board of Education

The Middletown Public Schools Facilities Committee is reviewing progress on various school infrastructure projects. The meeting includes updates on Beman Middle School construction, roofing at Snow and Farm Hill schools, and HVAC replacements. The committee will also discuss the five-year capital plan.

• Beman Middle School Construction Project status update
• Snow and Farm Hill Schools roofing, PV, air-conditioning, and track and field replacement updates
• HVAC RTU replacements at Lawrence, Wesley, and Bielefield schools
• Middletown High School translucent panel replacement project
• Oil tank replacements for Moody and Macdonough schools

Riverfront Boathouse Building Committee

The regular meeting of the Riverfront Boathouse Building Committee scheduled for October 19, 2022, was cancelled. No other items were listed on the agenda.

Human Relations Commission

The Human Relations Commission will meet via WebEx to review several administrative items. The commission will receive a status update on revising the working definition of antisemitism for a resolution to the Common Council. Members will also approve the 2023 meeting schedule and review 2022 attendance.

• Status update on revision of working definition of antisemitism
• Approval of August 17, 2022, meeting minutes
• Approval of 2023 meeting schedule
• Review of 2022 attendance

School Readiness Council

The meeting agenda consists of procedural items such as the acceptance of minutes and reports. No specific projects or decisions are detailed in the document.

Citizens Advisory Committee

The regular scheduled meeting of the Citizen’s Advisory Commission for October 19, 2022, has been cancelled.

Board of Education

The Middletown Board of Education Policy Committee will meet virtually to discuss several policy revisions. The agenda includes a review of the Racial Equity Policy/Plan and updates to athletic health examination protocols.

• Revision of Materials/Services Fees, Fines, Charges (Policy #3250)
• Revision of Health Examination for Interscholastic Athletic Participation (Policy #5141.31)
• Revision of Suicide Prevention/Intervention (Policy #5141.5)
• Deletion of Care of Instructional Materials (Policy #6161.2)
• Review of Racial Equity Policy/Plan

Youth Service Bureau Advisory Board

The Youth Services Bureau Advisory Board will continue discussions regarding its role in promoting value for Middletown Youth Services Bureau. The meeting also includes a police and youth report.

• Discussion on YSBAB's role in promoting value
• Police and youth report
• Approval of all meeting notes

Commission on Conservation & Agriculture

The Commission will elect a new Vice Chair and review committee reports regarding trails and agriculture. Discussion includes the Red Maple Swamp environmental review and updates on the East Street Farmland Parcel lease.

• Election of Vice Chair
• RFP for 19-acre East Street Farmland Parcel lease
• ATV activity at Lamentation Mountain/Land Trust properties
• Proposed second round of Agricultural Grants
• Wilcox & Guida Management Plans

Commission on Conservation & Agriculture

The Commission will elect a new Vice Chair and approve minutes from the August 16, 2022 meeting. Discussion items include updates on agricultural grants, trail maintenance, and the Wilcox & Guida Management Plans.

• Election of Vice Chair
• RFP for lease of 19-acre East Street Farmland Parcel
• ATV activity update at Lamentation Mountain/Land Trust properties
• Proposed second round of Agricultural Grants
• Wilcox & Guida Management Plans

The Commission on Conservation & Agriculture voted unanimously to request $150,000 from the Land Use Department budget for a second round of agricultural grant funding. They also elected Bob Daniels as Vice-Chairman and discussed various conservation and agriculture initiatives, including a successful Source to Sea cleanup and plans for trail mapping and open space management.

• Approved $150K request for second round of Ag grant funding (unanimous)
• Elected Bob Daniels as Vice-Chairman (unanimous)
• Approved minutes of June 21, 2022 (unanimous)
• Accepted agenda as received (unanimous)

Middletown Recreation Center Building Committee

The committee will review minutes from September 27, 2022, and discuss project updates and budget status. New business includes reviewing invoices from Landmark Architects and A. Secondino & Sons.

• Landmark Architects Invoice: $9,750.00
• A. Secondino & Sons Invoice: $344,807.24
• A. Secondino & Sons Proposed Change Order #7: $1,287.77

The committee approved a $344,807.24 invoice from A. Secondino & Sons for construction work, noting the project is about 80-85% complete with a target finish just after Thanksgiving. Also approved were a $9,750 invoice from Landmark Architects and a $1,287.77 change order for plumbing relocation. The ribbon cutting is tentatively set for January 6, 2023.

• Approved $344,807.24 A. Secondino & Sons invoice (unanimous)
• Approved $9,750 Landmark Architects invoice (unanimous)
• Approved $1,287.77 change order for teen room plumbing relocation (unanimous)
• Approved minutes from September 27, 2022 (one abstention)

LGBTQIA+ Commission

The commission will review minutes from the September 20, 2022 meeting and consider a recommended April 1, 2023, deadline for Pride Month event applications. The agenda also includes updates on Middletown PrideFEST 2023 and various community initiatives.

• Recommendation of an April 1, 2023, deadline for Pride Month event applications
• Discussion of Middletown PrideFEST 2023 components including a march, rally, and concert
• Updates on community safety initiatives and partnerships with TCC and Q+
• Planning for a Transgender and Intersex Panel at Russell Library
• Discussion regarding a concert at Harbor Park

The LGBTQIA+ Commission did not hold an official meeting on October 18, 2022, because fewer than the required number of members were present. No decisions or actions were taken.

Russell Library Board of Trustees

The Russell Library Board of Trustees will review the Community Dialogue Framework and approve minutes from the September 20, 2022 meeting. The agenda includes addressing a Common Council appropriations request for $225,000.00 in anticipated pre-development expenses.

• $225,000.00 Common Council appropriations request for feasibility study expenses
• Review of Community Dialogue Framework
• Presentation on 'Board Basics'
• Approval of September 20, 2022 meeting minutes

The board heard that the library requested $225,000 in city funds for site selection and planning for a new library. The city's Finance and Government Operations Committee suggested authorizing $50,000 to fund a committee to study planning for the library and city hall together. If approved, the $50,000 request will go before the Common Council on November 7. The board also approved minutes from September 20, 2022, with one abstention, and unanimously tabled all new business items.

• Approved minutes of September 20, 2022 board meeting (Trustee Russell abstained)
• Tabled all items under New Business (unanimous)
• Entered executive session at 7:59 p.m. to discuss strategy, personnel, contracts, and property (unanimous)
• Exited executive session at 8:32 p.m. (unanimous)
• Adjourned meeting at 8:32 p.m. (unanimous)

Public Safety Commission

The commission will review monthly Fire Department reports regarding calls, training, and events. Discussion items include overtime status, recruitment, and vehicle or apparatus replacement. The meeting also includes a summary of actions from the Telecommunications Committee.

• Fire Department monthly report (calls, training, and events)
• Updates on staff vehicle replacement and new apparatus
• Discussion on overtime status and recruitment
• Telecommunications Committee monthly summary of action taken

The commission approved the September 19, 2022 meeting minutes. Fire Chief Jay Woron reported 360 emergency calls for October, an increase of 54 calls, largely due to Wesleyan University being back in session. No votes were taken on policy or spending items; the meeting was primarily informational and procedural.

• Approved September 19, 2022 meeting minutes (3-0)

Public Safety Commission

The commission will review monthly fire department reports regarding calls, events, and training. Discussion includes progress on firefighter recruitment and staff vehicle replacements.

• Fire Department monthly report (calls, events, and training)
• Entry-level firefighter testing scheduled for November 4
• Staff vehicle replacements from Columbia Ford
• $70,000 equipment request for active violence training
• Telecommunications Committee monthly summary of action

Public Safety Commission

The Public Safety Commission will review monthly police department reports, including overtime balances and incident statistics. The meeting also includes discussions regarding manpower/staffing and a forward-going plan for Forbidden Llama.

• Approval of September 19, 2022 minutes
• Review of monthly overtime balances and incident statistics
• Discussion on manpower/staffing
• Plan for Forbidden Llama

The commission heard that the police department is short 17 officers due to retirements and injuries, causing a $15,000 overtime spike. Forbidden Llama was closed for the weekend due to permitting issues, with a follow-up meeting scheduled to address security and compliance. The September 19, 2022 minutes were approved unanimously. No other substantive decisions were made.

• Approved September 19, 2022 minutes (unanimous)

Mattabassett District Board

The Mattabassett District Board will review the September 2022 check register and treasurer's report. Staff will present updates on effluent quality, nitrogen levels, and rainfall data. The board will also discuss reserve capacity and 2023 meeting dates.

• Review of FY 22-23 receipts and expenditures
• September 2022 check register report review
• Staff reports on effluent quality and nitrogen levels
• Discussion regarding 2023 Board of Directors meeting dates

The board approved the September minutes, Treasurer's report, staff reports, Finance Committee report, and 2023 meeting dates unanimously. No engineering, HR, property, or public relations reports were given. The meeting was procedural with no substantive policy or spending decisions.

• Approved minutes of September 19, 2022 (unanimous)
• Accepted Treasurer's Report as presented (unanimous)
• Accepted Budget Statement as presented (unanimous)
• Accepted Staff Reports as presented (unanimous)
• Approved October 13 Finance Committee report (unanimous)
• Approved 2023 Board meeting dates (unanimous)

Area Transit District

The Board will review committee minutes and various director reports. The agenda includes a presentation on a fare study and an item regarding a bus purchase. Financial reports will cover budget vs. actuals for ETD and MAT.

• Fare Study Presentation
• Bus Purchase
• 2022 Ridership report
• ETD and MAT Budget vs. Actual reports

Area Transit District

The Middletown Area Transit Board will meet to review the June 10, 2022, meeting minutes. The agenda includes discussions regarding budget vs. actual figures, cashflow, and the FY 21-22 audit.

• Acceptance of June 10, 2022, meeting minutes
• Discussion of budget vs. actual
• Discussion of cashflow
• FY 21-22 audit discussion

Code Enforcement Committee

The Code Enforcement Committee will receive updates from several departments, including Public Works, Health, and Police. The meeting also includes reviews of specific property matters and ongoing business.

• Update on 914 Saybrook Road
• Review of 23 Silver Street, 159 Boston Road, and 212 Sisk Street
• Police Department update regarding Hookah Lounge
• City Fire update for 52 North Main Street
• Discussion of Rapallo Ave, Main Street, and Route 17

The Code Enforcement Committee reviewed ongoing code enforcement cases, including a rat infestation on Rapallo Ave, Main Street, and Route 17, and blight violations at 23 Silver Street, 159 Boston Road, and 212 Sisk Street. No new decisions were made; the committee continued monitoring existing cases.

• Approved minutes of September 22, 2022 meeting (unanimous)
• Discussed 'Forbidden Llama' restaurant/bar opening without approvals; Police to take action
• Noted rat infestation at Rapallo Ave, Main Street, Route 17; working with Public Works
• Noted blight citation at 23 Silver Street; City will move forward with citation process
• Noted blight citation at 159 Boston Road; homeowner appealed
• Noted blight citation at 212 Sisk Street; awaiting appeal deadline
• Noted fire code violations at 52 North Main Street; awaiting contractor work
• Noted private fire hydrant at Peppermill being repaired; monitoring

General Counsel Commission

The General Counsel Commission will consider an ordinance regarding a historical structure rehabilitation tax abatement for the Dr. Abijah Moore House. The meeting also includes the approval of minutes from the September 20, 2022, special meeting.

• Tax abatement ordinance for the Dr. Abijah Moore House at 135 High Street
• Approval of minutes from the September 20, 2022, Special Meeting

The General Counsel Commission approved a Historical Structure Rehabilitation Tax Abatement for the Dr. Abijah Moore House at 135 High Street. The property, previously owned by Wesleyan and in disrepair, was purchased by a couple who will rehabilitate it and return it to the tax roll. The motion passed unanimously.

• Approved Historical Structure Rehabilitation Tax Abatement for 135 High Street (unanimous)
• Approved September 20, 2022 special meeting minutes (unanimous)

Common Council

This agenda consists only of procedural steps for a community meeting. No substantive legislative items or topics were listed for discussion.

• No substantive items or actions were listed.

The Common Council held a special community meeting to hear public comment. No decisions were made; the meeting was solely for listening to residents. Speakers addressed concerns about the appointment of an Economic & Community Development Director, Pameacha Pond, and the establishment of a Fair Rent Commission.

• No decisions were made at this community meeting; it was held for public comment only.
• The meeting was adjourned unanimously with 9 aye votes.

Common Council

The Common Council will consider appointing a new Deputy Director of Public Works and reviewing security strategies for the Water & Sewer Department. The agenda also includes salary grade revisions for water department staff and an appropriation for payroll at the Mount Higby facility.

• Appointment of Howard Weissberg as Deputy Director of Public Works at $63.22 per hour
• Appropriation of $105,584 for Water Superintendent and Assistant Superintendent payroll
• Salary grade revisions for Deputy Director of Water and Sewer and Superintendent of Water Treatment
• Authorization to execute a contract with UHY Advisors
• Application for up to $2,000,000 in state financial assistance for 545 Main Street

The Common Council unanimously approved the appointment of Howard Weissberg as Deputy Director of Public Works, Grade 19, Step 5 ($63.22/hour). The Council also approved a $105,584 appropriation for six months of payroll for Water Superintendent and Assistant Superintendent positions, and reclassified several Water & Sewer Department job descriptions with salary upgrades. A $650,000 contract with UHY Advisors for ARPA grant administration was authorized, and the Council approved filing a $2 million state grant application for redevelopment at 545 Main Street.

• Approved appointment of Howard Weissberg as Deputy Director of Public Works, Grade 19, Step 5 ($63.22/hr) (9-0)
• Approved $105,584 appropriation for Water Superintendent and Assistant Superintendent payroll (9-0)
• Approved reclassification of Deputy Director of Water & Sewer from Grade 17 to Grade 19, with retroactive pay to Jan 1, 2022 (9-0)
• Approved reclassification of Superintendent of Water Treatment from Grade 13 to Grade 18, with retroactive pay and new position funding (9-0)
• Approved new Assistant Superintendent of Water Treatment position at Grade 16 (9-0)
• Authorized $650,000 contract with UHY Advisors for ARPA grant administration (9-0)
• Approved filing $2 million state grant application for 545 Main Street redevelopment (9-0)

Russell Library Board of Trustees

The committee will consider approving the minutes from the June 16, 2022, meeting. The agenda also includes an update on Essex Financial Services and a report on grants.

• Approval of June 16, 2022, meeting minutes
• Essex Financial Services update from Mike LaRiviere
• Grants update

The Finance Committee approved moving approximately 10% of the Russell Company endowment bond funds into one-year Treasuries earning 4%, following advice from Essex Financial Services due to inflation and rising interest rates. The committee also noted a $250,000 state library construction grant proposal and a Google Ads Grant application. No public comments were received.

• Approved moving ~10% of endowment bond funds to one-year Treasuries (unanimous)
• Accepted minutes of June 16, 2022 meeting (unanimous)

Mattabassett District Board

The Mattabassett District Finance Committee is meeting to review the FY2022 audit and discuss the draft budget for FY2024. The agenda also includes staff updates and related business.

• Review of FY2022 Audit
• Discussion of Draft Budget for FY2024

The Finance Committee met on October 13, 2022, with a quorum present. They reviewed and discussed the FY2022 audit and the draft FY2024 budget, but no decisions were made. The committee will continue budget revisions before the November meeting.

• Adjourned meeting at 6:20 PM (unanimous)

Area Transit District

The Estuary Transit District Finance Committee is meeting to discuss the current budget versus actual expenditures and cash flow. The committee will also review items for the October 14, 2022 Regular Board Meeting.

• Discussion of Budget vs. Actual
• Discussion of Cash Flow
• Review of items for the October 14, 2022 Regular Board Meeting

American Rescue Plan Task Force

The American Rescue Plan Act Task Force will meet on October 12, 2022. The agenda includes reviewing current expenses and balances, a report for water and sewer, and a request for a consultant.

• Request for consultant
• Report on current expenses and balances
• Report for water and sewer
• Review of September 30, 2022 special meeting minutes

Arts Commission

The Middletown Commission on the Arts is holding interviews for PSG Grant applicants. The scheduled sessions include Nanette-Fresher and the Connecticut Storytelling Center.

• PSG Grant interview: Nanette-Fresher
• PSG Grant interview: Connecticut Storytelling Center

The Middletown Commission on the Arts interviewed two grant applicants and discussed their proposals. Three other applicants were asked to reapply in January 2023 due to current grant contract terms. No final funding decisions were made at this meeting.

• Interviewed Ann Shapiro of CT Storytelling Center for PSG grant
• Interviewed Nanette Fresher, Visual Artist, for PSG grant
• Deferred Ekklesia Ballet, Buttonwood Tree, and Oddfellows Playhouse to January 2023 grant cycle
• Noted interim report due December 30, 2022, for current grantees

Veterans Park Pool and Splash Building Committee

The committee will discuss a project update and review invoices from CJ Fucci and SLR. No minutes or correspondence were listed for this meeting.

• Project update
• CJ Fucci invoice
• SLR Invoices

Design Review & Preservation Board, Middletown

The Design Review & Preservation Board meeting scheduled for October 12, 2022, has been canceled. The provided document contains only a notice of cancellation.

Public Works & Facilities Commission

The Commission will review correspondence regarding road improvements and drainage control for Saybrook Road and Dripps Road. The agenda also includes discussions on glass recycling, the EPA Healthy Communities Grant, and updates on various park projects.

• Correspondence regarding Saybrook Rd and Dripps Rd improvements
• EPA Healthy Communities Grant discussion
• Glass Recycling discussion
• Fairchild Road Island Removal
• Updates on Dog Park, Recreation Center, and Veterans Park projects

The Public Works & Facilities Commission voted unanimously to approve a resolution accepting a $40,000 EPA Healthy Communities Grant for a pilot program promoting reusable takeout containers in local restaurants. The Commission also unanimously recommended naming the pollinator gardens at Harbor Park the Susan B. Wash Pollinator Pathway, and discussed updates on leaf collection, a dog park, and the Veterans Pool and Splash Pad project.

• Approved resolution to accept $40,000 EPA Healthy Communities Grant for reusable takeout container pilot (unanimous)
• Recommended naming pollinator gardens at Harbor Park as Susan B. Wash Pollinator Pathway (unanimous)
• Approved minutes from September 14, 2022 meeting (unanimous)
• Discussed Fairchild Road island removal; added to next agenda for more information and cost estimates
• Discussed Monarca Drive private road upgrade; additional information requested before further action
• Discussed updated hauler registration and bulk waste ordinance; additional information to be provided for next meeting
• Discussed dog park update; initial studies estimated at $10,000-$15,000
• Discussed leaf collection program changes; press release to be distributed more aggressively

80 Harbor Drive Renovation Building Committee

The 80 Harbor Drive Renovation Building Committee will review invoices for approval and discuss project updates and timelines. The meeting is scheduled to be held via Webex.

• Approval of invoices
• Project updates and timeline for 80 Harbor Drive renovation

Mary Shepherd Home Citizens' Advisory Committee

The committee will discuss facility updates including a ramp by Southern Porch and roof maintenance. The meeting also covers financial reports, occupancy levels, and tenant issues.

• Ramp by Southern Porch and porch security
• Roof maintenance
• Financial report
• Occupancy status
• Tenant issues

The committee deferred approval of September meeting minutes. A property manager transition is pending as DeMarco HR continues interviewing candidates. The roof replacement was approved by NEF, expected to start November 1. No substantive votes or decisions were taken on other items.

• Approval of September minutes deferred
• Roof replacement approved by NEF, starting November 1

Planning & Zoning Commission

The Planning and Zoning Commission will discuss potential zoning code updates related to the Return to the Riverbend-Riverfront Master Plan and accessory dwelling units. The commission also plans to schedule a public hearing regarding an opt-out of Section 6 of Public Act 21-29. Additionally, members may enter an executive session to discuss litigation involving Mile Lane LLC.

• Discussion on potential zoning code updates for the Return to the Riverbend-Riverfront Master Plan
• Discussion on potential zoning code updates for accessory dwelling units and Public Act 21-29 provisions
• Scheduling a public hearing to opt-out of Section 6 of Public Act 21-29 regarding accessory apartments
• Executive session discussion regarding Mile Lane LLC v. Planning and Zoning Commission litigation

Board of Education

The Board of Education will review updates to student safety and nutrition policies. The agenda includes reports on district highlights, department activities, and committee updates. Members will also consider deleting several older board policies.

• Revision of Child Abuse or Neglect Reporting policy (#4112.9)
• Replacement of Physical Restraint/Seclusion policy (#5144.1)
• Revision of Meal Charging Policy (#3542.43)
• Deletion of several policies including Special Education (#6171)
• Review of Grants Status Report

Housing Authority

This agenda consists of procedural items and routine administrative reports. No specific new projects, contracts, or ordinances are detailed in this document.

• Approval of September 12, 2022 minutes
• Review of bills and financial reports
• Section 8 and personnel updates
• Maintenance and modernization reports

The Middletown Housing Authority approved the minutes of the September 12 meeting and the submitted bills, both by unanimous vote. Staff reported a net decrease in accounts receivable across most properties, 209 completed work orders, and ongoing construction at Monarca Place and the Marino Manor expansion. The Authority also noted 7 eviction cases filed and 818 Section 8 units in place.

• Approved minutes of the September 12, 2022 meeting (unanimous).
• Approved bills as submitted (unanimous).
• Noted accounts receivable changes: decreases at Conn 9-2, 9-3, 9-4, 9-5; increases for State Family and State Elderly.
• Noted 7 summary process eviction cases filed, no collections.
• Noted annual audit to begin next week.
• Noted 818 Section 8 units in place with average HAP of $800.89; RFP for up to 50 project-based units advertised.
• Noted 209 work orders completed.
• Noted Monarca Place HVAC/generator installation proceeding; Marino Manor expansion groundbreaking held.

Complete Streets & Bikeway Committee

The committee is reviewing updates on several ongoing projects, including the ALT-FCT Connector Study and intersection work at Washington & DeKoven Dr and Washington & Rte 3/Vine. The meeting also includes reports from various environmental and infrastructure groups.

• Air Line Trail – Farmington Canal Trail (ALT-FCT) Connector Study Update
• Washington & DeKoven Dr intersection work
• Washington & Rte 3/Vine intersection work
• Micro-Transit (bikes/scooters)
• Bike Friendly Middletown application

Complete Streets & Bikeway Committee

The committee will review updates on several ongoing projects, including intersection work and micro-transit. Members will also receive reports from various local health and environmental committees.

• Air Line Trail – Farmington Canal Trail (ALT-FCT) Connector Study Update
• Washington & DeKoven Dr intersection work
• Washington & Rte 3/Vine intersection work
• Micro-Transit (bikes/scooters)
• Bike Friendly Middletown application

The Complete Streets Committee met online and discussed several ongoing projects, including the Air Line Trail–Farmington Canal Connector study and the Pameacha Pond. No formal decisions or votes were made; the meeting was primarily informational and procedural.

• No votes or formal decisions recorded
• Discussed Air Line Trail–Farmington Canal Connector study updates
• Discussed Pameacha Pond potential park and walking connections
• Noted no update on Washington & DeKoven intersection
• Noted no update on committee membership

Anti-Racism Task Force

The regular meeting of the Mayor’s Anti-Racism Task Force scheduled for October 11, 2022, was cancelled due to a lack of a quorum. No action was taken by the body.

Anti-Racism Task Force

The Anti-Racism Task Force will review public safety commission data and discuss reestablishing a relationship with Yale’s Justice Collaboratory. The meeting also includes updates on diversity in hiring, task force vacancies, and the Middletown housing market.

• Discussion of CRB models via Yale’s Justice Collaboratory
• Review of public safety commission data
• Discussion regarding BLM Crosswalk
• Update on diversity and hiring in Middletown
• Middletown housing market update

Board of Health

The Board of Health will review department reports and discuss draft revisions to Chapter 107 of the Middletown Code of Ordinances regarding animals. The meeting also includes the approval of minutes from September 13, 2022.

• Draft revisions to Middletown Code of Ordinances, Chapter 107: Animals
• Director Report — Kevin Elak
• Division Report — Jennifer Sparks

Board of Education

The Curriculum Committee will meet virtually to discuss the MPS instructional vision and elementary science curriculum. The meeting includes a Q&A session for comments and reflections.

• MPS Instructional Vision presentation by Stacey McCann
• Elementary Science Curriculum discussion led by Meg Hanley

Water Pollution Control Authority

The authority will review job description changes for several water and sewer roles. Members will also consider establishing a Land Sub-Committee for easement valuations on South Main Street. Staff updates are scheduled for the Pameacha Project and basin infiltration.

• Job description changes for Deputy Director of Water & Sewer and treatment superintendents
• Temporary easement valuation approval for 341, 349, and 359 South Main St.
• September monthly fund balance and consumption reports
• Pameacha Project update
• Inflow & Infiltration update for Basins #25, 26, and 27

The Water Pollution Control Authority approved new positions and job description changes for the Water Fund, which will be forwarded to the Common Council for final approval on October 13, 2022. They also established a land sub-committee for the Pameacha Ave. project and approved the collection/delinquent report. Meeting dates for 2023 were tabled until the next meeting.

• Approved new positions and job description changes for Water Fund (unanimous)
• Established Land-Sub-Committee for Pameacha Ave. project (unanimous)
• Approved Collection/Delinquent Report for June-August 2022 (unanimous)
• Tabled WPCA meeting dates for 2023 until next meeting (unanimous)
• Approved minutes of September 1, 2022 meeting (unanimous)

Russell Library Board of Trustees

The October 6, 2022, meeting of the Facilities Committee of the Russell Library Board of Trustees has been canceled. The notice was issued by Facilities Chair Stephen Nelson.

• Cancellation of the October 6, 2022, Facilities Committee meeting

Technology Advisory Committee

The Technology Advisory Committee meeting scheduled for Thursday, October 6, 2022, was cancelled. The cancellation was communicated via a memo from the Technology Services Department.

Technology Advisory Committee

This meeting consists of procedural items including the approval of minutes and a Director’s Report. The committee will also discuss committee memberships and items for future agendas.

• Approval of minutes
• Director’s Report
• Discussion of committee memberships

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a variance request for a proposed building expansion at 238 East Main Street. The board is also scheduled to approve minutes from the September 1, 2022 meeting.

• Variance request for building expansion at 238 East Main Street (Map-Lot: 34-0201)
• Approval of September 1, 2022 meeting minutes

The Middletown Zoning Board of Appeals approved a variance for a building expansion at 238 East Main Street, allowing encroachment into front and side yards due to the lot's odd shape. The board also approved the minutes of the September 1, 2022 meeting. No other substantive decisions were made.

• Approved variance for expansion at 238 East Main Street (5-0)
• Approved minutes of September 1, 2022 meeting (5-0)

Sustainable CT Sustainability Team

The Sustainable Middletown Team will discuss the Sustainable CT recertification process. The agenda includes reviewing updated notes from a July 2022 meeting and updating the Sustainable CT Framework.

• Introduction of Wesleyan students participating in recertification
• Discussion of Sustainable CT recertification process
• Additions and corrections to July 27, 2022 meeting notes
• Additions and corrections to the December 27, 2021 Sustainable CT Framework
• Discussion on team members' willingness to participate in the process

The Clean Energy Task Force formed a subcommittee to draft a job description for an energy coordinator, a position expected to generate savings exceeding its salary. Members also discussed a survey on converting city gas-powered tools to electric, promoted Eversource's solar roof-rental program, and reviewed building committee requirements for net-zero emissions on projects over $500,000.

• Approved minutes of previous meeting unanimously
• Formed subcommittee to draft energy coordinator job description (A. Salo-Markowski, V. Loffredo, C. Holden, K. Winston)
• Discussed survey design for converting city gas-powered tools to electric
• Reviewed Section 14-23 of city code requiring building committees for projects over $500,000 to focus on net-zero emissions

Inland / Wetlands & Water Courses Agency

The regular meeting of the Middletown Inland Wetlands Watercourses Agency scheduled for October 5, 2022, has been canceled. No other items were listed on the agenda.

• Cancellation of the October 5, 2022, regular meeting

Russell Library Board of Trustees

The Russell Library Governance Committee will review the Community Dialogue Framework. The committee is also set to discuss new policies regarding circulation and computer or internet use.

• Review of Community Dialogue Framework
• Discussion of circulation policy
• Discussion of computer/internet use policy
• Update on whistleblower policy
• Schedule of policy review

The Governance Committee reviewed a draft circulation policy aimed at aligning with state law and simplifying library use, with edits to be brought back in November. The whistleblower policy remains tabled pending union negotiations. The committee also approved the September minutes and discussed a revised policy review schedule.

• Approved September 14, 2022 minutes (unanimous)
• Tabled whistleblower policy pending union negotiations
• Reviewed draft circulation policy; edits to be presented in November
• Discussed computer/internet use policy draft for November

Insurance & Claims

The regular meeting of the Insurance & Claims Committee scheduled for October 4, 2022, has been cancelled. The provided document contains only this cancellation notice.

• Cancellation of the regular meeting scheduled for October 4, 2022

Committee Concerning People with Disabilities

The Committee Concerning People with Disabilities will meet on October 4, 2022. The agenda includes a review of the ADA Summary Report and discussion regarding voting issues at MacDonough School. The committee also plans to approve minutes from the May 3, 2022 meeting.

• Review of ADA Summary Report
• Discussion of voting issues at MacDonough School
• Approval of May 3, 2022 meeting minutes

The meeting was largely informational, with no formal decisions or votes. Members reported on various accessibility concerns, including sidewalk clutter from scooters/bikes, a request for an audible crosswalk at Church and High Streets, and voting access issues at MacDonough School. The committee also noted the resignation of Joe Carta and the passing of former member Julie Hurlbert.

• Approved minutes of May 3, 2022 meeting (unanimous)

Russell Library Board of Trustees

The Russell Library Executive Committee will address unfinished business including COVID-19 response and facilities planning. The committee also intends to handle committee assignments and set the 2023-2024 meeting schedule.

• Approval of June 7, 2022 minutes
• Updates on COVID-19 response and facilities assessment
• Discussion regarding equity, diversity and inclusion
• New committee assignments
• Motion for executive session regarding legal and personnel matters

The Russell Library Board of Trustees held an executive committee meeting via Zoom. They unanimously approved the minutes from the June 7, 2022 meeting. The board discussed updates on COVID-19 response, facilities assessment planning, EDI training, board terms, and a retreat. No substantive decisions were made beyond approving the minutes and entering executive session.

• Approved minutes of June 7, 2022 meeting (unanimous)

Board of Education

The Middletown Board of Education Budget Committee will meet virtually to discuss financial matters. The agenda includes reviewing line-item transfers, the financial statement, and reports on food services and technology.

• Review of line-item transfers and financial statement
• Food services report
• Technology update
• Reading of the September 12, 2022 minutes

Public Safety Telecommunications Commission

The commission reviewed monthly reports including call statistics and staffing levels. Director Bartolotta reported that dispatching staff is currently at 16 out of a required 21. This shortage has resulted in high overtime costs.

• Dispatch center currently operating with 16 staff members instead of the full 21
• Reported 5,400 incidents dispatched and 2,300 9-1-1 calls
• AT&T continuing to pursue work with the CT Siting Council for Mile Lane
• Maintenance performed on radio site brush clearing and generators

The commission approved the minutes from the September 12, 2022 meeting with one abstention. Director Bartolotta reported a staffing shortage (16 of 21 positions filled) and high overtime requiring significant appropriation. No other substantive decisions were made.

• Approved September 12, 2022 meeting minutes (Commissioner Giuliano abstained)

Common Council

This special meeting is a workshop for the Common Council to ask questions to department directors. The agenda contains only procedural items for the session.

This was a workshop session, not a voting meeting. The Council discussed the proposed retention of UHY Advisors as ARPA consultant, a requested one-year extension of Police Chief Costa's residency waiver, and new Recreation Center and Senior Center fees. No formal votes were taken on these items; they were scheduled for the regular meeting that followed.

• Discussed retaining UHY Advisors as ARPA consultant (no vote taken)
• Discussed Police Chief Costa's request for 12-month residency waiver extension (no vote taken)
• Discussed new Recreation Center and Senior Center fees (no vote taken)
• Adjourned workshop (12-0)

Common Council

The Common Council is reviewing appropriation requests for library construction planning and invasive species removal. The agenda also includes an ordinance regarding a residency waiver for the Police Chief.

• $225,000 for Russell Library pre-development and site evaluation
• Ordinance to provide a residency waiver for Police Chief Eric Costa
• Retention of UHY Advisors as consultants for ARPA fund administration
• Approval of the Recreation & Community Services rental fee schedule
• $5,335 for invasive water chestnut removal in the Connecticut River watershed

The Common Council approved a 12-month residency waiver for Police Chief Erik Costa, allowing him until October 3, 2023, to move into Middletown. The vote was 7-4, with the waiver applying only to Chief Costa and no future appointees. The Council also approved several appropriations, including $225,000 for Russell Library pre-development work (tabled to November), and $2,000 for National Night Out, $5,000 for Amistad Journey to Freedom, and $5,335 for invasive water chestnut removal. A resolution to retain UHY Advisors as ARPA consultant for $650,000 was approved, with the contract to be submitted to the Council for review at a special meeting on October 13, 2022.

• Approved 12-month residency waiver for Police Chief Erik Costa (7-4)
• Approved $2,000 for National Night Out event (12-0)
• Approved $5,000 for Amistad Journey to Freedom Community Day (12-0)
• Approved $5,335 for invasive water chestnut removal (12-0)
• Tabled $225,000 for Russell Library pre-development work to November 2022 (12-0)
• Approved retention of UHY Advisors as ARPA consultant for $650,000, with contract review at Oct 13 special meeting (10-0)
• Approved $3,700 for Amistad event personnel fees, waiving ShowMobile fees (10-0)
• Approved new rental fee schedule for Recreation Center and Senior Center (10-0)

American Rescue Plan Task Force

The American Rescue Plan Act Task Force will discuss pending applications for water and sewer infrastructure and the Newfield Village Community Development. The meeting also includes updates on emergency response training and various community programs.

• Construction of Bartholomew Road Water Booster Pump Station
• Reconstruction of Red Road Sewage Booster Pump Station
• Newfield Village Community Development application
• Active Violence Emergency Response Training/Protective Equipment for South Fire District and Westfield Fire Department
• Mohawk Development project discussion

The American Rescue Plan Act Task Force approved funding for several projects, including $83,024.84 for South Fire District's Active Violence Emergency Response Training and Protective Equipment, and $110,000 for the Middlesex YMCA Teen Development program. It also accepted a working group recommendation to not fund the Newfield Village Community Development and Mohawk Development projects. Two water/sewer pump station projects were referred back to the working group for reconsideration.

• Approved $83,024.84 for South Fire District Active Violence Emergency Response Training/Protective Equipment (unanimous)
• Approved $110,000 for Middlesex YMCA Teen Development (unanimous)
• Approved funding for Westfield Fire Department Active Violence Emergency Response Training/Protective Equipment (unanimous)
• Approved funding for Oddfellows Playhouse Youth Theater Teen Programs Director (unanimous)
• Approved funding for Rev. Douglas E. Lawrence Community Garden (unanimous)
• Referred Bartholomew Road and Red Road pump stations back to working group for reconsideration (unanimous)
• Accepted working group recommendation to not fund Newfield Village Community Development (unanimous)
• Accepted working group recommendation to not fund Mohawk Development (unanimous)

Mayor's Safety Committee

The committee will hear presentations on fire safety and immune system health. Members will also review records of workers’ compensation injuries and motor vehicle accidents occurring between June 1 and August 31, 2022.

• Presentation: “Fire Safety” by Paul Brann
• Presentation: “How to Boost Your Immune System” by Jennifer Vander Wyk
• Review of Workers’ Compensation Injuries and Motor Vehicle accidents (June 1, 2022 – August 31, 2022)

Resource Recovery Commission to ECCRA

The Eastern Connecticut Resource Recovery Authority is holding a special meeting via Webex. The agenda includes reviewing minutes, quarterly results, and ECRRA invoices.

• Review of quarterly results
• ECRRA invoices

The Eastern Connecticut Resource Recovery Authority approved the June 24, 2022 minutes, the monthly tonnage/royalty report, and an $18,429 invoice from R.S. Lynch & Company. All votes were unanimous. No other substantive decisions were made.

• Approved June 24, 2022 minutes (unanimous)
• Approved monthly tonnage/royalty report (unanimous)
• Approved $18,429 invoice to R.S. Lynch & Company (unanimous)

Standardization and Specifications Committee

The Standardization and Specifications Committee held a special meeting on September 29, 2022. The agenda included the purchase of a used crew boat trailer.

• Purchase of Used Crew Boat Trailer

The Standardization and Specifications Committee unanimously approved the purchase of a used crew boat trailer from Xavier High School. The motion was made by Donna Formato and seconded by Bobbye Peterson, passing without dissent.

• Approved purchase of used crew boat trailer from Xavier High School (unanimous)

Downtown Business District

The meeting includes updates from city partners, such as the Mayor and Police, and community partners like Wesleyan University. Committees will provide reports on advertising, promotion, and beautification projects. The agenda also covers treasurer reports and special projects involving grants or ARPA funding.

• Updates from City and Community partners
• Beautification project update
• Special projects regarding Grants/ARPA Funding
• Approval of August 2022 meeting minutes

The Downtown Business District meeting on September 28, 2022, was largely informational with no substantive decisions made. Reports were given by police, public works, health department, and community partners on ongoing projects and events. The only formal actions were approval of previous minutes and the treasurer's report.

• Approved August minutes (motion by Tom, second by Marie)
• Accepted treasurer's report (motion by Mike, second by Marie, all in favor)

American Rescue Plan Task Force

This document is a notice for a special meeting of the American Rescue Plan Act Task Force. The provided text contains only procedural information and does not list specific agenda items.

Arts Commission

The Middletown Commission on the Arts will review several municipal arts grant applications received by September 12, 2022. The commission will also discuss commissioner recommendations and new committee assignments.

• Municipal Arts Grants Applications (Nanette-Fresher, Connecticut Storytelling Center, Ekklesia Ballet, Oddfellows Playhouse, and The Buttonwood Tree)
• MCA Commissioner Recommendations
• New MCA Committee Assignments
• Panel assignments and interview date scheduling

The Arts Commission approved the July 27, 2022 meeting minutes with corrections and the meeting agenda unanimously. The Chair announced a reconfiguration of committees into Nominating, Planning and Projects, and Public Art to improve task completion and labor division. No substantive policy decisions were made; the meeting focused on reports, committee assignments, and procedural updates.

• Approved July 27, 2022 meeting minutes with corrections (unanimous)
• Approved meeting agenda (unanimous)
• Reconfigured committees into Nominating, Planning and Projects, and Public Art

Lower Connecticut River Valley

The LCRVMPO and LCRVCOG will review amendments to the Transportation Improvement Program involving various infrastructure projects. The meeting also includes authorization for new contracts and updates on regional programs.

• TIP Amendment #19 covering multiple statewide pavement and traffic signal projects
• Bridge rehabilitation for 06200A and 06200B over the CT River in Old Saybrook ($30,000,000)
• Authorization for a contract with Healthy PlanEat
• Contractor hiring for the Middlesex County Chamber of Commerce MEWS+ project
• Regional Election Monitor Update from Carol Conklin

Finance & Government Operations Commission

The Finance & Government Operations Commission will review several grant confirmations and appropriation requests. The agenda includes funding for school readiness, police K-9 grants, and water/sewer payroll. The commission will also discuss job description revisions for water treatment staff.

• $225,000 appropriation request for Middletown Public Library pre-development work
• Confirmation of a $4,772,807.91 grant for Board of Education programs
• $1,953,336 state grant confirmation for School Readiness funding
• $105,584 appropriation request for Water/Sewer payroll at Mount Higby Facility
• $20,000 local grant for Assistant Town Clerk salary increases

The Finance & Government Operations Commission unanimously approved a $225,000 appropriation from the General Fund for pre-development work on a new public library, including site evaluations and community input. The commission also approved numerous grants and appropriations, including $1.95 million for school readiness, $4.77 million for Board of Education programs, and funds for police K-9s, a holiday toy drive, and the Amistad celebration. All decisions were unanimous.

• Approved $225,000 for library pre-development work (unanimous)
• Approved $1,953,336 state grant for school readiness (unanimous)
• Approved $19,023 state grant for school readiness quality enhancement (unanimous)
• Approved $5,000 for Amistad Journey to Freedom Community Day Celebration (unanimous)
• Approved bid waiver for Show Mobile at Amistad event (unanimous)
• Approved $2,000 for National Night Out event (unanimous)
• Approved $4,772,807.91 in grants for Board of Education programs (unanimous)
• Approved $105,584 for Water Superintendent and Assistant Superintendent payroll (unanimous)

Planning & Zoning Commission

The Commission will hold public hearings regarding a property subdivision at 931 Millbrook Rd. and a petition to reduce minimum lot sizes in the RPZ. The agenda also includes the re-adoption of the Middletown Zoning Code with administrative updates.

• Re-subdivision of 3.19 acres at 931 Millbrook Rd. into two lots
• Zoning text amendment to reduce minimum lot area from 7,500 to 6,500 square feet in the RPZ
• Re-adoption of the Middletown Zoning Code with administrative amendments

The commission denied a petition to amend zoning text to reduce the minimum lot area for two-family or single-family dwellings in the RPZ from 7,500 to 6,500 square feet. The vote was 2-5. The commission also approved a re-subdivision at 931 Millbrook Road (7-0) and unanimously re-adopted a reorganized zoning code with formatting and numbering changes only.

• Denied zoning text amendment to reduce minimum lot area in RPZ (2-5)
• Approved re-subdivision at 931 Millbrook Road to create 2 lots (7-0)
• Re-adopted reorganized zoning code with formatting, numbering, and reference updates (7-0)
• Approved minutes of September 14, 2022 regular meeting (7-0)

Area Transit District

The committee will discuss a facilities progress plan involving the DOT. The agenda also includes an Executive Director's report and discussions regarding old and new business.

• Facilities Progress Plan with DOT
• Executive Director's Report

Middletown Recreation Center Building Committee

The committee will review several invoices and a proposal related to the recreation center project. The agenda also includes updates on the project background and budget.

• Landmark Architects Invoice ($19,500)
• A. Secondino & Sons Invoice ($293,681.96.70)
• A. Secondino & Sons Change Order #6 ($17,873.56)
• Northeastern Communications & Electrical LLC Proposal ($2,494.54)
• Discussion regarding project sign

The Middletown Recreation Center Building Committee approved four payments and a change order for the ongoing construction project. All items were approved unanimously, including a $293,681.96 invoice from A. Secondino & Sons and a $17,873.56 change order for additional electrical and pool floor work. The committee also approved invoices for architectural services and electrical/communications work.

• Approved Landmark Architects invoice for $19,500 (unanimous)
• Approved A. Secondino & Sons invoice for $293,681.96 (unanimous)
• Approved A. Secondino & Sons Change Order #6 for $17,873.56 (unanimous)
• Approved Northeastern Communications & Electrical LLC proposal for $2,494.54 (unanimous)

Resource Recycling Advisory Council

The regular meeting of the Middletown Resource Recycling Advisory Commission scheduled for September 26, 2022, has been cancelled. The next regular meeting is scheduled for October 24, 2022.

Code Enforcement Committee

The committee will review minutes from the September 8, 2022 meeting and receive updates from various city departments. Old business items regarding specific properties and a private fire hydrant are also scheduled for discussion.

• Updates from Mayor’s Office, Public Works, and Health Department
• Discussion of 5-7 Silver Street
• Review of 23 Silver Street, 159 Boston Road, and 212 Sisk Street
• Discussion regarding the Hookah Lounge
• Review of Peppermill Private Fire Hydrant

The Code Enforcement Committee approved the minutes of its September 8 meeting. Members received updates on several blight and code violations, including a fire-damaged building at 23 Silver Street where a Notice of Violation was issued with a compliance deadline of October 6, 2022. The Health Department reported increased rat activity on Rapallo Ave, Main Street, and Route 17, and will coordinate with Public Works for treatment. No new business items were decided; the meeting was adjourned at 9:21 a.m.

• Approved minutes of the September 8, 2022 regular meeting (unanimous).
• Heard update on 23 Silver Street: Notice of Violation for blight issued; compliance due October 6, 2022.
• Heard update on 159 Boston Road: citation issued September 13, 2022; payment due September 29, 2022.
• Heard update on 212 Sisk Street: citation issued September 13, 2022; payment due September 29, 2022.
• Heard update on 52 North Main Street: fire code violations partially remediated; re-inspection set for September 30, 2022.
• Heard update on 106-108 Maple Street: clean-and-lien completed; cost added to property taxes.
• Heard update on Peppermill Private Fire Hydrant: repair order issued; re-inspection after September 30, 2022.
• Heard Health Department report on rat activity on Rapallo Ave, Main Street, and Route 17; treatment planned.

Walter C. Jones Fund

This document is a procedural notice for a regular meeting of the Walter C. Jones Fund Committee via confidential conference call. The provided agenda contains only standard administrative headings and does not list specific business items or topics for discussion.

The committee approved a $896 request from Recreation and Community Services, with a friendly amendment to pay from the Liberty Bank account and then transfer $896 to keep it active. They also discussed closed applications from August and an open application for May, and reviewed the September 22 application submission and activity for August and September.

• Approved $896 request from Recreation and Community Services (unanimous)
• Approved friendly amendment to pay from Liberty Bank account and transfer $896 to keep it active (unanimous)
• Approved September 22, 2022 meeting agenda (unanimous)
• Approved August 2, 2022 meeting minutes (unanimous)

Urban Forestry Commission

The Urban Forestry Commission will review minutes from the August 28, 2022 meeting. The agenda includes reports from the Tree Warden and Public Works, as well as discussions regarding arboretum surveys and fall tree planting sites.

• Freeman Road/River Road tree cutting report involving Eversource
• Arboretum survey for tree removal and pruning
• Fall Tree Planting sites
• Review of August 28, 2022 meeting minutes

Board of Education

The Middletown Public Schools Facilities Committee is meeting to discuss several school infrastructure projects. The agenda includes updates on the Beman Middle School construction and roofing projects at Snow and Farm Hill schools. Members will also review HVAC replacements and the five-year capital plan.

• Update on Macdonough Feasibility Study
• Status of Beman Middle School Construction Project
• Roofing, PV, and track replacement at Snow and Farm Hill schools
• HVAC RTU replacements for Lawrence, Wesley, and Bielefield schools
• Five-year Capital Plan update

Riverfront Boathouse Building Committee

The regular meeting of the Riverfront Boathouse Building Committee scheduled for September 21, 2022, is cancelled. No other items were listed on the agenda.

Human Relations Commission

The regular meeting of the Middletown Human Relations Commission scheduled for September 21, 2022, has been cancelled. This notice was issued by the Office of Equal Opportunity and Diversity.

Mary Shepherd Home Citizens' Advisory Committee

The committee will discuss a transition in property management services and review financial reports. The meeting also covers occupancy, tenant issues, and maintenance for the roof and ramp.

• Transition of property management services
• Financials and occupancy updates
• Tenant issues
• Ramp by Southern Porch
• Roof

School Readiness Council

The council discussed the 'Big Picture' of early childhood education and reviewed meeting schedules. The agenda also included a financial and coordinator's report.

• Discussion regarding early childhood education
• Review of meeting schedule
• Financial and coordinator's report

Board of Education

The Middletown Board of Education Policy Committee is meeting to discuss revisions to district policies. Proposed changes include updates to meal charging, child abuse reporting, and student wellness. The committee will also consider a replacement policy regarding physical restraint and seclusion.

• Revision of Meal Charging Policy (#3542.43)
• Revision of Child Abuse or Neglect Reporting Policy (#4112.9)
• Replacement of Physical Restraint(s)/Seclusion/Exclusionary Time Out Policy (#5144.1)
• Revision of Wellness Student Nutrition and Physical Activity Policy (#6142.101)

Lower Connecticut River Valley

The RiverCOG Executive Committee will meet to approve minutes from the July 19, 2022 meeting. The committee will also discuss bylaws amendments for the Regional Housing Committee and review the legislative agenda.

• Bylaws amendment regarding the Regional Housing Committee
• Review of the legislative agenda
• Approval of July 19, 2022 meeting minutes

Youth Service Bureau Advisory Board

The Middletown Youth Services Bureau Advisory Board is holding a regular meeting to continue its conversation on promoting value for the Middletown Youth Services Bureau, receive a police and youth report, and hear updates. The agenda includes public comment and approval of meeting notes, with no specific decisions or proposals listed.

• Continued discussion on the role of YSBAB to promote value for MYSB
• Police and Youth Report
• Public comment period
• Approval of all meeting notes

Commission on Conservation & Agriculture

The regular meeting of the Middletown Commission on Conservation and Agriculture scheduled for September 20, 2022, was canceled. The cancellation was due to a lack of a quorum.

• Cancellation of the September 20, 2022, regular meeting

Commission on Conservation & Agriculture

The Commission will review committee reports regarding trails, agriculture, and open space management. Discussion includes ATV activity on Lamentation Mountain properties and the progress of the Red Maple Swamp Environmental Review.

• ATV activity on Lamentation Mountain/Land Trust properties
• Red Maple Swamp Environmental Review Team Assessment update
• Wilcox & Guida Management Plans
• Source to Sea cleanup scheduled for September 24, 2022
• Agriculture Program and Grant Update

General Counsel Commission

The General Counsel Commission has scheduled a special meeting via Webex for September 20, 2022. This notice contains only procedural information and does not list specific agenda items.

General Counsel Commission

The General Counsel Commission will meet to consider an ordinance regarding a residency requirement waiver. The agenda also includes reviewing job descriptions for several water and sewer positions. An executive session is scheduled to discuss security strategy and personnel.

• Ordinance regarding waiver of residency requirement (74-31)
• Executive session on security strategy and personnel
• Job description for Deputy Director of Water & Sewer
• Job description for Superintendent of Water Treatment
• Job description for Assistant Superintendent of Water Treatment

LGBTQIA+ Commission

The Youth Services Bureau Advisory Board will continue a conversation regarding its role in promoting value for MYSB. The meeting also includes a police and youth report.

• Conversation on the role of YSBAB to promote value for MYSB
• Police and Youth Report

LGBTQIA+ Commission

The commission will discuss a partnership with the Triangle Community Center and a concert at Harbor Park. Members are reviewing proposed application deadlines for the 2023 Middletown PrideFEST. The meeting also includes updates on community safety initiatives and library-hosted events.

• Recommendation of June 3, 2023, as the date for Middletown PrideFEST
• Application deadlines for Grand Marshals, Performers, and Emcees for PrideFEST 2023
• Discussion regarding a partnership with Triangle Community Center
• Discussion of a concert at Harbor Park
• Updates on Transgender and Intersex Panel at Russell Library

The LGBTQIA+ Commission unanimously recommended June 3, 2023 as the date for Middletown PrideFEST and approved related dates and deadlines for Grand Marshals, Performers, Emcees, and Pride Month event submissions. They also recommended approval of a Q+ Halloween open mic night at Crystal Lake on October 24, with a $1300 budget. The commission discussed expanding partnership with Triangle Community Center for peer support and social programs, and heard updates on PrideFEST 2023 planning, including march and rally timing.

• Approved minutes of August 16, 2022 meeting (unanimous)
• Recommended June 3, 2023 for Middletown PrideFEST (unanimous)
• Recommended Jan 2–Feb 21, 2023 Grand Marshal nomination timeline (unanimous)
• Recommended Jan 2–Feb 28, 2023 Performer and Emcee application timeline (unanimous)
• Recommended Feb 28, 2023 deadline for Pride Month event submissions (unanimous)
• Recommended approval of Q+ Halloween open mic night at Crystal Lake on Oct 24 (unanimous)

Russell Library Board of Trustees

The Russell Library Board of Trustees will discuss a Common Council appropriations request for $225,000.00 in anticipated pre-development expenses. The meeting also includes committee reports and an administration report regarding the summer 2022 recap.

• $225,000.00 Common Council appropriations request for pre-development expenses
• Review of Community Dialogue Framework
• Introduction of new Trustee(s)
• Approval of June 21, 2022 Board Meeting minutes

The board approved a wording change to the unattended children policy, removing the word 'direct' from the supervision requirement. The board also discussed a $225,000 appropriation request for pre-development work on a new library site, to be presented to the City Finance and Government Operations Commission on September 28. No other substantive decisions were made; the meeting included reports and updates.

• Approved wording change to unattended children policy, removing 'direct' from supervision requirement (unanimous)
• Discussed $225,000 appropriation request for library site study and pre-development work (to be presented Sept 28)

Citizens Advisory Committee

The regular meeting of the Middletown Citizens Advisory Committee scheduled for September 20, 2022, has been canceled. No other items were listed on the agenda.

• Cancellation of the September 20, 2022 meeting

Public Safety Commission

The Middletown Public Safety Commission will review monthly reports including overtime balances and incident statistics. The meeting also includes discussions regarding traffic lights, crosswalks, manpower, and social workers.

• Discussion of traffic lights and crosswalks
• Review of manpower and staffing
• Discussion regarding social workers
• Review of monthly overtime balances and incident statistics

Public Safety Commission

The Public Safety Commission reviewed the Fire Department's monthly report, which included 304 total calls. Discussions covered updates on recruitment timelines, new fire apparatus production, and station infrastructure.

• Request for approximately $70,000 to purchase ballistic equipment for the Active Violence Program
• Update on the production of a new Quint fire apparatus in Wisconsin and Nebraska
• Decision to install overhead doors at headquarters instead of $147,000 bi-fold doors
• Recruitment drive timeline with written exams scheduled for mid-October
• AT&T's ongoing pursuit of approval for a tower at Mile Lane

The Public Safety Commission approved the August 15, 2022 meeting minutes. Fire Chief Woron reported 306 emergency calls for the month, including a fatal fire on Pine Street with cause unknown, a small electrical fire at Wesleyan University, and several opioid overdoses. The commission noted that five-year sprinkler work at headquarters was completed and up to code, and that the department is down five dispatchers (16 of 21 staffed). No other votes or decisions were taken.

• Approved minutes from August 15, 2022 meeting
• Heard monthly report: 306 calls, fatal fire on Pine Street, electrical fire at Wesleyan University
• Noted completion of five-year sprinkler work at headquarters
• Reported dispatch staffing shortage: 16 of 21 positions filled

Public Safety Commission

The Middletown Public Safety Commission will meet to review monthly reports and discuss new business. Topics include manpower, social workers, and traffic lights or crosswalks.

• Review of overtime balances and incident statistics
• Discussion on traffic lights and crosswalks
• Discussion on manpower/staffing
• Discussion on social workers

Mattabassett District Board

The Nominating Committee will meet to select a slate of officers and members for the Finance Committee. The agenda also includes reviewing recommended assignments for Engineering, Human Resources, Property Management, and Public Relations.

• Selection of a slate of officers
• Selection of the Finance Committee
• Review of recommended assignments for Engineering, Human Resources, Property Management, and Public Relations

The Mattabassett District Nominating Committee met on September 19, 2022, and unanimously recommended a slate of officers and committee assignments for the 2022-2023 term. The recommendations include John Dunham as Board Chairman, David Bauer as Vice Chairman, Mary Marrocco as Secretary, Doug Sienna as Treasurer, and Dale Aldieri as Deputy Treasurer. Committee assignments were also proposed for Finance, Engineering, Human Resources, Property Management, and Public Relations, along with the appointment of Arthur G. Simonian as Board Clerk. These recommendations will be presented to the full Board of Directors for approval.

• Recommended John Dunham as Board Chairman (unanimous)
• Recommended David Bauer as Vice Chairman (unanimous)
• Recommended Mary Marrocco as Secretary (unanimous)
• Recommended Doug Sienna as Treasurer (unanimous)
• Recommended Dale Aldieri as Deputy Treasurer (unanimous)
• Recommended James Fallon, Dale Aldieri, Rick Healey, Joe Corlis to Finance Committee with Doug Sienna as Chair (unanimous)
• Recommended Engineering, Human Resources, Property Management, Public Relations committee assignments (unanimous)
• Recommended Arthur G. Simonian as Board Clerk (unanimous)

Mattabassett District Board

The Mattabassett District Board will vote on several officer positions, including Chairman and Treasurer. The meeting includes reviews of the treasurer's report, budget statements, and staff operational updates. Committee reports will cover topics such as a roof replacement project and a grease skimmer system project.

• Election of Chairman, Vice-Chairman, Secretary, Treasurer, and Deputy Treasurer
• Review of Roof Replacement Project and Annual Incinerator Shutdown
• Update on Grease Skimmer System Project
• Report on Cromwell Police Department donations

The Mattabassett District Board held its annual meeting, electing John Dunham as Chairman, David Bauer as Vice-Chairman, Mary Marrocco as Secretary, Doug Sienna as Treasurer, and Dale Aldieri as Deputy Treasurer. The board unanimously approved a $550,000 roof replacement contract with Greenwood Industries, waived bidding for a $58,000 incinerator shutdown contract with S.H.D. Associates, and authorized a $232,226 fund transfer from reserve accounts. Committee assignments were confirmed, and routine reports were approved.

• Elected John Dunham as Chairman by acclamation
• Elected David Bauer as Vice-Chairman by acclamation
• Elected Mary Marrocco as Secretary by acclamation
• Elected Doug Sienna as Treasurer by acclamation
• Elected Dale Aldieri as Deputy Treasurer by acclamation
• Approved $550,000 roof replacement contract with Greenwood Industries (unanimous)
• Approved waiving bidding for $58,000 incinerator shutdown contract with S.H.D. Associates (unanimous)
• Approved $232,226 fund transfer from reserve accounts (unanimous)

Board of Education

The meeting is a retreat workshop focused on internal board organization. Agenda items include presentations on FOIA regulations and the development of board goals.

• Presentation on board goals and FOIA regulations
• Discussion regarding organizational structure
• Development of board goals

Recreation & Community Services Commission

The commission will receive program updates from the Senior and Recreation departments. Discussion includes ongoing projects such as Riverfront Redevelopment and ARPA funding. The agenda also includes a review of sports grant applications and a rental fee resolution.

• Sports Grant Application Review
• Rental Fee Resolution
• Recreation Center Updates
• Riverfront Redevelopment
• ARPA Funding

The Recreation & Community Services Commission approved changes to the sports grant application process and a rental fee resolution for the new recreation center. Both items were approved unanimously. The meeting also included updates on senior programming, recreation camps, and the new Vets Pool groundbreaking.

• Approved changes to sports grant application process (unanimous)
• Approved rental fee resolution for new recreation center (unanimous)
• Approved May meeting minutes (unanimous)

American Rescue Plan Task Force

The American Rescue Plan Act Task Force will hear presentations from several applicants, including GN International and DeMarco Realty & Associates. The meeting also includes reports on current expenses, balances, and water and sewer infrastructure.

• Presentations by GN International and DeMarco Realty & Associates
• Bartholomew Water Booster Pump Station presentation
• Red Road Sewage Booster Pump Station presentation
• RFQ for Consultant review
• Report on current expenses and balances

The American Rescue Plan Task Force held a regular meeting on September 14, 2022, but took no substantive votes on any proposals. Members heard presentations from five applicants seeking ARPA funding, including a co-working space at 1270 Newfield Street, two water/sewer pump station projects, and youth programs. The only actions were unanimous approval of prior meeting minutes and adjournment.

• Approved minutes of August 24, 2022 special meeting (unanimous)
• Heard presentation on GN International/DeMarco Realty co-working space at 1270 Newfield Street (no vote)
• Heard presentation on Bartholomew Water Booster Pump Station (no vote)
• Heard presentation on Red Road Sewage Booster Pump Station (no vote)
• Heard presentation on Middlesex Coalition for Children pandemic recovery task force (no vote)
• Heard presentation on Oddfellows Playhouse Director of Teen Programs funding (no vote)
• Deferred RFQ consultant screening to executive branch (discussion only)
• Reported $15.2M appropriated, $5.7M remaining (discussion only)

Design Review & Preservation Board, Middletown

The board will review signage and exterior elevation plans for a new retail establishment located at 502 and 550 Highland Avenue. The agenda also includes a discussion with a riverfront consultant and approval of the July 27, 2022, meeting minutes.

• Signage and exterior elevation review for 502 and 550 Highland Avenue
• Discussion with riverfront consultant
• Approval of July 27, 2022, meeting minutes

The Design Review & Preservation Board approved a signage and exterior elevation review for a new retail building at 502 and 550 Highland Avenue, with conditions including sidewalks along Highland Avenue, wrapping the facade onto the east and west sides, and lowering parking lot lights. The vote was 5-0. The board also discussed riverfront planning next steps with a consultant, but took no action on that item.

• Approved signage and exterior elevation review for retail at 502/550 Highland Ave (5-0)
• Conditions: sidewalks along Highland Ave, facade wrap on east/west sides, lower parking lot lights

Russell Library Board of Trustees

The committee will review the Community Dialogue Framework and approve minutes from the June 1, 2022 meeting. Discussion items include a whistleblower policy and personnel policy compilation. An executive session is scheduled to discuss pending claims or litigation.

• Review of Community Dialogue Framework
• Submission of Unattended Children’s Policy for Board signoff
• Discussion of Whistleblower policy
• Personnel policy compilation
• Executive session regarding pending claims or litigation

The Governance Committee unanimously approved a minor wording change to the Unattended Children's Policy, which will now go to the full Board for signoff. The whistleblower policy and personnel policy compilation were tabled until contract negotiations conclude. The committee also discussed upcoming revisions to circulation and computer/internet use policies.

• Approved removal of 'directly' from Unattended Children's Policy (unanimous)
• Tabled whistleblower policy until contract negotiations complete
• Tabled personnel policy compilation until contract negotiations complete
• Noted CT Labor Board dismissed union case and approved progressive discipline policy modifications

Public Works & Facilities Commission

The commission will discuss new business regarding solid waste management and tree warden workshops. Members will also receive updates on several ongoing projects including Monarca Drive, the dog park, and the recreation center. Monthly reports for highway and parks divisions are scheduled for review.

• Solid Waste Management Conference and Webinar discussions
• Tree Wardens’ Fall Workshop and workshop updates
• Updates on Monarca Drive, Dog Park, and Recreation Center
• Veterans Pool and Splash Pad project updates
• August 2022 Highway and Parks monthly reports

The Public Works & Facilities Commission approved attendance at several conferences and workshops, including EBC CT Solid Waste Management events and Tree Wardens' workshops. A resident voiced opposition to a proposed dog park at Marzalek Park, citing parking and environmental concerns; the commission agreed to explore other locations. Updates were provided on Monarca Drive evaluation, leaf collection plans, and ongoing projects like the Recreation Center and Veterans Pool.

• Approved attendance at EBC CT Solid Waste Management Conference (unanimous)
• Approved attendance at EBC CT Solid Waste Management Webinar (unanimous)
• Approved attendance at Tree Wardens' Fall Workshop (unanimous)
• Approved attendance at Tree Wardens' Workshop (unanimous)
• Approved minutes from August 10, 2022 meeting (unanimous)

Planning & Zoning Commission

The Commission will hold public hearings regarding cannabis retail at 895 Washington Street and a 51,892 SF retail establishment. The agenda also includes discussion on the Riverfront Master Plan and a request to relocate a sanitary sewer easement for grocery store redevelopment.

• Cannabis retail special exception at 895 Washington Street
• 51,892 SF retail establishment at 502 and 550 Highland Avenue
• Riverfront Master Plan discussion
• Sewer easement relocation for grocery store redevelopment

The Planning and Zoning Commission approved two special exceptions: a cannabis retail establishment at 895 Washington Street and a 51,892 SF grocery store at 502/550 Highland Avenue (new address 850 South Main Street). The grocery store approval passed 6-1 with conditions including a sidewalk along Highland Avenue and reduced lighting heights. The commission also granted an affirmative 8-24 report for relocating a sanitary sewer easement for the grocery store project.

• Approved special exception for cannabis retail at 895 Washington Street (7-0)
• Approved special exception for grocery store at 502/550 Highland Avenue (6-1, Sweeney against)
• Granted affirmative 8-24 report for sewer easement relocation (7-0)
• Approved minutes of August 10, 2022 special meeting (7-0)

Board of Education

The Board of Education will discuss several proposed changes, revisions, and deletions to school policies. The meeting also includes reports on district finances, personnel, and priorities for the 2022-2023 academic year.

• Adoption of new Policy #1260 regarding Civility/Respectful Communications and Actions
• Revision of Policy #6146.1 regarding Grading System/Weighted Grades
• Deletion of policies for Special Education, Career/Vocational Education, and Student Production of Services
• Action on the Line Item Transfer Report
• Review of 2022-2023 priorities and summer planning

Committee Concerning People with Disabilities

The committee will meet to approve minutes from the May 3, 2022 meeting. The agenda also includes a department report regarding the ADA Summary Report.

• Approval of May 3, 2022 minutes
• ADA Summary Report

Board of Health

The Middletown Board of Health will review department reports and approve minutes from June and August 2022. The board is also considering draft revisions to Chapter 107 of the Middletown Code of Ordinances regarding animals.

• Draft revisions to Middletown Code of Ordinances, Chapter 107: Animals
• Approval of June 14, 2022, and August 23, 2022, meeting minutes
• Department reports from the Director of Health and Division Report

The Board of Health approved changes to the Chapter 107 Animal Ordinance, including a proposed 3-acre minimum for rooster ownership and elimination of some property line separation distances. The changes will now move to the General Counsel Commission for further review. The board also approved minutes from June 14, 2022, and a special meeting on August 23, 2022.

• Approved changes to Chapter 107 Animal Ordinance regarding roosters and livestock (motion passed)
• Approved minutes from June 14, 2022 (motion by Yvonne Joy, second by Stan Opalacz)
• Approved minutes from August 23, 2022 special meeting (motion by Patricia DiStefano, second by Stan Opalacz; Yvonne Joy abstained)

Mattabassett District Board

The Engineering Committee will review a contract for roof replacements at the Laboratory, Locker Room, and Dewatering Buildings. The committee will also consider a bid waiver recommendation for the annual inspection of the incinerator.

• Roof replacement contract for the Laboratory, Locker Room, and Dewatering Buildings
• Bid waiver recommendation for the annual incinerator inspection

The Engineering Committee approved awarding a $550,000 roof replacement contract to Greenwood Industries, Inc. and waived bidding for a $58,000 incinerator shutdown contract with S.H.D. Associates. Both recommendations will be sent to the Board of Directors for final approval. The committee also discussed capital project priorities due to inflation concerns.

• Approved awarding Roof Replacement Project up to $550,000 to Greenwood Industries, Inc. (unanimous, referred to Board)
• Approved waiving bidding for Incinerator Shutdown contract not to exceed $58,000 to S.H.D. Associates (unanimous, referred to Board)

Board of Education

The Budget Committee will review June minutes and the status of the Finance and Resource Management Specialist position following Cheryl Walcott's retirement. The meeting includes discussions on line-item transfers, financial statements, and the Alliance Grant. Members will also receive updates on technology and personnel.

• Status of Finance and Resource Management Specialist position
• Line-Item Transfers and Financial Statement
• Alliance Grant discussion
• Personnel/Staffing Updates
• Technology update

Public Safety Telecommunications Commission

This meeting includes the review of minutes from the May 2, 2022, meeting. Director Wayne Bartolotta will present a monthly report. No public hearings or new business are listed on this agenda.

• Review of May 2, 2022, meeting minutes
• Monthly report from Director Wayne Bartolotta

Housing Authority

The meeting includes routine administrative tasks such as approving minutes and bills. The authority will also receive reports on financial, personnel, and maintenance matters. New business includes the consideration of Resolution 2022-10 Annex.

• Approval of August 8, 2022 minutes
• Resolution 2022-10 Annex
• Section 8 reports
• Maintenance and modernization reports