fairoaksranch-tx public meetings in 2023

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a public hearing and consider first reading of amendments to the Unified Development Code related to statutory and regulatory changes. They will also vote on a resolution to join a multi-district settlement class in Aqueous Film-Forming Foam (AFFF) product liability litigation. The agenda includes routine consent items, recognitions, and a workshop on permitted uses in the Mixed Use Village zoning district.

• Public hearing and first reading of ordinance amending Unified Development Code (Statutory and Regulatory Changes)
• Resolution authorizing participation in AFFF product liability multi-district litigation settlement class
• Purchase orders for three Ford Police Interceptors (Caldwell Country Ford) and one Ford F-450 (Chastang Ford)
• Swearing in of newly elected Mayor Gregory C. Maxton
• Executive session on groundwater rights, litigation, real property, and City Manager evaluation

City Council approved the purchase of four Ford vehicles for the police department and authorized participation in a settlement class for Aqueous Film-Forming Foam (AFFF) product liability litigation. The Council also approved the first reading of Unified Development Code amendments regarding statutory and regulatory changes.

• Approved purchase of three Ford Police Interceptors and one Ford F-450 (7-0)
• Approved participation as a settlement class member in Aqueous Film-Forming Foam (AFFF) product liability litigation (7-0)
• Approved first reading of ordinance amending Unified Development Code for Statutory and Regulatory Changes (7-0)
• Approved December 7, 2023 meeting minutes (7-0)
• Approved Council Member Stroup's absences from Nov 16 and Dec 7 meetings (7-0)
• Directed Planning & Zoning Commission to review limits on multi-family housing in mixed-use village districts

Special Council Meeting

This is a special meeting with a single substantive item: a resolution to canvass the results of the December 9, 2023 special election. The council will also hold roll call, pledge, and a citizens forum. No other business is listed.

• Resolution canvassing results of December 9, 2023 special election

The council approved a resolution canvassing the results of the December 9, 2023 special election, declaring the outcome official. The vote was unanimous (3-0) with three members present and three absent.

• Approved resolution canvassing special election results (3-0)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will hold a public hearing and consider recommending approval of proposed Unified Development Code (UDC) amendments related to statutory and regulatory changes. The commission will also discuss prioritizing future UDC policy amendments in a workshop. No formal action is expected from the public hearing itself.

• Public hearing on proposed UDC amendments related to statutory and regulatory changes
• Consideration and possible action recommending approval of UDC amendments
• Workshop on prioritizing UDC policy amendments
• Approval of November 9, 2023 meeting minutes

The Planning and Zoning Commission voted 7-0 to recommend approval of proposed Unified Development Code amendments related to statutory and regulatory changes to City Council. The public hearing on the amendments drew no citizen testimony. The commission also agreed to prioritize subdivision design, infrastructure, and drive-throughs for discussion at their January 11, 2024 meeting.

• Approved consent agenda including November 9, 2023 minutes (7-0)
• Recommended approval of UDC amendments related to statutory and regulatory changes to City Council (7-0)
• Agreed to address subdivision design, infrastructure, and drive-throughs at January 11, 2024 meeting

Bond Advisory Committee

The Fair Oaks Ranch Bond Advisory Committee is meeting to finalize its recommendations for roadway, drainage, and other projects, including funding. They will also discuss the structure and timing of their final report to the City Council. The meeting includes a recap of previous sessions and an updated financial model.

• Final project recommendations for Roadway, Drainage, and Other Projects
• Final funding recommendations for Roadway, Drainage, and Other Projects
• Updated Financial Model presented by Finance Director and SAMCO Capital
• Discussion on final report elements, timing, and public engagement
• Approval of November 30, 2023 meeting minutes

The Bond Advisory Committee reviewed a list of drainage and roadway projects to determine which would be included in a bond package. The document lists estimated costs and funding allocations for various projects, categorizing them as 'Must Do' or 'Should Do.' Specific projects like Ammann Road Reconstruction were marked as not recommended for the bond package, while others like Delta Dawn Drainage were allocated funding.

• Reviewed drainage projects including Delta Dawn ($335,229) and Rolling Acres Trail ($229,840)
• Reviewed roadway projects including Dietz Elkhorn Roadway Reconstruction ($4,941,593)
• Reviewed Rolling Acres Roadway Reconstruction ($6,773,793)
• Marked Ammann Road Reconstruction ($6,700,085) as not recommended for bond package
• Allocated $2,000,000 for Ammann Road Maintenance as substitute for reconstruction
• Allocated $200,000 for Battle Intense LWC HALT system
• Allocated $253,094 for Triple Crown Drainage (CIP# 41)
• Allocated $269,967 for Triple Crown Drainage (CIP# 43)

City Council Regular Meeting

The Fair Oaks Ranch City Council will vote on routine consent items including meeting minutes, a water conservation ordinance update, and a Motorola body camera purchase. They will also consider accepting two private donations to the police department, authorizing a TxDOT Highway Safety Improvement Program grant application, and possibly cancelling the January 4, 2024 meeting. A workshop will discuss Unified Development Code amendments, and the council will enter closed session for legal, real estate, and personnel matters.

• Ordinance amending Chapter 13 Utilities, Water Conservation Plan, Section 13.06.006 to update watering day schedule
• Resolution authorizing purchase order with Motorola Solutions, Inc. for body worn cameras
• Consideration of two private donations to the Police Department
• Resolution authorizing TxDOT FY 2026-27 Highway Safety Improvement Program (HSIP) grant application
• Workshop on Unified Development Code Amendments including Mixed Use Village Zoning District

The City Council approved two private monetary donations for the Police Department and cancelled the January 4, 2024, meeting. Council members also directed that proposed changes to the Mixed Use Village Zoning District be removed from consideration at this time. Additionally, the Council authorized legal representation for a pending F-5 hearing regarding a former officer.

• Approved $2,000 donation for police equipment (4-0)
• Approved $100 donation for police department (4-0)
• Cancelled January 4, 2024, City Council meeting (4-0)
• Approved consent agenda including water ordinance and body cameras (4-0)
• Retained legal counsel for former officer Lacy Gonzalez F-5 hearing (4-0)
• Tabled/removed Mixed Use Village Zoning District changes from consideration

Bond Advisory Committee

The Bond Advisory Committee is meeting to tour a list of 23 potential bond project sites, including roadway reconstructions, drainage and culvert improvements, and other infrastructure projects. The tour is intended to inform the committee's recommendations on which projects to include in a future bond program. No decisions are being made at this meeting; it is a site visit.

• Dietz Elkhorn Roadway Reconstruction Project
• Rolling Acres Roadway Reconstruction
• Ammann Road Reconstruction
• Fire Station #3 Phase 2 Upgrades
• Civic Center - City Hall Campus

Bond Advisory Committee

The Fair Oaks Ranch Bond Advisory Committee is meeting to discuss and potentially act on items including an updated financial model, a tour of bond projects, and recommendations for the 2024 bond package to City Council. The agenda also includes a website demonstration and a request to add a future agenda item. The meeting is open to the public with a citizens forum.

• Consideration of recommendations for projects for the 2024 bond package to City Council
• Discussion and possible action on an updated financial model
• Demonstration and possible action on the Bond Advisory Committee website
• Possible scheduling of a tour of bond projects in the City
• Approval of November 9, 2023 meeting minutes

The Bond Advisory Committee reviewed various drainage, roadway, and facility capital improvement projects and discussed their inclusion in a bond package. The provided text records project details, scores, costs, and committee recommendations such as including specific drainage and roadway projects while excluding others.

• Included drainage project at Chartwell Lane ($335,229) in bond package
• Included half of drainage project at Delta Dawn ($245,000) in bond package
• Included drainage projects at Rolling Acres Trail and Pimlico Lane in bond package
• Excluded Sumpter Drive drainage project due to TxDot ROW
• Included Dietz Elkhorn Roadway Reconstruction ($4,941,593) in bond package
• Excluded plan and construct a civic/community center ($2,549,441) from bond package
• Excluded Fire Station #3 Phase 2 Upgrades ($492,720) from bond package
• Excluded City Gateway Feature ($500,000) from bond package

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with consent agenda items, including budget amendments, tax levy approval, and equipment purchases. They will also discuss a water conservation ordinance update and accept donations for the Dietz Elkhorn Sidewalk Project, followed by a town hall and executive session on legal and property matters.

• Ordinance amending water conservation plan to update landscape watering schedule
• Resolution accepting $42,000 donation from SA Front Gate, LLC and others for Dietz Elkhorn Sidewalk Project
• Resolution authorizing purchase order with Vermeer Texas-Louisiana for hydro-vacuum excavator
• Resolution authorizing purchase order with Ewald Kubota for skid steer via Sourcewell cooperative
• Executive session on litigation including Boerne Ranch Estates and police department investigation

The City Council voted 5-0 to waive attorney-client privilege related to the police investigation report and authorized the City Attorney to release it after mandatory redactions. The council also approved the consent agenda (items 7-9, 11-15), a resolution authorizing investment transactions, the first reading of a water conservation ordinance update, and acceptance of donations for the Dietz Elkhorn Sidewalk Project. No other substantive decisions were made; the meeting included presentations, an executive session, and workshop discussions.

• Waived attorney-client privilege on police investigation report, authorized release after redactions (5-0)
• Approved consent agenda items 7-9 and 11-15 (5-0)
• Approved resolution authorizing investment transactions (5-0)
• Approved first reading of ordinance updating watering day schedule (5-0)
• Accepted donations totaling $62,000+ for Dietz Elkhorn Sidewalk Project (5-0)

Bond Advisory Committee

The Bond Advisory Committee is meeting to discuss its organization, recap the previous meeting, and review Capital Improvements Plan projects, including drainage and other categories, as well as a draft funding schedule. The agenda includes routine consent items and public comment, with no final decisions expected on these discussion items.

• Approval of October 24, 2023 meeting minutes
• Discussion on committee organization
• Capital Improvements Plan – Drainage Projects
• Capital Improvements Plan – Other Category Projects
• Draft funding schedule

The Bond Advisory Committee approved the previous meeting's minutes and directed staff to remove the word 'neutral' from the Committee Charter. The committee discussed drainage projects, postponed a presentation on other capital projects, and proposed an online tax impact calculator for residents. No final bond recommendations were made.

• Approved October 24, 2023 meeting minutes (5-0)
• Directed staff to remove 'neutral' from Committee Charter purpose section
• Agreed committee will prepare the report to City Council
• Postponed presentation on 'Other Category' CIP projects to next meeting
• Proposed creation of an online calculator for residents to estimate tax impacts
• Suggested requesting additional funds from MDD for civic center and gateway projects

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will hold a regular meeting to approve prior meeting minutes, select a chairperson and vice-chairperson, and review proposed amendments to the Unified Development Code, including statutory/regulatory changes and Chapter 4, Section 4.9 on permitted uses. The meeting is open to public comment, with each speaker limited to five minutes.

• Approval of August 10, 2023 and September 14, 2023 meeting minutes
• Selection of Commission Chairperson and Vice-Chairperson
• Review of Unified Development Code amendments related to statutory and regulatory changes
• Review of Chapter 4, Section 4.9 Permitted Uses

The Planning and Zoning Commission approved the consent agenda, including minutes from August and September 2023, and re-elected Bobbe Barnes as Chairperson and David Horwath as Vice-Chairperson by consensus. A workshop reviewed Unified Development Code amendments related to statutory and regulatory changes and permitted uses. No other substantive decisions were made.

• Approved consent agenda including August and September 2023 minutes (5-0)
• Re-elected Bobbe Barnes as Chairperson by consensus
• Re-elected David Horwath as Vice-Chairperson by consensus

Bond Advisory Committee

The Fair Oaks Ranch Bond Advisory Committee will meet to elect a chair and vice chair, set future meeting dates, and receive presentations on municipal debt basics, the Capital Improvements Plan overview, and roadway projects. This is an informational and organizational meeting, with no final decisions on bond issuance expected.

• Selection of Chairperson and Vice Chairperson
• Discussion of upcoming Bond Advisory Committee meeting dates
• Presentation: Bond 101 – Overview of Types of Municipal Debt and Financing Related Considerations
• Presentation: Capital Improvements Plan Overview
• Presentation: Capital Improvements Plan – Roadway Projects

The Fair Oaks Ranch Bond Advisory Committee elected Seth Mitchell as Chairperson and Marcus Garcia as Vice Chairperson, both by unanimous 7-0 votes. The committee scheduled three upcoming meetings in November and December 2023. Members also received presentations on municipal debt financing, the Capital Improvements Plan, and roadway projects.

• Elected Seth Mitchell as Chairperson (7-0)
• Elected Marcus Garcia as Vice Chairperson (7-0)
• Scheduled meetings for Nov 9, Nov 30, and Dec 14, 2023 at 9:00 A.M.

City Council Regular Meeting

The City Council will consider a resolution supporting the TxDOT FM 3351 expansion project and an ordinance for the Fiscal Year 2023-24 Budget Amendment. The meeting also includes a workshop regarding the Tree Mitigation Fund and discussions on utility relocation near the FM3351 Cibolo Creek Bridge.

• Resolution supporting the Texas Department of Transportation FM 3351 expansion project
• Advance Funding Agreement for water line relocation near the FM3351 Cibolo Creek Bridge
• First reading of an ordinance adopting the Fiscal Year 2023-24 Budget Amendment
• Tree Mitigation Fund Workshop
• Executive session regarding groundwater rights and real property for water/wastewater improvements

The City Council approved a resolution supporting TxDOT's FM 3351 expansion project and authorized an Advance Funding Agreement for water line relocation near the Cibolo Creek Bridge. Council also approved the first reading of the FY 2023-24 Budget Amendment and hired Scott Huizenga as City Manager with a contract effective October 20, 2023. The meeting included a workshop on a Tree Mitigation Fund, with Council directing staff to pursue Option #4 for multiple uses.

• Hired Scott Huizenga as City Manager, contract effective Oct 20, 2023 (6-0)
• Approved resolution supporting TxDOT FM 3351 expansion project (6-0)
• Authorized Advance Funding Agreement with TxDOT for water line relocation near FM 3351 Cibolo Creek Bridge (6-0)
• Approved first reading of FY 2023-24 Budget Amendment ordinance (6-0)
• Approved October 5, 2023 meeting minutes (6-0)

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will meet to consider several action items, including electing officers for FY 2023/2024, approving an investment policy resolution, and discussing debt issuance and alternative investment options. They will also consider creating a small dollar/small project program and a website/grant application. Reports will be given on the Civic Center project and quarterly finances.

• Election of MDD Officers for FY 2023/2024
• Resolution reaffirming MDD Investment Policy
• Debt issuance options for the District
• Alternative MDD investment options
• Creation and funding of a small dollar/small project program

The Fair Oaks Ranch Municipal Development District Board re-elected its officers for FY 2023/2024, approved a resolution reaffirming its investment policy, and voted to publish a webpage and grant application. The board also directed additional research on investment options and set quarterly meeting dates for 2024. No action was taken on debt issuance options.

• Re-elected Laura Koerner as President (6-0)
• Re-elected Nicholas DiCianni as Vice President (6-0)
• Elected Keith Rhoden as Secretary (6-0)
• Re-elected Mike Lovelace as Treasurer (6-0)
• Approved resolution reaffirming MDD Investment Policy (6-0)
• Directed investment officer to research alternative investment options (6-0)
• Approved publishing MDD webpage and grant application on City website (6-0)
• Set 2024 quarterly meeting dates (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider several action items, including approving a Heritage Tree Plan for the Fox Falls Off-Site Gravity Sewer Project, appointing members to an ad hoc Bond Advisory Committee to develop financing options for the FY 2024-28 Capital Improvements Plan, and ordering a special election to fill the unexpired term of Council Place 3. The agenda also includes a workshop on multimodal transportation and Dietz Elkhorn survey results, a semiannual report from the Capital Improvements Advisory Committee, and a closed executive session covering legal matters, real property, and personnel evaluations.

• Heritage Tree Plan for Fox Falls Off-Site Gravity Sewer Project
• Resolution appointing ad hoc Bond Advisory Committee for FY 2024-28 Capital Improvements Plan financing
• Resolution ordering special election for unexpired Council Place 3 term
• Workshop on Multimodal Transportation and Dietz Elkhorn Survey Results
• Executive session on litigation, groundwater rights, real property, and City Manager vacancy

The City Council approved a Heritage Tree Plan for the Fox Falls sewer project with a fee-in-lieu mitigation condition, appointed members to an ad hoc Bond Advisory Committee, and ordered a special election for Council Place 3. All votes were 5-0. The council also heard a CIAC report and discussed survey results on multimodal transportation.

• Approved Heritage Tree Plan for Fox Falls Off-Site Gravity Sewer Project with fee-in-lieu mitigation (5-0)
• Approved resolution appointing ad hoc Bond Advisory Committee members and directing City Manager to develop financing options for FY 2024-28 CIP (5-0)
• Approved resolution ordering special election for Council Place 3 on December 9, 2023 (5-0)
• Approved consent agenda including minutes from September 21, 2023 meetings (5-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including the second reading of the FY 2023-24 budget ordinance and a property tax rate ordinance. They will also consider resolutions for an interlocal animal control agreement with Boerne, amendments to water supply agreements, and appointments to various boards and commissions. The meeting includes a consent agenda for routine minutes and a proclamation, followed by an executive session for legal, real property, and personnel matters.

• Second reading of ordinance adopting FY 2023-24 budget (Oct 1, 2023 - Sep 30, 2024)
• Second reading of ordinance levying property tax rate of 30.05 cents per $100 valuation
• Resolution authorizing Interlocal Agreement with City of Boerne for Animal Control Services FY 2023-24
• Resolution authorizing First Amendment to 2008 Water Supply Agreement with Mark J. Minahan, Sr. and Brenda S. Minahan
• Resolution authorizing fourth amendment to agreement with Guadalupe-Blanco River Authority for Western Canyon Project

The City Council approved the FY 2023-24 budget and a property tax rate of 30.05 cents per $100 valuation, both by 6-0 votes. They also approved several resolutions, including an interlocal agreement with Boerne for animal control, amendments to water supply agreements, and appointments to various boards and commissions. Council Member Bliss announced her resignation effective September 22, 2023.

• Approved FY 2023-24 budget ordinance (6-0)
• Approved property tax rate of 30.05 cents per $100 valuation (6-0)
• Approved interlocal agreement with Boerne for animal control services (6-0)
• Approved First Amendment to 2008 Water Supply Agreement with Minahan (6-0)
• Approved fourth amendment to Guadalupe-Blanco River Authority agreement (6-0)
• Approved appointments to Planning & Zoning Commission and other boards (6-0)
• Appointed Darrell Dullnig as Municipal Judge and Frank Dickson as Alternate (6-0)

Special City Council Meeting - Interviews

The Fair Oaks Ranch City Council will hold a special meeting to conduct individual interviews for the positions of municipal court judge and alternate municipal court judge. These interviews will take place during a closed executive session regarding personnel matters.

• Interviews for municipal court judge position
• Interviews for alternate municipal court judge position

The Fair Oaks Ranch City Council convened a special meeting to conduct closed-session interviews for the Municipal Court Judge and Alternate Municipal Court Judge positions. The meeting reconvened in open session, but no action was taken on the candidates. The meeting was then adjourned.

• Convened into Executive Session for personnel interviews (Municipal Court Judge positions)
• Reconvened into Open Session: No action taken
• Meeting adjourned at 6:06 PM

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider a recommendation for the Fox Falls Off-site Gravity Sewer Project Heritage Tree Plan. The meeting also includes a workshop to review the Unified Development Code amendment process.

• Heritage Tree Plan for Fox Falls Off-site Gravity Sewer Project
• Unified Development Code amendment process workshop

The Planning and Zoning Commission voted 5-0 to recommend approval of the Heritage Tree Plan for the Fox Falls Off-site Gravity Sewer Project, with the condition that mitigation be met by payment of the fee-in-lieu once adopted by City Council. The commission also held a workshop on the Unified Development Code amendment process. No citizens addressed the commission.

• Recommended approval of Fox Falls Off-site Gravity Sewer Heritage Tree Plan with fee-in-lieu condition (5-0)

Special City Council Meeting - Interviews

The Fair Oaks Ranch City Council is holding a special meeting primarily to conduct interviews, in executive session, for applicants seeking vacancies on various city boards, commissions, and committees. The open portion includes roll call, pledge, and a citizens forum, but no decisions or discussions on other matters are scheduled.

• Executive session interviews for board, commission, and committee vacancies
• Citizens forum with 5-minute speaking limit
• Meeting held at City Hall Council Chambers, 7286 Dietz Elkhorn

The City Council met in executive session to interview applicants for vacancies on various city boards, commissions, and committees. No action was taken during the open session.

City Council Special Meeting

The City Council will hold a public hearing on the proposed Fiscal Year 2023-2024 budget and a property tax rate of 30.05 cents per $100 valuation. Following the hearing, the council will consider first readings of ordinances to adopt the budget and levy the tax rate, plus a resolution adopting the pay schedule for general government and police employees. The council will also discuss potential appointments to boards and commissions, and convene into executive session to evaluate municipal court judge finalists.

• Public hearing on FY 2023-2024 proposed budget and tax rate
• First reading of ordinance adopting city budget for FY 2023-24 (Oct 1, 2023 - Sep 30, 2024)
• First reading of ordinance levying property tax rate of 30.05 cents per $100 taxable valuation
• Resolution adopting FY 2023-24 pay schedule for general government and police employees
• Executive session to select finalists for municipal court judges

The City Council held a public hearing and approved the first reading of the FY 2023-24 budget ordinance and a property tax rate of 30.05 cents per $100 valuation, both by 5-0 votes. The council also adopted the FY 2023-24 pay schedule for general government and police employees. No citizen testimony was received during the hearing. The council discussed potential board and commission appointments, with further discussion planned for the next meeting.

• Approved first reading of FY 2023-24 budget ordinance (5-0)
• Approved ordinance levying property tax rate of 30.05 cents per $100 valuation (5-0)
• Adopted FY 2023-24 Pay Schedule for General Government and Police Employees (5-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a public hearing and consider first-reading approval of amendments to the Unified Development Code (UDC) Chapters 4 and 5, covering zoning districts, use regulations, and subdivision design standards. The council will also consider approving the Fiscal Year 2023-24 Municipal Development District (MDD) budget, a contract with JF Petroleum Group for fuel tank construction, and a fee schedule amendment. Additionally, the agenda includes a budget workshop, water conservation plan workshop, and civic center workshop, along with several executive session items on litigation, real property, and personnel matters.

• Public hearing and first reading of UDC amendments to Chapters 4 (Zoning Districts and Use Regulations) and 5 (Subdivision Design Standards)
• Approval of FY 2023-24 Municipal Development District (MDD) Budget
• Resolution authorizing agreement with JF Petroleum Group for construction and installation of a fuel tank
• First reading of ordinance amending Fee Schedule A8.000 'Subdivision/Land Development Regulation Fees'
• Resolution authorizing work authorization with Kimley-Horn for Wastewater Treatment Plant (WWTP) Phase 1 Expansion engineering services

City Council sent proposed Unified Development Code amendments back to the Planning & Zoning Commission for rework following public opposition. The Council also approved the FY 2023-24 MDD Budget and several infrastructure contracts.

• Sent UDC Chapters 4 & 5 back to Planning & Zoning Commission for rework (7-0)
• Approved FY 2023-24 Municipal Development District Budget (7-0)
• Approved $82,162.50 contract with JF Petroleum Group for fuel tank installation (7-0)
• Approved $183,908.00 for Kimley-Horn and Associates, Inc. for Wastewater Treatment Plant Phase 1 engineering (7-0)
• Approved ordinance amending Subdivision/Land Development Regulation Fees (7-0)
• Approved second reading of UDC amendments for Chapters 1, 2, and 3 (7-0)
• Reaffirmed City's Investment Policy (7-0)
• Approved start of schematic design for the civic center

Capital Improvements Advisory Committee (CIAC) Meeting

The Capital Improvements Advisory Committee will review several ongoing infrastructure projects and updates on land use assumptions. The committee will also receive a presentation on the five-year capital improvement plan and types of debt.

• Wastewater Treatment Plant Solids Handling Improvements
• Willow Wind/Red Bud Hill/Rolling Acres Trail Waterline Replacement
• Water Plant 5 Ground Storage Tank update
• Wastewater Treatment Plant (WWTP) Phase 1 Expansion update
• Presentation of Five-Year Capital Improvement Plan and Types of Debt

The Capital Improvements Advisory Committee approved previous meeting minutes and reviewed several infrastructure projects. The committee recommended that the City Council update the Water, Wastewater and Reuse Master Plan to allow for new impact fee recommendations in 2025.

• Approved March 2, 2023 meeting minutes (6-0)
• Recommended updating Water, Wastewater and Reuse Master Plan for 2025 impact fee recommendations
• Recommended that CIAC serve as an advisory committee to Council regarding the Capital Improvements Plan
• Rescheduled next meeting to March 21, 2024 by consensus

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting primarily to convene into executive session to conduct individual interviews of applicants for vacancies on various city boards, commissions, and committees. The meeting also includes routine opening procedures and a public comment period. No other substantive action is listed on the agenda.

• Executive session under Sec. 551.074 (Personnel Matters) to interview board/commission/committee applicants
• Citizens to be heard (5-minute limit per speaker)
• Meeting held at Public Safety Training Room, Police Station, 7286 Dietz Elkhorn

The City Council met in a special session to interview applicants for vacancies on various city boards, commissions, and committees. No action was taken during the open session.

Notice of Possible Quorum at Town Hall Meeting

A possible quorum of the City Council may meet for a town hall discussion. The meeting will focus on the Dietz Elkhorn Construction Project and Multimodal Connectivity. No official action will be taken by the City Council at this meeting.

• Town Hall regarding Dietz Elkhorn Construction Project and Multimodal Connectivity

A Town Hall meeting was held regarding the Dietz Elkhorn Construction Project and Multimodal Connectivity. The minutes record that no action occurred during the meeting.

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider setting the maximum proposed ad valorem tax rate for FY 2023-24 and hold a budget workshop. They will also vote on amendments to the Unified Development Code, a resolution supporting a six-month extension of 2008 Water Supply Agreements, and other routine items. The agenda includes a public hearing on UDC amendments and several executive session items on litigation, real property, and personnel.

• Resolution setting maximum proposed ad valorem tax rate for FY 2023-24
• First reading of ordinance amending UDC Chapters 1-3
• Second reading of ordinance authorizing Restricted Prior Service Credit for TMRS members
• Resolution supporting six-month extension of 2008 Water Supply Agreements
• Public hearing on UDC amendments (Chapters 1-3)

The City Council approved the first reading of amendments to the Unified Development Code (UDC) Chapters 1-3, including changes to section 1.9 and Table 3.1. They also approved the second reading of a TMRS ordinance, a resolution setting the maximum ad valorem tax rate at .0356 for FY 2023-24, and a resolution extending 2008 Water Supply Agreements by six months. The council accepted applications for board positions and allowed Bexar County to use a city building as a poll location. The meeting included a public hearing on UDC amendments with no citizen testimony and a budget workshop.

• Approved first reading of UDC amendments (7-0)
• Approved second reading of TMRS Restricted Prior Service Credit ordinance (7-0)
• Approved resolution setting max ad valorem tax rate at .0356 for FY 2023-24 (7-0)
• Approved resolution extending 2008 Water Supply Agreements by six months (7-0)
• Accepted applications for Boards, Committees, and Commissions (7-0)
• Approved allowing Bexar County to use a city building for November election (7-0)
• Approved consent agenda including tree ordinance and tax waiver (6-0)

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will hold a public hearing and consider recommending approval of proposed amendments to Chapters 4 and 5 of the Unified Development Code, covering zoning districts, use regulations, and subdivision design standards. The commission may vote to advance the amendments to the City Council. The agenda also includes routine approval of prior meeting minutes and a citizen forum.

• Public hearing on UDC Chapter 4 (Zoning Districts and Use Regulations) and Chapter 5 (Subdivision Design Standards) amendments
• Consideration and possible action to recommend UDC amendments to City Council
• Approval of May 11, June 6, and July 13, 2023 meeting minutes
• Citizens to be heard (5-minute limit per speaker)

The Planning and Zoning Commission held a public hearing on proposed amendments to the Unified Development Code (UDC) Chapters 4-5, receiving testimony from residents against the changes. After discussion, the Commission voted 4-0 to recommend approval of the amendments and authorized advancement to the City Council. No formal action was taken during the public hearing itself.

• Approved consent agenda including minutes from May 11, June 6, and July 13 meetings (4-0)
• Recommended approval of UDC Chapters 4-5 amendments and authorized advancement to City Council (4-0)

City Council Regular Meeting

The City Council will hold workshops regarding the FY 2023-24 budget, compensation plan, and subdivision fees. Staff will also submit calculated property tax rates for consideration and present quarterly financial and investment reports.

• Second reading of ordinance amending wastewater service charges
• Purchase order for two Ford F250s from Caldwell Country Ford
• First reading of ordinance regarding tree and shrub definitions and responsibility
• First reading of ordinance regarding TMRS employee service credit
• Submission of FY 2023-24 property tax rates

The City Council approved the consent agenda (items 4-7), including the second reading of the wastewater fee schedule amendment and a purchase order for two Ford F250s. It also approved the first reading of an ordinance updating tree definitions and public tree responsibilities, and authorized Restricted Prior Service Credit for TMRS employees. Council Member Bliss's absence for July 20 was approved, but her August 3 absence was not needed. Workshops on the FY 2023-24 budget and compensation plan were held, with no final decisions.

• Approved consent agenda items 4-7 (6-0)
• Approved Council Member Bliss's absence for July 20, 2023 (6-0)
• Approved first reading of tree ordinance (6-0)
• Approved TMRS Restricted Prior Service Credit ordinance (5-1, Muenchow nay)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including a first reading of an ordinance to amend wastewater service charges and a resolution to authorize engineering services for the Dietz Elkhorn (East) Reconstruction Project. The council will also hold a budget workshop for FY 2023-2024 covering municipal court, city secretary, utilities, and capital improvements. Several items will be discussed in executive session, including legal matters and real property. The consent agenda includes approval of minutes and a second reading of a tree ordinance.

• First reading of ordinance amending wastewater service charges (Appendix A, A7.000)
• Resolution authorizing work with Pape-Dawson Engineers for Dietz Elkhorn (East) Reconstruction Project
• Second reading of tree and shrub ordinance (Chapter 1, Article 1.07)
• FY 2023-2024 budget workshop for municipal court, city secretary, utilities, and capital improvements
• Executive session on litigation, real property, and personnel matters

The City Council approved a work authorization with Pape-Dawson Engineers, Inc. for the Dietz Elkhorn (East) Reconstruction Project, totaling $320,677.50 including a 10% contingency. The council also approved the first reading of an ordinance amending wastewater service charges and postponed the second reading of the public trees ordinance to August 3, 2023. Minutes from the July 6 meeting were approved with a correction to item 8.

• Approved $320,677.50 engineering services contract for Dietz Elkhorn (East) Reconstruction Project (6-0)
• Approved first reading of ordinance amending wastewater service charges (6-0)
• Postponed second reading of public trees ordinance to August 3, 2023 (5-1)
• Approved July 6, 2023 meeting minutes with correction to item 8 (6-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting with a workshop to discuss the civic center design, presented by the interim city manager, public works director, and the architectural firm. No formal action is scheduled; the item is for discussion only.

• Workshop on civic center design with Lopez Salas Architects, Inc.
• Citizens to be heard during the forum

The City Council met to discuss the design of the proposed civic center. Council members identified potential uses for the facility and provided guidance to Lopez Salas Architects, Inc. regarding required design features.

• Held workshop on civic center design

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will hold a public hearing on proposed amendments to the Unified Development Code (UDC) Chapters 1-3 (General Provisions, Review Authority and Procedures, Applications and Permits). After the hearing, the commission will consider recommending approval of these amendments to the City Council. The commission will also review proposed amendments to Chapters 4 (Zoning Districts and Use Regulations) and 5 (Subdivision Design Standards). No formal action is expected on the latter items at this meeting.

• Public hearing on UDC amendments to Chapters 1-3
• Consideration of recommending approval of UDC Chapters 1-3 amendments to City Council
• Review of UDC Chapter 4: Zoning Districts and Use Regulations
• Review of UDC Chapter 5: Subdivision Design Standards
• Citizens to be heard (5-minute limit per speaker)

The Planning and Zoning Commission held a public hearing and voted 5-0 to recommend approval of proposed amendments to Unified Development Code (UDC) Chapters 1-3, authorizing advancement to the City Council. No citizen testimony was received during the hearing. The Commission also reviewed proposed amendments to Chapters 4 and 5, with a public hearing scheduled for August 10, 2023, and no formal action was taken on those chapters.

• Recommended approval of UDC Chapters 1-3 amendments (5-0)
• Authorized advancement of UDC Chapters 1-3 amendments to City Council
• Held public hearing on UDC Chapters 1-3 amendments (no citizen testimony)
• Reviewed UDC Chapters 4-5 amendments; no action taken

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will consider approving an amendment to the Chapter 377 Project Funding Agreement with the City for a civic center, and will vote on the FY 2023-24 MDD Budget. The board will also review financial reports, consider a policy reaffirmation, and discuss a webpage and grant application.

• Amendment to Chapter 377 Project Funding Agreement for civic center development
• FY 2023-24 MDD Budget approval
• Q3 FY2023 Financial and Investment Report
• Resolution reaffirming Project Evaluation Policy
• Design and content of MDD webpage and grant application

The Municipal Development District Board approved an amendment to the Chapter 377 Project Funding Agreement with the City, increasing the grant from $600,000 to $1.2 million and extending the agreement by three years. The Board also approved the FY 2023-24 budget reflecting the increased committed funds. Both items passed unanimously 6-0.

• Approved amendment to Chapter 377 Project Funding Agreement for civic center, increasing grant to $1.2M (6-0)
• Approved FY 2023-24 MDD Budget including increased committed funds (6-0)
• Approved consent agenda including April 12, 2023 minutes and Project Evaluation Policy reaffirmation (consensus)

City Council Regular Meeting

The City Council will consider an ordinance to update tree and shrub definitions and authority. They will also discuss a funding agreement amendment for a Civic Center and hold a budget workshop for several departments.

• First reading of ordinance amending Chapter 1 regarding Trees and Shrubs
• Resolution for Civic Center development funding agreement amendment
• FY 2023-24 General Fund Department Budget Workshop
• Executive session regarding groundwater rights and litigation
• Executive session regarding real property for water and wastewater improvements

The City Council approved the consent agenda, including meeting minutes, and passed a first reading of an ordinance updating tree definitions and public tree authority. They also approved a resolution authorizing an amendment to the Chapter 377 Project Funding Agreement with the Municipal Development District for the civic center. The council set the Q3 Town Hall topics for August 29, 2023, and held a budget workshop for several departments.

• Approved consent agenda including June 15 and June 23 meeting minutes (7-0)
• Approved first reading of tree ordinance updating definitions and public tree authority (7-0)
• Approved resolution authorizing amendment to Chapter 377 funding agreement for civic center (7-0)
• Set Q3 Town Hall topics: Dietz Elkhorn Construction Project and Multimodal Connectivity on August 29, 2023 (7-0)

City Council Special Meeting

The City Council will hold a special meeting to conduct a budget workshop. The session will focus on the FY 2023-24 Strategic Action Plan led by Interim City Manager Scott Huizenga.

• FY 2023-24 Budget Workshop - Strategic Action Plan

The City Council conducted a workshop led by Interim City Manager Scott Huizenga regarding the FY 2023-24 budget and Strategic Action Plan. No formal votes or decisions were recorded during the meeting.

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider approving three professional service agreements: a fire and EMS standards of cover study, design services for a new civic center, and a high-water detection system. The council will also hold a budget workshop for the Public Works and Public Safety departments and receive updates on the Fourth of July event and UDC amendments. The meeting includes several executive session items on legal, real property, and personnel matters.

• Resolution authorizing agreement with Center for Public Safety Management, LLC for Fire and EMS Standards of Cover and Utilization Study
• Resolution authorizing agreement with Lopez Salas Architects, Inc. for Civic Center Design Services
• Resolution authorizing agreement with Safeware, Inc. for High-Water Detection System
• FY 2023-2024 General Fund Department Budget Workshop - Public Works and Public Safety
• Executive session on groundwater rights, litigation, real property, and City Manager appointment

The City Council approved three resolutions authorizing agreements: a Fire and EMS Standards of Cover and Utilization Study with the Center for Public Safety Management for $73,775; design services for a Civic Center with Lopez Salas Architects for $272,219 plus a 10% contingency, totaling $299,440.90; and a High-Water Detection System with Safeware, Inc. for $172,859.98 plus a 5% contingency, totaling $181,502.97. All votes were 6-0. The council also approved the consent agenda and held a budget workshop for Public Works and Public Safety, but no action was taken in executive session.

• Approved Fire and EMS Standards of Cover and Utilization Study with Center for Public Safety Management for $73,775 (6-0)
• Approved Civic Center design services with Lopez Salas Architects for $299,440.90 total (6-0)
• Approved High-Water Detection System with Safeware, Inc. for $181,502.97 total (6-0)
• Approved consent agenda including June 1, 2023 meeting minutes (6-0)

Planning and Zoning Commission Special Meeting

The Planning and Zoning Commission will hold a special meeting to consider and possibly recommend approval of proposed amendments to the Unified Development Code (UDC) related to Topic #1 Administration. If approved, the amendments would be presented to the City Council. The meeting includes a public forum for citizens to comment.

• Consideration of UDC amendments on Topic #1 Administration
• Possible action to recommend approval and authorize presentation to City Council
• Citizens to be heard (public comment period)

The Planning and Zoning Commission voted 5-0 to approve amendments to the Unified Development Code related to administration. This approval authorizes the presentation of these changes to the City Council, pending any final revisions by Legal Counsel regarding 2023 legislative changes.

• Approved UDC administration amendments (5-0)
• Authorized presentation of UDC amendments to City Council

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider approving a new wastewater service rate structure and co-sponsoring a 4th of July parade with the homeowners' association. The consent agenda includes approval of a 53-lot residential plat for Stone Creek Ranch Unit 2C and a mutual aid agreement for emergencies. The council will also discuss terminating the local disaster declaration and receive a strategic communications update. Several items will be discussed in closed session, including litigation and real property for water/wastewater improvements.

• Final plat for Stone Creek Ranch Unit 2C: 65.894 acres, 53 single-family lots, near Rolling Acres Trail and Ammann Road
• Resolution to sign updated Regional Mutual Aid Agreement with Alamo Area Council of Governments entities
• Consideration of wastewater service rates and fees structure
• Co-sponsorship of 4th of July Parade with Fair Oaks Ranch HOA, including street closures and MOU
• Termination of local disaster declaration

City Council adopted a new wastewater rate structure and terminated the local disaster declaration. The council also approved a final plat for a 53-lot residential development and postponed co-sponsoring a 4th of July parade.

• Approved wastewater service rates and fees via Scenario 2 of the Utility Rate Study (6-0)
• Approved final plat for Stone Creek Ranch Unit 2C (53 single-family lots) (6-0)
• Terminated the declaration of local disaster effective June 1, 2023 (6-0)
• Postponed indefinitely co-sponsorship of 4th of July 2023 parade with FORHA (6-0)
• Authorized updated Regional Mutual Aid Agreement for emergency assistance (6-0)
• Authorized Mayor and Interim City Manager to draft letter regarding water and wastewater system improvement locations (6-0)
• Approved May 12 and May 18, 2023 meeting minutes (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several consent agenda items, including second readings of ordinances updating the drought contingency plan and establishing stop signs in Setterfeld Estates. They will also consider authorizing a construction agreement for the Enchanted Park cul-de-sac reconstruction, co-sponsoring a 4th of July parade, and discussing disaster-related requirements. The meeting includes an executive session on legal and real property matters.

• Second reading of ordinance amending drought contingency plan and water surcharge fees
• Second reading of ordinance establishing stop signs in Setterfeld Estates Subdivision
• Consideration of construction agreement for Enchanted Park cul-de-sac reconstruction
• Resolution to co-sponsor 4th of July Parade with Fair Oaks Ranch HOA and authorize street closures
• Executive session on ground water rights, litigation, and real property for water/wastewater improvements

The City Council approved a construction agreement for Enchanted Park cul-de-sac reconstruction totaling $53,568.45 and elected Laura Koerner as Mayor Pro Tem. A resolution to co-sponsor a 4th of July parade with the Homeowners' Association was postponed to a future meeting. The council also passed a consent agenda that included drought contingency plan updates and new stop signs in Setterfeld Estates.

• Approved $53,568.45 construction agreement for Enchanted Park cul-de-sac (5-0)
• Elected Laura Koerner as Mayor Pro Tem (5-0)
• Postponed 4th of July parade co-sponsorship resolution (5-0)
• Approved drought contingency plan ordinance updates (5-0)
• Approved stop signs in Setterfeld Estates Subdivision (5-0)
• Approved swearing-in of Council Members Rhoden and Muenchow
• Approved absence of Mayor Maxton from May 4 meeting (5-0)
• Approved absence of Council Members Elizondo, Stroup, and Rhoden from specified meetings (5-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting primarily to canvass the results of the May 6, 2023 general election. The agenda includes a resolution to approve the election results, along with routine opening procedures and a public comment period. No other substantive items are listed.

• Resolution canvassing May 6, 2023 general election results
• Public comment period (5-minute limit per speaker)
• Roll call and pledge of allegiance

The City Council held a special meeting to canvass the results of the May 6, 2023 General Election. A resolution declaring the election returns was approved unanimously. No other substantive decisions were made.

• Approved resolution canvassing May 6, 2023 election results (5-0)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider recommending approval of a final plat for Stone Creek Ranch Unit 2C, a 65.894-acre tract zoned R2, proposing 53 single-family lots. They will also discuss prioritizing topics for Unified Development Code amendments and receive a report on the withdrawal of the Heritage Tree Plan and Preliminary Plat for Botanica Fair Oaks. The meeting includes routine consent agenda items and a citizens forum.

• Final Plat request from Green Land Ventures Ltd. for Stone Creek Ranch Unit 2C, 65.894 acres, 53 single-family lots, near Rolling Acres Trail and Ammann Road
• Workshop on identification and prioritization of topics for Unified Development Code amendments
• Withdrawal of Heritage Tree Plan and Preliminary Plat for Botanica Fair Oaks
• Approval of April 13, 2023 meeting minutes

The Planning and Zoning Commission recommended approval of the Final Plat for Stone Creek Ranch Unit 2C, a 65.894-acre tract zoned R2 with 53 single-family lots, subject to three conditions. The commission also approved the April 13, 2023 meeting minutes. The Heritage Tree Plan and Preliminary Plat for Botanica Fair Oaks were withdrawn by the applicant. A workshop was held to prioritize topics for Unified Development Code amendments.

• Approved April 13, 2023 meeting minutes (4-0)
• Recommended approval of Stone Creek Ranch Unit 2C Final Plat with conditions (4-0)
• Noted withdrawal of Heritage Tree Plan and Preliminary Plat for Botanica Fair Oaks

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with public comment, consent agenda items, and several discussion items. Key actions include a first reading of an ordinance updating the drought contingency plan and water surcharge fees, and consideration of a concept plan for a multi-unit residential community on about 19.8 acres near Dietz Elkhorn and Ralph Fair roads. The council will also discuss the local disaster declaration, a five-year financial plan, and a quarterly financial update, followed by executive sessions on legal and real estate matters.

• First reading of ordinance amending Chapter 13 Utilities, Drought Contingency Plan, and Appendix A fee schedule for drought surcharge rates
• Concept plan for multi-unit residential community on 19.8 acres (Urbanist Inc. for Brenda and Mark Minahan) near Dietz Elkhorn and Ralph Fair roads
• Discussion on requirements/expenditures associated with the Local Disaster
• FY 2024-28 Five-Year Financial Plan workshop
• Quarterly Financial Update for quarter ended March 31, 2023

The City Council approved the first reading of an ordinance updating the drought contingency plan, including new definitions, initiation/termination criteria, and an appeal process, along with amended drought surcharge rates. The council also approved a concept plan for a multi-unit residential community on 19.8 acres with conditions. No other substantive decisions were made; the meeting included a workshop on the five-year financial plan and staff reports.

• Approved first reading of drought contingency ordinance update (4-0)
• Approved concept plan for multi-unit residential community on 19.8 acres with conditions (4-0)
• Approved consent agenda including meeting minutes and absence approval (unanimous)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including first readings of ordinances on tree definitions and stop signs in Setterfeld Estates, authorization for street maintenance construction agreements, and formation of an Emergency Operations Center committee. The council will also discuss the Unified Development Code, Comprehensive Plan, and five-year financial plan. Executive session will address legal matters, real property, and City Manager personnel issues.

• First reading of ordinance amending Chapter 1.07 'Trees And Shrubs' to update definitions and public tree responsibility
• Authorize City Manager to execute construction agreements for Annual Street Maintenance Program
• First reading of ordinance establishing stop signs in Setterfeld Estates Subdivision
• Form committee to prepare Emergency Operations Center manual
• Executive session on City Manager resignation and vacancy process

The City Council approved the resignation of City Manager Tobin Maples, waived the 90-day notice, and set his separation date for April 21, 2023. Scott Huizenga was appointed Interim City Manager effective that date with a salary of $178,464, a 200-hour annual leave carryover, a six-month term, and a $600/month automobile allowance. The council also authorized $817,047.03 in street maintenance contracts, approved a stop sign ordinance for Setterfeld Estates, and authorized additional funding for disaster response.

• Appointed Scott Huizenga as Interim City Manager (5-0)
• Approved resignation of City Manager Tobin Maples with waived notice (5-0)
• Authorized $817,047.03 in street maintenance contracts (5-0)
• Approved first reading of stop sign ordinance for Setterfeld Estates (5-0)
• Authorized additional $116,791.06 for CTC Disaster Response (5-0)
• Formed committee to prepare Emergency Operations Center manual (5-0)
• Approved consent agenda including meeting minutes (5-0)
• Deferred FY 2024-28 financial plan to May 4 agenda (5-0)

City Council Special Meeting - Wastewater Town Hall

The Fair Oaks Ranch City Council is holding a special meeting as a wastewater town hall. The agenda includes a presentation on wastewater by the Director of Public Works, comments on the response to Winter Storm, and breakout stations on wastewater treatment plant expansion, current operations and capital improvement projects, and emergency response and disaster recovery. No formal decisions are scheduled; the meeting is for public information and discussion.

• Wastewater presentation by Grant Watanabe, P.E., Director of Public Works & Engineering
• Comments on response to Winter Storm by Mayor Gregory C. Maxton
• Breakout station: Wastewater Treatment Plant Expansion
• Breakout station: Current Operations & Wastewater Capital Improvement Projects (CIP)
• Breakout station: Emergency Response & Disaster Recovery

The City Council held a special meeting as a wastewater town hall, featuring a presentation by the Director of Public Works and an overview of the winter storm response. Residents provided input, including a concern about odors from the treatment plant. No formal decisions or votes were made during the meeting.

• No formal decisions or votes were recorded at the special meeting

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider several items related to the proposed Botanica multi-unit residential community on approximately 19.8 acres zoned Mixed Use Village District, located northeast of Dietz Elkhorn Road and Ralph Fair Road. Actions include recommending approval of a Heritage Plan extension, a Heritage Plan, a Concept Plan, and a Preliminary Plat extension and approval. The agenda also includes routine consent items and a public comment period.

• Heritage Plan extension request for Botanica (19.8 acres, MU zoned)
• Heritage Plan consideration for Botanica
• Concept Plan request for Botanica
• Preliminary Plat extension request for Botanica
• Preliminary Plat approval recommendation for Botanica

The Planning and Zoning Commission unanimously recommended approval of the Botanica multi-unit residential community's Concept Plan with conditions, and approved extensions for the Heritage Plan and Preliminary Plat. The Heritage Plan and Preliminary Plat themselves were not considered due to the approved extensions.

• Approved consent agenda including March 9, 2023 minutes (6-0)
• Recommended approval of Heritage Plan extension for Botanica (6-0)
• Recommended approval of Concept Plan for Botanica with conditions (6-0)
• Recommended approval of Preliminary Plat extension for Botanica (6-0)

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will hold a regular meeting to elect officers for FY 2022/2023, consider a resolution repealing Resolution 2013-01 and ratifying amendments to the Financial Management Policy, and receive reports on finances, the Civic Center project, and subcommittees. The meeting is open to the public with a citizens forum.

• Election of MDD Officers for Fiscal Year 2022/2023
• Resolution repealing Resolution 2013-01 and ratifying amendments to MDD Financial Management Policy
• Financial & Investment Report for Quarter Ended March 31, 2023
• Fair Oaks Ranch Civic Center Project status update
• Subcommittee reports on Marketing and Project Opportunities, and Small Scope/Small-Dollar

The Municipal Development District Board approved the consent agenda and unanimously re-elected Laura Koerner as President, Nicholas DiCianni as Vice President, Rachelle Garcia as Secretary, and Mike Lovelace as Treasurer for FY 2022/2023. A resolution repealing Resolution 2013-01 was noted as already approved in October 2022, so no action was taken. The board received reports on investments, the civic center project, and subcommittees, and discussed developing an application form and webpage update.

• Approved consent agenda including January 11, 2023 minutes (7-0)
• Elected officers for FY 2022/2023: President Laura Koerner, Vice President Nicholas DiCianni, Secretary Rachelle Garcia, Treasurer Mike Lovelace (7-0)
• No action on repealing Resolution 2013-01; already approved October 2022

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including a concept plan for a multi-unit residential community on 19.8 acres, a wastewater treatment plant expansion phasing alternative, and a resolution to designate Frost Bank as the city's depository. The council will also consider authorizing up to $90,000 for on-call building inspector and plan review services, and discuss the local disaster declaration, budget calendar, and drought contingency plan amendments. The meeting includes recognition of an employee of the quarter and new hires, and will convene into executive session for legal and real property discussions.

• Concept plan for multi-unit residential community on 19.8 acres zoned Mixed Use Village District (MU), near Dietz Elkhorn Road & Ralph Fair Road
• Resolution designating Frost Bank as city depository for safekeeping of securities
• Authorize City Manager to spend up to $90,000 on on-call Building Inspector and Plan Review Services
• Phasing alternative for expansion of existing Wastewater Treatment Plant
• Discussion of requirements/expenditures associated with Local Disaster

City Council approved a multi-phase alternative for expanding the Wastewater Treatment Plant and authorized $90,000 for on-call building inspector and plan review services. The Council also designated Frost Bank as a depository for securities and granted a time extension for a residential concept plan.

• Approved multi-phase alternative for Wastewater Treatment Plant expansion (6-0)
• Authorized up to $90,000 for on-call Building Inspector and Plan Review Services (6-0)
• Approved resolution designating Frost Bank as a depository for safekeeping of securities (6-0)
• Approved time extension for Urbanist Inc. residential concept plan on 19.8 acres (6-0)
• Approved March 16, 2023, meeting minutes (6-0)

Special City Council Meeting

The Fair Oaks Ranch City Council is holding a special meeting to consider and possibly award a bid for brush removal services and authorize the City Manager to execute an agreement with the selected bidder. The agenda contains only this one action item, along with routine opening and public comment procedures.

• Consideration and possible action awarding a bid for brush removal service
• Authorizing the City Manager to execute an agreement with the awardee

The City Council voted 5-0 to authorize the City Manager to sign an agreement with CTC Disaster Recovery Response, Inc. for brush removal services at a rate of $7.88 per cubic yard, based on an estimated 25,333 cubic yards, with a total not to exceed $219,958.24 including a 10% contingency. The meeting was a special called session with no public comments.

• Awarded brush removal service bid to CTC Disaster Recovery Response, Inc. (5-0)
• Authorized City Manager to execute agreement at $7.88/cubic yard
• Set total contract cap at $219,958.24 including 10% contingency

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with consent agenda items including approval of minutes, budget amendment for ice storm debris removal, and cloud service agreements. They will also discuss the FY2021-2022 audit, July 4th celebration agreements, and Q2 Town Hall planning. The meeting includes a workshop on drainage projects and planning tools, and an executive session on legal, real estate, and personnel matters.

• Confirmation of emergency ordinance amending FY2022-23 budget for ice storm debris removal
• Authorize agreements for water meter reads migration to Sensus cloud services
• Authorize agreements for Microsoft 365 cloud services
• Consideration of FY2021-2022 Audit
• Authorize City Manager to negotiate July 4th Celebration agreements

City Council authorized expenditures for water meter and Microsoft 365 cloud services and approved a budget for the July 4th celebration. The council also accepted the FY 2021-2022 audit and scheduled a town hall for April 18, 2023.

• Confirmed emergency budget amendment for ice storm debris removal (7-0)
• Approved $85,884.34 for Sensus cloud services water meter migration (7-0)
• Approved $129,898.04 for Microsoft 365 cloud services (7-0)
• Accepted Fiscal Year 2021-2022 annual audit (7-0)
• Authorized up to $35,000 for July 4th Celebration fireworks and laser show (6-1)
• Scheduled April 18 town hall focusing on Wastewater Treatment Plant and Disaster Response (7-0)
• Approved March 2, 2023 meeting minutes (7-0)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider a concept plan for a multi-unit residential community on 19.8 acres zoned Mixed Use Village District, and will discuss recommending amendments to the Unified Development Code to City Council. The meeting also includes approval of previous minutes and a public comment period.

• Concept plan for multi-unit residential community on 19.8 acres (Mixed Use Village District) near Dietz Elkhorn and Ralph Fair roads
• Proposed Unified Development Code amendments for recommendation to City Council
• Approval of February 9, 2023 meeting minutes

The Planning and Zoning Commission recommended approval of amendments to the City of Fair Oaks Ranch Unified Development Code for City Council consideration, subject to specific conditions regarding sign provisions, section 2.31 bi, and golf cart parking. The commission also granted an extension to April 13, 2023, for a concept plan regarding a proposed 19.8-acre multi-unit residential project. Additionally, the commission approved the previous meeting's minutes.

• Recommended approval of Unified Development Code amendments with conditions to City Council (6-0)
• Approved time extension to April 13, 2023, for 19.8-acre mixed-use concept plan by Urbanist Inc. (6-0)
• Approved February 9, 2023 regular meeting minutes (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including approving an emergency ordinance to amend the FY 2022-2023 budget for ice storm debris removal costs, and a law enforcement agreement with The Fountains Homeowners Association. The agenda also includes presentations, consent agenda items, and workshops on financial planning and IT migrations. The meeting will conclude with executive sessions on legal, real property, and personnel matters.

• Emergency ordinance amending FY 2022-2023 budget for ice storm debris removal costs
• Law Enforcement & Patrol Agreement between City and The Fountains Homeowners Association
• Resolution authorizing participation in national opioid settlement
• Agreement with Laser Spectacles, Inc for July 4th laser show
• Discussion on Gateway Features construction at city entrances

The City Council approved an emergency ordinance amending the FY 2022-2023 budget for debris removal costs from a recent ice storm, with a 7-0 vote. The council also approved a police services agreement with The Fountains Homeowners Association and tabled a proposal for a laser show at the July 4th celebration. Several other items were approved on the consent agenda, including meeting minutes and a resolution for opioid settlement participation.

• Approved emergency budget amendment for ice storm debris removal (7-0)
• Approved Law Enforcement & Patrol Agreement with The Fountains HOA (7-0)
• Tabled Laser Spectacles laser show agreement for July 4th (7-0)
• Approved consent agenda including meeting minutes and opioid settlement resolution (7-0)
• Directed Branding Committee and staff to pursue Gateway Features design and costs (7-0)

Capital Improvements Advisory Committee (CIAC) Meeting

The Capital Improvements Advisory Committee is meeting to review capital improvement projects, including waterline replacements and wastewater treatment plant improvements, and to discuss updates on impact fee capital projects. The committee will also review land use assumptions and consider recommendations for a semi-annual report to City Council. The agenda includes routine consent items and project updates, with no final decisions expected on the projects themselves.

• Review of Wastewater Treatment Plant Solids Handling Improvements (not an impact fee project)
• Review of Balcones Creek Waterline Project (not an impact fee project)
• Review of Willow Wind/Red Bud Hill/Rolling Acres Trail Waterline Replacement (not an impact fee project)
• Update on Capital Improvement Projects Summary with water and wastewater CIP maps
• Review of Land Use Assumptions update covering August 1, 2022 through January 31, 2023

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to consider approving a resolution that continues the Mayor's February 17, 2023 Local Disaster Declaration, and to discuss any requirements or expenditures related to the disaster. The meeting is open to the public and includes a citizen forum.

• Resolution to continue the Mayor's February 17, 2023 Local Disaster Declaration
• Discussion of requirements or expenditures associated with the Local Disaster

The City Council voted 6-0 to approve a resolution continuing the Mayor's February 17, 2023, Local Disaster Declaration. They also voted 6-0 to authorize the City Manager to sign a contract not to exceed $300,000 for debris removal from the unallocated general fund, with the vendor chosen by staff. The meeting included presentations from Texas Division of Emergency Management officials and the city's procurement manager on brush removal bids.

• Approved resolution continuing the February 17, 2023, Local Disaster Declaration (6-0)
• Authorized City Manager to sign debris removal contract up to $300,000 from unallocated general fund (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with a consent agenda, including approval of minutes and a grant resolution for bullet-resistant shields. The main action item is a proposed one-time residential brush pickup and disposal service related to the February ice storm. The meeting also includes workshops on a wastewater treatment plant study, reaching a population of 10,000, and the 4th of July celebration, plus financial reports and executive sessions on legal, real property, and personnel matters.

• One-time residential brush pickup and disposal service related to February ice storm
• Resolution for bullet-resistant shield grant program with Office of the Governor
• Wastewater Treatment Plant Study workshop
• Discussion on statutory provisions for reaching 10,000 population
• Quarterly investment and financial reports for quarter ended Dec 31, 2022

The City Council approved the consent agenda, which included minutes from prior meetings and a resolution authorizing the City Manager to execute documents for a bullet-resistant shield grant program. No other formal decisions were made; discussion items on brush pickup, wastewater study, and other topics were informational or deferred.

• Approved consent agenda including Jan 24 and Feb 2 meeting minutes (5-0)
• Approved resolution for bullet-resistant shield grant program and authorized City Manager to execute documents (5-0)

City Council & Planning and Zoning Commission Special Meeting - CANCELED

This special joint meeting of the Fair Oaks Ranch City Council and Planning and Zoning Commission was canceled. The agenda had included a public hearing on a rezoning request for 29243 Enchanted Glen, but no action was taken because the meeting did not occur.

• Rezoning No. 2023-02-09: request to change 29243 Enchanted Glen from Residential Three (R3) to Community Facilities (CF)
• Applicants: Lauren Tijerina and Daniel Tijerina
• Meeting location: Public Safety Training Room, 7286 Dietz Elkhorn, Fair Oaks Ranch

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will consider a rezoning request for 29243 Enchanted Glen from Residential Three (R3) to Community Facilities (CF), recommend approval of an updated tree preservation plan for Front Gate Unit 6, and review proposed amendments to the Unified Development Code. The meeting also includes approval of prior meeting minutes and a public comment period.

• Rezoning request by Lauren and Daniel Tijerina for 29243 Enchanted Glen from R3 to CF
• Updated Tree Preservation Plan for Front Gate Unit 6
• Proposed Unified Development Code amendments for City Council presentation
• Approval of October 13, 2022 P&Z meeting minutes

The Planning and Zoning Commission approved the consent agenda including past meeting minutes and recommended approval of the Front Gate Unit 6 Updated Tree Preservation Plan. A rezoning request for 29243 Enchanted Glen was withdrawn by the applicants, requiring no action. Staff also presented proposed Unified Development Code amendments for future review.

• Approved October 13, 2022 special and regular meeting minutes (7-0)
• Recommended approval of the Front Gate Unit 6 Updated Tree Preservation Plan (7-0)
• Noted withdrawal of rezoning request for 29243 Enchanted Glen (no action taken)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including ratifying a Building Inspector Services Agreement and considering pursuing state relief for disabled veteran property tax exemptions. The agenda also includes workshops on tree preservation and transportation, as well as reports on the State of the City event and the Police Department's 2022 annual report. The council will also convene in executive session to discuss legal matters, including groundwater rights and litigation.

• Ratification of Building Inspector Services Agreement
• Discussion on pursuing disabled veteran exemption relief under Local Government Code 140.011
• Tree Preservation Workshop
• Transportation Town Hall Workshop
• Police Department 2022 Annual Report

The City Council approved the consent agenda, which included a resolution ordering a May 6, 2023 general election for Council Member Places 2 and 6 and a joint election agreement with Kendall County. The Council also ratified the City Manager's execution of a Building Inspector Services Agreement with Jim Earl IV and voted to pursue state relief for disabled veteran exemptions. No action was taken after executive session.

• Approved consent agenda including election resolution and joint election agreement (6-0)
• Ratified Building Inspector Services Agreement with Jim Earl IV (6-0)
• Approved pursuing state relief for disabled veteran exemptions under Local Government Code 140.011 (6-0)

City Council Special Meeting - Transportation Town Hall

The Fair Oaks Ranch City Council is holding a special meeting as a transportation town hall. The agenda includes a TxDOT presentation and breakout stations covering local TxDOT projects, the city's Master Transportation Plan, roadway capital improvements, and trail impacts. No formal decisions or votes are scheduled; the meeting is for information and public input.

• TxDOT presentation on local projects
• Breakout station on Master Transportation Plan, Policies & Issues
• Breakout station on Roadway Capital Improvement and Maintenance Program
• Breakout station on trail impacts by Fair Oaks Ranch Homeowners Association
• Citizens to be heard (5-minute limit per speaker)

The City Council held a special meeting as a transportation town hall, featuring a TxDOT presentation on local initiatives including the 3351 Bridge improvements, followed by breakout stations. No formal decisions or votes were made; the meeting was informational only.

• No formal decisions or votes taken at the meeting

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including taking a resolution about fund balance appropriations off the table, accepting a grant for ballistic shields for the police department, and receiving updates on the Civic Center and Post Oak Trail projects. The council will also enter executive session to discuss legal matters, real property, and the city manager's performance.

• Resolution to allocate general fund balance and carry forward appropriations to FY 2022-23
• Grant from Office of the Governor for ballistic shields for police
• Executive session on ground water rights and lawsuit Case No. 22-090-451
• Executive session on real property for water/wastewater improvements
• Executive session on City Manager Tobin Maples' performance

City Council accepted a grant from the Office of the Governor to purchase police equipment. The Council also authorized the Finance Director to carry forward continuing appropriations for capital projects and contractual commitments.

• Approved $61,750 grant for Police Department ballistic shields (6-0)
• Approved Resolution authorizing Finance Director to carry forward continuing appropriations (6-0)
• Approved January 5, 2023 meeting minutes (6-0)

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will hold a regular meeting to consider approving participation in the Texas CLASS investment pool and the FY2021-22 audit report. They will also receive reports on the quarterly financials, the Civic Center project, and subcommittee activities.

• Resolution to participate in Texas CLASS investment pool
• Approval of MDD Audit Report (FY 2021-22)
• Quarterly Financial & Investment Report - Q1 FY2023
• Fair Oaks Ranch Civic Center Project status update
• Approval of October 12, 2022 meeting minutes

The Fair Oaks Ranch Municipal Development District approved its FY 2021-22 audit report, which received an unqualified (clean) opinion. The board also approved a resolution to participate in the Texas CLASS Investment Pool and set dates for upcoming quarterly meetings. No other substantive decisions were made.

• Approved FY 2021-22 audit report (5-0)
• Approved resolution to participate in Texas CLASS Investment Pool (5-0)
• Set 2023 meeting dates: Apr 12, Jul 12, Oct 11 (5-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider resolutions authorizing eminent domain for pipeline easements, an easement reimbursement agreement with Urbanist, Inc., and a TxDOT right-of-way funding agreement for the FM3351 Cibolo Creek project. They will also allocate FY 2021-22 fund balances and discuss the 2023 city election. The agenda includes a closed session on legal matters and real property.

• Resolution authorizing eminent domain for water/wastewater pipeline easements
• Easement Acquisition Reimbursement Agreement with Urbanist, Inc.
• TxDOT agreement for FM3351 Cibolo Creek project right-of-way funds
• Allocation of FY 2021-22 General Fund balances and carryover encumbrances
• Executive session on ground water rights and pending litigation (Caldarola vs. City)

The City Council approved resolutions authorizing eminent domain for pipeline easements, an easement acquisition reimbursement agreement with Urbanist, Inc., and a TxDOT right-of-way funds agreement for the FM3351 Cibolo Creek project. A resolution on General Fund balance allocations was tabled to the next meeting after proposed amendments. The meeting also included informational updates on the 2023 election, hazardous waste event, and community announcements.

• Approved resolution authorizing eminent domain for pipeline easements (7-0)
• Approved resolution authorizing Easement Acquisition Reimbursement Agreement with Urbanist, Inc. (7-0)
• Approved resolution authorizing TxDOT right-of-way funds agreement for FM3351 Cibolo Creek project (7-0)
• Tabled resolution on General Fund balance allocations and carryover appropriations (6-0)