fairoaksranch-tx public meetings in 2022

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with routine consent items, including extending the retention period for meeting recordings and reappointing a board member. They will also consider declaring city property surplus and accepting a private donation to the police department. The agenda includes workshops on strategic communications, a transportation town hall, and the city manager's evaluation, followed by an executive session on legal and real estate matters.

• Ordinance to extend retention of audiovisual recordings from 90 days to 6 years (second reading)
• Resolution to reappoint Bud Paulson to Kendall Appraisal District Board
• Declaring excess city property surplus and authorizing disposal
• Approving a private donation to the Police Department
• Executive session on ground water rights, Boerne Ranch Estates, and Case No. 22-090-451

The City Council approved the consent agenda, including minutes, an ordinance extending audiovisual recording retention to six years, and reappointing Bud Paulson to the Kendall Appraisal District Board. They also adopted the City Surplus Policy with additions to Exhibit A and accepted a $2,000 private donation for police equipment. No action was taken after executive session.

• Approved consent agenda (6-0)
• Adopted City Surplus Policy with additions to Exhibit A (6-0)
• Accepted $2,000 private donation for police equipment (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider extending the retention period for audiovisual recordings of open meetings from 90 days to six years, and will hold a second reading on an ordinance amending the Republic Services garbage franchise agreement. The council will also hear reports on transportation planning, a town hall update, and a civic center update, and will enter closed session to discuss litigation, groundwater rights, and real property for water/wastewater and TxDOT improvements.

• First reading of ordinance to extend audiovisual recording retention from 90 days to 6 years
• Second reading of ordinance amending Republic Services exclusive franchise agreement for residential garbage collection
• Closed session on litigation Case No. 22-090-451 (Vincent A. Caldarola, MD vs. City)
• Closed session on real property for water/wastewater system improvements and TxDOT FM 3351 improvements
• Recognition of Employee of the Quarter: Eloy A. Contreras III

The City Council approved the consent agenda, including minutes and a Republic Services franchise amendment, and passed the first reading of an ordinance extending audiovisual recording retention from 90 days to six years. Council also authorized the City Manager to execute settlement documents related to FM 3351 improvements after closed session. No other substantive decisions were made.

• Approved consent agenda including Nov 17 minutes and Republic Services franchise amendment (7-0)
• Approved first reading of ordinance extending audiovisual recording retention to six years (7-0)
• Authorized City Manager to execute administrative settlement documents for FM 3351 improvements (7-0)

City Council Regular Meeting

The City Council will consider several infrastructure and service items, including a waterline replacement project and wastewater plant expansion. The meeting also includes discussions on investment pool participation and a law enforcement agreement with Setterfeld Estates HOA.

• First reading of an ordinance amending the Republic Services garbage and refuse franchise agreement
• Construction agreement with G5 Utilities, LLC for the Balcones Creek Waterline Replacement Project
• Law Enforcement & Patrol Agreement with Setterfeld Estates Homeowners Association
• Wastewater Treatment Plant Site Feasibility Study capacity expansion option
• Resolution approving the 2022 Property Tax Levy Roll

The City Council approved the first reading of an ordinance amending the exclusive franchise agreement with Republic Services for residential garbage collection, and also approved resolutions to join Texas CLASS and TexPool Prime investment pools. A construction agreement for the Balcones Creek Waterline Replacement Project was authorized, and a wastewater treatment plant expansion option was selected for further study. All votes were 7-0.

• Approved consent agenda including Oct 13 and Nov 3 minutes and 2022 property tax levy roll (7-0)
• Approved first reading of Republic Services franchise amendment (7-0)
• Approved resolution to participate in Texas CLASS investment pool (7-0)
• Approved resolution to participate in TexPool Prime investment pool (7-0)
• Approved law enforcement agreement with Setterfeld Estates HOA (7-0)
• Authorized City Manager to sign G5 Utilities construction agreement up to $136,017.86 (7-0)
• Approved Option 1 for wastewater treatment plant expansion feasibility study (7-0)
• Authorized City Manager to engage litigation services from Denton, Navarro, Rocha, Bernal, & Zech (7-0)

Council and Planning & Zoning JPH - CANCELED

This meeting was canceled. The agenda had scheduled a joint public hearing for the City Council and Planning & Zoning Commission to receive testimony on a rezoning request (No. 2022-11-10) for approximately 17 acres near Old Fredericksburg Road and I-10 Frontage Road, changing from Residential Three (R3) to Mixed Use Village (MU). No formal action was planned.

• Rezoning No. 2022-11-10: 17 acres from R3 to Mixed Use Village, applicant Bright Lakes Real Estate, owner Esther Hicks
• Replat request for 1.091 acres near Dietz Elkhorn Road and FM 3351
• Meeting canceled

Planning and Zoning Commission Meeting - CANCELED

This Planning and Zoning Commission meeting was canceled. The agenda had included a rezoning request for approximately 17 acres from Residential Three (R3) to Mixed Use Village (MU), located near Old Fredericksburg Road and I-10 Frontage Road, plus an update on the Unified Development Code.

• Rezoning request by Bright Lakes Real Estate for property owner Esther Hicks: ~17 acres from R3 to MU, near Old Fredericksburg Road and I-10 Frontage Road
• Update on the City of Fair Oaks Ranch Unified Development Code
• Approval of October 13, 2022 joint public hearing minutes
• Approval of October 13, 2022 regular meeting minutes

City Council Regular Meeting

The Fair Oaks Ranch City Council is holding a regular meeting with a workshop on a wastewater treatment plant site feasibility study, updates on the new School Resource Officer program and a sales tax compliance review, and several consent agenda items including a replat. The council will also convene in executive session to discuss legal matters, including groundwater rights and a lawsuit, and potential real property purchases for water/wastewater and FM 3351 improvements.

• Replat of Lot 242, 243, and NE IRR 142.64' of Lot 267, Fair Oaks Ranch Bexar County Unit C, to create one 1.091-acre lot near Dietz Elkhorn Road and FM 3351
• Wastewater Treatment Plant Site Feasibility Study workshop
• Update on Sales Tax Compliance Review by Avenu Insights & Analytics
• Executive session on groundwater rights legal advice and Case No. 22-090-451 (Caldarola vs. City)
• Executive session on real property for water/wastewater improvements and TxDOT FM 3351 improvements

City Council approved the October 20, 2022 meeting minutes and a replat request for a 1.091-acre lot. The council also held a workshop on a wastewater treatment plant site feasibility study.

• Approved October 20, 2022 City Council Regular Meeting minutes (7-0)
• Approved Replat request for Lot 242, 243, and NE IRR 142.64’ of Lot 267 of Fair Oaks Ranch Bexar County Unit C (7-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will receive a presentation on the Boerne ISD's contribution to the Chartwell Re-Alignment Project, discuss an update on the Civic Center Project, and hold a workshop to frame the Q1 Town Hall. The agenda also includes consent approval of prior meeting minutes and several executive session items on legal and real property matters.

• Presentation of BISD contribution for Chartwell Re-Alignment Project
• Update on Civic Center Project
• Executive session on ground water rights legal advice
• Executive session on litigation Case No. 22-090-451 (Caldarola vs. City)
• Executive session on real property for water/wastewater improvements and TxDOT FM 3351

City Council approved the minutes from the October 6, 2022 meeting. Council directed staff to prepare a strategy for the Civic Center Project for a future meeting. No action was taken following an executive session regarding real property for TxDOT improvements.

• Approved October 6, 2022 City Council Regular Meeting minutes (7-0)
• Directed staff to prepare a bullet point strategy for the Civic Center Project

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will meet to select a Chairperson and Vice-Chairperson. The Commission will also consider a replat request to create a 1.091-acre lot near Dietz Elkhorn Road and FM 3351.

• Replat request by Kokopelli Development Team to create one 1.091-acre lot
• Selection of Planning and Zoning Commission Chairperson and Vice-Chairperson
• Update on the City of Fair Oaks Ranch Unified Development Code
• Approval of May 26, 2022 and July 14, 2022 meeting minutes

The Planning and Zoning Commission approved a replat request by Kokopelli Development Team to combine three lots into one 1.091-acre lot, subject to three conditions including updated tax certificate and legal descriptions. The commission also unanimously reappointed Bobbe Barnes as Chairperson and David Horwath as Vice-Chairperson for terms through October 2023. No citizens spoke during the forum.

• Approved replat of Lots 242, 243, and part of Lot 267 into one 1.091-acre lot (7-0)
• Approved consent agenda including May 26 and July 14, 2022 meeting minutes (7-0)
• Reappointed Bobbe Barnes as P&Z Chairperson until October 2023 (7-0)
• Reappointed David Horwath as P&Z Vice-Chairperson until October 2023 (7-0)

Planning and Zoning Commission Meeting JPH

The Fair Oaks Ranch City Council and Planning and Zoning Commission will hold a joint public hearing to receive testimony on a replat request for Lots 242, 243, and a portion of Lot 267 in Fair Oaks Ranch Bexar County Unit C, to create a single 1.091-acre lot near Dietz Elkhorn Road and FM 3351. The hearing includes presentations by staff and the applicant, followed by public comment and discussion, but no formal action is scheduled.

• Replat request for Lots 242, 243, and NE IRR 142.64' of Lot 267 to create one 1.091-acre lot
• Location: north-west of Dietz Elkhorn Road and FM 3351, Fair Oaks Ranch, Texas
• Joint public hearing with City Council and Planning & Zoning Commission
• Public testimony limited to five minutes per speaker
• No formal action to be taken; hearing only

The Fair Oaks Ranch City Council and Planning and Zoning Commission held a joint public hearing to receive testimony on a replat request for Lots 242, 243, and NE IRR 142.64" of Lot 267 of Fair Oaks Ranch Bexar County Unit C. After hearing presentations and public testimony, the public hearing was adjourned with no formal action taken.

• Conducted joint public hearing on replat request and variance application (no formal action taken)

Zoning Board of Adjustment (ZBOA) Meeting

The Fair Oaks Ranch Zoning Board of Adjustment will hold a public hearing and consider a variance application for a property at 28313 Leslie Pfeiffer Drive. The board will also vote on appointing a chairperson and vice-chairperson, and discuss changing the standing meeting dates. The agenda includes routine consent items and a citizens forum.

• Public hearing and possible action on Variance Application No. ZBOA 2022-10-12 for 28313 Leslie Pfeiffer Drive
• Consideration and possible action appointing a Chairperson and Vice-Chairperson
• Consideration and possible action regarding changing the standing ZBOA meeting dates
• Approval of July 27, 2022 Special meeting minutes

The Zoning Board of Adjustment approved two variances and denied one for a property at 28313 Leslie Pfeiffer Drive, with conditions including an 8-foot landscaping screen. The board also reappointed Michael Rey as chairperson and Jonathan Lisenby as vice-chairperson, and changed future meeting dates to the third Wednesday of each month at 6:30 PM.

• Denied Variance #2 for 28313 Leslie Pfeiffer Drive (5-0)
• Granted Variance #3 for 28313 Leslie Pfeiffer Drive with conditions (5-0)
• Granted Variance #1 for 28313 Leslie Pfeiffer Drive with conditions (5-0)
• Appointed Michael Rey as ZBOA Chairperson (5-0)
• Appointed Jonathan Lisenby as ZBOA Vice-Chairperson (5-0)
• Changed standing ZBOA meetings to 3rd Wednesday monthly at 6:30 PM (5-0)

Municipal Development District Meeting

The Municipal Development District will review financial updates and subcommittee reports. The Board will consider authorizing an auditing services agreement and amending the MDD Financial Management Policy regarding grant award disbursements.

• Professional Services Agreement for Auditing Services with ABIP, P.C.
• Amendment to MDD Financial Management Policy regarding Grant Award Disbursements
• Fair Oaks Ranch Civic Center Project status update
• Q4 FY 2022 Financial Update and Investment Report

The Municipal Development District Board authorized a professional services agreement for auditing and amended its Financial Management Policy. The policy change establishes specific requirements and voting thresholds for the disbursement and advance funding of grant awards.

• Approved July 13, 2022 meeting minutes (6-0)
• Authorized Professional Services Agreement with ABIP, P.C. for FY 2021-2022 audit at $4,300 plus expenses (6-0)
• Approved amendment to Financial Management Policy adding Subsection G regarding Grant Award Disbursements (6-0)

City Council Regular Meeting

The City Council will meet to discuss groundwater rights and a pending legal case involving Vincent A. Caldarola, MD. The Council will also deliberate in closed session regarding real property for potential water and wastewater system improvements.

• Purchase of audio and video equipment for the Municipal Court using Court Technology Funds
• Presentation of a 15-Year Service Award to Lieutenant John Ojeda
• Capital Improvements Advisory Committee (CIAC) Semiannual Report
• Executive session regarding groundwater rights and Case No. 22-090-451
• Executive session regarding real property for water and wastewater system improvements

City Council approved several administrative resolutions, including updates to the Capital Improvements Advisory Committee's rules of procedure. The council also authorized the purchase of audio and video equipment for the Municipal Court using the Court Technology Fund.

• Approved September 15 and September 22 meeting minutes (7-0)
• Approved resolution amending authorized representatives to TexPool investment pool (7-0)
• Approved resolution amending Rules of Procedure for Capital Improvements Advisory Committee with one revision (7-0)
• Approved use of Court Technology Fund for Municipal Court audio and video equipment (7-0)
• Approved Council Member Bliss's absence on September 15, 2022 (7-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to take final action on the city's budget for fiscal year 2022-23 and to levy the property tax rate of 32.19 cents per $100 valuation. They will also consider ratifying that tax rate and appointing a member to the Board of Appeals. The meeting includes a public forum for citizen comments.

• Second reading of ordinance adopting FY 2022-23 budget (Oct 1, 2022 – Sep 30, 2023)
• Second reading of ordinance levying property tax rate of 32.19 cents per $100 taxable valuation for tax year 2022
• Resolution ratifying the property tax rate for the FY 2022-23 General Fund and Debt Service Fund budgets
• Resolution to appoint a member to fill the Alternate Place on the Board of Appeals

City Council approved the budget for the fiscal year beginning October 1, 2022. The council also adopted a property tax rate of 32.91 cents per $100 taxable valuation and appointed a member to the Board of Appeals.

• Approved 2022-23 Fiscal Year Budget Ordinance (4-2)
• Approved property tax rate of 32.91 cents per $100 taxable valuation (4-2)
• Approved Resolution ratifying property tax rate in FY 2022-23 budgets (4-2)
• Appointed John Wall to the Alternate Place on the Board of Appeals (6-0)

City Council Regular Meeting

The City Council will conduct a public hearing regarding the proposed budget and tax rate for the fiscal year beginning October 1, 2022. The meeting also includes consideration of the first reading of the budget ordinance and an ordinance to levy ad valorem taxes.

• Public hearing on Fiscal Year 2022-2023 Proposed Budget and Tax Rate
• First reading of Ordinance adopting the City budget for FY 2022-2023
• Ordinance levying ad valorem taxes for FY 2022-2023
• Adoption of the FY 2022-23 Pay Schedule for General Government and Police Employees
• Appointments to the Board of Appeals, CIAC, MDD, and Zoning Board of Adjustment

City Council approved the 2022-23 Fiscal Year Budget and a property tax rate of 32.91 cents per $100 taxable valuation. The council also approved a 3.2% pay adjustment for general government and police employees and reaffirmed several board appointments.

• Approved 3.2% across-the-board pay adjustment for General Government and Police Employees (5-1)
• Approved 2022-23 Fiscal Year Budget Ordinance (5-1)
• Approved property tax rate of 32.91 cents per $100 taxable valuation, a 1.01% increase (5-1)
• Moved $365,286 from Ammann Road Reconstruction design funds to Unallocated Fund (6-0)
• Reaffirmed Jenks Boston to Place 2 on the Board of Appeals (6-0)
• Reaffirmed Dana Green, Paul Mebane, and Marcus Garcia to the Capital Improvements Advisory Committee (6-0)
• Reaffirmed Roy Elizondo, Laura Koerner, Nicholas DiCianni, and Mike Lovelace to the Municipal Development District Board (6-0)
• Appointed/reaffirmed five members to the Zoning Board of Adjustment (5-0)

Zoning Board of Adjustment (ZBOA) Meeting - CANCELED

The scheduled meeting for the Fair Oaks Ranch Zoning Board of Adjustment was canceled. The agenda originally included a public hearing and discussion regarding a variance application for 28313 Leslie Pfeiffer Drive.

• Variance Application No. ZBOA 2022-09-14 for 28313 Leslie Pfeiffer Drive
• Election of an Acting Zoning Board of Adjustment Chairperson

Capital Improvements Advisory Committee (CIAC) Meeting

The Capital Improvements Advisory Committee (CIAC) will review semiannual reports, updates on capital improvement projects, and land use assumptions. They will also consider amendments to their rules of procedure and make recommendations to City Council. The meeting includes routine consent agenda items and public comment.

• Approval of March 9, 2022 meeting minutes
• Semiannual Report from March 2022
• Wastewater Treatment Plant Solids Handling Improvements update
• Water and Wastewater CIP summaries with maps
• Consideration of amendments to CIAC Rules of Procedure

The committee approved amendments to its Rules of Procedure regarding administrative roles. Members also agreed on recommendations for the semi-annual report to City Council, including maintaining current impact fees.

• Approved March 9, 2022 meeting minutes (6-0)
• Recommended approval of amended Capital Improvements Advisory Committee Rules of Procedure (8-0)
• Agreed to recommend to Council that no changes are needed for current Impact Fees
• Agreed to recommend that the Wastewater and Water Master Plans be reviewed during the FY2023-24 budget year

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider several items, including final approval of speed limit and stop sign ordinances for two subdivisions, a first reading of an amendment to the Republic Services garbage collection franchise agreement, and a resolution for a TxDOT highway safety project. They will also discuss cost of living adjustments, the FY 2022-23 budget, and enter closed session for legal, real estate, and personnel matters.

• Second reading of ordinance adding 25 mph speed limits and stop signs in Front Gate Subdivision
• Second reading of ordinance adding 25 mph speed limits and stop signs in Elkhorn Ridge Subdivision
• First reading of ordinance amending exclusive franchise agreement with Republic Services for residential garbage collection
• Resolution authorizing Advance Funding Agreement with TxDOT for Highway Safety Improvement Program project
• Interlocal Agreement with City of Boerne for Animal Services FY 2022-2023

Council approved new speed limits and stop signs for the Front Gate and Elkhorn Ridge subdivisions. The board also authorized a TxDOT funding agreement for highway safety and several interlocal agreements for purchasing and animal services.

• Approved 25 mph speed limits and stop signs in Front Gate Subdivision (5-0)
• Approved 25 mph speed limits and stop signs in Elkhorn Ridge Subdivision (5-0)
• Approved TxDOT Advance Funding Agreement for Highway Safety Improvement Program (5-0)
• Authorized Interlocal Agreements for cooperative purchasing with City of Helotes, National Cooperative Purchasing Alliance, Region 8 Education Service Center, and Texas Comptroller of Public Accounts (5-0)
• Approved Interlocal Agreement with City of Boerne for Animal Services FY 2022-2023 (5-0)
• Approved August 18, 2022 meeting minutes (5-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting primarily to conduct interviews, in executive session, of applicants for vacancies on various boards, commissions, and committees. The meeting includes a citizens forum and a roll call, but no other substantive action is listed. After the closed session, the council may discuss and possibly take action on items discussed in executive session.

• Interviews for board, commission, and committee vacancies (executive session)
• Citizens forum for public comments (5-minute limit)
• Possible action on executive session items

The City Council met in a special session to conduct individual interviews for vacancies on various city boards, commissions, and committees. No action was taken during the open session.

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider setting the proposed maximum FY 2022-23 property tax rate and schedule public hearings for the budget and tax rate vote. They will also discuss the FY 2022-23 budget and consider first readings of ordinances to add 25 mph speed limits and stop signs in two subdivisions. The agenda includes several executive session items, including legal advice on groundwater rights and pending litigation.

• Resolution setting proposed max FY 2022-23 ad valorem tax rate; budget hearing Sept 15, adoption Sept 22
• First reading: ordinance adding 25 mph speed limits and stop signs in Front Gate Subdivision
• First reading: ordinance adding 25 mph speed limits and stop signs in Elkhorn Ridge Subdivision
• Discussion of stop sign alternatives for Chartwell Intersection
• Executive session: legal advice on groundwater rights, litigation (Boerne Ranch Estates, Caldarola), real property for water/wastewater improvements, City Manager evaluation

The City Council approved a resolution setting the maximum Fiscal Year 2022-23 ad valorem tax rate at 35.18 cents per $100 taxable value. They also passed first readings for ordinances adding 25 mph speed limits and stop signs in the Front Gate and Elkhorn Ridge subdivisions. Board and commission reappointments were accepted, while a motion to add a 3.2 percent Cost of Living Adjustment to the budget was discussed but not voted on.

• Approved resolution setting max FY22-23 tax rate at 35.18 cents (7-0)
• Approved first reading of ordinance for 25 mph limits in Front Gate Subdivision (7-0)
• Approved first reading of ordinance for 25 mph limits in Elkhorn Ridge Subdivision (7-0)
• Accepted applications for board and commission reappointments (7-0)
• Approved foregone interviews for Zoning Board of Adjustment alternates (6-1)
• Set budget public hearing for September 15, 2022
• Set budget adoption and tax rate vote for September 22, 2022
• Directed staff to bring Cost of Living Adjustment distribution item to September 1 meeting

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider approving the proposed Fiscal Year 2022-23 Municipal Development District (MDD) budget and authorizing an interlocal agreement with the Boerne Independent School District for the School Resource Officer Program. The agenda also includes a report on calculated FY 2022-23 property tax rates, department budget presentations, and an update on the emergency communications system. The council will convene into executive session to discuss legal matters, including pending litigation and real property for water/wastewater improvements.

• Approval of FY 2022-23 Municipal Development District (MDD) Budget
• Interlocal Agreement with Boerne ISD for School Resource Officer Program
• Calculated FY 2022-23 property tax rates report
• FY 2022-23 Department Budget Presentations - Administrative Services
• Executive session on ground water rights, litigation (Boerne Ranch Estates, Caldarola), and real property for water/wastewater improvements

City Council approved the Municipal Development District budget for Fiscal Year 2022-23. The council also authorized an interlocal agreement with Boerne Independent School District for the School Resource Officer Program.

• Approved FY 2022-23 Municipal Development District (MDD) Budget (7-0)
• Authorized Interlocal Agreement with Boerne ISD for School Resource Officer Program (7-0)
• Approved July 21, 2022 Regular City Council meeting minutes (7-0)
• Approved Council Member Bliss' absence from July 21, 2022 meeting (7-0)

Zoning Board of Adjustment (ZBOA) Meeting

The Fair Oaks Ranch Zoning Board of Adjustment will meet to consider a variance application for a property at 29105 Noll Road, submitted by Damon Gray of D & A Gray Enterprises LLC. The board will also approve minutes from the June 22, 2022 special meeting and hear public comments.

• Variance Application No. ZBOA 2022-06-22 for property at 29105 Noll Road, Fair Oaks Ranch, TX
• Approval of June 22, 2022 Special ZBOA meeting minutes
• Citizens forum with 5-minute speaking limit per person

The Zoning Board of Adjustment approved four variances for D & A Gray Enterprises LLC at 29105 Noll Road. The approved changes allow for direct street access to parking, a reduction in required parking spaces, and the removal of certain setbacks and screening requirements.

• Approved June 22, 2022 meeting minutes (5-0)
• Approved Variance #1 for direct street access to parking and waived setbacks/screening (4-1)
• Approved Variance #2 to reduce required parking spaces from 19 to 11 (4-1)
• Approved Variance #3 to eliminate 3-foot parking setback from the street (4-1)
• Approved Variance #4 to allow removal of 3-foot high street screening for parking (4-1)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with presentations on roadway safety improvements and the FY 2022-23 utility fund budget. The consent agenda includes approval of previous meeting minutes. The council will also convene into executive session to discuss legal matters, including groundwater rights, pending litigation, and potential real property for water/wastewater improvements.

• Presentation on roadway safety improvements by Public Works and Legacy Engineering Group
• FY 2022-23 Utility Fund Budget Overview
• Executive session on groundwater rights legal advice
• Executive session on litigation: Boerne Ranch Estates, LLC v. City of Fair Oaks Ranch
• Executive session on real property for water/wastewater improvements

The City Council approved the minutes from the July 7 and July 13, 2022 meetings. The remainder of the session consisted of staff presentations and administrative announcements.

• Approved July 7, 2022 Regular City Council meeting minutes (6-0)
• Approved July 13, 2022 Special City Council meeting minutes (6-0)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider recommending approval of proposed amendments to the City of Fair Oaks Ranch Unified Development Code and authorizing their presentation to the City Council. The agenda also includes approval of three sets of meeting minutes and a public comment period.

• Consideration of Unified Development Code amendments
• Approval of March 29, 2022 P&Z Special Meeting Minutes
• Approval of May 12, 2022 City Council & P&Z Joint Public Hearing Minutes
• Approval of May 12, 2022 P&Z Regular Meeting Minutes

The Planning and Zoning Commission met on July 14, 2022 and approved its consent agenda 7-0, covering minutes from three earlier meetings. The Commission took no action on recommending approval of proposed City of Fair Oaks Ranch Unified Development Code amendments; it will reconsider after reviewing a clean version with all comments incorporated and after a legal review. Commissioner Marty Bryant left the meeting at 8:20 PM, and Chairperson Barnes adjourned at 8:44 PM.

• Approved consent agenda, including minutes of the March 29, 2022 special meeting and the May 12, 2022 joint public hearing and regular meeting minutes (7-0)
• Took no action on recommending approval of proposed Unified Development Code amendments; to reconsider after a clean version with comments incorporated and a legal review

City Council Workshop - Strategic Action Plan

The City Council is holding a workshop to discuss the FY 2023-2027 Strategic Action Plan, presented by the City Manager and Assistant City Manager. This is a discussion item only; no formal action is expected. The agenda also includes routine items such as roll call, pledge, and public comments.

• Discussion of FY 2023-2027 Strategic Action Plan
• Citizens to be heard (public comment period)

The City Council met for a workshop to discuss the development of a Strategic Action Plan for fiscal years 2023 through 2027. No formal votes or legislative actions were taken during this session.

• Discussed FY 2023-2027 Strategic Action Plan (no vote taken)

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will meet to consider several action items, including amending the investment policy to allow longer-term iSeries bonds, adopting a policy for small grant proposals, and approving the FY 2022-23 budget. They will also hear a presentation on litigation regarding sales tax rules and receive a financial update.

• Consideration of FY 2022-23 MDD Budget
• Amend MDD Investment Policy to allow iSeries bonds maturing >13 months
• Proposed policy for small-scope/small-dollar grant proposals
• Proposed objectives for a marketing program
• Presentation on litigation re: Rule 3.334, Local Sales and Use Tax

The Fair Oaks Ranch Municipal Development District board approved its FY 2022-23 budget on a 6-0 vote and approved the April 13, 2022 regular meeting minutes, also 6-0. Two other action items were not decided: a proposed change to the investment policy to allow iSeries bonds maturing more than 13 months out was discussed but no motion was recorded, and the board reached consensus for subcommittees to keep developing a small-project grant program and marketing/web content proposals. The board also heard a presentation from MDD Attorney Dan Santee on Texas sales tax allocation rules and pending litigation between the City of Round Rock and the State Comptroller.

• Approved April 13, 2022 regular MDD Board meeting minutes (6-0)
• Approved the FY 2022-23 MDD Budget as presented (6-0)
• No action taken on amending the MDD Investment Policy for iSeries bonds maturing more than 13 months from purchase; Investment Officer to report at next regular meeting
• Consensus only: small-scope/small-dollar grant subcommittee to continue developing a proposal
• Consensus only: marketing subcommittee to proceed with proposed MDD web page content

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider a cost-of-living adjustment for employees, receive a presentation on a water/wastewater/reuse rate study, and review the FY 2022-23 General Fund budget. The agenda also includes routine consent items and several executive session items, including legal advice on groundwater rights and pending litigation.

• Consideration of Cost-of-Living Adjustment (COLA) due to market trends and inflation
• Water/Wastewater/Reuse Rate Study presentation
• FY 2022-23 General Fund Budget Overview
• Executive session on groundwater rights legal advice and litigation (Boerne Ranch Estates, LLC v. City; Caldarola v. City)
• Closed session to deliberate real property for water/wastewater improvements

City Council approved a cost-of-living adjustment (COLA) for all positions. The measure includes two separate 3.2% increases and merit increases for eligible employees. The council also approved the June 16, 2022 meeting minutes.

• Approved 3.2% COLA effective July 4, 2022 for all positions (5-1)
• Approved 3.2% COLA for all employees during the first pay period of the new fiscal year in October 2022 (5-1)
• Approved merit (step) increases for eligible employees in October 2022 (5-1)
• Approved June 16, 2022 Regular City Council meeting minutes (consensus)

Planning and Zoning Commission Special Meeting - CANCELED

The special meeting scheduled for June 30, 2022, was canceled. The original agenda included consideration of proposed Unified Development Code amendments.

• Proposed City of Fair Oaks Ranch Unified Development Code amendments

Zoning Board of Adjustment (ZBOA) Meeting

The Fair Oaks Ranch Zoning Board of Adjustment will hold a public hearing and consider a variance application for a property at 29105 Noll Road. The board will also approve prior meeting minutes and discuss upcoming meeting dates.

• Public hearing on Variance Application No. ZBOA 2022-06-22 for 29105 Noll Road
• Consideration and possible action on the variance application
• Approval of March 14, 2022 Special ZBOA meeting minutes
• Discussion of upcoming ZBOA meeting dates

The Fair Oaks Ranch Zoning Board of Adjustment held a public hearing on a variance application from Damon Gray of D & A Gray Enterprises LLC for property at 29105 Noll Road. The applicant withdrew one of the requested variances during the hearing. At the City Attorney's advisement, the Board tabled the item until July 27, 2022 at 6:30 PM to allow the applicant to return with a revised plan based on Board recommendations. The Board also approved its March 14, 2022 special meeting minutes and voted to schedule future meetings on the second Wednesday of each month.

• Approved March 14, 2022 special ZBOA meeting minutes (5-0)
• Tabled variance application ZBOA 2022-06-22 for 29105 Noll Road until July 27, 2022 at 6:30 PM
• Applicant withdrew variance request 2 during the public hearing
• Approved scheduling future ZBOA meetings on the second Wednesday of each month (5-0)

City Council Regular Meeting

The City Council will consider selecting roadway projects for federal safety grant participation. The meeting also includes second readings of ordinances regarding tax exemptions and a wastewater treatment plant project budget.

• Second reading of ordinance amending ad valorem tax exemptions on residence homesteads
• Second reading of ordinance adopting FY 2021-22 budget amendment for Wastewater Treatment Plant Sludge Dewatering Project
• Selection of roadway projects from the Capital Improvement Plan for federal safety grant participation
• Executive session regarding groundwater rights and pending litigation
• Executive session regarding real property for water and wastewater system improvements

The Fair Oaks Ranch City Council approved its consent agenda 6-0, including the second readings of an ordinance amending homestead ad valorem tax exemptions and a budget amendment for the Wastewater Treatment Plant Sludge Dewatering Project. The council also voted 6-0 to use Federal-Aid Highway Safety Improvement Program funds for the Post Oak Widening Project and Static Chevrons Project, and directed staff to develop both projects and an Advance Funding Agreement with TxDOT. The council did not convene into executive session on the listed legal and real property matters. Mayor Maxton announced a special council meeting on July 13, 2022, for a Strategic Action Plan planning session and noted the city entered Stage Two Drought Contingency Plan as of June 15, 2022.

• Approved consent agenda, including May 12 joint public hearing minutes, June 2 regular meeting minutes, second reading of homestead tax exemption ordinance, and second reading of FY2021-22 budget amendment for Wastewater Treatment Plant Sludge Dewatering Project (6-0)
• Approved using HSIP funds for Post Oak Widening Project and Static Chevrons Project, and directed staff to develop both projects and an Advance Funding Agreement with TxDOT (6-0)
• Amendment to add Static Chevrons Project to the HSIP motion passed (6-0)
• Did not convene into executive session on groundwater rights, two lawsuits, or real property deliberation

City Council Regular Meeting

The Fair Oaks Ranch City Council will swear in three elected officials and consider several municipal items. Key discussions include wastewater project agreements, street maintenance contracts, and residential tax exemption ordinances.

• Final Plat request for Elkhorn Ridge Unit 4 (26 single-family lots)
• Ordinance amending ad valorem tax exemptions on residence homesteads
• Ordinance adopting a tax freeze for qualifying disabled homesteads
• Construction Agreement with Udelhoven, Inc. for Wastewater Treatment Plant Sludge Dewatering
• Construction Agreement with Stripe It Up, LLC for street sealcoating

The City Council approved construction agreements for wastewater and street maintenance projects and elected Laura Koerner as Mayor Pro Tem. Council members also amended a proposed ordinance regarding ad valorem tax exemptions, which will require a second reading at the next meeting. Additionally, the Council directed staff to renew the city's waste collection franchise agreement with Republic Services.

• Approved $1,093,340.50 wastewater treatment project contract (7-0)
• Approved $182,682.32 street maintenance contract (7-0)
• Amended tax exemption ordinance (7-0)
• Elected Laura Koerner as Mayor Pro Tem (7-0)
• Directed staff to renew Republic Services franchise agreement (7-0)
• Approved 26-lot Elkhorn Ridge Unit 4 final plat (7-0)
• Approved tax freeze for disabled homesteads (7-0)
• Granted 423/425 Ammann Road street frontage variance (7-0)

Planning and Zoning Commission Special Meeting

The Fair Oaks Ranch Planning and Zoning Commission will hold a special meeting to review and discuss proposed amendments to the City's Unified Development Code. The agenda includes a citizens forum and a single discussion item led by city staff and a consultant. No votes or decisions are scheduled; the item is for review and discussion only.

• Review and discussion of proposed amendments to the Unified Development Code
• Presentation by Katherine Schweitzer, P.E., and Lata Krishnarao, AICP, LEED ND
• Citizens forum with 5-minute speaking limit per person

The Planning and Zoning Commission held a special meeting on May 26, 2022 with a quorum present. The only substantive item was a review and discussion of proposed amendments to the City of Fair Oaks Ranch Unified Development Code, led by consultant Lata Krishnarao of Gunda Corporation. No decisions, votes, or approvals are recorded in the minutes; the meeting adjourned at 9:07 PM. No citizens spoke during the forum.

City Council Regular Meeting

The Fair Oaks Ranch City Council is holding a regular meeting with presentations on street maintenance and highway safety, plus proclamations for Public Works Week and Police Week. The council will vote on a budget amendment for the Chartwell and Dietz Elkhorn intersection project and consider first readings of ordinances to amend homestead exemptions and adopt a tax freeze for qualifying disabled or elderly homeowners. The meeting also includes an executive session for legal advice on litigation and water rights, real property discussions, and a city manager evaluation.

• Second reading of ordinance adopting FY 2021-22 budget amendment for Chartwell and Dietz Elkhorn Intersection Project
• First reading of ordinance amending ad valorem exemptions on residence homesteads
• First reading of ordinance adopting tax freeze for qualifying disabled homesteads and individuals over 65
• Presentation on Highway Safety Improvement Program (HSIP) opportunities
• Executive session on litigation (Boerne Ranch Estates, LLC v. City; Caldarola v. City) and water rights

The City Council approved the first reading of an ordinance adding homestead tax exemptions: $5,000 for all residence homesteads, plus the greater of 10% or $50,000 for residents 65 and over and for residents qualifying as disabled. It also approved the first reading of an ordinance creating a tax freeze (limitation on ad valorem taxation) for qualifying disabled homesteads and individuals over 65, starting in 2022. The consent agenda, including the May 5 minutes and a second reading of a FY2021-22 budget amendment for the Chartwell and Dietz Elkhorn intersection project, passed 4-1. Council met in closed session on groundwater rights, two lawsuits, real property, and the City Manager's evaluation, and took no action afterward.

• Approved first reading of ordinance adding $5,000 residence homestead exemption (5-0 on amendment)
• Approved first reading of ordinance adding greater of 10% or $50,000 exemption for residents 65+ (final amended motion 4-1)
• Approved first reading of ordinance adding greater of 10% or $50,000 exemption for disabled residents (amendment 4-1)
• Approved first reading of ordinance adopting a tax freeze for qualifying disabled homesteads and/or individuals over 65 (5-0)
• Approved consent agenda: May 5, 2022 minutes and second reading of FY2021-22 budget amendment for Chartwell and Dietz Elkhorn intersection project (4-1, Muenchow nay)
• No action taken after closed session on groundwater rights, Boerne Ranch Estates LLC v. City, Caldarola v. City, real property, and City Manager evaluation

City Council & Planning and Zoning Commission Special Meeting

The City Council and Planning & Zoning Commission will hold a joint public hearing regarding a variance request for 423 and 425 Ammann Road. The applicant, Thomas C Dechert, is seeking to reduce the required street frontage from 150 feet to 70 feet for lots served by private septic.

• Public hearing for Variance Application No. P & Z 2022-03-28
• Request to reduce street frontage from 150 feet to 70 feet at 423 and 425 Ammann Road

The City Council and Planning and Zoning Commission held a joint public hearing on Variance Application No. P & Z 2022-03-28, a request from Thomas C Dechert to reduce street frontage from 150 feet to 70 feet for a lot served by private septic at 423 and 425 Ammann Road. A consultant presented the application, but no citizen testimony was recorded and the applicant did not present. The hearing was closed and adjourned with no formal action taken.

• Held joint public hearing on Variance Application No. P & Z 2022-03-28 (no vote recorded)
• Adjourned the public hearing with no formal action

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will consider a variance request to reduce street frontage for two lots on Ammann Road, a final plat for 26 single-family lots in Elkhorn Ridge Unit 4, and discuss proposed amendments to the Unified Development Code. The meeting also includes approval of prior meeting minutes and a public comment period.

• Variance request (P&Z 2022-03-28) to reduce street frontage from 150 to 70 feet for lots at 423 and 425 Ammann Road
• Final plat for Elkhorn Ridge Unit 4, 26 single-family residential lots near Dietz Elkhorn Road and Elkhorn Ridge
• Review and discussion of proposed amendments to the Unified Development Code
• Approval of April 14 and April 26, 2022 meeting minutes

The Planning and Zoning Commission approved its April 14 and April 26 meeting minutes on a 7-0 consent vote. It voted 7-0 to recommend approval of a street frontage variance (from 150 feet to 70 feet) for 423 and 425 Ammann Road, and 7-0 to recommend approval of the Elkhorn Ridge Unit 4 final plat of 26 single-family lots with three minor conditions. The Commission also discussed proposed Unified Development Code amendments with a consultant; no action was recorded on that item. A special meeting was scheduled for June 30, 2022.

• Approved April 14 and April 26 meeting minutes via consent agenda (7-0)
• Recommended approval of street frontage variance from 150 ft to 70 ft for 423 and 425 Ammann Road (7-0)
• Recommended approval of Elkhorn Ridge Unit 4 final plat, 26 single-family lots, with three minor conditions (7-0)
• Discussed proposed Unified Development Code amendments; no action recorded
• Scheduled a special meeting for June 30, 2022 at 6:30 PM

City Council Regular Meeting

The City Council will consider a construction agreement for the Chartwell and Dietz Intersection Project and a request to have San Antonio release 112 acres of ETJ. The meeting also includes a presentation on property tax reduction options for qualifying residents.

• Construction Agreement with Aetos Construction, LLC for the Chartwell and Dietz Intersection Project
• Request for the City of San Antonio to release approximately 112 acres of ETJ to Fair Oaks Ranch
• Final Plat request for Elkhorn Ridge Unit 7 proposing 18 single-family residential lots
• Presentation on property tax reduction options for disabled or over-age-65 homesteads
• Executive session regarding groundwater rights and pending litigation

The City Council approved a construction agreement for the Chartwell and Dietz intersection project and authorized a request to the City of San Antonio regarding extraterritorial jurisdiction. The Council also approved the consent agenda, which included meeting minutes, excused absences, and a final plat request for Elkhorn Ridge Unit 7.

• Approved consent agenda (7-0)
• Approved $423,322.34 construction contract for Chartwell and Dietz project (6-1)
• Approved first reading of budget amendment for intersection project (6-1)
• Authorized request for release of 112-acre ETJ from San Antonio (6-0)

Planning and Zoning Commission Special Meeting

The Planning and Zoning Commission will hold a special meeting to review and discuss proposed amendments to the City of Fair Oaks Ranch Unified Development Code. The meeting includes a citizens forum for public comments, but no final action is scheduled on the amendments.

• Review and discussion of proposed amendments to the Unified Development Code
• Presentation by Katherine Schweitzer, P.E., Manager of Engineering Services
• Presentation by Lata Krishnarao, AICP, LEED ND, Consultant, Gunda Corporation

The commission held a discussion regarding proposed amendments to the City of Fair Oaks Ranch Unified Development Code. The discussion was led by consultant Lata Krishnarao of Gunda Corporation. No formal votes or decisions were recorded.

City Council Regular Meeting

The City Council will consider a potential property tax reduction for qualifying disabled or over-65 homesteads. The meeting also includes discussions on IT mutual aid, surplus property disposal, and the FY 2023 budget calendar.

• Discussion on property tax reductions for qualifying disabled or over-age-65 homesteads
• Interlocal Cooperation Agreement for Mutual Aid for Information Technology Services
• Authorization to declare excess City property surplus and authorize disposal
• Fee proposal with Strategic Government Resources, Inc. for a Strategic Visioning Retreat
• Presentation of the FY 2023 Budget Calendar and Planning Process

The Fair Oaks Ranch City Council approved a mutual aid agreement for information technology services with the City of Boerne and authorized the City Manager to dispose of surplus city property, both by 7-0 votes. Council also approved a fee proposal with Strategic Government Resources for a City Council Strategic Visioning Retreat, amended to occur at a date to be determined. A discussion on reducing property taxes for qualifying disabled or over-65 homesteads ended with staff directed to bring back more information; the possibility of an election was mentioned. In executive session, Council received legal advice on groundwater rights but took no action.

• Approved consent agenda including April 7, 2022 minutes and Council Member Muenchow's absence (7-0)
• Authorized City Manager to sign Interlocal Cooperation Agreement for Mutual Aid for Information Technology Services with the City of Boerne (7-0)
• Authorized City Manager to sell, auction, donate, or dispose of surplus city property (7-0)
• Directed staff to bring back additional information on property tax relief for disabled or over-65 homesteads; no action taken
• Authorized City Manager to execute fee proposal with Strategic Government Resources for a City Council Strategic Visioning Retreat, amended to be at a date to be determined (7-0)
• No action taken after executive session on groundwater rights legal advice

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will hold a regular meeting with a consent agenda and one discussion item. The main action is a recommendation on a final plat for Elkhorn Ridge Unit 7, proposing 18 single-family residential lots. The meeting also includes public comment and approval of prior minutes.

• Final plat request from Elkhorn Ridge SA, LLC for Elkhorn Ridge Unit 7, 18 single-family lots, near Dietz Elkhorn Road and Elkhorn Ridge
• Approval of March 10, 2022 meeting minutes
• Citizens to be heard (public comment, 5-minute limit)

The Planning and Zoning Commission voted 7-0 to recommend approval of a Final Plat from Elkhorn Ridge SA, LLC for Elkhorn Ridge Unit 7, proposing 18 single-family residential lots northeast of Dietz Elkhorn Road and Elkhorn Ridge. The recommendation carries four conditions, including resolving an acreage discrepancy between the tax certificate (6.8 acres) and the plat and Master Plan (7.082 acres), correcting a Reserve 914 area discrepancy (1.37 vs. 1.36 acres), correcting the plat type in the City signature block, and clarifying maintenance and ownership responsibilities for Reserve 914 and Kearney Ridge Parcel 913. The Commission also approved the March 10, 2022 meeting minutes 7-0. No citizens spoke during the forum.

• Recommended approval of Elkhorn Ridge Unit 7 Final Plat (18 single-family lots) with 4 conditions (7-0)
• Condition: resolve tax certificate (6.8 acres) vs. plat/Master Plan (7.082 acres) discrepancy
• Condition: correct Reserve 914 area discrepancy (plat layout 1.37 acres vs. title block 1.36 acres)
• Condition: correct plat type in City signature block (still shows Preliminary)
• Condition: clarify maintenance/ownership of Reserve 914 and Kearney Ridge Parcel 913
• Approved March 10, 2022 Planning & Zoning Commission meeting minutes (7-0)

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will meet to consider several action items, including repealing a 2013 resolution and ratifying amendments to its Financial Management Policy, and approving charters for subcommittees on small grants and marketing. They will also receive updates on a sales tax audit and the Q2 FY2022 financial report. The meeting includes routine items like approving minutes and a public comment period.

• Resolution repealing Resolution 2013-01 and ratifying MDD Financial Management Policy amendments
• Charter for subcommittee to develop small-scope/small-dollar grant policy
• Charter for subcommittee to develop marketing program objectives
• Sales Tax Audit Update
• Q2 FY2022 Financial Update and Investment Report

The Municipal Development District Board approved the January 12, 2022 meeting minutes and passed a resolution repealing Resolution 2013-01 and subsequent resolutions while ratifying amendments to the MDD Financial Management Policy. Both votes were 7-0. Two proposed subcommittee charters — one for small-scope/small-dollar grants and one for a marketing program — were discussed but no vote was taken; the board reached consensus for the subcommittees to draft charters for future consideration and to begin work pending approval. The board also received a sales tax audit update and a Quarter 2 FY2022 financial and investment report.

• Approved January 12, 2022 Regular MDD Board meeting minutes (7-0)
• Approved resolution repealing Resolution 2013-01 and subsequent resolutions and adopting amendments to the MDD Financial Management Policy (7-0)
• No vote taken on a charter for a small-scope/small-dollar grant subcommittee; consensus to draft a proposed charter for future board consideration
• No vote taken on a charter for a marketing program subcommittee; consensus to draft a proposed charter for future board consideration

City Council Regular Meeting

The City Council will discuss a construction agreement for the annual street maintenance and repair program. They will also consider appointing a member to the Fair Oaks Ranch Municipal Development District Board of Directors.

• Construction Agreement with Intermountain Slurry Seal for Annual Street Maintenance and Repair Program
• Resolution to appoint a member to the Municipal Development District Board of Directors Place 3
• Capital Improvements Advisory Committee Semiannual Report
• Executive session regarding groundwater rights and pending litigation
• Executive session regarding real property for water and wastewater system improvements

The City Council approved a construction agreement with Intermountain Slurry Seal for the annual street maintenance program. They also appointed David Fairhurst to the Municipal Development District Board of Directors and authorized a contract for a strategic visioning retreat.

• Approved March 17, 2022 meeting minutes and Council Member Bliss' absence (6-0)
• Appointed David Fairhurst to MDD Board Place 3 unexpired term (6-0)
• Approved $650,355 contract with Intermountain Slurry Seal for street maintenance with a $32,517.75 contingency (6-0)
• Authorized contract and scope of services with SGR for a 2022 City Council Strategic Visioning Retreat (6-0)

Planning and Zoning Commission Special Meeting

The Planning and Zoning Commission will hold a special meeting to review and discuss proposed amendments to the City of Fair Oaks Ranch Unified Development Code. The meeting includes roll call, pledge, and a citizens forum, but the main item is the code amendment discussion. No final action is scheduled; it is a discussion item only.

• Review and discussion of proposed amendments to the Unified Development Code
• Presentation by Katherine Schweitzer, P.E., Manager of Engineering Services
• Presentation by Lata Krishnarao, AICP, LEED ND, Consultant, Gunda Corporation
• Citizens to be heard (limited to 5 minutes each)

The commission held a discussion regarding proposed amendments to the City of Fair Oaks Ranch Unified Development Code. The discussion was led by consultant Lata Krishnarao of Gunda Corporation. No formal actions or votes were recorded.

Zoning Board of Adjustment (ZBOA) Meeting - CANCELED

The Zoning Board of Adjustment meeting scheduled for March 28, 2022, was canceled because the variance request (ZBOA 2022-01) for 29105 Noll Road was withdrawn. The agenda had included a public hearing on variances for parking access, parking space reduction, street screening, and parking setback.

• Variance request ZBOA 2022-01 withdrawn
• Property at 29105 Noll Road, Fair Oaks Ranch, TX
• Requested reduction in parking spaces from 23 to 10
• Requested removal of 3-foot street screen
• Requested reduction of parking setback from 3' to 0'

City Council Regular Meeting

The City Council will consider a draft Code of Ethics ordinance and discuss the Civic Center Project. The meeting also includes a preliminary plat request for 54 residential lots in Stone Creek Ranch Unit 2C.

• Preliminary plat for 54 single-family lots at Stone Creek Ranch Unit 2C
• Draft City Council Code of Ethics Ordinance
• Civic Center Project discussion
• Amendment to Memorandum of Understanding with Fair Oaks Ranch Homeowners Association
• Fiscal Year 2021-22 Budget Amendments second reading

Council approved a preliminary plat for 54 single-family residential lots and adopted budget amendments for Fiscal Year 2021-22. The council also authorized an amendment to the memorandum of understanding with the Fair Oaks Ranch Homeowners Association.

• Approved FY 2021-22 Budget Amendments (6-0)
• Approved Zoning Board of Adjustment Rules of Procedure (6-0)
• Approved Stone Creek Ranch Unit 2C Preliminary Plat for 54 residential lots (6-0)
• Approved Council Member Bliss' absence for May 19, 2022 (6-0)
• Approved First Amendment to MOU with Fair Oaks Ranch Homeowners Association (6-0)
• Agreed to review and redline draft City Council Code of Ethics Ordinance by April 1, 2022

Zoning Board of Adjustment (ZBOA) Meeting

The Fair Oaks Ranch Zoning Board of Adjustment is meeting to handle organizational matters: appointing a chair and vice chair, recommending approval of its Rules of Procedure, and receiving legal and administrative training. No zoning cases or public hearings on specific properties are on the agenda.

• Appointment of Chairperson and Vice Chairperson
• Recommendation to approve Rules of Procedure for the ZBOA
• Legal training led by City Attorney Dan Santee
• Administration workshop led by City Secretary Christina Picioccio

The Zoning Board of Adjustment met on March 14, 2022, with a quorum present. The board appointed Michael Rey as Chairperson and Shane Stolarczyk as Vice Chairperson, both by 5-0 votes. It also voted 5-0 to recommend approval of the board's Rules of Procedure. The meeting included legal training and an administration workshop; no citizens signed up to speak.

• Appointed Michael Rey as ZBOA Chairperson (5-0)
• Appointed Shane Stolarczyk as ZBOA Vice Chairperson (5-0)
• Recommended approval of the ZBOA Rules of Procedure (5-0)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider a preliminary plat for 54 single-family residential lots at Stone Creek Ranch Unit 2C. The Commission will also review proposed amendments to the Unified Development Code and discuss scheduling future meetings for those amendments.

• Preliminary Plat request for 54 single-family residential lots at Stone Creek Ranch Unit 2C
• Stone Creek Ranch Unit 2C Tree Plan recommendation
• Review of proposed amendments to the Unified Development Code
• Possible cancellation of the March 24th special meeting

The Fair Oaks Ranch Planning and Zoning Commission voted 6-0 to recommend approval of a preliminary plat from Green Land Ventures Ltd. for Stone Creek Ranch Unit 2C, proposing 54 single-family lots northwest of Rolling Acres Trail and Ammann Road, with two conditions. The Commission also voted 6-0 to recommend approval of the unit's tree plan, amended February 24 minutes to note Commissioner Bryant's absence, and canceled a March 24 special meeting while setting four April and May special meetings on Unified Development Code amendments. No final approval was granted; these are recommendations to the City Council.

• Recommended approval of Stone Creek Ranch Unit 2C Tree Plan (6-0)
• Recommended approval of 54-lot Stone Creek Ranch Unit 2C preliminary plat with two conditions (6-0)
• Amended February 24 minutes to identify Commissioner Bryant as absent (6-0)
• Approved consent agenda including January 13 and January 27 minutes (6-0)
• Canceled March 24 special meeting; set April 19, April 26, May 17, and May 26 special meetings on UDC amendments (6-0)

Capital Improvements Advisory Committee (CIAC) Meeting

The Capital Improvements Advisory Committee will review updates on various capital improvement projects and land use assumptions. The meeting includes presentations on wastewater treatment plant improvements and water/wastewater impact fee projects.

• Wastewater Treatment Plant Solids Handling Improvements presentation
• Water and Wastewater Capital Improvement Plan (CIP) summaries
• Elevated Storage Tank / Pressure Reducing Valves update
• Wastewater Treatment Plant Study update
• Review of Land Use Assumptions (LUA) as of January 31, 2022

The Capital Improvements Advisory Committee met on March 9, 2022 with a quorum present. It approved its September 22, 2021 minutes 7-0 and voted 6-0 to hold future regular meetings on the first Thursday of each March and September at 9:00 AM. The committee agreed to include several items in its semiannual report to City Council, including that there has been no significant change in the Capital Improvement Plan or Land Use Assumptions and no need to change current Impact Fees. The rest of the meeting consisted of staff presentations and updates on capital improvement and impact fee projects; no other action items were decided.

• Approved September 22, 2021 regular CIAC meeting minutes (7-0)
• Scheduled future CIAC meetings on the first Thursday of each March and September at 9:00 AM (6-0)
• Agreed to include semiannual report items to Council: no significant CIP or Land Use Assumptions change and no need to change current Impact Fees; consider reengaging the consultant on Impact Fees before the required 5 years; review Land Use Assumptions buildout projection of about 2,000 new water meters between 2020 and 2030 when new Impact Fees are calculated in 2024-2025
• Adjourned the meeting at 11:07 AM (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hear presentations on the Boerne Ranch Estates development and a utility rate study, then consider several action items including a budget amendment for the City Hall renovation, a wastewater treatment plant feasibility study, and a resolution to cancel the May 7, 2022 General Election if candidates are unopposed. The agenda also includes routine consent items, employee recognitions, and an executive session on legal and real property matters.

• Guaranteed Maximum Price Amendment to Construction Manager at Risk Agreement with Waterman Construction, LLC for City Hall Renovation
• First reading of Ordinance adopting FY 2021-22 Budget Amendments for City Hall Renovation project
• Professional Services Agreement for Wastewater Treatment Plant Engineering Feasibility Study
• Resolution declaring unopposed candidates elected and canceling May 7, 2022 General Election
• Law Enforcement & Patrol Agreements with Elkhorn Ridge HOA and SA Front Gate HOA

The City Council approved a $952,945 construction contract for City Hall renovations and passed budget amendments to fund the project. Additionally, the Council canceled the May 7, 2022, General Election after declaring all candidates unopposed. The Council also authorized a $251,931 wastewater treatment plant feasibility study and approved new police patrol agreements for two homeowners associations.

• Canceled May 7, 2022 General Election (7-0)
• Approved $952,945 City Hall renovation contract (7-0)
• Approved FY 2021-22 budget amendments for City Hall project (7-0)
• Approved $251,931 wastewater plant engineering study (7-0)
• Approved police patrol agreement with Elkhorn Ridge HOA (7-0)
• Approved police patrol agreement with SA Front Gate HOA (7-0)
• Appointed Burney Martin to Planning & Zoning Commission (6-0)
• Appointed three members to Zoning Board of Adjustment (6-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to conduct individual interviews with applicants for vacancies on the Planning & Zoning Commission and the Zoning Board of Adjustment. The interviews will take place in executive session, followed by possible action in open session. No other substantive items are on the agenda.

• Interviews for Planning & Zoning Commission vacancies
• Interviews for Zoning Board of Adjustment vacancies
• Executive session under Texas Gov't Code 551.074 (Personnel Matters)
• Possible action on items discussed in executive session

The City Council held a special meeting on March 3, 2022, with Mayor Maxton and Council Members Bliss, Elizondo, Koerner, and Parker present; Council Members Stroup and Muenchow were absent. The council convened into closed executive session under the Texas Open Meetings Act personnel provision to interview applicants for vacancies on the Planning & Zoning Commission and the Zoning Board of Adjustment. After reconvening in open session, no action was taken, and the meeting adjourned. No citizens signed up to speak.

• Convened into closed executive session to interview Planning & Zoning Commission and Zoning Board of Adjustment applicants
• Reconvened in open session with no action taken
• Adjourned at 5:32 PM

Planning and Zoning Commission Special Meeting

The Planning and Zoning Commission is holding a special meeting to review and discuss proposed amendments to the City of Fair Oaks Ranch Unified Development Code. The agenda includes a citizens forum and a roll call, but the main item is the code amendment discussion. No final action is scheduled on the amendments at this meeting.

• Review and discussion of proposed amendments to the Unified Development Code
• Citizens to be heard (5-minute limit per speaker)
• Roll call and pledge of allegiance

The Planning and Zoning Commission held a special meeting on February 24, 2022, with a quorum present. The only substantive item was a review and discussion of proposed amendments to the City of Fair Oaks Ranch Unified Development Code, led by consultant Lata Krishnarao of Gunda Corporation. No decisions, votes, or recommendations were recorded; the meeting adjourned at 8:38 PM.

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with consent agenda items including approval of the 2021 property tax levy and resolutions for the May 7, 2022 election. They will consider accepting the FY 2020-2021 financial audit, allocating General Fund balances, and authorizing professional service agreements for on-call engineering services. The council will also discuss filling vacancies on the Planning & Zoning Commission and Zoning Board of Adjustment, and will enter executive session for legal, real property, and personnel matters.

• Approval of 2021 Property Tax Levy resolution
• Resolution ordering May 7, 2022 general election for Council Places 3, 4, 5
• Joint Election Agreement with Kendall County for May 7, 2022 election
• Consider accepting FY 2020-2021 financial statement audit
• Authorize City Manager to sign on-call engineering services agreements for CIP projects

The Fair Oaks Ranch City Council approved its consent agenda 7-0, including the January 20, 2022 minutes, the 2021 property tax levy, and resolutions for a May 7, 2022 general election for Council Places 3, 4, and 5 plus a joint election agreement with Kendall County. The council accepted the FY 2020-2021 audit, allocated General Fund balances and carryover appropriations, authorized the City Manager to sign on-call engineering services agreements, and directed that P&Z Place 5 and ZBOA Place 1 and Alternate Places 6 and 7 be filled through the city's standardized appointment process. After an executive session, the council voted 7-0 to approve Denton, Navarro, Rocha, Bernal & Zech to represent the city in litigation with Boerne Ranch Estate if TML does not provide representation, and voted 7-0 to remove Rene Gallegos from the MDD Board for failure to meet City Charter requirements. The council did not convene into executive session on the item regarding the city's groundwater rights.

• Approved consent agenda including Jan 20, 2022 minutes, 2021 property tax levy, May 7, 2022 election resolutions, and Kendall County joint election agreement (7-0)
• Accepted FY 2020-2021 annual audit as presented by ABIP, PC (7-0)
• Approved resolution allocating FY 2020-21 General Fund balances and carryover of encumbrances and continuing appropriations (7-0)
• Authorized City Manager to sign Professional Service Agreements for on-call engineering services (7-0)
• Directed P&Z Place 5 unexpired term be filled by direct appointment or standardized appointment process (7-0)
• Directed ZBOA Place 1 and Alternate Places 6 and 7 be filled using the city's standardized appointment process (7-0)
• Approved Denton, Navarro, Rocha, Bernal & Zech to represent the city in Boerne Ranch Estate litigation if TML does not provide representation (7-0)
• Approved removal of Rene Gallegos from MDD Board for failure to meet City Charter appointment requirements (7-0)

City Council Regular Meeting - CANCELED

This City Council regular meeting was canceled due to a winter storm. The agenda included routine consent items, appointments to boards, and reports, but no decisions were made.

• Resolution ordering May 7, 2022 general election for Council Member Places 3, 4, 5
• Resolution authorizing joint election agreement with Kendall County
• Resolution to approve 2021 Property Tax Levy
• Consideration of filling Planning & Zoning Commission Place 5 unexpired term
• Executive session on ground water rights litigation and real property for water/wastewater improvements

Planning and Zoning Commission Special Meeting

The Planning and Zoning Commission will hold a special meeting to review and discuss proposed amendments to the City of Fair Oaks Ranch Unified Development Code. The agenda includes a citizens forum and a request for topics needing information or research. No final action is scheduled; the item is for consideration and discussion only.

• Review and discussion of proposed amendments to the Unified Development Code
• Citizens to be heard (5-minute limit per speaker)
• Request for P&Z commission topic needing information/research

The Planning and Zoning Commission held a special meeting on January 27, 2022, with a quorum present. The only substantive item was a review and discussion of proposed amendments to the City of Fair Oaks Ranch Unified Development Code, led by consultant Lata Krishnarao of Gunda Corporation. No decisions, votes, or approvals are recorded in the minutes; the meeting adjourned at 8:27 PM. No citizens spoke during the citizens to be heard portion.

• No decisions or votes recorded; UDC amendment discussion only
• No citizens to be heard

City Council Regular Meeting

The City Council will consider a 5-year Drainage Capital Improvement Plan and several residential plat requests. The meeting also includes reports on a police utilization study and an annual street maintenance plan update.

• Proposed 5-year Drainage Capital Improvement Plan
• Preliminary Plat for Elkhorn Ridge Unit 4 (26 single-family lots)
• Preliminary Plat for Stone Creek Ranch Unit 2C (35 single-family lots)
• Ordinance regarding stormwater pollution prevention
• Ordinance regarding recreational off-road and utility vehicles on city streets

The Fair Oaks Ranch City Council approved its FY2022-27 Drainage Capital Improvement Plan, amended to move project #23 to a "Nice to Do" list, on a 7-0 vote. Council also approved a $35,000 cap for a contract with Troxell Communications to buy equipment for live streaming public meetings, and approved two benefit-plan resolutions. A request to extend time on the Stone Creek Ranch Unit 2C preliminary plat was approved on consent, so the plat itself was not considered. Council deferred filling the Planning & Zoning Commission Place 5 unexpired term after a motion to leave it unfilled was withdrawn.

• Approved FY2022-27 Drainage Capital Improvement Plan, amended to move project #23 to "Nice to Do" list (7-0)
• Approved consent agenda, including extension of time for Stone Creek Ranch Unit 2C preliminary plat (7-0)
• Approved resolution adopting IRS Announcement 2021-7 for the Flexible Benefit Plan (6-0; Muenchow absent for vote)
• Approved resolution formalizing application of Benefit Plan surplus funds reverting to the City (7-0)
• Authorized City Manager to execute contract with Troxell Communications for livestream equipment, not to exceed $35,000 (7-0)
• Deferred filling Planning & Zoning Commission Place 5 unexpired term; motion to leave it unfilled until October 1, 2022 was withdrawn
• No action taken after executive session on Boerne Ranch Estates/The Reserve development and water/wastewater property matters

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will consider and possibly recommend approval of a preliminary plat for Elkhorn Ridge Unit 4, a 26-lot single-family subdivision. They will also discuss an extension request and a preliminary plat for Stone Creek Ranch Unit 2C (35 lots), review proposed amendments to the Unified Development Code, and appoint a vice chairperson. The meeting includes routine consent agenda items and a public comment period.

• Preliminary plat for Elkhorn Ridge Unit 4: 26 single-family lots near Dietz Elkhorn Road and Elkhorn Ridge
• Extension of time for Stone Creek Ranch Unit 2C preliminary plat (35 lots)
• Preliminary plat for Stone Creek Ranch Unit 2C: 35 single-family lots near Rolling Acres Trail and Ammann Road
• Review of proposed amendments to the Unified Development Code
• Appointment of P&Z Commission Vice Chairperson

The Planning and Zoning Commission voted 6-0 to recommend approval of the Elkhorn Ridge Unit 4 preliminary plat, which proposes 26 single-family lots, with three minor conditions. The commission also voted 6-0 to recommend an extension of time for the Stone Creek Ranch Unit 2C preliminary plat (35 lots), so no action was taken on that plat itself. David Horwath was appointed Vice Chairperson until October 2022, and the December 9, 2021 minutes were approved. The commission discussed proposed amendments to the Unified Development Code; no decision was recorded on those amendments.

• Approved December 9, 2021 P&Z meeting minutes (6-0)
• Appointed David Horwath as P&Z Vice Chairperson until October 2022 (6-0)
• Recommended approval of Elkhorn Ridge Unit 4 preliminary plat, 26 single-family lots, with three minor conditions (6-0)
• Recommended approval of an extension of time for Stone Creek Ranch Unit 2C preliminary plat, 35 single-family lots (6-0)
• No action taken on Stone Creek Ranch Unit 2C preliminary plat itself because the extension was granted under item 7

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will consider approving the FY 2020-21 audit report, amending its Financial Management Policy, authorizing representatives to TexPool, and creating a fund for Boy Scout Eagle and Girl Scout Gold Award projects. They will also discuss marketing and project opportunities, future sales tax projections, and receive a quarterly financial report.

• Approve MDD Audit Report (FY 2020-21)
• Amend MDD Financial Management Policy
• Resolution authorizing representatives to TexPool investment pool
• Create fund for Boy Scout Eagle and Girl Scout Gold Award projects
• Discussion on MDD marketing and project opportunities

The Municipal Development District Board approved the FY 2020-21 audit report, which received an unmodified opinion. The board also accepted amendments to the MDD Financial Management Policy and approved the minutes from the October 13, 2021, meeting.

• Approved October 13, 2021 meeting minutes (6-0)
• Accepted FY 2020-21 MDD Audit Report (6-0)
• Accepted amendments to MDD Financial Management Policy (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several ordinance readings, including a second reading on building regulations and first readings on stormwater pollution prevention, golf cart/off-road vehicle rules, and council rules of procedure. The council will also recognize employee service awards and discuss an emergency response plan for utility systems. The agenda includes a closed executive session on legal matters, including groundwater rights and a lawsuit, and real property for water/wastewater improvements.

• Second reading of ordinance amending Chapter 3 'Building Regulations'
• First reading of ordinance adding Article 1.10 'Stormwater Pollution Prevention'
• First reading of ordinance regulating recreational off-road vehicles and utility vehicles on city streets
• Employee service award to Jimbo Ford (25 years) and recognition of Jimmy Washer's promotion
• Executive session on groundwater rights, lawsuit Cause No. 2018-CI-00202, and Boerne Ranch Estates/The Reserve development

The Fair Oaks Ranch City Council approved the consent agenda (items 7, 9, 10) 7-0, then separately approved the December 14, 2021 special meeting minutes after amending them 7-0. The council also passed first readings of three ordinances 7-0: adding a Stormwater Pollution Prevention article to Chapter 1, regulating recreational off-road and utility vehicles on city streets under Chapter 12, and amending the City Council Rules of Procedure. The council convened into executive session on groundwater rights, Boerne Ranch Estates/The Reserve development, and water/wastewater property, and took no action upon returning to open session.

• Approved consent agenda items 7, 9, and 10 (7-0)
• Amended December 14, 2021 minutes to correct a duplicate name in roll call (7-0)
• Approved December 14, 2021 special meeting minutes as amended (7-0)
• Approved first reading of ordinance adding Stormwater Pollution Prevention article to Chapter 1 (7-0)
• Approved first reading of ordinance regulating off-road and utility vehicles on city streets (7-0)
• Approved first reading of ordinance amending City Council Rules of Procedure (7-0)
• No action taken after executive session on groundwater rights, development agreement, and real property