fairoaksranch-tx public meetings in 2021

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including the first reading of an ordinance adopting updated building codes and approval of preliminary and final plats for residential developments. The consent agenda includes routine items such as meeting minutes and plat-related requests. The council will also receive reports on the year-end financials, police outreach, and other updates, and will convene in executive session to discuss legal matters, including groundwater rights and a specific lawsuit.

• First reading of ordinance adopting updated building codes
• Preliminary plat for Elkhorn Ridge Unit 4 (26 single-family lots)
• Final plat for Front Gate Unit 6 (44 single-family lots)
• Extension of time for Elkhorn Ridge Unit 4 preliminary plat
• Executive session on groundwater rights and lawsuit Cause No. 2018-CI-00202

The City Council approved its consent agenda 7-0, which included the December 2, 2021 minutes, an extension of time for the Elkhorn Ridge Unit 4 preliminary plat (26 single-family lots), and a final plat for Front Gate Unit 6 (44 single-family lots). The council also approved 7-0 the first reading of an ordinance amending Chapter 3 of the Code of Ordinances regarding building regulations. The Elkhorn Ridge Unit 4 preliminary plat itself was not considered because the extension was approved on the consent agenda. The council did not convene into executive session on groundwater rights or the listed lawsuit, and adjourned at 7:35 PM.

• Approved consent agenda including Dec 2, 2021 minutes, Elkhorn Ridge Unit 4 plat extension, and Front Gate Unit 6 final plat (7-0)
• Approved first reading of ordinance amending Chapter 3 building regulations (7-0)
• Elkhorn Ridge Unit 4 preliminary plat not considered; extension approved instead
• Did not convene into executive session on groundwater rights or Cause No. 2018-CI-00202

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to conduct a workshop on a proposed ordinance that would amend the City Council Meeting Rules of Procedure. No formal action is scheduled; the meeting is for discussion only. The agenda also includes routine items such as roll call, pledge of allegiance, and a citizens forum.

• Workshop on proposed ordinance amending City Council Meeting Rules of Procedure
• Citizens forum with 5-minute speaking limit per person
• Meeting held at City Hall Council Chambers, 7286 Dietz Elkhorn

The City Council held a special meeting on December 14, 2021 that was a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure. Mayor Pro Tem Koerner and City Secretary Christina Picioccio led the discussion. No decisions were made; the completed draft will return to council at the January 6, 2022 meeting for review and possible action. Mayor Maxton and Council Member Muenchow were absent, and no citizens spoke during the forum.

• No decisions made; workshop only on proposed meeting Rules of Procedure
• Draft Rules of Procedure to return January 6, 2022 for review and possible action
• Meeting adjourned at 8:52 PM

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will consider recommending approval of two preliminary/final plats for new single-family residential subdivisions, totaling 70 lots, and will review proposed amendments to the Unified Development Code. The meeting also includes routine consent agenda items and a citizen forum.

• Preliminary Plat: Elkhorn Ridge Unit 4, 26 single-family lots, north of Dietz Elkhorn Road and Elkhorn Ridge
• Final Plat: Front Gate Unit 6, 44 single-family lots, south side of Dietz Elkhorn Road and north of Fair Oaks Parkway
• Review and discussion of proposed amendments to the Unified Development Code
• Possible action on calling special meetings for UDC amendment discussions

The Planning and Zoning Commission recommended approval of a final plat for 44 residential lots and a time extension for another residential project. The commission also scheduled three special meetings to discuss Unified Development Code amendments.

• Approved November 10, 2021 meeting minutes (6-0)
• Recommended approval of 30-day extension for Elkhorn Ridge Unit 4 Preliminary Plan (6-0)
• Recommended approval of Front Gate Unit 6 Final Plat for 44 single-family lots with three minor conditions (6-0)
• Approved special meeting dates for January 27, February 24, and March 24, 2021 (6-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to conduct a workshop on transportation planning. The purpose is to discuss recommendations to present to the Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee. No formal action is expected; this is a discussion item.

• Workshop on transportation planning
• Recommendations for Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee
• Citizens to be heard (public comment)

The Fair Oaks Ranch City Council held a special meeting on December 7, 2021 that was a workshop on transportation planning. After discussion, the Council reached consensus to use the Comprehensive Plan, Chapter 5.4, as the base for a briefing to the Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee, with Mayor Maxton presenting it. No ordinance, contract, or other formal action was voted on; the minutes record consensus only. The meeting adjourned at 7:22 PM.

• Consensus (no vote recorded) to use Comprehensive Plan Chapter 5.4 as the base for the transportation briefing to the Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee
• Agreed Mayor Maxton would present the briefing on behalf of the City

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider authorizing the city manager to draft amendments to the golf cart ordinance to allow utility vehicles (UTVs) on certain roadways. The council will also consider accepting a private donation to the police department and will receive updates on the household hazardous waste event, the master thoroughfare plan, and a future council retreat. The meeting includes a closed session to discuss legal matters, including groundwater rights and a pending lawsuit.

• Consideration of private donation to Police Department
• Authorize drafting golf cart ordinance amendments for UTV use
• Update on Household Hazardous Event
• Review of master thoroughfare plan
• Executive session on groundwater rights and lawsuit Cause No. 2018-CI-00202

City Council approved a $3,000 private donation for police equipment and authorized the City Manager to draft amendments allowing Utility Vehicles (UTVs) on certain city roads. The Council also scheduled a special meeting for December 7 to discuss the master thoroughfare plan.

• Approved November 16 and November 18, 2021 meeting minutes (7-0)
• Approved acceptance of $3,000 private donation for Police Department equipment (7-0)
• Authorized City Manager to draft amendments to golf cart ordinance for UTV use on certain roadways (7-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider approving contracts for the Old Fredericksburg Road Water Line Relocation Project and the Water Plant 2 Upgrades Project, along with a resolution for appraisal district board votes. The agenda also includes a final plat for 27 residential lots, a construction hours ordinance, and a closed session on litigation and hiring an assistant city manager.

• Final plat for Elkhorn Ridge Unit 8: 27 single-family lots near Dietz Elkhorn Road and Elkhorn Ridge
• Ordinance amending construction hours of operation (second reading)
• Resolution for casting votes for Bexar and Comal Appraisal District board candidates for 2022-2023
• Professional Service Agreement with K Friese & Associates for Old Fredericksburg Road Water Line Relocation Project (CIP# 21W)
• Construction Agreement with MGB Construction for Water Plant 2 Upgrades Project (CIP# 1W)

The City Council approved the second reading of an ordinance setting construction hours of operation for new construction, additions, and alterations, which the City Manager said would be enforced immediately after newspaper notice. Council also awarded the Water Plant 2 Upgrades Project to MGB Construction, Inc. for $545,331.60 including a 10% contingency, and authorized a $63,950.00 engineering agreement with K Friese & Associates for the Old Fredericksburg Road Water Line Relocation Project. A resolution casting the City's votes for the Bexar and Comal Appraisal District boards was approved, and an item on recommendations to the Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee was tabled for a future special meeting. Council met in closed session on personnel and legal matters and took no action.

• Approved consent agenda items 4 and 5, including the November 4, 2021 minutes and the Elkhorn Ridge Unit 8 final plat with 27 single-family lots (7-0)
• Approved second reading of an ordinance establishing construction hours of operation (7-0)
• Approved a resolution casting the City's appraisal district board votes: Bexar — Trish DeBerry (6 votes); Comal — Brad Howell (2), John Kuntz (2), Douglas Miller Jr. (2), Nancy Pappas (2), John Tyler (3) (7-0)
• Authorized the City Manager to sign a professional services agreement with K Friese & Associates, Inc. for the Old Fredericksburg Road Water Line Relocation Project at a not-to-exceed cost of $63,950.00 (7-0)
• Awarded the Water Plant 2 Upgrades Project bid and 10% contingency, totaling $545,331.60, to MGB Construction, Inc. and authorized the City Manager to sign the agreement (7-0)
• Tabled recommendations to present to the Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee; a special meeting will be scheduled
• No action taken after closed session on personnel matters (Assistant City Manager hiring) and legal matters (ground water rights and Cause No. 2018-CI-00202)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to conduct a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure. The agenda includes roll call, pledge, and a citizens forum, but the main purpose is the workshop discussion. No final action is scheduled on the ordinance at this meeting.

• Workshop on proposed ordinance amending City Council Meeting Rules of Procedure
• Citizens forum with 5-minute speaking limit
• Meeting at City Hall, 7286 Dietz Elkhorn, Fair Oaks Ranch

The Fair Oaks Ranch City Council met in a special meeting on November 16, 2021 with a quorum present. The only substantive item was a workshop discussion, led by Mayor Maxton and City Secretary Christina Picioccio, on a proposed ordinance amending the City Council Meeting Rules of Procedure. No ordinance was adopted, voted on, or otherwise decided; the minutes record only the discussion. No citizens spoke during the forum, and the meeting adjourned at 8:04 PM.

• Held a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure (no vote recorded)
• No citizens spoke during the Citizens to be heard forum
• Meeting adjourned at 8:04 PM

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider recommending approval of a final plat for Elkhorn Ridge Unit 8, a 27-lot single-family subdivision north of Dietz Elkhorn Road and Elkhorn Ridge. They will also review proposed amendments to the city's Unified Development Code. The meeting includes routine consent agenda items and a public comment period.

• Final plat request from Elkhorn Ridge SA, LLC for Elkhorn Ridge Unit 8 (27 single-family lots)
• Review of proposed amendments to the Unified Development Code
• Approval of October 14, 2021 meeting minutes
• Citizens to be heard (public comments)

The Planning and Zoning Commission voted 6-0 to recommend approval of a Final Plat from Elkhorn Ridge SA, LLC for Elkhorn Ridge Unit 8, proposing 27 single-family residential lots north of Dietz Elkhorn Road and Elkhorn Ridge, subject to three conditions. The Commission also approved its October 14, 2021 meeting minutes 6-0 and held a discussion, led by consultant Lata Krishnarao of Gunda Corporation, on proposed amendments to the City's Unified Development Code beginning with Chapter 1. No action was taken on the UDC amendments. The Commission discussed holding special meetings on January 27, 2021 and February 24, 2021, with a consideration item to be placed on the December agenda to confirm those dates.

• Recommended approval of Elkhorn Ridge Unit 8 Final Plat, 27 single-family lots, with 3 conditions (6-0)
• Condition: resolve parcel area discrepancy between tax certificate and plat before recordation
• Condition: provide date of revision on the Master Plan
• Condition: correct owner name on plat to match title report, tax records, and Universal Application
• Approved October 14, 2021 Planning and Zoning Commission meeting minutes (6-0)
• Discussed UDC amendments, Chapter 1; no action taken
• Discussed possible special meetings Jan 27, 2021 and Feb 24, 2021; confirmation item set for December agenda

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider approving a 5-year Streets Capital Improvement Plan and an ordinance establishing construction hours of operation. The agenda also includes routine consent items, recognition of a retiring employee and an employee of the quarter, and an annual road maintenance update. The council will then convene into executive session to discuss legal matters, including groundwater rights and litigation, real property for a possible elevated storage tank, and the City Manager's annual evaluation.

• Consideration of 5-year Streets Capital Improvement Plan
• First Reading of ordinance establishing construction hours of operation (Chapter 3, Article 3.01, Sec. 3.01.004)
• Declaring excess City property surplus and authorizing disposal
• Executive session on groundwater rights and litigation (Cause No. 2018-CI-00202)
• Executive session on real property for possible elevated storage tank

The City Council approved the FY 2022-27 Roadway Capital Improvement Plan and passed the first reading of an ordinance setting specific construction hours for weekends and weekdays. Additionally, the Council authorized the disposal of surplus city property and approved a six-year contract extension for the City Manager.

• Approved FY 2022-27 Roadway Capital Improvement Plan (6-0)
• Approved first reading of construction hours ordinance with amendments (6-0)
• Authorized disposal of surplus city property (6-0)
• Approved amended City Manager employment agreement (6-0)
• Approved consent agenda including Oct 21 and Oct 25 minutes (6-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to conduct a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure. They will also discuss and possibly take action on next steps for the Draft Code of Conduct and the Ethics Ordinance. The meeting includes public comment and is otherwise a standard special meeting.

• Workshop on proposed ordinance amending City Council Meeting Rules of Procedure
• Discussion and possible action on next steps for Draft Code of Conduct and Ethics Ordinance
• Citizens to be heard (public comment, 5-minute limit)
• Roll call and pledge of allegiance

The City Council held a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure, led by Mayor Maxton and City Secretary Christina Picioccio. Council agreed to reconvene at another special meeting to finish the rest of the document. On the Draft Code of Conduct and Ethics Ordinance, Council said it wants to see the draft Ethics document first, and set an order of work: Rules of Procedure, then Ethics, then Code of Conduct, possibly requiring a return to Rules of Procedure. Two residents spoke during the citizens forum about emailing comments and streaming regular meeting videos.

• Agreed to reconvene at another special meeting to continue the Rules of Procedure document
• Directed order of work: Rules of Procedure first, then Ethics, then Code of Conduct
• No vote recorded on the Draft Code of Conduct or Ethics Ordinance

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider approving a 5-year Water, Wastewater, and Reuse Capital Improvement Plan, an interlocal agreement with the Municipal Development District, and a memorandum of understanding for a Peace Tree Lighting and Veterans Day event. The agenda also includes routine consent items, updates from committees, and a closed session to discuss groundwater rights and pending litigation.

• Consideration of 5-year Water, Wastewater, and Reuse Capital Improvement Plan
• Approval of Interlocal Agreement between Fair Oaks Ranch Municipal Development District and City
• Approval of MOU with Fair Oaks Ranch Homeowners Association for Annual Peace Tree Lighting and Veterans Day Event
• Second reading of ordinance amending Chapter 1, Article 1.05 Records Management
• Executive session on groundwater rights and litigation (Cause No. 2018-CI-00202)

Council approved a 5-year Capital Improvement Plan for water, wastewater, and reuse. They also authorized an interlocal agreement with the Municipal Development District and an MOU for a community event with the homeowners association.

• Approved FY2022-27 Water, Wastewater and Reuse Capital Improvement Plan (7-0)
• Approved Interlocal Agreement with Fair Oaks Ranch Municipal Development District (7-0)
• Approved MOU with Fair Oaks Ranch Homeowners Association for Peace Tree Lighting and Veterans Day Event (7-0)
• Approved second reading of Ordinance amending Code of Ordinances Chapter 1, Article 1.05 Records Management (7-0)
• Approved October 7, 2021 meeting minutes (7-0)
• Approved Council Member Elizondo's absence for November 4, 2021 (7-0)
• Ratified rescheduling of Planning and Zoning Commission meeting to November 10, 2021 (7-0)

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will hold a regular meeting to handle routine items, introduce a new member, select officers, and consider rescheduling a future meeting. The main substantive item is a review and discussion of proposed amendments to the city's Unified Development Code, which may affect future development regulations.

• Introduction of new P&Z Commission member Martin E. Bryant
• Approval of September 9, 2021 meeting minutes
• Selection of P&Z Commission Chairperson and Vice Chairperson
• Consideration to reschedule November 11, 2021 regular meeting
• Review and discussion of proposed amendments to the Unified Development Code

The Commission elected Bobbe Barnes as Chairperson and Douglas Leonard as Vice Chairperson. The body also recommended rescheduling the November 11 meeting to November 10. Members began a review of proposed amendments to the Unified Development Code.

• Elected Bobbe Barnes as Planning & Zoning Chairperson (7-0)
• Elected Douglas Leonard as Planning & Zoning Vice Chairperson (7-0)
• Recommended rescheduling November 11, 2021 meeting to November 10, 2021 (7-0)
• Approved September 9, 2021 meeting minutes (7-0)

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District board will hold a legal training workshop, elect officers for FY 2021/2022, and consider adopting procedures for policy review and updating its rules of procedure. They will also vote on an interlocal agreement with the City of Fair Oaks Ranch and any updates to the project evaluation/grant process policy. A quarterly financial report will be presented.

• Election of MDD Officers for Fiscal Year 2021/2022
• Approval of Interlocal Agreement between MDD and City of Fair Oaks Ranch
• Updates to MDD Project Evaluation / Grant Process Policy
• Adoption of procedure for periodic review of MDD policies
• Quarterly Financial & Investment Report - Q3 2021

The Municipal Development District elected its officers for Fiscal Year 2021/2022, naming Laura Koerner as President, Nicholas DiCianni as Vice President, Mike Lovelace as Treasurer, and Roy Elizondo as Secretary. The board also approved an interlocal agreement with the City of Fair Oaks Ranch, adopted a procedure for periodic policy review, updated its Rules of Procedure, and approved changes to the Project Evaluation/Grant Process Policy subject to legal concurrence. All votes were 5-0. The board received a quarterly financial report with no action taken.

• Elected Laura Koerner as MDD President, Nicholas DiCianni as Vice President, Mike Lovelace as Treasurer, and Roy Elizondo as Secretary for FY 2021/2022 (5-0)
• Approved the July 14, 2021 regular MDD Board meeting minutes (5-0)
• Adopted a procedure for periodic review and reaffirmation of MDD policies (5-0)
• Approved updated MDD Rules of Procedure and forwarded them to City Council (5-0)
• Approved an Interlocal Agreement with the City of Fair Oaks Ranch and authorized the MDD President to execute it (5-0)
• Approved changes to the MDD Project Evaluation/Grant Process Policy subject to legal concurrence (5-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with several action items, including a utility rate study, an interlocal agreement for animal control services, and a resolution supporting the Texas opioid settlement term sheet. The council will also discuss potential amendments to its rules of procedure, creating committees on transparency and utility vehicle use, and roadway safety concerns. The agenda includes routine consent items and an executive session on legal matters.

• Utility Rate Study presentation and possible action (Raftelis)
• Interlocal Agreement for Animal Control Services
• Resolution supporting Texas opioid settlement term sheet
• Contract with Audio Visual Aids for live streaming equipment
• Discussion on creating a committee for UTV roadway authorization

The City Council approved an ordinance updating records management retention periods and authorized the purchase of audio-visual equipment for live streaming public meetings. Council members also established a committee to review the city's golf cart ordinance and evaluate the potential authorization of off-highway vehicles on city streets. Additionally, the Council passed a resolution supporting the allocation of opioid settlement funds.

• Approved Consent Agenda (7-0)
• Approved amended records management ordinance (7-0)
• Authorized $30,000 for live streaming equipment (7-0)
• Created committee to review golf cart and off-highway vehicle rules (7-0)
• Approved resolution for opioid settlement fund allocation (7-0)

City Council Special Meeting

The Fair Oaks Ranch City Council will hold a special meeting to consider final approval of the city budget for fiscal year 2021-22 and to levy a property tax rate of 35.18 cents per $100 valuation. They will also ratify the tax rate in the budget resolutions and handle several consent agenda items, including service agreements and appointments. The meeting includes a closed session for annual evaluations of the City Manager and City Secretary.

• Second reading of ordinance adopting FY 2021-22 city budget (Oct 1, 2021 - Sep 30, 2022)
• Ordinance levying property tax rate of 35.18 cents per $100 taxable valuation for tax year 2021
• Resolution ratifying property tax rate in FY 2021-22 budgets
• Professional Services Agreement for Auditing Services with ABIP, P.C.
• Interlocal Agreement for Animal Control Services

The City Council approved the fiscal year 2021/22 budget ordinance and adopted a property tax rate of 35.18 cents per $100 taxable valuation. The council also approved several consent agenda items, excluding an animal control agreement which was removed for a future agenda, and approved a salary increase for the City Secretary following an annual evaluation.

• Approved 2021/22 Fiscal Year Budget Ordinance (7-0)
• Approved property tax rate of 35.18 cents per $100 valuation (7-0)
• Approved resolution ratifying the property tax rate in the budget (7-0)
• Approved Consent Agenda items 7-13 and 15, excluding item 14 (7-0)
• Approved a 13.2% salary increase to $81,440 for the City Secretary (7-0)

Capital Improvements Advisory Committee (CIAC) Meeting

The Capital Improvements Advisory Committee (CIAC) will meet to review updates on impact fee capital projects, including water and wastewater improvements, and discuss land use assumptions. They will also consider recommending a Chair and Vice Chair to City Council and items for the semiannual report. The meeting includes introduction of new members and approval of prior minutes.

• Review of Capital Improvement Projects Summary with water and wastewater CIP maps
• Update on Elevated Storage Tank / Pressure Reducing Valves
• Wastewater Treatment Plant Study update
• Hydropneumatic tank update
• Review of Land Use Assumptions (LUA) as of August 31, 2021

The Capital Improvements Advisory Committee met on September 22, 2021 with a quorum present. The committee approved the March 30, 2021 meeting minutes 5-0 and voted 5-0 to recommend Paul Mebane as CIAC Chair and Chris Weigand as Vice Chair, effective when approved by City Council. The committee also agreed to include items in its Semiannual Report, including that there has been no significant change in the Capital Improvement Plan or Land Use Plan and therefore no need for a change in the current Impact Fee. Staff provided updates on water and wastewater capital improvement projects, the Wastewater Treatment Plant Study, a hydropneumatic tank, and Land Use Assumptions.

• Approved March 30, 2021 regular meeting minutes (5-0)
• Recommended Paul Mebane as CIAC Chair to City Council (5-0)
• Recommended Chris Weigand as CIAC Vice Chair to City Council (5-0)
• Agreed to include no-change Impact Fee finding in Semiannual Report
• Agreed to recommend Mebane as Chair and Weigand as Vice Chair in Semiannual Report
• Agreed to express interest in expanding responsibilities to other utilities such as roadway impact fees
• No requests for future agenda considerations
• Asked that March 2022 Semiannual Meeting avoid the second week of March due to Spring Break

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a public hearing on the proposed Fiscal Year 2021-2022 budget, followed by consideration of ordinances to adopt the budget and set a property tax rate of 35.18 cents per $100 valuation. The consent agenda includes approval of meeting minutes, a financial management policy resolution, and new leave policies for police and fire personnel. The council will also consider preliminary and final plats for residential subdivisions and discuss a code of conduct draft.

• Public hearing on FY 2021-2022 proposed budget
• Ordinance adopting city budget for FY 2021-2022
• Ordinance levying property tax rate of 35.18 cents per $100 taxable valuation
• Preliminary plat for Elkhorn Ridge Unit 7 (18 single-family lots)
• Final plat for Front Gate Unit 7 (20 single-family lots)

The City Council approved the Fiscal Year 2021-22 budget ordinance and a property tax rate of 35.18 cents per $100 taxable valuation, described in the motion as effectively a 1.76% decrease in the tax rate. Both votes were 6-0. The Council also approved a slate of board and commission appointments and a 17-item consent agenda, and took no action after meeting in closed session on litigation and water-related matters.

• Approved FY2021-22 budget ordinance, first reading (6-0)
• Approved property tax rate of 35.18 cents per $100 valuation, first reading (6-0)
• Approved consent agenda of 17 items including plats and policies (6-0)
• Approved Elkhorn Ridge Unit 7 preliminary plat, 18 single-family lots (consent agenda)
• Approved Front Gate Unit 7 final plat, 20 single-family lots (consent agenda)
• Approved Planning & Zoning Commission appointments: Linda Tom, Bobbe Barnes, Martin E. Bryant, David Horwath (6-0)
• Approved Municipal Development District Board appointments; Council Member Muenchow voted nay (5-1)
• Approved Zoning Board of Adjustment appointments (5-0, Elizondo absent for vote)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider recommending approval of a preliminary plat for Elkhorn Ridge Unit 7 (18 single-family lots) and its tree plan, plus a final plat for Front Gate Unit 7 (20 single-family lots). The meeting also includes approval of the August 12, 2021 minutes and a public comment period.

• Preliminary plat for Elkhorn Ridge Unit 7: 18 single-family lots, north of Dietz Elkhorn Road and Elkhorn Ridge
• Tree plan for Elkhorn Ridge Unit 7
• Final plat for Front Gate Unit 7: 20 single-family lots, south of Dietz Elkhorn Road and north of Fair Oaks Parkway
• Approval of August 12, 2021 meeting minutes

The Planning and Zoning Commission recommended approval of three development items: the Elkhorn Ridge Unit 7 Tree Plan, the Elkhorn Ridge Unit 7 Preliminary Plat (18 single-family lots), and the Front Gate Unit 7 Final Plat (20 single-family lots). Each recommendation passed 6-0, with the plat approvals carrying minor conditions for the applicant. The commission also approved the August 12, 2021 meeting minutes 5-0, with Commissioner Balli abstaining. No citizens spoke during the forum.

• Approved August 12, 2021 meeting minutes (5-0, Balli abstained)
• Recommended approval of Elkhorn Ridge Unit 7 Tree Plan (6-0)
• Recommended approval of Elkhorn Ridge Unit 7 Preliminary Plat, 18 single-family lots, with 8 minor conditions (6-0)
• Recommended approval of Front Gate Unit 7 Final Plat, 20 single-family lots, with 2 conditions (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with routine items, new employee introductions, and an award ceremony. They will consider approving a records management ordinance and a contract for live-streaming equipment. The council will also enter executive session to discuss legal matters, including a settlement offer and pending litigation.

• First reading of ordinance amending Chapter 1, Article 1.05 Records Management
• Contract with Audio Visual Aids for live-streaming equipment (amount not specified)
• Executive session: settlement offer regarding well K-2 operation
• Executive session: legal advice on ground water rights
• Executive session: litigation Cause No. 2018-CI-00202

The City Council approved the consent agenda, which included meeting minutes and council absences, and approved the first reading of an ordinance amending the records management code. Council members also received staff presentations and reports, discussed a records management plan, and held an executive session with no action taken.

• Approved Consent Agenda including August 19, 2021 meeting minutes and council absences (6-0)
• Approved first reading of an Ordinance amending Chapter 1, General Provisions, Article 1.05 Records Management (6-0)

City Council Special Meeting

This is a special meeting of the Fair Oaks Ranch City Council. The main item is convening into executive session to interview applicants for vacancies on various boards, commissions, and committees. No other substantive action is scheduled; the meeting is largely procedural.

• Executive session under Sec. 551.074 (Personnel Matters) to interview board/commission/committee applicants
• Citizens to be heard (public comment limited to 5 minutes per speaker)
• Possible action on executive session items after reconvening

The Fair Oaks Ranch City Council held a special meeting on August 31, 2021. The council convened into executive session to interview applicants for vacancies on city boards and commissions. Upon reconvening into open session, no action was taken, and the meeting was adjourned.

• Convened executive session for personnel interviews (Sec. 551.074)
• No action taken in open session
• Meeting adjourned at 8:40 PM

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to consider accepting applications for open positions on city boards, committees, and commissions, and to arrange interviews. The council will then convene into executive session to conduct individual interviews with applicants, as permitted under Texas law for personnel matters. After the closed session, they may discuss and take action on the interviews. This is a routine personnel-related meeting with no other substantive agenda items.

• Consideration and possible action to accept applications for open board, committee, and commission positions
• Executive session to interview applicants for vacancies (Texas Gov't Code 551.074)
• Possible action on items discussed in executive session

The Fair Oaks Ranch City Council held a special meeting on August 30, 2021, with a quorum present and Council Member Parker absent. No citizens spoke during the forum, and no action was needed on board, committee, and commission applications because none were received. The council convened into executive session at 6:34 PM to interview applicants for board vacancies and reconvened at 8:24 PM, taking no action. Council Member Bliss requested a future agenda item on speeding and safety, and the meeting adjourned at 8:26 PM.

• No action taken on board, committee, and commission applications (none received)
• Executive session held for applicant interviews; no action taken on reconvening
• Council Member Bliss requested a future agenda item on speeding and safety

City Council Special Meeting

The Fair Oaks Ranch City Council will consider a resolution to set the proposed maximum ad valorem tax rate for Fiscal Year 2021-22 and schedule a public hearing on the budget for September 16, 2021, with adoption and tax rate vote set for September 27, 2021. The council will also conduct annual evaluations of the City Manager and City Secretary in executive session.

• Resolution setting proposed maximum FY 2021-22 ad valorem tax rate
• Public hearing on FY 2021-22 budget set for September 16, 2021 at 6:30 PM
• Budget adoption and tax rate vote set for September 27, 2021
• Annual evaluation of City Manager and City Secretary in executive session

The City Council approved a resolution setting the proposed maximum ad valorem tax rate for Fiscal Year 2021-22, with a 6-0 vote. The resolution also set September 16, 2021 at 6:30 PM for the FY2021-22 budget public hearing and September 27, 2021 for adopting the budget and voting on the tax rate. The council then met in closed session for the annual evaluation of the City Manager and City Secretary and took no action upon returning to open session. The meeting adjourned at 11:04 PM.

• Approved resolution setting FY2021-22 maximum proposed ad valorem tax rate (6-0)
• Set FY2021-22 budget public hearing for September 16, 2021 at 6:30 PM
• Set September 27, 2021 to adopt the FY2021-22 budget and vote on the tax rate
• No action taken after closed session on annual evaluation of City Manager and City Secretary

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting primarily to conduct interviews for applicants seeking vacancies on various city boards, commissions, and committees. These interviews will occur in executive session under Texas law, with possible action taken afterward in open session. The agenda is otherwise procedural, including roll call, pledge, and a citizens forum.

• Executive session interviews for board, commission, and committee applicants
• Citizens forum with 5-minute speaking limit
• Possible action on executive session items

The City Council met in a special session to interview applicants for vacancies on various city boards, commissions, and committees during an executive session. No formal substantive votes or decisions were made during the meeting.

• Held executive session to interview board, commission, and committee applicants

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider setting the proposed FY 2021-22 tax rate and scheduling budget hearings, approve two preliminary plats for new residential subdivisions, and discuss an interlocal agreement for emergency services. The agenda also includes routine consent items, appointments to boards, and executive session items on legal matters and the City Manager's evaluation.

• Proposed FY 2021-22 ad valorem tax rate confirmation; budget hearing set for Sept 16, adoption Sept 23
• Interlocal Agreement for Fire Protection, First Responder EMS, and other Emergency Response Services
• Preliminary plat for Front Gate Unit 6: 44 single-family lots south of Dietz Elkhorn Road
• Preliminary plat for Elkhorn Ridge Unit 8: 27 single-family lots north of Dietz Elkhorn/Elkhorn Ridge intersection
• Executive session: settlement offer re well K-2, ground water rights, litigation Cause No. 2018-CI-00202

The Fair Oaks Ranch City Council approved its consent agenda 6-0, including a tree preservation plan and two preliminary plats for 44 and 27 single-family lots. It authorized the City Manager to execute an interlocal agreement for fire protection and emergency medical services, and set a maximum FY2021-22 ad valorem tax rate of .3518 cents per $100 taxable value, with a budget public hearing on September 16, 2021 and budget/tax rate adoption on September 23, 2021. Council also appointed members and liaisons to boards and committees and set interview dates for open board positions. In executive session, no action was taken.

• Approved consent agenda including August 5, 2021 minutes, Front Gate Unit 6 Tree Preservation Plan, and two preliminary plats (6-0)
• Approved preliminary plat for Front Gate Unit 6 with 44 single-family lots (6-0)
• Approved preliminary plat for Elkhorn Ridge Unit 8 with 27 single-family lots (6-0)
• Authorized City Manager to execute Interlocal Agreement for Fire Protection, First Responder Emergency Medical Services, and other Emergency Response Services (6-0)
• Set maximum FY2021-22 ad valorem tax rate at .3518 cents per $100 taxable value; set budget public hearing for September 16, 2021 and adoption for September 23, 2021 (6-0)
• Appointed council members as members or liaisons to boards and committees, including an alternate liaison for BISD (6-0)
• Accepted applications for open board, committee, and commission positions and set interview dates for August 25, 30, 31, and September 8, 2021 (6-0)
• No action taken after executive session on groundwater rights, settlement offer, litigation, and City Manager evaluation

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission will consider recommending approval of two preliminary plats: Front Gate Unit 6 with 44 single-family lots and Elkhorn Ridge Unit 8 with 27 single-family lots. They will also discuss a tree preservation plan for Front Gate Unit 6 and a Conservation Development Alternative option for the proposed Post Oak Ranch development. Staff will provide a status update on the Unified Development Code amendment process.

• Preliminary plat for Front Gate Unit 6: 44 single-family lots, south of Dietz Elkhorn Road and north of Fair Oaks Parkway
• Preliminary plat for Elkhorn Ridge Unit 8: 27 single-family lots, north of Dietz Elkhorn Road and Elkhorn Ridge intersection
• Front Gate Unit 6 Tree Preservation Plan approval
• Discussion of Conservation Development Alternative for Post Oak Ranch (Noll Tract) near Ammann Road and Ralph Fair Road
• Status update on Unified Development Code amendment process

The Planning and Zoning Commission recommended approval for two preliminary plats for single-family residential developments. The commission also recommended approval of a tree preservation plan for Front Gate Unit 6.

• Approved May 13, 2021 meeting minutes (6-0)
• Recommended approval of Front Gate Unit 6 Tree Preservation Plan (6-0)
• Recommended approval of Front Gate Unit 6 Preliminary Plat for 44 single-family lots with minor conditions (6-0)
• Recommended approval of Elkhorn Ridge Unit 8 Preliminary Plat for 27 single-family lots with minor conditions (6-0)

City Council Regular Meeting

The City Council will consider the Fiscal Year 2021-22 Municipal Development District budget and proposed property tax rates. The meeting also includes canvassing the results of the July 31, 2021, Special Election.

• Approval of the Fiscal Year 2021-22 Municipal Development District (MDD) Budget
• Acceptance of calculated Fiscal Year 2021-22 property tax rates
• Canvassing of the July 31, 2021, Special Election results
• Appointment of Lamberto 'Bobby' Balli to the Boerne-Fair Oaks Ranch-Kendall County Transportation Planning Committee
• Discussion regarding multi-platform access for in-person City Council meetings

The City Council approved the Municipal Development District budget and accepted the calculated property tax rates for fiscal year 2021-22. Council members also canvassed a recent special election, appointed a member to a transportation committee, and approved the consent agenda. Additionally, direction was given to explore broadcasting options for future council meetings without interactive capabilities.

• Approved Resolution canvassing the July 31, 2021 Special Election results (6-0)
• Approved Consent Agenda including July 15 and July 22, 2021 meeting minutes and depository account representatives (6-0)
• Approved proposed Fiscal Year 2021-22 MDD Budget (6-0)
• Accepted calculated Fiscal Year 2021-22 property tax rates (6-0)
• Appointed Lamberto "Bobby" Balli, P.E. to the Boerne-Fair Oaks Ranch-Kendall County Transportation Planning Committee (6-0)

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to consider ratifying the City Manager's appointment of a Director of Public Works and Engineering Services, and to authorize advancing Phase Two of the solids handling volute dewatering press system. The council will also receive a presentation and discussion of the draft FY 2021-22 General Fund and Enterprise Fund budgets. No final budget action is scheduled; it is a workshop discussion.

• Ratification of appointment of Director of Public Works and Engineering Services
• Authorization to advance Phase Two of solids handling volute dewatering press system
• Presentation and discussion of draft FY 2021-22 General Fund and Enterprise Fund budgets

The Fair Oaks Ranch City Council held a special meeting on July 22, 2021. The council voted 6-0 to ratify the City Manager's appointment of Mr. Grant Watanabe, P.E., as Director of Public Works and Engineering Services. The council also voted 6-0 to authorize advancing Phase Two of the solids handling volute dewatering press system project, after amending the motion to remove language about the funding source. A workshop on the draft FY 2021-22 budgets was presented; no budget decisions were made.

• Ratified City Manager's appointment of Grant Watanabe, P.E. as Director of Public Works and Engineering Services (6-0)
• Authorized advancement of Phase Two of the solids handling volute dewatering press system project (6-0)
• Amended the Phase Two motion to exclude funding source language (6-0)

City Council Regular Meeting

The City Council will consider appointing new members to the Utility Rate Advisory Panel and amending its charter. The meeting also includes discussions regarding sales tax verification and executive sessions concerning groundwater rights and real property for water system improvements.

• Agreement with Avenu Insights & Analytics, LLC for sales tax receipt verification
• Appointment of additional members to the Utility Rate Advisory Panel
• Amendment of the Utility Rate Advisory Panel Charter
• Executive session regarding settlement claims for well K-2 operations
• Executive session regarding groundwater rights and real property for water/wastewater improvements

The Fair Oaks Ranch City Council approved meeting minutes and authorized an agreement with Avenu Insights & Analytics, LLC for sales tax verification. They also amended the Utility Rate Advisory Panel's charter to allow up to 20 members, though no new members were appointed due to a lack of applicants from Zone A. An executive session was held regarding real property, with no action taken.

• Approved June 28, 2021 and July 1, 2021 meeting minutes (6-0)
• Authorized City Manager to sign Professional Services Agreement with Avenu Insights & Analytics, LLC for Sales/Use Tax Compliance Review (6-0)
• Amended Utility Rate Advisory Panel Charter to allow no more than 20 members (6-0)
• No motion made to appoint additional Utility Rate Advisory Panel members due to lack of applicants from Zone A

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District Board will consider approving the FY 21-22 budget, a professional services agreement for auditing services with Avenu Insights & Analytics, LLC, and a new boundary map with a sales tax legend. The board will also adopt a process for periodic policy review and receive updates on the Civic Center and quarterly finances.

• Approval of FY 21-22 MDD Budget
• Professional Services Agreement for Auditing Services with Avenu Insights & Analytics, LLC
• New MDD boundary map with sales tax collection legend
• Process for periodic review and reaffirmation of MDD policies
• Update on Civic Center

The Fair Oaks Ranch Municipal Development District Board approved its FY 2021-22 budget with agreed changes and will submit it to City Council for consideration at a September 2021 session. The board also adopted a new boundary map showing where sales tax is collected, established a periodic policy review process with a September 17, 2021 deadline, and authorized the president to sign an auditing services agreement with Avenu Insights & Analytics, LLC, contingent on the City accepting a separate sales/use tax audit agreement. All votes were 6-0. The board received updates on the Civic Center (development on hold), Q2 2021 finances, and MDD terms of service; no action was taken on those reports.

• Approved FY 2021-22 MDD budget with changes and submission to City Council for September 2021 consideration (6-0)
• Adopted new MDD boundary map with legend showing sales tax collection areas (6-0)
• Established periodic policy review process and initiated 2021 review cycle with September 17, 2021 deadlines (6-0)
• Authorized MDD President to sign Professional Services Agreement with Avenu Insights & Analytics, LLC for Sales/Use Tax Compliance Review, contingent on City acceptance of separate Sales/Use Tax Audit agreement (6-0)
• Approved April 14, 2021 regular MDD Board meeting minutes with correction replacing 'no' with 'not' under Item 7 (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider setting utility rate pricing objectives and appointing a panel for a utility rate study. They will also declare surplus city property, receive an update on the Civic Center and City Hall renovation, and enter executive session to discuss litigation, groundwater rights, and hiring a Public Works director.

• Consideration of Utility Rate Pricing Objectives to guide rate-setting
• Appointments to Utility Rate Study Panel
• Declaring excess City property surplus and authorizing disposal
• Update on Civic Center and City Hall Renovation project
• Executive session: settlement offer for well K-2 claims, groundwater rights, lawsuit Cause No. 2018-CI-00202, hiring Director of Public Works

Council appointed 18 residents to a utility rate study panel and authorized the disposal of surplus city property. Council also directed that the Civic Center project be set aside to focus on City Hall renovations due to high bid costs.

• Approved June 17, 2021 meeting minutes (6-0)
• Appointed 18 applicants to the Utility Rate Advisory Panel (6-0)
• Authorized City Manager to sell or dispose of surplus equipment (6-0)
• Directed focus on City Hall renovations and set aside Civic Center project

City Council Special Meeting

The City Council will hold a special meeting to review several draft city documents. Presentations will cover the draft FY 2021-22 General Fund Operating Budget and the Strategic Action Plan. The Council will also discuss the draft Street Preservation Plan, Master Drainage Plan, and Capital Improvement Programs.

• Draft FY 2021-22 General Fund Operating Budget
• Draft Street Preservation Plan
• Draft Master Drainage Plan
• Respective Capital Improvement Programs
• Draft Strategic Action Plan

The City Council met to review the draft Street Preservation Plan, Master Drainage Plan, and the draft FY 2021-22 General Fund Operating Budget. City staff and consultants provided presentations on capital improvement programs, stormwater management, and municipal operations. No formal votes or legislative actions were taken during this meeting.

• Discussed draft FY 2021-22 General Fund Operating Budget
• Discussed draft Street Preservation Plan and Master Drainage Plan
• Reviewed capital improvement programs and strategic action plan

City Council Regular Meeting

The Fair Oaks Ranch City Council is holding a regular meeting that includes a workshop on council roles and responsibilities, approval of prior meeting minutes, a finance update, and an executive session to discuss legal matters including a settlement offer related to well K-2, groundwater rights, and a specific lawsuit. Most agenda items are procedural or informational, with no major public decisions expected.

• Workshop on council roles, ethics, and open meetings laws
• Approval of June 3 and June 9, 2021 meeting minutes
• Monthly finance update
• Executive session on settlement offer for well K-2 claims
• Executive session on groundwater rights and lawsuit Cause No. 2018-CI-00202

The City Council approved its consent agenda, which consisted of the June 3, 2021 regular meeting minutes and the June 9, 2021 special meeting minutes, by a 6-0 vote. The council did not convene into executive session on the listed items, which concerned settlement of claims over the City's operation of well K-2, the City's groundwater rights, and Cause No. 2018-CI-00202. The meeting included a presentation from City Attorney Dan Santee on council roles and responsibilities and a monthly finance update from Finance Director Sarah Buckelew. No citizens spoke during the forum, and Council Member Koerner requested a workshop on Council Rules and Procedures.

• Approved consent agenda (June 3 and June 9, 2021 meeting minutes) 6-0
• Did not convene into executive session on well K-2 settlement, groundwater rights, or Cause No. 2018-CI-00202

City Council Special Meeting - CANCELED

This special meeting was scheduled to discuss the draft Street Preservation Plan, Master Drainage Plan, and the FY 2021-22 General Fund Operating Budget. However, the meeting was canceled.

• Draft Street Preservation Plan discussion
• Master Drainage Plan discussion
• Capital Improvement Programs discussion
• Draft FY 2021-22 General Fund Operating Budget discussion
• Strategic Action Plan discussion

Planning & Zoning Commission - CANCELED

This Planning & Zoning Commission meeting was canceled. The agenda had included a tree preservation plan and a preliminary plat for a 45-lot residential subdivision, but no action was taken.

• Front Gate Unit 6 Tree Preservation Plan
• Preliminary Plat for Front Gate Unit 6, 45 single-family lots, south of Van Raub Elementary School and north of Fair Oaks Parkway

City Council Special Meeting

The Fair Oaks Ranch City Council is holding a special meeting to receive a presentation and discuss the City's Water, Wastewater, and Reuse Master Plan, the Utility System Capital Improvement Plan, and the draft FY 2021-22 Enterprise Fund Operating Budget. No formal action is scheduled; the meeting is for discussion only. Citizens may address the council during the public forum.

• Presentation and discussion of Water, Wastewater, and Reuse Master Plan
• Utility System Capital Improvement Plan
• Draft FY 2021-22 Enterprise Fund Operating Budget
• Citizens to be heard (5-minute limit per speaker)

The City Council held a special meeting to hear presentations and discuss the Water, Wastewater, and Reuse Master Plan, Utility System Capital Improvement Plan, and the draft FY 2021-22 Enterprise Fund Operating Budget. Council members voted to approve the capital projects to be included in the draft budget as presented.

• Approved capital projects to be included in the draft FY 2021-22 Enterprise Fund Budget (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will consider authorizing the City Manager to sign an assignment of the Golf & Country Club water supply agreement and a temporary assignment of the effluent disposal agreement. They will also consider adopting a charter for a Utility Rate Advisory Panel and discuss options for multi-platform access to meetings. The agenda includes routine consent items, staff reports, and a closed session for legal matters.

• Assignment and Assumption of Fair Oaks Ranch Golf & Country Club Water Supply Agreement
• Temporary Assignment and Assumption of Fair Oaks Club Corp Effluent Disposal Agreement
• Adoption of Charter for Utility Rate Advisory Panel
• Discussion on multi-platform access to City Council meetings
• Executive session on settlement offer for well K-2 claims and litigation Cause No. 2018-CI-00202

The Fair Oaks Ranch City Council approved the consent agenda, authorized the City Manager to sign water supply and effluent disposal agreements for the Golf & Country Club, and adopted the Water/Wastewater/Reuse Rate Study Advisory Panel Charter with several amendments. Council also directed staff to develop a budget initiative for multi-platform meeting access and heard reports on boards, commissions, and impact fees.

• Approved Consent Agenda including May 19 and May 20 meeting minutes (6-0)
• Approved Assignment and Assumption of Water Supply Agreement and Temporary Assignment and Assumption of Effluent Disposal Agreement (6-0)
• Adopted Water/Wastewater/Reuse Rate Study Advisory Panel Charter with amendments (6-0)
• Approved method and timing to release advisory panel applications with a due date of June 25, 2021 (6-0)
• Authorized staff to develop a budget initiative for video streaming and teleconference interaction (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council will hold a regular meeting with routine consent agenda items, including approval of minutes and a tree preservation plan, and a resolution for a special election. They will also elect a Mayor Pro-Tem and convene into executive session to discuss legal matters, including a settlement offer related to a claim against the city's operation of well K-2 and pending litigation.

• Approval of Tree Preservation Plan for Front Gate Unit 7
• Resolution ordering special election July 31, 2021 for Council Member Place 3
• Election of Mayor Pro-Tem
• Executive session: settlement offer for claims against well K-2
• Executive session: litigation Cause No. 2018-CI-00202

The City Council approved a resolution ordering a special election on July 31, 2021 to fill Council Member Place 3, after removing the item from the consent agenda for discussion. The council also approved the May 6 and May 11 meeting minutes and a Tree Preservation Plan for Front Gate Unit 7, and elected Laura Koerner as Mayor Pro Tem. Newly elected officials were sworn in, and residents spoke or wrote asking for options like ZOOM or live streaming to attend and participate in meetings. The council did not convene into executive session on the listed legal matters, and the meeting adjourned at 7:12 PM.

• Approved consent agenda items 4, 5, and 6 (May 6 and May 11 minutes; Tree Preservation Plan for Front Gate Unit 7) (6-0)
• Approved resolution ordering a special election July 31, 2021 for Council Member Place 3 (6-0)
• Elected Laura Koerner as Mayor Pro Tem (6-0)
• Did not convene into executive session on items 9, 10, and 11

City Council Special Meeting Workshop Training

The Fair Oaks Ranch City Council is holding a special meeting workshop for training on utility rate orientation and budget basics. The meeting is informational, with presentations by the Finance Director and consultants from Raftelis. No decisions or votes are scheduled.

• Utility Rate Orientation Workshop led by Finance Director Sarah Buckelew and Raftelis staff
• Budget 101 Training led by Finance Director Sarah Buckelew
• Citizens to be heard during the forum

The Fair Oaks Ranch City Council met for a special workshop session on May 19, 2021, to receive training presentations. Angie Flores from Raftelis presented a Utility Rate Orientation Workshop, and Finance Director Sarah Buckelew provided Budget 101 Training. No formal votes or substantive policy decisions were made during the meeting.

• Conducted City Council Utility Rate Orientation Workshop
• Conducted City Council Budget 101 Training

Planning & Zoning Commission

The Fair Oaks Ranch Planning & Zoning Commission meets May 13, 2021 by Zoom videoconference. The commission will consider recommending approval of the Front Gate Unit 7 Tree Preservation Plan and will hear a request from Denton Communities to discuss the proposed Post Oak Ranch single-family residential development on the Noll Tract. A workshop session continues discussion of proposed amendments to the Unified Development Code. The consent agenda covers minutes from the April 8 and April 22, 2021 meetings.

• Consideration and possible action recommending approval of the Front Gate Unit 7 Tree Preservation Plan
• Denton Communities request to discuss the Noll Tract Development, proposed Post Oak Ranch Single Family Residential Development, southeast of Ammann Road and Ralph Fair Road, northeast of Setterfeld Estates, along the east side of FM 3351
• Workshop Session 5 on proposed amendments to the Unified Development Code
• Consent agenda: approval of April 8, 2021 regular meeting minutes and April 22, 2021 special meeting minutes
• Citizens to be heard during the public forum

The Fair Oaks Ranch Planning and Zoning Commission approved the minutes from previous April meetings and recommended approval for the Front Gate Unit 7 Tree Preservation Plan. The commission also discussed a conceptual land plan for the Noll Tract Development and heard a presentation regarding Unified Development Code amendments.

• Approved April 8, 2021 regular meeting minutes (6-0)
• Approved April 22, 2021 special meeting minutes (6-0)
• Recommended approval of Front Gate Unit 7 Tree Preservation Plan (6-0)

City Council Special Meeting

The Fair Oaks Ranch City Council held a special meeting by Zoom on May 11, 2021. The only substantive agenda item was a resolution to canvass the results of the General and Special Elections held on May 1, 2021, presented by Mayor Garry Manitzas. The agenda also included a citizens comment period and adjournment. The meeting notice was posted May 8, 2021 by City Secretary Christina Picioccio.

• Resolution canvassing results of the May 1, 2021 General and Special Elections
• Citizens to be heard comment period
• Meeting held via Zoom videoconference under COVID-19 emergency provisions

The City Council held a special meeting to canvass the results of the General and Special Elections held on May 1, 2021. A resolution approving the election returns was passed with a 6-0 vote. No citizens spoke during the meeting.

• Approved resolution canvassing May 1 election results (6-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council meets May 6, 2021 by Zoom to consider a council member's resignation, a resolution on the Camp Bullis Sentinel Landscape, and a street maintenance construction agreement. The agenda also includes routine minutes approvals, a water conservation ordinance, staff finance and internal controls updates, and an executive session on legal matters including well K-2 settlement claims and groundwater rights. No dollar amounts are stated in the agenda.

• Consider accepting Council Member Steve Hartpence's resignation from Place 3
• Resolution supporting the Camp Bullis Sentinal Landscape designation
• Authorize City Manager to sign a construction agreement with Intermountain Slurry Seal for the Annual Street Maintenance and Repair Program
• Second reading of an ordinance amending Chapter 13, Article 13.06 Water Conservation Plan
• Executive session on settlement claims over the City's operation of well K-2 and on groundwater rights

The City Council voted 7-0 to accept Council Member Hartpence's resignation from Council. It also approved a construction agreement with Intermountain Slurry Seal for the Annual Street Maintenance and Repair Program, with a bid of $461,736.25 plus a 5% contingency of $23,080.81, for a total not to exceed $484,817.06, on a 5-2 vote. The consent agenda, including the second reading of a water conservation ordinance, passed 6-1. A resolution supporting the Camp Bullis Sentinel Landscape designation passed 7-0. The Council did not convene into Executive Session on the listed legal matters.

• Accepted Council Member Hartpence's resignation (7-0)
• Approved Intermountain Slurry Seal bid of $461,736.25 with 5% contingency ($23,080.81), total not to exceed $484,817.06, for street maintenance (5-2)
• Approved consent agenda including second reading of water conservation ordinance (6-1)
• Approved resolution supporting Camp Bullis Sentinel Landscape designation (7-0)

Planning and Zoning Commission Special Meeting

The Fair Oaks Ranch Planning and Zoning Commission holds a special meeting by Zoom on April 22, 2021. The only substantive item is a workshop discussion on amending the city's Unified Development Code, presented by Lata Krishnarao of Gunda Corporation. No votes or decisions are scheduled; the rest of the agenda is procedural (roll call, citizens to be heard, adjournment).

• Workshop discussion on amending the Fair Oaks Ranch Unified Development Code
• Presentation by Lata Krishnarao, AICP, LEED ND, Gunda Corporation
• Public comment via phone (*9 to queue, *6 to unmute)
• Meeting held via Zoom videoconference due to COVID-19 public health emergency
• No action or vote items posted on the agenda

The Commission held a workshop featuring a presentation by Lata Krishnarao of Gunda Corporation regarding amendments to the Fair Oaks Ranch Unified Development Code. No formal votes or decisions were recorded during the meeting.

City Council Regular Meeting

The Fair Oaks Ranch City Council meets by Zoom on April 15, 2021, to consider a 20-lot preliminary plat for Front Gate Unit 7, a water conservation plan ordinance, and agreements for police and fire/EMS staffing studies. It will also consider federal grant applications tied to FEMA disaster DR-4586 and the American Rescue Plan Act, plus branding for municipal offices. The meeting ends with an executive session on well K-2 settlement claims, a lawsuit, groundwater rights, and a former officer's separation hearing.

• Preliminary plat from SA Front Gate, LLC for Front Gate Unit 7, proposing 20 single-family lots south of Van Raub Elementary School and north of Fair Oaks Parkway
• Second reading of an ordinance on landscape irrigation leak appeals and ratifying waived plumbing permits for February 2021 winter storm repairs
• Resolutions to apply for and accept FEMA funds related to DR-4586 and American Rescue Plan Act funds
• Professional service agreements for a Police Standards of Cover and Utilization Study and a Fire and EMS Standards of Cover and Utilization Study
• Executive session on a settlement offer over well K-2, Cause No. 2018-CI-00202, groundwater rights, and a former officer's separation hearing

City Council approved several federal and private grants for emergency management and police training. The council also authorized professional service agreements for police and fire utilization studies and a strategic plan for the Dietz Elkhorn Road Corridor.

• Approved Preliminary Plat for Front Gate Unit 7 (7-0)
• Accepted KCCLEAAA grant up to $3,500 for police conference (7-0)
• Authorized Strategic Action Plan for Dietz Elkhorn Road Corridor (7-0)
• Approved first reading of Water Conservation Plan ordinance amendment (7-0)
• Authorized FEMA funds application for DR-4586 (6-1)
• Authorized American Rescue Plan Act of 2021 funds application (6-1)
• Approved $39,500 Police Standards of Cover and Utilization Study (5-2)
• Approved $49,960 Fire and EMS Standards of Cover and Utilization Study (6-1)

Municipal Development District Meeting

The Fair Oaks Ranch Municipal Development District meets by Zoom on April 14, 2021 to vote on its FY 2019-20 audit report and possible changes to its bylaws, and to consider appointing Summer Fleming as MDD Investment Officer. The board will also discuss how city annexations affect MDD sales tax assessment and collection boundaries, and hear updates on the Civic Center and Q1 2021 finances. The meeting opens with a citizen forum and introduction of new FORHA representative Rene Gallegos.

• Vote to approve the MDD Audit Report for FY 2019-20, presented by ABIP Partner Michael Del Toro
• Consideration of changes to the MDD Bylaws
• Possible appointment of Summer Fleming, City Accounting Manager, as MDD Investment Officer
• Discussion led by City Attorney Dan Santee on how city annexations affect MDD sales tax assessment and collection boundaries
• Civic Center update from Assistant City Manager Carole Vanzant and Q1 2021 financial and investment report

The Fair Oaks Ranch Municipal Development District approved the January 13, 2021 meeting minutes, the FY 2019-20 audit report, and the appointment of Summer Fleming as Investment Officer. The board also discussed proposed changes to its bylaws, reviewed city annexation impacts on sales tax boundaries, and received updates on the civic center and quarterly financials.

• Approved January 13, 2021 regular MDD Board meeting minutes (6-0)
• Approved MDD FY 2019-20 Audit Report (6-0)
• Approved appointment of Summer Fleming as Investment Officer (6-0)

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission meets April 8, 2021 by Zoom video conference. The main action item is a recommendation on a preliminary plat from SA Front Gate, LLC for Front Gate Unit 7, proposing 20 single-family lots south of Van Raub Elementary School and north of Fair Oaks Parkway. The commission will also hold a workshop discussion on proposed amendments to the city's Unified Development Code (Session 3), and may approve minutes from its March 11 and March 25 meetings on consent.

• Preliminary plat request from SA Front Gate, LLC for Front Gate Unit 7: 20 single-family residential lots, south of Van Raub Elementary School and north of Fair Oaks Parkway
• Workshop on proposed amendments to the City of Fair Oaks Ranch Unified Development Code - Session 3
• Consent agenda: approval of March 11, 2021 regular meeting minutes
• Consent agenda: approval of March 25, 2021 special meeting minutes
• Meeting held via Zoom videoconference under COVID-19 public health emergency provisions

The Planning and Zoning Commission voted 7-0 to recommend approval of a preliminary plat from SA Front Gate, LLC for Front Gate Unit 7, proposing 20 single-family residential lots south of Van Raub Elementary School and north of Fair Oaks Parkway, with two minor conditions on plat notes and street descriptions. The Commission also approved, 7-0, the minutes of its March 11 and March 25, 2021 meetings. A workshop session covered proposed amendments to the city's Unified Development Code, presented by Lata Krishnarao of Gunda Corporation; no action was taken on the amendments. No citizens spoke during the forum.

• Recommended approval of SA Front Gate, LLC preliminary plat for Front Gate Unit 7, 20 single-family lots, with conditions (7-0)
• Condition: applicant to correct plat notes so proposed streets are named, not numbered
• Condition: applicant to remove the term 'reserve' from private street descriptions
• Approved March 11, 2021 regular meeting minutes (7-0)
• Approved March 25, 2021 special meeting minutes (7-0)

City Council Regular Meeting

The Fair Oaks Ranch City Council meets by Zoom on April 1, 2021, with a routine consent agenda and several discussion items. Members will consider an ordinance on landscape irrigation systems and ratifying a temporary waiver of plumbing permit requirements for February 2021 winter storm repairs, and may authorize the City Manager to sign an engineering consulting agreement with Malone and Wheeler. The council will also receive presentations and reports, then convene into closed executive session on legal matters including a well K-2 settlement offer, groundwater rights, and a former officer's separation hearing.

• First reading of an ordinance on landscape irrigation systems and ratifying temporary waiver of plumbing permit requirements for February 2021 winter storm repairs
• Possible authorization for the City Manager to sign a Professional Service Agreement with Malone and Wheeler for engineering consulting on a solids handling volute dewatering press system
• Consent agenda: approval of March 18, 2021 minutes and a resolution appointing a director to the FORMDD Board
• Presentations: 15-year service award to Police Chief Tim Moring, BISD demographic report, Pavement Preservation Plan, and conflict-of-interest compliance briefing
• Executive session topics: settlement offer over well K-2 claims, Cause No. 2018-CI-00202, groundwater rights, former officer Richard Davila's separation hearing, and real property for water/wastewater improvements

The Fair Oaks Ranch City Council authorized the City Manager to sign a Professional Services Agreement with Malone and Wheeler for engineering services on a solids handling volute dewatering press system, at a cost not to exceed $156,486.00. Council also approved the first reading of an ordinance allowing landscape irrigation breaks to be considered for leak appeal adjustments and ratifying the City Manager's waiver of plumbing permit fees for February 2021 winter storm repairs. The March 18, 2021 minutes were approved as written after a proposed amendment was withdrawn. Council convened into executive session on litigation, a police administrative hearing, and real property matters, but took no action afterward.

• Approved Professional Services Agreement with Malone and Wheeler for dewatering press engineering services, not to exceed $156,486.00 (6-1, Hartpence nay)
• Approved first reading of ordinance on irrigation leak appeals and ratifying waived plumbing permit fees (7-0)
• Approved Resolution appointing a Director to the FORMDD Board of Directors (7-0)
• Approved March 18, 2021 regular meeting minutes as written (5-2, Hartpence and Patel nay)
• Proposed amendment to March 18 minutes to include resident Arnoldo Medina's information was withdrawn by Council Member Patel
• No action taken after executive session on litigation, police administrative hearing, and real property matters

Capital Improvements Advisory Committee (CIAC) Meeting

The Capital Improvements Advisory Committee meets March 30, 2021 by Zoom to review how the city finances capital improvements through impact fees, hear an overview of the committee's history and role, and go over capital improvement projects and land use assumptions. Staff will update the committee on the elevated storage tank and pressure reducing valves, the wastewater treatment plant, stormwater utility, and the Unified Development Code. The committee may recommend items to City Council and will set its next semi-annual meeting for September 2021.

• Presentations on CIAC's role in financing capital improvements through impact fees (City Attorney Dan Santee) and CIAC history/overview
• Update on Elevated Storage Tank / Pressure Reducing Valves (Katherine Schweitzer, P.E.)
• Wastewater Treatment Plant update covering the digester and review of existing plant vs. new build
• Review of Capital Improvement Projects and Contribution In Aid, including water and wastewater CIP maps (Finance Director Sarah Buckelew, CPA)
• Review of Land Use Assumptions update as of February 28, 2021, and possible recommendations to City Council

The committee approved the minutes from the September 24, 2020 meeting. Members decided to include member industry designations and a request to expand responsibilities to include roadway impact fees in their progress report.

• Approved September 24, 2020 meeting minutes (5-0)
• Accepted resignation of Fran Driskell from the CIAC
• Designated members by industry: John Merritt and Arthur Waterman (Building), Harold Manning, Dana Green, and Marcus Garcia (Development), and Chris Weigand (Real Estate)
• Decided to include interest in expanding responsibilities to roadway impact fees in progress report

City Council Special Meeting

The Fair Oaks Ranch City Council holds a special meeting by Zoom to review how the city responded to the February 2021 winter storm. The agenda also includes a citizens-to-be-heard forum and routine opening items such as roll call. No votes, contracts, or ordinances are listed on this agenda.

• Special called meeting held via Zoom videoconference on March 29, 2021 at 2:00 PM
• Citizens to be heard during the Citizens and Guest Forum
• Post-event review of the City's response to the February 2021 winter storm
• No action items, contracts, or dollar amounts appear on the agenda

The City Council held a special meeting on March 29, 2021, to receive a post-event review of the City's response to the February 2021 winter storm, presented by several staff members. No citizens spoke during the forum. No decisions, votes, or actions are recorded in the minutes; the meeting was informational only and adjourned at 4:14 PM.

Planning and Zoning Commission Meeting

The Fair Oaks Ranch Planning and Zoning Commission meets Thursday, March 25, 2021 at 6:30 PM via Zoom videoconference. The only substantive agenda item is a workshop discussion on amending the city's Unified Development Code, presented by Lata Krishnarao of Gunda Corporation. No votes or action items are listed; the rest of the agenda is procedural (roll call, citizens forum, adjournment).

• Workshop discussion on amending the Fair Oaks Ranch Unified Development Code
• Presentation by Lata Krishnarao, AICP, LEED ND, of Gunda Corporation
• Meeting held via Zoom videoconference due to the COVID-19 public health emergency
• Citizens may speak by phone by pressing *9 to queue and *6 to unmute
• No action or vote items are posted on the agenda

The Planning and Zoning Commission met via Zoom on March 25, 2021 with a quorum present. The only substantive item was a workshop discussion on amendments to the Fair Oaks Ranch Unified Development Code, presented by Lata Krishnarao of Gunda Corporation, who answered commissioners' questions. No decisions, votes, or approvals are recorded in these minutes. A resident's question about development authority and HOA requirements was referred to the City Secretary.

• No decisions, votes, or approvals recorded
• Workshop only: discussed amendments to the Unified Development Code (no action taken)
• Citizen question on development authority and HOA/FORHA requirements referred to the City Secretary

City Council Regular Meeting

The Fair Oaks Ranch City Council meets March 18, 2021 by Zoom to consider stormwater utility funding options and possible amendments to the Drought Contingency Ordinance. The consent agenda includes minutes approval and a final plat for Elkhorn Ridge Unit 6B, proposing 22 single-family lots on Dietz Elkhorn Road. Presentations cover Camp Bullis/JBSA land-use planning and the north side water tower, and the council will convene a closed executive session on litigation, groundwater rights, and a police administrative hearing.

• Final plat for Elkhorn Ridge Unit 6B: 22 single-family lots on Dietz Elkhorn Road between Enchanted Glen and Stevenson Gate
• Tree Preservation Plan for Elkhorn Ridge Unit 6B up for consent approval
• Consideration of continuing current stormwater utility funding path or other options
• Discussion of potential amendments to the Drought Contingency Ordinance
• Executive session on settlement offer over well K-2 claims, Cause No. 2018-CI-00202, groundwater rights, and former officer Richard Davila's administrative hearing

The Fair Oaks Ranch City Council voted 7-0 to direct staff and consultants to stop considering a stormwater utility as a revenue source and instead bring back other funding alternatives for priority drainage projects at a future meeting. Council also approved the consent agenda 7-0, including the Elkhorn Ridge Unit 6B tree preservation plan and final plat for 22 single-family lots. The Dietz Elkhorn Corridor Study and Pavement Conditions Analysis report were tabled 7-0 until the next council meeting. In executive session, Council authorized the City Attorney to execute a joint defense agreement on a 5-2 vote, with Council Members Hartpence and Patel voting nay.

• Directed staff to drop stormwater utility as a funding option and return with alternatives for drainage projects (7-0)
• Approved consent agenda including Elkhorn Ridge Unit 6B tree plan and 22-lot final plat (7-0)
• Tabled Dietz Elkhorn Corridor Study and Pavement Conditions Analysis report to next meeting (7-0)
• Authorized City Attorney to execute a joint defense agreement (5-2; Hartpence and Patel nay)

City Council Regular Meeting

The Fair Oaks Ranch City Council meets by Zoom on March 18, 2021 to consider stormwater utility funding options and possible amendments to the Drought Contingency Ordinance. The consent agenda includes minutes approval and a final plat for 22 single-family lots in Elkhorn Ridge Unit 6B on Dietz Elkhorn Road. Presentations cover Camp Bullis/JBSA land-use planning and the north side water tower, and the council will convene a closed executive session on legal matters including well K-2 settlement claims, a lawsuit, groundwater rights, and a police administrative hearing.

• Final plat for Elkhorn Ridge Unit 6B proposing 22 single-family lots on Dietz Elkhorn Road between Enchanted Glen and Stevenson Gate
• Tree Preservation Plan for Elkhorn Ridge Unit 6B
• Consideration of continuing current stormwater utility funding path or other options
• Discussion of potential amendments to the Drought Contingency Ordinance
• Executive session on well K-2 settlement claims, Cause No. 2018-CI-00202, groundwater rights, and a police administrative hearing

City Council Regular Meeting

The Fair Oaks Ranch City Council meets via Zoom on March 4, 2021. The council will consider accepting the FY 2019-2020 audit and vote on a joint election agreement with Kendall County for the May 1, 2021 election. In closed session, the council will receive legal advice on a settlement offer over the City's operation of well K-2, a lawsuit against several property owners, and the City's groundwater rights. Staff will also present a quarterly financial report for January 2021 and a quarterly investment report for Q4 2020.

• Consideration and possible action accepting the FY 2019-2020 Audit (Michael Del Toro, ABIP, PC)
• Resolution authorizing a Joint Election Agreement with Kendall County Elections for the May 1, 2021 election
• Executive session: legal advice and deliberation on a settlement offer for claims by a real property owner against the City's operation of well K-2
• Executive session: Cause No. 2018-CI-00202, City of Fair Oaks Ranch vs. Edward I. Hill and others
• Presentation of Quarterly Financial Report - January 2021 and Quarterly Investment Report - Q4 2020

The Fair Oaks Ranch City Council approved the consent agenda, which included the February 25, 2021 meeting minutes and a Joint Election Agreement with Kendall County Elections for the May 1, 2021 election. Council also accepted the FY 2019-2020 annual audit as presented. In addition, the meeting included presentations on the city's agenda process, Code RED, and the quarterly financial and investment reports.

• Approved the Consent Agenda including Feb 25, 2021 minutes and Joint Election Agreement with Kendall County Elections (7-0)
• Accepted the FY 2019-2020 annual audit as presented by ABIP, PC (7-0)