Ballwin public meetings in 2024

Board of Alderman Regular Meeting

The Board of Aldermen will hold a public hearing regarding the 2025 Budget. The body is scheduled to consider legislation for the 2025 Operating and Capital budgets, as well as a radio users agreement.

• Public Hearing – 2025 Budget
• Bill 5008 - 2025 Operating Budget
• Bill 5009 - 2025 Capital Budget
• Bill 5010 – St. Louis County Radio Users Agreement
• Promotion of Scott Stephens to Sergeant

The Board of Aldermen unanimously approved the 2025 operating budget (Bill 5008, Ordinance 24-24) and the 2025 capital improvement program budget (Bill 5009, Ordinance 24-25), both by 8-0 roll call votes. They also approved a user agreement with the St. Louis County Emergency Communications Commission for subscriber radios for public safety (Bill 5010, Ordinance 24-26). The meeting included a public hearing on the budget with no speakers, and the Board voted to cancel the December 23rd meeting.

• Approved 2025 operating budget (Bill 5008, Ordinance 24-24) (8-0)
• Approved 2025 capital improvement program budget (Bill 5009, Ordinance 24-25) (8-0)
• Approved radio user agreement with St. Louis County Emergency Communications Commission (Bill 5010, Ordinance 24-26) (8-0)
• Approved minutes from November 25, 2024 meeting (unanimous)
• Cancelled December 23, 2024 Board of Aldermen meeting (unanimous)

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will meet on Monday, December 2, 2024 at 7:00 PM. The agenda includes approval of the October 7, 2024 meeting minutes, a discussion of the 2025 Capital Budget, and adjournment. The meeting also contains routine items such as call to order.

• Approval of October 7, 2024 meeting minutes
• Discussion of the 2025 Capital Budget

The Planning and Zoning Commission approved the minutes from the October 7, 2024 meeting and the 2025 Capital Budget following presentations and discussion regarding park improvements, road projects, and the Claymont Drive resurfacing project. The meeting was adjourned at 7:30 p.m.

• Approved minutes from the October 7, 2024 Planning & Zoning Commission Meeting (unanimous)
• Approved the Petition for the 2025 Capital Budget (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will discuss several pieces of legislation, including a budget reappropriation and contracts for services. They will also review a staff report concerning a fence at 400 Monticello Drive. The meeting includes standard reports and citizen comments.

• Bill 5005 – Winchester Services Contracts
• Bill 5006 – Golf Course Fees
• Bill 5007 – Budget Reappropriation
• Staff Report – Administration: 400 Monticello Drive Fence

The Board of Aldermen approved three ordinances: a contract with the City of Winchester for police, municipal court, and building/code enforcement services; amendments to Chapter 18 fee schedules; and amendments to the 2024 budget. All were passed unanimously. The board also approved a fence petition at 400 Monticello Drive with conditions.

• Approved Bill 5005, police/court/code services contract with Winchester (unanimous)
• Approved Bill 5006, fee schedule amendments (unanimous)
• Approved Bill 5007, 2024 budget amendments (unanimous)
• Approved fence petition at 400 Monticello Drive with conditions (unanimous)

Parks & Recreation Citizen Advisory Committee Meeting

The Parks & Recreation Citizen Advisory Committee will tour the Pointe at Ballwin Commons, provide updates on past and upcoming park and recreation events, present the 3rd quarter report with a Q&A session, review the park map and wayfinding, and hold an open discussion for public questions.

• Pointe at Ballwin Commons tour
• Update on past and future park and recreation events
• 3rd Quarter Report with Q&A
• Park map and wayfinding discussion
• Open discussion Q&A

Board of Alderman Regular Meeting

The Board of Aldermen will review legislation regarding business license refunds and gross receipts reporting. The meeting includes a presentation on budget survey results and staff reports on city contracts and fees.

• Bill 5003: Business License Refund Ordinance Change
• Bill 5004: Gross Receipts Reporting Ordinance Change
• 2025 Ballwin Life Magazine Printing Bid Award
• Non-Resident Greens Fee Increase

The Board of Aldermen approved two ordinances: Bill 5003 (Ordinance 24-19) amending business license fee proration to allow refunds for businesses that leave or close, and Bill 5004 (Ordinance 24-20) aligning utility tax remittance reporting with state law. Both passed unanimously. The board also approved a $22,992 contract for the 2025 Ballwin Life Magazine printing and recommended drafting legislation to increase non-resident golf greens fees from $17 to $20 per round.

• Approved Bill 5003, amending business license fee proration, as Ordinance 24-19 (unanimous)
• Approved Bill 5004, amending gross receipts reporting for utility taxes, as Ordinance 24-20 (unanimous)
• Approved $22,992 contract with Messenger Print for 2025 Ballwin Life Magazine (unanimous)
• Approved staff recommendation to draft legislation increasing non-resident golf greens fees to $20 (unanimous)
• Approved appointment of Steven Wheeler to Parks & Recreation Citizen Advisory Committee (unanimous)
• Approved minutes of October 28, 2024 meeting (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will consider and vote on a resolution to adopt the city’s Hazard Mitigation Plan. A presentation will provide an update on the Public Works and Parks Maintenance Facility renovation. The board will consider a consent item to dispose of surplus public‑works vehicles. The meeting also includes routine approvals of minutes from the October 14, 2024 Board of Aldermen meeting and budget workshop.

• Resolution to adopt the Hazard Mitigation Plan
• Presentation: Public Works and Parks Maintenance Facility Renovation Update
• Consent item: Public Works – Surplus Vehicles
• Approval of minutes from the October 14, 2024 Board of Aldermen meeting and budget workshop

The Board of Aldermen unanimously approved a resolution adopting the 2025-2030 St. Louis Regional Hazard Mitigation Plan to improve disaster response. They also approved auctioning surplus city vehicles and directed the city attorney to draft code cleanup legislation for business licenses and utility taxes. The meeting included a presentation on Public Works facility updates and no citizen comments.

• Adopted 2025-2030 St. Louis Regional Hazard Mitigation Plan (unanimous)
• Approved auctioning or selling surplus city vehicles (unanimous)
• Directed city attorney to draft business license code cleanup legislation (unanimous)
• Directed city attorney to draft utility tax code cleanup legislation (unanimous)
• Approved minutes from Oct 14, 2024 regular meeting and budget workshop (unanimous)

Board of Alderman Parks & Recreation Aldermanic Committee Meeting

The Parks & Recreation Aldermanic Committee will discuss the future role of the committee relative to the Parks & Recreation Citizen Advisory Committee. The body will also discuss the addition of outdoor pickleball courts and the former police station site.

• Future role of Aldermanic Committee vs. Parks & Recreation Citizen Advisory Committee
• Outdoor pickleball courts
• Former police station site

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will discuss several items, including a resolution to seek a Land and Water Conservation Fund grant for a playground at the Pointe. They will also consider a geotechnical bid for public works facility renovations and temporary labor for leaf collection. Additional legislation and staff reports will be reviewed.

• Resolution – Land and Water Conservation Fund Grant for Playground at the Pointe
• Bill 5002 – Mi Lupita SUE
• Administration – Geotechnical Bid Award for Public Works Facility Renovations
• Public Works – Temporary Labor for Leaf Collection
• Public Works – Ries Road Bid Award

The Board of Aldermen approved Bill 5002, granting a special use exception to David Sanchez for Milupita, allowing a restaurant with outdoor seating, alcohol sales, and front yard parking. The board also approved a resolution supporting a grant application for the Greenfield Commons playground renovation, and several consent items including contracts for geotechnical services, temporary leaf collection labor, leaf collection in specific subdivisions, and Ries Road resurfacing. All votes were unanimous.

• Approved Bill 5002, special use exception for Milupita restaurant (unanimous roll call)
• Approved resolution supporting Land and Water Conservation Fund grant for Greenfield Commons playground renovation (unanimous)
• Awarded geotechnical services contract for Public Works facility renovations to SCI Engineering (unanimous)
• Awarded temporary labor contract for leaf collection to Westside Personnel (unanimous)
• Awarded leaf collection contract for Meadowbrook Country Club and Claymont subdivisions to West County Landscaping (unanimous)
• Accepted Raineri Construction bid for Ries Road resurfacing (unanimous)

Budget Workshop

The Ballwin Board of Aldermen will hold a budget workshop to discuss the city's fiscal plan. Items on the agenda include budget considerations for personnel, shared expenses, the Police Department, Public Works, Parks & Recreation, and Administration. The meeting may be moved to closed session for legal, personnel, or real‑estate matters. The agenda is tentative and additional issues may be introduced during the meeting.

• Personnel budget discussion
• Shared expenses budget discussion
• Police Department budget discussion
• Public Works budget discussion
• Parks & Recreation budget discussion

The Board of Aldermen held a budget workshop and approved purchasing five new white police vehicles when they become available. The workshop also reviewed personnel raises, parks and public works spending, and administrative items, but no other formal votes were recorded.

• Approved purchase of five new white police vehicles
• Noted 3% raises budgeted for employees
• Discussed contracting out mowing and railing repairs at The Pointe
• Noted $1.8M budgeted for street repair in 2025
• Discussed seeking a fourth leaf vacuum
• Discussed website redesign and ADA compliance costs

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will consider a petition (SUE-24-07) requesting a special use exception for a restaurant at 100 Holloway Road. The request includes front‑yard parking, outside seating, and the sale of alcoholic beverages. The meeting will also approve the minutes from the August 5, 2024 commission meeting.

• Petition SUE-24-07: special use exception for a restaurant at 100 Holloway Road (front‑yard parking, outside seating, alcohol sales)
• Approval of minutes from the August 5, 2024 Planning & Zoning Commission meeting

The Planning and Zoning Commission unanimously approved a special use exception (SUE-24-07) submitted by David Sanchez for a restaurant with front-yard parking, outdoor seating, and alcohol sales at 100 Holloway Road. Staff recommended approval with standard conditions, and the public hearing drew no speakers for or against. The motion was approved unanimously.

• Approved special use exception SUE-24-07 for restaurant at 100 Holloway Road (unanimous)
• Approved minutes from August 5, 2024 meeting (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will discuss two proposed bills: Bill 5000 revises prohibitions on commercial vehicles, and Bill 5001 revises municipal court costs. The meeting also includes a report on the Winchester contract. A vote may be taken to move part of the meeting to closed session for legal or personnel matters.

• Bill 5000 – Prohibitions on Commercial Vehicles Revision
• Bill 5001 – Municipal Court Costs Revision
• Winchester Contract Update (City Administrator’s Report)
• Potential vote to enter closed session for legal and personnel matters

The Board of Aldermen approved two ordinances: Bill 5000, which corrects a street name typo and adds Ballpark Drive to commercial vehicle restrictions, and Bill 5001, which updates municipal court costs to align with state law. The board also directed staff to draft contracts for renewed services with the City of Winchester. The meeting moved to closed session and later adjourned.

• Approved Bill 5000, codifying commercial vehicle restrictions on Ballpark Drive and correcting street name typo (7-0)
• Approved Bill 5001, revising municipal court costs to align with state law (7-0)
• Approved motion to draft legislation for Winchester service contracts (unanimous voice vote)
• Approved minutes from September 9, 2024 meeting (unanimous voice vote)
• Moved to closed session (7-0) and reconvened in open session

Budget Workshop

The Ballwin Board of Aldermen will hold a budget workshop to discuss employee compensation, special revenue funds, and general fund revenues. The meeting is tentative due to ongoing city business.

• Employee Compensation
• Special Revenue Funds
• General Fund Revenues

The Ballwin Board of Aldermen held a budget workshop where they discussed increasing pay rates for Public Works employees to attract more workers. City Finance Officer Denise Keller also reviewed upcoming projects, the Capital Improvement Plan, and General Fund revenue. Parks & Recreation Director Chris Conway noted fee increases for non-resident golf, birthday parties, swim lessons, and day camp due to higher costs and payroll expenses. No formal votes were taken; the meeting was a discussion session.

• Discussed increasing Public Works employee pay rates to attract more workers
• Reviewed upcoming budget year projects and Capital Improvement Plan
• Noted fee increases for non-resident golf, birthday parties, swim lessons, and day camp

Parks & Recreation Citizen Advisory Committee Meeting

The Ballwin Parks & Recreation Citizen Advisory Committee will hear reports on recent and upcoming events, a summary of the FY 2024 budget priorities, and a second‑quarter performance review. Members will discuss new ideas and suggestions for parks and recreation programs and take a tour of The Pointe. No formal decisions are indicated on the agenda.

• Ballwin Days Wrap Up
• Directors Report: Upcoming Events and Activities in the 3rd & 4th Quarter
• Directors Report: FY 2024 Budget Priorities
• Director's Report: 2nd Quarter Report Summary
• Discussion: New ideas, suggestions from the Parks & Rec. Committee

Board of Alderman Regular Meeting

The Board of Aldermen will meet to discuss budget reappropriation and a 2024 waste reduction grant application. The session includes the swearing in of Jim Lehmkuhl and police department promotions. The board will also review administrative items regarding liquor licensing and utility transfers.

• Bill 4199 – Budget Reappropriation
• Resolution – 2024 Waste Reduction Grant Application
• Quik Trip Liquor License
• 15230 Manchester Road (Midas) SUE Transfer
• Financial Auditing Services

The Board of Aldermen approved Bill 4199, amending the 2024 budget for operating and capital funds, which became Ordinance 24-15. They also endorsed a St. Louis County grant program for waste reduction, approved several administrative consent items, and swore in a new Ward 4 alderman. No other substantive decisions were made.

• Approved Bill 4199 (2024 budget amendment) as Ordinance 24-15 (unanimous)
• Endorsed St. Louis County waste reduction grant program (unanimous)
• Approved awarding financial auditing services to Sikich (unanimous)
• Approved Special Use Exception transfer for 15230 Manchester Road (Midas) (unanimous)
• Approved QuikTrip liquor license after managing agent change (unanimous)
• Approved drafting ordinance to clean up city code (unanimous)
• Approved minutes from August 12 and September 5 meetings (unanimous)

Board of Alderman Special Meeting

The Board of Aldermen will consider appointing a new Ward 4 Alderman. The agenda is tentative, so additional issues may be added during the meeting. The board may move to a closed session to discuss legal, personnel, or real‑estate matters.

• Appointment of Ward 4 Alderman

The Ballwin Board of Aldermen unanimously appointed Jim Lehmkuhl to fill the Ward 4 seat left vacant by the passing of Alderman Ross Bullington. Lehmkuhl will serve until the April 2025 election. The appointment was made by motion and passed by unanimous voice vote.

• Appointed Jim Lehmkuhl as Ward 4 Alderman (unanimous voice vote)

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will approve the July 8, 2024 meeting minutes, hear citizen comments, and discuss two pieces of legislation (4197 – Melt N’ Dip SUE and 4198 – Records Custodian Code Clarification). They will vote on several consent items, including a sick‑leave clarification, a six‑month cash financial statement, a liquor license for the Craft Beer Festival, record destruction, and an extension for the Dunkin’ Donuts SUE. The board may also move to closed session to address legal or personnel matters.

• Approve minutes of the July 8, 2024 Board of Aldermen meeting (regular and closed session)
• Legislation 4197 – Melt N’ Dip SUE
• Legislation 4198 – Records Custodian Code Clarification
• Consent item: Craft Beer Festival Liquor License
• Consent item: Dunkin’ Donuts SUE Extension

The Ballwin Board of Aldermen approved Bill 4197, granting a special use exception to Mohammad and Omar Ayyash for Meltn Dip to operate a restaurant with front yard parking and outdoor seating, becoming Ordinance No. 24-13. The board also approved Bill 4198, amending the record custodian ordinance, and several consent items including a liquor license for the Craft Beer Festival and a one-year SUE extension for Dunkin' Donuts. All votes were unanimous with no opposition.

• Approved Bill 4197 (special use exception for Meltn Dip restaurant) as Ordinance 24-13 (6-0)
• Approved Bill 4198 (record custodian ordinance amendment) as Ordinance 24-14 (6-0)
• Approved personnel manual sick leave clarification (unanimous)
• Approved six-month cash financial statement (unanimous)
• Approved liquor license for Craft Beer Festival on September 7 (unanimous)
• Approved destruction of records per retention schedule (unanimous)
• Approved one-year SUE extension for Dunkin' Donuts (unanimous)
• Moved to closed session for legal, personnel, and real estate matters (6-0)

Board of Alderman Strategic Planning Session

The Ballwin Board of Aldermen will review its Planning Directives. The board may also vote to move the meeting to a closed session to discuss legal, personnel, or real‑estate matters as allowed by Missouri law. No other agenda items are listed.

• Review of Board of Aldermen Planning Directives
• Potential vote to close the meeting for legal matters (Section 610.021(1))
• Potential vote to close the meeting for personnel matters (Section 610.021(2))
• Potential vote to close the meeting for real‑estate matters (Section 610.021(3))

The Board of Aldermen held a strategic planning session to discuss departmental directives, including potential salary and pay scale adjustments for Public Works and Police to improve recruitment and retention, as well as marketing and economic development strategies to attract businesses. No formal decisions were made; the board moved to closed session for legal, personnel, and real estate matters, then reconvened and adjourned.

• Moved to closed session for legal, personnel, real estate matters (6-0)
• Reconvened in open session at 7:03 p.m. (unanimous)
• Adjourned at 7:04 p.m. (unanimous)

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will meet to approve minutes from July 1 and consider a petition for a restaurant with front yard parking at 15575 & 15577 Manchester Road.

• Approval of July 1, 2024 Planning & Zoning Commission minutes
• Petition for restaurant special use exception at 15575 & 15577 Manchester Road

The Planning and Zoning Commission unanimously recommended approval of a Special Use Exception for a restaurant at 15575 & 15577 Manchester Road. The petitioner, Mohammed Ayyash, described a franchise restaurant focusing on crepes and desserts, with no alcohol and future patio seating. The commission also agreed to purchase training from the American Planning Association.

• Recommended approval of Special Use Exception for restaurant at 15575 & 15577 Manchester Road (unanimous)
• Approved minutes from July 1, 2024 meeting (unanimous)
• Agreed to purchase training from American Planning Association

Ballwin Days Committee

The committee is meeting to discuss the organization of Ballwin Days. Agenda items include scheduling, facility setup, and vendor coordination.

• Dates and hours of the event
• Ride vendor and entertainment selection
• Sponsorships and vendor applications
• Car show planning
• Shuttle services

Board of Adjustment Meeting

The Board of Adjustment will meet to consider a petition regarding 107 Birchwood Drive. No other specific agenda items are listed.

• Petition 1BA24 for 107 Birchwood Drive

Board of Alderman Regular Meeting

The Board of Aldermen will consider legislation regarding SUE for Manchester Road locations. The agenda also includes updates to the mechanical code, purchasing policy, and liquor licenses.

• Bill 4191: SUE for Dutch Bros. Coffee at 15200 Manchester Road
• Bill 4194: SUE for Jersey Mike’s at 15005 Manchester Road
• Bill 4195: Mechanical Code Ordinance Correction
• Bill 4196: Purchasing Policy Revisions
• Exterior painting of the Pointe

The Board approved special use exceptions for two restaurants and passed an ordinance amending city purchasing policies. Additionally, the Board awarded a painting contract for The Pointe and approved two liquor licenses.

• Approved special use exception for restaurant with drive-through for Anvil Real Estate & Development, LLC (7-0)
• Approved special use exception for Jersey Mike's Subs restaurant with front yard parking (7-0)
• Approved ordinance correcting International Mechanical Code adoption (7-0)
• Approved ordinance amending purchasing policies for unbudgeted emergency purchases (7-0)
• Approved liquor license for Servicios Internationales
• Approved liquor license for Ballwin Days (August 15-18)
• Awarded $21,810 exterior painting contract for The Pointe to Jos. Ward Painting
• Approved fence request at 2301 Westpar Drive

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider a special use exception petition for a restaurant at 15005 Manchester Road. This request includes front yard parking. The commission will also review minutes from the June 3, 2024 meeting.

• SUE 24-05: Petition for a restaurant with front yard parking at 15005 Manchester Road
• Approval of June 3, 2024, Planning & Zoning Commission minutes

The Planning and Zoning Commission unanimously recommended approval of a Special Use Exception for a Jersey Mike's restaurant at 15005 Manchester Road. The petition included details on seating, hours, and parking requirements, with no public opposition recorded during the hearing.

• Approved June 3, 2024 minutes (unanimous)
• Recommended approval of Special Use Exception for restaurant at 15005 Manchester Road (unanimous)

Parks & Recreation Citizen Advisory Committee Meeting

The committee will review the 2024 First Quarter Report and discuss its mission and guidance. The meeting also includes discussion regarding future park and recreation projects, programs, and operations.

• 2024 First Quarter Report
• Committee mission and guidance discussion
• Ballwin Days volunteer opportunities
• Discussion of future park and recreation projects, programs, and operations

The committee unanimously approved the minutes from the April 22, 2024 meeting. Parks Director Chris Conway presented a summary of the first-quarter report. The committee agreed to hold meetings every two months on the third Monday, with the next meeting scheduled for September 16 at The Pointe.

• Approved April 22, 2024 minutes (unanimous voice vote)
• Agreed to bi-monthly meeting schedule on third Mondays
• Scheduled next meeting for September 16 at The Pointe

Board of Alderman Regular Meeting

The Ballwin Board of Aldermen will vote on three bills: a Sewer Use Extension (SUE) for Dutch Bros. Coffee at 15200 Manchester Road, the removal of parking restrictions, and the 2024 City Map Plan. The meeting also includes consent items for medical insurance and liquor license renewals, followed by a closed session for legal and personnel matters.

• Bill 4191: SUE for 15200 Manchester Road - Dutch Bros. Coffee
• Bill 4192: Parking Restriction Removal
• Bill 4193: 2024 City of Ballwin Map Plan
• Consent item: Medical Insurance Renewal
• Consent item: Liquor License Renewals

The Board approved an updated city annexation map and removed limited parking restrictions in the Clayton subdivision. The Board also approved medical insurance renewals and liquor license renewals. A proposed special use exception for a drive-through restaurant was held over for further staff review.

• Approved Bill 4192 to remove limited parking restrictions in the Clayton subdivision (5-0)
• Approved Bill 4193 adopting an updated annexation map (5-0)
• Approved medical insurance renewal with a 12.5% rate increase
• Approved liquor license renewals for local businesses and restaurants
• Held over Bill 4191 regarding a drive-through restaurant special use exception
• Approved May 13, 2024 regular and closed session minutes (unanimous)

Board of Alderman Finance and Administration Committee

The Board of Alderman Finance and Administration Committee will meet to discuss city purchasing policies and the renewal of employee health insurance. The agenda also includes a period for general discussion.

• City Purchasing Policies
• Employee Health Insurance Renewal

The Finance & Administration Committee discussed the city's purchasing policy, with Alderman David Siegel proposing that purchases over $10,000 require Board of Aldermen approval while lesser amounts could be signed off by the City Administrator. City Administrator Eric Sterman reported a 12.5% employee health insurance increase after the city spent 134% of premiums, and the committee discussed changing the employee premium structure to offset it. The committee also heard that a full city performance audit would cost roughly $150,000 and indicated it was not interested in pursuing one citywide. No formal motions, votes, or approvals were recorded; the meeting adjourned at 6:49 p.m.

• No formal decisions or votes recorded; discussion only
• Alderman Siegel proposed a $10,000 threshold for Board approval of purchases (not voted on)
• Committee indicated it was not interested in a citywide performance audit (no vote)
• Staff directed to look into department accreditation (no vote)

Planning and Zoning Commission Meeting

The Ballwin Planning and Zoning Commission will review two petitions regarding a property at 15200 Manchester Road. The items include a request to divide the parcel into separate lots and a special use exception for a restaurant with a drive-thru. The commission will also approve minutes from its May meeting before adjourning. All agenda items remain tentative pending city business.

• SUB 24-01: Lot split petition at 15200 Manchester Road
• SUE 24-04: Special use exception for a restaurant with a drive-thru at 15200 Manchester Road
• Approval of minutes from the May 6, 2024 meeting

The Commission failed to reach a majority recommendation for a special use exception for a restaurant with a drive-thru at 15200 Manchester Road. The petitioner withdrew a related lot split request during the meeting. The matter will now proceed to the Board of Aldermen for a final vote.

• Approved May 6, 2024 meeting minutes (unanimous)
• Lot split petition SUB-24-01 withdrawn by petitioner
• Special use exception SUE-24-04 for restaurant with drive-thru failed to receive recommendation (4-4)

Board of Alderman Regular Meeting

The Board of Aldermen will review the 2023 financial audit and consider Bill 4190 regarding pet daycare and boarding facilities. The agenda also includes bids for crack sealing, utility vehicles, and tennis court improvements.

• Bill 4190: Pet Daycare and Boarding Facilities Amendment
• 2023 Financial Audit presentation by Kerber, Eck & Braeckel LLP
• Bids for Pickleball & Tennis Court Improvements
• Public Works crack sealing bids
• Utility vehicle purchase

The Board of Aldermen unanimously approved Bill 4190, establishing special use rules for pet day-care and boarding facilities. The board also approved three contracts totaling over $444,000 for the renovation of Public Works and Parks Maintenance facilities, including an owner's representative, civil engineer, and architect. Additionally, the board awarded bids for park court improvements and road crack sealing, and appointed new members to various city committees.

• Approved Bill 4190 for pet day-care/boarding facilities (8-0)
• Approved $176,500 contract with Navigate Building Solutions for Public Works/Parks facility oversight
• Approved $42,400 contract with CEDC for civil engineering services
• Approved $225,750 contract with Archimages for architectural design services
• Approved $45,000 budget for pickleball/tennis court improvements at Vlasis and Holloway Parks
• Approved $48,976 purchase of a 2024 work van for Parks & Recreation
• Approved $88,515.62 contract for road crack sealing with Sweetens Sealing and Cam LLC
• Approved committee appointments and Planning & Zoning representative

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider petitions for a lot split and a restaurant with a drive-thru at 15200 Manchester Road. The meeting also includes a proposed code amendment regarding pet day-care facilities and the swearing in of a new commissioner.

• Code amendment to allow “Pet Day-Care and Boarding Facility” as a Special Use Exception
• Lot split petition at 15200 Manchester Road
• Special Use Exception for a restaurant with a drive-thru at 15200 Manchester Road
• Swearing in of new Commissioner

The Planning & Zoning Commission recommended approval of a code amendment allowing pet day-care and boarding facilities as a special use exception, with a requirement for a solid eight-foot fence around all dog runs; the motion carried 6-2. Two related petitions for a lot split and a drive-thru restaurant at 15200 Manchester Road were tabled until the June 3, 2024 meeting after the city attorney said the proposed curb-cut redesign was a major change. The February 5, 2024 minutes were approved unanimously, and new Commissioner Scott Brinker was sworn in before the meeting. No one spoke for or against either petition at the public hearings.

• Recommended approval of Z-24-01 code amendment for pet day-care and boarding as a special use exception, with a solid eight-foot fence around all dog runs (6-2)
• Tabled SUB-24-01 lot split at 15200 Manchester Road to the June 3, 2024 meeting
• Tabled SUE-24-04 special use exception for a drive-thru restaurant at 15200 Manchester Road to the June 3, 2024 meeting
• Approved the February 5, 2024 Planning & Zoning Commission minutes as submitted (unanimous)
• Adjourned the meeting at 7:50 p.m.

Parks & Recreation Citizen Advisory Committee Meeting

The committee unanimously approved staff recommendations to improve tennis courts at Vlasis Park and convert tennis courts to four pickleball courts at Holloway Park. Sue Pyles was unanimously elected as the new Chairman following Chairman Haug's election as an Alderman. The committee also approved previous meeting minutes and received an update on the Vlasis Park playground demolition.

• Approved February 12, 2024 minutes (voice vote, unanimous)
• Approved staff recommendation for Vlasis Park tennis court improvements (voice vote, unanimous)
• Approved staff recommendation for Holloway Park tennis-to-pickleball conversion (voice vote, unanimous)
• Elected Sue Pyles as new Committee Chairman (voice vote, unanimous)
• Adjourned meeting (voice vote, unanimous)

Board of Alderman Regular Meeting

The Board of Aldermen unanimously approved contracts for new police body and dash cameras, Taser upgrades, and road salt. They also approved a fence permit for 401 Mayfair Drive and appointed new members to city advisory committees. Four aldermen were sworn in for two-year terms, and the board discussed but did not change the rotation policy for School Resource Officers.

• Approved Axon contract for police body and dash cameras (voice vote)
• Approved Taser 10 upgrade, funded by camera savings (voice vote)
• Approved salt purchase contract with City of Chesterfield Coop/Compass Minerals (voice vote)
• Approved fence permit for 401 Mayfair Drive with maintenance conditions (voice vote)
• Appointed Cassidy Campbell to Parks & Recreation Advisory Committee (voice vote)
• Appointed Scott Brinker to Planning & Zoning Commission (voice vote)
• Appointed Ava Cisse to Board of Adjustment (voice vote)
• Approved cancellation of second monthly meetings from May through August (voice vote)

Board of Alderman Regular Meeting

The Board of Aldermen will review staff reports regarding Vlasis Park site work and environmental remediation for the former Police Department. The meeting also includes reports from the Mayor, City Administrator, and City Attorney.

• Vlasis Park site work report
• Environmental remediation for Former Police Department
• Approval of March 25, 2024 minutes

The Board of Aldermen approved a contract for sitework at Vlasis Park and a contract for asbestos abatement at the former police department. Members also discussed the transition process for the School Resource Officer at Selvidge Middle School.

• Approved Vlasis Park sitework contract to Ideal Landscape not to exceed $992,279 (unanimous)
• Approved asbestos abatement contract for former police department to Environmental Operations, Inc. not to exceed $25,580.00 (unanimous)
• Approved March 25, 2024 meeting minutes (unanimous)

Board of Alderman Regular Meeting

The Ballwin Board of Alderman will review Bill 4188 regarding a zero property tax rate and Bill 4189 concerning a CDBG agreement. The agenda also lists consent items for a Delta Dental renewal and a public works tire changer, plus staff reports on North Pointe concessions and the St. Louis County Vector Control contract. Property tax adjustments directly affect resident billing, while grant and contract approvals fund municipal services and equipment upgrades.

• Bill 4188 – Zero Property Tax Rate
• Bill 4189 – CDBG Agreement
• Administration Delta Dental Renewal
• Public Works Tire Changer and Balancer purchase
• St. Louis County Vector Control Contract

The Ballwin Board of Aldermen approved setting the 2024 real estate tax rate at zero percent and authorized a municipal housing and community development agreement with St. Louis County. The Board also approved consent items including a Delta Dental renewal and a Public Works tire changer and balancer purchase. Additionally, the Board approved the NorthPointe concessions contract with Martin Bros. and authorized continuing both the St. Louis County Vector Control contract and the City's mosquito spraying program.

• Approved Bill 4188 setting the 2024 real estate tax rate at 0% (Ordinance No. 24-04)
• Approved Bill 4189 authorizing the St. Louis County housing and community development agreement (Ordinance No. 24-05)
• Accepted Delta Dental renewal proposal with no rate increase until 7/1/2026
• Approved purchase of a tire changer and balancer from Mohawk Lifts LLC
• Awarded NorthPointe Concessions Contract to Martin Bros.
• Approved contract with St. Louis County for Vector Control
• Approved continuation of the City's mosquito spraying program (1 nay vote)

Board of Alderman Regular Meeting

The Board of Aldermen will meet to approve minutes from the February 26, 2024 meeting. The agenda includes consent items for a liquor license and several public works bids. Staff reports will also cover various material and service bids.

• Liquor License for Servicios Internationales (AKA El Mercadito)
• Police Department ammunition purchase
• Concrete slab replacement bid
• Portland cement bid
• Bids for asphalt, concrete, and street sweeping

The Board of Aldermen approved several unit price contracts for road materials and maintenance, including concrete, asphalt, and street sweeping. The board also authorized a liquor license for a local grocery store and an ammunition purchase for the police department.

• Approved liquor license for Servicios Internationales (AKA El Mercadito) (Unanimous)
• Approved $33,954 ammunition purchase from Gulf States Distributing (Unanimous)
• Awarded concrete street slab replacement contract to Kelpe Contracting Inc. not to exceed $1,446,973.00 (Unanimous)
• Awarded Portland Cement bid to Holcim US Inc. (Unanimous)
• Awarded crushed rock/stone contract to Central Stone (Unanimous)
• Awarded hot mix asphalt contracts to New Frontier and Simpson Materials (Unanimous)
• Awarded ready-mix concrete contract to Valley Material Company (Unanimous)
• Awarded street sweeping contract to SCA of Missouri, LLC not to exceed $40,000 (Unanimous)

Board of Alderman Regular Meeting

The Board of Aldermen is meeting to discuss Bill 4187 regarding personnel salary ranges. The agenda also includes 2024 merit increases and an update on the Dunkin’ Donuts SUE continuation.

• Bill 4187 – Personnel Salary Ranges
• 2024 Merit Increases
• Dunkin’ Donuts SUE Continuation
• Kehrs Mill Fence report

The Board approved a 3% annual salary increase for all full-time staff and passed an ordinance to adjust personnel salary ranges. Additionally, the Board granted a construction extension for a Dunkin' Donuts and approved a residential fence installation.

• Approved Bill 4187 (Ordinance 24-03) to amend personnel salary ranges (7-0)
• Approved 3% annual salary increase for all full-time staff effective April 1, 2024 (unanimous)
• Approved 180-day extension for Dunkin' Donuts construction at 14924 Manchester Road (unanimous)
• Approved fence installation at 624 Kehrs Mill Road (unanimous)
• Approved February 12, 2024 meeting minutes

Board of Alderman Regular Meeting

The Board approved special use exceptions for a car wash at 14660 Manchester Road and a restaurant. The Board also authorized several vehicle and equipment purchases for the Police and Public Works departments.

• Approved special use exception for B& Securities, LLC car wash at 14660 Manchester Road (Unanimous)
• Approved special use exception for Ahmed Alwahib restaurant (Unanimous)
• Approved application for four 2024 MODOT Traffic Enforcement Grants (Unanimous)
• Approved purchase of one single cab and two crew cab 1-ton chassis for $212,238.78 (Unanimous)
• Approved purchase of four Dodge Durangos not to exceed $200,000 (Unanimous)
• Approved purchase of leaf vacuum attachment for $138,010.00 (Unanimous)
• Approved purchase of flatbed dump and two dump bodies for $117,963.00 (Unanimous)
• Reappointed Michael Swain to the Planning & Zoning Commission (Unanimous)

Parks & Recreation Citizens Advisory Committee Meeting

The committee will discuss duties of the advisory body and various park projects. Topics include public works facility improvements, tennis court repairs, and an update on the Vlasis Park playground.

• Public Works Facility Improvements and Vlasis Park
• Tennis Court Repair and Improvements
• Vlasis Park Playground update

The Parks & Recreation Citizens Advisory Committee met on February 12, 2024. City Administrator Eric Sterman presented four design options for a renovated and expanded public works and parks maintenance facility in Vlasis Park and recommended option B; the committee reached general consensus that option B was most favorable to the City. Parks Director Chris Conway discussed options for tennis and pickleball court repair and renovation, and no action was taken. The meeting adjourned at 6:45 p.m. by unanimous voice vote.

• General consensus that option B is the most favorable design for the Vlasis Park public works and parks maintenance facility (no formal vote recorded)
• No action taken on tennis and pickleball court repair and renovation options
• Adjourned at 6:45 p.m. (unanimous voice vote)

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will consider a petition for a special use exception (SUE-24-02). The request involves allowing a restaurant with front yard parking at 15581 Manchester Road.

• Petition SUE-24-02 for a restaurant with front yard parking at 15581 Manchester Road

The Planning and Zoning Commission recommended approval of a petition to open a restaurant with front yard parking at 15581 Manchester Road. The proposal involves no changes to the existing layout of the space. The recommendation will be sent to the Board of Aldermen for consideration.

• Approved November 27, 2023 meeting minutes as amended (unanimous)
• Recommended approval of SUE-24-02 for restaurant at 15581 Manchester Road (unanimous)

Board of Alderman Regular Meeting

The Board of Aldermen will meet to address legislation regarding B & S Equities, LLC SUE (Scrubbles Car Wash). The meeting also includes reports on grocery sales tax and various equipment purchases.

• Legislation 4185 regarding B & S Equities, LLC SUE aka Scrubbles Car Wash
• Purchase of a fairway mower for Parks & Recreation
• Purchase of a roller for Public Works
• North Pointe Kiddie Pool resurfacing report
• Purchase of a skid hook lift for Public Works

The Board of Aldermen approved five staff-recommended purchases and contracts by unanimous voice votes: a fairway mower, a vibratory roller, resurfacing of the NorthPointe kiddie pool, four hook lift skids, and joining other cities to hire a lobbyist against a proposed statewide grocery sales tax cut. A first reading was held on Bill 4185, a special use exception for a carwash at 14660 Manchester Road, but no action was taken because the Board had questions for the City Attorney. The Board also agreed to move forward installing lit crosswalk signs on New Ballwin Road without waiting for a possible grant.

• Approved purchase of Jacobsen Fairway mower for $88,000 (unanimous voice vote)
• Approved purchase of dual drum vibratory roller for $19,375.00 (unanimous voice vote)
• Approved contract with AA Eco Cleaning and Restoration LLC for kiddie pool resurfacing at $29,757 (unanimous voice vote)
• Approved purchase of four hook lift skids for $19,835.29 (unanimous voice vote)
• Approved joining other cities to hire a lobbyist against proposed statewide grocery sales tax elimination (unanimous voice vote)
• Bill 4185 carwash special use exception at 14660 Manchester Road read first time; no action taken
• Approved January 8, 2024 meeting minutes as submitted (motion by Fleming, seconded by Finley)
• Agreed to install lit crosswalk signs on New Ballwin Road now rather than pursue a grant

Board of Alderman Regular Meeting

The Board of Aldermen will review administrative reports, including a semi-annual revenue/expenditure statement. The agenda includes items regarding a backhoe purchase and bids for sewer laterals.

• Backhoe purchase
• Sewer lateral bid
• New Ballwin Road lighted school crosswalk signs

The Board approved the purchase of a new backhoe and two lighted school crosswalk signs. They also accepted a bid for sewer lateral repair work and approved the semi-annual revenue and expenditure statement.

• Approved purchase of backhoe from Luby Equipment for $153,815.72 (one nay)
• Approved purchase of two lighted school crosswalk signs not to exceed $22,000 (unanimous)
• Approved bid from A&A Sewer for sewer lateral repair work (unanimous)
• Approved authorized signers for all City accounts (unanimous)
• Approved semi-annual revenue and expenditure statement (unanimous)
• Approved minutes from December 11 and December 18, 2023 meetings and closed sessions

Planning and Zoning Commission Meeting

The Planning and Zoning Commission will review a petition for a Special Use Exception (SUE 24-01). The request involves establishing a carwash with front yard parking at 14660 Manchester Road.

• Special Use Exception SUE 24-01: Carwash with front yard parking at 14660 Manchester Road

The Planning and Zoning Commission recommended approval of a petition to replace an existing building with a tunnel carwash. The recommendation includes a condition to improve the entrance turn radius for larger vehicles.

• Approved December 4, 2023 meeting minutes (unanimous)
• Recommended approval of SUE-24-01 carwash at 14660 Manchester Road with condition to improve entrance turn radius (unanimous)