Malvern public meetings in 2025

Planning Commission

The Malvern Borough Planning Commission will meet to address unfinished business regarding a subdivision and discuss new business items. The body will also review minutes from the November 20, 2025 meeting.

• 232 E. First Avenue subdivision
• Heritage Center
• Knots and Weave

The commission voted 7‑0 to recommend that Borough Council conditionally grant preliminary and final land development approval for 232 East First Avenue, subject to specific conditions and several zoning and stormwater waivers. The commission also approved the minutes of the November 20, 2025 meeting by a 7‑0 vote. No other items were formally approved, denied, or tabled.

• Recommended conditional land development approval for 232 E. First Ave (7-0)
• Approved minutes of 11.20.2025 Planning Commission meeting (7-0)

Borough Council

The Malvern Borough Council will vote on the 2026 Final Operating Budget, the five‑year Capital Budget and Program, and Ordinance No. 2025‑09 that sets the 2026 tax rate at 4.67 mills. They will also adopt Resolution 888 establishing the 2026 fee schedule and approve the 2026 meeting schedule. A Conditional Use Hearing for 16 W Broad Street will be considered, and a new member will be appointed to the Joint Appeals Board.

• Conditional Use Hearing – 16 W Broad Street: request to increase building coverage to 30% and replace a garage with a single‑family home
• Adopt 2026 Final Operating Budget
• Adopt five‑year Capital Budget and Capital Program
• Adopt Ordinance No. 2025‑09 fixing the 2026 tax rate at 4.67 mills
• Adopt Resolution 888 establishing the 2026 fee schedule

The Borough Council adopted the 2026 Final Operating Budget and the five‑year Capital Budget and Program, each with a unanimous 7‑0 vote. It also fixed the 2026 tax rate at 4.67 mills, adopted the 2026 fee schedule, approved the council meeting schedule and its advertisement, and appointed Brian Hamilton to the Joint Appeals Board. All motions were carried unanimously.

• Amended agenda to place New Business before Public Comment (7-0)
• Adopted 2026 Final Operating Budget (7-0)
• Adopted Five-year Capital Budget and Capital Program (7-0)
• Fixed 2026 tax rate at 4.67 mills via Ordinance No. 2025-09 (7-0)
• Adopted 2026 Fee Schedule (Resolution 888) (7-0)
• Approved 2026 Borough Council Meeting Schedule (7-0)
• Authorized advertisement of 2026 Meeting Schedule (7-0)
• Appointed Brian Hamilton to the Joint Appeals Board (7-0)

Zoning and Subdivision and Land Development Task Force

The Malvern Borough Ordinance Task Force will continue a cover-to-cover review of proposed SALDO amendments, focusing on design standards, street trees, and wetlands. The group will also discuss outstanding items from previous meetings and determine next steps for future sessions.

• Review of SALDO amendments, including Town Center Design Standards
• Discussion of street tree provisions and sidewalk requirements
• Review of wetlands and viewshed analysis requirements
• Discussion of traffic impact study standards
• Next meeting scheduled for January 9, 2026

The task force voted to require notification to property owners within the Borough and to leave the wetlands language unchanged. It re‑classified cul‑de‑sac street provisions as a variance to be handled in the Zoning Ordinance. Additional design‑standard updates and clarifications were also approved.

• Require notification to surrounding property owners be provided within the Borough (Page 28)
• Leave wetlands provisions unchanged; no amendments needed (Pages 44‑45)
• Treat cul‑de‑sac street provisions as a variance and move them to the Zoning Ordinance; TCA to coordinate with Dan Daley
• Revisit woodland disturbance definition and seek input from the Shade Tree Commission/Joe Bones
• Remove the “60%” glass‑frontage sentence from page 22 subsection (h)(4)
• Add a concrete pad requirement beneath benches in the Town Center Design Standards
• Correct typos and add wording on page 3 of the Town Center Design Standards for “approved equal”
• Allow flexibility for stamped concrete use, referencing a forthcoming document; TCA to coordinate with Dan

Environmental Advisory Council

The Environmental Advisory Council will meet to review ongoing environmental projects and a native planting ordinance. The body will also discuss the Philly Goat project and the council's annual report.

• Native planting ordinance
• Paoli Battlefield Woods Tree Planting review
• Paoli Battlefield Plan update
• Philly Goat project
• Randolph Woods sign

The council approved the October 9, 2025 meeting minutes by a 4‑0 vote and adjourned the session by a 6‑0 vote. Members were assigned follow‑up tasks for seed collection, signage design, a goat‑removal project, the upcoming Eco‑Fest, and the annual report.

• Approved October 9, 2025 minutes (4‑0)
• Adjourned meeting (6‑0)
• Pebbles Borine to attend February task‑force meeting
• Joanne Zhou, Pebbles Borine, and Helise Bichefsky‑Reilly to collect and distribute seeds
• Zoë Warner to obtain source material for Randolph Woods signs
• Tiffany Miller and Eric Beauregard to draft Randolph Woods sign content
• Tiffany Miller to follow up with Sylvie on the Philly Goat Project
• Pebbles Borine to lead Eco‑Fest planning and follow up with Sylvie

Historical Commission

The Historical Commission will meet to discuss the history of the Quann Park / CVLL ballfield. The body will also review old business regarding a historic ordinance and the Paoli Battlefield ad hoc committee.

• Quann Park / CVLL ballfield history
• Historic Ordinance
• Paoli Battlefield ad hoc committee
• Water System Pump House
• North Warren Creek system

The commission unanimously approved the agenda, the November 25, 2025 minutes, and the November 2025 financial report as amended. It decided to investigate the Quann Park ballfield history and coordinate with Parks & Rec. Several members committed to follow‑up actions on water system funding, creek naming, deed of gift paperwork, and collections‑management software pricing.

• Agenda approved as presented (unanimous)
• November 25, 2025 minutes approved (unanimous)
• November 2025 financial report approved as amended (unanimous)
• MHC will investigate Quann Park ballfield history and coordinate with Parks & Rec
• Chair Schmitt will contact Borough Manager Nicole Whitaker about water system pump house grant possibilities
• Secretary Hoppe will present North Warren Creek naming initiative at East Whiteland Board Dec 10, 2025
• Hoppe will reach out to Borough Administration Office regarding deed of gift and temporary custody paperwork
• Hoppe will contact vendors about Collections Management Software pricing changes

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee will discuss the proposed master plan, including entrance signage, pathway, heritage center signage, burial site improvements, and other design elements. The meeting will also receive updates on grant applications for the Heritage Center, funding for a National Historic Landmark application, and the status of a Chester County kiosk grant. Additional items include scheduling the 2026 meeting and public comment.

• Review entrance signage design concept and location
• Heritage Center grant application status and fundraising activities
• National Historic Landmark application planning and required funding
• Chester County kiosk grant funding status and digital content plans
• Timing for Planning Commission review of the Heritage Center

The Paoli Battlefield Master Plan Ad Hoc Committee approved the meeting agenda and the minutes from the November 17, 2025 meeting. Both approvals were unanimous. The committee then adjourned the meeting at 7:30 p.m.

• Agenda approved (all members approved)
• Minutes of November 17, 2025 meeting approved (all members approved)
• Meeting adjourned (motion carried, all members approved)

Parks and Recreation Committee

The committee will meet to determine 2026 meeting dates and reappointments. Members will discuss an assessment of the Borough's parks, playgrounds, and recreational areas, as well as the Monster Mash Halloween post-event closing.

• 2026 Meeting Dates
• 2026 Reappointments
• Assessment of the state of the parks, playgrounds and recreational areas
• Monster Mash Halloween Post Event Closing
• Arbor Day Foundation

The Parks and Recreation Committee accepted two resignations, approved the October 1, 2025 minutes, and set the 2026 meeting dates. Members agreed that Chair Quinn will submit an application for the Arbor Day Foundation’s Tree City USA program. The committee approved the 2026 event schedule with minor changes and authorized spending $500 for one dozen hoodies. No other items were formally decided.

• Accepted resignations of Emalie Zinni and Sebastian Ieradi
• Approved October 1, 2025 meeting minutes (3-0)
• Approved 2026 committee meeting dates
• Authorized Chair Quinn to submit Tree City USA application (by end of month)
• Approved 2026 event schedule with minor edits
• Approved $500 spending for one dozen Parks & Recreation hoodies (3-0)

Borough Council

The Malvern Borough Council will vote on adopting the 2026 preliminary operating and capital budgets, and on advertising those budgets for adoption at the December 16 meeting. The council will also consider Ordinance No. 2025-09 to fix the 2026 tax rate, accept three committee resignations, and review the 2026 fee‑schedule revision and meeting schedule. Additional items include appointing Brian Hamilton to the Joint Appeals Board.

• Motion to adopt the 2026 preliminary budgets
• Motion to advertise the 2026 operating and five‑year capital budgets for adoption on Dec. 16, 2025
• Motion to adopt Ordinance No. 2025-09 fixing the 2026 tax rate
• Acceptance of resignations of two Parks and Recreation Committee members and one Shade Tree Commission member
• Consideration of the 2026 fee‑schedule revision and the proposed 2026 council meeting schedule

The borough council approved its agenda and then adopted the 2026 preliminary budget with a 7‑0 vote. It also approved advertising the operating and five‑year capital budgets for adoption on Dec. 16, 2025. The council accepted the resignations of two Parks and Recreation committee members and one Shade Tree Commission member. The meeting was adjourned by a unanimous vote.

• Approved meeting agenda (7-0)
• Adopted 2026 preliminary budget (7-0)
• Advertised 2026 preliminary operating budget for Dec 16 adoption (7-0)
• Advertised five‑year capital budget for Dec 16 adoption (7-0)
• Accepted resignation of Emalie Zinni from Parks and Recreation Committee (7-0)
• Accepted resignation of Sebastian Ieraldi from Parks and Recreation Committee (7-0)
• Accepted resignation of Bob Casey from Shade Tree Commission (7-0)
• Adjourned meeting (7-0)

Borough Council

The Malvern Borough Council will consider a resolution to apply for a $325,000 grant from the Commonwealth Financing Authority to fund the planning and construction of a heritage center on Paoli Memorial Grounds. The grant would be requested on behalf of the Paoli Memorial Association.

• Consider Resolution 887 for $325,000 LSA grant
• Authorize grant application for Paoli Memorial Association
• Authorize cooperation agreement with Paoli Memorial Association
• Authorize Nicole Whitaker and Brendan Phillips to execute documents
• Resolution No. 875 establishes meeting conduct protocol

The council approved the meeting agenda with a 5-0 vote. It then approved Resolution 887, authorizing the borough to apply for a Pennsylvania Local Share Account grant for the Paoli Memorial Association heritage center, with a 4-0 vote. The meeting was adjourned by a 4-0 vote.

• Approved agenda (5-0)
• Approved Resolution 887 to apply for grant for heritage center (4-0)
• Adjourned meeting (4-0)

Public Works Subcommittee

The Malvern Borough Public Works Sub‑Committee will review minutes and discuss a range of 2026 projects. Items include equipment budget requests, a shift to electric handheld tools, updates on Randolph Woods Phase 1A, road paving on several avenues, leaf pickup, entrance adjustments, a $150K sanitary sewer repairs budget request, ADA modifications, tree plantings, winter tree removal, bridge inspection results, wayfinding signs Phase 1, off‑street parking ordinances, and engineer updates. The meeting will also allow public comment before adjourning.

• 2026 sanitary sewer repairs budget request ($150K)
• Road paving projects for 2026 on Pennsylvania Ave, Channing Ave‑Roberts, 2nd Ave, Channing Ave‑Green St, and 1st Ave
• Transition to electric handheld equipment (leaf blowers, string trimmers)
• Off‑street parking ordinances
• Wayfinding signs – Phase 1

The sub‑committee approved the minutes from the October 28, 2025 meeting by a 3‑0 vote. The meeting was then adjourned by a 3‑0 vote. No other formal actions or votes were recorded; the remainder of the agenda consisted of status updates and public comments.

• Approved October 28, 2025 meeting minutes (3-0)
• Adjourned meeting (3-0)

Historical Commission

The Historical Commission will meet to review financial updates and the 2025 annual report. The body will also discuss ongoing projects including a historic ordinance and the Paoli Battlefield ad hoc committee.

• 2026 Meeting Schedule
• 2025 Annual Report
• Historic Ordinance
• Paoli Battlefield ad hoc committee
• Collections Management Software search

The Historical Commission approved the October 28, 2025 minutes and the October financial report, both by unanimous vote. A motion to adjourn was also carried unanimously. The chair will forward a two‑meeting schedule proposal, draft the 2025 annual report, and submit reappointment names for two members to the Borough Council. Ms. Frederick will check the borough code regarding historic district creation, and the grant for the Paoli Battlefield Heritage Center was denied pending a borough‑council resolution.

• Approved October 28, 2025 minutes (unanimous)
• Approved October financial report (unanimous)
• Motion to adjourn carried unanimously
• Chair to forward two‑meeting schedule proposal to Borough Admin Office
• Chair to draft 2025 annual report for commission review
• Chair to forward reappointment names for Duncan and Frederick to Borough Council
• Ms. Frederick to verify borough code for historic district feasibility
• Grant funding for Paoli Battlefield Heritage Center denied; borough council to hold special meeting for resolution

Zoning Hearing Board

The Malvern Borough Zoning Hearing Board will meet to consider a variance relief application. The request was filed by Ophelia Rose Properties, LLC regarding a property in the C-3 Zoning District.

• Variance relief hearing for 232 E. King Street (UPI No. 2-4-215)

Public Safety Subcommittee

The Public Safety Sub‑Committee will review safety aspects of deer culling, discuss options for a crosswalk at Bridge and King Streets, and consider traffic safety improvements on Longford Avenue. No formal decisions are indicated; the items are listed as new business for discussion.

• Safety aspects of culling the deer
• Crosswalk at Bridge and King St – thermoplastic brick stamp or standard crosswalk
• Traffic safety improvements for Longford Avenue

The Public Safety Subcommittee approved the minutes from the October 27, 2025 meeting with a 4-0 vote. The committee then adjourned the meeting with a 5-0 vote. No other motions or decisions were recorded.

• Approved October 27 minutes (4-0)
• Adjourned meeting (5-0)

Planning Commission

The Malvern Borough Planning Commission meeting on November 20, 2025 will consider the 2025 Planning Commission Annual Report and will review and approve the minutes from the November 6, 2025 meeting. The agenda also includes a public comment period. No other items are listed.

• 2025 Planning Commission Annual Report (unfinished business)
• Review and approve minutes from November 6, 2025

The commission approved its 2025 annual report with a minor amendment, voting 6‑0. It decided to continue holding two monthly meetings and to start them at 7:00 p.m. beginning January 2026. The minutes of the November 6, 2025 meeting were approved, also by a 6‑0 vote. The meeting was adjourned at 7:47 p.m. with a unanimous vote.

• Approved 2025 Planning Commission Report with amendment (6-0)
• Agreed to keep two monthly meetings, start time changed to 7:00 p.m. Jan 2026
• Approved minutes of 11.06.2025 meeting (6-0)
• Adjourned meeting at 7:47 p.m. (6-0)

Finance and Administration Subcommittee

The Malvern Borough Finance and Administration Sub‑Committee will meet on November 20, 2025 to review the preliminary budget for fiscal year 2026 and discuss updates to the 2026 fee schedule. The meeting will also include approval of the October 16, 2025 meeting minutes. No decisions are recorded in the agenda; the items are for review and discussion.

• Approve October 16, 2025 meeting minutes
• Review of 2026 Preliminary Budget
• Review of 2026 Fee Schedule Updates

The Finance and Administration Subcommittee approved the minutes from the October 16, 2025 meeting with a 5‑0 vote. The committee then moved to adjourn and enter an executive session to discuss personnel matters, also passing with a 5‑0 vote. No other actions were decided at this meeting.

• Approved October 16, 2025 minutes (5-0)
• Adjourned meeting and entered executive session on personnel matters (5-0)

Borough Council

The Malvern Borough Council will consider Ordinance 2025-04, which would prohibit signs in borough parks except in limited circumstances. The Council will also consider authorizing the Solicitor to attend the November 24 Zoning Board hearing on a variance application by Ophelia Rose Properties, LLC for 232 E King St. Both items are listed under Council Business for the November 18 meeting.

• Ordinance 2025-04: proposed sign ordinance restricting signs in borough parks
• Authorize Solicitor to attend Zoning Board hearing (Nov 24) for variance by Ophelia Rose Properties, LLC at 232 E King St

The council adopted Ordinance 2025-04, which restricts signs in borough parks to a 72‑hour limit and delayed its effective date by 30 days, passing 4‑3. The council also authorized the solicitor to attend the November 24 zoning board hearing for the Ophelia Rose Properties variance request, passing 7‑0. Routine items such as the agenda, prior meeting minutes, sub‑committee reports, and adjournment were approved unanimously.

• Approved Ordinance 2025-04 sign limit (4-3)
• Authorized solicitor to attend Nov 24 zoning board hearing (7-0)
• Approved meeting agenda (7-0)
• Approved October 21 minutes (7-0)
• Approved November 5 minutes (7-0)
• Approved Treasurer and sub‑committee reports (7-0)
• Adjourned meeting (7-0)

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee will first approve the meeting agenda and the minutes from the September 29, 2025 meeting. It will then discuss a new business item: improvements to the Burial Site perimeter wall. The committee will also review unfinished business items such as Battlefield signage, the "Remember Paoli" Memorial Pathway, the National Historic Landmark application, heritage center plans, and grant and fundraising updates.

• Approve agenda for the November 17, 2025 meeting
• Approve minutes of the September 29, 2025 meeting
• Consider improvements to the Burial Site perimeter wall
• Discuss status of new signage for Battlefield entrances
• Review grant application status and fundraising efforts

The Paoli Battlefield Master Plan Ad Hoc Committee approved the September 29, 2025 meeting minutes. The committee then voted to adjourn the meeting at 7:30 p.m. No other motions were adopted.

• Approved September 29, 2025 meeting minutes
• Adjourned meeting (all approved)

Shade Tree Commission

The commission will review and approve the minutes from the October 21, 2025 meeting. It will receive updates on King Street and Fall BRT tree planting, finances, and tree replacement projects at Battlefield and Old Lincoln Highway. New business includes a presentation on Tree City designation and a recommendation to the Borough Council, as well as site‑visit requests and succession planning.

• Review and approve October 21, 2025 Shade Tree Commission meeting minutes
• Update on King Street tree planting plans for 2025 and 2026
• Review Beechwood invoice for BRT and Battlefield tree work
• Consider Tree City designation recommendation to Borough Council
• Discuss site‑visit request for 101 Crestside

The commission approved the October 21, 2025 meeting minutes. It voted to support Parks & Recreation’s application for Tree City designation and agreed to supply a bare‑root tree for the required Arbor Day celebration. The commission also planned the installation of four new trees (two blackgums and two serviceberries) at Old Lincoln Highway on Margaret Lane. Additional actions assigned include Bobbi Tower requesting an updated invoice from Beechwood and contacting Mark Buchholz and Paul Hermans regarding tree placement.

• Approved October 21, 2025 meeting minutes
• Supported Tree City designation application (Parks & Rec)
• Agreed to supply a bare‑root tree for Arbor Day celebration
• Planned installation of four trees at Old Lincoln Highway (2 blackgums, 2 serviceberries)
• Bobbi Tower to request updated invoice from Beechwood for BRT plantings
• Bobbi Tower to contact Mark Buchholz to mark tree placement
• Bobbi Tower to contact Paul Hermans to discuss landscaping plans

Zoning and Subdivision and Land Development Task Force

The Malvern Zoning and Subdivision and Land Development Task Force will first approve minutes from its September and October meetings. The bulk of the meeting is devoted to a cover‑to‑cover discussion of proposed SALDO amendments, including updates to the Town Center Design Standards. Specific design topics such as brick‑style stamped concrete sidewalks, wrapped street lighting, Silva Cells, shade trees, and green roofs will be reviewed.

• Approve minutes from Meetings #10 (Sept 12, 2025) and #11 (Oct 10, 2025)
• Cover‑to‑cover discussion of SALDO amendments (draft #2, highlighted changes)
• Review Town Center Design Standards for sidewalks (brick‑style stamped concrete)
• Discuss street lighting options (“wrapped lighting”)
• Consider Silva Cells, shade trees, and green roofs

The task force approved the minutes from meetings on September 12 and October 10. It adopted dates for the 2026 meetings (January 9, February 6, March 13). Several ordinance language changes were decided, including adding natural‑resource protection, extending the notification distance to 150 ft, lengthening the Planning Commission comment period to 14 days, and adding street trees to Minor Subdivision requirements. Other items were left for further discussion.

• Approved Task Force Meeting #10 (Sept 12) minutes
• Approved Task Force Meeting #11 (Oct 10) minutes
• Scheduled 2026 meetings for Jan 9, Feb 6, and Mar 13
• Added “protecting natural resources” to purpose (Page 1)
• Changed notification distance from 100 ft to 150 ft (Page 28)
• Extended Planning Commission comment period to 14 days (Page 36)
• Added street trees as part of Minor Subdivision (Page 26)
• Determined Lot definition is acceptable as written (Page 14)

Planning Commission

The Malvern Borough Planning Commission will discuss a conditional use application for the property at 16 W Broad Street. The commission will also review the 2025 Planning Commission Annual Report and approve the minutes from the October 2, 2025 meeting. Public comment will be allowed before adjournment.

• Conditional use request – 16 W Broad Street
• 2025 Planning Commission Annual Report
• Review and approval of October 2, 2025 meeting minutes

The Planning Commission voted unanimously to recommend approval of the conditional use application for 16 W. Broad Street, including two waivers for stormwater setback and driveway grade. Chair Sinquett and Vice‑Chair Mongeau were assigned to draft the 2025 Planning Commission report, with the secretary to format it for the December 2 council meeting. The commission also approved the minutes of the October 2, 2025 meeting.

• Recommended approval of 16 W. Broad St. conditional use and two waivers (5-0)
• Assigned drafting of 2025 Planning Commission report to Chair Sinquett and Vice‑Chair Mongeau; formatting to Sylvie MacKenzie
• Approved minutes of the 10/02/2025 Planning Commission meeting (5-0)
• Adjourned meeting at 8:16 P.M. (5-0)

Borough Council

The Malvern Borough Council will review a traffic safety assessment for Longford Avenue and consider Resolution 887 to seek a Pennsylvania Local Share Account grant for wayfinding signage on King Street. The meeting also includes the 2026 Preliminary Budget presentation and updates on sub‑committee meeting dates. Standard agenda items such as announcements, agenda approval, and public comment are also on the agenda.

• Consider authorizing borough traffic engineers to conduct a safety assessment of Longford Avenue
• Consider Resolution 887 to apply for a grant under the Pennsylvania Local Share Account for Malvern King Street Revitalization wayfinding signage
• Presentation of the 2026 Preliminary Budget, including capital reserve allocations and expenditures
• Sub‑committee meeting dates: Finance & Administration (Nov 20), Public Safety (Nov 24), Public Works (Nov 25)
• Announcements: History Center open Nov 15, MBPA Christmas on King event Nov 29, borough office closures for Veteran’s Day and Thanksgiving

The council appointed Scott Whiteman to the Public Safety sub‑committee, effective immediately. The agenda for the November 5, 2025 meeting was approved unanimously (7‑0). The meeting was adjourned unanimously (7‑0) at 8:25 p.m.

• Appointed Scott Whiteman to Public Safety sub‑committee (7‑0)
• Approved agenda (7‑0)
• Adjourned meeting (7‑0)

Public Works Subcommittee

The sub‑committee will consider several new‑business items, including a budget request for electric equipment and updates on road paving, sewer repairs, and the Randolph Woods facilities. It will also receive fall and winter public‑works updates and engineer reports.

• Public Works Budget Item Request – electric equipment
• Road paving update
• Entrance to Randolph Woods – adjusting size of Public Works storage area
• Sewer system repair
• Randolph Woods pump house

The subcommittee approved the meeting agenda and the minutes from the November 19, 2024 meeting. The committee recommended that the borough contract for a recycling dumpster. The meeting was then adjourned.

• Approved agenda (motion passed)
• Approved minutes of Nov 19 2024 meeting (motion passed)
• Recommended borough contract recycling dumpster
• Adjourned meeting (motion passed)

Historical Commission

The Malvern Historical Commission will approve the agenda and minutes, receive financial and donation reports, and discuss new business items such as the American Revolution Watch Party and America250 plans. It will also review several old‑business topics, including the Historic Ordinance, the Paoli Battlefield ad hoc committee, the Water System Pump House, and other preservation projects. Upcoming community events will be noted before adjournment.

• Historic Ordinance
• American Revolution Watch Party
• America250 plans
• Paoli Battlefield ad hoc committee
• Water System Pump House

The Historical Commission approved the September 9, 2025 minutes as amended and the September 23, 2025 minutes as amended, each by unanimous vote. A motion to adjourn the meeting was also carried unanimously. No other substantive actions were voted on.

• Approved September 9, 2025 minutes as amended (unanimous)
• Approved September 23, 2025 minutes as amended (unanimous)
• Adjourned meeting (unanimous)

Public Safety Subcommittee

The Malvern Borough Public Safety Sub-Committee will meet to discuss several infrastructure and safety updates. The body will review traffic calming, signage, and pedestrian safety projects along with the police department budget.

• Traffic calming measures for Longford Avenue
• Police Department budget
• Pedestrian safety improvements to Bridge and King St
• Truck Traffic signage on N. Warren Ave

The Public Safety Subcommittee voted 4‑0 to approve the September 22, 2025 meeting minutes. No policy actions were adopted; the committee discussed traffic calming, police budget, and pedestrian safety but took no votes. The meeting was then adjourned by a 4‑0 vote.

• Approved September 22, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Zoning Hearing Board

The Malvern Borough Zoning Hearing Board will meet to consider a dimensional variance relief application. The request was filed by Ophelia Rose Properties, LLC for a property in the C-3 Zoning District.

• Hearing for dimensional variance relief at 232 E. King Street (UPI No. 2-4-215)

Borough Council

Malvern Borough Council will consider a proposed ordinance to regulate short-term rental units and fences, alongside approval of pension plans and a conditional use request for a home renovation.

• Conditional use hearing for 51 Ruthland Avenue (deck expansion)
• Ordinance 2025-08: Short-term rental unit definition and fence regulations
• Approval of police pension plan 2026 MMO ($92,661.20)
• Approval of non-uniform pension plan 2026 MMO ($11,157.32)
• Pilot program for Borough Park trash and recycling bins ($6,840.58)

The Borough Council adopted Ordinance No. 2025‑08, amending Chapter 220 of the zoning code and defining short‑term rental units. It also approved a conditional‑use request for 51 Ruthland Avenue and several financial and community‑event actions. All motions passed unanimously except the subdivision approval, which passed 5‑2.

• Approved conditional use for 51 Ruthland Avenue (increase building coverage to 30%) (6‑0)
• Approved Resolution 885 appointing tax collection committee representatives (6‑0)
• Authorized letter of intent for DCED technical assistance for finance department (6‑0)
• Authorized Locust Lane Craft Brewery to serve alcohol at Monster Mash at Burke Park (6‑0)
• Approved non‑uniform pension plan 2026 MMO $11,157.32 (6‑0)
• Approved police pension plan 2026 MMO $92,61.20 (6‑0)
• Approved Resolution 886 for subdivision application at 171 Longford Avenue (5‑2)
• Adopted Ordinance No. 2025‑08 amending zoning code and defining short‑term rentals (6‑0)

Shade Tree Commission

The commission will review and approve the September 15 meeting minutes. It will receive updates on several tree projects, including 171 Longford Avenue, King Street planting, Fall BRT planting, Jennings Lane pine removal, and the Old Lincoln Highway replacement. The body will also hear a financial update for 2025 and 2026 planting funds. Finally, Parks & Rec will present a Tree City designation overview and the commission will discuss its recommendation to the Borough Council.

• Approve September 15, 2025 meeting minutes
• Update on hazardous tree at 171 Longford Avenue
• King Street tree planting plans for 2025‑2026
• Jennings Lane pine tree removal
• Tree City designation recommendation to Borough Council

The commission approved the September 15, 2025 meeting minutes. Members were assigned site visits and follow‑ups for several King Street tree planting locations and for the Fall BRT planting scheduled for November 14, 2025. The Tree City Designation issue was tabled until Tiffanie Quinn can attend a future meeting.

• Approved September 15, 2025 meeting minutes
• Tree City Designation issue tabled until member attendance

Finance and Administration Subcommittee

The Malvern Borough Finance and Administration Sub-Committee will meet to approve September meeting minutes and discuss the 2026 preliminary budget, fee schedule, and employee health benefits. The agenda also includes a review of the Burke Park playground proposal and updates on the Police Department sewer backup.

• Approve September 18, 2025, meeting minutes
• Review 2026 Preliminary Budget
• Review 2026 Fee Schedule Proposal
• Review 2025 Year-end projections
• Police Department Sewer Backup update

The Finance & Administration Subcommittee approved the September 18, 2025 meeting minutes (3‑0) and later adjourned the session (5‑0). Members discussed a Burke Park playground revitalization proposal and received budget and employee‑benefits updates, but no formal actions were taken on those items.

• Approved September 18, 2025 minutes (3‑0)
• Adjourned meeting (5‑0)

Zoning and Subdivision and Land Development Task Force

The Malvern Zoning and Subdivision Task Force spent the meeting reviewing Draft #8 of the Zoning Ordinance amendments, including proposed uses such as brew pubs, veterinary clinics, and solar energy systems, as well as building‑height and parking standards. The group also examined engineering revisions to the Subdivision and Land Development Ordinance (SALDO), focusing on Article V design standards and Appendix B town‑center design standards. Participants discussed next steps, including a possible third public workshop in late October or early November and scheduling the next task‑force meeting for early November.

• Review of Draft #8 zoning amendments – brew pub, veterinary clinic, solar energy, building height, parking, conditional‑use standards
• SALDO engineering revisions – Article V design standards and Appendix B town‑center design standards
• Proposed maximum building height of 35 ft for residential districts (instead of 45 ft)
• Recommendation to make Parking Garage a Conditional Use rather than a use‑by‑right
• Discussion of allowing accessory dwelling units (ADUs) by right in all residential districts

The task force voted to retain the existing steep‑slope regulation (8%‑15%) and not adopt the proposed change. They also decided that there will be no distance limitation for shared parking spaces. The meeting scheduled future task‑force meetings and a public workshop.

• Retain steep‑slope regulation (8%‑15%) – no change
• Eliminate shared parking distance limitation

Environmental Advisory Council

The Environmental Advisory Council will meet to discuss a proposed native planting ordinance. The body will also review maintenance schedules and updates regarding the Paoli Battlefield.

• Proposed native planting ordinance
• Lawn & Garden Maintenance Schedule
• Paoli Battlefield update
• Borough Hall garden maintenance
• Tree Planting at Paoli Battlefield Woods scheduled for November 1, 2025

The Environmental Advisory Council approved the minutes from the September 11, 2025 meeting by a 4‑0 vote. No other formal decisions were taken; the council assigned several members to draft schedules and coordinate planting activities. The meeting was adjourned by a 5‑0 vote and a tree‑planting event was scheduled for November 1, 2025.

• Approved September 11, 2025 minutes (4‑0)
• Adjourned meeting (5‑0)

Borough Council

Borough Council will consider several financial payments, including pension plan contributions and a construction bid. The body will also review a land development application and a request for alcohol service at a community event.

• Bid from NJS Concrete, LLC for Randolph Woods Phase 1A in the amount of $555,683.00
• Police pension plan MMO of $92,661.20 and non-uniform pension plan MMO of $11,157.32
• Subdivision and land development application for 171 Longford Avenue by Gatehurst LLC
• Resolution 885 to appoint Nicole Whitaker and Emma Blair as Tax Collection Committee representatives
• Request for Locust Lane Craft Brewery, LLC to serve alcohol at the Monster Mash Halloween Celebration

The council unanimously approved the meeting agenda. It also approved accepting NJS Concrete, LLC's bid of $555,683.00 for Randolph Woods Phase 1A, pending DCNR approval. The meeting was then adjourned unanimously.

• Agenda approved (7-0)
• Accepted NJS Concrete bid for Randolph Woods Phase 1A $555,683.00 (7-0)
• Meeting adjourned (7-0)

Planning Commission

The Malvern Borough Planning Commission will meet to discuss unfinished business. The body is reviewing a subdivision plan and a specific ordinance.

• Plan Review for 232 E. First Avenue Subdivision
• Review of Ordinance 2025-08

The commission approved its support for Ordinance 2025-08, which amends the borough code to define short‑term rental units, specify the districts where they are allowed, and tighten fence regulations, with a recommendation to add deer‑fencing language. The minutes of the September 18, 2025 meeting were also approved. The meeting was adjourned after a 4‑0 vote.

• Supports Ordinance 2025-08 to amend zoning, short‑term rental and fence regulations
• Approves minutes of the 09.18.2025 Planning Commission meeting (4‑0)
• Adjourns meeting (4‑0)

Parks and Recreation Committee

The Parks and Recreation Committee will review and approve the September 3, 2025 meeting minutes, discuss new business items such as a parks condition assessment due to the Borough Council by October 31, 2025, and plan fall planting at Burke Park. Unfinished business includes reviewing a Youth Ambassador candidate, a Cub Scout Adopt‑a‑Park project, and a Monster Mash Halloween event. Public comment will follow before adjournment.

• Review and approve meeting minutes from September 3, 2025
• Assessment of the state of the parks, playgrounds and recreational areas due Oct 31 2025
• Fall planting at Burke Park
• Youth Ambassador candidate review – Yian Zhang
• Cub Scout Pack Adopt a Park – Lauren Bixler

The committee approved a $500 budget request to purchase mums and cornstalks for fall planting at Burke Park (vote 5‑0). It also approved an additional $500 for lawn‑game equipment for the Monster Mash Halloween event (vote 5‑0). The committee denied Yian Zhang’s Youth Ambassador application, postponed the collaborative Halloween event with MBPA until next year, and rejected a Willowstone School craft‑table request.

• Approved $500 plant purchase for Burke Park (5-0)
• Approved $500 addition for lawn games at Monster Mash (5-0)
• Denied Youth Ambassador application for Yian Zhang
• Postponed collaborative Halloween event with MBPA until next year
• Denied Willowstone School craft‑table request
• Approved minutes of September 3, 2025 meeting (5-0)
• Motion to adjourn passed (5-0)

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee will approve minutes from the August 25, 2025 meeting and discuss several project updates. Items include naming the new monument pathway, the status of the PMA Historical Park engineering survey, and the approval of Loop Road as a one‑way with a west entrance. The committee will also review conceptual designs for signage and the application for National Historic Landmark status for the Paoli Battlefield/PMA Historical Park.

• Naming of the new monument pathway
• Status on PMA Historial Park Engineering Survey
• PMA approved making Loop Road oneway with west entrance
• Conceptual Design of the new west entrance sign for the PMA Park
• Application for National Historic Landmark, Paoli Battlefield/PMA Historical Park

The committee approved the minutes from the August 25, 2025 meeting. It voted to make Loop Road a one‑way street with a west entrance. The next meeting was scheduled for November 17, 2025 at 5:30 PM. The meeting was adjourned by unanimous vote.

• Approved August 25, 2025 meeting minutes
• Approved making Loop Road one‑way with west entrance
• Scheduled next meeting for November 17, 2025 at 5:30 PM
• Adjournment motion carried (all approved)

Public Works Subcommittee

The Malvern Borough Public Works Sub-Committee will meet to receive engineer updates and discuss infrastructure recommendations. The body will review sewer repairs, sidewalk work, and borough hall beautification.

• Recommendation for continuing sewer repairs
• Longford Ave sidewalks
• Beautification of Borough Hall, including adding trees to parking lot islands

The subcommittee approved the August 26, 2025 meeting minutes by a 4‑0 vote. Council Member Niemiec moved to adjourn, seconded by Walt Davis, and the motion carried 4‑0. No other actions were formally decided.

• Approved August 26, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Historical Commission

The Malvern Historical Commission will approve the agenda and minutes, receive financial and donation reports, and discuss several special and old business items. Key topics include the Historic Ordinance, plans for the America250 celebration, and the MBPA/MKSR walking tour. The meeting also reviews ongoing projects such as a blanket reprint of historical materials and a search for collections‑management software.

• Review and possible amendment of the Historic Ordinance
• Discussion of America250 plans
• Planning for the MBPA/MKSR Walking Tour
• Blanket reprint of historical publications
• Search for Collections Management Software

The commission set a meeting for the MBPA/MSKR Walking Tour at Alba on November 1, 2025, with nine participating stores offering a 10% discount. A check for the blanket reprint will be mailed next week. The board plans to discuss a time‑capsule project with the Paoli Memorial Association and Mr. Hoppe will present the water‑system pump house issue to East Whiteland Township supervisors at a future meeting. A Lyceum Night program featuring Bart Van Valkenburg is scheduled for October 14, 2025.

• Scheduled MBPA/MSKR Walking Tour meeting at Alba on November 1, 2025
• Planned mailing of blanket reprint check next week
• Proposed discussion with Paoli Memorial Association about a PA250 time capsule
• Mr. Hoppe to present water system pump house matter to East Whiteland Township Board of Supervisors
• Lyceum Night program on October 14, 2025 with Bart Van Valkenburg presenting
• Set open‑hours events: paranormal talk Oct 18, food/cookbooks Nov 15, holidays Dec 20
• Recorded Preservation Awards held September 16 with awardees attending
• Noted that no minutes from previous meetings were available for approval

Zoning Hearing Board

The Malvern Borough Zoning Hearing Board will meet on September 22, 2025 at 7:00 PM. The board will hold a hearing on a Special Exception application for the property at 32 Karen Drive. No other agenda items are listed.

• Special Exception application for 32 Karen Drive

Public Safety Subcommittee

The Malvern Borough Public Safety Sub‑Committee will review and approve minutes, then consider a proposed sidewalk along Margaret Ln, Longford Ave, and Old Lincoln Hwy, including an engineer’s review of the Longford Development sidewalk plan. The committee will also revisit a traffic engineer’s proposal for improvements to Bridge and King Streets. An evaluation of sidewalk conditions throughout the borough will be discussed, followed by public comment.

• Proposed sidewalk on Longford Ave (Margaret Ln, Longford Ave, Old Lincoln Hwy)
• Engineer’s review of Longford Development sidewalk plan
• Traffic engineer proposal for Bridge & King Streets (revisit)
• Evaluation of sidewalk conditions throughout the Borough of Malvern
• Review and approval of meeting minutes

The Public Safety Subcommittee approved the minutes from the August 25, 2025 meeting by a 3‑0 vote. No formal action was taken on the proposed Longford Avenue sidewalk or other traffic‑safety proposals; they remain under discussion. The meeting was then adjourned by a 3‑0 vote.

• Approved August 25, 2025 minutes (3-0)
• Adjourned meeting (3-0)

Finance and Administration Subcommittee

The Malvern Borough Finance and Administration Sub-Committee will meet to review and approve minutes from the August 21, 2025, meeting and discuss updates to the fee schedule, civic contributions, and administrative matters.

• Review and approve August 21, 2025, meeting minutes
• Fee schedule updates
• Civic contributions
• Administrative updates

The subcommittee approved the August 21, 2025 meeting minutes by a 5‑0 vote. It also changed the date of the upcoming budget meeting from September 25 to October 1, 2025 at 6 PM. The meeting was then adjourned by a unanimous 5‑0 vote.

• Approved August 21, 2025 minutes (5-0)
• Rescheduled budget meeting to Oct 1, 2025 at 6 PM (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Malvern Borough Planning Commission meeting on September 18, 2025 will consider several agenda items. Commissioners will review a conditional use application for 51 Ruthland Avenue, conduct a plan review for the 232 E. First Avenue subdivision, and examine Ordinance 2025-08. The meeting also includes routine business such as approving the August 7, 2025 minutes and a public comment period.

• Conditional Use Application Review of 51 Ruthland Avenue
• Plan Review for 232 E. First Avenue Subdivision
• Review of Ordinance 2025-08
• Approval of August 7, 2025 meeting minutes
• Public comment period

The commission approved the conditional use application for 51 Ruthland Avenue, raising building coverage to 29.3%, with a unanimous 6‑0 vote. It postponed action on the 232 East 1st Avenue subdivision while the owners seek a reassessment of the property as two parcels. Members will submit comments on deer‑fencing provisions of the proposed short‑term‑rental and fencing ordinance within 30 days.

• Approved conditional use for 51 Ruthland Ave, subject to engineer comments (6-0)
• Postponed decision on 232 East 1st Ave subdivision pending parcel reassessment
• Agreed to submit comments on deer‑fencing provisions of Ordinance 2025-08

Borough Council

The Malvern Borough Council will vote on several items, including a proposed amendment to the zoning ordinance that would change rules for short‑term rentals, fences, and walls. The council will also approve the final option year of the borough’s trash‑collection contract and authorize permits for a Christmas‑on‑King celebration, which includes alcohol service at a municipal lot and a rolling street closure for a parade. Additional actions include appointing two Youth Ambassadors and a new member to the Parks and Recreation Committee. The meeting will also include routine approvals of minutes, reports, and other administrative matters.

• Authorize Locust Lane and Dressler Estate to serve alcohol at the municipal lot next to Malvern Pizza (12 pm‑4 pm) and at Burke Park (4 pm‑6 pm) on Nov 29 2025 for “Christmas on King.”
• Approve a rolling closure of King Street with police escort from 3:30 pm‑4 pm on Nov 29 2025 for the Santa’s Rolling Stop parade.
• Appoint Blake Heng and Carter Heng as Youth Ambassadors to the Parks and Recreation Committee.
• Approve the final option year of the borough’s trash‑collection contract.
• Authorize advertisement of Ordinance 2025‑08 to amend the zoning ordinance concerning short‑term rentals, fences, and walls.

The council authorized alcohol service and a rolling street closure for the Christmas on King celebration on Nov. 29, 2025. It appointed two youth ambassadors and a new Parks and Recreation Committee member. The final option year of the trash collection contract was approved, and the borough was authorized to advertise Ordinance 2025-08, a zoning amendment concerning short‑term rentals. The solicitor was authorized to attend the Sep. 22 zoning board hearing to oppose a variance request.

• Authorized alcohol service at municipal lot and Burke Park for Christmas on King (Nov 29) – vote 6-0
• Authorized rolling closure of King Street with police escort for Santa’s Rolling Stop parade (Nov 29) – vote 6-0
• Appointed Blake Heng as Youth Ambassador to Parks and Recreation Committee – vote 6-0
• Appointed Carter Heng as Youth Ambassador to Parks and Recreation Committee – vote 6-0
• Appointed Lou Lanzalotto as member of Parks and Recreation Committee – vote 6-0
• Approved final option year of the trash collection contract – vote 6-0
• Authorized advertisement of Ordinance 2025-08 (zoning amendment for short‑term rentals) – vote 6-0
• Authorized Solicitor to attend Sep. 22 Zoning Board hearing to oppose variance request – vote 6-0

Shade Tree Commission

The commission is discussing planting plans for King Street and the BRT, as well as tree replacements at 171 Longford Avenue, Battlefield, and Old Lincoln Highway at Margaret Lane. Members will also review year-to-date finances and the 2026 budget.

• Fall 2025 and 2026 planting plans for King Street
• Fall BRT planting update
• Tree replacement at Old Lincoln Highway at Margaret Lane
• Tree replacement at Battlefield
• Discussion of 3 dead trees on Raspberry Lane

The Shade Tree Commission approved the minutes from the August 18, 2025 meeting. Members also agreed to keep using the current minutes format for future meetings. No other formal approvals or votes were recorded; the remainder of the agenda consisted of updates and task assignments.

• Approved August 18, 2025 meeting minutes (no vote tally recorded)
• Agreed to continue using the current minutes format
• Scheduled tree pickup for November 14, 2025 (Bobbi to coordinate)
• Determined no additional budget information needed for 2026 (Bobbi & Nicole)
• Ordered 18 trees from PHS (awaiting confirmation)
• Posted STC brochure on malvern.org website
• Confirmed sufficient T‑shirt inventory; Linda to contact recipients for sizes
• Identified Black Knot fungus presence for future monitoring

Zoning and Subdivision and Land Development Task Force

The Zoning and Subdivision and Land Development Ordinance (SALDO) Task Force will review Draft #8 of the Zoning Ordinance and proposed SALDO revisions. The body is discussing updates to design standards, traffic impact requirements, and town center regulations.

• Review of Zoning Ordinance Amendments Draft #8
• Proposed SALDO revisions including new Traffic Impact Study requirements
• Creation of new Appendix B for Town Center Design Standards
• Proposed updates to street construction, curb height, and sidewalk width standards
• Proposed Landscape Fee-in-Lieu Fee Schedule to be updated yearly

The task force decided that a 35‑foot height limit is more appropriate for residential districts, replacing the previously proposed 45‑foot limit. It also voted to remove the owner‑requirement for accessory dwelling units. The Parking Garage use was changed to a Conditional Use rather than a Use‑by‑Right. The group deferred further discussion on sign provisions to a future meeting.

• Adopted 35‑foot maximum building height for residential districts
• Removed owner requirement for accessory dwelling units
• Reclassified Parking Garage as a Conditional Use
• Deferred further discussion on sign provisions to a future meeting

Environmental Advisory Council

The Malvern Environmental Advisory Council will review the lawn and garden maintenance schedule, provide an update on the Paoli Battlefield plan, and discuss garden work at Borough Hall. Members will also plan a tree‑planting event at Paoli Battlefield Woods and set dates for a newsletter article and the council's annual calendar. The meeting includes public comment and announcements of upcoming events.

• Lawn & Garden Maintenance Schedule
• Paoli Battlefield plan update
• Borough Hall gardens
• Tree Planting at Paoli Battlefield Woods
• Newsletter Article due October 10

The council voted 5‑0 to approve the August 2025 meeting minutes. The lawn and garden maintenance schedule was tabled until the October meeting. The council assigned tasks for the upcoming tree‑planting event and the October 10 newsletter article. A draft meadow policy will be developed after Cecelia Oswald reviews other municipalities’ policies.

• Approved August 2025 minutes (5‑0 vote)
• Tabled lawn and garden maintenance schedule (no vote)
• Assigned Pebbles Borine to recruit volunteers for the Nov 1 tree‑planting event
• Assigned Zoe Warner to write the October 10 newsletter article
• Assigned Cecelia Oswald to review other municipalities’ meadow policies
• Agreed to consider revising the Paoli Battlefield meadow sign (discussion only)
• Planned migration bird walk for Sep 13, compost talk for Sep 24, and tree planting for Nov 1 (events scheduled)
• Continued discussion on an annual EAC event calendar and possible 2026 Eco Fest

Historical Commission

The Historical Commission will review reports on finances and donations and discuss several ongoing projects. The body is addressing the Historic Ordinance and the Paoli Battlefield ad hoc committee. The meeting also covers planning for various community events through December.

• Discussion of the Historic Ordinance
• Paoli Battlefield ad hoc committee update
• Water System Pump House and North Warren Creek system review
• Search for Collections Management Software
• Planning for Preservation Awards on September 16

The commission accepted the agenda and approved the August 26, 2025 minutes and the September 2025 financial report, each with unanimous support (one member abstained on the latter two). The commission voted unanimously to allocate its own funds and specifically $1,000 toward preservation of the Water System Pump House. The meeting was adjourned unanimously.

• Agenda accepted as presented (unanimous)
• August 26, 2025 minutes approved (unanimous, 1 abstention)
• September 2025 Financial Report approved (unanimous, 1 abstention)
• Commission funds committed to pump house preservation (unanimous)
• $1,000 committed to pump house stabilization (unanimous)
• Meeting adjourned (unanimous)

Parks and Recreation Committee

The Malvern Borough Parks and Recreation Committee will hold a public meeting on September 3, 2025, at 7:00 p.m. at Malvern Borough Hall or via Zoom. The committee will review and approve minutes from the August 6 meeting, discuss youth ambassador candidates, Cub Scout park adoption, Halloween event planning, and begin 2026 budget discussions. No formal decisions are listed on the agenda.

The committee approved a $4,000 budget for the Monster Mash Halloween event at Burke Park, passing the motion 4‑0. It also approved a $200 donation to the One Voice Choir, also 4‑0. Youth ambassador requirements were set (age 14+ and 70% meeting attendance) and staff were tasked with drafting a commitment oath. The committee directed staff to provide a list of parks to Cub Scout leader Lauren Bixler and to request a formal proposal, and it formally requested the Locust Lane food truck to attend upcoming meetings.

• Approved minutes of August 6 meeting (4‑0)
• Established youth ambassador requirements (age 14+, 70% attendance) and assigned staff to draft oath
• Directed staff to give park list to Cub Scout leader and to request formal adoption proposal
• Approved $4,000 budget for Monster Mash Halloween event (4‑0)
• Requested Locust Lane food truck attend Oct 7 workshop and Oct 21 council meetings
• Approved $200 donation to One Voice Choir (4‑0)
• Motion to adjourn meeting passed (4‑0)

Borough Council

Malvern Borough Council will discuss updating zoning ordinances for short-term rentals, fences, and walls. The body will also consider land development for 171 Longford Avenue and various appointments to the Parks and Recreation Committee.

• Proposed Ordinance 2025-08 regarding short-term rentals, fences, and walls
• Subdivision and land development application for 171 Longford Avenue
• Final option year of the trash collection contract
• Purchase of new Borough trash and recycling bins
• Alcohol use authorization for Locust Lane and Dressler Estate at Burke Park and municipal lot on November 29, 2025

The council unanimously approved the meeting agenda. It voted 7‑0 to authorize Chester County and Malvern Borough Planning Commissions to review Ordinance 2025-08, which amends zoning rules for short‑term rentals and fences. The council decided to renew the trash collection contract for its final year and will rebid the contract after it ends. No other items received a formal vote.

• Approved agenda (7-0 vote)
• Authorized review of Ordinance 2025-08 by planning commissions (7-0 vote)
• Renewed trash collection contract for final year (decision made, no vote recorded)
• Adjourned meeting (7-0 vote)

Public Works Subcommittee

The Malvern Borough Public Works Sub-Committee will review and potentially approve minutes from its July 22, 2025 meeting and discuss new business including landscaping, park improvements, paving projects, and road resurfacing. No formal decisions are listed on this agenda.

• Beechwood landscaping proposal
• Water fountain at Quann Park
• 2026 Paving Program (Pennsylvania Ave, Channing Ave-Roberts, 2nd Ave Channing-Green, 1st Ave potential sidewalks)
• Road resurfacing and storm sewer repairs
• Borough Hall handicap area resurfacing and front entrance sidewalk potential

The sub‑committee approved the minutes from the July 22, 2025 meeting (vote 4‑0). It accepted Beechwood Landscaping’s proposal to clean the mulch bed and plant a replacement tree, and recommended that the borough contract Edens Tree Service to remove the damaged tree (vote 4‑0). The meeting was adjourned by a 2‑0 vote.

• Approved July 22, 2025 minutes (4‑0)
• Accepted Beechwood Landscaping tree replacement proposal (4‑0)
• Recommended contracting Edens Tree Service for tree removal (4‑0)
• Adjourned meeting (2‑0)

Historical Commission

The Malvern Historical Commission will approve minutes from the previous meeting and discuss the 2025 Preservation Awards. The agenda includes reports on finances, donations, and electronic communications, as well as updates on historic ordinances and various preservation projects.

• Approve minutes from previous meeting
• Discuss 2025 Preservation Awards
• Review MBPA/MKSR Walking Tour
• Update on Historic Ordinance
• Review Water System Pump House

The commission unanimously accepted the agenda and approved the August 12 minutes as amended. A motion to change the regular meeting time to 7:00 p.m. on the second and fourth Tuesday of each month beginning in 2026 was also carried unanimously. The meeting was then adjourned unanimously.

• Accepted agenda as presented (unanimous)
• Approved August 12, 2025 minutes as amended (unanimous)
• Changed regular meeting time to 7:00 p.m. on 2nd & 4th Tuesdays starting 2026 (unanimous)
• Adjourned meeting (unanimous)

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee is meeting to review a public survey and initiate a working relationship with Theurkauf Design & Planning, LLC for Stage 1 improvements. The committee will also discuss a potential proposal for National Historic Landmark status for the PMA Park and Paoli Battlefield.

• Review of the Public Survey for the Paoli Battlefield
• Initiation of working relationship with Theurkauf Design & Planning, LLC for Stage 1 improvements
• Discussion on applying for National Historic Landmark status for PMA Park and Paoli Battlefield
• Status update on the relocation of the Zigzag fence
• Proposed title change to include PMA Grounds & Paoli Battlefield

The committee unanimously approved Ed Theurkauf's revised landscape‑architect proposal covering signage, wayfinding and pedestrian paths for the Paoli Battlefield and PMA grounds. The approved phase has a budget of $65,000, with $50,000 from the borough, $10,000 from the PMA and $5,000 from the Paoli Battlefield Preservation Fund. The relocation of the Zigzag fence was tabled, and the meeting minutes from June 9 were also approved unanimously.

• Approved revised landscape architect proposal (all in favor)
• Approved June 9 meeting minutes (all approved)
• Added Enissa "Pebbles" Bonine as new committee member
• Changed Patrick Sillup to advisor status
• Approved motion to adjourn the meeting (all approved)
• Tabled status on Zigzag fence relocation

Public Safety Subcommittee

The Malvern Borough Public Safety Sub-Committee will meet on August 25, 2025, to review and approve the June 23, 2025 meeting minutes and discuss new public safety concerns. Chief Marcelli will present updates on sidewalk conditions, St. Patrick’s school parking, and safety improvements for Roberts Lane and Woodland Avenue.

• Conditions of sidewalks in the Borough – Chief Marcelli
• St. Patrick’s school parking – Chief Marcelli
• Safety improvements for Roberts Ln and Woodland Ave.

The subcommittee approved the minutes from the June 23, 2025 meeting with a 4‑0 vote. The meeting was then adjourned by a 4‑0 vote.

• Approved June 23, 2025 meeting minutes (4-0)
• Adjourned meeting (4-0)

Finance and Administration Subcommittee

The Malvern Borough Finance & Administration Sub-Committee will meet on August 21, 2025, at 9:30 a.m. to review and approve minutes from prior meetings, discuss a new trash collection contract, and hear public comment before adjourning. The meeting is open to the public in person at Malvern Borough Hall or via Zoom.

• Review and approval of prior meeting minutes
• Discussion and potential approval of new trash collection contract

The Finance & Administration Sub‑Committee approved the July 17, 2025 meeting minutes with a 4‑0 vote. It voted to extend the current trash collection contract for an additional year while staff prepare new bids for mid‑2026. The committee also decided to continue the third sanitary‑sewer repair project despite unexpected underground water costs. No other substantive actions were taken.

• Approved July 17, 2025 minutes (4-0 vote)
• Extended current trash contract for one additional year
• Borough Manager to confirm trash rate change before full Council review
• Continued third sanitary‑sewer repair project despite cost overruns

Borough Council

The Borough Council will present the 2024 Financial Statement and Independent Auditor’s Report. The body is deciding on land development applications for two properties and the release of escrow funds for two subdivision projects.

• Subdivision and land development application for 155 Channing Avenue
• Subdivision and land development application for 161 Green Street
• Release of $26,949.00 from escrow for 626 Highland Avenue Subdivision (Lot 2)
• Release of $7,452.54 from escrow for 551 Sugartown Road Subdivision (Lot 2)
• Appointment of Tayler Washington as deputy Right to Know officer

The council unanimously approved the agenda and several key motions. It approved minutes from three prior meetings, the July 2025 financial and sub‑committee reports, and resolutions authorizing public‑record disposition and two subdivision projects. The council also released escrow funds for two subdivision projects and made three appointments.

• Approved agenda (7-0)
• Approved minutes of July 1, July 15, and August 5 2025 meetings (7-0, 7-0, 4-0)
• Approved Treasurer’s and sub‑committee reports for July 2025 (7-0)
• Approved Resolution 882 to dispose of certain public records (7-0)
• Approved Resolution 883 for subdivision of 155 Channing Avenue (7-0)
• Approved Resolution 884 for subdivision of 161 Green Street (7-0)
• Released $7,452.54 and $26,949.00 from escrow for subdivision projects (7-0)
• Appointed Enissa Borine to Paoli Battlefield Ad Hoc Committee, promoted Patrick Sillup to advisor, and appointed Tayler Washington as Deputy Right to Know officer (7-0)

Shade Tree Commission

The Commission is coordinating fall 2025 and 2026 tree planting plans for King Street and reviewing a site plan for 171 Longford Avenue. Members discussed potential ordinance amendments to protect private woodlands after development approval.

• King Street Tree Planting 2025-2026 planning, including Silva Cells cost estimates
• Proposed replacement of 7 trees at BH, Warren Avenue, PW, Jennings Lane, and Battlefield buffer
• Review of plans for 171 Longford Avenue and proposed site visit
• Recommendation of Bob Casey as a new STC commissioner
• Potential grant for trees at the west end of the Ballfield on Monument Avenue

The Shade Tree Commission approved the tree‑planting plan for 171 Longford Avenue, maintaining 22 trees and linking the approval to finalizing deed‑restriction language. The commission also accepted the developer’s Option C‑1 sidewalk and curb design that was previously approved by the Planning Commission 3‑2. Additional actions were assigned to follow up on hazard trees, website updates, and email access.

• Approved 171 Longford Ave tree planting plan (22 trees) pending final deed‑restriction language
• Approved developer's Option C‑1 sidewalk/curb plan for Longford Ave (Planning Commission 3‑2 vote Aug 7)
• Clarified property owner is responsible for trees in the right‑of‑way
• Recommended updating STC website with tree‑request info after fall BRT, targeting Jan/Feb
• Bobbi to follow up on hazard tree responsibility and send photos to Scott
• Bobbi to resend letter to 28 West King Street property owner regarding tree planting
• Bobbi to ask staff to confirm STC email access for Bob
• Linda to review and keep tree‑planting numbers current on the website

Environmental Advisory Council

The Malvern Borough Environmental Advisory Council will meet on August 14, 2025, to review past meeting minutes, discuss unfinished business like community day participation and lawn maintenance, and address new items such as borough hall garden maintenance and a compost participation drive. The meeting also includes updates on the Paoli Battlefield plan and upcoming events like a bird walk and tree planting.

• Parks & Rec Community Day – EAC Participation
• Borough Hall gardens – fall maintenance volunteers
• Compost participation drive
• Tree Planting at Paoli Battlefield Woods – November 1, 2025
• Migration Bird Walk – September 13, 2025

The council approved the April and May meeting minutes by a 5‑0 vote. It then voted 4‑0 to support a stabilization plan for the deteriorating pump house at Randolph Woods and to investigate its long‑term use, with one member abstaining. Pebbles Borine was designated to serve on the Paoli Battlefield Master Plan ad hoc committee.

• Approved April and May minutes (5-0)
• Supported stabilization plan for Randolph Woods pump house and investigation of long‑term use (4-0)
• Designated Pebbles Borine to the Paoli Battlefield Master Plan ad hoc committee

Historical Commission

The commission will discuss ongoing projects including the Water System Pump House and the 2025 Preservation Awards. The body is also reviewing a historic ordinance and the Paoli Battlefield ad hoc committee. The meeting includes planning for several upcoming community events through December.

• Historic Ordinance review
• Preservation Awards 2025
• Water System Pump House discussion
• Paoli Battlefield ad hoc committee
• Collections Management Software search

The commission unanimously accepted the agenda and approved the July 22, 2025 minutes as amended. The July 2025 financial report was approved as amended. A motion to order 11 blue, 10 green, and 10 red blankets was approved. The meeting was adjourned unanimously.

• Agenda accepted (unanimous)
• July 22, 2025 minutes approved as amended (unanimous)
• July 2025 financial report approved as amended (unanimous)
• Order 11 blue, 10 green, and 10 red blankets approved (unanimous)
• Meeting adjourned (unanimous)

Planning Commission

The Malvern Borough Planning Commission will discuss walkway options for a subdivision at 171 Longford Ave. The body will also review volunteer applications and a motion to appoint a commission secretary.

• Subdivision walkway options for Gatehurst, LLC at 171 Longford Ave.
• Volunteer application reviews for Jim Kelly and Harry Pettyjohn
• Motion to appoint Sylvie MacKenzie as Secretary to the Planning Commission

The Planning Commission approved the minutes from the July 17, 2025 meeting by a 4‑0 vote. After reviewing sidewalk options for 171 Longford Avenue, the commission adopted Option C1, approved related waivers (except the curb and sidewalk waiver), and recommended that the borough council approve the project subject to engineer‑letter compliance and a deed‑restriction on tree cutting, with each motion passing as recorded. The commission also appointed Community Engagement Coordinator Sylvie MacKenzie as its secretary by a 4‑0 vote.

• Approved July 17, 2025 meeting minutes (4‑0)
• Motion to accept fee in lieu of sidewalks failed (2‑2)
• Recommended sidewalk installation under Option C1 (3‑2)
• Approved requested waivers except curb/sidewalk waiver (4‑0)
• Recommended Borough Council approve project with engineer compliance and tree‑cutting deed restriction (4‑0)
• Appointed Sylvie MacKenzie as Planning Commission Secretary (4‑0)
• Postponed Alternate Commissioner Volunteer Application Review (no vote)

Parks and Recreation Committee

The committee will review candidates for the Youth Ambassador program and potential volunteers. Members will also discuss logistics for upcoming events at Burke Community Park, including Community Day and a September movie night.

• Review of Youth Ambassador candidates Blake Heng and Carter Heng
• Review of volunteers Louis J. Lanzalotto Jr. and Ed Andjeski
• Community Day at Burke Community Park with a $3,500 budget
• Planning for September 20 Movie Night in Burke Park
• Planning for Monster Mash Halloween celebration on October 25

The committee approved the July 9 meeting minutes by a 4‑0 vote. It recommended Blake Heng and Carter Heng as Youth Ambassadors to Borough Council. It approved purchasing supplies for the August 9 Community Day event within a $3,500 budget and confirmed the vendor lineup.

• Approved July 9 meeting minutes (4‑0)
• Recommended Blake Heng and Carter Heng as Youth Ambassadors (motion approved)
• Approved purchase of supplies for Community Day within $3,500 budget (motion approved)
• Finalized vendor list for Community Day event

Public Works Subcommittee

The Malvern Borough Public Works Sub-Committee is meeting to review and approve minutes, discuss new business including garage door repair and bridge repairs, and provide updates on old business. The meeting is open to the public and will be held in person and via Zoom. The agenda is primarily procedural and operational updates.

• Public Works garage door repair
• Bridge St. bridge repairs
• Battlefield fence re-installation
• Pump House stabilization

The subcommittee approved the May 27 minutes (3‑0). It added the Pump House stabilization proposal to the upcoming Borough Council Workshop agenda (4‑0). It authorized the removal of a damaged tree on Jennings Lane and planting a replacement tree (4‑0). The meeting was adjourned (4‑0).

• Approved May 27 minutes (3-0)
• Added Pump House stabilization to Council Workshop agenda (4-0)
• Authorized removal of damaged Jennings Lane tree and planting replacement (4-0)
• Adjourned meeting (4-0)

Historical Commission

The Malvern Historical Commission is meeting to review progress on the Historic Ordinance and the 2025 Preservation Awards. The body will also discuss updates regarding the Water System Pump House and the North Warren Creek system.

• Historic Ordinance
• Preservation Awards 2025
• Water System Pump House progress
• North Warren Creek system
• Paoli Battlefield ad hoc committee

The commission unanimously accepted the agenda as presented. It also unanimously approved the July 8, 2025 minutes as amended. The meeting was then unanimously adjourned. No other substantive actions were decided.

• Agenda accepted as presented (unanimous)
• July 8, 2025 minutes approved as amended (unanimous)
• Meeting adjourned (unanimous)

Shade Tree Commission

The commission is discussing tree planting plans for King Street and the BRT for 2025 and 2026. Members will also review site visits for specific properties and a grant proposal for Paoli Memorial Park.

• Fall 2025 and 2026 planting plans for King Street
• Review of Fall BRT Planting waiting list
• Grant proposal for trees at the west end of the Ballfield on Monument Avenue
• Site visit reviews for 171 Longford Avenue and Old Lincoln Highway at Margaret Lane
• Discussion of 155 Channing Avenue and 161 Green Street

The commission welcomed Bob Casey as a new commissioner and approved the June 23, 2025 meeting minutes. It approved the King Street Fall Planting letter pending discussion with the borough manager. The street‑tree plans for 155 Channing Avenue and 161 Green Street were approved, the latter pending final species selection. Several other items were discussed but no formal decisions were made.

• Welcomed Bob Casey as new commissioner (5‑year term)
• Approved June 23, 2025 meeting minutes
• Approved King Street Fall Planting letter pending borough manager discussion
• Approved street‑tree plan for 155 Channing Avenue (full approval)
• Approved street‑tree plan for 161 Green Street (approval pending species selection)
• Reviewed King Street Business District Tree Planting Plan (no decision)
• Discussed Longford Avenue safety and tree removal (no decision)
• Reviewed Paoli Memorial Park grant proposal (award pending)

Zoning and Subdivision and Land Development Task Force

The Zoning and Subdivision and Land Development (SALDO) Task Force is meeting to discuss feedback from a public workshop and review Draft #7 of the zoning ordinance. The body will specifically examine land uses for Town Center districts and design standards for the SALDO.

• Review of TC-1 and TC-2 District uses
• Discussion of Special Exception and Conditional Use standards (Sections 220-2809 and 220-2910.D)
• Review of SALDO Article V and Appendix B Town Center Design Standards
• Consideration of requiring an EIA report as part of the SALDO
• Approval of June 6, 2025, meeting minutes

At the July 18, 2025 meeting the Malvern Zoning and Subdivision Task Force formally approved the minutes from the June 6, 2025 meeting. The group also set the next meeting for September 12, 2025 and assigned follow‑up items: Tom will send a fee‑schedule concept, Erin will provide the off‑street parking and loading article, and Thomas Comitta Associates will deliver draft #8 of the zoning amendments by the end of July.

• Approved June 6, 2025 Task Force meeting minutes

Planning Commission

The Planning Commission will discuss unfinished business regarding three specific subdivision applications. The body will also consider appointing a new Secretary to the Commission.

• 171 Longford Avenue Subdivision (Gatehurst, LLC)
• 155 Channing Avenue Subdivision (Little Ranch Partners LLC)
• 161 Green Street Subdivision (Green First Properties LLC)
• Appointment of Sylvie MacKenzie as Secretary to the Planning Commission

The commission approved the June 5 minutes (6‑0). It recommended approval of the 155 Channing Avenue subdivision plan with waivers to the Subdivision and Land Development Ordinance and the Stormwater Management Ordinance (5‑1). It also recommended approval of the 161 Green Street subdivision plan with waivers and a condition to prepare a utility easement agreement (6‑0). The commission asked Gatehurst, LLC to present alternative sidewalk solutions at the next meeting.

• Approved June 5 minutes (6-0)
• Recommended approval of 155 Channing Ave plan with waivers (5-1)
• Recommended approval of 161 Green St plan with waivers and easement condition (6-0)
• Requested Gatehurst, LLC to present sidewalk alternatives at next meeting (no vote)

Environmental Advisory Council

The Malvern Borough Environmental Advisory Council will meet to review a recap of the YMCA Earth Day Festival. The council will also discuss participation in Parks & Rec Community Day and a lawn and garden maintenance schedule.

• YMCA Earth Day Festival recap
• Go Wilma Bird Town prizes
• Parks & Rec Community Day participation
• Lawn & Garden Maintenance Schedule
• Parks & Rec Community Day event on August 9, 2025

Parks and Recreation Committee

The committee is discussing logistics for the July 26 Movie Night and the August 9 Community Day at Burke Community Park. Members will review the budget for Yoga and Qigong classes and plan future events including a September movie night and a Halloween celebration.

• Yoga/Qigong budget: $50 per class, $100 per week, totaling $1,500
• August 9 Community Day at Burke Community Park
• September 20 Movie Night in Burke Park featuring 'Mary Poppins'
• October 25 Monster Mash Halloween celebration planning
• Public comment regarding Burke Park Playground equipment upgrade from Brian Hamilton

The committee approved the minutes from the May 23 and June 4 meetings by a 4‑0 vote. It approved a $1,250 budget for the July 26 “Airplane” movie night (4‑0). It approved a $3,500 budget for the inaugural Community Day on August 9 (5‑0). The June 22 park clean‑out was postponed to the fall, and the committee set an August 1 deadline for Community Day vendor selections and will revisit business‑promotion policies for future events.

• Approved minutes of May 23 and June 4 meetings (4-0)
• Approved $1,250 budget for July 26 movie night (4-0)
• Approved $3,500 budget for August 9 Community Day (5-0)
• Rescheduled June 22 park clean‑out/organizing to fall (no vote recorded)
• Set vendor deadline for Community Day to August 1 (no vote recorded)
• Decided to revisit business promotion policy for future events (no vote recorded)

Historical Commission

The Historical Commission will review updates on the Water System Pump House and the Historic Ordinance. The body is also coordinating several upcoming community events and the America250 campaign. Members will discuss the search for collections management software.

• Historic Ordinance review
• Water System Pump House progress
• America250 and Philadelphia Campaign
• Collections Management Software search
• Paoli Battlefield ad hoc committee

The commission voted unanimously to approve the June 24, 2025 meeting minutes as amended. They also approved the June 2025 financial report as presented. The meeting was then adjourned by unanimous vote. No other formal actions were taken.

• Approved June 24, 2025 minutes (unanimous)
• Approved June 2025 financial report (unanimous)
• Adjourned meeting (unanimous)

Historical Commission

The Historical Commission will discuss updates on the Historic Ordinance and the 2025 Preservation Awards. The body will also review progress on the Water System Pump House and various upcoming community events.

• Historic Ordinance discussion
• Preservation Awards 2025
• Water System Pump House progress
• Paoli Battlefield ad hoc committee update
• Odd Fellows volunteer request

The Historical Commission approved the June 10, 2025 minutes as amended by a unanimous vote. A motion to adjourn the meeting was also carried unanimously. Ms. Barbara Rutz was assigned to contact the blanket manufacturer to obtain pricing for additional orders. No other substantive actions were decided at this meeting.

• Approved June 10, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)
• Ms. Rutz tasked to contact blanket maker for cost of further orders (pending)

Public Safety Subcommittee

The Malvern Borough Public Safety Sub-Committee will meet to review safety improvements and traffic concerns. The body will discuss projects at Bridge St., King St., and North Warren Ave., as well as traffic violations at Margaret Lane and Longford Ave.

• Status of proposed safety improvements at Bridge St. and King St.
• Discussion on North Warren Ave. project
• Authorization to interact with PMA regarding the horseshoe driveway
• Resident concerns regarding traffic violations at Margaret Lane/Longford Ave. stop sign

The committee approved the May 19 minutes (3‑0). It authorized the Chief of Police and Borough Manager to consult with the PMA, borough and traffic engineers to make the horseshoe driveway one‑way. The committee forwarded a resident complaint about the Margaret Lane/Longford stop sign to the Planning Commission and asked the Chief of Police to monitor the intersection. The meeting was adjourned (3‑0).

• Approved May 19 minutes (3-0)
• Authorized subcommittee to work with PMA on making horseshoe driveway one-way
• Forwarded Margaret Lane/Longford stop‑sign complaint to Planning Commission
• Requested Chief of Police to monitor Margaret Lane/Longford intersection
• Adjourned meeting (3-0)

Shade Tree Commission

The commission is reviewing planting plans for King Street and the Fall BRT. Members will also refer two properties to the Zoning Officer regarding tree removal permits.

• King Street Tree Planting 2025-2026 status and 2026 plans
• Fall BRT Planting request to PHS
• Referral of 7 Nolan Drive to Zoning Officer for tree removal permits
• Referral of 4 Monument Ave to Zoning Officer for tree removal permits
• Replacement trees for Paoli Memorial Park

The commission assigned Dan Daley to coordinate mailings for the 2025 fall tree planting and tasked the Borough Engineer with updating the project report and site maps. It referred tree‑removal cases at 2 Nolan Drive and Cinquette to Bob Rittle and directed a walkabout in July/August to identify high‑problem trees. The commission recommended Bob Casey as a new commissioner and scheduled site visits for 171 Longford Avenue, the Old Lincoln Highway at Margaret Lane, and Paoli Memorial Park.

• Dan Daley assigned to coordinate mailings for 2025 fall planting
• Borough Engineer tasked to update project report with Silva Cells and cost estimate
• Borough Engineer tasked to provide updated site mapping to commission
• Walkabout set for July/August to identify high‑problem trees
• Tree case at 2 Nolan Drive referred to Bob Rittle, new zoning officer
• Tree case at Cinquette referred to Bob Rittle
• Bob Casey recommended as new Shade Tree Commission commissioner
• Site visits scheduled for 171 Longford Avenue, Old Lincoln Highway at Margaret Lane, and Paoli Memorial Park

Historical Commission

The Historical Commission is meeting to discuss updates on several ongoing preservation projects and administrative tasks. The body will review progress on the Water System Pump House and the Historic Ordinance. The meeting also includes a review of upcoming community events through December 2025.

• Water System Pump House progress
• Historic Ordinance update
• Legacy Tree Project
• Paoli Battlefield ad hoc committee
• Collections Management Software search

The commission unanimously approved the May 13, 2025 meeting minutes and the May 2025 Financial Report, both as amended. It decided to cancel its participation in the August 9 Parks & Recreation event. Members were assigned tasks such as writing a sewer‑system article and preparing cost comparisons for new software.

• Approved May 13, 2025 minutes as amended (unanimous)
• Approved May 2025 Financial Report as amended (unanimous)
• Cancelled MHC participation in Parks & Recreation event on Aug 9
• Assigned Mr. Hoppe to write article on Malvern’s sewer system for upcoming issue
• Mr. Schmitt to cover costs for June 21 Scoops ‘N Smiles paperwork and be reimbursed
• Mr. Hoppe to contact East Whiteland Township Board about North Warren Creek System
• Mr. Hoppe to perform cost breakdown for Collections Management System software options
• Mr. Schmitt to follow up with architect Dan Campbell to revise 2024 preservation plan for water system pump house

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee is meeting to address planning and preservation efforts for the battlefield area. The body is focusing on site design and the potential for official historical landmark status.

• Recommendation of an architecture firm for a site plan covering the monument, burial site, and entrance
• Defining the scope of work for the site plan for Borough Council review
• Soliciting volunteers for digital content for battlefield signage and a potential Heritage Center
• Developing a cost and benefit proposal for Historical Landmark Status for the battlefield

The committee approved the minutes from the May 12, 2025 Ad Hoc Task Force meeting by unanimous vote. The meeting was then adjourned by unanimous vote.

• Approved May 12 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Malvern Borough Planning Commission will review subdivision plans for two properties and a zoning variance. The body will also discuss a plan revision for the Valley Forge Sewer Authority.

• Preliminary/Final Major Subdivision Plan for 155 Channing Avenue (Little Ranch Partners LLC)
• Zoning Variance Review for 171 Longford Avenue (Gatehurst, LLC)
• Preliminary/Final Major Subdivision Plan for 171 Longford Avenue (Gatehurst, LLC)
• Valley Forge Sewer Authority’s (VFSA) 2025 Act 537 Plan revision

The commission approved the revised May 1 minutes (7‑0). It voted to recommend that the Zoning Hearing Board approve a variance for the 171 Longford Avenue subdivision (7‑0). It authorized the chair to sign a letter approving the Valley Forge Sewer Authority’s Act 537 plan (7‑0). The commission also agreed to review revised plans for 155 Channing Avenue within two weeks.

• Approved revised May 1 minutes (7-0)
• Recommended Zoning Hearing Board approve variance for 171 Longford Ave (7-0)
• Authorized chair to sign Valley Forge Sewer Authority Act 537 letter (7-0)
• Agreed to review revised 155 Channing Ave plans within 2 weeks (no vote recorded)
• Adjourned meeting (7-0)

Parks and Recreation Committee

The committee is meeting to discuss the budget and scheduling for Yoga and Qigong classes. Members will also review playground equipment upgrades at Burke Park and plan upcoming community events.

• Proposed $1,500 budget for Yoga and Qigong classes from June 9 to September 29
• Burke Park playground equipment upgrade
• July 26 Movie Night
• August 9 Community Day at Burke Community Park
• Shed clean out and organizing

The Parks and Recreation Committee approved a $1,600 expense for yoga and qigong classes and for using tape and stickers on existing signs. It scheduled Qigong on Mondays at 10 am and Yoga on Wednesdays at 6 pm in Burke Park. The committee also decided to keep the programs registration‑free, to organize a shed clean‑out on June 22, and to postpone the playground equipment update to July 9.

• Approved $1,600 expense for yoga and qigong classes and signage (vote 4‑0)
• Scheduled Qigong Mondays 10 am and Yoga Wednesdays 6 pm at Burke Park
• Decided to update existing signs with tape/stickers rather than new signs
• Maintained registration‑free approach for classes
• Organized shed clean‑out on June 22 at 8 am
• Postponed Burke Park playground equipment update to July 9

Borough Council

The Borough Council will meet for a workshop to discuss funding for a roadway project and the recognition of Juneteenth as a holiday. The body will also receive a presentation on planning for the Paoli Battlefield & Memorial Grounds.

• Release of $11,086.75 from escrow for the Pennsylvania Avenue roadway project
• Proposal to add Juneteenth as a recognized Borough holiday
• Presentation on Paoli Battlefield & Memorial Grounds Planning
• Announcement of June 11 open house for Malvern King Street Revitalization LLC

The council approved the June 3, 2025 agenda with a 7‑0 vote. The meeting was then adjourned unanimously, also by a 7‑0 vote. No other actions were decided during this session.

• Approved meeting agenda (7-0)
• Adjourned meeting (7-0)

Public Works Subcommittee

The Malvern Borough Public Works Subcommittee will review and approve minutes from its April 22 meeting, discuss ongoing park improvements at Paoli Battlefield and PMA Park, and consider new items including road resurfacing, storage area plans, and crosswalk maintenance.

• Review Paoli Battlefield/PMA Park improvements including Zigzag Fence relocation, ADA trail development, and Welcome Banner creation
• Discuss road resurfacing plans for First Avenue
• Evaluate storage area development at Public Works shop
• Review crosswalk maintenance at various locations

The Public Works Sub‑Committee approved the minutes from the April 22, 2025 meeting with a 4‑0 vote. The meeting was then adjourned unanimously. No other motions were decided; remaining items were discussed for future consideration.

• Approved April 22, 2025 meeting minutes (4‑0)
• Adjourned meeting (4‑0)

Borough Council

The Borough Council will meet to discuss a land development application from Duffryn Mawr, LLC. The body is also deciding on parking ordinances for the municipal lot and King Street, as well as appointing a new Fire Marshal and Emergency Management Coordinator.

• Consideration of land development application for Duffryn Mawr, LLC
• Ordinance 2025-06: Designating 14 specific parking spaces at the Municipal lot
• Ordinance 2025-07: Removing four parking spaces on King Street
• Resolution 879: Naming three streams in the Borough
• Appointment of Neil Vaughn as Fire Marshal and Kyle Vaughn as Emergency Management Coordinator

The council unanimously authorized Ordinance 2025‑06, creating three police‑vehicle only spaces and 11 authorized parking spaces during business hours at the municipal lot. It also passed Ordinance 2025‑07, removing four parking spaces on King Street. Additional actions included appointing a fire marshal and emergency management coordinator, naming three borough streams, and tabling the Duffryn Mawr land‑development application.

• Appointed Gina Jones to Finance & Administration sub‑committee (effective May 20, 2025) – approved 7‑0
• Tabled Duffryn Mawr land development application – approved 7‑0
• Authorized Ordinance 2025‑06 designating 3 police‑vehicle only and 11 business‑hour parking spaces at municipal lot – approved 7‑0
• Authorized Ordinance 2025‑07 removing four parking spaces on King Street – approved 7‑0
• Authorized Resolution 879 naming three borough streams – approved 7‑0
• Approved Neil Vaughn as Fire Marshal – approved 7‑0
• Approved Kyle Vaughn as Emergency Management Coordinator – approved 7‑0
• Approved Treasurer’s, sub‑committee, police, code enforcement, and public works reports for April 2025 – approved 7‑0

Public Safety Subcommittee

The Malvern Borough Public Safety Sub-Committee will meet to consider appointments for Emergency Management Coordinator and Fire Marshall. The body will also discuss traffic patterns, signage, and vehicle regulations within the borough.

• Emergency Management Coordinator appointment
• Fire Marshall appointment
• "No Outlet"/ "No Through Traffic" signs on Minor St.
• Woodland Ave. traffic patterns
• Wayfinding sign locations

The Public Safety Subcommittee unanimously approved the minutes from the April 28, 2025 meeting. The committee then unanimously voted to adjourn the May 19 meeting. Throughout the session the members discussed several safety and traffic topics, but no further actions were formally approved or denied.

• Approved April 28 minutes (4-0)
• Adjourned meeting (3-0)

Shade Tree Commission

The Shade Tree Commission will review plans for fall 2025 tree planting on King Street and set a walkabout for 2026. They will consider replacement trees for the BH parking lot and review a spreadsheet of trees removed with or without permits, including specific addresses. The commission will also review its finances, assess park tree health, and discuss succession planning. New business includes Old Lincoln Highway, replacement trees for Paoli Memorial Park, and the annual report.

• Review King Street tree planting plans for fall 2025 and set a June walkabout for 2026
• Consider replacement trees for BH parking lot (Fall BRT Planting)
• Review tree removals spreadsheet: 4 Monument Avenue (application), 7 & 9 Nolan Drive (refer to Nicole), 221 King Street (Renehan sold property without replacing tree)
• Review Shade Tree Commission finances
• Discuss replacement trees for Paoli Memorial Park

The commission agreed to use the Fee-in-Lieu Fund to replace trees removed along Old Lincoln Highway at Margaret Lane. The borough will send letters to residents in June about the King Street fall planting, with responses due by August 1, 2025. Linda Burton will discuss weekly watering with Walt and the commission will install 8‑10 trees per year on King Street. Linda and Bobbi will walk Battlefield Park on May 28 to confirm the removal map.

• Approved use of Fee-in-Lieu Fund for replacement trees on Old Lincoln Highway
• Borough to send letters to residents in June for King Street fall planting (responses due Aug 1)
• Linda to coordinate weekly watering of spring trees with Walt
• Set target to install 8‑10 trees per year on King Street and in parks
• Scheduled a walkabout in June to identify high‑problem trees on King Street
• Linda and Bobbi to walk Battlefield Park on 5/28 to confirm tree removal map
• HO to remove condemned tree at 4 Monument Avenue promptly
• Bobbi to contact Bob Casey to attend the next Shade Tree Commission meeting

Finance and Administration Subcommittee

The subcommittee will approve April 2025 meeting minutes, discuss the mid-year budget review and annual audit, and review funding and a stewardship agreement for the Paoli Battlefield Heritage Center. Old business includes setting summer office hours, observing Juneteenth as a holiday, and a summer intern update. The public may comment, and an executive session on personnel will follow the meeting.

• Approve April 24, 2025 meeting minutes
• Mid-Year Budget Review
• Annual Audit Information
• Paoli Battlefield Heritage Center funding and stewardship agreement
• Summer Office Hours and Juneteenth Holiday discussions

The Finance and Administration Subcommittee voted 3‑0 to approve the minutes from the April 28, 2025 meeting. The committee then voted 3‑0 to adjourn the session. No other formal actions were taken.

• Approved April 28, 2025 minutes (3-0)
• Adjourned meeting (3-0)

Parks and Recreation Committee

The Malvern Borough Parks and Recreation Committee will discuss a formal request to Borough Council for a WiFi hotspot in Burke Park, including estimated cost, timeline, and resident benefit. They will also review plans for the May 17 Perennial Party, address scheduling conflicts for Movie Nights, and consider purchasing a movie screen. The meeting includes updates on completed events (Arbor Day) and discussion of future events like Community Day and a potential car show.

• Prep for formal request to Borough Council on May 20 for WiFi hotspot in Burke Park (cost, timeline, benefit)
• Perennial Party on May 17 from 3-5 p.m. with plants, seeds, and 150 pretzels from West Chester Philly Pretzel Factory
• July 11 Movie Night: Big Air Screen rental unavailable; committee to consider purchasing own screen
• September 19 Movie Night needs rescheduling due to conflict with Craft and Mercantile night at Burke Park
• Ideas for future events: Saturdays on Stage, Makers Day, Art in the Park, Car Show, Music Series, Trivia/Quizzo, Tournament Day

The committee approved the April 2, 2025 meeting minutes by a 4‑0 vote. They approved spending up to $100 to purchase a BJ’s annual membership for the committee, also by a 4‑0 vote. The July 11 movie night was moved to July 26. The September 19 movie night was moved to September 20.

• Approved April 2, 2025 minutes (4-0)
• Approved purchase of BJ’s annual membership ≤ $100 (4-0)
• Rescheduled July 11 movie night to July 26
• Rescheduled September 19 movie night to September 20

Historical Commission

The Malvern Historical Commission will hold a regular meeting with updates on the Water System Pump House project, Deed of Gift paperwork, and the Legacy Tree Project. Old business includes the Preservation Awards, Historic Ordinance, and a website refresh. Events such as Open Hours, a walking tour, and the Memorial Parade are also discussed. No new business items are listed on the agenda.

• Water System Pump House progress update
• Deed of Gift and temporary custody paperwork update
• Preservation Awards discussion
• Historic Ordinance update
• Events: MHC Open Hours (April 19, May 17, June 21) and Walking Tour with PBPF (May 31)

The commission unanimously approved the April 22, 2025 meeting minutes as amended. It also unanimously approved the March/April 2025 Financial Report. The meeting was then adjourned unanimously. No other substantive actions were taken.

• Approved April 22, 2025 minutes (unanimous)
• Approved March/April 2025 financial report (unanimous)
• Adjourned meeting (unanimous)

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee will meet to approve minutes from three prior meetings and discuss several unfinished business items, including a staged approach to battlefield planning, updates on memorial grounds improvements and the Heritage Center project, relocation of the zigzag fence and cannon, and plans to update signage with QR codes. No new business items are listed. The committee will also hear public comment.

• Update on PMA Heritage Center project including fundraising (capital campaign of $400,000)
• Status on relocation of zigzag fence and cannon before June 1 Memorial Parade
• Plan to update battlefield interpretive signage with QR codes linked to Paoli Battlefield Preservation Fund website
• Discussion of 2025 improvements: replace split rail fence, expand kiosk, install information signage
• Review of landscape architecture firm support and $50,000 Borough Council budget for improvements

The Ad Hoc Committee unanimously approved the minutes from the March 10, March 24 and April 22 meetings. No substantive actions were voted on; the meeting was then unanimously adjourned. Several follow‑up tasks were assigned, including relocating the zigzag fence and cannon, updating the battlefield site plan, and contacting sign vendors.

• Approved March 10, March 24, April 22 minutes (unanimous)
• Adjourned meeting (unanimous)
• Borough staff to schedule relocation of zigzag fence, cannon, and signage (assigned)
• Borough engineering team to create schematic of heritage center and monument area (assigned)
• Mark Niemiec to follow up with Nicole Whitaker to engage landscape architect consultants (assigned)
• Jim Christ to contact Goshen Signs about replacing battlefield signs (assigned)
• Frank Ortner to present one‑way loop road plan to PMA board on May 28 (assigned)
• Committee to identify media firm for professional QR‑code video content (assigned)

Environmental Advisory Council

The Malvern Borough Environmental Advisory Council will meet to discuss new business including a community composting initiative, a recap of the YMCA Earth Day Festival, plans for Parks & Rec Community Day, and the ASA Malvern Co-op grand opening. Unfinished business includes filling an open EAC position, a meadow sign, reviewing the Habitat Headstart program, and maintenance needs for Borough gardens.

• Community Composting presentation by Colleen Falicki
• YMCA Earth Day Festival recap and takeaways by Pebbles Borine
• Parks & Rec Community Day scheduled for August 9, 2025, 3-6 PM
• ASA Malvern Co-op grand opening
• Review of Habitat Headstart program

The council postponed the review of April minutes and the YMCA Earth Day Festival recap until the June meeting. Zoe Warner will start an email chain to compile park tour topics and will create a habitat‑maintenance calendar document. Bobbi Tower and Zoe Warner were designated to be in charge of Malvern infrastructure planning for borough gardens.

• Postponed review of April minutes to June meeting
• Postponed YMCA Earth Day Festival recap to June meeting
• Zoe Warner to start email chain for park tour topic list
• Zoe Warner to create habitat‑maintenance calendar document
• Cecelia Oswald to obtain text from Eric Beauregard for meadow sign revision
• Bobbi Tower and Zoe Warner assigned to lead borough infrastructure planning

Borough Council

This is a workshop meeting of the Malvern Borough Council. Council will discuss limiting truck turns at certain intersections and a potential resolution on meeting protocols for advisory boards. Old business includes a second reading of Ordinance 2025-07 to prohibit parking on parts of King Street, a resolution to name a stream, and an appointment. A presentation on King Street revitalization wayfinding and sign design alternatives will be given.

• Discussion of limiting truck turns at certain intersections
• Ordinance 2025-07 to prohibit parking on parts of King Street (second reading)
• Resolution No. 879 to name a Malvern stream
• Appointment of Andrea Boos to Paoli Battlefield Ad Hoc Committee
• Presentation on King Street revitalization wayfinding & sign design alternatives

The council approved the meeting agenda unanimously. It also approved advertising the removal of four hazardous parking spaces on King Street with a 7-0 vote. Andrea Boos was appointed to the Paoli Battlefield Ad Hoc Committee by a unanimous vote. The meeting was adjourned after a 7-0 vote to adjourn.

• Approved May 6 agenda (7-0)
• Approved advertisement of removal of four King Street parking spots (7-0)
• Approved appointment of Andrea Boos to Paoli Battlefield Ad Hoc Committee (7-0)
• Approved motion to adjourn the meeting (7-0)

Zoning and Subdivision and Land Development Task Force

The Zoning and Subdivision and Land Development Task Force is meeting to review the sixth draft of the zoning ordinance and the zoning map. The body is also planning a public workshop scheduled for June 26, 2025. Members will discuss engineering amendments to the SALDO.

• Review of Draft #6 including new articles on Signs, Administration, and the Zoning Hearing Board
• Discussion of POSC-A and POSC-B zoning map designations
• Review of Olde Towne Malvern Design Standards (§181-516)
• Planning for Public Workshop #2 on June 26, 2025
• Overview of suggested SALDO engineering amendments from Dan Daley

Planning Commission

The Malvern Borough Planning Commission will meet on May 1, 2025, at 7:30 p.m. to review a conditional use application for 60 Crest and continue discussing the Duffryn Mawr Land Development Plan. The meeting also includes approval of the April 17 minutes and public comment.

• Conditional use application for 60 Crest
• Duffryn Mawr Land Development Plan review
• Approval of April 17, 2025 meeting minutes

The Planning Commission approved the revised minutes from the April 17 meeting by a 7‑0 vote. It approved the conditional use application for 60 Crest Avenue, increasing building coverage to 24.9%, also by a 7‑0 vote. The commission recommended approval of the Duffryn Mawr Land Development, subject to listed conditions and excluding the waiver for a single access point, with a 6‑1 vote. An amendment adding a requirement for a traffic study to the Duffryn Mawr recommendation passed 7‑0.

• Approved revised April 17 minutes (7-0)
• Approved conditional use for 60 Crest Avenue (7-0)
• Recommended approval of Duffryn Mawr Land Development, subject to conditions and without single‑access waiver (6-1)
• Approved amendment to add traffic study requirement to Duffryn Mawr recommendation (7-0)

Public Safety Subcommittee

The Malvern Borough Public Safety Subcommittee will meet on April 28, 2025, to discuss new and old business. New items include parking at St. Patrick's School and traffic calming measures at Longford Avenue and Margaret Lane. Old business covers limiting truck turns at certain intersections and parking at Pete's Automotive and King Street parking space removal.

• Traffic calming measures at Longford Ave and Margaret Ln
• Parking discussion at St. Patrick's School
• Limiting truck turns at certain intersections
• Parking at Pete's Automotive
• King Street parking space removal

The Public Safety Subcommittee approved the minutes from the March 3, 2025 meeting with a 4‑0 vote. The committee then adjourned the April 22 meeting, also by a 4‑0 vote. No other actions were formally approved; the remaining items were discussed for future follow‑up.

• Approved March 3, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Shade Tree Commission

The Shade Tree Commission will meet on April 28, 2025, at 3:00 p.m. in person at Malvern Borough Hall and via Zoom. The agenda includes updates on the King Street tree planting project for 2025-2026, review of trees removed with or without permits—with new concerns at specific addresses—and a review of STC finances. New business covers replacement trees for Paoli Memorial Park and the annual report. Public comment will be heard.

• King Street tree planting: spring planting done, fall planting plans for 2025-2026, walkabout to identify high-problem trees
• Review of trees removed with/without permits; new concerns at 347 First Ave, 4 Monument Ave, 7 & 9 Nolan Dr, and 221 King St
• Update on Duffryn Mawr
• Review of STC finances with MaryLou Whitcomb
• Replacement trees for Paoli Memorial Park

The Shade Tree Commission approved a waiver to permit six trees rather than the required ten for the Duffryn Mawr project. It also waived the fee‑in‑lieu for four trees and approved two red maples for Woodland Avenue. The commission recommended planting a hickory tree in Paoli Memorial Park. No votes were recorded in the minutes.

• Approved waiver to allow six trees instead of the required ten (Duffryn Mawr)
• Waived fee‑in‑lieu for four trees (Duffryn Mawr project)
• Approved two red maples for Woodland Avenue
• Recommended a hickory tree for Paoli Memorial Park

Finance and Administration Subcommittee

The Malvern Borough Finance and Administration Subcommittee will discuss a budget amendment covering administrative salaries and a $6,400 summer internship. The agenda also includes advertising a Public Works job opening and discussions on the Licensing & Inspections Department and Police Department Special Duty Details. Approval of March 20, 2025, meeting minutes is also on the agenda.

• Approval of the March 20, 2025, meeting minutes
• Budget amendment for administrative salaries
• Internship position: $6,400 for eight weeks over the summer
• Advertising the Public Works job opening
• Discussions on the Licensing & Inspections Department and Police Department Special Duty Details

The Finance and Administration Subcommittee approved the March 20, 2025 meeting minutes by a 4-0 vote. The committee then adjourned the April 24 meeting, also by a 4-0 vote. Other agenda items such as budget amendments, public‑works hiring, licensing contracts, and police event coverage were discussed but no formal actions were taken.

• Approved March 20 minutes (4-0)
• Adjourned meeting (4-0)

Public Works Subcommittee

The Malvern Borough Public Works Sub-Committee will meet to review previous minutes and discuss new business. The agenda includes updates on engineer projects and the relocation of the Paoli Battlefield Zigzag Fence.

• Paoli Battlefield Zigzag Fence Relocation
• Engineer Project Updates

The sub‑committee approved the minutes from the March 18, 2025 meeting by a 5‑0 vote. The meeting was then adjourned by a 5‑0 vote. No other motions or formal decisions were recorded.

• Approved March 18, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee is meeting to discuss unfinished business regarding the battlefield's layout and planning. The body will review the status of specific monuments and potential professional support for landscape architecture.

• Discussion of Landscape Architecture Firm support
• Status of replacement and relocation of the Zigzag Fence and Cannon
• Updating existing signage with Chester County input
• Grant for Master Plan Planning timing and resources
• Status of Patriot Path Regional Planning

The committee set its upcoming meeting dates for May 12, June 9, July 14 and August 11. A dedicated page for the Paoli Battlefield Master Plan Ad Hoc Committee was added to the borough website. The motion to adjourn was carried unanimously. Several action items were assigned for email outreach, map updates, grant inquiry and media preparation.

• Future meeting dates set for May 12, June 9, July 14, August 11
• Dedicated webpage for the committee added to borough site
• Motion to adjourn carried unanimously
• Mark Niemiec assigned to email EAC and Borough Council for site visit
• Jim Christ assigned to provide written confirmation on meadow mowing
• Andrea Boos assigned to email CCPC for grant deadline information
• Nicole Whitaker assigned to coordinate updated battlefield map
• Jim Christ assigned to draft media talking points

Historical Commission

The Malvern Historical Commission will hold a regular meeting to receive a software demonstration for collections management and discuss updates on the Water System Pump House, Deed of Gift paperwork, Legacy Tree Project, and the Historic Ordinance. The commission will also consider financial reports, donations, and upcoming events including open hours and walking tours.

• Collections Resource Management software demonstration
• Water System Pump House progress update
• Historic Ordinance discussion
• Preservation Awards update
• Legacy Tree Project update

The Historical Commission unanimously approved the April 8, 2025 meeting minutes and the February 2025 financial report as amended. The meeting was then adjourned by unanimous vote. No other substantive actions or approvals were recorded.

• Approved April 8, 2025 minutes (unanimous)
• Approved February 2025 financial report as amended (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Malvern Borough Planning Commission will meet to review the Duffryn Mawr Land Development Plan as unfinished business. The meeting also includes approval of prior minutes and public comment. No other substantive items are listed on the agenda.

• Duffryn Mawr Land Development Plan Review (unfinished business)
• Approval of minutes from March 6 and April 3, 2025

The commission approved the minutes from the March 6 and April 3, 2025 meetings by unanimous vote. All eight waiver requests for the Duffryn Mawr land development were approved. The borough council accepted a second Alternate Commissioner and the meeting was adjourned unanimously.

• Approved March 6, 2025 meeting minutes (6-0)
• Approved April 3, 2025 meeting minutes (6-0)
• Approved eight waiver requests for Duffryn Mawr development
• Accepted a second Alternate Commissioner (advertisement to follow)
• Adjourned the meeting (6-0)

Borough Council

The Malvern Borough Council will consider several ordinances and resolutions at its April 15 regular meeting, including a new sign ordinance for parks, adding an alternate to the Planning Commission, and designating parking spaces at the municipal lot. The council will also vote on a $70,794.41 paving contract, the sale of a police vehicle, and a special alcohol permit for a community concert. Approval of previous meeting minutes and departmental reports is also on the agenda.

• Ordinance 2025-04 to restrict sign posting times in borough parks and recreation places
• Ordinance 2025-05 to add a second alternate to the Planning Commission
• $70,794.41 paving contract with John A. DiRocco General Contractors for Goshorn and East Broad Street
• Designation of 3 police vehicle only and 11 authorized parking only spaces at the Municipal lot (Ordinance 2025-06)
• Sale of 2016 Ford Police Interceptor Utility and alcohol permit for Spring on King Community Concert on May 3

The borough council approved several ordinances, resolutions, and contracts, all with unanimous 6‑0 votes. A $70,794.41 contract was accepted for the 2025 paving program on Goshorn and East Broad Streets. The council also accepted the resignation of the fire marshal and authorized alcohol sales at a community concert.

• Approved Ordinance 2025-05 adding a second alternate to the Planning Commission (6-0)
• Approved Tom Comitta and Associates proposal for SALDO amendments (6-0)
• Authorized advertisement of Ordinance 2025-06 designating police and business‑hour parking spaces (6-0)
• Authorized Resolution No. 877 naming the Borough Manager as signer of the Police Pension Plan (6-0)
• Authorized Resolution No. 878 approving sale of the 2016 Ford Police Interceptor Utility (6-0)
• Accepted resignation of Fire Marshal William (Bill) Wilfong, effective March 31, 2025 (6-0)
• Authorized sale and consumption of spirits, beer, and cider at the Spring on King Community Concert (6-0)
• Accepted bids from John A. DiRocco General Contractors for the 2025 paving program ($70,794.41) (6-0)

Environmental Advisory Council

The Environmental Advisory Council voted 5‑0 to approve the February and March meeting minutes, with a minor spelling correction. A motion to adjourn the April 10 meeting was carried unanimously, 6‑0. No other formal actions or votes were recorded; the council discussed several project ideas and upcoming events.

• Approved February and March meeting minutes (5‑0)
• Motion to adjourn carried (6‑0)

Historical Commission

The Malvern Historical Commission will meet to receive updates on old business items including progress on the Water System Pump House and the North Warren Creek system, as well as a Zoning and SALDO update. The commission will also review minutes, hear public comment, and discuss upcoming events such as open hours and a Parks & Rec event. No new business items are listed.

• Water System Pump House progress update
• North Warren Creek system update
• Zoning and SALDO update
• MHC Open Hours scheduled for April 19, May 17, June 21
• Parks & Rec event on August 9

The Historical Commission approved the March 25, 2025 minutes as amended with a unanimous vote. A motion to adjourn the meeting was also passed unanimously. No other substantive decisions were made.

• Approved March 25, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Zoning and Subdivision and Land Development Task Force

The Malvern Zoning Ordinance Task Force will recap Public Workshop #1 on March 19, 2025, and review Draft #5 of the zoning ordinance. New articles under review include institutional districts I1–I4, limited industrial districts LI and LI1, public open space and conservation, natural resources protection, and off-street parking standards. The group will also discuss updating the zoning map to add parks as Public Open Space and Conservation (POSC) districts.

• Review of Draft #5 covering Articles I–III and XVI–XXII, XXV on districts, terminology, and standards
• Discussion of new institutional districts (I1–I4, Articles XVI–XIX)
• Limited Industrial districts (Articles XX–XX-A)
• Public Open Space and Conservation District (Article XXI)
• Zoning map update adding parks as POSC (excluding those along Warren Avenue)

The April 4, 2025 meeting reviewed draft zoning articles, public workshop feedback, and potential historic overlay and signage changes. Members suggested creating two Public Open Space districts and moving signage regulations to a separate ordinance. No votes or formal approvals were documented.

Planning Commission

The Malvern Planning Commission is reviewing the Duffryn Mawr land development plan for 136 East King Street. The proposal includes a three-story mixed-use building with 4,400 square feet of retail and 25 one-bedroom apartments, plus a 38-space parking lot. The applicant seeks seven waivers from the subdivision ordinance and has received four variances from the Zoning Hearing Board. The commission will consider the engineer's review comments and may approve, deny, or conditionally approve the plan.

• Proposed 8,790 sq ft three-story building with ground-floor retail and 25 apartments
• 38-space parking lot and loading area
• Seven requested waivers from Subdivision and Land Development Ordinance
• Four variances granted by Zoning Hearing Board on March 24, 2025
• Engineering review notes concerns about lighting, buffer planting, and fire truck turnaround

The commission postponed review of the March 6 minutes to the next meeting. It examined the Duffryn Mawr mixed‑use proposal, noted traffic and pedestrian safety concerns, and asked the applicant for revised plans and a clean engineer letter. The commission agreed to review those updates and issue a recommendation at either the April 17 or May 1 meeting. A motion to adjourn was carried unanimously (5‑0).

• Postponed review of March 6 minutes to next meeting
• Agreed to review revised Duffryn Mawr plans and make recommendation by April 17 or May 1
• Motion to adjourn carried 5-0

Parks and Recreation Committee

The committee will consider approval of March meeting minutes. Current business includes updates on the Tree Passport program, planning for the April 12 Egg Hunt, and Arbor Day tree planting on April 25. New business includes a Perennial Party on May 17, an outdoor movie night ('Airplane'), and a request from Malvern Fire Company for participation in an April 26 event. Administrative business covers budget requests and scheduling a possible workshop.

• Egg Hunt – April 12
• Arbor Day tree planting – April 25
• Perennial Party – May 17
• Mature Movie Night – 'Airplane'
• Budget request(s) discussed

The Parks and Recreation Committee unanimously approved the March 5, 2025 meeting minutes (5‑0). It approved a budget not to exceed $500 for a flowering tree for the Arbor Day ceremony on April 25. No other formal actions were taken; remaining items were informational or pending future discussion.

• Approved March 5 minutes (5-0)
• Approved Arbor Day tree budget up to $500

Borough Council

Malvern Borough Council will discuss and potentially approve several items, including a $134,410 change order for pipe replacement on Old Lincoln Highway, a $24,998 contract award for Paoli Battlefield Master Plan, and proposed amendments to the Subdivision and Land Development Ordinance (SALDO) in a workshop meeting. Other items include removing parking spaces on King Street, updating parking signage at the Municipal Building, and a sign ordinance for park postings.

• Motion to authorize change order on Old Lincoln Highway Improvement Project for pipe replacement, $134,410.00
• Review and consider TCA proposal for SALDO amendments (estimated cost $58,500)
• Consider awarding Simone Collins Landscape Architecture contract for Paoli Battlefield Master Plan, $24,998.00
• Consider removal of four parking spaces on King Street west of Warren Avenue
• Consider updating parking signage at Municipal Building for 'Borough Only' spaces

Council Member Niemiec moved to approve the April 1, 2025 agenda and Council Member Riccetti seconded. The motion passed with a 6‑0 vote. No other items were voted on or formally decided during the meeting.

• Approved agenda (6-0)

Historical Commission

The Malvern Historical Commission will meet to approve minutes, hear reports, and discuss several ongoing projects. Old business includes updates on the Water System Pump House, Deed of Gift, Legacy Tree Project, and the Historic Ordinance. The commission will also review preservation awards and upcoming events.

• Water System Pump House progress
• Deed of Gift and temporary custody paperwork update
• Legacy Tree Project
• GVSD 5/6 Center update
• Historic Ordinance discussion

The Historical Commission accepted the meeting agenda as presented, approved the March 11, 2025 minutes as amended, and adjourned the meeting. All motions passed unanimously. No other substantive actions were taken.

• Accepted agenda as presented (unanimous)
• Approved March 11, 2025 minutes as amended (unanimous)
• Adjourned meeting (unanimous)

Zoning Hearing Board

The Malvern Borough Zoning Hearing Board will meet to issue a decision on a prior application by Duffryn Mawr LLC (no further public comment will be taken) and hold a hearing on a zoning application filed by Paul Hermans regarding 101 Crestside Way. The meeting is in-person only.

• Decision to be issued on Duffryn Mawr, LLC application (no additional public comment, testimony, or evidence accepted)
• Zoning hearing for Paul Hermans, 101 Crestside Way

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee will discuss two consultant proposals from Therakauf and Simone Collins, previously presented on March 3 and March 10. The committee will decide which firm to recommend to Borough Council for funding approval at its April 15 regular meeting. The agenda also includes approval of the March 3 meeting minutes.

• Discussion of two Paoli Battlefield Master Plan proposal submissions from Therakauf and Simone Collins
• Committee to recommend a firm to Borough Council for funding approval at April 15 meeting
• Approval of minutes from March 3, 2025 regular meeting
• Approval of agenda for March 24, 2025 meeting

The committee approved the meeting agenda unanimously. It voted 5‑0 to adopt Simone Collins’s master plan proposal over Therakauf’s. The committee agreed to recommend Simone Collins to the Borough Council and to add Andrea Boos as a new member. The meeting was adjourned by a 5‑0 vote.

• Approved meeting agenda (5-0)
• Adopted Simone Collins master plan proposal over Therakauf (5-0)
• Mark Niemiec will recommend Simone Collins to Borough Council (planned)
• Mark Niemiec will invite Simone Collins to April 1 Council meeting (planned)
• Nicole Whitaker will direct Simone Collins to prepare historic elements and draft grant proposals (planned)
• Jim Christ will organize experts for early session with Simone Collins (planned)
• Approved addition of Andrea Boos as new committee member (unanimous)
• Adjourned meeting (5-0)

Finance and Administration Subcommittee

The Malvern Borough Finance & Administration Subcommittee is meeting to review and approve minutes from February, discuss new hires and temporary staff updates, address retiree matters, set summer office hours and employee holidays, and resolve scheduling conflicts for May and future meetings. The agenda consists primarily of procedural and personnel items.

• Review and approve minutes from February 13, 2025
• Discussion of new hires and temporary staff update
• Consideration of summer office hours and employee holidays
• Resolution of May voting meeting conflict and F&A monthly meeting date change

The Finance & Administration Sub‑Committee approved the February 13, 2025 meeting minutes by a 6‑0 vote. The committee then adjourned and entered an executive session to discuss personnel matters, with a 4‑0 vote. No other actions were formally decided.

• Approved February 13, 2025 minutes (6‑0)
• Adjourned and entered executive session (4‑0)

Zoning and Subdivision and Land Development Task Force

The Malvern Borough Ordinance Amendments Task Force holds its first public workshop to discuss proposed zoning map and text amendments, including consolidating the existing C-1, C-2, C-3, and C-4 districts into two new Town Center districts (TC-1 and TC-2). The workshop also covers residential district amendments and supplemental use regulations. Public input is sought through a guided writing session. Future steps include refining drafts and holding additional task force meetings and a second workshop.

• Consolidation of existing C-1, C-2, C-3, C-4 districts into TC-1 and TC-2 districts
• Zoning text amendments for Town Center and Residential districts
• VPP Grant received for zoning amendments
• Public input session with guided questions on downtown vibrancy and business mix
• Next steps: refine drafts, review additional articles, schedule Task Force meetings 7 and 8, and Public Workshop #2

The Malvern Borough Ordinance Amendments Task Force held Public Workshop #1 on March 19, 2025, to gather resident feedback on zoning and land development. No formal decisions were made; the meeting was a public participation exercise. Feedback covered topics such as preserving historic character, increasing walkability, promoting downtown vibrancy, and improving business mix.

• No formal decisions made; workshop was for public input only

Public Works Subcommittee

The Malvern Borough Public Works Subcommittee will meet to discuss several infrastructure projects, including the Dark Skys Initiative, sanitary sewer evaluations, and 2025 paving projects. The committee will also consider a resident's request to adjust a street light. Minutes from the previous meeting will be approved.

• Review of Dark Skys Initiative plan led by Danny Fruchter and Eric Beauregard
• Bid preparation for 2025 Borough Paving Projects
• Sanitary Sewer CCTV Evaluation and 2024 Lining Repairs
• North Warren Avenue Steambank Stabilization Project
• Tiffany Quinn request to turn off or dim a street light shining onto her porch

Borough Council

The Borough Council will consider two new ordinances: one creating a chapter banning single-use plastics, and another prohibiting signs and banners in borough parks. They will also authorize advertising an ordinance to add a second alternate to the Planning Commission, appoint three members to the Planning Commission, and appoint a solicitor for that commission. Additionally, the Council will decide whether to oppose a variance request at 101 Crestside Way and accept a resignation from the Shade Tree Commission.

• vote on Ordinance 2025-03 creating Chapter 170 'Single-Use Plastics' in the Code of Ordinances
• vote on Ordinance 2025-04 prohibiting signs and banners in Borough Parks
• authorize advertisement of Ordinance 2025-05 to add a second alternate to the Planning Commission
• appoint three Planning Commission members and appoint Robert Jefferson as solicitor for the Planning Commission
• consider opposing a variance request by Paul Hermans at 101 Crestside Way

The Malvern Borough Council approved Ordinance 2025-03 creating a new chapter on single-use plastics, and appointed four new members to the Planning Commission. The council tabled Ordinance 2025-04 (prohibiting signs in parks) due to an incorrect version in the packet, and authorized advertisement of Ordinance 2025-05 to add a second alternate to the Planning Commission. All votes were 6-0.

• Approved Ordinance 2025-03 creating Chapter 170 'Single-Use Plastics' (6-0)
• Tabled Ordinance 2025-04 prohibiting signs in Borough Parks due to incorrect version
• Authorized advertisement of Ordinance 2025-05 adding a second alternate to Planning Commission (6-0)
• Appointed Mike Romanoff to Planning Commission for 4-year term (6-0)
• Appointed John Logue to Planning Commission for 4-year term (6-0)
• Appointed Erica Shover to Planning Commission for 4-year term (6-0)
• Appointed Robert Jefferson as solicitor to Planning Commission (6-0)
• Accepted resignation of Council VP Bones from Shade Tree Commission (6-0)

Shade Tree Commission

The Shade Tree Commission will discuss updates on the King Street tree planting plan for 2025-2026, review a spreadsheet of trees removed with or without permits, and assess park tree health. The meeting also covers BRT planting, Duffryn Mawr, finances, and the annual report. No votes or decisions are expected; items are primarily for discussion and updates.

• King Street tree planting plan for spring and fall 2025, with a walkabout late April to identify high-problem trees
• Follow-up discussion on spring–fall BRT planting with Mia Fox
• Review of spreadsheet tracking trees removed with/without permits, including new concerns (AMC church tree/Sinquett)
• Review of Shade Tree Commission finances (report from MaryLou Whitcomb)
• Plans to assess park tree health

The Malvern Shade Tree Commission approved spring tree planting and discussed plans for fall 2025 and 2026 King Street plantings, including potential costs and design solutions. They also reviewed tree removal permits, finances, and park tree health, and recommended a hickory tree for Paoli Memorial Park. No formal votes were recorded; actions were mostly directives for follow-up.

• Approved spring planting on King Street (unanimous)
• Recommended hickory tree for Paoli Memorial Park
• Will hire arborist for yearly park tree health report
• Will send letters to residents by May 1 for fall 2025 planting
• Will post notice for new commissioner on 3/19
• Will pursue Tree City USA Pillars 4a and 4b
• Will prepare annual report
• Will arrange monthly finance updates with MaryLou Witcomb

Environmental Advisory Council

The Malvern Borough Environmental Advisory Council will meet to discuss new and unfinished business. The agenda includes a presentation on the PA Flax Project and a review of a single-use plastics ordinance.

• Single-Use Plastics ordinance
• PA Flax Project presentation
• Trees for Watersheds grant
• Paoli Battlefield invasive species removal
• Earth Day Festival

The Environmental Advisory Council tabled the February minutes for review at the April meeting. They heard a presentation from the PA Flax Project about expanding flax production in Pennsylvania, and agreed to advertise the program on social media. The council decided not to participate in the Earth Day Festival this year. They also discussed a grant application for trees and various spring project ideas.

• Tabled February minutes for approval at April meeting
• Agreed to advertise PA Flax Project and Square Yard program on EAC Instagram & Facebook
• Decided not to participate in Earth Day Festival at UMLY YMCA on April 26
• Discussed Trees for Watershed Grant application for 50 trees and 10 shrubs behind Quann Park
• Discussed spring project proposals including bird walk and borough lighting review
• Noted applicant for EAC open position withdrew application
• Reviewed Habitat Headstart action items and assigned tasks
• Adjourned meeting at 8:19 p.m. (4-0)

Historical Commission

The Malvern Historical Commission will meet to approve previous minutes, receive financial and donation updates, and discuss old business including the Water System Pump House progress, historic ordinance update, and preservation awards for 2024. New business includes Parks & Rec trash cans and reframing a gifted map. The meeting is open to the public in person and via Zoom.

• Water System Pump House progress update
• Deed of Gift and temporary custody paperwork
• Historic Ordinance discussion and update
• Preservation Awards building write-ups for 2024
• Parks & Rec trash cans (new business)

The Malvern Historical Commission voted unanimously to decline a request from the Parks & Recreation Committee to sponsor a trash can in Burke Park, citing the unanticipated $700–$800 cost not budgeted for 2025. The commission also approved the meeting agenda and the February 25, 2025 minutes as presented. No other substantive decisions were made; most items were status updates or discussions.

• Declined Parks & Rec trash can sponsorship invitation (unanimous)
• Approved meeting agenda as presented (unanimous)
• Approved February 25, 2025 minutes as presented (unanimous)

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee will hear a presentation from Simone Collins on their master plan proposal submission. The meeting includes roll call, approval of agenda, and public comment. No minutes from the previous meeting are available yet.

• Presentation by Simone Collins of their Paoli Battlefield Master Plan proposal submission (Old Business)
• Roll call of committee members including Borough Council, Paoli Battlefield Preservation Fund, and other appointees

The committee discussed the Simone Collins proposal for the Paoli Battlefield site and directed the firm to revise its proposal to fit a $25,000 budget focused on signage and wayfinding. They also asked Simone Collins to include a proposal for writing two grants in 2026 to fund a future master plan. The committee will review both proposals and make a recommendation to Borough Council at the next meeting.

• Directed Simone Collins to revise proposal within $25,000 budget for signage and wayfinding
• Requested Simone Collins include proposal for two grants (DCNR and DCED) in 2026
• Scheduled next meeting for March 24, 2025 at 5 PM
• Agenda approved (5-0)
• Minutes of March 3, 2025 approved (5-0)
• Meeting adjourned (5-0)

Planning Commission

The Malvern Planning Commission will discuss a zoning variance application for 101 Crestside Way. The applicant seeks approval to construct a new garage, driveway, and improvements on a corner lot, requesting variances for driveway location and a single driveway rule. The meeting includes review of minutes and public comment.

• 101 Crestside Way zoning variance application for new garage, driveway, and improved stairs
• Requested variance from §220-2501.D(6) – driveway location on lowest functional classification street
• Requested variance from §181-513.K(4) – single driveway per residential property
• Plan review #1 of the zoning hearing application
• Property is a corner lot at Crestside Way and King Street in Malvern's R-3b district

The Malvern Borough Planning Commission approved a recommendation to the Zoning Hearing Board supporting a zoning variance request for a residential driveway at 101 Crestside Way, including a second variance for driveway location on a corner lot. The vote was 4-0. The commission also approved the February 20, 2025 meeting minutes with amendments to correct vote tallies.

• Approved recommendation to Zoning Hearing Board for zoning variances at 101 Crestside Way (4-0)
• Approved February 20, 2025 meeting minutes with amendments to correct vote tallies (4-0)

Parks and Recreation Committee

The Malvern Parks and Recreation Committee will consider approval of January minutes and discuss several upcoming events, including the Egg Hunt on April 12th, Arbor Day tree planting on April 25th, and a Perennial Party on May 17th. They will also review a budget request for bins and shed shelves, and discuss a youth ambassador application, participation in a Fire Company event, and the legacy tree project with the Historical Commission.

• Budget request for bins and shed shelves
• Egg Hunt on April 12th
• Tree City / Arbor Day event on April 25th with tree planting
• Perennial Party on May 17th in partnership with Growing Roots
• Historical Commission legacy tree project and park placards

The Parks and Recreation Committee approved a $1,500 budget for the Easter egg hunt and a $600 budget for shed supplies. They scheduled several community events, including an adult movie night on July 11, a community day on August 9, and a kids' movie night on September 19. The committee also discussed expanding the Youth Ambassador role and starting a Tree City initiative, but no formal decisions were made on those items.

• Approved $1,500 budget for Easter egg hunt
• Approved $600 budget for shed supplies (bins, shelves, extension cords, tarps)
• Scheduled adult movie night for July 11 (film 'Airplane')
• Scheduled community day for August 9 (3-6 PM)
• Scheduled kids' movie night for September 19 (film undecided)
• Tabled summer camp discussion until August
• Agreed to nominate Tiffany Quinn as Chair and Jessica Anderson as Vice Chair
• Agreed to start preparations for Tree City initiative for next Arbor Day

Borough Council

Malvern Borough Council will discuss several administrative items including filling Planning Commission vacancies, accepting a resignation from the Shade Tree Commission, and reviewing a revised plan for the Duffryn Mawr development. The meeting also includes recognition of first responders for life-saving efforts.

• Recognition of Officer Keating and Malvern Fire Company for life-saving efforts for resident Shelton Smith
• Discussion of Planning Commission vacancies and solicitor appointment
• Acceptance of Joe Bones' resignation from the Shade Tree Commission
• Presentation of the Duffryn Mawr Revised Plan
• Update on Decorative Lights Power Source

The Borough Council accepted Joe Bones' resignation from the Shade Tree Commission, recognizing his 40 years of service. The Council also discussed the Duffryn Mawr plan revision, which reduces units and adds parking, but no formal vote was taken. The decorative lights power source proposal was tabled for broader light pollution discussion.

• Accepted Joe Bones' resignation from Shade Tree Commission (7-0)
• Discussed Duffryn Mawr plan revision; no formal vote taken
• Tabled $3,000 decorative lights switch proposal for broader light pollution review
• Recognized Officer Keating with Life-Saving Award

Paoli Battlefield Master Plan Ad Hoc Committee

The Paoli Battlefield Master Plan Ad Hoc Committee will hold a regular meeting to review the status of zigzag fencing replacement, discuss regional coordination for the 250th Anniversary including Patriot Path connectivity and grant funding, and provide an update on the Heritage Center grant application. The primary focus will be interviewing landscape architecture firms for the master plan, with each firm given 15 minutes for a proposal and Q&A.

• Interview landscape architecture firms for the battlefield master plan (15-minute proposals with Q&A)
• Review status of replacement of zigzag fencing
• Discuss regional coordination with Willistown Township, Tredyffrin Township, and Malvern Borough for the 250th Anniversary, including Patriot Path connectivity and grant funding
• Update on grant application for construction of a Heritage Center in Paoli Memorial Park

The committee heard a presentation from Therakauf Design and Planning on their proposal for the Paoli Battlefield Master Plan, based on a $25,000 budget. They also discussed county grant opportunities, including a $30,000 grant with $5,000 per municipality and a 60/40 match, and set a next meeting for March 10, 2025. No formal decisions were made on the proposals or grants.

• Approved agenda for March 3, 2025 meeting (5-0)
• Approved minutes for December 9, 2024 meeting (5-0)
• Discussed Therakauf Design and Planning's RFP submission for Paoli Battlefield Master Plan
• Discussed county grant opportunities, including $30,000 base with $5,000 per municipality, 60/40 match
• Scheduled next meeting for March 10, 2025 at 5:30 PM

Public Safety Subcommittee

The Malvern Borough Public Safety Subcommittee will meet to discuss several parking-related items, including potential restrictions near Borough Hall and on King Street east of Bridge Street. The committee will also revisit a discussion on parking west of the intersection of King Street and North Warren Avenue. Approval of the previous meeting's minutes is also on the agenda.

• Discussion on parking restrictions near Borough Hall
• Discussion on parking on King Street east of Bridge Street (Pete's Automotive)
• Discussion on parking west of King Street and North Warren Avenue intersection (Alba)
• Approval of February 3, 2025 meeting minutes

The subcommittee discussed making parking restrictions permanent near Borough Hall, proposing a three-hour parking limit on King Street near Pete's Automotive, and reconfiguring parking near King Street and Warren Avenue. No formal votes were taken; the Borough Manager will contact SEPTA about using 10 parking spaces, and the Warren Avenue issue will be brought to full Council.

• Discussed making parking restrictions permanent on south side of Municipal Building lot
• Planned to contact Pete's Automotive owner about parking plans and propose 3-hour limit on King Street
• Discussed reconfiguring parking near Gallagher's, Post Office, and Alba's
• Borough Manager to reach out to SEPTA about using 10 parking spaces near train station
• Agreed to bring King Street/Warren Avenue parking issue to full Council
• Clarified that a police 'call' includes officer-initiated responses like house checks or accident reports

Historical Commission

The Malvern Historical Commission will meet to review financial updates and a variety of ongoing projects. The agenda includes discussions on the Water System Pump House, the Legacy Tree Project, and the Historic Ordinance.

• Water System Pump House progress
• Legacy Tree Project
• Historic Ordinance
• Preservation Awards building write-ups for 2024
• Town Tour & Village Walk / America250 - 2026

The Malvern Historical Commission held a routine meeting with no substantive decisions. They unanimously approved the agenda, the February 11, 2025 minutes, and the financial report. Old business updates included plans to contact the Borough Manager about the pump house project and firewall issues, and to present the North Warren Creek System to Borough Council on April 1.

• Approved agenda as presented (unanimous)
• Approved February 11, 2025 minutes as presented (unanimous)
• Approved financial report for early 2025 as presented (unanimous)

Shade Tree Commission

The Malvern Shade Tree Commission will discuss the cancellation of the Spring BRT planting and a follow-up with Mia Fox. They will also review a spreadsheet tracking trees removed with or without permits, including a new concern at #2 Nolan Drive. Finances and plans for a walk-about to assess park tree health, including hiring an arborist, are on the agenda. New business includes replacement trees for Paoli Memorial Park, the annual report, and succession planning.

• Update on King Street Tree Planting Phase 1B 2024 with plans for 2025 and 2026
• Spring BRT planting cancelled; follow-up discussion with Mia Fox
• Review of spreadsheet for trees removed with/without permits; new concern at #2 Nolan Drive
• Discussion of hiring an arborist for yearly park tree health walk-about
• Replacement tree(s) for Paoli Memorial Park

The Malvern Shade Tree Commission discussed plans for planting four native trees on King Street this spring and postponed the spring BRT planting to fall due to tree availability. They also reviewed the Duffryn Mawr development, where proposed tree lilacs will not fit in the proposed pits, and discussed hiring an arborist for park tree assessments. No formal votes were recorded; all items were updates and planning discussions.

• Postponed spring BRT planting to fall (2 of 12 trees available)
• Planned 4 native trees for King Street spring planting
• Will hire arborist for yearly park tree health report
• Recommended hickory tree for Paoli Memorial Park replacement
• Discussed Tree City USA collaboration with Parks & Rec

Planning Commission

The Malvern Borough Planning Commission will meet to review project changes for Duffryn Mawr. The commission will also discuss recommendations for Planning Commission appointments.

• Project update for Duffryn Mawr
• Planning Commission appointment recommendations

The Malvern Borough Planning Commission approved the minutes from the February 6, 2025 meeting and recommended John Logue, Erica Shover, and Mike Romanoff for appointment to the Planning Commission. The applicant for the Duffryn Mawr project discussed revisions to address prior feedback, including removing a parking variance request and reducing building height by eliminating rooftop amenities. No final decisions were made on the Duffryn Mawr project; it remains under discussion.

• Approved minutes from February 6, 2025 meeting (4-0)
• Recommended John Logue for Planning Commission appointment (4-0)
• Recommended Erica Shover for Planning Commission appointment (4-0)
• Recommended Mike Romanoff for Planning Commission appointment (4-0)

Borough Council

The Borough Council will meet to discuss local ordinances and asset sales. The agenda includes a presentation on King Street Revitalization and a vote on prohibiting signs in Borough parks.

• Ordinance No. 2025-04 to prohibit signs and banners in Borough parks
• Sale of a 2016 Ford Explorer via Municibid
• Presentation on King Street Revitalization by Mark Evans and Eric Rae
• Approval of January 2025 reports for Police, Code Enforcement, and Public Works

The Malvern Borough Council voted 7-0 to authorize advertising Ordinance 2024-04, which would prohibit signs and banners in Borough parks, except temporary event signs. The council also approved the sale of a 2016 Ford Explorer on Municibid and received an update from the King Street Revitalization Task Force. All other agenda items were approved unanimously.

• Authorized advertisement of Ordinance 2024-04 prohibiting signs in Borough parks (7-0)
• Approved sale of 2016 Ford Explorer on Municibid (7-0)
• Approved February 18, 2025 agenda (7-0)
• Approved January 21, 2025 minutes with edits (6-0, Finkbiner abstained)
• Approved February 4, 2025 minutes as presented (7-0)
• Approved January 2025 sub-committee, Treasurer, Police, Code Enforcement, and Public Works reports (7-0)

Public Works Subcommittee

The Public Works Sub-Committee will meet to discuss various infrastructure projects and maintenance. The agenda includes updates on sewer evaluations and the preparation of bids for 2025 paving projects.

• Borough Paving Projects 2025 bid preparation
• Sanitary Sewer CCTV Evaluation and 2024 Lining Repairs
• North Warren Avenue Steambank Stabilization Project
• Bridge Street Bridge Repairs
• Old Lincoln Highway Project

The Malvern Borough Public Works Subcommittee met on February 18, 2025, and approved the agenda and prior minutes. The committee discussed multiple 2025 projects, including the Old Lincoln Highway pipe lining, a sanitary sewer ejector station on Monument Avenue, and paving projects on Goshorn Drive and East Broad Street. They recommended wood pilings for the Randolph Woods bridge, decorative stone features for the pavilion, and a wood surface for the elevated walkway. No formal votes were taken on project approvals; items were discussed for future action.

• Approved meeting agenda as presented
• Approved January 21, 2025 minutes as presented
• Recommended wood pilings for Randolph Woods bridge
• Recommended stone facing and enhanced arch supports for Randolph Woods pavilion
• Recommended wood surface for Randolph Woods elevated walkway
• Discussed $100,000 proposal for sanitary sewer CCTV priority projects
• Discussed $35,000 Goshorn Drive and $150,000 East Broad Street paving projects

Zoning and Subdivision and Land Development Task Force

The Malvern Zoning Ordinance Task Force is meeting to discuss draft amendments to the town's zoning code, including changes to building heights, lot sizes, and accessory dwelling unit regulations. The task force will also confirm plans for a public workshop on March 19, 2025. The meeting includes reviewing text edits for Town Center and Residential Districts.

• Increased maximum building height in TC-1 and TC-2 districts from 35 to 40 feet for 3 stories, with conditional use for 4-5 stories.
• Minimum lot size in R-1 district changed back to 1 acre.
• Combined R-3a and R-3b districts into a single R-3 district.
• Added Accessory Dwelling Units (ADUs) as a special exception in R-6 district.
• Proposed changes to boundaries between R-5 and R-6 districts north of King Street.

The Malvern Borough Ordinance Amendments Task Force held its sixth meeting, primarily planning a public workshop and reviewing proposed zoning changes. They discussed adjustments to residential districts, including reclassifying the Valley View neighborhood as R-6, and debated ADU regulations, such as owner-occupancy and parking requirements. No formal votes were taken; decisions were limited to scheduling and confirming the R-6 designation for Valley View.

• Confirmed Valley View Neighborhood as its own R-6 District
• Decided to rezone all parks to POSC
• Scheduled Public Workshop #1 for March 19, 2025
• Moved next Task Force meeting to April 4, 2025

Finance and Administration Subcommittee

The Malvern Borough Finance & Administration Subcommittee will discuss several items including a proposal for a recycling bin at the borough garage, the 2026 budget schedule, updates to the employee handbook, the proposed sale of a 2016 Ford Explorer code enforcement vehicle, and a possible ordinance regulating political yard signs on borough-owned property. The meeting is open to the public in person and via Zoom.

• A.J. Blosenski's proposal for a recycling bin at the Borough Garage, 116 Ruthland Avenue
• Discussion of the 2026 Budget Schedule
• Employee Handbook updates
• Proposed sale of a 2016 Ford Explorer code enforcement vehicle
• Discussion on a possible ordinance for political yard signs on borough-owned property

The committee approved minutes from prior meetings and agreed to rent a 4-yard recycling bin for the public works garage with weekly pickup at $107 per week, reassessing later. They discussed starting 2026 budget planning early to avoid tax increases, updating the employee handbook, selling a code enforcement vehicle, and researching a ban on political yard signs in borough parks. No final votes were taken on these new business items.

• Approved December 13, 2024 minutes with correction (4-0)
• Approved January 9, 2025 minutes as presented (4-0)
• Agreed to rent 4-yard recycling bin with weekly pickup at $107/week
• Agreed to explore cohesive recycling bins for parks
• Discussed forming task force for 2026 budget planning
• Agreed to sell code enforcement vehicle, overseen by Walt
• Discussed prohibiting political yard signs in borough parks
• Adjourned to executive session for personnel matters (4-0)

Environmental Advisory Council

The Malvern Borough Environmental Advisory Council will hold its regular meeting on February 13, 2025. Items for discussion and possible action include electing officers for 2025, interviewing a candidate for an open council seat, and continuing discussion on a single-use plastics ordinance. The council will also receive updates on invasive removal, tree planting, and Borough garden maintenance.

• Election of 2025 EAC officers
• Interview for open EAC position
• King Street Shop update
• Invasive removal and tree planting
• Single-Use Plastics ordinance discussion

The Environmental Advisory Council voted 5-0 to recommend Enissa 'Pebbles' Borine for the open EAC position after interviewing her. Officers were retained: Zoe Warner as Chair, Helise Bichefsky-Reilly as Vice Chair, and Cecelia Oswald as Secretary, each by 5-0 votes. The council also approved the January minutes (4-0, with one abstention) and discussed upcoming events, including an invasive species removal on March 8 and a tree planting in fall if a grant is awarded.

• Recommended appointment of Pebbles Borine to EAC (5-0)
• Retained Zoe Warner as Chair (5-0)
• Retained Helise Bichefsky-Reilly as Vice Chair (5-0)
• Retained Cecelia Oswald as Secretary (5-0)
• Approved January 9, 2025 minutes (4-0, Oswald abstained)

Historical Commission

The Malvern Historical Commission will meet to discuss ongoing historical projects and administrative updates. The body will review reports on financial status, donations, and electronic communications.

• Water System Pump House progress
• Historic Ordinance discussion
• Preservation Awards building write-ups for 2024
• Collections Management Software search
• Town Tour & Village Walk / America250 - 2026 planning

The Malvern Historical Commission met on February 11, 2025, and handled routine business only. They approved the agenda and the January 28, 2025 minutes, and discussed various updates, including a donation of a SEPTA sign and plans to order LED bulbs for a display case. No substantive policy decisions were made.

• Approved meeting agenda as presented (unanimous)
• Approved January 28, 2025 minutes as presented (unanimous)
• Discussed ordering LED bulbs for display case; no formal action
• Noted donation of SEPTA R5 Malvern destination sign from Mayor
• Discussed updating stream names presentation for Borough Council
• Discussed potential meeting time change to 7:00 PM; to be raised with Borough Manager

Planning Commission

The Malvern Planning Commission will meet to discuss a sketch plan for 171 Longford Avenue. The body will also conduct member interviews.

• 171 Longford Avenue Sketch Plan
• Member Interviews

The Malvern Planning Commission reviewed a sketch plan for a proposed subdivision at 171 Longford Avenue, which would divide a 1.3-acre property into three lots with single-family homes and optional accessory dwelling units. No formal decisions were made on the plan; the commission provided feedback and conditions, including support for a sidewalk waiver along Longford Avenue but not Old Lincoln Highway. The meeting also included interviews with five applicants for three vacant Planning Commission seats, but no appointments were made.

• Approved minutes from January 16, 2025 meeting (5-0)
• Reviewed sketch plan for 171 Longford Avenue subdivision (no vote)
• Agreed to support waiver for curtain sidewalk along Longford Avenue (no vote)
• Adjourned meeting at 8:59 PM (5-0)

Parks and Recreation Committee

The Malvern Parks and Recreation Committee will consider approval of October and November 2024 minutes. Current business includes selecting a Chair and Co-Chair for 2025, discussing summer camp options with Universal Rackets and AR Workshop, and planning the Cabin Fever event on February 22. New business covers the Perennial Party and Tree City/Arbor Day activities, while administrative business involves budget requests. The committee will also review upcoming events such as the Egg Hunt, Movie Night, and Malvern on Ice.

• Selection of 2025 Chair and Co-Chair
• Summer Camp Options 2025 – Universal Rackets / AR Workshop
• Cabin Fever event – February 22, 2025
• Tree Passport discussion
• Budget request(s)

Borough Council

The Borough Council will vote on several items including adopting Resolution No. 875 (parliamentary rules), Resolution No. 876 (Habitat Headstart pollinator initiative replacing No Mow May), and advertising Ordinance No. 2025-03 (single-use plastics ban). The Council also considers accepting a resignation from the Parks and Recreation Committee and appointing an alternate to the Zoning Hearing Board. Subcommittee meeting dates are announced.

• Adoption of Resolution No. 875 – Parliamentary Rules for public meetings
• Adoption of Resolution No. 876 – Habitat Headstart pollinator initiative
• Advertise Ordinance No. 2025-03 – new Chapter 170 (Single-Use Plastics) in Code of Ordinances
• Accept resignation of Helise Bichefsky from Parks and Recreation Committee
• Appoint Aaron Abel as alternate to Zoning Hearing Board (3-year term, expiring Jan 2029)

The council approved a ban on single-use plastic bags (Ordinance 2025-03), adopted parliamentary rules for meetings (Resolution 875), and replaced 'No Mow May' with the 'Habitat HeadStart' initiative (Resolution 876). It also accepted a resignation and appointed a new Zoning Hearing Board member. All votes were 4-0.

• Adopted Ordinance 2025-03 banning single-use plastic bags (4-0)
• Adopted Resolution 875 establishing parliamentary rules for public meetings (4-0)
• Adopted Resolution 876 replacing 'No Mow May' with 'Habitat HeadStart' initiative (4-0)
• Accepted resignation of Helise Bichefsky from Parks & Recreation Committee (4-0)
• Appointed Aaron Abel to Zoning Hearing Board for 3-year term (4-0)
• Tabled approval of minutes until February 18, 2025 meeting

Historical Commission

The Malvern Historical Commission will meet to discuss ongoing historical preservation efforts and administrative updates. The body will review progress on the Water System Pump House and the Historic Ordinance.

• Water System Pump House progress
• Historic Ordinance review
• 2024 Preservation Awards building write-ups
• Malvern.org website refresh
• Hallway display lights

The Malvern Historical Commission met on January 28, 2025, and approved the agenda and the minutes from the January 14 meeting. No substantive decisions were made; the meeting focused on reports, updates on ongoing projects, and planning for future events.

• Approved agenda as presented (unanimous)
• Approved January 14, 2025 minutes as presented (unanimous)
• Adjourned meeting at 8:12 PM (unanimous)

Shade Tree Commission

The Malvern Shade Tree Commission will meet to discuss ongoing tree planting projects, including King Street Phase IB and spring BRT planting, review finances, and receive plans for the proposed Duffryn Mawr development and a Green Street subdivision. The meeting is open to the public in person and via Zoom.

• King Street Tree Planting Phase IB update
• Spring BRT planting application deadline 2-11-25
• Review of Shade Tree Commission finances
• Receive plans for proposed Duffryn Mawr Development
• Replacement trees for Paoli Memorial Park

The commission discussed plans for King Street tree planting, including 4 trees this spring and a larger 2025 phase, with funding from the capital budget. They reviewed a request from Duffryn Mawr developer Owen Carr to waive the requirement to plant 10 trees, proposing 4 instead, but deferred a decision pending further research. No formal votes were taken; all items were discussions or updates.

• Discussed planting 4 native trees on King Street this spring (no vote)
• Reviewed 2025 King Street planting plans targeting Phase 1B (no vote)
• Discussed 2026 King Street planting options and potential PECO grant (no vote)
• Reviewed discretionary spending threshold of $12,500 for quotes (no vote)
• Discussed replacement tree for Paoli Memorial Park, recommending hickory (no vote)
• Deferred decision on Duffryn Mawr waiver request for 4 trees instead of 10 (no vote)

Borough Council

The Malvern Borough Council will vote on creating three new administrative positions (Assistant Finance Director, Administrative Coordinator, Community Engagement Coordinator) and eliminating the Assistant Borough Manager position. They will also consider authorizing an RFP for architectural design of Battlefield Park's 250th anniversary components, re-establishing the Zoning Task Force with two additional voting members, approving the sale of a police vehicle, adopting the 2025 fee schedule, and appointing members to the task force. A public hearing on a zoning variance application is also scheduled.

• Creation of 3 new administration positions (Assistant Finance Director, Administrative Coordinator, Community Engagement Coordinator) and elimination of Assistant Borough Manager
• Authorization of RFP for architectural firm to design Battlefield Park 250th-anniversary components (loop trail, meadow modifications, signage, wi-fi)
• Resolution No. 873 re-establishing Zoning and Subdivision and Land Development Ordinance Task Force, increasing voting members from 5 to 7
• Resolution No. 874 approving sale of 2017 Ford Explorer Police Interceptor
• Adoption of 2025 Fee Schedule Resolution (No. 872)

The Malvern Borough Council approved several items, including the creation of three new administrative positions, an RFP for architectural design of the 250th Anniversary components at Paoli Battlefield, and a contract for the 2025 Craft & Mercantile Event. They also approved resolutions to increase the Zoning Task Force membership, sell a police vehicle, and re-adopt the 2025 fee schedule. All votes were 6-0, with Council Member Finkbiner absent.

• Approved RFP for architectural firm to design 250th Anniversary components for Paoli Battlefield (6-0)
• Approved contract for 2025 Craft & Mercantile Event and authorized Borough Manager to execute (6-0)
• Approved Resolution No. 873, increasing Zoning Task Force voting members from 5 to 7 (6-0)
• Approved Resolution No. 874, sale of 2017 Ford Explorer Police Interceptor (6-0)
• Appointed Christine Hafer to Malvern Public Library Board for three-year term (6-0)
• Approved creation of three new administrative positions (assistant finance director, community engagement coordinator, administrative coordinator) (6-0)
• Authorized advertising for the three new positions (6-0)
• Appointed Geoff Rubino, Brian Hamilton, and Barbara Rutz to Zoning Task Force (each 6-0)

Public Works Subcommittee

The Public Works Subcommittee will discuss several infrastructure projects, including the Old Lincoln Highway, sanitary sewer ejector station on Monument Avenue, and the 2025 paving bid preparation. Other topics include Randolph Woods Nature Reserve, North Warren Avenue stream bank stabilization, and Bridge Street bridge repairs. The subcommittee will also review replacement trash containers, a recycling dumpster, and a port-a-potty for Randolph Woods. No votes are scheduled; items are for discussion only.

• Old Lincoln Highway Project discussion
• Sanitary Sewer Ejector Station – Monument Avenue
• Borough Paving Projects 2025 bid preparation
• North Warren Avenue Steambank Stabilization Project
• Bridge Street Bridge Repairs

The Malvern Borough Public Works Subcommittee met on January 21, 2025, and approved the agenda and prior meeting minutes. The committee recommended ordering a recycling dumpster for the Public Works department and discussed multiple 2025 projects, including stormwater pipe replacement, sewer upgrades, paving, and bridge repairs, with several items slated for future council action.

• Approved agenda as presented
• Approved November 19, 2024 minutes as presented
• Recommended ordering recycling dumpster for Public Works (location TBD)

Planning Commission

The Planning Commission will review a zoning variance request for a proposed mixed-use development at 136 East King Street, which includes retail, 30 apartments, and parking. Members will also review a sketch plan for driveway modifications at 101 Crestside Way and elect a chair and vice chair for 2025.

• Durffryn Mawn, LLC – 136 East King Street: review of zoning variance requests for building height, buffer width, parking (32 spaces vs. 51 required), and upper-floor dwelling unit design
• Hermans – 101 Crestside Way: sketch plan review for driveway modifications
• Election of Planning Commission Chair and Vice Chair for 2025
• Approval of December 19, 2024 meeting minutes

The Malvern Planning Commission voted to recommend support for most variances requested by Duffryn Mawr, LLC, including parking reductions, but voted 4-1 against one variance (§2501.B.(5)). The commission also reorganized, re-electing Carroll Sinquett as Chair and Christopher Mongeau as Vice Chair, and discussed a sketch plan for 101 Crestside Way. No final decisions were made on the sketch plan, which will be refined before formal application.

• Re-elected Carroll Sinquett as Chair (4-0)
• Re-elected Christopher Mongeau as Vice Chair (4-0)
• Tabled appointment of Secretary for future meeting
• Recommended support for variance §1402.H (5-0)
• Recommended support for variance §2309 with maintenance note (5-0)
• Recommended support for variance §2423 (5-0)
• Recommended support for variance §2423.A (5-0)
• Recommended against variance §2501.B.(5) (4-1)

Zoning and Subdivision and Land Development Task Force

The Malvern Zoning Ordinance Task Force is meeting to review and discuss proposed amendments to the town's zoning code, including new town center districts and changes to residential regulations. They will refine text edits for the new TC-1 and TC-2 districts and for residential districts R-1 through R-7, covering issues like accessory dwelling units, building height, and removal of certain uses. The group also plans the first public workshop scheduled for February 13, 2025.

• Creation of TC-1 (town center core) and TC-2 (bookend) commercial districts, merging existing C-1 through C-4 districts and some industrial parcels
• Making Accessory Dwelling Units (ADUs) a by-right accessory use in R-1, R-2, and R-3 districts (changed from special exception)
• Increasing maximum building height to 40 feet in R-1, R-2, and R-3 districts
• Eliminating the optional reduced side-yard setback by conditional use in R-2, R-3a, R-3b, and R-4 districts
• Removing Residential Conversion as a use from the R-4 district and adding a new provision for multifamily adaptive reuse of historic resources

The Malvern Borough Ordinance Amendments Task Force made several zoning decisions, including changing the TC-1 build-to line from 5 to 10 feet, merging R-3a and R-3b into a single R-3 district, and keeping the R-1 minimum lot size at 1/4 acre. They also discussed but did not finalize changes to TC-2 uses, height limits, and R-5/R-6 districts. The next public workshop was rescheduled to March 19, 2025.

• Changed TC-1 build-to line from max 5 ft to max 10 ft
• Decided Alba corner should be TC-1 district
• Kept R-1 minimum lot size at 1/4 acre
• Merged R-3a and R-3b districts into new R-3 using R-3a provisions
• Rescheduled Public Workshop #1 to March 19, 2025, 6:30-8 PM

Historical Commission

The Malvern Historical Commission will meet to reorganize its officers for the 2025 term. The body will also review reports on financial updates, donations, and various ongoing preservation projects.

• Reorganization of officers for 2025
• Update on Water System Pump House progress
• Discussion of Historic Ordinance
• Review of 2024 Annual report
• Planning for Town Tour & Village Walk / America250 - 2026

The Malvern Historical Commission held a routine meeting, reelecting all officers for 2025 and approving the December 2024 minutes. No substantive decisions were made beyond these procedural actions; most agenda items were status updates with no action taken.

• Reelected Hugo Schmitt as Chair for 2025 (unanimous)
• Reelected Barbara Rutz as Vice Chair for 2025 (unanimous)
• Reelected Cathy Raymond as Treasurer for 2025 (unanimous)
• Appointed Jonathan Hoppe as Secretary for 2025 (unanimous)
• Approved December 10, 2024 minutes as presented (unanimous)
• Struck 'Christmas on King – November 30' from agenda (unanimous)

Finance and Administration Subcommittee

The Malvern Borough Finance & Administration Subcommittee will discuss budget requests for several positions, including creating an Assistant Finance Director and a Community Engagement Specialist, and eliminating the Borough Assistant Manager role. They will also consider fee increases for the Borough Engineer and Traffic Engineer for 2025, and review the solicitor's fee structure with a proposed quarterly retainer. The meeting includes approval of prior minutes and public comment.

• Budget request to fund Director of Finance/Treasurer, eliminate Borough Assistant Manager, create Assistant Finance Director, Community Engagement Specialist, and rename Administrative Coordinator
• Discussion of part-time Clerk and part-time Administrative Support positions
• Engineer fee increase for 2025
• Traffic Engineer fee increase for 2025
• Solicitor fee remains at $185/hour; consider quarterly retainer for two monthly meetings and simple communications

The Finance & Administration Subcommittee discussed creating three new positions (Assistant Finance Director, Community Engagement Coordinator, and renaming Office Coordinator to Administration Coordinator) and eliminating the Assistant Manager position. No formal votes were taken; the Borough Manager was asked to prepare a memo with job descriptions. The committee also discussed hiring a contractor for meeting minutes and reviewed fee increases.

• Requested memo on new positions with job descriptions (no vote)
• Discussed eliminating Assistant Manager position (no vote)
• Discussed using $18K part-time clerk budget for contracted minutes-taker (no vote)
• Adjourned to executive session on salary and personnel (5-0)

Environmental Advisory Council

The Malvern Borough Environmental Advisory Council will discuss a proposed Single-Use Plastics ordinance (unfinished business) and elect officers for 2025. They will also review the 'No Mow' action and property maintenance requirements, provide updates on Bird Town, the Malvern Composting Program, and other ongoing projects. Public comment will be heard.

• Single-Use Plastics ordinance (unfinished business)
• "No Mow" action and property maintenance requirements
• Elect officers for 2025
• Bird Town update
• Meadow sign

The Environmental Advisory Council postponed its 2025 officer election until the next meeting due to two absent members. The council discussed rebranding its 'No Mow May' program as 'Habitat Headstart' to promote pollinator-friendly lawn practices, and considered revising the enabling resolution and property maintenance ordinance. No formal action was taken on these items.

• Approved December 12, 2024 meeting minutes (4-0)
• Postponed 2025 officer election until next meeting
• Discussed rebranding 'No Mow May' to 'Habitat Headstart'
• Discussed revising property maintenance ordinance to allow natural lawns
• Adjourned meeting at 8:06 p.m. (4-0)

Parks and Recreation Committee

The Malvern Parks & Recreation Committee will consider approval of October and November 2024 minutes and discuss current business including the Cabin Feber event on February 22, 2025, the Youth Ambassador position, and Summer Camp 2025. New business includes a Perennial Party, Tree City/Arbor Day plans, and two committee vacancies. The committee will also review completed events and future initiatives like park placards and legacy trees.

• October and November 2024 minutes for approval
• Cabin Feber event scheduled for February 22, 2025
• Sophie Warner interested in Youth Ambassador position
• Tree City/Arbor Day planning
• Two committee vacancies; considering a table at the Farmers Market

The Malvern Parks and Recreation Committee approved a budget request of up to $1,000 for the Cabin Fever event, scheduled for February 22, 2025. The committee also discussed plans for upcoming events including the Egg Hunt, Arbor Day tree planting, and summer camps, but no other formal votes were taken. The resignation of co-chair Helise Bichefsky-Reilly was accepted, and officer positions will be reviewed in February.

• Approved up to $1,000 for Cabin Fever event (7-0)
• Accepted resignation of co-chair Helise Bichefsky-Reilly
• Agreed not to hold a rain date for the Egg Hunt
• Scheduled P&R shed clean-up for March 16, 2025
• Tabled approval of October and November minutes until February meeting

Borough Council

The Borough Council will hold public hearings and vote on ordinances to set the 2025 tax and sewer rates. The council will also consider a new fee schedule and several committee appointments.

• Ordinance No. 2025-01: Fix 2025 tax rate at 4.6700 Mills
• Ordinance No. 2025-02: Increase sewer rate by $10 per quarter ($105.60 per quarter for up to 5000 gals)
• Resolution No. 854: Establish 2025 service fees, including increases for Borough and Traffic Engineer fees
• Reappointments for Planning Commission, Zoning Hearing Board, and Environmental Advisory Council
• Appointment to fill vacancy on the Zoning and SALDO Task Force

The Malvern Borough Council adopted ordinances fixing the 2025 tax rate at 4.6700 mills (unchanged from 2024) and increasing the sewer fee by $10 per quarter to $422.40 per year. The council also approved the Schedule of Fees Resolution and made several appointments to borough committees. The minutes from the December 17, 2024 meeting were tabled due to corrections.

• Adopted Ordinance 2025-01 fixing 2025 tax rate at 4.6700 mills (7-0)
• Adopted Ordinance 2025-02 increasing sewer fee by $10 per quarter to $422.40/year (7-0)
• Adopted Schedule of Fees Resolution No. 854 (7-0)
• Re-appointed Carroll Sinquett and Brian Hamilton to Planning Commission for 4-year terms (7-0)
• Appointed Lloyd Stackhouse to Zoning Hearing Board for 3-year term (7-0)
• Appointed Robert Barrett as Alternate to Zoning Hearing Board for 3-year term (7-0)
• Appointed Tiffany Brouillet to Environmental Advisory Committee for 3-year term (7-0)
• Appointed Joanne Zhou to Environmental Advisory Committee for 3-year term (7-0)